MUNICIPALITY of GREENSTONE REGULAR MEETING MINUTES Monday May 14, 2012 Greenstone Council Chambers, 1800 Main Street, Geraldton

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MUNICIPALITY OF GREENSTONE REGULAR MEETING MINUTES Monday May 14, 2012 Greenstone Council Chambers, 1800 Main Street, Geraldton

Present: Deputy-Mayor: Kevin Melanson Councillors: Chris Walterson, Mary Moylan, William Assad, Ron Melhuish, Jay Daiter, Jane Jantunen and Armand Giguere

Regrets: Mayor: Renald Beaulieu

Also Present: Elaine Mannisto, Longlac Ward Resident Rene Blouin, Longlac Ward Resident Margo Forget, Longlac Ward Resident Jess Forget, Longlac Ward Resident Nelson St Pierre, Longlac Sector Fire Chief Kathy Beaupre, Geraldton Ward Resident Louis Beaupre, Geraldton Ward Resident Ed McCarthy, Geraldton Ward Resident Claude Morrissette, Longlac Ward Resident Staff: Stephen Mykulak, Director of Protective & Planning Svcs Nancy Proteau, Director of Community Services Vance Czerwinski, Director of Public Services Robert Gendreau, Manager of Public Works Gates Goulet, Manager of Facilities & Parks Darlene Leupen, Manager of Airports Rob Kurish, Manager of Leisure Services Vicki Blanchard, Economic Development Officer Sylvie Lemieux, Fin. Admin Assistant EDO Renee Couture, Accounting Coordinator Elizabeth Slomke, Clerk.

CALL TO ORDER - 6:31 p.m.

DISCLOSURE OF INTEREST - none

DEPUTATIONS

1. Motel Owners Group – Rene Blouin briefly spoke on behalf of the group and advised Council that they are awaiting information from the Director of Protective & Planning Services who is expecting legal opinion on this issue. ACTION: The Director will work with the Motel Owners Group and report back to Council.

2. Alain Dumais, Union Gas Limited – No one present to make deputation. Staff received e-mail advising us that they are still researching an alternate location.

1 May 14, 2012 Regular Meeting

PETITIONS - none

TENDERS/BIDS

1. Tender for the Upgrades to the Existing Ice Plants for Both the Arena and Curling Club Rink Ice Surfaces in the Geraldton Ward One Tender Received: Cimco Refrigeration, Winnipeg, MB $175,228.00 (plus applicable taxes)

2. Tender for the Installation of Water Meters One Tender Received: Cloutier Contracting, Geraldton Ward (outlined below) Standard Installation 5/8” water meter with ½” tailpiece $350.00 each 5/8” water meter with ¾” tailpiece $375.00 each Three each of 1”, 1 ½”, and 2” meters $410.00 each Medium Installation 5/8” water meter with ½” tailpiece $390.00 each 5/8” water meter with ¾” tailpiece $415.00 each Three each of 1”, 1 ½”, and 2” meters $460.00 each Major Installation 5/8” water meter with ¾” tailpiece $430.00 each Three each of 1”, 1 ½”, and 2” meters $500.00 each (plus applicable taxes)

3. Tender for the Cleaning of the Beardmore Ward Office No tenders received.

With the approval of Council the following was added to the agenda and the bids received were opened.

4. Bids for Purchase & Removal of Building at 277 Main Street, Beardmore Ward Two bids received: Sylvio Brousseau, Geraldton Ward $606.00 Ron Austin, Rural West Ward $565.00 (plus applicable taxes)

MINUTES OF PREVIOUS MEETINGS

12-93 Moved by Councillor Walterson and Seconded by Councillor Assad THAT the Minutes of: 1. April 23, 2012 Regular Meeting be adopted as presented. CARRIED

2 May 14, 2012 Regular Meeting

BUSINESS ARISING FROM MINUTES

A discussion took place regarding the Airport Advisory Committee and Council was advised that the next step is to review and select the applicants. This item will be added to the next agenda for further discussion.

A brief discussion took place about the upcoming work to be completed by Total Tech Care with regard to Information Technology. Council was advised that this work is expected to start at the end of this week or early next week.

A brief discussion took place about Sea Cans and the need to pursue taxation of them by providing location identification and photos to MPAC. The Director of Protective & Planning Services is collecting the required information, which will be forwarded to MPAC.

NEW BUSINESS

REPORTS

Mayor and Council

Committees 1. Recreation Committee Minutes (April 23, 2012) The committee minutes were received and reviewed by Council.

Staff 1. Public Services 1.1 Director of Public Services: PS 2012-05 The report was received and reviewed. Council was provided the opportunity to further clarify items related to the Nakina Airport, more specifically the cracked asphalt, apron management and airport improvement fees. Council was advised that staff have been in touch with the Engineering firm and the Federal funding agency regarding the cracked asphalt and will keep council apprised as solutions are provided.

CORRESPONDENCE

12-94 Moved by Councillor Assad and Seconded by Councillor Walterson THAT Council receive the correspondence listed on the Agenda for the May 14, 2012 Regular Meeting. CARRIED

1. Stacey Cooper, Town of Penetanguishene: Mayors Coalition Update (May 10, 2012) After a brief discussion, Council agreed to support the Mayors Coalition and asked that the Clerk arrange for a letter and cheque to be mailed.

2. Bruce Hyer’s Office, MP Thunder Bay – Superior North: Request for Nominations (rec’d May 10, 2012)

3 May 14, 2012 Regular Meeting 3. Rick Miron, Longlac Ward Resident: Permission for Burn Out/Smoke Show (May 4, 2012) A lengthy discussion took place regarding this piece of correspondence. Council was provided with opportunity for further clarification on this event and its impact on the Municipality, including liability, use of equipment, cement barriers and wooden barricades. Council provided verbal support to this event moving forward hinging on the ability of the requester to obtain insurance for the event. Council was clear that this event was not to be covered by the Municipal Insurance. The Clerk will send a letter accordingly.

4. Rosemary Bennett, Ontario Human Rights Commission: Consider Proclamation (May 2, 2012) 5. Monique Forget, Longlac Ward Resident: Sewer Issue (May 2, 2012) A brief discussion took place regarding this piece of correspondence. The Director of Public Services advised Council that he is currently researching the issues brought forward. ACTION: The Director will bring a report back to Council for the next Regular Meeting and will also ensure that the resident receives a response.

6. Esa Saarela, Ontario Building Officials Assocation: Invitation (May 1, 2012) 7. Stacey Cooper, Town of Penetanguishene: Support for Mayors Coalition (April 27, 2012) 8. Tanya Lamb, Clerk, Township of Wainfleet: Support for Resolution (April 27, 2012) 9. Monica Creanga, Business Manager, TVO: Offer of Ownership – Longlac Ward (April 27, 2012) ACTION: The CAO will provide council with a report on the offers (Longlac, Beardmore and Nakina) which were received from TVO.

10. Monica Creanga, Business Manager, TVO: Offer of Ownership – Beardmore Ward (April 27, 2012) 11. Monica Creanga, Business Manager, TVO: Offer of Ownership – Nakina Ward (April 27, 2012) 12. Motel Operators of Greenstone: Request Attention to Matter (April 24, 2012) 13. Mike Neumann, Project Manager, Ainley & Associates Limited: Highway 11 Rehabilitation (April 24, 2012) 14. Brenda Knott, Secretary, County of Oxford: Support for Resolution (April 24, 2012) 15. Donna Wilson, Clerk, Town Of Tillsonburg: Support for Resolution (April 23, 2012) 16. Gloria McCraw, Rural Ward East Resident: Telecommunications Access (April 23, 2012) A brief discussion took place. ACTION: The EDO was asked to communicate with this resident to provide up to date information on the broadband expansion project.

17. Anita Timmermans, Confederation College: Golf Tournament Invitation (April 17, 2012)

4 May 14, 2012 Regular Meeting A brief discussion took place around the opportunity to gain exposure within Greenstone from sponsoring an auction item at the College golf tournament. Council requested that the Clerk communicate with the organizer and agreed to the donation of a $100.00 auction item.

BY-LAWS

12-95 Moved by Councillor Walterson and Seconded by Councillor Daiter THAT By-law 12-27, Being a By-law to authorize the execution of an extension agreement between the owners of property roll no. 780-001-33900 and the Corporation of the Municipality of Greenstone, be approved for passage and enactment. CARRIED

MOTIONS

With the approval of Council the following motion was withdrawn from the agenda.

THAT on the recommendation of the Manager of Facilities & Parks and the Director of Public Services, Council of the Municipality of Greenstone award the tender for the replacement of the existing door & sidelight combination with an electric automated unit to enhance Accessiblity to the Daycare in the Longlac Ward to Quality Door Hardware at the quoted price of $5,532.00 plus HST. Funds are to come from the 2012 Capital Budget; Account #2-5-20126-9601, budgeted amount $42,000.00. Other bids received (HST Extra) First General Services $7,750.00 RDR Home Renovations $6,712.00 R & L Contracting Inc. $6,640.00

12-96 Moved by Councillor Walterson and Seconded by Councillor Daiter THAT on the recommendation of the Public Works Manager and the Director of Public Services, Council of the Municipality of Greenstone award the request for quotation for the supply and delivery of Streetlight Weather-Proof Masts and Receptacles for the Beardmore Public Works to Dennis Baillargeon Plumbing Electrical & Heating at the quoted price of $1,922.93 plus applicable taxes. Funds are to come from the 2012 Capital Budget; Account #2-5-20123-9330, budgeted amount $10,000.00. Other bids received Marcel Bedard Electrical & Heating $2,544.00 plus applicable taxes. CARRIED

12-97 Moved by Councillor Assad and Seconded by Councillor Walterson THAT on the recommendation of the Public Works Manager and the Director of Public Services, Council of the Municipality of Greenstone award the request for quotation for the supply and delivery of fuel tanks for the Geraldton Public Works garage to Armand H. Couture Ltd. at the quoted price of $9,149.16 plus applicable taxes. Funds are to come from the 2012 Capital Budget;

5 May 14, 2012 Regular Meeting Account #2-5-20123-9335, budgeted amount $10,000.00. Other bids received Pye Brothers Fuel Limited $9,698.39 plus applicable taxes CARRIED

12-98 Moved by Councillor Daiter and Seconded by Councillor Assad THAT on the recommendation of the Public Works Manager and the Director of Public Services, Council of the Municipality of Greenstone award the sole sourced request for quotation to purchase and deliver One (1) 2004 MT5T Trackless Sidewalk Unit for the Beardmore Ward complete with 2007 Fifty-One (51) Inch Snow Blower Attachment, 2007 Rear Sander and 2004 Power Angle Plow to the Joe Johnson Equipment at the quoted price of $50,778.24 plus applicable taxes. Funds are to come from the 2012 Capital Budget Account #2-5-20123-9331, budgeted amount $70,000.00 CARRIED

12-99 Moved by Councillor Assad and Seconded by Councillor Daiter THAT on the recommendation of the Public Works Manager and the Director of Public Services, Council of the Municipality of Greenstone award the sole sourced request for quotation to purchase One (1) Portable Water Meter Test Kit from Emco Supply of Thunder Bay at the quoted price of $1,012.98 plus applicable taxes. Funds are to come from the 2012 Capital Budget Account #2-5-20125-9529, budgeted amount $1,000.00 CARRIED

12-100 Moved by Councillor Giguere and Seconded by Councillor Melhuish THAT on the recommendation of the Public Works Manager and the Director of Public Services, Council of the Municipality of Greenstone award the request for quotation to purchase One (1) Model #11-000-12 WACMS Mode P2 Handheld Electric Valve Exerciser complete with Valve Key and Extension from Emco Supply of Thunder Bay at the quoted price of $7,276.88 plus applicable taxes. Sole Sourced as Emco is the authorized dealer for Ontario. Funds are to come from the 2012 Capital Budget Account #2-5-20125-9530, budgeted amount $8,000.00 CARRIED

12-101 Moved by Councillor Melhuish and Seconded by Councillor Giguere THAT on the recommendation of the Public Works Manager and the Director of Public Services, Council of the Municipality of Greenstone award the request for quotation to purchase One (1) AR5501 Auto Read Programmer and Stand from Emco Supply of Thunder Bay at the quoted price of $7,937.28 plus applicable taxes. Sole Sourced as Emco is the authorized dealer for AMR Systems of Canada. Funds are to come from the 2012 Capital Budget Account #2-5-20125-9531, budgeted amount $8,000.00 CARRIED

12-102 Moved by Councillor Giguere and Seconded by Councillor Melhuish THAT Council authorize the Director of Public Services to enter into an agreement with Stewardship Ontario for the collection of specified

6 May 14, 2012 Regular Meeting Municipal Hazardous or Special Waste (MHSW). Stewardship Ontario is the Industry Funded Organization for the MHSW Program Plan and offers collection services at little or no cost to the Municipality, as regulated by the Waste Diversion Act. CARRIED

12-103 Moved by Councillor Moylan and Seconded by Councillor Jantunen THAT Council agrees to contribute $3,500.00 toward the cost of accessibility construction at the Centre Culturel Francophone de Geraldton. The accessibility ramp meets the requirements of the Ontario Building Code. CARRIED

12-104 Moved by Councillor Moylan and Seconded by Councillor Giguere THAT Council of the Corporation of the Municipality of Greenstone accept the offer as attached hereto and sell PLAN M110 LOT 34 TO 37 (78 PEARL STREET, BEARDMORE WARD) ROLL NO. 587678000103500) TO NICK LEWANDOWSKI for TWO THOUSAND DOLLARS ($2000.00).

Preliminary Conditions of Sale:

The Municipal solicitor will be requested to provide to the purchaser a satisfactory agreement of purchase and sale, which may or may not include additional conditions, for review and execution, at the sole cost of the purchaser.

A non-refundable deposit of $2,000.00 shall be submitted to the Municipality of Greenstone forthwith, prior to any action on the part of the municipality to continue with the sale.

The Municipality will not provide to the purchaser a current legal plot plan survey of the subject property.

The sale transaction shall be complete within 75 days of the date of this resolution or it will be nullified.

The applicant states in his Letter of Request to Purchase Surplus Municipal Lands that, “My intentions are to use the property as residential dwelling and operate a home occupation from that site”. The proposal as stated in the Letter of Request to Purchase Surplus Municipal Lands shall occur within 2 years from the completion of the purchase of the subject lands or the ownership of the property will be returned to the Municipality.

The property shall be rezoned forthwith by the purchaser. The property is currently zoned as Institutional and has to be rezoned to Residential in order to comply with the Township of Beardmore By-law No. 544. The purchaser shall be responsible for all related costs.

Planning approvals, such as but not limited to a minor variance to the zoning by-law, zoning by-law amendment or official plan amendment, shall be the responsibility of the purchaser, prior to the issuance of any building or renovation permits, should such approvals be required.

Planning applications that may be required prior to development are not guaranteed to be approved by virtue of this resolution of Council. CARRIED

Councillor Walterson declared a conflict of interest in the following motion as the purchaser is a member of his family.

12-105 Moved by Councillor Moylan and Seconded by Councillor Giguere THAT Council of the Corporation of the Municipality of Greenstone accept the offer as attached hereto and sell LOT 124 PLAN M104 PCL 16952

7 May 14, 2012 Regular Meeting (110 1ST AVENUE NORTHEAST, GERALDTON WARD) ROLL NO. 587674000112200 TO KATHY & LOUIS BEAUPRE for ONE THOUSAND ONE HUNDRED DOLLARS ($1,100.00), plus HST for a total of $1,243.00.

Preliminary Conditions of Sale:

A non-refundable deposit of $1,243.00 shall be submitted to the Municipality of Greenstone forthwith, prior to any action on the part of the municipality to continue with the sale.

The Municipality will not provide to the purchaser a current legal plot plan survey of the subject property.

The sale transaction shall be complete within 75 days of the date of this resolution or it will be nullified.

The applicants state in their Letter of Request to Purchase Surplus Municipal Lands that they wish to purchase the property known as 110 1st Avenue Northeast and deem said property with their property located at 112 1st Avenue Northeast. A condition of the sale is that the subject properties be deemed forthwith after the closing date of the sale.

Planning applications that may be required prior to development are not guaranteed to be approved by virtue of this resolution of Council. CARRIED

Deputy-Mayor Melanson declared a conflict of interest in the following motion as he is the purchaser of said property, he left council chambers. Deputy-Mayor Jantunen assumed the chair.

12-106 Moved by Councillor Giguere and Seconded by Councillor Melhuish THAT Council of the Corporation of the Municipality of Greenstone accept the offer as attached hereto and sell PLAN M110 LOT 29 LOT 30 PCL 8503 (55 AUDREY STREET, BEARDMORE WARD) ROLL NO. 587678000103000 TO KEVIN MELANSON for TWO THOUSAND AND ONE DOLLAR ($2001.00).

Preliminary Conditions of Sale:

A non-refundable deposit of $2,001.00 shall be submitted to the Municipality of Greenstone forthwith, prior to any action on the part of the municipality to continue with the sale.

The Municipality will not provide to the purchaser a current legal plot plan survey of the subject property.

The sale transaction shall be complete within 75 days of the date of this resolution or it will be nullified.

8 May 14, 2012 Regular Meeting The purchaser states in his Letter of Request to Purchase Surplus Municipal Lands that he wishes to “renovate the residence to a liveable state so that it can be rented. The proposed developments as stated in the Letter of Request to Purchase Surplus Municipal Lands shall occur within 2 years from the completion of the purchase of the subject lands or the ownership of the property will be returned to the Municipality.

Planning applications that may be required prior to development are not guaranteed to be approved by virtue of this resolution of Council. CARRIED

Deputy-Mayor Melanson returned to council chambers and resumed the chair.

At Council’s direction, the following motion was moved to after an incamera session.

THAT on the recommendation of the CAO, Renee Couture be hired as the Corporate Analyst / TCA Accountant at a salary of $71,698.00 with three weeks’ vacation in 2012. All other conditions of the Management Agreement are to apply. Employment to commence May 14, 2012.

12-107 Moved by Councillor Melhuish and Seconded by Councillor Jantunen THAT on the recommendation of the EDO and the CAO, Chelsea DeGagne be hired as the Market Development Officer as per the attached job description on a one year contract (May 15, 2012 to May 15, 2013). Salary to be $47,884.20 per annum plus 12% in lieu of benefits. A two week vacation will apply during the term of the contract. Position to be funded from the 2012 Budget. CARRIED

A discussion took place regarding the above motion as it relates to Tourism needs within the Municipality. The EDO advised Council that a report will be forthcoming. Council agreed on the importance of Tourism and recognized that funds have not been budgeted for to support Tourism. Council agreed that further discussion on Tourism as a whole needs to happen, but it isn’t related directly to this motion.

With Council’s permission, the following two motions were added to the agenda.

12-108 Moved by Councillor Melhuish and Seconded by Councillor Jantunen THAT on the recommendation of the EDO & Community Adjustment Committee -Sub-Committee Chair, John DeGiacomo, Edward Hoshizaki Development Consulting be awarded the RFP to complete an Operational Plan for the Greenstone Training Centre of Excellence at the quoted price of $50,000.00 including taxes. Other Contractors Invited to Bid: 1. Edward Hoshizaki Development Consulting - Thunder Bay Firm - $50,000.00 2. Jeff Frank – Hilderman Thomas Frank and Cram-Winnipeg Firm - Opted Out 3. Eric Buus – Neegan Burnside - Winnipeg Firm - No bid received CARRIED

9 May 14, 2012 Regular Meeting 12-109 Moved by Councillor Melhuish and Seconded by Councillor Jantunen THAT on the recommendation of the Manager of Facilities & Parks and the Director of Public Services, Council of the Municipality of Greenstone award the tender for the Upgrades to the Existing Ice Plants for Both the Arena and Curling Rink Ice Surfaces in the Geraldton Ward to Cimco Refrigeration at the quoted price of $175,228.00 (plus applicable taxes). Funds are to come from the 2012 Capital Budget. (Account# 2-5-20127-9715, budgeted amount $250,000.00). CARRIED

DISCUSSION ITEMS

1. Action List – not available for review at this time

2. Microphone System – An update was requested by Council. The Director of Protective & Planning Services was requested by Council to pursue the installation of a temporary sound system, while proceeding with the purchase of a new one as previously quoted by Superior Sight & Sound.

3. Special Meeting – Councillor Daiter provided update to the public in attendance tonight summarizing last week’s special meeting regarding the Ring of Fire, and highlighted the Facebook page regarding the Smelter location. Members of Council were encouraged to review the dialogue that is taking place on that Facebook page as it provides a sense of what local residents are saying.

With Council’s approval, an incamera session was added to the agenda.

INCAMERA 7:59pm

Oral Moved by Councillor Daiter and Seconded by Councillor Jantunen Motion THAT Council proceed incamera to consider confidential matters concerning: CARRIED

1. personal matters about identifiable individuals (under section 239(2)(b) of the Municipal Act which permits a meeting to be closed for the purpose of discussing matters pertaining to personal matters about an identifiable individual, including municipal or local board employees.) a. Budget Analyst / TCA Accountant Position – a verbal review of the duties in the job description as they relate to the Director position took place. b. Director of Corporate Services – a discussion took place about how to move forward with the best interests of the Municipality in mind.

The following staff were in attendance: Elizabeth Slomke, Clerk.

Oral Moved by Councillor Melhuish and Seconded by Councillor Jantunen Motion THAT Council now rise from incamera at 8:40 pm. CARRIED

12-108 Moved by Councillor Melhuish and Seconded by Councillor Jantunen THAT on the recommendation of the CAO, Renee Couture be hired as the Corporate Analyst / TCA Accountant at a salary of $71,698.00 with three weeks’ vacation in 2012. All other conditions of the Management Agreement are to apply. Employment to commence May 14, 2012.

10 May 14, 2012 Regular Meeting A recorded vote was requested by Councillor Assad.

Assad NO Beaulieu Absent Daiter YES Giguere YES Jantunen YES Melanson YES Melhuish YES Moylan YES Walterson YES CARRIED

The Clerk will forward Council’s direction regarding the position of Director of Corporate Services to the CAO for his action.

NOTICE OF MOTION - none

ADJOURNMENT

12-111 Moved by Councillor Melhuish and Seconded by Councillor Jantunen THAT having reached the hour of 8:43 p.m. we now adjourn. CARRIED

Original signed by R. Beaulieu Original signed by E. Slomke Resolution 12-112 May 28, 2012 ______Renald Y. Beaulieu, Mayor Elizabeth Slomke, Clerk

11 May 14, 2012 Regular Meeting