Developing Human Resources for Parliamentary Libraries and Research Services
General Information Contents
Program Overview Program Floor Plan of Toshi Center Hotel
List of Participants Seating Table Group of Orientation
Travel Information
Conference Theme Developing Human Resources for Parliamentary Libraries and Research Services
Conference Venue Toshi Center Hotel (2‐4‐1 Hirakawa‐cho, Chiyoda‐ku, Tokyo, +81 3 3265 8211)
Program Overview
10.31. Wed. Venue
9:30‐10:00 606 Registration
10:00‐11:50 606 Opening Ceremony and Keynote speech
11:50‐13:45 601 Photo Session and Lunch
13:45‐16:30 606 APLAP General Meeting and Session 1
17:15 606 Orientation for Welcome dinner
18:00‐19:30 Welcome dinner hosted by the Speaker of the House of Representatives and the President of the House of Councillors
11.1. Thu. Venue (Open from 9:30)
10:00‐11:30 606 Greeting and Session 2
11:30‐13:30 706 APLAP lunch and Experiencing Japanese Culture
13:30‐15:15 606 Session 3 and Closing Ceremony
15:30 606 Orientation for Tour and Welcome dinner
16:00‐19:30 Tour of the National Diet Library and Welcome dinner
11.2. Fri. Venue
9:30 Lobby* Orientation for Tour
10:00‐11:00 Tour of the National Diet
12:00‐13:00 Lunch at Asakusa
13:30‐14:45 Tour of the Edo‐Tokyo Museum
*Lobby at Toshi Center Hotel
Program
10.31. Venue 606 meeting room (main hall) Wed. 9:30‐10:00 Registration 10:00‐10:20 Opening Ceremony Welcome greeting by Sawako HANYU : Director General of the National Diet Library, Japan
Greeting by Kazuko SAKATA : APLAP President / Deputy Director General of the National Diet Library, Japan Orientation Venue 605 meeting room
10:20‐10:40 Tea break
Venue 606 meeting room
10:40‐11:50 Keynote speech “Developing Human Resources for Parliamentary Library and Research Services” by Steve WISE : Chair, IFLA Library and Research Services for Parliaments Section / Director of Information Management, House of Commons Library, United Kingdom Venue 601 meeting room 11:50‐12:15 Photo Session 12:15‐13:45 Lunch (lunch box : bento) Venue 606 meeting room 13:45‐15:00 APLAP General Meeting Attendance and apologies Minutes of 11th Conference General Meeting President’s report Treasurer's report Proposal: Amendments to APLAP Constitution and By‐laws Election of Executive Committee Office Holders Secretariat issues Information on next Conference Other business Venue 605 meeting room 15:00‐15:30 Tea break Venue 606 meeting room 15:30‐16:30 Session 1 Chair Mika LAWLER : National Diet Library, Japan 1. Bariushanov ARIUNAA : Secretariat of the State Great Hural (Parliament) of Mongolia 2. Mauao Isaac Cambell SOLOMONA : Parliament of the Cook Islands 3. Ni Ni AYE : Union Assembly, Myanmar 4. Waleed Ali Salim Al BADI : Majlis Oman Library 5. Boniface Armstrong SUPA : National Parliament of Solomon Islands 6. Babulal NAIK and Ranbir KUMAR : Lok Sabha Secretariat, Parliament of India Break Venue 606 meeting room 17:15‐17:30 Orientation
Moving for the dinner place Venue Official Residence of the Speaker of the House of Representatives 18:00‐19:30 Welcome dinner (buffet) hosted by Tadamori OSHIMA, Speaker of the House of Representatives and Chuichi DATE, President of the House of Councillors Moving back to accommodations
11.1. Venue 606 meeting room Thu. 10:00‐10:05 Greeting 10:05‐ Session 2 Chair Georgina WATSON : Australian Parliamentary Library 1. Naritsara PHETPANAPORN : National Assembly of Thailand 2. Jae Hyon BAE : National Assembly Research Service, Korea 3. John Bosco NALUNAI : Bougainville House of Representatives, Papua New Guinea 4. Kunio YAMADA : National Diet Library, Japan Venue 605 meeting room 20 min. Tea break Venue 606 meeting room Session 2 (cont’d) 5. Sochetra KIM and Mardy SAM OEURN : General Secretariat of the Senate of the Kingdom of Cambodia 6. Wai Fung CHEUNG : Library, Legislative Council of the Hong Kong Special Administrative Region 7. Herminia B. CALLEJO, Rosemarie D. BALIDOY‐SOMMER and Jertrude B. CAPITO‐ DIMAANO : House of Representatives, Philippines 8. Jill TAYLOR : Parliamentary Library, New Zealand Venue 706 meeting room 11:35‐13:30 APLAP lunch (course) Experiencing Japanese Culture Venue 606 meeting room 13:30‐14:30 Session 3 Chair Rosemarie D. BALIDOY‐SOMMER : House of Representatives, Philippines 1. Nercy Syne SIMINA and Jeanda Tomiko REDY : Congress of the Federated States of Micronesia 2. Witingsih YUHELMI, Tenny ROSANTI and Mustika Wati UTOMO : Secretariat General and Expertise Body of the House of Indonesia 3. Young Soo CHOI : National Assembly Library of the Republic of Korea 4. Pisey SORN : Parliamentary Institute of Cambodia 5. Kamala Devi SHARMA : Federal Parliament Secretariat of Nepal 6. Elizabeth LUCHETTI : Australian Parliamentary Library Venue 605 meeting room 14:30‐15:00 Tea break Venue 606 meeting room 15:00‐15:15 Closing Ceremony
15:30 Moving for the National Diet Library Venue National Diet Library 16:00‐16:45 Tour of the National Diet Library # 16:45‐ Moving for the dinner place Venue The Stay Gold GINZA 18:00‐19:30 Welcome dinner (buffet) # hosted by Sawako HANYU : Director General of the National Diet Library, Japan Moving back to accommodations
11.2. Venue Lobby, Toshi Center Hotel Fri. 9:30‐9:45 Moving for the National Diet Venue The National Diet Building 10:00‐11:00 Tour of the National Diet # Moving for the lunch place with sightseeing from the bus window Venue The Kaminari 5656 Kaikan 12:00‐13:00 Lunch (set meal) # Moving for the museum Venue Edo‐Tokyo Museum 13:30‐14:45 Tour of Edo‐Tokyo Museum # Moving back to accommodations
# Partners can join with the prior notices of their names. Toshi Center Hotel
Floor Plan
■7F
702 703 704 705
【706】 Lunch & Experiencing 701 Japanese Culture Venue (1 Nov.)
709 708 707
■6F
【605】 Tea Break Venue
Registration 【601】 【606】 Lunch Venue Main hall (31 Oct.)
0 Toshi Center Hotel
Floor Plan
■Lobby Floor(2F / L)
EV EV EV EV EV EV
Reception
Entrance Café & Lounge
Restaurant
■1F
Bus parking
1 List of Participants
UNITED KINGDOM OF GREAT BRITAIN AND NORTHERN IRELAND Keynote Speaker IFLAPARL / House of Commons Library Steve Alan Wise Chair, IFLA Library and Research Services for Parliaments Section / Director
of Information Management, House of Commons Library AUSTRALIA Australian Parliamentary Library
Elizabeth Luchetti Assistant Secretary, Library Collections and Databases Georgina Watson Executive Information Officer, Department of Parliamentary Services / APLAP Secretariat KINGDOM OF CAMBODIA General Secretariat of the Senate of the Kingdom of Cambodia
Sochetra Kim Director of General Research Department Mardy Sam Oeurn Deputy Director of General Research Department
Secretary General of the National Assembly of the Kingdom of Cambodia
Khoeuth Chhut Chief of Library
Sophal Doung Deputy Director of Research Service Parliamentary Institute of Cambodia
Pisey Sorn Librarian COOK ISLANDS Parliament of the Cook Islands
Mauao Isaac Cambell Solomona Editor of Debates REPUBLIC OF FIJI Parliament of Republic of Fiji
Asha Lata Kumar Senior Librarian HONG KONG Library, Legislative Council of the Hong Kong Special Administrative Region
Wai Fung Cheung Librarian INDIA Lok Sabha Secretariat, Parliament of India
Babulal Naik Additional Director
Ranbir Kumar Additional Director List of Participants
REPUBLIC OF INDONESIA Secretariat General and Expertise Body of the House of Indonesia
Witingsih Yuhelmi Head of Library, Library Division, Center for Data and Information
Tenny Rosanti Middle Senior Librarian, Library Division, Center for Data and Information
Mustika Wati Utomo Intermediate Librarian, Library Division, Center for Data and
Information Endang Komar Official Staff JAPAN National Diet Library
Sawako Hanyu Director General
Kazuko Sakata Deputy Director General / APLAP President Kunio Yamada Senior Specialist, Constitution Research Service / Politics and Parliamentary
Affairs Research Service, Research and Legislative Reference Bureau Mika Lawler Specialist, Education, Culture, Science and Technology Research Service,
Research and Legislative Reference Bureau REPUBLIC OF KIRIBATI Parliament of Kiribati
Karurua Antonio Parliamentary Librarian
Kairo Teetei IT/Library Officer FEDERATED STATES OF MICRONESIA Congress of the Federated States of Micronesia
Nercy Syne Simina Librarian
Jeanda Tomiko Redy Proofreader MONGOLIA Secretariat of the State Great Hural (Parliament) of Mongolia Bariushanov Ariunaa Librarian REPUBLIC OF THE UNION OF MYANMAR Union Assembly Ni Ni Aye Deputy Director Nwe Nwe Soe Staff Officer
House of Nationalities
War War Tun Deputy Director List of Participants
Hnin Htet Phyu Staff Officer House of Representatives
Pa Pa Zaw Deputy Director
Thi Dar Phyu Assistant Director Westminster Foundation for Democracy
L Bawm Nu Programme Coordinator
Hein Naing Soe Language Advisor/Interpreter FEDERAL DEMOCRATIC REPUBLIC OF NEPAL Federal Parliament Secretariat of Nepal
Kamala Devi Sharma Library Chief NEW ZEALAND Parliamentary Library
Jill Taylor Research Client Services Manager SULTANATE OF OMAN Majlis Oman Library
Waleed Ali Salim Al Badi Director INDEPENDENT STATE OF PAPUA NEW GUINEA Bougainville House of Representatives
John Bosco Nalunai Parliamentary Librarian REPUBLIC OF THE PHILIPPINES Legislative Library Service, Senate of the Philippines
Mary Ann Rellosa Villapando Director II House of Representatives Herminia Barua Callejo OIC-Executive Director,
Legislative Information Reference & Service Development Bureau
Rosemarie Dorotayo Balidoy-Sommer Supervising Legislative Staff Officer III, Legislative
Information Service Development Group Jertrude B. Capito-Dimaano Legislative Staff Officer II,
Legislative Library Management Service Emma Munoz Rey Former Executive Director, Congressional Library Bureau
List of Participants
REPUBLIC OF KOREA National Assembly Library of the Republic of Korea
Young Soo Choi Legal Translation Management Division Head
Dong Hoon Han Librarian(Planning Division)
Kyung Eun Cho Officer in charge National Assembly Research Service
Geon Sik Kim Chief human resources officer
Jae Hyon Bae Legislative Researcher INDEPENDENT STATE OF SAMOA Office of the Legislative Assembly / Parliament of Samoa
Leutu Solovi Leuluaialii Head Librarian SOLOMON ISLANDS National Parliament of Solomon Islands
Boniface Armstrong Supa Chief Parliamentary Librarian
Roland Ueteri Sikua Research Officer KINGDOM OF THAILAND The Secretariat of the Senate of Thailand
Sangduen Pongput Librarian, Library and Museum Group, Bureau of Parliamentary Studies National Assembly of Thailand
Naritsara Phetpanaporn Librarian
Preyanuch Klovutiwat Librarian TUVALU Office of the Parliament of Tuvalu
Lakaaga Uniuni Parliament Librarian/Research
Pesiki Solomona Parliament Librarian/Research
■＝Member of APLAP Member of APLAP ■＝Participant of 2018 APLAP Conference （as of 25 Oct. 2018）
Islamic Republic of Afghanistan Sultanate of Oman Kingdom of Bhutan Islamic Republic of Pakistan India Democratic Socialist Republic of Sri Lanka Islamic Republic of Iran Republic of Turkey Federal Democratic Republic of Nepal
China Hong Kong Japan Mongolia Republic of Korea Taiwan
People's Republic of Bangladesh Cook Islands Kingdom of Cambodia Republic of Fiji Republic of Indonesia Republic of Kiribati Malaysia Republic of the Marshall Islands Republic of the Union of Myanmar Federated States of Micronesia Australia Republic of the Philippines Niue New Zealand Republic of Singapore Republic of Palau Kingdom of Thailand Independent State of Papua New Guinea The Democratic Republic of Timor-Leste Independent State of Samoa Socialist Republic of Viet Nam Solomon Islands Kingdom of Tonga Tuvalu Republic of Vanuatu Screen
Japan Japan UK Australia Australia Cook Islands Fiji Hanyu Sakata Wise Luchetti Watson Solomona Kumar
Cambodia Cambodia Cambodia Cambodia Cambodia Hong Kong India India Doung Chhut Sam Oeurn Kim Sorn Cheung Naik Kumar
Indonesia Indonesia Indonesia Indonesia Kiribati Kiribati Micronesia Micronesia Komar Rosanti Utomo Yuhelmi Antonio Teetei Simina Redy
Myanmar Myanmar Myanmar Myanmar Mongolia Nepal New Zealand Oman H. Phyu Tun N. Soe Aye Ariunaa Sharma Taylor Al Badi
Myanmar Myanmar Myanmar Myanmar Philippines Philippines Philippines Philippines Nu H. Soe T. Phyu Zaw Callejo Balidoy-Sommer Capito-Dimaano Rey
Samoa Korea Korea Korea Korea Korea Papua New Guinea Philippines Solovi Leuluaialii Cho Han Choi Kiｍ Bae Nalunai Villapando
Solomon Solomon Tuvalu Tuvalu Thailand Thailand Thailand Sikua Supa Solomona Uniuni Pongput Phetpanaporn Klovutiwat Travel Information Travel Information
1. VENUE All briefing / agenda items for 2018 APLAP Conference activities will be held at The Toshi Center Hotel in Tokyo, Japan.
2. TRAVELER ESSENTIALS
a. Weather: The weather in the end of October can still be quite cold and will between 10 – 19 Celsius.
City Average Daytime High Average Nighttime Low Rainy Days
Tokyo 19°C (66°F ) 10°C (50°F ) 30%
b. Language: Japanese is the national language in Japan.
c. Power Plug: In Japan, the electricity voltage is AC100V, with a frequency of 50Hz in eastern Japan (Tokyo Metropolis) and 60Hz in western Japan.
The power plug in Japan is the flat, two‐pin “A Type” plug, so a plug adapter for personal appliances may be necessary if you require a 3‐prong or round plug. Delegates wishing to bring their own electrical devices are advised to bring appropriate adapters or transformers. The hotel may offer adapters on availability basis.
d. No Smoking Areas: In Japan, under the Health Promotion Act, smoking is not permitted inside most public facilities including stations and on public transportation. Most hotels designate smoking areas on the premises. Some local governments including Tokyo Metropolis have implemented stricter smoking regulations and impose a fine to
1 offenders who smoke or hold a lighted cigarette in smoking restricted areas. Some streets and certain public spaces may be designated as non‐smoking zones.
e. Safe Drinking Water: Tap water in Japan is safe to drink. In addition, bottled mineral water can be purchased in convenience stores, supermarkets and vending machines.
3. MEALS
Lunch and tea break will be provided from 31 Oct. ‐ 2 Nov. 2018. Dinner will be provided from 31 Oct. – 1 Nov. 2018.
4. MEDICAL
Participants are responsible for all medical related expenses; the organizer will not provide medical coverage to participants coming for 2018 APLAP Conference.
5. OTHER IMPORTANT INFORMATION – Japan
Restricted and Prohibited Items to Japan
Restricted Items
Liquor and alcoholic products Pork and its by‐productions Chemical and chemical products Pets Firearms/ explosives/ weapons/ ammunition Live plants Tobacco and tobacco products Communication equipment
Prohibited Items
Heroin, cocaine, MDMA, opium, cannabis, stimulants, psychotropic substances, and other narcotic drugs (excluding those designated by Ministry of Health, Labour and Welfare Ordinance) Firearms (pistols, etc.), ammunition (bullets) thereof, and pistol parts Explosives (dynamite, gunpowder, etc.) Precursor materials for chemical weapons Germs which are likely to be used for bio‐terrorism Counterfeit, altered, or imitation coins, paper money, bank notes, or securities, and forged credit cards
2 Books, drawings, carvings, and any other article which may harm public safety or morals (obscene or immoral materials, e.g., pornography) Child pornography Articles which infringe upon intellectual property rights. Any person or person(s) been involve with any terrorism organization.
Items to be Declared
• Restricted Items will be released if it is accompanied with the required permit(s) or documentation(s) from the relevant authorities.
• Prohibited items (except Narcotics and psychotropic substances) will be bonded at the entry and will be released to foreign nationals ONLY at the time of their departure. (In such instances, please ensure that delegates arrive at the airport with adequate time to clear the customs processing of bonded items).
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