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Agenda - June 1, 2017 Page 1 of 226 Wayne Township Public Schools Regular Meeting Agenda - June 1, 2017 Page 1 of 226 Wayne Township Public Schools REGULAR MEETING AGENDA JUNE 1, 2017 6:00 p.rn. Executive Session 7:30 p.m. - Public Meeting Wayne Board of Education Wayne Board of Education Conference Room Conference Room 50 Nellis Drive 50 Nellis Drive Wayne, NJ 07470 Wayne, NJ 07470 I. Reading of Sunshine Law statement Adequate notice of this Regular and Executive Meeting, setting forth time, date and location, has been provided in accordance with the requirements of the Open Public Meetings Act on January 6, 2017 by: Prominently posting a copy on the bulletin board in the lobby of the offices of the Board of Education, which is a public place reserved for such announcements, transmitting a copy of this notice to The Record, The Wayne Today, and the Municipal Clerk. II. Roll Call III. Approval to Convene into Executive Session X-2017-1 RECOMMENDED ACTION: WHEREAS, the Wayne Township Board of Education (hereinafter referred to as the "Board") from time to time must convene into Executive Session to discuss confidential matters including but not limited to personnel issues, legal matters, student issues and labor negotiations. WHEREAS, THE Board has on its agenda for the meeting being held on June 1, 2017 on issues relating to legal, personnel, negotiations and student matters which must be discussed in a confidential closed session. NOW THEREFORE BE IT RESOLVED, the Board shall move into Executive Session to discuss the above referenced matter. BE IT FURTHER RESOLVED, that the minutes of the executive session will provide as Regular Meeting Agenda - June 1,2017 Page 2 of 226 much information as possible without violating any applicable privilege or confidentiality so that the public can understand what was discussed and when available what the Board decision was. BE IT FURTHER RESOLVED, that the minutes of the executive session will be released to the public in an appropriately redacted form within a reasonable period of time. BE IT FURTHER RESOLVED, that the redacted portion of the executive session minutes will not be released until such time as the privilege or confidentiality is no longer applicable. IV. Reconvene The Executive Session of the Wayne Board of Education Regular Meeting of June 1, 2017 was convened in the Conference Room of the Wayne Board of Education, 50 Nellis Drive, Wayne, NJ 07470. The Statement of Compliance setting forth time, date and location was read in accordance with the requirements of the Open Public Meetings Act and the roll call was taken. The meeting was recessed and is now being reconvened. FLAG SALUTE MOMENT OF SILENCE V. Administrative Summary Report A. SUPERINTENDENT'S REPORT B. HIS REPORT VI. Revisions to Agenda Items VII. Open to Public Agenda Items Only This portion of the meeting is open to citizens for comment on agenda items only. Residents are to state their names, addresses, and subject matter. Comments may be limited to five minutes per person. Members of the public are discouraged from speaking negatively about an employee or a student. The Board bears no responsibility for comments made by the public. Comments regarding employees or students cannot be legally responded to by the Board. Other comments may be responded to tonight or at subsequent meetings under "old business." VIII. Action on Agenda Approval of HIS Report A-2017-1 RECOMMENDED ACTION: RESOLVED, that the Board affirm the Superintendent's decision on the Harassment, Intimidation and Bullying matters as required by N.J.SA 18A:37-15(b)(6)(e) on the following cases: Regular Meeting Agenda - June 1, 2017 Page 3 of 226 Case # 77, 78, 79, 80, 81, 82, and 83/2016- First reported to the Board on May 18, 2017 2017 Approval of Professional Services for the 2017-2018 School year. A- 2017 - 2 RECOMMENDED ACTION: RESOLVED, that the Board approve the Superintendent's recommendation for the following Professional Services for the 2017-2018 School year as follows' 1. Insurance Broker of Record - Medical, Brown & Brown Prescription, Drug, Dental, and Student Livingston, New Jersey Accident Insurance *Commission in attached letter 2. Software - Payroll, Personnel, Fixed Assets, CSI Budget, Time Clock with remote disaster $32,184.00 ecovery *as per attached 3. School Physician High Mountain Health - Dr. Rasa, et als Base Contract $50,000 + any additional fees for services as needed *as per attached Educational Data Systems Purchasing - $ 22,700.00 Right to Know - $ 2,200. I *as per attached 5. Broker of Record - Property, Casualty, Polaris Galaxy Insurance Errors and Omission, Liability, Automobile, Package 10% and Workers' Compensation Insurance E&O 10% Workers Compo 6% Paid by NJ School Ins. Group *as per attached 6. Bond Counsel Rogut, McCarthy & Troy, LLC *as per the attached 7. Official Newspapers The Bergen Record, Wayne Today, N.J. Herald - cost varies by type of Ad f8.l Electronic Advertising for Public Auction USGovBidlAuction Liquidation Uof Obsolete Vehicies/Equipment* Services. Commission 6.5% I:JlPOliCY Services Strauss Esmay Associates I. $6,575.00 BTU Consultants DIE-Rate $5,340.00 I*as per attached ~IDistrict Financial Advisors Phoenix Advisors, LLC I. 'as per attached 112·IIAuditors IINisivoccia, LLP I Regular Meeting Agenda - June 1,2017 Page 4 01226 IAudit & GASB 68 implementation $74,175.00 UI 'as per attached 113.IIOfficial Depositories TO Bank and Signatories 'as per attached I 114·IIArchitects Parette Somjen Architects 'as per attached 115.IIStudent Software Support Oncourse Systems for Education $61,109.44 116.IIEnvironmental Consultant RAMM Environmental Svc. 'as per attached 17. Records Management FileBank, Inc. $96,727.32 'as per attached 18. Special Education ManagementilEP Writer Realtime Parent & Student Portals, 504 Student Manager, $39,500.00 I&RS Manager 'as per attached Professional Learning and Teacher Support Wilson Language Training #20-272-200-500-00-000 $30,271.20 U 'as per attached Approval of Administrative positions for the 2017-2018 School year as follows: A-2017-3 RECOMMENDED ACTION: that the Board approve the Superintendent's recommendation to appoint the Administrative Positions for the 2017-2018 School year, at no additional compensation as follows· []Assistant Board Secretary - Nicole C. Schoening, CPA, SFO 1 ~]PubIiCAgency Compliance Officer - Michael J. Donow, RSBAI []District Anti-Bullying Coordinator - Paula Clark 1 []Open Public Records Act Officer - Michael J. Donow, RSBA 1 504 Coordinator/Americans w/Disabilities EJ Act Officer - TBD District Department of Child Protection & Permanency EJ Liaison - TBD 1f]lntegrated Pest Management Coordinator - Gus Najem []Homeless Liaison - Paula Clark [g]lndoor Air Quality Coordinator - John Maso 11 O·IIRight to Know Contact Person - Gus Najem III]Chemical Hygiene Officer - John Maso 112.IIAsbestos/AHERACoordinator - John Maso 113.IINCLB/ESEA Officer - TBD 114.IIGender Equity Officer - Paula Clark ,--" Regular Meeting Agenda - June 1,2017 Page 5 01226 115.11safetv Officer - Bob Wache !16.!!Title 9 Officer - Paula Clark Appointment of Qualified Purchasing Agent A-2017-4 RECOMMENDED ACTION: WHEREAS, the changes to the Public School Contracts Law gave Boards of Education the ability to increase their bid threshold up to $40,000; and WHEREAS, N.J.SA 18A18A-3a, permits an increase in the bid threshold if a Qualified Purchasing Agent is appointed, as well as, granted the authorization to negotiate and award such contracts below the bid threshold; and WHEREAS, N.JAC. 5:34-5 et seq. establishes the criteria for qualifying as a Qualified Purchasing Agent; and WHEREAS, Michael J. Donow. RSBA, possesses the designation of Qualified Purchasing Agent as issued by the Director of the Division of Local Government Services in accordance with N.JAC. 5:34-5 et seq.; and WHEREAS, the Wayne Board of Education desires to increase the bid threshold as provided in N.J.SA 18A18A-3, now, therefore be it RESOLVED, that the governing body of the Wayne Board of Education, in the County of Passaic, in the State of New Jersey, hereby increases its bid threshold to $40,000; and be it further RESOLVED, that the governing body hereby appoints Michael J. Donow, RSBA, as the Qualified Purchasing Agent to exercise the duties of a purchasing agent pursuant to N.J .SA 18A18A-2b, with specific relevance to the authority, responsibility, and accountability of the purchasing activity of the Board of Education; and be it further RESOLVED, that in accordance with N.JAC. 5:34-5.2, the Board of Education Secretary is hereby authorized and directed to forward a certified copy of this resolution and a copy of Michael J. Donow's certification to the Director of the Division of Local Government Services, as required. Approval of AppOintment of Representatives Requesting Federal and State A-2017-5 Funds RECOMMENDED ACTION: RESOLVED, that the Superintendent of Schools and the Business Administrator/Board Secretary for the Wayne Township Board of Education or their designees, be designated as the Board's agents to request State and Federal funds under the existing State and Federal Laws for the period from the date of this Organization Meeting to the Board Organization Meeting in the next calendar year. Education: Regular Meeting Agenda - June 1, 2017 Page 6 of 226 Approval of Out of District Professional Travel for Staff Members E-2017-1 RECOMMENDED ACTION: RESOLVED, that the Board approve Out of District Professional Travel for the 2016- 2017 school year, as follows: Whereas, District employees listed on the attached chart are attending conferences, conventions,
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