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Manual of Parliamentary Procedures in the Government of India

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MANUAL OF PARLIAMENTARY PROCEDURES IN THE GOVERNMENT OF INDIA MINISTRY OF PARLIAMENTARY AFFAIRS MAY, 2018 MESSAGE In a Parliamentary form of Government, day-to-day working of the Parliamentary System makes large claim on the time and resources of all Ministries/ Departments. The efficient handling of diverse, intricate and enormous Parliament work requires that Ministries/Departments should have a clear understanding and knowledge of Parliamentary Procedure. With this in view, Ministry of Parliamentary Affairs has brought out the revised and updated edition of the ‘Manual of Parliamentary Procedures in the Government of India’ It is a very comprehensive reference book for Parliamentary work and procedures. The changes in Parliamentary procedures, as a result of recent initiatives by the present Government have been incorporated in this Manual. The present Government has not only merged both General Budget and Railway Budget but also advanced the presentation of the merged Budget to 1st of February. The advancement of presentation of the Budget by a month has paved the way for early completion of Budget cycle and this has enabled the Ministries to ensure better planning and execution of schemes from the beginning of the financial year. The consequential changes in the Parliamentary Procedure due to advancement of Budget have been suitably incorporated in the Manual. As a part of Digital India initiatives, Ministry of Parliamentary Affairs has rolled out OAMS (Online Assurances Monitoring System) in respect of Government Assurances. I hope Ministries/Departments would find this useful to monitor the status of Government Assurances. Both the Secretariats of Parliament have also introduced online hosting of replies to Parliament Questions, instructions issued by them are also incorporated in the Manual. To give further push to digital India initiative of Hon’ble Prime Minister, e-Vidhan MMP is being implemented to enable all State Legislatures to become paperless. I am sure that the Manual would be of great help to the Ministries, Departments and other Stakeholders, who may have to deal with processing of legislative proposals and others items of Parliamentary Business on a day -to- day basis. March, 2018 (Ananthkumar) MESSAGE I am happy to learn that the Ministry of Parliamentary Affairs is bringing out a new edition of the “Manual of Parliamentary Procedures in the Government of India”. I understand that the new edition has taken into account the changes in the Parliamentary Procedures which have come in to effect over a period of time, I am sure that the new edition will be immensely beneficial to the officers working in the Ministries/Departments of Government of India. (Arjun Ram Meghwal) New Delhi 19.3.2018 MESSAGE Parliament as the highest law making body in the country works in a systematical manner. The proceedings of both the Houses of Parliament are guided by detailed Rules of Procedures. Ministry of Parliamentary Affairs has been entrusted with the task of handling Parliamentary work on behalf of the Government in the Parliament and serves an important bridge between the two Houses of Parliament and the Government. I am happy to know that Ministry of Parliamentary Affairs is bringing out the revised and updated version of the ‘Manual of Parliamentary Procedures’. The Manual has been revised based on the suggestions given by Ministries, Departments, both the Secretariats of Parliament and the changes which have been initiated by the Union Government. The Ministry has launched the OAMS (Online Assurance Monitoring System) for on line monitoring of Government Assurances. I hope this will serve as a useful tool for the Ministries to monitor the status of Government Assurances. I am sure that this Manual will be of immense use to various Ministries and Departments of Government of India and serve as a guiding handbook in understanding Parliamentary work and procedures. I would also like to appreciate the efforts made by officers of Ministry of Parliamentary Affairs in updating this manual and wish them to continue their persistent work with the same spirit. (Vijay Goel) New Delhi 13.3.2018 Preface to the Fourth Edition The Third edition of the Manual of Parliamentary Procedures in the Government of India was brought out in 2004. In order to update the manual again, suggestions were invited from all Ministries/Departments and both the Secretariats of Parliament. Based on these suggestions and also the changes taken place over a period of time in Parliamentary procedures, the Manual has now been revised. For instance, Ministry of Civil Aviation pointed out that Ministries/Departments are required to consult twice the Ministry of Law & Justice (Legislative Department) for framing up rules etc. and this double consultation is resulting in delay. The Cabinet Secretariat also advised that the Manual may be suitably amended by the Ministry of Parliamentary Affairs. Accordingly provisions of para 11.2 of Chapter II has been revised. The time of raising matters of urgent public importance in the Rajya Sabha has been changed from 12 noon to 11 am. This has been reflected in para 15.9 of Chapter 15. As a part of Digital India initiative, Ministry of Parliamentary Affairs has rolled out OAMS (Online Assurances Monitoring System) to monitor the Government Assurances. This has also been suitably explained in the new Manual. All Ministries/Departments are expected to use this online system hereafter. The preparation of this Manual in fact took long time than expected, spreading over several months on account of pressure of work during the Parliament Sessions. I would like to place on record my deep appreciation of the efforts taken by Dr. Satya Prakash, Joint Secretary in updating this Manual. He took pains to go through the entire manuscript and offered valuable suggestions. I also appreciate the efforts of Shri A.K. Jha, Under Secretary who examined all aspects of the revision in detail and made possible this Manual under the guidance of Shri A. Manoharan, Director. I am also thankful to Smt. Suman Bara, Deputy Secretary and Shri S.S. Patra, Under Secretary and other Officers for their contribution in compiling this manual. I also acknowledge the service of Shri Parvinder Khatri, Junior Secretariat Assistant in typing out the manuscript. I am sure this Manual will be of great help to various Ministries/Departments of the Government of India. Suggestions for improvement of the contents of the Manual are always welcome. (Surendranath Tripathi) Secretary Ministry of Parliamentary Affairs Government of India New Delhi. April, 2018 Preface to the Third Edition 1. The first edition of the “Manual for Handling Parliamentary Work in Ministries” was brought out by the then Department of Personnel and Administrative Reforms in July 1973. Subsequently, in 1976, on the request of that department the work relating to the manual was transferred to the Ministry of Parliamentary Affairs. Keeping in view the various changes that had taken place in the Parliamentary Procedure and Practices, the manual was revised in consultation with the concerned Ministries and the second edition of the manual was brought out by the Ministry of Parliamentary Affairs in 1989. 2. Over the period, there have been significant changes in the parliamentary procedures, legislative processes, role of the departmentally-related Standing Committees of Parliament, constituted for the first time in 1993, in examining the Demands for Grants, Bills, annual reports of the ministries/departments and long- term policy documents presented to the Houses. Corresponding to Rule 377 in the Rules of Procedure and Conduct of Business in Lok Sabha, Rules 180 A-E were inserted in the Rules of Procedure and Conduct of Business in the Rajya Sabha to provide for raising of matters of urgent public importance by the members (Special Mentions) in the Rajya Sabha. Urgent matters of general public importance have also since been allowed to be raised in Zero Hour in Rajya Sabha/Lok Sabha, with the permission of the Presiding Officers. 3. In view of the above, the manual has been again reviewed and revised in consultation with the concerned Ministries. A new Chapter XIV has been added in regard to nomination of members of Parliament on committees, councils, boards and commissions etc., set up by the Government. A bibliography of additional reading material has also been provided at the end. It is also proposed to make it available in CD format. A copy of it will also be placed on the website (http://www. mpa.nic.in ) of Ministry of Parliamentary Affairs. 4. It is hoped that this manual will be of immense use to various departments of the Government of India. 5. Although every care has been taken to make the manual as complete, accurate and useful as possible, there is, nevertheless, always scope for further improvement. Suggestions for improvement/corrections of errors which might have crept into the manual, would be welcome. V.K. AGNIHOTRI Secretary, Ministry of Parliamentary Affairs New Delhi June, 2004 Preface to the First Edition 1. The earlier editions of the Manual of Office Procedure contained only a chapter devoted to procedures relating to questions, legislation, resolutions and other motions in Parliament. When the above manual was reviewed during 1971- 72 it was felt that this important subject needed treatment in depth in a separate manual, which would also bring at one place the various instructions relating to parliamentary work, which are at present dispersed in a number of publications and circulars. The relevant chapter and the connected appendix were accordingly omitted from the latest edition of the Manual of Office Procedure and work taken in hand to compile a separate manual for handling parliamentary work in Ministries. 2. The draft of this manual was initially prepared in this department under the guidance of a working group consisting of officers from the Department of Parliamentary Affairs, the Ministry of Law and Justice and some other departments.
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