HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY
WORK SESSION/ REGULAR MEETING
MONDAY, AUGUST 12, 2019 HILLSDALE BOARD OF EDUCATION 5:00P.M. CLOSED EXECUTIVE SESSION ANTHONY S. DE NORCHIA 5:30P.M. (APPROX.) OPEN TO PUBLIC ADMINISTRATION BUILDING
AGENDA
1. CALL TO ORDER
Mrs. Shane Svorec, President and Presiding Officer.
2. SALUTE TO THE FLAG
3. OPENING STATEMENT
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hillsdale Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Hillsdale Borough Hall, Hillsdale Avenue, Hillsdale; the Hillsdale Public Library, 509 Hillsdale Avenue, Hillsdale; the Hillsdale Board of Education Office, 32 Ruckman Road, Hillsdale; and sent to the Board's designated newspapers: The Record and the Ridgewood News on May 14,2019. This meeting's agenda has been posted and sent to The Ridgewood News and The Record on August 9, 2019.
4. ROLL CALL
Mr. Sal Mrs. Mrs. Christina Mrs. Nicole Mrs. Shane Sileo Kathleen Jennings Klas Svorec O'Flynn PRESENT ABSENT 2
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
5. MOTION TO MOVE TO EXECUTIVE SESSION
Moved by seconded by to motion to move to Executive Session to discuss exempt matters pertaining to personnel, contracts, negotiations, and safety and security.
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED
6. MOTION TO ADJOURN THE EXECUTIVE SESSION
Moved by seconded by______to adjourn the Executive Session reconvene to the public meeting.
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED
7. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA A person wishing to be heard by the Board shall be recognized by the chairperson. He/ she shall then identify himself/herself and proceed with his/her comments as briefly as the subject permits. The chairperson is responsible for the orderly conduct of the meeting and shall rule on such matters as the speaker's right to address the Board, the time to be allowed for public discussion, the appropriateness of the subject being presented, and the suitability of the time for such a presentation. The Board, as a whole, shall have the final decision in determining the appropriateness of all such rulings. The Board wishes to remind all attendees at its meetings that while it subscribes, without reservation, to the principle of keeping the community completely informed, by policy and law, it cannot allow public discussion of personnel matters. If a matter concerning the staff of the Hillsdale School District is of interest or concern to a resident, the matter should be referred to the responsible Building Principal, Superintendent of Schools or the Board of Education, by either telephone or letter.
8. SUPERINTENDENT'S REPORT 3
WORK SESSION I AGENDA AUGUST 12, 2019 REGULAR MEETING
9. CORRESPONDENCE TO BOARD
Board Secretary New Jersey School Vol. XLIII No.3 Board Notes (Archives) Dated: July 23, 2019 Vol. XLIII No.2 Dated: July 9, 2019 Vol. XLIII No.1 Dated: July 1, 2019
10. APPROVAL OF BOARD MINUTES It is recommended that the Board approve the following Board Minutes:
July 15, 2019 Work Session I Regular Meeting July 15, 2019 Executive Session Meeting
Moved by______, seconded by______
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED 4
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
11. SUPERINTENDENT'S RECOMMENDATIONS
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON
1E. APPROVAL TO AFFIRM INTERIM SUPERINTENDENT'S DECISION W1819-8; 2018-2019
It is recommended that the Board affirm the Superintendent's decision regarding W1819-8 as an HIB incident.
This action is a result of the July 15, 2019 Executive Session.
2E. APPROVAL TO ACCEPT DONATION; 2019-2020
It is recommended that the Board gratefully accept a donation from Smith School Parent Teacher Association toward gym wall pads.
3E. APPROVAL OF CURRICULUM; 2019-2020
It is recommended that the Board approve and re-approve all new and existing curriculum aligned to the New Jersey Student Learning Standards (NJSLS).
4E. APPROVAL OF SCHOOL DISTRICT PROFESSIONAL DEVELOPMENT PLAN AND STATEMENT OF ASSURANCE; 2019-2020
It is recommended that the Board approve the School District Professional Development Plan (PDP) and School District Professional Development Plan (PDP) Statement of Assurance for the 2019-2020 school year.
SE. APPROVAL OF SCHOOL DISTRICT MENTORING PLAN AND STATEMENT OF ASSURANCE; 2019-2020
It is recommended that the Board approve the School District Mentoring Plan and School District Mentoring Plan Statement of Assurance for the 2019-2020 school year.
6E. APPROVAL OF READING INTERVENTION CONSULTANT; 2019-2020
It is recommended that the Board approve Jennifer Amoroso as a part-time Reading Intervention Consultant at Ann Blanche Smith School at an hourly rate of $75.00, which will not exceed $28,125.00, will be paid by Elementary and Secondary Education Act (ESEA) Title I funds. 5
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON
7E. APPROVAL OF LITERACY INTERVENTION CONSULT ANT; 2019-2020
It is recommended that the Board approve Sheila Sosis as a Literacy Intervention Consultant at Ann Blanche Smith School for twelve (12) days at $550.00 per day, which will not exceed $6,600.00, will be paid by Elementary and Secondary Education Act (ESEA) Title I funds.
SE. APPROVAL TO AUTHORIZE THE USE OF FY2020 ELEMENTARY AND SECONDARY EDUCATION ACT (ESEA) GRANT FUNDS; 2019-2020
It is recommended that the Board approve the use of FY2020 Elementary and Secondary Education Act (ESEA) Grant funds for the following:
ESEA VENDOR AMOUNT FY2020 TITLE & SCHOOL
George G. White Title II Pascack Valley Regional High School District $120.00 Ann Blanche Smith Title II Meadowbrook Title II
George G. White Title I IXL Learning, INC. $8,400.00
George G. White Title I Mosa Mack Science $3,789.50
George G. White Title I Flocabulary $2,000.00
George G. White Title I Rubicon Atlas $500.00
George G. White Title I BrainPop $1,895.00
Ann Blanche Smith Title I Lexia Learning Systems $6,300.00
Ann Blanche Smith Title I Booksource $2,710.16
Ann Blanche Smith Title I BrainPop $2,550.00
Ann Blanche Smith Title I Peekapak $249.00
Ann Blanche Smith Title I IXL Learning, INC. $1,100.00 6
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON
9E. APPROVAL OF NURSE SERVICES NON-PUBLIC SCHOOLS; 2019-2020
It is recommended that the Board approve a contract with St. John's Academy for nursing services in the amount of $19,982.00 using non-public monies for the 2019-2020 school year.
10E. APPROVAL OF MULTI-SENSORY READING CONSULTANT; 2019-2020
It is recommended that the Board approve Patricia Gordon as a Multi-Sensory Reading Consultant at George White School at an hourly rate of $75.00 per day, total cost which will not exceed $19,250.00.
11E. APPROVAL OF CONSULTING SERVICES; 2019-2020
It is recommended that the Board approve Columbia University Clinic for Anxiety and Related Disorders (CUCARD), to provide consulting and other services for the district, at a hourly rate not to exceed $250.00, for up to fifteen (15) hours of service which will not exceed $3,750.00.
12E. APPROVAL OF MIDDLE SCHOOL CHROMEBOOK AGREEMENT; 2019-2020
It is recommended that the Board approve the attached Middle School Chromebook Agreement for the 2019-2020.
13E. APPROVAL OF REVISED CONSULTANT LIST; 2019-2020
It is recommended that the Board approve the following consultant to be added to our consultant list.
NAME SERVICE RATE Neurology Group of Bergen Medical Consultant - Evaluation up to $425 County Neurodevelopmental Evaluations 7
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEOS.HAIRPERSON
14E. APPROVAL OF THE ADOPTION OF THE DISTRICT GOALS FOR THE 2019- 2020 SCHOOL YEAR
It is recommended that the Board adopt the following District Goals for the 2019-2020 school year.
DISTRCT GOALS Goal1 Refine data-driven decision making by examining assessment and accountability systems to improve the quality of teaching and learning through the analysis of multiple sources of data, including formative and summative assessments. Goal2 Continue to build the capacity of teachers to engage in continuous growth of differentiated instruction and best practices by using regional collaboration, teacher leadership, job-embedded professional development, and professional learning communities. Goal3 To support the integration and responsible use of instructional technology by participating in the digital world for the betterment of innovation, 21st century instructional practices, and the student learning experience.
15E. APPROVAL OF THE SPECIAL LAW ENFORCEMENT OFFICERS-III (SLE0-111) SHARED SERVICES AGREEMENT BETWEEN HILLSDALE BOARD OF EDUCATION AND BOROUGH OF HILLSDALE; 2019-2020
It is recommended that the Board approve the Special Law Enforcement Officers-III (SLEO-III) Shared Services Agreement between the Hillsdale Board of Education and the Borough of Hillsdale from September 1, 2019 through June 30, 2020.
16E. APPROVAL OF NURSE SERVICES AGREEMENT; 2019-2020
It is recommended that the Board approve, a Nurse Services Agreement with Nancy Bonvicino to provide a minimum of seventy-five (75) days of nursing support at a daily rate of $165 for a total of $12,375.00. 8
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON
17E. APPROVAL OF FOOD ALLERGY GUIDELINES
It is recommended that the Board approve the Hillsdale Public Schools Food Allergy Guidelines.
Moved by______J seconded by______
Mrs. Mr. Sal Mrs. Christina Mrs. Nicole Mrs. Shane Kathleen Sileo Jennings Klas Svorec O'Flynn AYE NAY ABSENT ABSTAINED 9
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
PERSONNEL COMMITTEE: SAL SILEO , CHAIRPERSON
1P. APPROVAL OF SUBSTITUTE; 2019-2020
It is recommended that the Board approve the following substitute as noted.
NAME SUBSTITUTES Kathleen Morchian Teacher
2P. APPROVAL OF HIGH SCHOOL INTERN; 2019-2020
It is recommended that the Board approve the following high school students to participate in the Pascack Regional High School Internship Program:
STUDENT FACULTY MEMBER DISCIPLINE SCHOOL Abby Considine Joanne Jenne Kindergarten Ann Blanche Smith Alycia Gilb Hilary Lawrance Kindergarten Ann Blanche Smith Lily Glastein Amy Babcock Kindergarten Ann Blanche Smith Alice Bruter Melissa Lucido Grade 1 Ann Blanche Smith Olivia Raymond Michelle Coombs Grade 1 Ann Blanche Smith Emily Montanez Lauren Lio Kindergarten Meadowbrook Susannah Rubenstein Mary De Chiara Grade 1 Meadowbrook
3P. APPROVAL OF PROFESSIONAL DEVELOPMENT DAYS; 2019-2020
It is recommended that the Board approve the following Professional Development Days and estimated costs/reimbursements:
NAME MEETING I CONFERENCE I ESTIMATED COSTS I WORKSHOP I DATE(S) I LOCATION REIMBURSEMENTS Lisa Tarabocchia Regional Training Session for District $0 Certification Staff Wayne, NJ August 14,2019 Alaina Cannella 8th 19th Grade Science Articulation $0 Esther Douglass Montvale, NJ Septernber18,2019 Sally Leara Social Studies Annual Conference $90 Registration paid Piscataway, NJ with ESEA Title II funds October 21, 2019 $35 Mileage & Tolls 10
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
PERSONNEL COMMITTEE: SAL SILEO , CHAIRPERSON
4P. APPROVAL OF LEVEL 2 TRAINING; 2019-2020
It is recommended that the Board approve the following Teacher Aide to attend Region II Discrete Trial Instruction Training. The training will be held August 28, 2019.
NAME TOTAL HOURS RATE Dena Noone 4 Hours $17.50 Per Hour
5P. RE-APPROVAL OF STAFF CPR CERTIFICATION/RE-CERTIFICATION TRAINING, RATE AND COSTS; 2019-2020
It is recommended that the Board reapprove Rosemary Catton to teach Staff CPR Certification J Re-Certification training and the following costs associated with this training:
REASON RATE/COST Three (3) classes, approximately six (6) hours per course $80.00 Per Hour (preparation, instruction/ practice, clean up and administrative)
6P. APPROVAL OF CO-CURRICULAR STIPEND LIST; 2019-2020
It is recommended that the Board approve the attached Co-Curricular Stipend List for 2019-2020.
7P. APPROVAL OF TEACHER AIDES; 2019-2020
It is recommended that the Board approve the Teacher Aides for the 2019-2020 school year. 11
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
PERSONNEL COMMITTEE: SAL SILEO , CHAIRPERSON
SP. APPROVAL OF SALARY ADJUSTMENTS; 2019-2020
It is recommended that the Board approve the salary adjustment for the following personnel effective August 29, 2019.
NAME FROM TO REASON Michael Schmidt MA+15 MA+30 Degree Status & + 1 Course Credit Course Credits Anne Marie Garrett 10 Course Credits & 26 Course Credits & Course Credits 4 In-service credits 4 In-Service Credits Stacey Belhumer 27 Course Credits 30 Course Credits Course Credits & 1 In-service credits & 1 In-service credits Aleksandra Lada BA+30 MA+30 Degree Status Jennifer Maione MA MA+15 Degree Status Marissa Micciche BA+15 MA+30 Degree Status Sally Santulli 17 Course Credits & 18 Course Credits & Course Credits 1 In-service credits 1 In-service credits
9P. APPROVAL TO ACCEPT RESIGNATION; 2019-2020
It is recommended that the Board accept with regret, the resignation of employee #4892, effective October 3, 2019.
lOP. APPROVAL OF VOLUNTEERS; 2019-2020
It is recommended that the Board approve the following Pascack Valley High School volunteers to assist the Robotics Club students at George White School for the 2019- 2020 school year.
VOLUNTEERS NAMES Aidan McNamera Matthew Harris Isabelle Kim Rachel Kim Ryan Quinn Ethan Silver 12
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
PERSONNEL COMMITTEE: SAL SILEO , CHAIRPERSON
Moved by______, seconded by______
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED 13
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
12. BUSINESS ADMINISTRATOR/BOARD SECRETARY'S RECOMMENDATIONS
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
1F. APPROVAL OF JUNE 2019 BUDGET TRANSFERS
It is recommended that the Board approve the following June 2019 Budget transfers:
Ext Ext FROM ACCOUNT# # DESCRIPTION AMOUNT ACCOUNT# # DESCRIPTION Kindergarten Subs- 11-120-100-101-01-00-030 9445 Grades 1-4 Subs-Meadow $4,771.72 11-110-100-101-01-1-00-030 9439 Meadow Grades 6-8 Salaries- 11-110-100-101-00-1-00-010 9436 Kindergarten Salaries-S $11,479.00 11-130-100-101-00-1-00-020 9447 White 11-11 0-1 00-1 01-00-1-00-030 9435 Kinderqarten Salaries-M $6,626.00 11-130-100-101-00-1-00-020 9450 Grades 6-8 Subs-White 11-120-1 00-1 01-00-1-00-030 9442 Salaries Grades 1-4-M $8,459.00 11-130-100-101-01-1-00-020 9450 Grades 6-8 Subs-White Home lnstr. Salaries- 11-190-1 00-640-00-4-00-030 7175 lnstr. Texts- Meadow $12,184.00 11-150-100-101-00-1-00-020 9453 White Leadership Team Leader- Aides K-8 Subs - 11-190-1 00-1 06-05-1-00-030 9469 Meadow $476.00 11-190-1 00-1 06-04-1-00-030 9466 Meadow Leadership Team Leader- Leadership/Team 11-190-1 00-1 06-05-1-00-030 9469 Meadow $250.00 11-190-100-106-05-1-00-020 9468 Leader-White Reg. Prog. Class 11-190-1 00-320-00-2-00-020 7157 Instruct Educ./Prof White $1,516.00 11-190-1 00-61 0-00-2-00-020 7163 Supplies-White Reg. Prog. Class 11-190-1 00-320-00-4-00-030 7159 Instruct Educ./Prof. Meadow $658.00 11-190-1 00-61 0-00-3-00-01 0 7164 Supplies-Smith Teach Subs-LLD- 11-204-1 00-1 01-00-1-00-030 9475 Teach Sai-LLD, Meadow $85.00 11-204-100-101-01-00-030 9478 Meadow 11-000-213-1 00-00-1-00-020 9546 Nurses Salaries -White $1,405.00 11-000-213-100-00-1-00-010 9545 Nurses Salaries-Smith Resource Room Subs- 11-213-100-101-00-1-00-010 9488 Resource Room Salaries-Smith $43.00 11-213-100-101-01-1-00-010 9491 Smith Resource Room Subs- 11-213-100-101-00-1-00-010 9488 Resource Room Salaries-Smith $4,618.00 11-213-100-101-01-1-00-020 9492 White Resource Room Subs- 11-213-100-101-00-1-00-010 9488 Resource Room Salaries-Smith $765.00 11-213-100-101-01-1-00-030 9493 Meadow 11-215-100-106-01-1-00-030 9511 Pre-School Aide Subs-Meadow $1,245.00 11-215-1 00-1 06-00-1-00-030 9508 Pre-School Aide Meadow Co-Curricular Salaries- 11-402-1 00-500-00-2-00-020 7205 Services - Referees $5,088.00 11-401-100-100-00-1-00-010 9530 Smith Co-Curricular Salaries- 11-401-1 00-600-00-1-00-020 9537 Supplies/Matl's-White $4,124.00 11-401-100-1 00-00-1-00-020 9531 White Co-Curricular Salaries- 11-402-100-100-00-1-00-020 9540 Coaches Salaries -White $4,246.00 11-401-1 00-1 00-00-1-00-020 9531 White Co-Curricular Salaries- 11-402-1 00-600-00-1-00-020 9543 Supplies/Matl's-White $977.00 11-401-1 00-1 00-00-1-00-020 9531 White 11-800-330-11 0-01-1-00-020 9077 Hillsdale Hoops $2,215.00 11-800-330-11 0-01-0-00-040 9654 Community Services Salary Guidance Sees- 11-000-218-105-00-1-00-030 9574 Salary Guidance Secs-M $2,031.00 11-000-218-105-00-1-00-020 9570 White 11-000-219-320-00-1-00-050 7025 PV Regional Fee $770.00 11-000-219-320-00-5-00-050 8843 Prof Ed/ ABA Other Serv. Media Teacher Salaries- 11-000-222-1 00-01-1-00-01 0 9578 Media Sees -Smith $78.00 11-000-222-1 00-00-1-00-010 9575 Smith Media Teacher Salaries- 11-000-222-1 00-01-1-00-010 9578 Media Sees -Smith $42.00 11-000-222-100-00-1-00-020 9576 White Media Teacher Salaries- 11-000-222-1 00-01-1-00-01 0 9578 Media Sees -Smith $35.00 11-000-222-1 00-00-1-00-030 9577 Meadow 14
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
Ext Ext FROM ACCOUNT# # DESCRIPTION AMOUNT ACCOUNT# # DESCRIPTION Media Teacher Subs- 11-000-222-100-01-1-00-010 9578 Media Sees - Smith $85.00 11-000-222-100-02-1-00-010 9581 Smith Media Teacher Subs- 11-000-222-100-01-1-00-010 9578 Media Sees - Smith $213.00 11-000-222-100-02-1-00-020 9582 White 11-000-223-320-00-4-00-030 8994 Purch Prof/Ed. Serv $50.00 11-000-223-320-02-1-00-010 8844 Prof. Mentors/Smith 11-000-223-320-00-4-00-030 8994 Purch Prof!Ed. Serv $50.00 11-000-223-320-02-1-00-030 9613 Prof. Mentors/Meadow 11-000-230-334-00-1-00-040 9205 Architect Fee $1,235.00 11-000-230-339-00-1-00-040 7058 Other Prof. Services 11-000-261-420-03-8-00- Clean, Repair- 0010 8936 Clean/Repair, Maint-Smith $5,678.00 11-000-261-420-02-8-00-020 8935 Maint/White 11-000-262-100-02-1-00-030 9611 Operations-OT -Meadow $1,400.00 11-000-262-100-00-1-00-030 9609 Oper. Salaries-Meadow 11-000-262-100-02-1-00-030 9611 Operations-OT -Meadow $1,767.00 11-000-262-100-02-1-00-010 7093 Operations-OT -Smith 11-000-262-420-12-7-00-020 8947 Services-White $2,042.00 11-000-262-420-13-7-00-010 8948 Services-Smith 11-000-262-420-12-7-00-020 8947 Services-White $2,124.00 11-000-262-420-14-7-00-030 8949 Services-Meadow 11-000-262-621-12-1-00-020 9168 Heat-White $8,528.00 11-000-266-420-00-2-00-020 9658 Security Purch -White 11-000-262-621-13-1-00-010 9169 Heat-Smith $2,268.00 11-000-266-420-00-3-00-010 9659 Security Purch - Smith Security Purch Svcs- 11-000-262-621-14-1-00-030 9170 Heat-Meadow $2,807.00 11-000-266-420-00-4-00-030 9660 Meadow 11-000-270-503-00-1-00-040 9029 Contr. Serv Aid In Lieu $4,106.00 11-000-266-610-00-1-00-040 9662 Security Supplies 11-000-270-503-00-1-00-040 9029 Contr. Serv Aid In Lieu $300.00 11-000-270-511-00-1-00-040 7117 Cont/Serv HM/Schl. 11-000-270-503-00-1-00-040 9029 Contr. Serv Aid In Lieu $2,253.00 11-000-270-512-00-1-00-040 7118 Student Transp Trip Other Retirement 11-000-291-241-00-1-00-040 7137 Pension (Pers) $3,310.00 11-000-291-249-00-1-00-040 9223 Contribution Clean, Repair, Main!- 11-000-262-621-14-1-00-030 9170 Heat Meadow $19,952.00 11-000-261-420-04-8-00-030 8937 Meadow 11-000-261-61 0-00-8-00-040 8860 Main! Supp Equip $169.00 11-000-261-61 0-02-8-00-020 8938 Maint/Equip Supp-White Security Equipment- 11-000-262-621-12-1-00-020 9168 Heat-White $11,091.00 12-000-266-733-00-1-00-010 9676 Smith Leadership Team Leader- 11-190-100-106-05-1-00-030 9469 Meadow $1,774.00 11-190-100-106-02-1-00-030 9463 Aides K-8 - Meadow 11-190-1 00-320-00-4-00-030 7159 lnstruct-Educ, Prof-Meadow $1,311.00 11-190-100-106-02-1-00-030 9463 Aides K-8 - Meadow Co-Curricular Salaries- 11-800-330-11 0-00-1-00-040 7207 School Resource Officer $389.00 11-401-100-100-00-1-00-030 9532 Meadow 11-800-330-11 0-00-1-00-040 7207 School Resource Officer $4,740.00 11-401-100-100-01-1-00-020 9534 Chaperones-White CST Professional 11-000-213-300-00-1-00-040 7011 Prof Tech Serv/Health $2,800.00 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-213-300-00-1-00-010 9554 Prof Tech Serv/Health-Smith $2,439.00 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-213-300-00-1-00-020 9555 Prof Tech Serv/Health-White $1,135.00 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-213-300-00-1-00-030 9556 Prof Tech Serv/Health-Meadow $10,822.00 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-213-600-00-2-00-020 7012 Health Supplies-White $3,409.99 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-218-104-00-1-00-010 9569 Guidance Salary-Smith $5,560.00 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-218-104-00-1-00-030 9571 Guidance Salary-Meadow $4,560.00 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-219-104-01-1-00-050 7022 Summer Help-CST $7,387.27 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-219-104-02-1-00-050 8834 IEP Meetings $2,550.00 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-219-105-01-1-00-050 7024 CST Substitutes $5,893.75 11-000-219-390-00-5-00-050 7026 Services 15
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
Ext Ext FROM ACCOUNT# # DESCRIPTION AMOUNT ACCOUNT# # DESCRIPTION CST Professional 11-000-219-600-00-5-00-050 7028 CST Supplies/Mall's $2,822.17 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-219-800-01-5-00-050 8928 CST Other Expenses $1,790.67 11-000-219-390-00-5-00-050 7026 Services CST Professional 11-000-222-100-01-1-00-010 9578 Media Sees-Smith $7,187.15 11-000-219-390-00-5-00-050 7026 Services Salary Guidance Sees- 11-000-218-105-00-1-00-030 9574 Salary Guidance Secs-M $2.24 11-000-218-1 05-00-1-00-020 9573 White 11-204-100-101-00-1-00-030 9475 Teach Sai-LLD, Meadow $12,114.48 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-204-1 00-1 06-00-1-00-030 9481 Other Salaries,LLD-M $17,570.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-204-100-106-01-1-00-030 9484 Teach Aide Subs,LLD-M $1,300.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-204-100-610-00-5-00-030 9487 General Supplies-LLD, M $809.52 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-213-100-101-00-1-00-010 9488 Resource Room Salaries-Smith $4,444.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White Resource Room Salaries- 11-213-100-101-00-1-00-030 9490 Meadow $1,290.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-213-100-610-00-5-00-010 9494 Resource Room Supplies-Smith $250.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-213-100-610-00-5-00-020 9495 Resource Room Supplies-White $320.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-215-100-101-00-1-00-030 9514 Pre-Schi-Handicapped-M $16,440.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White 11-215-100-106-01-1-00-030 9511 Pre-School Aide Subs-Meadow $1,644.00 11-190-100-610-01-2-00-020 7166 Instruct. Furniture-White
2F. APPROVAL OF FINANCIAL REPORTS; JUNE 2019
It is recommended that the Board approve the following financial reports:
Peno . dE nd' mg Board Secretary's Report 06/30/2019 Treasurer's Report 06/30/2019 Monthly Transfer Report 06/30/2019 Maschio's Operating Statement 06/30/2019
3F. APPROVAL OF MONTHLY BUDGET STATUS CERTIFICATION; JUNE 2019
It is recommended that the Board of Education pursuant to N.J.A.C. 6A:-23-2.11(c)4 certifies that as of 6/30/2019 after review of the Secretary's Monthly Appropriation Financial Report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over-expended and that sufficient funds are available to meet the district's obligation for the remainder of the fiscal year and further that the preceding financial statements be appended to the minutes of this meeting. 16
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
4F. APPROVAL OF JULY 2019 BILL LIST
It is recommended that the Board approve the bill list for the month of July, 2019 in the amount of $1,878,322.61.
SF. APPROVAL OF NON-PUBLIC FUNDS; 2019-2020
It is recommended that the Board approve the following Non-Public funds for the 2019-2020 school year:
Non-Public Technology $6,624.00 Non-Public Textbook $9,699.00 Non-Public Nursing $19,982.00 Non-Public Security $30,900.00
The Board of Education also authorizes the Business Administrator/Board Secretary to execute any and all documents necessary to effectuate the terms of this resolution.
6F. APPROPRIATION ADJUSTMENTS JULY 2019
Fund 20 Description Orig. Approp. Current Approp. IDEA BASIC $240,000.00 $284,520.00 IDEA PRESCHOOL -0- 28,353.00 ESEA TITLE I - PART A 10,000.00 102,588.00 ESEA TITLE II - PART A 20,000.00 32,212.00 ESEA TITLE III * -0- 0.00 Non-Public Technology -0- 6,624.00 Non-Public Textbook -0- 9,699.00 Non-Public Nursing -0- 19,982.00 Non-Public Security -0- 30,900.00
7F. APPROVAL OF BUDGET PREP CALENDAR
It is recommended that the Board approve the attached Budget Prep Calendar. 17
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
SF. APPROVAL OF CONTRACT WITH KCB PAYROLLCONSULTING LLC TO PROVIDE BUSINESS OFFICE SERVICES; 2019-2020
It is recommended that the Board approve the agreement with KCB Payroll Consulting LLC to provide business office services from approximately August 13 through September 13,2019 at an amount not to exceed $5,000.00.
The Board of Education also authorizes the Business Administrator/Board Secretary to execute any and all documents necessary to effectuate the terms of this resolution.
9F. APPROVAL OF SERVICE CONTRACT FOR THE PROVISION OF HOSPITAL INSTRUCTION FOR THE 2019-2020 SCHOOL YEAR
It is recommended that the Board approve the 2019-2020 Service Contract for students who are confined during school hours for medical and/ or rehabilitative care in New Bridge Medical Center:
Bergen County Special Services $65.00 per hour
10F. APPROVAL OF AGREEMENT TO PROVIDE SERVICES AND/OR EQUIPMENT UNDER THE NEW JERSEY NON-PUBLIC SCHOOL TECHNOLOGY INITIATIVE PROGRAM FOR THE 2019-2020 SCHOOL YEAR
It is recommended that the Board approve the resolution accepting the agreement to provide services and/ or equipment under the New Jersey Non-public School Technology Initiative Program in the amount of $6,624.00 for the 2019-2020 school year.
11F. APPROVAL TO AUTHORIZE THE PROCUREMENT OF GOODS AND/OR SERVICES WITH PEPPM FOR THE 2019-2020 SCHOOL YEAR
BE IT RESOLVED BY THE HILLSDALE BOARD OF EDUCATION, that the Board, upon recommendation of the Business Administrator, approves the following resolution regarding participation in PEPPM:
BE IT RESOLVED that the Board of Education authorizes the Board Secretary /Business Administrator on behalf of the Board of Education, to participate in a cooperative purchasing agreement for the 2019-2020 school year with the Pennsylvania Education Purchasing Program for Microcomputers (PEPPM).
The Board of Education also authorizes the Business Administrator/Board Secretary to execute any and all documents necessary to effectuate the terms of this resolution. 18
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
12F. APPROVAL OF TUITION STUDENTS (SENDING) CONTRACTS; 2019-2020
It is recommended that the Board approve the tuition (sending) contracts for the 2019-2020 school year as listed: Name Rate Program ECLC 2@ $58,348.00 Extended School Year 2@ $31,000.00 Extraordinary Services Northern Valley 1@ $76,519.00 Valley Program- Extended School Year 1@ $46,800.00 1:1 Aide Northern Valley 1@ $47,151.54 TIP- Extended School Year
Windsor Bergen 2@ $65,233.38 Extended School Year Academy
13F. APPROVAL OF MASCHIO'S LIFE-THREATENING FOOD ALLERGY MANAGEMENT PROGRAM; 2019-2020
It is recommended that the Board approve the Life-Threatening Food Allergy Management Program and plan with the corresponding documentation (see attached).
The Board of Education also authorizes the Business Administrator/Board Secretary to execute any and all documents necessary to effectuate the terms of this resolution.
14F. APPROVAL OF STRATEGIC PLANNING 3D MODEL
It is recommended that the Board approve the Strategic Planning 3D Model between the Hillsdale Board of Education and New Jersey School Boards Association in the amount of $4,000.00.
The Board of Education also authorizes the Business Administrator/ Board Secretary to execute any documents necessary to effectuate the terms of this resolution. 19
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
15F. APPROVAL OF RESOLUTION- BOARD MEMBER PARTICIPATION NEW JERSEY SCHOOL BOARDS ASSOCIATION CONFERENCE
It is recommended that the Board approve the following resolution:
WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the 11 Board 11 ) has determined that travel and travel expenditures related to Board member attendance at the 2018 Annual Workshop of the New Jersey School Boards Association (hereinafter referred to as the" Annual Workshop") is: (1) educationally necessary and fiscally prudent; (2) directly related to and within the scope of the Board members' current responsibilities; (3) critical to the instructional needs of and furthers the efficient operation of the Hillsdale School District; and (4) is in compliance with N.J.S.A. 18A:12-24 and N.J.S.A. 18A:12-24.1; and
NOW, THEREFORE, BE IT RESOLVED that, subject to the applicable restrictions and requirements set forth in the New Jersey travel payment guidelines as established by the Department of the Treasury, as well as those guidelines established by the Office of Management and Budget, except to the extent that said guidelines conflict with the provisions of Title 18A of the New Jersey Statutes, the Board hereby approves travel related to the attendance of the below listed Board members at the Annual Workshop on October 22 through 25,2018, as well as reimbursement for all allowable costs and expenses associated with the same, the total cost of which shall not exceed $4,000.00, so long as said costs and/ or expenses are consistent with the provisions of N.J.S.A. 18A:12-ll.
Board Members:
Christina Jennings Nicole Klas Kathleen E. O'Fiynn Shane Svorec
16F. APPROVAL OF NON-PUBLIC SECURITY AID AND EXPENDITURES
It is recommended that the Board approve the Non-Public Security Aid in the amount of $30,900.00. These funds will be used by St. John's Academy for replacement of blinds in classrooms, installation of 3M film for eight (8) doors, and the replacement of a wood door with a steel door.
The Board of Education also authorizes the Business Administrator/ Board Secretary to execute any documents necessary to effectuate the terms of this resolution. 20
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
FINANCE COMMITTEE: SAL SILEO, CHAIRPERSON
17F. APPROVAL OF VISION THERAPY SERVICES; 2019-2020
It is recommended that the Board approve a vision therapy contract for the 2019-2020 school year as listed: Name Program St. Joseph's School for the Blind $150.00 per hour Vision Therapy not to exceed 1 hour per week
Moved by______J seconded by______
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED 21
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
13. OLD BUSINESS
14. NEW BUSINESS
15. SECOND HEARING OF CITIZENS ON ANY TOPIC OF CONCERN
16. MOTION TO CONVENE TO EXECUTIVE SESSION (if necessary)
WHEREAS, the Open Public Meetings Act and the Hillsdale Board of Education reserve the right within the constraints of State Law to sit in Executive Session, and
WHEREAS, there now exists a need for this Board of Education to meet in Executive Session, now therefore
BE IT RESOLVED that the Hillsdale Board of Education recess into Executive Session to discuss exempt matters pertaining to ______, and
BE IT FURTHER RESOLVED that the public will be informed 1. When the Board reconvenes to the Regular Meeting business portion of this meeting this evening; or 2. At a later date, undetermined at this time.
Moved by______J seconded by______that the Board move to an Executive Session at p.m.
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED 22
WORK SESSION/ AGENDA AUGUST 12, 2019 REGULAR MEETING
17. MOTION TO ADJOURN EXECUTIVE SESSION (if necessary)
Moved by______, seconded by______that the Board adjourn the Executive Session at p.m.
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED
18. ADJOURN MEETING
Moved by seconded by ______that the August 12, 2019 Work Session/Regular Meeting be adjourned at ___ p.m.
Mr. Sal Mrs. Kathleen Mrs. Christina Mrs. Nicole Mrs. Shane Sileo O'Flynn Jennings Klas Svorec AYE NAY ABSENT ABSTAINED GEORGE WHITE MIDDLE SCHOOL CHROMEBOOK GUIDELINES
Please find important guidelines for the 2019-2020 district-issued Chromebooks:
Device Use: Students should use the assigned device for educational purposes and district business only. Furthermore, students are expected to bring their assigned device to all classes each day with a full battery charge. The use of each device assigned to a student is subject to the acceptable use guidelines described in BOE policies 2361 and 7523.
Manufacturing Defects and Technical Problems: If a student is experiencing technical difficulties, he/she should bring their device to the Computer Lab. In the event that the computer lab is not available, the student-should drop the device off in the Main Office. Each student must fill out the Damage Report Form, which will be available in the Computer Lab and the Main Office. The Technology Department will determine whether the reported problem is the product of regular wear and tear or if it is considered damaged.
Technology Usage Fee: The technology usage fee is $40.00 for the school year. (Students who qualify for free or reduced lunch will be charged accordingly.) Similar to textbooks, the student is responsible for maintaining their Chromebook and its accessories, such as the charger and carrying case, in proper working condition. Students are not to place stickers or any adhesive decoration directly to their Chromebook. The district will maintain a stock of loaner devices that can be used in the event of damage to the assigned device while the student device is being repaired or replaced. All devices, regardless of condition, will be returned to the Technology Department in June for routine maintenance.
Lost Device Fee: All students are responsible for the security of their Chromebook. Devices should be kept with the students at all times, or secured in a student's locker. Damages that result from abuse or neglect are the responsibility of the student and subject to fees. In the event of theft, vandalism, or other criminal acts, the studenUparenUguardian must file a report with the local police department, submit a copy to the school, and complete the School District's Technology Device Loss Form. The fee for a lost Chromebook or accessories will be the full replacement cost of the device or accessories.
Software and Applications: The district reserves the right to audit and remove any software in the student assigned device at any time. The district may require the installation of software that will have access to personal information stored in the student assigned device. Electronic Recording Capabilities: Any electronic recordings used with the device must be for instructional/educational purposes only. Students must obtain prior approval from a teacher or administrator prior to using the audio, image, or video recording capabilities of the device. No recording should start without the permission of all the individuals being recorded. In addition, electronic recordings obtained with the device may not be shared, published or re-broadcasted for any reason by the student without obtaining the permission of the district and all individuals present in the recording.
Privacy: As per the guidelines of the NJ Anti-Big Brother Act (N.J.S.A.) 18A:36-39 (P.L. 2013, c. 44) the Board of Education reserves the rights to examine, restrict, or remove electronic data from devices assigned to students. Students and their parent/guardians understand the assigned device may record or collect information on the student's activity or the student's use of the device. Students and parents/guardians further understand that all communication sent or received while connected to Hillsdale network infrastructure and services can potentially be recorded and archived. The district reserves the right to share any of such archived records with law enforcement authorities if deemed appropriate by the district. In addition, the district reserves the right to use the geolocation features of the device to track its location in case it is lost or stolen. The district shall not use any of the recording or gee-location capabilities of the device in a manner that would violate the privacy rights of the student or any individual residing with the student.
Access to Internet Material: In accordance with the "Children's Internet Protection Act" (CIPA) the Hillsdale Public Schools will use appropriate filtering measures to limit the exposure of students to indecent or objectionable material on the Internet while the device is connected to the school network. Furthermore, district staff will monitor student use of the device while in school and provide guidance in the appropriate use of the device and the access to the global Internet. Parents/guardians understand that district Internet filters are in place for the Chromebook when used at home. Parents are strongly encouraged to monitor their child's use of the device while not in school and are encouraged to establish rules of usage with the student.
Data Security /Intellectual Property I Academic Integrity: Students are responsible for the security of the data stored on their district assigned device. Passwords or login information should never be shared. Students recognize that all content created on a district device while using a district Google account" is not subject to intellectual property claims. Students further recognize that all activity shall follow the expectations for academic integrity as described in their student handbooks. GWMS CHROMEBOOK AGREEMENT
GWMS STUDENT
I understand and agree to the preceding terms and conditions regarding the mobile device provided to me by George White Middle School. We will provide the serial number and device number during the first day of school.
Serial Number: Device Model: HP Chromebook G6EE
Student Full Name (please print)
Student Signature
Date------
GWMS PARENT OR GUARDIAN
As the parent or guardian of this student, I understand and agree to the preceding terms and conditions regarding the mobile device provided to this student. I also understand that this device is provided for educational purposes, and that I will not hold the Hillsdale Board of Education responsible for materials acquired on the Internet using this device. I hereby give my permission to issue a device to my child under the conditions above and certify that the information contained on this form is correct.
Parent or guardian name (please print)
Parent or Guardian Signature
Date ______
Board Approved: CO-CURRICULAR STIPEND LIST 2019-2020 SCHOOL YEAR
Extra Curricular Activity Personnel School Stipend Step Chaperones : Per after school / $ 71 evening event: Chaperones : Per night for $ 204 overnight field trips: Coaches: Boys Basketball Michael Schmidt George G. White $4,464 III Coaches: Girls Basketball Patrick Walden George G. White $4,464 III Coaches: Boys Soccer Matthew Tabrys Geo!Xe G. White $3,636 II Coaches: Girls Soccer Jamie Bianco George G. White $3,949 III Coaches: Boys/Girls Track Korrey Sanjek George G. White $2,778 II Jennifer Rascher George G. White $3,090 III Daniel Burzinski George G. White $3,090 III Coaches: Wrestling Not Applicable Coaches: Volleyball Stacey Belhumer George G. White $3,949 III Coaches: Intramural Activities Elizabeth Carr Meadowbrook $1,031 III (Per Activity) Michael Goodell Ann Blanche Smith $1,031 III Kathryn Ratner George G. White $1,031 III Michael Schmidt George G. White $876 I Coaches First Lego League Katherine O'Hanlon George G. White $2,468 I Coaches: Destination Imagination Jamie Bianco George G. White $3,090 III Judges: Destination Imagination Sally Leara George G. White $ 156 Plus Travel Nancy Sakalosky Advisors: Cheerleader Not Applicable Advisors: Fourth Grade Monitors Deanna Nelsen-De Falco Meadowbrook $ 858 III Michael Goodell Ann Blanche Smith $ 858 III Advisors: Yearbook Stacey Belhumer George G. White $ 858.50 III Jeannette Horning George G. White $ 703.50 I Advisors: Student Council Maria Ferrante Ives George G. White $ 858.50 III Karen Santos George G. White $ 858.50 III Advisors: Newspaper Claudia Bustamante George G. White $ 858.50 III Richard Pasciuto George G. White $ 858.50 III Advisors: Middle School Play Tara DeCrescenzo George G. White $1,717 III a) Dramatics Director Advisors: Middle School Play Jacqueline Leiva George G. White $1,717 III b) Music Director Advisors: Middle School Play Sarah Boland George G. White $1,562 II c) Art Director Advisors: Middle School Play Korrey Sanjek George G. White $ 1,717 III d) Light & Sound Director Advisors: Graduation Director / Sally Leara George G. White $ 687 III Program Advisors: Graduation Director / Jacqueline Leiva George G. White $ 344 III Music Advisors: Athletic Director Jennifer Maione George G. White $5,000 III CO-CURRICULAR STIPEND LIST 2019-2020 SCHOOL YEAR
Extra Curricular Activity Personnel I School I Stipend I Step Locker Room Attendant Not Applicable (when not acting as coach) Inservice Course Teaching I I $80 Per Hour I Lincoln Center Coordinators Not Applicable Pascack Valley Art Show Display Not Applicable Coordinators (3) After School Bus Monitor Christine Dam I Ann Blanche Smith $2,314 I Sophia Roth Ann Blanche Smith I $2,314 I I
Board Approval: BUDGET PREP CALENDAR (BASED ON No BUDGET VOTE)
SEPTEMBER 1. Meet with Superintendent to develop list of Budget Assumptions. 2. Review and Prepare Budget Request Forms. 3. Prepare Forms for Administrators. 4. Distribute Forms to Administrators. (by mid-September)
OCTOBER 1. Develop salary requirements with Superintendent (update salary lists if not a negotiating year). 2. Review 3yr. Maintenance Plan with Superintendent. 3. Develop 1st draft of budget using totals received from Administrators. 4. Project increases for district line items including fixed charges. 5. Schedule Finance Committee Meetings as needed.
FEBRUARY 1. Revise Budget as needed. a. Upon receipt of State Aid Figures and cap notification, complete final budget.
MARCH 1. Review and Approval of Tentative Budget. 2. Budget to County Office (NJDOE) for approval.
APRIL 1. Schedule and Advertise Public Hearing. 2. Revise Budget, if necessary, after Public Hearing. Dear Parents and Guardians,
Being proactive is the best protection for our students with life-threatening food allergies and the safest meal is one packed from home. Maschio's Food Services offers many foods to the students in your district. Not all foods are allergen free and cross-contamination may occur. Maschio's highly recommends that students with life-threatening food allergies avoid purchasing snacks.
If necessary, Maschio's Food Services is able to offer substitute meals for students with life threatening food allergies. For continuity, product availability, and safety, Maschio's will be implementing a standard menu of one to two options based on your child's allergies for the 2019-2020 school year. According to USDA-FNS Accommodating Children with Disabilities in the School Meal Programs Guidance for School Food Service Professionals, "the SF A's responsibility is to serve the child a safE! meal that accommodates their disability, not to mirror the Program meal served that day." In addition, per SP 59-2016: Policy Memorandum on Modifications to Accommodate Disabilities in the School Meal Programs, "SFAs are not required to provide the specific substitution or other modification requested, but must offer a reasonable modification that effectively accommodates the child's disability and provides equal opportunity to participate in or benefit from the program.
The enclosed Medical Statement Request for Special Meals and Milk Substitutions is required to be completed by your child's physician on a yearly basis. Once the completed and signed paperwork is faxed to our office for review, the safe substitute menu along with manufacturer ingredient labels will be provided for your approval. When approved, a cross contamination prevention training will be scheduled with the food service staff oncethe school year begins. Pending all products are accurately delivered after the training has taken place, this process will take several weeks to implement. We recommend that meals be packed from home until the substitute meal is available.
If you decide to allow your child to purchase meals from the cafeteria, and do not wish to participate in a substitute meal plan, the enclosed Waiver is to be completed and returned to Maschio's Food Services via fax (908-888-2335) or scan/email to [email protected]. Manufacturer food labels are available to view on our website at www.maschiofood.com under "Food Facts." You may contact your child's cafeteria manager for information on brands and product types used in your specific cafeteria, understanding that substitutions, while not likely, may occur. Food Labels may also be requested by emailing Lorraine Kunick, R.D.N. at [email protected].
If you have any questions please contact Lorraine Kunick, R.D.N. at (973) 598-0005 or [email protected].
Thank you for continuing to work with Maschio's Food Services to keep our students healthy and safe.
Sincerely, Lorraine Kunick, R.D.N. Maschio's Food Services [email protected] RESPONSE TO REQUESTS FOR MEDICAL INFORMATION RELATIVE TO FOOD PRODUCTS
With increasing frequency over the past few years, we at Maschio's have received various requests from parents and other interested persons relative to both the ingredients of the food products which we prepare and serve and the medical significance of those food ingredients.
Most of these requests for such ~formation have come from interested parents who understandably are concerned about a medical condition which a child may suffer from and the impact that diet and nutrition may have on that medical condition.
We at Maschio's, of course, would like to assist those inquiring parents to the maximum extent that we can, but we are constrained to advise that there are significant limitations on the responses that we can furriish.
First, we do not independently perform testing with respect to the ingredients of the food products which we prepare and serve nor are we required to by the terms of the Agreement which we enter into with your school district.
The only source of any information that we are able to provide relative to the ingredients of the food products which we prepare and serve is literature which may be furnished to us by the manufacturer or supplier to Maschio's of the involved food product and that information is not independently verified or checked by Maschio's and may or may not be accurate.
Accordingly, although in limited cases we may be in a position to furnish information about the ingredients of the food products which we prepare and serve because that information has been supplied to us by our suppliers, we are not in a position to affirm the accuracy of that information or even to suggest or recommend that it be relied upon by parents.
Second, we, of course, cannot provide medical or nutritional advice regarding the food products which we prepare and serve and accordingly we are not in a position to provide any opinions or conclusions reg~ding the impact, adverse or otherwise, which any such food product may have on the existing medical condition of a child.
We, of course, will be pleased to provide any interested parent with copies of the menus for the meals which we prepare and serve, but we are not in a position to present any opinions or conclusions regarding the interaction or impact which any of the food products which we prepare and serve may have on the existing medical condition of a child.
Any such medical opinion or conclusion will have to be secured from a physician or another skilled and knowledgeable professional, the professional services of whom are beyond the scope of the service which we provide to your school district.
We at Maschio's, of course, remain committed to providing safe and nutritious meals for your children and· we look forward to continuing to cooperate with representatives of your school district and parents to achieve that objective. Medical Statement: Request for Special Meals and Milk Substitutions
To Be Completed by Parent/Guardian. Please Print.
School District: School Site: Grade: Teacher:
Student Name: OM OF
Name of Parent/Guardian: Phone Number:
Email:
Signature of Parent I Guardian: ______
The following sections must be completed by a licensed medical physician. Please Print
Check Box that applies: 0 Student has a life threatening (anaphylactic) food allergy and is requesting a special meal ·or accommodation. 0 Student has a non-life threatening food allergy and is requesting a special meal or accommodation. 0 Student has Celiac Disease and is requesting a special meal or accommodation. 0 Student is lactose intolerant and is requesting a milk substitution. o ·Student has a chewing/swallowing disorder and is requesting texture modification.
State disability or medical condition requiring special meal, accommodation or fluid milk substitution (i.e. life-threatening food allergy to peanuts):
Please provide a description of major life activities affected:
Diet prescription or accommodation: (Please describe in detail for appropriate implementation. Attach another sheet if needed): ,~~.cf~II~wing .section must be completed by a .licensed medical physician. Please Print Foods to be Omitted: Foods to Substitute:
To receive texture modification, a signed diet prescription must be attached. Please indicate modification type and list all foods that require modifications.
Signature of Physician and Printed Name: Credentials (required}:
Phone Number: Date:
Parent/Guardian Signature Printed Name: (required):
·Phone Number: Date: WAIVER OF PARTICIPATION IN FOOD ALLERGY MANAGEMENT PROGRAM
We have been advised by Maschio's Food Services, Inc. (hereinafter, "Maschio's") the Food Service Manager of the school district in which our child ------, is enrolled as a student, that because our child has a life-threatening allergy, to wit, an allergy to , we have the opportunity to enroll our child in a Food Allergy Management Program pursuant to which meal selections containing non allergenic foods will be made available to our child as substitutes for allergenic foods, and by agreement with the school district, Maschio's will endeavor to make those substitute meals available to my child.
Notwithstanding that we have been provided the opportunity to enroll our child in the Food Allergy Management Program, we have elected not to enroll our child in the program and the purpose of this Waiver is to memorialize our election not to enroll in writing.
We fully understand that as a result of our decision not to enroll our child in the Food Allergy Management Program that is made available by Maschio's Food Services, Inc., our child may be exposed to allergens which can cause our child serious medical risks. However, we have determined that we can manage those medical risks without enrolling our child, , in the Food Allergy Management Program, and we hereby waive our child's opportunity to enroll.
By the execution of this Waiver, we voluntarily, unconditionally and permanently (a) waive, renounce and relinquish any and all claims, demands, causes of action, or other liability of any type or kind against Maschio's and its affiliates and their respective officers, directors, shareholders, employees, representatives and contractors, arising from, relating to, or in any way sustained or incurred, directly or indirectly, by reason of an allergic or other adverse reaction by our child to food products which are served to our child in the cafeteria and which precipitate that allergic or other adverse reaction, and (b) covenant and agree that we will not commence any legal proceeding against Maschio's and its affiliates, or against any of their respective directors, officers, shareholders, employees, representatives or contractors whether on our behalf or for the benefit of our son/daughter by which we seek damages or any other form of judicial relief as a result of any such allergic or other adverse reaction by our child.
We hereby certify that we have carefully read and understand the contents of this Waiver and execute this Waiver on this day of ______(Month, Year)
, Parent/Guardian
, Parent/Guardian