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Regular Board Meeting Packet POCATELLO/CHUBBUCK SCHOOL DISTRICT NO. 25 REGULAR SESSION BOARD MEETING Education Service Center Board Room Tuesday, December 16, 2014 4:00 p.m. AGENDA 1. PLEDGE OF ALLEGIANCE 2. WELCOME 3. ROLL CALL 4. REVIEW, REVISE, AND APPROVE AGENDA – Self Explanatory – Action 5. APPROVAL OF MINUTES – Self Explanatory – Action a. Special Meeting/Work Session/Retreat – October 13, 2014 (Ms. Gebhardt) b. Special Meeting/Executive Session/Hearing – November 5, 2014 c. Special Meeting/Work Session – November 11, 2014 (Mr. Vitale) d. Special Meeting/Executive Session/Personnel – November 18, 2014 e. Regular Board Meeting – November 18, 2014 (Ms. Cranor) f. Special Meeting/Executive Session/Hearing – November 19, 2014 g. Special Meeting/Executive Session/Personnel – November 25, 2014 h. Special Meeting/Work Session – November 25, 2014 (Ms. Gebhardt) NOTE: The following Minutes will be approved at the January 20, 2015 Regular Board Meeting: i. Special Meeting/Work Session – October 14, 2014 (Mr. Mattson) j. Regular Board Meeting – October 21, 2014 (Mr. Vitale) k. Special Meeting/Work Session/Action – October 28, 2014 (Mr. Mattson) l. Special Meeting/Work Session with ISBA – November 12, 2014 6. RECOGNITIONS/VISITORS/CORRESPONDENCE – Information a. Visitors and Correspondence b. Recognitions - Information – Ms. Allen c. Public Comment on Items Not on Agenda Board Protocols for Public Comment will be followed at all Board Meetings. Patrons wishing to address the Board will fill out Form AD 2 – Request to Appear before the Board and present it to the Board Chair or Board Secretary prior to the meeting. Because of the diversity of issues, members of the Board may not respond to delegations. Instead, issues are recorded and referred to the proper staff member for follow-up. The Board is informed of these efforts by the staff member responding to concerns. Board Operating Principles #22 & 23: 22) The Board will follow the chain of command referring others to present their issues, problems, or proposals to the person who can properly and expeditiously address the issues; 23) Board members will refrain from communications which create conditions of bias should a problem or complaint become the subject matter of a hearing before the Board. 7. REPORTS a. Student Representative Reports (3 minutes each) 1) New Horizon Center – Maggie Gunn/Christian Hawkes 2) Highland High School – Jenny Andrus/Taylor Snell 3) Pocatello High School – Rowan Smith/Russell Capell 4) Century High School – Meagan Raschke/Noah Bennett-Cates b. Media Report – Ms. Allen c. Report on Standing Committees for 2014-2015 – Board Members Page 1 of 3 8. CURRICULUM AND INSTRUCTION AND SCHOOL SAFETY – Information – Mr. Wegner, Ms. Craney, Ms. Harwood, Mr. Hobbs a. Instructional Technology Update – Mr. Wegner b. Any Other Curriculum/PLCs/TIA/Beliefs Update – Mr. Wegner c. Head Start Program Update – Ms. Craney d. 21st Century After School Program Update – Ms. Craney e. Idaho Food Bank Back Pack Program Report – Ms. Craney f. Any Other Elementary Education/PLCs/TIA/Beliefs Update – Ms. Craney g. Policy 8111 – District Attendance and Student Transfer – 1st Reading – Ms. Harwood h. Trade Out of Days for Activity and Attendance Clerks – Ms. Harwood i. Highland High School 5A Freshman Baseball Team Pilot Proposal – Ms. Harwood j. ISU Student Teaching Intern Requests – Ms. Harwood k. Student Athlete and Coach Concussion Tracking Report – Ms. Harwood l. Extra-Curricular Participation Fees Report – Ms. Harwood m. ISU Dual Enrollment Credit Report – Fall 2014 – Ms. Harwood n. Early Graduation Requests – Ms. Harwood o. Out of District/Overnight Field Trip Requests – Ms. Harwood p. Any Other Secondary Education/PLCs/TIA/Beliefs Update – Ms. Harwood 9. BUSINESS OPERATIONS (BUDGET, MAINTENANCE, TRANSPORTATION, FOOD SERVICE) – Information – Mr. Reed a. Idaho General Fund Update b. Free and Reduced Lunch Report c. Letter to City of Pocatello Regarding the Alameda/Jefferson Intersection Proposal d. Cell Tower Update e. Proposed Building and Subdivisions (New Construction) f. Any Other Business Operations/Operational Support Update 10. EMPLOYEE SERVICES – Information – Mr. Smart a. Campus/ISEE Upload/Technology Update b. Student Enrollment Information Update c. Supplemental Levy Resolution d. Annual EAP Report e. Budget Committee and Wellness/Insurance Committee Update f. Wellness Dashboard Report g. Any Other Employee Services/Operational Support Update 11. HUMAN RESOURCES – Information – Dr. Howell a. Monthly Human Resources Report b. Leadership Premium Stipends c. Any Other Human Resources/Operational Support Update 12. SUPERINTENDENT REPORT – Information – Mrs. Vagner a. Superintendent Search Update b. Holiday Generosity c. Board Calendar d. Any Other Superintendent’s Update 13. PUBLIC COMMENT – Self Explanatory a. Public Comment Pertinent to Agenda Action items Board Protocols for Public Comment will be followed at all Board Meetings. Patrons wishing to address the Board will fill out Form AD 2 – Request to Appear before the Board and present it to the Board Chair or Board Secretary prior to the meeting. Because of the diversity of issues, members of the Board may not respond to delegations. Instead, issues are recorded and referred to the proper staff member for follow-up. The Board is informed of these efforts by the staff member responding to concerns. Board Operating Principles #22 & 23: Page 2 of 3 22) The Board will follow the chain of command referring others to present their issues, problems, or proposals to the person who can properly and expeditiously address the issues; 23) Board members will refrain from communications which create conditions of bias should a problem or complaint become the subject matter of a hearing before the Board. 14. CONSENT AGENDA – Self Explanatory – Action – Mrs. Vagner a. Topic: Approve Human Resource Activity b. Topic: Authorize Payment of Claims c. Topic: Approve Supplemental Financial Information from November 1, 2014 through November 30, 2014 d. Topic: Approve ISU Student Teaching Intern Requests 15. OLD BUSINESS – Information – Action – Mrs. Vagner a. Topic: Approve Early Graduation Requests b. Topic: Approve Out of District/Overnight Field Trip Requests c. Topic: Adopt Supplemental Levy Election Resolution to set a Levy Amount and Notify the County 16. NEW BUSINESS – Information – Action – Mrs. Vagner a. Topic: Hear on First Reading: Policy 8111 – District Attendance and Student Transfer b. Topic: Approve Trade Out of Days for Activity and Attendance Clerks c. Topic: Approve the Highland High School 5A Freshman Baseball Team Pilot Proposal d. Topic: Approve Letter to City of Pocatello Regarding the Alameda/Jefferson Intersection Proposal and Direct Submission to the City 17. ANNOUNCEMENTS 18. ADJOURN Page 3 of 3 POCATELLO/CHUBBUCK SCHOOL DISTRICT NO. 25 REGULAR SESSION BOARD MEETING Education Service Center Board Room Tuesday, December 16, 2014 4:00 p.m. EXPLANATION OF AGENDA 1. PLEDGE OF ALLEGIANCE 2. WELCOME 3. ROLL CALL 4. REVIEW, REVISE, AND APPROVE AGENDA – Self Explanatory – Action 5. APPROVAL OF MINUTES – Self Explanatory – Action a. Special Meeting/Work Session/Retreat – October 13, 2014 (Ms. Gebhardt) b. Special Meeting/Executive Session/Hearing – November 5, 2014 c. Special Meeting/Work Session – November 11, 2014 (Mr. Vitale) d. Special Meeting/Executive Session/Personnel – November 18, 2014 e. Regular Board Meeting – November 18, 2014 (Ms. Cranor) f. Special Meeting/Executive Session/Hearing – November 19, 2014 g. Special Meeting/Executive Session/Personnel – November 25, 2014 h. Special Meeting/Work Session – November 25, 2014 (Ms. Gebhardt) NOTE: The following Minutes will be approved at the January 20, 2015 Regular Board Meeting: i. Special Meeting/Work Session – October 14, 2014 (Mr. Mattson) j. Regular Board Meeting – October 21, 2014 (Mr. Vitale) k. Special Meeting/Work Session/Action – October 28, 2014 (Mr. Mattson) l. Special Meeting/Work Session with ISBA – November 12, 2014 6. RECOGNITIONS/VISITORS/CORRESPONDENCE – Information a. Visitors and Correspondence b. Recognitions - Information – Ms. Allen Recognition will be given to students and staff who demonstrate exceptional abilities or provide extraordinary service to others. c. Public Comment on Items Not on Agenda Board Protocols for Public Comment will be followed at all Board Meetings. Patrons wishing to address the Board will fill out Form AD 2 – Request to Appear before the Board and present it to the Board Chair or Board Secretary prior to the meeting. Because of the diversity of issues, members of the Board may not respond to delegations. Instead, issues are recorded and referred to the proper staff member for follow-up. The Board is informed of these efforts by the staff member responding to concerns. Board Operating Principles #22 & 23: 22) The Board will follow the chain of command referring others to present their issues, problems, or proposals to the person who can properly and expeditiously address the issues; 23) Board members will refrain from communications which create conditions of bias should a problem or complaint become the subject matter of a hearing before the Board. 7. REPORTS a. Student Representative Reports (3 minutes each) Student representatives will be in attendance to provide any report on the activities taking place in the various high schools. Student representatives will have three minutes for reports. 1) New Horizon Center – Maggie Gunn/Christian Hawkes 2) Highland High School – Jenny Andrus/Taylor Snell 3) Pocatello High School – Rowan Smith/Russell
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