MUNICIPALITY OF GREENSTONE REGULAR MEETING MINUTES Monday November 25, 2013 Greenstone Council Chambers, 1800 Main Street, Geraldton Ward

Present: Mayor: Renald Beaulieu Councillors: Mary Moylan, William Assad, Armand Giguere, Jay Daiter, Kevin Melanson, Jane Jantunen and Ron Melhuish

Regrets: Councillor: Chris Walterson

Also Present: Elaine Mannisto, Longlac Ward Resident Jack Taylor, Geraldton Ward Resident Ed McCarthy, Geraldton Ward Resident Greg Baeker, millierdickinsonblais Ralph Humphries, Geraldton Ward Resident Edgar Lavoie, Geraldton Ward Resident Henry Waboose, Long Lake #58 First Nation Cam Burgess, Kam Power Corp. & Cold Earth Ltd. Robert Whiteside, Kam Power Corp., & Cold Earth Ltd. Jose DeBarros, Geraldton Ward Resident Wayne Greer, Long Lake #58 First Nation Curtis Groom, Geraldton Ward Resident Staff: Roy Sinclair, CAO Nancy Proteau, Director of Community Services Stephen Mykulak, Director of Protective & Planning Svcs Brian Aaltonen, Director of Public Services Vicki Blanchard, Economic Development Officer Jamie Armstrong, Fin. Admin. Asst. Economic Dev. Sadie Gross, Tourism Coordinator Darlene Leupen, Airports Manager Elizabeth Slomke, Clerk.

CALL TO ORDER – 6:31 p.m.

DISCLOSURE OF INTEREST

DEPUTATIONS

1. Greg Baeker, millierdickinsonblais: “A Community of Communities: A Cultural Plan for the Municipality of Greenstone” Mr. Baeker provided a powerpoint presentation on Cultural Planning and specifically the Cultural Plan that has been developed for Greenstone.

2. Henry Waboose and Wayne Greer, Long Lake #58: Addition to Reserve Initiative

1 November 25, 2013 Regular Meeting A verbal presentation was made by Mr. Greer which explained the potential land that Long Lake #58 is looking to acquire through the Addition to Reserve process.

Council agreed that they would attend Long Lake #58 on Wednesday November 27th at 2:00pm to sign a Memorandum Of Understanding.

PETITIONS - none

TENDERS/BIDS

1. Tender for 2014 Equipment Rental & Service Contract Rates Four bids received: Marcel Bedard Electrical, Longlac, ON Barino Construction Limited, Longlac, ON Cloutier Contracting, Geraldton, ON 1670697 Ont. Ltd. (Muhamed Sivic), Geraldton, ON -due to the lengthy detailed list of equipment that each bidder submitted, a complete list of the bids will be attached to the motion that comes forward to Council at the next Regular Meeting.

MINUTES OF PREVIOUS MEETINGS

13-279 Moved by Councillor Daiter and Seconded by Councillor Assad THAT the Minutes of: 1. November 12, 2013 Special Meeting 2. November 12, 2013 Regular Meeting be adopted as presented. CARRIED

BUSINESS ARISING FROM MINUTES - none

NEW BUSINESS - none

REPORTS

Mayor and Council

 Councillor Moylan and Councillor Giguere attended the Aboriginal Awareness training held locally at Thunderbird Friendship Centre in Geraldton Ward. They were impressed with the session.  Councillor Daiter attended the Airport Advisory Committee meeting where a discussion took place about the implementation of the Airport Safety Management System as well as a review of some of the emerging technology that could assist in gathering the necessary data.  Councillor Assad updated Council on the Kenogamisis Golf Club. Future fundraiser events include a dinner on April 5 at the Club and a dance on May 10 in Longlac.

Committees

2 November 25, 2013 Regular Meeting

1. Public Services Committee Minutes (November 5, 2013) The minutes were received and reviewed.

Staff

1. Administration 1.1 Clerk: Council Committee Review A lengthy discussion took place about current committee structure and the merits of changing the present practice. Council agreed to increase the number of Council members to three, but will not be making a change to the process for approving minutes. Also agreed upon, was the requirement of the Chair of each committee report to Council at the next Regular Meeting. Council requested that the Clerk prepare a draft amended Terms of Reference from the discussion at tonight’s meeting.

1.2 Clerk: DRAFT By-law Establish 2014 Fees The By-law was reviewed at length. Council requested that this by-law be brought forward at the next Regular Meeting.

1.3 Clerk: DRAFT By-law Sale of Land The by-law was reviewed at length. Council requested that this by-law be brought forward at the next meeting.

1.4 Clerk: DRAFT Good Standing Policy The policy was received and reviewed. Council requested that this policy be brought forward at the next meeting.

2. Economic Development 2.1 Memo: Event Partnerships Application (NOHFC) The memo was received and reviewed.

3. Public Services 3.1 Public Services Committee: Revision to Windrow Service Program

Councillor Giguere disclosed an interest in this discussion as he is a user of this service.

The report was received and reviewed. A lengthy discussion took place. Council requested a reworded motion be brought forward at the next regular meeting to implement a $50.00 fee as suggested by the committee at the previous Council meeting.

3.2 Director: PS 2013-11-25 Monthly Report The report was received and reviewed.

3 November 25, 2013 Regular Meeting

CORRESPONDENCE

13-280 Moved by Councillor Daiter and Seconded by Councillor Assad THAT Council receive the correspondence listed on the Agenda for the November 25, 2013 Regular Meeting. CARRIED

1. Chris West, Save VIA, St. Mary’s: Support Request (via e-mail November 18, 2013) Council requested that the CAO send a letter to VIA.

2. Heather Kranjc, Beardmore Ward Resident: Signage Concerns (November 13, 2013) A brief discussion took place about signage. Council requested the EDO provide this resident with a letter in consultation with the Manager of Facilities & Parks.

3. John Hannam, Clerk, City of Thunder Bay: Spring Bear Hunt (November 13, 2013) This correspondence was not discussed.

4. Adrien Ladouceur, Wildcom Corporation: Network (November 5, 2013) A discussion took place about this piece of correspondence. Council agreed to the CAO preparing a letter of support.

BY-LAWS

With Council’s permission, the following By-law was added to the agenda.

13-281 Moved by Councillor Daiter and Seconded by Councillor Assad THAT By-law 13-79, Being a by-law to authorize the execution of a Limited Partnership Agreement between Kam Power Corp. & Cold Earth Ltd. and the Corporation of the Municipality of Greenstone, be approved for passage and enactment.

A lengthy discussion took place regarding this project.

A recorded vote was requested by Councillor Moylan. Assad YES Beaulieu YES Daiter YES Giguere YES Jantunen NO Melanson YES Melhuish YES Moylan NO Walterson ABSENT CARRIED

MOTIONS

13-282 Moved by Councillor Assad and Seconded by Councillor Melanson THAT resolution 13-247 of the Council passed on October 15, 2013, is hereby repealed and the appointment purportedly made thereby is revoked. CARRIED

4 November 25, 2013 Regular Meeting

13-283 Moved by Councillor Daiter and Seconded by Councillor Melanson THAT on the recommendation of Sector Fire Chief Kevin Melanson, and with the approval of Greenstone Fire Chief Brad Lemaich, that Kyle Cote be appointed as a Student Cadet of the Greenstone Fire Department, Beardmore Station effective November 25, 2013. CARRIED

13-284 Moved by Councillor Daiter and Seconded by Councillor Assad THAT on the recommendation of Sector Fire Chief Kevin Melanson, and with the approval of Greenstone Fire Chief Brad Lemaich, that Joseph McIntyre be appointed as a Firefighter with the Greenstone Fire Department, Beardmore Station effective November 25, 2013. CARRIED

13-285 Moved by Councillor Daiter and Seconded by Councillor Melanson WHEREAS EG Controls GP 1 Inc. (the “Applicant”) proposes to construct and operate ground mount solar (the “Project”) on 488 Hardrock Road (the “Lands”) in the Municipality of Greenstone under the Province’s FIT Program; AND WHEREAS the Applicant has requested that Council of the Corporation of the Municipality of Greenstone indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Greenstone support in principle the construction and operation of the Project on the Lands; This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

13-286 Moved by Councillor Melhuish and Seconded by Councillor Moylan THAT on the recommendation of the Director of Protective and Planning Services, and being the lowest bid received, Council of the Municipality of Greenstone award the Tender for the Supply of 1 New Mid-Size Sport Utility Vehicle (SUV) or Crossover Vehicle to Spadoni Motors for a 2014 Chevrolet Equinox for the quoted price of $23,900.00 (plus HST). Funds to come from: 2013 Capital budget: CARRIED Account: 2-5-20132-9810 Other bids received: DEALER Bid Year, Make & Model Warranty (+ taxes) Spadoni Motors $23,900 2014 Chevrolet Equinox 3 year / 60,000 km comprehensive LS AWD 5 year / 160,000 km drivetrain Expert Chev., $23,914 2013 Chevrolet Equinox 3 year / 60,000 km comprehensive Buick, GMC Ltd. LS AWD 5 year / 160,000 km drivetrain

5 November 25, 2013 Regular Meeting Half-Way Motors $26,000 2013 Nissan Rogue S. 3 year / 60,000 km comprehensive Ltd. Special Edition AWD 5 year / 100,000 km powertrain Downtown $26,966 2014 Volkswagen Tiguan 4 year / 80,000 km comprehensive Volkswagen AWD 5 year / 100,000 km powertrain Lecours Motor $27,500 2013 Dodge Journey R/T 3 year / 60,000 km comprehensive Sales AWD 5 year / 100,000 km powertrain Gore Motors ______Bid disqualified. Honda

13-287 Moved by Councillor Moylan and Seconded by Councillor Melhuish THAT Council authorize and support an application to Northern Ontario Heritage Fund Corporation’s Northern Community Capacity Building Program – Event Partnership. Event Partnership Contribution: $15,000 CARRIED

13-288 Moved by Councillor Melhuish and Seconded by Councillor Moylan THAT on the recommendation of the Manager of Public Works and the Director of Public Services, and being comparatively the lowest bid received, and being the supplier with equipment stationed in closest proximity to MacDiarmid, Council of the Municipality of Greenstone award the tender for Rural Snowplowing & Sanding (MacDiarmid) to Miikana Contracting Ltd. at the quoted hourly rate of 124.50/hour (plus applicable taxes) for a grader equipped with carbide tips. The quoted hourly rate of $75.00/hour (plus taxes) for sanding/salting with a sander/trailer unit will be applied if required. A $50.00 (plus taxes) per callout fee applies. CARRIED Funds are to come from the 2013/2014 Operating Budget Account 1-5-30801-7100 Other Bids received: Cloutier Contracting $150.00/hour using a single axle plow truck (from Beardmore, in continuance of the existing municipal plowing contract for rural areas)

13-289 Moved by Councillor Moylan and Seconded by Councillor Melhuish THAT on the recommendation of the Director of Public Services, and being the lowest bid received, Council of the Municipality of Greenstone adopt the attached tendered rates for Greenstone Septic Tank Pumping Services, upon which the 2014 municipal reimbursement rates for this service are determined.

COMMUNITY CONTRACTOR BID (Plus Applicable Taxes) Orient Bay Enviro Clean 139.50 MacDiarmid Enviro Clean 139.50 Beardmore Enviro Clean 139.50 Jellicoe Cloutier Contracting 148.00 Wildgoose Lake Cloutier Contracting 130.00 Geraldton Cloutier Contracting 130.00 Camp 25 Cloutier Contracting 130.00 Nakina Cloutier Contracting 198.00 Longlac Hearst Septic Tank Ltd 147.00 Margo Lake Hearst Septic Tank Ltd 126.00 Pamela Lake Hearst Septic Tank Ltd 126.00 Caramat Hearst Septic Tank Ltd 168.00

6 November 25, 2013 Regular Meeting Funds are to come from the 20l4 Operating Budget CARRIED 1-5-50305-5770 Other bids received: Cloutier Hearst Septic Enviro Clean Potter Contracting Tank Ltd. Septic Services Environmental Orient Bay 140.00 No bid 240.00 MacDiarmid 140.00 No bid 240.00 Beardmore 140.00 No bid 240.00 Jellicoe No bid No bid 240.00 Wildgoose Lake No bid No bid 240.00 Geraldton No bid No bid 240.00 Camp 25 No bid No bid 240.00 Nakina No bid No bid 260.00 Longlac 148.00 No bid 240.00 Margo Lake 198.00 No bid 260.00 Pamela Lake 198.00 No bid 260.00 Caramat 198.00 No bid 260.00

13-290 Moved by Councillor Jantunen and Seconded by Councillor Giguere THAT the Municipal Property in the Nakina Ward registered as:

ROLL NO. 720-001-14101 Parcel 10183 SEC TBF Lot 159 Plan M94 Nakina (117 Keefer Street) Greenstone; Being all of the PIN 62384-0164 (LT)

be declared as surplus to the needs and requirements of the Municipality and that notice be given in the form of advertisements in the local print media that the Municipality intends to sell this surplus property. CARRIED

13-291 Moved by Councillor Giguere and Seconded by Councillor Jantunen THAT the Municipal Property in the Geraldton Ward registered as:

ROLL NO. 740-003-10800 Parcel 733 SEC GF Lot 120 Plan M108 Ashmore SRO Reserving mines & minerals as in LPA 23253 Greenstone; Being all of the PIN 62413-1889 (LT)

be declared as surplus to the needs and requirements of the Municipality and that notice be given in the form of advertisements in the local print media that the Municipality intends to sell this surplus property. CARRIED

13-292 Moved by Councillor Giguere and Seconded by Councillor Jantunen THAT Council of the Municipality of Greenstone hereby reschedules the second Regular Meeting in December from Monday December 23, 2013 to the new date of Monday December 16, 2013. CARRIED

7 November 25, 2013 Regular Meeting

13-293 Moved by Councillor Jantunen and Seconded by Councillor Giguere WHEREAS the Municipality of Greenstone has received a delegation from Long Lake #58 First Nation Chief and Council on their proposed Additions to Reserve initiative and; WHEREAS Long Lake #58 First Nation has presented their provisional survey information and a report as part of their deputation and; WHEREAS Long Lake #58 First Nation will benefit from the completion of the Additions to Reserve initiative and; WHEREAS Long Lake #58 First Nation has asked that the Municipality of Greenstone provide our support for this initiative; NOW THEREFORE BE IT RESOLVED that the Municipality of Greenstone provide its support in the form of letters, as attached hereto, to be issued to the Ontario Ministry of Natural Resources and the Department of Aboriginal Affairs and Northern Development Canada. CARRIED

DISCUSSION ITEMS - none

NOTICE OF MOTION - none

ADJOURNMENT

13-294 Moved by Councillor Jantunen and Seconded by Councillor Giguere THAT having reached the hour of 10:00 p.m. we now adjourn. CARRIED

Original signed by R. Beaulieu Original signed by E. Slomke Resolution 13-295 December 9, 2013 ______Renald Y. Beaulieu, Mayor Elizabeth Slomke, Clerk

8 November 25, 2013 Regular Meeting