MUNICIPALITY OF GREENSTONE REGULAR MEETING MINUTES Monday May 14, 2012 Greenstone Council Chambers, 1800 Main Street, Geraldton Present: Deputy-Mayor: Kevin Melanson Councillors: Chris Walterson, Mary Moylan, William Assad, Ron Melhuish, Jay Daiter, Jane Jantunen and Armand Giguere Regrets: Mayor: Renald Beaulieu Also Present: Elaine Mannisto, Longlac Ward Resident Rene Blouin, Longlac Ward Resident Margo Forget, Longlac Ward Resident Jess Forget, Longlac Ward Resident Nelson St Pierre, Longlac Sector Fire Chief Kathy Beaupre, Geraldton Ward Resident Louis Beaupre, Geraldton Ward Resident Ed McCarthy, Geraldton Ward Resident Claude Morrissette, Longlac Ward Resident Staff: Stephen Mykulak, Director of Protective & Planning Svcs Nancy Proteau, Director of Community Services Vance Czerwinski, Director of Public Services Robert Gendreau, Manager of Public Works Gates Goulet, Manager of Facilities & Parks Darlene Leupen, Manager of Airports Rob Kurish, Manager of Leisure Services Vicki Blanchard, Economic Development Officer Sylvie Lemieux, Fin. Admin Assistant EDO Renee Couture, Accounting Coordinator Elizabeth Slomke, Clerk. CALL TO ORDER - 6:31 p.m. DISCLOSURE OF INTEREST - none DEPUTATIONS 1. Motel Owners Group – Rene Blouin briefly spoke on behalf of the group and advised Council that they are awaiting information from the Director of Protective & Planning Services who is expecting legal opinion on this issue. ACTION: The Director will work with the Motel Owners Group and report back to Council. 2. Alain Dumais, Union Gas Limited – No one present to make deputation. Staff received e-mail advising us that they are still researching an alternate location. 1 May 14, 2012 Regular Meeting PETITIONS - none TENDERS/BIDS 1. Tender for the Upgrades to the Existing Ice Plants for Both the Arena and Curling Club Rink Ice Surfaces in the Geraldton Ward One Tender Received: Cimco Refrigeration, Winnipeg, MB $175,228.00 (plus applicable taxes) 2. Tender for the Installation of Water Meters One Tender Received: Cloutier Contracting, Geraldton Ward (outlined below) Standard Installation 5/8” water meter with ½” tailpiece $350.00 each 5/8” water meter with ¾” tailpiece $375.00 each Three each of 1”, 1 ½”, and 2” meters $410.00 each Medium Installation 5/8” water meter with ½” tailpiece $390.00 each 5/8” water meter with ¾” tailpiece $415.00 each Three each of 1”, 1 ½”, and 2” meters $460.00 each Major Installation 5/8” water meter with ¾” tailpiece $430.00 each Three each of 1”, 1 ½”, and 2” meters $500.00 each (plus applicable taxes) 3. Tender for the Cleaning of the Beardmore Ward Office No tenders received. With the approval of Council the following was added to the agenda and the bids received were opened. 4. Bids for Purchase & Removal of Building at 277 Main Street, Beardmore Ward Two bids received: Sylvio Brousseau, Geraldton Ward $606.00 Ron Austin, Rural West Ward $565.00 (plus applicable taxes) MINUTES OF PREVIOUS MEETINGS 12-93 Moved by Councillor Walterson and Seconded by Councillor Assad THAT the Minutes of: 1. April 23, 2012 Regular Meeting be adopted as presented. CARRIED 2 May 14, 2012 Regular Meeting BUSINESS ARISING FROM MINUTES A discussion took place regarding the Airport Advisory Committee and Council was advised that the next step is to review and select the applicants. This item will be added to the next agenda for further discussion. A brief discussion took place about the upcoming work to be completed by Total Tech Care with regard to Information Technology. Council was advised that this work is expected to start at the end of this week or early next week. A brief discussion took place about Sea Cans and the need to pursue taxation of them by providing location identification and photos to MPAC. The Director of Protective & Planning Services is collecting the required information, which will be forwarded to MPAC. NEW BUSINESS REPORTS Mayor and Council Committees 1. Recreation Committee Minutes (April 23, 2012) The committee minutes were received and reviewed by Council. Staff 1. Public Services 1.1 Director of Public Services: PS 2012-05 The report was received and reviewed. Council was provided the opportunity to further clarify items related to the Nakina Airport, more specifically the cracked asphalt, apron management and airport improvement fees. Council was advised that staff have been in touch with the Engineering firm and the Federal funding agency regarding the cracked asphalt and will keep council apprised as solutions are provided. CORRESPONDENCE 12-94 Moved by Councillor Assad and Seconded by Councillor Walterson THAT Council receive the correspondence listed on the Agenda for the May 14, 2012 Regular Meeting. CARRIED 1. Stacey Cooper, Town of Penetanguishene: Mayors Coalition Update (May 10, 2012) After a brief discussion, Council agreed to support the Mayors Coalition and asked that the Clerk arrange for a letter and cheque to be mailed. 2. Bruce Hyer’s Office, MP Thunder Bay – Superior North: Request for Nominations (rec’d May 10, 2012) 3 May 14, 2012 Regular Meeting 3. Rick Miron, Longlac Ward Resident: Permission for Burn Out/Smoke Show (May 4, 2012) A lengthy discussion took place regarding this piece of correspondence. Council was provided with opportunity for further clarification on this event and its impact on the Municipality, including liability, use of equipment, cement barriers and wooden barricades. Council provided verbal support to this event moving forward hinging on the ability of the requester to obtain insurance for the event. Council was clear that this event was not to be covered by the Municipal Insurance. The Clerk will send a letter accordingly. 4. Rosemary Bennett, Ontario Human Rights Commission: Consider Proclamation (May 2, 2012) 5. Monique Forget, Longlac Ward Resident: Sewer Issue (May 2, 2012) A brief discussion took place regarding this piece of correspondence. The Director of Public Services advised Council that he is currently researching the issues brought forward. ACTION: The Director will bring a report back to Council for the next Regular Meeting and will also ensure that the resident receives a response. 6. Esa Saarela, Ontario Building Officials Assocation: Invitation (May 1, 2012) 7. Stacey Cooper, Town of Penetanguishene: Support for Mayors Coalition (April 27, 2012) 8. Tanya Lamb, Clerk, Township of Wainfleet: Support for Resolution (April 27, 2012) 9. Monica Creanga, Business Manager, TVO: Offer of Ownership – Longlac Ward (April 27, 2012) ACTION: The CAO will provide council with a report on the offers (Longlac, Beardmore and Nakina) which were received from TVO. 10. Monica Creanga, Business Manager, TVO: Offer of Ownership – Beardmore Ward (April 27, 2012) 11. Monica Creanga, Business Manager, TVO: Offer of Ownership – Nakina Ward (April 27, 2012) 12. Motel Operators of Greenstone: Request Attention to Matter (April 24, 2012) 13. Mike Neumann, Project Manager, Ainley & Associates Limited: Highway 11 Rehabilitation (April 24, 2012) 14. Brenda Knott, Secretary, County of Oxford: Support for Resolution (April 24, 2012) 15. Donna Wilson, Clerk, Town Of Tillsonburg: Support for Resolution (April 23, 2012) 16. Gloria McCraw, Rural Ward East Resident: Telecommunications Access (April 23, 2012) A brief discussion took place. ACTION: The EDO was asked to communicate with this resident to provide up to date information on the broadband expansion project. 17. Anita Timmermans, Confederation College: Golf Tournament Invitation (April 17, 2012) 4 May 14, 2012 Regular Meeting A brief discussion took place around the opportunity to gain exposure within Greenstone from sponsoring an auction item at the College golf tournament. Council requested that the Clerk communicate with the organizer and agreed to the donation of a $100.00 auction item. BY-LAWS 12-95 Moved by Councillor Walterson and Seconded by Councillor Daiter THAT By-law 12-27, Being a By-law to authorize the execution of an extension agreement between the owners of property roll no. 780-001-33900 and the Corporation of the Municipality of Greenstone, be approved for passage and enactment. CARRIED MOTIONS With the approval of Council the following motion was withdrawn from the agenda. THAT on the recommendation of the Manager of Facilities & Parks and the Director of Public Services, Council of the Municipality of Greenstone award the tender for the replacement of the existing door & sidelight combination with an electric automated unit to enhance Accessiblity to the Daycare in the Longlac Ward to Quality Door Hardware at the quoted price of $5,532.00 plus HST. Funds are to come from the 2012 Capital Budget; Account #2-5-20126-9601, budgeted amount $42,000.00. Other bids received (HST Extra) First General Services $7,750.00 RDR Home Renovations $6,712.00 R & L Contracting Inc. $6,640.00 12-96 Moved by Councillor Walterson and Seconded by Councillor Daiter THAT on the recommendation of the Public Works Manager and the Director of Public Services, Council of the Municipality of Greenstone award the request for quotation for the supply and delivery of Streetlight Weather-Proof Masts and Receptacles for the Beardmore Public Works to Dennis Baillargeon Plumbing Electrical & Heating at the quoted price of $1,922.93 plus applicable taxes. Funds are to come from the 2012 Capital Budget; Account #2-5-20123-9330, budgeted amount $10,000.00. Other bids received Marcel Bedard Electrical & Heating $2,544.00 plus applicable taxes. CARRIED 12-97 Moved by Councillor Assad and Seconded by Councillor Walterson THAT on the recommendation