HILLSDALE BOARD OF EDUCATION HILLSDALE, NEW JERSEY
WORK SESSION / REGULAR MEETING
MONDAY, NOVEMBER 16, 2020 GEORGE G. WHITE SCHOOL 5:30 P.M. CLOSED EXECUTIVE SESSION CAFETORIUM 6:00 P.M. (APPROX.) OPEN TO PUBLIC
AGENDA
1. CALL TO ORDER
Mrs. Shane Svorec, President and Presiding Officer.
2. SALUTE TO THE FLAG
3. OPENING STATEMENT
The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hillsdale Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Hillsdale Borough Hall, Hillsdale Avenue, Hillsdale; the Hillsdale Public Library, 509 Hillsdale Avenue, Hillsdale; the Hillsdale Board of Education Office, 32 Ruckman Road, Hillsdale; and sent to the Board’s designated newspapers: The Record and the Ridgewood News on September 15, 2020. This meeting’s agenda has been posted and sent to The Ridgewood News and The Record on November 13, 2020.
4. ROLL CALL
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec
PRESENT ABSENT 2
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
5. MOTION TO MOVE TO EXECUTIVE SESSION
Moved by______, seconded by______to motion to move to Executive Session to discuss exempt matters pertaining to personnel, safety and security, and student matters.
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT
ABSTAINED
6. MOTION TO ADJOURN THE EXECUTIVE SESSION
Moved by______, seconded by______to adjourn the Executive Session reconvene to the public meeting.
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT
ABSTAINED
7. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA A person wishing to be heard by the Board shall be recognized by the chairperson. He/she shall then identify himself/herself and proceed with his/her comments as briefly as the subject permits. The chairperson is responsible for the orderly conduct of the meeting and shall rule on such matters as the speaker’s right to address the Board, the time to be allowed for public discussion, the appropriateness of the subject being presented, and the suitability of the time for such a presentation. The Board, as a whole, shall have the final decision in determining the appropriateness of all such rulings. The Board wishes to remind all attendees at its meetings that while it subscribes, without reservation, to the principle of keeping the community completely informed, by policy and law, it cannot allow public discussion of personnel matters. If a matter concerning the staff of the Hillsdale School District is of interest or concern to a resident, the matter should be referred to the responsible Building Principal, Superintendent of Schools or the Board of Education, by either telephone or letter. 3
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
8. SUPERINTENDENT’S REPORT
9. COMMITTEE REPORT
• Building and Grounds
10. CORRESPONDENCE TO BOARD
Board Secretary New Jersey School Vol. XLIV No. 16 Board Notes (Archives) Dated: October 27, 2020 Vol. XLIV No. 15 Dated: October 14, 2020 Vol. XLIV No. 14 Dated: October 6, 2020
11. APPROVAL OF BOARD MINUTES
It is recommended that the Board approve the following Board Minutes:
October 12, 2020 Work Session / Regular Meeting October 12, 2020 Executive Session I October 12, 2020 Executive Session II
Moved by______, seconded by______
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT
ABSTAINED
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
12. SUPERINTENDENT’S RECOMMENDATIONS
EDUCATION COMMITTEE: SAL SILEO, CHAIRPERSON; CHRISTINA JENNINGS, MEMBER
1E. APPROVAL OF SCHOOL SAFETY AND SECURITY PLAN AND STATEMENT OF ASSURANCE; 2020-2021
It is recommended that the Board approve the School Safety and Security Plan and School Safety and Security Plan Statement of Assurance for the 2020-2021 school year.
2E. APPROVAL OF THE ANNUAL UNIFORM MEMORANDUM OF AGREEMENT (MOA) BETWEEN HILLSDALE BOARD OF EDUCATION AND HILLSDALE LAW ENFORCEMENT OFFICIALS; 2020-2021
It is recommended that the Board approve the Annual Uniform Memorandum of Agreement (MOA) between the Hillsdale Board of Education and the Hillsdale Law Enforcement Officials for the 2020-2021 school year.
3E. APPROVAL OF HARASSMENT INTIMIDATION AND BULLYING (HIB) SELF- ASSESSMENT GRADE REPORTS; 2019-2020
It is recommended that the Board approve the Harassment, Intimidation and Bullying (HIB) Self-Assessment grade reports, as required under the Anti-Bullying Bill of Rights Act.
Moved by______, seconded by______
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED 5
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON; JUSTIN SAXON, MEMBER
1P. APPROVAL TO RESCIND TRANSFER AND CHANGE TO EMPLOYMENT STATUS AND APPROVAL OF PERSONNEL; 2020-2021
It is recommended that the Board rescind the following approvals:
NAME POSITION EFFECTIVE DATE Veronica Connor FROM: Hall Monitor / 10/23/2020 Lunch Duty Aides George G. White Schools $72.00 per 180 Minute Day
TO: Teacher Aide Rate: $18.00/hour Hours per Day: 5 hours & 40 minutes per day with 40 minute unpaid lunch Mary Kelly Part Time Teacher Aide @ 10/16/2020 George White School
2P. APPROVAL OF ADDITIONAL HOURS; 2020-2021
It is recommended that the Board approve the additional hours for the following Hall Monitors / Lunch Duty Aides:
NAME HOURS RATE DATES
Veronica Connor 1 Hour Per Day $24.00 Per Hour October 26, 2020 – November 30, 2020 Joanne Caren 1 Hour Per Day $24.00 Per Hour November 2, 2020 - November 30, 2020 Catherine Manke 2 ½ Hours Per Day $24.00 Per Hour November 2, 2020 - Poki Kritzler November 30, 2020 Lucille Dell Heather Harmon Luliana Hoxha Kristen Lee
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
3P. APPROVAL OF LEAVE- INSTRUCTIONAL; 2020-2022
It is recommended that the Board approve the leave of Employee ID #4988 as follows:
ESTIMATED LEAVE ESTIMATED DATES Maternity related disability paid leave of Effective January 25, 2021 through absence (FMLA) March 9, 2021 Unpaid leave of absence (NJFLA) Effective March 10, 2021 through June 9, 2021 Unpaid personal leave of absence Effective June 10, 2021 through June 17, 2021 and for the 2021/2022 school year. According to Chapter 78, any employee receiving an unpaid Family Leave or FFCRA Leave and not waiving health benefits will be required to pay the Board of Education their regular Chapter 78 contribution.
4P. APPROVAL OF LEAVE- INSTRUCTIONAL; 2020-2021
It is recommended that the Board approve the leave of Employee ID #5109 as follows:
LEAVE DATES Paternity related unpaid leave of absence Effective January 4, 2021 through (FMLA/NJFLA) March 26, 2021 According to Chapter 78, any employee receiving an unpaid Family Leave or FFCRA Leave and not waiving health benefits will be required to pay the Board of Education their regular Chapter 78 contribution.
5P. APPROVAL OF TRANSFER AND CHANGE TO EMPLOYMENT STATUS; 2020-2021
It is recommended that the Board approve the following personnel transfer and change for the 2020-2021 school year:
NAME FROM TO START DATE Nathaly Cunha Hall Monitor / Teacher Aide 11/2/2020 Lunch Duty Aides Rate: $18.00/hour George G. White Schools Hours per Day: $72.00 per 180 Minute Day 5 hours & 40 minutes per day with 40 minute unpaid lunch
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
6P. APPROVAL OF TEACHER AIDE; 2020-2021
It is recommended that the Board approve the following teacher aide:
NAME POSITION RATE OF HOURS PER DAY START PAY DATE Jennifer Licini Teacher Aide $18.00/hour 5 hours & ** 40 minutes* *With unpaid lunch. **This appointment subject to a criminal background check N.J.S.A. 18A:6-7.1; 18A:30-17; 18A:6-4.13 for Emergent hiring with applicant attestation; and P.L. 2018 – Chapter 5.
7P. APPROVAL OF CO-CURRICULAR STIPENDS; 2020-2021
It is recommended that the Board approve the following Co-Curricular Stipends:
EXTRACURRICULAR PERSONNEL SCHOOL STIPEND STEP ACTIVITY Advisors: Yearbook Stacey Belhumer George G. White $ 858.50 III Jeannette Horning George G. White $ 781.00 II Advisors: Student Council Maria Ferrante Ives George G. White $ 858.50 III Karen Santos George G. White $ 858.50 III Advisors: Newspaper Claudia Bustamante George G. White $ 1717.00 III
8P. APPROVAL OF HOME INSTRUCTORS; 2020-2021
It is recommended that the Board approve the following teachers as a home instructors. Home instruction will continue, as needed, until June 30, 2020 at the rate of $50.00 per hour:
TEACHER HOURS PER WEEK STUDENT ID (NOT TO EXCEED) NUMBER Jaclyn Hackett 3 103306 Victoria Church 10 103690
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
9P. APPROVAL OF SUBSTITUTE; 2020-2021
It is recommended that the Board approve the following substitute as noted.
NAME SUBSTITUTES Kathryn Gunness Teacher
10P. APPROVAL OF LEAVE – NON INSTRUCTIONAL; 2020-2021
It is recommended that the Board approve the leave of Employee ID #5124 as follows:
LEAVE DATES Families First Coronavirus Response Act Effective November 9, 2020 through (FFCRA) Paid Leave November 20, 2020
11P. APPROVAL OF LEAVE – INSTRUCTIONAL; 2020-2021
It is recommended that the Board approve the leave of Employee ID #4904 as follows:
LEAVE DATES Families First Coronavirus Response Act Effective November 9, 2020 through (FFCRA) Paid Leave November 16, 2020
12P. APPROVAL OF LEAVE – INSTRUCTIONAL; 2020-2021
It is recommended that the Board approve the leave of Employee ID #4718 as follows:
LEAVE DATES Families First Coronavirus Response Act Effective November 9, 2020 through (FFCRA) Paid Leave December 18, 2020
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
13P. APPROVAL OF LEAVE – INSTRUCTIONAL; 2020-2021
It is recommended that the Board approve the leave of Employee ID #4633 as follows:
LEAVE DATES Families First Coronavirus Response Act Effective October 27, 2020 through (FFCRA) Paid Leave October 30, 2020
14P. APPROVAL OF LEAVE – INSTRUCTIONAL; 2020-2021
It is recommended that the Board approve the leave of Employee ID #4107 as follows:
ESTIMATED LEAVE ESTIMATED DATES Medical related disability paid leave of Effective October 26, 2020 through absence (FMLA) November 30, 2020 .
15P. APPROVAL OF LEAVE – INSTRUCTIONAL; 2020-2021
It is recommended that the Board approve the leave of Employee ID #4838 as follows:
REVISED LEAVE REVISED DATES Maternity related disability paid leave of Effective October 5, 2020 through absence (FMLA) December 8, 2020 Unpaid disability leave of absence (FMLA) n/a Unpaid leave of absence (NJFLA) Effective December 9, 2020 through March 10, 2021 Unpaid personal leave of absence Effective March 11, 2021 through June 17, 2021 According to Chapter 78, any employee receiving an unpaid Family Leave or FFCRA Leave and not waiving health benefits will be required to pay the Board of Education their regular Chapter 78 contribution. 10
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
16P. APPROVAL OF PROFESSIONAL DEVELOPMENT DAYS; 2020-2021
It is recommended that the Board approve the following Professional Development Days and estimated costs/reimbursements:
NAME MEETING / CONFERENCE / ESTIMATED COSTS / WORKSHOP / DATE(S) / LOCATION REIMBURSEMENTS Julia Caruso Emma Pacifico New Staff Mentoring Virtual Sessions n/a Fawn Kennedy Paige Zlotolow October 28, 2020, Mary Kelly Regina Smith February 11, 2021, Ingrid Abbott Molly Pine April 8, 2021 Debra Monesmith Northern Valley Virtual Learning $40.00 Registration Fee Jennifer DelSordo Session – Interactive PDF, Virtual Per Person Nicole Doniloski Stations & Other Strategies for Hybrid Success November 20, 2020 Northern Valley Virtual Learning $40.00 Registration Fee Jean Gunning Bergamini Session – Quizizz November 23, 2020 Northern Valley Virtual Learning $40.00 Registration Fee Jennifer DelSordo Session – For the Love of Books during Covid 19 December 8, 2020 Northern Valley Virtual Learning $40.00 Registration Fee Heidi Markell Session – Using Padlet in your Classroom December 12, 2020 Differentiation for Linguistically $100.00 Registration Fee Debra Monesmith Diverse Students November 4, 2020 - Virtual
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
PERSONNEL COMMITTEE: SAL SILEO, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
17P. APPROVAL OF REVISED / ADDITIONAL HOURS; 2020-2021
It is recommended that the Board approve the following revised / additional hours:
NAME FROM TO EFFECTIVE DATE Debra Monesmith Part Time ESL Teacher Part Time ESL Teacher November 2, 2020 MA Step 1 (.388 FTE) MA Step 1 (.583 FTE) Pro-rated to $22,193 Pro-rated to $33,286 @ Meadowbrook & @ Meadowbrook & George G. White George G. White Debra Monesmith Teacher Aide Teacher Aide November 2, 2020 Rate: $18.00/hour Rate: $18.00/hour Monday – Friday = Monday – Friday = 2 Hours & 7 Minutes* 1 Hour & 10 Minutes* Per Day Per Day *With Unpaid Lunch
Moved by______, seconded by______
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT
ABSTAINED 12
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
POLICY COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; NICOLE KLAS, MEMBER
1 POL. APPROVAL OF POLICIES AND REGULATIONS; 2020-2021
It is recommended that the Board approve the following policy on Second and Final Reading:
NUMBER TITLE STATUS COMMENTS P 2464 Gifted and Talented Mandated & • Updates provided to Gifted & Students Revised Talented policy including new required State reporting and complaint procedures.
2 POL. APPROVAL OF POLICIES AND REGULATIONS; 2020-2021
It is recommended that the Board approve the following policies and regulations on First Reading:
NUMBER TITLE STATUS COMMENTS
P 1642 Earned Sick Leave Law Mandated & • New earned sick leave laws that R 1642 New are mandated and must be adopted.
P 3159 Teaching Staff Mandated & • Revised to incorporate new law, Member/School District Revised P.L. 2019, c. 46 (N.J.S.A. 18A:6- Reporting 38.5) Responsibilities
P 3218 Use, Possession, or Revised • Updates to provide a R 3218 Distribution of Substances comprehensive procedure with adequate due process for teaching staff members suspected of being under the influence.
P 4218 Use, Possession, or Revised • Updates to provide a R 4218 Distribution of Substances comprehensive procedure with adequate due process for support staff members suspected of being under the influence.
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
POLICY COMMITTEE; CHRISTINA JENNINGS, CHAIRPERSON: NICLE KLAS, MEMBER (continued)
NUMBER TITLE STATUS COMMENTS
P 4219 Commercial Driver’s Mandated & • Wording revisions mandated for License Controlled Revised all school districts that transport Substance and Alcohol students in a school vehicle that Use Testing requires the driver to have a commercial driver’s license.
P 6112 Reimbursement of Mandated & • Revisions necessary due to the R 6112 Federal and Other Grant Revised The NJDOE publishing a revised Expenditures policy and procedure guidance “New Jersey Department of Education Policies and Procedures for Reimbursement of Federal and Other Grant Expenditures”. Guides have also been revised to reference the Federal Uniform Grant Guidance.
P 7440 School District Security Mandated & • Revisions to incorporate the R 7440 Revised requirements of two new laws (P.L. 2019, c. 33 known as “Alyssa’s Law” (N.J.S.A. 18A:41- 10 through 13) and P.L. 2019, c. 106 (N.J.S.A. 18A:41-7.1) to include several additional security provisions regarding new school construction and existing school buildings.
P 8630 Bus Driver/Bus Aide Mandated & • Revised to include new statutes Responsibility Revised which were passed on the requirements for school bus drivers.
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
POLICY COMMITTEE; CHRISTINA JENNINGS, CHAIRPERSON: NICLE KLAS, MEMBER (continued)
NUMBER TITLE STATUS COMMENTS
R 8630 Emergency School Bus Mandated & • Revised to include new statutes Procedures Revised and legislatures on requirements for school bus drivers.
P 8670 Transportation of Special Mandated • Updates changing “disabled” to Needs Students “special needs”
P 9210 Parent Organizations Revised • Revised to indicate the representatives of a parent organization must comply with all applicable Board policies and has also been revised to indicate a parent organization is independent from the Board of Education and Board of Education and/or district staff members are not responsible for the activities of a parent organization.
P 9400 Media Relations Revised • Revision to title and guidelines governing cooperation between media and the school district.
Moved by______, seconded by______
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED 15
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
13. BUSINESS ADMINISTRATOR/BOARD SECRETARY’S RECOMMENDATIONS
FINANCE COMMITTEE: NICOLE KLAS, CHAIRPERSON; JUSTIN SAXON, MEMBER
1F. APPROVAL OF OCTOBER 2020 BUDGET TRANSFERS
It is recommended that the Board approve the following October 2020 Budget transfers:
FROM ACCOUNT# DESCRIPTION AMOUNT ACCOUNT # DESCRIPTION
11-000-100-566-00-1-00-040 Tuition-Private Schools $64,264.00 11-000-100-562-00-1-00-040 Tuition
11-000-219-800-01-5-00-050 CST Other Expenses $140.00 11-000-222-100-02-1-00-030 Media Teacher Subs-Meadowbrook
11-000-240-105-00-1-00-030 Secretarial Salaries-Meadow $205.00 11-000-240-105-01-1-00-030 Secretarial Subs-Salary-Meadow
11-000-262-107-00-1-00-010 Non-Inst Aides - Smith $4,224.00 11-000-262-107-00-1-00-020 Non-Inst. Aides-White
11-000-262-107-00-1-00-010 Non-Inst Aides - Smith $2,220.00 11-000-262-107-00-1-00-030 Non-Inst. Aides-Meadow
11-000-262-100-02-1-00-040 Operations-OT $93.00 11-000-262-100-02-1-00-030 Operations-OT-Meadowbrook
2F. APPROVAL OF FINANCIAL REPORTS; SEPTEMBER 2020
It is recommended that the Board approve the following financial reports:
Period Ending Board Secretary’s Report 09/30/2020 Treasurer’s Report 09/30/2020 Monthly Transfer Report 09/30/2020 Maschio’s Operating Statement 09/30/2020
3F. APPROVAL OF MONTHLY BUDGET STATUS CERTIFICATION; SEPTEMBER 2020
It is recommended that the Board of Education pursuant to N.J.A.C. 6A:-23-2.11(c)4 certifies that as of 9/30/2020 after review of the Secretary’s Monthly Appropriation Financial Report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over-expended and that sufficient funds are available to meet the district’s obligation for the remainder of the fiscal year and further that the preceding financial statements be appended to the minutes of this meeting.
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
FINANCE COMMITTEE: NICOLE KLAS, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
4F. APPROVAL OF OCTOBER 2020 BILL LIST
It is recommended that the Board approve the bill list for the month of October 2020 in the amount of $2,787,475.86. It is further recommended that the Board also approve the George White School Student Activity Account bills list in the amount of $2,895.00.
5F. APPROVAL OF ADDENDEUM TO INTERLOCAL AGREEMENT WITH PASCACK VALLEY REGIONAL HIGH SCHOOL DISTRICT BOARD OF EDUCATION FOR SHARING FIBER OPTIC NETWORK FOR THE PURPOSE OF OPERATING VIRTUAL MACHINE ENVIRONMENT
WHEREAS, the Pascack Valley Regional High School District Board of Education (“PVRHSD BOE”) and the Hillsdale Board of Education (“Hillsdale BOE”) are parties to a computer management services agreement for fiber optic network for the purpose of operating virtual machine environment from November 1, 2019 and ending on October 31, 2024 (“Agreement”); and
WHEREAS, the Hillsdale BOE is desirous to purchase additional licenses and support on the existing agreement rather than purchasing a standalone agreement with a vendor due to the cost effectiveness; and
WHEREAS, PVRHSD BOE and the Hillsdale BOE mutually agree to increase the per virtual machine per month service from $250.00 to $275.65 for six (6) virtual machines; and
WHEREAS, PVRHSD and the Hillsdale BOE to per virtual machine monthly service of $250.00 if the Hillsdale BOE utilizes more than six (6) virtual machines; and
WHEREAS, the Parties have agreed to incorporate the above terms in the Agreement.
1. All other terms and conditions not addressed herein shall remain in full force and effect.
The Board of Education also authorizes the Business Administrator/Board Secretary to execute any documents necessary to effectuate the terms of this resolution.
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
FINANCE COMMITTEE: NICOLE KLAS, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
6F. APPROVAL OF AGREEMENT WITH EDVOCATE FOR CONSULTING SERVICES FOR REQUEST FOR PROPOSAL (RFP) PROCESS MANAGEMENT OF THE DISTRICT’S CUSTODIAL AND MANAGEMENT SERVICES
It is recommended that the Board approve the agreement with Edvocate for Consulting Services for RFP Process Management of the District’s Custodial and Management Services at a fee not to exceed $8,796.00.
7F. APPROVAL OF ALYSSA’S LAW COMPLIANCE GRANT APPLICATION; 2020- 2021
Upon the recommendation of the Superintendent, approve the submission of an application by Hillsdale Public Schools for federal grant funding resources provided through the New Jersey School Development Authority (NJSDA) which is overseeing Alyssa's Law compliance. The application must demonstrate compliance with Alyssa's Law to achieve compliance in school buildings serving the Hillsdale Public Schools grades K-8. Alyssa's Law is related to bolstering the safety and security within school districts; Hillsdale has installed a lockdown and emergency notification system, LENS, in aligning with the compliance of the grant. Through the districts' approval of the application to the NJDOE, the district is seeking to be reimbursed $ 59,934 for the installation of the LENS in 2020. This application will assist the district in funding upgrades to the safety and security systems within the district's school buildings moving forward.
8F. APPROVAL TO AUTHORIZE THE USE OF CARES ACT EMERGENCY RELIEF FUNDS; 2020-2021
It is recommended that the Board approve the use of the FY2021 Cares Act Emergency Relief funds for the following:
CARES ACT SCHOOL VENDOR AMOUNT George G. White School CDW Government $20,351.10 Ann Blanche Smith School CDW Government $20,351.10 Meadowbrook School CDW Government $20,351.10
The Board of Education also authorizes the Business Administrator/ Board Secretary to execute any documents necessary to effectuate the terms of this resolution.
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
FINANCE COMMITTEE: NICOLE KLAS, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
9F. APPROVAL OF BIPOLAR IONIZATION DEVICES FROM D & B BUILDING SOLUTIONS, INC.; 2020-2021
Move to approve the purchase from D & B Building Solutions Inc. for nebulizers at a cost not to exceed $160,000.00, as recommended by the Chief School Administrator. The equipment is proprietary and tested proven by independent laboratory NECLC to kill 99.4% of COVID-19 virus as well as other bacteria.
10F. REQUEST FOR PROPOSAL ADMINISTERED BY THE HUNTERDON COUNTY EDUCATIONAL SERVICES COMMISSION (HCESC) LEASE PURCHASE ADVISORY SERVICE
WHEREAS, as per the recommendation of the Chief School Administrator, move to approve HCESC Lease Purchase Advisory Service to perform an RFP for the purpose of supporting the districts purchase of bipolar ionization devices;
WHEREAS, two quotes were received with a repayment term for principal ($160,000) plus all interest over the course of 3 years starting July 15, 2021;
WHEREAS, US Bancorp Government Leasing and Finance, Inc. is recommended by HCESC as the responding firm with a lease contract at a rate bid of 1.517% (total cost of $4,059.74);
LET IT BE RESOLVED, the Board of Education authorizes the administration to pursue a lease capital financing contract with US Bancorp Leasing and Finance, Inc. to commence and be budgeted for the 2021-2022 school year with the first disbursement being made July 15, 2021.
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
FINANCE COMMITTEE: NICOLE KLAS, CHAIRPERSON; JUSTIN SAXON, MEMBER (continued)
11F. APPROVAL OF THE AFFIRMATIVE STATEMENT FOR MEMBERSHIP AND REVISION IN BYLAWS OF THE PASCACK VALLEY COUNCIL FOR SPECIAL EDUCATION; 2021-2022
It is recommended that the Board approve the affirmative statement for membership and revision in bylaws of the Pascack Valley Council for Special Education for the 2021-2022 school year as listed:
Resolved that the school district of Hillsdale affirms its membership in the Pascack Valley Council for Special Education for the 2021-2022 school year, and commits its full support and financial participation in the Council. When a Component District withdraws from Region II membership, such board of education will continue to be jointly liable with all other Component Districts on a pro rata basis for any service category in which the component district was a participant, for existing and potential liability of any claims, lawsuits, judgments, liens, or complaints filed during, incurred during, or arising from an incident that occurred during the time period when the withdrawn Component District was still a participating member district board of education.
Moved by______, seconded by______
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED 20
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
TRANSPORTATION COMMITTEE: CHRISTINA JENNINGS, CHAIRPERSON; JUSTIN SAXON, MEMBER
1T. INFORMATIONAL PURPOSES ONLY: REPORTS FOR SCHOOL BUS EMERGENCY EVACUATION DRILLS
The following School Bus Emergency Evacuation Drills took place as follows:
Ann Blanche Smith School 11/04/2020 in front of school all bus students M. Goodell D. Casolaro
George G. White School 11/12/2020 in school circle driveway all bus students K. Sanjek, Cohort B S. DeMaio 11/13/2020 in school circle driveway all bus students K. Sanjek, Cohort A S. DeMaio 21
WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
14. OLD BUSINESS
15. NEW BUSINESS
16. SECOND HEARING OF CITIZENS ON ANY TOPIC OF CONCERN
17. MOTION TO CONVENE TO EXECUTIVE SESSION (if necessary)
WHEREAS, the Open Public Meetings Act and the Hillsdale Board of Education reserve the right within the constraints of State Law to sit in Executive Session, and
WHEREAS, there now exists a need for this Board of Education to meet in Executive Session, now therefore
BE IT RESOLVED that the Hillsdale Board of Education recess into Executive Session to discuss exempt matters pertaining to ______, and
BE IT FURTHER RESOLVED that the public will be informed 1. When the Board reconvenes to the Regular Meeting business portion of this meeting this evening; or 2. At a later date, undetermined at this time.
Moved by______, seconded by______that the Board move to an Executive Session at p.m.
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT
ABSTAINED
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WORK SESSION/ REGULAR AGENDA NOVEMBER 16, 2020 MEETING
18. MOTION TO ADJOURN EXECUTIVE SESSION (if necessary)
Moved by______, seconded by______that the Board adjourn the Executive Session at p.m.
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED
19. ADJOURN MEETING
Moved by ______, seconded by ______that the November 16, 2020 Work Session/Regular Meeting be adjourned at p.m.
Mr. Sal Mrs. Christina Mrs. Nicole Mr. Justin Mrs. Shane
Sileo Jennings Klas Saxon Svorec AYE NAY ABSENT ABSTAINED