Regular Meeting September 20, 2012 Page 1 of 190
FROM THE OFFICE OF THE SUPERINTENDENT WAYNE BOARD OF EDUCATION WAYNE, NEW JERSEY
SEPTEMBER 20, 2012
6:00 PM - Executive Session 7:30 PM - Public Meeting W ayne Board of Education Municipal Building Conference Room Council Chambers 50 Nellis Drive 14 75 Valley Road W ayne,NJ 07470 !W ayne,NJ 07470
REGULAR MEETING AGENDA
I. Reading of "Sunshine Law" Statement Adequate notice of this Regular and Executive Meeting, setting forth time, date and location, has been provided in accordance with the requirements of the Open Public Meetings Act on April 17,2012 by: Prominently posting a copy on the bulletin board in the lobby of the officesof the Board of Education, which is a public place reservedfor such announcements, transmitting a copy of this notice to The Record, The Wayne Today, and the Municipal Clerk.
II. Roll Call
III. Approval to Convene into Executive Session -RECOMMENDED ACTION: X- 13-01 WHEREAS , the Wayne Township Board ofEducation (hereinafter referred to as the "Board") from time to time must convene into Executive Session to discuss confidential matters including but not limited to personnel issues, legal matters, student issues and labor negotiations.
WHEREAS , THE Board has on its agenda for the meeting being held on September 20 ,2012 on issues relating to personnel, negotiations and legal items which must be discussed in a confidential closed session. Regular Meeting September 20, 2012 Page 2 of 190
NOW THEREF ORE BE IT RES OL VED , the Board shall move into Executive Session to discuss the above referenced matter.
BE IT FURTHER RES OL VED , that the minutes of the executive session will provide as much information as possible without violating any applicable privilege or confidentiality so that the public can understand what was discussed and when available what the Board decision was.
BE IT FURTHER RES OL VED, that the minutes of the executive session will be released to the public in an appropriately redacted form within a reasonable period of time.
BE IT FUTHER RES OL VED , that the redacted portion of the executive session minutes will not be released until such time as the privilege or confidentiality is no longer applicable.
IV. Reconvene
The Executive Session of the Wayne Board of Education Regular Meeting of September 20 ,2012 was convened in the Conference Room of the Wayne Board of Education, 50 Nellis Drive, Wayne, NJ 07470 .
The Statement of Compliance setting forth time, date and location was read in accordance with the requirements of the Open Public Meetings Act and the roll call was taken. The meeting was recessed and is now being reconvened.
FLAG SALUTE
MOMENT OF SILENCE
V. Administrative Summary Report
• Superintendent's Report
• Public Hearing: Bond Refunding Ordinance
• HI S Report Regular Meeting September 20. 2012 Page 3 of 190
VI. Revisions to Agenda Items
VII. Open to Public Agenda Items Only This portion of the meeting is open to citizens for comment on agenda items only. Residents are to state their names, addresses, and subject matter. Comments may be limited to no more than five minutes per person. The Board Members request that all members of the public be courteous and mindful of the rights of other individuals when speaking. Due to confidentiality and legal rights afforded by the State of New Jersey to students and employees, no member of the public may speak negatively or in a derogatory manner about an employee or employees or about a student or students of the district for any reason at any time. All comments will be considered and a response may be forthcoming if and when appropriate. There will be no discussion during the public portion of this meeting. Comments may be responded to tonight under "new business" or at subsequent meetings under "old business."
Members of the public must consider their comments in light of the legal rights of those affected or identified in their comments and be aware that they are legally responsible and liable for their comments. The Board bears no responsibility nor will it be liable for any comments made by members of the public.
VIII. Approval of Minutes
Approval of Executive Session Minutes M-1 3-01 -RECOMMENDED ACTION: "that the Board approve the following Executive Session Minutes:"
August23 ,2012 Regular Meeting September 6,2012 Regular Meeting
Approval of Public Meeting Minutes M- 13-02 -RECOMMENDED ACTION: "that the Board approve the following Public Meeting Minutes, as per the attached:"
August23 ,2012 Regular Meeting September 6, 2012 Regular Meeting
IX. Committee Reports and Action
Finance Committee September 6,20 12 C- 13-01
September 6,2012 Technology & Safety/S ecurity Regular Meeting September 20. 2012 Page 4 of 190
Committee
Education:
Approval of Reimbursement E- 13-01 -RECOMMENDED ACTION: "that the Board approve reimbursement to the parents of the following students for the 2012-2013 school year, IEP mandated " horne program not t0 exceed $2 8 ,60 0 00 as � ooII ws: Student Rate Number of Hours Total 025 938 $5 0 .00 per 10 hours per week $2 2,000 .00 hour for 44 weeks 030 949 $5 0.00 per 3 hours per week for $6 ,600 .00 hour 44 weeks
Approval of Contract with StaffDevelopment Workshops Inc. E- 13-02
-RECOMMENDED ACTION: "that the Board approve a contract with StaffDevelopment Workshops Inc. to provide literacy workshops for middle school teachers during the 2012-2013 school year for 14 all-day sessions at a cost of $1 ,5 00 per day for a total of $2 1 ,0 00; to be paid with NC lB 2013 Title I funds."
Approval of Foreign Exchange Student E- 13-03 -RECOMMENDED ACTION: "that the Board accept a Foreign Exchange Student, L.M. - Grade 11 to attend Wayne Valley High School for the 201 2-2013 school year."
Approval of Out of District Professional Development Opportunities for Board E- 13-04 Members -RECOMMENDED ACTION: "that the Board approve out of district professional development opportunities for the 201 2-2013 school year, as attached."
Whereas, district empoyees listed on the chart are attending conferences, conventions, staff training, seminars, or workshops; and
Whereas, the travel and related expenses particular to attendance at these functions are within state travel guidelines established by the Department of Treasury in NJOMD circular letter;
BE IT RES OLVED, that the Board of Education finds the travel Regular Meeting September 20. 2012 Page 5 of 190
and related expense particular to attendance at these previously approved functions;
BE IT FURTHER RES OLVED , that the expenses are justified and therefore reimbursable and/or payable.
Approval of Home Instruction for the 2012-2013 school year E-1 3-05 -RECOMMENDED ACTION: "that the Board approve the Home Instruction for the 201 2-2013 School Year as follows:
I.D.# Gen. School! Reason Hours Hourly Eff. Ed/ Grade Per Rate Date Spec. Week Ed. 0121 80 SE WVHS /G r. IEP 10 $4 0.00 9/6/1 2 11
Approval of Letter of Agreement with StaffDevelopment E- 13-06 Workshops, Inc. -RECOMMENDED ACTION: "that the Board approve a Letter of Agreement with Staff Development Workshops, Inc. to provide K- 5 staff development training in Readers'/Writers' Workshop during the 201 2-13 school year in the amount of $2 5 ,200 .00 to be paid from Title IIA funding, as per the attached."
Approval of Independent Evaluations E- 13-0 7 -RECOMMENDED ACTION: "that the Board approve Child Developmental Center at Morristown Memorial Hospital for the following independent evaluations during the 201 2-13 school year, not to exceed $6 ,000 .0 0 as follows: "
Psychosocial Intake - $1 56.00 per service Speech Evaluation - $2 52 .00 per service Learning Evaluation - $448.0 0 per service Parent Conference - $1 86 .00 per service Neurodevelopmental Exam - $625 .00 per service Psychological Evaluation - $4 72 .0 0 per service
Approval of Out of District Placements E- 13-0 8 -RECOMMENDED ACTION: "that the Board approve out of district placements for the 2012- Regular Meeting September 20, 2012 Page 6 of 190
2013 school year and that transportation be arranged as . reqUire.d" Student School Amount 0203 85 Windsor School (1 /2 Time) $3 7,800 .00 036956 Essex Valley School $5 4,865 .0 0 013301 Children's Institute $5 3,2 93 .26 012946 Lakeland Regional H.S . (1 /2 $2 1,93 7.00 Time)% Time 1:1 Aide $1 7,527.00 02 798 8 Bergen County Special $71 ,640 .00 ServicesOut of County Fee $6 ,000 .00 New Bridges School 013313 Bergen County Special $71 ,640 .00 ServicesOut ofCounty Fee $6 ,000 .00 New Bridges School 034269 Bergen County Special $5 3,280 .00 ServicesOut of County Fee $6 ,000 .00 BE LA Hackensack
NOTE: These students are included in the current budget plan.
Approval of Out of District Professional Travel for Staff Members E- 13-0 9 -RECOMMENDED ACTION: "that the Board approve out of district professional travel for the 2012-2013 school year, as follows."
Whereas, district employees and members of the Board of Education listed on the chart are attending conference, conventions, staff training, seminars, workshops, student events or other required travel and
Whereas, the attendance at stated functions were previously approved by the chief school administrator and school business administrator as work related and within the scope of work responsibilities of the attendees; and,
Whereas, the attendance at the functions were approved as promoting delivery of instruction of furthering efficient operation of the district, and fiscally prudent; and
Whereas, the travel and related expenses particular to attendance at these functions are within state travel guidelines established by the Department of Treasury in NJ OMD circular letter;
Be it resolved, that the Board of Education finds the travel and related expense particular to attendance at these previously approved functions;
Be further be it resolved, that the expenses are justified and therefore reimbursable and/or payable, as per the attached." Regular Meeting September 20. 2012 Page 7 of 190
Human Resource:
Approval of Retirement H-13-01 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to accept the retirement of George Cattiny, van driver, Transportation, effective September 1,2012,($ 22 .8Shr/S tep3 )."
Approval of Resignations H-1 3-02 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to accept resignations, as follows."
Lise Quinn,Sc hool Cafeteria Playground Aide,Albert P. Terhune, effective October 26,201 2,another position in district. ($1 S.60 hr. )
Isahara Marte, Bus Driver,Transportation, effectiveSe ptember 1, 2012, personal reasons. ($2 3 .74hr/S tep2 )
Approval of Stipends H- 13-03 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year stipends, as follows."
Black Seal stipend, as per the Wayne Custodial Maintenance Association Agreement, for Nizar Georges, $3 0.00 a month, effective September 1,20 12.
Karen Gorman,Guidance Counselor, Schuyler Colfax Middle School,4 hrs of counseling services for 10#0340 70, $SO. OO per hour, effective 8/10, 8/1 S, 8/22 , and 8/27/12,
Approval of Transfer H-1 3-04 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, transfer of Luca Semeraro, from Day Custodian, 6:30 a. m.-3 :30 p.m. ,Pr eakness School, to Night Custodian,3: 00 p. m.-1 1 :0 0 p.m. , Transportation, effectiveAugust 27,201 2."
Approval of Appointment of District Staff for Home Program Services H- 13-0 S Regular Meeting September 20, 2012 Page 8 of 190
-RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 2012-2013 school year, district staff for IEP mandated Home Program Services,as follows: "
Student Services Frequency & Provider Hourly Duration Rate 025932 ABA 6 hours/week Cheryl Wall $18.78 Instruction 9/1112-11130/12 025901 ABA 5 hours/week Callan $16.34 Instruction 8/1112-8/3 1112 Pascale
Approval of Appointment of OfficePe rsonnel H- 13-06 -RECOMMENDED ACTION: "that the Board approve the Superintendent' s recommendation to approve for the 201 2-2013 school year, OfficePe rsonnel, as follows."
Barbara Breeman, Secretary to Director of Student Personnel Services, Step 6 of the OfficePe rsonnel IV Salary Guide, $3 7,000 .00 pro-rated, Administration Building, effective November 1,2012, replacing Lenore Asarch. ($4 8,960 /S tep1 1)
Lise Quinn, Secretary to Supervisor of Special Services, Step 2 of the OfficePe rsonnel II I Salary Guide, $3 1,000 .00 pro-rated, Administration Building, effective October 29, 201 2, replacing Barbara Breeman, moving to OP IV position.
Approval of Appointment of Substitute Bus Driver H- 13-0 7 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, George Cattiny, Substitute Bus Driver, Step 2 $2 3 .74 per hour, not to exceed 15 hours per week, effectiveOctober 1 , 201 2."
Approval of Stipends for Professional Standard Certificates H- 13-0 8 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 2012-2013 school year, stipends for Professional Standard Certificates, as per the WEA contract, as follows. "
Susan Sikorski, OP III, Transportation - $1 , 797.00 , effective July 1,2012 Regular Meeting September 20, 2012 Page 9 of 190
Barbara Doster, OP II I, AP T - $1 ,797.00 , effective July 1,20 12
Approval of Appointment of Professional Staff H- 13-0 9 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, professional staff, as follows:"
Elisabeth Hausler, MA Seton Hall University, Step 3 of the Masters Teachers Salary Guide, $5 4 ,200 .00 pro-rated, Grade 1, Theunis Dey Elementary School, effective September 24 ,2012, to fill the leave vacancy and then replacing Maryann Ostermann, effective November 1,20 1 2.($1 13,13 0/S tep22MA+30 )
Kristen Rudiger, MA Seton Hall University, Step 2 of the Masters + 30 Teachers Salary Guide, $5 9,100.00 pro-rated, School Psychologist, Wayne Hills High School, effectiveNovember 1, 2012, replacing Susan Lewis. ($1 13,13 0/S tep22MA+30 )
Michael Damato, BA New Jersey Institute of Technology, Step 3 of the Bachelors Teachers Salary Guide, $4 9,500 .0 0 pro-rated, Chemistry, Wayne Hills High School, effectiveSe ptember 21 , 2012, replacing Brian Pickler. ($5 7,940 /Step6MA )
Approval of Appointment of School Cafeteria Playground Aide H- 13-10 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 2012-2013 school year,Sc hool Cafeteria Playground Aide, Danielle Tkaczenko, Schuyler Colfax Middle School, $1 5 .60 per hour, 2.5 hours per day, and further be approved for up to 6 hours for required training, effective September 21 ,2012, replacing Janice Marx ($1 5.29hr)."
Approval to Rescind Item H- 13-1 1 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to rescind the revised staff leave 10#40 80 , on 9/6/1 2 agenda, Item H- 13-02 ."
Approval of StaffLeaves H- 13-12 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 2012-2013 school year, staff leaves, as follows."
10#6002 - Speech Language Specialist, George Washington Middle School Regular Meeting September 20. 2012 Page 10 of 190
9/4/12 - 1/1/1], Medical Leave, w/o pay & w/benefits.
10 #40 80 - Grade 3,Randall Carter Elementary School 9/4/12 - 10/4/12 - Paid sick days 10/5/12 - 1/13/13 - Sick bank 1/14/13 - 4/15/13 - FM LA Maternity Leave, w/o pay & w/benefits.
Approval of Appointment of Sixth Period Assignment H- 13-13 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve sixth period assignments for the 2012-13 school year as follows:
Steven Meigh, WV, Science, $1 0,212, retro to start of school year Patricia Noll, WH, Graphic Arts, $1 0,212, effective 9/1 9/12
Approval of Appointment of Transporation Personnel H- 13-14 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, Margarita Acuna, from Bus Driver, Step 2 $2 3 .74 per hour to Van Driver, Step 2 $2 2 .12 per hour, 4.75 hrs per day, effectiveSe ptember 6,2012."
Approval of Paraprofessional Assignments H- 13-15 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, paraprofessional assignments and further, that paraprofessionals be approved for payment at their hourly rate for up to 7 hours per year for attendance at BOE mandatory in-service training events per their negotiated agreement and also, approve 1:1 paraprofessionals as needed, for an individual child at any anticipated extra curricular activity, as per attached. "
Approval of Transportation Assignments H- 13-16 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 2012-2013 school year, assignments for transportation drivers, van aides, and school paraprofessionals riding vans and further,adjustments in hours up to 1 hour per day due to changes in routes, as per the attached. "
Approval of Appointment of Extra Curricular Advisors H- 1 3-1 7 -RECOMMENDED ACTION: Regular Meeting September 20, 2012 Page 11 of 190
"that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, extra curricular advisors, as follows. "
Ryan Bayley: SODA (S tudents Opposed to Drugs and Alcohol) - GW $1 ,0 00 Sheri Finkelstein: SODA (S tudents Opposed to Drugs and Alcohol) - GW $1 ,0 00 (paid from a donation from DFM Foundation for two equal stipends. )
Danielle Bradley - Newspaper, Anthony Wayne Middle School, 0.5 Step 1 $1 ,185, sharing w/E. Kane.
Approval of Appointment of Summer 2012 Guidance Personnel H- 13-1 8 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, Felicia Miller, Wayne Valley High School, summer 2012 guidance personnel, not to exceed 5 days, at 1/200 th of salary. "
Approval to Revise Item H- 1 3-1 9 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to revise for the 2012-2013 school year, extra curricular advisor, Erika Kane from FTE to 1.0 - Newspaper, Anthony Wayne Middle School, Step 1 $1 ,1 85 .00 (5 0% of Step 1,$2 ,3 70 ), sharing wID. Bradley."
Approval of District Staff for Home Instruction H- 13-20 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 2012-2013 school year, district staff for IEP mandated home instruction, as follows:"
Student Services Frequency & Provider Hourly Rate Duration 026491 Wilson 2 hours/wk Marci Molk $40.00 Reading 10/1/12-6/22/13
Approval of Appointment of Substitutes H- 13-21 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to approve for the 201 2-2013 school year, Substitutes, as follows. " Regular Meeting September 20, 2012 Page 12 of 190
Miriam Mayer: OFFICE Shafiqul Islam: CUSTODIAN Shah Munir: CUS TODIAN
Approval of Extracurricular Appointments (Coaches) H- 13-22 -RECOMMENDED ACTION: "that the Board approve the Superintendent' s recommendation to appoint coaches of extracurricular activities for Winter for the 2012-2013 school yearn as per attached. "
Approval of Volunteer Athletic Coaches H- 13-23 -RECOMMENDED ACTION: "that the Board approve the appointment of Winter Volunteer Athletic Coaches," as per attached. "
Approval of Worker Assignments for Extra Curricular Games H- 13-24 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to appoint Worker Assignments for Extra Curricular Games for the 2012-2013 school year, as follows. "
Christina Caamano - Parking - Football @ WH - $62 .00 per event Michelle Wlosek - Security - Football @ WH - $62 .00 per event
Approval to Appoint Middle School Chaperone Coverage H-1 3-25 -RECOMMENDED ACTION: "that the Board approve the Superintendent's recommendation to appoint Middle School Chaperone Coverage for the 2012-2013 school year, at a rate of $82 .00 per day, as per attached. "
Policy:
Approval of Policy #2415-·Second Reading for Action P- 1 3-0 1 -RECOMMENDED ACTION: "that the Board approve Policy #2 415--No Child Left Behind Programs-- second reading for action, having been recommended by the Superintendent. "
NOTE: This policy is being resubmitted for approval as per the No Child Left Behind Grant submission requirements. Approval of Policy #2431-Second Reading for Action P-13-02 -RECOMMENDED ACTION: Regular Meeting September 20. 2012 Page 13 of 190
"that the Board approve Policy #2431--Athletic Competition second reading for action, having been recommended at the August 23 ,2012 Education Committee, as per attached. "
NOTE: Revision reflects NJS IAA guidelines for eligibility .
Approval of Policy #2431.4--Second Reading for Action P-13-03 -RECOMMENDED ACTION: "that the Board approve Policy #2431.4--P revention and Treatment of Sports Related Concussions and Head Injuries- second reading for action, having been recommended at the July 19,2012 Education Committee, as per attached. "
NOTE : Revision reflects the addition of cheerleaders to the already adopted policy which covered student-athletes providing the same safeguards and safety measures to both.
Approval of Policy #6470-Second Reading for Action P-1 3-04 -RECOMMENDED ACTION: "that the Board approve Policy #6470-Payment of Claims- second reading for action, having been recommended at the August 23 ,2012 Finance Committee, as per attached."
NOTE : This mandated policy was revised to comply with updated statutes. In addition, however, verbiage was included to allow the Business Office to pay claims where there is a legal and/or contractual need to pay invoices upon receipt, such as insurance claims and utilities. Inclusion of this verbiage in the policy will eliminate the need for the Board to approve a motion regarding these payments every year.
Approval of Policy #6471--Second Reading for Action P-1 3-05 -RECOMMENDED ACTION: "that the Board approve Policy #6471 -- School District Travel second reading for action, having been recommended at August 23 ,2012 Finance Committee, as per attached. "
NOTE : This mandated policy was revised to increase the allowable amount for registration fees per employee for regular business travel ( meetings, required conferences) that do not require Board approval. Increases are limited to the CP I index. For the 2012-2013 school year, the registration limit is $157.00 .
School Resources:
Approval of the Bills List S-13-0 1 -RECOMMENDED ACTION: "that the Board approve the September 20 , 2012 Bills List in the total amount of $2,930 ,873.75 as per the attached. " Regular Meeting September 20, 2012 Page 14 of 190
Adoption of Refunding Bond Ordinance S-1 3-02 -RECOMMENDED ACTION: "that the Board adopt the Refunding Bond Ordinance, as per the attached."
Approval of Award under RFP # 5-1213 S-13-03 -RECOMMENDED ACTION: "that the Board award a contract under RFP #5-1213 to Trico Equipment Services of Vineland, New Jersey for a used loader backhoe, in the amount of $4 9,664 as per the attached."
NOTE : This piece of equipment was budgeted to be purchased through the lease program with the Passaic County Improvement Authority. Approval of Joint Transportation Agreement with Pequannock S-13-04 -RECOMMENDED ACTION: "that the Board approve the Joint Transportation Agreement with Pequannock for pupil transportation from September 2012 through June 2013 as follows:
#of # of Route Estimated School(s) Contractor Host Joiner Date # Revenue Students Students Celebrate the 9/6/1 2 PEQ- 1 Children - WBOE 1 $2 2 ,608.00 - 013 Dover, 6/24 /1 3 #020135 NJ
Disposal of Obsolete/S urplus Equipment S-1 3-05 -RECOMMENDED ACTION: "that the Board approve the disposal of obsolete/surplus equipment, as per the attached."
Approval of Acceptance of Donations S-13-06 -RECOMMENDED ACTION: "that the Board approve the acceptance of the following donations:
1.to George Washington Middle School from the David Feit Memorial Foundation (DFM ), a donation of $2 ,0 00 to cover stipends for the advisors to the SODA Club 2.to Wayne Valley H.S ., a total of $2 ,8 25 .00 from the Wells Fargo Foundation Educational Matching Gift Program Regular Meeting September 20, 2012 Page 15 of 190
representing the monthly Wells Fargo Matching Contribution of the following employee donations: -Gilda G. Bruckner -P atrick Butler -Michael D. Campanaro -Kevin L. Chittenden -Michael J. Coleman -Alphonse J. Danubio -Felice lossa -Gregory J. Knox -Harold R. Riether -David Taormina -Joseph A. Verdicchio -Joseph G. Vorel -William F. Waldron 3.from Target's Take Charge of Education Program to the following schools: -Wayne Valley H.S . - $45 7.34 -Wayne Hills H.S . - $171.51 -Ryerson E.S . - $ 87.24 -James Fallon E.S . - $276.5 9 4.to James Fallon E.S ., from the James Fallon E.S . PTO, a donation of $3,84 9.00 to purchase risers for the Music Room 5.to Wayne Township Public Schools, from Mr. and Mrs. Halpern, a donation of school supplies, with an approximate value of $200 .00 6.to the Outdoor Environmental Education Program, from Pines Lake Association, a donation of soda for the high school counselors at Camp Warwick, valued at approximately $10.00
New Donations: $ 9,8 76.68 Total Donations as of August 23 ,201 2: $12,399.00 Total Year to Date Donations: $22 ,275.68
x. Open to Public This portion of the meeting is open to citizens for comment on any topiC. Residents are to state their names, addresses, and subj ect matter. Comments may be limited to no more than five minutes per person. The Board Members request that all members of the public be courteous and mindful of the rights of other individuals when speaking. Due to confidentiality and legal rights afforded by the State of New Jersey to students and employees, no member of the public may speak negatively or in a derogatory manner about an employee or employees or about a student or students of the district for any reason at any time. All comments will be considered and a response may be forthcoming if and when appropriate. There will be no discussion during the public portion Regular Meeting September 20, 2012 Page 16 of 190
of this meeting. Comments may be responded to tonight under "new business" or at subsequent meetings under "old business."
Members of the public must consider their comments in light of the legal rights of those affected or identified in their comments and be aware that they are legally responsible and liable for their comments. The Board bears no responsibility nor will it be liable for any comments made by members of the public.
XI. Old Business
XII. New Business
XIII. Executive Session
XIV. Adjournment Regular Meeting September 20, 2012 Page 73 of 190
E- 13-04
Regular Board Agenda - September 20,2012
OUT OF DISTRICT PROFESSIONAL TRAVEL OPPORTUNITIES FOR BOARD MEMBERS - CONTINUED
REG. T=Travel NAME WORKSHOP DATEIS FEE L=Lodging TOTAL M&I=Meals COST Incidentals Badiner. M. 2012 NJSBA 10/23-25/12 0* T=$93.02 $470.02 Workshop L=$212.00 M&I=$ 165.00 Ceberio, R. 20 12 NJSBA 10/23-25/12 0* T=$93.02 $470.02 Workshop L= $212.00 M&I=$165.00 Essen, K. 20 12 NJSBA 10/23-25/12 0* T=$93.02 $470.02 Workshop L=$212.00 M&I=$ 165.00 Kingston, R. 2012 NJSBA 10/23-25/12 0* T=$93.02 $470.02 Workshop L=$212.00 M&I=$ 165.00 Pavlak, Jr., D. 2012 NJSBA 10/23-25/12 0* T=$93.02 $470.02 Workshop L=$212.00 M&I=$ 165.00 Stinziano, L. 2012 NJSBA 10/23-25/12 0* T=$93.02 $470.02 Workshop L=$212.00 M&I=$ 165.00
*Included in District Registration
Folder: Professional Leave Agenda File: PROF.LV.AGENDA.TEMPLATE.BOARD MEMBERS 2012 NJSBA WORKSHOP 9.20.12
9/10/20129:41 AM Regular Meeting September 20, 2012 Page 77 of 190
E- 13-0 9 Regular Board Agenda - September 20.201 2
OUT OF DISTRICT PROFESSIONAL TRAVEL OPPORTUNITIES FOR STAFF MEMBERS
REG. T=Travel NAME BLDG. WORKSHOP DATEIS FEE L=Lodging TOTAL M&I=Meals COST Incidentals Pandolfi, D. Admin. PC Ed. Partnership 10/1 1/12 $45x3 $2.36 x 3 $142.08 Bldg. Elem. Principals 217/13 = T= $7.08 Prof. Dev. 5/8/ 13 $135 Berrios, M. Admin. NJSBAINJASAI 10/23 - 0 L= $212.00 $470.02 Bldg. NJASBO Workshop 10/25/12 T= $ 93.02 M&I = $165.00 Gonzalez, R. Admin. NJSBAINJASAI 10/23 - 0 L= $212.00 $470.02 Bldg. NJASBO Workshop 10/25/12 T= 93.02 M&I = $165.00 Petty, J. Admin. NJSBAINJASAI 10/23- 0 L= $212.00 $470.02 Bldg. NJASBO Workshop 10/25/12 T= 93.02 M&I = $165.00 Schoening, N. Admin. NJSBAINJASAI 10/23- 0 L= $212.00 $470.02 Bldg. NJASBO Workshop 10/25/ 12 T= 93.02 M&I = $165.00 Borchard, J. Admin. NJSBAINJASAI 10/23- 0 L = $106.00 $314.53 Bldg. NJASBO Workshop 10/24 T = $93.03 M&I = $115.50 Labate, C. Admin. Training Options for 10/9/12 $447 T = $75.90 $537.90 Bldg. Connected Action 11/19/12 1=$15.00 Roadmap 12119/12 Bucino, C. GWMS AENJ Conference 10/1/12 $110 0 $1 1 0.00
Brown, C. GWMS AENJ Conference 10/1/12 $1 10 0 $110.00
Korman, S. District Common Core & 11/15/12 $105 0 $105.00 Std. Based Math Classroom Maso, J. Bldg. NJSBA Workshop 10/23- 0 L= $106.00 $308.52 Services 10/24/12 T = $ 93.02 M&I= $109.50 Gaynor, C. GWMS Pathways to the 10/9/12 $175 T= $57.05 $267.05 Common Core M&I= $35.00 Auerbach, D. District Admin. Workshop: 11/15/12 $105 - $105.00 Necessary Changes for Implementation of CCSS for Math Foti, D. AWMS Connected Math 9/25,10/31 $735 0 $735.00** Workshop 11/14, 11/27, 12/12, 1114, 2/26
9/13/2 012 12:11 PM Regular Meeting September 20, 2012 Page 78 of 190
r- ..... _"'" �-IJ-U� REG. T=Travel NAME BLDG. WORKSHOP DATEIS FEE L=Lodging TOTAL M&I=Meals COST Incidentals Gunther, M. GWMS Connected Math 10/16, $420 0 $420.00·· Workshop 11/13,12/7, 12/1 1 Kievitt, N. GWMS Connected Math 11/14, 12112 $210 0 $210.00·· Workshop Ferrante, M. GWMS Connected Math 11/5, 11/13, $315 0 $315.00·· Workshop 12/7 Giacomarro, GWMS Connected Math 11/5, 1 1/13, $525 0 $525.00·· M. Workshop 11/14, 1217, 12/12 Coviello, R. GWMS Connected Math 10/1 7 $105 0 $105.00·· Workshop Bladek, J. AWMS Connected Math 10/16, 1 1/20, $525 0 $525.00·· Workshop 12/1 1, 1/23, 3119 Colvin, K. AWMS Connected Math 10/16, 11/20, $525 0 $525.00·· Workshop 12/1 1, 1123, 3/19 Kardos, D. AWMS Connected Math 11/5, 11/13, $315 0 $315.00·· Workshop 12/7 Lee, M. AWMS Connected Math 11/5, 11/13, $735 0 $735.00·· Workshop 11/20, 12/6, 12/7, 1122, 3/15 Maloney, A. AWMS Connected Math 11/14, 12112 $210 0 $210.00·· Workshop Foulds, P. SCMS Connected Math 11/14, 12/12 $210 0 $210.00·· Workshop TiIIi, P. SCMS Connected Math 11/5, 11/13, $315 0 $315.00·· Workshop 1217 Hanenberg, K. SCMS Connected Math 11/14, 12/12 $210 0 $210.00·· Workshop Sarti, R. SCMS Connected Math 10/16, 10/17, $735 0 $735.00·· Workshop 11/20, 12/1 1, 12/13, 1/23, 3/19 Battifarano, R. SCMS Connected Math 10/16, 11/20, $525 0 $525.00·· Workshop 12/1 1, 1/23, 3/ 19 Wilde, D. Admin. CSI Training 10/2/12 0 T = $27.90 $27.90 Bldg. DeFranco, C. WHHS Assessing & 10/10/12 $125 T = $83.70 $208.70 Teaching Functional Living Skills to Individuals of All Ages Using the AFLS Smilon, K. Admin. New Bilingual/ESL 10/23/12 0 T=$21.70 $21.70··· Bldg. Supervisors Trainin!:) Regular Meeting September 20,2012 Page 79 of 190
E- 13-09 Conklin, N. Admin. Bullying Prevention 10/25/12 $2500. & T = $158.76 $2,658.76 Bldg. Institute 1/30/13 6 Staff 3/22113 Members 5/22113 below Giarusso, M. AWMS Bullying Prevention 10/25/12 T = $161.44 $161.44 Institute 1/30/13 3/22/13 5/221 13 Gultz, G. JFK Bullying Prevention 10/25/12 T = 163.64 $163.64 Institute 1/30/13 3/22/13 5/22/13 Kay, K. Preakness Bullying Prevention 10/25/12 T = 191 .96 $191 .96 Institute 1/30/13 3/22/ 13 5/22/13 Rogalin, R. Packanack Bullying Prevention 10/25/12 T = 191 .28 $191.28 Institute 1/30/13 3/22113 5/22113 Weir, M. WHHS Bullying Prevention 10/25/12 T = 192.76 $192.76 Institute 1/30/13 3/22/13 5/2211 3
Zaccone, M. WVHS Bullying Prevention 10/25/12 T - 159.68 $159.68 Institute 1/30/13 3/22/13 5/22/13 *Charge to NClB Title I **Charge to NClB Title IIA ***Charge to NClB Title III Grant Special Education Paraprofessional Assignments 2012-2013
;0 'I"· -... �.. -� (D LastName First'Name 1 , 10 School Hours Student 10 # Assignment c: iii" Bertos Kleopatra Wayne Valley 7:10-2:20 n/a Classroom Para MD and Job Coach .... :5: Carbone Diane Wayne Valley 7:10-2:20 23513 MD 1:1 for JM (D :r!2. DeGennaro Steven Wayne Valley 7:10-2:20 27593 Resource 1:1 for JS 10 (J) (D DelVicario Patrick Wayne Valley 7:10-2:20 20204 1:1 for TI 't:I m Furler James Wayne Valley 7:10-2:20 32817 MD 1:1 for 10 3 Gaccione Filomena Wayne Valley 7:10-2:20 n/a Classroom Para - Resource � I\) 9 Johnson Janet Wayne Valley 7:10-4:00 13329 ODD Bus LPN; ClassroomLPN/ Para MD for RB I\) Rogoza Patrice Wayne Valley � 7:10-2:20 23430 PACE Program 1:1 for PR I\) Semeraro Jenna Wayne Valley 7:10-2:20 21738 MD 1:1 for RR Stritch Robert Wayne Valley 7:10-2:20 11217 Resource 1:1 for SM Adamo Margaret Wayne Hills 7:10-2:20 18737 LLD 1:1 for DT Anderle Roseann Wayne Hills 7:10-2:20 18702 LLD 1:1 for JB Barrows Usa Wayne Hills 7:10-2:20 13286 Resource 1:1 for KK Bhatt Anjana Wayne Hills 7:10-2:20 n/a Classroom Para - Resource and Job Coach Brothers Joan Wayne Hills 7:10-2:20 12106 LLD 1:1 for DS Esposito Carolyn Wayne Hills 7:10-2:20 n/a Classroom Para LLD and Job Coach Gawrys Crisanne Wayne Hills 7:10-2:20 18788 Classroom Para; 2 periods for KP Grossman Daria Wayne Hills 7:10-2:20 25054 LLD 1:1 CU Hanowitz Carol Wayne Hills 7:10-2:20 n/a Classroom Para LLD and Job Coach Hendricks Michelina Wayne Hills 7:10-2:20 13322 Resource 1:2 for AW Maiella Virginia Wayne Hills 7:10-2:20 n/a Classroom Para LLD and Job Coach Schecter Ruth Wayne Hills 7:10-2:20 23522 LLD 1:1 LPN/para for BA Smith Doreen Wayne Hills 7:10-2:20 13322 Resource 1:2 for AW Strauss Jedd Wayne Hills 7:10-2:20 13303 Resource 1:1 for AP Avello Linda Theunis Dey 8:45-3:25 35431/034361 LLD 2:1 for MC & MD Buonpane Shari Theunis Dey 8:45-3:25 34181 Resource Program 1:1 for JS Eakins Joanne Theunis Dey 8:45-3:25 n/a LLD classroom para Ferrigno Melissa Theunis Dey 8:45-3:25 34234 LLD 1:1 for GB Kennedy Denise Theunis Dey 8:45-3:25 29184 Resource Program 1:1 for CL Kurpick Ann Theunis Dey 8:45-3:25 n/a LLD classroom para "U I III Stylianou Millicent Theunis Dey 8:45-3:25 n/a I 10 LLD classroom para --" (D Vassallo W Colleen Theunis Dey 8:45-3:25 29889 Resource Program 1:1 for LB I � --" D'Alessandro a Nancy Schuyler-Colfax 7:45-2:50 24580 Resource 1:1 for JK 01 � - CD 0
Page 1 of 5 Special Education Paraprofessional Assignments 2012-2013
. . <0� LastN�me F!rstName School Hours Student ID# Assignment - c: iii" Bertos Kleopatra Wayne Valley 7:10-2:20 n/a Classroom Para MD and Job Coach ... s:: Gugel Carol Schuyler-Colfax 7:45-2:50 21830 LLD 1:1 for MG �.:::l Hanke Gary Schuyler-Colfax 7:45-2:50 n/a Classroom Para for Resource Program <0 C/) Heske Staci Schuyler-Colfax 7:45-2:50 20270 Resource 1:1 for AS CD � Manning Marilyn Schuyler-Colfax 7:45-2:50 23115 Resource 1:1 for JL 3 Mastrogiovanni Deb Schuyler-Colfax 7:45-2:50 24087 Resource 1:1 for JK � N .0 Panos Joanne Schuyler-Colfax 7:45-2:50 n/a Classroom Para for Resource Program N � Ross Gloria Schuyler-Colfax 7:45-2:50 22401 LLD 1:1 for BK N Sasso Janet Schuyler-Colfax 7:45 - 2:45 34576 SC Resource am/JFK preschool pm (1:1 for MN
Sparrow Eileen - Schuyler-Colfax 7:45-2:50* 25936 LLD 1:1 for AO Antonelli Michael Ryerson 8:45-3:25 33402 Autistic 1:1 for LM Bender-Grevenitz Lorraine Ryerson 8:45-3:25 23871 Autistic 1:1 for AB Biba Nexhdete Ryerson 8:45-3:25 27331 Autistic 1:1 for CL Calantone Julianne Ryerson 8:45-3:25 34380 Autistic 1:1 for DB Corrao Linda Ryerson 8:45-3:25** 30675 Autistic 1:1 for KA Giuliano Barbara Ryerson 8:45-3:25 30420 Autistic 1:1 for JG Hunziker Carol Ryerson 8:45-3:25 25930 Autistic 1:1 for LA Ihle Diane Ryerson 8:45-3:25 030575/026032 MD 2:1 for SS & MW Kady Cindy Ryerson 8:45-3:25 30306 Resource Program 1:1 for BP Miranda Josephine Ryerson 8:45-3:25 25569 MD 1:1 LPN/para for GK Niedzielski Barbara Ryerson 8:45-3:25 29065 MD 1:1 LPN/para for BP Pascale Callan Ryerson 8:45-3:25 25901 MD 1:1 for JB Salerno Cindy Ryerson 8:45-3:25 27930 Autistic Class 1:1 for HS Talerico Cathy Ryerson 8:45-3:25 28242 Autistic 1:1 for CL Trippichio Josie Ryerson 8:45-3:25 29435 MD 1:1 for SN Verhage Elizabeth Ryerson 8:45-3:25 24760 Autistic 1:1 for IA Wall Cheryl Ryerson 8:45-3:25 027928/029058 Autistic 2:1 for OS & LN Wormald Holly Ryerson 8:45-3:25 24931 MD 1:1 for KC Carola Jacqueline Randall Carter 8:45-3:25 25642 LLD 1:1 for SH
DiMaio Dorothy Randall Carter 8:45-3:25 23873 LLD 1:1 for SJ 1) I III I <0 Johnson Rosemarie Randall Carter 8:45-3:25 25858 LLD 1:1 for MD ->. CD W Kasper Theresa Randall Carter 8:45-3:25 28441 Resource Program 1:1 for RD I � ->. a Kearns Paulette Randall Carter 8:45-3:25 23030 LLD 1:1 for MR 01 ..... - <0 o
Page 2 of 5 Special Education Paraprofessional Assignments 2012-2013
. , - - LastName FirstName School' Hours Student ASsignment 10 # '.,:;r.' lc: iil Bertos Kleopatra Wayne Valley 7:10-2:20 n/a Classroom Para MD and Job Coach ... s:: Kirby Victoria Randall Carter 8:45-3:25 n/a llD classroom para (II :::l� Statuto Patricia Randall Carter 8:45-3:25 n/a llD classroom para co en Stoffels linda Randall Carter 8:45-3:25 31826 llD 1:1 for MH (II � Weiss Rozalyn Randall Carter 8:45-3:25 25932 llD 1:1 for GR 3 16 Winters Mary Randall Carter 8:45-3:25 20431 llD 1:1 for MJ ... IV Wispelway Patricia Randall Carter 8:45-3:25 032556/025580 !=> llD 3:1 for MC & OD IV Darpino � Colleen Pines lake 8:45-3:25 34482 llD 1:1 for Ol IV laSala Aimee Pines lake 8:45-3:25 25120 Resource Program 1:1 for MT Menary Doreen Pines lake 8:45-3:25 30635 Resource 1:1 for CPI I Palladino Deanna Pines lake 8:45-3:25 34355 lLD 2:1 for AR I Rizzo Risa Pines lake 8:45-3:25 28826 Resource Program 1:1 for SK Van Wingerden linda Pines lake 8:45-3:25 n/a llD classroom para Verheeck Toni Pines lake 8:45-3:25 32891 llD 1:1 for NV Abner luann Packanack 8:45-3:25 29227 Resource Program 1:1 for RR Frega Kathy Packanack 8:00-3:00 n/a Preschool classroom para Garofalo laurie Packanack 8:00-3:00 034588/034496 2:1 for FF & 1:1 for SN Hickey Margaret Packanack 8:00-3:00 n/a Preschool classroom para Rieder Victoria Packanack 8:00-3:00 35836 Preschool 1:1 for KC Arbucci Barbara lafayette 8:45-3:25 32792 llD 1:1 for TI Carluccio Nancy Lafayette 8:45-3:25 030736/032318 Resource Program 2:1 for Al & MB D'Annunzio Jane lafayette 8:45-3:25 31318 lLD 1:1 lPN/para for JA Duke Diane lafayette 8:45-3:25 033699/035436 Resource Program 3:1 for IR & DH Goetz Michelle lafayette 8:45-3:25 34386 Resource Program 1:1 for Jl Grave Maria lafayette 8:45-3:25 34029 llD 1:1 for SB Sussman Joanna lafayette 8:45-3:25 30765 llD 1:1 for RA Thomas Carla lafayette 8:45-3:25 34356 llD 2:1 for JP
Tornabene Kelly , lafayette 8:45-3:25 29485 Resource Program 1:1 for ZM Biondi Kim JFK 8:00-3:00 034441/034612 Preschool 2:1 for AJ Fraunberger lorraine JFK 8:45-3:25 n/a llD classroom para I � Hamza Jill JFK 8:00-3:00 I co TBD Preschool 2:1 for GM & SM ..... (II W CX> Jimenez Karen JFK 8:45-3:25 026572/030117 Resource Program 3:1 for JW, MK, & HG I W ..... So Koribanics 0'1 Beverly JFK 8:45-3:25 n/a llD classroom p�ra ..... <0 o
Page 3 of 5 Special Education Paraprofessional Assignments 2012-2013
;;0 - - CD Last I '!U · ,j .! co Name firstName School Hours Student ID# Assignment I" � Il c: Bertos Kleopatra . Wayne Valley 7:10-2:20 n/a Classroom Para MD and Job Coach � s:: Kupetz Lynne JFK 8:45-3:25 n/a LLD classroom para CD �.:l Mariani Grace JFK 8:00-3:00 n/a Preschool classroom para co en Mayer Doreen JFK 8:00-3:00 n/a Preschool classroom para CD ¥ Meyer Corinne JFK 8:45-3:25 32329 LLD 2:1 for AM 3 l6 Puleo Heidi JFK 8:45-3:25 25946 LLD 1:1 for SM ..., I\) 9 Scibetta Marianne JFK 8:00-3:00 035677/035729 Preschool 2:1 for JW & AA I\) Seylaz Tracey � JFK 8:45-3:25 n/a LLD classroom para I\) Sanchez Stefani Horizon CP Center 7:00-4:00 29245 ODD Placement; 1:1 LPN/para for AS Angela Tetla George Washington 7:45-2:50 21311 Autistic 1:1 for RB Cinelli Gloria George Washington 7:45-2:50 19700 Autistic 1:1 for DC Concord Kathleen George Washington 7:45-2:50 25928 MD 1:1 LPN/para for SK Cuoco Deborah George Washington 7:45-2:50 fI/a Classroom Para Resource Fedor Karen George Washington 7:45-2:50 28859 MD 1:1 for KN Filippidis Zoe George Washington 7:45-2:50 26809 Resource Program 1:1 for JG lapichino Diana George Washington 7:45-2:50 21916 Autistic 1:1 for SZ Kulhanjian Nadia George Washington 7:45-2:50 23193 Resource 1:1 for SM Lewis Micah George Washington 7:45-2:50 23575 MD 1:1 for JV Lucarelli Maria George Washington 7:45-2:50 28050 Autistic 1:1 for NM Lucille DiPaolo George Washington 7:45-2:50 18787 MD 1:1 for MM Lucille Martelli George Washington 7:45-2:50 027559/021809 2:1 MD for SA & Math ICS for GS
Mestell Jonathan - George Washington 7:45-2:50 20963 Austistic 1:1 for ZD O'Brien Janet L George Washington 7:45-2:50 20854 Autistic 1:1 for MM Russo Jan George Washington 7:45-2:50 n/a Classroom Para MD Wacha Erin George Washington 7:45-2:50 20961 MD 1:1 LPN/para for DK
Gonias Lynn - Fallon 8:45-3:25 31246 Resource Program 3:1 for AD Oelke Lisa Fallon 8:45-3:25 29525 Resource Program 1:1 for RR Recinos Lorraine Fallon 8:45-3:25 33973 Resource Program 1:1 for JO Schuck Sue CP Center 61/2 19899 ODD placement; 1:1 LPN/para for SD Batelli Erika AP Terhune 8:00-3:00 n/a Preschool classroom para I "tl Benitez Elizabeth AP Terhune 8:00-3:00 35782 Preschool 2:1 for CV I � � CD (.t.) Collum Lori AP Terhune 8:45-3:25 025583/026478 Grade 5 Co-Teaching Class 2:1 for DT & MW I � � So ()1 Costanzo Antonella AP Terhune 8:00-3:00 034484/035849 preschool 2:1 for ZB & AG ..... �
Page 4 of 5 Special Education Paraprofessional Assignments 2012-2013
;0 • .1" • . . (I) Last <0 Name Fir�t "!ame School Hours Student ID# Assignment - , C Bertos Kleopatra Wayne Valley 7:10-2:20 n/a Classroom Para MD and Job Coach � s:: (I) Lindner Patricia AP Terhune 8:45-3:25 33910 Resource Program 1:1 for DY !l:r Sanagorski Lisa AP Terhune 8:00-3:00 n/a Preschool classroom para <0 en (I) Selsor Katie AP Terhune 8:00-3:00 036259/035853 Preschool 2:1 for VP &DK � Turi Jaclyn AP Terhune 8:45-3:25 25089 Grade 5 Co-Teaching Class 1:1 for CM 3 CT 7:45-2:50 n/a Classroom Para LLD � Arcaro Michelle Anthony Wayne I\) 9 Goldberg Brian Anthony Wayne 7:45-2:50 20406 LLD 1:1 for JL I\) � Keane Renee Anthony Wayne 7:45-2:50 35634 Resource 1:1 for AA I\) Maglio Tracy Anthony Wayne 7:45-2:50 21779 LLD 1:1 for LD Skandali Alexandra Anthony Wayne 7:45-2:50 20962 LLD 1:1 for JB
*Eileen Sparrow will be providing IEP mandated aftercare for student #27331 on Mondays & Fridays 3:20 - 6:00.
**Linda Corrao will be providing IEP mandated aftercare for student #27331 on Tuesdays, Wednesdays, & Thursdays 3:20 - 6:00.
.'
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Page 5 of 5 Regular Meeting September 20, 2012 Page 87 of 190 9/20/12 DRIVER ASSIGNMENTS
IN OUT
10:30 12:00
10:30 12:00
10:30 12:00
SPARE DRIVER
SPARE DRIVER 10:30 12:00
Revised 9/11/2012 2:49 PM Regular Meeting September 20, 2012 Page 88 of 190
L 1'l 1a BEf'.'KJ<';� PlICH A VAN AIDE 7:45 9:15 1:30 3:45 3.75' SILVIA QUINONES BUS DRIVER 6:15 9:15 1:45 4:15 5.50 �N� Br:� VAN LJKIVER 6:00 9:15 10:30 12:30 2:15 4:30 7.50 VERONICA REMMERT BUS DRIVER 6:15 9:00 1:45 4:15 5.25 ROSA ROCCO VAN AIDE 7:00 9:00 1:30 4:00 4.50 CHERYL ROMEO VAN DRIVER 6:15 9: 15 11:45 1 :15 1:45 4:15 7.00 IASIA DRIVER [SADEKIVAN 6:15 9:15 1:45 4:15 5.50 AIDEE SANCHEZ VAN AIDE 6:45 9:00 2:30 4:00 3.75 :JASMIN SHELL VAN AIDE 7:30 9:30 1:30 3:45 4.25 KYSTYNA SIDERS BUS DRIVER 6:15 9:15 1:30 4:30 6.00 ARLENE SIDOR VAN AIDE 7:00 9: 15 11:00 12:30 2:15 3:45 5.25 JOHN SIDOR VAN DRIVER 6:45 9:30 2:00 4:00 4.75 BRENDA SIMMONS VAN DRIVER 7:00 9:30 2:00 4:00 4.50 MARGARET SINGLETARY VAN DRIVER 6:15 9:30 11 :15 1 :15 1:30 4:15 8.00 ALEX SMITH VAN DRIVER 7:00 9:1 5 10:30 12:00 1:00 4:15 7.00 RHONDA SMITH VAN DRIVER 7:00 9:15 1:45 4:15 4.75 'LUIGI .STIVALE VAN DRIVER 6:45 9:30 1:30 4:30 5.75 STEPHANIE SUTCLIFFE VAN DRIVER 7:00 9:15 1 :15 4:00 5.00 FRAN TORREClJSO VAN DRIVER 7:00 10:00 11 :15 1 :15 1 :15 4:15 B.OO CHARLENE TRENTACOSTA VA N AIDE 7:15 9:00 10:30 12:00 1:15 4:00 6.00 PAT IVACLAVICEKDRIVER IBUS 6;15 9:15 1:45 4:15 5.50 ..AJ�IE !VA f'.. , ...-, ...... IBUS DRIVER 6;15 9:15 1:30 4:30 6.00 REGINA VOLLMIN BUS DRIVER X X ATHLETIC DRIVER X X 6.00 LINDA WAGONER VAN AIDE 6:30 9:00 1:45 4:00 4.75 FRANK WALLES VAN DRIVER 7:30 9:30 1:30 4:15 4.75 JUDI WESTHOVEN BUS DRIVER 6:15 8:30 1:45 4:00 4.50 UKIVI:K _0:15 5.50 pE�_ I WILLIAM::> IVAN �: 11' 1:4_� 4:15 LEE ANN IZOPPI ,BUSDRIVER 6;15 9:15 1:30 4:30 6.00
Revised 9/11/2012 2:49 PM Regular Meeting September 20, 2012 Page 89 of 190
H- 13-16
SCHOOL PARAS RIDING VANS 2012-2013 Revised 7/10/2012
SCHOOL NAME SCHEDULE TOTAL HOURS DAILY
RYERSON CINDY SALERNO 8:00-8:45 3:30-4:15 1.50 RYERSON JOSIE TRIPPICHIO 7:45-8:45 1.00 RYERSON CALLAN PASCALE 8:00-8:45 0.75 WH CAROLYN ESPOSITO 2:20-4:00 1.75 WH MICHELINA HENDRICKS 2:20-4:00 1.75 APT -PRE BETTYBEN ITEZ 3:00-4:00 1.00 THEUNIS MILLAST YLIANOU 8:00-8:45 3:00-4:00 1.75 R. CARTER LINDA STOFFELS 8:00-8:45 0.75 R. CARTER JACKIE CAROLA 8:00-8:45 0.75 PACK - PRE VICKY REIDER 7:30-8:00 3:00-4:00 1.75 GW CATHY CONCORD 3:00-4:00 2.00 WV DIANE CARBONE 2:20-3:45 1.25 WH LISA BARROWS 2:20-4:00 1.75
* TIMES MAY VARY DUE TO ROUTE CHANGES Regular Meeting September 20, 2012 Page 91 of 190
H-1 3-22
# First Last � Position School Step Salary
1 Alex Lagasi BASKETBALL AssUB WH Step 1 $ 5,480.00
2 Jonathan Goldstein BASKETBALL AssUB WH Step 4 $6,180.00
3 Michelle Lala BASKETBALL AssUG WH Step 1 $5,480.00
4 Jennifer Haggerty BASKETBALL AssUG WH Step 4 $ 6,180.00
5 Paul Palek BASKETBALL Head/B WH Step 3 $ 8,050.00
6 Vincent Porta BASKETBALL Head/G WH Step 3 $ 8,050.00
7 Richard Basilicato BOWLING Head/B WH Step 4 $ 4,700.00
8 Bruce Keogh BOWLING Head/G WH Step 4 $ 4,700.00
9 Tonianne Piccirillo CHEERLEADINGlWinter Head WH Step 4 $ 3,100.00
10 Toni Clark-Kiernan FENCING Head/B WH Step 4 $ 6,680.00
11 Christina Ventimiglia FENCING Head/G WH Step 1 $ 5,930.00
12 Angelo Serse ICE HOCKEY Head WH Step 1 $ 7,400.00
13 Peter Strandes SKIING Head/B WH Step 4 $ 6,680.00
14 Roy Scovill SKIING Head/G WH Step 4 $ 6,680.00
15 Claudio Canonaco CONDITIONIW Head WH Step 1 $ 2,650.00
16 Kyle Hughes SWIMMING Head/B WH Step 1 $ 6,040.00
17 Mike Shale SWIMMING Head/G WH Step 4 $ 6,920.00
18 Gregg Rehberger TrackIW Asst WH Step 4 $ 5,860.00
19 Christopher Monaco TrackIW Head WH Step 1 $ 6,040.00
20 Matt Percelli WRESTLING Asst WH Step 1 $ 5,480.00
21 Brian Basile WRESTLING Head WH Step 1 $ 7,400.00
# First Last Spo rt Position School Step Salary
1 Kathy Sinram BASEKTBALL Head/G WV Step 4 $ 8,440.00
2 Doug Scott BASKETBALL AssUB WV Step 4 $ 6,180.00
3 Dan Sullivan BASKETBALL AssUB WV Step 4 $ 6,180.00
4 Jennifer Shea BASKETBALL AssUG WV Step 4 $ 6,180.00
5 Liz Tible BASKETBALL AssUG WV Step 4 $ 6,180.00
6 Joe Leicht BASKETBALL Head/B WV Step 4 $ 8,440.00
7 Jason Wilke BOWLING Head WV Step 4 $ 4,700.00
8 Jennifer (Juliano) CHEERLEADING/COMP Head WV Step 4 $ 3,100.00
9 Kristen Jarger FENCING AssUG WV Step 2 $ 5,280.00
10 Chris Awad FENCING Head/G WV Step 4 $ 6,680.00
11 Douglas Schemly ICE HOCKEY Asst WV Step 1 $ 5,480.00
12 Stephen Jaskot ICE HOCKEY Head WV Step 1 $ 7,400.00
13 Carolyn Brady SKIING Head/B WV Step 1 $ 5,930.00
14 Janice Brady SKIING Head/G WV Step 4 $ 6,680.00
15 Brian O'Connor CONDITIONIW Head WV Step 4 $3,140.00 Regular Meeting September 20, 2012 Page 92 of 190
H-1 3-22
16 Lori Budd SWIMMING Head/B WV Step 4 $ 6,920.00
17 Maggie Hecht SWIMMING Head/G WV Step 4 $ 6,920.00
18 Laura Conte TrackIW Asst WV Step 4 $ 5,860.00
19 Doug Flower TrackIW Head WV Step 4 $ 6,920.00
20 Bob Bishop WRESTLING Asst WV Step 4 $ 6,180.00
21 Todd Schroeder WRESTLING Head WV Step 4 $7,400.00 Regular Meeting September 20, 2012 Page 94 of 190
H- 13-23
# First Last Spo rt Position School
1 Joann Mosely Basketball Vol. WH
2 Walter Johnson Basketball VoLlB WH
3 Tim Palek Basketball VoLlB WH
4 Robert Bell Ice Hockey Vol. WH
5 Ted Curtin Ice Hockey Vol. WH
6 Ray Riker TrackIW Vol. WH
7 Daryl Cocozzo Wrestling Vol. WH
8 Glenn Peano Wrestling Vol. WH
# First Last Sport Position School
1 Fred Monica Basketball Vol. WV
2 Danielle Savvas Track/W Vol. WV
3 Catherir Smith Track/W Vol. WV
4 Conan Ward Track/W Vol. WV
5 Eric Schulman Track/W Vol. WV
6 Christia Helm Wrestling Vol. WV
7 Patrick McHue Wrestling Vol. WV
8 Farshee Tashayyo Wrestling Vol. WV Regular Meeting September 20, 2012 Page 96 of 190 9/20/12 ANTHONY WAYNE MIDDLE SCHOOL A�'-.<,. rv25 (201 2-2013) ,./ .' M 0 I. --' J. � ",r "- / J , ;. .J ) . R v ' --' ,,; J A
)./ .;.,. .4.N ,'( . ,) w B M October 29 Musical Auditions Chris Heinbockel *Alternates: All AW Staff
October 30 Musical Auditions Chris Heinbockel *Alternates: All AW Staff
October 26 Fall Canteen Chris Heinbockel Brynn Pearsall Mary Jo Sita Erica Kane Michele Giarusso Sara Casa Roberta Rydell Lisa Sabatino linda Kistler Vincent Grant Timothy Rohan Jacqueline Molina lisa Seldeen Brooke Benavides Genna Garilli * Alternates: All A W Staff
November 1 Musical Auditions Timothy Rohan * Alternates: All AW Staff
January 18 Winter Canteen Brian Peterson Michael Alsa Shannon Rossi lisa Seldeen Rachyl Kaplan Genna Garilli Mary Jo Sita Brynn Pearsall Danielle Bradley Vincent Grant Michele Giarus�o Jacqueline Molina Lorene Bishop Melissa Krassy Timothy Rohan * Alternates: All AW Staff
March 21 Musical Dress Rehearsal Lindsay Miller Debra Healy Lorene Bishop Adeline Olivo *Alternates: All AW Staff Regular Meeting September 20, 2012 Page 97 of 190
March 22 School Musical 6:45 - 9:00 H- 13-25 Gerri Kuczynski Mary Jo Sita lisa Seldeen Genna Garilli *Alternates: All AW Staff
March 23 School Musical 1:15 - 3:30 Timothy Rohan Michael Alsa Brynn Pearsall Erika Kane *Alternates: All AW Staff
March 23 School Musical 6:45 - 9:00 Chris Heinbockel Timothy Rohan Michael Alsa Brynn Pearsall *Alternates: All AW Staff
May 3 Spring Canteen Brian Peterson Pat Paruta Chris Heinbockel lisa Seldeen Gerri Kuczynski Genna Garilli Michele Giarusso Brynn Pearsall Nancy Mazejy Melissa Krassy Roberta Rydell Annette Avolio Linda Kistler Vincent Grant Jacqueline Molina * Alternates: All A W Staff
May 15 - 17 Washington DC Brian Peterson Nadine Keenan Debra Foti Jeff Robjohns Thomas Maher Brooke Benavides Chris Heinbockel Deborah Mahoney Danielle Bradley lisa Seldeen Ashley Maloney Genna Garilli lorene Bishop Brynn Pearsall Timothy Rohan Erica Kane Brian Basile lauren Tuosto Michael Alsa Vincent Grant
*Alternates: All AW Staff Regular Meeting September 20. 2012 Page 98 of 190
June 21 8th Grade Dance H- 13-25 Brian Peterson Brynn Pearsall JeffRobj ohns Erica Kane Shannon Rossi Lauren Tuosto Rachyl Kaplan Lisa Sabatino Ashley Maloney Vincent Grant Brian Basile Debra Foti Deborah Mahoney Jacqueline Molina Lisa Seldeen Nicole Ryan Genna Garilli Brooke Benavides
*Alternates: All AW Staff
June 24 Promotion Brian Peterson Brian Basile Jeff Robjohns Adeline Olivo Gerri Kuczynski Vincent Grant Irene Lagonikos Mary Jo Sita Ashley Maloney Debra Healy Lorene Bishop Maryellen Greer
*Alternates: All AW Staff
Set Design and Construction for School Musical March 21, 22, 23, 2013
Vincent Grant - $950
Chris Heinbockel - $1100
Thomas Maher - $1100 (These stipends to be paid from AWMS student activities account)
AWMSactivities
*Alternates will be other professional Anthony Wayne School staff as assigned by the principal . Regular Meeting September 20, 2012 Page 99 of 190
H- 13-25
George Washington Middle School Event Chaperone List 2012 - 2013
Halloween Canteen 10/26/201 2 (9) Teen Canteen 3/22/2013 (9) 6:45-9:00
Randy Andre Jcnifer Tobinas Cheryl Brown Chrissy Depasquale Jaime Aurilia Gail Conway Nicole DeCandia Sue Conklin Christie Bruce Nick Vigiletti Maria Carpenter Maryan ne Gunther Melissa Capra Laura Grant Michael Paul Christine Maco Barbara Puzio Christian Helm
8th Holiday Dance 1217/2012 (9) 6:45-9:00 Grade Dance 6/7/201 3 (12)
Ryan Bayley Caitlyn Buccino Ryan Bayley Gail Conway Cheryl Brown Katie Kraft Carol Schweighardt Chrissy DePasquale Joanna Blau Maxine Ferrante Caitlyn Buccino Nick Vigiletti Kerrian Palmieri Laura Grant Lauren Parian Nicole Kievitt Sondra Grewe Dan Klein Michael Pau l Kerrian Palmieri MaryAnne Reno-Puentes
Teen Canteen 1/25/2013 (9) 6:45-9:00 Promotion 6/25/2013 (12) 5:30- 7:30
Randy Andre Maryanne Gunther Patricia Alloy Sue Conklin Nicole DeCandia Barbara Puzio Sheri Finkelstein Christian Helm Maria Carpenter Katie Kraft Nicole Kiev itt Dan Klein Joanna Blau Christie Bruce Mary Giacomarro Lauren Parian Carol Olive Kim Kirstein Mary Potter Carole Olive Jenifer Tobinas Chuck Deschaine (Just Parking) I
AL TERNATES: ALL GWSTAFF
Al ternates will be other professional George Washington School staff as assigned by the principal . Schuyler-Colfax Middle School Chaperone Assignments - 2012-2013 Events
Event Date/Time Chaperones Teen Canteen Friday, October 12/ TBD Lisa Klink Jake Wolman I Dave Bright Danielle Travisano . Shea McCammon Alyson Lio Barbara Castania Tyler Way Alexis Rivera Marcine Cirigliano Stacie Sellitto Gail Lennox Staci Heske (para) I Deb Mastrogiovanni (para) *Alternates: All other SC staff
Halloween dance Friday, October 26/ TBD Tyler Way Dave Bright Patricia Foulds Rita Battifarano Marisa French Pam Tilli Rikki Herman Carol Gugel (para) *Alternates: All other SC staff
All School Production Thursday, December 6/ 3pm Chris Mucha Kathleen Hall Krista Handy Joan Bremer Karen Vivino Laurie Genna * Alternates: All other SC staff
All School Production Thursday, December 6/ 7pm Ashli Fivehouse Noel Anderson Lisa Klink Jake Wolman Shea McCammon * Alternates: All other SC staff
�--�-- Event Date/Time Chaperones Choral concert Wednesday, December12/ 7:30pm Phread Ayres Danielle Travisano Joan Bremer Noel Anderson "Alternates: All other SC staff Band concert Thursday, December 13/ 7:30pm (WHHS) Lisa Klink Rita Battifarano Stacie Sellitto Phread Ayres . Rikki Herman "Alternates: All other SCstaff i Teen Canteen Friday, January 18/ TBD Chris Mucha Jake Wolman Dave Bright Alexis Rivera Marisa French Gail Lennox Marcine Cirigliano Tyler Way Shea McCammon Danielle Travisano Lisa Klink Staci Heske (para) Deb Mastrogiovanni (para) Carol Gugel (para) *Alternates: All other SC staff Bands thru the Ages Tuesday, February 5/ 7plll Barbara Castania Karen Vivino Phread Ayres Krista Handy Joan Bremer "Alternates: All other SC staff Talent show Thursday, February 28/ Afternoon & Evening TBD AshIi Fivehouse Karen TheilIer Laurie Genna Gail Lennox Lisa Klink Jake Wolman Rikki Herman Stacie Sellitto Marisa French Deb MastrogiovaJUli (para)
-�---.- -- -- * Alternates: All other SC staff Event Date/Time Chaperones Teen Canteen Friday, March 15/ TBD Dave Bright Alyson Lio Jake Wolman Marcine Cirigliano Tyler Way Danielle Travisano Shea McCammon Gail LelUlox Marisa French Lisa Klink Stacie Sellitto Staci Heske (para) Deb Mastrogiovanni (para) Carol Gugel (para) * Alternates: All other SCstaff Jazz concert Thursday, April 18/ TBD Ph read Ayres Mark Buranicz Karen Vivino I Rita Battifarano *Alternates: All other SCstaff Choral concert May 15/ 7:30pm Rikki Herman Krista Handy Phread Ayres Danielle Travisano *Alternates: All other SCstaff
Band concert May 16/ TSD (WHHS) Chris Mucha Phread Ayres Karen Vivino Marisa French Carol Gugel (para) * Alternates: All other SC staff
8th grade trip - Washington D.C. June 5-7 Lisa Klink Chris Mucha Danielle Travisano Marcine Cirigliano Walter Johnson Karen Theiller 6 additional slots TBD Pam Tilli (trip coordinator) Patricia Foulds (trip coordinator) ��lteiI1ales:_�U other g:�ta f( - Event Date/Time Chaperones 8th grade dance June 14/ TBD Carmen LeVan Laura Kuhn Lorean Jimenez Diane Meigh Walter Johnson Patrida Foulds Tyler Way Noel Anderson Chris Mucha Pam Tilli Marcine Cirigliano Stacie Sellitto *Altemates: All other SC staff 8th grade awards ceremony June 19/ 7pm (WHHS) Karen Vivino Carmen LeVan *Altemates: All other SC staff Promotion June 25/ 6pm (WHHS) Sean Banks Patricia Foulds Pam Tilli Michelle Lala Kathleen Hall Roxanne Scala Vicki Vallo Karen Gorman Lorena Jimenez Laura Kuhn Tyler Way Alexis Rivera *Altemates: All other SCstaff
Al ternates will be other profeSSional Schuyl er Colfax School staff as assigned by the principal . Regular Meeting September 20, 2012 Page 105 of 190
P-1 3-01 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 24 15/Page 1 of 5 NO CHILD LEFT BEHIND PROGRAMS (M)
2415 NO CHILD LEFT BEHIND PROGRAMS(M)
M
The No Child Left Behind Act (NCLB) of 2001 is a reauthorization of the Elementary and Secondary Education Act (ESEA)/Improving America's Schools Act (IASA) 1994, providing funds to help all New Jersey's school children achieve, at a minimum, proficiency in the State standards. NCLB embodies four key principles or pillars of education reform: accountability, flexibility, choice, and methodology. The Board of Education elects to augment the instructional program of pupils by projects supported by fe deral funds allocated under NCLB and the district will comply with the requirements of all the programs authorized by NCLB.
The districtmay be eligible for several grant programs funded through NCLB, including, but not limited to, Title I through Title VI. Many of the Titles of NCLB have several parts and subparts that provide a funding source fo r specific purposes.
Application Procedure
The district will submit an annual No Child Left Behind Consolidated Formula Subgrant Application to the New Jersey Department of Education (NJDOE). The school district's application shall include all information required by the NJDOE and NCLB fo r the district to be considered fo r fundingunder NCLB.
Covered Programs
The intent of NCLB is that all children will meet State academic achievement standards to reach their potential through improved programs. The NCLB Consolidated Formula Subgrant includes the fo llowing programs:
1. Title I, Part A provides the programs and resources for disadvantaged pupils to meet this intent. It requires the State and the district to close the achievement gap by placing a highly qualified teacher in every classroom, improving the qualifications of paraprofessionals who work with disadvantaged pupils, and using instructional practices that have proven to be effective.
2. Title I, Part D serves neglected and delinquent youth in institutions, community day programs, and correctional fa cilities to assure they also attain high academic levels of performance. Regular Meeting September 20. 2012 Page 106 of 190
P-13-01 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
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3. Title II, Part A provides the resources fo r improving teacher and Principal quality and increasing the number of highly qualified teachers and Principals in classrooms and schools, thereby raising pupil achievement in the academic subjects. It fo cuses on preparing, training, and recruiting high-quality teachers and Principals and requires the State to develop plans with annual measurable objectives that will ensure all teachers teaching in core academic subjects are highly qualified by the end of the 2005-2006 school year.
4. Title II, Part D facilitates comprehensive and integrated educational technology strategies that target the specific needs of individual schools. It improves pupil academic achievement through the use of technology in elementary and secondary schools, while addressing the digital divide such that every pupil is technologically literate by the end of eighth grade. Effective integration of technology resources and systems with teacher training and curriculum development are encouraged in order to identify and showcase best practices in educational technology.
5. Title III, Part A fo cuses on the teaching of English to limited English proficient(LEP) children, including immigrant children and youth.
6. Title IV, Part A provides resources fo r fostering a safe and drug-free learning environment that supports academic achievement.
7. Title V, Part A provides a flexible source of fundingto help districts in the development and implementation of various innovative reform initiatives.
8. Title VI, Part B addresses the unique needs ofrural school districts.
9. Title IX covers the general provisions applicable to some/all of the programs.
Throughout NCLB, the use of solid research to improve teaching and learning as well as pupil behavior is required and promoted, and parent(s)/legal guardian(s) are provided with information and options to improve the educational opportunities provided for their children. The emphasis on scientifically based methodology encourages the use of teaching techniques and practices that are founded on research and proven to produce positive results.
Title I Regular Meeting September 20, 2012 Page 107 of 190
P-13-01 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 241 5/Page 3 of 5 NO CHILD LEFT BEHIND PROGRAMS (M)
The largest federal program supporting elementary and secondary education is Title I. NCLB strengthens Title I requirements for the State's assessments, accountability system, and support fo r school improvement. The law also establishes mInImUm qualifications for teachers and paraprofessionals in Title I programs.
The school district must use the best available measure fo r identifying children from low income families to identify eligible school attendance areas, determine the ranking of each area and to determine allocations as identified in the Title I guidelines and regulations.
The school district will offer Title I services to eligible children enrolled in private elementary and secondary schools. The services and benefits will be equitable in comparison to services and benefitsfo r participating public school children.
The school district will provide the New Jersey Department of Education assurances it will provide the maximum coordination between the Title I program, the regular school program, and services provided by other programs for specialized populations. The Title I program will consider the special needs of homeless children, migrant children, children with disabilities and limited English proficient (LEP) children. Title I funds will be reserved so that migrant children who are otherwise eligible to receive Title I services, even if they arrive during the school year, are served.
Type of Title I Program
The school district will offer a Target Assistance Title I program.
Target Assistance Program
Schools that are not eligible for (or do not choose to operate) school-wide Title I programs must use Title I funds to provide targeted services to low-achieving pupils. A Target Assistance program must be established in accordance with the Title I guidelines and regulations and the New Jersey Department of Education.
Academic Standards, Academic Assessments and Accountability
The district will comply with the requirements as outlined in Policy 2415.01 - Academic Standards, Academic Assessments and Accountability in accordance with the NJDOE and NCLB.
Fiscal Responsibility Regular Meeting September 20. 2012 Page 108 of 190
P-13-01 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 24 15/Page 4 of 5 NO CHILD LEFT BEHIND PROGRAMS (M)
The district will comply with the requirements as outlined in Policy 2415.02 Title 1- Fiscal Responsibilities in accordance with the NJDOE and NCLB.
Staff
The district will comply with the requirements as outlined in Policy 2415.03 - Highly Qualified Teachers in accordance with the NJDOE and NCLB. In addition, the district will ensure all paraprofessionals meet the requirements as required by NCLB and as outlined in Policy 4125 - Employment of Support StaffMembers.
Parental Involvement
The district will comply with the requirements as outlined in Policy 241 5.04 - Parental Involvement in accordance with the NJDOE and NCLB.
Pupil Surveys, Analysis and/or Evaluations
The Protection of Pupil Rights Amendment (PPRA) applies to school districts that receive fe deral funding from the United States Department of Education. The district will comply with the requirements as outlined in Policy 2415.05 - Pupil Surveys, Analysis and/or Evaluations in accordance PPRA.
Unsafe School Choice Option
In the event there is a school in the district designated as Persistently Dangerous or in accordance with the Victims of Violent Criminal Offenses as outlined in NCLB, the district will comply with the requirements of Policy 2415.06 - Unsafe School Choice Option in accordance with the NJDOE and NCLB.
Property
Property acquired through Title I funds fo r use in public or private schools will be acquired in accordance with the Public School Contracts Law, will be held in title by the Board of Education, and will not be used for other purposes so long as it is required in the Title I program. Property no longer required fo r Title I purposes will be used fo r other, similarly fundedpro jects or disposed of in accordance with State and federal guidelines.
Capital Expenses
The Superintendent will assure the district abides by New Jersey's Public Contracts Law; consults appropriate private school officials prior to making any decisions regarding Regular Meeting September 20, 2012 Page 109 of 190
P-13-01 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 241 5/Page 5 of 5 NO CHILD LEFT BEHIND PROGRAMS (M)
capital expenses; ensure funds that are received to cover capital expenses provide equitable Title I services to private school pupils; ensure accounts fo r any capital funding is separately maintained; assure lease purchase agreements are consistent with applicable statute and administrative code.
Post-Award Requirements
The school district will maintain all project records fo r five years fo llowing the completion of the activity fo r which the funds were used. The school district will prepare and submit all reports as required by the State Department of Education in a timely manner.
Supplement, Not Supplant
Grant funds provide under federal programs, including No Child Left Behind funding, shall supplement, not supplant other non-federal funds that are available to provide programs and services to eligible pupils, unless otherwise provided in the grant program.
Evaluation
The Superintendent will evaluate the NCLB programs as required by the United States and the New Jersey Departments of Education.
No Child Left Behind Act of 200 I
Adopted: 15 October 2009 Regular Meeting September 20. 2012 Page 111 of 190
P-1 3-02 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 243 liP age 1 of 6 ATHLETIC COMPETITION (M)
243 1 ATHLETIC COMPETITION CM)
M
The Board of Education recognizes the value of a program of athletic competition fo r both boys and girls as an integral part of the total school experience. Game activities and practice sessions provide opportunities to learn the values of competition and good sportsmanship. Programs of athletic competition, both intrascholastic and interscholastic, offer pupils the opportunity to exercise and test their athletic abilities in a context greater and more varied than that offered by the class or school or school district alone, and an opportunity fo r career and educational development.
For purposes of this policy, the program of athletic competition includes all activities relating to competitive sports contests, games, or events or sports exhibitions involving individual pupils or teams of pupils of this district when such events occur within or between separate schools within this district or with any schools outside this district.
Eligibility Standards
A pupil who wishes to participate in athletic competition must submit, on a fo rm provided by the district, the signed consent of his/her parent(s) or legal guardian(s). The consent of the parent(s) or legal guardian(s) of a pupil who wishes to participate in interscholastic athletics must include an acknowledgment of the physical hazards that may be encountered in the sport.
Pupil participation in athletic competition shall be governed by the fo llowing NJSIAA eligibility standards:
1. A pupil in grade 10, 11, or 12 who in the previous school year earned twenty-five percent of the total number of credits required by the State fo r graduation is eligible fo r participation in sports in the fa ll and winter seasons. A pupil in grade 9, 10, 11, or 12 who in the fa ll semester earned twelve and one-half percent of the total number of credits required by the State fo r graduation is eligible fo r participation in sports in the spring season. A pupil who is eligible at the start of a sports season remains eligible fo r that entire sports season regardless of his/her grades at the end of a marking period.
2. A pupil in grades six through eight is eligible fo r participation in sports if he/she passed all courses required fo r promotion or graduation in the preceding marking period. Regular Meeting September 20. 2012 Page 112of 190
P-13-02 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 243 1IPage 2 of6 ATHLETIC COMPETITION (M)
a. To be eligible fo r athletic competition during the first semester th (September I to January 31) of the 10 grade or higher, or the second year of attendance in the secondary school or beyond, a pupil must have passed 25% of the credits (27.5) [30 beginning with the Class of 2014] required by the State of New Jersey fo r graduation (110) [120 beginning with the Class of 2014], during the immediately preceding academic year.
b. To be eligible fo r athletic competition during the second th semester (February 1 to June 30) of the 9 grade or higher, a pupil must have passed the equivalent of 12Y2% of the credits (13.75) [15 beginning with the Class of 2014] required by New Jersey fo r graduation (110) [120 beginning with the Class of 2014] at the close of the preceding semester (January 31). Full year courses shall be equated as one-half of the total credits to be gained fo r the full year to determine credits passed during the immediately preceding semester.
3. No pupil who has been absent fo r a school day may participate in an athletic competition scheduled for the afternoon or evening of that school day. Any academic related absence can be excused at the discretion of the Administration and/or Athletic Director.
4. A pupil in any grade who fa ils to demonstrate good citizenship or observe school rules fo r pupil conduct may fo rfeit his/her eligibility fo r participation in athletic competition.
5. Home schooled students may be eligible fo r participation providing they meet the requirement recommendations set fo rth by the NJSIAA.
Notice of these eligibility requirements shall be given to pupils. One can log onto NJSIAAlEligibility fo r further information.
Health Requirements
Good physical condition, freedom from injury, and full recovery from illness are prerequisites to participation in athletic competition and practice for such competition. HIV status shall not be screened as a part of athletic physicals or reported in school health records. Regular Meeting September 20, 2012 Page 113 of 190
P-13-02 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 243 1 1Page 3 of 6 ATHLETIC COMPETITION (M)
An examination of each candidate fo r a school athletic squad or team shall be conducted within 365 days prior to the first practice session with examinations being conducted at the medical home of the pupil. The "medical home" is defined as a health care provider and that provider's practice site chosen by the pupil's parent(s) or legal guardian(s) fo r the provision of health care. Since the school physician is a "health care provider", the parent(s) or legal guardian(s) may choose either the school physician or their own private physician to provide the medical examination.
The medical examination shall be conducted in accordance with N.J.S.A 6A: 1 6-2.2(h) 1 and 2 and Regulation 243 1.2. The medical report shall include a determination concerning the pupil's participation on an athletic team or squad from the examining physician, nurse practitioner/clinical nurse specialist, or physician's assistant. The medical report shall be provided to the school physician if the school physician did not provide the medical examination.
If the pupil's medical examination was completed more than sixty days prior to the first practice session, the pupil must provide a health history update of medical problems experienced since the last medical examination in accordance with N.J.A.C. 6A: 16- 2.2(h)4. This health history must be completed and signed by the parent(s) or legal guardian(s).
The school district will provide written notification to the parent(s) or legal guardian(s), signed by the school physician, stating approval of the pupil's participation in the athletics, based solely on the medical report, or the written reasons fo r the school physician's disapproval of the pupil's participation. The school physician's signature on the notification indicates the medical report complies with the requirements of N.J.A.C. 6A: 16-2.2(h)5.
The health findings of this medical examination shall be maintained as part of the pupil's health record.
The medical examination conducted to determine the fitness of a candidate for athletic competition and the health history update must include, as a minimum, the respective medical history information and physical assessments set forth in rules of the State Board of Education and incorporated in their entirety in regulations implementing this policy.
Emergency Procedures
Athletic coaches shall be trained in first aid and in the identification of pupil athletes who are injured or disabled in the course of any athletic activity. Regular Meeting September 20, 2012 Page 114 of 190
P-13-02 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 243 liP age 4 of6 ATHLETIC COMPETITION (M)
The Superintendent shall prepare and present to the Board fo r its approval procedures fo r the emergency treatment of injuries and disabilities that occur in the course of any athletic activity. Emergency procedures shall be reviewed by the Board not less than once in each school year and shall be disseminated to appropriate staffmembers.
Interscholastic Standards
The Board shall approve annually a program of interscholastic athletics and shall require that all fa cilities utilized in that program, whether or not the property of this Board, properly safeguard both players and spectators and are kept fr ee from hazardous conditions.
The Board adopts as Board policy the rules and regulations of the New Jersey State Interscholastic Athletic Association and shall review such rules annually to ascertain that they continue to be in conformity with the objectives of this Board.
The Superintendent shall annually prepare, approve, and present to the Board fo r its consideration a program of interscholastic athletics that includes a complete schedule of athletic events and practices and shall inform the Board of changes in that schedule as they occur.
The Superintendent shall prepare rules fo r the conduct of pupils participating in interscholastic athletics that will conform to rules of the State Board of Education, the New Jersey State Interscholastic Athletic Association, and the school's League affiliation.
It is the individual coach's responsibility to establish discipline and basic training rules fo r their teams. The coach has the right to suspend athletes fo r infractions of these rules. Dismissal from a team will be determined, if necessary, fo llowing a due process meeting involving pupil/athlete, coach, Athletic Director, and Principal. Written communication of disciplinary action will be fo rwarded to the pupil/athlete's parent(s) or legal guardian(s) and appropriate administrative personnel. Any dismissal is fo r the season in question.
The fo llowing shall be part of each team's Code of Conduct. The Wayne Public Schools Substance Abuse Policy shall be enforced fo r all infractions.
1. Possession and/or the use of tobacco, alcoholic beverages, anabolic steroids, or any chemical or chemical compound which releases vapors or fumes causing a condition of intoxication, inebriation, stupefaction, or dulling of the brain or nervous system including but not limited to, glue Regular Meeting September 20, 2012 Page 115 of 190
P-13-02 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 243 11Page 5 of 6 ATHLETIC COMPETITION (M)
contammg a solvent having the property of releasing toxic vapors or fumes as defined in section P.L.1 965, C.O.D. (C.2A:1 70-25.9), a pupil/athlete shall be suspended fr om the particular activity until the coach makes a recommendation to the Athletic Director and Principal.
2. Any pupil/athlete who intentionally causes or attempts to cause school damage or steals or attempts to steal school or personal property is immediately suspended. The violation will then be reviewed by the Principal and Athletic Director.
3. Pupil/athletes are responsible for all equipment issued; lost or stolen equipment must be paid for.
4. Any pupil/athlete dropping out of a sport has an obligation to confer with the coach involved before being released to another sport in season. The pupil dropping out of a sport in season may not go out fo r a sport out of season until the team in season has completed its schedule.
5. If a pupil/athlete is absent the entire day, arrives after 10:00 a. m. (must be in attendance for four hours of instruction) or one who cuts classes shall not participate in athletics or school sponsored activities (e.g. dances, dinners) that day.
6. Pupil/athletes with a medical excuse from physical education class may not practice in athletics on the day of the valid excuse.
7. In any injury/illness requiring a referral to a physician, the athlete must be released by the physician and the school nurse/athletic trainer before returning to the squad.
8. Violation of the Wayne Public Schools Substance Abuse Policy and/or Athletic Department Training Rules shall carry the fo llowing penalties:
a. First offense: suspended from team practice and competition fo r twenty percent of the scheduled season;
(l) Track/field, cross country, fo otball: two contest suspension;
(2) Gymnastics, skiing, swimming: three contest suspension; Regular Meeting September 20, 2012 Page 116 of 190
P-13-02 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION
PROGRAM 243 1/Page 6 of 6 ATHLETIC COMPETITION (M)
(3) Wrestling, lacrosse, soccer, field hockey, fencing, tennis, ice hockey: fo ur contest suspension; and
(4) Volleyball, golf, baseball, softball, basketball, bowling: SIX contest suspension.
b. Second offense: suspended fo r balance of season;
c. Third offense: denied participation in athletics fo r the balance of the school year.
N.J.S.A. 2C:21-1 1 NJ.S.A. 18A:11-3 et seq. N.lA.C. 6A:7- 1.7; 6A: 16-1.4; 6A: 1 6-2 et seq.
Adopted: 15 October 2009 Revised: Regular Meeting September 20. 2012 Page 118 of 190
P-13-03 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION PROGRAM 243 1 .4/Page 1 of 3 Prevention and Treatment of Sports-Related Concussions and Head �iuries
243 1.4 PREVENTION AND TREATMENT OF SPORTS-RELATED CONCUSSIONS AND HEAD INJURIES
A concussion is a traumatic brain injury caused by a direct or indirect blow to the head or body. In order to ensure the safety of pupils that participate in interscholastic athletics and cheerleading programs, it is imperative that student athletes, cheerleaders, coaches, and parents are educated about the nature and treatment of sports-related concussions and other head injuries. Allowing a student-athlete or cheerleader to return to play before recovering from a concussion increases the chance of a more serious brain injury.
Every school district that participates in interscholastic athletics or cheerleading programs is required to adopt a policy concerning the prevention and treatment of sports-related concussions and other head injuries among student-athletes and cheerleaders in accordance with the provisions of N.J.S.A. 18A:40-41.1 et seq. For the purpose of this Policy, "interscholastic athletics" shall be Kindergarten through twelfth grade school-sponsored athletic programs where teams or individuals compete against teams or individuals from other schools or school districts. For the purpose of this Policy, "cheerleading program" shall be Kindergarten through twelfth grade school-sponsored cheerleading programs.
The school district will adopt an Interscholastic Athletic and Cheerleading Head Injury Training Program to be completed by the team or school physician, licensed athletic trainer(s) involved in the interscholastic athletic program, all staff members that coach an interscholastic sport or cheerleading program, designated school nurses, and other appropriate school district personnel as designated by the Superintendent. This Training Program shall be in accordance with guidance provided by the New Jersey Department of Education and the requirements ofN.J.S.A. 18A:40-4 1.2.
The Principal or designee shall distribute the New Jersey Department of Education Concussion and Head Injury Fact Sheet and Parent/Guardian Acknowledgement Form to every student-athlete who participates in interscholastic sports and every cheerleader who participates in a cheerleading program. The Principal or designee shall obtain a signed acknowledgement of the receipt of the Fact Sheet by the student-athlete or cheerleader's parent and keep on filefo r future reference. Regular Meeting September 20, 2012 Page 1190f190
P-13-03 WAYNE TOWNSHIP POLICY BOARD OF EDUCATION PROGRAM 243 1 .4/Page 2 of 3 Prevention and Treatment of Sports-Related Concussions and Head Injuries
Prevention of a sports-related concussion and head injuries is an important component of the school district's program. The school district may require pre season baseline testing of all student-athletes and cheerleaders before the pupil begins participation in an interscholastic athletic or cheerleading program.
Any student-athlete or cheerleader who exhibits the signs or symptoms of a sports-related concussion or other head injury during practice or competition shall be immediately removed from play and may not return to play that day. Emergency medical assistance shall be contacted when symptoms get worse, loss of consciousness, direct neck pain associated with the injury, or any other signthe supervising school staff member determines emergency medical attention is needed. If available when the student-athlete or cheerleader is exhibiting signs or symptoms, the pupil will be evaluated by the school or team physician. The Principal or designee shall contact the pupil's parent and inform the parent of the suspected sports-related concussion or other head injury.
Possible signs of a concussion can be observed by any school staffmember or the school or team physician. Any possible symptoms of a concussion can be reported by the student-athlete or cheerleader to: coaches; licensed athletic trainer; school or team physician; school nurse; and/or parent. The Principal or designee shall provide the student-athlete or cheerleader with Board of Education approved suggestions fo r management/medical checklist to provide to their parent and physician or other licensed healthcare professional trained in the evaluation and management of sports-related concussions and other head injuries.
A student-athlete or cheerleader who participates in interscholastic athletics or a cheerleading program and who sustains or is suspected of sustaining a concussion or other head injury shall be required to have a medical examination conducted by their physician or licensed health care provider. The pupil's physician or licensed health care provider shall be trained in the evaluation and management of concussion to determine the presence or absence of a sports-related concussion or head injury.
The pupil's physician or licensed health care provider must provide to the school district a written medical release/clearance fo r the pupil indicating when the pupil is able to return to the activity. The medical release/clearance must indicate the student-athlete or cheerleader is asymptomatic at rest and either may return to the interscholastic athletic activity or cheer leading program because the injury was not a concussion or other head injury or may begin the district's graduated return to competition and practice protocol outlined in Regulation 243 1.4. A medical Regular Meeting September 20, 2012 Page 120 of 190
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release/clearance not in compliance with this Policy will not be accepted. The medical release/clearance must be reviewed and approved by the school or team physician.
The school district shall provide a copy of this Policy and Regulation 243 1.4 to all youth sports team organizations that operate on school grounds. In accordance with the provisions ofN.J.S.A. 18A:40-41.5, the school district shall not be liable fo r the injury or death of a person due to the action or inaction of persons employed by, or under contract with, a youth sports team organization that operates on school grounds, if the youth sports team organization provides the school district proof of an insurance policy in the amount of not less than $50,000 per person, per occurrence insuring the youth sports team organization against liability fo r any bodily injury suffered by a person and a statement of compliance with the school district's Policy and Regulation 243 1.4 - Prevention and Treatment of Sports-Related Concussions and Head Injuries.
For the purposes of this Policy a "youth sports team organization" means one or more sports teams organized pursuant to a nonprofit or similar charter or which are member teams in a league organized by or affiliated with a county or municipal recreation department.
This Policy and Regulation shall be reviewed and approved by the school physician and shall be reviewed annually, and updated as necessary, to ensure it reflects the most current information available on the prevention, risk, and treatment of sports-related concussion and other head injuries.
N.J.S.A. 18A:40-41.1; 18A:40-41.2; 18A:40-41.3; 18A:40-41.4; 18A:40-41.5
Adopted: 21 July 201 1 Revised: Regular Meeting September 20, 2012 Page 122 of 190
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FINANCES 6470/Page 1 of3 PA YMENT OF CLAIMS (M)
6470 PAYMENT OF CLAIMSeM)
M
The Board of Education directs the prompt payment of legitimate claims by suppliers of goods and services to the school district, provided that each bill or obligation of this Board is fullyitemized and verified before a warrant is drawn fo r its payment.
When an invoice is received, the School Business Administrator/Board Secretary or designee shall verify the voucher is properly submitted, acceptable goods were received or satisfactory services rendered, the expenditure is included in the Board's budget and funds are available for its payment, and the amount of the invoice is correct.
The School Business Administrator/Board Secretary shall identify and investigate, if necessary, the reason for any increase to a purchase order. If it is found by the School Business Administrator/Board Secretary that an increase to a purchase order is warranted, the School Business Administrator/Board Secretary shall either approve a revision to the original purchase order with the reason noted, approve the issuance of a supplemental purchase order for the difference, or cancel the original purchase order and issue a new purchase order. If it is fo und an increase is not warranted, the purchase order shall be cancelled and the goods returned. In no instance shall an adjustment be made to a purchase order that changes the purpose or vendor of the original purchase order or a bid award price.
The school district's financial systems shall be programmed to:
1. Limit system access so that only appropriate Business office staff may make purchase order adjustments;
2. Reject adjustments in excess of any established approval thresholds;
3. Prevent unauthorized changes to be processed;
4. Reject payments where the sum of the invoice amount plus any previous invoices charged to the purchase order exceeds the sum of the original purchase order amount plus any authorized adjustments;
5. Reject duplicate purchase order numbers;
6. Reject duplicate invoice numbers; and Regular Meeting September 20. 2012 Page 123 of 190
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7. Prepare an edit/change report listing all payments made in excess of the originally approved purchase order amount.
The School Business Administrator/Board Secretary shall review on a monthly basis edit/change reports listing all payments made in excess of the originally approved purchase order amount to ensure that all payments made are properly authorized.
If funds are not available in the budget line account to which the expenditure will be charged, fundsmay be transferred in accordance with Policy 6422.
The Board must approve all claims fo r payment, except such payments that are to be paid from funds derived from athletic events or other activities of pupil organizations. In accordance with N.J.S.A. 18A: 19-4. 1, the School Business Administrator/Board Secretary and the Superintendent are authorized to approve payment of claims not greater than $36,000 (QPA bid threshold), claims where there is a legal and/or contractural need to pay (i.e. insurance premiums, Township of Wayne, fo od service provider, public utilities, etc.), interest on bonds as it becomes due, payments to redeem bonds as they become due, progress payments to contractors in accordance with a contract approved by the Board, and warrants to cover approved payrolls and agency account deposits prior to presentation to the Board. Any such approval of payment must be presented to the Board fo r ratification at the next regular Board meeting.
All claims shall be fully itemized, verified, and shall be submitted fo r Board review and approval or ratification. Claims must be submitted to the Board in the fo rm of a list that includes the number, amount, and date of the warrant; the payee; the reason fo r the expenditure; and the account charged. All claims that equal or exceed fifteen percent of the bid threshold amount established pursuant to N.J.S.A. 18A:1 8A-3, except fo r payrolls and debt service, shall be verified by affidavit or by signed declaration in writing in accordance with the provisions ofN.l.S.A. 18A:19-3.
The list of claims must be accompanied by the original records that include copies of the purchase order, the receiving report, the vendor's invoice, and the purchase requisition. The list of approved warrants will be included in the minutes of the Board meeting.
When a claim fo r payment is duly approved in accordance with this Policy, the School Business Administrator/Board Secretary and/or a designated staff member shall promptly prepare a warrant fo r payment, cancel the commitment placed against the appropriate account, and post the actual expenditure. All warrants shall be signed by the Board President, Board Secretary, Superintendent of Schools, and/or Treasurer of School Moneys, as appropriate to the district. Regular Meeting September 20. 2012 Page 124 of 190
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NJ.S.A. 18A: 1 7-36; 18A: 1 8A-3;18A: 19-1 et seq.; 18A:19-3; 18A: 19-4; 18A: 19-4.2; 18A:22-8.1 NJ.A.C. 6A:23A-6.l0
Adopted: 15 October 2009 Revised: Regular Meeting September 20, 2012 Page 126 of 190
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FINANCES 6471/Page 1 of23 SCHOOL DISTRICT TRAVEL (M)
647 1 SCHOOL DISTRICT TRAVEL eM)
The Board of Education shall ensure the effective and efficient use of funds by adopting and implementing policies and procedures that are in accordance with N.J .S.A. 18A: 11- 12 and State of New Jersey Department of the Treasury, Office of Management and Budget (NJOMB) Circulars 08-1 9-0MB and 06-14-0MB (OMB Circulars) and any superseding circulars pertaining to travel, meals, events and entertainment, and the additional requirements set fo rth in N.lA.C. 6A:23A-7. If any superseding circulars of the Office ofManagement and Budget conflict with the provisions of NJ .A.C. 6A:23A- 7, the provisions of the superseding circulars shall govern.
A. Definitions
I. For the purposes of this Policy, "travel expenditures" means those costs ' paid by the school district using local, State, or Federal funds, whether directly by the school district or by employee reimbursement, for travel by school district employees and district Board of Education members, to the fo llowing fivetypes of travel events:
a. Training and seminars - means all regularly scheduled, fo rmal residential or non-residential training functions conducted at a hotel, motel, convention center, residential facility, or at any educational institution or fa cility;
b. Conventions and conferences - means general programs, sponsored by professional associations on a regular basis, which address subjects of particular interest to a school district or are convened to conduct association business. The primary purpose of employee attendance at conferences and conventions is the development of new skills and knowledge or the reinforcement of those skills and knowledge in a particular field related to school district operations. These are distinct from formal staff training and seminars, although some training may take place at such events;
c. School district sponsored events - means conferences, conventions, receptions, or special meetings where the school district plans, develops, implements, and coordinates the event and is the event's primary financial backer. School district employees are actively Regular Meeting September 20. 2012 Page 127 of 190
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involved in working the event and other employees may attend as participants;
d. Regular school district business - means all regular official business travel, including attendance at meetings, conferences, and any other gatherings which are not covered by the definitions included in a., b., and c. above. Regular school district business travel also includes attendance at regularly scheduled in-State county meetings and Department of Education sponsored or association sponsored events provided free of charge and regularly scheduled in-State professional development activities with a registration fe e that does not exceed $157 per employee or Board member fo r the 2012-2013 school year which limit may be annually adjusted by inflation; and
e. Retreats - means meetings with school district employees and school Board members, at which organizational goals and objectives are discussed.
B. School District Travel Expenses
1. Any sections in either the State or Federal Circulars that conflictwith New Jersey school law (NJ.S.A. 18A:1-1 et seq.) shall not be included in this Policy nor authorized under N.lA.C. 6A:23A-7.1 et seq. This includes, but is not limited to, the authority to issue travel charge cards as allowed under the State Circular, but not authorized for school districts under New Jersey school law.
2. School district travel expenditures shall include, but are not limited to, all costs fo r transportation, meals, lodging, and registration or conference fees directly related to participation in the event.
3. School district travel expenditures in accordance with this Policy and N.lA.C. 6A:23-7.1 et seq. shall include costs for all required training and all travel authorized in school district employee contracts and school Board policies. This includes, but is not limited to, required professional development, other staff training and required training for Board members, and attendance at specific conferences authorized in existing employee contracts, provided that such travel meets the requirements of N.lA.C. 6A:23-7.1 et seq. Regular Meeting September 20, 2012 Page 128 of 190
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4. All such expenditures are subject to the requirements of N.lA.C. 6A:23- 7.1 et seq., including but not limited to, inclusion in the annual travel limit, prior Board approval, separate tracking, and per diem reimbursements.
C. School District Travel Requirements
1. All travel by Board of Education employees and Board members must be educationally necessary and fiscally prudent and all school district travel expenditures shall be:
a. Directly related to and within the scope of the employee's or Board member's current responsibilities and, for school district employees, the school district's professional development plan, the school building professional development plan, and an employee's individual professional development plan;
b. For travel that is critical to the instructional needs of the school district or furthers the efficientoperat ion of the school district; and
c. In compliance with State travel payment guidelines as established by the Department of the Treasury and with guidelines established by the Federal Office of Management and Budget; except those guidelines that conflictwith the provisions of Title 18A of the New Jersey Statutes shall not be applicable, including, but not limited to, the authority to issue travel charge cards. The Board specifies in this Policy the applicable restrictions and requirements set fo rth in the State and Federal guidelines including, but not limited to, types of travel, methods of transportation, mileage allowance, subsistence allowance, and submission of supporting documentation including receipts, checks, or vouchers.
2. Reimbursement for all in-State and out-of-State travel shall be made pursuant to N.J.S.A. 18A:1l-12. In accordance with the provisions of NJ.A.C. 6A:23A-5.9:
a. Out-of-State travel events shall be limited to the fewest number of Board members or affected employees needed to acquire and present the content offered to all Board members or staff, as applicable, at the conclusion of the event. Where the event is sponsored by a New Jersey-based organization and targeted to employees and/or Board members of New Jersey school districts, Regular Meeting September 20, 2012 Page 129 of 190
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reimbursement for lodging may be permitted only where the sponsoring organization obtains a waiver pursuant to the provisions of N.J.A.C. 6A:23A-7.ll. Where the event is national or regional in scope and targeted to school district employees and/or Board members from multiple States, reimbursement fo r lodging may only be provided if the event occurs on two or more consecutive days and where home to event commute exceeds fifty miles.
b. Where a travel event has a total cost that exceeds $5,000, regardless of the number of attendees, or where more than five individuals from the district are to attend a travel event out-of State, the school district shall obtain the prior written approval of the Executive County Superintendent. The Executive County Superintendent shall promptly review the request and render a decision within ten working days.
c. For all employee and Board member travel events out of the country, regardless of cost or number of attendees, the school district shall obtain the prior written approval of the Executive County Superintendent. Such requests must be supported by detailed justification. The Executive County Superintendent shall promptly review the request and render a decision within ten working days. It is expected that approvals will be rare.
D. Travel Reimbursements
I. Travel reimbursements will be paid only upon compliance with all provisions ofN.J.A.C. 6A:23A-7 and the Board's procedures and approval requirements. The Board will not ratify or approve payments or reimbursements for travel after completion of the travel event, except as provided at N.lA.C. 6A:23A-7.4(d).
E. Board Member Voting On School District Travel
1. A Board member shall recuse himlherself from voting on travel if the Board member, a member of hislher immediate fa mily, or a business organization in which he/she has an interest, has a direct or indirect financial involvement that may reasonably be expected to impair his/her objectivity or independence ofjudgment. Regular Meeting September 20, 2012 Page 130 of 190
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2. A Board member shall not act in hislher official capacity in any matter in which he/she or a member of his/her immediate family has a personal involvement that is or creates some benefit to the school official or member of his/her immediate family; or undertake any employment or service, whether compensated or not, which may reasonably be expected to prejudice hislher independence of judgment in the execution of hislher official duties.
F. Maximum Travel Budget
1. Annually in the prebudget year, the Board shall establish by Board resolution, a maximum travel expenditure amount fo r the budget year which the school district shall not exceed. The Board resolution shall also include the maximum amount established for the prebudget year and the amount spent to date.
a. The maximum school district travel expenditure amount shall include all travel supported by local and State funds.
b. The Board may elect to exclude travel expenditures supported by Federal funds from the maximum travel expenditure amount. If Federal funds areexcluded fromthe established maximum amount, the Board shall include in the resolution the total amount of travel supported by Federal funds from the prior year, prebudget year, and projected fo r the budget year.
c. Exclusion of Federal funds from the annual maximum travel budget does not exempt such travel from the requirements applicable to State and local funds.
2. The Board of Education, pursuant to the provisions of N.J.A.C. 6A:23A- 7 .3(b), authorizes an annual maximum amount per employee fo r regular business travel only fo r which prior Board approval is not required.
a. The annual maximum shall not exceed $600 and shall be subject to the approval requirements in N.J .S.A. 18A: 19-1.
b. Regular school district business travel as defined in N.lA.C. 6A:23A-1.2 includes attendance at regularly scheduled in-State county meetings and Department of Education sponsored or association sponsored events free of charge. It also includes Regular Meeting September 20, 201 2 Page 131 of 190
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regularly scheduled in-State professional development activities fo r which the registration fe e does not exceed $157 per employee or Board member.
c. Regular school district business travel as authorized in this Policy requires approval of the Superintendent prior to obligating the district to pay related expenses and prior to attendance at the travel event.
(1) The Superintendent shall designate an alternate approval authority to approve travel requests in hislher absence when necessary to obtain timely Board approval.
(2) Regulation 6471 provides the procedures for the internal levels of approval required prior to Superintendent or designee approval of the travel event, as applicable.
G. Travel Approval Procedures
1. All travel requests fo r employees of the district shall be approved in writing by the Superintendent of Schools and approved by a majority of the full voting membership of the Board, except where the Board has excluded regular business travel from prior approval pursuant to the provisions of N.J.A.C. 6A:23A-7.3(b), prior to obligating the school district to pay related expenses and prior to attendance at the travel event.
a. The Superintendent shall designate an alternate approval authority to approve travel requests in hislher absence when necessary to obtain timely Board approval.
b. Regulation 647 1 provides the procedures fo r the internal levels of approval required prior to the Superintendent's or designee's approval ofthe travel event, as applicable.
2. All travel requests fo r Board members shall require prior approval by a majority of the full voting membership of the Board, except where the Board has excluded regular business travel from priorappr oval pursuant to the provisions of N.J.A.C. 6A:23A-7.3(b), and the travel shall be III compliance with N.J.S.A. l8A:12-24 and N.J.S.A. l8A:12-24.1. Regular Meeting September 20, 2012 Page 132 of 190
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3. The Board may approve, at any time prior to the event, travel for multiple months as long as the Board approval, as detailed in Board minutes, itemizes the approval by event, total cost, and number of employees and Board members attending the event. General or blanket pre-approval is not authorized.
4. Where occasional unforeseen emergent situations arise wherein a travel request cannot obtain prior approval of the Board, justification shall be included in the text of the travel request. Such requests shall require prior written approval of the Superintendent or designee and the Executive County Superintendent or designee. The Board shall ratify the request at its next regularly scheduled meeting. Travel to conferences, conventions, and symposiums are not considered to be emergencies and shall not be approved afterthe fa ct.
H. Required Documentation fo r Travel
I. Neither the Superintendent or designee, nor the Board shall approve a travel request unless the written request for travel includes the fo llowing information:
a. Name and dates of event;
b. A list of Board members and/or employees to attend either by name or title;
c. Estimated cost associated with travel (if lodging is shared with others, the fact must be stated);
d. A justification and brief statement that includes the primary purpose fo r the travel and the key issues that will be addressed at the event and their relevance to improving instruction or the operation of the school district. For training events, whether the training is needed fo r a certification required for continued employment, continuing education requirements, requirements fo r Federal or State law, or other purpose related to the programs and services currently being delivered or soon to be implemented in the school district, or related to school district operations; Regular Meeting September 20. 2012 Page 133 of 190
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e. Account number and funding source" - Federal, State, private, or local; and
f. In the case of annual events, total attendance and cost fo r the previous year.
2. Detailed documentation shall be maintained on file in the school district which demonstrates compliance with the Board's travel policy, including travel approvals, reports, and receipts fo r all school district funded expenditures, as appropriate.
I. Accounting fo r School District Travel
1. The School Business Administrator/Board Secretary or designee shall prepare itemized travel budgets by function and object of expense fo r each cost center, department or location maintained in the school district's accounting system, as applicable, as part of the preparation of and documentation for the annual school district budget:
a. The aggregate amount of all travel budgets shall not exceed the Board approved maximum travel expenditure amount for the budget year as required by N.J.A.C. 6A:23A-7.3.
2. The School Business Administrator/Board Secretary shall maintain separate accounting fo r school district travel expenditures as necessary to ensure compliance with the school district's maximum travel expenditure amount. This may include, but need not be limited to, a separate or offline accounting of such expenditures or expanding the school district's accounting system. The tracking system shall be sufficient to demonstrate compliance with the Board's policy and N.J.A.C. 6A:23-7, and shall be in a detailed fo rmat suitable fo r audit.
3. The School Business Administrator/Board Secretary or designee, shall review and approve all requests fo r travel expenditure reimbursement submitted fo r expenses incurred in the course of school district business as to cost and support documentation required by N.J.A.C. 6A:23A-7:
a. The School Business Administrator/Board Secretary shall not approve or issue payment of travel expenditures or reimbursement requests until all required documentation and information has been submitted to support the payment and shall not approve any travel Regular Meeting September 20, 2012 Page 134 of 190
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expenditure that when added to already approved travel expenditures would exceed the Board approved maximum travel expenditure amount fo r the budget year.
4. The School Business Administrator/Board Secretary shall be responsible fo r the adequacy of documentation of transactions processed by their staff and the retention of that documentation to permit audits of their records.
5. An employee of the Board, a Board member, or organization, shall not receive payment, either partial or full, fo r travel and travel-related expenses in advance of the travel pursuant to N.J.S.A. 18A: 19-1 et seq. The payment of travel and travel-related expenses shall be made personally by a school district employee or Board member and reimbursed at the conclusion of the travel event. This applies to travel-related purchases fo r which a purchase order is not applicable. This provision does not preclude the district from paying the vendor directly with the proper use of a purchase order (e.g., fo r registration, airline tickets, hotel).
6. Building level administrators shall only be reimbursed for travel to and from school activities upon pre-approval of the Superintendent.
J. Sanctions for Violations of Travel Requirements
1. Any Board of Education that violates its established maximum travel expenditure as set forth in N.J.A.C. 6A:23A-7.3, or that otherwise is not in compliance with the travel limitations set forth in N.J.A.C. 6A:23A-7 may be subject to sanctions by the Commissioner as authorized pursuant to N.J.S.A. 18A:4-23 and N.J.S.A. 18A:4-24, including reduction of State aid in an amount equal to any excess expenditure pursuant to N.J.S.A. 18A:11-12 and N.J.S.A. 18A:7F-60.
2. A person who approves any travel request or reimbursement in violation of N.J.A.C. 6A:23A-7 shall be required to reimburse the school district in an amount equal to three times the cost associated with attending the event pursuant to N.J.S.A. 18A: I I-12:
a. As required in N.J.A.C. 6A:23A-7.7(b)(l) the Board designates the Superintendent of Schools as the person(s) with the final approval authority fo r travel and therefore shall be subject to this penalty. Regular Meeting September 20, 2012 Page 135 of 190
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3. An employee or Board member who violates the school district's travel policy or these rules shall be required to reimburse the school district in an amount equal to three times the cost associated with attending the event pursuant to N.J.S.A. 18A:11-12.
4. In the event it is determined a violation of the provisions of N.J.A.C. 6A:23A-7 has occurred after Board payment has been made, the Superintendent of Schools shall be responsible to ensure the sanctions as outlined in N.J.A.C. 6A:23A-7.7 are imposed. If a violation is determined prior to payment or reimbursement of the travel event, no consequences as outlined in NJ.A.C. 6A:23A-7.7 shall be imposed; however, the Superintendent may impose disciplinary action as necessary.
5. The annual audit conducted pursuant to N.J.S.A. 18A:23-1 shall include test procedures to ensure compliance with this Policy and travel limitations set fo rth in N.J.A.C. 6A:23A-7 and N.J.S.A. 18A: 11-12.
K. Prohibited Travel Reimbursements
1. The fo llowing types of expenditures are not eligible fo r reimbursement:
a. Subsistence reimbursement for one-day trips, except fo r meals expressly authorized by and in accordance with the provisions of N.J.A.C.6A:23A-7.12;
b. Subsistence reimbursement for overnight travel within the State, except where authorized by the Commissioner in accordance with the procedures set fo rth in NJ.A.C. 6A:23A-7.11;
c. Travel by Board members or employees whose duties are unrelated to the purpose of the travel event or who are not required to attend to meet continuing education requirements or to comply with law or regulation;
d. Travel by spouses, civil union partners, domestic partners, immediate family members, and other relatives;
e. Costs fo r employee attendance fo r coordinating other attendees' accommodations at the travel event; Regular Meeting September 20, 2012 Page 136 of 190
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f. Lunch or refreshments for training sessions and retreats held within the school district including in-service days and for employee participants traveling from other locations within the school district;
g. Training to maintain a certification that is not required as a condition of employment (example: CPE credits to maintain a CPA license if the employee is not required to be a CPA for continued school district employment);
h. Charges fo r laundry, valet service, or entertainment;
1. Limousine services and chauffeuring costs to or during the event;
J. Car rentals, either utilized fo r airport transportation or transportation at a conference, convention, etc., unless absolutely necessary for the conduct of school district business. Justification must accompany any request fo r car rentals. If approved, the most economical scheduling of car rental is to be used, including the use of subcompacts, discounted, and special rates. An example of the justified use of car rental is when an employee is out of State, making inspections at various locations, and the use of public transportation is impracticable. When car rental is authorized, the employee shall not be issued an advance payment fo r the anticipated expense associated with the rental;
k. Alcoholic beverages;
1. Entertainment costs including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities);
m. Gratuities or tips in excess of those permitted by Federal per diem rates;
n. Reverse telephone charges or third party calls;
o. Hospitality rooms;
p. Souvenirs, memorabilia, promotional items, or gifts; Regular Meeting September 20, 2012 Page 137 of 190
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q. Air fare without documentation of quotes from at least three airlines and/or online services; and
r. Other travel expenditures that are unnecessary and/or excessive.
L. Travel Methods
1. For the purposes of this Policy, "transportation" means necessary official travel on railroads, airlines, shuttles, buses, taxicabs, school district-owned or leased vehicles, and personal vehicles.
2. The purchase or payment of related transportation expenses shall be made by purchase order or personally by a school district employee or Board member and reimbursed at the conclusion of the travel event. An actual invoice or receipt for each purchase or expense shall be submitted with a claim for reimbursement.
3. Pursuant to OMB Circulars, the following travel methods requirements apply:
a. Air and rail tickets shall be purchased via the Internet, if possible, using airline or online travel services such as Travelocity, Expedia, or Hotwire;
b. Air travel shall only be authorized when determined that it is necessary and advantageous to conduct school district business:
(1) The most economical air travel should be used, including the use of discounted and special rates;
(2) The fo llowing options should be considered when booking tickets:
(a) Connectingversus nonstop flights;
(b) Departing earlier or later compared to the preferred departure time; Regular Meeting September 20, 2012 Page 138 of 190
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(c) Utilizing alternative airports within a city, i.e. Chicago, Illinois - Midway Airport versus O'Hare Airport;
(d) Utilizing alternative cities, i.e. Newark versus Philadelphia;
(e) Utilizing "low cost" airlines; and
(f) Exploring alternate arrival and/or departure days.
(3) No employee or Board member can earnbenefits as a result of school district funded travel. Employees and Board members are prohibited from receiving "Frequent Flyer" benefitsaccruing fromschool district funded travel;
(4) Airfare other than economy (i.e., Business or First Class) shall not be fully reimbursed by the school district except when travel in such classes:
(a) Is less expensive than economy;
(b) Avoids circuitous routings or excessive flight duration; or
(c) Would result in overall transportation cost savings.
(5) All airfare other than economy and not covered by the above exceptions purchased by an employee or Board member shall only be reimbursed at the economy rate fo r the approved destination;
(6) Cost estimates on travel requests and associated authorizations shall be consistent with current airline tariffs, with consideration of available special fares or discounts, for the requested destination;
(7) Airline tickets shall not be booked until all necessary approvals have been obtained; Regular Meeting September 20, 2012 Page 139 of 190
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(8) Justification shall be required when actions by a traveler result in additional expenses over and above the authorized travel request. Sufficient justification shall be considered only fo r factors outside the control of the purchaser. Additional expenses without sufficient justification shall not be reimbursed; and
(9) Justification shall accompany requests fo r airline ticket reimbursement when purchased by employees or Board members contrary to the above regulations. Sufficient justification shall be considered only for factors outside the control of the purchaser. Noncompliant purchases without sufficient justification shall not be reimbursed. Reimbursement of purchases with sufficient justification shall be otherwise permitted and reimbursed in accordance with the above procedures.
c. Rail travel shall only be authorized when determined that it is necessary and advantageous to conduct school district business:
(1) The most economical scheduling of rail travel shall be utilized, including excursion and government discounts, whenever applicable;
(2) When one employee or Board member is traveling within the Northeast Corridor, NJ Transit shall be used as the rail option. Use of Amtrak will not be authorized unless it is the only means of travel available;
(3) The use of high speed rail services, such as Acela, shall not be authorized;
(4) When two or more employees and/or Board members are traveling to the same event in the Northeast Corridor (between Boston, MA and Washington, DC), rail travel shall not be authorized. In those cases, the travelers must use a school district vehicle or, if not available, a personally-owned vehicle must be used; and Regular Meeting September 20, 2012 Page 140 of 190
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(5) All rail travel, including rail travel in the Northeast Corridor must be processed in the same manner as prescribed fo r air travel above.
d. Use of a school district-owned or leased vehicle shall be the first means of ground transportation. Use of a personally-owned vehicle on a mileage basis shall not be permitted fo r official business where a school district-owned or leased vehicle is available:
(1) Mileage allowance in lieu of actual expenses of transportation shall be allowed at the rate authorized by the annual State Appropriations Act, or a lesser rate at the Board's discretion fo r an employee or Board member traveling by his/her personally-owned vehicle on official business:
(a) In accordance with the OMB circular, if any condition in an existing negotiated contract is in conflict with the circular, such as the mileage reimbursement rate, the provision of the contract will prevail;
(b) Parking and toll charges shall be allowed in addition to mileage allowance;
(c) Reimbursement fo r travel to points outside the State by automobile shall be permitted when such arrangements prove to be more efficient and economical than other means of public transportation;
(d) In determining the relative costs of private and public transportation, all associated costs (i.e., tolls, taxicabs, airport, or station transfers, etc.) shall be considered;
(e) All employees and Board members using privately owned vehicles in the performance of their duties fo r the school district shall present a New Jersey Insurance Identification Card indicating that Regular Meeting September 20. 2012 Page 141 of 190
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insurance coverage is in full force and effect with companies approved by the State Department of Banking and Insurance. The card shall be made available to the Superintendent or designee before authorization to use privately-owned vehicles;
(t) Employees and Board members who are out-of State residents must provide appropriate insurance identification in lieu of the New Jersey Insurance Identification Card;
(g) School district-owned or leased vehicles shall be utilized in accordance with N.J.A.C. 6A:23A-6. 12;
(h) Necessary taxicab charges are permitted. However, travel to and from airports, downtown areas, and between hotel and event site shall be confmed to regularly scheduled shuttle service, whenever such service is complimentary or is less costly. If shuttle service is not available, taxicabs may be used; and
(i) Cruises are not permitted fo r travel events or transportation.
M. Routing of Travel
1. Pursuant to OMB Circulars:
a. All travel shall be by the most direct, economical, and usually traveled route. Travel by other routes as a result of official necessity shall only be eligible fo r payment or reimbursement if satisfactorily established in advance of such travel.
b. In any case where a person travels by indirect route fo r personal convenience, the extra expense shall be borne by the individual.
c. Reimbursement fo r expenses shall be based only on charges that do not exceed what would have been incurred by using the most direct, economical, and usually traveled route.
N. Subsistence Allowance - OvernightTrav el Regular Meeting September 20, 2012 Page 142 of 190
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I. - Pursuant to the OMB Circulars, one-day trips that do not involve overnight lodging shall not be eligible fo r subsistence reimbursement, except for meals expressly authorized by and in accordance with the provisions ofNJ.A.C. 6A:23A-7.l2.
2. Pursuant to the OMB Circulars, generally, overnight travel shall not be eligible fo r subsistence reimbursement if travel is within the State. Overnight travel is permitted if such travel is authorized pursuant to N.lA.C. 6A:23A-7.lI(c), or is a required component of a grant, donation, or other funding agreement with the district. The specific required overnight in-State travel event must be detailed in the approved grant, donation, or other fund acceptance agreement along with the number of employee(s), Board member(s), and total cost. All reimbursements are subject to these rules unless the funding acceptance agreement specifies otherwise.
3. The Commissioner is authorized to grant waivers for overnight travel for school Board members and school district employees to attend in-State conferences in accordance with N.lA.C. 6A:23A-7.lI(c). If a waiver is granted by the Commissioner, it shall permit reimbursement for travel expenses for only those individuals whose home to the convention commute exceeds fiftymiles.
4. Overnight travel within the State shall not be eligible fo r subsistence reimbursement if travel is on the day prior to the start of the conference. Reimbursement shall be prohibited for lodging prior to check-in time for the first day of the event or after check-out time on the last day of the event.
5. The United States General Services Administration publishes a schedule of Federal per diem rates in the Federal Register for approved overnight travel by the event location. The latest Federal per diem rates schedule fo r lodging, meals, and incidental expenses by location can be found at www.gsa.gov. The fo llowing restrictions apply to allowable per diem reimbursements.
a. Allowable per diem reimbursement for lodging, meals, and incidentals shall be actual reasonable costs, not to exceed the Federal per diem rates fo r the event location. Registration and conference fe es are not subject to the Federal per diem rate caps. Regular Meeting September 20, 2012 Page 143 of 190
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If the event location is not listed, the maximum per diem allowance shall be $31 fo r meal/incidental expenses and $60 fo r lodging, or amounts listed in any superseding NJOMB circular.
b. Pursuant to N.J.S.A. 18A:11-12(0), reimbursement fo r lodging expenses fo r overnight travel, out-of-State or in-State as authorized by the Commissioner, may exceed the Federal per diem rates if the hotel is the site of the convention, conference, seminar or meeting, and the going rate of the hotel is in excess of Federal per diem rates.
(1) If the hotel at the site of the current travel event is not available, lodging may be paid fo r similar accommodations at a rate not to exceed the hotel rate at the site of the current event.
(2) If there is no hotel at the site of the current travel event (e.g. Atlantic City Convention Center), then reimbursement fo r lodging shall not exceed the Federal per diem rate.
c. If the meal is not part of a one-sum fe e fo r a travel event, reimbursement may be approved for the full cost of an official convention meal that the employee or Board member attends, when such meal is scheduled as an integral part of the convention or conference proceedings.
(1) Receipts shall be submitted in order to obtain reimbursement in such situations. The amount of the Federal per diem rate fo r the corresponding meal shall be deducted from that day's subsistence allowance.
d. The allowance for a meal or meals, or incidentals shall not be eligible fo r reimbursement when included and paid in the registration fe e, the cost of lodging or transportation charge.
e. Receipts shall be required for all hotel and incidental expenses,
f. In any case in which the total per diem reimbursement is greater than the Federal per diem rates, the costs shall be considered excessive in the absence of substantial justification accompanying the travel voucher submitted by the employee or Board member. Regular Meeting September 20, 2012 Page 144 of 190
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In such cases, receipts shall be submitted fo r all costs including meals.
g. Employees and Board members shall patronize hotels and motels that offer special rates to government employees unless alternative lodging offers greater cost benefits or is more advantageous to the conduct of school district business.
h. Actual subsistence expenses shall not be reimbursable if paid by the traveler to a member of his/her family, to another school district employee, or to a member of the family of another school district employee.
O. Meal Allowance - Special Conditions - And Allowable Incidental Travel Expenditures
1. Meals for in-State travel shall not be eligible fo r reimbursement except as expressly authorized within N.J.A.C. 6A:23A-7.
2. Meals during one-day, out-of-State trips required for school business purposes may be authorized fo r breakfast, lunch, and/or dinner in an amount permitted by NJOMB. The Commissioner shall post the most currentrates on the Department of Education website for reference.
3. Lunch fo r training sessions and retreats may be authorized for an amount up to $7 per person only when it is necessary that employees or Board members remain at a site other than their school district and there are no viable options fo r lunch at the off-site location.
a. If lunch is included in a one-sum registration fe e for the training session, the fullamount is eligible fo r reimbursement if reasonable.
b. Refreshments for breaks may also be provided at training sessions and retreats held at a site other than the school district. Providing lunch fo r staffmeetings and in-service days or fo r staff that come from other parts of the school district shall not be permitted (See N.J.A.C. 6A:23A-7.12(d)).
c. In accordance with N.J.S.A. 18A:1l-12a(I)(d), employee and Board member retreats shall be held onsite unless there is no school district site available. Regular Meeting September 20, 2012 Page 145 of 190
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4. Subsistence expenses fo r an employee or Board member shall not be allowed at the school district or within a radius of ten miles thereof, except fo r meals expressly authorized by and in accordance with the provisions of Section 0 of this Policy and NJ.A.C. 6A:23A-7.l2. Non-allowed expenses include, but are not limited to, meals and refreshments fo r staff meetings and in-service days.
5. Reimbursement may be approved for the cost of an official luncheon or dinner, up to $7 and $10, respectively, that an employee or Board member is authorized to attend, where such a meal is scheduled as an integral part of an officialproceeding or program related to school district business and the employee's responsibilities.
a. School district business above refers to the management operations of the district and does not refer to activities that benefit pupils and are part of the instructional program. Pursuant to N.lA.C. 6A:23A-5.8(b)(4), all reasonable expenditures related to district employees that are essential to the conduct of a pupil activity are permitted.
6. Regular meetings, special meetings, and work sessions of the Board of Education shall be limited to light meals and refreshments for all Board members.
a. The meals may be served to employees who are required to attend the event and where it is impractical fo r the employee to commute to and from his or her residence between the end of the work day and the beginning of the event, or where the employee is required to remain at the school district to prepare fo r the event.
b. The school district shall acquire the light meals and refreshments by the solicitation of at least three quotes. Quotes may be on a monthly, bi-monthly, quarterly, or annual basis.
c. Where the school district's food service program can prepare comparable meals at a lower cost, the fo od service program shall be used.
d. The average cost per meal shall not exceed $10. Regular Meeting September 20, 2012 Page 146 of 190
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e. The school district shall purchase or prepare foods that are sufficient to provide each Board member, dignitary, non-employee speaker, or allowable staff member one meal. Meals should be carefully ordered to avoid left-over fo od. Unintended left-over fo od should be donated to a charitable shelter or similar facility, if at all possible.
7. Allowable incidental travel expenses are definedas those that are essential to transacting official business.
a. Charges fo r telephone calls on official business may be allowed. The voucher must show the dates on which such calls were made, the points between which each call was made and the cost per call.
b. Employees and Board members using their personally-owned telephone fo r business may request reimbursement, less Federal Communications Tax. Calls for business are tax exempt and the telephone company will make allowances fo r the tax if the employee or Board member certifies to the telephone company when paying bills fo r personally-owned phones that said calls were business calls.
c. Incidental expenses, when necessarily incurred by the traveler in connection with the transaction of official business, may be submitted fo r reimbursement only when the necessity and nature of the expense are clearly and fully explained on the travel voucher and the voucher is approved. Travel vouchers shall be supported by receipts showing the quantity and unit price.
P. Records and Supporting Documentation
1. All persons authorized to travel on business must keep a memorandum of expenditures chargeable to the school district, noting each item at the time the expense is incurred, togetherwith the date incurred.
2. The travel voucher shall be completed by the employee or Board member to document the details of the travel event. The travel voucher must be signed by the employee or Board member to certify to the validity of the charges fo r which reimbursement is sought. The fo rm must also bear the signatures of approval officials fo r processing. Regular Meeting September 20, 2012 Page 147 of 190
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3. Sufficient documentation shall be maintained centrally by the school district to support payment and approval of the travel voucher.
4. Each person authorized to travel shall submit a brief report that includes the primary purpose for the travel, the key issues addressed at the event and their relevance to improving instruction or the operations of the school district. This report shall be submitted prior to receiving reimbursement.
5. Documentation for requests for travel reimbursement shall show:
a. The dates and individual points of travel, number of miles traveled between such points, and kind of conveyance used;
b. If the distance traveled between any given points is greater than the usual route between these points, the reason fo r the greater distance must be stated;
c. The hours of the nonnal work day and actual hours worked must be shown when requesting meal reimbursement for non-overnight travel;
d. Original receipts shall be required for all reimbursable expenses, except for meals that qualify for per diem allowances and fo r parking meters;
e. Actual vendor receipts for personal credit card charges shall be attached to reimbursement requests. Credit card statements shall not be accepted as documentation of expenses;
f. Personal charges on a hotel bill shall be deducted and shown on the bill;
g. When lodging is shared jointly, the fact must be stated on the travel voucher;
h. Where travel is not by the most economical, usually-traveled route, the employee or Board member reimbursement request shall set forth the details of the route, the expenses actually incurred, the hour of departure, the hour of arrival, and an explanation fo r the use of costlier travel arrangements; Regular Meeting September 20. 2012 Page 148 of 190
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1. When travel is authorized in the employee's or Board member's own automobile on a mileage basis, the points between which travel was made and the distance traveled between each place must be shown. A statement as to ownership of the auto or other conveyance used, as well as a certification that liability insurance is in effect, must be documented;
J. Reimbursement requests must be supported by other receipts as required;
k. The voucher shall be itemized; and
l. Reimbursement requests shall be rendered monthly when in excess of $25. Travel for a single travel event must be reported as soon as possible afterthe trip.
6. All outstanding travel vouchers for the school year ending June 30 shall be submitted as soon as possible after June 30 regardless of amount, notwithstanding N.lA.C. 6A:23A-7.l 3(e)(12).
7. Travel mileage reimbursement requests of the just completed school year, that are not submitted by June 30 or the date approved by the district fo r the closing of books, whichever is earlier, fo r the just completed school year shall not be approved or paid.
N.J.S.A. 18A:II-12 et seq. N.J.A.C. 6A:23A-5.9; 6A:23A-7 et seq.
Adopted: 15 October 2009 Revised: 2 September 2010 Revised: Regular Meeting September 20, 2012 Page 181 of 190
S-1 3-02
RE FUNDING BOND ORDINANCE PROVIDING FOR THE REFUNDING OF $28,413, 000 AGGREGATE PRINCI PAL AMOUNT OF OUTSTANDING BONDS OF THE BOARD OF EDUCAT ION OF THE TOWNSHIP OF WAYNE , IN THE COUNTY OF PASSAIC, STATE OF NEW JERSEY, APPROPRIATING A SUM NOT EXCEEDING $29, 350, 000 TO PAY THE COST THEREOF AND AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $2 9, 350, 000 AGGREGATE PRINCIPAL AMOUNT OF RE FUNDING BONDS OF SAID BOARD TO FINANCE SUCH APPROPRIATION .
BE IT ORDAINED by The Board of Education of the Township of
Wayne , in the County of Passaic, New Jersey, as follows :
Section 1. The Board of Education of the Township of Wayne,
in the County of Passaic, New Jersey (the "Board" or "School
District") is hereby authorized to refund $28, 413, 000 aggregate
principal amount of the Board 's outstanding School Bonds , da ted
July 15, 2003 and maturing on or after July 15, 2014 (the
"Outstanding Bonds") .
The Outstanding Bonds bear interest from their date at the
rates per annum , payable on January 15 and July 15 of each year
until maturity or prior redemption, and mature in annual
installments on July 15 in each year, as follows :
Principal Interest Year Amount Rate
2014 $2, 505, 000 4.00 % 2015 2, 645,000 4.00 2016 2,785, 000 4.00 2017 2, 900, 000 4.00 2018 2, 900, 000 4.00 2019 2, 920,000 4.00 2020 2, 940, 000 4.125 2021 2,940, 000 4.125 2022 2, 940, 000 4.25 2023 2, 938, 000 4.25 Regular Meeting September 20, 2012 Page 182 of 190
S-13-02
The Outstanding Bonds are subject to optional redemption on or
after July 15, 2013 at a redempt ion price of 100% .
The Board may determine by subsequent resolution not to refund
a portion of the Out standing Bonds .
Section 2. The Board has ascertained and hereby determines
that the Outstanding Bonds set forth in Section 1 of this ordinance
have not been paid or discharged and that the Board is authorized
by Section 61 .2 of the School Bond Law (Chapter 24 of Title 18A of
the New Jersey Statutes Annotated, as amended; the "School Bond
Law" ) to issue its refunding bonds as hereinafter provided to
refund the Outstanding Bonds . The object of the refunding is to
effect debt service savings for the Board .
Section 3. A sum not exceeding $29, 350, 000 is hereby
appropriated (a) to refund the Outstanding Bonds set forth in
Section 1 of this ordinance in the aggregate principal amount of
$28, 413, 000 and (b) to pay an amount not exceeding $260,000 for the
cost of the issuance of the refunding bonds , including
underwriter' s comp ensation, printing, advertising, accounting,
financial, legal or other expenses therefor, as permitted by
Section 61 .2 of the School Bond Law (collectively, the "Purpose" ).
Section 4. To finance the Purpose, refunding bonds of said
Board in an aggregate principal amount not exceeding $2 9, 350, 000
are hereby authorized to be issued pursuant to the School Bond Law
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(the "Re fu nding Bonds") . The Refunding Bonds shall be sold at
private sale by resolution of the Board and shall be in registered
form and shall contain the word "refunding" in their title and
shall recite that they are issued pursuant to the School Bond Law
and shall bear such date or dates, mature at such time or times not
exceeding 40 years from the ir date, bear interest at such rate or
rates per annum, be payable at such time or times, be in such
denominations, carry such registration privileges, be executed in
such manner consistent with the provi sions of the School Bond Law
for bonds of a school district, be payable at such place or place s,
and be subject to such terms of redemption, with or without
premium, as may be hereafter determined by resolution of the Board
within the limitations prescribed by law .
Section 5. The Refunding Bonds shall be direct, unlimited and
general obligations of the Board and unless paid from other
sources, the Refunding Bonds and the interest thereon are payable
from ad va lorem taxes on all taxable real property with in the
School District , without limitation as to rate or amount . The full
faith and credit of the Board are hereby pledged to the punctual
payment of the principal of and the interest on the Refunding
Bonds . Each Refunding Bond issued pursuant to this ordinance shall
recite that all conditions, acts and things required by the
Constitution or statutes of the State of New Jersey to exist, to
have happened and to have been performed precedent to and in the
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issuance of the Re funding Bond exist, have happened and have been
performed, and that the Refunding Bond, together with all other
indebtedness of the Board, is within every debt and other limit
prescribed by the Constitution or statutes of said State .
Section 6. The Business Admi nistrator/Board Secretary is
hereby authorized to execute a certificate addressed to the
underwriters of the Refunding Bonds stating that the preliminary
official statement to be prepared by the Board with respect to the
Re funding Bonds is "deemed final" as of its date within the meaning
of Rule 15c2-12 of the Securities and Exchange Commi ssion . The
distribution of such preliminary official statement to potential
purchasers of the Refunding Bonds is hereby approved.
Section 7. All matters with respect to the Re funding Bonds
not determined by this ordinance shall be determined by subsequent
resolution or resolutions to be hereafter adopted by the Board, or
the performance or determination thereof delegated by resolution or
resolutions, to the Business Administrator/Board Secretary .
Section 8. It is hereby determined and stated that a
supplemental debt statement has been filed with respect to the
Refunding Bonds in accordance with the requirements of Sections 17
and 61 .4 of the School Bond Law .
Section 9. The Board is hereby authorized to enter into any
agreements that may be necessary to effect the purchase of
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S-13-02
securities, as permitted by Sections 61 .5 and 61 .10 of the School
Bond Law, to accomplish the refunding .
Section 10 . This refunding bond ordinance shall take effect
immediately upon its adoption .
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