(Unofficial version) DATE: January 9th, 2018 The regular meeting of the Clarendon Municipal Council was held on the above night at the Council Hall. Mayor John Armstrong presided with, Ricky Younge, Jonathan Dagg, Phillip Elliott, Edward Walsh, Eric Smith and Mavis Hanna. The Director-General Mike Guitard and the office assistant Patricia White-Hobbs were also in attendance.
OPENING THE MEETING Mayor John Armstrong opened the meeting at 7:00 PM
QUESTION PERIOD/VISITORS
None for this meeting
ADOPTION OF THE AGENDA 001-01-2018 Proposed by Cr. Hanna Seconded by Cr. Younge And is unanimously resolved to adopt the agenda as presented with additions 8.6 Pontiac Action Forum for forestry. Carried
ADOPTION OF THE MINUTES OF THE REGULAR MEETING OF DECEMBER 12TH, 2017 002-01-2018 Proposed by Cr. Walsh Seconded by Cr. Elliott And is unanimously resolved to adopt the minutes of the December 12th, 2017 regular meeting. Carried
MAYOR’S REPORT Mayor John Armstrong deposited a verbal report of his last meetings at the MRC.
BUSINESS ARISING FROM MAYOR’S REPORT No business for this meeting
ROAD FOREMAN’S REPORT The road foreman gave a report on the state of the roads.
CORRESPONDENCE AND INFORMATION The following items were tabled and discussed:
There will be a meeting on January 19th of the Eastern Operations Dam Safety Stakeholders meeting – The Director General will attend
Request from a rate payer to dismantle an old bridge on Clarendon propriety Tabled and discussed
MTQ have deposited a list of official detours they will be using and the responsibilities of the municipality during the time of the use of the detour. A contact person must be named and sent to the MTQ. Tabled and discussed
Shawville Curling club community bonspiel an invitation to submit a team in the bonspiel Tabled and discussed
Shawville Curling club Request for our annual sponsorship 03-01-2018 Proposed by Cr. Hanna Seconded by Cr. Dagg And is unanimously resolved to renew our sponsorship with the Shawville curling Club for 2018 at a cost of $115.00. Carried
CANAMEX Tabled and discussed
Invitation from MNA Fortin on improving local road programs The Mayor and director general will attend
Pontiac Action Forum for Forestry The director general will attend
PREVIOUS BUSINESS FOLLOW UP
Street light request for Sand Bay Differed till spring
2018 LAND TAX SALE
No properties will be going up for land tax sale this year
BY-LAW CONCERNING CODE OF ETHICS FOR ELECTED MUNICIPAL OFFICERS
Cr. Younge deposited a notice of motion that By-law 2018-265 concerning “The code of Ethics for Elected Municipal Officers” a draft Project was deposited as follows:
Whereas the Municipal Ethics and Good Conduct Act (the “Act”), which came into force on December 2, 2010, requires that every local municipality or regional county municipality whose warden is elected by its citizens must have a code of ethics and good conduct which applies to its elected municipal officers;
Whereas the council of any municipality that does not have a code of ethics and good conduct that meets the requirements of the Act must adopt one not later than December 2, 2011; and must be re-examined yearly;
Whereas The National Assembly adopted on June 10th 2016, the project law 83 which requires the present bylaw to be modified;
Whereas the formalities contemplated by the Act have been duly complied with; and
Whereas a notice of motion has been given; 9 January, 2018 by Cr. Younge
Whereas we are obliged by law to deposit a new code of ethics by-law after a general election
Now therefore it is moved by ______seconded by Cr. ______
And unanimously resolved to adopt the project by-law revision of the “Code of Ethics and Good Conduct of Municipal Officers of the Municipality of Clarendon be adopted as follows: That the by-law carrying the no 2018-265 replaces by-law carrying the no 2011-244-M002 and that council orders and so rules that it follows:
SECTION 1: TITLE The title of this code is: “Code of Ethics and Good Conduct of Municipal Officers of the Municipality of Clarendon”
SECTION 2: SCOPE This code applies to every member of the council of the Municipality of Clarendon
SECTION 3: PURPOSE OF THIS CODE The purpose of this code is as follows:
1) To give priority to those values on which individual members of the municipal council base their decisions, and to contribute toward a better understanding of the values of the municipality;
2) To establish standards of behaviour which promote these values as being integral to the process of decision making by elected officers, and in their general conduct as well;
3) To prevent ethical conflicts and, if they arise, help in resolving them effectively and judiciously;
4) To ensure measures to enforce this code are applied in case of any breach of conduct. SECTION 4: VALUES OF THE MUNICIPALITY The following values shall serve as guides to decision making; to the general conduct of the members of the council of the municipality in their capacity as elected officials; and particularly when situations are encountered that are not explicitly provided for in this code or in the municipality’s various policies.
1) Integrity Members shall promote the values of honesty, rigorousness and justice.
2) Prudence in pursuit of the public interest Members shall endeavour to meet their responsibilities toward the public duties entrusted to them. In fulfilling this mission, they shall act with professionalism, diligence and good judgment.
3) Respect for other members, municipal employees and citizens Members shall promote respect in human relations. They have a right to respect in turn, and shall act respectfully toward all those with whom they have dealings in the course of their official duties.
4) Loyalty to the municipality Members shall work in the best interests of the municipality.
5) Fairness Members shall treat all people justly by acting, as far as possible, in the spirit of the laws and regulations.
6) Honour attached to municipal councillors
Members shall safeguard the honour of their position, which presupposes constant practice of the five above-mentioned values: integrity, prudence, respect, loyalty and fairness.
SECTION 5: RULES OF CONDUCT 5.1 Scope The rules in this section should guide the conduct of elected officers as members of the council, committee or commission of: a) the municipality, or b) any other body in their capacity as members of the municipal council.
5.2 Purpose These rules are intended, in particular, to prevent: 1. Any situation in which council members’ private interest might impair their independence of judgment in course of their official duties;
2. Any situation that would be contrary to sections 304 and 361 of the Municipal Elections and Referendums Act (R.S.Q. chapter E-2.2)
3. Favouritism, embezzlement, breach of trust or other misconduct.
5.3 Conflict of interest 5.3.1 Members of a council are prohibited from acting, or attempting to act, or omitting to act, in the course of their official duties, so as to further their private interest or improperly further the interest of any other person or persons.
5.3.2 Members of a council are prohibited from using their position to influence or attempt to influence another person’s decisions so as to further their private interest or improperly further the interest of any other person or persons.
However, members are not considered to have violated this section when they benefit from the exceptions mentioned in paragraphs 4 and 5 of subsection 5.3.6.
5.3.3 Members are prohibited from soliciting, eliciting, accepting or receiving any benefit, whether for themselves or for another person or persons, in exchange for taking a position on a matter that may be brought before a council, committee or commission on which the council member sits.
5.3.4 Members are prohibited from accepting any gift, mark of hospitality or other benefit, whatever its value, that might impair their independence of judgment in course of their official duties, or otherwise compromise their integrity.
5.3.5 If a council member receives any gift, mark of hospitality or other benefit that is not of a purely private nature or not prohibited under subsection 5.3.4, but that exceeds $200 in value, the member must file a written disclosure statement with the (clerk) (secretary- treasurer) of the municipality within 30 days of receiving the benefit. The disclosure statement must contain an accurate description of the gift, mark of hospitality or benefits received, and state the name of the donor, the date and the circumstances under which it was received. The (clerk) (secretary-treasurer) shall keep a public register of these disclosure statements.
5.3.6 Members may not knowingly have a direct or indirect interest in a contract with the municipality or public body contemplated in section 5.1
A member is deemed not to have such interest if:
1) The member acquires such interest as part of an inheritance or donation, and renounces or disposes of it as soon as possible;
2) The member’s interest consists of holding shares in a company of which the member is not an owner, director or senior executive, and in which the member holds less than 10% of the voting stock;
3) The member’s interest is based on the fact that he or she is a member, director or officer of another municipal or public body within the meaning of the Access to Public Documents and Protection of Personal Information Act (R.S.Q., chapter A-2.1), a non- profit organization, or an body of which he or she is required by law to be a member, director or officer in his or her capacity as a member of the municipal council or municipal body;
4) The contract is for remunerations, allowances, reimbursement of expenses, social benefits, goods or services to which the member is entitled as a condition of employment associated with his or her office in the municipality or municipal body;
5) The contract is for the member’s appointment to an official post or employment which the member is eligible to hold without prejudice to his or her office;
6) The contract is for the delivery of general services provided by the municipality or municipal body;
7) The contract is for the sale or rental of an immovable on non-preferential terms;
8) The contract is in the form of bonds, notes or other public securities offered by the municipality or municipal body, or is for the acquisition of the securities on non- preferential terms;
9) The contract is for services or goods that the member is required by statute or regulation to supply or render to the municipality or municipal entity;
10) The contract is for the supply of goods by the municipality or municipal body and was signed before the member assumed office in the municipality or municipal body, and before he or she entered as a candidate for office or was elected to office;
11. In case of force majeure, the general interest of the municipality or municipal body requires that the contract be awarded in preference to all other offers.
5.3.7 A council member who is present at a session when a matter arises in which he or she has a private pecuniary interest, whether directly or indirectly must disclose the general nature of his or her interest before debate on the matter begins. Interested members must also abstain from taking part in discussion or debate, voting or attempting to influence a vote on the matter.
In a closed session, the member must, in addition to the preceding, disclose the general nature of his or her interest, and then leave the session and remain absent until the matter has been debated and voted upon.
If the matter on which a council member has a pecuniary interest is taken up during a session when the member is absent, the member, once he or she becomes aware that matter is under discussion, must disclose the general nature of his or her interest to the first session at which he or she is present.
This subsection does not apply in cases where the council member’s interest consists of remunerations, allowances, reimbursement of expenses, social benefits, goods or services to which the member is entitled as a condition of employment associated with his or her office in the municipality or municipal body;
Nor does it apply in a case where a council member’s interest is so small that the member cannot reasonably be expected to be influenced by it.
5.4 Use of municipal resources: Members are prohibited from using the resources of the municipality or any other body referred to in section 5.1 for personal use or for purposes other than activities related to their official duties.
This prohibition does not apply when a council member uses a resource generally available to citizens, and does so on non-preferential terms.
5.5 Use or communication of confidential information Council members must respect the confidentiality of information not generally available to the public but which they have obtained in the course of their official duties. This confidentiality applies both during and after their terms of office, and they are further prohibited from using or communicating, or attempting to use or communicate, such information so as to further their private interests or those of another person or persons. It is prohibited for any member of a council of the municipality to make the announcement at a political fundraising event, the realization of a project, the conclusion of a contract or the granting of a grant by the municipality, unless a final decision on this project, contract or grant has already been taken by the competent authority of the municipality. 5.6 After term of office During the 12 months after the end of council members’ respective terms of office, they are prohibited from serving as a director, officer or senior executive of a corporation, or hold employment or any other position so as to obtain undue benefit for themselves or another person, based on their previous office as members of the municipal council. 5.7 Breach of trust and embezzlement Council members are prohibited from diverting goods belonging to the municipality for their private use or use by a third party.
SECTION 6: MECHANICS AND ENFORCEMENT 6.1 Any violation of a rule or rules of this Code of Ethics and Good Conduct by a member of a municipal council may result in one or more of the following sanctions:
1) A reprimand;
2) The delivery to the municipality, within 30 days after the decision of the “Commission municipale du Québec”, of:
a) a gift, mark of hospitality or benefit received, or its equivalent value;
b) any profit obtained in violation of a rule or rules of this code;
3) Repayment of the remuneration, allowance or other amounts received as a member of a municipal council, committee or commission, or as a member of a body contemplated in section 5.1, while the violation of the rule or rules continued;
4) Suspension of the municipal council member for a period of up to 90 days and not exceeding the expiry date of the member’s term of office.
When suspended, a municipal council member may not sit on any council, committee or commission of the municipality, or on any other body in his or her capacity as a municipal council member; nor receive any remuneration, allowance or other amounts from the municipality or such body.
SECTION 7: ENTRY INTO FORCE This regulation shall come into force according to the relevant provisions of the Act.
______John Armstrong Mike Guitard Mayor Director General
Notice of Motion: 2018-01-09 Draft by-law: 2018-01-09 Date of Adoption: Date of Publication:
FINANCIAL REPORT &/or ACCOUNTS PAYABLE
Municipality of Clarendon
Vendor Aged Summary As at 08/01/2018
Name Total 3477835 Canada Inc 8,561.41 B & H Farm Drainage 2,371.37 Bell Mobility 321.00 Joint 86.76 Benson Autoparts 90.90 Joint Benson Autoparts 363.78 Council Remuneration 4,567.36
C.R.S.B.P. de l'Outaouais Inc 5,971.18 Library CMP MAYER INC. 1,747.62 Joint Draper, Peter 494.33 small tool Esso 730.55 Formulaires Ducharme Inc 131.04 Fresh Image Computing Services 26.16 Gerard Labelle, CPA Inc. 919.80 Hayes Manufacturing 696.54 La Capitale (January) 2,991.18 M & R Feeds & Farm Supply 21.79 MacEwen Petroleum 15,428.06 November & December Municipality of Shawville 294.65 1/2 payment from Bristol Nortrax 445.84 O'Malley Truck & Trailer Service 126.47 Joint Ottawa Valley Oxygen 232.24 lease of acetylene tank P.G. Solutions 2,322.50 yearly updating fee Pontiac Printshop Ltd 466.93 Joint - 49.94 Telebec Ltee 268.02 Valley Auto and Aero Electric 449.74 Valley Truck & Spring Service 2,116.50 Vaughn Bastien Tire Service 3,307.17 W.A. Hodgins Store 116.15 Wurth Canada Limited 109.11
Total outstanding: 55,689.39
Generated On: 08/01/2018
AUTHORITY OF PAYMENT OF THE LIST OF BILLS Certificate of availability of credits I, the undersigned, Mike Guitard, Director General of the Municipality of Clarendon certify that there are sufficient credits available to carry out the expenditure mentioned above. In witness whereof, this certificate is given in Clarendon this 9th day of January, 2018.
______Mike Guitard Director General 004-01-2018 Proposed by Cr. Smith Seconded by Cr. Dagg And is unanimously resolved to pay the bills amounting to $ 55 689.39 Carried
COMMITTEE REPORTS
Personnel committee IN-CAMERA It is moved by Crs. Wash seconded by Crs. Smith and resolved to go in-camera at 8:35 pm. OUT OF THE IN-CAMERA It is moved by Crs. Wash seconded by Crs. Smith and resolved to come out of in-camera at 9:52 pm.
Committee recommendation on disciplinary actions 005-01-2018 Proposed by Cr. Elliott Seconded by Cr. Walsh And is unanimously resolved to accept the personnel comities recommendation and to levy a 3 day suspension without pay to the road foreman. Carried
Building Inspector schedule 006-01-2018 Proposed by Cr. Hanna Seconded by Cr. Dagg And is unanimously resolved to hire the building inspector 2 days a week all year. Carried
LUP Committee
Minor Variance Request – Pt-17, Rg.13, Greermount Road – Detached garage
A Minor Variance request was presented to have permission to built a detached secondary building in the front yard of Lot Pt-17, Range 13, Greermount Road because it does not comply to article 4.3.2.c) of Zoning By-law 2003-216 where secondary buildings are prohibited within the setback and in the front yard. 007-01-2018
Where as, an application for a new construction of a main residence and detached garage was presented; Where as, Zoning By-law 2003-216, article 4.3.2.a) stipulates that: < …a main building must be present on the lot before a secondary building is erected. >; Where as, the proposed detached garage will respect all minimum setbacks; Where as, the property is waterfront on Barber’s Lake; Where as, it does not affect the enjoyment of property rights of owners of neighbouring buildings; Where as, it meets the objectives of the planning program of the municipality;
Moved by Cr. Hanna and seconded by Cr. Younge and is unanimously resolved to accept the LUP recommendation and to support the Minor Variance Request
submitted for the construction of a detached garage in the front yard as presented. Carried
FIRST DRAFT OF THE BY-LAW CONCERNING CONDITIONAL USAGE
008-01-2018
WHEREAS the Municipality of Clarendon is governed by the provisions of the Municipal Code of Quebec;
WHEREAS under the provisions of the Act respecting Land Use Planning and development (L.R.Q., c. A-19-1), Council can adopt a by-law pertaining to conditional uses regarding the provisions of zoning by-laws;
WHEREAS a Municipal Planning Advisory Committee is in existence;
WHEREAS there is, by the same occasion, an opportunity to create a by-law concerning conditional uses;
WHEREAS a notice of motion and draft of the present by-law was deposited at the regular council meeting held on November 28th, 2017;
THEREFORE it is proposed by Cr. Smith Seconded by Cr. Walsh and resolved by the municipal Council that the first draft of By-Law # 2017-263 entitled “By-Law Pertaining to Conditional Uses” be adopted as follows.
PROVINCE OF QUEBEC
DRAFT BY-LAW # 2017-263 BY-LAW PERTAINING TO CONDITIONAL USES
CHAPTER 1 - ADMINISTRATION
ARTICLE 1.1: Preamble
In the Zoning By-law currently in force, uses are either allowed in the entire Zone or completely prohibited. This regulatory framework leaves no place to implement uses not authorized, but could in fact integrate well its environment. To offer more accommodations in the application of its regulations, the municipality adopted the present Bylaw on conditional uses to provide more flexibility and to create a more diversified mix of uses on the territory of the municipality while maintaining the sustainability of activities already established. ARTICLE 1.2: Territory Affected
The provisions of the present by-law shall apply to the whole territory under the jurisdiction of the Municipality of Clarendon. On this territory, the present by-law applies to both individuals and legal persons under public or private law.
ARTICLE 1.3: Scope of Application
The present by-law governs the format and procedure of analysis of a conditional uses application within Zoning By-Laws. In addition, it regulates the requirements for eligibility of admissibility in regards to such a request. Any conditional uses application must be submitted and studied in conformity with the present by-law. The present by-law or any by-law that amends or replaces the conditional use by-law is also subject to approval by way of referendum.
ARTICLE 1.4: General Principles of Interpretation
This by-law is written according to the principles mentioned in Articles 38 to 62 of the Interpretation Act (L.R.A., c. I-16). Consequently, the text of this by-law must be interpreted according to this Act.
ARTICLE 1.5: Terminology
For the purposes of interpreting the present by-law, except where the context indicates a different meaning, any word or expression has the meaning given to it in Chapter 2 of the Planning By-law Interpretation and administration By-law in force. Should a word or an expression not be specifically defined in that by-law, it is understood by its common meaning as defined in a dictionary.
Conditional Uses: Conditional use means a special activity, operation or improvement that is proposed within a building, a development, or on a site, which is allowed by the regulations of the zoning district in which it is located, subject to obtaining approval of a conditional use permit, as provided in Section X, Articles 145.31 to 145.35 of the Act Respecting Land Use Planning (L.R.Q., c. A-19-1).
ARTICLE 1.6: Administration and Enforcement of the By-Law
The administration and enforcement of the present by-law refers to the designated officer appointed under the provisions of the Chapter 3 of the Planning By-law Interpretation & Administration By-law in force.
Every conditional use application shall respect the aims of the planning program. This by- law may not, however, apply to agricultural activities within the meaning of the Act respecting the preservation of agricultural land and agricultural activities in an agricultural zone established under that Act. However, a municipality may exercise its power on conditional uses with respect to non-agricultural activities in agricultural zone since the Land Use and Planning Program promotes the protection of the agricultural activities.
Once the Municipal Council authorizes the implementation of a conditional use and that the project is realized, this conditional use has the same rights as any other use permitted in the zone. Therefore, the adoption or the entry into force of a new regulation that would have the effect of making this use derogatory would not be applicable to the conditional use as it would be protected by acquired rights.
CHAPTER 2 - PROCESSING AN APPLICATION FOR A CONDITIONAL USE
ARTICLE 2.1: Obligation & Fees
The issuance of a permit or a certificate of authorization for a conditional use listed in the present by-law is subject to a recommendation from the Planning Advisory Committee (PAC) and to approval from the Clarendon Municipal Council.
The applicant must also complete the conditional use application form and provide a signed copy to the municipality along with a check payable to the Municipality of Clarendon for the amount of $250.00 to cover review costs and required publications fees.
ARTICLE 2.2: Submitting the Application
An application for approval of a conditional use must be submitted by the applicant or his authorized representative to the appointed official. It must be signed by the applicant or his authorized representative and be accompanied by the information and documents required in the present by-law.
ARTICLE 2.3: Information and documents required for an Application for a Conditional use
An application for approval of a conditional use must include the following information and documents:
1. The last name, first names, address and telephone number of the owner or of the occupant if they are different from those of the owner. 2. The address and the cadastral number of the property targeted by the application. 3. The existing use and the proposed use of the landsite or the building or part of the landsite or building targeted by the application. 4. Copy of an official cadastral plan of the landsite. 5. Copy of a certificate of location of the site concerned. 6. Copy of a site plan showing, for the site concerned, the information listed in the Zoning By-law on request for permits and certificates. 7. Copy of the architectural plans, sections, elevations and details listed in the Zoning By-law on request for permits and certificates. 8. Photographs or an architectural survey of the existing buildings on the site and on adjoining sites. 9. Proposed timetables and phases for implementation of the use 10. A detailed description and presentation of the projected use(s). 11. Estimated cost of the project. 12. Any other document necessary for a good understanding of the project.
Depending on the nature of the application, the appointed official may indicate to the applicant the information and documents, among those listed previously, that are not required for the evaluation of his application and, as a consequence, do not need to be submitted. However the above listed document is not limited to; the appointed official may also indicate to the applicant if additional documents are required. If the information and documents required are incomplete or inaccurate, the examination of the application is suspended until the information and documents required are submitted by the applicant. The application is then considered to be received on the date of receipt of this additional information or documents.
ARTICLE 2.4: Transmission of the file to the Municipal Planning Advisory Committee
From the date on which he has in hand all the information and documents required by the present by-law, the designated officer has thirty (30) days to transmit the file to the Municipal Planning Advisory Committee.
ARTICLE 2.5: Study of the Application by the Committee
The Municipal Planning Advisory Committee reviews the request. After analyzing the request, the Municipal Planning Advisory Committee must give a written recommendation taking into account the conditions and criteria outlined in the present by-law.
If the Committee finds and concludes that the conditional use application does not comply with the provisions of the present by-law, it shall dismiss the application.
The resolution stating the Committee’s recommendation must be submitted within sixty (60) days following the date upon which the conditional use request, accompanied by all the required information and documents and the amount covering the cost of the analysis, were received by the designated officer.
CHAPTER 3 - CONDITIONAL USES AND EVALUATION CRITERIA
ARTICLE 3.1: Abbreviations
Dominant Uses as described in Zoning By-law in force: 1. Dwelling Groups (RE) 2. Commercial & Services Groups (C) 3. Recreation & Tourism Groups (RT) 4. Industrial Groups (I) 5. Public Groups (P) 6. Agricultural Groups (AG)
ARTICLE 3.2: Evaluation criteria
ZONES OF APPLICATION The provisions in the present article apply in all zones.
CONDITIONAL USE THAT MAY BE AUTHORIZED The type of permitted conditional use will be evaluated on a case by case basis.
EVALUATION CRITERIA APPLICABLE An application for a conditional use must in all cases, be evaluated considering the following criteria: 1. In the case of a new or existing structure, the architectural composition must be adapted to the function of the use in respect to the requirements of the Zoning and Construction By-law in force. 2. Displayed merchandise or Exterior storage of merchandise may be permitted depending on the conditional use requested and the zoning it is located in. 3. The quality of integration of the project into the surrounding environment in regard to the external appearance of the structure, the landscaping and the use of the outdoor spaces. 4. The intensity of the use, in particular in terms of floor area, attendance, volumes of pedestrian and vehicular traffic, times of use and hours of operation, must not disturb the serenity of the surrounding environment. 5. Existing and proposed pedestrian and vehicular entrances must be designed with respect for the insertion environment. 6. The use must be compatible with, and complementary to, its environment, taking into account the following elements: a. The location of the use within the sector, on the lot and inside the building. b. The nature and the degree of concentration of the other uses and conditional uses installed in the building and in the sector. c. The locations of entrances to the site and entrances to the building. d. The characteristics of the building occupied, as well as those of the landscaping and of the uses of the outdoor spaces. e. Vibrations and the emission of dust, smoke, odour, light and noise generated by the project. f. The proximity of residential zones. g. The area of the landsite in terms of the conditional use requested. h. Any proposed signage must be discreet and respect the applicable provisions listed in the Zoning By-law in force. i. Availability of parking spaces for the disabled. 7. The project must not be the source of any irritation or annoyance for the neighbourhood.
CHAPTER 4 - AUTHORIZATION
ARTICLE 4.1: Public Notice
The Director General of the Municipality must, no later than fifteen (15) days before the holding of the sitting at which the council is to give a decision on the application for a conditional use, cause a notice to be published in accordance with the Law governing the municipality under section 145.33 of the Act respecting Land Use Planning (L.R.Q., c. A- 19.1) and place a poster or a sign in full view on the site to which the application relates, indicating the date, time and place of the sitting, the nature of the application and that any person interested may be heard at the sitting in relation to the application.
ARTICLE 4.2: Council Decision
Before making its decision, the Council or the designated officer shall explain the conditional use request. After hearing any person wishing to speak concerning the request and having reviewed the recommendation of the Municipal Planning Advisory Committee, the council makes its decision. The Council is not bound by the decision of the Municipal Planning Advisory Committee.
A certified copy of the resolution by which Council issued its decision must be transmitted by the Director General of the Municipality to the applicant and the designated officer within fifteen (15) days after its adoption by Council.
ARTICLE 4.3: Issuance of the Permit or Certificate
When the Council resolution grants the conditional use requested, the officer may then issue the building permit or certificate of authorization required, provided that the application complies with all provisions of the planning regulations.
ARTICLE 4.4: Inscription in the Register Book
The conditional use application and the resolution from Council are recorded in the register compiled for this purpose.
ARTICLE 4.5: Entry into Force
The present by-law shall enter into force in accordance with the Law.
Notice of Motion: December 12th, 2017 Adoption of first Draft By-Law: January 09th, 2018 Adoption of the By-Law: Date de publication:
______Mayor, John Armstrong Director General, Mike Guitard
TRANSPORTATION COMMITTEE Discussion on the snow removal so far this year
LIBRARY COMMITTEE Agreement with Shawville for the Library Tabled and discussed
FINANCE COMMITTEE
2018 Budget Discussion on the 2018 budget
Fire commission Cr. Dagg gave a report on the last Firemen’s meeting.
MISCELLANEOUS AND DISCUSSIONS None for this meeting
ADJOURNING & CLOSING THE MEETING
009-01-2018 Proposed by Crs. Dagg And unanimously resolved to adjourn the council meeting of the 9th day of January, 2018 at 9:35 PM. Carried
______
Mayor Director General/Secretary Treasurer John Armstrong Mike Guitard