CABINET OFFICE LONDON SW1A 2AS
William Wragg MP Chair, Public Administration and Constitutional Affairs Select Committee Houses of Parliament
13 October 2020 Dear Chair,
DEPARTMENTAL STRUCTURE AND PEOPLE SURVEY RESULTS
On 29 September I was happy to agree to the Committee’s request to provide it with more detail on the current organisational structure of Cabinet Office and on what we are doing to tackle Bullying, Harassment and Discrimination, including details of programmes and interventions. Please find below the responses to the Committee’s questions.
Organisation Structure
Our current organisation chart down to Director level is in Annex A (separate attachment).
Tackling Bullying, Harassment and Discrimination
In the 2019 People Survey 15% of our staff said they had been bullied and/or harassed and 14% discriminated against in the past 12 months. There was a large variance across business units. Bullying and/or harassment had the biggest range from 0% to 41% and discrimination ranged from 0% to 20% against our average of 14%.
Despite an unacceptable overall increase in those reporting experiencing bullying, harassment, or discrimination, as I told the Committee there were also some encouraging signs: 10% increase in those who said they had experienced it reporting it to 54% 63% believed their directorate was taking action to combat BH&D 72% indicated they make a point of tackling inappropriate behaviour when they see it happening (4pp greater than the average across CS)
The following diagram helps represents the key activity taken in relation to tackling BH&D since 2019 and ongoing plans for 2020. Since joining the department I have instigated a review of the overall approach to tackling bullying, harassment and discrimination, setting a workshop with members of our executive committee in June and a further conversation at the executive committee itself in July. For the Committee’s benefit I provide below our detailed internal action plan at Annex B and a summary of specific workshops and take up in Annex C.
Alex Chisholm
Civil Service Chief Operating Officer & Cabinet Office Permanent Secretary Email [email protected] Telephone +44 (0) 20 7271 8822
Annex A Grade PERM SEC SCS2 Cabinet Secretary Direct Reports (Cabinet Office) SCS3
Cabinet Secretary
Grade PERM SEC
Permanent Secretary - Chair of Principal Private Secretary to First Parliamentary Counsel Chief Operating Officer of the Deputy Cabinet Secretary and Permanent Secretary COVID-19 the Joint Intelligence the Prime Minister and DG No and Permanent Secretary of the Civil Service and Cabinet Office Head of Cabinet Secretariat Taskforce Organisation 10 Government in Parliament Permanent Secretary Group Grade PERM SEC Grade PERM SEC Grade SCS3 Grade PERM SEC
Grade PERM SEC
Grade PERM SEC
(Slide 2) (Slide 2) (Slide 4) (Slide 6-9) (Slide 5) (Slide 3)
1 Joint Intelligence Organisation and Prime Minister’s Office Grade PERM SEC SCS2 SCS3
Cabinet Secretary
Grade PERM SEC
Permanent Secretary - Principal Private Chair of the Joint Secretary to the Prime Intelligence Minister and DG No 10
Organisation Grade SCS3 Grade PERM SEC
Director - PM Press Director - Deputy Director - Capability Director - Assessment Director - Assessment Office Principal Private
(Head of IA Profession) Staff Staff Grade SCS2 Secretary to the Prime Grade SCS2 Grade SCS2 Grade SCS2 Minister Grade SCS2
2 Covid-19 Taskforce Grade PERM SEC SCS2 Permanent Secretary SCS3 COVID-19 Taskforce
Grade PERM SEC
Director General - Director General - Analysis Strategy
Grade SCS3 Grade SCS3
Director - Economy, Director Data and Director - Director - Strategic Communities and Dashboard Team Communications Coordination
International Grade SCS2 Delivery Grade SCS2 Grade SCS2 Grade SCS2
Director Analysis Director - Operations
Grade SCS2 Grade SCS2
Director General - Delivery
Grade SCS3
Director - Education Director – Test Trace Delivery Contain Delivery
Grade SCS2 Grade SCS2
Director – Social Care Director - PMO
and High Risk Settings Grade SCS2 Grade SCS2
3 Parliamentary Group Grade PERM SEC SCS2 SCS3
First Parliamentary Counsel and Permanent Secretary of the Government in Parliament Group
Grade PERM SEC
Director General - Director General - Director General - Director General - Director - Senior PPS Director - Law Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel Commons Business Commission
Grade SCS3 Grade SCS3 Grade SCS3 Grade SCS3 Manager Grade SCS2 Grade SCS2 Director General - Director - Director - Director - Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel
Grade SCS3 Grade SCS2 Grade SCS2 Grade SCS2
Director - Director - Director - Director - Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel
Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2
Director - Director - Director - Director - Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel
Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2
Director - Director - Director - Parliamentary Counsel Parliamentary Counsel Parliamentary Counsel
Grade SCS2 Grade SCS2 Grade SCS2
4 Deputy Cabinet Secretary Grade PERM SEC SCS2 SCS3
Deputy Cabinet Secretary and Head of Cabinet Secretariat
Grade PERM SEC
Director General - Director - Clerk to Director - Propriety Director - Principal Director - Honours and Director General - Director General - PM's Director General - PM's Director General - PM's Integrated Review Privy Council/PM and Ethics Private Secretary to Information Domestic and G7 and G20 Sherpa Advisor on National Adviser on
Grade SCS3 Appointments Grade SCS2 Cabinet Secretary Grade SCS2 Economic Affairs Grade SCS3 Resilience and International Affairs Secretariat Grade SCS2 Grade SCS3 Security, and Deputy and Deputy NSA NSA Director - Capabilites Grade SCS2 Director - International Grade SCS3
Grade SCS2 Director - Domestic & Economics and Grade SCS3 Economic Affairs G7/G20 Sous-Sherpa Director - NCST
Grade SCS2 Grade SCS2 Director - National Grade SCS2 Security Unit Director - Government Director - G7 Taskforce Grade SCS2 Director - International
Equalities Office Grade SCS2 Affairs Grade SCS2 Director - National Grade SCS2 Security Unit Head of PMIU Grade SCS2 Director - Funds
Grade SCS2 Grade SCS2 Director - Civil Director - Central Contingencies Director - Asia Pacific
Secretariat Grade SCS2 Grade SCS2 Grade SCS2 Director - Europe and Director - Economic Trade
Affairs Grade SCS2 Grade SCS2 Director - EU Director - Race Readiness Disparity Unit
Grade SCS2 Grade SCS2
5 Civil Service Chief Operating Officer and Cabinet Office Permanent Secretary Grade PERM SEC SCS2 Chief Operating Officer of SCS3 the Civil Service and Cabinet Office Permanent Secretary
Grade PERM SEC
Director General - Director General - Director General - Director General - Government Property Government Security Government Chief People Government Automation & Function Function Officer Business Services
Grade SCS3 Grade SCS3 Grade SCS3 Grade SCS3
Director General - CEO Director - CS Director General - Director General - Chief Infrastructure Projects Modernisation & Reform Government Chief Executive Officer, Crown Authority Unit Commercial Officer Commercial Service
Grade SCS3 Grade SCS2 Grade SCS3 Grade SCS3
Director General - UK Director General - COP26 Director - Geospatial Director General - Grenfell Governance Group CEO Commission Inquiry
Grade SCS3 Grade SCS3 Grade SCS2 Grade SCS3
Director - Commercial Director - Fraud, Error debt Director General - IGS and Director General - Models and Grants UK Digital Envoy Taskforce Europe
Grade SCS2 Grade SCS2 Grade SCS3 Grade SCS3
Director General - Cabinet Office Chief Director - Government Director General - Taskforce Europe Operating Officer Communications Government Digital Service
Grade SCS3 Grade SCS3 Grade SCS2 Grade SCS3
Director General - Director General - Border Transition Taskforce Protocol Delivery Group
Grade SCS3 Grade SCS3
6 Alex Chisholm (a) Grade SCS2 SCS3
Chief Operating Officer of the Civil Service and Cabinet Office Permanent Secretary
Grade PERM SEC
Director General - Director General - Government Head of Function and Automation & Director General- Business Services Government Property
Grade SCS3 Grade SCS3
Director - Pensions & Director - Policy and Chief Executive Director - Chief Director - Places for Government Strategy Officer, Government Government Property Growth and Beyond
Recruitment Service Grade SCS2 Property Agency Officer and Head of Whitehall Grade SCS2 Government Property Grade SCS2 Grade SCS3 Profession
Grade SCS2 Director - Strategy and Director - Digital, Data Delivery and Technology
Grade SCS2 Grade SCS2
Director General - Director General - Director General - Director General - IGS Taskforce Europe Taskforce Europe Grenfell Inquiry and UK Digital Envoy
Grade SCS3 Grade SCS3 Grade SCS3 Grade SCS3
Director - Taskforce Director - Taskforce Director and Deputy Europe Europe Secretary to the
Grade SCS2 Grade SCS2 Inquiry Grade SCS2
Director - Taskforce Director - Taskforce Europe Europe
Grade SCS2 Grade SCS2
7 Alex Chisholm (b) Grade SCS2 SCS3
Chief Operating Officer of the Civil Service and Cabinet Office Permanent Secretary
Grade PERM SEC
Director General - CEO Director General - Director General - Infrastructure Projects Government Digital Chief Executive Authority Service Officer, Crown
Grade SCS3 Grade SCS3 Commercial Service Grade SCS3
Director - Strategy , Director - Function, Director - National, Director - Strategy and Performance and Professions and International and Engagement Director - Senior Director - Senior
Assurance Standards Research, C-19 Grade SCS2 Commercial Specialist Commercial Specialist Grade SCS2 Grade SCS2 Coordination Grade SCS2 Grade SCS2 Grade SCS2
Director - Deputy CEO Director of Director - Senior Director - Senior Infrastructure Projects Infrastructure, Director - Chief Director - Service Commercial Specialist Commercial Specialist
Authority Enterprise & Growth Operating Officer Design and Assurance Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2
Director - Senior Director of Public and Director of Commercial Director - Verify Director - GOV.UK Commercial Specialist
Security Services Adviser Team Programme Director Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2
Director General - Director General - COP26 CEO Government Chief
Grade SCS3 Commercial Officer Grade SCS3
Director - COP26 Director - Director of Partnership & Security and Director - Commercial Director - Markets and Engagement Resilience and PM Policy Suppliers
Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2
Director - COP26 Director - COP26 Lead Director of Complex Director - Outsourcing Climate Envoy Negotiator Transactions Team Programme
Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2
Director - COP26 COO Director - Capability Director - CCIT
Grade SCS2 Grade SCS2 Grade SCS2
8 Alex Chisholm (c) Grade SCS2 SCS3
Chief Operating Officer of the Civil Service and Cabinet Office Permanent Secretary
Grade PERM SEC
Director General - Cabinet Office Chief Director General - Government Chief Operating Officer Border Protocol
People Officer Grade SCS3 Delivery Group Grade SCS3 Grade SCS3
Director - Strategy, Director - Chief Government Learning Director - CS Executive Director - Delivery & Private Finance Officer Director - Strat. Policy, Director - Planning and
and National Employee Policy, Employee and TU Office Grade SCS2 external engagement & assurance Leadership Centre Strategy & Workforce Relations Grade SCS2 design Grade SCS2 Teams Capability Grade SCS2 Grade SCS2 Grade SCS2 Grade SCS2 Director - Human Director - Chief Digital Resources Information Officer Director - Future Director - Future
Director - Civil Service Director - Director - Executive Grade SCS2 Grade SCS2 Borders Borders Senior Talent and Interdepartmental Director, Chief Grade SCS2 Grade SCS2 Resourcing Programmes Operating Officer
Grade SCS2 Grade SCS2 Grade SCS2 Director of Analysis (COO Group) Director - Contingency
Grade SCS2 Grade SCS2 Director - OD&D & Director - OD&D & Inclusion Inclusion
Grade SCS2 Grade SCS2
Director General - Director General - UK Government Security Governance Group
Function Grade SCS3 Grade SCS3
Director - UK Director - COO Director - Security Governance Division
Government Security Policy and Strategy Grade SCS2 Function Grade SCS2 Grade SCS2 Director - Constitution Director - Devolution
Grade SCS2 Grade SCS2 Director - Programme Director - Office for and Capabilities Veteran Affairs
Grade SCS2 Grade SCS2
9 Alex Chisholm Directors Grade SCS2
Chief Operating Officer of the Civil Service and Cabinet Office Permanent Secretary
Grade PERM SEC
Director - Geospatial Director - Commercial Director - Fraud, Error Director - Director - Government Commission Models Debt and Grants Modernisation & Communications
Grade SCS2 Grade SCS2 Grade SCS2 Reform Unit Grade SCS2 Grade SCS2 Director - Cabinet Office Communications
Grade SCS2
10 Annex B - Action Plan Update
Theme Key Activity Progress Update
Signalling from the top Executive Committee and Conversations at SLG in July on Senior Leadership Group to Race and September on have regular conversations Change and Culture around their role in addressing BH&D
SCS and Grade 6 leadership Issued in August and guidance objective to include specific updated as part of mid-year requirements relating to communications in September tackling BH&D
Incentivising the right Senior Civil Service panel Final moderation panels now behaviour chairs to ensure that complete and preparations behaviour and performance begun for moderation panel taken together in reviews. approach for 20/21
Embedding the Cabinet Office Values have been incorporated Values in the employee policy into the new in-year reward to reinforce expectations policy and performance management process
Safe to Challenge Role of BH&D Champion Monthly meeting set up with (Director level) introduced to Champion to review BH&D plan provide oversight
Update dispute resolution Discussed at People and policy with more targeted Operations Committee in advice for BH&D September, Due to launch imminently
Increase the number and 65 investigators currently diversity of investigators and identified to be trained by ACAS decision managers
‘Active Bystander’ training Business units are arranging recommended to business sessions locally units
Understanding the drivers Casework review to Data dashboard now in place of BH&D understand the data, identify with case tracking and alert trends and progress cases system.
In-depth work with BH&D Work on-going with units Champion and COHR with including bespoke BH&D specific business units surveys, meetings with Champion and HR intervention
Recognising what is and Rollout of ‘Let’s Talk About SLG race discussion on 8 July isn’t BH&D, with specific Race’ initiative and rollout of virtual Let’s Talk About Race sessions and separate actions Work with different Networks Series of joint events as part of relating to discrimination and Champions to bring National Inclusion Week in together events, education September; monthly Employee and services to tackle Voice Forum attended by discrimination Champions
‘Understanding the HR officials trained in June to Unacceptable’ sessions deliver virtual version delivered within business units
Annex C - Key interventions and take up
Intervention Take-up
Let’s Talk About Race Approximately 800 Departmental staff have taken part or will take part by end Workshops on understanding issues relating to race October with 15 sessions already and how to address those in a work context delivered
Race Allies 300 members of staff have attended 3 sessions so far. Sessions to discuss race rights in the UK covering specific scenarios. Over 200 people have signed up for weekly events during Black History Month. The training will be offered monthly going forwards. LGBT Allies Over 900 members of staff have attended so far, including people across Session giving non-LGBT individuals the opportunity other government departments. UK to understand the issues faced by lesbian, gay, security vetting have held a dedicated bisexual and transgender staff. training for all 200 vetting officers and their executive committee.
Understanding the Unacceptable 42 workshops delivered across the Department. Workshop designed to discuss what constitutes appropriate behaviours in the workplace and to give delegates a clear idea of what constitutes Bullying, Harassment and Discrimination as well as how to report it. The session is delivered by HR Business Partners and has been re-designed to be delivered virtually. Active Bystander Not coordinated centrally so numbers not available but being taken up by a Workshop to help people understand what to do when number of teams across the Cabinet they experience or observe bad workplace Office. behaviours.