Section on Library and International Federation of Library Associations and Research Institutions Services for Parliaments Fédération internationale des Associations de bibliothécaires et des Section des services de bibliothèques Internationaler Verband der bibliothekarischen Vereine und Institutionen Federacion Internacional de Associaciones

Section on Library and Research Services for Parliaments CIRCULAR NEWSLETTER Vol. 21 - No. 3 - 4

June 2003 Marialyse Délano (Editor)

Head, Department of Information Resources Biblioteca del Congreso Nacional de Chile Huérfanos 1117, Santiago, Chile

Phone: (562) 270 1700 Fax: (562) 270 1747 E-mail: [email protected]

CONTENTS 1. Introductory Remarks

2. The 19th. Annual Pre-Conference. August 2003, Prague

3. The 69th. International General IFLA Conference and Council, August 2003, Berlin, Germany

4. Elections

4.1 S.C. members and brief biographies

5. News of the Section 5.1 News from Richard Paré, Ottawa, Canada 5.2 News from Gaston Bernier, Quebec, Canada 5.3 ABGRA Round Table, Buenos Aires Book Fair 5.4 IFLA GIOPS, from Francis Kirkwood 5.5 A Seminar on Parliamentary Archives in two parts: Eleni Mitrakou 5.6 Changes, moves and other news

6. Future Conferences: important information from IFLA

7. SC I Preliminary Agenda

8. SC II Preliminary Agenda Appendix 1: Letter of Invitation Appendix 2: Useful information and registration forms; Ifla update. Appendix 3: Guidelines Future Conferences Appendix 4: Section members registered March, 2003 Appendix 5: Annual report Appendix 6: Berlin Itineraries

1. INTRODUCTORY REMARKS

This year is an election year, so we have new or reelected Standing Committee members, and during the first SC meeting in Berlin we should be electing our new Chair, Secretary and Information Coordinator.

We are keeping our commitment with our Section, to edit our Newsletter in June and January every year. We have spent much of the time between January and now, planning the Prague and Berlin meetings, as well as anticipating the Santiago and Buenos Aires Preconference and Conference.

IFLA is undergoing major revisions up to 2007, including the Conference structure and length, beginning in 2004. These issues are going to be taken up in the next Standing Committee meetings, as well as other important items to be considered.

We should be considering what opportunities these revisions could mean to us and make strong commitments to working and developing projects that will strengthen parliamentary libraries and research services.

This has been a difficult year for many of us, and we wish for fruitful and meaningful conferences and meetings, in which friendship, networking and professional exchange become ever more significant.

We would appreciate information and feeback from you before the next meetings.

Marialyse Delano S. Editor June 2003

2. THE 19TH CONFERENCE OF PARLIAMENTARY LIBRARIANS.

Parliament of the Czech Republic, Prague, July 29 – 31, 2003

Theme: Parliamentary Libraries and Research Services of Central Europe

Subtheme: Parliamentary Information Services with Special Focus on the Process of Implementation of the European Union Law by the Associated Countries

Tuesday 29th July 16.00 – 17.00 Delegates arrive at the Chamber of Deputies, Snemovni 4, Praha 1 17.00 – 19.00 Tour of the historical palaces of the Chamber of Deputies and Senate 19.00 – 21.00 Reception in the Chamber of Deputies

Wednesday 30th July 09.00 – 09.30 Registration of the delegates 09.30 – 10.00 Opening of the Conference 10.00 – 11.15 Czech Parliament 11.15 – 12.30 Slovak Parliament 12.30 – 14.00 Lunch 14.00 – 15.15 Hungarian Parliament 15.15 – 16.30 Polish Parliament 16.30 – 17.00 Austrian View and Wrap up Session 17.00 Conference ends 19.00 Reception in the Senate

Thursday 31st July

Optional Programme:

1. Sightseeing tour of Prague (walking guided tour starting at 9.00 a.m., finishing at ca 1 p.m.

2. Bus transit from Prague to the 69th IFLA General Conference and Council in Berlin, Germany, August 1 – 9, 2003. Departure from Prague at 9.00 a.m., 2 – 3 hours break at Dresden, Germany (famous Zwinger Art Gallery), arrival to Berlin approximately at 6 p.m.

3. Delegates depart for Berlin individually

3. 69th IFLA GENERAL CONFERENCE AND COUNCIL. Berlin, 1 – 9 August;

Section Programme: for the full IFLA programme, see www.ifla.org

Friday, 1st August

Coordinating Board meeting (Chair and Secretary of Section, closed meeting).

Saturday 2nd August

11.30 – 14.20 Standing Committee 20.00 – 23.00 Section Dinner at the Hotel “Unter den Linden”

Sunday 3rd August

8.30–16.45 Research Day (moderators: Hugh Finsten and Bob Gardner)

I. I. 8:30—10:15 Trends, Ideas and Innovations

Chair: Bob Gardner, Ontario Legislative Library, Canada Speakers: Nola Adcock, Parliamentary Library, Australia Keith Cuninghame, House of Commons Library, UK Brit Floistad, Parliamentary Research Service, Norway Richard Paré, Library of Parliament, Canada Iain Watt, ECPRD, European Parliament

II. 10:30—11:45 -- Getting the Most out of the Resources We Have

Chair: Hugh Finsten, Library of Parliament, Canada Speakers: Katalin Haraszti, Parliamentary Library, Hungary Gloria Sarku, Parliamentary Library, Ghana Jacob Warshavsky, Knesset Research Service, Israel III. 13:30—14:45 Managing our “Political Environments”: Culture, Constraints and Controversies

Chair: Hugh Finsten, Library of Parliament, Canada Speakers: Tesfaye Aberra, Research and Documentation Centre, House of People's Representatives. Ethiopia Wafaa Abdel Elah, Research Service, People’s Assembly, Egypt Jindriska Syllova, Parliamentary Institute, Czech Republic June Verrier, Parliamentary Library, Australia

IV. 15:00—16:30 Building Continuous Innovation

Chair: Bob Gardner, Ontario Legislative Library, Canada Speakers: Tembi Mtine, National Assembly Library, Zambia (TBC) Denis Oag, Scottish Parliament, UK Donna Scheeder, Congressional Research Service, USA

Monday 4th August

10.45 – 12.45 Open Meeting: The Challenge of Change; the experience of three German Speaking Parliamentary Libraries. Moderator: Ms. Gro Sandgrind, Stortinget, Norway

Ms. Marga Coing, German Bundestag The Only Constant is Change. The Bundestag Library from 1990 to 2003

Dr. Elisabeth Dietrich–Schulz, Austrian Parliament The Austrian Parliamentary Library on the Net; Stepping into the Computer Age

Dr. Ernst Frischknecht, The Parliament of Switzerland The Documentation Centre of the Swiss Federal Assembly; Providing Knowledge in a Complex Environment

Tuesday 5th August

10.00–21.30 Invitation for the Libraries and Research Services for Parliaments Section, to the Bundesrat and the Bundestag

Bundesrat (10.00 hrs to approx. 12.45 hrs)

10.00 – 10.10 hrs Welcome by Mrs Dr. Teske

10.15 – 10-45 hrs Speech on the organisation and procedures of the Bundesrat as a constitutional organ and representative of the interests of the Länder, or Federal states (plenary chamber) by Mrs Dr. Teske

11.00 – 12.00 hrs Guided tour of the Bundesrat building (providing an insight into the history, architecture and art of the building complex, which previously housed the upper and lower chambers of Prussia). There will be several groups in English and German. 12.00 – 12.30 hrs Reception with snack 12.45 – 14.15 hrs Break German Bundestag (14.15 to approx. 21.30)

14.15 hrs Engineer Mr Kusus and Ministerial Counsellor Ms Coing: “The library of the German Bundestag in the Marie-Elisabeth-Lüders building: form and function” (Reichstag building, visitors’ room B1/B2)

15.30 hrs Coffee break outside the meeting room

16.00 – 16.45 hrs Mrs RDn Patrizia Robbe: “Functioning and procedere of the German Parliament”. (Reichstag building, visitors’ room B1/B2)

16.45 – 18.15 hrs Guided tours around the Reichstag, the Paul-Löbe building and the Jakob-Kaiser building (groups in German, Russian and English). 18.15 – 19.00 Reception hosted by the Secretary-General of the German Bundestag on the parliamentary groups’ level (Reichstag building, 3rd floor)

18.15/18.30 Speech by the Secretary-General of the German Bundestag.

19.00 – ca. 21.00 hrs Dinner at the invitation of the Secretary-General of the German Bundestag for the Parliamentary Librarians of the 69th World Library and Information Congress in Berlin in the restaurant underneath the Reichstag dome.

Thursday 7th August

8.30–17.00 Management Workshop at the Humboldt University, Unter den Linden, 6, Berlin

Organisational structures – how do they influence the library? Leader: Richard Paré, Library of Parliament, Canada Rapporteur: Sara Parker, Missouri State Library

User education – a pedagogical challenge Leader: Rob Brian, New South Wales Parliamentary Library, Australia Rapporteur: Eva Falk, Swedish Riksdag

Change Management: user, environment and librarians Leader: Tuula H. Laaksovirta, Parliament of Finland Rapporteur: Anita Dudina, Latvian Parliament

Consortia and Co-operative acquisitions Leader: Jan Keukens, Parliament of the Netherlands Rapporteur: Charles Brown, Parliament of Ghana

Special Collections Management Leader: Eleni Mitrakou, Hellenic Parliament, Greece Rapporteur: Cristiane de Almeida Maia, Brazil

Knowledge Management in a Parliamentary Environment Leader: Donna Scheeder, Library of Congress, USA Rapporteur: Marianne Bjernbäck, Swedish Parliament

Friday 8th August

10.15-12.15 Standing Committee (for members of SC only) 4. ELECTIONS

4.1 STANDING COMMITTEE MEMBERS AND A BRIEF BIOGRAPHICAL INFORMATION

Since our Section has just held elections for SC Members, the composition for the years 2001-2005 and 2003- 2007 is included. We have requested our members to send a brief biography with information they would like to share with the Section. At the close of this Newsletter we included all of the ones received.

STANDING COMMITTEE MEMBERS, 2001-2005

Irina A. Andreeva, Russian Federation [email protected]

Patricio Aranda-Torres, Perú [email protected]

Patricio is historian from the PUCP (Catholic University of Peru), and has a diploma in Social and Political Studies from the Peruvian Studies Institution, a diploma in Library and Information Science from the PUCP a Masters Degree in management from the Universad del Pacífico (Pacific University), a diploma of Basic National Defense Course (CAEN), a diploma in defense resource management from the Hemispheric Defense Study Center in Washington DC and presently attends de LIII regular course of Development and National Defense at CAEN.

Patricio has worked as humanities librarian at the Information and Documentation center of the Banco Wiese Ltd. (1994 -1997), Director of the Peruvian Library of Congress, (1997 – 2001), parliamentary coordinator and information consultant for the Peruvian Ministry of Defense since 2002.

Keith Cuninghame, United Kingdom [email protected]

Keith has worked in the House of Commons Library since 1969. He was head of the Social Policy research section for 14 years and has been a member of the senior management team for 10 years. He is currently Director of Resources, responsible for both human resources and financial and business planning. Apart from the things specifically responsible for, Keith’s main current interest at the moment is change management as the House of Commons Library has embarked on a change project designed to ensure that its services fully meet the needs of its users.

Wojciech Kulisiewicz, Poland (2nd. Term) [email protected]

Eleni Mitrakou, Greece [email protected]

Eleni Mitrakou is a graduate of the Athens University, Departement of English and Greek Literary Studies, holder of an MA degree (DEA) from the University of Paris I - Pantheon-Sorbonne in the History and Civilisation of the Byzantine and Post-Byzantine World and of a Post Graduate Diploma in Econ in Management of Library and Information Services of the University of Wales, Aberystwyth (2000). Joined the Library of the Hellenic Parliament in 1992 and has contributed from various positions Participated in the research programs “Hellenic Bibliography of the 19th century” and “Encyclopedia of the Hellenic Press”, has published a book and articles on the Hellenic bibliography and press. She attends IFLA Conferences since 1998, and is and a member of the Standing Committee for the Section on Research Services and Parliamentary Libraries for the period 2001-2005. She speaks English and French.

Choi Moon Hyu, Republic of Korea [email protected] Bernard Nzo-Nguty, Cameroon (2nd Term)

Richard Paré, Canada (2nd Term) [email protected]

In his own words, Richard shares his background “in a nutshell”: Education: Bacc. of Arts ; Bacc. in Library Science. Parliamentary career: Associate Parliamentary Librarian, 1980- 1994; Parliamentary Librarian , 1994- Interests: management of information and library services; research information and analysis for parliamentarians and legislators ; the virtual parliamentary library .

Gro Sandgrind, Norway [email protected]

Gro is in her fourth year as the Parliamentary Librarian in the Storting, the Norwegian Parliamentary library. Gro holds a BA in English literature, history and political science and another BA in library science since 1980. Her work experience is from the University library in Oslo, the Norwegian School of Library and Information Science and 14 years experience from document and information management in Saga Petroleum, a Norwegian oil company. From the year 2000 is the Parliamentary Librarian. The Storting Library dates back to 1871 and has a staff of 13 persons.

Main challenges for the library as she sees are: -to go electronic, to exploit the Internet and the web -to better understand the clients needs and to develop services in accordance to that -to aquire the correct competence for the library , to see to that staff are trained continously.

The strategic plan 2003-2005 states that the library shall be an open and accessible knowledge and documentation centre supporting the parliamentary processes. The library shall also be a competence centre for external users needing information from the library's area of responsibility.

STANDING COMMITTEE MEMBERS, 2003-2007

Marialyse Delano – Serrano, Chile (2nd Term) [email protected]

Marialyse holds a Library Degree from the University of Chile and Post Titles in system analysis and strategic planning. She has several courses and diplomas, has attended conferences, seminars and round tables, and works as Head of the Department of Information Resources at the Chilean Library of Congress. As such, she is reponsible for collection development (in different formats, from electronic to paper), cataloguing, press clippings system, legislative and positive legislation databases. Marialyse has written several papers on library and information issues and as a hobby, writes literary reviews for one of the main Chilean newspapers and cultivates a collection of bonsai trees.

Wafaa Ali Abdel Elah, Egypt [email protected]

Sara Parker, Missouri USA [email protected]

Sara Ann Parker is a native Missourian who has 14 years of experience working in Missouri libraries. She began her duties as State Librarian in June of 1995. From 1988 until becoming Missouri State Librarian, Parker was Commissioner of Libraries and Deputy Secretary of Education in Pennsylvania. Prior to 1988, she served as Montana State Librarian for nearly six years and as supervisor of the Regional Library Service for the Colorado State Library. She also worked as coordinator of the Southwest Missouri Library Network in Springfield; served 10 years with the Greene County Public Library in Springfield, and worked as administrative assistant for the Barry-Lawrence Regional Library in Monett. Sara Parker oversees divisions for library development, reference services, and the Wolfner Library for the Blind and Physically Handicapped.

June R. Verrier, Canberra, Australia [email protected]

June Verrier was born, brought up and educated in Wales where she studied International Politics at the University of Wales, Aberystwyth. She spent some time working in the British Foreign Office before taking up an academic position in Melbourne. There she did her Ph.D and spent two years on fieldwork in Papua New Guinea. Shortly after that she took up a position as a foreign affairs researcher in the then Legislative Research Service and went on to hold positions in the Department of Foreign Affairs, Australia's Aid Agency and the Office of Multicultural Affairs in the Department of the Prime Minister and Cabinet. In 1993 she returned to Parliament as the Head of what was then the Research Service and has since become the Information and Research Service.

She is a self-confessed boring workaholic whose central interests continue to be challenging a large, committed and high quality staff to deliver even better services for their parliamentary clients, an ongoing interest and commitment to international affairs, and bush walking, books, birds, red wine and friends.

Donna W. Scheeder, Washington DC [email protected]

Karl Min Ku, Taiwan [email protected]

Karl has served as the parliamentary librarian for two decades. In the first decade, he engaged in a four year program from 1985-1989 that named the Research and Information Development Program under which a multi- function computer-based system was worked out as an important supporting element to the parliament in Taiwan. He participated in the foundation of APLAP, The Association of Parliamentary Librarian of the Asia and the Pacific, a Regional organization that now includes 28 Parliaments, for promoting and enhancing the PLs among the Members. In 1994 in Bangkok and 1996 in Canberra Biannual conferences, Karl was elected as the president twice. From 1993-1997 and for 2003-2007 he has been elected SC Member of the Section, IFLA. He now concentrates in developing Knowledge Management Systems for the Parliament. Karl believes that the PL have to shoulder three things for the parliament and for the people as well. They are: 1) the Democracy memory, 2) Information freedom and access 3) Knowledge Management for the Parliament. Karl would like to share what the PL is doing in Taipei.

Josephine Moesi, Botswana [email protected]

Cristiane de Almeida Maia, Brazil [email protected]

N.K. Singh, India [email protected]

CORRESPONDING MEMBERS:

Margarita Angelova, Bulgaria [email protected]

Tembi Chalabase Mtine, Zambia [email protected]

Anita Dudina, Latvia [email protected] Bharti Tiwari, India [email protected]

Hisae Umeda, Japan [email protected]

Ms. Hisea Umeda is a Specialist and the Director of the Politics and Parliamentary Affairs Division, Research and Legislative Referenca Bureau. She has a long and broad experience as a staff member of the Research and Legislative Reference Bureau of the National Diet Library. Seh observed the SC meetings during the IFLA 1996 Conference in Beijing and the 2001 conference in Jerusalem.

5. NEWS FROM THE SECTION

5.1 News from Richard Paré, Ottawa, Canada

Consultations have been a trademark over the last 10 months at the Library of Parliament. The Library Planning Committee has conducted a survey with the Parliamentarians and their staff, to better know their future needs in terms of information and analysis services. The results have been very instructive for us and will help the Planning Ctee to review the Library functions.

After the Parliamentarians and their staff, the Parliamentary Librarian is inviting the staff to participate in an important consultation process to help the Planning Ctee in its effort to conceptualize a new vision as well as the obstacles that will have to be overcome to achieve this vision.

In addition, the Planning Ctee has agreed to proceed with planning the creation of an Information Research and Analysis unit to ensure the seamless service to Parliamentary clients and the need to expand or develop new working arrangements between librarians and analysts to further improve the quality of the Library services in the research of information and analysis.

The Standing Joint Committee of the Library of Parliament met four times since last April. The topics for discussions were the Library Main Estimates 2003-2004; the renovations of the Library building; the e- Democracy in Parliaments with as a witness Mr. Stephen Coleman, from the Oxford Institute on Internet; and, the results of the survey on the Library services with Parliamentarians and their staff.

Further to the assessment of the modern comptrollership function in the Library, an action plan is now in preparation to improve the capacity to bring the management group in line with the modernization of controllership.

I am also pleased to report that Mr. Hugh Finsten was appointed Associate Parliamentary Librarian in December 2002. In March 2003, Mr. Alain Guimont, former director of the Social and Political Affairs Division, was appointed director of the Library Corporate Planning.

5.2 News from Gaston Bernier, Quebec, Canada

Bicentennial of the Bibliothèque de l'Assemblée nationale du Québec

The Assemblée nationale du Québec marked the bicentennial of its library between March and October 2002.

On the occasion, books and booklets were published and are still available.

1) Les Responsables de la Bibliothèque... depuis 1802. 2002. 22 p. 2) Au fil des pages et du temps...; la Bibliothèque..., deux siècles d'histoire. 2002. 122 p. Content : Pierre-Joseph-Olivier Chauveau et sa bibliothèque; - Narcisse-Eutrope Dionne et la Bibliothèque... au tournant du Xxe siècle; Georges-Émile Marquis, un conservateur réformiste... 1934 à 1940; Le catalogue de 1873...; Le droit romain à la Bibliothèque... ; Les relations Église-État à travers la collection... 1810-1935. 3) Témoignages sur la Bibliothèque. 2002. 106 p. 4) Spicilège du 2e centenaire; ... la Bibliothèque... à travers la presse, 1802-2002. circa 80 p.

More recently, the organizers of the Bicentennial published a report about this event and the activities linked to : Deuxième centenaire de la Bibliothèque de l'Assemblée nationale du Québec, 1802-2002. Rapport. 2003. 61 p. Interessed in this publications ? Please ask for at « [email protected] ».

RIP

Jacques Prémont passed away August 19 at 77. He has been chief librarian of the Bibliothèque de l'Assemblée nationale du Québec from 1969 to 1993. Also he has been among the founding fathers of the Association of parliamentary librarians in Canada and member of the Section's standing committee.

5.3 ABGRA Round Table, Buenos Aires Book Fair

The Argentinian Library Association hosted a Conference and Round Table during the Buenos Aires Book Fair, in April. Marialyse Délano, SC Member and Secretary of our Section was invited to participate in the Round Table on the subject “The Future of Librarians in Latin America”. Cristóbal Pasadas, who is the Chair of the Division of General Research Libraries of Ifla, was also invited. There were unique opportunities to share with Argentinians colleagues and do coordinating activities related to the Buenos Aires 2004 IFLA Conference, including the Argentinian Library of Congress.

5.4 IFLA GIOPS, from Francis Kirkwood

Historically one of the main objectives of IFLA GIOPS has been to plan and conduct a series of regional international seminars for government information and official publications specialists. The list of regional seminars we have held includes:

Francophone Africa, Rabat, 1987 South Pacific, Canberra, 1988 Francophone Africa, Tunis, 1991 Latin America & Caribbean, Mexico City, 1991 Latin America & Caribbean, Havana, 1994 Anglophone Africa, Harare, 1994 Eastern Europe & Former USSR, Moscow, 1999

An initial seminar in a region has often been followed up at an interval of three or four years by another seminar requested by the regional participants.

Such a follow-up event to review progress in our field in Eastern Europe and the former Soviet Union was in fact requested by the participants at our very successful GIOPS Moscow seminar of May 1999. After discussions with possible co-sponsors within and outside IFLA and in several countries, it was decided to proceed in collaboration with the experienced organizers of the St. Petersburg International Conference on Government Information and Democracy of May 2000, but within the context of the Crimea 2003 international library conference.

The combined event, billed as the 2nd IFLA GIOPS Eastern Europe Seminar on Government Information for the People and 2nd International Conference on Government Information and Democracy, will take place at the spectacular Sudak Tourist and Health Complex on the Black Sea coast, in the shadow of the Crimean Alps, on 11-12 June, the third and fourth days of Crimea 2003.

Further conference particulars can be found in both Russian and English on the conference website at http://www.gpntb.ru/win/inter-events/crimea2003/ .

5.5 A Seminar on Parliamentary Archives in two parts: Eleni Mitrakou The European Centre for Parliamentary Research and Documentation (ECPRD) for the first time organized a seminar devoted to the digitisation of parliamentary documentation and archives, thus showing its interest in safeguarding the ‘memory’ of people, elevating the important role of parliamentary institutions and manifesting its interest in the constant fermentation taking part between governments and the citizens. The challenge posed by new technologies and the new opportunities offered for sharp retrieval, immediate links among documents, and lesser storage space needed could not leave parliaments unmoved.

Part I In May 30th and 31st 2002, the Belgian Federal Parliament hosted in Brussels more than 70 participants coming from 30 different countries. The theme processed during this first part of the Seminar was “Digitisation of Parliamentary Information and Archives”. The papers given ranged from theoretical to practical and down to earth, including a debate. The Expert’s speeches, as this section of the Seminar described their contribution, reflected on the new role of the parliamentary archivists in the Age of Access, on legal considerations regarding digital archiving, the use and archiving of digital signatures and their long-term validation. Then followed the Parliamentary official’s contributions and applications to Parliamentary Archives that focused on the individual cases of each Parliament. In the closing remarks and future statements the issues of efficient management of documents, the cost of electronic archiving, the storage periods, the new strategies towards the ‘general public’ and MPs at the same time and the authenticity and readability of documents were raised.

The Seminar ended with a tour at the archives of the European Commission. The reports presented were published in English and French by the Belgian House of Representatives and the Belgian Senate. More information on the first part of the Seminar can be found on the website address.

Part II In May 22nd and 23rd 2003 the Seminar was completed in The Hague, organized by the Tweede Kamer. The theme of the Meeting was “Digital Longevity of Parliamentary Archives” and 26 European countries and the United States of America participated with 56 representatives. During these two days three university professors from The Netherlands and Belgium treated various aspects of digital archiving and digital preservation, distribution of information over space risking preservation over time, the authenticity and originality of documents, the new possibilities offered by digital documents, the importance of the collective memories to be maintained in the ‘public sphere’, the question of ever-lasting access to digital parliamentary archives, the growing freedom in the legal framework and its restrictions, problems, threats and solutions to be considered. Professor J. MacKenzie Owen from the University of Amsterdam made a brief retrospective historical analysis of the trends guiding document collection archiving: 1750 the focus was centered on other countries and cultures such as Ancient Greece, Rome etc, 1750-1850 with the rise of national identities, focus was oriented towards the history of the people and their own country, 1850-1950 came a consolidation and expansion of nationalism, and from 1950 onwards the focus is on globalization. This global outreach is manifested versus the national heritage of the people.

There was a paper of practical nature, offering practical experience of the ‘preservation testbed’. Experiments are conducted on e-mail, databases and spreadsheets archiving and accessibility through XML (eXtensible Markup Language) a standard for structured information exchange and UVC (Universal Virtual Computer). In-between the papers, four interventions from Portugal, Hungary, the United States of America and Austria, took place, depicting the present state of their relevant parliamentary archives. J. Griffith (USA) stated confidently that technical challenges are not of major importance; he was concerned with the strategies to be picked and followed.

Speakers and participants concluded on certain points: 4 There should be an agreement made by all concerning the level of authenticity of document, 4 Some decisions to be taken are of irreversible nature, thus making them heavily responsible, 4 There are no guarantees for ever-lasting access, 4 Preservation is performed both for the present and the future generations, 4 Networking is a powerful tool in order to confront the challenges.

5.5 CHANGES, MOVES AND OTHER NEWS

S Soledad Ferreiro S. is the newly appointed Director of the Chilean Library of Congress, after Ximena Feliu`s retirement. Ms. Ferreiro is a librarian with remarkable experience, considered a leader in the Chilean library and information community. She will be attending the Preconference in Prague and the Conference in Berlin. S Bruce Davidson, Gail Dunston. Bruce sent the following: “ It is with great pleasure that Ms. Gails Dunston has ben appointed my successor as the Victorian Parliamentary Librarian. I am retiring on the 28th. December and Gail will officially take over the position on 29th. December. I have had a very fulfilling career with the Parliament of Victoria and I have greatly appreciated the support of the IFLA Network. I will miss our times together at the IFLA Conferences. Gail is looking forward to the challenges of the position and seeing you again in Berlin next year. S Aaro Mottus, is assuming the post of the ECPRD correspondent in the Estonian Parliament, the Riigikogu, because Aaro is new appointed Head of Department of Economics and Social Information (DESI). S Mr. Tanaka Moriyama was appointed Director General of the Research and Legislative Reference Bureau, National Diet Library, Japan. S Mr. Ho Young Chung was appointed Librarian of the National Assembly Library of Korea. S Mr. Boonrueng Burapakdi has been appointed Director of the National Assembly Academic Services Bureau in Thailand. S Mrs. Boonruksa Chomchuen was promoted as Advisor on Legislative System, of the National Assembly Academic Services Bureau in Thailand.

6. FUTURE CONFERENCES: IMPORTANT NEWS FROM IFLA

S IFLA has been undergoing important revisions and the Professional Committee has decided to carry out a thorough review by 2007. We should start thinking along the following lines: Are there too many Sections competing for scarce resources and conference slots? Are there gaps in the coverage of Sections? Are there undesirable overlaps between Sections with similar interests? Should there be realignment of Sections within Divisons? Should there be easier ways in which Sections can collaborate on projects and conference programmes? Are there ways in which we can release more resources for professional programmes? Although the date for formal review is 2007, Ross Shimon invites our SC to initiate conversations on these issues and others that may arise.

S IMPORTANT: IFLA has been reestructuring the Conference, beginning as of 2004 in Buenos Aires. This has an impact on our Section, so it will be one of the issues to be raised for the SC agenda. Please read Appendix 4.

7. SC I PRELIMINARY AGENDA

S Opening of the meeting

S Approval of the Agenda

S Approval of the Minutes of the Standing Committee meetings in Glasgow, August 2002

S Officers report (membership report, financial report).

S Roll call of Standing Committee members -- SC members present: S Elections, 2003

S Election of Chair, Secretary and Information Coordinator

S News from the Coordinating Board

S ECPRD Project

S Reports on regional activities: European Centre for Parliamentary Research and Documentation (ECPRD), report by Karel Sosna Association of Parliamentary Libraries of Australasia: APLA Report, Bruce Davidson APLIC / ABPAC Canada. Report by M. Richard Paré. APLAP Report. M. Noboko APLESA, representative from Uganda AAPLD, report Mr. Charles Brown PARDOC, report M. Francois Milogo NCLS, report Ms. Donna Scheeder Nordic Countries, report by Ms. Gro Sandgrind

S Future Conferences: new organisation and structure, starting in Buenos Aires, 2004 Important: See Appendix 4, Guidelines for Future Conferences. This will bring up some issues to be considered by the SC.

S IFLA 2004, Santiago de Chile and Buenos Aires, Argentina (Libraries: Tools for education and development).

S Subjects of interest for future conferences

-- Windows of opportunity -- Information literacy -- Globalization -- Recruitment -- Getting the request out of the user -- Impact of Libraries and Research services on legislative outcome.... better laws, for example -- Parliaments and anticipation: one step before or one step behind societal, cultural and technological changes -- Training: what makes a good researcher -- Collaboration with other parliaments and their services -- The other side: integrating executive and legislative information

S Other Issues and useful information for present conference S IFLA booth schedule S Coordinating Board Minutes S Practical Information

8. SC II PRELIMINARY AGENDA

S Opening of the meeting S Approval of the Agenda S Roll call of Standing Committee members -- SC members present: S News from the Coordinating Board S Evaluation of Berlin Conference: attendance, venue, contents, etc. S Future Conferences: new organisation and structure, starting in Buenos Aires, 2004 Important: See Appendix 4, Guidelines for Future Conferences. This will bring up some issues to be considered by the SC. a) Teaming with other Sections and a longer time slot for the Programme (ex – open meeting) b) Library and Research Meetings in one meeting, due to these new guidelines ? Or, one year library and another research? Or not making a difference and consider both as one? c) Workshop d) Future of preconferences, 2005 onwards: At the main venue country ? At a nearby country? On odd or even years? Every year? e) Papers: editing, quality of the papers, presentations, etc.

S IFLA 2004, Santiago de Chile and Buenos Aires, Argentina (Libraries: Tools for education and development).

a) Preliminary Santiago Programme b) Preliminary Buenos Aires Programme

S Subjects of interest for future conferences (SWOT Analysis)

-- Windows of opportunity -- Information literacy -- Globalization -- Recruitment -- Getting the request out of the user -- Impact of Libraries and Research services on legislative outcome.... better laws, for example -- Parliaments and anticipation: one step before or one step behind societal, cultural and technological changes -- Training: what makes a good researcher -- Collaboration with other parliaments and their services -- The other side: integrating executive and legislative information

S Other Issues Section on Library and Research International Federation of Library Associations and Services for Parliaments Institutions Section des services de Fédération internationale des Associations de bibliothécaires et des bibliothèque et de recherche bibliothèques parlementaires Internationaler Verband der bibliothekarischen Vereine und Institutionen Federacion Internacional de Associaciones

Stockholm 15 May 2003

Appendix 1: Letter of Invitation Dear Colleagues:

As Chair of the IFLA Section on Library and Research Services for Parliaments, I have the pleasure and honour to invite you officially to attend the 69th IFLA General Conference and Council in Berlin, Germany, 1–9 August 2003. The motto for this year’s conference is “Access Point Library: Media – Information – Culture”.

As a pre–conference in conjunction with the 69th Meeting of the International Federation of Library Associations (IFLA) in Berlin, the 19th Annual International Conference of Parliamentary Librarians will be held in Prague, the Czech Republic, on 29–31 July and will be hosted by the Czech Parliament. The program of the section for Prague and Berlin is included in this letter together with some practical information. The last date of registration to the pre–conference was April 4. There will be an interesting possibility to go by bus from Prague to Berlin with a stop in the beautiful city of Dresden.

In Berlin, the Section’s activities will begin, as in previous years, with the Standing Committee Meeting No. 1 in the afternoon on Saturday, 2 August 2003. All section members are of course welcome to attend this meeting – and we do hope to get a bigger room than last year in Glasgow! The Standing Committee Meeting No. 2 will this year be exclusively for the members of the new Standing Committee.

We will continue this year with the old tradition of a Section Dinner. The dinner will be served in the Hotel “Unter den Linden”. It is the same hotel where our section had rooms reserved until March 1. It is a small and good hotel close to the German Parliament on the famous street “Unter den Linden”, right in the centre of Berlin. It is easy to take the underground to the Conference Centre from the hotel. Some weeks ago there were still rooms available in the hotel. If you wish to stay there, tell the K.I.T. hotel booking office that you belong to our section. Please note that we wish you to register for the Section Dinner that will take place on Saturday 2 August at 20 hours!

A highlight in this year’s Conference in Berlin will be the full day visit to the German Bundesrat and Bundestag. The last day for registration was March 1, and I am sorry to say that there are no vacancies for this visit. See the program!

The section’s program in Berlin starts with a Research Day on Sunday 3 in the main conference venue. The Open Meeting arranged by the section will take place on August 4 and will this year have the theme “The Challenge of Change; the Experience of three German speaking Parliamentary Libraries”. The Management Workshop will be held on August 7 in the venues of the Humboldt University. The program for these activities will be provided on IFLANET and on the Section’s website and will also be published in the June issue of the Section’s Newsletter. Please note that you should register for three different workshops, should you decide to take part in the Management Workshop.

I want to encourage you to decide to attend one or both of the conferences in Prague and Berlin! I have already written letters of invitation for those of you who have asked me to do so. If you would like me to send an invitation letter to the Secretary General/Chief Executive Officer of your legislature urging support for your attendance at these important meetings, please contact me as soon as possible by fax at 46 8 786 58 71 or email me at [email protected]. It is also possible to receive a standard letter of invitation from IFLA Headquarters by fax 31 70 383 4827 or by email [email protected]. Headquarters can also provide special letters of invitation if these are required.

See you in Prague and/or Berlin! Sincerely

Margareta Brundin, Chair Section on Library and Research International Federation of Library Associations and Services for Parliaments Institutions Section des services de Fédération internationale des Associations de bibliothécaires et des bibliothèque et de recherche bibliothèques parlementaires Internationaler Verband der bibliothekarischen Vereine und Institutionen Federacion Internacional de Associaciones

Appendix 2: Useful information and registration forms; Ifla update.

Practical information about the program of the IFLA pre–conference in Prague, Czech Republic, and the IFLA main conference in Berlin, Germany. ………………………………………………………………………………….. Prague 29–30 July If you intend to attend the IFLA pre–conference at the Parliament of the Czech Republic in Prague you should already have registered (last date of registration was April 4). If you still haven’t done this, please contact Karel Sosna at [email protected]!

To book hotel in Prague, please contact the agency CTC – Czech Travel Center – see below:

Hotel and optional programme booking

19th Annual International Conference of Parliamentary Librarians, July 29 - 31, 2003, Prague

HOTEL BOOKING FORM

to be returned to the Agency CTC -Czech Travel Center, Kladenská 9, Praha 6, Czech Republic fax: +420 2 35 36 58 12, tel.: +420 2 35 35 97 63, E-mail : [email protected]

SURNAME: ...... FIRST NAME:......

TITLE: Mr./Mrs./Ms./Dr./Prof.

ACCOMPANYING PERSON: Mr./Mrs./Ms./Dr./Prof.

…………………………………………………

PARLIAMENT: ...... ………………………………………………………….

ADDRESS: STREET: ...... …… CITY: ...... …………………

COUNTRY: ...... …. POST CODE: ……………………………… TELEPHONE NO: ...... ….. FAX NO: ...... ………………

E-MAIL: ...... ………………..

ARRIVAL DATE: ...... DEPARTURE DATE: .…...... ………..

TOTAL NO. OF NIGHTS REQUIRED: ...... …

Hotel Savoy ***** Keplerova 6, Prague 1

Single room / Double room: EUR 175 The rate is inclusive buffet breakfast, all taxes, free of charge minibar, newspapers and free entry to relax centre Hotel Savoy is a 15-minute walk from the Chamber of Deputies

www.prague-hotel.net/hotel%20savoy/hotel.htm

Hotel Andel’s **** Stroupežnického 21, Prague 5

Single room: EUR 120 The rate is inclusive breakfast and all taxis Hotel Andel´s is a 15-minute drive by tram No. 12 from the Chamber of Deputies, from tram stop U Andela to tram stop Malostranske namesti

www.toprague.cz/andels/index_c.php

Hotel Biskupský dům *** Dražického nám. 6, Prague 1

Single room: EUR 98 Double room: EUR 98 The rate is inclusive buffet breakfast and all taxis

Hotel Biskupský dům is a 5-minute walk from the Chamber of Deputies

www.toprague.cz/bishopshouse/index_c.php

You are kindly requested to choose 2 options of the hotels in order of your preference. Hotels will be confirmed subject to room availability.

DEADLINE for booking: April 4, 2003

Payment by credit card: American Express VISA Diners Club JCB Eurocard/Master Card

Credit Card Holder : …...... … Credit Card No.:…………………………….

Exp. Date :...... Billing address: ……...……………………………………….

Services rendered : accommodation at the Hotel

……………………………………………………

Please charge the above account with the total of: EUR ………………………..

Cancellation policy : cancellation received on or before 27th June 2003: no charges cancellation after 27 June and before 13th July: 50% from the whole stay cancellation after 13th July and before 20th July: 75% from the whole stay cancellation after 20th July or "no show": full booking charge

To guarantee my reservation I authorise the Hotel to debit my credit card account with total charges as per the above booking form.

Credit card holder signature : ...... Date : ......

Bus transfer and optional program 31 July

If you want to join the half day Prague City tour or take the bus from Prague to Berlin on July 31, you must register as soon as possible!

Optional programme:

July 31st 2003

1. Half Day Prague City Tour with English speaking guide 9am - 1pm

Free of charge

2. Bus Transfer to Berlin (visiting Dresden) with English speaking guide EUR 45 - cash paid by arrival at the registration desk

Cancellation policy for bus-transfer: cancellation received on or before 25th July 2003: no charges cancellation after 25th July: 100% of the total amount

……………………………………………………………………………………………………………………………………………………………………………………… Standing Committee Meeting 2 August

The Section’s program in Berlin will start on Saturday August 2 with the Standing Committee Meeting 11.30-14.20 at the International Congress Centre in Berlin (ICC Berlin).

All participants from Parliaments of the world are welcome! Prepare yourself by studying the section’s Action plan at http://www.ifla.org/VII/s3/annual/sp03.htm

…………………………………………………………………………………………….. Section Dinner 2 August

The Caucus meetings will take place between 18.00-19.00 hours August 2. For that reason the Section Dinner will take place at 20.00 hours in the Hotel Unter den Linden. An Italian Buffet dinner will be served to a cost of 19 EUR (drinks are not included). You can pay cash or with credit card directly to the restaurant.

Note that you must register to the dinner before July 15! Please send an email to Eva Falk at [email protected] or fax +46 8 786 58 71 if you want to join the Section’s Dinner.

Yes, I will participate in the Section Dinner

Name: …………………………………….

………………………………………………………………………………………………… Research Day 3 August

The Research Seminar will be held Sunday 3 August at the International Congress Centre in Berlin (ICC Berlin) 8.30 – 16.30 No registration is necessary.

……………………………………………………………………………………………….. Open Meeting 4 August

The Open Meeting of the Section will be held on 4 August 10.45-12.45. No registration necessary.

………………………………………………………………………………………………. Visit to the German Bundestag 5 August The visit to the German Bundestag on August 5 is already fully booked!

……………………………………………………………………………………………… Management Workshop 7 August

Registration for the Management Workshop, August 7 at the Humboldt University, Unter den Linden 6, Berlin

Please send a mail before July 15 to [email protected] if you want to attend the Management Workshop.

Name: ………………………………………………….

Parliament: ………………………………………………

I wish to attend the following three workshops (please circle):

Organisational structures – how do they influence the library? Leader: Richard Paré, Library of Parliament, Canada Rapporteur: Sara Parker, Missouri State Library, USA

User education – a pedagogical challenge Leader: Rob Brian, Pariament of New South Wales, Australia Rapporteur: Eva Falk, Swedish Riksdag

Change Management: user, environment and librarians Leader: Tuula H. Laaksovirta, Parliament of Finland Rapporteur: Anita Dudina, Parliament of Latvia

Consortia and Co-operative acquisitions Leader: Jan Keukens, Parliament of the Netherlands Rapporteur: Charles Brown, Parliament of Ghana

Special Collections Management Leader: Eleni Mitrakou, Hellenic Parliament, Greece Rapporteur: Cris de Almeida Maia, Brazilian Parliament

Knowledge Management in a Parliamentary Environment Leader: Donna Scheeder, Library of Congress, USA Rapporteur: Marianne Bjernbäck, Swedish Riksdag

…………………………………………………………………………………………..

Standing Committee Meeting II

10.15-12.15 Closed meeting – for SC members only …………………………………………………………………………………….. Appendix 3: Guidelines Future Conferences Guidelines for Planning Congress Programmes Buenos Aires, 2004 and following conferences

Background For several years the Professional Committee, Governing Board, Conference Planning Committee and National Organising Committees have been considering ways to make the annual IFLA conference more useful, affordable and manageable for attendees and for the membership at large. Each conference for at least the past four years has introduced changes in an incremental manner, as the IFLA governing bodies have sought both to respond to members’ (sometimes conflicting) suggestions and to develop conference programmes that promote IFLA’s values and professional priorities. Examples of such changes include the elimination of required registration for workshops, the expansion of poster sessions, and the modest shortening of the conference in Glasgow. Now the Professional Committee, with the approval of the Governing Board, has decided to adopt several substantial changes, beginning with the 2004 World Congress in Buenos Aires. We believe that these changes will: enable the World Congress more thoroughly to promote IFLA’s values, professional priorities and strategic plans; provide more coherence in World Congress programme planning; reduce redundancy in programming and scheduling conflicts; and perhaps most important enable the sections, divisions and core activities to devote more effort to projects, publications, etc. that will have broad and continuing impact on the improvement of library services throughout the world for librarians and patrons who may never be able to participate in an annual World Congress.

Guidelines The following points are intended to aid sections and divisions in planning for the Buenos Aires meeting: 1. Congress theme The Governing Board in cooperation with the Buenos Aires National Organising Committee has adopted the theme, "Libraries: Tools for Education and Development", for the 2004 World Congress. President-Elect Kay Raseroka, based in large measure on the results of the brainstorming session held in Glasgow, has adopted the theme, ‘Life Long Literacy’ for her 2003-2005 presidency, which will include the Congresses in Buenos Aires and Oslo. All section strategic plans and Congress programmes during this biennium should take President Raseroka’s theme into account. Sections are urged to think about the ways in which their type of library, library activity and/or region relate to and can benefit from a focus on this theme during Kay’s presidential term. The Professional Committee will take this relevancy into account when approving programme requests for Buenos Aires and Oslo. 2. Number of Programmes The Congress in Buenos Aires will last five days, Monday – Friday*. This shortened Congress, adopted in response to numerous member requests, will result in fewer programme slots. Therefore the Professional Committee has determined that each section will be entitled to no more than one 2-hour programme slot. Sections are encouraged to cooperate in the development of programmes that demonstrate ways in which their areas of interest are complementary, as well as reinforcing the Presidential theme of ‘Life Long Literacy’. Sections having a joint programme will receive double or triple time, e.g. 1 Section = 2 hours, 2 Sections = 4 hours etc. The Professional Committee recognises the fact that there could be a need for extra programme time. The Professional Committee therefore reserved a limited number of time slots. Allocation would happen on quality/ necessity basis. Special attention would be given to relevancy to the President-Elect’s theme. The limited number of time slots applies whether the programmes are held on-site or off-site (see #4 below). *From Oslo 2005 onwards, the conference days will be Sunday – Thursday, but there are some technical problems in Buenos Aires which made it necessary to shift the conference for one day. 3. Quality of Programmes/Papers While the reduction in programme slots may reduce some duplication, it does not, of course, guarantee an improvement in the quality of papers presented. Primary responsibility for the quality of Congress programming rests with the chairs of the sections sponsoring each programme. Therefore, the chairs should be actively involved both in the selection of speakers and in the review of papers, abstracts or PowerPoint slides prepared by these speakers. The Professional Committee has decided that it may be impractical to require that every speaker prepares a formal paper, rather than PowerPoint slides. Our first preference remains papers, translated into IFLA’s official languages. If speakers cannot produce papers, however, they must prepare a substantial abstract, including references such as URLs and bibliographies, to accompany their presentation. 4. Activities beyond the Congress The Professional Committee does not regard the development of Congress programmes as the only, or even most important, way in which the values and professional priorities of IFLA should be advanced. In fact, we wish to make clear that the number of programmes proposed and conducted at the World Congress will not be the chief criterion used in evaluating the current section/division structure that will be undertaken beginning in December 2007 (see letter from Ross Shimmon dated 13 March 2003.) The Professional Committee encourages each section to think of ways - such as publications, development of guidelines, regional conferences - that extend IFLA’s reach well beyond the confines of the World Congress. 5. Programmes, not "open sessions" and "workshops." IFLA World Congresses will no longer have "open sessions" and "workshops." Instead there will be "programmes." Sections are not precluded from proposing programmes that have a workshop-like format and may even require registration to limit participation to manageable numbers. However, the Professional Committee believes that the long-standing terminological distinction between "open sessions" and "workshops" has outlived its usefulness. 6. CB and SC Meetings The Professional Committee appreciates the numerous comments received in response to its query about the number and duration of CB and SC meetings at each World Congress. In response, we have agreed to retain the CB and SC meetings at the beginning and end of each World Congress. The only change will be a slightly shorter time allotted for the first CB meeting. The Standing Committee Meetings will occur on the Saturday preceding and Friday following each World Congress. (For Buenos Aires that will be Sunday and Saturday, see the schedule below.) It was also decided to leave the lunch hour free for Plenary Sessions and visit to the Exhibition. The timing of the sessions will be: 08.30-10.30 1st Session 10.45-12.45 2nd Session 12.45-13.45 Lunch break for Exhibition & Plenary Sessions 13.45-15.45 3rd Session 16.00-18.00 4th Session

The conference schedule for 2004 will look as follows: Day 1 Day 2 Day 3 Day 4 Day 5 Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday 21 August 22 August 23 August 24 August 25 August 26 August 27 August 28 August exhibition exhibition exhibition PC Meeting SC Meetings Opening Sessions Sessions Sessions Sessions SC Meetings GB Meeting SC Meetings Council Sessions Sessions Sessions Sessions SC Meetings SC Meetings Lunch Lunch Lunch Lunch Lunch SC Meetings CB Meeting SC Meetings Sessions Sessions Sessions Sessions Council II SC Meetings Exhibit SC Meetings Sessions Sessions Sessions Closing CB Meetings Party The Standing Committees would all be 2 hours and 50 minutes, both on Sunday and on the Saturday.

From 2005 onwards the conference schedule will be: Day 1 Day 2 Day 3 Day 4 Day 5 Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday exhibition exhibition exhibition PC Meeting SC Meetings Opening Sessions Sessions Sessions Sessions SC Meetings GB Meeting SC Meetings Council Sessions Sessions Sessions Sessions SC Meetings SC Meetings Lunch Lunch Lunch Lunch Lunch SC Meetings CB Meeting SC Meetings Sessions Sessions Sessions Sessions Council II SC Meetings Exhibit SC Meetings Sessions Sessions Sessions Closing CB Meetings Party Appendix 4

IFLA LIST OF MEMBERS REGISTERED TO THE SECTION: LIBRARY AND RESEARCH SERVICES FOR PARLIAMENTS MARCH 2003 Institution/last name / first name City Country Contact name email 1 People's Assembly of Republic of Albania, Library TIRANA Albania 2 Biblioteca del Congreso de la Nación BUENOS AIRES Argentina [email protected] 3 Department of the Parliamentary Library CANBERRA Australia Acting Secretary [email protected] 4 National Library of Australia CANBERRA Australia 5 Association of Parliamentary Libraries of Australasia CANBERRA Australia President [email protected] 6 Parliamentary Library of New South Wales SYDNEY Australia [email protected] 7 Archives et Bibliothèques de Belgique BRUSSELS Belgium Secretary: Wim De Vos [email protected] 8 Bibliothèque du Parlement / Library of Parliament BRUSSELS Belgium R. van Nieuwenborgh [email protected] 9 European Parliament, Parliamentary Documentation Centre BRUSSELS Belgium Neil Murray [email protected] 10 Parlement de la Communauté français BRUSSELS Belgium Nathalie Ryelandt [email protected] 11 Library of the National Assembly of the Republic of Bulgaria SOFIA Bulgaria Ms Margarita Angelova [email protected] 12 Biblioteca Pedro Aleixo, Câmara dos Deputados BRASILIA Brazil Ms Marli Elizabeth Schreiber [email protected] 13 Biblioteca do Senado Federal, Praça dos Três Poderes BRASILIA Brazil [email protected] 14 Botswana Library Association GABORONE Botswana Secretary: Ms Chedza Malefe [email protected] 15 Botswana National Assembly Library GABORONE Botswana C.T. Mompei, Clerk of the National Assembly [email protected] 16 Canadian Library Association OTTAWA Canada Don Butcher [email protected] 17 Association of Parliamentary Librarians in Canada / Association des Bibliothécaires Parlementaires au Canada OTTAWA Canada Secretary/Treasurer: François LeMay 18 Library of Parliament OTTAWA Canada Richard Paré [email protected] 19 Library of the National Assembly / Bibliothèque de l'Assemblée Nationale QUEBEC Canada [email protected] 20 Ontario Legislative Library TORONTO Canada [email protected] 21 Saskatchewan Legislative Library REGINA Canada Ms Marian J. Powell [email protected] 22 SPICER, Erik J. OTTAWA Canada 23 KIRKWOOD, Francis T. OTTAWA Canada [email protected] 24 Union Interparlementaire / Inter-Parliamentary Union LE GRAND-SACONNEX Switzerland Ms Luisa Ballin [email protected] 25 United Nations Library at Geneva GENEVA Switzerland [email protected] 26 Dokumentationszentrale der Bundesversammlung BERNE Switzerland [email protected] 27 Bibliothèque centrale du Parlement et de l'administration fédérale (BCPAF) BERNE Switzerland [email protected] 28 Biblioteca del Congreso Nacional de Chile SANTIAGO Chile [email protected] 29 China Society for Library Science (CSLS) BEIJING China Secretary: Qiu Dongjiang [email protected] 30 Parliamentary Library, Legislative Yuan TAIPEI China [email protected] 31 Legislative Council Library HONG KONG China [email protected] 32 Asamblea Legislativa, Departamento de Servicios Bibliotecarios, Documentación e Información SAN JOSÉ Costa Rica [email protected] 33 Parliamentary Library, Parliament of the Czech Republic, Chamber of Deputies PRAGUE Czech Republic [email protected] 34 Arbeitsgemeinschaft der Spezialbibliotheken e.V., Geschäftsstelle JÜLICH Germany Contact Person: Ms Edith Salz [email protected] / [email protected] 35 Deutscher Bundestag Bibliothek BERLIN Germany Ms Marga Coing [email protected] 36 DIETZ, W. BONN Germany [email protected] 37 WELLEMS, Christine W. HAMBURG Germany [email protected] 38 International Association of Law Libraries (IALL) HAMBURG 13 Germany [email protected] 39 Folketingets Bibliotek, Arkiv og Oplysningstjeneste COPENHAGEN Denmark [email protected] 40 Eesti Rahvusraamatukogu / National Library of Estonia TALLINN Estonia Ms Tiiu Valm, Director General [email protected] / [email protected] 41 Information & Decision Support Center (IDSC), Library, The Cabinet CAIRO Egypt Eman Ahmed Mansour, Head of Acq. Dept. [email protected] 42 Parlament de Catalunya Biblioteca BARCELONA Spain [email protected] 43 Asamblea de Madrid, Biblioteca MADRID Spain [email protected] 44 Dirección de Estudios y Documentación del Congreso de los Diputados MADRID Spain [email protected] 45 Senado, Biblioteca MADRID Spain [email protected] 46 Cortes de Aragon, Servicio de Biblioteca, Archivo y Documentacion ZARAGOZA Spain [email protected] 47 Eusko Legebiltzarra, Parlamento Vasco, Biblioteca VITORIA-GASTEIZ Spain [email protected] 48 Parlamento de Canarias, Servicio de Documentación, Biblioteca y Archivo SANTA CRUZ Spain [email protected] 49 Parlamento de Cantabria SANTANDER Spain [email protected] 50 Parlamento de Andalucía, Servicio de Biblioteca SEVILLA Spain [email protected] 51 Biblioteca Cortes Valencianas VALENCIA Spain Ms Amparo Aguilar [email protected] 52 Library of Parliament HELSINKI Finland [email protected] 53 TAMMEKANN, Eeva Maija ESPOO Finland [email protected] 54 Fiji Parliamentary Library SUVA Fiji Ms Veronica Qarau [email protected] 55 Association des Bibliothécaires Français PARIS France Secretary General: Jean-François Jacques [email protected] 56 Assemblée parlementaire de la francophonie-Programme PARDOC PARIS France [email protected] 57 Cilip - the Chartered Institute of Library and Information Professionals LONDON United Kingdom [email protected] 58 House of Commons, Library LONDON United Kingdom Keith Cuninghame [email protected] 59 House of Lords Library LONDON United Kingdom P.G. Davis (Deputy Librarian) 60 Scottish Parliament Information Centre EDINBURGH United Kingdom Ms Janet Seaton [email protected] 61 Northern Ireland Assembly, Research and Library Services BELFAST United Kingdom Stuart McDougall [email protected] 62 University of Aberdeen, Queen Mother Library ABERDEEN United Kingdom Ms Carole Munro [email protected] 63 Parliament of Ghana, The Library ACCRA Ghana Charles M.Brown [email protected] 64 KEDEM, Kosi ACCRA Ghana [email protected] 65 Library of the Greek Chamber of Deputies / Bibliothèque de la Chambre des Députés Greque ATHENS Greece 66 Knjiznica Hrvatskoga Sabora / Library of Croatian National Parliament ZAGREB Croatia Ms Branla Martincic [email protected] 67 HIDRA - Croatian Information Documentation Referral Agency ZAGREB Croatia [email protected] 68 Országgyülési Könyvtár / Library of the Hungarian Parliament BUDAPEST Hungary Ms Katalin Haraszti, Head of Dept inf. Office [email protected] 69 Library of the Knesset, Parliament of Israel JERUSALEM Israel [email protected] 70 Lok Sabha / Parliament Library NEW DELHI India 71 Indian Journal of Library & Information Science KERALA India Biju K. Abraham, Editor [email protected] 72 Information - the Icelandic Library and Information Science Association REYKJAVIK Iceland Secretary: Ms Ingibjorg Haflidadottir [email protected] / [email protected] 73 Associazione Italiana Biblioteche ROME Italy Secretary: Andrea Paoli [email protected] 74 Biblioteca della Camera dei Deputati ROME Italy Ms Barbara Cartocci [email protected] 75 Biblioteca del Senato della Republica ROME Italy [email protected] / [email protected] 76 Japan Library Association TOKYO Japan Secretary General: Katsura Yokoyama [email protected] 77 National Diet Library TOKYO Japan [email protected] 78 National Assembly Library SEOUL Korea, Republic of [email protected] 79 National Library of the Republic of Kazakhstan ALMATY Kazakstan Secretary: Ms Marina N. Yablonskaya [email protected] / [email protected] 80 BOWDEN, Russell KOTTAWA Sri Lanka [email protected] 81 Saeima (Parliament) of the Republic of Latvia, Library RIGA Latvia [email protected] 82 Tweede Kamer der Staten-Generaal, Dienst Informatievoorziening THE HAGUE Netherlands [email protected] 83 Bibliotheek Universiteit Leiden (Universiteitsbibliotheek) LEIDEN Netherlands [email protected] 84 KOSTEN, A.P.W.M. PIJNACKER Netherlands [email protected] 85 BOKHAUZ, Page VOORBURG Netherlands 86 Riksbibliotektjenesten (RBT) OSLO Norway [email protected] 87 Stortingsbiblioteket / Library of the Norwegian Parliament OSLO Norway [email protected] 88 Parliamentary Library WELLINGTON New Zealand Ms Moira Fraser [email protected] 89 Biblioteca del Congreso de la Republica del Peru LIMA Peru [email protected] 90 ARANDA-TORRES, Patricio LIMA Peru Patricio Aranda Torres [email protected] 91 Congressional Library Bureau QUEZON CITY Philippines [email protected] 92 Biblioteka Sejmowa / The Sejm Library WARSAW Poland [email protected] 93 Kancelaria Senatu WARSAW Poland Andrzej Dzivbecki [email protected] 94 Assembleia Legislativa Regional da Madeira FUNCHAL Portugal 95 Assembleia da Republica LISBON Portugal Jose Luis Tome [email protected] 96 Russian Library Association ST PETERSBURG Russian Federation Executive Secretary: Ms Maya Shaparneva [email protected] 97 Federal Assembly, Parliament of the Russian Federation, Parliamentary Library MOSCOW Russian Federation [email protected] 98 Library Assembly of Euroasia (LAE) MOSCOW Russian Federation Asst. to Chief Coordinator: Ms R.I. Bogacheva [email protected] / [email protected] 99 King Fahad National Library RIYADH Saudi Arabia 100 Majlis Ash-Shura Library, The Consultative Council RIYADH Saudi Arabia 101 Svensk Biblioteksförening / Swedish Library Association STOCKHOLM Sweden Secretary: Ms Christina Stenberg [email protected] 102 Riksdagsbiblioteket / Library of the Swedish Parliament STOCKHOLM Sweden Ms Eva Falk [email protected] 103 National Assembly of the Republic of Slovenia LJUBLJANA Slovenia [email protected] 104 Národná rada Slovenskej republiky / National Council of the Slovak Republic BRATISLAVA Slovakia Ms Eva Malackova [email protected] / [email protected] 105 Swaziland Library Association MBABANE Swaziland Secretary: Samuel Shongwe 106 TINLENGAR, Plissengar N' DJAMENA Chad [email protected] 107 National Assembly Library, Secretariat of the House of Representatives BANGKOK Thailand [email protected] 108 Turkish Grand National Assembly Library & Doc. Center / TBMM Kütüphane ve Dokümantasyon Merkezi ANKARA Turkey [email protected] / [email protected] 109 LINDLEY, Jane Ann ISTANBUL Turkey [email protected] 110 American Association of Law Libraries CHICAGO United States Roger H. Parent [email protected] 111 American Library Association CHICAGO United States Executive Director: Keith Fiels [email protected] 112 Special Libraries Association (SLA) WASHINGTON United States President: Ms Hope Tillman [email protected] 113 Library of Congress, Office of the Associate Librarian for Library Services WASHINGTON United States [email protected] 114 DRAGOVICH, Pamela M. WASHINGTON United States [email protected] 115 South African Library of Parliament CAPE TOWN South Africa [email protected] ANNUAL REPORT Appendix 5: Annual report September 2001 – September 2002 IFLA Section on Library and Research Services for Parliaments

SCOPE STATEMENT In accordance with the mission and objectives of IFLA, the Section on Library and Research Services for Parliaments recognises the central role that information must play in the effective functioning of a democratic legislature. In representing parliamentary libraries, the Section encompasses parliamentary and legislative libraries that provide information and documentation services to Parliamentarians and also those that include a research and analysis service. These services are provided to national legislatures in unitary states and to both national and regional legislatures in countries with a federal system of government. The activities undertaken by those who provide library and research services for parliaments range from the identification, location, interpretation, synthesis, and timely delivery of information to in-depth analysis and development of choices for the legislature.

In addition to the library skills of acquisition, indexing, reference work and the use of information technology, there is often a need for subject and disciplinary expertise, significant presentational skills and an understanding of legislative procedures and official publications. The concept of service to members of the legislature, the primary clientele, is fundamental to parliamentary libraries and research services.

STANDING COMMITTEE

Standing Committee Executives 2001–2002 Chair/Treasurer: Margareta Brundin, Parliamentary Librarian Head of Division for Knowledge Management The Riksdag Library, Parliament of Sweden SE–100 12 Stockholm Sweden e–mail: [email protected] phone: + 46 8 786 41 51 fax: + 46 8 786 58 71

Secretary: Marialyse Délano Serrano Biblioteca del Congreso Nacional de Chile Huérfanos 1117, 2 piso Santiago Chile e–mail: [email protected] phone: +56 2 270 17 00 fax: +56 2 270 17 47

Information Co–ordinator: Eleni Mitrakou Library of the Greek Chamber of Deputies Parliament Building 10021 Athens Greece e–mail: [email protected] mobile phone: +30 972 0 12208 fax: +30 210 7231 858

Members of the Standing Committee 2001–2002 Ms. Wafaa Ali Abdel Elah, Egypt Ms. Irina Andreeva, Russian Federation Ms. Margarita Angelova, Bulgaria Mr. Patricio Aranda–Torres, Peru Mr. Gaston Bernier, Canada Ms. Margareta Brundin, Sweden Ms. Amalia Buzon Carretero, Spain Mr. Mr. Moon Hyu Choi, Korea, Republic of Mr. Keith Cuninghame, United Kingdom Ms. Marialyse Délano Serrano, Chile Ms. Anita Dudina, Latvia Mr. Wojciech Kulisiewics, Poland Ms. Eleni Mitrakou, Greece Mr. Bernard Nzo–Nguty, Cameroon Mr. Richard Paré, Canada Ms. Sara Parker, USA Ms. Gro Sandgrind, Norway Ms. Donna W. Scheeder, USA Mr. Bernard Vansteelandt, Belgium Ms. June R. Verrier, Australia

Corresponding Members: Mr. Ali S. Al Sowaine, Saudi Arabia Ms. Kunei Etekiera, Kiribati Ms. Tembi Chalabase Mtine, Zambia Mr. Isaac K. Songoro, Kenya

MEMBERSHIP The Section had 112 members representing 57 countries as of October 11 2001. Among the members there are 70 parliamentary libraries, 6 National libraries, 17 National Associations, 6 International Associations, 4 other Institutions and 9 Personal Affiliates.

BUDGET The Section received for year 2002 an amount of 610 Euro from IFLA to cover the costs of running the Section’s activities. The allowance was spent on the rent of a venue at Baird Hall, Glasgow for the Management Workshop Day (total cost £593.39). A contribution of 139.30 Euro from the Divisions budget covered the cost for IFLA entrance fee for Professor Grönlund to lecture at the Open Meeting. The Swedish Riksdag sponsored the printing and distribution of the Section’s Newsletter as well as part of the cost for renting Baird Hall (220.91 Euro).

IFLAPARL2 the listserv for all members of the Section on Library and Research Services for Parliaments continues to serve adequately for communications between members, for information sharing and for promoting conference activities available on the Section’s web site and on IFLANET.

From August 2001 to August 2002, approximately 400 messages were accepted from Section members on IFLAPARL2. Peak periods were noted in pre and post IFLA conference periods again this year as it was last year. An average of 15% of other incoming messages was rejected, from individuals and or companies, for example pharmaceuticals, wishing to advertise products. Generally, there has been a decrease in messages due in part to the transfer of the Listserv support from the National Library in Canada to INIST in France. The transition period was from November 2001 to February 2002. Members were added to INIST automatically in February 2002.

At this point IFLAPARL2 has 120 members. This indicates an increase in membership from 90 members last year in August 2001. The additional members come from national parliamentary associations such as APLIC in Canada and individuals whose Library is already an institutional member of the Section. It has become apparent from the increased membership of the listserv, that email communications are more widely available to Section members globally.

Compared to IFLAPARL2, IFLAPARL, the listserv used by Standing Committee members only, continues to be used very moderately. Also, those few messages that were sent to IFLAPARL - approximately 25 messages – in the time frame indicated, were also sent to IFLAPARL2. (Statistics prepared by Pierrette Landry, Listserv manager, Library of the Parliament of Canada)

SPONSORSHIP For IFLA 2002, the Section prepared letters of request for support for approximately 60 members of the Section including some Standing Committee members. All members of the Section received a personal invitation letter from the Chair. The Section wishes to express its gratitude to Mr. Dick Toornstraa and the European Union for the financial support that the EU have provided to the Section to the project of developing the Section’s own web site. It will in the future include an expanded World Directory with facts about the different Parliaments democracy– building activities.

The Section is equally grateful to the organisations of CIDA, CANADA and SIDA, SWEDEN and IFLA for the support to individual members of the Section to attend the pre–conference and the main conference in 2002.

CONFERENCES 18th Annual International Conference of Parliamentary Librarians 14–15th August Prior to Glasgow 2002, the Section held its 18th Annual International Conference of Parliamentary Librarians on 14–15 August 2002 in London, United Kingdom. The attendance was all time high with 125 people from many different countries. The conference was hosted in an excellent way by the House of Commons Library as a pre- conference in conjunction with the 68th Meeting of the International Federation of Library Associations and Institutions (IFLA).

London conference overview On the first evening of the conference August 14, 2002, after the registration and reception of the delegates in the recently inaugurated and very comfortable Portcullis House at Victoria Embankment, the participants of the conference were given a very interesting tour of the Palace of Westminster and the Member’s Library. The evening terminated with a grand reception at the Terrace Marquee by the Thames.

The conference continued on August 15 in the Atlee Suite in Portcullis House. The theme for the morning session was a presentation of the House of Commons Library today and tomorrow chaired by Keith Cuninghame, Director of Resources in House of Commons Library. The keynote speaker Neil Gerrard, MP, gave a vivid description how it is to meet the information and research requirements of a Member of Parliament. Priscilla Baines, Librarian of the House of Commons Library gave an interesting view of the challenges facing the Library today, and Rob Clements, Director of the Research Services, explained how research services have changed, is changing and will change in the future. The evolution philosophy of the Parliament and Constitution Centre was explained by Cris Sears, and Helen Holden, Reference and research section, described the changing needs of Members for reference information and the ways of meeting those needs. Finally Betty McInnes, Director of Information systems presented the PIMS system (Parliamentary Information Management Services). A panel with all the speakers concluded the morning session.

After an excellent lunch sponsored by House of Commons the afternoon session on Intranets and parliamentary libraries began. Edward Wood gave an overview of the services on the House of Commons Library Intranet. Gro Sandgrind from the Norwegian Storting gave an interesting presentation of the library’s work with their Intranet. Margareta Brundin described how news and newspapers are disseminated via the Intranet in the Swedish Parliament. Anita Dudina, Latvia, vividly explained the problems of setting up an Intranet in a new Parliament. Tatiana Krasovec and Natasa Glavnik from the Slovenian Parliament gave a detailed presentation of their Intranet solution. Finally the speakers discussed the future of Intranet services chaired by Betty McInnes from House of Commons. Priscilla Baines concluded the conference and was applauded by the chair and the participants for an excellent and interesting program.

The pre–conference terminated with a hospitable reception at Tate Britain art gallery with an opportunity to view the JMW Turner galleries.

Most of the delegates then continued by various means of transport to Glasgow, Scotland, to the

68th General IFLA Conference and Council

On August 16 Margareta Brundin and Marialyse Delano Serrano, the Chair and the Secretary of the section, participated in the meeting of the Co-ordinating Board of the Division of General Research Libraries.

The first activity on the Section’s program in Glasgow was the

Standing Committee Meeting I & II August 17th

64 participants assembled for the annual Standing Committee meeting in a too small a room in the main conference venue. The size of the room and the want of chairs forced most of the members of the section to sit on the floor during the whole Committee meeting. This and the want of all audio–visual equipment made it a challenge to chair the meeting, but the participants maintained their composure during the whole assembly. Many interesting and important subjects were discussed. Minutes from the SC Meeting can be found in the Circular Newsletter Vol. 21, No. 1–2 at http://www.ifla.org/VII/s3/news/new0103e.pdf.

The same evening the tradition of a section dinner was reinstated. More than 100 librarians and researchers gathered in Saint Andrew’s in the Square in Calton, Glasgow for a nice meal together.

Research Seminar August 18th

The Research Forum attracted 86 participants from all around the world, librarians as well as researchers. Organiser of this interesting seminar was Bill Robinson, CRS, USA.

The first part of the day included a paper on Budget Analysis for Parliaments by Wieslaw Staskiewics from the Polish Parliament. The paper was commented by Anna Zatkalikova, the Slovak Parliament, Marianne Bjernbäck, the Swedish Riksdag and Ahmed Ali M. Al–Mukhaini, Oman. June Verrier, Australia, Bob Gardner, Canada and John P. Power, Northern Ireland discussed cheap and effective needs assessments during a roundtable.

After lunch a paper on the always up–to–date topic “Libraries and Research Service: Colleagues, Clients and Collaborators” was presented by Margareta Brundin. Marianne Bjernbäck, Sweden, Dulce Maria Liahut Baldomar, Mexico and Cristiane de Almeida Maia from Brazil commented upon the paper.

A roundtable on the theme “Dealing with Clients in a Political Environment” with the participation of Janet Seaton, Scotland, Kosi Kedem, MP, Ghana, Priscilla Baines, UK and Renata Blagniene, Lithuania followed. The Research Forum finalised with the paper “Working with Committees” by Hugh Finsten, Canada. Comments to this paper were given by Moira Frazer, New Zealand, Andres Siplane, Estonia and Eugen Gasnas, Romania.

The Research Day has indeed after just a few years become a very appreciated component of the Section’s program.

Open Meeting August 19th

The Section on Library and Research services for Parliaments has for many years arranged highly rated open meetings. They normally attract people from many other sections. The theme “Future trends: e-government and net democracy; what it is and what is the role of the library” enticed 152 recorded participants. According to the secretary there were many more that did not sign - she counted more than 300 at a given moment -- people came and went during this open meeting.

Åke Grönlund, Assistant Professor, PhD from the University of Umeå in Sweden challenged many of the listeners with his views on Parliaments information on the web. Archie Kirkwood, MP from House of Commons, UK presented a member’s visions and doubts on e–democracy and e–government. Finally Richard Paré, Head of the Parliamentary Library of Canada, showed how e–democracy affected the work of the Library.

The session was moderated brilliantly by Cris de Almeida Maia from Camara dos Deputados in Brazil.

Management workshop August 20th

The Management Workshop, a full day event, was held at the Baird Hall, University of Strathclyde Graduate School of Business in Glasgow. 6 workshops were held, all of them repeated, which made 12 sessions in all, 4 at each time slot. 115 persons attended the workshops. The following subjects, suggested by the members of the Section, were discussed:

Workshop 1: Staff of the Future; a Democracy Perspective (Eva Falk) Workshop 2: Marketing of Parliamentary Information and Library Services (Sara Parker) Workshop 3: Client Liaison Program (Moira Frasier) Workshop 4: Assessment, Quality and Performance Indicators (Anita Dudina) Workshop 5: Electronic Collection Development (Bernhard Vansteeland) Workshop 6: SWOT Analysis; the Case of the Section (Donna Scheeder) 12 participants from the Section acting as rapporteurs gave oral reports at the end of the Management Day. These reports were later published in the Newsletter.

The rent for the venues at Baird Hall was paid by the Section.

Visit to the Scottish Parliament August 21st

In the morning August 21 120 delegates from the Section entered the buses from Glasgow to Edinburgh sponsored by the Scottish Parliament. The visit to this new and interesting Parliament became the highlight during the Glasgow Conference.

The group was welcomed in the Parliament Chamber, Assembly Hall at the Mound in Edinburgh. After introductory remarks by Murray Tosh, MSP (Deputy Presiding Officer) and Paul Grice (Clerk/Chief Executive) the Heads of Library Service from Scotland, Janet Seaton, Northern Ireland, John Power and the Welsh Assembly, John Grimes gave opening presentations on the motion “That parliamentary democracies get the information services they deserve”. After the taking of a group photograph Fiona McLeod, MSP gave a Member of Parliament’s view of how information services contribute to parliamentary democracy. A very vivid debate among the delegates followed. Paul Grice then summed up the debate and invited everyone to a lunch at the Parliamentary Cafeteria and Member’s Lounge.

After lunch the participants had the opportunity to visit the Information Centre in the Parliament Headquarters as well as the Visitor Centre in Committee Chambers. The Scottish Parliament then invited the delegates to four interesting round table discussions on the following themes:

Promoting the Parliament Reaching Language communities Services to committees Services to all ages

The final part of the program offered a view of the new parliamentary building site at Holyrood. Buses took participants to the Holyrood Visitor Centre for information on the project and there were possibilities to join a short guided tour to the building site. The day at the Scottish Parliament terminated with a reception generously sponsored by the hosts.

For those lucky delegates who had got tickets to the Edinburgh Tattoo in the evening the visit to Edinburgh finished in a splendid way.

CONCLUDING REMARKS According to many comments from Section members in attendance and many letters, both the conference in House of Commons and the Glasgow program were very appreciated. Many participants especially liked to have a special subject, such as Intranet questions, discussed during the pre–conference.

It is with great worry that the Section has learnt that IFLA in the future will reduce the Section’s time slots and also charge the Section 100 Euro for arranging the pre–conference. The pre–conference is totally sponsored by one Parliament at a considerable cost. It is impossible for the Section to add to this cost. It will put a strain on the possibilities to arrange off–site meetings during the main conference. The Section on Library and Research Services for Parliaments is a very homogeneous group with special interests, and the value of a Research Seminar and a Management Workshop for this group is great. If IFLA HQ will be limiting the possibilities for the Section to arrange these meetings in the future, alternative solutions outside IFLA must be considered.

The Section would like to thank the teams at the House of Commons Library and the Scottish Parliament for the splendid organisation of the conferences in London and Edinburgh. Without the commitment and dedicated efforts of these teams, speakers and organisers of the Open Meeting and Research Forum, leaders of workshops, rapporteurs and many other individuals the Section’s activities would not have been so successful. Thank you!

Prepared by: Margareta Brundin Chair of Section on Library and Research Services for Parliaments

The annual report is also available at: http://www.ifla.org/VII/s3/annual/rep02-e.htm Appendix 6: Berlin Itineraries 1. Itinary from the different airports of Berlin to your hotel „Unter den Linden“

Tegel: JetExpress-Bus line TXL bus stop to get off: Unter den Linden/Glinkastraße You continue on foot along the street „Unter den Linden“ in the same

direction for about five minutes until you reach the cross-way „Unter den Linden/Friedrichstraße“. On the other side of the street „Unter den

Linden“ you may see already your hotel „Unter den Linden“.

Schönefeld: Airport Express (DB) to Station Friedrichstraße (Bahnhof Friedrichstraße)

Tempelhof: Underground U 6 ( J Destination „Alt Tegel“) stop to get off for the hotel „Unter den Linden“ is „Friedrichstraße“ (Bahnhof Friedrichstraße) (For your information: The station „Bahnhof Friedrichstraße“ is situated directly at the street ‚Friedrichstraße‘. This is not to confound with the bus stop „Friedrichstraße“, which is situated in a total different area of that same street.

2. How to find your way from railway and subway and underground station „Friedrich- straße“ to the hotel „Unter den Linden“:

Leave the train station in direction by the exit Friedrichstraße. You follow Friedrichstraße in the direction to the big street named „Unter den Linden“ for about three or five min- utes. At the corner of those two streets you will find yourself standing in front of the hotel „Unter den Linden“ directly situated at the corner.

3. Itinary from the different railway stations to the hotel „Unter den Linden“

Zoologischer Gaten: S = subway S 3, 5, 7, 75, 9 (J direction Friedrichstraße / Ostbahn- (Zoo) hof) get off at Friedrichstraße (railway station)

Ostbahnhof: S 3, 5, 7, 75, 9 (J direction Friedrichstraße, Zoologischer Garten) get off at Friedrichstraße (railway station)

Lichtenberg: S 5, 7, 75 (J direction Ostbahnhof, Friedrichstraße, Zoologischer Garten) get off at Friedrichstraße (railway station)

4. Itinery from the hotel „Unter den Linden“ to the congress-center ICC

You take from railway/subway station „Friedrichstraße“ the subways S 75 or S 9 (J di- rection Spandau). You get off at the stop „Messe Süd“. From there the ICC is at walking distance indicated.

For your way back from the ICC to the hotel „Unter den Linden“: You take S 75 or S 9 (J direction S 9 Schönefeld, S 75 Wartenberg) and you get off at Friedrichstraße. (railway station) 2

5. Your passage on 05.08.2003 from your hotel „Unter den Linden“ to „Bundesrat“ and from there to the „Bundestag“ or for lunch your way into the city. From the hotel to „Bundesrat“:

Take bus 200 (direction „Zoologischer Garten“) or bus 348 (direction „Breitenbach- platz“). Enter the bus at the bus stop "Unter den Linden/Friedrichstraße“. Look at the indications; these are above the bus driver! Get of at „Leipziger Straße/Wilhelmstraße“. On the opposite side you continue Leipziger Straße in direction of Potsdamer Platz (only a few steps) and you will find yourself in front of the Bundesrat.

From „Bundesrat“ to „Bundestag“:

There are different options, depending on how you want to spend your time in the interval between morning and afternoon programme:

For lunch or a coffee and a cake there are places to go in the quarter of „Potsdamer Platz“ and „Sony Center“, which are both at 5 minutes walking distance from the „Bundesrat“.

There are as well places for lunch at the beautiful place „Gendarmenmarkt“ in the center of the old city or in your hotel 5 to 7 minutes by bus.

Possibility 1 If there is fine weather and if you want to reach the „Bundestag“ from the „Potsdamer Platz“ by foot, you may take a walk of 15 to 30 minutes, depending on how fast you walk through the park of the „Tiergarten“ (along side to „Ebertstraße“). In order to avoid con- struktion working areas, please keep in mind to start your walk behind the „Sony Center“. At the Brandenburg gate cross the street „Straße des 17. Juni“ and you will find yourself in front of the „Reichstag“.

Instead you may also take at „Potsdamer Platz“ the subway S1, S2, S25 or S26 (direction „Friedrichstraße/Nordbahnhof“). You get off at „Unter den Linden“ on top of the station you will be in the street „Unter den Linden“ in front of the „Brandenburger Tor“. On the right side you pass by the „Brandenburger Tor“ and you enter to your right side „Ebert- straße“, where you will find yourself few steps from the „Reichstag“.

Possibility 2: If you prefer a lunch break at „Gendarmenmarkt“ or a stay at the hotel „Unter den Lin- den“, take bus 200 or 348 in the opposite direction. For the hotel you get off at „Unter den Linden/Friedrichstraße“. From there you are in a few minutes through „Friedrichstraße“ in the middle of the town or „Gendarmenmarkt“.

From there to „Reichstag“ you take bus 100 at bus stop „Unter den Linden/Friedrich- straße“ (same stop as in the morning! direction „Zoologischer Garten“). You get off at „Platz der Republik“ and you are in front of the „Reichstag“.

Please mark: you enter the „Reichstag“ by a side entry (do not queue where the popula- tion enters!). You enter by „Südeingang“ south entry in the „Scheidemannstraße“. From there members of my staff will accompany you to room B 1 / 2. Please be prepared to 3 show your passport or identity card at the entry and security control. We are looking forward to welcome you.