022001 to Receive and Accept Apologies of Absence. 022002 To

Home , Basingstoke, Chineham, Sherfield Park

To Members of the Sherfield Park Parish Council

YOU ARE HEREBY SUMMONED to attend A MEEETING OF THE PARISH COUNCIL commencing at 7.30pm on Wednesday 12th February 2020 to be held the in the Parish Office, Sunwood Drive, for the purpose of considering and resolving upon the business set out in the following agenda.

To press and members of the public: You are welcome to attend the meeting and address the Parish Council only during the Public Participation agenda item on any subject relevant to the Parish. Please address the Chair to take your queries in turn. Total time allocated for this session is 15 minutes. Please have mobile phones on silent or switched off.

Signed: Tracy Hamer Tracy Hamer – Clerk & RFO [email protected]

022001 To receive and accept apologies of absence.

022002 To receive any declarations of interest relevant to items on this agenda.

022003 To sign as a correct record, the minutes of the Full Council meeting held on 15/01/20 January 2020 and the Planning Committee Meeting on 28/01/20.

022004 Matters arising from items from previous meetings and actions as noted on the action log.

022005 To receive any Chairman’s announcements

022006 Public Participation session – 15 minutes

022007 To receive reports from the: County Councillor Borough Councillors SPCA PPG

022008 To note the current financial situation.

022009 To authorise any requests for payments.

022010 To review and discuss entries relevant to Sherfield Park for the purpose of accuracy in the Strategic Housing and Economic Land Availability Assessment (SHELAA).

022011 To discuss Parish Council response regarding HCC consultation threatening closure of Chineham Library - hants.gov.uk/aboutthecouncil/haveyoursay/consultations/library- consultation

022012 To discuss and approve changes to Parish Council Meeting Structure.

022013 To share and discuss updates from Croudace/BDBC regarding the Amport Way Play Area.

022014 To consider purchase of high vis clothing and tools for use by Dove House volunteers when working around Sherfield Park.

022015 To approve and adopt the updated Social Media Policy.

022016 To discuss Section 106 Open Space Funds for Trim Trail.

022017 To review and adopt Parish Office Maintenance Plan.

022018 To consider any additional risks identified for risk register in this meeting and update accordingly.

022019 To consider matters for including in the next issue of the Loddon Valley Link.

022020 To confirm the date of the next Parish Council meeting as 11th March 2020.

Sherfield Park Parish Council (SPPC) Full Council Meeting held at Sherfield Park Parish Office at 7.30pm on Wednesday 15th January 2019

IN ATTENDANCE APOLOGIES ABSENT Councillors: Cllr. Bowyer ✓ Cllr. Gordon ✓ Cllr. Vaux ✓ Cllr. Goodenough ✓ Cllr. Alvares ✓ Cllr. Rouse ✓

In attendance: Borough Councillor Edwards, Tracy Hamer (Clerk) taking the minutes and 1 member of the public. Apologies were received from Borough Councillor Miller, County/Borough Councillor Still and Carl Lesh (SPCA). The meeting was chaired by Cllr Vaux.

Agenda Issue Actions Item 012001 To receive and accept apologies of absence Apologies were received from Cllrs Bowyer and Goodenough, Borough Councillor Miller and County/Borough Councillor Still.

012002 Declarations of interest relevant to items on this agenda Nil.

012003 To sign as a correct record, the minutes of the Full Council meeting held on 11th December 2019 and the Finance Committee meeting held on 16th October 2019. The Council unanimously agreed the minutes of both meetings. Proposed by Cllr Rouse and seconded by Cllr Alvares. The minutes were signed by the Chair – Cllr Vaux and Finance Chair – Cllr Gordon.

012004 Matters arising from items from previous meetings and actions noted on the Action Log. • Cllr Vaux noted that Cllr Goodenough has reported the faulty streetlights on Cufaude Lane. • Cllr Alvares noted that speed awareness projects will be resumed once new equipment has been purchased, when the roads are fully adopted.

Signed by Chair…………………

012005 To receive any Chairman’s announcements. Cllr Vaux/Clerk • The current SHELAA document was published in December 2019. The Chair and Clerk will review the document and bring relevant items to February Full Council for discussion. • Cllr Vaux noted that the traveller incursion at Sherfield Park was swiftly resolved. The area was vacated by 4pm and left clean and tidy. • The Posh Nosh Licence has been granted by BDBC. Areas of concern were raised by BDBC with the applicants who have provided assurance of their intention to promote the nearby shop to their customers, to produce high quality food and work as part of the community. The trader operates and extraction and filter system to eliminate/minimise business associated odour. Officers shall undertake compliance visits to monitor trading activities and will work to address any non-compliance matters if established. • A local resident raised concerns regarding the lack of local cash points. Cllr Vaux and Borough Councillor Edwards noted there are cash points located as Tesco Express in Popley and Old Basing. Cash back is available at Tesco and M&S in Chineham and Sherfield on Loddon Post Office.

012006 Public Participation session – 15 minutes A local resident asked for clarification regarding the emergency plan. Cllr Rouse explained that the SPCA is not a registered respite centre. Until this status is fulfilled the PC are unable to formulate further plans.

012007 To receive reports from the County Councillor, Borough Councillors, SPCA and the PPG • County Councillor Still via email: A new resident permit system will begin operating at Waste Recycling Centres later this year. It will be controlled by Automatic Number Plate Recognition (ANPR) and will ensure continued free access for Hampshire residents to any of Hampshire’s 24 HWRCs to dispose of household waste, while access for non-Hampshire residents will be for a fee of £5 per visit. Charges for non-household waste, including soil and rubble, plasterboard and asbestos remain. Hampshire residents can register up to three vehicles via the Hampshire County Council website. The introduction of this system will allow those living outside Hampshire to continue to use Hampshire HWRCs while making a contribution Signed by Chair…………………

towards the costs of disposal of their household waste in Hampshire. Hampshire residents, including those who live in Southampton and Portsmouth, will be able to register for free access to any Hampshire HWRC from 19 December 2019 at www.hants.gov.uk/vehicle- registration-hwrc • Borough Councillor Edwards noted the yellow lines on Cufaude Lane will be extended w/c 25th January 2020. • The SPCA will be holding a Burns Night Celebration on 25th January 2020. The next SPCA Committee meeting will be 29.01.2020 and the AGM will be 07.02.2020 when new trustees will be elected. • PPG - Nil

012008 To note the current financial situation and to note the current YTD spend against budget The Council noted the present financial situation is satisfactory. See Appendix 1.

012009 To authorise any requests for payments The Council resolved to approve the payments in Appendix 2 to these minutes. Proposed by Cllr Gordon and seconded by Cllr Vaux.

012010 To consider and decide where to spend allocated Lengthsman Clerk grant before year end March 2020 Following discussion it was resolved that the Clerk will investigate the costs of pea shingle for the Lengthsman to spread on worn areas of the footpath on Taylors Drive. Proposed by Cllr Vaux and seconded by Cllr Rouse.

012011 To review and approve actions from the Fire Risk Clerk Assessment. It was resolved to approve all highlighted actions and review annually. Proposed by Cllr Vaux and seconded by Cllr Rouse.

012012 To consider any additional risks identified for risk register in this meeting and update accordingly. Nil.

012013 To consider matters for including in the next issue of the Clerk Loddon Valley Link. The Council requested that the Clerk prepare an article including information on the following: • Yellow Lines on Cufaude Lane • SHELAA

Signed by Chair…………………

• Chineham Library Closure Consultation

012014 To confirm the date of the next Parish Council meeting Clerk/Chair as 12th February 2020 The Full Council will next meet on 12th February 2020 and the Finance Committee will meet on 15th April 2020.

There being no further public business, the meeting closed at 8.40pm

Signed by Chair…………………

Appendix 1 – Agenda Item 012008

Bank Reconciliation Statement as at 31/10/2019 for Cashbook 1 - Current Bank A/c Bank Statement Account Name (s) SPPC Lloyds Statement Date 31/12/2019 Balances 19,822.09 Unpresented Cheques (Minus) Amount 0.00 Receipts not Banked/Cleared (Plus) 0.00 Balance per Cash Book is :- 19,822.09 Difference is: 0.00

Bank Reconciliation Statement as at 31/10/2019 for Cashbook 2 - HSBC Bank Statement Account Name SPPC HSBC Statement Date 31/12/2019 Balances 65,983.81 Unpresented Cheques Amount 0.00 Receipts not Banked/Cleared (Plus) 0.00 Balance per Cash Book is: 65,983.81 Difference is: 0.00

Signed by Chair…………………

Appendix 2 – Agenda Item 012009

BT Monthly office broadband charge GP00546968 DD £59.99 DD 31/12/19 PlusNet Monthly office phone charge 13355810 DD £6.50 DD 01/01/20 SSE Electricity 2405418415 SO £15.00 DD 21/01/20 SSE Electricity 2405418415 EP £41.98 Cllr Rouse - Expenses Refreshments EP £19.05 HALC Training 3694 EP £54.00 Finance for Councillors - Cllr Goodenough Clerks Expenses Office Supplies EP £8.60 HMRC Staff Tax & NI January PAYE EP £115.17 PAYE Staff Salary Parish Clerk January Salary EP £682.06 Clerk Staff Salary Litter Warden January Salary EP £147.37 Litter Warden PAYMENT £1,083.23 TOTALS

Signed by Chair…………………

Sherfield Park Parish Council (SPPC) Planning Committee Meeting held at Sherfield Park Parish Office at 7.30pm on Tuesday 28th January 2019

IN ATTENDANCE APOLOGIES ABSENT Cllr. Vaux ✓ Cllr. Bowyer ✓ Cllr Goodenough ✓ Cllr. Alvares (Chair) ✓

010120 To receive and accept apologies of absence Nil.

020120 To receive any declarations of pecuniary interest relevant to items on this agenda Nil.

030120 For Councillors and Attending Public to be updated on any recent planning applications. Nil.

040120 To consider Planning Application Ref: 19/02947/HSE Location: 59 Chilworth Way, Sherfield Park Amendment to original application as follows: Roof of proposed two storey extension redesigned and omission of first floor window proposed in the eastern side elevation of existing dwelling.

The Committee discussed the application and it was agreed to support the amends to the application. Members agree the pitch of the roof will improve the aesthetics of the building but it was noted that the ground floor may still have a large flat roof.

050120 To note the date of next planning meeting will be in response to any further Planning Applications received from BDBC. There being no further business the meeting closed at 7.55pm

Date:06/02/2020 Sherfield Park Parish Council Page 1 Time: 11:31 Bank Reconciliation up to 31/01/2020 for Cashbook No 2 - HSBC

Date Cheque/Ref Amnt Paid Amnt Banked Stat Amnt Difference Cleared Payee Name or Description

20/01/2020 11.21 11.21 R Receipt(s) Banked

0.00 11.21 Date:06/02/2020 Sherfield Park Parish Council Page 1 Time:11:31 User: TRACY Bank Reconciliation Statement as at 31/01/2020 for Cashbook 2 - HSBC

Bank Statement Account Name (s) Statement Date Page No Balances

SPPC HSBC 20/01/2020 32 65,995.02

65,995.02 Unpresented Cheques (Minus) Amount

0.00 0.00

65,995.02 Receipts not Banked/Cleared (Plus)

0.00 0.00 65,995.02

Balance per Cash Book is :- 65,995.02

Difference is :- 0.00 Date:06/02/2020 Sherfield Park Parish Council Page 1 Time: 11:32 Bank Reconciliation up to 31/01/2020 for Cashbook No 1 - Current Bank A/c

Date Cheque/Ref Amnt Paid Amnt Banked Stat Amnt Difference Cleared Payee Name or Description

02/01/2020 DD 6.50 6.50 R Plusnet 13/01/2020 70.20 70.20 R Receipt(s) Banked 16/01/2020 BACS 41.98 41.98 R Southern Electric 16/01/2020 BACS 19.05 19.05 R William Rouse 16/01/2020 BACS 54.00 54.00 R HALC 16/01/2020 BACS 8.60 8.60 R Tracy Hamer 20/01/2020 DD 15.00 15.00 R Southern Electric 23/01/2020 BACS 115.17 115.17 R HMRC 23/01/2020 BACS 682.06 682.06 R Tracy Hamer 23/01/2020 BACS 147.37 147.37 R Richard Oats

1,089.73 70.20 Date:06/02/2020 Sherfield Park Parish Council Page 1 Time:11:32 User: TRACY Bank Reconciliation Statement as at 31/01/2020 for Cashbook 1 - Current Bank A/c

Bank Statement Account Name (s) Statement Date Page No Balances

SPPC Lloyds 31/01/2020 18,802.56

18,802.56 Unpresented Cheques (Minus) Amount

0.00 0.00

18,802.56 Receipts not Banked/Cleared (Plus)

0.00 0.00 18,802.56

Balance per Cash Book is :- 18,802.56

Difference is :- 0.00

022009 – February Payment Request

BT Monthly office broadband charge GP00546968 DD £59.99 DD 01/02/2020 PlusNet Monthly office phone charge 13355810 DD £6.50 DD 05/02/2020 SSE Electricity 2405418415 SO £15.00 DD 21/02/2020 Viking Office Supplies 707375 EP £19.51 HMRC Staff Tax & NI January PAYE EP £115.17 PAYE Staff Salary Parish Clerk January Salary EP £682.06 Clerk Staff Salary Litter Warden January Salary EP £147.37 Litter Warden

PAYMENT £979.11 TOTALS

Agenda Item 022013 – SHELAA

• The SHELAA seeks to identify and assess available land with housing or economic development potential. SHLEAAs are a central part of the evidence base for Local Plans and also for establishing an area’s housing land supply position.

• The SHELAA only assesses sites for their development potential – it does not allocate sites.

• The SHELAA is based on the most up-to-date information available at the time of the documents preparation. Some of these assumptions may change, such as site boundaries, constraints which could be mitigated/overcome, development timescales, site capacity, densities and the availability of the site. New sites will continue to be promoted to the council and these will be considered in future updates.

• The inclusion of a site within this document does not preclude it from being developed for other uses. Similarly it does not imply that the council would grant planning permission for residential or employment use.

Identified sites with potential impact to Sherfield Park:

REF Location SOL006 SW of Sherfield on Loddon SOL007 Land at Wildmoor Lane SOL008 Land at Sherfield Hill Farm SOL010 Land to North of Redlands Farm SOL011 Redlands Lodge SOL012 Land at Redlands SOL013 Land off Dixon Road SOL015 Sherfield on Loddon Garden Centre BRAM005 Upper Cufaude Farm (LP Allocation) BRAM008 North of Upper Cufaude Farm BRAM011 Land West of Upper Cufaude Farm OLD001 Land East of Basingstoke (LP Allocation)

The SHELAA maps show local plan and neighbourhood plan site allocations which do not benefit from planning permission. Those which do are listed in appendix 1. This is why the East of Basingstoke site allocation (Policy SS3.9 in the LP and OLD001 in the SHELAA) is included on the SHELAA maps as it does not yet benefit from planning permission. It is also worthy of note that the site has been promoted for an additional 450 units in addition to the 450 units currently allocated.

The majority of the Redlands allocation is not shown on the maps because it has outline planning permission for 150 homes (under planning reference 16/02457/OUT). However, part of the site (the land marked in SOL010) does not have planning permission and has been promoted as a new development opportunity for approximately 50 units. Therefore it is shown on the SHELAA maps as a promoted site.

The following flow chart shows the planning process from the SHELAA to the development of the Local Plan (which sets out the borough’s development plans for the next 5 years).

SOL006 SW of Sherfield on Loddon, Sherfield on Loddon

Previously Developed Land: No The site is surrounded by agricultural land apart from a few residential properties adjacent to the northern site perimeter. Reading Road lies along the Eastern perimeter with a junction onto the A33. A Public Right of Way runs along the north western edge of the site linking to Sherfield on Loddon. It appears (from satellite imagery) that there could potentially be access to the site in the southern corner onto the A33, however this is unclear due to a number of trees obscuring the area. The eastern part of the site is within the Sherfield on Loddon Conservation Area.

Relevant Planning History None

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints The site is located outside of, but adjacent to the settlement policy boundary for Sherfield on Loddon, in a countryside location where new housing is generally only permitted as an exception, in line with current adopted Local Plan Policy SS6 (New Housing in the Countryside). The general principle of development in this location is therefore not supported by the council’s current planning framework. The site is located within the Basingstoke/ Chineham – Bramley/ Sherfield on Loddon Strategic Gap (Policy EM2) The site is located within Sherfield on Loddon Neighbourhood Area. The Sherfield on Loddon Neighbourhood Plan was ‘made’ in March 2018.Policy H2 of the Neighbourhood Plan supports appropriate proposals for new housing within or adjacent to the Sherfield on Loddon settlement policy boundary which meet the requirements of Local Plan Policy SS5 (Neighbourhood Planning). The supporting text to policy H2 clarifies that any development adjacent to the settlement policy boundary, which will help to meet the requirements of Local Plan policy SS5, should be small- scale. Policy H2 adds that once the Local Plan Policy SS5 requirements have been met, proposals for development outside the settlement policy boundary will be subject to relevant Local Plan policies for new housing in the countryside (such as Policy SS6).

Physical problems It would be necessary to ensure that any future occupants of the site would not be affected by noise and air pollution from the A33. It is currently unclear whether the site has, or could have, a suitable access, however, it is noted that the site promoter has suggested that the site can be accessed via Reading Road

Potential impacts The site is within the Sherfield on Loddon Conservation Area. A Grade II Listed Building (Ye Olde Winton Cottage) is in close proximity to the north western boundary of the site. There are also Notable Buildings opposite the site on Reading Road. The site is within close proximity to a SINC (Little Bowlings Farm Wood). The site is within 5-7km of the Thames Basin Heaths Special Protection Area (SPA). As per Policy EM3 of the Local Plan, large scale residential development (over 50 dwellings) within 5-7k of the SPA will be assessed individually, and if needed, bespoke mitigation will be required in accordance with Natural England guidance. The form of the development and any highways works would need to take into account the impact upon the character of the village; landscape character; and the impact upon the residential amenities of surrounding properties. The

5 site is located within a SSSI Impact Risk Zone therefore there is the potential for development on site to have ecological impacts.

Availability (legal/ownership issues) The site was promoted for development through the call for sites consultation held in 2019 with permission of the landowner and there are no known legal or ownership problems. The site is therefore considered to be available for development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site and no particular factors have been identified that would affect the viability of development. This location is likely to be attractive to developers and the site promoter has suggested that the site could be developed within the next five years.

Conclusion This site is available and is likely to be achievable. However, due to its location in the countryside, its development would not be in line with the borough’s current planning framework. Whilst the site is adjacent to the settlement policy boundary but would need to be small scale to accord with policy H2 of the Sherfield on Loddon Neighbourhood Plan.

Potential Density and Yield (including development type) The site promoter has suggested 100 dwellings could be accommodated on the site, which has been used for the purposes of the SHELAA. Current Estimated Yield 100 dwellings

SOL007 Land south of Wildmoor Lane, Church End, Sherfield on Loddon

Previously Developed Land: No The site comprises a piece of arable farmland adjacent to the hamlet of Church End, just to the north-east of Basingstoke, and to the south of Sherfield on Loddon. The site is located immediately to the north of another site which has been promoted through the SHELAA (site ref: SOL008), which in turn is just to the north of the Redlands current adopted Local Plan site allocation (Policy SS3.7). There are a small number of residential properties to the north and west of the site, with The Loddon School located to the east, and a garden centre to the northeast. There is a Public Right of Way (PRoW) running along the eastern side of the site. There are a few trees within the site area, and mature vegetation running around the periphery of the site. It is suggested in the site submission form that the site could be accessed from Wildmore Lane.

Relevant Planning History None

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints The site is outside any defined settlement policy boundary, in a countryside location where new housing is generally only permitted as an exception, in line with the current adopted Local Plan Policy SS6 (New Housing in the Countryside). The general principle of development in this location is therefore not supported by the council’s current planning framework. The site is located within the Basingstoke/ Chineham – Bramley/ Sherfield on Loddon Strategic Gap (Policy EM2 – Strategic Gaps). The site is located within the Sherfield on Loddon Neighbourhood Plan Area. . The Sherfield on Loddon Neighbourhood Plan was ‘made’ in March 2018 and its policies apply to the site. The site has not been allocated for development within the Sherfield on Loddon Neighbourhood Plan. Development of the site would need to accord with relevant Neighbourhood Plan policies, such as design and housing mix (policies H3, D1 and D2). The Neighbourhood Plan identifies the Wildmore Lane Junction with the A33 as a traffic hazard, and therefore policy T3 would be relevant to any proposed development of the site.

Physical problems There are no known physical problems with the site.

Potential impacts Development would need to conserve or enhance the quality of the borough’s heritage assets. A Grade II listed building can be found to the west of the site (Le Fevre). There are also Locally Listed Buildings adjacent to the north western and north boundary. The development of the site is likely to result in landscape impacts. There are also likely to be arboricultural and ecological implications associated with the development of the site. The development of the site would need to consider the nearby residential properties. There are also likely to be noise impacts associated with the proximity of the site to the A33 and there would be a loss of good to moderate agricultural land. Availability (legal/ownership issues) This is a long-standing site promotion. The site was actively re- promoted for development through the call for sites consultation held in 2019 with permission from the landowners and there are no known legal or ownership problems. The site is therefore considered to be available for development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site and no particular factors have been

7 identified that would affect the viability of development. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has suggested that the site could be delivered within the next 5-10 years.

Conclusion This site is available and may be achievable. However, due to its location in the countryside its development would not be in line with the borough’s current planning framework.

Potential Density and Yield (including development type) The site promoter has suggested a yield of 110 dwellings which has been used for the purposes of the SHELAA. Current Estimated Yield 110 dwellings

SOL008 Land at Sherfield Hill Farm, Reading Road, Sherfield on Loddon

Previously Developed Land: No The site is agricultural land partially within the Basingstoke Settlement Policy Boundary. The site is situated directly north of the Redlands Local Plan housing site allocation (Policy SS3.7) and bounded primarily by agricultural land except for residential uses to the west. The site is adjacent to the A33. A Public Right of Way (PRoW) runs through the site. Means of access to the site would be provided from the Taylors Farm roundabout on the A33.The Redlands housing allocation site includes provision for vehicular access via a new road connecting to the Taylors Farm roundabout, which would intersect the SHELAA site. Access to the site would therefore be provided from the proposed access road serving Redlands. Improvements are proposed for the Taylors Farm roundabout as a part of the overall A33 corridor improvements.

Relevant Planning History No relevant planning history on site. 16/02457/OUT – Adjacent (south): Outline application for up to 150 new homes and to include access. Permission Granted (Redlands housing allocation). This site was promoted through the current adopted Local Plan examination and was considered by the Inspector as an omission site. The Local Plan Inspector’s Report (April 2016) stated that in the event that the Council could not demonstrate a 5 year supply of housing, this site could be considered a ‘front runner’ in view of its sustainability credentials and proximity to eastern Basingstoke. 19/02773/RES – Adjacent (south): Reserved matters application pursuant to outline planning permission 16/02457/OUT for the erection of 150 dwellings with associated internal access streets, car parking and landscaping. Pending Consideration.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints The site is located outside of, but adjacent to, the settlement policy boundary for Basingstoke where new housing is generally only permitted as an exception, in line with the current adopted Local Plan Policy SS6 (New Housing in the Countryside). The general principle of development in this location is therefore not supported by the council’s current planning framework. The site is located within the Basingstoke/ Chineham – Bramley/ Sherfield on Loddon Strategic Gap (Policy EM2 – Strategic Gaps). The site is located within the Sherfield on Loddon Neighbourhood Plan Area. The Sherfield on Loddon Neighbourhood Plan was ‘made’ in March 2018 and its policies apply to the site. The site has not been allocated for development within the Sherfield on Loddon Neighbourhood Plan. Development of the site would need to accord with relevant Neighbourhood Plan policies, such as design and housing mix (policies H3, D1 and D2). The Neighbourhood Plan identifies the Wildmore Lane Junction with the A33 as a traffic hazard, and therefore policy T3 would be relevant to any proposed development of the site.

Physical problems It would be necessary to ensure that any future occupants of the site would not be affected by noise and air pollution from the A33.

Potential impacts Development would need to conserve or enhance the quality of the borough’s heritage assets. Grade II listed buildings can be found south-west of the site across the A33 (Sherfield Hall) and also to the north of the site (Le Fevre). Both listed buildings are approximately over 100 metres away. The form of the development and any highways works would need to take into account the impact

9 upon landscape character and the impact upon the residential amenities of surrounding properties. Consideration would need to be given to the relationship with the land allocation to the south to ensure comprehensive development.

Availability (legal/ownership issues) This is a long-standing site promotion. The site was actively re-promoted for development through the call for sites consultation held in 2019 with permission from the landowners and there are no known legal or ownership problems. The site is therefore considered to be available for development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site and no particular factors have been identified that would affect the viability of development. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has suggested that the site could be delivered within the next five years.

Conclusion This site is available and is likely to be achievable, however, due to its location in the countryside, its development would not be in line with the current planning framework.

Potential Density and Yield (including development type) The site promoter has suggested a yield of 274 dwellings which has been used for the purposes of the SHELAA. The yield suggested by the site promoter is higher than the assessment of the previous version of the SHLAA. Current Estimated Yield 274 dwellings

SOL010 Land at Redlands to the east of the A33, Basingstoke

Previously Developed Land: No

This site falls within the boundary of the land allocated for development under Local Plan Policy SS3.7 ‘Redlands’ and lies within the Basingstoke Settlement Policy Boundary. The site comprises the eastern third of a larger agricultural field, located furthest from the existing settlement and the A33 which forms the western boundary of the allocation. There are no defining features delineating the boundary of this site and the remainder of the field which forms the rest of the allocation, the majority of which now has outline planning permission for residential development. The land to the south is also allocated (site ref: OLD001, Policy SS3.9 – East of Basingstoke). The site is screened by a range of mature trees and boundary hedges on the northern, eastern and southern perimeters beyond which lies agricultural land punctuated by blocks of trees.

Relevant Planning History The site is located within the current adopted Local Plan housing site allocation boundary for ‘Redlands’ (Policy SS3.7) which allocates a 9.4ha site for 165 dwellings. Land adjacent to the site, to the south west, is also allocated in the current adopted Local Plan for residential development (Policy SS3.9). The Development Brief Supplementary Planning Document for the ‘East of Basingstoke’ and ‘Redlands’ sites was adopted in July 2017. Three planning applications have been submitted covering the Redlands allocation (SS3.7): 16/02457/OUT – Outline permission granted for up to 150 new homes and to include access. 19/02773/RES - Reserved matters application pursuant to outline planning permission 16/02457/OUT for the erection of 150 dwellings, including 60 affordable units, with associated internal access streets, car parking and landscaping. Matters to be considered: appearance, landscaping, layout and scale. This application has yet to be determined. 16/04727/FUL – Application submitted and then withdrawn for construction of 17 residential dwellings, associated means of access and 4 visitors car parking spaces. Both application site areas included this part of the site, however, this land was not proposed to be developed under the approved application 16/02457/OUT. 19/02773/RES - Adjacent to site): Reserved matters application pursuant to outline planning permission 16/02457/OUT for the erection of 150 dwellings, including 60 affordable units, with associated internal access streets, car parking and landscaping. Matters to be considered: appearance, landscaping, layout and scale. Pending consideration.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints: This site lies within the Basingstoke Settlement Policy Boundary and within the ‘Redlands’ current adopted Local Plan housing allocation (Policy SS3.9). Policy SS3.7 criterion b) specifies that the design and layout of development needs to present a strong and defensible buffer to the north and east including the use of open space to limit the visual impact of development on the wider landscape. However, criteria (b) adds that development should be located in the western part of the allocation (as demonstrated within Policies SS3.7 and SS3.9 inset map s where the indicative location of proposed housing development on the site is shown by shading). Although within the site allocation of Redlands, this site is therefore not in an area proposed in the indicative Inset Map to be developed. The East of Basingstoke and Redlands Development Brief Supplementary Planning Document (adopted in July 2017) in section 8 includes an indicative development framework plan which also supports this approach suggesting that this site should ‘remain in existing land use’.

Development principle 3b of the Development Brief provides guidance on the landscape requirements of the allocated housing sites. The site is located within the Sherfield on Loddon Neighbourhood Plan Area. The Sherfield on Loddon Neighbourhood Plan was ‘made’ in March 2018 and its policies apply to the site. Policy H2 of the Neighbourhood Plan supports appropriate proposals for new housing within or adjacent to the Sherfield on Loddon Settlement Policy Boundary which meet the requirements of Local Plan Policy SS5 (Neighbourhood Planning). The site is not adjacent to the Sherfield on Loddon Settlement Policy Boundary. Development of the site would need to accord with relevant Neighbourhood Plan policies, such as design and housing mix (policies H3, D1 and D2).

Physical problems The site promoter confirms that the access to the site will be via the consented access road (16/02457/OUT) running from the Taylors Farm roundabout and through the part of the Redlands allocation.

Potential impacts There is likely to be an impact on landscape character given the open nature of the landscape to the east, characterised by farmland and woodland blocks. If developed, consideration would need to be given to the relationship with land to the west, south and south west to ensure comprehensive development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site and no particular factors have been identified that would affect the viability of development. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has suggested that the site could be delivered within the next five years.

Conclusion This site is available and may be achievable. However, although the site forms part of the current adopted Local Plan allocation site for housing site of ‘Redlands’, both the Local Plan and Development Brief SPD require the land to be maintained in its current use to limit the visual impact of the allocated development/consented development. The site’s development would therefore not be in line with the borough’s current planning framework.

Potential Density and Yield (including development type) The site promoter has suggested a yield of 57 dwellings which has been used for the purposes of the SHELAA. The yield suggested by the site promoter is higher than the assessment of the previous version of the SHLAA. Consequently, while the site promotor’s yield has been used for the purposes of the SHELAA, there are some concerns about whether it is appropriate, given the landscape sensitivity of the site, and this will need to be assessed through future planning applications. Phasing 0-5 years 0 5-10 years 57

SOL011 Redlands Lodge, Reading Road, Sherfield on Loddon

Previously Developed Land: Partly The site is occupied by a large dwelling with long liner rear garden culminating in a point where an outbuilding is located however the majority of the site is undeveloped. The site is bounded by trees on the western perimeter, directly to the east lies Redlands House another large dwelling separated by hedgerows and beyond to the east open farmland and tree belts. Bordering the site to both the west/south-west and north are two current adopted Local Plan allocations for residential development; ‘Land east of Basingstoke’ (Policy SS3.9) and ‘Redlands’ (Policy SS3.7). The majority of the latter has outline planning permission. The site is accessed via a shared driveway (Redlands Drive) from the A33 which is lined by lime trees. Trees along Redlands Drive are subject to a Tree Preservation Order (TPO).

Relevant Planning History No relevant planning history on site. Land to the north, west and south west is allocated in the Local Plan for residential development (policies SS3.7 and SS3.9). The East of Basingstoke and Redlands Development Brief Supplementary Planning Document covering these current adopted Local Plan allocated housing sites was adopted in July 2017. Three planning applications have been submitted covering the Redlands allocation (SS3.7) directly to the north and north east: 16/02457/OUT – Adjacent to site: Outline permission granted for up to 150 new homes and to include access. 19/02773/RES – Adjacent to site: Reserved matters application pursuant to outline planning permission 16/02457/OUT for the erection of 150 dwellings, including 60 affordable units, with associated internal access streets, car parking and landscaping. Matters to be considered: appearance, landscaping, layout and scale. Pending consideration.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints The site is adjacent to, but outside the defined settlement policy boundary for Basingstoke, in a countryside location where new housing is generally only permitted as an exception, in line with current adopted Local Plan Policy SS6 (New Housing in the Countryside). The site is within the designated Neighbourhood Area of Sherfield on Loddon. The Neighbourhood Plan was ‘made’ by the borough council in March 2018. Policy H2 of the Neighbourhood Plan supports appropriate proposals for new housing within or adjacent to the Sherfield on Loddon settlement policy boundary which meet the requirements of Local Plan Policy SS5 (Neighbourhood Planning). The site is not adjacent to the settlement policy boundary for Sherfield on Loddon itself, as that is located to the north of the site.

Physical problems The indicative odour exposure contour shown in section 8 of the Development Brief SPD relating to the nearby sewerage treatment works lies just to the south of the site. Access to the site would require third party land and there is no indication from the site submission that an agreement has currently been reached to achieve access. The Development Brief SPD for the neighbouring current adopted Local Plan housing allocations requires that the ‘Redlands Garden’ part of the Redlands allocation should not be accessed off the A33 via Redlands Drive but rather through the Redlands allocation via the Taylors Farm roundabout or via the East of Basingstoke site. Further assessment would be required to determine suitable access arrangements. The trees lining Redlands Drive are subject to a blanket TPO.

Potential impacts There is likely to be an impact on landscape character given the open nature of the landscape to the east, characterised by farmland and blocks of woodland.

Availability (legal/ownership issues) The site was promoted for development by the landowner through the call for sites consultation held in 2019 and there are no known legal or ownership problems. The site is therefore considered to be available for development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site. The site promoter suggests an agreement would need to be reached with Hampshire County Council who own the land to the west and also the westerly end of the current driveway to access the site. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has suggested that the site could be delivered within the next five years.

Conclusion This site is available and is likely to be achievable. However, due to its location in the countryside, its development would not be in line with the current planning framework.

Potential Density and Yield (including development type) The site promoter has suggested a yield of 20 dwellings which has been used for the purposes of the SHELAA. Current Estimated Yield 20 dwellings

SOL012 Land at Redlands House, Reading Road, Sherfield on Loddon

Previously Developed Land: No This site comprises a large residential dwelling ‘Redlands House’ located in the north western portion of the site Its large garden extends to the north and is allocated for residential development under Local Plan policy SS3.7 ‘Redlands’. As such, this part of the site no longer forms part of the site promotion. The site comprises a large field to the east and south/east of the property. The eastern and southern site perimeters are bounded by thick belts of trees. The surrounding land to the east is characterised by open agricultural fields and pockets of trees. The ‘east of Basingstoke’ (Policy SS3.9) and ‘Redlands’ (Policy SS3.7) current adopted Local Plan housing allocations lie south west and north/north west of the site respectively. The site is accessed from the A33 via Redlands Drive.

Relevant Planning History During the current adopted Local Plan examination the Inspector stated (paragraph 186) that he had concerns whether acceptable odour standards for future residents could be achieved on the majority of the southern site. Until such time as improvements to the Sewage Treatment Works (STW) significantly reduce the extent of these contours, the southern site should not be included within the Plan for housing purposes. No relevant planning history on site. Part of the site is included in the Redlands housing allocation covered by policy SS3.7 of the Local Plan, which makes provision for 165 dwellings in total. The Development Brief Supplementary Planning Document for the ‘East of Basingstoke’ and ‘Redlands’ sites was adopted in July 2017. Three planning applications have been submitted covering the Redlands allocation (SS3.7): 16/02457/OUT – Adjacent to site: Outline permission granted for up to 150 new homes and to include access. 19/02773/RES – Adjacent to site: Reserved matters application pursuant to outline planning permission 16/02457/OUT for the erection of 150 dwellings with associated internal access streets, car parking and landscaping. Pending consideration.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints The site lies outside, but adjacent to, the settlement policy boundary and therefore in a countryside location where new housing is generally only permitted as an exception, in line with current adopted Local Plan Policy SS6 (New Housing in the Countryside). The site is located within the Sherfield on Loddon Neighbourhood Plan Area. The Sherfield on Loddon Neighbourhood Plan was ‘made’ in March 2018 and its policies apply to the site. The site has not been allocated for development within the Sherfield on Loddon Neighbourhood Plan, however, Policy H2 of the Neighbourhood Plan supports appropriate proposals for new housing within or adjacent to the Sherfield on Loddon Settlement Policy Boundary which meet the requirements of Local Plan Policy SS5 (Neighbourhood Planning). Development of the site would need to accord with relevant Neighbourhood Plan policies, such as design and housing mix (policies H3, D1 and D2).

Physical problems The indicative odour exposure contour shown in section 8 of the Development Brief SPD relating to the nearby STW extends into the majority of this site. The site promoter has undertaken an Odour Assessment which concludes, in their view, that this land is not adversely affected by odour. This assessment was not available at the time of the current adopted Local Plan examination. A mineral safeguarding area lies close to the southern perimeter. Access to the site will require third party land and there is no indication from the site submission that an agreement has currently been reached to achieve access. The Development Brief SPD for the neighbouring Local Plan housing allocations

15 requires that the ‘Redlands Garden’ part of the Redlands allocation should not be accessed off the A33 via Redlands Drive but rather through the Redlands allocation via the Taylors Farm roundabout or via the East of Basingstoke site. Further assessment would be required to determine suitable access arrangements.

Potential impacts There is likely to be an impact on landscape character given the open nature of the landscape to the east, characterised by farmland and woodland blocks. However the existing dense screening on the southern and eastern boundaries from the wider countryside to the east may help to mitigate the impact. Consideration would need to be given to the relationship with land to the north, west and south west to ensure comprehensive development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site but the viability of the site may be affected by the need to gain access across third party land. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has suggested that the site could be delivered within the next five years.

Conclusion This site is available and may be achievable (subject to review of the supplementary odour evidence provided). The northern portion of the site is allocated in the Local Plan (Policy SS3.7). However, due to the location of the remaining part of the site within the countryside its development would not be in line with the borough’s current planning framework.

Potential Density and Yield (including development type) The site promoter has suggested a yield of 140 dwellings which has been used for the purposes of the SHELAA. Current Estimated Yield 140 dwellings

SOL013 Land off Dixon Road Sherfield on Loddon

Previously Developed Land: No The site, which is former MOD land, is located outside of any Settlement Policy Boundary, directly north of Basingstoke and to the south of Sherfield on Loddon. The site consists of an area of woodland at the south/south-eastern corner of the site, with a tree lined western boundary. The site is subject to a Tree Preservation Order (TPO). To the north-west is the MOD training camp (Bramley Ministry of Defence), to the east is agricultural fields and to the south is residential development on the outskirts of Basingstoke. The site is bound by the A33 to the east and Dixon Road, a Public Right of Way (PRoW) to the south.

Relevant Planning History 14/02362/FUL – within the site: Change of use of land for the stationing of caravans for residential purposes for 3 no. gypsy pitches, together with the formation of hardstanding and ancillary utility/dayrooms. Application Refused and Appeal Dismissed. 17/02123/FUL – within the site: Change of use of land for the stationing of a caravan and a mobile home for residential purposes, for 1 no. gypsy pitch, together with the formation of hardstanding and utility/dayroom. Allowed on Appeal. Through the course of the Examination of the current adopted Local Plan the site was promoted for 100 residential units. However upon assessment, the Inspector considered that there was no need to allocate the site.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints The site is outside of the Basingstoke Settlement Policy Boundary, in a countryside location where new housing is generally only permitted as an exception, in line with current adopted Local Plan Policy SS6 (New Housing in the Countryside). The general principle of development in this location is therefore not supported by the council’s current planning framework. The site is located within the Basingstoke/ Chineham – Bramley/ Sherfield on Loddon Strategic Gap (Policy EM2 – Strategic Gaps) and within the Sherfield on Loddon Neighbourhood Plan Area. The Sherfield on Loddon Neighbourhood Plan was ‘made’ in March 2018 and its policies apply to the site. The site has not been allocated for development within the Sherfield on Loddon Neighbourhood Plan. With regard the promotion of the site for gypsy and traveller pitches, Policy CN5 (Gypsies, Travellers and Travelling Show People) of the current adopted Local Plan sets out the council’s approach to making suitable provision for gypsy and traveller pitches. This entails making provision for pitches on the 4 largest housing allocations (see policies SS3.9, SS3.10, SS3.11 and SS3.12), however, pitches can potentially be provided on other sites provided they meet the requirements as set out within Policy CN5. On the basis of the previous refusal of 3 pitches there are concerns that the site may not be suitable for additional pitches.

Physical problems A wayleave would need to be provided for the electricity pylon line running north to south through the site. There may be health and safety concerns associated with the MOD use of adjacent sites and also the historic use of the land (such as ordnance) which would need to be considered further. Dixon Road provides existing access to the site, however, this is a no-through road and under separate ownership by the MOD.

Potential impacts Development of the site may pose significant landscape impacts. There are also likely to be

17 arboricultural and ecological impacts in respect of the TPO designation and the remaining woodland at the site. Part of the woodland has previously been cleared, however, a restocking notice has been served, though it is believed that this re-planting may not have taken place. Availability (legal/ownership issues) The site was promoted for development through the call for sites consultation held in 2019 by two promoters with permission from the landowner and there are no known legal or ownership problems. The site is therefore considered to be available for development. The site has been promoted separately for both housing and traveller pitches. It would appear that these are alternative uses rather than a combination of the two.

Achievability (economic viability; market factors; cost factors; delivery factors) In terms of developing the site for housing, this location is likely to be attractive to developers owing to its proximity to established housing areas and the A33. With regard to using the site for additional traveller pitches, given the previous application on the site for 3 pitches, there are presumably travellers interested in this location and hence the use of the site for that purpose is likely to be achievable. The promoter has suggested that the site could be delivered within the next 5 years. However, there are factors which could hinder the achievability of the site, particularly the potential for there to be buried ordinance under the site, which would require investigation and potential remediation. The impact of the restocking notice would also need to be explored.

Conclusion The site is available for residential development and may be achievable, depending upon the impact of the site constraints upon the capacity of the site and development costs. The principle of development would not accord with the policies set out within the current Local Plan. The site is also being promoted for gypsy and traveller pitches. While the site is available for this purpose, and may be achievable, subject to overcoming the site constraints, given the previous refusal on the site for 3 pitches there are concerns about its suitability for additional pitches.

Potential Density and Yield (including development type) In terms of the proposed housing use, the site promoters have suggested a yield of 150 dwellings. While this yield has been used as the indicative figure, There are significant concerns regarding this yield given that it was previously only promoted for 100 units. 150 units would also result in a relatively high density, given the site constraints. A yield for gypsy and traveller pitches has not been put forward. There is no clearly defined mechanism to establishing the potential capacity of a gypsy and traveller site, and in the absence of any guidance from the site promoter in terms of yield it is considered that it is not possible to make any reliable estimate of the potential yield in terms number of pitches, consequently no number of pitches has been specified at this time. Current Estimated Yield 150 dwellings

SOL015 Sherfield on Loddon Garden Centre Sherfield on Loddon

Previously Developed Land: Yes The site is located to the south of Sherfield on Loddon. The land is currently in commercial and retail mixed use as a garden centre. To the north is Sherfield Oaks Golf Course. To the east and west are residential dwellings within large plots and to the south is The Loddon School. A Public Right of Way (PRoW) runs along the eastern boundary. An existing access exists off Wildmoor Lane.

Relevant Planning History None

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints: The site is outside of any settlement policy boundary, in a countryside location where new housing is generally only permitted as an exception, in line with current adopted Local Plan Policy SS6 (New Housing in the Countryside). The general principle of development in this location is therefore not supported by the council’s current planning framework. However, as the site is previously developed land, it may be possible to justify the redevelopment of the site following more detailed consideration. Policy EM3 of the current adopted Local Plan is also of relevance as part of the site is located within 7km of the Thames Basin Heaths SPA. The site is located within Sherfield on Loddon Neighbourhood Area. The Sherfield on Loddon Neighbourhood Plan was ‘made’ in March 2018. Policy H2 of the Neighbourhood Plan supports appropriate proposals for new housing within or adjacent to the Sherfield on Loddon settlement policy boundary which meet the requirements of the current adopted Local Plan Policy SS5 (Neighbourhood Planning). The supporting text to policy H2 clarifies that any development adjacent to the settlement policy boundary, should be small-scale. Policy H2 adds that once the Local Plan Policy SS5 requirements have been met, proposals for development outside the settlement policy boundary will be subject to relevant Local Plan policies for new housing in the countryside (such as policy SS6).

Physical problems The site would require significant clearance before development could take place.

Potential impacts The site shares its northern boundary with the golf course. The northeastern corner of the site falls within 7km of the Thames Basin Heaths SPA.

Availability (legal/ownership issues) The site was promoted for development through the call for sites consultation held in 2019 with permission from the landowner. There are no known legal of ownership problems. Due to the current use of the site for a garden centre the site is considered to be available for development within the timescales suggested by the site promoter.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable and no particular factors have been identified that would affect the viability of development. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has suggested that the site could be delivered within the next 5-10 years.

Conclusion The site is available and is likely to be achievable. As the site is previously developed, considering its location in the countryside, it may be possible to justify development on site so long as any future proposal accords with the borough’s current planning framework. The site falls outside of the settlement policy boundary therefore development would need to be small scale to accord with policy H2 of the Sherfield on Loddon Neighbourhood Plan and should consider the potential impacts on the historic environment.

Potential Density and Yield (including development type) The site promoter has suggested a yield of 80-119 dwellings. As a range has been suggested a mid- point of 100 dwellings has been used for the purposes of the SHELAA. Current Estimated Yield 100 dwellings

BRAM005 - Upper Cufaude Farm

Previously Developed Land: No

The site is located on the northern edge of Basingstoke and is currently in agricultural use. It is bisected by Cufaude Lane, with the majority of the site located on the western side of the lane, and small parcel of land located on the eastern side. The Reading-Basingstoke railway line forms part of the eastern boundary. The site lies immediately north of Razors Farm, which is another Local Plan housing allocation where planning consent has already been granted and development is underway. The site comprises a number of farm buildings, arable farmland, with mature hedgerow trees in places on both sides of Cufaude Lane. There is also a small watercourse running through the site from south to north, which is joined in the centre by another water course that runs from the west. To the immediate north-east on Cufaude Lane, there are a number of large detached dwellings, while the character of the surrounding area is predominantly rural countryside, with more arable land to the east and west.

Relevant Planning History The site is allocated for housing (390 units) in the current adopted Local Plan. The council, as LPA, has produced an Upper Cufaude Farm Development Brief SPD, which will guide future development within the allocation area which was adopted in March 2019. An outline planning application for 350 dwellings (19/00018/OUT) was submitted in January 2019 covering the majority of the site which lies to the west of Cufaude Lane. A resolution to grant consent was secured in August 2019. However, the issuing of consent is still pending the completion of the legal agreement (at the time of writing).

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints: The site is allocated for approximately 390 units in the ALP, and falls within the Basingstoke Settlement Policy Boundary. Therefore, the principle of development is acceptable, subject to compliance with the detailed policy requirements set out in the ALP. The site is located within the Bramley Neighbourhood Area. The Bramley Neighbourhood Plan was ‘made’ in March 2017 and its policies apply to this site.

Physical problems: The topography and landscape setting of the site will need to inform the detailed masterplanning of the site. The effectiveness of infiltration may be limited in this area due to its geology and drainage assessments are required. There is no capacity in the drainage network at this site and development would need to drain through a new connection to the strategic sewer or ensure upgrades to the local network. Development must not be allowed to drain to the Sherfield on Loddon Sewage Treatment Works, unless a quality improvement plan is developed. Given the sites current agricultural uses there is potential for contaminated land particularly in the vicinity of the farm buildings. The council’s Transport Assessment for the Local Plan considered the impact of the site’s development and concluded that it could be accommodated on the highway network with the necessary mitigation and appropriate access solutions. The site will generate additional travel demand in and around Basingstoke and capacity constraints in the wider area will need to be taken into account. Primary access will need to be provided through the adjacent Razors Farm development.

Potential impacts: There are seven Grade II listed buildings and a Building of Local Interest which lie within close proximity of the site, on the north eastern side of Cufaude Lane within a farm complex. These consist of a granary, outbuilding and cart shed and any scheme will need to have to have

21 regard to the setting of the listed buildings. The Grade I listed Vyne House and historic park and garden is also located to the north of the site. There is also another undesignated heritage feature within the site, the Roman road which runs diagonally along the western side of the site. There are also four SINCs wholly or partly within 400m zone of the site which must be suitably considered through detailed site planning. The area to the north of the site is Ministry of Defence land and there may be noise pollution and other impacts on the site from this area and from the adjacent railway line which will need to be mitigated through the detailed design and layout of the future development of the site.

Availability (legal/ownership issues) The site is allocated in the current adopted Local Plan and was re-promoted for development by Hampshire County Council (HCC) through the call for sites consultation held in 2019. Croudace Homes have an option agreement on the majority of the site and submitted a planning application in early 2019. The site is therefore considered to be available for development. There are a number of agricultural tenancies on the site which require one year notices.

Achievability (economic viability; market factors; cost factors; delivery factors) In line with polices SS3.3 and SS3.8 of the current adopted Local Plan a development brief SPD is has been adopted.. The preparation of the SPD has enabled issues associated with the site to be considered by the council, developer and other stakeholders upfront ahead of a planning application being submitted for the majority of the site in early 2019. The land to the south, the Razors Farm allocation site, is currently in the process of being developed finishing in 2021/22. This is likely to facilitate the development of this site, as there will need to coordinate the development of the two sites. House prices in the neighbouring Sherfield Park/Taylors Farm development are relatively high, which suggest that the development of this site will be attractive commercially.

Conclusion (deliverable/developable) The site is available, it has been promoted for development by the landowner, HCC and a planning application has been submitted by Croudace Homes who have an option agreement on the majority of the site. The site has been allocated in the current adopted Local Plan and its development is considered to be achievable. Part of the site is likely to be deliverable in the next 5 years, as it will follow on from development already taking place on Razors Farm to the south.

Potential Density and Yield (including development type) The site has been allocated for 390 units. Predicted development rates have been agreed with the landowner, HCC and Croudace, through the site monitoring consultation, taking into account their disposal policies, typical delivery rates and the option agreement on the majority of the site with Croudace Homes. Given the particular site characteristics and relationship with the neighbouring site at Razors Farm, completions are anticipated to start in 2022/23. However, HCC have stated that Cufaude Farm could theoretically be bought forward earlier, subject to third party coordination.

Phasing: 0-5 years 100 5-10 years 290

BRAM008 North of Upper Cufaude Farm

Previously Developed Land: No The site is a pentagonal portion of agricultural land bounded by hedgerows and surrounded on all sides by agricultural fields with woodland to the north east. There are also a number of mature trees in the hedgerows bounding the southern and western site perimeter. Cufaude Lane runs along the south western edge of the site. The site is adjacent to the northern most point of the current adopted local plan site allocation ‘Upper Cufaude Farm’ (Policy SS3.8), allocated for approximately 390 new homes. It is unclear whether there is existing vehicular access to the site and if so where it is located. It appears likely that any future development would have to be accessed off Cufaude Lane. A PROW runs down the north western site perimeter.

Relevant Planning History No planning history on site. 19/00018/OUT – adjacent to site (south): Residential development for up to 350 dwellings and land reserved for a primary school with associated access, community facilities, drainage works (SuDS), areas of open space and landscaping. Demolition of existing farm buildings. Application pending consideration.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions) Policy restrictions/constraints The site is outside any defined settlement policy boundary, in a countryside location where new housing is generally only permitted as an exception, in line with current adopted Local Plan Policy SS6 (New Housing in the Countryside). The general principle of development in this location is therefore not supported by the council’s current planning framework. The site is located within the Bramley Neighbourhood Area. The Bramley Neighbourhood Plan was ‘made’ in March 2017 and its policies apply to this site.

Physical problems Access arrangements pertaining to the capacity of Cufaude Lane are likely to form a constraint to development.

Potential impacts Development of the site would involve the loss of Grade 3 (Good to Moderate) quality agricultural land. There are likely to be heritage impacts on the significance of the wider setting of The Vyne Grade I Listed property should the site be developed. Additionally, to the east of the site there is a cluster of Grade II Listed Buildings in association with and including Grade II Listed Upper Cufaude Farmhouse. Locally listed ‘Sandwick House’ lies adjacent to the sites north western boundary. The site is located within an SSSI Impact Risk Zone however this is unlikely to present any issues so long as any waste water is removed via the mains sewage network.

Availability (legal/ownership issues) The site was promoted for development through the call for sites consultation held in 2019 by the landowner (HCC) and there are no known legal or ownership problems. The site is therefore considered to be available for development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has not suggested a deliverable time period for the site, but presuming delivery would follow development at Upper Cufaude Farm, delivery on site is anticipated to fall within the next 5-10 years.

Conclusion This site is available and likely to be achievable, however due to its location in the countryside its development would not be in line with the borough’s current planning framework. Potential Density and Yield (including development type) The site promoter has not suggested a yield for the site. Therefore, the council has undertaken an initial assessment based on general density assumptions and a yield of 20dph. A yield of 110 dwellings is suggested for the purposes of the SHELAA. Current Estimated Yield 110 dwellings

BRAM011 Land West of Upper Cufaude Farm

Previously Developed Land: No The site is an area of maintained grassland and agricultural land in arable use. The site is relatively flat with a slight rise in level from east to west. The site is located to the south west of Cufaude Lane and is broadly located south west of the built-up area of Bramley. A PROW runs along the north western boundary of the site. Surrounding land use is primarily agricultural with residential development and Chineham business park to the south. The residential area to the south of the site and spreading out eastward is Razor’s Farm, a site allocation in the current adopted Local Plan (Policy SS3.3). The site is in an advanced stage of build-out. Additionally, the current adopted Local Plan allocation for approximately 390 dwellings, Upper Cufaude Farm (UCF), lies immediately east of the site. An outline application for 350 dwellings at UCF is pending consideration. The site promoter considers that access to the site could be achieved via the existing access onto Cufaude Lane for up to 100 units. However, the promoter also considers that further access through the Upper Cufaude Farm site could be achieved.

Relevant Planning History No planning history on site. 19/00018/OUT - Adjacent to site (east): Residential development for up to 350 dwellings and land reserved for a primary school with associated access, community facilities, drainage works (SuDS), areas of open space and landscaping. Demolition of existing farm buildings. Application pending consideration. BDB/77341 – Adjacent to site (south): Outline application to include access for residential development comprising up to 425 dwellings. Allowed at appeal September 2014. 15/02513/RES - Adjacent to site (south): Reserved matters for 137 no. dwellings forming phase 1. Permission granted January 2016. 16/03842/RES - Adjacent to site (south): Reserved matters for 157 new dwellings forming Phase 2. Permission granted March 2017. 17/02302/RES - Reserved matters for 131 dwellings forming phase 3. Permission granted November 2017. The site has been promoted through historic versions of the SHELAA under old reference BAS139.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Physical problems The site is relatively flat. Access to the site relies on access through the development at UCF and the appropriateness of access out onto Cufaude Lane.

Potential impacts There is an area of ancient woodland adjacent to the western boundary of the southern portion of the site. The ancient woodland is also a SINC and there is potential for development to impact this area. There are also a number of listed buildings surrounding the site providing potential for development to impact their significance. Grade II listed Cufaude Farm House and associated Barn and Cart Shed lie approximately 400m north of the site. Grade I listed ‘The Vyne’ National Trust

25 property is situated 1.3km north west of the site. Additionally there is a locally listed building, ‘Sandwick House’ approximately 70m north of the site.

Availability (legal/ownership issues) The site was promoted for development through the call for sites consultation held in 2019 by a house builder. There are no known legal or ownership problems. The site is therefore considered to be available for development.

Achievability (economic viability; market factors; cost factors; delivery factors) The site is likely to be achievable as it is a greenfield site and no particular factors have been identified that would affect the viability of development. This location is likely to be attractive to developers and there is a reasonable prospect that the site would be developed at a particular point in time. The promoter has suggested that the site could be delivered within the next five years.

Conclusion The site is available and likely to be achievable, however due to its location in the countryside its development would not be in line with the borough’s current planning framework. Potential Density and Yield (including development type) The site promoter has suggested a yield of 500 dwellings which has been used for the purposes of the SHELAA. Current Estimated Yield 500 dwellings

OLD001 East of Basingstoke

Previously Developed Land: No A large site comprising open arable farmland lying immediately to the east of the urban area of Basingstoke (Chineham), within the Settlement Policy Boundary and to the west of the SHELAA site OLD002, and south of site SOL009. The site is bisected from east to west by Whitmarsh Lane which connects the A33 with the Chineham Energy Recovery Facility (ERF) and Basingstoke Sewage Treatment Works (STW) to the east of the site. To the east is also open farmland. A public right of way runs along the western boundary, north to south. A small watercourse (Petty’s Brook) and Whitmarsh Lane naturally divide the site into a smaller northern and larger southern area of open land.

Relevant Planning History The site is allocated for housing (450 units) in the current adopted Local Plan. The council, as the current adopted Local Plan, has produced an ‘East of Basingstoke and Redlands’ Development Brief SPD, which will guide future development within the allocation area. This was adopted in July 2017. 16/02457/OUT – Adjacent to site (North): Outline application for up to 150 new homes and to include access. Granted September 2017. 19/02773/RES - Adjacent to site (North): Reserved matters application pursuant to outline planning permission 16/02457/OUT for the erection of 150 dwellings, including 60 affordable units, with associated internal access streets, car parking and landscaping. Matters to be considered: appearance, landscaping, layout and scale. Pending consideration.

Suitability and Constraints (policy restrictions/constraints; planning status; physical problems/ limitations; potential impacts; environmental conditions)

Policy restrictions/constraints: The site is allocated for approximately 450 units in the current adopted Local Plan and falls within the Basingstoke Settlement Policy Boundary. Therefore, the principle of development is acceptable, subject to compliance with the detailed policy requirements (policy SS3.9). The site is located within the Old Basing and Lychpit Neighbourhood Plan Area. The Old Basing and Lychpit Neighbourhood Plan was ‘made’ on 19 July 2018 and its policies apply to the site. The site has not been allocated for development within the Old Basing and Lychpit Neighbourhood Plan. Development of the site would need to accord with relevant Neighbourhood Plan policies, such as design, protection of the historic environment and housing mix (policies 6, 7 and 8).

Physical problems: A watercourse, Petty’s Brook, flows through the north of the site and approximately 10% of the site lies within Flood Zones 2, 3a and 3b. Policy criteria require development and points of access to avoid Flood Zones 2 and 3. Therefore the level of residential development that can be accommodated on the site is limited by that zoning. Due to the geology of the area, the site naturally drains into the River Loddon Catchment and development will need attenuation storage on site and outside of the existing floodplain. The site would not require significant sewerage reinforcements, provides opportunities for attenuation storage of additional foul effluent discharge from STW, and, with good management, offers opportunities to manage exceedance flows. The council’s Transport Assessment for the current adopted Local Plan considered the impact of the site’s development and concluded that it could be accommodated on the highway network with the necessary mitigation and appropriate access solutions. The site will generate additional travel demand in and around Basingstoke and capacity constraints in the wider area will need to be taken into account. Noise from the A33 will also need to be considered in the detailed masterplanning of the site, as will any impacts associated with the STW and ERF.

Potential impacts: The Pyotts Hill entrenchment Scheduled Monument (The Park Pale) runs along the western side of the site. A Roman road also runs through the southern part of the site. The Old Basing Conservation Area is to the south-west of the site and there are Grade II listed buildings outside the site, including Toll House (adjacent to the site boundary to the south of the Park Pale and Whitmarsh Lane junction), Lodge Farmhouse and Barn (44m to the southeast), and Hill Rise Cottage (18m to the south-west). These heritage assets will need to inform the detailed masterplanning of the site. The section of Petty’s Brook and its floodplain that flows through the site forms part of the River Loddon Biodiversity Priority Area (BPA) and Loddon Catchment Biodiversity Opportunity Area. Part of the Whitmarsh Lane and Piece Site of Importance for Nature Conservation (SINC) is within the site. Also, a number of ancient woodlands designated as SINCs adjoin the site. The site has the potential for a number of key species/habitats. These matters will need to inform the detailed masterplanning of the site. The local landscape pattern is characterised by smaller scale enclosed farmland with a strong hedgerow and woodland structure with the site lying within the Loddon and Lyde Valley Character Area as identified in the BDBC Landscape Character Assessment (2010). The landform changes across the area with a prominent ridge at the boundary of this site with the adjacent site allocation of Redlands. The topography and landscape setting of the site will need to inform the detailed masterplanning of the site.

Availability (legal/ownership issues) The land is largely within the control of Hampshire County Council (HCC), who continue to indicate their intention to develop the site, most recently though the call for sites in June/July 2019. In late 2012 HCC made the decision to promote the land in two phases, with the first phase of 450 dwellings (comprising of the northern section of the site), being in the current adopted Local Plan period up to 2029 and the remainder being delivered outside of the Plan period. The site boundary, as defined on current adopted Local Plan Policies Map, ensures maximum flexibility in the masterplanning of the 450 dwellings. The overall capacity of the allocated site is considered to be approximately 900 dwellings. Local Plan Policy SS3.9 states that a potential later phase for 450 dwellings may be delivered beyond the plan period, but this will need to be considered through the course of preparing the Local Plan Update.

Achievability (economic viability; market factors; cost factors; delivery factors) The borough council is working closely with the landowners in order to progress the delivery of the site. The site is likely to be achievable as it is a greenfield site. There is a reasonable prospect that the site would be developed at a particular point in time.

Conclusion (deliverable/developable) The site has been allocated for development in the current adopted Local Plan and a development brief has been prepared for the site. The availability of the site has been confirmed by the landowners. The council continues to work with HCC in order to support this progress and ensure the site is delivered in a timely manner. Given the timescales which have been agreed with the landowner it is considered that the site is deliverable in the 5-10 year period.

Potential Density and Yield (including development type) The allocation policy for the site provides for approximately 450 units. The phasing position has been agreed with HCC through the site monitoring consultation, and takes account of disposal policies and typical delivery rates. The yield is based upon 450 units being delivered within the Plan period with further development to come forward beyond 2029. Phasing: 0-5 years 0 5-10 years 450

Agenda Item 022013 – Suggested changes to SPPC Annual Meeting Structure

Sherfield Park Parish Council currently holds monthly full council meetings, quarterly finance meetings, and planning meetings as and when required (taking planning applications in council meetings when possible and appropriate). We also have regular Open Spaces meetings.

As the council moves into ‘usual business’, having established itself from scratch from 2016, a review of how many meetings we require is appropriate. Sherfield Park Parish Council has limited responsibilities compared to many parish/town councils, with no allotments, burial grounds, public buildings or green spaces to manage. In addition the resource required to service full council and committee meetings is considerable. The Clerk spends approximately 7 hours organising, supporting and writing up minutes for each full council meeting, for example. Working 12 hours a week, it is important that the Clerk’s time is used as effectively as possible.

It is therefore proposed to reduce the number of meetings held by SPPC annually across full council and committee meetings, by bringing the current Finance Committee business into full council meetings. The focus of each council meeting will change according to annual reporting requirements and the quarterly finance/budget cycle, as set out in the table below.

This proposal does not change the appointment of a Chair of Finance and a Chair of Planning. The chairs are expected to present finance and planning agenda items respectively at full council meetings, and chair committee meetings as and when they are required. This proposal is also compliant with our adopted Standing Orders, Finance Regulations and Finance Committee Terms of Reference, so require no further changes if adopted.

It is proposed that this change is introduced with immediate effect.

APRIL 8th Full Council Sign of AGAR Governance Statement MAY 13th AGM/agree policies/elect chair and vice/confirm meeting dates/committee roles/representative roles MAY 15th ANNUAL PARISH MEETING JUNE 10th Full Council Sign off End of Year AGAR JULY 8th Full Council with focus on first quarter Finance/Open Spaces AUGUST NO MEETING SEPTEMBER 9th Full Council OCTOBER 14th Full Council with focus on Finance YTD against budget/Open Spaces/Grant review NOVEMBER 11th Full Council DECEMBER 9th Full Council Budget & Precept Setting JANUARY 13th Full Council with focus on quarterly Finance/Open Spaces FEBRUARY 10th Full Council MARCH 10th Full Council

Agenda Item 022013 - Social Media Policy

Guidance when using social media including Councillor email and WhatsApp

All social media sites in use should be checked and updated on a regular basis and ensure that the security settings are in place.

When participating in any online communication, councillors should:

• Be responsible and respectful; be direct, informative, brief and transparent. • Always disclose your identity and affiliation to the Parish Council. • Never make false or misleading statements. • Parish Councillors should not present themselves in a way that might cause embarrassment. All Parish Councillors should be mindful of the information they post on sites and make sure personal opinions are not published as being that of the Council or bring the Council into disrepute, or is contrary to the Council’s Code of Conduct or any other Policies. • Keep the tone of your comments respectful and informative, never condescending or “loud.” Use sentence case format, not capital letters, nor write in red to emphasis points. • Refrain from posting controversial or potentially inflammatory remarks. Language that may be deemed as offensive relating in particular to race, sexuality, disability, gender, age or religion or belief should not be published on any social media site. • Avoid personal attacks, online fights and hostile communications. • Never use an individual’s name unless you have written permission to do so. • Permission to publish photographs or videos on social media sites should be sought from the persons or organisations in the video or photograph before being uploaded. • Respect the privacy of other councillors and residents. • Do not post any information or conduct any online activity that may violate laws or regulations (see below libel and copyright).

Residents and Councillors should note that not all communication requires a response. There will not be immediate responses to communications as they may be discussed by the Parish Council and all responses will be agreed by the Parish Council.

In the first instance, the Clerk will post news and/or responses to live FB threads. In the absence of the Clerk, the Chair will post news and/or responses to live FB threads. In the absence of the Chair, the Chair of the relevant Committee will be responsible. All items should be approved via the WhatsApp group prior to publication. If a matter needs further consideration it may be raised at either in the open forum or as a full agenda item for consideration by a quorum of Councillors.

If any councillor feels unable to answer a post for example of a contentious nature this shall be referred to the Parish Clerk, who will respond on their behalf, possibly directly (off line) if appropriate.

Some communication from residents and other third parties may need to be discussed at a Parish Council meeting. When this is necessary the item will be placed on the next available agenda, or raised under Chair’s Announcements. Any response will then be included in the minutes of the meeting.

The Clerk or the Chair shall remove any negative posts which may contain personal and inflammatory remarks, libellous or defamatory information without further comment or notification.

The Clerk will archive and store the Councillor WhatsApp account once per month. The Councillor WhatsApp group is purely for sharing information, no decision making will be discussed via WhatsApp and should the need for a decision arise, the Clerk will refer it to Full Council. Discussions on any council WhatsApp or social media groups will abide with the expected standards of communication set out in this guidance. All councillors are expected to self-moderate discussions.

Spell and grammar check everything.

Adopted 12th February 2020, to be reviewed February 2021.

022015 Draft Parish asset maintenance & upkeep programme

Item Date procured Life Span (Years) Actions to maintain Exterior Walls 2018 20 Wood preservative Interior Walls 2018 20 Paint Roof 2018 20 Replace overing Carpets 2018 10 Clean Replace tiles & underlay Gardens n/a n/a Slash/mow Guttering 2018 10 Replace Fire Extinguishers 2019 10 Check Replace Smoke Alarm 2019 10 Check Replace Security System 2019 20 Check

Desks Tables, Bookcases 2018 20 Replace Office Chairs x 2 2018 6 Replace Conference Chairs x 18 2018 10 Replace Computer 2017 5 Replace Printer/scanner/copier 2017 5 Replace Laminator 2017 5 Replace Shredder 2019 5 Replace Bus Shelters 2017 20 Wash/clean Phased costs Replacement or Maintenance period Date next due Estimated cost (£) 2019-20 2020-21 Every 3 years ASAP 250 250 Every 5 years 2023 500 After 10 years 2028 2000 Every 2 years 2020 150 150 After 10 years 2028 1500 x2 per month Apr - Oct 2020 240 240 After 10 years 2028 500 Annually 2020 50 50 50 After 10 years 2029 50 Annually 2020 50 50 50 After 10 years 2029 100 Service Annually 2020 100 100 100 2039 2500 20 years 2039 2000 6 years 2024 200 10 years 2028 400 5 years 2022 500 5 years 2022 100 5 years 2022 50 5 years 2022 50 Every Year 2037 600 600 600 Total 1050 1190 Phased costs

2021-22 2022-23 2023-24 2024-25 250 500

240 240 240 240

50 50 50 50

100 100 100 100

200

500 100 50 50 600 600 600 600 1740 1290 1540 1240