August 3, 2021 Meeting Packet

TOWN OF GRAFTON GRAFTON MEMORIAL MUNICIPAL CENTER 30 PROVIDENCE ROAD

GRAFTON, MASSACHUSETTS 01519 (508) 839-5335 ext 1100  FAX (508) 839-4602 www.grafton-ma.gov

SELECT BOARD MEETING AGENDA August 3, 2021 7:00 p.m. Meeting Conference Room A OR via Zoom

Please click the link below to join the webinar: https://us02web.zoom.us/j/83641626388?pwd=ZHpPK0JIVklQOHVrbkVXRmZqWCtOdz09 Passcode: 647562 Phone: 646-876-9923 Webinar ID: 836 4162 6388 Passcode: 647562 International numbers available: https://us02web.zoom.us/u/kdSmWxSKKn

Notice to meeting attendees: Please note the Select Board will hold a meeting beginning at 7:00pm. The Select Board will be located in Conference Room A of the Grafton Municipal Center, the meeting will also be conducted via Zoom using the Zoom Meeting ID and Password noted above. Residents may attend the meeting in person or via zoom using the link above.

If a participant has a question pertaining to an agenda item, they may ask a question by using the Raise Hand function of the webinar or raising their hand at the meeting.

General Correspondence to the Board will be included in the Select Board Meeting packet. All correspondence received by noon on Thursday will be included. Anything received after the deadline will be included in the next meeting packet.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS

PUBLIC COMMENTS

1.SCHEDULE

a.) Road Closure Request for Michael Cherry Memorial Run – October 2, 2021

August 3, 2021 Agenda Select Board b.) Road Closure Jordan Boulevard or area in front of Congregational Church – October 2, 2021

c.) Proposal to Add Patio to One Grafton Common at Town House Tavern

d.) Transfer Host Community Agreement (HCA) from Nature’s Remedy of Massachusetts Inc to Jushi MA, Inc at 8 Millennium Drive

e.) Gristmill Subdivision Streetlights

f.) Veteran’s Advisory Committee Charge

g.) India Day Proclamation

2. RESIGNATIONS

3. APPOINTMENTS/SELECT BOARD

a.) Affordable Housing Trust

b.) Waste Reduction and Recycling Committee

c.) Emergency Management Committee

d.) Economic Development Commission

e.) Council on Aging

4. APPOINTMENTS/TOWN ADMINISTRATOR

5. NEW BUSINESS

a.) Policy Review: (1) Comprehensive Financial Management Policy, (2) Investment Policy, (3) OPEB Investment Policy, (4) Procurement Policy

6. SELECT BOARD REPORTS

7. TOWN ADMINISTRATOR REPORT

8. CORRESPONDENCE

August 3, 2021 Agenda Select Board

9. DISCUSSION

a.) Recreation Policies

b.) Sunflower Shanty at Houlden Farm

c.) 60 Depot Street

10. MEETING MINUTES

a.) January 8, 2019

b.) June 15, 2021

c.) July 20, 2021

EXECUTIVE SESSION MGL Chapter 30A, Sec 21(a)(3) Review of Executive Session Meeting Minutes

ADJOURN

Complete Select Board Meeting Packet is available end of business on Friday at: https://www.grafton-ma.gov/selectboard/pages/select-board-meeting-packets

August 3, 2021 Agenda Select Board

1 a) Road Closure Request for Michael Cherry Memorial Run – October 2, 2021

Members from the Oddball Foundation will be participating via zoom.

The Oddball Foundation, a 501(c)3 organization dedicated to mental health advocacy through the arts is planning a 5k run for suicide prevention in Grafton on October 2nd. The race will begin and end at the Grafton Memorial Municipal Center. The organization has rented the gymnasium for the day.

The organization has met with Chief Crepeau and he does not see any issues as the road closures being sought will be temporary closures by detail officers for runners to cross the major route intersections. The closures are:

Brigham Hill Rd from Providence Rd to Hudson Ave Hudson Ave Pleasant St from Hudson Ave to Pullard Rd Pullard Rd Bruce St from Pullard Rd to Old Upton Rd South St from Bruce St to Upton St Worcester St from Upton St to Millbury St Millbury St from Worcester St to Oak St Oak St from Millbury St to Worcester St Worcester St from Oak St to Providence St Providence St from Worcester St to Brigham Hill Rd

Motion to Consider: I move the Board vote to approve/deny the temporary road closures as outlined for the Michael Cherry Memorial Run on October 2, 2021.

1 b) Road Closure Jordan Boulevard or area in front of Congregational Church – October 2, 2021

Sean Padgett will be in attendance to discuss an event he is working on with several Grafton businesses for October 2nd to raise money for Grafton Arts, Inc and the Small Stones Festival for the Art’s. He is coordinating with the library to celebrate their grand reopening and the reopening of the common. Preliminary plans include to have music, food tents, and activities. He is seeking a one-day permit to close either the street in front of the Congregational Church or Jordan Blvd.

He has reserved the Common for this day and is aware about the road race that will potentially be coming through the Common in the morning.

Motion for Consideration: I move the Board vote to grant the one-day road closure for Jordan Boulevard or the road in front of the Congregational Church on October 2, 2021.

1 c) Proposal to Add Patio to One Grafton Common at Town House Tavern

Sean Padgett will be in attendance to discuss a proposal for a brick patio at the Town House Tavern. As the work was done to create the new entrance to the Town House Tavern, the mason suggested building a brick patio as well as a walkway. It will match the existing walkway brick. Reclaimed granite will be used to create a nice sitting and garden area.

Motion for Consideration: I move the Board vote to approve/not approve the addition to One Grafton Common at the Town House Tavern as presented.

1 d) Transfer Host Community Agreement (HCA) from Nature’s Remedy of Massachusetts Inc to Jushi MA, Inc at 8 Millennium Drive

The ownership of Natures Remedy is changing, however, the company itself will remain intact. The current ownership will be departing and the new ownership will be Jushi MA, Inc.

Please see the attached letter.

Joshua Lee Smith and Bob Carr will be attending in person and Justin Lundberg, Harris Shain, and Matt Leeth will attend via zoom.

Motion for Consideration: I move the Board vote to approve/deny the transfer of the Host Community Agreement from Nature’s Remedy of Massachusetts Inc to Jushi MA, Inc at 8 Millennium Drive.

Joshua Lee Smith Direct telephone: 508-926-3464 Direct facsimile: 508-929-3064 Email: [email protected]

July 15, 2021

BY E-MAIL – [email protected]

Grafton Board of Selectmen 30 Providence Road Grafton, MA 01519 Attn: Evan Brassard, Town Administrator

Re: Nature’s Remedy of Massachusetts, Inc. to Jushi MA, Inc. – Request for Approval of Transfer of Host Community Agreements with Respect to Medical and Adult Use Marijuana Cultivation, Processing and Product Manufacturing Establishment at 8 Millennium Drive, Grafton, Massachusetts

Dear Mr. Brassard and Members of the Board of Selectmen:

Nature’s Remedy of Massachusetts, Inc. (“Nature’s Remedy”) and the Town of Grafton (the “Town”) are parties to a Community Benefit Agreement dated October 4, 2016 and a Host Community Agreement dated September 17, 2019 (collectively, the “HCAs”) in connection with the use and operation of a medical and adult use marijuana cultivation, processing and product manufacturing establishment located at 8 Millennium Drive, Grafton, Massachusetts (the “Establishment”). After entering into the HCAs with the Town, Nature’s Remedy sought and obtained certain state and local permits and approvals for the use and operation of the Establishment.

Nature’s Remedy and Jushi MA, Inc. (“Jushi MA”) recently entered into an agreement under which Nature’s Remedy will merge with and into Jushi MA, with Jushi MA as the entity surviving the merger. Consequently, Jushi MA will hold all the licenses and permits held by Nature’s Remedy upon completion of the merger. The HCAs provide that Nature’s Remedy shall not assign or transfer the HCAs without prior written consent from the Town. The purpose of this letter is to request written consent from the Town for Nature’s Remedy to transfer all of Nature’s Remedy’s right, title and interest in and to the HCAs, to Jushi MA. Nature’s Remedy and Jushi MA submitted a Change of Ownership and Control Application to the Massachusetts Cannabis Control Commission on May 6, 2021.

Jushi MA is a subsidiary of Jushi Holdings Inc. (“Jushi”), which is a well-established, publicly-traded cannabis company with medical and adult use retail, cultivation and manufacturing operations across the U.S., including in California, Illinois, Virginia, Nevada and Pennsylvania. Across all of its locations, Jushi generated approximately $42 million in revenues

4827-8517-9378.1 July 15, 2021 Page 2

in the first quarter of 2021 and estimates full year 2021 revenues to be between $205- $255 million. Jushi has a diverse workforce and has been recognized as one of the “Best Cannabis Companies to Work For” by Cannabis Dispensary Magazine in 2020 and 2021. Jushi’s senior leadership, comprised of highly experienced individuals from many industries prior to joining Jushi, including, but not limited to, the cannabis sector, has made a concerted effort from inception to ensure that its facilities offer an exciting and enjoyable place to work, while also instilling a culture of compliance.

Additionally, Jushi actively engages in charitable endeavors in the states in which it operates. For example, Jushi has recently sponsored numerous projects organized by “The Laundry Project”, which provides direct assistance to lower-income families by providing free laundry services at their local laundromat. These projects are led by a 501(c)(3) organization (www.laundryproject.com) and Jushi’s employees provide volunteer services at the events. Initially focusing these events within Pennsylvania, Jushi will be soon sponsoring projects in its other markets it operates. Specifically, following approvals and the closing of the contemplated transaction with Nature’s Remedy, it expects to sponsor similar events within the Town. Jushi MA looks forward to bringing similar charitable efforts to Massachusetts in its plan to make a positive impact in the community. Please see the enclosed company profile for Jushi. We are happy to provide additional information upon request.

Kindly schedule this request to be heard at the Board of Selectmen’s next meeting, which is scheduled to occur on August 2, 2021, or otherwise the earliest date available.

Thank you for your assistance with this matter.

Yours truly,

Joshua Lee Smith

JLS: Enclosure

4827-8517-9378.1 OTCMKTS: JUSHF | CSE: JUSH

June 2021 Disclaimers

The information contained in this presentation has been prepared by Jushi Holdings Inc. (“Jushi” or the “Company”) and contains information pertaining to the business, operations and assets of Jushi and its subsidiaries. The information contained in this presentation (a) is provided as at the date hereof and is subject to change without notice, (b) does not purport to contain all the information that may be necessary or desirable to fully and accurately evaluate an investment in the Company, and (c) is not to be considered as a recommendation by Jushi that any person make an investment in the Company. The Company is not liable for the accuracy and completeness of the information provided in this presentation. Liability claims against the Company relating to damage of any kind caused by the use or non-use of the information provided or by the use of incorrect or incomplete information are excluded, unless there is evidence of willful intent or gross negligence on the part of the Company.

FORWARD LOOKING STATEMENTS

This presentation may contain “forward-looking statements” and “forward‐looking information” within the meaning of applicable securities laws (collectively, “forward-looking information”) which are made as of the date of this presentation and based upon the Company’s current internal expectations, estimates, projections, assumptions and beliefs. All information, other than statements of historical facts, included in this document that address activities, events or developments that Jushi expects or anticipates will or may occur in the future constitutes forward‐looking information. Forward‐looking information is often, but not always identified by the words, “may”, “would”, “could”, “should”, “will”, “intend”, “plan”, “anticipate”, “believe”, “estimate”, “expect” or similar expressions suggesting future outcomes. This document contains forward-looking information and statements pertaining to, among other things, the company’s future growth plans. Readers are cautioned that forward‐looking information and statements are not based on historical facts but instead are based on reasonable assumptions and estimates of management of Jushi at the time they were provided or made and involve known and unknown risks, uncertainties and other factors that may cause the actual results, level of activity, performance or achievements of Jushi, as applicable, to be materially different from any future results, performance or achievements expressed or implied by such forward‐looking information and statements. Such factors include, among others: anticipated strategic, operational and competitive benefits may not be realized; events or series of events, including in connection with COVID-19, may cause business interruptions; required regulatory approvals may not be obtained; acquisitions may not be able to be completed on satisfactory terms or at all; and the Company may not be able to raise additional debt or equity capital. There can be no assurance that such forward‐looking information and statements will prove to be accurate as actual results and future events could differ materially from those anticipated in such information and statements. Accordingly, readers should not place undue reliance on forward‐looking information and statements. The Company does not undertake to update any forward-looking information and/or forward-looking statements that are contained or referenced herein, except in accordance with applicable securities laws. All subsequent written and oral forward-looking information and statements attributable to the Company or persons acting on its behalf is expressly qualified in its entirety by this notice. Additional forward‐looking information and statements are provided in the Company’s Management, Discussion and Analysis for the nine months ended September 30, 2020 (“MD&A”), and other filings with securities and regulatory authorities which are available at www.sedar.com.

CAUTIONARY NOTE REGARDING FUTURE-ORIENTED FINANCIAL INFORMATION

To the extent any forward-looking statement in this presentation constitutes “future-oriented financial information” or “financial outlooks” within the meaning of applicable Canadian securities laws, such information is being provided to demonstrate the anticipated market penetration and the reader is cautioned that this information may not be appropriate for any other purpose and the reader should not place undue reliance on such future-oriented financial information and financial outlooks. Future-oriented financial information and financial outlooks, as with forward- looking statements generally, are, without limitation, based on the assumptions and subject to risks as set out above under the heading “Forward Looking Statements”. The Company’s actual financial position and results of operations may differ materially from management’s current expectations and, as a result, the Company’s revenue and expenses may differ materially from the revenue and expenses profiles provided in this presentation. Such information is presented for illustrative purposes only and may not be an indication of the Company’s actual financial position or results of operations. Disclaimers

Non-IFRS Measures

We define EBITDA as net income (loss), or “earnings”, before interest, income taxes, depreciation, and amortization. We define Adjusted EBITDA as EBITDA before: (i) fair value changes included in inventory sold and fair value changes included in biological assets; (ii) share-based compensation expense; (iii) fair value changes in derivatives; (iv) net gain on business combinations; (v) gains and losses on investments and financial assets; (vi) net loss on debt and warrant modification; (vii) gains and losses on legal settlements; (viii) pre-acquisition expense; (ix) listing expense; and (x) goodwill impairment.

These non-IFRS measures are not recognized measures under International Financial Reporting Standards (“IFRS”) and do not have a standardized meaning prescribed by IFRS and are therefore unlikely to be comparable to similar measures presented by other companies.

Adjusted EBITDA is included as a supplemental disclosure because we believe that such measurement provides a better assessment of the Company's operations on a continuing basis by eliminating certain material non-cash items and certain other adjustments we believe are not reflective of the Company's ongoing operations and performance. Adjusted EBITDA has limitations as an analytical tool as it excludes from net income as reported interest, tax, depreciation, non-cash expenses, RTO expense, other income, grow cost expensed for biological assets and unsold inventory, and the non-cash fair value effects of accounting for biological assets and inventories. Because of these limitations, Adjusted EBITDA should not be considered as the sole measure of the Company's performance and should not be considered in isolation from, or as a substitute for, analysis of the Company's results as reported under IFRS. The most directly comparable measure to Adjusted EBITDA calculated in accordance with IFRS is operating income (loss).

NO OFFERS

This presentation does not constitute an offer to sell or the solicitation of an offer to buy, nor shall there be any sale of securities of the Company in any jurisdiction in which an offer, solicitation or sale would be unlawful prior to registration or qualification under the securities laws of such jurisdiction.

The securities of the Company described herein have not been and will not be registered under the United States federal or state securities laws and may not be offered or sold in the United States, or to, or for the account or benefit of, “U.S. Persons” as such term is defined in Regulation S under the United States Securities Act of 1933, as amended (the “U.S. Securities Act”), unless an exemption from registration is available. Prospective investors will be required to represent, among other things, that they meet the requirements of an available exemption from the registration requirements of the U.S. Securities Act and are familiar with and understand the terms of the offering and have all requisite authority to make such investment.

IN MAKING AN INVESTMENT DECISION, INVESTORS MUST RELY ON THEIR OWN EXAMINATION OF THE COMPANY AND THE TERMS OF THE OFFERING, INCLUDING THE MERITS AND RISKS INVOLVED. THE SECURITIES HAVE NOT BEEN APPROVED OR DISAPPROVED BY THE SECURITIES AND EXCHANGE COMMISSION OR BY ANY STATE SECURITIES COMMISSION OR REGULATORY AUTHORITY, NOR HAVE ANY OF THE FOREGOING AUTHORITIES OR ANY CANADIAN PROVINCIAL SECURITIES REGULATOR PASSED ON THE ACCURACY OR ADEQUACY OF THIS PRESENTATION. ANY REPRESENTATION TO THE CONTRARY IS A CRIMINAL OFFENSE.

THIRD PARTY INFORMATION

This presentation includes market and industry data which was obtained from various publicly available sources and other sources believed by the Company to be true. Although the Company believes it to be reliable, the Company has not independently verified any of the data from third-party sources referred to in this presentation or analyzed or verified the underlying reports relied upon or referred to by such sources, or ascertained the underlying assumptions relied upon by such sources. The Company does not make any representation as to the accuracy of such information.

TARGET AUDIENCE

This presentation is only addressed to those persons, which have been explicitly determined by the Company as recipients. The Company did not and will not authorize any third parties to distribute this presentation or make it available to persons not determined by the Company or to the public. Any unauthorized distribution or disclosure will constitute an infringement of the concluded non- disclosure agreement and the Company reserves the right to take further legal action in such cases. No action has been (or will be) taken by the Company that would permit the possession or distribution of this presentation. Persons into whose possession this presentation may come are required to inform themselves of and observe any corresponding restrictions. The Company does not accept any responsibility for any violation by any person of any such restrictions. Disclaimers

REGULATORY

Potential investors are aware that the cannabis market is highly regulated, and that various permits and authorizations are necessary for the import, distribution, sale or other business activities related to medicinal cannabis. The respective regulations can be subject to change, which might affect the permits required. This presentation does not intend to advertise the products of the Company. Any reference to the products serves only the information of potential investors and shall not incite the purchase of the products.

TAXATION

Prospective investors should be aware that the purchase of securities of the Company or any entity related thereto may have tax consequences both in Canada and the United States. Each prospective investor is strongly encouraged to consult its own tax advisor concerning any purchase of securities of the Company or any entity related thereto and the holding and disposition of any such securities. This presentation does not address the tax consequences of the purchase, ownership or disposition of any such securities.

MANAGEMENT CEASE TRADE ORDER

Commencing on April 21, 2021 and as recently as May 28, 2021,Jushi announced that due to Jushi’s auditor being unable to complete its audit procedures in advance of April 30, 2021, it did not file its audited annual financial statements for the year ended December 31, 2020, the related management’s discussion and analysis, related CEO and CFO certificates, and annual information form for the year ended December 31, 2020 (collectively, the “Required Filings”) by the required deadline of April 30, 2021 (the “Filing Deadline”). The Company is continuing to work with its auditor to complete the audit and make these filings at the earliest possible date.

In light of these circumstances, the Company obtained from the Ontario Securities Commission, as principal regulator for the Company, a management cease trade order (“MCTO”) under National Policy 12-203 – Management Cease Trade Orders throughout the duration of the default. The MCTO restricts the trading of securities of the Corporation by the Chief Executive Officer and Chief Financial Officer of the Corporation and it will be revoked once the Corporation has made the Required Filings.

There can be no certainty when the Required Filings will be made. If the Required Filings are not made withing 60 days of the Filing Deadline or if Jushi fails to satisfy the ongoing conditions applicable to the MCTO, the Canadian securities regulatory authorities may impose a cease trade order on the securities of Jushi, which would restrict all trading in securities of Jushi and which could materially impact the Company.

All brands and trademarks mentioned in this presentation and possibly protected by third parties are subject without restriction to the provisions of the applicable trademark law and the ownership rights of the respective registered owners. The mere fact that a trademark is mentioned should not lead to the conclusion that it is not protected by the rights of third parties. The copyright for published objects created by the Company remains solely with the Company. Any duplication or use of objects such as diagrams, sounds or texts in other electronic or printed publications is not permitted without the Company's agreement.

CURRENCY

All references to $ or “dollar” in this presentation are references to USD, unless otherwise indicated. Officers

Experienced Talent Leading Buildout and Execution

Jim Cacioppo Erich Mauff CEO, Chairman & Founder President, Board Member & Founder

Jon Barack Kimberly Bambach President & Founder Chief Financial Officer

5 Management Team

Experienced Talent Leading Buildout and Execution

Olivier Blechner Ryan Cook Tobi Lebowitz EVP, Business EVP, Operations EVP, Co-Head Development of Legal Affairs

Matt Leeth Andreas Neumann Michael Perlman EVP, Co-Head Chief Creative Director EVP, Investor Relations of Legal Affairs & Treasury

Daniel Swasbrook Nicole Upshaw Trent Woloveck President, Jushi Europe EVP, Human Chief Commercial Director Resources

6 Jushi at a Glance

Targeted Strong Sequential Solid Footprint Revenue Growth Balance Sheet (as of 3/31/21)

~30% $42mm ~$168mm $32mm cash, cash equivalents and short-term investments 18 open stores

16 ~$400mm planned stores(1) raised since inception 5 cultivation(1)

5 4Q20 1Q21 ~$47mm extraction & processing(1) raised by founders/insiders

(1) Includes assets under a Management Services Agreement and/or under a Definitive Agreement 7 Our National Footprint Illinois 4 Operational Dispensaries

Ohio(1) 1 Processing Facility 1 Cultivation Facility

NY Massachusetts(1) PA 2 Operational Dispensaries 1 Grower-Processor OH NV IL

CO VA CA Pennsylvania 11 Operational Dispensaries 7 opening in 2021 1 Grower-Processor California 2 Operational Dispensaries 2 opening 2021-2022 Nevada Virginia 1 Grower-Processor 1 Operational Dispensary FL 5 opening in 2021-2022 1 Grower-Processor Active/In Progress Operations

Jushi Office Location

34 05 05 03 854

Cannabis Retail(1)(2) Cultivation(1) Extraction & Processing(1) Offices Team Members

(1) Includes assets under a Management Services Agreement and/or under a Definitive Agreement

(2) Includes 18 open retail locations, 14 planned openings and two operating locations under definitive agreement 8 medical markets medical Strategic Market Selection

State Cannabis Market Maturity Not to scale to Not • • • Massachusetts Strong market share for established license holders license established for share market Strong restrictions municipality to licenses due Limited adult Strategic • • • Ohio Positive market trajectory market Positive Limited licenses program medical Developing - use cannabis market with favorable dynamics favorable with market cannabis use MO • • • Pennsylvania Positive market trajectory market Positive Limited licenses Strong medical program Medical Cannabis Cannabis Medical OH NY - Attractive adult- Nevada • • • Market rebounding from COVID from rebounding Market Limited licenses adult Large PA VA AZ Adult - 9 Use Use IL MA - use cannabis market cannabis use • • • Virginia Positive regulatory developments regulatory Positive - First Very licenses limited NV use and limitedlicense • • • Illinois Strong growth potential for existing license holders license existing for potential growth Strong Limited licenses - adult Strong mover advantage mover CA Adult- - Use Cannabis Cannabis Use 19 restrictions 19 use market use • • • California Market is highly highly is Market consolidating is but distressed target limited license jurisdictions to Opportunity Largest cannabis market U.S. the in Core Markets

ILLINOIS VIRGINIA PENNSYLVANIA

ILLINOISVIRGINIA MASSACHUSETTSMASSACHUSETTS Virginia Market

Overview(3) D.C. • Population: 8.5 million HSA II • Flower to be added to medical program by October ‘21 • Adult-use commercial sales commencing January ’24 • Medical market, very limited licenses • 5 pharmaceutical processors, 4 operational HSA I • 6 retail per HSA, 30 total dispensaries

HSA V HSA II(3) 2.5 million people in HSA II HSA IV • • Median age of 37 years HSA III • Smallest geographic HSA, most densely populated, and home to 5 of Virginia’s 10 wealthiest neighborhoods Jushi Assets in HSA II(3) • One operational medical dispensary • Opening one to two additional BEYOND/HELLO™ branded dispensaries in 2021 with remaining dispensaries planned to open in 2022 • Plan to operate a total of six dispensaries by year end 2022 • Vertical integrated facility is operational • 93,000 sq. ft. modular build-out • 30,000 sq. ft. initially built-out 11 Pennsylvania Market Overview(4) • Population: 12.8 million • ~582,000 medical patients and caregivers

Medical market, high barrier to entry, limited Scranton • licenses • 150 retail licenses / 25 grower processor licenses Philadelphia • Clinical registrant program allowing an additional 48 retail and 8 grower processors

Pittsburgh Jushi Assets • 11 operational medical dispensaries • Planning to open seven additional dispensaries in 2021 Operational Stores • 89,000 sq. ft. grower-processor facility Planned Openings expanding to ~190,000 sq. ft. by Q2 2022

Grower-Processor Facility • Canopy to increase to ~110,000 sq. ft.

12 Illinois Market

Overview(5)

• Population: 12.7 million • Commenced adult-use sales on Jan 1, 2020 • Projected 2021 annual run rate of ~$1.4 billion* • Projected to reach $2.5 billion in annual sales at market maturity • 110 dispensary licenses Bloomington/Normal • 21 grower-processor licenses

Jushi Assets(5)

• Sauget: • Two operational dispensaries

Sauget • Located in Metro East Illinois St Louis • Second largest urban area in Illinois • Bloomington-Normal: • Two operational dispensaries • Millennial hub and college town • 36 miles away or 40-minute drive to nearest competitor

*Annualized April 2021 adult-use cannabis revenue of $115 million

13 Massachusetts Market

Overview(6)

• Population: 6.9 million • Commenced adult-use sales in late 2018 • Projected to reach $1.1 billion in annual revenue by 2022 • ~67% of municipalities prohibit cannabis businesses • Current operating licenses Tyngsborough • 138 retail / 44 processing / 48 cultivation

Millbury Jushi Assets*

Lakeville • One operational adult-use dispensary in Millbury, MA • Near largest open-air shopping center in Central MA • One operational adult-use dispensary in Tyngsborough, MA • Close proximity to Pheasant Lane Mall, one of the largest malls in NH • 50,000 sq. ft. grower-processor facility • Canopy of approx. 19,500 sq. ft. with plans to expand to approx. 31,000 sq. ft. in 2H21

*Under a Definitive Binding Agreement

14 Developing Markets

OHIO NEVADA

CALIFORNIA Developing Markets

Ohio Market Nevada Market California Market

Toledo NV OH Columbus CA Grover Beach Santa Barbara Culver City North Las Vegas Palm Springs

Overview(7) Overview(7) Overview(7) Population 39.5 million • Population 11.7 million • Population 3.2 million • Largest U.S. cannabis market • Over 197,000 registered patients • Large tourism impact • Limited license jurisdictions • Limited license medical market • Adult-use and medical market • • 57 retail (expanding to 130)/48 • ~70% of counties don’t allow processing/34 cultivation cannabis businesses Jushi Assets Jushi Assets Jushi Assets • Santa Barbara: 1 of 3 • 8,000 sq. ft. CO2 extraction facility • Cultivation, production and distribution • Near Loreto Plaza with a processing capacity of 32,000 facility • 2,500 lbs. of high-quality dry flower • Palm Springs lbs. of biomass annually* annually • +14 million tourist annually • Cultivation facility with 3,000 sq. ft. • Plans to combine two 7,500 sq. ft. • Grover Beach: 1 of 4 (opening in Q3’21) buildings and scale operations of initial grow space. Plans for up to • Annual tourist population of ~2.2 • Partner with third-party extractors to sell million 9,000 sq. ft. if permitted** Jushi branded products wholesale • Culver City: 1 of 3 (opening Q2’22)

* Under a Management Services Agreement • ~70,000 cars pass location per day ** Under a Definitive Binding Agreement 16 Brand Portfolio

The Bank is an award-winning The Lab creates award- cannabis brand focused on winning, high-quality, superior plant genetics and precision vape products and cultivation. concentrates through advanced technology, creativity and innovation.

Tasteology is a high-quality, Seche is a new category that THC infused edible brand refines the perception of focused on great taste and value products like Fine predictable effects. Grind and Fine Flower.

Nira crafts hemp-based CBD Nira crafts hemp-based CBD products that are physician- products that are physician- formulated and produced formulated and produced with full-spectrum hemp. with full-spectrum hemp.

17 BEYOND/HELLO™ Driving Online Revenue Growth Through Best-In-Class Customer Experience

Percent of Total Online New Sales Online Conversion Rate Daily Customers

77% 11.5% 701

Q1 2021 Q1 2021 Q1 2021 Average

18 Financial Performance & Outlook

Strong Sequential Revenue and Adj EBITDA Revenue Growth Outlook Estimates(8)

~30% $42mm $205 - $255mm

$32mm

$40 - $50mm

4Q20 1Q21 2021 Outlook

19 Fiscal Year 2021 Revenue Outlook*

$5.5- $205- $5.5- 10mm 255mm $12- 10mm 20mm $17- 25mm $70- $45mm80mm Current 2 stores annual run-rate

$95-110mm

~$20mm Wholesale(9)

$75-90mm

Retail

Pennsylvania Illinois Virginia California Nevada Ohio FY 2021

*As published on October 1, 2020 20 Share Count Analysis

Share Price (USD) $6.00 $6.50 $7.00 $7.50 $8.00 $8.50 $9.00

Super Voting Shares (a) 14.9 14.9 14.9 14.9 14.9 14.9 14.9

Multiple Voting Shares (a) 4.0 4.0 4.0 4.0 4.0 4.0 4.0

Subordinate Voting Shares 150.5 150.5 150.5 150.5 150.5 150.5 150.5

Total as-converted basic shares 169.4 169.4 169.4 169.4 169.4 169.4 169.4

5.8 5.8 5.8 5.8 Cash Warrants (b) 5.8 5.8 5.8

Cashless Warrants (c) 55.6 56.6 57.5 58.2 58.9 59.5 60.0

Stock Options (d) 6.4 6.6 6.9 7.0 7.2 7.3 7.5

Fully Diluted Shares (TSM) 237.1 238.4 239.5 240.4 241.3 242.0 242.6

a) Super Voting Shares are consolidated 1:100 on balance sheet (149k shares total) and have 10 votes per as-converted share. Multi Voting Shares are unconsolidated and have 10 votes per as- converted share. b) Cash Warrants are shown on an in-the-money basis. c) Cashless Warrants are shown on a treasury stock method valuation (TSM).; Weighted Share Price at $6.00 is $1.16 d) Stock Options shown on a TSM valuation. 21 Liquidity Metrics

Cash (a) $168mm

Total Debt (b) $82mm

Market Capitalization (150.78mm SVS)(c) $900mm

Market Capitalization (169.68mm SVS as $1,013mm converted) (d)

Market Capitalization (255.12mm SVS as $1,523mm converted and fully diluted basis)(e)

(a) Includes cash, cash equivalents and short-term investments as of March 31, 2021 (b) As of April 15, 2021, excluding leases and property, plant and equipment financing obligations. (c) An approximate 150.78 million of subordinate voting shares x $5.97 (Share price as of 6/1/21) (d) An approximate 169.68 million of subordinate voting shares (as converted) x $5.97 (Share price as of 6/1/21) (e) An approximate 255.12 million of subordinate voting shares (as converted and fully diluted basis) x $5.97 (Share price as of 6/1/21)

22 Endnotes • (1) Includes assets under a Management Services Agreement and/or under a Definitive Agreement • (2) Includes 18 open retail locations, 14 planned openings and two operating locations under definitive agreement (3) https://www.census.gov/quickfacts/VA (population); https://www.dhp.virginia.gov/pharmacy/PharmaceuticalProcessing/ (info on program); Virginia • Board of Pharmacy rescinded the license for HSA I due to inactivity (reason for four instead of five licenses); https://lis.virginia.gov/cgi- bin/legp604.exe?212+sum+SB1406 (legislation); https://lis.virginia.gov/cgi-bin/legp604.exe?212+sum+SB1333 (legislation); https://www.mpp.org/states/virginia/ (legislation); https://norml.org/blog/2021/02/23/virginia-legislature-passes-measure-permitting-dispensing-of-herbal- medical-cannabis/ (legislation); ESRI (demographics) (4) https://www.census.gov/quickfacts/PA (population); https://www.media.pa.gov/pages/health-details.aspx?newsid=1457 (medical marijuana program • highlights); https://www.health.pa.gov/topics/programs/Medical%20Marijuana/Pages/Dispensaries.aspx (info on dispensaries); https://www.health.pa.gov/topics/programs/Medical%20Marijuana/Pages/Growers-Processors.aspx (info on grower-processors); https://www.governor.pa.gov/newsroom/medical-marijuana-program-celebrates-five-year-anniversary-continues-commitment-to-patients-in-pennsylvania/ (patient count on 4/17/2021 and sales info); https://www.media.pa.gov/pages/health-details.aspx?newsid=1457 (patient count on 5/18/21); https://www.health.pa.gov/topics/Documents/Programs/Medical%20Marijuana/PA%20DOH%20MMAB%20Presentation%20-%20May%2018%202021.pdf (updated state info on 5/18/21). (5) https://www.census.gov/quickfacts/fact/table/IL/PST045219 (population); • https://www.ilga.gov/legislation/billstatus.asp?DocNum=1443&GAID=16&GA=102&DocTypeID=HB&LegID=130120&SessionID=110 https://grownin.com/2021/05/27/illinois-house-passes-bill-to-distribute-115-dispensary-licenses/ (Illinois House passes bill to distribute 115 dispensary licenses ); https://www.idfpr.com/profs/adultusecan.asp (info on program); https://mjbizdaily.com/illinois-11th-state-to-legalize-adult-use-cannabis-2-billion- market-projected/ (sales projections); https://www.idfpr.com/Forms/AUC/IDFPR%20monthly%20adult%20use%20cannabis%20sales%2005032021.pdf (April 2021 sales); ESRI (demographic info) (6) https://www.census.gov/quickfacts/MA (demographics);public filings, Canaccord Genuity equity research, Arcview: The State of Legal Cannabis • Markets 8E, Cannabis Control Commission; https://masscannabiscontrol.com/licensing-tracker/ (license count) (7) https://www.census.gov/quickfacts/fact/table/NV,OH/PST045219 (population for OH and NV); program update.pdf (ohio.gov) (Ohio program stats); • https://www.census.gov/quickfacts/fact/table/CA/PST045219 (population for CA); https://www.latimes.com/opinion/op-ed/la-oe-grabstein-cannabis-retail- deserts-ban-marijuana-california-20190528-story.html (CA cannabis business bans); https://www.palmspringslife.com/palm-springs-tourism/ (Palm Springs tourism); https://sanluisobispoguide.com/pismo-beach/ (Grover Beach tourism) (8) Adjusted EBITDA is a non-IFRS financial measure. Please refer to, “Reconciliation of Non-IFRS Measures” of the Company’s Q3 MD&A for adjusted • EBITDA calculations • (9) Wholesale revenue only. An additional $15-25 million sold through Jushi’s BEYOND/HELLO dispensaries

23 Contact Information

Michael Perlman EVP, Investor Relations & Treasury

301 Yamato Road, Suite 3250 Boca Raton, FL 33431

561.281.0247 [email protected] [email protected] www.jushico.com Risk Factors

An investment in the securities described herein is speculative and involves a number of risks that should be considered by a prospective investor. Prospective investors should carefully consider the risk factors described under “Risk Factors” in the Appendix at the end of this presentation and those contained in the Company’s Management Discussion & Analysis (“MD&A) dated September 30, 2020, as filed on SEDAR, before investing in the Company and purchasing the securities described herein.

UNCERTAINTY CAUSED BY NEW AND CHANGING REGULATORY FRAMEWORK

There is substantial uncertainty regarding federal, state and local regulation of both cannabis and hemp described more fully in the Risk Factors contained in the MD&A. Federal, state and local governments are developing new regulations and amending current regulations, of which some are subject to varying interpretations, under which the Company is and/or will operate. Accordingly, there is uncertainty as to the restrictions placed on the Company and the industry. If these uncertainties continue, they may have an adverse effect upon the introduction of the Company’s products in different markets.

BANKING LIMITATIONS NEGATIVELY IMPACT BUSINESS IN THE CANNABIS INDUSTRY

The terms cannabis and marijuana are terms generally used to describe the products and derivatives of the cannabis plant. The use of those terms varies by federal, state and local regulators and in federal, state and local laws, rules, regulations and ordinances and can create confusion. The possession and use of cannabis for any purposes is illegal under federal law. Therefore, there is a strong argument that banks cannot, and they typically do not, accept for deposit funds from the drug trade and therefore cannot do business with businesses engaged in the production, sale or distribution of cannabis, as well as businesses that provide products and services to these businesses, despite the fact that the activities in which these businesses engage may be legal under applicable state law. While the Company currently has a banking relationship, there can be no assurances that the Company will be able to maintain this relationship. On February 14, 2014, FinCEN released guidance to banks clarifying BSA expectations for financial institutions seeking to provide services to cannabis-related businesses.” Even with the FinCEN guidance, however, there can be no guaranty that banks will decide to do business with businesses in the cannabis industry, or that, in the absence of actual legislation, state and federal banking regulators will not strictly enforce current prohibitions on banks handling funds generated from an activity that is illegal under federal law. The inability of businesses operating in the cannabis industry to open accounts and otherwise use the services of banks may make it difficult for such businesses to prosper and expand, which could have a significant and negative impact on such businesses and their operations and financial condition.

SCIENTIFIC RESEARCH RELATED TO THE BENEFITS OF CANNABIS REMAINS IN EARLY STAGES IS SUBJECT TO A NUMBER OF IMPORTANT ASSUMPTIONS, AND MAY PROVE TO BE INACCURATE

Research in Canada, the United States and internationally regarding the medical benefits, viability, safety, efficacy and dosing of cannabis or isolated cannabinoids remains in early stages. To the Company’s knowledge, there have been relatively few double-blind placebo-controlled clinical trials on the benefits of cannabis or isolated cannabinoids. Any statements made in this Presentation concerning cannabis’s or cannabinoids’ potential medical benefits are based on published articles and reports. As a result, any statements made in this Presentation are subject to the experimental parameters, qualifications, assumptions and limitations in the studies that have been completed.

Although the Company believes that the articles and reports, and details of research studies and clinical trials that are publicly available reasonably support its beliefs regarding the medical benefits, viability, safety, efficacy and dosing of cannabis, future research and clinical trials may prove such statements to be incorrect or could raise concerns regarding and perceptions relating to cannabis. Given these risks, uncertainties and assumptions, prospective purchasers under investors should not place undue reliance on such articles and reports. Future research studies and clinical trials may draw opposing conclusions to those stated in this Presentation or reach negative conclusions regarding the viability, safety, efficacy, dosing, social acceptance or other facts and perceptions related to medical cannabis, which could materially impact the Company.

TAXATION

Please see the attached memo from the Town Planner, Christopher McGoldrick specifically the staff recommendations. He will be in attendance at that meeting. The Planning Board is seeking Select Board input on this matter.

There is correspondence that was received from residents in that area. It is attached.

1 f) Veteran’s Advisory Committee Charge

The draft Veteran’s Advisory Committee Charge will be available at the meeting.

1 g) India Day Proclamation

The India Day Celebration will be held on August 7th at 9:00am in the front of the Municipal Center. The attached proclamation to be read and presented that day is for the Select Board’s consideration.

Motion for Consideration: I move the Board vote to adopt/not adopt the proclamation as presented.

TOWN/CITY LOGO HERE PROCLAMATION

WHEREAS, India is the largest free democratic country in the world, her beauty and rich cultural heritage are unmatched; and WHEREAS, the Indian independence movement was led by patriots like Rani Laxmi Bai, Mahatma Gandhi, C.R Das, Jawaharlal Nehru, Subhash Chandra Bose, Lala Lajpat Rai, Bhagat Singh, Maulana Azad, Raja Gopalachari and Sardar Patel, which later became a model of Civil Rights movement around the globe, including the movement led by Martin Luther King Jr. in the U.S.A; and WHEREAS, on August 15, 1947, India gained her independence from two hundred years of colonial rule with peaceful civil disobedience and nonviolence. That movement in turn became a new weapon to fight against inequality and injustice in the world. WHEREAS, the Constituent Assembly of India created a most democratic constitution of its own, taking clues from the British, American and French constitutions; and WHEREAS, a youthful country celebrating her 75th Independence Day, India has shown an unsurpassed growth in education, health, agriculture, and technology since its independence; and WHEREAS, India’s Independence Day is celebrated by over 1.3 billion people across the country with flag-hoisting ceremonies, kite-flying, and parades; and WHEREAS, India has the largest diaspora in the world, with around 18 million Indians living in other countries, with over 2.7 million Indian immigrants residing in the United States, who contribute greatly to the social, economic, and civic health of the nation; and WHERAS: India is a composite civilization – a nation extraordinarily unique as a cultural mosaic of people embracing a prodigious diversity of ethnic groups, religions, languages, customs, traditions, clothing, manners, food habits, climatic conditions and natural resources, and yet presenting an underlying unity; and

NOW, THEREFORE, I, Peter Carlson Select Board Chairman of the Town of Grafton do hereby proclaim August 15, 2020 to be: INDIA DAY And encourage all residents to join the Indian Community to celebrate/commemorate its 75th Independence Day. Issued on this 7th day of August 2021

Peter Carlson

Chairman Grafton Select Board

3 a) Select Board Appointment – Affordable Housing Trust

There is one vacancy on the Affordable Housing Trust. The seven applicants are listed below and their applications are attached.

Ava Fantasia Brigette McClements Brittany Morgan Cherilyn Reno Edward Prisby Keya Pitts Lisa Kelley

Motion for Consideration: I move the Board vote to appoint (blank) to the Affordable Housing Trust for a term to expire on June 20, 2024.

Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 14, 2021 Name: Ava M Fantasia Home Address: 84 Brigham Hill Road GRAFTON, MA 01519 Mailing Address: 84 Brigham Hill Road GRAFTON, MA 01519 Phone Number(s): Email Address: [email protected]

Current Occupation/Employer: Retail Banker @ Central One Federal Credit Union, Licensed Realtor @ Century 21 Narrative: Dear Affordable Housing Trust Members:

In the spirit of sharing my relevant knowledge and experiences and my willingness to learn from others who are passionate about affordable housing opportunities, I respectfully submit to you my interest in filling the vacancy within the Affordable Housing Trust.

I have been a Grafton resident for more than 35 years and actually served as secretary on the original Housing Opportunity Partnership Committee that was formed in Grafton in the late 80s ( or possibly the very early 90's! ).It was quite a novel concept at the time and to see it's evolution over the years has been very encouraging.

I have been working in banking for more than 20 years and have been a licensed realtor for more than 20 years. I am well versed in lending issues and real estate issues and am understanding of some of the challenges low and moderate income populations face in our community. I have worked with SEB Housing in helping clients apply for housing lottery opportunities and have referred many rental clients to SEB Housing to learn more about affordable rental opportunities. Presently I have 12-15 hours per week that can be available to work on Affordable Housing Trust issues and agenda items.

Please let me know if you would like more specific background information. I can be available by phone or in person to continue this process with any interested members.

Thank you for your consideration.

Sincerely,

Ava Fantasia

Board(s) / Committee(s): ___AFFORDABLE HOUSING TRUST

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 21, 2021 Name: Brigette McClements Home Address: 8 Main Street South Grafton Mailing Address: 8 Main Street South Grafton Phone Number(s): Email Address: [email protected]

Current Occupation/Employer: realtor Coldwell Banker Narrative: I have my masters degree in Education and my bachelors in sociology. After a 14 year careen in public education I have left teaching and pursuing a career in real estate. Board(s) / Committee(s): ___AFFORDABLE HOUSING TRUST ___HISTORICAL COMMISSION ___MILL VILLAGES ADVISORY COMMITTEE ___RECYCLING COMMITTEE ___SOUTH GRAFTON COMMUNITY HOUSE OVERSIGHT COMMITTEE

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 13, 2021 Name: Brittany K Morgan Home Address: 47 Worcester Street GRAFTON, MA 01519 Mailing Address: 47 Worcester St GRAFTON, MA 01519 Phone Number(s): Email Address: [email protected]

Current Occupation/Employer: Architect/Project Manager at Dyer Brown Architects Narrative: I have most week nights after 5/6pm available and most weekends. I went to school for Architecture and obtained a Masters in Architecture from Wentworth in Boston. I have working in the architecture and construction industry since 2011. I became a registered architect in 2019. I have worked on various types of projects ranging from community buildings, affordable housing, apartment buildings, commercial fit-outs, historic preservation and small health clinics. While designing ground up buildings in Boston/Dorchester/Roxbury I gained experience in the Boston zoning process, BPDA, community meetings, etc. I have a passion for historic buildings, sustainability and healthy buildings and materials. My husband and I just bought our first home January 2020 in Grafton on Worcester Street. The town won us over with its charm and historic center. I would love to get involved and apply some of my expertise to help Grafton continue to thrive. Board(s) / Committee(s): ___AFFORDABLE HOUSING TRUST ___CONSERVATION COMMISSION ___GRAFTON CENTER STUDY COMMITTEE ___HISTORIC DISTRICT COMMISSION ___ZONING BOARD OF APPEALS

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 12, 2021 Name: Cherilyn Michener Reno Home Address: 89 Keith Hill Rd Grafton MA 01519 Mailing Address: 89 Keith Hill Rd Grafton Phone Number(s):

Email Address: [email protected]

Current Occupation/Employer: Stay-at-home Parent/Volunteer for BSA and St. George Parish Narrative: Available time: I am currently available just about any time during the day and most evenings

I will be the first to admit that I do not have much experience serving on boards or committees, nor do I have a lot of experience in law or planning. What I do have is passion.

I am very passionate about the need for affordable housing for everyone. I feel that often when people hear "people in need of Affordable Housing" they think things like "lazy" or "not our type"--I think single parents, young couples, people with disabilities, families who choose to live on a single income, families whose breadwinners are not in high-paying careers. I love that my family was able to afford to buy in Grafton 11 years ago when we moved here from the D.C. area, but we couldn't afford our current house in today's market. We need Grafton life to be available to everyone. Quaint small towns are lovely, but quaint, diverse, and open to all small towns are tremendous.

I am also very passionate about trying to live with as little impact on the environment as we possibly can. One of the great things about Grafton is the amount of green space we have access to. Recycling, composting, minimizing--all these things make a big difference in the long run. I checked the box for the "Recycling Committee" below. I believe that is the old one, but I don't see a box to check for the new Waste Reduction/Recycling Committee. I am really excited about the possibility of bringing town-wide composting to Grafton.

I will be out of town until July 28, but should have adequate (not great) cell/internet connectivity during that time should anyone have any questions for me. Board(s) / Committee(s): ___AFFORDABLE HOUSING TRUST ___ELECTION WORKERS ___RECYCLING COMMITTEE

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 8, 2021 Name: Edward A. Prisby Home Address: 25 Danielle Drive Lexington Mailing Address: 25 Danielle Drive Grafton Phone Number(s): Email Address: [email protected]

Current Occupation/Employer: Attorney/Kajko, Weisman & Colasanti, LLP Narrative: I have served several terms on the Affordable Housing Trust, chairing the Trust from 2013-2015. I served on the Trust again as the Select Board representative from 2019-2021.

I have been involved with affordable housing in one form or another for the past fifteen years, starting with CANDO, the affordable housing advocacy group in Newton, Massachusetts and then continuing a decade ago when I moved to Grafton.

As an attorney and an advocate, I am very familiar with Massachusetts General Laws, chapter 40B, as well as chapter 40R. I am familiar with local initiative development projects, and I drafted the warrant article to gift 25 Worcester Street to the Affordable Housing Trust from the Town.

But more than any technical knowledge that I have, the skill set that I bring to the trust is one of advocacy and leadership. It is incredibly difficult to build affordable housing in Massachusetts. The Baker administration has gone so far as to call it a public health crisis, and it didn’t get this way by accident. Generally, Massachusetts residents will oppose the construction of affordable house (indeed any housing, really) anywhere near them by whatever means that they have at their disposal. What is required is a willingness to put the needs of the Trust and the beneficiaries of new housing ahead of the needs of the individual trustee, and not succumb to the political pressure that comes with intense protest. In other words, the courage to see a project through to completion, which hasn’t happened once in the Trust’s fourteen years of existence in town.

If that sounds like your cup of tea, I’d be honored to accept the appointment.

In terms of time commitment, I have multiple nights per week free. Board(s) / Committee(s): ___AFFORDABLE HOUSING TRUST

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 9, 2021 Name: Keya Pitts Home Address: 13 Robin Drive North Grafton Mailing Address: 13 Robin Drive North Grafton Phone Number(s): Email Address: [email protected]

Current Occupation/Employer: Vice President, Global Patient Safety Operations, Alnylam Pharmaceuticals US Narrative: I have lived in MA and North Grafton for almost 2 years, relocating here to become an executive (Vice President) at a biotech firm in Cambridge; looking to get involved in the community and support Grafton as a great diverse place to live. I have served on the board of a non-profit organization when I lived in Pennsylvania in the past. I have 5-10 hours available to serve per month, but can be flexible. Board(s) / Committee(s): ___AFFORDABLE HOUSING TRUST ___EMERGENCY MANAGEMENT

Page 1/1 7/13/2021 Town of Grafton Mail - Affordable Housing Trust

Joann Duncan

Affordable Housing Trust 1 message

Lisa Kelley Tue, J To: Mat Often , Colleen Roy , Evan Brassard , Cindy Ide , Joann Duncan , Peter Carlson , Doreen Defazio , [email protected], Edward Prisby

Good morning. I'm writing to express my interest in joining the AHT if a second seat becomes available. To be clear, if there is only one seat, I believe it should go to Edward Prisby who has already made su the trust in recent years. Having worked with several vulnerable populations in my career and six years experience on The Grafton Housing Authority, I hope to be a valuable asset in building something amazing here person deserves a safe place to call home. Thank you for your consideration.

Lisa Kelle

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permthid=thread-f%3A1705174784017113816&simpl=msg-f%3A17051747840… 1/1 3 b) Select Board Appointment – Waste Reduction and Recycling Committee

The Waste Reduction and Recycling Committee is a newly formed committee. The Charge is attached. The Select Board representative is Doreen DeFazio and the staff member is Kevin Gallagher. Please note the term is until the committee is dissolved and it calls for three at large members. The four applicants are listed below and their applications are attached.

Andy Jefferson Brigette McClements Cherilyn Reno Maura McCormack

Motion for Consideration: I move the Board vote to appoint (blank) to the Waste Reduction and Recycling Committee.

Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 9, 2021 Name: Andy Jefferson Home Address: 31 Wesson St North Grafton Mailing Address: 31 Wesson St North Grafton Phone Number(s): Email Address: [email protected]

Current Occupation/Employer: Production Supervisor at C+C Marketing & PR Narrative: I'm a home recycling enthusiast. The marketing agency I work for had a contract with MA DEP's Recycle Smart website and Recyclopedia tool for promotional work, which I found both informative and fascinating. (Side note: I was severely disappointed that our account service team were the only ones invited for a local MRF tour, and alas I am on the creative team). We worked with Mass Save for several years encouraging the use of ENERGY STAR qualified products, and responsible recycling of older appliances. Our agency on the whole enjoys focusing on recycling habits and does work on the west coast for Waste Management and King County Recycling, along with other clients for more indirect things like wood pulp, or drain water reclamation. I have a decent breadth of knowledge of general, curbside recycling and some passion for it. I think this committee could be right in my wheelhouse. Board(s) / Committee(s): ___RECYCLING COMMITTEE

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 21, 2021 Name: Brigette McClements Home Address: 8 Main Street South Grafton Mailing Address: 8 Main Street South Grafton Phone Number(s): Email Address: [email protected]

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 12, 2021 Name: Cherilyn Michener Reno Home Address: 89 Keith Hill Rd Grafton MA 01519 Mailing Address: 89 Keith Hill Rd Grafton Phone Number(s):

Email Address: [email protected]

Current Occupation/Employer: Stay-at-home Parent/Volunteer for BSA and St. George Parish Narrative: Available time: I am currently available just about any time during the day and most evenings

I will be the first to admit that I do not have much experience serving on boards or committees, nor do I have a lot of experience in law or planning. What I do have is passion.

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: November 8, 2020 Name: Maura McCormack Home Address: GRAFTON, MA 01519 Mailing Address: Phone Number(s): Email Address: [email protected]

Current Occupation/Employer: Unemployed Narrative: I have lots of time and need something to do with it. I have a Bachelor's in English, some logistics and trucking experience, and am just generally interested in recycling. Thank you. Board(s) / Committee(s): ___ENERGY STUDY COMMITTEE ___HASSANAMESIT WOODS SUBCOMMITTEE ___RECYCLING COMMITTEE

Page 1/1 3 c) Select Board Appointment – Emergency Management Committee

There are currently three openings on the Emergency Management Committee. The term is indefinite. The two applicants are listed below and their applications are attached.

Keya Pitts Laura DiDio

Motion for Consideration: I move the Board vote to appoint (blank) to the Emergency Management Committee for an indefinite term. Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 9, 2021 Name: Keya Pitts Home Address: 13 Robin Drive North Grafton Mailing Address: 13 Robin Drive North Grafton Phone Number(s): Email Address: [email protected]

Page 1/1 Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 20, 2021 Name: Laura A DiDio Home Address: 4 Nichols Dr Grafton Mailing Address: 4 Nichols Dr Grafton Phone Number(s):

Email Address: [email protected]

Current Occupation/Employer: Reporter/High Technology Analyst/ITIC Narrative: I am a long-time Grafton resident, home-owner and also a small business owner. My company Information Technology Intelligence Consulting (ITIC) has been in business in Grafton since 2002. ITIC specializes in high technology consulting, writing, analyst and media communication services. I have extensive contacts with Fortune 500 firms including: Apple, Dell, EMC, IBM, Google, Microsoft and Government agencies such as the National Science Foundation and the U.S. Commerce Department. I have many areas of expertise including: fund raising; writing grants and business proposals; licensing and contract negotiation; public speaking; marketing communication and outreach; content management and writing press releases. I have a wealth of business contacts both locally and nationally. I can leverage those contacts on behalf of Grafton. I know how to get things done! Because I own my own business, my schedule is flexible. I have a B.A. in Communications (Journalism and Broadcasting) from Fordham University with a Minor in French. I have excellent organization skills which I have put to good use as a committee member/volunteer for the St. James Harvest Craft Fair Committee since 2002. And since 2005 I have also worked as a volunteer for German Shepherd Rescue of New England. I love Grafton and am eager to put my skills and energy to work for my community. Thank you for your consideration. Board(s) / Committee(s): ___ECONOMIC DEVELOPMENT COMMISSION ___EMERGENCY MANAGEMENT

Page 1/1 7/22/2021 Town of Grafton Mail - Citizen Activity Form

Joann Duncan

Citizen Activity Form

[email protected] Tue, Jul 20, 2021 at 1:41 PM To: Joann Duncan Cc: Cindy Ide , [email protected]

Hi, Joann:

Thanks for your quick response; much appreciated.

Yes, I’ll be available for an interview on Tuesday evening, August 3rd.

With respect to my application for the Economic Development Committee, I forgot to mention on my application that for the past couple of years I’ve served as a volunteer on the Grafton Sustainability Commission, along with Ed Prisby, Amy Marr, Barry Smith, Mark Haddad and several others. My area of research included comparing Grafton’s Municipal capital and operational expenditures with those of other towns.

And pertinent to my application to serve as a volunteer on the Emergency Management Committee, I have experience in constructing Operational and Governance policies and procedures to assist government organizations and corporations in quickly and efficiently responding to Emergency situations.

I hope this information is useful. Please feel free to contact me if you have any other questions or need further information.

Best Regards,

Laura

Laura DiDio

Twitter: @lauradidio

Skype: laura.didio

[Quoted text hidden]

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1705826491244971211&simpl=msg-f%3A17058264912… 1/1 3 d) Select Board Appointment – Economic Development Commission

The Economic Development Commission has one opening and it is for an individual with a business located in Grafton. Laura DiDio’s application is attached and it explains the business that she has here in Grafton. This appointment is for an indefinite term.

Motion for Consideration: I move the Board vote to appoint/not appoint Laura DiDio to the Economic Development Commission. Grafton, MA 30 Providence Road

Phone: 508-839-5335

Citizen Activity Form Good Government Starts with You

Date Submitted: July 20, 2021 Name: Laura A DiDio Home Address: 4 Nichols Dr Grafton Mailing Address: 4 Nichols Dr Grafton Phone Number(s):

Email Address: [email protected]

Page 1/1 7/22/2021 Town of Grafton Mail - Citizen Activity Form

Joann Duncan

Citizen Activity Form

[email protected] Tue, Jul 20, 2021 at 1:41 PM To: Joann Duncan Cc: Cindy Ide , [email protected]

Hi, Joann:

Thanks for your quick response; much appreciated.

Yes, I’ll be available for an interview on Tuesday evening, August 3rd.

I hope this information is useful. Please feel free to contact me if you have any other questions or need further information.

Best Regards,

Laura

Laura DiDio

Twitter: @lauradidio

Skype: laura.didio

[Quoted text hidden]

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1705826491244971211&simpl=msg-f%3A17058264912… 1/1 3 e) Select Board Appointment – Council on Aging

June Enos has applied to the fill the Council on Aging vacancy. The Council on Aging terms are for four years and are staggered. This term associated with this vacancy is set to expire on June 30, 2024.

June could not attend tonight due to a previous engagement. She is not free any Tuesday in August. Her application is attached.

The next Council on Aging meeting is scheduled for August 12, 2021.

Motion for Consideration: I move the Board vote to appoint June Enos to the Council on Aging with a term to expire on June 30, 2024.

5 a) Policy Review

Click on the policy name shaded blue to be taken to a draft copy.

Comprehensive Financial Management Policy

Motion for Consideration: I move the Board vote to approve the revisions in the policy titled Comprehensive Financial Management Policy as written OR as amended during discussion.

Investment Policy

Motion for Consideration: I move the Board vote to approve the revisions in the policy titled Investment Policy as written OR as amended during discussion.

OPEB Investment Policy

Motions for Consideration: I move the Board vote to approve the revisions in the policy titled OPEB Investment Policy as written OR as amended during discussion.

Procurement Policy

Motion for Consideration: I move the Board vote to approve the revisions in the policy titled Procurement Policy as written OR as amended during discussion. Town of Grafton Comprehensive Fiscal Management Policies Adopted ??? Select Board

Introduction

The following financial principles set forth the overall fiscal planning and management of the Town of Grafton’s resources, recognizing that Town Meeting may vote as it determines in the best interest of the Town and outside of the goals stated in these policies. These principles address both current activities and long-term planning and are intended to be advisory in nature and serve as a point of reference for the Select Board, Finance Committee, all independent elected bodies and management staff. It is fully understood that Town Meeting retains the full right to appropriate funds and incur debt at levels it deems appropriate, subject to statutory limits such as Proposition 2½.

The principles outlined in this policy are designed to ensure the Town’s sound financial condition now and in the future. Sound Financial Condition may be defined as:

• Cash Solvency – the ability to pay bills in a timely fashion • Budgetary Solvency – the ability to balance the budget annually • Long-Term Solvency – the ability to pay future costs • Service Level Solvency – the ability to provide needed and desired services

It is equally important that the town maintain flexibility in its finances to ensure that the Town is in a position to react and respond to changes in the economy and new service challenges without measurable financial stress.

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A. FISCAL POLICIES – GENERAL FUND1

Municipalities maintain reserves in order to provide budgetary flexibility for unexpected events, to withstand financial emergencies and to protect the municipality from the usual unevenness in revenue-expenditure patterns. The Government Finance Officers Association recommends that local governments maintain reserves (unreserved fund balance) of 5% – 15% of general fund revenues, depending on the needs of the community. Appendix 1 contains a review of different reserves and recommendations.

Reserves are Generally Established in Three Categories:

• Contingency Reserves – a reserve for unforeseen events. • Unrestricted Reserves – a reserve that can be used for any purpose. • Restricted Reserves – a reserve dedicated for specific use at some future time.

Reasons for Creating and Maintaining Reserves:

• Operational Needs – These are contingency reserves, which are typically appropriated as part of the annual budget. The purpose is to meet unexpected increases in department operational cost such as legal fees, major equipment repairs and anticipated increases in service costs. • Catastrophic or Emergency Expenditures – These are contingency reserves which provide emergency funds for use in a major calamity such as a hurricane, uninsured loss or damage to a capital asset. • Maintenance of Assets – These are restricted reserves used to replenish the continuing depreciation or replacement of buildings and equipment. In accordance with GASB 34, the Town is required to show the depreciation of certain fixed assets. • Liquidity or Cash Flow – These are unrestricted reserves used to reduce the need for short-term borrowing, generate investment income and to maintain a strong credit rating. • Unfunded Liabilities – These are restricted reserves used to fund an unfunded liability that has been incurred during the current or prior years, but which does not have to be paid until a future year, and for which adequate reserves have not been set aside. These liabilities may not be apparent in typical financial records in a way that makes their

1 The General Fund is defined as the fund that accounts for all financial resources except those required by law or by accounting standards to be accounted for in another fund. Like all funds, it is divided into revenues and expenditures. Revenues must balance expenditures and vice versa. General fund revenues come from taxes, licenses, permits, fines, intergovernmental revenue, forfeits, charges for services and other miscellaneous sources. The General Fund pays for the Town’s basic services and essential functions including public safety, public works, education, infrastructure improvement, recreational, cultural, and administration. 2 | Page

impact easy to assess. This type of liability accumulates gradually over time and may go unnoticed until it has created severe financial problems. Unfunded liabilities are predominantly pension obligations and post-employment benefits (OBEB).

1. All current operating expenditures will be paid for with current operating revenues.

The purpose of this policy is to maintain a financially sound operating position for the town by promoting Grafton’s ability to: (1) balance its budget on a current basis; (2) maintain reserves for emergencies and one- time capital expenses; and (3) have sufficient liquidity to pay bills on time to avoid short-term borrowing costs. The town will avoid budgetary procedures that balance current expenditures at the expense of meeting future year’s expenses, using reserves for ongoing operational expenses, postponing expenditures, utilizing future year’s revenues or rolling over short-term debt.

2. The town will endeavor to maintain a combined balance of Free Cash and Stabilization Funds at 5% - 15% of the General Fund.

• The Town will endeavor to maintain a certified Free Cash balance equal to 5% - 10% of the General Fund. The Free Cash balance is an important indicator of whether a town is living within its means. Grafton’s goal is to maintain its Free Cash balance at 5% - 10% as a reserve which can be tapped in case of emergency and to provide enough cash in the bank to meet payrolls and pay current bills without having to borrow in anticipation of revenues. Together with the Stabilization Fund the 5% - 10% goal is a widely accepted measure of good financial standing and a factor in Grafton’s bond rating.

The Town will endeavor to maintain a Stabilization Fund balance equal to 5% - 10% of the General Fund budget. Funds held in Stabilization should be appropriated for one-time capital expenses, if State Aid payments are reduced creating a budget shortfall, or for catastrophic or emergency events if the financial impact of the event is in excess of an amount which the Finance Committee Reserve Fund can fund.

The Town may appropriate monies into the Stabilization Fund over two or more years for a specific planned capital project in order to avoid borrowing costs.

3. Free cash in excess of the Town’s goal should be used for non-recurring expenditures, used to lower the tax rate, fund unfunded liabilities such as

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retirement or OPEB (Other Post Employment Benefits), or appropriated to a stabilization fund for future capital projects and equipment purchases.

This goal, combined with Policy 1 above, will provide a strategy to avoid creating future operating deficits by over-reliance on Free Cash to subsidize the operating budget. The policy provides for a contingency reserve to be used for expenditures of a non-recurring nature, capital and equipment purchases, or unexpected, non-recurring small increases in service costs.

4. Annual budget should include a Capital Projects Fund from current dollars to maintain an equipment replacement and facilities maintenance schedule equal to a minimum of 2% of the General Fund Operating Budget.

Much of the Town government wealth is invested in our capital plant i.e. buildings, fields, infrastructure, equipment and vehicles. Long-term debt is an appropriate source of funding for certain types of projects while current revenues should be used for those assets with a short useful life.

5. Fees and user charges should be reviewed on a three-year cycle in relation to the costs of providing the service.

As State and Federal assistance has declined and/or been eliminated, the Town’s local non-property tax revenue base has provided more funding for local services. In order to continue to provide these services without an additional burden on the property tax, these fees should be reviewed to cover, when appropriate, any cost increase or decrease associated with delivering a program or service.

B. FISCAL POLICIES – SEWER

1. Rates and fees for sewer funds shall be set at a level to provide for self- supporting operations.

The sewer rates shall be reviewed annually to project revenues and expenditures for the next fiscal year, estimates of current year, and projections for future years. Estimates of capital projects and debt service should be included in order to project the impact on water or sewer rates.

2. Betterments will be assessed for sewer extensions.

In line with Paragraph (1) sewer projects that are extensions on the existing system will be assessed to the property owner according to the betterment formula as described in the Town’s Bylaws.

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3. Sewer main replacements should be scheduled so as to avoid major increases in sewer rates.

The current sewer funds are established as self-supporting on a cash basis. Revenues are planned to cover operating budgets, indirect and overhead costs, and debt service payments. Depreciation is not funded; therefore, a carefully designed replacement plan is necessary to ensure a rate structure adequate to pay all costs including proposed new long-term debt.

4. The sewer capital plan should attempt to invest in the town’s sewer system at a rate that does not place dramatic increases on the ratepayer.

C. CAPITAL PLANNING POLICIES

Capital planning will be accomplished to ensure that the highest priorities and greatest needs of the town are met. The Capital Planning Committee will assign a value to each capital request from 1 to 10 on each of the following ten factors. This gives each project a potential score of 100 which will then be ranked from the highest to lowest priority. The Capital Planning Committee will use this ranking as a guideline in developing the Five-Year Capital Plan.

Criteria for Setting Priorities:

Factor 1 – Public Safety and Health – Consideration of the impact of a request and its impact on existing conditions of public safety and health. For example, the reliability of the police cruisers and fire department equipment could have an effect on the Town’s ability to provide for the public safety and health.

Factor 2 – Infrastructure Needs – Consideration of the impact of a request in relation to infrastructure problems and needs of the community. For example, does the current equipment the Town owns meet the needs of the community in relation to the infrastructure needs (roads, curbs, parks, sidewalks, lighting).

Factor 3 – Quantity of Use – Consideration is given to the number of people that will utilize the facilities or equipment and/or how often the equipment will be used. For example, a high-cost item that is used for a specialty purpose on an infrequent basis should be considered a low priority while an item that has broad uses and will be used by many people should be given a higher priority.

Factor 4 – Efficiency of Services – Consideration is given to requests that increase the efficiency of services provided by the Town to the public. A

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specific example may be the purchase of a new computer system or software that would provide the same level of service that currently takes many hours to perform.

Factor 5 – Legal Requirements – Consideration of requests based on mandates of local, state or federal regulations or laws. An example would be shoring for the Department of Public Works, which is required during certain excavation and trenching operations.

Factor 6 – Public Support – Consideration of requests in relation to public support of a specific project or program, specifically, you should consider how the public will view the purchase of specific capital items.

Factor 7 – Personnel Impact – Consideration of requests that are necessary based upon increased personnel or increased use by personnel. An example would be if new employees were added to the Department of Public Works and whether additional equipment would be needed for the new employees to be effective.

Factor 8 – Service Impact – Consideration of requests that are necessary due to increased, altered or new services the Town is offering. For example, the Town began lake patrols using a personal watercraft donated by Yamaha, which required the Town to obtain a trailer to take the personal watercraft from lake to lake.

Factor 9 – Budgetary Constraints – Consideration given to the effect of various requests on the capital budget in total. The practicality of each item requested should be considered in relation to all other items.

Factor 10 – Administrative Needs – Consideration of requests that are necessary due to the administrative needs of various departments. Common examples would be copiers, fax machines, computer equipment, office furniture, etc. that arises due to other factors (i.e. new employees, age of current equipment, volume of material that needs to be maintained, etc.).

Capital Project/Item

An expenditure of $15,000 or more with a useful life greater than three years and falls under one of the following categories:

• Acquisition of land. • Construction, expansion or renovation of a facility. Facilities include buildings, streets, bridges, sidewalks, parking lots, utilities, playing fields, cemeteries, playgrounds, etc.

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• Acquisition of large capital items including vehicles, technology, communications equipment, etc. • Facility maintenance projects including roof repair, HVAC, electrical, masonry, painting, carpeting, street resurfacing, sidewalk reconstruction, playground equipment or major repairs. • Planning, feasibility, engineering or design studies related to a capital project.

Funding Sources

The following funding sources may be used or recommended as follows:

Borrowing – Projects/items of $100,000 or more with a useful life of at least 10 years may be considered for borrowing. The sources of revenue to support borrowing are:

• General Fund Within Proposition 2½. • General Fund With debt exclusion vote. • Sewer Fund Balance.

Available Revenues – Projects of $15,000 or more with a useful life of at least 3 years may be considered for funding with available revenues. The sources of available revenues are:

• Capital Improvement Budget as recommended by the Capital Improvement Committee. • Sewer Fund Balance. • Free Cash warrant articles. • Community Preservation Funds

Departmental Operating Budget – Projects/items of less than $15,000 with a useful life of greater than one year may be considered for funding in departmental operating budgets.

Miscellaneous

The annual operating cost of a proposed capital project, as well as debt service costs, will be identified/and or estimated before any long-term bonded capital project is recommended.

Capital projects may increase future expenses, decrease future expenses or may be cost-neutral. The funding of capital projects may fall within available revenues (taxes or fees) or new revenue sources (debt or capital exclusions). It is important to project the impact that the proposed capital project has on the operating budget so that the operating budget has adequate resources to meet long-term operating expenses.

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Capital projects should be reviewed in relation to impact on property tax limitation and annual operating budgets.

• Projects/items funded with current tax revenues should identify the impact on the annual operating budget. • Projects/items funded with long-term debt and not exempted from Proposition 2½ should identify the impact on annual operating budgets. • Projects funded with long-term debt and exempted from Proposition 2½ should identify the impact on the annual tax rate and/or tax bill (debt exclusion).

D. DEBT MANAGEMENT

Long-term debt should not be incurred without a clear identification of funding sources.

Long-term debt is generally utilized to fund capital projects that have a long useful life and are relatively expensive. Because of the debt service costs and annual appropriations necessary to retire this debt, there should be clear knowledge and commitment of revenue sources available to pay these costs without competing with operating budgets for limited resources.

General Fund debt service will not exceed 10% of the General Fund. The credit rating agencies, consider debt service on net direct debt (i.e. non-self-supporting) exceeding 20% of net operating revenues as a potential problem. Dramatic increases in debt service also indicate potential problems unless revenue sources increase to keep pace with these additions to fixed costs. The 10% benchmark provides a policy to apply to new projects and the growth of revenues to such projects.

The use of long-term debt is a common and often necessary way for a community to address major infrastructure and equipment needs. It is also a means of spreading the cost of large capital projects over a larger, changing population base. However, when a local government incurs long-term debt, it establishes a fixed obligation for many years. Accumulation of such fixed burdens can become so great that a local government finds it difficult to pay both its operational costs and debt service charges. Great care and planning must therefore be taken when incurring long-term debt to avoid placing a strain on future revenues. The purpose of this policy is to establish guidelines governing the use of long-term debt.

Massachusetts General Laws, Chapter 44, Sections 7 & 8 regulate the purposes for which municipalities may incur debt and the maximum maturity for bonds issued for each purpose. Massachusetts General Laws, Chapter 44, Section 10 specifies that the debt limit for towns is 5% of equalized valuation. There are two “annual” limitations

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applicable to municipal debt. First if a municipality borrows $5 million in a fiscal year, it may be subject to an arbitrage penalty. If a borrowing is over $10 million in one fiscal year, it is not “bank qualified”. This essentially means that the issue is not marketable.2

1. Capital Improvement Plan

The town will establish and maintain a five (5) year Capital Improvement Plan (CIP), including all proposed projects and major pieces of equipment that exceed $15,000 in cost. The town’s long-term debt strategies will be structured to reflect its capital needs and ability to pay. One and one half percent of the town’s budgeted annual expenditures should be set aside to pay for capital improvements for vehicles and building maintenance which cost under $100,000 and is not funded by a debt issuance.

2. Bond Rating

The community’s bond rating is important because it determines the rate of interest it pays when selling bonds and notes. Other things being equal, the higher the bond rating, the lower the interest rate. Bond Rating Agencies (Moody’s, Standard & Poor’s, etc.) typically look at four sets of factors in assigning credit rating:

• Debt Factors – debt per capita, debt as a percentage of equalized valuation and rate of debt amortization. • Financial Factors – operating surpluses or deficits, free cash as a percent of revenue, state aid reliance, property tax collection rates, and unfunded pension liability. • Economic Factors – property values, personal income levels, tax base growth, tax and economic base diversity, unemployment rates and population growth. • Management Factors – governmental structure, the existence of a capital improvement plan, the quality of accounting and financial reporting, etc.

The town will continually strive to improve its bond rating through sound financial management, maintaining a high receivables management, accounting and financial reporting and maintaining sound reserves.

3. Debt Guidelines

General Fund Debt Service – A limit on debt service costs as a percent of the Town’s total budget is especially important because of Proposition 2½ constraints on budgets. At the same time, the community’s regular and well-structured use of long-term debt symbolizes the municipality’s

2 These limitations do not apply to loans from a state or federal agency such as USDA or MCWT. 9 | Page

commitment to maintaining and improving its infrastructure. Municipal credit analysis often uses 10% as a maximum benchmark for financial soundness. The Town of Grafton is committed to establishing a debt service ratio that will not exceed the 10% benchmark. The town will also, by policy, establish a debt service “floor” of 2% as an expression of support for continued investment in the town’s roads, public facilities and other capital assets.

Debt service costs include annual principal and interest payments. Debt service costs are also a significant portion of fixed costs. A reasonable maturity schedule not only reduces interest costs but recognizes that capital needs will continue to be identified and recommended. Credit rating bureaus review these maturity schedules and future capital needs.

Debt Maturity Schedule – As previously stated, Chapter 44 of the General Laws specifies the maximum maturity for bonds issued for various purposes. However, a town may choose to borrow for periods less than the statutory limit. A reasonable maturity schedule, not only reduces interest costs, but will, by policy establish a debt maturity goal of 7 to 10 years. The Town of Grafton is committed to establishing an average debt maturity goal of 10 years or a maturity that is consistent with the life of the project. This can be accomplished through more aggressive amortization of new debt service and shortening terms for existing debt when the option to refinance a bond becomes available.3

4. Debt Strategies

• Alternative Financing Strategies – The town will continually pursue opportunities to acquire capital by means other than conventional borrowing; such as grants and low or zero interest loans from state or federal agencies, such as the Massachusetts Clean Water Trust (MCWT) or USDA, etc. • Debt Issuance – The town will work closely with the town’s Financial Advisor and Bond Counsel to ensure that all legal requirements are met and that the lowest possible interest rate can be obtained. This includes preparation of the all-important disclosure document (Official Statement), as well as preparation of the required documents to be signed by the Select Board and the Finance Director and signed/notarized by the Town Clerk.

3 It should be noted that debt service for sewer projects as well as the Community Preservation Act (CPA) will not be subject to this objective. 10 | Page

APPENDIX 1 SPECIFIC RESERVE POLICIES

It is recommended that the Select Board of the Town of Grafton establish the following Reserve Policy Goals for financial reserves:

Reserve: Finance Committee Reserve Fund

Statutory Reference: MGL Chapter 40, § 6 Type of Reserve: Contingency and Unrestricted Proposed Reserve: Approx. 0.5% of the prior year general fund operating budget less debt service Uses: For extraordinary and unforeseen expenditures, as determined by vote of the Finance Committee ______

Reserve: Free Cash* Type of Reserve: Unrestricted Proposed Reserve: 5% - 10% of the prior year general fund operating budget Uses: To be used for one-time expenses, capital expenses and to lower the tax rate using only the amounts above the reserve.

Reserve: Stabilization Fund* Statutory Reference: MGL Chapter 40, § 5B Type of Reserve: Contingency, Unrestricted, May be Restricted by vote of Town Meeting Proposed Reserve: 5% - 10% of the prior year general fund operating budget Uses: Stabilization funds should only be used (1) For Capital Purchases requiring debt issuances when the balance of the fund exceeds 5%; (2) if State Aid payments are reduced creating a budget shortfall; or (3) for catastrophic or emergency events if the financial impact of the event is in excess of an amount which the Finance Committee Reserve Fund can fund. ______

Reserve: Other Post-Employment Benefits Liability Trust Fund (OPEB) – Unfunded Liability Statutory Reference: MGL Chapter 32B § 20 Type of Reserve: (Restricted Proposed Reserve: A minimum of $50,000 funded annually until the actuarial funding level is reached. Uses: To fund future post employment health benefits due to retirees.

*The combination of Free Cash and Stabilization Fund should be 5% - 15%.

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TOWN OF GRAFTON INVESTMENT POLICY STATEMENT

The primary purpose of this Investment Policy Statement (IPS) is to provide a clear understanding regarding the Town of Grafton’s (the “Town”) Long Term Funds and, General Fund objectives, goals, risk tolerance, and investment guidelines established for the investment of town funds.

I. The Investment of General Funds, Special Revenue Funds, and Capital Projects Funds

A. Scope

This section of the IPS applies only to short term operating funds such as general funds, special revenue funds, bond proceeds and capital project funds. A separate Contributory Retirement Board, Worcester County Retirement Board, is responsible for the investment of the pension funds.

B. Investment Instruments

Note: Public investments in Massachusetts are not protected through provisions in State law.

The Treasurer may invest in the following instruments:

• Massachusetts State pooled fund: Unlimited amounts (Pool is liquid) The Massachusetts Municipal Depository Trust (MMDT), an investment pool for state, local, county and other independent governmental authorities, is under the auspices of the State Treasurer. It invests in Bankers Acceptances, Commercial Paper of high quality, Bank Certificates of Deposit, Repurchase agreements (Repos), and U. S. Treasury Obligations. It has Federal Deposit Insurance Corporation (F.D.I.C.) pass-through insurance on the CD's up to the standard limits and takes delivery on the Repos and Treasuries. Under Government Accounting Standards Board Regulation (GASB III), it is not considered an uncollateralized product. • U. S. Treasuries that will be held to maturity: Unlimited amounts (Up to one year maturity from date of purchase) • U.S. Agency obligations that will be held to maturity. Unlimited amounts (Up to one year maturity from date of purchase) • Bank accounts or Certificates of Deposit (“CDs”) (Up to three years) which are fully collateralized through a third party agreement: Unlimited Amounts • Bank accounts and CDs (Up to one year) insured by F.D.I.C. up to the coverage limit. All bank accounts and CDs in one institution are considered in the aggregate for the insurance coverage limit. In some cases Banking Institutions carry additional insurance, Depository Insurance Fund (D.I.F.): Contact banking representative for amounts of coverage. • Unsecured bank deposits of any kind such as other checking, savings, money market, or Certificates of Deposit accounts at Banks that do not fit the above categories. These investments are subject to the following limitations: No more than 5% of an institution's assets and no more than 25% of a municipality's cash may be comprised of unsecured bank deposits. This percentage may be increased for not more than 30 days during times of heavy collection or in anticipation of large payments that will be made by the entity in the near future. For example, these payments may be for such items as debt service payment or regional school assessments. Their credit worthiness will be tracked by Veribanc, or other bank credit worthiness reporting systems. They will be diversified as much as possible. CDs will be purchased for no more than one year and will be reviewed frequently.

• Money Market Mutual Funds that are registered with the Securities and Exchange Commission that have received the highest possible rating from at least one nationally recognized statistical rating organization and as otherwise referenced in the Massachusetts General Law Chapter 44 Section 55.

C. Diversification

Diversification should be interpreted in two ways: in terms of maturity as well as instrument type and issuer. The diversification concept should include prohibition against over concentration of maturities, as well as concentration in a specific institution. With the exception of U.S. Treasury obligations or investments fully collateralized by U.S. Treasuries or agencies, and State pools (MMDT), no more than 25% of the Community’s investments shall be invested in a single financial institution.

D. Authorization

The Treasurer has authority to invest entity funds, subject to the statutes of the Commonwealth Massachusetts General Law Chapter 44 Section 55,55A, & 55B.

E. Restrictions

Chapter 44, Section 55 set forth several restrictions that the Treasurer must be aware of when making investment selections.

• A Treasurer shall not at any one time have on deposit in a bank or trust company an amount exceeding 60% of the capital and surplus of such bank or trust company, or banking company, unless satisfactory security is given to it by such bank or trust company, or banking company for such excess. • The treasurer shall not make a deposit in any bank, trust company or banking company with which he is, or for any time during the three years immediately preceding the date of any such deposit was, associated as an officer or employee. • All securities shall have a maturity from date of purchase of one year or less. • Purchases under an agreement with a trust company, national bank or Banking Company to repurchase at not less than original purchase price of said securities on a fixed date shall not exceed ninety days.

F. Legal References

Massachusetts General Law Chapter 44, Section 55 Massachusetts General Law Chapter 44, Section 55A Massachusetts General Law Chapter 44; Section 55B

II. The Investment of Long Term Funds

A. Scope

This section of the IPS applies only to funds that are designated as long term, i.e. trust funds, stabilization funds, cemetery perpetual care, community preservation act and other funds the town may have set aside for long term use.

All accounts will be maintained separately receiving their proportionate interest and any realized and unrealized gains or losses. The account may be established as a pooled investment portfolio unless otherwise stated. Any additional accounts will be maintained in this same manner.

B. Authority

Massachusetts General Law Chapter 44 Section 54 pertains to the investment of Trust Funds, Chapter 40 Section 5B pertains to the investment of Stabilization Funds and, Chapter 44B Section 7 pertains to the investments of Community Preservation Funds. All trust funds shall fall under the control of the entity’s Treasurer unless otherwise provided or directed by the donor.

If the trust fund results from a gift, grant or bequest from a private donor, and the private donor specifies how the trust shall be invested; the trust fund shall be invested in accordance with the terms of the gift, grant or bequest. If there is a conflict between such donor terms and this Section II, the donor terms shall govern, subject to the general principles of prudence set forth in the Policy.

C. Investment Instruments

M.G.L. Chapter 44 Section 54 states that money should be deposited into savings bank, trust companies incorporated under the laws of the Commonwealth, banking companies incorporated under the laws of the Commonwealth which are members of the Federal Deposit Insurance Corporation, or national banks, or invested in participation units in a combined investment fund under section thirty-eight A of chapter twenty-nine, or in a paid– up shares and accounts of and in co-operative banks, or in shares of savings and loan associations or in share or savings deposits of federal savings and loan associations doing business in the commonwealth.

Additionally, the Town may invest such funds in securities, other than mortgages or collateral loans, which are legal for the investment of funds of savings banks under the laws of the commonwealth; provided, that not more than fifteen percent (15%) of any such trust funds shall be invested in bank stocks and insurance company stocks, nor shall more than one and one-half percent (1 ½%) of such funds be invested in the stock of any one bank or insurance company.

The Treasurer may invest in the following instruments:

• U. S. Treasuries that maybe sold prior to maturity: Unlimited amounts (With no limit to the length of maturity from date of purchase) • U.S. Agency obligations that maybe sold prior to maturity. Unlimited amounts (With no limit to the length of maturity from date of purchase) • Bank accounts or Certificates of Deposit (“CDs”) Unlimited amounts (With no limit to the length of maturity from date of purchase), which is fully collateralized through a third party agreement:

• Bank accounts and CDs (With no limit to the length of maturity from date of purchase) fully insured by F.D.I.C. and in some cases also Depository Insurance Fund of Massachusetts (D.I.F.): All bank accounts and CDs in one institution are considered in the aggregate to receive the insurance coverage limit. • Unsecured bank deposits of any kind such as other checking, savings, money market, or Certificates of Deposit accounts at Banks that do not fit the above categories. These investments are subject to the following limitations: These investments will be limited to no more than 5% of an institution's assets and no more than 25% of a municipality's cash. This percentage may be increase for not more than 30 days during times of heavy collection or in anticipation of large payments that will be made by the Community in the near future. These payments maybe for such items as debt service payment or regional school assessments. Their credit worthiness will be tracked by Veribanc, or other bank credit worthiness reporting systems. They will be diversified as much as possible. CDs will be purchased with no limit to the length of maturity from the date of purchase and will be reviewed frequently. • Common and preferred stock that are listed in the List of Legal Investments. • Investment Funds that are listed in the List of Legal Investments. • All other items not separately identified here that are listed in the List of Legal Investments.

D. Standards of Care

The standard of prudence to be used by the Treasurer shall be the “Prudent Person” standard and shall be applied in the context of managing an overall portfolio. The Treasurer acting in accordance with written procedures and this IPS, and exercising reasonable due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided the purchases and sale of securities is carried out in accordance with the terms of this IPS and the associated Massachusetts General Laws.

Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs; not for speculation, but for investment considering the probable safety of their capital as well as the probable income to be derived.

In addition this section would also apply to M.G.L. Chapter 44 Section 55A which refers to the liability of the Treasurer for losses due to bankruptcy.

E. Diversification

Diversification should be interpreted in two ways: in terms of maturity as well as instrument type and issuer. The diversification concept should include prohibition against over concentration of maturities, as well as concentration in a specific institution, with the exception of U.S. Treasury obligations or investments fully collateralized by U.S. Treasuries or agencies.

F. Legal References

Massachusetts General Law Chapter 40, Section 5B Massachusetts General Law Chapter 44, Section 54 Massachusetts General Law Chapter 44, Section 55A Massachusetts General Law Chapter 44, Section 55B Massachusetts General Law Chapter 44B, Section 7

Trust Funds may be co-mingled and invested in any instruments allowed by the Commonwealth of Massachusetts list of Legal Investments Legal issued by the Banking Commissioner each July. Each trust fund must be accounted for separately. Chapter 44 Section 54 sets forth that Treasurers may invest in instruments that

are legal for savings banks. This list of investments is included in the Commonwealth of Massachusetts List of Legal Investments, Chapter 167 Section 15A.

III. General Provisions

A. Objective

Massachusetts General Laws, Chapter 44 Section 55B requires the Entity’s Treasurer to invest all public funds except those required to be kept uninvested for purposes of immediate distribution.

This section also requires that invested funds are to be placed at the highest possible rate of interest reasonably available, taking into account the acceptable levels of safety, liquidity and yield. Therefore, these guidelines are intended to further the objective of securing the highest reasonable return available that is consistent with safety of principal while meeting the daily cash requirements for the operation of the entity's business.

• Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to preserve capital through the mitigation of credit risk and interest rate risk. These risks shall be mitigated by the diversification and prudent selection of investment instruments, and choice of depository. Credit risk is the risk of loss due to the failure of the security issuer or backer. Interest rate risk is the risk that the market value of the security will fall due to changes in general interest rates. • Liquidity is the next most important objective. The overall investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. Since all possible cash demands cannot be anticipated, the treasurer shall attempt to carry out investment activities in a manner that provides for meeting unusual or unexpected cash demands without requiring the liquidation of investments that could result in forfeiture of accrued interest earnings, and loss of principal in some cases. • Yield is the third, and last, objective. Investments shall be undertaken so as to achieve a fair market average rate of return, taking into account safety and liquidity constraints as well as all legal requirements.

B. Risk Tolerance

• Credit Risk

“Credit risk” is the risk that an issuer or other counterparty to an investment will not fulfill its obligations.

The Town will manage credit risk several ways. There will be no limit to the amount of United States Treasury and United States Government Agency obligations. In regards to other investments, the Town will only purchase investment grade securities with a high concentration in securities rated A or better. The Town may invest in the Massachusetts Municipal Depository Trust (MMDT) with no limit to the amount of funds placed in the fund. The Town may place funds in banking institutions as stated in Section C of this IPS.

• Custodial Risk

The “custodial credit risk” for deposits is the risk that, in the event of the failure of a depository financial institution, a municipality will not be able to recover deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a municipality will not be able to recover the value of investment or collateral securities that are in the possession of an outside party.

The Town will review the financial institution’s financial statements and the background of the Advisor. The intent of this qualification is to limit the Town’s exposure to only those institutions with a proven financial strength, Capital adequacy of the firm, and overall affirmative reputation in the municipal industry. Further, all securities not held directly by the Town, will be held in the Town’s name and tax identification number by a third- party custodian approved by the Treasurer and evidenced by safekeeping receipts showing individual CUSIP numbers for each security.

• Concentration of Credit Risk

“Concentration of credit risk” is the risk of loss attributed to the magnitude of a government’s investment in a single issuer.

The Town will minimize concentration of credit risk by diversifying the investment portfolio so that the impact of potential losses from any one type of security or issuer will be minimized.

• Interest Rate Risk

“Interest rate risk” is the risk that changes in interest rates will adversely affect the fair value of an investment.

The Town will manage interest rate risk by managing duration in the account.

• Foreign Currency Risk

“Foreign currency risk” is the risk that changes in foreign monetary exchange rates will adversely affect the fair value of an investment or a deposit.

The Town will limit investment in any instrument exposed to foreign currency risk.

C. Ethics

The Treasurer (and Assistant Treasurer) shall refrain from any personal activity that may conflict with the proper execution of the investment program or which could impair or appear to impair ability to make impartial investment decisions. Said individuals shall disclose to the Town Administrator and Finance Director any material financial interest in financial institutions that do business with the Town. They shall also disclose any large personal financial investment positions or loans that could be related to the performance of the Town's investments.

D. Relationship with Financial Institutions

Financial institutions should be selected first and foremost with regard to their financial soundness and stability. The Finance Director will utilize a bank rating service (Veribanc, etc.) to evaluate the banking institutions with which it chooses to establish relationships. Brokers should be recognized, reputable dealers and members of the Financial Industry Regulatory Authority (FINRA).

When using the Veribanc Rating Service the Treasurer may invest in such banks that show a green rating in a particular quarter. If a rating is yellow the Treasurer should contact the appropriate banking institution and request in writing an explanation of the change in rating and the expected time table for it to be changed to green. If for a second quarter such rating is not green, the Treasurer should consider removing all funds that are not collateralized, or carries some form of depositors insurance. If a rating moves to red all money should be immediately collateralized or covered by some form of depositors insurance or be removed from the banking institution.

The Treasurer shall require any brokerage houses and broker/dealers wishing to do business with the municipality to supply the following information to the Treasurer on an annual basis:

• Annual Financial statements • If acting as a Registered Investment Advisor, copy of their most recent Form ADV Part II report • Errors & Omissions insurance amounting to, at a minimum, the total fair market value of the Trust Fund Portfolio • A statement that the Advisor has read the municipality's IPS and will comply with it on an annual basis • Annual review all advisors through www.finra.org: Broker Check

E. Reporting Requirements

At the conclusion of each fiscal year, a report containing the following information will be prepared by the Finance Director and distributed to the Town Administer, as appropriate. The annual report will include the following information, as a minimum requirement:

• A listing of the individual accounts and individual securities held at the end of the reporting period. • A listing of the short-term investment portfolio by security type and maturity to ensure compliance with the diversification and maturity guidelines established in the "Diversification" section of this IPS. • A summary of the income earned on a monthly basis and year-to-date basis shall be reported. • The report should demonstrate the degree of compliance with the tenets set forth in the IPS.

I, Mary Lauria, Finance Director of the Town of Grafton have reviewed this IPS and will manage the Town’s funds under my control in accordance with this IPS.

Finance Director’s Signature

Printed Name

Date

I, Amy Perkins, Treasurer/Collector of the Town of Grafton have reviewed this IPS and will ensure that the Town’s funds are managed in accordance with this IPS.

Town Administrator’s Signature

Printed Name

Date

I, Evan Brassard, Town Administrator of the Town of Grafton have reviewed this IPS and will ensure that the Town’s funds are managed in accordance with this IPS.

Town Administrator’s Signature

Printed Name

Date

TOWN OF GRAFTON OPEB TRUST INVESTMENT POLICY STATEMENT

The primary purpose of this Investment Policy Statement (the “IPS”) is to provide a clear understanding regarding the Town of Grafton’s (the “Town”) OPEB Trust’s (the “Trust”) investment objectives, performance goals, and risk tolerance.

A. Scope

This IPS applies to all funds that are separately designated as long-term OPEB funds for the Town or any of its separately identified enterprises. Any additional contributions to the Trust will be maintained in the same manner.

B. Authority

Massachusetts General Law Chapter 32B, Section 20 allows the Town, to set up a special trust fund, the Other Post Employment Benefits (OPEB) Liability Trust Fund. The governmental unit’s treasurer is the custodian of the fund or in the case of a light plant, an officer designated by the board. Investment of fund monies by the custodian must be consistent with the prudent person standard set forth in Massachusetts General Law Chapter 203C for private trust funds. Interest earned on the investment of fund monies belongs to the fund.

C. Diversification

The following asset classes can be included in the Trust in order to construct a diversified investment portfolio that is both prudent and appropriate given the Town’s actuarial assumed discount rate, target rate of return, investment objective, and risk tolerance. The investment parameters and asset allocation definitions that will govern the Investment Manager of the diversified portfolio are included in the addendums to this IPS.

Equities

The primary objective of the Trust’s equity allocation is to provide long–term total returns that are, at a minimum, consistent with appropriate broad market indexes through full market cycles.

The Investment Manager of the diversified portfolio can purchase and manage the equity allocation using individual equities, such as domestic common stocks, preferred stocks, and/or American-Depository Receipts (ADRs).

The Investment Manager can also utilize other investments such as, mutual funds, exchange traded funds, closed-end funds, etc. Total equity exposure is able to include, both domestic and international equities, both developed and emerging countries and geographic regions, as well as large-, mid-, and small-market capitalization weighted companies. Direct holdings of common stock, preferred stock, and/or ADRs in any one company should not exceed 5% of the market value of the invested portfolio.

Investing directly in real estate, private placements, letter stock, or initial public offerings is strictly prohibited. The Investment Manager of the diversified portfolio shall not engage directly in margin transactions, short sales, or any other leveraged or inverse investment vehicles. Mutual funds, exchange-traded funds, and closed-end funds, however, may engage in margin, leverage, and/or short sales. Investing directly in unit- investment trusts (UITs) and business development companies (BDCs) are strictly prohibited.

Fixed Income

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The primary objectives of the Trust’s fixed income allocation are to preserve capital and generate a reasonable level of cash flow. The secondary objective is to provide price returns that exhibit lower correlation to the broad global equity markets in order to reduce the overall risk of the portfolio.

The Investment Manager of the diversified portfolio can purchase and manage the fixed income allocation using individual bonds that are United States Dollar denominated only. Issuer selection can include domestic corporate bonds and any obligations of the United States Government and/or its agencies.

The Investment Manager can also utilize other investment vehicles such as, mutual funds, exchange traded funds, closed-end funds, etc. Total fixed income exposure is able to include, both domestic and international bonds, both developed and emerging countries and geographic regions. Direct holdings of individual corporate bonds in any one company should not exceed 5% of the market value of the invested portfolio; however, this is not applicable to the United States Government and/or its agencies. Lower-quality investments may only be held through diversified vehicles, such as mutual funds or exchange-traded funds.

Investing directly in real estate, mortgages, collateral or non-collateral loans, private placements, fixed income or interest rate futures, or any other specialized fixed income ventures is strictly prohibited. Investing directly in unit-investment trusts (UITs) and business development companies (BDCs) are strictly prohibited.

Alternative Investments

The primary objective of the Trust’s alternative allocation is to provide long-term capital appreciation that is less correlated to broad global equity and fixed income indexes.

The Investment Manager of the diversified portfolio can only purchase those strategies that are deemed to be alternative through daily-liquid diversified investment vehicles such as, mutual funds, exchange-traded funds, closed-end funds, etc.

Investing directly in unit-investment trusts (UITs) and business development companies (BDCs) are strictly prohibited.

Cash and Cash Equivalents

Cash will be maintained to provide periodic cash distributions, if and when necessary. Cash will not normally be held as a strategic investment asset, although the Investment Manager may seek to allow cash to build to the maximum level in times of market uncertainty.

D. Specific Risks

Credit Risk

Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations.

The Town will manage credit risk several ways. There will be no limit to the amount of United States Treasury and United States Government Agency obligations.

In regards to fixed-income investments, the Town will only purchase investment grade securities. Lower- quality investments may only be held through diversified vehicles, such as mutual funds or exchange-traded funds. Investments in fixed income securities will be made primarily for income and capital preservation.

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Custodial Risk

The custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of investment or collateral securities that are in the possession of an outside party.

The Town will review the financial institution’s financial statements and the background of the sales representative. The intent of this qualification is to limit the Town’s exposure to only those institutions with a proven financial strength, Capital adequacy of the firm, and overall affirmative reputation in the municipal industry.

Further, all securities not held directly by the Town, will be held in the Town’s name and tax identification number by a third-party custodian approved by the Treasurer and evidenced by safekeeping receipts showing individual CUSIP numbers for each security.

Concentration of Credit Risk

Concentration of credit risk is the risk of loss attributed to the magnitude of a government’s investment in a single issuer.

The Town will minimize Concentration of Credit Risk by diversifying the investment portfolio so that the impact of potential losses from any one type of security or issuer will be minimized. As stated above, securities of a single corporate issuer (with the exception of the United States Government and its Agencies) will not exceed 5% of the portfolio value.

Interest Rate Risk

Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment.

The Town will manage interest rate risk by managing duration, as a measure of interest rate sensitivity, in the Trust.

Foreign Currency Risk

Foreign currency risk is the risk that changes in foreign monetary exchange rates will adversely affect the fair value of an investment or a deposit.

The Town will, as much as feasible, mitigate foreign currency risk.

E. Standards of Care

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In addition this section would also apply to M.G.L. Chapter 44 Section 55A which refers to the liability of the Treasurer for losses due to bankruptcy.

F. Ethics

The Treasurer and Assistant Treasurer shall refrain from any personal activity that may conflict with the proper execution of the investment program or which could impair or appear to impair ability to make impartial investment decisions. The Treasurer shall disclose to the Town Administrator and Finance Director any material financial interest in financial institutions that do business with the Town. They shall also disclose any large personal financial investment positions or loans that could be related to the performance of the Town's investments.

G. Relationship with Financial Institutions

Financial institutions should be selected first and foremost with regard to their financial soundness and stability. Brokers should be recognized, reputable dealers. All cash and securities shall be held in either a bank that is allowable for the deposit of public funds, provided funds on deposit are insured by the Federal Deposit Insurance Corporation (FDIC), or in an Investment Brokerage Account that is insured by the Securities Investor Protection Corporation (SIPC). If a banking institution is selected as manager, the Town will subscribe to Veribanc©, a recognized bank rating service.

The Treasurer shall require any brokerage houses and broker/dealers, wishing to do business with the Town, to supply the following information to the Treasurer:

• Annual financial statements • If acting as a Registered Investment Adviser, Form ADV Part II report • Errors & Omissions insurance amounting to, at a minimum, the total fair market value of the Trust Funds Portfolio. • A statement that the Advisor has read the Town’s IPS and will comply with it on an annual basis • Annual review all advisors through www.finra.org: Broker Check

H. Reporting Requirements

At the conclusion of each fiscal year, a report containing the following information will be prepared by the Finance Director and distributed to the Town Administrator, as appropriate. The annual report will include the following information, as a minimum requirement:

• A listing of the individual accounts and individual securities held at the end of the reporting period. • A listing of the short-term investment portfolio by security type and maturity to ensure compliance with the diversification and maturity guidelines established in the "Diversification" section of this IPS. • A summary of the income earned on a monthly basis and year-to-date basis shall be reported. • The Treasurer shall include in the report a brief statement of general market and economic conditions and other factors that may affect the Town's cash position. • The report should demonstrate the degree of compliance with the tenets set forth in the IPS.

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I. Performance Measurement and Evaluation

• The individual and custom benchmarks that will be monitored for performance reporting and analysis of the Trust’s portfolio are stated and described in the addendums to this IPS. • It is expected that the respective asset classes of the Trust’s diversified portfolio will outperform their respective benchmarks, net of fees and expenses, on a long term (market cycle) basis.

K. Supervision

• The Finance Director will meet with the investment manager(s) as frequently as semi-annually to monitor the performance of the funds and the investment manager(s) compliance with these guidelines. The Finance Director will receive and review portfolio management reports quarterly. • The Finance Director will review this Investment Policy Statement at least once a year to ensure that it remains appropriate and complete. • The Finance Director has the option to review the management of funds to consider going out to bid periodically.

L. Legal References

• Massachusetts General Law Chapter 32B, Section 20 • Massachusetts General Law Chapter 203C, Section 1 through 11

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I, Mary Lauria, Finance Director of the Town of Grafton have reviewed this IPS and will manage the Town’s OPEB Trust under my control in accordance with this IPS and any attached Addendums.

Town Administrator’s Signature

Printed Name

Date

I, Amy Perkins, Treasurer/Collector of the Town of Grafton have reviewed this IPS and will ensure that the Town’s funds are managed in accordance with this IPS.

Town Administrator’s Signature

Printed Name

Date

I, Evan Brassard, Town Administrator of the Town of Grafton have reviewed this IPS and will ensure that the Town’s funds are managed in accordance with this IPS.

Town Administrator’s Signature

Printed Name

Date

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ADDENDUM #1 INVESTMENT PARAMETERS MODERATE CONSERVATIVE AS OF 1/1/2021

The information contained herein shall dictate the long-term asset allocation targets as well as minimum and maximum parameters, when applicable, that will govern the management of the investable portion of the Trust. The methodology for determining specific security and investment strategy definitions is detailed in Addendum #2.

Category Min Target Max

Equity 30% 40% 50% Domestic Equity 17% 27% 37% International Equity 3% 13% 23% Preferred Equity 0% 0% 10%

Balanced 0% 0% 10%

Fixed Income 30% 40% 50% Domestic Bonds 20% 30% 40% International Bonds 0% 10% 20%

Alternatives 10% 20% 30%

Cash 0% 0% 10%

Total --- 100% ---

______Finance Director’s Signature Date ADDENDUM #2

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ASSET ALLOCATION DEFINITIONS AS OF 1/1/2021

Asset Class Asset Category Morningstar Category Large-Cap Blend Energy Large-Cap Growth Financial Large-Cap Value Healthcare Large Cap Communications Industrials Consumer Cyclical Technology Consumer Defensive Utilities Domestic Equity Consumer Staples Miscellaneous Sector Mid-Cap Blend Mid-Cap Value Mid Cap Mid-Cap Growth Small-Cap Blend Small-Cap Value Small Cap Small-Cap Growth Preferred Equity Preferred Stock Foreign Large-Cap Blend Foreign Small/Mid Blend Foreign Large-Cap Growth Foreign Small/Mid Growth Developed Foreign Large-Cap Value Foreign Small/Mid Value World Stock Japan International Equity Europe Emerging Markets Pacific/Asia India Pacific/Asia ex-Japan Emerging Markets Latin America Miscellaneous Region China Aggressive Allocation World Allocation Moderate Allocation Target Date Balanced Balanced Conservative Allocation Retirement Income Tactical Allocation Corporate Bond Muni National Intermediate Inflation Protected Bond Muni National Long-Term Intermediate Gov't Bond Muni National Short-Term Investment Grade Intermediate Term Bond Muni Single State Long-Term Bond Short-Term Bond Domestic Bond Long-Term Gov't Short-Term Gov't Bond Stable Value Ultrashort Bond Multisector Multisector Bond High-Yield Bond Bank Loans High Yield High-Yield Muni World Bond World Bond International Bond Emerging Markets Bond Emerging Markets Bond Long/Short Equity Market Neutral Equity Alternatives Private Equity Bond Alternatives Nontraditional Bond Real Estate Global Real Estate Real Estate Direct Property Alternatives Managed Futures Managed Futures Currency Arbitrage Precious Metals Hedge Funds Commodities Other Alternatives Multi-Alternative Natural Resources Trading/Tactical Bear Market

______Finance Director’s Signature Date ADDENDUM #3

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PERFORMANCE REPORTING AS OF 1/1/2021

The information contained herein shall dictate the individual and blended benchmark(s), when applicable, to be utilized in monitoring the performance of the investable assets of the Trust.

Category Index Percentage

Equity MSCI AC World Index 40% Domestic Equity --- International Equity --- Preferred Equity ---

Balanced --- 0%

Fixed Income Barclays Capital Global Aggregate Bond 40% Domestic Bonds --- International Bonds ---

Alternatives HFRI Fund of Funds Composite 20%

Cash --- 0%

Total 100%

______Finance Director’s Signature Date

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Procurement Policies

Town of Grafton Massachusetts

Town of Grafton 30 Providence Road Grafton, MA 01519 Tel: 508-839-5335

Evan Brassard [email protected]

Procurement Policies Town of Grafton, Massachusetts

INDEX

1.0 Objective 2.0 Procurement Procedure 3.0 Overview of Procurement Laws 3.1 Procurement of Supplies & Services: MGL c. 30B 3.2 Public Works Construction: MGL c.30, 39M or MGL c. 30B, §5 3.3 Public Building Construction: MGL c.149 3.4 Procurement of Design Services: MGL c.7, §44-58

Bidding Procedures applicable to each type of procurement

4.0 Procurement of Goods & Services 4.1 Bidding Thresholds 4.1.1 Procurements estimated to cost less than $10,000 4.1.2 Procurements estimated to cost between $10,000 - $50,000 4.1.3 Procurements estimated to cost more than $50,000 4.1.4 Procurements estimated to cost $100,000 or more 4.1.5 Legal Notices 4.1.6 Contracts must be in writing 4.1.7 Encumbering Funds 4.1.8 30B Reference Chart

4.2 Procuring Public Works Construction Projects: MGL c. 30, 39M (Non-building construction) 4.2.1 Public Works Construction Projects $.01 - $9,999 4.2.2 Public Works Construction Projects $10,000 – $50,000 4.2.3 Procuring Public Works projects under 30B §5 ($50,000 or less) 4.2.4 Public Works Construction Projects over $50,000 4.2.5 DCAM Procedure Requirements 4.2.6 Public Works with labor Reference Charts 4.2.7 Public Works Construction Projects without labor $.01 - $9,999 4.2.8 Public Works Construction Projects without labor $10,000 – $50,000 4.2.9 Public Works Construction Projects without labor over $50,000 4.2.10 Procuring Public Works projects without labor under 30B §5, any amount 4.2.11 Public Works without labor Reference Charts

4.3 Procuring Building/Construction Services: MGL c.149 4.3.1 Building Construction between $.01 - $9,999

4.3.2 Building Construction between $10,000 - $25,000 4.3.3 Building Construction over $25,000 to $100,000 4.3.4 Building Construction over $100,000 4.3.5 Building Construction over $10,000,000 4.3.6 Construction/Facility Improvement Reference Charts

5.0 Invitation for Bid (IFB) /Request for Proposal (RFP)

6.0 Finalizing the contract 6.1 Contract Award 6.2 Appropriation of Funds 6.3 Encumbering Funds 6.4 Use of State Contracts 6.5 Town of Grafton contract forms 6.6 Multi-year contracts 6.7 Procurements not requiring a written contract 6.8 Cancellations

7.0 Sole Source Procurement 7.1 Sole-Source Procurement under $25,000 7.2 Sole-Source Procurement $25,000 or more

8.0 Emergency Procurement 8.1 Emergency Procurement for MGL c. 30B 8.2 Emergency Procurement for MGL c. 30, 39M 8.3 Emergency Procurement for MGL c. 149

9.0 Disposition of Surplus Property

10.0 Prevailing Wage 10.1 Blanket Wage Rates for Smaller Projects under $10,000 10.2 How to Order Prevailing Wage Rates 10.3 When Required for Building & Public Works Projects 10.4 When Required for the Hiring of a Vehicle in the Performance of a Public Work

11.0 Contract Exceptions and Exemptions 11.1 Contract Exceptions 11.2 Real Estate Transactions 11.3 Contract Exemptions

12.0 Charts & Forms

Procurement Policies Town of Grafton, Massachusetts

General Overview

1.0 Objective The Town of Grafton utilizes a Chief Procurement Officer (CPO) in it’s Procurement Process It is the responsibility of the CPO to secure quality goods and services while promoting fair competition and competitive pricing.

Procurement procedures have been developed to:

• simplify, clarify, and modernize the procedures governing procurement by the Town of Grafton; • increase public confidence in procedures followed in Town procurement; • ensure the fair and equitable treatment of all persons who offer to provide goods or services to the Town; • provide increased economy in procurement activities and to maximize to the fullest extent practicable the purchasing value of Town funds; • foster effective broad-based competition for the provision of goods and services to the Town of Grafton; and • provide safeguards for the maintenance of a procurement system based on quality and integrity.

2.0 Procurement Procedure All Town departments, including the School Department, and departments that operate through an enterprise fund, are subject to state procurement laws, inclusive but not limited to MGL 30B, 7, 30/39M and 149, and are responsible for meeting all requirements. Departments under the jurisdiction of the Town Administration must follow all procurement policies and procedures as established by the Board of Selectmen. The CPO is available to provide guidance and procurement assistance to all Town Departments, in the development and solicitation of public bids and proposals through quotes, the Invitation for Bid (IFB) and Request for Proposal (RFP) process for the procurement of goods and services, contract administration and monitoring of invoices which follow the contract award.

3.0 Overview of Procurement Laws The type of supply or service, along with the required amount, shall determine what legal requirements must be met in order for the procurement to be compliant with applicable purchasing laws. Once the need for the procurement has been identified and the nature of the goods and services determined, the applicable procurement must be followed. A majority of purchases will fall into one of the following categories:

3.1 Procurement of Supplies and Services: MGL c. 30B Unless expressly exempt from public bidding under MGL c. 30B, §1, the purchase of any supplies or services by the Town, meeting certain monetary thresholds, requires compliance with the procurement procedures contained in MGL c. 30B.

3.2 Public Works Construction: MGL c.30, 39M Procurement of a contractor for the construction, reconstruction, installation, demolition, maintenance or repair of a public work requires public bidding. A public works construction project is generally considered any horizontal construction activity that involves any land disturbance, but excluding the construction of a building.

3.3 Public Building Construction: MGL c.149, §44A to 44M. Procurement of a contractor for the construction, reconstruction, installation, demolition, maintenance or repair of a building by a public agency is subject to the Filed Sub-Bid Law, MGL c. 149, §44A to 44M.

3.4 Procurement of Design Services: MGL c. 7, §44-58. Procurement of design services (Architect/Engineer, etc.), in connection with a public building project are subject to the Designer Selection Law. Design services in connection with a public works construction project are exempt from all bidding requirements as long as the Town hires a designer that fits the definition contained in MGL c. 30B, §2.

4.0 Procurement of Goods and Services (MGL c.30B) Chapter 30B establishes procedures to follow for most agreements for acquisitions of supplies and services, dispositions of surplus supplies, and real property acquisitions and dispositions by local governmental bodies. Most local jurisdictions’ agreements with vendors for supplies and services, including agreements to buy, rent, lease, lease-purchase, or otherwise acquire supplies or services, are subject to Chapter 30B. “Supplies” are defined in the law as all property, other than real property, including equipment, materials, and printing and further including services incidental to the delivery, conveyance and installation of such property. “Services” are defined as the furnishing of labor, time, or effort by a contractor, not involving the furnishing of a specific end product other than reports. Who pays is irrelevant to whether a contract is subject to Chapter 30B. The law applies to the total value of the contract when there is an agreement between a local government and a vendor.

4.1 Bidding Procedures Applicable to MGL Chapter 30B, Procurement of Goods and Services

4.1.1 MGL c.30B Procurements estimated to cost less than $10,000 Procurement of supplies and services estimated to cost less than $10,000 must be conducted using “sound business practice”. MGL c.30B §2 defines sound business

practice to mean periodically checking price lists or seeking quotes to ensure that you are receiving a competitive price for the supply or service. While this statute does not explicitly state how often you should check prices, best practice is to check costs at least once a year. Sound reasoning could also consist of consideration of quality, experience, or qualifications of vendor providing a service, availability, proximity of service, etc. Therefore, for procurements of goods and services costing less than $10,000, departments must periodically check price lists from competing vendors and purchase goods and services at the lowest available price. The solicitation of quotes when possible is encouraged even for procurements estimated to cost less than $10,000.

4.1.2 MGL c.30B Procurements estimated to cost between $10,000 - $50,000. The procurement of supplies and services costing between $10,000 and $50,000 will require the solicitation of at least three written quotations from potential vendors who customarily supply the needed supply or service. Documentation of quotes solicited shall be on a standard quote sheet (see page 26). The contract must be awarded to the responsible vendor offering the lowest price who meets all of the specifications. Any such purchases made which are not of an emergency nature shall not constitute official transactions of the Town of Grafton.

4.1.3 MGL c.30B Procurements estimated to cost more than $50,000 An “Invitation for Bid” (IFB) or a “Request for Proposal” (RFP) is required to promote competition and public invitation for all non-exempt procurements estimated to cost more than $50,000. An IFB should be used for all procurements of goods and services in circumstances where award to the bidder offering the lowest price is preferred. If the department has determined that consideration of factors other than price is important, a RFP should be used . The RFP process is the only procurement method that allows the Town to award a proposal based on what is determined to be in the best interests of the Town taking into consideration both price and the evaluation of criteria set forth in the RFP. No department may utilize the RFP process, however, unless the Chief Procurement Officer has determined in writing that factors other than price are important considerations. It is therefore imperative that departments consult with the Chief Procurement Officer before issuing an RFP.

The CPO collaborates with the department to prepare an IFB/RFP and issues the bid. The bid or proposal must be advertised once in the newspaper at least two weeks before bids/proposals are due. A notice must be posted on the bulletin board or website for two weeks prior to deadline. Once opened, the purchasing agent reviews the bids or proposals received for responsiveness ensuring they are complete, and documentation of the requirements is provided. It is the responsibility of the department to perform reference checks on conforming bids or proposals to ensure that vendors or contractors are responsible and responsive. Any bids or proposals received from vendors that are deemed to be not responsible or not responsive must be rejected. Late submissions must be rejected, with no exception. Contracts are generally awarded, with some exceptions, to

the responsible vendor that offers the lowest price or highest price if it is a sale of property or supply. Proposals are awarded to a responsible vendor that offers the most advantageous proposal taking into consideration both price and the evaluation criteria contained in the RFP.

4.1.4 MGL c.30B Procurements estimated to cost $100,000 or more The procurement of supplies and services over $100,000 must follow all the requirements listed in 4.1.3, and, in addition, are required to post an advertised legal notice in the Goods & Services Bulletin one time at least 2 weeks before the bid or proposal deadline.

4.1.4 Legal Notices Legal notices are developed and distributed for advertising and public notice by the purchasing agent. There are strict legal requirements for publication of procurements and they can differ considerably depending on the nature of the procurement. A complete listing of the MGL c.30B publication requirements is listed in the Inspector General’s chart on page 7.

4.1.5 30B Reference Chart

4.2 Public Works Construction Projects: M.G.L. c. 30, 39M

Procurement of supplies and services that involve the construction, reconstruction, installation, demolition, maintenance or repair of a public work by a contractor. A public works construction project is generally considered any horizontal construction activity that involves any land disturbance, excluding the construction of a building.

Bidding Procedures Applicable to MGL Chapter 30, 39M or MGL Chapter 30B, §5, Public Works (Non-building) Construction Contracts (with labor)

4.2.1 Bid requirements for Public Works Construction with labor (MGL c.30,39M) $10,000 and under

• Procurement of non-building construction contracts with labor that are estimated to cost less than $10,000 require the purchaser to follow the sound business practices as defined in MGL c.30B, §2. • All contracts for public works services require the contractor to pay prevailing wage to their employees. The Town must provide the prevailing wage rates with the bid solicitation. Contact the purchasing agent for prevailing wage rates.

4.2.2 Bid requirements for Public Works Construction with labor (MGL c.30,39M) $10,000-$50,000

• A written scope-of-work statement should be used to solicit written responses from no fewer than 3 persons who customarily perform such work. • Legal Notices at least 2 weeks before the bid deadline including: A posting on a municipal bulletin board and Town’s website, a posting on COMMBUYS, and once in the Central Register. • The employees of the contractor are required to have completed the State mandatory OSHA training. OSHA certificates should be provided with the bid documents. • A payment bond of 50% must be included in the bid if the contract is more than $25,000. • Prevailing Wage rates (contact the purchasing agent for prevailing wage rates).

The CPO reviews the bids received for responsiveness ensuring they are complete and documentation of the requirements is provided. It is the responsibility of the department to confirm the content of bids to ensure that vendors are responsible. Bids are awarded to a responsible vendor that offers the lowest price. When a contract price total is available upon the award of an IFB contract, a purchase order requisition will be entered by the Department to encumber all funds upfront. For contract awards when only unit pricing is available with an estimated quantity yet to be determined, the purchase order requisition will be entered at the department level as supplies and services are procured.

A Town of Grafton Contract shall be completed prior to supplies and services being rendered, with the only exception being an approved emergency which would follow with a contract at the earliest convenience. A written contract on the Town’s standard contract form is required for all public works projects. Massachusetts Highway reimbursed contracts (Chapter 90) costing $50,000 or more mandates a contract award to be a DCAM certified contractor. Public works construction and supplies can be procured from a state contract. However, when using the state contract FAC70: Procurement of a tradesperson service with supply, the contract amount cannot exceed $10,000. The State Contract procurement of a tradesperson service & supplies in excess of $10,000 will require the standard Invitation for Bid (IFB) process and requirements of public works procurement as defined by MGL. 30,39M.

4.2.3 Procuring Public Works with labor under MGL c.30B § 5 ($50,000 or less) Public Works supplies and services (with labor) costing less than $50,000can also be procured under MGL c.30B§5, the benefits include a waiver of the following requirements: No bid deposit is required. See Chart on p. 10.

4.2.4 Bid requirements for Public Works Construction with labor (MGL c.30,39M) over $50,000 • Sealed Bid procedures (IFB) • Legal Notices at least 2 weeks before the bid deadline including: Newspaper listing, a posting on COMMBUYS, publication in the Central Register. • Legal Notices at least 1 week before the bid deadline including a posting on a municipal center bulletin board. • The employees of the contractor are required to have completed the State mandatory OSHA training. OSHA certificates should be provided with the bid documents. • A bid deposit in the amount of 5% must be provided with a bid. • 50% payment bond must be provided with the bid • Prevailing Wage rates are required

4.2.5 DCAM Procedure and Requirements Public Works (non-building) Construction Contracts, with labor, require prequalification of bidders by the Massachusetts Department of Transportation for all contracts of $50,000 or more where the awarding authority receives State Aid funds under MGL c.90 §34, or the work is on a state road, regardless of whether the awarding authority receives State Aid funds under MGL c.90 §34.

4.2.6 Public Works Reference Charts

Bidding Procedures Applicable to MGL Chapter 30, 39M, or MGL Chapter 30B, §5 Public Works (Non-building) Construction Contracts (without labor)

4.2.7 Bid requirements for Construction Materials without labor (MGL c.30,39M) $10,000 and under

• For this type of procurement the purchaser should follow the sound business practices as defined in MGL chapter 30B, §2. • Prevailing wage rates are not issued for Public Works construction contracts with no labor.

4.2.8 Bid requirements for Construction Materials without labor (MGL c.30,39M) $10,000 to $50,000

When a contract price total is available upon the award of an IFB contract, a purchase order requisition will be entered by the Department to encumber all funds upfront. Upon approval by the Chief Procurement Officer, the purchase order number should be provided to the vendor to be referenced on invoices they submit to the Town for payment. For contract awards when only unit pricing is available with an estimated quantity yet to be determined, the purchase order requisition will be entered at the department level as supplies and services are procured.

A Town of Grafton Contract shall be completed prior to supplies being rendered, with the only exception being an approved emergency which would follow with a contract at the earliest convenience.

A written contract on the Town’s standard contract form is required for all public works projects.

4.2.9 Bid requirements for Construction Materials without labor (MGL c.30, 39M) over $50,000

• Sealed Bid procedures (IFB). • Legal Notices at least two weeks before the bid deadline including: Newspaper listing, a posting on COMMBUYS, publication in the Central Register. • Legal notices at least one week before the bid deadline including: Posting on a municipal bulletin board and on the Town’s website (optional). • A bid deposit of 5% of the value of the total bid must be provided with the bid. • A payment bond of 50% must be provided with the contract.

4.2.10 Bid requirements for Construction Materials without labor (MGL c. 30B, §5) for any amount.

• Sealed Bid procedures (IFB). • Legal Notices at least two weeks before the bid deadline including: A posting on a municipal center bulletin board and Town website (optional), newspaper listing, posting on COMMBUYS, publication in the Central Register. • A payment bond in the amount of 50% of the bid must be submitted with the bid if the contract is more than $25,000.

4.2.11 Public Works Reference Charts

4.3 Building Construction Services: M.G.L. c. 149

Procurement of supplies and services that involve the construction, reconstruction, installation, demolition, maintenance or repair of a building by a contractor.

Bidding Procedures Applicable to MGL Chapter 149, Construction Contracts

4.3.1 Procuring Building Construction Services (MGL c.149) under $10,000 • Procurement of building construction services estimated to cost under $10,000 shall use “sound business practices” as defined in MGL c. 30B, § 2. • The Town shall provide the prevailing wage rates to all contractors providing this work for the Town as required by the Massachusetts Department of Labor and Workforce Development.

Supplies and services can be procured independently off of a State contract in any amount for all State Contracts with the exception of the Tradesperson State Contract: FAC70. Procurement of a tradesperson service with supply can only be procured from a State Contract vendor in an amount not to exceed $10,000. The State Contract procurement of a tradesperson service & supplies in excess of $10,000 will require the standard Invitation for Bid (IFB) process and requirements of construction procurement as defined by MGL 149.

4.3.2 Procuring Building Construction Services (MGL c.149) $10,000-$50,000

• Use a written scope-of-work statement to solicit written responses from no fewer than 3 persons who customarily perform such work. • Publish legal notices in the Central Register and on COMMBUYS at least 2 weeks before the bid deadline including: a posting on the bulletin board at Town Hall and on the Town website. (No newspaper ad is required) • The employees of the contractor are required to have completed the State mandatory OSHA training. OSHA certificates should be provided upon request. • The Town shall include prevailing wage rates as provided by the Massachusetts Department of Labor.

4.3.3 Procuring Building Construction Services (MGL c.149) over $50,000 to $150,000

• Sealed Bid procedures (using MGL c30,39M procedure). • Publish legal notices at least 2 weeks before the bid deadline including: newspaper listing, a posting on a municipal bulletin board, posting on COMMBUYS and once in the Central Register; Posting on the town website is optional. • The employees of the contractor are required to have completed the State mandatory OSHA training. OSHA certificates should be provided with the bid documents. • A bid deposit in the amount of 5% of the value of the total bid must be provided with the bid • A 50% payment bond must be provided with the contract and before the service is rendered.

• The Town must include in the bid specs the prevailing wage rates as provided by the Massachusetts Department of Labor

4.3.4 Procuring Building Construction Services (MGL c.149) over $150,000

• Sealed bids using MGL c. 149 §44A-44J. • Required notices included posting on a bulletin board in the municipal center at least one week before the bid deadline. As well as publishing in the Central Register, COMMBUYS, and in a newspaper at least two weeks before the bid deadline. • DCAMM Certification is required for general bidders and filed sub-bidders. • Filed Sub-bids are required for certain trades if over $25,000 per trade. • The employees of the contractor are required to have completed the State mandatory OSHA training. OSHA certificates should be provided with the bid documents. • Town prequalification is optional. • A bid deposit equal to 5% of the value of the total bid, or sub-bid. • A payment bond in the amount of 100% is required. • A performance bond in the amount of 100% is required. • The Town must include the prevailing wage rates as provided by the Massachusetts Department of Labor. • DCAM will require the Town to evaluate contractor performance.

4.3.5 Procuring Building Construction Services (MGL c.149) $10,000,000 or More

• Solicit statements of qualifications prior to soliciting sealed bids. Sealed bids should be solicited using MGL c. 149, § 44A-44J. • Advertise the request for qualifications in the Central Register, a local newspaper, and COMMBUYS at least two weeks before responses are due. • DCAMM Certification is required for general bidders, and filed sub-bidders. • Filed Sub-bids are required for certain trades if over $25,000 per trade. • The employees of the contractor are required to have completed the State mandatory OSHA training. OSHA certificates should be provided with the bid documents. • Town prequalification is required. • A bid deposit equal to 5% of the value of the total bid, or sub-bid • A payment bond in the amount of 100% is required. • A performance bond in the amount of 100% is required. • The Town must include the prevailing wage rates as provided by the Massachusetts Department of Labor • DCAM will require the Town to evaluate contractor performance

4.3.7 Construction/Building Improvement Reference Chart

GENERAL CONTRACTING PROCEDURES

5.0 Invitation for Bid (IFB) & Request for Proposal (RFP) The purchasing agent develops the IFB or RFP and collaborates with Town departments in the development of specifications, minimum criteria, and evaluation criteria. The purchasing agent facilitates the development and receipt of bid or proposal packets and solicits interest in the procurement. Legal Notices are placed by the CPO who may also serve as the vendor contact for any bid or proposal questions or issues.

The CPO evaluates proposals and bids for responsiveness and ensures they meet the predetermined minimum criteria and provides documentation as requested. Bids and proposals that are deemed to be responsive are then provided to the appropriate Town department. Managers and department heads are expected to conduct reference checks and take notes on these checks as part of the selection process to assess performance, quality, and timeliness of contractor’s past work. Managers and Department Heads suggest the award of an Invitation for Bid to the lowest bidder that is deemed to be responsible following the department reference check.

The procedure for Request for Proposal (RFP) will also follow with managers or department heads completing reference checks to determine if vendor is responsible. Proposals that meet minimum criteria will then be ranked based on evaluation of the Technical Proposal and reference checks and ranked according to established evaluation criteria set forth in the proposal by CPO and Department Head.

6.0 Finalizing the Contract Once a contract award has been recommended and documented, the CPO will prepare a contract and the contract will reference supporting contract specifications including the IFB or RFP packet, the successful bid or proposal documents, price information, etc. Following the Department’s appropriation of funds, the contract is sent to the vendor to obtain the following: signatures, W-9 form, any required bonds, any required insurance, applicable certifications, etc. The contract is then forwarded to the Select Board and Finance Department for authorization.

Once the contract is complete the original is filed in the Accounting Office and one copy issued to the Department for them to copy and forward to the vendor.

Any vendor agreement or vendor contract presented by a vendor will require content review for compliance with Grafton contract specifications. Prior to signing any vendor agreement or vendor contract, the content of the document will need approval from the Town of Grafton’s Legal Counsel.

6.1 Contract Award Following the receipt of bids or proposals the CPO will review them for responsiveness to ensure bids and proposals are complete and documentation is provided as requested. The Departments will evaluate bids and proposals and perform reference checks to ensure an award to a vendor likely to be responsible.

6.2 Appropriation of Funds The department head will provide the Accounting Department all of the pertinent documentation relating to the contract or purchase. The Town Accountant then confirms the availability of funds for the contract. No contract in excess of appropriated funds will be allowed.

6.3 Encumbering Funds Upon the award of any contract, all contracts must be done in duplicate as one fully executed original goes to the vendor and one to the Finance Department. The department should also retain a copy of the contract, preferably in electronic form.

6.4 Use of State Contracts A list of Massachusetts State approved contracts can be obtained from the [email protected] website. Supplies and services can be procured independently off a State contract in any amount for all State Contracts, except for the Tradesperson contract where the limit is $10,000.

6.5 Contract Forms The type of goods and services procured, and the applicable law will determine which of the following contracts should be used. Contact the CPO to initiate a contract. For some supplies and services, a signed purchase order by the vendor will serve as a contract.

6.6 Multi Year Contracts As authorized by Massachusetts General Laws, Chapter 30B, Section 12(b) contracts are not to exceed three (3) years unless a longer term is authorized under the Town bylaws, or town meeting has voted to authorize a longer term. Per a Town Meeting vote on June 5, 2021, the Grafton Select Board and School Committee are permitted enter into contracts for goods and services for up to, but not exceeding, ten (10) years.

Procurements not requiring a written contract:

The following procurements do not require a contract:

Purchases obtained off the Massachusetts State Contract vendor list found on the web site: www.commbuys.com are State pre-approved vendors with State contracts, so a Grafton contract is not mandatory. In the place of a contract, the requisition will require the documentation of the state contract that applies. However, consideration should be taken into account for the complexity of the procurement and a contract should be administered accordingly.

6.7 CANCELLATIONS

The town may cancel an invitation for bids, a request for proposals, or other solicitation, or may recommend rejecting in whole or in part any and all bids or proposals when it is determined that cancellation or rejection serves the best interest of the Town. The town must document in writing the reason for the cancellation or rejection and keep documentation in procurement file.

7.0 Sole-Source Procurement A “sole-source” procurement is a purchase of supplies or services without advertising or competition. Chapter 30B places strict limitations on sole-source procurements. (Receiving one response when soliciting quotes or issuing an IFB or an RFP is not the same as making sole-source procurement).

Only the purchasing agent can determine in writing if you are eligible for a sole-source procurement. Keep records of every sole source procurement, specify the contractor’s name, amount and type of contract award, a listing of the supplies or services procured, and the basis for the determination that there was only one practical source for the purchase. Document the reasoning for sole-source procurement. A contract must still be in place if the purchase is over $5,000.

7.1 Sole-Source Contracts under $50,000 Sole source procurements under $50,000 may be made when a reasonable investigation shows that there is only one practical source for the required supply or service. The determination that only one practical source exists must be documented and approved in writing by the Chief Procurement Officer.

7.2 Sole-Source Contracts $50,000 or More A sole source procurement of $50,000 or more may not be made.

8.0 Emergency Procurement

If the health or safety of people or property is endangered due to an unforeseen emergency, the procurement process may be expedited but only to the extent necessary caused by the emergency. Records must be maintained documenting the basis for determination that an emergency exists, the name of the vendor, the amount and type of contract and a list of the supplies or services purchased under each contract. An emergency that occurs as a result of a known circumstance involving delayed corrective planning or proactive action cannot be justified and will not qualify as an Emergency Procurement.

8.1 Emergency procurement for Chapter 30B (supplies & services): The procurement must comply to the fullest extent possible with MGL 30B procedures. The public notification requirement may be shortened. At a minimum three quotes should be obtained whenever possible. A written description of the nature of the emergency and the procurement procedures followed must be included in the procurement file. A copy of the emergency declaration must be submitted to the Secretary of State for publication in the Goods and Services Bulletin as soon as practicable.

8.2 Emergency procurement for public works, MGL 30,39M: A written waiver of the public notice requirements from DCAM must be requested and obtained [MGL c. 149, Section 44J(6)]. Quotes must be solicited.

8.3 Emergency procurement for construction, MGL c.149: In qualifying emergency situations certain public construction procurement laws may be waived under MGL c.149, Section 44(A)(4) or the advertising requirement may be waived under MGL c149, Section 44(J)(6). In order to implement these waivers written authorization must be obtained from the Division of Capital Asset Management (DCAM), and the Town is required to follow the procedures outlined by DCAM. Even though an emergency waiver may be granted, the Town is still responsible for enforcing the requirements of prevailing wage, bonding and DCAM contractor certification is required for emergencies estimated to cost $100,000 or more.

9.0 Disposition of Surplus Property Whenever an item or collection of items of tangible personal property with an estimated net value of up to Twenty Five Thousand ($25,000) Dollars within the control of an official Town body, shall be determined by that official body to be surplus, obsolete, salvage, or beyond repair, it may be disposed of by sale, trade or otherwise, by the Town Administrator with the approval of the Board of Selectmen. Notwithstanding the foregoing, an item or collection of items of tangible personal property, with an estimated net value of less than Twenty Five Thousand ($25,000) Dollars no longer useful to the Town but having resale or salvage value, may be disposed of by the Town Administrator with the approval of the Board of Selectmen, and without any further approval by Town Meeting at less than fair market value to a charitable organization which has received a tax exemption from the United States by reason of its charitable nature.

The Town of Grafton will utilize the web-based government liquidation site: GovDeals.com for all disposition of surplus property valued at less than $25,000. Department Heads will work with the CPO to post surplus property to the site. If the surplus property is not sold within 30 days, said property may be disposed of in the most cost-effective manner available. If the property has scrap value, the Town will pursue a vendor to remove the item (s) at the highest available value. If the property has no scrap value, the Town will pursue the disposal of the item (s) in the most cost effective manner available.

If the value of the surplus item is less than the cost of sale, the Town of Grafton reserves the right to pursue the highest scrap value or lowest disposal cost without the listing of said item for sale. Similarly, it the trade value of the item exceeds the estimated sale price, the Town reserves the right to pursue said trade absent of listing the item for sale.

Should GovDeal.com be unavailable or non-feasible, the Town will utilize another online auction resource with a cost of less than or equal to $7.5% of the sale price.

The Board of Selectmen may choose to donate or sell surplus property valued at less than $10,000 to another municipality without utilizing the GovDeals.com process should said other municipality express a need for the equipment.

There are additional procedures applicable to the disposition of tangible supplies set forth in G.L. c 30B, Sec 15.

10.0 Prevailing Wage The Town is required to comply with the Massachusetts Prevailing Wage Law for all public works and public building projects regardless of the cost of the contract. For example, the repair of a sewer pipe estimated to cost $3,000 requires the payment of prevailing wages. Any request for quotes must include the prevailing wage sheets issued by the Massachusetts Department of Labor. In addition, whenever the Town hires a vehicle in the performance of a public work, the contractor must pay prevailing wages. See G.L. c.149, Sec. 27.

10.1 Blanket Wage Rates for Smaller Projects (under $10,000) A blanket period wage sheet is available for work not associated with larger planned projects. For example, a municipality should be able to quickly provide prevailing wage rates to have a broken window repaired without having a delay. For this reason, a period wage sheet is issued for small and/or emergency repairs. For larger projects and planned capital improvements,

customized prevailing wage sheets should be obtained. A current prevailing wage sheet can be obtained by contacting the CPO.

10.2 How to Order Prevailing Wage Rate

The following information is required by the Procurement Office to order prevailing wage rates. • Project name • Description of project • Project location, • Estimated cost • Estimated completion date If a project is estimated to take more than one year, the Town is legally required to request updated prevailing wage rates.

10.3 Prevailing Wage Rates for Building & Public Works Projects Prevailing Wages must be paid to all persons employed on the public works project, regardless of whether they are employed by the successful bidder or a subcontractor. The wage rates issued for each project shall be paid for the entire project. Payroll records must be kept by the successful bidder for all persons employed on the project. A separate Statement of Compliance must be submitted to the Division of Occupational Safety by every employer, including all prime contractors and subcontractors, when its portion of the work is completed. The form entitled “Weekly Payroll Records Report and Statement of Compliance” clearly details these requirements. When in doubt check with the Division of Occupational Safety for their opinion.

10.4 Prevailing wage rates for the Hiring of a Vehicle in the Performance of a Public Work Prevailing wages must be paid by any Contractor utilizing a vehicle in the performance of a public work on behalf of the Town. Examples include a solid waste collection contract, the hiring of a backhoe or other piece of equipment for normal storm drain maintenance, or the operation of equipment vehicles by the water and sewer department of the landfill.

11.0 Contract Exceptions and Exemptions

11.1 Contract Exceptions See Appendix A.

11.2 Real Estate Transaction The acquisition or disposal of an interest in real property when the value of the interest exceeds $25,000 is subject to a competitive procurement process under MGL 30B, sec 16. There are many important considerations and procedures involved with real estate transactions, and no department may proceed with a real estate transaction without first seeking the guidance of the Chief Procurement Officer.

11.3 Contract Exemptions There are several types of procurements that are exempt from public bidding under MGL c. 30B, §1. The Procurement Office must approve in advance the procurement of any exempt supply or service from public bidding. The Town is not legally required to follow the bidding procedures 21

for certain contracts that are expressly exempt from bidding under MGL 30B, sec 1. A written contract is still required for any procurement costing more than $5,000, and departments are encouraged to seek competitive bids or proposals for exempt supplies and services if doing so is likely to be in the best interests of the Town. See Appendix A for procurements exempt from MGL c.30B.

12.0 Charts & Forms MGL Chapter 30B, Section 1

The following charts were created by the Office of the Inspector General for local officials to use as a reference guide on public procurement procedures. http://www.mass.gov/ig/publications/guides-advisories-other-publications/charts-proc.pdf

MGL 30B Uniform Procurement Act §1-23 https://malegislature.gov/Laws/GeneralLaws/PartI/TitleIII/Chapter30B

CONTRACT ADMINISTRATION

LIMIT CONTRACTS TO THREE YEARS OR LESS

The Board of Selectmen shall not award a contract for a term exceeding three years, including options or extensions, unless authorized to do so by Town Meeting, or unless a contract of such duration is authorized by general or special law. (See chapter 40 section 4.)

REQUIRE WRITTEN CONTRACTS OVER $5,000

A written contract is required by MGL c.30B, §17 for any procurement costing more than $5,000. It is the responsibility of the department to provide the CPO with proper specifications for bids or a detailed scope of services setting forth a clear description of goods and services to be procured. The scope of services must be provided before issuing the appropriate procurement document and must be incorporated into the written contract.

PROFESSIONAL SERVICE CONTRACTS

In cases where the Town of Grafton has engaged the services of a professional service firm, or an individual consultant, for an unspecified level of service, detailed statements of time and expenses shall be rendered to the Town of Grafton on a monthly basis. Each statement shall contain the most recent month's detailed charges, and fiscal year-to-date total charges. Invoices for professional services provided under such agreements will not be processed for payment in the absence of detailed time and expense statements.

CONTROL PAYMENTS TO VENDORS

Payment to vendors shall not be made:

. under a contract made in violation of these procedures;

. for a supply or service rendered prior to the execution of a valid contract; and

. in an amount in excess of that authorized by the contract.

CONTROL CONTRACT EXTENSIONS AND RENEWALS

If a contract contains an option for renewal of extension, the exercise of the option shall be at the sole discretion of the Town of Grafton and shall not be subject to agreement or acceptance by the vendor. No option shall be exercised unless the department head recommends in writing to the Town Administrator, after reasonable investigation of costs and benefits, that the exercise of the option is more advantageous to the Town than alternate means of procuring comparable supplies or services.

CONTROL INCREASES IN SUPPLIES AND SERVICES

The Town may increase the quantity of supplies or services specified in a contract provided:

. the unit prices remain the same or less; 23

. the department head specifies in writing that an increase is necessary to fulfill the actual needs of the Town and is more economical and practical than awarding another contract;

. the parties agree to the increase in writing; and

. the increase in quantity in any contract except a contract for the purchase of gasoline, fuel oil, or road salt.

MAINTAIN PROCUREMENT FILES

The department head shall maintain a file on each contract in the amount of $5,000 or more. The file shall be maintained for six (6) years from the date of final payment under the contract, or any longer period required by general or special law. The file shall include a copy of all written documents required by these procedures and shall be open to public inspection.

DEFINITIONS: 1 “Bid” means a written offer to provide a supply or service at a stated price submitted in response to an invitation for bids, except that as used in vendor certifications required to be submitted with proposals, the term 'bid" shall mean “proposal”.

2 “Contract” means all types of agreement for the procurement of supplies or services, regardless of what the parties may call them.

3 “Contractors” means a person having a contract with the Town Grafton.

4 “Invitation for Bids” (IFB) means the documents utilized for the soliciting of bids, including documents attached or incorporated by reference.

5 “Minor Informalities” means minor deviations, insignificant mistakes, and matters of form rather than substance of the bid, proposal or contract document which can be waived or corrected without prejudice to other offerors, potential offerors, or the Town of Grafton.

6 “Person” means any natural person, business, partnership, corporation, union, committee, club, or other organization, entity or group of individuals.

7 “Procurement” means buying, purchasing, renting, leasing or otherwise acquiring a supply or service, and all functions that pertain to the obtaining of a supply or service, including description of requirements, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration.

8 “Proposal” means a written offer to provide a supply or service at a stated price submitted in response to a request for proposal.

9 “Request for Proposals" (RFP) means the documents utilized for soliciting proposals, including documents attached or incorporated by reference.

10 “Responsible Bidder or Offeror” means a person who has the capability to perform fully the contract requirements, and the integrity and reliability which assures good faith performance.

11 “Responsive Bidder or Offeror” means one who has submitted a bid or proposal which conforms in all respects to the invitation for bids or request for proposals.

12 “Services” means the furnishing of labor, time, or effort by a contractor, not involving the furnishing of a specific end product other than reports. This term shall not include employment agreements or collective bargaining agreements.

13 “Supplies” means all property, other than real property, including equipment, materials, printing, and insurance, and further including services incidental to the delivery, conveyance and installation of such property.

14 “File” shall mean an electronic or paper copy of the documentation relating the procurement process. Aside from original signed documents, and wherever permissible by law, the Town of Grafton will endeavor to utilize electronic copies for procurement documentation.

Request for Quotes For Goods and Services $10,000 -$50,000 Step 1: Specifically describe the goods and services you want to purchase. Include as part of your description a date by which the product must be delivered or service must be performed.

Step 2: Solicit a minimum of three (3) oral or written quotes (by phone, fax, letter, or email). Record the names and addresses of all persons/companies that you contact. Record the amount of each quote that you receive. Be sure that the vendor giving you the quote can provide the product or service by your stated delivery date.

Step 3: Award the quote to the responsible and responsive vendor offering the lowest price.

Date: ______Department: ______

Item of Service Description: (be specific, include delivery date)

______

Quote 1 Quote Amount Company Address Contact Name Telephone Fax Comments

Quote 2 Quote Amount Company Address Contact Name Telephone Fax Comments

Quote 3 Quote Amount Company Address Contact Name Telephone Fax Comments

Appendix A Contracts Exempt from Chapter 30B

The following supply and service contracts are exempt from the requirements of Chapter 30B.

1. Public construction contracts subject to the provisions of M.G.L. c.30, §39M, M.G.L. c. 25A, §§11C and 11I, or M.G.L. c.149, §§44A through 44J, inclusive. [M.G.L. c.30B, §1(b)(1).] See Chapter 9 for information on design and construction projects. 2. Public building design contracts subject to the provisions of M.G.L. c.7, §§38A½ - 38O, inclusive. [M.G.L., c.30B, §1(b)(2).] See Chapter 9 for information on design and construction projects. 3. Intergovernmental service agreements under the provisions of M.G.L. c.40, §4A. [M.G.L. c.30B, §1(b)(3).] 4. Agreements with the Commonwealth, except as pertains to subsection (i) of section 16. [M.G.L. c.30B, §1(b)(4).] 5. Contracts for the purchase of materials, under specifications of the Massachusetts Highway Department (Massachusetts Department of Transportation Highway Division), and at prices established by the Department, pursuant to advertising and bidding for such purpose, in connection with work to be performed under the provisions of M.G.L. c.81 or M.G.L. c.90. [M.G.L. c.30B, §1(b)(5).] 6. Contracts for the advertising of required notices. [M.G.L. c.30B, §1(b)(6).] 7. An agreement between agencies, boards, commissions, authorities, departments or public instrumentalities of one city or town. [M.G.L. c.30B, §1(b)(7).] 8. An agreement for the provision of special education pursuant to M.G.L. c.71B and regulations promulgated pursuant thereto. [M.G.L. c.30B, §1(b)(8).] This exemption applies to direct services delivered to children with special needs, such as transportation, counseling or education under an individual education program, as well as to any supplies used by children with special needs as part of an individual educational program. Other supplies and services, however, are not exempt simply because they are procured by the special education department. For example, office supplies or computers to be used for office administration would not fall under this exemption. 9. A contract to purchase supplies or services from, or to dispose of supplies to, any agency or instrumentality of the federal government, the commonwealth or any of its political subdivisions or any other state or political subdivision thereof. [M.G.L. c.30B, §1(b)(9).] 10. The issuance of bonds, notes or securities in accordance with procedures established by law. [M.G.L. c.30B, §1(b)(10).]A-2 ã Office of the Inspector General, Commonwealth of Massachusetts. All rights reserved. 11. Contracts and investments made in connection with deferred compensation programs for employees in accordance with sections 57 or 57A of M.G.L. c.35 or sections 67 or 67A of M.G.L. c.44. [M.G.L. c.30B, §1(b)(11).] 12. A contract for the procurement of insurance or surety bonds, including an agreement subject to the provisions of sections 1 to 16, inclusive, of M.G.L. c.40M or sections 25E to 25U, inclusive, of M.G.L. c.152. [M.G.L. c.30B, §1(b)(12).] The procurement of an insurance contract is exempt from Chapter 30B. Contracts for insurance- related services, however, are not exempt. You must follow Chapter 30B to procure insurance consulting, claims administration, or third-party billing services. 13. Contracts for the services of expert witnesses for use in an adjudicatory proceeding or litigation or in anticipation thereof. [M.G.L. c.30B, §1(b)(13).]

14. Contracts or agreements entered into by a municipal gas or electric department governed by a municipal light board, as defined by section 55 of M.G.L. c.164 or by a municipal light commission, as defined by section 56A of c.164; provided, however, that any such board or commission may accept the provisions of this chapter by a majority vote of its members. [M.G.L. c.30B, §1(b)(14).] 15. Contracts with labor relations representatives, lawyers, or certified public accountants. [M.G.L. c.30B, §1(b)(15).] This exemption applies only to services that could reasonably be restricted exclusively to labor relations representatives, lawyers, or certified public accountants. Service contracts are not exempt from Chapter 30B simply because you select a labor relations representative, lawyer, or certified public accountant to perform the service. For example, a contract to computerize your accounting system is subject to Chapter 30B even if you contract with a CPA firm for the work. 16. Contracts with physicians, dentists, and other health care individuals or persons including nurses, nurses’ assistants, medical and laboratory technicians, health care providers including diagnosticians, social workers, psychiatric workers, and veterinarians. [M.G.L. c.30B, §1(b)(16).] This exemption applies only to services that could reasonably be restricted exclusively to physicians, dentists, and other health care individuals or entities. Other health care-related service contracts are not exempt from Chapter 30B simply because you select a physician, dentist or other health care individual to perform the service. 17. A contract for snow plowing services. [M.G.L. c.30B, §1(b)(17).] 18. A contract or lease by a governmental body of its boat slips, berths, or moorings. [M.G.L. c.30B, §1(b)(18).] 19. A contract for retirement board services. [M.G.L. c.30B, §1(b)(19).] 20. A contract which is funded by proceeds derived from a gift to a governmental body or a trust established for the benefit of a governmental body [M.G.L. c.30B, §1(b)(20).]A-3 ã Office of the Inspector General, Commonwealth of Massachusetts. All rights reserved. 21. A contract for the towing and storage for motor vehicles. [M.G.L. c.30B, §1(b)(21).] 22. A contract to provide job-related training, educational or career development services to the employees of a governmental body. [M.G.L. c.30B, §1(b)(22).] 23. A contract pursuant to which a governmental body obtains services from a bank, as defined in section one of M.G.L. c.167, subject to the maintenance of a compensating balance. [M.G.L. c.30B, §1(b)(23).] Compensating balance contracts are subject to the provisions of section 53F of M.G.L. c.44, and rules established by the state Department of Revenue. 24. A contract for ambulance service by a governmental body. [M.G.L. c.30B, §1(b)(24).] The procurement of ambulances is subject to Chapter 30B. 25. A contract to sell, lease or acquire residential, institutional, industrial or commercial real property by a public or quasi-public economic development agency or urban renewal agency engaged in the development and disposition of said real property in accordance with a plan approved by the appropriate authorizing authority. [M.G.L. c.30B, §1(b)(25).] 26. A contract for the collection of delinquent taxes or for the services of a deputy tax collector. [M.G.L. c.30B, §1(b)(26).] 27. Contracts or agreements entered into by a municipal hospital or a municipal department of health. [M.G.L. c.30B, §1(b)(27).] 28. Contracts entered into by a governmental body on behalf of a hospital owned by such governmental body where such contract is funded by expenditures from an operations account, so- called, or a special account, established pursuant to a special act that is maintained for the benefit of and designated with the name of such hospital. [M.G.L. c.30B, §1(b)(28).]

29. Contracts, agreements, or leases entered into by a municipal airport commission established under the provisions of section 51E of M.G.L. c.90, provided, however, that such contracts, agreements or leases apply to aviation uses or the sale of aviation fuel. [M.G.L. c.30B, §1(b)(29).] 30. A contract for the collection, transportation, receipt, processing, or disposal of solid waste, recyclable or compostable materials. [M.G.L. c.30B, §1(b)(30).] A hazardous waste contract is not exempt.

31. An agreement for the purchase of photography services entered into by a public school. [M.G.L. c.30B, §1(b)(31).] Energy aggregation contracts entered into by a political subdivision of the commonwealth for energy or energy related services arranged or negotiated by such subdivision on behalf of its residents. [M.G.L. c.30B, §1(b)(32).] (A). Contracts with architects, engineers and related professionals. [M.G.L. c.30B, §1(b)(32A).]A-4 ã Office of the Inspector General, Commonwealth of Massachusetts. All rights reserved. Energy contracts entered into by a city or town or group of cities or towns or political subdivisions of the commonwealth, for energy or energy related services; provided, however, that within 15 days of the signing of a contract for energy or energy related services by a city, town, political subdivision, or group of cities, towns or political subdivisions said city, town, political subdivision, or group of cities, towns or political subdivisions shall submit to the department of public utilities, the department of energy resources, and the office of the inspector general a copy of the contract and a report of the process used to execute the contract; provided, further, that for any such contract determined to contain confidential information under subclause (r) of section 7 of chapter 4, the governmental body shall instead maintain a record of the procurement processes and awards for 6 years after the date of the final payment. The governmental body shall make such records available to the inspector general upon request; provided, however, that the inspector general shall not disclose said information. [M.G.L. c.30B, §1(b)(33).] 32. Contracts entered into between the Department of Public Health and regional emergency medical services councils pursuant to M.G.L. c.111C, §5. [M.G.L. c.30B, §1(b)(34).]

A Request for Proposals issued by any Town department must receive the prior approval of the Chief Procurement Officer pursuant to G.L. c. 30B, § 6.

GENERAL PURCHASING RESPONSIBILITIES ANTICIPATE PURCHASING NEEDS

All employees are responsible for anticipating needs and services in a timely manner to allow compliance with all procurement laws.

IDENTIFY OPPORTUNITIES TO CONSOLIDATE PURCHASES Office equipment - All requests for new or replacement office equipment (furniture, copier machines, etc.) will be forwarded to the Town Administrator's office for approval before a purchase is undertaken. The Town Administrator's office will be responsible for maintaining a list of surplus and/or underutilized office equipment within Town government to assure that unnecessary purchases are not made.

Computer supplies and equipment - All purchases of computer supplies, and computer hardware will be coordinated by the Town Administrator. All requests for these supplies or equipment should be forwarded to this unit before purchases are made by any Town department.

Department heads should also attempt to utilize collective purchasing through regional and state associations when possible.

8. Correspondence Please see the attached correspondence.

7/22/2021 Town of Grafton Mail - [Town of Grafton MA] Grafton upton RR (Sent by carmen a paglione, [email protected])

Joann Duncan

[Town of Grafton MA] Grafton upton RR (Sent by carmen a paglione, [email protected]) 1 message

Contact form at Town of Grafton MA Thu, Jul 22, 2021 at 9:39 AM Reply-To: [email protected] To: the Select Board

Hello the Select Board,

carmen a paglione ([email protected]) has sent you a message via your contact form (https://www.grafton-ma.gov/ user/14856/contact) at Town of Grafton MA.

If you don't want to receive such e-mails, you can change your settings at https://www.grafton-ma.gov/user/14856/edit.

Message:

Someone please contact me about this RR, This is not the first time I have contacted this office !!

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permthid=thread-f%3A1705992418242465103&simpl=msg-f%3A17059924182… 1/1 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] Grafton upton RR (Sent by carmen a paglione, [email protected])

Joann Duncan

[Town of Grafton MA] Grafton upton RR (Sent by carmen a paglione, [email protected])

Evan Brassard Mon, Jul 26, 2021 at 3:01 PM To: [email protected], Select Board

Mr. Paglione,

I apologize for the delay in responding to your email of last Thursday. I required time to investigate the matter and determine what has already transpired.

After reviewing the issue, I am sorry to say that, courage aside, the Town has little it can do under the law to change the amount of times a train crosses the tracks or the subsequent horn blowing that goes along with it.

Under the Federal Guidelines the following is true (edited for brevity as to train speed):

“Under the Train Horn Rule (49 CFR Part 222), locomotive engineers must begin to sound train horns at least 15 seconds, and no more than 20 seconds, in advance of all public grade crossings. Train horns must be sounded in a standardized pattern of 2 long, 1 short and 1 long blasts. The pattern must be repeated or prolonged until the lead locomotive or lead cab car occupies the grade crossing. The rule does not stipulate the durations of long and short blasts. The maximum volume level for the train horn is 110 decibels which is a new requirement. The minimum sound level remains 96 decibels.”

In looking at the area and situation it appears that this is being followed.

Towns can adopt “Quiet Zones” which alter the application of 49 CFR Part 222, but adopting the aforementioned zones often caries with it trade-offs which a community has to weigh out. This is the case here in Grafton as well as the Town did hold a community meeting to gauge the interest in rerouting traffic and installing crossings congruent with the “Quiet Zone” provisions. It is my understanding, although I was not employed here at the time, the Town decided that there was not enough support for the new zone and that the residents of the area did not support the changes necessary.

Here is some information on “Quiet Zones” with highlighting of the pertinent parts for this discussion:

“The final rule also provides an opportunity for localities nationwide to mitigate the effects of train horn noise by establishing “new quiet zones.” “No horn” restriction which may have existed prior to the establishment of the rule may be qualified to be “pre-rule quiet zones”. In a quiet zone, railroads have been directed to cease the routine sounding their horns when approaching public highway-rail grade crossings. Train horns may still be used in emergency situations or to comply with other Federal regulations or railroad operating rules. Localities desiring to establish a quiet zone are first required to mitigate the increased risk caused by the absence of a horn.”

I would like to add that the Town and GURR are working together to add another siding to the current rail yard which should reduce some of the shunting and moving of cars back and forth. I do not have a timeline on when that construction https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706375122430343349&simpl=msg-f%3A17063751224… 1/2 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] Grafton upton RR (Sent by carmen a paglione, [email protected]) will begin.

I do realize that this is not the response you would hope for, however, given the constraints of the regulation I do not see much more the Town can do in this case. I will also forward these concerns to the GURR and see if there is anything else that can be done as well as ensure the train horns are within compliance.

Thank you,

Evan Brassard

Town Administrator

Town of Grafton

508-839-5335 x 1155

Website: Grafton-ma.gov

Facebook: Town of Grafton, MA

Twitter: @TownofGraftonMA

[Quoted text hidden]

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706375122430343349&simpl=msg-f%3A17063751224… 2/2 7/22/2021 Town of Grafton Mail - [Town of Grafton MA] Traffic hazard (Sent by Francis M Sowa, [email protected])

Joann Duncan

[Town of Grafton MA] Traffic hazard (Sent by Francis M Sowa, [email protected])

Contact form at Town of Grafton MA Tue, Jul 20, 2021 at 3:36 PM Reply-To: [email protected] To: the Select Board

Hello the Select Board,

Francis M Sowa ([email protected]) has sent you a message via your contact form (https://www.grafton-ma.gov/ user/14856/contact) at Town of Grafton MA.

If you don't want to receive such e-mails, you can change your settings at https://www.grafton-ma.gov/user/14856/edit.

Message:

I am a retired Westborough Firefighter/EMT and do business with Savers Bank. Last week I carefully pulled out of Savers lot after going thru the drive thru and almost got slammed on Route 122. As you pull out from Savers there is an " island " to the left between Savers and the pizza place that is overgrown with brush and trees blocking your vision to the left. It is a bad accident waiting to happen. If the Town owns it maybe they can cut all the growth down to grass level and if the Town doesn't own it maybe you can contact the owner and ask them to take care of it. I am afraid it is only a matter of time for something very bad to happen here. Thank you

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1705833702086987629&simpl=msg-f%3A17058337020… 1/1 7/26/2021 Town of Grafton Mail - A concern and question regarding Grafton Woods developer request for a $300k reduction of Building Permit Fees…

Joann Duncan

A concern and question regarding Grafton Woods developer request for a $300k reduction of Building Permit Fees to offset cost for Required Town Oversight of Building out this Project. 1 message

'Bill Yeomans' via Select Board Sat, Jul 24, 2021 at 3:38 PM Reply-To: Bill Yeomans To: Evan Brassard Cc: Christopher McGoldrick , Select Board

,Good afternoon to you all I watched the SB Meeting last Tuesday wherein TA Brassard discussed the request by the developers of Grafton Woods to reduce the Building Permit Fees of +/-$500,000 by $250k to compensate for the Town’s requirement to hire a firm (@$300k) to oversee and protect the town’s interest in the buildout of the now approved and permitted $51 million Grafton Woods project as it progresses.

This costly oversight requirement is due to the fact that Grafton does not have the staff and in-house engineering capability to oversee a project of this impact, size and scope.

I have looked unsuccessfully for the information in our bylaws regarding this Oversight Requirement.

My question is this; Did the developer not know of this $300k Project oversight requirement to protect Town interests when they were responding to the RFP for this project?

Is it detailed in a section of our Bylaws or Building Department regulations or was it in the T&C’s of the original RFP?

In 2017 and 2018 I successfully advocated before the BOS for an increase in Building Permit fees from $5 to $10/k. In 2017 the BOS voted to increase it to $7/k. I appeared before them again in 2018 and successfully advocated for the increase to the $10/k I had originally sought. Effective July 1, 2019 the BP Fee was set at $10/k, without exceptions.

My original advocacy was to increase revenues from Building Permit Fees to adequately staff the Planning & Building Dept and provide all staff the necessary technology to properly deal with the needs in these departments including the On-Line Permitting System being discussed at that time.

The need for an override was in the initial stage of discussion at that time. My reasoning for advocating for the increase in BP Fees was also my concern about the override and its impact on struggling Grafton Taxpayers.

From the Grafton News of the day, highlighting my quoted comments in seeking the increase in BP Fees: “An override would take money from the pockets of Grafton’s struggling taxpayers, those on a fixed income and older residents on Social Security, he said. Meanwhile, the town “continues to subsidize developers who profit from these projects.”

My feeling continue to the present day. We are now being asked to subsidize a developer at the expense of each Grafton taxpayer!

The developer of Grafton Woods should not now be given compensatory relief from Grafton’s requirement to contract for adequate oversight of the $51 million dollar project now known as Grafton Woods.

Very specific Mass General Laws and guidelines exist to prevent “Spot Zoning” in a town to accommodate a unique Zoning situation.

I see this $300k request from a developer for relief from our Project Oversight requirement and our response to it in a similar light to “Spot Zoning” and feel it should be denied.

I ask that you deny the developers request for this relief and let them go forward without a condition of relief from this required $300k Project Oversight cost. https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permthid=thread-f%3A1706196225248644215&simpl=msg-f%3A17061962252… 1/2 7/26/2021 Town of Grafton Mail - A concern and question regarding Grafton Woods developer request for a $300k reduction of Building Permit Fees…

Respectfully submitted for your thoughtful consideration as you discuss the “Special Relief” from Building Fees now before you.

Cordially, Bill Yeomans 297 Providence Road So. Grafton

Sent from my iPad

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permthid=thread-f%3A1706196225248644215&simpl=msg-f%3A17061962252… 2/2

July 19, 2021

Peter Carlson Town of Grafton Select Board Chair 30 Providence Rd. Grafton, MA 01519

Subject: MassDOT Highway Division Project 612098: UPTON- HOPEDALE- GRAFTON- RESURFACING AND RELATED WORK ON ROUTE 140-Project Eligibility Notification

Dear Mr. Carlson,

On behalf of MassDOT, I am writing to inform you that the Highway Division’s Project Review Committee has evaluated the subject project and determined that it is eligible for funding. Based on the project’s estimated construction cost, plus contingencies and police details, the PRC has approved this project at a cost of $2,340,000.

This eligibility determination by the PRC is not a commitment of state or federal funding to the project. MassDOT will continually evaluate highway needs and priorities, as well as the availability of state and federal funds as the design of this project moves forward. MassDOT is responsible for the design and environmental permitting and the Right-of-Way acquisition ROW.

Thank you for your support of transportation system improvements in the Commonwealth of Massachusetts. If you have any questions, or would like additional information, please contact Ann Sullivan, Assistant Project Development Engineer for MassDOT District 3, (774) 364-4389.

Sincerely, Digitally signed by Jeffrey R Gomes for Barry Lorion Date: 2021.07.21 13:16:35 -04'00' Barry Lorion District 3 Highway Director

ecc: Paul Cournoyer, DPW Director Honorable State Senator Michael Moore Honorable State Representative David Muradian Derek Krevat, Office of Transportation Planning Sujtha Krishnan, CMRPC Transportation Program Manager Marie Rose, P.E, Director of Roadway Project Management:

Ten Park Plaza, Suite 4160, Boston, MA 02116 Tel: 857-368-4636, TTY: 857-368-0655 www.mass.gov/massdot 7/27/2021 Town of Grafton Mail - [Town of Grafton MA] HERO Bill - endorsement (Sent by Debra S Falzoi, [email protected])

Joann Duncan

[Town of Grafton MA] HERO Bill - endorsement (Sent by Debra S Falzoi, [email protected]) 1 message

Contact form at Town of Grafton MA Mon, Jul 26, 2021 at 5:09 PM Reply-To: [email protected] To: the Select Board

Hello the Select Board,

Debra S Falzoi ([email protected]) has sent you a message via your contact form (https://www.grafton-ma.gov/ user/14856/contact) at Town of Grafton MA.

If you don't want to receive such e-mails, you can change your settings at https://www.grafton-ma.gov/user/14856/edit.

Message:

I’m writing to see if the Board of Selectmen will endorse the HERO Bill? https://www.senatoreldridge.com/hero-coalition-press-release

"This legislation, initiated by the Housing and Environment Revenue Opportunities (HERO) Coalition, would double the Deeds Excise Fee on home purchases from $4.56 per $1000 to $9.12 per $1000. The bill proposes that half of the new revenue would be dedicated to climate mitigation and resiliency through the Global Warming Solutions Trust Fund. The other half of the revenue would go to aid working-class homeowners through the Affordable Housing Trust Fund and low- income renters and the homeless through the Housing Preservation and Stabilization Fund. Massachusetts's current Deeds Excise Fee is less than half the fee in neighboring states.”

Deb Falzoi

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permthid=thread-f%3A1706383128258767326&simpl=msg-f%3A17063831282… 1/1 7/29/2021 Town of Grafton Mail - Request for Comments: SPA 2001-2.1; 3 Centennial Drive, IDEXX Laboratories

Joann Duncan

Request for Comments: SPA 2001-2.1; 3 Centennial Drive, IDEXX Laboratories

Natalia Alward Wed, Jul 28, 2021 at 12:24 PM To: Amy Perkins , Board of Selectmen , Brian Szczurko , Kandy Lavallee , Katrina Koshivos , Leah Cameron , Mary Murray , Mary Oliver , Michael Gauthier , Michael Killeen , Nancy Connors , "Normand Crepeau Jr." , Paul Cournoyer , Robert Berger

The Planning Board will be discussing the application for a Modification of a Site Plan Approval (SPA 2001-2.1) at 3 Centennial Drive and is requesting comments from town departments.

Submit comments to the Planning Department by using the comment form found at this link: Public Comment Form

You may also send comments to the Planning Department email: [email protected]

Project Page: SPA 2001-2.1

Thank you and have a great day!

______

Natalia Alward

Office Manager Planning Department

Grafton Memorial Municipal Center 30 Providence Road Grafton, MA 01519

Phone (508) 839-5335 x1110 Fax (508) 8394602

[email protected] www.grafton-ma.gov Follow us: Facebook - Planning Department

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706546409486492689&simpl=msg-f%3A17065464094… 1/1 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

Joann Duncan

[Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

Contact form at Town of Grafton MA Tue, Jul 27, 2021 at 1:27 PM Reply-To: [email protected] To: the Select Board

Hello the Select Board,

Penny Adams ([email protected]) has sent you a message via your contact form (https://www.grafton-ma.gov/ user/14856/contact) at Town of Grafton MA.

If you don't want to receive such e-mails, you can change your settings at https://www.grafton-ma.gov/user/14856/edit.

Message:

Afternoon,

I'm not sure how this got into the newspaper but either way, the town needs to address it and if it needs to be done over a few years, so be it. Do NOT try for a 2 1/2 override, we all need to live within our means - this town especially.

I know a lot of you on the Board haven't been around for as long as the road hasn't been worked on but for someone! "Brassard told the board, “We can’t hit pause on the asphalt management program. We can’t put all our eggs in one basket especially for a road that is not one of the busiest in town.’’" is disrespectful to ANY resident who lives on this road.

I don't care if it's not the busiest. There are is a ton of traffic on this road and when you have farmers with their trailers empty bouncing down the road at 7am on a Sunday, you might find a way to fix this road.

Maybe I'll stop paying my taxes.. since Brassard doesn't believe our road is important enough to fix.

One more thing - now my name and address is out there. Thanks for that.

regards, /Penny

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706459790261917911&simpl=msg-f%3A17064597902… 1/1 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

Joann Duncan

[Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

Evan Brassard Tue, Jul 27, 2021 at 6:31 PM To: [email protected], Select Board

Hello Penny,

I am sorry to hear that you are not happy with the way I presented the issue. Please know that there was no ill intent and I think that the quote in the news takes the entire conversation out of context.

That said, what the Board and I have been pursuing is a reasonable funding mechanism for the repaving of George Hill Road. This project, with design costs and storm water management, is estimated at roughly 5-million-dollars. The Town cannot fund a 5-million-dollar project without borrowing or delaying the entire Asphalt Management Plan. That is essentially what my partial quote was trying to explain.

The Asphalt Management Plan takes many factors into consideration, including traffic count, and determines the most efficient and effective use of taxpayer funds. We cannot stop all paving in Grafton for 2.5 years to fund this project. Unfortunately, it just isn’t feasible.

Many options and funding mechanisms have been discussed and will continue to be explored. This is part of the process and debt exclusions need to be part of the conversation. That is how the process works.

Lastly, your name and address are part of the public record as you included them in your correspondence with the Board. Your letter was included in the Board’s meeting packet, and I assume that is how the reporter had the information. Please note that this is not a Grafton policy, but rather part of the State’s Public Records Law. Any further communications, including this one will also be public record.

Thank you,

Evan Brassard

Town Administrator

Town of Grafton

508-839-5335 x 1155

Website: Grafton-ma.gov

Facebook: Town of Grafton, MA

Twitter: @TownofGraftonMA https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706478875761053940&dsqt=1&simpl=msg-f%3A1706… 1/2 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

From: Contact form at Town of Grafton MA Sent: Tuesday, July 27, 2021 1:28 PM To: the Select Board Subject: [Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

Hello the Select Board,

Penny Adams ([email protected]) has sent you a message via your contact form (https://www.grafton-ma.gov/ user/14856/contact) at Town of Grafton MA.

If you don't want to receive such e-mails, you can change your settings at https://www.grafton-ma.gov/user/14856/edit.

Message:

Afternoon,

Maybe I'll stop paying my taxes.. since Brassard doesn't believe our road is important enough to fix.

One more thing - now my name and address is out there. Thanks for that.

regards, /Penny

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706478875761053940&dsqt=1&simpl=msg-f%3A1706… 2/2 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

Joann Duncan

[Town of Grafton MA] George Hill Rd and Grafton news (Sent by Penny Adams, [email protected])

Penny Adams Wed, Jul 28, 2021 at 7:38 AM To: Evan Brassard Cc: Select Board , Penny Adams

Evan,

It was your comment that I highlighted that drew my ire. But going back to my statement of having my name out there - people can't reach out to you without having it going out to the world? And you wonder why people don't get involved.

Having my name and address out there disturbs me more than you would ever know. And it's something I'd like you to stop.

Work on the road and stop throwing people who bring it up to your attention under the bus.

regards, /Penny

[Quoted text hidden]

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706528399449446416&simpl=msg-f%3A17065283994… 1/1 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] Solicitors (Sent by Ronald Gardner , [email protected])

Joann Duncan

[Town of Grafton MA] Solicitors (Sent by Ronald Gardner , [email protected])

Contact form at Town of Grafton MA Wed, Jul 28, 2021 at 9:20 PM Reply-To: [email protected] To: [email protected]

Hello the Select Board,

Ronald Gardner ([email protected]) has sent you a message via your contact form (https://www.grafton- ma.gov/user/14856/contact) at Town of Grafton MA.

If you don't want to receive such e-mails, you can change your settings at https://www.grafton-ma.gov/user/14856/edit.

Message:

Hello,

I would like to express a concern I've observed over the past few weeks. Tonight at 8:30pm 7/28/21 had someone trespass across my property to solicit something. He came the day before around 5pm. Just before this another solicitor came in the middle of me doing yard work. Each time no one was wearing a mask. Given the pandemic and now the increases with covid the town is allowing people to go door to door. I'm not sure of the rule but soliciting late at night especially when I'm trying to put my child to bed is ridiculous. With today's technology I don't need someone to come door to door to sell me something. I'm in the process of putting up signage, if that will help. I called the police and they said they usually register with the town but didn't have anything tonight. I'd like the town to reconsider issuing these permits given the crisis.

Thank you for your time.

screenshot_20210728-210936_ring.jpg 346K

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706580154214496228&simpl=msg-f%3A17065801542… 1/1 7/29/2021 Town of Grafton Mail - [Town of Grafton MA] Language for petition (Sent by Michelle MARIA, [email protected])

Joann Duncan

[Town of Grafton MA] Language for petition (Sent by Michelle MARIA, [email protected])

Contact form at Town of Grafton MA Wed, Jul 28, 2021 at 1:14 PM Reply-To: [email protected] To: [email protected]

Hello the Select Board,

Michelle MARIA ([email protected]) has sent you a message via your contact form (https://www.grafton-ma.gov/us er/14856/contact) at Town of Grafton MA.

If you don't want to receive such e-mails, you can change your settings at https://www.grafton-ma.gov/user/14856/edit.

Message:

Good afternoon, I have made multiple attempts to get someone to call me so that I may get the proper language approved for a petition to be heard for the next town meeting. I have yet to receive a response. Can SOMEONE please call, text or email me? I have attached the language.....an email with an approval would be sufficient too.

Michelle Maria

petition_language.pdf 238K

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permmsgid=msg-f%3A1706549516845467747&simpl=msg-f%3A17065495168… 1/1 7/29/2021 Town of Grafton Mail - Request for Comments: SP 2017-5.4/SPA; 8 Millennium Drive, Nature's Remedy & Jushi MA, Inc.

Joann Duncan

Request for Comments: SP 2017-5.4/SPA; 8 Millennium Drive, Nature's Remedy & Jushi MA, Inc. 1 message

Natalia Alward Tue, Jul 27, 2021 at 10:23 AM To: Amy Perkins , Board of Selectmen , Brian Szczurko , Kandy Lavallee , Katrina Koshivos , Leah Cameron , Mary Murray , Mary Oliver , Michael Gauthier , Michael Killeen , Nancy Connors , "Normand Crepeau Jr." , Paul Cournoyer , Robert Berger

The Planning Board will be discussing the application for a Modification of a Special Permit (SP 2017-5.4/SPA) and site plan approval at 8 Millennium Drive and is requesting comments from town departments.

Submit comments to the Planning Department by using the comment form found at this link: Public Comment Form

You may also send comments to the Planning Department email: [email protected]

Project Page: SP 2017-5.4/SPA

Thank you and have a great day!

______

Natalia Alward

Office Manager Planning Department

Grafton Memorial Municipal Center 30 Providence Road Grafton, MA 01519

Phone (508) 839-5335 x1110 Fax (508) 8394602

[email protected] www.grafton-ma.gov Follow us: Facebook - Planning Department

https://mail.google.com/mail/u/0?ik=c664a31432&view=pt&search=all&permthid=thread-f%3A1706448200746991648&simpl=msg-f%3A17064482007… 1/1 9 a) Discussion – Recreation Policies

Please see the attached documents. The Recreation Director will be in attendance for this discussion.

Naming Town Owned Property Policy (#113): It is realized that responsibility for naming town parks, recreational areas and facilities lies with the Select Board however, the Recreation Commission would like to request that the Select Board rely on the Recreation Commission for input and recommendation for the naming of town parks, recreational areas and facilities under its management and control and a suggested (sub)policy is attached stating such, which has been approved by the Commission.

2. Policy for Use of Recreation Fields and Facilities: The Recreation Commission has approved an updated version of the document and is requesting its adoption to replace the current version. TOWN OF GRAFTON

GRAFTON MEMORIAL MUNICIPAL CENTER 30 PROVIDENCE ROAD GRAFTON, MA 01519 www.grafton-ma.gov Jenny Andersen GRAFTON RECREATION COMMISSION Recreation Director

Kristen Belanger, Chair Kerri Arsenault Chris Bishop Office Manager Stephen Crowley Kayla Cushman Department Phone: 508-839-5335 x1156 Gina DaLan Department E-mail: [email protected] Department Website: www.GraftonRec.com

Purpose

The purpose of this policy is to establish the criteria and procedures for the naming of parks, facilities, and locations within these areas that are under the management and control of the Grafton Recreation Commission and Recreation Department.

Responsibility

It is realized that responsibility for naming town parks, recreational areas and facilities lies with the SelectBoard. The Select Board will rely on the Recreation Commission for input and recommendation for the naming of town parks, recreational areas and facilities.

Procedure

Requests or proposals for naming a park, field, or recreation facility shall be submitted to the Director of the Recreation Department in writing. The request or proposal should set forth the proposed name and a statement describing how the request meets each of the criteria set forth in section 1.

The Director may submit a conforming request to the Recreation Commission for consideration and recommendation. The Recreation Commission will consider any such request at a public meeting, and make a recommendation to accept or reject the request to the Select Board, which has the ultimate authority for naming Town property.

The Recreation Commission reserves the right to reject any proposal that does not meet this policy.

Policies

1. Naming Criteria

Naming in honor of an individual, organization, or business shall take place if the individual, organization, or business: i) Was instrumental in the acquisition or development of a park, field or recreation facility ii) Provided an exceptional service in the interest of the park system as a whole. iii) Made extraordinary contributions to the enhancement of the quality of life in the community, or other outstanding accomplishments by an individual or group for the good of the community, promoted a specific sport, or brought recognition to the Town of Grafton and/or its residents. iv) Made a significant monetary or in-kind contribution towards a park, field or recreation facility or to the Grafton Recreation Commission’s mission.

The requested name shall not endorse any religion or religious belief, have any obscene connotation or demean any racial or ethnic group or be derogatory or offensive as measured by contemporary community standards.

A. Parks, fields and recreation facilities generally may be named: 1. The geographic location or adjoining subdivision of the facility; 2. For a geological, historical, botanical, horticultural or scientific feature inherent to the area. 3. An outstanding feature of the facility; 4. Commonly recognized historical event, group or individual; 5. To recognize a person or organization

a) No park may be named to memorialize a living person. A twelve (12) month waiting period must occur before a deceased person may be considered for recognition.

B. Portions or Elements of Parks, Open Space Parcels, Facilities and Athletic Fields within parks, i.e. playgrounds, picnic shelters, etc. can be named separately from the parks in which they are located, subject to the criteria in section 1.

2. Renaming

A. The renaming of parks and facilities is strongly discouraged; however, those parks and facilities named for geographic location, outstanding feature, or subdivision could be considered for renaming. B. Parks and facilities named after individuals should not be changed unless it is found that the individual’s personal character is or was such that the continued use of their name for a park or facility would not be in the best interest of the community. Parks named by deed restriction cannot be considered for renaming. C. In order for a park or facility to be considered for renaming, the recommended process and name should qualify according to section 1.

3. Other Naming Alternatives

A. Suggested name for parks and facilities that are donated to the Town may be submitted by the donor. The naming and acceptance of land is subject to approval by the Select Board.

B. In the event a sponsor comes forward to construct a new, or extensively enhance an existing athletic field or facility on Town owned land, at a fraction of or at no cost to the Town of Grafton, the Select Board would then consider naming that field or facility after such sponsor, as it would be in the Town’s best interest, financially, and would provide quality recreation for the residents of Grafton. In order to keep the naming process open to all the town reserves the right to submit a Request For Proposals (RFP) in order to gauge other potential sponsorship interest.

4. Time Limits:

A. Parks, fields, buildings and facilities paid for in part or in full and named after or for a contributor may have time limits placed on the names at implementation. Requirements for upkeep may also be contingent for naming purposes. And lack of follow through may result in loss of naming privileges.

B. In the event a park, field building or facility is eliminated for any reason the town may also eliminate the name of said item and has no further requirement to rename a like or similar item to replace the eliminated asset.

5. Signage:

A. The Town Council may submit a recommendation of signage and/or means of recognition to the Planning and Zoning Commission for consideration and approval.

B. The placement, style, and size of signage shall be determined by the Planning and Zoning Commission.

Policy for the Use of the Town of Grafton Recreation Fields and Facilities

The Town of Grafton has a limited number of Recreation Fields and Facilities which can be offered for use by groups and organizations of the residents of Grafton. In order to allocate the use of the Recreation Fields and Facilities fairly and to preserve the conditions of the Recreation Fields and Facilities the following policy is hereby established. A signature is required at the end of this policy stating you understand these policies and agree to adhere to them.

1. Eligible Use and Permitting Priorities

The Town of Grafton Recreation Fields and Facilities are intended primarily for use by programs and events sponsored by the Town of Grafton. Other organizations and individuals may use the Fields and Facilities subject to the regulations of this policy.

A. Programs and events sponsored by the Town or jointly sponsored by the Town and other entities have priority over other uses. Certain time periods may be reserved on a regular basis for Town uses and programs.

i. Youth leagues are given priority over adult activities and other youth programs/organizations pursuant to the additional provisions below.

B. The availability of the Recreation Fields and Facilities for programs not sponsored by the Town is as follows:

i. The Recreation Fields and Facilities are available for non-profit organizations, civic, educational, and cultural groups and community-related activities that promote the health, well-being, and active lifestyle of Grafton youth and adults; a. Special events, such as road races, tournaments, or concerts, need to be approved by the Recreation Dept. with potential review by the Recreation Commission, Town Administrator and/or Select Board. Such events may also require a fee for additional staff or service depending on the event.

ii. The Recreation Fields and Facilities shall not be available for use by for-profit groups, businesses or individuals for profit purposes;

iii. The Recreation Fields and Facilities may not be used for the following activities:

a. Money-raising events, projects, or programs except those activities that are ancillary to the program or event. Ex. A concession stand operated by the Little League is permissible;

b. Events which offer items or services for sale or which include solicitation of clients for products or services; and

c. Meetings or events held by political parties or interests for the sole purpose of soliciting or raising money.

2. Reservations and Permitting Procedures

Reservation requirements for the use of the Recreation Fields and Facilities are as follows:

A. Reservations are to be made through the Grafton Recreation Department via an online link available on GraftonRec.com

i. Reservations for the use of Recreation Fields and Facilities will be primarily granted by the Recreation Department as follows:

a. Spring and summer league reservations for seasonal use from April to August with submissions due by February 1.

b. Fall league reservations for seasonal use from September to November with submissions due by August 1.

c. When there are openings in the use of the fields after town youth and adult league reservations made through the above reservation process and for all other time periods of the year, fields will be reserved on a first-come, first-served priority basis for other groups and uses.

ii. Reservation requests are to be tailored to meet the actual needs of the requesting group or entity. Fields will not be block scheduled. Groups must account for each hour they request. Make up dates for weather cancellations will not be block scheduled in advance. If reservations are awarded and it is determined through lack of use the groups do not need the fields as requested, the fields may be reserved for other groups at the discretion of the Recreation Department.

iii. You may not give your permitted time to another group. All changes must be done through the Recreation Office.

B. No group or individual will receive preference for any Recreation Field or Facility because of prior use. However, it is recognized that certain sports and activities can only be held on appropriately designed fields. Example: the use of baseball fields versus fields designed for use for a variety of recreational purposes.

C. Subject to conditions of this policy stated in other sections, reservations will be granted providing access and use on an equitable basis to all requesting entities while maintaining the following:

i. Consistency of use within a designated season

ii. Preservation of field and facility assets

3. Use and Responsibilities of Groups using Recreation Fields and Facilities

The party agreeing this policy upon securing a reservation to use the Town of Grafton Recreation Fields and Facilities is responsible for the following:

A. Organizations must provide a copy of certificate of liability insurance for their organization and list the Town of Grafton as additionally insured prior to the season starting. B. The use of the fields when standing water is present, during heavy rain, or following heavy rain will not be allowed. It is the responsibility of the organizations/coach to cancel the event during such conditions. Failure to cooperate with this will result in loss of field privileges as well as it will result in compaction of the turf and unsafe playing conditions. C. Parking is allowed in designated areas only. It is the responsibility of the organization to make sure vehicles are parked properly. Failure to cooperate with this may result in your organization being required to hire a police detail for events at the organizations expense. D. Any changes, additions, and/or improvements to the fields or surrounding areas need approval from the Parks Department. E. Organizations are required to line their own fields. Field layout will be determined by the Parks Superintendent at the start of each season. F. It is the responsibility of the leagues to inform all parents and coaches of the field rules. G. To return the Recreation Fields and Facilities to a clean and working order in the fashion it was originally received or better after each and every use. H. Provide notification to the Recreation Department if the Field or Facility was not in a clean or working order when they arrived to use it. I. Report any damaged, non-functioning aspects, defects, or other problems discovered of the field or facility or that occurred during use at the start of the following business day unless the situation requires immediate attention and should be reported to the Grafton Recreation Department as soon as possible. All emergencies shall be handled by dialing 911 as appropriate. J. At the end of each and every use Field and Facilities responsible parties shall: i. Turn off of lights;

ii. Turn off all faucets;

iii. Secure all doors; double check for locking.

iv. Remove trash around the field and facility after use making sure groups pick up water bottles and lost and found articles. Trash barrels will be emptied by the Parks Department on Mondays and Fridays. Large boxes from concession stands or boxes from equipment or uniforms must be removed from the area. Groups utilizing a concession stand are responsible for the maintenance and upkeep of the building, security, and costs associated with such including the removal of trash generated from use of the building.

4. Fees and Security Deposits Rental rates, if any, for the use of the Recreation Fields and Facilities shall be set by the Select Board and may be reviewed and amended from time to time. The current rate schedule is incorporated herein by reference.

A key/damage deposit of $75/key shall be required when the Recreation Fields and Facilities key is picked up from the Recreation Department. There is a minimum deposit required of $75 even if no keys are provided. There is a maximum deposit of $375 per organization per field or facility. The key/damage deposit shall be required as a deposit to cover the loss of the key, any damages to the Recreation Fields and Facilities, and/or provide for clean-up in the event a group or individual fails to clean the facility properly.

If the key is lost or not returned within the timeframe specified above, damage occurs, or if the Recreation Fields and Facilities are not left in as good a condition as before the organization utilizes the field or facility, the Town will retain the deposit to help cover expenses and will seek payment for any cost and/or damages not covered by the deposit.

In addition, in the event any group or individual is required to forfeit its key/damage deposit, that group or individual may be suspended from using Town Fields and Facilities for a period of up to one (1) year. Copying of keys or the alteration of changing of locks at Town Fields and Facilities will result in the automatic suspension from the use of Town Fields and Facilities for an indefinite period of time.

No deposit shall be returned until a satisfactory inspection has been conducted by an employee of the Town. Full payment of the rental amount key deposit must be made to the Grafton Recreation Department at the time of award of reservation.

5. Notice of Cancellation

Notice of cancellation of a reserved use of the Recreation Fields and Facilities must be received at the Grafton Recreation Department no less than two business days prior to the reserved date of use to facilitate a full refund of the rent and key deposits. Failure to comply with this cancellation policy may result in the forfeiture of deposit and rental amount.

6. Regulations

The following regulations apply to all groups or individuals using the Recreation Fields and Facilities:

A. No general admission fees may be charged by any group or individual for any event or meeting nor any collection of money be taken or donations requested. Exceptions may be made on a case-by-case basis, with the approval of the Town Administrator or the Select Board for paid registration for educational workshops, institutes, or other programs;

B. The use of alcohol and tobacco products within the Recreation Fields and Facilities and any Town property are strictly prohibited;

C. The Town Administrator, or their designee(s), is authorized to deny anyone the use of the Recreation Fields and Facilities if he believes that the party requesting use of the Recreation Fields and Facilities would be inappropriate or cause damage to the facility.

D. The Town of Grafton reserves the right to deny use of the Recreation Fields and Facilities to any group or individual that violates the law, is disorderly or violates the conditions of this policy.

E. The Town Administrator, or their designee(s), is granted discretion in interpreting these regulations on occasion when applicability of any stated regulation is not clear.

F. The Town of Grafton is not responsible for any accident, injury, lost or damaged property resulting from the use or occupancy of any Town-owned property or facility.

G. The Grafton Select Board, Town Administrator, or their designee(s) reserves the right to waive or amend any portion of this policy as it sees fit.

H. All required deposits and fees are due at the time that a reservation is granted unless otherwise indicated.

______Printed Name of Organization Representative Signature of Organization Representative

Date: ______

FOR TOWN OF GRAFTON STAFF ONLY: Approved Dates and Location of Use:

# of Keys Issued: ______Date Keys Returned: ______

Amount of Deposit Paid: ______Date Deposit Returned: ______

Notes:

9 b) Discussion – Sunflower Shanty at Houlden Farm

Sunflower Shanty representatives will be in attendance to discuss the issuance of additional one day beer and wine licenses. It is our understanding one-day beer and wine license applications will be presented at the meeting.

Chief Crepeau stated he has no concerns provided the proper TIPS certifications are in place.

9 c) Discussion – 60 Depot Street

Bruce Spinney will be in attendance at the meeting for this discussion.

10 a) Meeting Minutes – January 8, 2019 Please see the attached meeting minutes.

Motion for Consideration: I move the Board vote to accept the meeting minutes of January 8, 2019 as presented/as amended.

Motion for Consideration: I move the Board vote to accept the meeting minutes of January 8, 2019 and June 15 and July 20, 2021 as presented/as amended.

1 TOWN OF GRAFTON 2 GRAFTON MEMORIAL MUNICIPAL CENTER 3 30 PROVIDENCE ROAD

4 GRAFTON, MASSACHUSETTS 01519 5 (508) 839-5335 ext 1100  FAX (508) 839-4602 6 www.grafton-ma.gov 7 8 BOARD of SELECTMEN 9 MEETING MINUTES 10 January 8, 2019 11 Municipal Center, Conference Room A 12 6:30pm Executive Session 13 7:00 pm Regular Meeting 14 15 A meeting was called to order at 6:30pm by Chairman, Sargon Hanna. In attendance 16 were: Chairman, Sargon Hanna, Vice Chairman, Craig Dauphinais, Clerk, Jennifer 17 Thomas, Bruce Spinney and Edward Prisby. Staff in attendance: Town Administrator, 18 Tim McInerney and Assistant Town Administrator, Becca Meekins. A motion was made 19 to enter executive session for the purposes of litigation update at 6:30pm by Ms. 20 Thomas, seconded by Mr. Spinney. Roll call vote: Spinney: aye, Thomas: aye, Hanna: 21 aye, Dauphinais: aye, Prisby: aye. To discuss these matters in open session would 22 jeopardize the position of the town. 23 24 The Board of Selectmen reconvened at 7:00pm and continued with the agenda items. 25 26 ANNOUNCEMENTS 27 28 There were no announcements. 29 30 SCHEDULE

31 Shop Grafton Prize Drawing – John Allen, EDC Coordinator 32 33 Mr. Hanna provided background information on the Shop Grafton program. A video from 34 the local news was shared with the Board and public highlighting the program. John Allen, 35 EDC Coordinator was in attendance and provided further information on the importance 36 of the program to the local businesses in Grafton. The three prize winners were: 37 38 Visa Gift Card – Cynthia Dunlop 39 Apple Airpods – Frank (last name not audible) 40 Apple Ipad – Albert (last name not audible) 41 42 Mr. Allen provided information on upcoming seminars that will be sponsored by the 43 Grafton EDC.

Board of Selectmen Meeting Minutes January 8, 2019

44 45 Public Hearing - Pole Petition NGrid Westboro Road 46 47 Ms. Thomas read the public hearing notice into the record. 48 49 A motion was made by Mr. Spinney seconded by Ms. Thomas the board open the public 50 hearing for the Westboro Road Pole Petition for National Grid. Motion passed 5-0. 51 52 Mr. McInerney provided information on the work being done by National Grid which is a 53 new substation on Waterville Street that will provide the electricity for the Tufts Science 54 Park. 55 56 Representatives from National Grid were in attendance to walk the Board and public 57 through the details of this work and the impact on the town. There will be an additional 58 5-6 circuits coming from this substation. This will allow for a significant increase in 59 capacity within the North Grafton area and will be able to support another industrial park, 60 housing development. 61 62 There will be about 2.5 miles of road that will be dug up to do this work. The National 63 Grid representatives stated the Town Engineer asked the road sit through one winter 64 before it is finalized to ensure there are no issues. The road will not be dug up for two 65 years. They explained the process for backfilling the road and the final work that will be 66 performed. 67 68 Mr. McInerney stated the value of the substation is substantial to the town. The value 69 has been placed at 1 million dollars by the state. 70 71 The design process is complete, the project is awaiting approval of this petition. 72 73 There will be traffic disruption and detours, but school buses must be able to get through. 74 75 Tim (last name was not audible) 7 Waterville Street asked what the benefit of this project 76 is to the immediate neighborhood. National Grid representatives stated the road will be 77 repaved also the poles will be replaced and there will be fewer lines on the poles. The 78 electricity will not be moving underground. 79 80 A motion was made by Mr. Spinney and seconded by Ms. Thomas the board close the 81 public hearing. Motion passed 5-0. 82 83 A motion was made by Ms. Thomas and seconded by Mr. Spinney the board approve 84 the Pole Petition for Westboro Road, including Waterville Street, Willard Street, & Pine 85 Street as presented by National Grid. Motion passed 5-0. 86 87

Board of Selectmen Meeting Minutes January 8, 2019

88 Public Hearing - Pole Petition NGrid Pine Street 89 90 Ms. Thomas read the public hearing notice into the record. 91 92 A motion was made by Mr. Spinney seconded by Ms. Thomas the board open the public 93 hearing. Motion passed 5-0. 94 95 Representatives from National Grid explained the need for the new pole. 96 97 There was no public comment. 98 99 A motion was made by Mr. Dauphinais seconded by Mr. Spinney the board close the 100 public hearing. Motion passed 5-0. 101 102 A motion was made by Mr. Spinney the board approve the Pole Petition by National Grid 103 for Pine Street as presented by National Grid. The Board discussed with the National 104 Grid Representatives the need for coordination of this work with the Town DPW. They 105 discussed in more detail how the road will be repaved once all this work is completed. 106 Mr. Dauphinias expressed concern about the process. Mr. Cournoyer, Director DPW 107 stated there will be daily coordination on this project as sewer work will be going on while 108 this work is completed. Based on this discussion, Mr. Spinney withdrew his original 109 motion. 110 111 Mr. Spinney made a motion seconded by Ms. Thomas the Board vote to approve the 112 National Grid Pole Petition for Pine Street under the guidance of our department of 113 public works and engineering department. The motion passed 5-0. 114 115 Class II License Application – Vene Auto Sales and Services, 213 Worcester Street, Luis 116 Sifontes 117 118 Luis Sifontes was in attendance to discuss his application for a second-hand motor vehicle 119 license (Class II). He plans to be located at 213 Worcester Street. 120 121 Mr. Sifontes provided the Board with background on his prior experience having had a 122 shop in Worcester and why he has selected this area. He does intend to do repairs as 123 well as sales. He stated the license will have a limit on the number of cars that can be on 124 the lot. 125 126 Ms. Thomas read the legal notice into the record. 127 128 A motion was made by Mr. Dauphinais seconded by Ms. Thomas to open the public 129 hearing. Motion passed 5-0. 130

Board of Selectmen Meeting Minutes January 8, 2019

131 Mr. Hanna stated all comments made prior to the opening of the public hearing stand and 132 will be included in the meeting record. 133 134 There was no comment from the public. 135 136 Mr. Sifontes provided background on the services that will be provided at the business. 137 He is hoping to do some community service work in Grafton as they did in Worcester. 138 139 Mr. Dauphinais suggested he introduce himself to John Allen, EDC Coordinator and the 140 Chief of Police. 141 142 A motion was made by Ms. Thomas seconded by Mr. Spinney to close the public hearing. 143 Motion passed 5-0. 144 145 A motion was made by Mr. Spinney seconded by Mr. Prisby the Board vote to approve 146 the Class II License Application for Luis Sifonte, Vene Auto Sales & Service, 213 147 Worcester Street, North Grafton. Motion passed 5-0.

148 RESIGNATIONS & RETIREMENTS 149 Vote to Accept Retirement - JoAnn Haffty, Treasurer Collector’s Office 150 151 A motion was made by Mr. Spinney, seconded by Ms. Thomas to accept the retirement 152 notice from JoAnn Haffty of the Treasurer Collector’s Office effective March 1, 2019. 153 154 Mr. Dauphinais highlighted her 30 years of service to the Town and thanked her. Mr. 155 McInerney stated her customer service skills will be missed. 156 157 Motion passed 5-0. 158 159 Vote to Accept Resignation – Brian Bavosi, Wastewater Treatment Plant Operator & 160 Station One Auxiliary Firefighter 161 162 Mr. Dauphinais made a motion seconded by Ms. Thomas the board vote to accept the 163 resignation of Brian Bavosi from the Wastewater Treatment Facility and the Grafton Fire 164 Department, Station #1 Auxiliary Firefighter and send him a letter of thanks. Motion 165 passed 5-0. 166

167 APPOINTMENTS – BOARD OF SELECTMEN

168 Vote to Appoint Diane Racicot, Together We Can Committee

169

Board of Selectmen Meeting Minutes January 8, 2019

170 Mr. Spinney made a motion seconded by Mr. Dauphinais the board vote to appoint 171 Diane Racicot as a member of Together We Can. Motion passed 5-0.

172 APPOINTMENTS – TOWN ADMINISTRATOR 173 Vote to Affirm Appointment – Carrie Ann Cadrin, Treatment Plant Operator 174 175 Mr. Spinney made a motion seconded by Mr. Dauphinais the board vote to affirm the 176 appoint of Carrie-Ann Cadrin to the position of Wastewater Operator. Motion passed 5- 177 0. 178 179 Vote to Affirm Appointment – Laura-Ellen Cassady, Public Safety Dispatcher (Part Time) 180 181 Mr. Spinney made a motion seconded by Ms. Thomas the board vote to affirm the 182 appointment of Laura Ellen Cassady as a Part Time Public Safety Dispatcher. Motion 183 passed 5-0. 184 185 Vote to Affirm Appointment – Mike Cadrin, Temporary Treatment Plant Operator (Part- 186 Time) 187 188 Mr. Spinney made a motion seconded by Ms. Thomas the board vote to affirm the 189 appointment of Michael Cadrin as a Temporary Part Time Wastewater Operator. Motion 190 passed 5-0.

191 NEW BUSINESS

192 Together We Can Committee – Committee Update 193 194 Mr. Hanna stated three committees are here tonight as part of the Boards “touch base” 195 meetings. Kathy Cederberg was in attendance, representing Together We Can. She 196 provided background information on the Committee stating who they partner with, the 197 work they do and the goals and mission of the committee. She highlighted the Bon 198 Voyage event held in coordination with the high school parents, movie nights they are 199 holding as fundraisers for the Grafton Food Bank, work with the National Night Out 200 event. All of these focus on keeping children safe and helping them to make good 201 decisions. 202 203 There are currently five members on the committee. It can be a seven-member 204 committee. 205 206 Board members discussed with Kathy and Deb Trappasso if the current budget amount 207 is enough and ways the Board can support the committee. There were no other 208 questions from the Board.

Board of Selectmen Meeting Minutes January 8, 2019

209 210 Information Technology Committee – Committee Update 211 212 David Robbins, Robert Carroll, and Bob Hassinger were in attendance to provide 213 information on the Information Technology Committee. Dave explained the work and 214 mission of the committee and how they interact with Coughlin the IT Services and 215 Support provider. The Committee is currently reviewing the use of clickers at Town 216 Meeting and the recent issues with them. They also plan to start looking at the Town 217 website from an outsider perspective. 218 219 Mr. Dauphinais asked if there is any coordination with the School Department. Mr. 220 Robbins stated there was not sufficient commonality between the school department and 221 the municipality in what is done with IT. The conclusion is there was not enough time or 222 overlap to make it work. There was not as much opportunity for collaboration as they 223 thought. 224 225 Mr. McInerney provided background on the fiber connections recently done and thanked 226 Bob Hassinger for his work on that. He reviewed other IT accomplishments from the 227 past several years. He emphasized these are all things that started with the IT 228 Committee. 229 230 Board members shared with the committee members present things they would like to 231 see implemented. Mr. Spinney asked about security issues. The Board and Committee 232 discussed various issues they need to be aware of and actions taken in the past. 233 234 Cemetery Commissioners 235 Christopher Roney and John Pocius Cemetery Commissioners were in attendance along 236 with Daryl Roberts of the Parks and Cemeteries division and Paul Cournoyer, Director of 237 DPW. Mr. Roney stated the mission and work of the Cemetery Commissioners has not 238 changed over the years. He suggested the conversation move on to the discuss around 239 future needs and plans for town owned land. 240 241 Mr. Spinney stated he felt the Commissioners should provide some background, for the 242 public, on what they do as this will help with the conversation to follow. Mr. Roney stated 243 the Cemetery Commissioners are responsible for overseeing (setting rules and 244 regulations and management) the three cemeteries in Grafton - Pine Grove and 245 Fairview, Riverside, and Grafton Center. 246 247 Mr. Spinney stated the AHT was looking at a parcel on Hudson Street and their work 248 indicated the parcel was at a previous in early 60s town meeting, set aside for a portion 249 for the brush dump and the other for an expansion of the Riverside Cemetery. He stated

Board of Selectmen Meeting Minutes January 8, 2019

250 not much has happened to that lot since that time. He wanted to start a conversation 251 about the future use of that parcel. 252 253 He stated he would like to see the AHT continue to pursue using that parcel for 254 affordable housing. He would like to hear from the cemetery commissioners on their 255 thoughts about this parcel. Mr. Spinney feels this parcel is ideal for affordable housing 256 development. Based on his experience on the Planning Board, Finance Committee and 257 AHT, he sees it as the best use for this parcel. He added that most people in town 258 probably do not even know the town owns the parcel. He provided more background on 259 why the parcel is ideal for affordable housing. 260 261 Mr. Roney stated the Commissioners met to discuss this matted based on information 262 they received from the AHT. He stated March 19, 1960 is the Town Meeting where the 263 lot was conveyed to the Cemetery Commissioners. It was 25 acres in total with 7 going 264 to the Town Brush Dump and 18 going for future expansion of the cemetery. When the 265 Commissioners met, they voted to maintain use of the land for future cemetery 266 expansion. He highlighted surrounding towns that are struggling for cemetery land and 267 the issue not having enough land can create as it is Massachusetts law that towns 268 provide space for burial. Mr. Roney stated to give up this land now would create an 269 issue for future generations given the state laws. 270 271 Mr. Roney provided data on cremation versus traditional burial and the fact that 272 cremation does not mean a decrease in the need for burial lots. He provided data on the 273 lots remaining and how many years are remaining before the Grafton cemeteries are full. 274 Mr. Roney provided data on the new Town of Westborough expansion and the costs 275 incurred by Westborough as they needed to buy the parcel. Mr. Roney stated the 276 Cemetery Commissioners want to make certain there is suitable burial space in Grafton 277 for generations to come. 278 279 Mr. Spinney asked if the town could find land that is not suitable for building, but for a 280 cemetery (he used the back section of the Perreault property as an example) should the 281 town pursue those lots. He stated there are the issues around ensuring the town 282 provides proper burial sites and there is the concern around affordable housing and 283 alleviating the 40B issues. 284 285 Mr. Hanna asked if the Perreault property would work for affordable housing. Mr. 286 Spinney said no, the best location for affordable housing in town would be this parcel on 287 Hudson or 25 Worcester Street. He added that this parcel on Hudson would be better 288 from a traffic perspective as the impact would be far less than it would be on Worcester 289 Street. 290 291 Mr. Hanna asked if Mr. Spinney was suggesting the town swap the parcels, trade 292 Perreault to the Cemetery Commission for the Hudson parcel. Mr. Spinney stated the 293 AHT is just trying to find a parcel suitable to affordable housing. There are very few such 294 parcels in Grafton. He was hoping to see if there might now be other parcels suitable to

Board of Selectmen Meeting Minutes January 8, 2019

295 the cemetery expansion as he feels there may be more parcels suitable for that than 296 there are for affordable housing. 297 298 The AHT is looking for 8-9 acres. Mr. Spinney reviewed with the Board the parcel and 299 the parts of the parcel that are buildable. 300 301 Mr. Cournoyer provided more background on the new Westborough cemetery and stated 302 the large expense had to do with digging and removing all the large rocks in the parcel. 303 Typically, when towns allot land for a cemetery they choose land near rivers, etc. where 304 they know there will not be large rocks. That is the case with this Hudson parcel and 305 why it is a good spot for a cemetery as opposed to a parcel that may be wet or have 306 ledge. 307 308 Mr. Dauphinais stated land will not be getting cheaper, why would we jeopardize having 309 an issue years from now. Mr. Prisby stated if this parcel is not used, the Board needs to 310 start considering using 25 Worcester Street for affordable housing. Mr. Dauphinais 311 agreed. Mr. Spinney stated the last two times (fire station and super park) the town 312 wanted to put something on that property the projects were stalled. The Board 313 discussed 25 Worcester Street and Mr. Spinney stated the reason Hudson is a better 314 spot for AHT is because Millbury Street can handle the traffic and it has another point of 315 egress on Hudson. Kessel may not handle the extra traffic. 316 317 Mr. Prisby stated there has never been an affordable housing project that does not meet 318 with opposition. He stated he understands the charge of the Cemetery Commission but 319 today we have a housing crisis. He provided information on previously proposed 320 projects and the opposition always encountered. 321 322 Mr. Cournoyer stated 25 Worcester Street is a good location because it is walkable to 323 various areas of town. Hudson Street is not walkable to anywhere. Mr. Spinney stated 324 he understands that but 25 Worcester Street is not a good location for a development of 325 this size. He is looking to have about 40 apartments on the Hudson parcel. He 326 reiterated his concerns about traffic and the adequacy of the Worcester Street location. 327 He did state that without a study being performed, he does not know what can be put 328 there. Mr. Spinney further discussed the need for the AHT to find land that is conducive 329 to apartment complexes that will all add to the inventory. 330 331 Mr. Prisby stated if the town reaches 371 affordable units, they are out of 40B 332 permanently, if the town reaches the safe harbor stage, they receive a few years where 333 they can deny 40Bs. 334 335 The Board further discussed the identification and vetting of town owned property for 336 affordable housing units and what would be best suited to a large development. Mr. 337 Spinney explained the process the AHT would follow in building on town owned property. 338 Mr. Prisby discussed how the state views efforts by the town and the AHT. 339

Board of Selectmen Meeting Minutes January 8, 2019

340 The Board discussed the process that would need to be followed to transfer the Hudson 341 Street parcel to the AHT as well as the Worcester Street parcel. Mr. Hanna stated we 342 cannot solve one town problem by creating another problem for another part of town. 343 344 Mr. Spinney explained the importance of the town becoming immune to 40Bs which 345 result in a demand on the services in town through overdevelopment. He feels the town 346 needs to get in the driver seat on this issue. 347 348 Mr. Prisby stated 37 units would get the town into a safe harbor category. Mr. Spinney 349 stated if Prentice Place is approved the town will reach safe harbor. Mr. Prisby stated 350 inclusionary zoning would help with this issue but when that was looked at no one 351 wanted to do it. 352 353 Mr. Hanna stated the only way to get this parcel to the AHT, is to have the cemetery 354 commissioners approve this and take it to town meeting. Mr. Spinney stated he would 355 like to work with the Cemetery Commissioners and see if there is a parcel that could be 356 used for the cemetery in exchange for this Hudson Street parcel. Mr. Roney stated 357 there are state requirements that need to be considered by the Cemetery 358 Commissioners. 359 360 Mr. Dauphinais would like to see a plan started for 25 Worcester Street. He also asked 361 about Follett Street and if that was a viable location. Mr. Spinney stated AHT has done 362 an assessment of all the properties in town to determine what might be viable. He said 363 the Trust would be happy to share the information they have on these properties with the 364 Cemetery Commissioners. 365 366 Mr. Hanna stated the AHT should come into a future meeting. Mr. Prisby asked the AHT 367 draw up a list of the properties the Trust has already looked at and then they can share 368 that with the Board and come up with a property the Select Board and the AHT agree on 369 to pursue. Mr. Spinney expressed reservations, but the Board agreed. 370 371 Sign Cable Studio (26 Providence Rd) Contract – JJ Cardosi 372 373 Mr. McInerney stated the low bid on this was from JJ Cardosi at $807,900. The high bid 374 was a little over $1 million. He thanked Andy Deschenes for his work on this project. 375 Cable fees will be used to pay for this. Mr. Deschenes stated it is about a four – five-month 376 project. 377 378 Mr. Spinney recused himself from this vote and left the room. 379 380 A motion was made by Ms. Thomas and seconded by Mr. Dauphinais the Board vote to 381 allow the Chair to sign the contract with JJ Cardosi for the Cable Studio Renovation 382 Project, 26 Providence Rd. Mr. Deschenes stated the second bid was close to the 383 winning one. He feels confident about the contractor. Motion passed 5-0.

Board of Selectmen Meeting Minutes January 8, 2019

384 385 Vote to authorize Chairman to Sign Chapter 90 Request – Stowe Rd Culvert 386 Replacement 387 388 A motion was made by Mr. Dauphinais seconded by Ms. Thomas the board vote to 389 authorize the chairman to sign the Chapter 90 application for the Stowe Road Culvert 390 project. Mr. McInerney stated the town has applied twice and been denied. The state had 391 told the town to place the jersey barriers where they are located now. If this is approved 392 a bid will be put out for design work. Motion passed 5-0. 393 394 Vote to Sign Agreement – Bay Side Engineering, Stowe Road Culvert Replacement 395 396 Mr. Cournoyer stated in 2002 when the town was going to do it, it would have cost $85,000. 397 Today, the engineering alone is $55,000. He is uncertain of the total cost. 398 399 A motion was made by Ms. Thomas seconded by Mr. Spinney the board vote to sign the 400 Professional Engineering Service agreement with Bayside Engineering Inc. for the Stowe 401 Road Culvert project. Motion passed 5-0. 402 403 Vote to Create a Gift Account – Grafton’s Community Emergency Response Team 404 (C.E.R.T.S) 405 406 A motion was made by Mr. Spinney seconded by Ms. Thomas the board vote to establish 407 a CERTS Gift Account for the purpose of collecting & depositing donations specific for the 408 CERTS Team. Mr. McInerney stated the gift account is needed as there was a donation 409 made in honor of someone and the group had no way to bring that money into the town 410 accounts. It will be used for things for the shelter, etc. Motion passed 5-0. 411 412 Vote to sign Lease – Temporary Library Location St. Andrews Church 413 Mr. McInerney stated there was only one bidder and since there was only a single bidder, 414 they can negotiate with them. The town did that and was able to lower the cost to $6,000 415 per month. He walked the Board through the details of the contract. Insurance will be 416 such that it is a municipal building. 417 418 A motion was made by Mr. Spinney and seconded by Mr. Dauphinais the Board vote to 419 allow the Town Administrator to sign a 15-month lease with St. Andrews Church for 420 $6,000 per month. Motion passed 5-0.

421 SELECTMEN REPORTS / TA REPORTS

Board of Selectmen Meeting Minutes January 8, 2019

422 Ms. Thomas provided an update on the Open Space and Recreation Plan Committee. 423 She stated the plan is moving forward and once complete will be brought before the 424 Select Board.

425 Mr. Prisby asked if a date was set to meet with the Capital Improvement Planning 426 Committee. Mr. Hanna stated he spoke with Peter Carlson and they decided to wait until 427 after this budget cycle.

428 Mr. McInerney provided an update on the budget both year to date (FY19) and next 429 years (FY20). He screen shared high level preliminary budget information for FY20 and 430 walked the Board through each line item in detail. 6.7% is the budget change at this 431 point. Mr. McInerney reviewed the capital list with the Board and plans going forward.

432 Mr. McInerney stated we received a $35,000 grant to do the Americans with Disabilities 433 Act transitional study which is an inventory of non-ADA compliant areas around town. 434 This is a requirement of the Act.

435 Fire Staffing Committee will be coming to the meeting on the 22nd.

436 DPW site work is underway.

437 The handicap accessibility ramp work at the municipal center came back much higher 438 than expected. The lowest bid was $100,000 for three ramps. The work will not be done 439 right now.

440 The garage at Riverside is a capital project and Mr. Cournoyer believes this work can be 441 done internally.

442 $157,000 was awarded to the Town as a green community.

443 The borings for route 30 will start next week and bid specifications will be out in April.

444 Mr. Prisby asked about the $718,000 in excess revenue requests and $273,000 in 445 reduction in revenue requests. Mr. McInerney stated there will need to be revenue 446 enhancements that the Board will vote on. The Board discussed the health care costs 447 in the budget.

448 CORRESPONDENCE

449 There was no correspondence.

450 DISCUSSION 451 Tri-Com Meeting 452 Mr. Hanna stated he has been coordinating with the School Committee and the Finance 453 Committee to identify a time when the three committees can get together and discuss 454 the budget. They were hoping the School Committee could host on January 30th in the 455 Finance Committee meeting room. Mr. Dauphinais stated the committees should come

Board of Selectmen Meeting Minutes January 8, 2019

456 to a Select Board meeting. He does not see the need to have the Finance Committee 457 involved in a discussion of what the Town Administrator has budgeted for the School 458 Department. He does not see these tri-com meetings as very productive. 459 460 The Board discussed the pros and cons of holding a tri-com meeting and the purpose of 461 the meeting. Mr. Spinney feels they should meet. Mr. Prisby sees value in the meeting. 462 Mr. Dauphinais stated this may be early for the meeting as the final budget is not yet set. 463 He stated it is the Board’s responsibility to provide a balanced budget to the Finance 464 Committee for their review. There was discussion regarding the role of the Finance 465 Committee in the budget process, as well as the School Committee. Mr. Hanna stated it 466 is important to meet. Ms. Thomas is concerned the conversation will be difficult with too 467 many people in the room. She is in favor of meeting with just the School Committee. 468 469 Mr. Hanna stated there can be ground rules for the meeting. It is important for the Select 470 Board to have the discussion. Mr. Dauphinais agrees with this idea he does not see the 471 benefit of the Finance Committee being there. He wants to make certain the Select 472 Board receives the information for the meeting several days beforehand so everyone can 473 be prepared for the meeting. 474 475 At the meeting on the 22nd, the Town Administrator will be presenting the budget to the 476 Select Board. Mr. Hanna stated the Tri-Com meeting will be held on the 30th and will be 477 held in conference room A. The first item on the agenda will be the school budget and 478 then the full municipal budget. 479 480 A motion was made by Mr. Spinney and seconded by Ms. Thomas to adjourn the 481 meeting at 10:07pm.

482 483 Respectfully submitted, 484 Joann Duncan 485 Assistant to the Select Board 486 487 A video of the entire meeting can be viewed at: 488 http://grafton.cablecast.tv/CablecastPublicSite/show/4487?channel=2

489

Board of Selectmen Meeting Minutes January 8, 2019 10 b) Meeting Minutes – June 15, 2021 Please see the attached meeting minutes.

Motion for Consideration: I move the Board vote to accept the meeting minutes of June 15, 2021 as presented/as amended.

OFFICE OF THE SELECT BOARD 30 Providence Road Grafton, MA 01519 (508) 839-5335 [email protected] www.grafton-ma.gov

1 2 SELECT BOARD 3 Meeting Minutes 4 June 15, 2021 5 6 A meeting was called to order at 7:00pm by Chairman, Peter Carlson. In attendance 7 were: Vice Chairman, Colleen Roy, Clerk, Mathew Often, Doreen DeFazio, Ray Mead. 8 Staff in attendance: Town Administrator, Evan Brassard. Guests in attendance were: 9 Chloe King, Sean Padgett, 10 11 ANNOUNCEMENTS 12 13 Mr. Carlson read announcements regarding Silver Lake Beach, Grafton Common 14 Construction Public Hearing, and the Grafton Farmer’s Market. 15 16 SCHEDULE 17 18 Music License – Sunflower Shanty

19 Chloe King of the Sunflower Shanty attended via zoom. Ms. King stated they have 20 received requests from guests to have live music. She intends to have music wrap up 21 about a half hour before closing time. She confirmed she is seeking a music license for 22 the summer months. She stated the performers will change. They are looking to book 23 a jazz trio and a solo performer. She emphasized the performers would be family 24 friendly and she discussed how the music would be set up to help mitigate 25 neighborhood noise.

27 Ms. DeFazio stated her only concern is that they are located in a residential area and 28 she feels having the music conclude at 8:30pm is important.

30 Ms. Roy stated all music licenses had been restricted to time frames based upon the 31 day of the week, so during weekdays, the music would need to end at 8:00pm. MS. 32 King confirmed she is only seeking a music license for the weekends, Friday and 33 Saturday. Select Board June 15, 2021 Meeting Minutes

35 Ms. King asked if there was a local noise ordinance and if so, what is it. Mr. Carlson 36 stated there is no noise ordinance other than one dealing with construction. He stated 37 this is a subjective area and if the Board does receive noise complaints, it is the Boards 38 right to bring the Sunflower Shanty to a meeting and discuss the situation.

39 Mr. Often made a motion seconded by Ms. Roy, the Board vote to authorize a music 40 license for music to be played outdoors, to The Sunflower Shanty, LLC for events being 41 held at Houlden Farm, 139 Old Westborough Road on each Friday and Saturday until 42 September 21st allowing for music during the time period of 12:00pm – 9:00pm. Most 43 passed 5-0. 44 45 Veteran’s Advisory Committee Charge 46

47 This item was passed over. 48 49 Classification and Compensation Review Contract 50 51 Mr. Brassard stated he had an initial meeting with the consultants from UMass today. 52 The total all-inclusive contract is $40,000. Staff orientation will be on July 9th and 12th 53 and will then move into the interview process. He is looking to have the Board authorize 54 the Chairman to sign the agreement. 55 56 Mr. Often asked there be a policy that outlines how increases are given and what 57 latitude there is when hiring someone. This will provide information needed to project 58 out what salaries will be five years from now. Mr. Brassard explained how the 59 compensation plan would be implemented and that this study would provide the data 60 needed for its implementation. 61 62 The process should be completed by December which is plenty of time for the FY23 63 budget process. 64 65 Mr. Often made a motion, seconded by Ms. Roy the Board vote to authorize the 66 Chairman to sign the Professional Service Agreement with UMass Boston in the amount 67 of $40,000 for the creation of a classification and compensation review. Motion passed 68 5-0. 69 70 One Grafton Common – Town House Tavern Adding Additional Door 71 72 Sean Padgett, lease holder of One Grafton Common was in attendance to review with 73 the Board his plans for adding a door to the building. Mr. Padgett stated he has been 74 managing the building since Sept of 2017. He is looking to add an additional door in the 75 back of the building into the court yard. He reviewed the plans with the Board Select Board June 15, 2021 Meeting Minutes

76 explaining the current issues around ADA accessibility to the Town House Tavern. He 77 has the support of the state and the Grafton Historic District Commission. He reviewed 78 with the Board the documents provided (see attached). 79 80 Ms. DeFazio asked for clarification that there is signage indicating no alcohol can leave 81 the courtyard. The Historic District Commission stated the window decal would be 82 sufficient for the exterior and there will be signage on the interior doors. There are signs 83 and people in the courtyard stating drinks may not be taken from the courtyard. 84 85 Mr. Padgett stated the State asked for a solid wood paneled door. The Historic District 86 Commission asked the door match all the other doors in the building and have a glass 87 pane at the top. The State indicated a minor change would be fine. The door will match 88 the one on the Worcester Street side of the building. 89 90 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to approve the 91 request as presented to add an additional door to the Town House Tavern. The motion 92 passed 5-0. 93 94 RESIGNATIONS 95 96 Individuals not Seeking Committee Re-Appointment 97 98 Ms. Roy stated Kristen Remillard is not seeking reappointment to the Agricultural 99 Commission and this resignation will need to be added. 100 101 Mr. Often made a motion seconded by Mr. Mead the Board to accept the resignations of 102 Josh Briggs from the Board of Health, Bruce Teixeira from the Grafton Historical 103 Commission Stacy Willar from the Grafton Cultural Council, and Kristen Remillard from 104 the Agricultural Commission effective June 30, 2020 and send them a letter of thanks. 105 106 Ms. Roy stated Ms. Remillard had submitted her resignation effective immediately. 107 108 The motion passed 5-0. 109 110 APPOINTMENTS/SELECT BOARD 111 112 Emergency Management Director

113 Kathy Cederberg provided the Board with information on her background and 114 emergency management experience.

115 Mr. Mead made a motion seconded by Ms. DeFazio the Board vote to appoint Kathy 116 Cederberg as Emergency Management Director for the Town of Grafton for an indefinite 117 term. Motion passed 5-0. 118 Select Board June 15, 2021 Meeting Minutes

119 Conservation Commission 120

121 This item was passed over. 122 123 Discussion Re-Appointment Interviews 124 125 The Board reviewed a list of committees with members whose terms are expiring. Mr. 126 Carlson wanted the Board to discuss who they would like to have come in for 127 interviews. Ms. Roy sated she would like to see the five contested committees 128 (Affordable Housing Trust, Information Technology, Community Preservation 129 Committee, Disability Commission, and Zoning Board of Appeals) to come in for 130 interviews. Ms. DeFazio stated all new applicants should be interviewed even if the 131 seat is uncontested. Mr. Carlson stated these interviews could be conducted first and 132 then move into interviews of the contested seats. 133 134 Ms. DeFazio stated the Board was given two new applications today and there are a 135 few others that came in after the deadline. She is happy people are applying for 136 committees but she stated a deadline was set and she is uncertain why applications are 137 being allowed after the May deadline. Ms. Roy stated the Board needs to rework the 138 policy that was recently passed to include a hard deadline. She stated the policy and 139 the deadline were in conflict. She stated she re-worked the policy and was thinking a 140 hard deadline of June 15th should be established. The Board agreed with this 141 clarification. 142 143 The Board discussed the policy and changes that may need to be made. Mr. Often 144 suggested today, June 15th be used as the date to cut off applications for this year’s 145 reappointment process. Taking in more at this point would make it confusing. The 146 Board agreed. Interviews will be scheduled for the 22nd and the candidates will have a 147 limited amount of time to speak. 148 149 APPOINTMENTS/TOWN ADMINISTRATOR 150 151 Inspector of Animals 152

153 Mr. Brassard provided background on Mr. Husson who was unable to attend this 154 meeting. He has asked Mr. Husson to meet with the former Inspector of Animals.

155 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to affirm the 156 appointment of Jay Husson as the Inspector of Animals, for an indefinite term, effective 157 July 1st. Motion passed 5-0.

158

Select Board June 15, 2021 Meeting Minutes

159 Ms. Roy stated William Cutler had also stated he wished to not be reappointed to the 160 Trustees of Soldiers Memorials. She made a motion, seconded by Ms. DeFazio the 161 Board vote to accept the resignation of William Cutler from the Trustees of Soldiers 162 Memorials. Motion passed 5-0. 163 164 165 NEW BUSINESS 166 167 American Rescue Plan Act (ARPA) Funding Application 168 169 Mr. Brassard stated he and the Finance Department are working on the ARPA funds 170 that will be released in two tranches. The town needs to apply for the funds by the end 171 of this month and to do that there is the need for an authorized signatory from the Town 172 and Mr. Brassard is recommending the Board appoint the Chairman to serve in this role. 173 174 Mr. Often made a motion seconded by Ms. Roy the Board vote to appoint the Chairman 175 as the appointed signatory for the ARPA Application. Motion passed 5-0. 176 177 American Rescue Plan Act (ARPA) Committee Charge 178 179 Mr. Brassard stated a committee will be established to oversee the allocation of the first 180 tranche received from the Federal Government. Mr. Brassard presented a draft 181 committee charge. He screen shared the charge and reviewed the membership, 182 timetable, and activities for this committee. 183 184 Mr. Carlson stated he felt it should be a representative from the school committee and 185 not school district. He would like for the Superintendent and one member of the school 186 committee to be on the committee. This would result in one at large member. 187 188 Ms. Roy stated there was mention of having someone from CIPC one the committee. 189 Mr. Brassard stated he is responsible for the Capital Plan and CIPC acts as an Advisory 190 Committee to him, so he can represent those interests. 191 192 Mr. Mead stated he feels the committee should hold at least two public hearings per 193 tranche to receive public input on how the money is spent. 194 195 Mr. Often made a motion seconded by Ms. Roy the Board vote to approve the charge 196 for the ARPA Act Committee as amended during discussion. Motion passed 5-0. 197 198 SELECT BOARD REPORTS 199 200 Mr. Mead stated he will be meeting with Chris McGoldrick and John Allen to discuss 201 Economic Development Commission. 202 203 TOWN ADMINISTRATOR REPORT Select Board June 15, 2021 Meeting Minutes

204 Mr. Brassard provided an update on the walk through at the Grafton Common project. 205 206 Mr. Often recognized the work of Jen Andersen in getting Silver Lake opened this 207 season. 208 209 CORRESPONDENCE 210 211 There were no questions or comments on correspondence. 212 213 DISCUSSION 214 215 Update and Review Select Board Policies 216 217 Ms. Roy stated she organized the list of policies into an excel spreadsheet and stated 218 these policies should be updated. The Board discussed the best way to tackle the full 219 review of these policies and the need to prioritize them and how that prioritization 220 should happen. Mr. Carlson shared the process followed by the School Committee in 221 reviewing and updating policies. Ms. Roy suggested the policies could be categorized 222 into: Human Resources, Financial, and Other. Mr. Often stated Mr. Brassard provided 223 the Board with a starting point in the policy focused on how to update policies. He 224 recommended that be used as a starting point and the Board should send their 225 individual priorities to Mr. Brassard. Mr. Carlson stated there is a difference between 226 the Select Board policies and the Town wide policies. Mr. Brassard reviewed the 227 differences with the Board. Mr. Carlson will coordinate with Mr. Brassard on how to 228 address these and bring them to the Board. 229 230 Ms. Roy stated as the policies are revised, she would like for them to be placed on line. 231 232 Revamping Proposition 2 ½ - Ray Mead 233 234 Mr. Mead stated he has spoken with Grafton’s State Senator and State Representative 235 several times about the Proposition 2 ½. He shared with the Board his thoughts on the 236 proposition. He also provided the Board with some preliminary information on what 237 would need to be done to revamp proposition 2 ½. He would like to see Grafton in the 238 fore front of revamping this. The Board discussed this idea and discussed what the new 239 number might be and how to proceed forward. 240 241 Bridge Railing – No. Main Street – Ray Mead 242 243 Mr. Brassard screen shared a photo of the bridge railing located at Roney Park. Mr. 244 Mead provided background information on when the railing was put in place and what 245 would need to be done to fix the railing. He stated it should be fixed. The town should 246 contact MassDOT to see what can be done. Mr. Brassard stated he can write a letter 247 on behalf of the Select Board to Mass DOT or ask Paul Cournoyer to reach out to his 248 contact there. Mr. Carlson stated he would like to see both done.

Select Board June 15, 2021 Meeting Minutes

249 250 A motion was made by Mr. Often and seconded by Ms. Roy to have the Town 251 Administrator write a letter to MassDOT on behalf of the Select Board informing them of 252 the condition of the bridge and included the photos provided by Mr. Mead. Motion 253 passed 5-0. 254 255 256 MEETING MINUTES 257 258 June 5, 2021 and June 8, 2021 259 260 A motion was made by Mr. Often and seconded by Ms. Roy the Board vote to accept 261 meeting minutes of June 5 and June 8, 2021 as presented. Motion passed 4-0, there 262 was one abstention. 263 264 A motion was made by Mr. Often and seconded by Ms. DeFazio to adjourn the meeting. 265 Motion passed 5-0. The meeting adjourned at 8:36pm. 266 267 268 Respectfully submitted, 269 Joann Duncan 270 Assistant to the Select Board 271 272 A video of the entire meeting can be viewed at: 273 https://www.youtube.com/watch?v=F_mFFt8CvAE

Select Board June 15, 2021 Meeting Minutes

10 c) Meeting Minutes – July 20, 2021 Please see the attached meeting minutes.

Motion for Consideration: I move the Board vote to accept the meeting minutes of July 20, 2021 as presented/as amended.

OFFICE OF THE SELECT BOARD 30 Providence Road Grafton, MA 01519 (508) 839-5335 [email protected] www.grafton-ma.gov

1 2 SELECT BOARD 3 Meeting Minutes 4 July 20, 2021 5 6 A meeting was called to order at 7:00pm by Chairman, Peter Carlson. In attendance 7 were: Chairman, Peter Carlson, Vice Chairman, Colleen Roy, Clerk, Mathew Often 8 Doreen DeFazio, and Ray Mead. Staff in attendance: Town Administrator, Evan 9 Brassard, Management Analyst and Communications Specialist William Blake. 10 11 Ms. Roy is attending via zoom so all votes will be taken by roll call. 12 13 The Board said the Pledge of Allegiance. 14 15 ANNOUNCEMENTS 16 17 Mr. Carlson read the announcements related to the Municipal center hours and the 18 trash and recycling calendar. 19 20 PUBLIC COMMENTS 21 22 There was no public comment. 23 24 SCHEDULE 25 26 Public Hearing – Verizon 27 28 Mr. Often made a motion, seconded by Ms. DeFazio the board vote to open the public 29 hearing for the Verizon License Renewal Proceeding. Motion passed 5-0 by roll call: 30 DeFazio, aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 31 32 Mr. Often read the Public Hearing Notice into the record. 33 34 Mr. Carlson introduced Attorney William August, and Cable Oversight Committee 35 members Jim Gallagher, and Bob DeToma. 36

Select Board July 20, 2021 Meeting Minutes

37 Mr. Gallagher thanked the Cable Oversight Committee members for their dedication 38 and work in negotiating this contract. He then turned the meeting over to Mr. DeToma. 39 40 Mr. DeToma stated every five years the town enters into negotiations with Verizon on 41 this contract. 42 43 Mr. August provided the Select Board and the public with details about the recently 44 completed Charter negotiation and stated it puts the Town in a good position for the 45 negotiations around this contract. He stated this phase of the negotiation is focused on 46 identifying cable related needs. 47 48 Mr. Carlson stated it was brought to his attention that the Cable Oversight Committee 49 may not have been aware of this public hearing. If that is the case, he stated he will 50 continue the public hearing to another day. He asked the committee members to 51 comment. 52 53 Mr. Gallagher stated the committee met last night and they were aware of this public 54 hearing. Mr. Hassinger stated he was not told this public hearing would be happening 55 tonight. He stated he was unable to comment because he had no notice. 56 57 Mr. Carlson stated the community is very fortunate to have two cable companies 58 operating within the town and being able to provide that to the residents. 59 60 Mr. August submitted a hearing record exhibit (see attached). 61 62 There was no public comment. 63 64 Mr. Often made a motion seconded by Ms. DeFazio the board vote to close the public 65 hearing for the Verizon License Renewal Proceeding. Motion passed 5-0 by roll call: 66 DeFazio, aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 67 68 4Leaf Contract Renewal

69 Mr. Brassard stated 4Leaf provides services on an as needed basis. The Town did put 70 this out to bid.

71 72 Mr. Often asked about the terms and conditions listed in number 9 of the contract. He 73 asked if Town Counsel was ok with this language. Mr. Brassard stated the strike outs in 74 the contract are from our Town Counsel. 75 76 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to authorize the 77 Chairman to sign the 4Leaf contract renewal. Motion passed 5-0 by roll call: DeFazio, 78 aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 79 Select Board July 20, 2021 Meeting Minutes

80 Planning Board Associate Member Appointment 81 82 The Planning Board called their meeting to order by roll call at 7:18pm. Maura 83 McCormack has applied for the vacant Associate Member position on the Planning 84 Board. 85 86 Ms. McCormack introduced herself to the Planning and Select Boards. She provided 87 information about her background and her interest in local government. Planning Board 88 members asked questions and discussed with her their experiences on the Planning 89 Board. 90 91 Mr. Often recommended she take the site plan review course from CMRPC. 92 93 Ms. Roy asked if historically the Associate member position is considered a learning 94 position or does the applicant typically have experience. Mr. Robbins and Mr. 95 Hassinger stated it has been both situations. 96 97 Mr. Hassinger made a motion seconded by Ms. DeFazio the Boards vote to appoint 98 Maura McCormack as an Associate Member of the Planning Board effective 99 immediately with a term to expire June 30, 2023. The motion passed the Planning 100 Board 5-0 by roll call: Wood, aye; Hassinger L., aye; Hassinger, R., aye; Venkataraman, 101 aye; Robbins, aye. The motion passed the Select Board Motion 5-0 by roll call: 102 DeFazio, aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 103 104 Mr. Hassinger moved the Planning Board adjourn their meeting. This was seconded by 105 Mr. Wood. Motion passed 5-0 by roll call: Wood, aye; Hassinger L., aye; Hassinger, R., 106 aye; Venkataraman, aye; Robbins, aye. 107 108 Town Clerk - Proposed New Appointment Swear-In Protocol 109 110 Kandy Lavallee, Town Clerk was in attendance to discuss a new process for swearing 111 in newly appointed committee members. She said this would be focused on the annual 112 process as those result in significant work for her office. She is suggesting mass swear 113 in ceremonies, holding one at night and one in the morning. She feels this would be 114 more efficient for her office and the appointees. 115 116 Mr. Mead agreed with this idea. Ms. Roy asked how the appointment letters would be 117 handled. Ms. Lavallee stated that would need to be discussed with the TA/SB Office as 118 the letters are generated from that office. 119 120 Discussion only Open Space and Recreation Committee Charge 121 122 Dave Robbins was in attendance to discuss the Open Space and Recreation 123 Committee Charge. He provided background information on the Plan and the action 124 items that were generated from it. He stressed the need to follow through on these

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125 action items and the best way to do that would be to create a committee that can 126 oversee that work. 127 128 He then walked the Select Board through the draft committee charge regarding 129 membership and responsibilities. 130 131 Ms. DeFazio stated this is an important next step. She provided her thoughts on the 132 charge and suggested the Committee meet more than annually, possibly quarterly and 133 she stated the need to make certain this committee is involved in the development of 134 the Master Plan to ensure there is not overlap or competing interests in that Plan. 135 136 Mr. Robbins stated it is imperative the Open Space and Recreation Plan be 137 incorporated into the Master Plan. 138 139 Ms. Roy asked if it is possible to use software to assign these action items to various 140 committees. She suggested using viewpoint as a way to hold the information in a 141 central location. Mr. Brassard stated viewpoint is not set up that way. He suggested 142 using a google drive for something like this. 143 144 Mr. Often suggested putting a limit on the committee of ten years. Mr. Robbins 145 suggested seven years since that is the lifespan of the Plan. Mr. Carlson suggested 146 June 20, 2028. 147 148 The frequency of meetings will be left up to the Committee, but will be at least annually. 149 150 Mr. Often would like more clarity around land use. Mr. Robbins stated in this plan, land 151 use is focused on recreation and open space. This plan is to identify but it is up to the 152 Town to decide about commitment. Mr. Brassard suggested a bullet point be added to 153 address including this plan in with the Master plan. 154 155 Mr. Often made a motion, seconded by Ms. DeFazio the Board approve the open space 156 and recreation committee charge as amended during discussion. Motion passed 5-0 by 157 roll call: DeFazio, aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 158 159 17 and 27 Upton Street RFP Award 160 161 Mr. Brassard provided background information on the property and the RFP process for 162 this parcel. One response was received and it was from GSX Ventures. Town Planner, 163 Christopher McGoldrick was in attendance and stated the proposal was reviewed by 164 other Boards and Committees. One of the important asks in the RFP was for the old 165 wood barn to be retained and renovated. This proposal does that. 166 167 Mr. Mead asked how old the numbers are in the proposal. Mr. Brassard stated the RFP 168 was submitted in January. 169

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170 Mr. Blake stated Michelle McGregor from GSX is on the call and would like to join the 171 meeting. 172 173 Mr. Often would like to know if the town can partner with GSX to increase the number of 174 affordable units. Mr. McGoldrick provided information on that. 175 176 Ms. Roy stated at Town meeting a concern was raised regarding the deeds for this 177 property. Mr. Brassard stated it is being rectified by Town Counsel. The deed research 178 is being done now. Mr. Robbins provided information on the issue and stated 17 Upton 179 Street is a separate deed from 27 Upton Street. 180 181 Ms. McGregor stated the project is not assisted living but more an independent/active 182 senior living arrangement. It would not be providing nursing care. She added they may 183 not age restrict the property. It would be focused on residents who are looking for 184 walkability, for active seniors. 185 186 Mr. Mead thought this project was going to be an over 55 age facility. 187 188 Mr. Often stated this is the type of housing that is needed in Grafton. He is in support 189 of this project. 190 191 At Ms. Roy’s request, Mr. Mead provided more details about his concern regarding this 192 not being a 55 and over community. 193 194 John Grant from GSX joined the meeting and stated what they have found is these 195 projects often become more senior housing over time. 196 197 Mr. Often asked if there would be a public parking aspect to the development. Mr. 198 Brassard stated that would be available at the retail space after hours. 199 200 Ms. DeFazio stated her understanding was this development would be a 55 and over 201 complex. She stated there is a large senior population in the community but there are 202 not homes in town designed for young adults. 203 204 Mr. Carlson read a portion of the proposal to the public that he felt indicated it would be 205 an active senior living complex. 206 207 Mr. Grant stated 20% of the units will be affordable which is another reason why they 208 want to open it up to all age groups. The market place is telling them they need to leave 209 it open to all ages. 210 211 Mr. Robbins stated there will be one- and two-bedroom apartments. The size of the 212 units will constrain the age of people attracted to this facility. 213

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214 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to award the 17 and 215 27 Upton Street project to GSX Ventures, LLC. Motion passed 5-0 by roll call: DeFazio, 216 aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 217 218 8 Pine Street Deed Execution 219 220 Mr. Often made a motion, seconded by Ms. DeFazio the Board vote to execute the 221 deed for 8 Pine Street as part of the sale of the property to GSX Ventures, LLC. Motion 222 passed 5-0 by roll call: DeFazio, aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 223 224 Re-Finance of Condominium with Affordable Housing Unit Deed Restriction 225

226 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to authorize the 227 Town Administrator to send a letter of support for the refinancing of the affordable unit 228 located at 21 Craftsman Court Unit 11 South Grafton. Motion passed 5-0 by roll call: 229 DeFazio, aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 230 231 APPOINTMENTS/SELECT BOARD 232 233 Election Worker 234 235 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to appoint Cherilyn 236 Reno as an election worker. Motion passed 5-0 by roll call: DeFazio, aye; Often, aye: 237 Mead, aye; Roy, aye; Carlson, aye. 238 239 240 NEW BUSINESS 241 242 Select Board Annual Reappointment Policy 243 244 Mr. Carlson stated the policy has been before the Board before. 245 246 Ms. Roy stated advertisements should only be run in the Grafton News on a quarterly 247 basis. 248 249 Ms. Roy asked for confirmation that people who are currently on a board or committee 250 are welcome to be interviewed. Mr. Blake answered the questions. 251 252 Under reappointment number 2 Ms. DeFazio stated when a member has been on 253 multiple committees why would they need to prioritize their choices. She would like it to 254 be based upon need and the candidate’s skill set. Mr. Often stated this information 255 would be used in the appointment process as the board makes decisions. Mr. Brassard 256 mentioned the recent appointment process and how some people backed out when 257 they saw how many people had applied for a specific committee. Select Board July 20, 2021 Meeting Minutes

258 259 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to accept the Select 260 Board Annual Reappointment Policy as amended during discussion. Motion passed 5-0 261 by roll call: DeFazio, aye; Often, aye: Mead, aye; Roy, aye; Carlson, aye. 262 263 264 DISCUSSION 265 266 GSX Building Permit 267 268 This item was taken out of order. 269 270 Mr. Brassard stated in a meeting with GSX regarding 8 Pine Street the fee structure 271 came up which he stated is not an odd thing to have negotiated in a project of this size. 272 273 There are increased costs being faced and the discussion focused on the third-party 274 review process. 275 276 The current project at 8 Pine is $55 million which puts the building permits at about 277 $550,000. They must use a third-party reviewer which costs them about $350,00. GSX 278 has asked if we would reduce the permit fee to $250,000 which would bring the total fee 279 cost more in line with what it would be if we were not requiring the third-party review. 280 There is precedent for both in other communities. Mr. Brassard reviewed the options 281 before the Board, including the capping of building fees for large projects in a 40R 282 district at $250,000. He stated GSX requested this but it is the Board’s decision. 283 284 Sale of the property will net approximately $950,000, with a tax revenue of $922,000 285 annually. In addition, there is a onetime payment from the state that the town has 286 estimated to be approximately $950,000. 287 288 Mr. Mead suggests the building permit be at $250,000 and 50% of the total value of the 289 project at completion. He feels it should not be based upon the value today but a 290 combination. Mr. Brassard stated he agrees with this proposal. This would be limited 291 to the 40R district. 292 293 Mr. Carlson asked if they would be seeking a TIF from the town. Mr. McGoldrick stated 294 no. Mr. Carlson does not want to reduce fees and then provide a TIF. 295 296 Mr. Brassard stated he does not see the third-party review going away in Grafton given 297 the staffing. 298 299 Mr. Carlson stated he would like for a Select Board member to work with Mr. Brassard 300 on coming up with this plan and serve as a representative in the discussions with GSX. 301 It was clarified the SB representative could not commit. Mr. Often does not see this a 302 negotiation with a development but rather a change in the fees structure.

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303 304 Mr. Brassard will bring the proposed language to the August 3rd meeting. 305 306 CORRESPONDENCE 307 308 This was also taken out of order and is an item that is time sensitive and was brought to his 309 attention this morning. Mr. Carlson stated the Board’s support is being sought on the support of 310 bill H2198. Mr. Mead made a motion seconded by Ms. DeFazio to bring this item up as an 311 emergency item. Motion passed 5-0 by roll call: DeFazio, aye; Often, aye: Mead, aye; 312 Roy, aye; Carlson, aye. 313 314 Mr. Brassard explained the H2198 bill to the Select Board. The request is that the 315 Board support passage of this bill. If they do support it, a letter will be submitted 316 electronically. 317 318 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to authorize the 319 Town Administrator to write a letter of support on behalf of the Select Board and submit 320 the letter via email to the state representatives and reviewing committee for the 321 proposed wetlands bill H2198. Motion passed 5-0 by roll call: DeFazio, aye; Often, 322 aye: Mead, aye; Roy, aye; Carlson, aye. 323 324 325 NEW BUSINESS 326 327 328 IT Support and Services Contract 329 330 Mr. Brassard stated an RFP was issued for the IT Support and Services Contract. The 331 low bidder backed out and the next low bidder backed out. They are in the process of 332 working with a third company. 333 334 Mr. Brassard stated given the bids received and the current option there is no need to 335 go out to bid. He stated it would be a long delay if this were taken out to bid again. 336 337 Ms. DeFazio asked if the IGs office was notified that we are not going back out to bid. 338 Mr. Blake stated there is no need to do this. The town is under the threshold for 339 procurement. 340 341 A contract will be available at the August 3rd meeting. 342 343 Policy Review: (1) Placement of Items on Select Board Agenda, (2) Select Board's 344 Operational Policy, (3) Remote Participation, (4) Televising Boards and Committees 345

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346 Ms. Roy asked if the policy numbers would be changed. Mr. Brassard and the Board 347 discussed the best way to number the policies. Numbers will be reviewed from the 348 policies.

349 Mr. Carlson stated this policy was written before there were three separate channels. 350 Mr. Brassard stated this hierarchy was established to identify who would be given 351 priority to filming. The point of this was to help GCTV when there are multiple boards 352 meeting. Ms. DeFazio asked about workshops and if they would be taped. Ms. Roy 353 stated that was never voted on. Mr. Often would like there to be language in the policy 354 giving the Chairman leverage on whether or not a meeting must be taped. He feels 355 some meetings are better run and are better overall if they are not videotaped.

356 Ms. Roy disagrees. She wants all meetings to be recorded for the record. She feels 357 this is a slippery slope and committees could use this as an opportunity to not provide 358 the detail needed. Mr. Often reiterated his concerns.

359 Mr. Brassard stated he does not think this is relevant to this policy. He believes this 360 policy is focused on how the resources available are used. He would argue against 361 adding it to this policy. He believes it would be a separate policy.

362 Ms. DeFazio stated this policy does not state that every meeting needs to be recorded.

363 Ms. Roy stated this policy came about because there was no policy around recording 364 meetings and that is why this policy was first implemented.

365 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to approve the 366 revisions in the policies titled Placement of Items on Select Board Agenda, Select 367 Board’s Operational, Televising Boards and Committees Policy, and Remote 368 Participation as amended during discussion. Motion passed. 369 370 SELECT BOARD REPORTS 371 372 No reports 373 374 TOWN ADMINISTRATOR REPORT 375 376 Mr. Brassard provided the following update: 377 • Advertisements have been placed and there are now six applications for the Fire 378 Chief position. 379 • The Town Report omitted the salaries of school employees. We now have the 380 data and will post their information as an addendum. 381 • Concerns have been raised regarding Library carpet pattern and color in the 382 children’s and teen areas. A meeting will be held with the disability commission. 383 The library opening will remain on schedule. Mr. Brassard provided data he

Select Board July 20, 2021 Meeting Minutes

384 identified around the issue. The Board discussed if there was something 385 different that could have been done to avoid this situation. 386 387 CORRESPONDENCE 388 389 George Hill Road 390 391 Ms. Roy asked that this be discussed. It was in a previous meeting packet and she is 392 concerned it was overlooked. 393 394 Mr. Brassard stated he has met with Mr. Cournoyer. It is about a $5 million project and 395 there would be a substantial easement process. He then discussed with the Board how 396 this could be funded. Ms. Roy asked if this item could be brought back to another 397 meeting with some analysis around funding options. It will be added to the August 10th 398 workshop. 399 400 MEETING MINUTES 401 402 July 6, 2021 and July 13, 2021 403 404 Mr. Often made a motion seconded by Ms. DeFazio the Board vote to accept the 405 meeting minutes of July 6 and 13, 2021 as presented. Mr. Mead stated he did not 406 attend the July 6th meeting. Motion passed 5-0 by roll call: DeFazio, aye; Often, aye: 407 Mead, aye; Roy, aye; Carlson, aye. 408 409 Mr. Carlson stated the Board does have a reason to enter into Executive Session to 410 review prior executive session meeting minutes. The Board will only be coming back 411 into the regular session to adjourn the meeting. A motion was made at 9:42pm by Mr. 412 Often and seconded by Ms. DeFazio to enter into Executive Session. Ms. Roy stated 413 she will be leaving the meeting and not joining the executive session. The motion 414 passed 4-0 by roll call: DeFazio, aye; Often, aye; Mead, aye; Carlson, aye. 415 416 417 Respectfully submitted, 418 Joann Duncan 419 Assistant to the Select Board 420 421 A video of the entire meeting can be viewed at: 422 https://www.youtube.com/watch?v=ZE7ZwpTai5w

Select Board July 20, 2021 Meeting Minutes