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C O N F E R E N C E S with a Conscience

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C O N F E R E N C E S WITH A CONSCIENCE Contents Meetings at Folly Farm ................................................................................................... 3 Folly Farm is a Covid safe Venue ...................................................................................... 4 Delegate Packages and Rates .......................................................................................... 5 Meeting Rooms ............................................................................................................. 6 Capacities ................................................................................................................................. 6 Oak and Willow Barns ................................................................................................................ 7 Example Room Layouts at 2m Distancing ..................................................................................... 8 Hedgehog Conference Room ...................................................................................................... 9 Owl’s Nest Conference Room ...................................................................................................... 9 Fieldmouse Conference Room .................................................................................................. 10 Old Dairy................................................................................................................................. 10 Residential Conferences – Accommodation .............................................................................. 11 Map of Folly Farm ..................................................................................................................... 12 How To Find Us ......................................................................................................................... 13 Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 2 Meetings at Folly Farm An inspiring conference venue surrounded by wildlife and ancient woodlands Folly Farm Centre is an environmentally sustainable, meeting and event venue nestled in the heart of a 250- acre nature reserve, yet conveniently located just 10 miles from Bristol and Bath. Peaceful seclusion and the most breath-taking views across Chew Valley Lake and the Mendip Hills; an Area of Outstanding Natural Beauty. With six well-equipped meeting rooms, additional breakout areas and comfortable farmhouse style accommodation, this beautifully restored 18th century farmhouse offers an inspirational and extremely private venue for day and residential meetings, conferences, team-building activities, training days and corporate events. If you’re an ethical business like us, you’ll love the fact that all paper on site is recycled, we use solar and biomass heating, wastewater is broken down in our reed bed sewage system, and we even harvest rainwater. This all helps you reduce your carbon footprint of your event. Best of all, owned and managed by Avon Wildlife Trust, all profits go to the charity, leaving a great legacy for your event. In the new business landscape, with more people working remotely, it is more important to get teams together regularly to build team relations. The measures we have put in place to make the venue Covid Safe will ensure your delegates and colleagues are comfortable in getting together. We also have opportunities for team building activities, and are able to cater From mid-July we are able to host meetings, and from 1st October we can hold larger conferences. We hope the information in this pack demonstrates the Folly Farm is unique in more ways than one - we hope to have the opportunity to share this extra special meeting venue with you. www.follyfarm.org/conferencing Folly Farm Centre Stowey Contact us to Pensford Book a viewing Bristol BS39 4DW Tel: +44 (0)1275 331 590 Email: [email protected] Website: www.follyfarm.org Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 3 Folly Farm is a Covid safe Venue Rest assured that you will be safe and comfortable at Folly Farm At Folly Farm we have implemented procedures to ensure everyone is safe from Covid and feel comfortable getting together. Here are the main procedures we have put in place • Meeting capacity up to a maximum of 30 people • Room layouts available for social distance at 2m and 1m • Refreshments served at individual stations at social distance • Each delegate has their own thermal bottles for hot and cold water topped up throughout the day • Lunch served in sealed trays delivered to the refreshment stations, and a choice of eating at your meeting space, or other indoor or outdoor spaces • Each delegate provided with their own PPE • Sanitisation stations provided in all areas with hand gel and disinfectant spray • All rooms deep cleaned between different groups • Shared toilet facilities cleaned after each break • Track and trace forms completed by every delegate • A document of all procedures given to delegates • Enhanced cleaning procedures, especially for regular touch points • Relevant signage throughout the venue. We review all latest guidelines released by the government and update our procedures where necessary. For more details of our Covid-safe procedures, and the current government guidelines that we are working to, please download our Covid guidelines here. We are also able to provide our full risk assessments to event organisers upon request. You can download the full guidance document here https://www.follyfarm.org/s/Covid-guidelines-conference.pdf Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 4 Delegate Packages and Rates An idyllic countryside venue surrounded by wildlife and ancient woodlands Day Delegate Rate (8hrs) Half Day Delegate Rate (4hrs) £38.50 + VAT per delegate £23.00 + VAT per delegate • Main meeting room hire • Complimentary stationery Wi-Fi, laptop, projector and screen • Refreshments available throughout the day at individual stations • PPE and hand sanitiser provided • Fully catered lunch options available, with a choice of indoor and outdoor dining locations • Social distancing set at 2m or 1m in all meeting, refreshment and dining areas • Free on-site parking • Access to Folly Farm’s 250-acre nature reserve. Residential Conference Rate (24hrs) £129.00 + VAT per person, including all Day Delegate Rate inclusions, plus: • Two-course evening meal • Drinks service available • Overnight accommodation for up to 17 delegates • Breakfast served in a private dining room. In addition to these packages we are also able to provide the following • Additional AV requirements including conference call facilities to allow remote delegates to join • Team building activities from woodland crafts to sheep or duck herding • Mindulfness and wellbeing activities from guided nature walks to yoga Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 5 Meeting Rooms Six well-equipped meeting rooms and breakout areas with nature on the doorstep Capacities The overall capacity for any event is a maximum of 30 people under current guidance. The following capacities are based on 2m distancing Theatre Classroom Boardroom Reception Dimensions The Oak & Willow Barns 15 15 10 30 13.2m x 4.6m The Hedgehog Hub 4 4 6.5m x 4.8m The Field Mouse 10 8 9m x 4.2m The Owl’s Nest 4 4 4.9m x 4.8m The Old Dairy 8 8 10 12.3m x 4.2m The following capacities are based on 1m distancing Theatre Classroom Boardroom Reception Dimensions The Oak & Willow Barns 22 22 20 30 13.2m x 4.6m The Hedgehog Hub 7 7 6.5m x 4.8m The Field Mouse 14 12 9m x 4.2m The Owl’s Nest 6 6 4.9m x 4.8m The Old Dairy 13 13 15 12.3m x 4.2m Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 6 Oak and Willow Barns The Oak and Willow barns form our largest event space. Located in the centre of the converted farm buildings, they are adjacent to the Hedgehog and Owl’s Nest rooms, and across the main lawn from the Farmhouse containing the Atrium, Fieldmouse, and Old Dairy. Both barns feature the original stone walls, vaulted ceilings, exposed oak beams and solid wooden floors. The large windows and doors allow for views across Chew Valley and the Mendip hills beyond, and the nature reserve in the other direction. These are our most flexible space for meetings, and even with social distancing have a number of layouts available. The meetings take place in the Oak, whilst the Willow is used for refreshment stations. If you prefer to use the Willow for breakout groups, refreshment stations can be located at people’s meeting space instead. Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 7 Example Room Layouts at 2m Distancing Refreshment station Folly Farm, Stowey, Pensford, Bristol BS39 4DW Tel: +44 (0)1275 331 590 | Email: [email protected] | Website: www.follyfarm.org Page 8 Hedgehog Conference Room The Hedgehog is a stylish and contemporary meeting space, located adjacent to the Willow and Oak Barns, and the Owl’s Nest. The room overlooks the paddock and kitchen gardens, and has lots of natural light and great views of the nature reserve. Complete with exposed beams and a locally-made natural
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