HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY
WORKSESSION /REGULAR MEETING
JUNE 19, 2017
MINUTES
1. CALL TO ORDER
The Board of Education of the Borough of Hillsdale held a Worksession /Regular Meeting at the Anthony S. De Norchia Administration Building on Monday, June 19, 2017. The meeting was called to order at 5:00 p.m. by Mrs. Kathleen O'Flynn, President and Presiding Officer.
2. SAL UTE TO THE FLAG
3. OPENING STATEMENT
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hillsdale Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Hillsdale Borough Hall, Hillsdale Avenue, Hillsdale; the Hillsdale Public Library, 509 Hillsdale A venue, Hillsdale; the Hillsdale Board of Education Office, 32 Ruckman Road, Hillsdale; and sent to the Board's designated newspapers: The Record on May 19, 2017 and the Ridgewood News on May 19, 2017. This meeting's agenda has been posted and sent to The Ridgewood News and The Record on June 16, 2017.
4. ROLL CALL Members Present Members Absent Mrs. Krista Flinn Mrs. Shane Svorec Mr. Sal Sileo Mrs. Kathleen O'Flynn Mr. Adam Wolper (appointed at beginning of public portion of meeting)
Administrators were not required to attend. 2 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
5. MOTION TO CONVENE TO MOTIONED TO CONVENE TO EXECUTIVE SESSION EXECUTIVE SESSION
Moved by Trustee Svorec, seconded by Trustee Sileo that the Board move to an Executive Session at 5:00 p.m. for the purpose of discussing exempt matters pertaining to personnel, contracts, negotiations, legal matters and safety and security.
Motion passed by consensus vote: 4-0.
MOTION ADJOURN TO EXECUTIVE MOTIONED TO ADJURN EXECTUIVE SESSION AND RECONVENE TO SESSION AND RECONVENE TO PUBLIC MEETING PUBLIC MEETING
Moved by Trustee Svorec, seconded by Trustee Sileo that the Board move to adjourn the Executive Session and reconvene to the Public Meeting at 5:33 p.m.
Motion passed by consensus vote: 4-0.
6. MOTION TO APPOINT BOARD OF MOTIONED TO APPOINT BOARD OF EDUCATION MEMBER EDUCATION MEMBER
Moved by Trustee Sileo seconded by Trustee Svorec, that the Board appoint Adam Wolper, as Board Member, to fill the vacancy of Dr. Timothy R. Santo.
Motion passed by roll call: 4-0
7. HEARING OF CITIZENS AND HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS DELEGATIONS CONCERNING ITEMS ON AGENDA ON AGENDA
No dialogue transpired and no comments were made regarding the items on the agenda.
8. REPORT BY INTERIM REPORT BY INTERIM SUPERINTENDENT SUPERINTENDENT
Dr. Jeffrey Peifer reported on the following: ~ Emollment Update ~ Kindergarten Enrollment for 2017-2018 ~ Disciplinary Incidents ~ HIB Investigation ~ A-Team ~ Summer Hours for Schools ~ Request from Bergen County School Boards Association President ------1 ! ------:
3 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
9. CORRESPONDENCE TO BOARD
Board Secretary New Jersey School Vol. XL No. 38 Board Notes (Archives) Dated: May 9, 2017
Vol. XL No. 39 Dated: May 16, 2017 Vol. XL No. 40 Dated: May 23, 2017 Vol. XL No. 41 Dated: May 31, 2017
10. APPROVAL OF BOARD MINUTES APPROVED BOARD MINUTES
Moved by Trustee Svorec, seconded by Trustee Sileo that the Board approve the following Board Minutes:
April 26, 2017 Public Hearing / Regular Meeting April 26, 2017 Executive Session Meeting May 15, 2017 Worksession / Regular Meeting May 15, 2017 Executive Session Meeting (1) May 15, 2017 Executive Session Meeting (2)
Motion passed by roll call: 4-0 Mrs. Krista Flinn abstained on approval of May 15, 2017. 4 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
11. ·INTERIM SUPERINTENDENT'S RECOMMENDATIONS
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; KRISTA FLINN, MEMBER
Moved by Trustee Svorec, seconded by Trustee Flinn that the Board approve Resolution Items lE through 7E as listed below:
1E. RETROACTIVE APPROVAL OF APPROVED RETROACTIVE HIGH HIGH SCHOOL STUDENT SCHOOL STUDENT VOLUNTEERS VOLUNTEERS; 2016-2017
It is recommended that the Board retroactively approve the following Pascack Valley High School student volunteers to help with Meadowbrook's Field Day on Friday, May 26, 2017.
Chloe Witt Sue Lee Olivia Wang Jodie Hoffman Ashley Evans Shannon Culloo Kelsey Chiellini Ally Bonanos Belle Muggeo Rita Kochakian Jack DeVanna Miranda Matuszewski Alexa DeRosa Matt Urrea Kyle Alvardo Drew Aral Jacob Ricco Jon Dinnell John Coyle Emilio Quevedo Legend Dominguez
2E. APPROVAL OF BILINGUAL/ESL APPROVED BILINGUAL/ESL THREE YEAR PLAN - 2017-2020 THREE YEAR PLAN
It is recommended that the Board approve the Bilingual/ESL Three Year Plan for 2017-2020 which was prepared by Annemarie Oliveri.
3E. APPROVALOFCONTRACTWITH APPROVED CONTRACT WITH PSA HEALTHCARE; 2017-2018 PSA HEALTHCARE
It is recommended that the Board approve the contract between PSA Healthcare and the District for physical therapy services at a rate not to exceed $140.00/visit. ------~.-~------1 :
5 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
4E. APPROVAL OF CONSULTANTS; APPROVED CONSULTANTS 2017-2018 (attachment)
It is recommended that the Board approve the attached list of consultants for the 2017-2018 school year.
SE. APPROVAL OF NON RESIDENT APPROVED NON-RESIDENT TUITION AGREEMENT; 2017-2018 TUITION AGREEMENT
It is recommended that the Board approve a non-resident tuition agreement for a grade seven student to attend George G. White Middle School at an annual tuition rate of $16,415. Tuition rate is subject to change after state certification. r· ------;--· .... ,...... ~.: -~--.-----.~-.·.. -- . ---~·~ : -:------· ~ ·.:·. ~. : .. ·--~- .. i .. ~.:.--:------~-- ..~-:~:~ ......
Hillsdale Public Schools Hillsdale, NJ 07642 Child Study Team Office
June 13, 2017
TO: Jeff Peifer Interim Superintendent of Schools FROM: Anil Oliveri Supervisor of Special Services
RE: Consultants for the 2017-2018 School Year : ·' :
I would like to request that the following consriltants, bd approved to provide services from July 1, 2017 to June 30, 2018 in the 2017-2018 School Year:
Speech Language Pathologist Region Il- Speech Evaluations $450, Direct Service $65 per hr Speech & Hearing Associates - $550/Speech or CAP Eyalu~tion/Hearing Evaluation w/ report $375 Hackensack Institute for Child Development - Central Auditory :Proces~ing Evaluations - $597-$780 Kids Clan Services - Speech & Language Evaluation~ $295 I Articulation Evaluation - $250 Nancy Minunni - Speech & Language Evaluations - $375 Institute for Child Development Pediatrics Center.Hackensack UMC-$671/ Dysphagia Evaluation Jane Ledingham-Auditory Verbal Therapy (AVT) - $174 per hour Susan Straquadanio - Auditory Verbal Therapy (AVT) - $180 per hr Garden State Speech Therapy, LLC $125 per 45 minutes - 450 for Feeding Evaluation . I .
Child Study Team Evaluations/Consultants Comprehensive School Testing - Psychological or LDTC Evaluations $600 Psych-Educational Services, Inc. -Psychological or LDTC Evaluations $450, Psyco/Educational Combined Evaluation $550 Region II Special Education Office (PVRHS)- Psychological Evaluations, $450 Direct Service $65 per hr. Social History $350, LDTC Evaluation $450 Golden Advantage $75 per hr. Direct Serli,ces ~: Volt Wellness - Behavior Analysts @ a rate of.$11 O/hr. Lifespan Associates - School Consultation $325/ hr. plus travel New Jersey Specialized Child Study Team $1,350/ per Child Study Team Evaluation ABA Consultants -Fee as per Region I1 up to $35/hour for Instructional Assistants up to $75/hour for Behaviorists Lisa Hendel Teacher of the deaf home instruction $143/ per hr .
Independent Functional Behavior Assessments Eden InStitute Outreach Services - $600 North Jersey Outreach Associates - $175 per hour (up to 6 hours) Douglas Developmental Disabilities Outreach Center - $2,800 (per Assessment) r··------.------. ' . ""T • ----.----~· .. T - . ' . !------...
Medical Consultants - Fee per Evaluation Dr. Batu! S. Ladak, Neurodevelopmental Pediatrician- $500 Dr. Aparna Mallik, Neurologist - $450 Dr. Poorvi Patel, Neurologist - $400 Dr. Joseph Holahan, Neurologist - $450 (Includes Team at St. Joseph's Regional Medical Center) Dr. Damon Fellman - Neurological Developmental P~diatric - $450 Evaluation Dr. Lisa Nalven- Developmental Pediatrician - $675 Dr. Raul Silva, Psychiatric Evalaution $700 I Clearance $350 . Dr. Esther Fridman.; Psychiatrist Evaluation $550/Medical Clearance $250 Dr. Frida Parker, Psychiatrist - $550 · ! ' Dr. Leslie Nagy, Psychiatrist - $650 Evaluations/ no show $325 NYU Child Study Center, NJ Office - $350 pet hour ! , Dr. Sonia Oquendo, Psychiatrist-Evaluation·$550/Medical Clearance $250 Dr. Nancy Tancer, Psychiatrist - Evaluation $550/Medical Clearance $250 Dr. Justin Paltrowitz, Psychiatrist -Evaluation $550 Dr. Mercedes Paine, Psychiatrist - Evaluation $550 Dr. Morton Fridman, Psychiatric - Evaluation $550 Dr. Mark P. Faber- Psychiatric - Evaluation $500 . Dr. Veronica Rojas - Psychiatric - Evaluation $550 Vantage Health Systems - Psychiatric - Evaluation $3 75
West Ben?.en Mental Health School Clearance Letter: Psychiatrist@ $319, LCSW/LPC/Psychologist @ $153, AP. Nurse @ $204 Individual/Group Th,erapy $65 hr / , \ i: Occupational' Therapists, Physical Therapists, and Consultants Up. to $95'/Hour for any Therapist or Consultants who may be hired by Region II and/or Region V Special Education Offices as per our contract with Region II and Region V Special Education Offices
Other Occupational and Physical Therapist Kidz Motion:· $60/hour Jennifer Lahm - $300/evaluation Linda Wicker - $300/evaluation Kid Clan - $350/evaluation :< Allison Morgan - $425 evaluation, Lesson Creation for group instruction $100/lesson Bergen Pediatric Therapy Center $135/per 45rnjn
Neuropsychological Evaluations Comprehensive School Testing, LLC -$1,500, basic Neuropsychological (4-6 assessments) DCF Psychological Services, LLC: range between/ up to $2,000 & $4,000
Bilingual Evaluations Kids Clan - $350 - Speech $450 - Educational $450 - Psychological Hillmar, LLC-$500/evaluation - Speech & Language, Educational, Psychological & SoCial History ...., . ,-----.-----··· ...... r::~--.:-:-:-:-. --;-:--··--- J .. r - ·------.----. .., ------· ... -.. -
Translators- established rate for Teacher assistances for the 2017-2018 school year Patricia Griffin Viena Aiello Eva Erb
Assistive Technology- Fee per Evaluation
Advancing Opportunities - $880 + $55/hr for travel Christin Beske-Maughan - $850
Professional Development Learning Plus LLC - $1500 per day . I - Stern Center-$1,650 per work shop, plus $75.50 for TI!avel, and cost for accommodations (for non- Public School professional development using IDEA non- public funds) · ------: ------: r ··------·1 T ------
6 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
6E. APPROVAL TO ACCEPT BCUA APPROVED BCUA ENVIRONMENTAL AWARENESS ENVIRONMENTAL AWARENESS CHALLENGE GRANT; 2017-2018 CHALLENGE GRANT
It is recommended that the Board accept a $1000 grant from the Bergen County Utilities Authority for Ann Blanche Smith School.
7E. APPROVAL OF FALL SPORTS APPROVED FALL SPORTS SCHEDULES; 2017-2018 (attachments) SCHEDULES
It is recommended that the Board approve the volleyball and soccer schedules for Fall 2017.
Motions lE - 7E passed by consensus vote: 5-0. / G·eorge. '~ll1ite (iirls ''olleyball ScheGlule '2017 ,' i I DATE DAY TEAi\1 HOME/A\VAY LOCATION
9/20 w Woodcliff Lake HOME George White MS
9126 T Montvale Away Fieldstone MS
9/28 R PatkRidge Away Park Ridge HS
10/5 R Wyckoff 1 HOME George White MS
10/10 t Franklin Lakes Away Franklin Ave
10/12 R HoHoKus HOME George White MS
10/13 F Upper Saddle River Away Cavallini MS
10/17 T Cresskill HOME George White MS
:11', 10/19 R Westwood HOME George White MS
10/23 M Emerson HOME George White MS
10/24 T Rivervale Away HoldrumMS
10/30 M Tournament Away HoldrumMS
*updated 6113117 --- -_------1 '
I George· '~1]_1ite (iirls Soccei" Schedtlle 2017 .·· I I
DATE DAY TEAl\II HOME/A\¥AY LOCATION
9/20 w Woodcliff Lake Hb:ME George White MS
9/26 T Montvale Away Fieldstone MS
9/28 R Paik Ridge Away Park Ridge HS
10/5 R Wyckoff I HO:ME George White MS
10/10 t Franklin Lakes Away :!, Franklin Ave
10/12 R HoHoKus HO:ME George White MS
10/13 F Upper Saddle River Away Cavallini MS
10117 T Cresskill HO:ME George White MS
:1i' 10/19 R Westwood HO:ME George White MS
10/23 M Allendale HO:ME George White MS
10/24 T Rivervale Away Hold.rum MS
10/30 Quarter Finals.@ Higher Seed 11/1 Semi Finals @ Higher Seed 1112 Finals @ Higher Seed *updated 6113117 ------; ' ------, ]" ------
I {ieorge.,VI1ite J3oys Soccer Scl1ecltlle 2017 ! ! DATE DAY TEAM HOME/A\VAY LOCATION
9/20 w Woodcliff Lake Away Woodcliff MS
9/26 T Montvale HOME George White MS
9/28 R Park Ridge HOME 1 George White MS
10/5 R Wyckoff 1 Away Eisenhower MS
10/lO t Franklin Lakes HOME ., George White MS
10112 R HoHoKus Away HoHoKusMS
10113 F Upper Saddle River HOME George White MS
10/17 T Cresskill Away Merritt School
.. ,.:; 10/19 R Westwood Away Westwood MS
10/23 M Allendale Away Brookside MS
10/24 T Rivervale HOME George White MS
10/30 Quarter Finals.@ Higher Seed 1111 Semi Finals @ Higher Seed 1112 Finals @ Higher Seed *updated 6113117 ------1 -· ------: r
7 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE: SHANE SVOREC, CHAIRPERSON; KRISTA FLINN, MEMBER
Moved by Trustee Svorec, seconded by Trustee Flinn that the Board approve Resolution Items lP through 20P as listed below:
lP. APPROVAL OF SUMMER HIRING APPROVED SUMMER HIRING AUTHORIZATION POLICY; 2017 AUTHORIZATION POLICY
It is recommended that the Board authorize the Superintendent of Schools to fill existing certificated and non-certificated school vacancies during July and August 2017 after consultation with the Board President. Such actions to be confirmed at the July through September 2017 Board of Education meetings.
2P. APPROVAL OF CORRECTED APPROVED CORRECTED SALARY; 2017-2018 SALARY
It is recommended that the Board approve the following corrected salary for the 2017- 2018 SC h oo1 year. NAME POSITION SALARY Charles Heyn School Facility Supervisor $62,526
3P. RETROACTIVE APPROVAL OF APPROVED REQUEST FOR REQUEST FOR UNPAID LEAVE OF UNPAID LEAVE OF ABSENCE ABSENCE; 2016-2017
It is recommended that the Board retroactively approve an unpaid leave of absence for George White School physical education teacher, Kathryn Ratner from Tuesday, May 23, 2017 through Tuesday, June 20, 2017.
4P. RETROACTIVE APPROVAL OF APPROVED LONG TERM LONG TERM SUBSTITUTE; 2016-2017 SUBSTITUTE
It is recommended that the Board retroactively approve Chrisoula Looes as a long term substitute for Kathryn Ratner from Tuesday, May 23, 2017 through Tuesday, June 20, 2017 at the following rate. $85 per day. (Long term substitutes, 10 to 29 consecutive days in the same assignment $110; 30 or more consecutive days in the same assignment will be paid on a per diem rate equivalent to Step 1 of BA Guide) 8 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
SP. APPROVAL OF STIPEND; 2016-2017 APPROVED STIPEND
It is recommended that the Board approve a $1000 stipend for George White teacher, Michael Rosenberg, for his advisory position for the Fire Bowl.
6P. APPROVAL OF PERSONNEL; 2017- APPROVED PERSONNEL 2018
It is recommended that the Board approve the following personnel for the 2017-2018 school year. (Salaries to be adjusted upon conclusion of HEA negotiations)
NAME POSITION/ START DATE STEP/SALARY Aleksandra Lada Meadowbrook grade 3 / 9/1/17 BA+30 Step 1, $51,873 Marisol Leal English as a Second Language, MA Step 7, $64,176 District/ 9/1/17 Christine Dam Grade 3 Smith School / 9 /1/17 BA+30Step1 $51,873* Laura Garber Reading Specialist, Smith & MA Step 7, $64,176 Meadowbrook/ 9/1/17 Jacqueline Leiva Vocal Music White School 9/1/17 BA Step 4, $51,138 Danielle Schwartz Special Ed, White School 9 /1/17 MA+ 15 Step 7 $66,416* Brenda Palmer Secretary White School/ 7 /5/17 Step 3, $41,994 Joel Belisle Level 2 Teacher Aide/ 7 /5/17 $18.20/hour
*Provided official transcripts are received by September 1, 2017.
7P. APPROVAL OF INTERIM APPROVED INTERIM SUPERINTENDENT AGREEMENT; SUPERINTENDENT 2017-2018 AGREEMENT
BE IT RESOLVED that the Hillsdale Board of Education (hereinafter referred to as the "Board") appoints Jeffrey Feiler, Ed.D. (hereinafter referred to as "Dr. Peifer") as the Interim Superintendent of Schools for the Hillsdale School District for the period beginning on July 1, 2017 and ending on June 30, 2018.
BE IT FURTHER RESOLVED that this Employment Agreement has been submitted to and approved by the Interim Executive County Superintendent, according to standards adopted by the Commissioner of Education, pursuant to N.J.S.A. 18A:7-8G). 9 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
BE IT FURTHER RESOLVED that the Board approves the Employment Agreement with Dr. Feifer for the position of Interim Superintendent of Schools for the foregoing period of appointment, which Employment Agreement is attached to this Resolution and made a part hereof.
BE IT FURTHER RESOLVED that the Board hereby authorizes the Board President and the Business Administrator/Board Secretary to execute, on behalf of the Board, the Employment Agreement by and between the Board and Dr. Feifer.
BP. APPROVAL OF BUSINESS APPROVED BUSINESS ADMINISTRATOR/BOARD ADMINISTRATOR/BOARD SECRETARY AGREEMENT; 2017-2018 SECRETARY AGREEMENT
It is recommended that the Hillsdale Board of Education (hereinafter referred to as the "Board") appoint Lirca Garcia as the Business Administrator/Board Secretary for the Hillsdale School District for the period beginning on July 1, 2017 and ending on June 2018.
BE IT FURTHER RESOLVED that this Employment Agreement has been submitted and approved by the Interim Executive County Superintendent, according to standards adopted by the Commissioner of Education, pursuant to N.J.S.A. 18A:7-8G).
BE IT FURTHER RESOLVED that the Board approves the Employment Agreement with Lirca Garcia for the position of Business Administrator/Board Secretary for the foregoing period of appointment, which Employment Agreement is attached to this Resolution and made a part hereof. BE IT FURTHER RESOLVED that the Board hereby authorize the Board President and the Superintendent of Schools to execute, on behalf of the Board, the Employment Agreement by and between the Board and Lirca Garcia.
9P. APPROVAL OF CHILD STUDY APPROVED CHILD STUDY TEAM SUMMER EMPLOYMENT TEAM SUMMER EMPLOYMENT AND EXPENSES; 2017 AND EXPENSES
It is recommended that the Board approve child study team summer employment and expenses for the summer of 2017 at a cost not to exceed $25,500.00. 10 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
lOP. APPROVAL OF SUMMER APPROVED SUMMER EMPLOYMENT - SCHOOL NURSES EMPLOYMENT - SCHOOL SCHOOL COUNSELORS AND NURSES SCHOOL COUNSELORS LITERACY COACH; 2017 AND LITERACY COACH
It is recommended that the Board approve the following summer workdays. The daily rate is set by contract; the employee's contractual daily rate up to a maximum of $320 per diem for the first ten (10) and $345 per diem beyond ten (10) days. (Salaries to be adjusted upon conclusion of HEA negotiations)
Melanie Fraiman-Siegel 3 days Deanna Nelsen-DeFalco 5 days Rose Bauerle 3 days Allen Saslowsky 5 days Christina Fanelli 8 days Christina Rizzo 10 days
11P. APPROVAL OF NURSE SERVICES APPROVED NURSE SERVICES AGREEMENT; 2017-2018 AGREEMENT
It is recommended that the Board approve, a Nurse Services Agreement with Barbara Phillips to provide a minimum of ninety (90) days of nursing support at a daily rate of $185 for a total of $16,650.00 for the 2017-2018 school year.
12P. APPROVAL OF ALL SUBSTITUTE APPROVED ALL SUBSTITUTE RATES; 2017-2018 RATES
It is recommended that the Board approve the following substitute rates, for the 2017-2018 school year. Rates Substitute Teachers $85 per day* (lorig term substitutes 10 to 29 consecutive days in the same assignment $110; 30 or more consecutive days in the same assignment will be paid on a per diem rate equivalent to the Step 1 of BA Guide)
Substitute Secretaries $12.50 per hour Substitute Custodians $15.00 per hour Substitute Nurses $125.00 per day* Substitute Teacher Aides $70 per day* ($10.00 per hour) Bedside $50 per hour
*7 hours constitutes a full day 11 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
13P. APPOINTMENT OF BOARD APPOINTED BOARD SECRETARY & QUALIFIED SECRETARY & QUALIFIED PURCHASING AGENT; 2017-2018 PURCHASING AGENT
In accordance with N.J.S.A. 18A:17-5, it is recommended that Mrs. Lirca Garcia, be appointed Board Secretary and Qualified Purchasing Agent for the Hillsdale School District for the 2017-2018 school year.
14P. APPROVAL OF APPOINTMENT OF APPROVED APPOINTMENT OF OFFICERS; 2017-2018 OFFICERS
It is recommended that the Board approve the appointment of the following officers for the 2017-2018 school year:
Lirca Garcia Public Agency Compliance Officer (PACO) AHERA Officer (Asbestos Hazard Emergency Response Act) Affirmative Action Officer for Purchasing OPRA Officer (Open Public Records Act) Air Quality Control Officer
Christopher Bell Affirmative Action Officer
15P. APPROVAL OF ADMINISTRATORS APPROVED ADMINISTRATORS AND SALARIES; 2017-2018 AND SALARIES
It is recommended that the Board approve the Administrators and salaries for the 2017-2018 school year.
16P. APPROVAL OF DISTRICT STAFF APPROVED DISTRICT STAFF AND SALARIES NON TENURED; AND SALARIES NON TENURED 2017-2018
It is recommended that the Board approve, Non Tenured District Staff and Salaries for the 2017-2018 school year. (Salaries to be adjusted upon conclusion of HEA negotiations) ------1 r ·-·------·- · - r I 12 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
17P. APPROVAL OF DISTRICT STAFF APPROVED DISTRICT STAFF AND SALARIES -TENURED; 2017- AND SALARIES -TENURED 2018
It is recommended that the Board approve Tenured District Staff and Salaries for the 2017-2018 school year. (Salaries to be adjusted upon conclusion of HEA negotiations)
18P. APPROVAL OF SECRETARIES AND APPROVED SECRETARIES AND SALARIES; 2017-2018 SALARIES
It is recommended that the Board approve School /CST Secretaries and Salaries for the 2017-2018 school year. (Salaries to be adjusted upon conclusion of HEA negotiations)
19P. APPROVAL OF MAINTENANCE APPROVED MAINTENANCE STAFF AND SALARY; 2017-2018 STAFF AND SALARY
It is recommended that the Board approve Custodial/Maintenance Staff and Salary for the 2017-2018 school year. (Salaries to be adjusted upon conclusion of HEA negotiations)
20P. APPROVE THE ELIMINATION OF APPROVED THE ELIMINATION POSITION; 2017-2018 OF POSITION
It is recommended that the Board approve the elimination of Supervisor of Maintenance position.
21P. APPROVAL OF CREATION OF APPROVED CREATION OF POSITION; 2017-2018 POSITION
It is recommended that the Board approve the creation of the position of Supervisor of Maintenance, Buildings and Grounds.
22P. APPROVAL OF JOB DESCRIPTION; APPROVED JOB DESCRIPTION 2017-2018 (attachment)
It is recommended that the Board approve the newly created Supervisor of Maintenance, Buildings and Grounds job description. JOB DESCRIPTION PROPOSED
BOARD OF EDUCATION I HILLSDALE, NEW JERSEY No.
SUPERVISOR OF MAINTENANCE, BUILDINGS, AND GROUNDS
Qualifications:
(1) Experience as Supervisor of Maffiten'anc~ / I,
~ I - (2) Experience and a deta,iled .knciwledge of electric~l, plumbing, and woodworking.
(3) Possession of an appropriate Black Seal Boiler License.
(4) A valid New Jersey Driver's License~-
(5) Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
Reports T~:
Business Administrator/Board Secretary.
Job Goal:
To carry out responsibilities associated with the maintenance and operation of all district owped buildings and property. To maintain proper condition and availability of equipment, tools, materials as may be required for the improvement, repair and upkeep of all school property. To supervise School Facility Supervisors and Custodians.
Duties. and Responsibilities:
(1) Maintaining all school buildings and grounds
(2) Identifying mechanical and structuriil deficiencies of school owned buildings and equipment
Page 1of3 ------1 I ------~--_-_------1 r· ------·--
SUPERVISOR OF MAINTENANCE, BUILDINGS, AND GROUNDS (Continued) Duties and Responsibilities: (Continued)
(3) Reporting to the Business Administrator/Board Secretary recommendations for repair and prevention
(4) Preparing preliminary plans, specifications and cost estimates of assigned repair and alteration projects along with the Business Administrator / · . . (5) Working a flexible schedule to accomplish.tasks.with the least disruption to :the educational process .i ·
I : ''• i / (6) Arranging for, or competing 'fll maintenance and repq.irs , I , ' .
(7) Making-periodic inspections of buildings and grounds, especially heating plants and special hazard equipment
(8) Overseeing School Security System programs and security activities ., •• i
(9) Maintaining records of time and material expended, supplies, inv~ntd'r-y and projections of workload
. (10) Implementing energy manatement programs ,. I (11) Supervising assigned staff in the sC!fe ancl effident maintenance and operation of school system buildings and grounds
(12) Participating in the selection, training and development of subordinate staff
(13) Making periodic iqspections of buildings and grounds, especially .. heating plants anci s·pecial hazard equipment
(14) Participating with the Business Administrator, Superintendent of Schools and Board of Education in the planning of new construction and major repair work
(15) Representing the Business Administrator, School Superintendent and/ or Board of Education when assigned
Page 2 of 3 ------1 ------1 I ------:.-:.:_-_-~-----_ -·-- - -_- - - - _·: - ~ - ,_ ------
SUPERVISOR OF MAINTENANCE, BUILDINGS, AND GROUNDS (Continued) Duties and Responsibilities: (Continued)
(16) Identifying and reporting mechanical and structural deficiencies and the need for repair or replacement to superior
(17) Inspecting and preparing reports on the work of outside contractors and pecommending acceptance or rejection
(18) Scheduling assigned staff to,assure·adequate cov~rage for regular and special scp.ool activities ·1
. ·• ; ' (19) Investigating and repo~ting oi;i damage to b~ilgings with recommendations for ,repair and prevention ' ·
(20) Preparing preliminary plans, specifications and cost estimates of assigned repair and alteration pi:ojects along with the Business Administrator
(21) Directing snow and ice control activities, tree and decorative planting.and pruning, and·grounds maintenance,
(22) Responding to emergencies and organizing staff to cope with indicated needs
(23) Performing such duties as may be determined by the Board Secretary / Business Administrator and deemed to be in the best interest of the School District by the Board of Education
'f' Term:
Twelve month, Full-time position and available on call regarding the security, safety, and maintenance of all school buildings.
Evaluation:
Annual evaluation of performance by the Business Administrator/Board Secretary.
Approved:
Page 3 of 3 13 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
23P. APPROVAL OF PERSONNEL; 2017- APPROVED PERSONNEL 2018
It is recommended that the Board approve the transfer of Michael Amuso from Maintenance Supervisor to Supervisor of Maintenance, Buildings, and Grounds at a salary of $82,000 plus $1900 longevity, for a total of $83,900 for the 2017- 2018 school year.
24P. APPROVAL OF TRANSITION APPROVED TRANSITION CLASS CLASS; 2017-2018
It is recommended that the Board approve the creation of a transitional class at Ann Blanche Smith School for the 2017-2018 school year.
25P. APPROVAL OF TRANSFERS AND APPROVED TRANSFERS AND CHANGES TO EMPLOYMENT CHANGES TO EMPLOYMENT STATUS; 2017-2018 STATUS
It is recommended that the Board approve the following personnel transfers and changes.
Name From To Audra Davis LLD (K-2) - Meadowbrook LLD (2-3) - Meadowbrook Cristina Demirdjian Gr.3-Smith Gr.4-Smith Nicole Doniloski Gr.4-Smith Gr.4-Meadowbrook Christopher Hutter Vocal Music - White Instrumental Music - White Joanne Jenne Kindergarten -Smith Transitional Class - Smith Janemarie Milito Pre-K Full-Day Class - LLD (K-1)- Meadowbrook Meadowbrook Jenna Robert .7 Physical ed. - White 1.0 Physical ed. - White Jenna Santana Gr.3-Smith Gr.1-Smith Tania Vaile .6 World Language - .3 World Language - White White Melissa Sweitlicki Gr. 6 Special ed - White Gr. 7 Special ed White Richard Pasciuto Gr. 8 Special ed - White Gr. 7 Language Arts - White Sunny Hong Gr. 7 math core - White Math lab and electives - White Jamie Bianco Math lab and electives - Gr. 7 math - White White ------1 ------1 I" ------
14 WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
26P. APPROVAL OF MINI GRANTS, APPROVED MINI GRANTS, PERSONNEL AND STIPENDS; 2017- PERSONNEL AND STIPENDS 2018
It is recommended that the Board approve the following mini grants, personnel and stipends.
Name Mini Grant Amount Erin Randolph MG#1 Literacy $1,137 Eileen Kehrli Christina Rizzo shared Karen Drees Tara DeCrescenzo
Lauren Lio MG#2 Mathematics $1,680 Claudia Gibney Michael Andriulli shared Francy Lates Janice Colagreco.
Sarah Boland Instructional Targets for $1,050 Michele Deluise Study Skill shared
Claudia Bustamante World Language Spanish $525 Digital Library
Stacey Belhumer Makerspace/STEAM Cycle $525 Descriptions
Erin Killeen Library Media/STEAM $1,050 Vanessa Ford Curriculum Maps (K-4) shared
Karen Santos George White Courtyard Garden $87.50
Alaina Cannella Chromebook Teacher Guide: $1,050 Esther Douglass Chromebook in 1: 1 Shared Environment Teacher Guide
Ellen Davis Student Conduct $280 Maria Ives ------1 ! ------.-_------, '·- - ._ -- _-_ - -~-: ------:-:-:-:-:: - - -
15
WORKSESSION/ MINUTES . JUNE 19, 2017 REGULAR MEETING
PERSONNEL COMMITTEE; SHANE SVOREC, CHAIRPERSON: KRISTA FLINN, MEMBER (continued)
27P. APPROVAL OF HIGH SCHOOL APPROVED HIGH SCHOOL INTERNS; 2017-2018 INTERNS
It is recommended that the Board approve the following high school students to participate in the Pascack Valley Internship Program at George White for the 2017- 2018 school year.
Student Faculty Member Discipline Megan Ziegal Elisa Sweeny Art Anthony Matos Korrey Saniek Physical Education Nicole Martin Jamie Bianco Math
28P. APPROVAL OF CHILD REARING APPROVED CHILD REARING LEAVE OF ABSENCE LEAVE OF ABSENCE REPLACEMENT;2017-2018 REPLACEMENT
It is recommended that the Board approve Krista Anderson as a child rearing leave of absence replacement for Smith School fourth grade teacher Cristina Demirdjian from approximately September 1, 2017 through approximately March 6, 2018.
29P. APPROVAL OF PRACTICUMS; 2017- APPROVED PRACTICUMS 2018
It is recommended that the Board approve the following Ramapo College students to complete their practicums at Smith School during the Fall 2017 semester.
NAME PLACEMENT COOPERATING TEACHER Rachel Mallozzi Kindergarten Joanne Jenne Lauren Deo Kindergarten Hilary Lawrance Colleen Kelly Kindergarten Amy Babcock
Motions passed by roll call vote: 5-0 Mr. Sal Sileo abstained on 12P and 18P. ------1 ' ---
16
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
POLICY COMMITTEE: SAL SILEO, CHAIRPERSON Moved by Trustee Sileo, seconded by Trustee Flinn that the Board approve Resolution Item lPOL. as listed below:
lPOL. APPROVAL OF POLICY AND APPROVED POLICY AND REGULATIONS; 2016-2017 REGULATIONS
It is recommended that the Board approve the following policies and regulations on Second and Final Reading. . ------1 r ------.-.:.-_-:::-.:-:·:-::_-.: __ ------
17
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
Number Title Status Comments Bylaw Introduction Revised and . Reflects changes to titles and 0000.2 Mandated updates legal references
p 2415.06 Unsafe School Revised and . Incorporates mandated Choice Option Mandated revisions by the Department of Education . only impacts districts that have an unsafe school as defined in the law
P2464 Gifted and Revised and . updates with better Talented Students Mandated alignment with the language in Administrative Code
P2622 Student Revised and . NJ Student Learning Assessment Mandated Standards replace Core Curriculum Content Standards . provides details on assessments for English Language Learners . indicates that students "shall take all appropriate Statewide Assessments as scheduled"
P&R3160 Physical Revised and . requires a physical exam for Examination Mandated a "conditional offer of employment" rather than a requirement for newly employed staff . allows district to provide additional components of the exam ------1 I ------·------.. ------, ·:_--~------~ ~ - ~:-:_------1 r ·-·- -
18
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
POLICY COMMITTEE: SAL SILEO, CHAIRPERSON (continued)
Number Title Status Comments P&R4160 Physical Revised and . requires a physical exam for a Examination Mandated "conditional offer of (Support Staff) employment" rather than a requirement for newly employed staff . allows district to provide additional components of the exam
P&R5116 Education of Revised and . removes the phrase Homeless Recommended 11 awaiting foster care Children placement" from the definition of homelessness
P7446 School Security Newand . provides options for a Program Recommended School Resource Officer Program, a School District Employed Security Officer (Unarmed), or a School District Employed Security Officer (Armed)
P8350 Records Retention Newand . incorporates the record Recommended retention schedules published by the New Jersey Department of the Treasury
Motions passed by roll call: 5-0 ---, r------~------1 I ------·--1 1-- -:..-.:_-----~-:..-_-:..-:.._-_
19
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
12. BUSINESS ADMINISTRATOR/BOARD SECRETARY'S RECOMMENDATIONS FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON Moved by Trustee Svorec, seconded by Trustee Flinn that the Board approve Resolution I terns 1F through 26F as listed below: lF. APPROVAL OF APRIL 2017 BUDGET APPROVED APRIL2017 BUDGET TRANSFERS TRANSFERS
It is recommended that the Board approve the following April 2017 Budget transfers:
FROM ACCOUNT# DESCRIPTION AMOUNT 11-110-100-101-01-1 Kindergarten Substitutes $500.00 11-110-100-101-01-1 Kindergarten Substitutes $744.00 11-190-100-106-02-1 Aides K-8 $588.00 11-213-100-101-00-1 Resource Room Salaries $4,617.00 11-215-100-101-00-1 Pre-School Handicapped $42.00 11-000-100-565-00-1 Tuition County Spec. Serv. $1,440.00 11-000-100-565-00-1 Tuition County Spec. Serv. $2,640.00 11-000-221-500-00-1 Purchased Services $210.00 11-000-222-100-00-1 Media Teacher-Salaries $297.00 11-000-261-420-02-8 Clean, Repair Maint-White $3,100.00 11-000-261-420-03-8 Clean, Repair Maint-Smith $3,100.00 11-000-261-420-04-8 Clean, Repair Maint-Smith $3,100.00 11-000-262-300-00-1 Purch Prof/Tech Services $3,020.00 11-000-262-610-13-7 General Supplies - Smith $65.00 11-000-262-420-02-8 Clean, Repair, Maint-White $706.00 11-000-262-500-00-1 Oper/Main Prop Ins $300.00 TOTAL $24,469.00
TO ACCOUNT# DESCRIPTION AMOUNT 11-150-100-101-00-1 Home Instruction Salaries $500.00 11-401-100-100-00-1 Co-Curricular Salaries $744.00 11-190-100-106-04-1 Aides K-8 Substitutes $588.00 11-213-100-101-01-1 Resource Room Substitutes $4,617.00 11-215-100-101-01-1 Pre-School Sal. Subs $42.00 11-000-216-320-00-5 Educational Services $1,440.00 11-000-217-320-00-5 OT/PT Services $2,640.00 11-000-221-500-01-1 Services - Other $210.00 11-000-222-100-02-1 Media Teacher Subs $297.00 11-000-261-421-02-8 Water Testing $3,100.00 11-000-261-421-03-8 Water Testing $3,100.00 11-000-261-421-04-8 Water Testing $3,100.00 11-000-262-100-02-1 Operations Overtime $3,020.00 11-000-262-420-13-7 Services-Smith $65.00 11-000-261-420-00-8 Clean/Repair/Maint-White $706.00 11-000-262-800-00-7 Miscellaneous $300.00 TOTAL $24,469.00 20
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
2F. APPROVAL OF MAY 2017 BUDGET APPROVED MAY 2017 BUDGET TRANSFERS TRANSFERS It is recommended that the Board approve the following May 2017 Budget transfers:
FROM ACCOUNT# DESCRIPTION AMOUNT 11-120-100-101-00-1 Salaries Grades 1 - 5 $3,003.00 11-120-100-101-00-1 Salaries Grades 1 - 5 $362.00 11-190-100-106-02-1 Aides K-8 $1,113.00 11-213-100-101-00-1 Resource Room Salaries $2,860.00 11-215-100-101-00-1 Pre-School - Handicapped $383.00 11-000-213-100-01-1 Nurses-Subs $1,086.00 11-000-223-320-00-1 Purch Prof./Tech Serv. $22,340.00 11-000-223-320-00-1 Purch Prof./Tech Serv. $7,895.00 11-000-222-800-01-9 Technology-District $477.00 11-000-230-530-00-3 Postage-Smith School $143.00 11-000-261-420-03-8 Clean, Repair-Maint Smith $65.00 11-120-100-101-00-1 Salaries Grades 1 - 5 $3,124.00 11-000-262-107-00-1 Non-Instruction Aides $5,000.00 11-000-2 22-100-00-1 Media Teacher Salaries $638.00 11-000-100-562-00-1 Tuition $1,609.00 11-000-213-100-02-1 Nurse Special Contract $405.00 11-000-219-320-00-1 PV Regional Fee· $785.00 11-000-223-320-00-1 Purch Prof./Tech Serv. $365.00 Total $51,653.00
TO ACCOUNT# DESCRIPTION AMOUNT 11-150-100-320-00-1 Home Instruction $3,003.00 11-150-100-101-00-1 Home Instruction Salaries $362.00 11-190-100-106-04-1 Aides K-8 Subs $1,113.00 11-213-100-101-01-1 Resource Room Substitutes $2,860.00 11-215-100-101-01-1 Pre-School Sal. Subs. $383.00 11-000-213-100-02-1 Nurse Special Contract $1,086.00 11-000-219-320-00-5 Prof.Ed-ABA/Oth. Serv. $22,340.00 11-000-219-390-00-5 CST Professional Services $7,895.00 11-000-222-800-02-9 Technology-White $477.00 11-000-230-530-00-4 Postage-Meadowbrook $143.00 11-000-261-420-00-8 Clean/Repair/Main $65.00 11-401-100-100-00-1 Co-Curricular Salaries $3,124.00 11-000-262-100-02-1 Operations-Overtime $5,000.00 11-000-222-100-02-1 Media Teacher Subs $638.00 11-000-100-566-00-1 Tuition-Private Schools $1,609.00 11-000-213-100-01-1 Nurses-Subs $405.00 11-000-219-390-00-5 CST Professional Services $785.00 11-000-223-320-00-2 Purch Prof/Ed Serv $365.00 Total $51,653.00 21
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
3F. APPROVAL OF MAY 2017 BILL LIST APPROVED MAY 2017 BILL LIST
It is recommended that the Board approve the bill list for the month of May 2017 in the amount of $2,844,899.10.
4F. APPROVAL OF FINANCIAL APPROVED FINANCIAL REPORTS; APRIL 2017 & MAY 2017 REPORTS; APRIL 2017 & MAY 2017 It is recommended that the Board approve the following financial reports:
P eno. dEn d'mg Board Secretary's Report 4/30/2017 & 5/31/2017 Treasurer's Report 4/30/2017 & 5/31/2017 Maschio' s Operating Statement 4/30/2017 & 5/31/2017
SF. APPROVAL OF MONTHLY BUDGET APPROVED MONTHLY BUDGET STATUS CERTIFICATION APRIL STATUS CERTIFICATION 2017
It is recommended that the Board of Education pursuant to N.J.A.C. 6A:-23-2.11(c)4 certifies that as of 4/30/2017 after review of the Secretary's Monthly Appropriation Financial Report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over-expended and that sufficient funds are available to meet the district's obligation for the remainder of the fiscal year and further that the preceding financial statements be appended to the minutes of this meeting.
6F. APPROVAL OF MONTHLY BUDGET APPROVED MONTHLY BUDGET STATUS CERTIFICATION; MAY 2017 STATUS CERTIFICATION; MAY 2017
It is recommended that the Board of Education pursuant to N.J.A.C. 6A:-23-2.11(c)4 certifies that as of 5/31/2017 after review of the Secretary's Monthly Appropriation Financial Report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over-expended and that sufficient funds are available to meet the district's obligation for the remainder of the fiscal year and further that the preceding financial statements be appended to the minutes of this meeting. 22
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
7F. APPROVAL TO AUTHORIZE THE APPROVED AUTHORIZATION BUSINESS ADMINISTRATOR TO OF THE BUSINESS PROCESS TRANSFERS, PREPARE ADMINISTRATOR TO PROCESS FINANCIAL REPORTS, AND PAY TRANSFERS, PREPARE BILLS FOR THE MONTHS OF JULY FINANCIAL REPORTS, AND PAY 2017 THROUGH AND INCLUDING BILLS FOR THE MONTHS OF JUNE 2018 FOR APPROVAL IN JULY 2017 THROUGH AND SUBSEQUENT MONTHS INCLUDING JUNE 2018 FOR APPROVAL IN SUBSEQUENT MONTHS
BE IT RESOLVED BY THE HILLSDALE BOARD OF EDUCATION that the Board, upon recommendation of the School Business Administrator, authorizes the Business Administrator/Board Secretary to transfer funds as necessary in conjunction with the preparation of the July 2017 through and including June 2018 Financial Reports, and corresponding bill list(s), open purchase orders list(s), and to pay bills (including payroll), which the Board shall retroactively approve at the subsequent Regular Board of Education meeting(s).
SF. APPROVAL OF AMENDMENT TO APPROVED AMENDMENT TO CONTRACT FOR CUSTODIAL CONTRACT FOR CUSTODIAL MONITORING WITH EDVOCATE MONITORING WITH INC.; 2017-2018 EDVOCATE INC.;
It is recommended that the Board approve the amendment to contract for Custodial Monitoring Services with Edvocate, Inc. in the amount of $9,912.00.
9F. APPROVAL OF TUITION STUDENT APPROVED TUITION STUDENT (SENDING) CONTRACT FOR 2017- (SENDING) CONTRACT FOR 2018 EXTENDED SCHOOL YEAR 2017-2018 EXTENDED SCHOOL YEAR
It is recommended that the Board approve the tuition (sending) contract for the 2017-2018 extended school year:
Name Rate Program The CTC Academy, Inc. 1 @ $83,156.02 Private School for the Disabled (July 2017 through June 2018) ------, r ------·------1 T ·------, I - -- I ------
23
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
lOF. APPROVAL OF ANNUAL APPROVED ANNUAL MAINTENANCE AND SOFTWARE MAINTENANCE AND SUPPORT CONTRACTS FOR THE SOFTWARE SUPPORT 2017-2018 SCHOOL YEAR CONTRACTS FOR THE 2017-2018 SCHOOL YEAR It is recommended that the Board approve the following Maintenance and Software Support Contracts as recommended by the Business Administrator for the 2017-2018 school year: Maintenance Contracts Project Vendor Amount Service Solution Contract AutomatedLogic $8,739.00 Pest Control (Interior) Alliance Commercial $3,120.00 AB Smith (Exterior) Alliance Commercial $ 260.00 Boilers C.J. Vanderbeck Co $1,950.00 *Elevator Maintenance Kencor, Inc. $1,140.00 ($95.00/month x 12 mos.) Sprinklers Outdoor Systems $600.00 Preventive Maintenance Alarm & Communication $3,355.00 Technologies, Inc.
*Included in Ed Data bid date May 3, 2017 valid through November 30, 2018 24
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
Software Su.1212ort Contracts Software Vendor Amount Visual Finance Systems 3000 $23,022.00 Visual Personnel Visual Payroll Requisition Software Hosting Systems 3000 $4,938.00 Student Information System Real time $29,698.45 Food Service Management Special Education Management Notification/ Alert System Back-up PACK - Power Pack Plus Blackboard $4,700.00 Web Hosting Power
Software Su.1212ort Contracts (Cont.) Software Vendor Amount
ITDirect ($1,317.49) SchoolDude $5,832.49 MD (1,821.75) FSDirect ($2362.50) Myschooldude ($330.75)
Host Services Follett Software $7,543.29 AESOP Services Frontline Technology $5,917.10
llF. APPROVAL OF TUITION RATE FOR APPROVED TUITION RATE FOR THE 2017-2018 INTEGRATED THE 2017-2018 INTEGRATED PRESCHOOL PROGRAM PRESCHOOL PROGRAM
It is recommended that the Board approve the tuition rate of $2,000.00 per student for the 2017-2018 Integrated PreSchool Program. - ---:_------1 r ------1 l ------·------·------·------~- - _- - _- ..-_ - :_~_ - - ~ -
25
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
12F. APPROVAL TO AUTHORIZE THE APPROVED AUTHORIZATION PROCUREMENT OF GOODS AND TO PROCURE GOODS AND SERVICES THROUGH SERVICES THROUGH EDUCATIONAL DATA AND THE EDUCATIONAL DATA AND THE EDUCATIONAL SERVICES EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY COMMISSION OF NEW JERSEY ("ESCNJ") FOR THE 2017-2018 ("ESCNJ") FOR THE 2017-2018 SCHOOL YEAR SCHOOL YEAR
It is recommended that the Board approve to authorize the procurement of goods and services through Educational Data ("Ed-Data"), and The Educational Services Commission of New Jersey ("ECSNJ") vendors, for the 2017-2018 school year.
13F. APPROVAL TO ESTABLISH APPROVED THE ESTABLISHED MAXIMUM AMOUNT FOR PUBLIC MAXIMUM AMOUNT FOR RELATIONS AND PROFESSIONAL PUBLIC RELATIONS AND SERVICES FOR 2017-2018 SCHOOL PROFESSIONAL SERVICES FOR YEAR 2017-2018 SCHOOL YEAR
BE IT RESOLVED BY THE HILLSDALE BOARD OF EDUCATION, that the Board, upon recommendation of the Business Administrator, approves the following resolution regarding Public Relations and Purchased Professional Services:
WHEREAS, The Accountability Regulations, specifically N.J.A.C. 6A:23B-5.2a(1) provided that the Board of Education shall establish annually a maximum dollar limit for public relations, as defined in N.J.A.C. 6A:23A-9.3(c)14 and each type of professional services;
NOW, THEREFORE BE IT RESOLVED, that the Hillsdale Board of Education hereby establishes the maximum annual dollar limit for public relations and professional services for the 2017-2018 school year in the amount of $1,000 and $1,218,613 respectively; and
BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to ensure that the maximum amount is not exceeded. - ~~-.-_------! r ------.-_------1 ~ --- . - - - ·------,_____ ._-__ -_. __: __ I ! 26
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
14F. APPROVAL TO RETROACTIVELY APPROVED RETROACTIVE APPROVE CONTRACT WITH CONTRACT WITH BERGEN BERGEN COUNTY SPECIAL COUNTY SPECIAL SERVICES SERVICES SCHOOL DISTRICT SCHOOL DISTRICT (BCSS) FOR (BCSS) FOR THE 2016-2017 SCHOOL THE 2016-2017 SCHOOL YEAR YEAR
It is recommended that the Board retroactively approve the contract with Bergen County Special Services School District for Teacher Of The Deaf services for as needed for one (1) of our students during the 2016-2017 school year at an amount not to exceed $495.00.
15F. APPROVAL OF CONTRACT WITH APPROVED CONTRACT WITH BERGEN COUNTY SPECIAL BERGEN COUNTY SPECIAL SERVICES SCHOOL DISTRICT SERVICES SCHOOL DISTRICT (BCSS) FOR THE 2017-2018 SCHOOL (BCSS) FOR THE 2017-2018 YEAR SCHOOL YEAR
It is recommended that the Board approve the contract with Bergen County Special Services School District for Audiological Services for a maximum of thirty five (35) hours for approximately seven (7) of our students during the 2017-2018 school year at an amount not to exceed $6,580.00. 27
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
16F. APPROVAL OF THE 2017-2018 APPROVED THE 2017-2018 PAYROLL DATE SCHEDULE PAYROLL DATE SCHEDULE
It is recommended that upon recommendation of the Business Administrator/Board Secretary that the Board approve the following 2017-2018 payroll date schedule: Friday July 14 Friday July 28 Tuesday August15 Wednesday August30 Friday September 15 Friday September 29 Friday October 13 Friday October 27 Wednesday November15 Thursday November30 Friday December 15 Thursday December 21 Friday January 12 Tuesday January 30 Thursday February 15 Wednesday February 28 Thursday March 15 Thursday March29 Friday April 13 Friday April 27 Friday May11 Wednesday May30 Friday June 15 *Wednesday June 20 Friday June 29 *Subject to change with school calendar revisions.
**Lunchroom/ playground aides, non-instructional aides, teacher substitutes and teacher aide substitutes, must have an approved voucher submitted two (2) weeks prior to the dates listed above.
17F. APPROVAL TO RENEW THE APPROVED RENEWAL OF THE AGREEMENT WITH THE AGREEMENT WITH THE CONSULTANT FOR PAYROLL AND CONSULTANT FOR PAYROLL PAYROLL RELATED SERVICES FOR AND PAYROLL RELATED 2017-2018 SCHOOL YEAR SERVICES FOR 2017-2018 SCHOOL YEAR It is recommended that the Board approve to renew the agreement with KCB Payroll Consulting LLC as a consultant for payroll and payroll related services for the 2017-2018 school year at an amount not to exceed $30,000.00. l :------1 1------.------1 ,----- · ------1 r. ------.. -_- _: - I ------
28
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
18F. APPROVAL OF TAX SHELTER APPROVED TAX SHELTER VENDORS; 2017-2018 VENDORS
It is recommended that the Board approve the following Tax Shelter Vendors for the 2017-2018 school year for salary reduction purposes only: MetLife AXA Equitable Lincoln Investment Planning, Inc. The Board assumes no responsibility and is not liable for any investment decisions made by these vendors.
19F. APPROVAL OF THE ESTABLISHED APPROVED THE ESTABLISHED PETTY CASH ACCOUNTS FOR 2017- PETTY CASH ACCOUNTS FOR 2018 SCHOOL YEAR 2017-2018 SCHOOL YEAR
It is recommended that the Board approve the establishment of the following petty cash accounts for the 2017-2018 school year: Meadowbrook School, Mr. Christopher Bell- $200 Ann Blanche Smith School, Mrs. Angela Iskenderian - $200 George G. White School, Principal, Mr. Donald Bergamini- $250 Maintenance Dept., Mr. Mike Amuso - $150 Board Office, Mrs. Lirca Garcia - $200 Child Study Team, Annemarie Oliveri $200 Superintendent's Office, Dr. Jeffrey Feifer - $200
20F. APPROVAL OF STUDENT ACTIVITY APPROVED STUDENT ACTIVITY FUND ACCOUNTS; 2017-2018 FUND ACCOUNTS
It is recommended in accordance with the new Finance and Business Service Code that the Board establishes student activity funds as follows: George G. White School Meadowbrook School A. B. Smith School It is also recommended that these funds be kept in interest-bearing accounts and maintained according to Policy #6660. 29
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
21F. APPROVAL OF DEPOSITORIES APPROVED DEPOSITORIES AND SIGNATORIES AND SIGNATORIES
BE IT RESOLVED that the Board of Education authorize the Business Administrator to invest school district funds within statutory limitations; and
BE IT FURTHER RESOLVED that the Board of Education designate Capital One as the bank for deposits and withdrawals for the Capital Reserve Account, Receipts Custodian Account, Operating Account, Capital Projects Account, Unemployment Account, School Lunch Program Account, Payroll Agency Account, Payroll Account, Community Development Account, Custodial Account, School Activities Accounts, and approve the use of a safe deposit box at Capital One (if applicable), from July 1, 2017 through June 30, 2018; and
BE IT FURTHER RESOLVED that the Board of Education also designate the State of New Jersey Cash Management Fund as one of the depositories of record; and
BE IT FURTHER RESOLVED that the Board of Education approve the designated signatures on the above accounts as outlined in the attached document, as recommended by the Business Administrator/Board Secretary; and
BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator/Board Secretary are hereby authorized to execute such agreements and any other documents necessary to effectuate the terms of this resolution. - ---_-_------: r ------ ------··------I I 30
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
AUTHORIZATION OF DEPOSITORIES AND SIGNATORIES EFFECTIVE JULY 1, 2017 TO JUNE 30, 2018
Capital One Westwood, New Jersey
Hillsdale Board of Education 3 Signatures Board President Capital Reserve Account Board Vice President, Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 3 Signatures Board President Receipts Custodian Account Board Vice President Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 3 Signatures Board President Operating Account Board Vice President Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 3 Signatures Board President or Capital Projects Account Board Vice President Treasurer of School Monies Board Secretary
Hillsdale Board of Education 2 Signatures Board President Unemployment Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education' 2 Signatures Board President School Lunch Program Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Board President Payroll Agency Account Board Secretary or Treasurer of School Monies 31
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
Capital One Westwood, New Jersey
Hillsdale Board of Education 2 Signatures Board President Payroll Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Board President Community Development Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Board President Custodial Account Board Secretary or Treasurer of School Monies
Hillsdale Board of Education 2 Signatures Building Principal A.B. Smith School Building Secretary Activities Account Board Secretary or Superintendent of Schools
Hillsdale Board of Education 2 Signatures Building Principal Meadowbrook School Building Secretary Activities Account Board Secretary or Superintendent of Schools
Hillsdale Board of Education 2 Signatures Building Principal George G. White School Building Secretary Activities Account Board Secretary or Superintendent of Schools
Hillsdale Board of Education 2 Signatures Board President Flexible Spending Account Board Secretary or Treasurer of School Monies ------. ------
32
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
22F. APPROVAL TO ACCEPT APPROVED ACCEPTANCE OF RESOLUTION AUTHORIZING THE RESOLUTION AUTHORIZING PROCUREMENT OF GOODS AND THE PROCUREMENT OF GOODS SERVICES THROUGH STATE AND SERVICES THROUGH AGENCY FOR THE 2017-2018 STATE AGENCY FOR THE 2017- SCHOOL YEAR 2018 SCHOOL YEAR
It is recommended that the Board approve the following Resolution:
WHEREAS, Title 18A:18A-10 provides that, a board of education, without advertising for bids, or after having rejected all bids obtained pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and
WHEREAS, the Hillsdale Board of Education has the need, on a timely basis, to procure goods and services utilizing state contracts, and
WHEREAS, the Hillsdale Board of Education desires to authorize it purchasing agent for the 2017-2018 to make any and all purchases necessary to meet the needs of the school district throughout the school year,
NOW THEREFORE BE IT RESOLVED, that the Hillsdale Board of Education does hereby authorize the district qualified purchasing agent (Business Administrator) to make purchases of goods and services entered into on behalf of the State by the Division of Purchase and Property utilizing various vendors as listed:
Vendor State Contract Number Broadview A-85017 BSN Sports, Inc. A-81413 Calico Industries A-89482 CDW Government A-89849 Command Radio A-83926 (Vertex Standard USA Inc) Dell A-89850 A-88796 Demeo, Inc. A-80987 EBSCO A-86068 ETA Hand2Mind A-80985 Ex tel A-80807 33
WORKSESSION/ MINUTES JUNE 19; 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
Vendor Continued State Contract Number Cont.
Fisher Science A-80978 Flinn Scientific A-75832 Frey Scientific A-81001
Hewlett Packard A-40116 A-88130 Jersey Paper A-40248 Jewel Electric A-85578 Kurtz Brothers A-80982 Lakeshore Learning A-80991 Leisure Sporting A-81159 Lifesavers, Inc. A-84689 Lightspeed A-80998 Lowes A-82951 Matthew Bender & Co. A-81462 Metuchen Center A-81162 National Parts A-85993 Nestle Pure Life A-85420 Paper Clips, Inc. A-80981 Pitney Bowes/Purchase Power A-75237 Ricciardi Brothers A-82224 School Specialty A-80986 Shared Technology A-80802 Sherwin Williams A-82236 Shi International Corporation A-89851 Simplex Grinnell A-83717 Staples A-77249 Steps to Literacy A-80980 Stericycle Inc. A-85389 Troxell A-80996 Van Dine's Four A-88270 Verizon A-85943 Verizon Wireless A-82583 W.B. Mason Company, Inc. A-88839 W.W. Grainger A-79875 Ward's Natural A-81002 Z&Z Supply (dba Johnstone Supply) A-81051 (TRANE) E.A. Morse Vender Bid #7999 (Ed-Data Svcs.) 34
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
23F. APPROVAL TO AUTHORIZE THE APPROVED AUTHORIZATION BUSINESS ADMINISTRATOR TO OF THE BUSINESS TRANSFER CURRENT YEAR ADMINISTRATOR TO SURPLUS TO A CAPITAL RESERVE TRANSFER CURRENT YEAR ACCOUNT SURPLUS TO A CAPITAL RESERVE ACCOUNT
WHEREAS, N.J.S.A. 18A:21-2 and N.J.S.A. 18A:7G-13 permit a Board of Education to establish and/ or deposit into certain reserve accounts at year end, and
WHEREAS, the aforementioned statutes authorize procedures, and the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and
WHEREAS, the Hillsdale Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and
WHEREAS, the Hillsdale Board of Education has determined an amount not exceeding $200,000.00 is available for such purpose of transfer;
NOW, THEREFORE, BE IT RESOLVED, by the Hillsdale Board of Education that it hereby authorizes the districts School Business Administrator to make this transfer consistent with all applicable laws and regulations.
24F. APPROVAL OF QUALITY TABLED QUALITY ASSURANCE ASSURANCE PROJECT PLAN PROJECT PLAN (QAPP) FOR (QAPP) JULY OR AUGUST MEETING
It is recommended by the Business Administrator / Board Secretary that the Board approve the Quality Assurance Project Plan (QAPP) for drinking water sampling of lead concentrations in school drinking water outlets for the 2017-2018 school year. - ---_-_------1
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WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
25F. APPROVAL TO ACCEPT APPROVED ACCEPTANCE OF RESOLUTION AUTHORIZING THE RESOLUTION AUTHORIZING PROCUREMENT OF GOODS AND THE PROCUREMENT OF GOODS SERVICES THROUGH STATE AND SERVICES THROUGH AGENCY FOR THE 2017-2018 STATE AGENCY FOR THE 2017- SCHOOL YEAR 2018 SCHOOL YEAR
WHEREAS, the Hillsdale Board of Education (hereinafter referred to as the "Board") pursuant to N.J.S.A. 18A:18A-10(a) may by resolution and without advertising for bids, purchase any goods or services under a State contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury (hereinafter referred to as the "State Division of Purchase and Property")i and
WHEREAS, the State Division of Purchase and Property has entered into a contract with Ricoh USA, Inc. (hereinafter referred to as "Ricoh") for copiers and multi- . function devices, State Contract Number 40467, in accordance with the GSA/FSS Schedule GS-03F-0085Ui and
WHEREAS, the Board has determined that it is necessary and advisable to acquire certain copier equipment (hereinafter referred to as the "Equipment") pursuant to State Contract Number 40467, in accordance with the GSA/FSS Schedule GS-03F-
0085U, and that it is in the best interests of the School District to lease/ purchase the equipment, which will result in a significant cost savings to the Boardi and
WHEREAS, the Vendor, Ricoh, is providing the lease with thirty-six (36) monthly payments in the amount of $2,159.00 for all 8 copiers, for a total contract sum of $77,724.00i and
WHEREAS, the School Business Administrator has documented that the Equipment and Lease best meets the needs of the School District and Ricoh has represented that all equipment and services covered by the agreement correspond to the aforementioned line items on the State contractj and
WHEREAS, the purchase of goods or services through State contract is consistent with a 11 fair and open11 process under N.J.S.A. 19:44A-20.7. 36
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
NOW THEREFORE, BE IT RESOLVED as follows: The Board hereby approves the lease/ purchase of the Equipment pursuant to State Contract Number 40467, in accordance with the GSA/FSS Schedule GS-03F-0085U, in the amount of $77,724.00, in accordance with the terms of the Lease Agreement and addendum thereto, which are attached to this resolution and approved by the Board. The Board President and the Board Secretary are hereby authorized to negotiate, enter into, execute, and deliver such other documents relating to the lease purchase agreement as the Board President and the Board Secretary deem necessary and appropriate. All other related contracts and agreements necessary and incidental to the lease purchase agreement are hereby authorized.
The Board authorizes the Board President and the Board Secretary to approve any changes or deletions to the lease purchase agreement and related documents as may, in the judgment of the Board attorney be necessary, advisable and in the best interest of the Board.
The Board President and the School Business Administrator are hereby authorized to execute the Lease Agreement and the addenda attached to this resolution on behalf of the Board and any other documents necessary to implement the Lease Agreement consistent with the terms of this resolution. The payments shall be subject to the annual appropriation of funds sufficient to meet the required payments.
The School Business Administrator is hereby directed to file the Lease Purchase Agreement with the Executive County Superintendent. This resolution shall take effect immediately.
BE IT FURTHER RESOLVED that this award is expressly contingent upon the Lessor executing the lease agreement and addenda. I , ----
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WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
FINANCE COMMITTEE: SHANE SVOREC, CHAIRPERSON (continued)
26F. APPROVAL OF 2017-2018 APPROVED 2017-2018 ANTICIPATED ANTICIPATED CONTRACTS TO CONTRACTS TO BE RENEWED, BE RENEWED, AWARDED, OR TO AWARDED, OR TO EXPIRE DURING EXPIRE DURING THE SCHOOL THE SCHOOL YEAR - PL 2015 - YEAR - PL 2015 - CHAPTER 47 CHAPTER47
It is recommended that the Board approve, pursuant to PL 2015, Chapter 47 the Hillsdale Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the board of education. These contracts are, and have been, in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18 et seq., N.J.A.C. Chapter 23, and Federal Uniform Administrative Requirements 2CFR, Part200. Compliance with new contracts, not listed here, will be addressed prior to board action. (As per the attached list) List to be provided at Monday's meeting.
Motions passed by roll call vote: 5-0
Mrs. Kathleen O'Flynn abstained on items in recommendation #3F pertaining to Northern Valley. Mr. Sal Sileo abstained on all secretary/substitute secretary/lunch aide salaries on recommendation 3F. ------1 r
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WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
TRANSPORTATION COMMITTEE: SAL SILEO, CHAIRPERSON Moved by Trustee Sileo, seconded by Trustee Svorec that the Board approve Resolution Item 1 T.-5T. as listed below:
lT. APPROVAL TO RENEW THE APPROVED RENEWAL OF THE STUDENT TRANSPORTATION STUDENT TRANSPORTATION CONTRACT WITH SCHOLASTIC CONTRACT WITH SCHOLASTIC BUS CO., INC. FOR THE 2017-2018 BUS CO., INC. FOR THE 2017-2018 SCHOOL YEAR SCHOOL YEAR
It is recommended that the Board approve the renewal of the Student Transportation Contract N67-1 with Scholastic Bus Company, Inc. for a total contract amount of $230,228.64 for the 2017-2018 school year.
2T. APPROVAL TO AWARD QUOTE APPROVED AWARD OF QUOTE FOR ROUTE 13 TO SCHOLASTIC FOR ROUTE 13 TO SCHOLASTIC BUS CO., INC. FOR THE 2017-2018 BUS CO., INC. FOR THE 2017-2018 SCHOOL YEAR SCHOOL YEAR
Whereas, on May 16, 2017, the Hillsdale Board of Education (hereinafter referred to as the "Board") requested quotes from three (3) Student Transportation Companies for Route 13 for the 2017-2018 school year;
Whereas, on May 31, 2017, the Board received one (1) quote from Scholastic Bus Co., Inc., at the route cost of $105.00 per diem;
Now, Therefore, Be It Resolved that the quote for Route 13, is hereby awarded to Scholastic Bus Company for a route cost of $19,215.00;
BE IT FURTHER RESOLVED that each award is expressly conditioned upon the successful vendor furnishing the requisite insurance certificate and performance bond as required in the specifications and executing a contract as prepared by the Board in accordance with the terms of the specifications.
BE IT FURTHER RESOLVED that the Board President and the School Business Administrator/Board Secretary are hereby authorized to execute any and all documents necessary to effectuate this Resolution. The School Business Administrator/Board Secretary shall submit all required documents to the Executive County Superintendent in accordance with the regulations governing student transportation. 39
WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
TRANSPORTATION COMMITTEE: SAL SILEO, CHAIRPERSON (continued)
3T. APPROVAL OF BUS ROUTES AND APPROVED BUS ROUTES AND SCHEDULES FOR THE 2017-2018 SCHEDULES FOR THE 2017-2018 SCHOOL YEAR SCHOOL YEAR
It is recommended that the Board approve the bus routes and schedules for the 2017- 2018 school year.
4T. APPROVAL OF SALE OF THE 2004 54 APPROVED SALE OF THE 2004 54 PASSENGER BLUE BIRD BUS PASSENGER BLUE BIRD BUS
It is recommended by the Business Administrator / Board Secretary that the Board approve the sale of the 2004 54 passenger Blue Bird bus.
The Board of Education also authorizes the Business Administrator/Board Secretary to execute any and all documents necessary to effectuate the terms of this resolution.
ST. INFORMATIONAL PURPOSES ONLY REPORT FOR SCHOOL BUS EMERGENCY EVACUATION DRILLS FOR ANN BLANCHE SMITH SCHOOL
The following School Bus Emergency Evacuations Drills took place as follows:
Ann Blanche Smith School: May 18, 2017
Motions passed by consensus vote: 5-0
13. OLD BUSINESS OLD BUSINESS
Mrs. Garcia mentioned that the board of education self-evaluations need to be completed.
14. NEW BUSINESS NEW BUSINESS
Mrs. Garcia mentioned the possible need of a special board of education meeting to address any resolutions needed for the George White Media Center renovations. President O'Flynn distributed a draft of the Committee Chair List and a Board of Education Member Orientation Manual. ~------1
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WORKSESSION/ MINUTES JUNE 19, 2017 REGULAR MEETING
15. SECOND HEARING OF CITIZENS ON SECOND HEARING OF CITIZENS ANY TOPIC OF CONCERN
Sally Santulli, Teacher George White School, thanked the board and the WFFA for the air conditioning on the third floor. She had a question on resolution lT: why did the transportation cost increase, to which Mrs. Garcia responded. President O'Flynn mentioned that the board is looking at the rising cost of busing.
Christine Castronovo, Teacher George White School, questioned what the surplus amount will be and what is the Capital Reserve fund. Mrs. Garcia answered since the school year is not over, the surplus amount is not certain; which is why resolution reads in an amount not exceeding $200,000. Mrs. Garcia further explained what the Capital Reserve fund is and what it must be used for. Dr. Peifer explained what Capital Reserve projects are.
16. MOTION TO CONVENE TO EXECUTIVE SESSION
Not Applicable. An executive session was not necessary.
17. ADJOURN MEETING ADJOURN MEETING
Moved by Trustee Svorec, seconded by Trustee Flinn that the Board adjourn the June 19, 2017 Worksession/Regular Meeting at 6:07 p.m.
Motion passed by consensus vote: 5-0.
~~u-~ly Submitted byy- {/'~~, Lirca Garcia Business Administrator/Board Secretary