C O N F E R E N C E S WITH A CONSCIENCE
Contents
Conferences and Events at Folly Farm ...... 3 Meeting Rooms and Capacities ...... 4 The Oak Room ...... 4 The Willow Room ...... 5 The Hedgehog Hub ...... 5 The Dowlings ...... 6 The Old Dairy ...... 6 Delegate Packages and Rates...... 7 Day Delegate Rate (8hrs) ...... 7 Half Day Delegate Rate (4hrs) ...... 7 Residential Conference Rate (24hrs) ...... 7 Residential Conferences - Accommodation ...... 8 The Farmhouse – 10 bedrooms...... 8 The Studios – 10 bedrooms ...... 9 What’s Included? ...... 9 Map of Folly Farm...... 10 Terms & Conditions ...... 11 How To Find Us ...... 13
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
Conferencesand Events at Folly Farm Aninspiring conference venue surrounded by wildlife and ancient woodlands.
Folly Farm Centre is an environmentally sustainable, conference and event venue nestled in the heart of a 250-acre nature reserve, yet conveniently located just 10 miles from Bristol and Bath. As one of Somerset's hidden gems, 'Folly' as it is affectionately known, offers peaceful seclusion and the most breath-taking views across Chew Valley Lake and the Mendip Hills; an Area of Outstanding Natural Beauty.
With five well-equipped conference rooms, additional breakout areas and comfortable farmhouse style accommodation, this beautifully restored 18th century farmhouse offers an inspirational and extremely private venue for day and residential conferences, team-building activities, training days and corporate events.
Conference Facilities Overview:
Five conference rooms with additional break-out areas for up to 150 delegates 20 farmhouse-style and studio bedrooms accommodating up to 46 delegates Unique and private countryside location with amazing views and plenty of fresh air Conveniently located between Bath and Bristol, just a short drive to Bristol Airport Surrounded by 250-acre nature reserve with full access for delegates, including an ‘access-for-all’ trail suitable for wheelchair users Seasonal menus created from locally-sourced, organic produce whenever possible Environmentally sustainable with eco-features and dedication to protecting the environment Wide selection of on-site team building and staff well-being activities Free wireless internet access in all meeting rooms and bedrooms Free car parking for approximately 70 vehicles and electric car charge points.
If you’re an ethical business like us, you’ll love the fact that all paper on site is recycled – including the conference pads – and the pens you can buy use vegetable inks. We use solar and biomass heating, wastewater is broken down in our reed bed sewage system, and we even harvest rainwater.
Best of all, owned and managed by Avon Wildlife Trust, all profits are gift-aided back to the Trust to protect local wildlife and inspire people about the importance and benefits of nature.
Folly Farm is unique in more ways than one - we hope to have the opportunity to share this extra special conference venue with you.
Folly Farm Centre, Stowey, Pensford, Bristol, BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] www.follyfarm.org.uk
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
Meeting Rooms and Capacities Five well-equipped conference rooms and breakout areas with nature on the doorstep.
Dimensions Theatre Classroom Boardroom Cabaret Banquet U-Shape Reception L x W
Oak Room 60 30 34 60 40 30 150 13.21m x 4.61m
Willow Room 24 15 14 24 24 15 24 9.75m x 4.27m Hedgehog Hub 16 12 16 N/A 16 16 16
Dowlings 30 15 20 20 20 15 30 9m x 4.2m
Old Dairy 46 20 30 32 32 20 46 12.3m x 4.2m
The Oak Room Dimensions Theatre Classroom Boardroom Cabaret Banquet U-Shape Reception L x W 60 30 34 60 40 30 150 13.21m x 4.61m
Located within the restored 18th century barn, The Oak Room is the largest conference and event space at Folly Farm, complete with exposed oak beams, brick walls, impressive full- length barn doors and a solid oak floor. Overlooking the kitchen gardens and paddock, this room is located on the ground floor and benefits from its own private washroom facilities. The Oak Room connects to The Willow Room via an internal door and also features full- length windows between the two rooms.
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
The Willow Room Dimensions Theatre Classroom Boardroom Cabaret Banquet U-Shape Reception L x W 24 15 14 24 24 15 24 9.75m x 4.27m
Accessed directly from the pretty courtyard or via a small number of steps from theadjoining Oak Room, The Willow Room is located within the restored 18th century barn and boasts exposed oak beams, brick walls, impressive full-length barn doors and a solid oak floor. Whilst The Willow Room can be used as a stand-alone conference room, it also provides an ideal reception or break-out room for conferences in The Oak Room.
The Hedgehog Hub
Theatre Classroom Boardroom Cabaret Banquet U-Shape Reception
16 12 16 N/A 16 16 16
The newly-refurbished Hedgehog Hub is a stylish and contemporary meeting space located on the ground floor just a stone's throw from our kitchen gardens, surrounded by fields and woodland.
Complete with exposed beams and an impressive, locally-made natural wood table, the décor is sympathetic to its nature reserve surroundings, but combined with splashes of colour and contemporary twists, the room offers a creative meeting space that is full of fun and character.
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
The Dowlings Dimensions Theatre Classroom Boardroom Cabaret Banquet U-Shape Reception L x W 30 15 20 20 20 15 30 9m x 4.2m
The Dowlings offers a creative, fun and versatile space for more informal meetings, training sessions and events. Located within the main Farmhouse building, this light and spacious room has windows along two walls and vibrant décor combined with farmhouse features. The Dowlings can be used alongside the adjoining glass-roofed Atrium to create the perfect meeting room/break-out area set-up.
The Old Dairy Dimensions Theatre Classroom Boardroom Cabaret Banquet U-Shape Reception L x W 46 20 30 32 32 20 46 12.3m x 4.2m
Accessed via a short flight of steps from the Atrium, or directly from a lower level entrance, The Old Dairy is a versatile space that can be used as a dining area or a meeting space. The ambient lighting, exposed brick walls and impressive fireplace complete with a working log burner, creates a more informal atmosphere.
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
Delegate Packages and Rates An idyllic countryside venue surrounded by wildlife and ancient woodlands.
Day Delegate Rate (8hrs) £38.50 + VAT per delegate, including:
Main meeting room hire Complimentary Wi-Fi, laptop, projector and screen Arrival Fairtrade tea and coffee Mid-morning Fairtrade tea and coffee with homemade biscuits Seasonal lunch including freshly-made sandwiches, homemade soup, crisps and fruit Afternoon Fairtrade tea/coffee in the afternoon with homemade afternoon cake Free on-site parking Access to Folly Farm’s 250-acre nature reserve.
Half Day Delegate Rate (4hrs) £23.00 + VAT per delegate, including:
Main meeting room hire Complimentary Wi-Fi, laptop, projector and screen Arrival Fairtrade tea and coffee* Mid-morning Fairtrade tea and coffee with homemade biscuits* Seasonal lunch including freshly-made sandwiches, homemade soup, crisps and fruit Afternoon Fairtrade tea and coffee and homemade cakes** Free on-site parking Access to Folly Farm’s 250-acre nature reserve.
*Morning meetings only **Afternoon meetings only.
Residential Conference Rate(24hrs) £129.00 + VAT per person, including all Day Delegate Rate inclusions, plus:
Two-course evening meal served in The Old Dairy private dining room An honesty bar stocked with a wide selection of locally-sourced and organic drinks Overnight accommodation* Full English breakfast served in The Old Dairy private dining room.
*Based on single occupancy. Residential conference rate for shared accommodation from £110 + VAT per delegate.
Minimum numbers may apply to all delegate packages.
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
Residential Conferences- Accommodation Farmhouse-style accommodation sleeping up to 46 guests.
For residential conferences and events, up to 46 delegates can stay in the 20 on-site bedrooms, comprising 10 farmhouse-style bedrooms and 10 studio bedrooms. At the end of the day delegates can relax next to the log-burning fire, take dusk walks around the nature reserve, or sit under the stars by the fire pit. The next morning, wake up to a hearty breakfast served in the Old Dairy dining room. The maximum number for residential conferences is 46 delegates, on a shared basis. If single occupancy accommodation is required, a total of 20 delegates can be accommodated, however please note that a small number of bedrooms share bathroom facilities. If single occupancy en-suite/own bathroom accommodation is required, a total of 18 delegates can be accommodated on-site at Folly Farm.
The Farmhouse– 10 bedrooms
Sleeping up to 26 guests, The Farmhouse offers comfortable country-style accommodation with all bedrooms leading off from the central atrium, complete with comfy sofas, a real log fire and a glass ceiling.
Room No. Room Layout and Facilities Location Max. Occupancy Room 11 Double / twin en-suite Ground floor 2 guests Room 12 Twin en-suite Ground floor 2 guests Room 14** Bunk beds with toilet and wash basin Ground floor 2 guests Room 21* Bunk beds with wash basin First floor 2 guests Room 22 Twin and bunk beds en-suite First floor 4 guests Room 23 Twin en-suite First floor 2 guests Room 24* Bunk beds with toilet and wash basin First floor 2 guests Room 31 Twin en-suite Second floor 2 guests Room 32 Twin and bunk beds en-suite Second floor 4 guests Room BM** 2 sets of bunkbeds Basement 4 guests
TOTAL: 26 guests
*Room 21 and Room 24 share bathroom facilities. ** Room 14 and Room BM share bathroom facilities.
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
The Studios– 10 bedrooms
Sleeping up to 20 guests, the self-contained studios are located just a stone’s throw from the Farmhouse with stunning views over Chew Valley Lake, the Mendip Hills and beyond. All studio bedrooms are located on the ground floor.
Room Number Room Layout and Facilities Max. Occupancy Studios 1-7 Twin en-suite with kitchenette 2 guests per room Studio 4* Twin en-suite and kitchenette 2 guests Executive Studios 8-10 Double / twinen-suite 2 guests
TOTAL: 20 guests
*Disabled access, including walk-in shower.
What’s Included?
Bed linen and towels (one bath sheet and one hand towel per person) Complimentary shower gel In-room tea and coffee making facilities Wifi access Access to 250-acre nature reserve.
Folly Farm is an environmentally sustainable venue complete with solar panels, a biomass boiler, rainwater harvesting, a reed bed sewage system and only eco-friendly cleaning products. All profits from Folly Farm go straight to Avon Wildlife Trust.
Folly Farm, Stowey, Pensford, Bristol BS39 4DW
Map of Folly Farm The below map of the Folly Farm estate outlines the location of each of the rooms/buildings.
To the woods
To the main car park 9
3
4 2
7 1
5
6
1. The Farmhouse (10 bedrooms) 2. The Old Dairy 3. The Atrium 8 4. Dowlings 5. The Oak Room 6. The Willow Room
7. Hedgehog Hub 8. The Studios (10 bedrooms) 9. Disabled Parking and Electric Charging Points.
To check availability or to book, please contact us on 01275 331590 or email [email protected]
Terms & Conditions
The following are our terms and conditions to which all conference, groups, accommodation and events bookings are subject. Written confirmation of the proposal form from the client and/or a copy of these terms and conditions signed by the client implies an acceptance of these terms and conditions.
In these terms and conditions, the expression ‘the centre’ refers to Folly Farm Centre Ltd as specified in the client’s confirmation and the expression ‘the client’ refers to any person, firm or company booking the centre.
FORMATION OF CONTRACT
1.1 A booking will not constitute a legal contract until the booking form and T&C are completed and sign and returned to the centre, along with a deposit or payment in advance requested by the centre has been paid. 1.2 Final numbers need to be supplied 7 days before the event, if any changes after the 7 days then you will still be charged for the original number and the final invoice will reflect this. This reflects to all charges. 1.3 The centre may cancel at any stage any functions of whatever nature if it believes that to allow the function to proceed could contravene the law. In such a case any contract shall be null and void and the centres liability will be limited to the return of any deposits paid.
DEPOSITS AND PREPAYMENTS
2.1 Prices quoted are subject to variation up to 3 months prior to arrival, after which they may vary due to chance in Value Added Tax or other reasons outside the centres control. 2.2 The client agrees to pay the centre charges for any extra goods or services provided at the request of the client or any person agreed to have the requisite authority. 2.3 Payment by cheque, bankers draft or such credit cards as are recognised by the centre. 2.4 Payment may be made in pounds sterling. 2.5 Credit facilities with the centre are available to corporate accounts. Completed credit application forms are required at least 28 days prior to the date from which the credit is required. The centre is under no obligation to grant credit. Credit facilities are not offered to private group or individuals bookings. 2.6 In the event of full prepayment being required by the centre, full prepayment of all charges, including VAT must be made, or credit facilities agreed, at least 28 days prior. 2.7 All sums payable under this agreement are due for payment on presentation of the invoice. In the event of any query relating to the invoice, the client must notify the centre within 14 days of the invoice date and the clients’ obligation to pay all outstanding balances immediately will not be affected. 2.8 The centre reserves the right to charge interest at a rate of 8% points above the Bank of Scotland Plc base rate for each 28 day period, or part thereof on any outstanding balances.
CANCELLATIONS and EVENT INSURANCE
3.1 In the event of cancellation the following payments are payable, applicable to both residential and non-residential events. In the instance of residential events the standard terms of cancellation for bedroom accommodations are superseded by the information as shown below:
Cancellation received 3 - 6 months before the start date of the event 50% of estimated total cost
Cancellation received 28 days - 3 months before the start of the event 75% of estimated total cost
Cancellation received less than 28 days before the start date of the event 100% of estimated total cost
3.2 Cancellation of original booked numbers with regards to catering and activities require a 48hrs notice, after 48hrs we will charge for the original numbers.
ARRIVAL AND DEPARTURE TIMES
4.1 Occupying the centre the day before a function implies that the bedrooms will be available for the function guests from 14 :00, if they have been bookedfor the prior night. This can depend on the booking and confirmation of this will be supplied on the booking form.
4.2 Occupying the centre on the day of the function implies that the bedrooms will be available for the function guests from 14:00. Function rooms will be available for use from 08:00.
4.3 All guests are expected to vacate their bedrooms and function rooms by 10:00 on the day of departure.. The client agrees to leave all function rooms, restaurant and kitchen in a clean and tidy state. All movable items, including glassware, crockery and cutlery, must be left where originally found. The centre reserves the right to charge the client an additional fee should the client not leave all relevant areas in a suitably clean and sanitary state.
BREAKAGES
5.1 The centre reserves the right to charge the client for any and all breakages and stock loss, including glassware, crockery, cutlery, kitchen utensils and any damage to the Centre's buildings or its surroundings. The replacement cost will be equivalent to the current purchase value of relevant items.
LIABILITY
6.1 Save as contained in statute the centre will not be liable or responsible for any loss, damage or inconvenience of any type of kind. 6.2 The centre will not be liable for any loss of or damage to, the property of any guest or other person in the centre except as defined in the Hotel Proprietors Act 1956 or as otherwise provided by statute. 6.3 The organiser will indemnify the centre against any loss or damage to, the property of any guest, or by any other person attending the function, to any part of the centre or its fixtures or equipment, or to any property belonging to third parties.
SETTLEMENTS & INTEREST
7.1 If a final account is rendered after the event, any balance is due for payment within 14 days of the invoice date. 7.2 The centre reserves the right to charge interest on overdue accounts at a compound rate of 2% per calendar month or part thereof.
LAW
8.1 These conditions and the contract of which they form a part shall be governed by English Law and the parties to the contract hereby submit to the exclusive jurisdiction of the Courts of England.
FORCE MAJEURE
9.1 The centre shall not be liable for any breach of its obligations under this agreement resulting from causes beyond it’s reasonable control including but not limited to fires, strikes, riots, embargos inability to obtain supplies, or regulations of a civil or military authority.
WHOLE AGREEMENT
10.1 This agreement contains the entire understanding of the parties and supersedes all prior written or verbal agreements or representations. No variation will be binding unless in writing and signed by an authorised representative of the centre.
ENGAGEMENT OF EXTERNAL CONTRACTORS
11.1 Should the organiser wish to employ the services of any external contractor, they will confirm such an arrangement with the centre and the centre reserves the right, in it’s absolute discretion to refuse such a request. If the request is accepted the organiser hereby undertakes to indemnify the centre against claims made against it resulting from any act or default of such external contractor. All external contractors shall be in the possession of up-to-date public liability insurance and responsible for applying all the requirements laid out by the health and safety executive, including cleaning and sanitising all areas used in the kitchens, restaurant and function rooms. The Centre reserves the right to charge the client an additional fee should the client and external contractor not leave all relevant areas in a suitably clean and sanitary state. It is the organiser’s responsibility to ensure that all external contractors abide by these arrangements.
DECORATIONS and MUSIC
12.1 The guest shall not affix any materials to walls or ceilings of the centre by the use of nails, screws, pins or any adhesive tape or any substance of any kind without prior permission from the centre. 12.2 The Centre has an approved licence to play both live and recorded music within the Oak room only. The licence allows music to be played until 12:00pm. To help maintain a satisfactory level of maximum sound/noise levels, we have an instrument called a noise limiter and a ll PA, amplifiers and music systems will plug in to this device which enable the sound level to be capped at approximately 90 dB on the dance floor (this is the same level of sound that is accepted at a regular night club).
CONDUCT
13.1 The client shall be responsible for the orderly conduct of the events and shall ensure that nothing will be done which constitutes a breach of law or in any way causes a nuisance or infringes on any licensing laws or illegal gaming or betting laws. 13.2 Guests are also reminded that Folly Farm Centre is situated within a nature reserve and all guests are expected to conduct themselves in a respectful manner when on site. Utmost care should be taken not to harm any living creature or damage any vegetation on the nature reserve.
How To Find Us We encourage visitors to use environmentally-friendly forms of transport when possible.
Address Folly Farm Centre Stowey Pensford Bristol BS39 4DW Tel: +44 (0)1275 331 590 Email:[email protected] Website: www.follyfarm.org.uk
Folly Farm is located within the Somerset village of Pensford and lies within the picturesque Chew Valley, approximately 7 miles south of Bristol and 8 miles west of Bath. It is accessible via the A37 and A368.
WALKING AND CYCLING GETTING HERE BY CAR Folly Farm is easily accessible by Free car parking is available, with two bicycle, and the West County Way, part free electric car charging points for of the National Cycle Network, passes electric and hybrid vehicles. close by. For walkers, two well-known long distance footpaths, Monarch’s Way From Bristol: Take the A37 south and and Mendip Way, pass close to Folly go through Pensford. At the roundabout, Farm. turn right onto the A368 towards Bishop Sutton. After two miles, go past the GETTING HERE BY BUS turning to Chew Magna and take the next Bus services 67 and 672, from Bristol, small turning on your left very shortly serve Folly Farm Centre’s local area and after, just before reaching Stowey. the Mendip Explorer bus is a great way to see the sites. From Bath: Take the A39 through Newton St Loe, taking the second exit Please check public transport timetables (past The Globe pub). Continue straight before you set off. through Marksbury and continue onto the A368 (the right hand side of the petrol We will happily arrange group transport station after the traffic lights). At the to Folly Farm too - please contact us for roundabout, take the second exit towards more information. Bishop Sutton. After two miles, take the small turning on your left, just before reaching Stowey.