SPECIAL NOTE: This agreement template from Nanny Magazine is intended as a guide only. Families and nannies are advised to seek legal counsel when executing any legally binding documents.
Nanny and Family Contract
The ______Family (hereafter referred to as “the Family”) and ______(hereafter referred to as “The Nanny”) will enter into an employment relationship, in which the Nanny agrees to provide childcare for the Family starting on (start date) for the period of one year. This contract is renewable in one-year terms on the anniversary date of the contract term.
Family Information Name of parent(s):
Home address:
Home phone:
Email address:
Nanny Information Name of nanny
Home address:
Home phone:
Email address:
Information about Children Please provide as much information as possible. Child 1 Name DOB Gender School name and location Allergies/dietary restrictions Medical conditions Special notes
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com Child 2 Name DOB Gender School name and location Allergies/dietary restrictions Medical conditions Special notes
Child 3 Name DOB Gender School name and location Allergies/dietary restrictions Medical conditions Special notes
Pets Provide names, species/breed, and care instructions for any pets in the nanny’s care or in the home while nanny is working. Pet 1: Name Gender Species Will nanny care for pet? Yes No Care instructions
Pet 2: Name Gender Species Will nanny care for pet? Yes No Care instructions
Pet 3: Name Gender Species Will nanny care for pet? Yes No Care instructions
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com Emergency Contacts Contact 1:
Name Relationship Phone Address Email
Contact 2: Name Relationship Phone Address Email
Contact 3: Name Relationship Phone Address Email
Emergency policy In the event of emergency, Nanny is instructed to: Order Item Additional Instruction/Note # Call 911
Use CPR and first aid techniques
Notify parents
Notify other emergency contacts (describe)
Other (describe)
Parents, when filling out the above table, use left-most column to rank order of instructions.
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com Employment Terms Employment Start Date
Employment end date (if applicable):
Term length of contract: ____ weeks / months / years
Primary site of work:
Contract renewal
Nanny Work Schedule Day Start time End time Day off Sunday a.m./p.m. a.m./p.m. Monday a.m./p.m. a.m./p.m. Tuesday a.m./p.m. a.m./p.m. Wednesday a.m./p.m. a.m./p.m. Thursday a.m./p.m. a.m./p.m. Friday a.m./p.m. a.m./p.m. Saturday a.m./p.m. a.m./p.m.
In absence of a fixed schedule or in the event of a schedule change, Nanny will provided with a schedule at least 7 days in advance of the workweek ahead.
Childcare and Household Responsibilities Responsibilities related to the care of the children and upkeep and management of the house will be assigned to Nanny as follows. Alterations to this agreement may require renegotiation of this contract.
Instructions: check all that apply. Grocery shopping Restocking child’s diapers/wipes Laundry Dishes Vacuuming Sweeping Mopping Driving/Carpooling Making beds Light cleaning (tidying up, straightening) Deep cleaning (scrubbing, dusting, polishing, use of harsh chemicals, non- routine maintenance) Homework help/Tutoring Cooking/Meals/Meal Prep Housekeeping and childcare responsibilities for nannies typically involve only the chores and work needed to maintain the child’s needs.
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com Other Household Staff Family __employs/___does not employ other household staff. (Describe other household staff): Other nanny/nannies/babysitter/au pair Vendors/Contractors Housekeepers/cleaning crew Cook/chef Driver Butler Tutor Landscaper Nanny __is/___is not expected to interact other household staff.
Transportation Considerations Mileage, gas, car wash/detail Car details (make, model, year) of the primary vehicle used to transport children or conduct Nanny job duties Car insurance ___Nanny to provide Car seats/booster seats ___ Family to provide
Compensation and Benefits Pay schedule (circle one) Weekly / biweekly / monthly Pay method (circle one) Payroll service: ______Personal check: ______Direct deposit: ______Pay raises (frequency) $___/___% every ___ months / year(s) __based on performance (check if applicable) $___/___% for additional children/future additions
The family __is/___is not planning to have additional children. Extra compensation is typically granted to the nanny’s pay in consideration of the extra workload of adding a child. Health insurance (select one) Health insurance is not offered A contribution of $__ per pay period / month / year will be offered for nanny to offset health insurance expenses Full health insurance coverage offered by Family Guaranteed hours (select one) Guaranteed hours not offered ___/week/biweekly/monthly guaranteed hours offered Guaranteed hours provide the nanny with a minimum amount of pay based on hours nanny is keeping availability to work for your family; family agrees to pay nanny for guaranteed hours even when the hours are not worked through no fault of the nanny (e.g, family has decided nanny is able to leave early or other scenarios in which the nanny’s services are not needed for a short duration).
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com Hours exceeding the guaranteed hours are paid at an hourly rate; hours exceeding 40 generally paid at time and a half.
Wages Family will pay Nanny $______per week / month / year. Nannies are W-2 employees, not independent contractors. Families should expect to withhold taxes when employing a nanny, and should expect to furnish Nanny with a W-2 each year. Overtime Family will pay Nanny $______/____% above and beyond normal rate of pay for all hours worked in excess of ____ per week. Bonuses (please describe)
Annual Leave/Sick Days/Personal Days Annual leave Family will provide Nanny with ___ vacation days per month / year Personal leave Family will provide Nanny with ___ personal days per month / year Sick days Family will provide Nanny with ___ sick days per month / year. Nanny should provide at least ___ hours’ notice when in need of a sick day. Bereavement leave Family will provide Nanny with ___ days of bereavement leave per year Other leave (please describe)
Inclement weather (please describe)
Nanny agrees to provide ___days / weeks / months notice to request time off. Family agrees to provide ___days / weeks / months notice to request time off.
Holidays Holiday Check if Granted as Holiday Paid/Unpaid New Year’s Day Martin Luther King, Jr. Birthday Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Election Day Thanksgiving Day Christmas Day
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com Other Considerations Extra babysitting hours If Nanny is asked to provide occasional additional babysitting hours outside of normally scheduled hours, Family agrees to pay a rate of $____ per hour in addition to regular paycheck. Are there firearms in the home? Yes / No
If yes, please discuss storage, access, and safety measures related to the firearms in the home with Nanny. Food arrangements Nanny is __ / is not __ permitted to food stored in Family’s kitchen.
Nanny is __ / is not __ required to bring her own food while working. Perks (check all that apply) Gym membership: ___ Cell phone: ___ On-call hours (if any) If on-call hours are required, nanny will be paid at a rate of $___/hour as a means of reserving Nanny’s time should services be required. Activity money/purchases made on behalf of ___ Nanny will not be furnished with additional family or children (check applicable option) funds for activities/purchases related to childcare or Family _____ Nanny will be provided with a weekly/monthly cash envelope to use in connection with purchases for Family or children ____ Nanny will be provided with a credit card to use for purchases for children or Family ____ Nanny is required to store receipts for purchases made ____ Nanny is asked to purchase items on behalf of Family or children and submit receipts for reimbursement at a later date. Family agrees to reimburse Nanny by no later than the next pay period.
Live-In Considerations Skip this section if this contract is provided for a live-out nanny. Living quarters (select applicable) Nanny’s quarters will be: Separate apartment (eg, basement apartment or other) Single room within Family home Shared room with child Shared bathroom with child Visitors/guests policy Nanny __ is / __ is not permitted guests and/or visitors Privacy Nanny shall be granted personal time and privacy during off hours. Personal dwellings
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com shall not have any surveillance unless Nanny sharing room with child. Families should outline their policies here. Curfew (select one) Nanny curfew starts at ___ No curfew for Nanny
Travel Is nanny required to travel with Family from Yes No time to time? When travel is required, Family agrees to Private room provide the following for Nanny (select all that Shared room with children apply): Shared quarters with Family Meals Per diem of $____ Paid tickets for transportation When traveling, Nanny’s work schedule shall Remain the same (select applicable): Be altered at an agreed-upon level, with all hours (including travel time) paid at Nanny’s normal hourly rate Is Nanny required to possess a current, valid Yes No passport? Nanny will be provided notice prior to travel of ____ days at least: ____weeks ____months
Resignation or Termination* Notice required to resign Nanny shall provide at least ___ days’/weeks’/months’ notice if deciding to resign Notice required to terminate Family shall provide at least ___ days’/weeks’/months’ notice if deciding to terminate the contract Severance Family agrees to provide Nanny a severance in the amount of $_____ following the completion of Nanny’s tenure, assuming that the relationship is left in a positive condition Is Nanny expected to assist with identifying a Yes No replacement nanny? *In situations in which irreconcilable differences are the cause of the termination or resignation, it is advised that other arrangements be made.
Performance Reviews and Meetings Frequency of performance reviews and/or Weekly meetings Monthly Yearly Parties present One parent: ______Both parents: Nanny
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com Confidentiality Nanny and Family agree to hold one another’s Initial (Family) privacy in the greatest regard. This includes Initial (Nanny) holding all personal information (such as addresses, DOBs, access information, routines, and other matters) in extreme confidence. Photos of children Nanny __is / __ is not permitted to take photos of Family, children, home, or work routines on social media. Social media Nanny __is / __ is not permitted to post anything about the Family, children, home, or work routines on social media. Nanny camera A nanny camera/Nanny cameras ___are / ___are not present in the home. Specific location(s) of devices:
Sound or video only?
Signatures
Parents (1):______Date:______
Parents (2):______Date:______
Nanny:______Date:______
Nanny contract template from Nanny Magazine | More resources at www.nannymag.com