LIFE+ Environment Policy and Governance

TECHNICAL APPLICATION FORMS Part A – administrative information

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LIFE12 ENV/NL/000126

LIFE+ 2012 FOR ADMINISTRATION USE ONLY LIFE12 ENV/NL/000126

LIFE+ Environment Policy and Governance project application

Language of the proposal: English (en) Project title: DELTALIFE - Climate Adaptation Mainstreaming in Urban Spatial Development & Maintenance Project acronym: DeltaLife

The project will be implemented in the following Member State(s): Netherlands Zuid-Holland Noord-Holland

Expected start date: 01/07/2013 Expected end date: 30/06/2016

LIST OF BENEFICIARIES

Name of the coordinating beneficiary: Gemeente Dordrecht

Name of the associated beneficiary: Gemeente Rotterdam

Name of the associated beneficiary: Waterschap Hollandse Delta

Name of the associated beneficiary: Stichting Waternet

LIST OF CO-FINANCIERS

PROJECT BUDGET AND REQUESTED EU FUNDING

Total project budget: 6,038,721 Euro

Total eligible project budget: 2,643,557 Euro

EU financial contribution requested: 1,321,777 Euro (= 50.00% of total eligible budget) PROJECT POLICY AREA Urban Environment

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Coordinating Beneficiary Profile Information

Legal Name Gemeente Dordrecht

Short Name Dordrecht Legal Status VAT No NL001915794B01 Public body X Legal Registration No Private commercial Registration Date Private non- commercial Legal address of the Coordinating Beneficiary Street Name and No Spuiboulevard 300 Post Code 3300 AA PO Box 8 Town / City Dordrecht Member State Netherlands Coordinating Beneficiary contact person information Title Ms Function Policy Advisor Surname Kelder First Name Ellen E-mail address [email protected]

Department / Service Gemeente Dordrecht

Street Name and No Spuiboulevard 300 Post Code 3311 GR PO Box Town / City Dordrecht Member State Netherlands Telephone No 310787704859 Fax No Website of the Coordinating Beneficiary Website http://www.dordrecht.nl

Brief description of the Coordinating Beneficiary's activities and experience in the area of the proposal

The city of Dordrecht has a long-standing, innovation-oriented working group on urban water management. It has developed itself in a recognised national and international leader on climate adaptation in the urban environment. The team has been lead since its initiation in 2004 by Ellen Kelder, coordinator of the DeltaLife project.

Among its recent activities and achievements are:

Demonstration projects - MARE (2009-2012, Interreg IVB NorthSea programme). Collaboration on Managing Adaptive Responses to Climate Change. Coordinator of a collaboration with the cities of Sheffield (UK), Bergen (NO), Hannover (DE), and academic institutions - Wielwijk Klimaatbestendig (2010-2011, financed by Leven met Water). Design exercise to integrate environmental and climate adaptation qualities in a neighbourhood renovation

Policy Development Projects - MultiLevelSafety (2011-2012). With the Ministry of Infrastructure & Environment (Min I&M). National pilot city on the feasibility of integrating and optimising flood safety across the ´levels´ of prevention (dikes), infrastructure adaptation and emergency planning. - Mini-ROR (2012). National pilot city for the implementation of the EU Floods Directive (Richtlijn OverstromingsRisico) in an urban context, in collaboration with Min I&M

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Research projects - FloodProbe (2009-2012, FP7) Pilot city. - Urban Flood Management (2007-2009, Leven met Water programme). Collaboration with London (UK) and Hamburg (DE)

Communication / Dissemination - Created a network of 500 inhabitants (´water ambassadors´) in the city of Dordrecht - Active in showcasing work for policy makers: eg visits of crown-prince of the Netherlands, of the responsible Ministers for flood risk management, of the Delta Commissioner, numerous international delegations - Strong engagement with leading research/professional entities: speaking and training engagements with the Dutch Association of Municipalities, NIROV (Urban Planners Association), etc

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ASSOCIATED BENEFICIARY PROFILE

Associated Beneficiary profile information

Legal Name Gemeente Rotterdam

Short Name Rotterdam Legal Status VAT No null Public body X Legal Registration No null Private commercial Registration Date null Private non- commercial Legal address of the Coordinating Beneficiary Street Name and No Beursplein 37 PO Box 6575 Post Code 3002 AN Town / City Rotterdam Member State Netherlands Legal address of the Associated Beneficiary Website http://www.rotterdam.nl

Brief description of the Associated Beneficiary's activities and experience in the area of the proposal

The city of rotterdam is the second largest city of the Netherlands with over 600,000 inhabitants and one of the largest ports in the world.

In 2009, Rotterdam started the Rotterdam Climate Initiative, a programme to reduce CO2 emissions by 50% in 2025 compared to 1990 levels, and to make the city Climate Proof. As a city in the Dutch Delta, it is acutely aware of the potential risk of climate change in terms of flood risk. The city has therfore embarked on a multi-year programme to adapt to climate change and increase the city's resilience to its effects.

The programme includes themes like flood management, adaptive building, urban water system and city climate. The city manages a large number of adaptation projects, including realisation of Europe's largest green roof, and development of ´water squares´ - adaptation of public spaces to temporarily serve as access water storage in case of heavy rain.

In DeltaLife, Rotterdam wants to move from individual projects to a coherent, city-wide strategy to climate adaptation.

Rotterdam is member of a large number of relevant international networks including ICLEI and the C40 Cities - Climate Leadership Group

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ASSOCIATED BENEFICIARY PROFILE

Associated Beneficiary profile information

Legal Name Waterschap Hollandse Delta

Short Name WSHD Legal Status VAT No null Public body X Legal Registration No null Private commercial Registration Date null Private non- commercial Legal address of the Coordinating Beneficiary Street Name and No Handelsweg 100 PO Box 4103 Post Code 2980 GC Town / City Ridderkerk Member State Netherlands Legal address of the Associated Beneficiary Website http://wshd.nl

Brief description of the Associated Beneficiary's activities and experience in the area of the proposal

The Waterboard (Waterschap) Hollandse Delta is responsible for a number of tasks related to water management in the south of the province of South-Holland, including the island of Dordrecht and large parts of the Rijnmond area: southern Rotterdam and the port.

The main responsibilities of WSHD are: - Maintenance of dike system - Management of local water streams - Water quality of surface water - Maintenance of roads outside built areas

The Water Board has a longstanding collaboration with the city of Dordrecht in the development of innovative policies on (flood) water management, in particular in areas where cross-organisational collaboration could lead to more effective investments and management practices. These include development of integrated solutions for dikes part of the urban infrastructure (Voorstraat) and the feasibility analysis of investing an a ´Deltadijk´ at Kop van het Land.

WSHD is a full member of the Interreg IVB North Sea project MARE.

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ASSOCIATED BENEFICIARY PROFILE

Associated Beneficiary profile information

Legal Name Stichting Waternet

Short Name Waternet Legal Status VAT No null Public body X Legal Registration No null Private commercial Registration Date null Private non- commercial Legal address of the Coordinating Beneficiary Street Name and No Korte Ouderkerkerdijk 7 PO Box 94370 Post Code 1090GJ Town / City Amsterdam Member State Netherlands Legal address of the Associated Beneficiary Website http://waternet.nl

Brief description of the Associated Beneficiary's activities and experience in the area of the proposal

Waternet Foundation (Stichting Waternet) is the public water company for Amsterdam and the surroundings. It supplies tap water, takes care of the discharge of waste water, and has a role in water management in maintaining the water level and keeping the surface water clean. Waternet serves over 1,2 million customers and manages over 10.000 km of assets. The foundation is a collaboration between the municipality of Amsterdam and the regional water board (Waterschap Amstel, Gooi en Vecht).

Waternet is one of the executives organisations that is involved in implementing the Amsterdam Waterproof (Amsterdam Waterbestendig) strategy.

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OTHER PROPOSALS SUBMITTED FOR EUROPEAN UNION FUNDING

Please answer each of the following questions:

• Have you or any of your associated beneficiaries already benefited from previous LIFE cofinancing? (please cite LIFE project reference number, title, year, amount of the co-financing, duration, name(s) of coordinating beneficiary and/or partners involved):

Yes: The following proposals have been submitted by by partners Municipality of Dordrecht LIFE98 ENV/NL/000195. Infiltration of Sustainable Urban Drainage Infiltration. 1998. 407,743.04 €. 4 years. Municipality of Dordecht

Municipality of Rotterdam LIFE05 ENV/NL/000018. NoMePorts. 2005. 707,645.00 €. 3 years. Municipality of Rotterdam LIFE00 ENV/NL/00809. Pluspunten. 2000. 411,403.06 €. 3 years. Municipality of Amsterdam

Waternet Foundation (Stichting Waternet) LIFE11 NAT/NL/000776. Amsterdam Dune. 2011.1,241,512.00 €. 4 years. Waternet foundation

Waterboard Hollandse Delta LIFE06 NAT/NL/000079. VlietMonding. 2006. 388,347.00 €. 3 years. Commissie Hoekse Waard. In addition, Municipality of Rotterdam and Municipality of Amsterdam will jointly submit a proposal for the 2012 call: SECCO.The proposal is adjacent to DeltaLife as it deals with design and implementation of stand-alone climate adaptive solutions such as green zones. The projects will be connected; DeltaLife can identify where and when SECCO solutions can be applied on a larger scale, and fitting within an overall adaptation strategy (instead of singular solutions)

• Have you or any of the associated beneficiaries submitted any actions related directly or indirectly to this project to other European Union financial instruments? To whom? When and with what results?

Yes.

Municipality of Dordrecht The Municipality of Dordrecht is coordinator of a project that can be considered to be the direct precursor of DeltaLife. In the project MARE (Interreg IVB North Sea Region, 2009-2011, 2,357,750.00 € grant, www.mare-project.eu). In this project the Climate Adaptation Mainstreaming methodology to be applied in action C.B.2 of DeltaLife was developed. The results ware climate adaptive designs for neighbourhood renovation of Wielwijk and Stadswerven.

The next steps, to be taken in DeltaLife include:

- Realisation of these designs in acitivty C.B.3 and C.B.4 in order to a) explore and overcome barriers in practical implementation and b) increase the level of climate adaptation of these areas - Application of the methodology in the cities of Rotterdam and Amsterdam (activity C.B.2)

Other relevant projects carried out by beneficiaries mentioned in the proposal are related to the topic delat with in DeltaLife. The activities to be carried out in DeltaLife however do no overlap.

• For those actions which fall within the eligibility criteria for financing through other European Union financial instruments, please explain in full detail why you consider that those actions nevertheless do not fall within the main scope of the instrument(s) in question and are therefore included in the current project.

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LIFE+ focus is environment, and co-finances projects that "contribute to the implementation, updating and development of EU environmental policy and legislation by co-financing pilot or demonstration projects with European added value".

The key challenge DeltaLife addresses is the need to demonstrate adaptation mainstreaming methods and solutions. It will do so by applying a validated methodolgy developed elsewhere (theory in FP7, proof of concept in Interreg), and by investing in climate adaptive neighbourhood development.

The project therefore falls within LIFE+ scope. The unique characteristics of DeltaLife make it, or its key elements ineligible in other programmes;

FP7, an instrument focusing on collaborative research. DeltaLife uses concepts and technologies developed in FP7. For example, in the FP7 projects CORFU and FLoodProbe the main methods and tools for climate/adaptive urban planning have been developed. As DeltaLife is not about developing or testing tools, by applying them, activites are outside FP7 scope.

Interreg IVC, an instrument focusing on exchange of expertise and knowledge between regions. DeltaLife aims to apply the climate Adaptation Mainstreaming method for a first time on a large scale. Also, the DeltaLife project includes an activity D.4 in which partner cities collaborate internationally with peers to review the implementation process taking place in DeltaLife cities, and as part of the dissemination process. As in both cases the focus lies on a method that is not fully implemented and tested over time, it can not be considered as ´mature´ enough for dissemination intended in Interreg IVC.

In the Interreg IVB Project MARE (2009-2012), a transnational proof-of-concept has been realised by the development of conceptual designs for the cities of Dordrecht (NL), Hannover (DE), Bergen (NO) and Sheffield (UK). As the programme explicitly excluded (locall) investments in infrastructure due to absence of transnational added value, the intended DeltaLife actions are outside Interreg IVB scope.

Nature 2000: areas in which activities take place are not Nature 2000 areas.

CIP supports market replication of innovative products. DeltaLife focuses on policy development and spatial development; these activities are ourside CIP scope.

Structural Funds; DeltaLife does not focus on one of the three topics of ERDF of Convergence, Competitiveness or Cooperation, nor does it focus on Social issues.

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TECHNICAL APPLICATION FORMS Part B - technical summary and overall context of the project

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LIFE12 ENV/NL/000126 - B1

SUMMARY DESCRIPTION OF THE PROJECT (Max. 3 pages; to be completed in English)

Project title:

DELTALIFE - Climate Adaptation Mainstreaming in Urban Spatial Development & Maintenance

Project objectives:

The aim of DELTALIFE is to create climate proof, sustainable and safe cities. It helps cities integrate climate adaptation needs and environmental quality into (re)development and maintenance programmes: Climate Adaptation Mainstreaming (CAM). DELTALIFE implements the policy approaches and instruments for CAM in the partner cities Dordrecht, Rotterdam and Amsterdam.

The vulnerability of cities to climate hazards such as flooding increases, putting economies, social and environmental systems at higher risk of disaster. In the current economic situation however, public budgets for adaptation and environmental policy are under pressure.

EU and national policies call for a new strategy that better exploits urban dynamics (§B2). The central concept is to build upon already planned investments in infrastructure, public space and housing to allow ´adding´ climate adaptation or environmental objectives. This is more cost-effective and politically acceptable. Tools and methods to support this approach are available from research projects. And small scale demonstration projects have been delivered, eg: green roofs (§B2). However; CAM has not yet been applied on a large scale and has not been structurally embedded in daily practice in cities. Implementation faces barriers in governance and financing. Who constructs, what and when? Who benefits, who pays and when?

The DELTALIFE partners with their networks are well-positioned to address these barriers and demonstrate CAM (§B4). The objectives are: city-wide Climate Adaptation Mainstreaming plans in 3 major Dutch cities; the delivery of 2 climate adaptive neighbourhood redevelopments in Dordrecht with increased environmental value; transfer of the expertise to other Dutch and European cities via: ICLEI, VNG, NIROV, STOWA; and support policy development through the DeltaProgramme, Ministry I&M and the European Environment Agency. These organisations and many others have signed Letters of Support for DELTALIFE.

Actions and means involved:

The CAM approach needs to be embedded and integrated over multiple scale levels and development phases. However, spatial planning usually is a complex 10-25 year process: too long to fit into one LIFE+ project. DELTALIFE will circumvent this by parallel execution of activities on 3 spatial levels in 3 different development phases. Lessons will be combined in 1 integrated approach.

C.B.1: Mapping opportunities citywide Cities’ adaptive strategies and ‘roadmaps’ to mainstream adaptation will be made. They combine plans and maps for urban development for 2015-2050 (where and when possible?) with risk analysis and maps (where needed?) that have been made prior to DELTALIFE.

C.B.2: Design adaptive neighborhood development plans Adaptive urban designs will be made using new powerful 3D visualisation and design software for neighborhoods. These have already been identified as vulnerable and as opportunities for mainstreaming.

C.B.3 &4. Delivery and construction of local investment projects. 2 projects have been identified and designed in previous projects, comparable to CB1&2. They serve to understand and overcome potential hurdles in the implementation phase, whilst delivering actual environmental value upon project completion.

- Realisation of tidal park, floodproof infrastructure, ground elevation in brownfield redevelopment

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project Stadswerven, Dordrecht - Realisation of green infrastructure in neighbourhood redevelopment project Wielwijk, Dordrecht

C.D: Dissemination Organise: participatory events with local public stakeholders; and peer review workshops with European cities to validate the CAM approach and the plans. The partners’ existing networks and explicit support from high level policy makers are important means (see Letters of Support).

C.A: DELTALIFE builds upon established public-private-research networks that are familiar with the approach and methods (§B2,4) to ensure data & tools are available at project start

Expected results (outputs and quantified achievements):

Immediate results: - 3 Citywide adaptation plans developed for Dordrecht, Rotterdam and Amsterdam. They help integrate climate adaptation into the 4 partners’ annual investments of €600M for infrastructure and urban development and maintenance for the period 2015-2050. Investments cover 638,22km2; 1.526.293 inhabitants, and an estimated value of assets at risk of flooding of €70 billion (§CB1)

- 3 Neighbourhood climate adaptation projects designed for implementation in 2015-2025. The designs cover 17,58 km2 and include approximately 5500 new dwellings. The designs are to improve the environmental quality and reduce climate vulnerability for 106.656 inhabitants (§CB2)

- 2 Climate adaptive neighbourhood redevelopments realised in Dordrecht. DELTALIFE co-funds additional depreciation costs for respectively ‘flood proof’ and ‘green’ public space and infrastructure (§CB3,4)

Dissemination results (§CD) - Inclusion of CAM approach in guidelines for urban development in partner organisations

- First international validation of CAM approach as advocated by the EEA and provision of 3 case studies

- Training of over 150 urban developers and water managers from 15 different cities

- 5000 or more professionals and policy makers worldwide informed via ICLEI, EEA, etc

Longer-term results (see Letters of Support): - Reduced vulnerability to flood risk and water nuisance in redeveloped areas

- Acceleration of the implementation of climate adaptation policies at improved cost-benefit ratios in partner cities, and development of such policies in other cities across Europe

- Development of national and EU guidance on climate adaptation through collaboration with the DeltaProgramme, Ministry I&M and EEA

- Training of professionals through networks: VNG, NIROV, ICLEI, RIONED and STOWA

- Education at our partner insitutions: TU Delft, UNESCO-IHE, University College Dordrecht, TU Hamburg Harburg. Curricula have been developed in previous projects (§B2) and DELTALIFE results will be added

Can the project be considered to be a climate change adaptation project? Yes X No

DELTALIFE is a climate change adaptation project. The demonstration of the innovative climate adaptation mainstreaming approach (CAM) reduces the vulnerability of natural and human systems in urban areas. Research work suggests that the annual risk of loss of human lives can be reduced with 97% and of direct damage with 95% (MARE, 2011). Measures included: additional dyke strengthening

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LIFE12 ENV/NL/000126 - B1 and nature development combined with already envisaged dyke reinforcement projects; schools to be upgraded to shelters once being renovated or newly build; nature development along a secondary dyke to break flood waves, whilst enriching the landscape. DELTALIFE primarily reduces vulnerability from pluvial and fluvial flooding, but also explores the potential of the approach for groundwater, water quality and critical infrastructures (§CB1.6). The CAM approach differs from existing methods in its implementation: coupling measures to already planned investments: ‘mainstreaming’.

DELTALIFE also increases the adaptive capacity and resilience to the predicted impacts of climate change and mitigates its impact. The project applies the CAM approach to plan additional measures where and when necessary. Traditionally we devise measures such as drainage systems and dykes to comply with a current norm for risk, sometimes with additional capacity. Complementary, DELTALIFE applies the adaptation tipping point approach (ATP) as advocated by the EU white paper on climate change. The ATP analyses the performance of the existing water system and shows how much climate change it can cope with (e.g. % additional rainfall). Additional investments can be postponed or advanced to mitigate climate impacts at especially weak spots. This reduces investment costs up to 20% (Gersonius, 2012) and provides flexibility to deal with uncertainty in climate change scenarios.

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ENVIRONMENTAL PROBLEM TARGETED

Summary:

DELTALIFE targets 2 environmental problems explicitly. Firstly, DELTALIFE reduces the risk of climate hazards such as flooding in urban areas that are aggravated by climate change. The project increases the resilience and protects the urban environmental systems, as well as their social and economic systems from extreme events and disasters. Secondly, DELTALIFE will improve urban ecosystems and environmental quality of urban areas and thus the liveability of cities in everyday life. With a (growing) number of 75% of European citizens already living in cities, the sustainable and climate proof development of urban areas is essential to the well-being of the European Community as a whole. The 6th Environmental Action Programme supports this view and calls for a thematic strategy on the urban environment.

DELTALIFE supports the development and implementation of various EU environment related policies: EU white paper on Climate Change; EU Floods Directive; EU Water Framework Directive; EC Biodiversity Strategy. It contributes to a minor extent to the EU Habitats Directive and the EU Directive on the Control of Major Accident Hazards. The project will be the first large-scale project to demonstrate the approach as proposed by the European Environment Agency in its May 2012 report on Urban Adaptation of Climate Change in Europe. DELTALIFE will follow recommendations of the UN’s Agenda21 and ‘Making Cities Resilient campaign’, for which the DELTALIFE cities are shortlisted as candidate partners. In the Netherlands the project collaborates with the Ministry of Infrastructure & Environment to implement their: National Water Plan; DeltaProgramme Water Safety; DeltaProgramme New Urban Developments and Restructuring. The partner cities are formal policy pilots for these programmes (see Letters of Support).

Environmental problems, related environmental policy and DELTALIFE’s contribution: The loss of life and damage to assets and ecosystems due to flooding events in Europe and elsewhere is increasing rapidly over the last decades. The exposure to flooding is particulary high and increasing in urban areas. Dordrecht, Rotterdam and Amsterdam are highly vulnerable to flood disasters that can paralyse even the national economy (§B1). Also nature and biodiversity in these urban areas are at risk of flooding. For the Dutch DELTALIFE partner cities we distinguish between extreme fluvial flooding events and water nuisance due to pluvial flooding.

To reduce vulnerabilty to extreme events the Climate Adaptation Mainstreaming plans devise an implementation and investment strategy on a city level (§CB1). DELTALIFE builds upon Flood Risk Management plans devised in the policy pilots for the Delta Programme for Water Safety and in the Interreg 4B project MARE. The plans are part of the implementation of the EU Floods Directive in the Netherlands. These plans will be embedded in regional strategies, such as being developed in collaboration with the DeltaProgramme Rijnmond-Drechtsteden.

Without mainstreaming, ‘adding-on’ to yet foreseen investments, the ambitious plans could not be implemented cost-effectively. Components of the plans are: the design of a flood proof water front development in Rotterdam Kop van Feyenoord (§CB2); the design of a superlevee in Dordrecht to prevent dyke breaches (§CB2); the realisation of tidal park, flood proof infrastructure, ground elevation in brownfield redevelopment project Stadswerven, Dordrecht (§CB3).

Measures to reduce risk from pluvial flooding, named water nuisance in the Netherlands, will be addressed more locally. Extreme rainfall events cause water on streets and in individual properties and can damage local assets and infrastructure and temporarily paralyse the proper functioning of neighbourhoods. The city- wide CAM plans comprise local measures to increase storage and discharge capacity for stormwater through eg green infrastructure. These measures are also to increase the water quality aligned with the implementation of the EU Water Framework Directive. Components of the CAM plans are: the design of multi-function green and blue areas in Watergraafsmeer Amsterdam (§CB2); devise renovation and maintenance plans towards green infrastructure in Rotterdam-Noord (§CB2); and realisation of green infrastructure in neighbourhood redevelopment project Wielwijk, Dordrecht (§CB3).

These activities are embedded in the policy pilots for DeltaProgramme New Urban Developments and Restructuring with a particular focus on adaptive capacity for climate change. The proposed measures also contribute to the EU Habitat Directive, EC Biodiversity strategy and other objectives as explained

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LIFE12 ENV/NL/000126 - B2 below. This aligns with recommendations of the European Environment Agency to: seek co-benefits of mainstreaming and adaptive actions; cross-cut between different sectors; and to use long timeframes and multi-level governance.

Urban ecosystems and environmental quality in cities suffer from increasing demands on urban spaces for socio-economic objectives such as housing and transport. When investments are made in infrastructure, public space and housing, then climate adaptation and environmental objectives are not a priority or hardly considered. E.g. the ratio of impervious surface is increasing at the expense of green and blue areas, also aggravating stormwater runoff. Green infrastructure measures are designed (§CB2) and realised (§CB4) in DELTALIFE that can on the one hand improve flood risk management and on the other hand improve ecosystems. The EC’s Biodiversity Strategy Target 2 status that ‘by 2020, ecosystems and their services are maintained and enhanced by establishing green infrastructure and restoring at least 15% of degraded ecosystems’. The designs for a dyke at Kop van het Land Dordrecht (§CB2) will be combined with designs for nature development adjacent to the national park ‘The Biesbosch’, stimulating an additional ecosystem investment. For this DELTALIFE collaborates with the initiatives Ecoshape and Building with Nature that are based in Dordrecht.

STATE OF THE ART AND INNOVATIVE ASPECTS OF THE PROJECT

Summary Currently climate adaptation in spatial planning is only implemented at project level, if at all. Strategic planning at city level is necessary to identify all opportunities for climate adaptation, especially for those areas most vulnerable to create an integrated, optimal strategy and identify multiple benefits like environmental or economic values. The city strategy needs to guide individual projects to implement solutions and realize additional benefits. This requires a new innovative planning and management approach that is supported by innovative analysis and design methods, and collaborative between various organisations. These methods and tools have recently become available from research projects but will be applied for the first time integrated in a structured approach for an entire city.

Current practice: In current European practice, flood risk, water nuisance or drought are addressed with a predict-and- adapt approach, translated into norms and standards for individual projects. E.g. in Dordrecht urban drainage systems need a capacity that avoid water on the streets more than once every two years. Flood defence systems need to protect the city for water levels that can occur once every 2000 years. Urban developments need to reserve a minimum of 10% of surface for water. These norms typically favour measures that provide ‘mono-benefit solutions’ such as increased dyke heights or larger drainage pipes. Small scale projects have been delivered that demonstrate individual solutions or address local problems. . Inclusion of environmental objectives depends on either a strong political focus on a particular project; or participative planning with local stakeholders that focus on these objectives; or effective collaborations between professionals from different departments, organisations and disciplines working for the city. Examples where climate adaptation has been included in individual projects include amongst many others Malmö, Sweden, where an open stormwater management measure is constructed, as well as a vegetation walls and roofs (LIFE+ project GreenClimeAdapt). Also, research shows that current practices do not properly take into account climate change scenarios and the related uncertainty. While knowledge is available at regional or city level, no adaptation plans or roadmaps are made to translate this into integrated solutions at neighbourhood level. In conclusion a structured approach is lacking and opportunities for adaptation mainstreaming are often not seized. Urban planners integrate multiple objectives in projects on an ad-hoc base. Environmental objectives are sometimes included in project development criteria to comply with policy or political priorities, but not always, and often not as a standard design requirement. For maintenance programmes the record is even lower

Future practice DELTALIFE proposes a structured approach that would set climate adaptation objectives and roadmaps

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LIFE12 ENV/NL/000126 - B2 on a city level: Climate Adaptation Mainstreaming (CAM). This ensures that each individual development or maintenance project looks for co-benefits for adaptation, and that potential synergies between separate projects can be realised. Water managers and urban planners call for this actionable link between policy objectives on a city level and individual projects to seize opportunities for adaptation. Implementation of the CAM approach on a city-wide level has not been done before. For Dordrecht, Rotterdam and Amsterdam the climate adaptation mainstreaming plans will actually be implemented in different stages of development (§B1, §CB1-4).

It is widely supported that such mainstreaming is crucial to deliver reduce vulnerability and increase resilience for climate hazards (EU white paper, EEA recommendations). The EU set up the European Climate Adaptation Platform (Climate-Adapt) and commissioned the project EU Cities Adapt. EAA and ICLEI take part in these intiatives and support DELTALIFE to build expertise and disseminate results (see Letters of Support).

New methods and tools and supporting research The CAM approach operationalises the building blocks of the Adaptation Support Tool of Climate-Adapt: vulnerability assessment; identify adaptation options; assess adaptation options, and implementation. It uses hands-on tools and practices delivered in recent research projects such as: Climate change impact assessment (ClimWatAdapt, CLIMSAVE, MEDIATION, GRaBS), Adaptation Tipping Point method and Real in Options method (MARE); cost-benefit assessment (ClimateCost, CLIMSAVE); design of adaptation measures (FloodProbe, CORFU, SMarTest, UFM, Living with Water); powerful 3D ICT tools for analysis and design; Learning & Action Alliances for collaboration and multi-level governance (SWITCH, MARE). DELTALIFE partners have participated in many of these research projects. in the DELTALIFE the approaches will move from small-scale research and piloting to full-scale application The approach is expected to benefit future implementation in other cities across Europe through collaboration with our partners ICLEI, EEA, VNG and others. The integrated approach applied by DELTALIFE benefits of the use of 3 separate innovations in methodology, technology, and process management.

A. Adaptation tipping point and real in options methods The Adaptation tipping point method (ATP) is described in §B1. It has been developed in the Interreg 4b North Sea project Managing Adaptive REsponses to climate change (MARE), also lead by Dordrecht.. DELTALIFE builds upon MARE results enabling implementation of ATP in all project development phases from initiation to actual realisation (§B1) and broadening the scope to city level analysis.) Also will be applied to the cities Rotterdam and Amsterdam, enabling validation. Real in Options adds to ATP an economic valuation and decision support tool to value flexibility and adaptive capacity (eg Gersonius, 2012). This method has also been developed in MARE, but has not been applied in actual practice to support participative planning and implementation of investment decisions.

B. 3Di software and tools to support integrated designs: Delta-Life will for the first time apply large scale powerful ICT analysis and design tools that enable a real-time, multi-criteria spatial planning processes. These novel technologies are necessary to enable adaptation mainstreaming at neighbourhood level. The approach in DELTALIFE creates 2 challenges:

1. Integration of tipping point analysis at neighbourhood level requires increased modelling capacity for higher level of detail and multi-criteria analysis. - In order to analyse for interaction between systems, the model should integrate different systems, such as drainage capacity of the built environment, green areas and drainage. The SOBEK model is standard practice to model water run-off on surface level, but is not linked to the drainage system. - Neighbourhood design requires detailed GIS data, where even location of speed bumps and drains could significantly impact water flows. A grid of maximum 50x50cms is required, but ideally 25x25. At city and even neighbourhood level, this results in billions of data points. SOBEK cannot handle the data volume required to model a city at high detail. - For each design, the system should be able to handle analysis of eg 4 climate scenarios and 4 spatial adaptation strategies in reasonable time. SOBEK would require 64 days, making it impossible in practice to carry out these analyses. DELTALIFE will use a new standard for spatial system modelling 3Di that answers to abovementioned requirements. It integrates various systems (thus allowing analysis of trade-offs between investments in different systems), contains the algorithms that enable highly detailed calculations (up to

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10x10cms) and would cut calculation time on standard calculations from 4 days to 5 minutes, a fraction of the time SOBEK needs.

2. Adaptation mainstreaming involves option-analysis and multi-level governance which require novel interactive design and multi-criteria decision-making tools and approaches. Spatial planning currently is a largely manual, analogic process which requires a number of sequential feedback loops between spatial planner, analyst and decision-makers. As each participant has a different toolbox and different required outcomes (maps v statistics v investment plans), communication is complex and inaccurate. DeltaLife needs a tool that integrates the 3 elements Analysis, Design and Governance, and ideally allows real-time processing. 3Di has testing software which enables 3D visualisation of designs. A touch-screen application (´water table´, comparable to a large iPad), allows for real-time changes in designs and analysis of that design against different climate models.

C. Learning & Action Alliances as collaborative method As mentioned, collaboration is crucial to deliver climate adaptation mainstreaming strategies. Different stakeholders invest in urban areas e.g.: municipal departments; province; water board; private developers. They need to collaborate to inventory, design and decide upon adaptation opportunities to integrate climate adaptation in their investments. In the SWITCH and MARE projects collaborative methods have been developed to organise this collaboration. For Dordrecht an effective collaborative network has already been established in MARE that will remain activated until and during DELTALIFE. For Rotterdam and Amsterdam similar networks are in place (§B4). These are shadow networks that will be called Learning & Action Alliances (LAAs), where problems and solutions can be discussed freely with wide stakeholder participation. The LAAs use a standard approach of collaborative activities (Van Herk et al, 2011) and of network nurturing (Ashley et al, 2011).

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LIFE12 ENV/NL/000126 Name of the picture: Environmental Problem: from Vulnerable to Adaptive cities

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LIFE12 ENV/NL/000126 Name of the picture: State of the Art: new technologies allow neighbourhood level analysis and design

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LIFE12 ENV/NL/000126 Name of the picture: Letter or Support: DeltaCommissioner Wim Kuijken 1

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LIFE12 ENV/NL/000126 Name of the picture: DeltaLife concept: improve the capacity of urban infrastructure to cope with expected Climate Change

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LIFE12 ENV/NL/000126 Name of the picture: Letter or Support: DeltaCommissioner Wim Kuijken 2

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support DG Water and Spatial Development

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support European Environment Agency

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LIFE12 ENV/NL/000126 Name of the picture: Environmental Problem: climate change increase risks of flooding in Europe's cities

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LIFE12 ENV/NL/000126 Name of the picture: State of the Art: using urban dynamics for Climate Adaptation Mainstreaming

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LIFE12 ENV/NL/000126 - B3

DEMONSTRATION CHARACTER OF THE PROJECT

DELTALIFE will be demonstrating the practical implementation of Climate Adaptation Mainstreaming (CAM) approach on a city-scale. Implementation of a CAM strategy at city level all the way through actual realisation in investment projects is a challenge in terms of governance and finance not yet overcome. The technical scale of this action can considered to be first full-scale application in the partner cities. It can be considered ‘pre-industrial’, since it entails a form of ‘final testing’ before the approach can be disseminated for use in other European cities. Monitoring and evaluation comprises assessment of: 1. vulnerability and climate proofness (adaptation tipping points); 2. cost-benefits of strategies, designs and projects; 3. governance and decision making processes (§CC).

The methodologies have already been in earlier projects (§B2). The challenge for DELTALIFE is to demonstrate the added value of this new approach to urban planning in practice: on different scale levels; in different development phases; for different climate hazards. The objectives of the demonstration of this method are threefold: 1. Demonstrate the applicability of the methodologies in different cities (Dordrecht, Rotterdam and Amsterdam)

2. Demonstrate the applicability of the methodologies for other environmental themes than pluvial and fluvial flood risks (e.g. groundwater issues, water stress, environment and water quality)

3. Demonstrate the added value of the methodologies up to and including the implementation phase of urban projects. Delta-Life, thus, aims to demonstrate in a 3-year project novel methodologies to integrate Environment and Climate Adaptation into all steps of urban planning, from visioning until realisation.

This normally is a 10-25 year process, requiring regional policy development, long-term urban planning, processes of designing, financing and decision-making at project level, up to implementation. DELTALIFE will overcome this problem, and cover the entire process of urban development, by presenting a portfolio of related activities which each are in a different phase in development (eg visioning, design, realisation), and which all have been developed in the philosophy of climate adaptation. This makes DELTALIFE’s demonstration of unique value. City-wide adaptation plans are often limited to ambitions, lacking an investment and implementation strategy. Adaptive project designs are are often scrutinised and not always realised once project managers, operators and decision makers are involved.

The demonstration activities of DELTALIFE are roughly divided into three actions that follow the stages of a traditional urban design process.

CB1 Action C.B.1 deals with the starting phase; ‘visioning’ the urban design and specifying broad city ambitions, also towards specific neighbourhoods.

Already in this stage it is important to include climate adaptation themes in the discussion so that the combinations that are possible can indeed be included in the following process. In this phase DELTALIFE executes this visioning phase by drawing maps of the city that visualise opportunities and threats in the spatial development. Opportunities arise from planned investments; public – like sewerage maintenance, or private – like the renovation of buildings, with which climate adaptation plans can be mainstreamed. Threats arise from climate change, which lead to predicted moments in time at which the current system will fail, due to e.g. increased rainfall or increased paved surfaces. The development of these maps has the objective to lead to investment and implementation plans for adaptation measures in a coherent strategy that already take sinto account adaptation opportunities. This has not been done before on a city-wide scale. First demonstration on such large scale, including validation by city-partners from outside the Netherlands can be considered pre-industrial application.

In addition, the use of the Adaptation Tipping Point method will be extended from flooding and wáter nuisance different environmental themes, including groundwater issues, water quality issues and with critical infrastructure. These issues will be addressed at pilot scale.

CB2 Action CB2 entails four different demonstration projects in the design phase. In these projects the

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LIFE12 ENV/NL/000126 - B3 spatial vision developed in CB1 will be elaborated towards an cost-effective urban design in which climate adaptation and environmental measures are included. These design projects are: Kop van Feyenoord and Rotterdam Noord in the city of Rotterdam; Watergraafsmeer in the city of Amsterdam, and Kop van het Land in Dordrecht, being the responsibility of the water board Hollandse Delta. The goal in each of these projects is to demonstrate the viability of the participatory design processes to overcome challenges in governance and economics (§B2). The Learning & Action Alliance collaborative approach worked for Dordrecht in a research environment in previous projects. However, its value needs be demonstrated in practice and other cities. The same holds true for supporting 3DI design tools. This action can be considered pre-industrial.

CB3 and 4 Action C.B.3 and C.B.4, envision to demonstrate and evaluate the DELTALIFE methodologies in the context of actual realisation of the plans produced. The validity of the CAM approach can only be tested if developed plans and designs are actually realised. To our knowledge no demonstration project of climate adaptation has been the result of a city-wide investment and implementation plan (§B2). Moreover, many individual climate adaptation projects have stumbled on the step of implementation, especially if they were not subsidised experiments. The mentality for the actual implementation of projects differs from the mentality during the design or visioning phases (normative innovators in practice willing to take risks) as recognised in the EU MATISSE Project about sustainable development (Weaver & Rotmans, 2006). With the execution of CB3 and 4 Delta-Life will demonstrate how this new methodology can make an actual difference on the ground.

These two implementation projects are Stadswerven and Wielwijk in the city of Dordrecht. Stadswerven involves regular restructuring of an urban area, but with mainstreamed neighbourhood adaptation to high water levels and brackish water. DELTALIFE realises tidal park with flora that is flood and salt resistant; floodproof infrastructure with submersible pavement and ground elevation. In Wielwijk DELTALIFE will create green spaces as part of optimisation and technical integration of drainage systems and green spaces to accommodate large volumes of storm water.

Monitoring and evaluation Monitoring and evaluation of project results is explicitly part of the project objectives as through DELTALIFE partners want to demonstrate the environmental, economic and governance benefits of climate adaptation mainstreaming, in particular with a view on upscaling to national and possibly European levels.

Crucial in this process is quality and transparency of the evaluation process, and involvement of intended users of the evaluation outputs.

DeltaLife partners have therefore decided to open up the review process by involving an external entity (to be subcontracted), whose work will be directed by the project steering committee (which included the wider partnership of non-beneficiaries such as the ministry of infrastructure & environment, the deltaprogramme).

The evaluating entity will be selected at the start of the project, and will initially be recruited from a research/academic perspective as we expect that several aspects of evaluating Climate Adaptation Mainstreaming requires development or adaptation of existing methodologies.

The evaluation process is defined as an independent action C.1. For this action, which will run for the entire duration of the project, a budget of over 80 thousand euros is reserved.

Key aspects of the evaluation are: 1. Assessment of vulnerability and climate proofness (adaptation tipping points) of existing urban areas compared with existing plans ; 2. cost-benefits of adaption from strategies, designs and projects; 3. governance and decision making processes (§CC); 4 potential impact and potential for wider uptake at national level and international level.

Monitoring of progress is part of the management procedures, detailed in C.E.

DeltaLife will collaborate with the SECCO project. Methods for assessing effectiveness of investment and governance processes will be exchanged and linked.

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EU ADDED VALUE OF THE PROJECT AND ITS ACTIONS

This section argues the EU added value to the DeltaLife project and actions, with a focus on the following points: · Contribution to EU environmental objectives · Geographical scope, transnational approach and multinational partnership · General EU added value beyond the minimum criteria · Optimal use of EU funding / consideration of other EU sources · LIFE+ as a source to make project results sustainable, and to obtain other sources of funding in the future · Risk that the proposal includes actions that would be financed anyway, i.e. even in case if LIFE funding would be made available

Contribution to EU environmental objectives As described elaborately in §B2, DELTALIFE supports the development and implementation of various EU environment related policies. Notably the project works on the EU White Paper on Climate Change. The White Paper highlights the need "to promote strategies which increase the resilience to climate change of health, property and the productive functions of land, inter alia by improving the management of water resources and ecosystems.“ The project will be the first large-scale project to demonstrate the approach as proposed by the European Environment Agency in its May 2012 report on Urban Adaptation of Climate Change in Europe that followed up on the White Paper. The EEA supports DELTALIFE (See: letter of support). DELTALIFE develops climate adaptation mainstreaming plans on a city-scale for Dordrecht, Rotterdam and Amsterdam (§CB1). These plans are furthered in design of urban plans and maintanence plans (§CB2), of which 2 are actually realised (§CB3,4). Hence, the project covers for the first time a full cycle through all development phases. The activities also focus inherently on the EC Biodiversity Strategy, especially the EU wide strategy on Green Infrastructure (Action 5 and 6).

Geographical scope, transnational approach and multinational partnership DELTALIFE directly delivers results in the Dutch cities Dordrecht, Rotterdam and Amsterdam. However, the project carefully designed a transnational approach to create EU-wide impact. Previous experience of the project partners in Interreg and FP7 projects is used for effective international (See: C.B.4), and upscaling Key associations and agencies that operate on a national and EU level have been contacted prior to the project to define collaboration for effective dissemination and uptake in other cities. These include: ICLEI, a global network of municipalities and regions focused on sustainability with a vast experience in dissemination and training; The European Environment Agency to feed into EU policy recommendations and case studies; the association of Dutch Municipalities (VNG) for uptake in Dutch cities; as well as RIONED and STOWA for local and regional authorities working with water. Similarly, to embed DELTALIFE results in policies, the consortium has defined collaboration with national policy makers from the Ministry of Infrastructure & Environment and the DeltaProgramme. Letters of Support are signed by all the abovementioned organisations, describing the foreseen collaborations. These letters show high-level executive and political support, ensuring DELTALIFE can realise its Dutch and EU-wide potential. E.g. letters are signed by the DeltaCommissioner himself and the Director of the Ministry.

General EU added value beyond the minimum criteria DeltaLife addresses a topic that recently emerged on the strategic development agenda of Europe: climate adaptation through mainstreaming of adaptation in urban spatial development. The particular topic is relevant to all cities across Europe, especially those that deal with water nuisance or flood risk.

DeltaLife represents both the academic and practical state of the art in its method, use of supporting technologies to integrate climate change in the urban fabric (§B2). It is the first project of this scale (3 major cities) and depth (integrating the entire spatial planning process, demonstrating operational, economical, political and, social feasibility of the method). The potential for advancing the European state of the art, and developing new case studies with a high potential for replication is therefore high. The value of this approach is confirmed by the many letters of support provided.

DeltaLife will pro-actively deliver these results to key stakeholders at European level. This includes contributing to policy recommendations and knowledge databases via the EEA, disseminating methodology and case studies via city networks like ICLEI, training/expertise to leading cities from various European countries. It is therefore very likely that DeltaLife results will reach a very broad group of entities that help shape the future standard approaches to climate adaptation in Europe.

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Optimal use of EU funding and consideration of other EU sources The key challenge DeltaLife addresses is the need to verify and demonstrate feasibility of the adaptation mainstreaming method and the positive cost-benefit on a range of demonstration projects. The funding would be used for demonstration and dissemination of innovative methodologies and policy with broad potential use throughout the EU and will trigger additional local/regional investments. The funding is used in an effective way. A budget of 2,6M Euro ia presented as eligible cost. Of this amount 40% goes to direct staff involvement. This does not include effort by over 10 non-beneficiary partners such as ministries, province. The 540 thousand Euro marked for investments are related to a commitment of 3,8 million Euro in investments in additional climate change measures that would not take place without DeltaLife and Life+ (Stadswerven 2,15M Euro, Wielwijk 1,65M Euro). The leverage of the requested LIFE+ contribution of 1,3M Euro is therefore significant. The impact on the long ter mis expected to be much higher; DeltaLife aims to coordinate the partners’ annual investment and maintenance totalling 600M Euro (§B1) as a starting point for to increase climate change measures and where possible increase the amount through demonstration of long-term cost-effectiveness. Based on initial evidence from the MARE project, this could lead to a 95% reduction in vulnerability to climate change at a reduced total investment of up to 30% compared to a scenario of stand-alone investments.

No suitable funding for such activities is available at local or national level. Beneficiaries and partners (ranging from local, regional to national level government bodies) support the concept and contribute in kind (staff). However, no instrument covers the additional coordination work, interaction between partners, international dissemination and additional investment in local adaptation beyond norms and current plans, that deliver the long-term cost-effective adaptation. LIFE+ is the only suitable programme that covers both the scope of the project and support this type of demonstration activities.

In case of support via LIFE+, the programme would also leverage investments made by local to European sources in the development stages of Climate Adaptation Mainstreaming. The project applies concepts developed in several related projects. In the FP7 projects CORFU (2010-2014) and FLoodProbe the methods and tools for climate/adaptive urban planning have been developed. In the Interreg IVB Project MARE (2009-2012), a transnational proof-of-concept has been realised by the development of conceptual designs for the cities of Dordrecht (NL), Hannover (DE), Bergen (NO) and Sheffield (UK). In Life+, DeltaLife would therefore accelerate the further uptake of these concepts at

Risk that actions cover compensation measures as per article 6 of the Habitat Directive The area under consideration in the project includes Habitat zones Biesbosch and (potentially) Boezems Kinderdijk. The project partners and the coordinator state that intended work and spatial solutions to be demonstrated are in no way linked to the Habitat Directive.

SOCIO-ECONOMIC EFFECTS OF THE PROJECT

DeltaLife will create socio-economic benefits in Dordrecht, Rotterdam and Amsterdam through investments in: 1. environmental quality of the cities; and 2 reducing vulnerability to climate hazards that increases long term social-economic viability and attractiveness for other future public and private investment. Additionally the investment costs and overall life-cycle costs will go down, leading to millions Euros of savings. In this chapter, we first describe the general socio-economic aspects of the project, after which we list the direct and indirect impacts of the Delta-Life project.

Cities face environmental and climate challenges that reduce quality of life and socio-economic sustainability – but lack the proper tools to act Cities are the socio-economic centres of Europe; home to over 75% of total population and creators of an even higher percentage of GDP. Increasingly, governments at all levels recognise that potential impact of climate change and environmental objectives requires cities to structurally adapt in order to maintain quality of life and economic sustainability (EEA, 2012):

- Urbanisation almost inherently means a reduction of environmental quality because of a loss of green areas that provide quality of life and a healthier living environment. On the long term, this impact attractiveness of cities for living and working. - Climate change is directly felt in urban environments. Increased precipitation is expected to impact daily life as city’s hard surfaces and unprepared drainage systems lead to increased pluvial flooding,

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LIFE12 ENV/NL/000126 - B3 blocking roads, and limiting access to homes and businesses, thus leading to failure of public services and lower productivity. Increased flood risk, especially relevant for cities in river Delta’s including Dordrecht, Rotterdam and Amsterdam, could endanger the lives of hundreds of thousands and wipe out significant parts of national economies.

Local government however does not yet posses the right capacities – support by methodologies and policies – to ensure adaptation and provide the long-term socio-economic sustainability of their territories. Building the adaption capacity in local government can therefore be considered to safeguard socio-economic value on the long term. Now, the implementation of the climate adaptation mainstreaming plans in Dordrecht, Rotterdam and Amsterdam will directly reduce vulnerability and increase environmental quality, and will thus have positive socio-economic effects.

Delta-Life’s adaptation mainstreaming method as approach to increase socio-economic value of the built environment

DeltaLife results in the practical validation and implementation of method for spatial planning to identify, assess and implement solutions that are optimal from a perspective that includes long-term climate adaptation and the environment. This is an important, practical step in an approach that receives broad scientific and political support, but has yet to be tested.

Detailed figures on potential direct economic impact are lacking. Research (Gersonius, 2011) and preparatory work however shows that using this method could reduce long term investment and running cost of infrastructure by up to 30%. This could potentially lead to millions in savings for local administrations.

As a direct result, DeltaLife will improve socio-economic value of a number of demonstration projects: The area of Wielwijk is one of the neighbourhoods listed as a national priority for redevelopment due to the social and economical problems stemming from their origin as 1950’s and 1960 social housing development areas. The ambition to redevelop the neighbourhood and attract more mixed income, mixed social background residents is complicated as such groups expect a greener living environment. Physical interventions in public space, infrastructure and housing should support the social objectives. Designs foresee green zones to double. New water retention areas will improve both quality of life and increase the neighbourhood’s climate resilience. Without DeltaLife this additional investment would not be made. DeltaLife is expected to realise additional green space, and reduce storm water nuisance.

The demonstration project Stadswerven uses its climate- and flood proof waterfront to brand this brownfield redevelopment. These environmental values are central to the neighbourhoods’ identity, and attractiveness to potential buyers. Awareness is further raised by involving inhabitants in designing with water and also working on a pilot project for flood insurance. DeltaLife is expected to realise green space and prevent damages from flooding.

Social awareness and acceptance of the benefits of protecting the environment

Towards professional stakeholders A key barrier in implementing long term optimal solution for environment and adaptation are the barriers at each stage from conceptualisation and implementation between various organisational departments and disciplines. As argued in section B2, the DeltaLife project structurally engages over 150 stakeholders in every step of the process to show the value of protecting the environment and adapting to long-term processes. On the other hand, such practical interaction also enables a reality- check for planners or policy makers to truly understand potential ´hidden´ costs in investment or maintenance related to for example environmental measures such as parks.

Through its intensive collaborative process in the Learning and Action Alliance, DeltaLife will create increased understanding and acceptance of the benefits of solutions that take into account the adaptation and climate change measures.

Towards a wider public Inhabitants of Dordrecht, Rotterdam and Amsterdam are involved in the design and implementation of the demonstration projects further raising the awareness and tapping into their interest in improved environmental services.

Each city has an existing system of citizen involvement. In Dordrecht for example, a network of 500 interested citizens applied to become ´Water Ambassadors´. They are periodically engaged in consultations on future developments and impact of previous investments. A city-wide Water Festival is organised annually. In the demonstration project Wielwijk an active social engagement programme

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LIFE12 ENV/NL/000126 - B3 with tenants was explicitly set up during the initiation and design phases that will be used during the implementation phase. In Watergraafsmeer Amsterdam (§CB2) the design process has started as a participatory process with inhabitants and businesses.

The partner cities Dordrecht and Rotterdam have put water and climate central in attracting tourism. For visitors to Dordrecht a water-tour is organised to visit the cities main achievement in sustainable water management and climate adaptation.

Actions to assess the socio-economic impact of the project actions on the local economy and population.

One of the key goals of the project is to develop evidence for the long-term socio-economic benefits of adaptation mainstreaming. Impact assessment therefore is key elements of the process. Besides an environmental impact assessment (§CC1), a number of actions will be carried out to assess the socio- economic impact of the project;

In activity CC2, a detailed quantitative analysis will be carried out to assess the cost-benefit design demonstrators or implemented projects versus the baseline plan. Part of the same activity is a qualitative analysis involving inhabitants to determine the social benefits of implemented pilots.

In activity CC3, a baseline study and follow-up interviews with key stakeholders in the LAA will be held to assess attitudes towards the methodology, and to qualitatively analyse benefits and downsides. This action will be coordinated by the (external) LAA partner DeltaProgramme Rijnmond-Drechtsteden.

EFFORTS FOR REDUCING THE PROJECT'S "CARBON FOOTPRINT"

Efforts for reducing the project’s carbon footprint

Digitisation of work methods Increasing productivity is the most impactful way of reducing a carbon footprint, as the aimed results are achieved in less hours and effort and thus consuming less resources. Delta-Life aims to realise a step change of productivity in parts of the urban planning process, using digital design and analysis tools to reduce process times by up to 90%. (See also section B2 on state of the art and innovative aspects of the project).

Spatial planning and analysis of complex systems (such as urban flood risk) are currently mainly manual, analogic, iterative processes. Take for example Opportunity Mapping; urban design still largely depends on manually sketched strategies. Calculation of eg flood risk tipping points requires digitizing that input into stand-alone system which outputs statistics. These are difficult to use for communication to planners, politicians and inhabitants – so a feedback loop to design is needed.

In case of multi-criteria analysis which is the daily practice in urban development – and especially in the Delta-Life approach, a large number of iterations is needed to get to a final result.

Delta-Life aims to apply state-of-the art digital equipment that allows integration of the design and analysis steps into one single, real-time process. The tool, (www.3di.nu) has already been applied in pilots by the city of Amsterdam. It has the potential to cut process times by 90% as it allows real-time sketching of design options, and analysis for eg flood risk or water nuisance, therefore integrating design, analysis and decision-making into a single step. A subcontracting arrangement is foreseen for application of this technology.

Reduce travel The project will further reduce its carbon footprint on meetings and travel in the following ways;

- where possible, meetings are held as teleconferences (eg Skype), to reduce the number of physical movements that need to be made - where physical meetings are necessary or of high added value, the project management team has the role to identify possible synergies with other planned meetings and try to combine them into single events, reducing the number of trips. - In case of wider stakeholder consultation, Delta-Life will aim to organize such activity as part of

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LIFE12 ENV/NL/000126 - B3 major events (like conferences). This is expected to increase the number of participants while at the same time preventing additional travel. Collaboration on events is discussed with ICLEI, VNG, Rioned, STOWA, NIROV.

Digitisation of information Where possible, Delta-Life will make outputs or working documents available online, in order to reduce the need for printing materials.

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LIFE12 ENV/NL/000126 Name of the picture: Socio-economic effects: attractive and safe living environments

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LIFE12 ENV/NL/000126 Name of the picture: Socio-economic effects: floating structure as business opportunity (Netherlands Water Centre in

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support City of Bergen

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support ICLEI

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support City of Hannover

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support Sheffield City Council

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LIFE12 ENV/NL/000126 Name of the picture: Demonstration character: framework of phases and demonstration projects

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LIFE12 ENV/NL/000126 Name of the picture: Demonstration character: artist impression of Stadswerven plan with flood-proof roads and tidal park

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LIFE12 ENV/NL/000126 Name of the picture: EU Added value: supporting policy EEA focuses in Urban Adaptation of Climate Change

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LIFE12 ENV/NL/000126 - B4

STAKEHOLDERS INVOLVED AND TARGET AUDIENCES OF THE PROJECT OTHER THAN PROJECT PARTICIPANTS

For effective engagement with stakeholders, Delta-Life has grouped entities in 3 tiers based on their relation to achieving project objectives, and foreseen engagement process. This section describes the 3 tiers, the key stakeholders in each group, foreseen contribution and actions foreseen during the project.

This section should be read in combination with section B6, which focuses on actions after project end, and section D, which describes actions detailing the programme described here.

Stakeholders: a 3-tier approach

To achieve DeltaLife objectives, close interaction with professional stakeholders is required.

The approach used by the partners in this project is that of the ´Learning and Action Alliance´, which brings stakeholders in a research environment where actual policy development cases are being developed in order to design in order to allow the development of innovative, but at the same time realistic policies optimised across organisational objectives and borders. (See x.x for a detailed description).

In DeltaLife, 3 tiers of stakeholders are defined. The 1st tier consists of departments and individuals working with partners Dordrecht, Rotterdam, Amsterdam and Waterboard Hollandse Delta. The 2nd tier consists of partners in the Learning and Action Alliance, which are organisations considered necessary to be involved in order to achieve project objectives. The 3rd tier of stakeholders consists of entities or groups that are considered important in order to achieve the expected wider impact.

For each stakeholder, we will briefly explain their function (what), relation to the project (why) and role/contribution (how)

Tier 1: Departments / individuals from with partner organisations

The core team of DeltaLife consists of a limited number of individuals that will lead the implementation of project actions. The number of people involved in Opportunity mapping, Design and Implementation however is significantly larger, estimated at 75 people. They for example include: Policy makers, Urban planners, Project managers, Neighbourhood coordinators, Emergency planners, Sustainability coordinators, Drainage maintenance teams, etc

Engagement of these individuals, and motivating them to support demonstration and implementation of adaptation mainstreaming methodologies is critical. While during preparation of the proposal high level political support to the project has been secured, part of the preparatory actions of this project (see action C.A.1) therefore is to involve abovementioned individuals. This will take place by organising a number multi-disciplinary group meetings in each partner organisation in which the overall aim and objectives are explained and individuals are asked to share their long-term development and maintenance plans on behalf of their department. Involvement during the project is described in actions B1-B5.

Tier 2: Learning and Action Alliance members

The 2nd tier of DeltaLfe stakeholders consists of organisation’s whose direct involvement is deemed necessary in order to achieve certain objectives. These organisations mainly are regional and national level authorities with a role in climate change adaptation, spatial development designing and/or that could contribute to wide uptake and dissemination of results.

These organisations have been identified and approached in preparation of the project. They are formal supporters of the DeltaLife learning and action alliance as demonstrated by the Letters of Support. In preparation of the project, they have been involved in co-defining project scope in order to ensure fit with policy objectives.

Key organisations, their function, role in the Delta-Life project and contribution are:

Deltaprogramme New development & restructuring

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A national policy framework for new urban development and restructuring and recommendations on flooding and heat stress is under development. The framework aims to shed light on the deployment of spatial organisation and financial instruments in order to support the right means and conditions for robust development in built-up areas in the Netherlands. The cities of Dordrecht and Rotterdam have an ongoing, formalised relation in which certain developments (including the Wielwijk and Stadswerven developments) are labelled ´national pilot´. DP-ND&R will actively support, and participate in these pilots in order to ensure lessons learned will be integrated in the future policy framework, and in nation-wide dissemination. In Delta-Life, this is implemented via participation in the project Steering Committee, and in quarterly participation in project management meetings.

Deltaprogramme Rijnmond-Drechtsteden

The region of the Rhine estuary includes major cities like Rotterdam and Dordrecht and economic centres of international importance like the port of Rotterdam. The DP-Rd is the national level programme concerned with the long-term protection of the area under influences of climate change, in particular flooding. Its main function is that of a platform for coordination of spatial policies between national government, province, municipalities, water boards, and it maintains relations with the private and knowledge sectors. The DP-RD will work with Delta-Life to align and uptake outcomes of the project to the regional and national levels, ie it aims to ensure alignment of political, juridical and financial aspects among the stakeholders. In Delta-Life participation is formalised through participation in the project Steering Committee, and in quarterly participation in project management meetings.

Province of South-Holland

This province in which Rotterdam and Dordrecht are located. The province is a key players in regional spatial planning, which bares a close relation with urban spatial planning, flood risk protection and environment management. The province for example creates policy for urban development outside the primary dikes (Stadswerven pilot). The province is member of the project steering committee, and will participate in planning of development projects Feyenoord, Stadswerven.

Rijkswaterstaat-Zuid-Holland

Rijkswaterstaat is the executive arm of the Dutch Ministry of Infrastructure and the Environment. On behalf of the Minister and State Secretary, Rijkswaterstaat is responsible for the design, construction, management and maintenance of the main infrastructure facilities in the Netherlands. The cities of Rotterdam and Dordrecht have a long-standing working relation with the department Zuid-Holland, which is responsible for the areas of these DeltaLife partners. RWS is member of the project Steering Committee and participates in the planning and development of demonstration projects.

Ministry of Infrastructure and the Environment

The Ministry of Infrastructure and Environment strives to create an efficient network of roads, railways, waterways and airways, effective water management to protect against flooding, and improved air and water quality. The ministry is involved in the DeltaLife project in order to explore the potential for novel policies for local adaptation and environmental solutions, and to ensure alignment with related projects and expertise available elsewhere. It participates in the Steering Committee, and policy advisors will join project team meeting when relevant.

Tier 3: wider stakeholders

The 3rd tier of stakeholders consists of entities or groups that could benefit from the outcomes of Delta-Life, or that could enrich Delta-Life. Among specific groups identified and targeted are;

Local stakeholders; inhabitants and businesses

In order to maximise short- to long-term socio-economic benefits of the Delta-Life project and methodologies, both inhabitants and business groups will be involved in each phase of the project. Tenants meetings will be organised in the design phase to make sure the green spaces meet both adaptation as well as user’s needs. Business roundtables will be organised together with the economic development department in each city to align long term business needs, spatial development and climate adaptation, and to demonstrate that city administration’s understanding and adaptive action to reduce climate-change related risks.

Professional stakeholders at national level: the Association of Dutch Municipalities and the Netherlands Institute for Spatial Planners NIROV

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As described in section B1 and C.D.4, DeltaLife partners have teamed up with these national-level associations to develop a training and seminar programme with significant potential to reach professionals nation-wide.

Professional stakeholders at international level: ICLEI, cities leading in climate adaptation

The DeltaLife project builds upon a strong international network of stakeholders that has actively been involved in preparatory activities, and that will continue to participate in / contribute to the project.

DeltaLife will host ´Transnational peer reviews´, multi-day interactive sessions in which the methodology and outcomes of each of the 3 adaptation steps will be presented to and discussed with international experts. These are either practitioners from cities that led in climate adaptation, or experts from leading knowledge institutes. The objective is to validate and enrich work, testing applicability outside the Netherlands. The sessions also serve a training and dissemination purpose. ICLEI has offered DELTALIFE a slot in the annual Resilient Cities Conference in Berlin (See Letter of Support).

Organisations that will be invited include the cities of Bergen (NO), Hannover (DE), Sheffield (UK), Hamburg (DE), Copenhagen (DK), Hull (UK), Edinburgh (UK), and the Universities of Hamburg-Harburg, and Sheffield.

DeltaLife will also collaborate with recognised city networks in Europe and Worldwide, including ICLEI, Delta Cities network, MARE Asia, Pacific Rim Council for Urban Development.

For general marketing and publication activities, please also see section D of the proposal.

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support of Safety Region South Holland South

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support Province of South Holland

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LIFE12 ENV/NL/000126 Name of the picture: Stakeholders involved: Dordrechts ´Learning and Action Alliance´ on Climate Adaptation

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EXPECTED CONSTRAINTS AND RISKS RELATED TO THE PROJECT IMPLEMENTATION AND HOW THEY WILL BE DEALT WITH (CONTINGENCY PLANNING)

A project steering committee with political and executive representation has already been established in preparation of this application, and has listed all constraints and risks related to DELTALIFE and devised mitigation strategies for these prior to proposal submission. These high-level members will monitor risks and can activate the mitigation strategies. The project set-up with 9 demonstration projects in 3 different cities ensures that the overall objective of DELTALIFE can always be met, despite constraints and risks that could affect a single demonstration project. The innovative method of adaptation mainstreaming will be demonstrated in each city (CB1) and project (action CB2-4) delivering environmental value cost-effectively.

The major overarching constraints and risks and related mitigations strategies are listed in decreasing order of importance. Project-specific technical risks are manageable within the individual projects. Finally, we will present an overall mitigation strategy and approach.

1. Changing political context, especially after municipal elections in 2014

The implementation of demonstration projects described in CB1-4 are led by the partner cities that will hold municipal elections in 2014. As a result political programmatic and personnel changes can occur that pose a risk on the political support for the scope, planning and funding of the demonstration projects.

Mitigation: the respective municipal councils have already approved the demonstration projects in the delivery phase, their budgets and, where applicable, legal contracts with third parties. E.g. for Stadswerven (CB3) already 5M Euro has been allocated and approved by the Council. The additional investment in adaptive measures that matches LIFE+ funding is also approved and planned with the project manager. Logically, decisions on demonstration projects in the development and design phase are not yet politically and legally binding at project start, but DELTALIFE’s aim is to bring these projects there. High-level decision makers at the municipalities have signed support letters for DELTALIFE and its demonstration projects. As a back up in case these participative process would enter a dead-lock, alternative demonstration projects have been identified and pre-wired with stakeholders prior to proposal submission to be included if opportune. These projects also mainstream environmental value with investments in the urban area.

2. Dynamics in ambitions and investment planning of enabling stakeholders.

The demonstration projects are developed and delivered through participatory planning and rely on multi-actor decision-making and multiple funding sources. Dynamics in the ambitions and investment planning of enabling stakeholders can affect the projects. Similarly, stakeholders can actively hamper project progress through e.g. legal procedures.

Mitigation: The city partners lead all planning processes and their city councils have committed to DELTALIFE and inherently to the environmental ambitions in demonstration projects. To date, all demonstration projects have been through a participatory process and engaged a wide range of stakeholders. These other stakeholders and potential funders have been consulted prior to proposal submission. Additionally key enabling stakeholders such as authorities are members of the Learning & Action Alliance (§B4) and provided support letters for this DELTALIFE project. Finally, the innovative adaptation mainstreaming method actually stimulates stakeholder and public engagement inherently. Hence, changing ambitions are dealt with within the process (§B2). The participative planning processes are continuously monitored to verify the method’s added value from a process-perspective (also in C-E, besides monitoring of cost-effective delivery of environmental value).

3. Procedural and technical project risks such as related to permit requests.

Procedural and technical project risks can hamper progress in project implementation. The main procedural risks are related to permit requests, whilst technical risks vary per project.

Mitigation:

Procuderal and technical risks have been discussed with project leaders and presented to the steering committee prior to proposal submission. A permit coordination committee is formed from the LAA for projects in the execution and delivery phase following the example of the renowned Room for the River programme. Permits are mostly related to construction and are to be given by the local authorities that

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LIFE12 ENV/NL/000126 - B5 are formal partners in DELTALIFE. The aim of the coordination committee is to bundle permit requests and coordinate its legal justification to speed up the procedure.

Technical project risks and mitigation strategies are listed for each individual demonstration project. E.g. gas piping underneath the area where a park is to be constructed in Wielwijk (CB4) requires dialogue between the municipality and the utility company.

4. Project management and personnel risks

Personal competences and commitment, inter-personal and inter-organisational relational qualities are key to project success. The project coordinator and city project managers have a proven track record of management of collaborative projects with a clear focus on innovation and demonstration. However, change of personnel is common in projects with longer duration and the continuation of the project coordinator, project team members and steering committee members can not be guaranteed.

Mitigation: The project coordinator appointed by Dordrecht will dedicate 100% of her time to DELTALIFE to ensure commitment to progress. Additionally the consortium foresees to contract experienced consultants to assist the project coordinator for specialised tasks related to LIFE+ project coordination and administration so that the coordinator can fully focus on the project implementation.

The tasks of personnel have been described per function to facilitate transfer of responsibilities. Such transfers are by default organised in the partner organisations as a ‘hot joint’ where former and future employees work together for a limited period of time. Furthermore the project managers are part of a project team and supported by the LAAs. Their proven collaborative working methods are inherently part of the innovative mainstreaming method and LAA approach that are well documented and published (e.g. Ashley et al., 2011; Van Herk et al., 2011). These project teams are mirrored in each partner city which will ease support between partner organisations.

5. Validation of mainstreaming method through multiple projects in different development phases in different cities.

To demonstrate the adaptation mainstreaming method all development phases should be covered in demonstration projects. As DELTALIFE’s duration is merely 3 years, demonstration projects from different phases are included. Also, to validate the method’s wider applicability it is demonstrated in 3 different cities. Additionally the demonstration projects cover several climate adaptation and environmental aims. This innovative project architecture of DELTALIFE enables full-fledged validation, but raises the question of how to ensure coherent validation of the method, also towards dissemination thereof. The collaboration and exchange between the demonstration projects, project teams and cities deems paramount, as well as monitoring. Additionally external validation is organised through monitoring on project impacts: environmental, socio-economic, governance (§CC).

Mitigation: During the proposal preparation, city representatives confirmed that every demonstration project is interesting for every other partner city as all 3 have similar projects in terms of scope. Every city will create similar project teams comprising a policy maker, city planner, water/environmental engineer and a financial expert. These combined 3 teams are a so-called intercity project team from which the host city of a demonstration project can invite a team member from another city. This enriches the project results and supports coherent validation of the replicability of the method.

6. impact risks

6.1 uptake of the innovative methodology in national policy for wider implementation

The viability of the innovative mainstreaming methodology is demonstrated in 3 major cities in the Netherlands, also aiming for its uptake in other cities. To stimulate wider uptake, policy is to be made on a national level, including guidelines if opportune.

Mitigation: National policy makers have committed to participation in DELTALIFE and to their membership in the LAA. As proof of this, support letters are attached of the Director General of the Ministry of Infrastructure and Environment and of the special Commissioner to Dutch parliament for the Delta Programme. Their national policy advisors are engaged in the LAA and continuously monitor lessons for wider policy processes. They evaluate the method for its potential for wider uptake and possible policy opportunities and barriers are explored and addressed. Furthermore the Dutch association for municipalities VNG, as well as RIONED, STOWA and Platform31 will be engaged in peer review and

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LIFE12 ENV/NL/000126 - B5 dissemination activities. On EU level the EEA supports DELTALIFE. They have all signed Letters of Support.

6.2 international dissemination of the methodology

The EU added value of DELTALIFE’s method is paramount to actually deliver climate adaptation and enhance environmental services in urban areas (§B3). Delta-Life, however, comprises a merely Dutch partnership and demonstration in Dutch cities.

Mitigation: The European Environment Agency (EEA) confirms the EU-wide relevance of this method as EU cities face the same threat of climate change and environmental degradation and the same opportunity that derives from urban dynamics to adapt (EEA, 2012). DELTALIFE foresees international peer review and dissemination sessions (CD) with cities from the partners’ networks in other EU countries and with EU- wide umbrella organisation such as the EEA and ICLEI to verify its applicability in other countries (§B4). Support letters are attached from the EEA and ICLEI. The partner cities Dordrecht, Rotterdam and Amsterdam are experienced partners in EU collaborative projects such as Interreg, FP7, LIFE and have an extensive existing network of partner cities in Europe. Dordrecht has developed an effective methodology for international peer-review and dissemination events as an end-product of its Interreg 4b project MARE, Managing Adaptive REsponses to changing flood risk. The review events are based on the concept of working together on a real-life case study. This is similar to the way the 3 Dutch cities collaborate with inter-city project teams that work with professionals from the 3 cities on one partner city’s demonstration project to enrich the project results, whilst validating the replicability of method and results in other cities. DELTA-LIFE and its European partners aim to combine these events with other related events and conferences to reduce required budgets and effectively reach its target audience.

Overall risk mitigation strategy

The project teams will monitor the demonstration project related risks and report these to the project steering committee (SC) every six months. The SC itself also discusses context-related risks resulting from politics, regulation, socio-economic developments. The SC comprises governors of the three partner cities and of the Waterboard Hollandse Delta. Additional members are the senior executives of the organisations in the Learning & Action Alliance members that are needed for project delivery and creation of wider impact (§B4). Hence the SC has the influence, political mandate and democratic legitimacy to activate the mitigation strategies or devise new ones.

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CONTINUATION / VALORISATION OF THE PROJECT RESULTS AFTER THE END OF THE PROJECT

Which actions will have to be carried out or continued after the end of the project?

The aim of the DeltaLife project is to mainstream climate adaptation in spatial development processes in the partner cities Dordrecht, Rotterdam and Amsterdam, and to support widespread uptake at national and international level. The achieve these long-term impact, the following project activities will be continued after project end:

C.B.1 Opportunity Mapping for Climate Adaptation

Each partner city will integrate the Climate Adaptation Opportunity Map into spatial development procedure - the map will be reviewed and updated periodically (every 5 years) - all major new developments and maintenance projects will be tested against the map - these projects will have a paragraph on climate adaptation objectives in their project specifications.

C.B.2 Adaptive Design

This action will result in detailed adaptive designs for neighbourhood (re)development. This action will be continued in 2 ways:

- For the 4 demonstration projects Kop van Feijenoord, Rotterdam Noord, Watergraafsmeer and Kop van het Land, the project tentatively ends with a proposal for investment to the city council or project steering committee. The intended follow up is approval, and implementation of the project (comparable to C.B.3). This process will be guided by the project team

- For each demonstration project, a number of ´mirror´projects have been identified, (see also table in chapter C.B) projects that are similar to the 3 demonstration projects and thus could benefit from learning experiences (methodology, technology, etc). Each city’s project team will assign a person responsible for transmitting these lessons learned.

C.C.1 Monitoring of Impact of project actions

During the project, the added value of the Climate Adaption Mainstreaming approach versus normal planning procedures will be assessed. It would be a valuable exercise to continue this analysis after project end (say after 1 year, after 5 years), to obtain feedback from continued use (C.B.1), success in further implementation (C.B.2) and practical use experience in environmental value, economic cost- benefit (C.B.3 and 4).

While it cannot be guaranteed, the long-term investment of the partner cities in Climate Adaptation Mainstreaming, the support from higher level government and knowledge institutes make it likely such follow-up will take place.

C.D. inclusion in education curricula Education at DELTALIFE partner insitutions: TU Delft, UNESCO-IHE, University College Dordrecht, TU Hamburg Harburg. Curricula have been developed in previous projects (§B2) and partner institutions will consider the prospect to add DELTALIFE results.

C.D.2 Media and Local events programme

Each partner city has an extended, and continuous programme for informing and engaging inhabitants with Climate Adaptation. It is expected that the core messages, principles or lessons learned of DeltaLife will continue to be disseminated beyond the project – with perhaps a reduced focus on individual demonstration projects.

C.D.4 Workshops for professionals

In this activity, the method of Climate Adaptation Mainstreaming and the lessons learned from the DeltaLife project will be converted to a training module for professionals in urban planning, climate adaptations, etc. This module will be developed together with platforms that aim to realise wider, and

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continued dissemination after project end, such as Platform31, the Dutch Association of Municipalities VNG, STOWA and RIONED.

How will this be achieved, what resources will be necessary to carry out these actions?

Two strategic approaches are foreseen to achieve this follow-up:

For C.B.1, C.B.2 and C.C.1: Broad uptake of work methods through the Learning & Action Alliance approach (§B2,4).

Oftentimes, activities related to sustainability or climate change are coordinated as single projects and carried out by a limited number of people. This is a good model for project delivery. Experience in such projects however shows that this approach has limited effect on organisation-wide capacity building for consciously and structurally incorporate sustainability and adaptability measures. In order to make the step change from single projects to mainstreaming climate adaptation, a different approach is needed.

The Delta-Life project uses the ´Learning and Action Alliance´ approach (see also section B) that is based on multidisciplinary, action driven collaboration as a method of transition in working methods. Through wide involvement of people from different departments, and by positioning the project as a learning environment, the new methods will become broadly understood and applied.

The estimated number of people involved in the project can therefore be considered to be a key performance indicator contributing to the long term impact of the project.

It is estimated that in the Delta-Life project a total of more then 150 professional will be actively involved in applying the mainstreaming method

Municipality of Dordrecht: 40 Municipality of Rotterdam: 30 Municipality of Amsterdam: 30 WS Hollandse Delta: 10 Non partners: 75

It should be noted that in through the project only direct labour for additional measures is being financed. In other words: most people getting in touch with the project and its methods are not co- financed through it.

The abovementioned approach should be supported by:

Work process / regulatory requirements for climate adaptation

At partner (city) level, the Delta-Life results should be formalised by integrating the vision and methods in existing policy- and operational instruments. While the results of the project will indicate how such anchoring can best take place, the partners have identified a the following key opportunities: - The municipal long-term strategic development plans (Structuurvisie) is the primary policy document in which to confirm the strategy of mainstreaming environment and adaptation objectives as part of the decision-making approach. The Opportunity map developed in CB1 will become an integral part of the plan. - In each municipal (re)development project, a ´water test´ (Watertoets) is obligatory. In this test, possible flood risk is to be analysed and taken into account when designing solutions. The Watertoets

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could be used as an instrument to include the long-term adaptation view taken by DELTALIFE. In any case new developments and maintenance projects will have a paragraph on climate adaptation objectives in their project specifications. - While the primary uptake will be aimed at partner cities, DeltaLife works with the Ministry of Infrastructure and Environment and the Association of Dutch Municipalities in defining best practices out of DeltaLife results. These could lead to national-level guidelines or potentially widening of the scope of the mentioned Watertoets.

Process for preparation of long-term uptake of project outcomes The outcome of the project therefore is a tested method, the optimal implementation of which can be defined through contrasting local approaches in partner cities Dordrecht, Rotterdam and Amsterdam.

During the DELTALIFE project, the following process will be used to define a detailed proposal for organisation-wide use of the method, consisting of both the operational and political aspects of decision-making;

During the project, an internal and independent external review of process and outcomes will carried out, leading to a detailed and agreed plan and implementation process for further uptake

- Assessment of results of the project, and expected long-term benefits for wider application. In activity C, DELTALIFE will execute an internal assessment of outcomes of the project, and recommendations for wider uptake.

- External review and comparison of lessons learned, recommendations

The Deltaprogramme for New building and Restructuring, the national programme responsible for coordination policy on long-term climate adaptation of the built environment, and members of the DELTALIFE Steering group, will execute or commission an external review of the DELTALIFE project, in particular including an assessment of costs and benefits, of wider applicability, and of recommendations for implementation at local level. This review will take place between M25 and M30. This activity is financed outside the project, but will be executed in close cooperation with the DELTALIFE Steering Committee. For C.D.2 and especially C.D.4: see next section

To what extent will the results and lessons of the project be actively disseminated after the end of the project to those persons and/or organisations that could best make use of them (please identify these persons/organisations)?

The municipalities of Dordrecht, Rotterdam and Amsterdam are dedicated to advancing and disseminating the state of the art in long-term climate adaptation after demonstration and validation. Part of their commitment is to disseminate lessons learned beyond single projects. The sheer size of their organisations allow significant structural investment in dissemination, while professional networks build up over time enable wide reach (§B2).

Outside the DELTALIFE project and budgets, an ambitious and wide-reaching, but realistic dissemination programme at national and European levels, and beyond is foreseen.

In the Netherlands: uptake of best practices by policy makers, local government, professionals

The DELTALIFE partners van build upon a vast national network of public and private organisations to effectively disseminate results and lessons learned. Please refer to action C.D for the wider dissemination plan. Here, the key partners for wider uptake and activities are mentioned;

Policy makers: Deltaprogramme for New Building and Restructuring, Ministry of Infrastructure and the Environment. As mentioned in the previous section, DELTALIFE has agreed with these entities to validate the Adaptation Mainstreaming approach. Results will lead to development of case studies (minimum result), national-level guidelines (expected) or modification of norms (potentially).

Local administrations: Vereniging van Nederlandse Gemeenten

Ongoing collaboration between Dordrecht and the VNG include participation in the VNG’s programme on flood risk management. For Delta-Life, the ambition is to create a programme within the Counciller’

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LIFE12 ENV/NL/000126 - B6 s commission on Space and Housing, which includes development of an dossier a series of thematic workshops in which usually 50+ councillors from as many cities participate. The workshops will be provided by the city of Dordrecht. A letter of support of VNG is attached to the proposal.

Professionals: Platform31 – The Netherlands Institute for planning and housing is the largest association for professionals in urban and regional development, with over 10.000 members. The ambition is to publish with NIROV a dossier on DeltaLife results, and create a series of masterclasses, to be provided by Dordrecht. A letter of support of NIROV is attached to the proposal. The same holds for STOWA and RIONED.

In Europe and beyond: linking with policy makers and leading cities

Policy makers: European Environmental Agency

As demonstrated by the Letter of Support, the DeltaLife network has direct ties with key policy making institutions at European level. It will engage with the EEA to further key insights and experiences from the project. Key project outputs will be uploaded to the EEA information portal, which collects European best practices on guidance documents, tools and case studies.

Local administrations: ICLEI, C40.

DeltaLife partners Rotterdam and Amsterdam are member of the network of C40 Cities – climate leadership group. The network connects the world’s megacities and serves as a platform for exchange of best practices. ICLEI is a similar network, with a broad reach of over 1200 local authorities worldwide. Both cities will actively disseminate and make available for further use the DELTALIFE results. As part of these existing city relations, both cities will also after the project continue hosting delegations from partner cities wherever there is interest.

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LIFE12 ENV/NL/000126 Name of the picture: Letter of Support STOWA

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TECHNICAL APPLICATION FORMS Part C – detailed technical description of the proposed actions

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LIST OF ALL PROPOSED ACTIONS A. Preparatory actions (if needed) A1 Creating Momentum

B. Implementation actions B1 Climate Adaptation Mainstreaming Opportunity Mapping

B2 Climate Adaptive Design

B3 Implementation - Stadswerven

B4 Implementation - Wielwijk

C. Monitoring of the impact of the project actions (obligatory) C1 Monitoring of the impact of the implementation actions

D. Communication and dissemination actions (obligatory) D1 Creation of Delta-Life website and basic communication materials

D2 Dissemination programme towards local stakeholders

D3 Creation of a layman’s report and presentation

D4 International training and peer review workshops

D5 Development of notice boards

E. Project management and monitoring of the project progress (obligatory) E1 Overall project Management

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DETAILS OF PROPOSED ACTIONS A. Preparatory actions ACTION A.1: Creating Momentum Description and methods employed (what, how, where and when):

In preparation of the project, 3 city coordinators will engage with primary and secondary stakeholders (see B4) to ensure broad support for DeltaLife within partner organisations and from key regional / national governing entities, to facilitate quick implementation of action B1 Opportunity Mapping. The action consists of sub-activity 1) collection of data, plans and development policies, 2) alignment of tools, methods and standards, 3) kick-off day and 4) creation of permit coordination teams 1.1: Collect long-term visions, development and maintenance programmes at city and regional level. These include the plans of involved Municipalities (including various departments like: city development, infrastructure development, sewerage department, water management, green/environmental coordinators, etc), Water Boards, Safety Region South-Holland, Province of South Holland, Delta Programme Rijnmond- Drechtsteden. This requires involvement of on one hand, the development and maintenance managers of mentioned organisations, and on the other of the climate adaptation departments. All mentioned organisations have confirmed support. The data and visions to be collected include for example: Dordrecht - Flood Risk Management strategy Dordrecht Self Reliant Island - Spatial Vision Dordrecht 2020 - Development plan Stadswerven - Development plan Kop van het Land - Maintenance and investment plan Sewerage - Maintenance and investment plan Green spaces

Rotterdam

- Climate Adaptation Vision ´Rotterdam Climate Proof` - Waterplan Rotterdam - Development visions municipal subdivisions - Development plans City Centre and Stadshavens - Sewerage maintenance and investment plans - Roads & infrastructure maintenance and investment plan

Amsterdam - Structuurvisie / Spatial Vision Amsterdam 2010-2040 - Spatial development vision Amsterdam Metropolitan Area 2040 - Spatial Investment programme Amsterdam - Fact sheets Water Amsterdam - Watercyclusplan - Amsterdam Waterbestendig - Maintenance and Investment plans Water Board Amstel, Gooi en Vechtstreek - Development visions municipal subdivisions - Development plans WATERGraafsmeer - Sewerage maintenance and investment plans - Municipal strategic plan on investments and maintenance

Regional plans of- Waterschap Hollandse Delta - Province of South-Holland - Province of North-Holland - Safety Region South Holland South - Rijkswaterstaat - Deltaprogramme

1.2 Tools & methods. The Delta-Life project will use a number of tools, work methods and standards that have been developed in the precursor project MARE. All departments within the City of Dordrecht, and WSHD are familiar with the use. The approach might however be new to Rotterdam and Amsterdam, or at least to some individuals.

For implementation of the project, it is necessary that all key individuals have a shared understanding of approaches to be used. A process approach for multi-level governance will be detailed and agreed upon by partners and key stakeholders.

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LIFE12 ENV/NL/000126 - C1a 1.3 Kick-off day At the start of the project, a kick-off day will be organised with all directly involved people of the partner organisations (primary stakeholders), and the wider Learning and Action alliance (secondary stakeholders). The meetings primary aims are to present the project and work plan and to establish working relations between involved people across departmental and organisational borders. There will be a number of parallel thematic working sessions that facilitate project implementation, including on to discuss works in the 3 cities in each phase (opportunity mapping, design, implementation), and on general topics including communication, accounting/administration, work procedures, communication tools (teamsite). The meeting will be hosted by Dordrecht.

1.4 Create permit coordination teams for implementation projects. For each implementation project (Stadswerven and Wielwijk) a coordinator will be appointed to bring together the people responsible for applying for various permits. The coordinator will create an overview of permits to be requested, and coordinate the application process to be followed with each institution. In case of possible delay, the permit coordinator will contact the project coordinator in order to discuss a possible solution. When necessary, the project coordinator will liaise with the Steering Committee representative (councilman Piet Sleeking) to obtain necessary executive/political support for speedy delivery (see also risk management section).

Constraints and assumptions:

A.1.1 The success of the method and project will depend on access to and willingness to share (and possibly amend) long term investmentprogrammes. The steering committee of the DeltaLife project (level of city counciller, executive director) have confirmed support for this initiatve. In each city, the city coordinators have started the process of informing relevant managers of the initiative.

A.1.2 Applying new work methods, especially those that require integration across departmental or organisational borders, is the challenge DeltaLife seeks to address over a period of 3 years. It is therfore not expected that all individuals involved are familiar with or know how to apply these methods, but that at least city coordinators can act as ambassadors.

A.1.3 Teams per cities might vary, also for demonstration projects. Each city is responsible to timely assemble a team to cover both content of the project (climate adaptation) as well as supporting functions (communication, finance, permits etc). Each city has capacity that is sufficiently specialised in each of these areas. We do not expect difficulties is biulding these teams in time.

A.1.4 This is business as usual for implementation projects. We do not expect issues here.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

The prepartory action is aimed to créate momentum among the large group of participants in the project - Insight in all relevant local and reiognal investment and maintenance plans (estimated at plans managed by in total 30 entities/departments), and engagement of key managers/directors in the DeltaLife Project - Common understanding of DeltaLife Project among all involved individuals (75 people across beneficiaries and LAA members)

Management plan including risk containment strategy for obtaining the relevant permits for the actions C.B.3 and C.B.4

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Indicators of progress: n/a

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LIFE12 ENV/NL/000126 Name of the picture: Creating momentum: support of the DeltaCommissioner and Minster of Infrastructre and Environment

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B. Implementation actions ACTION B.1: Climate Adaptation Mainstreaming Opportunity Mapping Description and methods employed (what, how, where and when):

The objective of action C.B.1 is to map long-term urban dynamics (development, maintenance) in Dordrecht, Rotterdam and Amsterdam in order to identify opportunities to integrate Climate Change Adaptation measures. This action will lead to design of plans that integrate adaptation into the existing forecasted activities in C.B.2, and to realisation of such plans in C.B.3 and C.B.4.

This action will make visible for the first time the planned investments in urban infrastructure by various organisations or departments. Beyond that, DELTALIFE will overlay this with maps of climate adaptation strategies already defined by the municipalities. This will lead to an overview of opportunities to integrate the local adaptation strategies into standard urban planning processes. This map will enable development of roadmaps or pathways of realisations. The activity will include an indicative analysis of costs and benefits (§CC) of both a benchmark scenario (currently foreseen investments in climate adaptation), a scenario of stand-along investments in adaptation, and options for mainstreaming. These financial data will support decision-making by the Delta-Life steering committee on selection of priority cases.

· Locations The ´Maps of opportunities for mainstreaming climate adaptation´ will be developed for each of the three cities for their entire territory. Assets operated by e.g. Waterboard Hollandse Delta, Province of South-Holland and others will also be considered, but only those within the city borders.

· Specific Actions:

Maps of opportunities and threats The following sub-activities will be carried out:

C.B.1.1 Integrating maps of development and maintenance plans in urban infrastructure. As the plans collected in C.A.1 are developed by different entities, formats are expected to vary as well. Some are in writing, others mapped. Different geographical scope and time scales are expected.

An integrative step is needed. The available plans (urban planning/development, building and road development, sewerage maintenance, green area maintenance, dike reinforcement, etc), will be integrated into one single document.

In case for certain plans time scales do not cover the long-term range of DELTALIFE, the city coordinator will work with the document owner to identify patterns or cycles of investment that enable to extend the timescale of current plans. For example, e.g.; no drainage maintenance plans are available for after 2020, but the general rule is that local pipes are maintained every 10 years, and main drains every 5 years. Also the Dutch Environment Agency (PBL) commissioned the development of a research method to identify adaptation mainstreaming moments based on depreciation cycles of assets. The method was applied to the urban areas of DELTALIFE partner cities, and provides additional input.

C.B.1.2 Analyse tipping points for the cities' essential environmental systems that are subject to climate change for the maps developed in C.B.1.2 The method was developed in precursor project MARE. Specialist expertise will be subcontracted to calculate tipping points for the cities infrastructure. This analysis will show what the capacity of infrastructure systems is to cope with climate change, when the system is expected to fail current norms for performance, and what kind of adaptation would be needed to prevent system failure.

For example, climate change scenarios will be applied to drainage systems to identify where and when expected increased rainfall will cause more then the maximum allowed 2 incidents of overflow per year, and what possible solutions are.

C.B.1.3 Quick Scan of Climate Adaptation Opportunities This sub-activity will build upon C.B.1.2 to identify feasible, cost-effective adaptation pathways and individual opportunities over time:

1. Review existing City Climate Adaptation plans. Included in these plans are specific climate adaptation objectives and 2-3 possible spatial adaptation strategies.

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LIFE12 ENV/NL/000126 - C1b 2. Identify Quick Wins for Adaptation Mainstreaming By overlaying the maps of planned investments and maintenance (opportunities) with that of tipping points (threats) over different timescales, for each strategy locations and moments can be identified to cost- effectively realise parts of that strategy.

3. Identify Opportunities that requires strategic changes in investment, maintenance planning As above, but a more complex, multi-variate analysis. Here, solutions are considered that require modification of timing of investments, collaboration across organisational boundaries. Decision-making in such cases requires strategic or even political discussion in order to assess feasibility.

4. Define and assess ´packages´ of quick wins and strategic investments against the objectives Climate Adaption plans, financial and political feasibility The individual solutions identified in steps 2 and 3 will be combined into ´packages´ of logical combinations of solutions that form realistic pathways to climate adaptation objectives set in step 1. These packages will be based on integrated environmental and socio-economic costs and benefits. For multivariate options, an indicative political analysis will be made about cost and benefit sharing among the involved organisations or departments.

5. Select most likely Climate Adaptation Pathways Together with the LAA and the Steering Committee, a selection will be made of the 1 or 2 most realistic climate adaptation mainstreaming pathways.

C.B.1.4 Define Feasible Climate Adaptation Strategies In this action, the pathway(s) defined in the Quick Scan of C.B.1.3 will be reviewed in more detail. The process to be followed is similar to that of C.B.1.3.

This cycle will result in a feasibility analysis sufficiently detailed for decision-makers to support the moving from analysis to real-life decision-making. This is a semi-political process of negotiation and finding balance that will be depended on the trust between partners and their willingness to participate. The Learning & Action Alliance has proven appropriate to cultivate trust and collaboration (§B4)

C.B.1.5 Fine-tune of a the City Climate Adaptation Mainstreaming plan This cycle will result in a specific strategy, including proposal to allocate investments and budgets among responsible organisations. This planning will be visualized in maps (for the spatial scale) and flowcharts (for the temporal scale).

Essential for the (lasting) success of this Action CB1 is integration of outcomes into strategic and operational plans of participating entities. Depending on the decision-making process to be adopted in each city, this activity therefore involves delivering a proposal to a city council or to directors of involved departments.

Integration of specific environmental themes Part of the abovementioned general process is the consultation between the partner cities on the broader application of the adaptation tipping point approach and defining coherent, effective adaptation strategies based on the bottom-up approach applied in this project.

In the previous projects UFM and MARE, this tipping point approach has been used on pluvial and fluvial flooding. In DELTALIFE its applicability on other environmental themes will be explored. To this end, three workshops on commonly shared issues will be organized (one in each partner city) in which the practical implications will be discussed of using the adaptation tipping point approach on groundwater (1), water quality (2) and vulnerability of critical infrastructures (3).

1. Low Groundwater – hosted by Rotterdam 2. Water Quality – hosted by the Hollandse Delta Water Board 3. Vulnerability of Critical Infrastructures – hosted by Amsterdam

Each workshop consists of the introduction of a case study on the abovementioned topics, followed by a roundtable discussion on possible solutions and their cost-benefits. Participants include DELTALIFE partners and outside experts from the beneficiary’s networks.

DELTALIFE will collaborate with the SECCO project. SECCO partners will be invited to identify the locations in DELTALIFE cities where solutions successfully demonstrated in SECCO could be implemented on the long term.

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Constraints and assumptions:

An important risk for Action CB1 lies in the planned cooperation between the different organizations; for successful completion of this action it is essential that each organization is represented at the appropriate level and decisions can be made. It is also important that the relevant information available in each organization - plans and planning schedules at the level of detail that fits the LAA objectives, but also practical knowledge on the work of the organizations, is indeed shared. Through the high-level support secured via the Letters of Support, the preparatory action C.A.1 and the creating of a high level Steering Committee, risks are expected to be limited. Moreover the Learning & Action Alliances are already more than 8 years running, providing a strong base for collaboration.

The DELTALIFE partnership will subcontract the technical expertise. These include in particular the creation of multilayer opportunity maps, the technical, financial and governance aspects of adaptation strategies. This subcontract will be linked to the subcontract of C.B.2 and C.C.1.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

At the end of Action C.B.1 DELTALIFE will have delivered Adaptation Mainstreaming strategies for Dordrecht, Rotterdam and Amsterdam. Through exploration of different environmental themes it will have extended the scope and validated the tipping point approach for wide application. Following the structure of the activity, the more immediate and tangible results of this action are: - integrated overview of long-term spatial investments and maintenance for cities of Dordrecht, Rotterdam and Amsterdam for the period 2015-2050 - analysis of the coping capacity of city infrastructures in the light of climate change (tipping point analysis) for cities of Dordrecht, Rotterdam and Amsterdam - feasibility check and cost-benefit analysis of climate adaptation objectives against available strategies and options for cities of Dordrecht, Rotterdam and Amsterdam - argued choice (based on impact and cost-benefit analysis) of the optimal integration of spatial development and adaptation strategy for cities of Dordrecht, Rotterdam and Amsterdam - broad intra-organisational support across departmental borders for implementation of the optimal spatial adoption strategy. Hence, for posterior inclusion in development and maintenance plans and project descriptions. The outcomes of the three workshops are products of this action as well. These will include the results of exercises in calculating and interpreting tipping points in the named case study areas in the cities.

Indicators of progress:

In this action the progress will be monitored by the project coordinators in each city. They chair the LAA meetings and will make sure that the process and progress is discussed in every meeting. If necessary / appropriate they can ask partners to circulate progress reports towards the other LAA members in between two meetings.

The overall progress of the demonstrators will be monitored by the project coordination team, consisting of the project leaders of the four partner organizations and management support from Dordrecht. The project leaders will monitor each others progress; during their regular DELTALIFE project meetings they will update each other on the progress made in every city, signal potential delay and support each other to prevent or solve problems.

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LIFE12 ENV/NL/000126 Name of the picture: Opportunity mapping: Rijnmond Drechtsteden

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LIFE12 ENV/NL/000126 Name of the picture: Opportunity mapping: combine ´layers´ of information to identify opportunities for adaptation

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B. Implementation actions ACTION B.2: Climate Adaptive Design Description and methods employed (what, how, where and when):

The aim of action C.B.2 is to apply the Climate Adaptation Mainstreaming method in the design phase of project development. In this design process step specific measures are detailed for neighbourhood (re)development projects. This includes evaluation of feasibility and cost-effectiveness of these measures, which will take place in an iterative process of Design - Analysis - Governance. This activity is linked to C.B.1, in which the opportunities for mainstreaming were identified, and in which the climate adaptation strategy was chosen.

This activity will deliver detailed, financially and politically acceptable designs for adaptive spatial investment plans. These have quantified long-term cost-benefits over standard planning solutions. Designs are made for projects in Rotterdam, Amsterdam and Dordrecht to be constructed / implemented after DELTALIFE

Locations In a standard Adaptation Mainstreaming process, the Opportunity Mapping step would identify hotspots; (re)development projects with high potential for realisation of climate adaptation on a short/medium term (5- 10 years).

In the DELTALIFE project, we will use results of previous projects and research in which threats of reaching a tipping point, and possibilities for integrating adaptation have been identified already. Action CB2 will be executed on the scale of 4 different projects in Rotterdam, Amsterdam and Dordrecht.

An additional selection criterion was the existence of ´mirror´ projects in other cities; projects that face similar development challenges. This approach ensures collaboration and knowledge exchange between partners, and wider dissemination on the medium term.

The selected projects are: Maintenance of urban water systems: Rotterdam Noord Maintenance and upgrade of the flood defence infrastructure: Kop van het Land (Dordrecht) Redevelopment of neighbourhoods in embanked areas: restructuring and maintenance of Watergraafsmeer (Amsterdam) Redevelopment of neighbourhoods in un-embarked areas: Kop van Feyenoord (Rotterdam)

General process description For each project in action C.B.2, a general vision, a development plan and (separate) adaptation objective is available. It is the objective of DELTALIFE to integrate these into a long-term adaptive, cost-effective design In this activity the following general process steps will be followed: 1. Review development plan and adaptation objectives 2. Outline, besides the current development plan, 2-3 ´extreme´ adaptation solutions (each with a different objective, e.g. to achieve: optimal climate adaptation, lowest investment to reach minimum adaptation standards or attractive design) 3. Quick scan: joint design-analysis-governance session to assess the solutions on adaptivity, technical/spatial, financial and political feasibility. Develop one or two integrated solutions that combine best measures from the extreme designs. 4 Detailed Climate Adaptation Designs. Fine-tuning the selected scenario based on technical ‘designs’, cost- benefit ‘analysis’ and calculation of tipping points. Definition of design and investment plan to be proposed to key stakeholders: ‘governance’. 5. Decision-making by city council / investor steering committee (activity after project)

To speed up the iterative process and ensure direct interaction between relevant stakeholders, the new 3Di Water Management tool will be used for this phase of the project. Its advanced visualisation allows integration of design, analysis and governance (decision-making) in a single workshop. See also section B2 on ´Innovativeness of the project´ for the significant improvement of this approach versus traditional urban planning.

During steps 2 and 3, ´review meetings´ will be organised in which the team members of each city (project leader, urban planner, water manager, etc.) jointly review each other’s plan both to learn from the process followed and to make additions/contributions based on own experience. This way, the 3 cities will exchange experience and a shared / best practice will be developed. These lessons learned will be valuable for the ´mirror´ projects identified in the table below.

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Specific Actions:

C.B.2.1 Kop van Feijenoord – design for fluvial flooding Kop van Feijenoord is a mixed commercial/residential area in along the south banks of the Maas river of 125 ha. Neighbourhood redevelopment aims for 1500 dwellings in a combination of high-rise and low rise building styles. In 2009, the city council completed a development vision that aims for improvement of green value. On the other hand, proximity to the Maas requires adaptation to fluvial flooding in the unembanked residential areas. The key stakeholders – the municipality and private developers favour a solution of gradually raising quaysides. Partners lack technical expertise and decision-making models, slowing down development of the area beyond a masterplan. DELTALIFE will support the involved partners to take the next step and come to a mutual supported, adaptive project plan and design.

C.B.2.2. Rotterdam Noord – increase storm water drainage capacity Rotterdam-Noord is a popular residential and business area. It has both historic and post-war buildings, located along canals. Still, a large part of the needed storm water storage is realized through the sewerage system, which regularly overflows. The neighbourhood council aims to reduce nuisance through creation of additional storage capacity and improving linkages between sewerage and canal systems. Given the dense and historic infrastructure, this climate adaptation challenge requires locating and realizing mainstreaming opportunities in areas with limited space and without structurally redesigning the neighbourhood.

C.B.2.3 Amsterdam Watergraafsmeer The residential area ‘Watergraafsmeer’ is Amsterdam has a number of challenges in the interaction of groundwater, drainage, flood risk and the sewerage and surface water systems. Simultaneously, a number of developmental goals have been set: the restructuring of various districts (Eenhoorngebied, Science Park, Amstel Station), and renewal of local road and sewerage infrastructure (Betondorp). The combination of water challenges and urban ambitions provides opportunities. The tipping point analyses will focus on the whole area and based on this several small projects will be taken a step further towards a detailed project design and financial estimate during this programme. At this moment the most promising are the redevelopment of six building blocks and surrounding public space in the Eenhoorngebied and the street renewal in Betondorp seems the most promising. The Watergraafsmeer is already testing the 3Di tool Water Management Tool in practice and will share the lessons learned with the other cities in DELTALIFE.

C.B.2.4 Dordrecht Kop van het Land A single dike ring (dijkring 22) protects the island of Dordrecht. Various segments of the dike will be upgraded in 2012-2017 to meet the existing norms. Previous work has indicated that considering climate change, a particular segment (Kop van het Land) is a key location to strengthen beyond current norms. A wider base would result in a ´Deltadike´, a new concept for dies that reduced chances of breach, in favour of controlled (limited) overflow. Additional investment would be cost-beneficial. However, as there is no legal ground for such investment, the Water Board and Rijkswaterstaat could not go ahead. In this subactivity, a design for cost-effective upgrade of the dike, and a cost-benefit sharing plan will be made. The governance process will take consider earlier (unrealised) plans for collaborative investments.

Constraints and assumptions:

In the description of this action we assume that it is possible to design three different scenarios for the 4 projects. The number of realistic (long term positive cost-benefit) yet significantly different options might be limited, given limitations in spatial dynamics and project scope bounderies. In that case the action will be implemented on the basis of less (1-2) alternative investment strategies. Contrary, many small variations are possible in designs.

The DELTALIFE partnership will subcontract the technical expertise needed to support the decision-making process in this action. These include in particular the technical, financial and governance analysis of adaptation designs. This work will be executed in coordination with technical monitoring (§CC). The city of Dordrecht will invest in hardware that supports the design, analysis and governance process. The equipment is required to enable complex analysis and design processes in real time (see also section on state of the art); drastically improving engagement of decision-makers whilst significantly reducing process time. The hardware will be used in design processes in Dordrecht, Rotterdam and Amsterdam. The equipment will Page 74 of 130

LIFE12 ENV/NL/000126 - C1b also be used in various dissemination activities, in particular those involving peer cities (C.D.4) and decision makers at regional, national levels.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

The result of the activities in action CB2 will be that the identified mainstreaming opportunities are being translated in actual project development plans and designs. The cost effectiveness and mutual gains that come into reach by the intensive coordination with stakeholders are made one step more specific by translating them into project designs. Following the structure of the activity, the more immediate and tangible results of this action are: - 4 Climate Adaptive urban designs, with cost-benefit analysis and investment plan - One report that on shared lessons and experiences that are learned in this action. This report will be a practical guidance for implementation of the method, for urban planners

Indicators of progress:

Since the mainstreaming of adaptation opportunities should be integrated as much as possible in regular local processes, the progress of this action will be monitored with mainly regular, traditional project management tools. As in CB1, the execution of the projects in action CB2 will be different in each of the partner cities. The DELTALIFE project group, consisting of the four project leaders and management support, monitors the overall progress of the action. Specifically for the progress of this action it is important that the iteration between analysis, design and governance is managed. This will be monitored specifically by the local LAA’s.

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B. Implementation actions ACTION B.3: Implementation - Stadswerven Description and methods employed (what, how, where and when):

The objective of CB3 is to realise climate adaptation in the Stadswerven redevelopment project, based on the innovative ideas and designs that have been developed applying methods as used in CB1 and CB2. The aim of executing this final step in climate adaptation is to understand and overcome hurdles in actual delivery of ´adaptive designs´. These include technical decisions that have to balance construction and maintenance interests; project management and public-private decision making regarding construction planning; budgetting, and tendering. The climate adaptation measures include ground elevation and lowering; creation of a tidal park; elevated flood proof road; flood proof pavement, cabling and piping and drainage system. These features are adaptation beyond current norms or standards and are thus additional investments to a full-scale neighborhood redevelopment that is financed outside the DELTALIFE project. A specific example is the use of salt-resistant pavement types and plants, which require a higher investment, but would reduce long-term maintenance cost.

· Location De Stadswerven is a redevelopment project in a former shipyard area, located on the edge of the historical city centre of Dordrecht. It is proposed to develop 1400 residential buildings with an associated range of commercial, cultural and public facilities. The 30 hectare development area was located in the outer flood plain which is not protected by the main ring dike for the City, being adjacent to the river confluence for three rivers: the Beneden-Merwede; Noord and Oude Maas; one of the most intensively used waterway areas in the world. Tidal influence fluctuates average water levels from +0.20m above Mean Sea Level (MSL) to +0.90m and once a year they reach +2.30m. Fluvial flood risk and climate change were initially not considered in the plans, but at the outset the requirement was stipulated to raise the ground level to aproximately 4.00m of all new developments in the area to ensure flood safety up to standards. Under influence of a the projects UFM and MARE (B2), the approach radically altered from one of ‘flood prevention’ to that of ‘flood risk management’. The area’s vulnerability was analyzed and designed using the adaptation tipping point and mainstreaming approach. The roads will be will be constructed either at +5.00m for safe transport and evacuation, and +2.50m for others. Some public spaces will be constructed at +1.50m. The plan combines climate adaptation with an attractive waterrich living environment.

· Activities The urban plan for ‘De Stadswerven’ was adopted by the City Council in 2011, The private development consortium OntwikkelCombinatieStadswerven detailed the first part of the plan; 'B-South', also known as 'De Erven'. In one part the dwellings are constructed on eleveated ground levels, whereas in the other part flood proof dwellings are constructed in the water. Public roads in between will be constructed at +2.50m and are designed (eg pavement) to resist saline water and cope with (semi-)regular flooding, once every two years. Cabling, piping and the drainage system also need to be constructed flood proof, as well as a tidal park. CB3 comprises 5 investments.

1. ground preparation and tidal park As described above. In some sections, mainly those for residential use, ground levels will be raised to reach levels considered safe in case of a flooding event now and in the future. For this a climate change scenarios have been applied. In other areas, ground levels are lowered to create visible effect of tides in an area bordering flood-resistant homes, a tidal park and connecting infrastructure. For the 1500 m2 tidal park, the ‘requirements’ are different from that of a regular city park. The natural ecosystem in “De Stadswerven” is tidal with brackish water. Both soil and plants need to be adapted to water flows and the salt levels. The total investment in this activity is 1.275.000 Euro. As per Dordrecht accounting standards, depreciation is 30 years. Inlcuded in project budget is 1.275.000 investment / 30 years depreciation * 3 years project duration = 127.500 Euro.

2. Elevated flood proof main road The design principles used for the Stadswerven area take flood risk into account. While accepting partial flooding of the area, the main road needs to remain accessible even under extreme circumstances. Norms for safety of the area are 1/2.000years. Based on long-term climate change scenarios and the Adaptation Tipping Point Calculation, DeltaLife designs demonstrate the road needs to be elevated to ensure service levels (non- flooding) up to 2050 (road lifetime). This additional investment is 350.000 euro, of which 35.000 Euro is charged to the project.

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LIFE12 ENV/NL/000126 - C1b 3. Flood proof pavement In areas that are lowered, and in areas that are expected to flood regularly under climate change forecasts, pavement should be able to withstand the forces of water flows as well as corrosion due to salt levels water. The pavement includes 1000m2 of pedestrian walkway, 1500m2 of regular roads for motorised traffic. Considering these material requirements, the DELTALIFE project will cover the additional investment in search&select, materials and installation. The total investment is 200.000 Euro, of which 40.000 will be charged to the project.

4. Flood proof cabling and piping to dwellings. Due to expected regular increase of (brackish) ground water levels, and of periodic flooding certain areas, water supply, sanitation and electricity networks need to be adapted in order to prevent failure due to corrosion or flooding. This requires e.g. modification in sealants of cables, piping as well as of local connector/distributor boxes. The additional investment is 150.000 Euro, of which 20.000 Euro will be charged to the project following depreciation requirements.

5. flood proof drainage system In addition to protection of corrosion and system failure due to flooding (overflow of sewerage water), increase of drainage capacity is needed in line with expected rainfall. The investment beyond norm is 175.000 Euro. Out of this, 22.500 Euro will be charged to the project.

These 5 elements in particular are different from a usual urban plan. This leads to uncertainty in management processes, construction and eventually maintenance. Implementation of the innovative Stadswerven-design therefore will be a challenging process in a very practical way. To maximise the lessons learned during this process, the proceedings will be monitored carefully by the members of the LAA. Every two months a project update will be discussed among the LAA members, so that all details of the practical experience of implementing an urban project that mainstreams climate adaptation aspects, will be shared and can be discussed exhaustively between the appropriate stakeholders. During these meetings potential pitfalls or delaying factors can also be recognized and avoided or mitigated in time.

· Timing The planning is to start with the site preparation in 2012/2013 and to complete the B-south area in 2015. The actual construction in B-south will be in 2014/2015. M1: December 2013 delivery ground preparation M2: December 2013: detailed designs infrastructure and public space M3 December 2013: delivery of infrastructure, public space, cables and piping

Constraints and assumptions:

"De Stadswerven" project as a whole will be executed between 2013 and 2015. The contribution of DELTALIFE to this project will focus on sub-area B-south. Logically the DELTALIFE contribution is subject to decision making and progress for the entire Stadswerven project.

The ground preparation for Stadswerven is assigned to a contractor and has partially started already; the project as a whole is thus less likely to encounter start-up issues.

The construction of the planned houses and floating homes is dependent on the sale of these houses. In the current property market the possibility has to be considered that the sales, thus the delivery of the houses will get delayed. Such delays could postpone investments in public spaces in residential areas that are not yet constructed. This does not hold true for the tidal park. However, in the first stage of the project this risk is mitigated by starting with the construction of only few houses. Furthermore the progress will be carefully monitored at all times and unnecessary or fixable delays will be acted upon directly by the municipality and the LAA members. Finally, flood proof features that require investments during ground preparation works can be pre-financed from the exploitation accounts. However, investments in public space require co-funding to be started.

Usually many permits are needed for even a regular building and urban development project. For an innovative project like this, additional permits are necessary. However, the desings of this project were developed through a extensive collaboration and communication process. The LAA from previous projects UFM and MARE already included the compentent authorities that grant the relevant permits. They will form a permit coordination committee. Furthermore, the city council will grant the authorization of the entire project at once, including all building permits that are needed.

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Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

Delivery of: 1. Ground preparation and tidal park 2. Elevated flood proof main road 3. Flood proof pavement 4. Flood proof cabling and piping to dwellings. 5. flood proof drainage system

The obtainment of these objectives will result in environmental and economical benefits and the potential to repeat the process if successful. By implementing the urban design of "Stadswerven", DeltaLife will generate a resilient variety of flood safety in the city of Dordrecht. The areas vulnerability will be decreased and the tipping point for (socially unacceptable) fluvial floods will be postponed, making the area more climate-proof.

Ecosystem regeneration. With the open, un-embanked, design of the area the original 'tidal' ecosystem is maintained and/or restored. The green elements in the implemented design are flood- and salt-resistant and fit into the natural local ecosystem.

Lessons learned from the practical implementation of an urban design in which climate adaptation is mainstreamed. Lessons are documented on: Project Management, Tendering, Cooperation with chosen contractor, planning, budgetting

Indicators of progress:

Implementation of climate adaptation in the public spaces of B-south will be monitored by the LAA through the Project Team and Steering Committee. The milestones of DELTALIFE will be assessed, as well as overall Stadswerven project planning. The processes are evaluated in regular meetings and the preliminary outcomes are discussed with the Stadswerven Project Manager every six months. In case that the project is delayed or the outcomes do not match expectations, this will be recognized and acted upon by the municipality. The municipality has the contract and other traditional instruments to monitor and enforce activities with the contractor.

Documented lessons from the various aspects in the practical context of the project are monitored by the project management team (CC). This team manages a 'learning document' that aims to collect all lessons learned on the various aspects of the project. This document is updated every 2 months with the events that took place and issues that were addressed and overcome. The results and insights from the intercity project meetings and from the various LAA meetings are documented. that arise for the project leader and the team. The learning document exists next to the 'Building and Construction-log'

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LIFE12 ENV/NL/000126 Name of the picture: Stadswerven Tidal park

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LIFE12 ENV/NL/000126 Name of the picture: Stadswerven: spatial plan including floodable areas

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LIFE12 ENV/NL/000126 Name of the picture: Stadswerven: example high low water levels

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B. Implementation actions ACTION B.4: Implementation - Wielwijk Description and methods employed (what, how, where and when):

The objective of C.B.4 is to realise the spatial and environmental adaptation of the Wielwijk redevelopment project, based on the innovative ideas and designs that have been developed applying methods as used in C.B.1 and 2. Those measures included in the project are those that reduce vulnerability beyond current norms in order to account for climate change. The adaptive design of this residential area aims to better integrate drainage infrastructure and green zones in order to prevent water nuisance, as well as to increase the green values of the area. The larger neighbourhood renovation is not part of this project. The aim of executing this final step in climate adaptation is to understand and overcome hurdles in actual delivery of ´adaptive designs´. These include technical decisions that have to balance construction and maintenance interests; project management and public-private decision making regarding construction planning; budgetting, and tendering. Specific investments include: restructuring the water system: canals, culverts and natural banks; new vegetation and green spaces; redevelopment of main road and related green space; green parking area.

· Location Wielwijk is an early post-war neighbourhood of about 3000 dwellings, situated in west of Dordrecht. More than 50 years after construction, Wielwijk needs renovation. The basis for the current renovation plans is laid down in a programme that aims to both renew infrastructure, as well as to make the neighbourhood more attractive for medium-income families. Regeneration and development of green infrastructure would benefit the attractiveness and environmental quality of the area, and would reduce water nuisance due to heavy rains.

· Activities The MARE project found that the development of a separated sewerage system combined with above-ground measures that can retain the storm water for a certain period, can postpone the climate adaptation tipping point for pluvial flooding in Wielwijk considerably (in other words: it reduces vulnerability to pluvial flooding for the long term). The planned restructuring offers a range of opportunities to mainstream these above- ground measures. Such investment beyond current norms however cannot be financed through standard mechanisms. The DELTALIFE project aims to help realize these objectives. Climate change adaptation measures include:

1. Restructuring the water system – construction of canals, culverts and natural banks In order to make the surface water system climate proof until 2050, the cost-optimal solution includes investment in natural banks for ponds. This reduces run-off and also increases the water quality. Additionally DELTALIFE modifies the heights of the connectors with culverts and canals. Special attention will be given to collaboration between municipality and water board, with the contractors, and inhabitants. A total investment of 398.000 Euro is planned. As per Dordrecht’s accounting standards, the depreciation period is 40 years. Budgeted in the project is 398.134 Euro investment / 40 year depreciation * 3 year project duration = 29.860 Euro

2. New plants and additional green spaces for the benefit of water retention and air quality. Different species of plants will be planted to improve air quality and the storage capacity of the soil. During MARE, Alterra Research Institute already investigated the performance of different species. As Wielwijk is situated next to an important highway, air quality requires attention. Mainstreaming new plants improves both urban water management as well as air quality. An additional investment in green spaces of 182.532 Euro is budgeted, of which 13.690 euro is included in the project.

3. Redevelopment of the ´Admiraal de Ruyterweg´; creating green space for water retention The ´Admiraal de Ruyterweg´ needs a facelift. The street gives a worn out impression and needs to be fitted for the requirements of the residents of the future. The preliminary design for this restructuring not only lifts the appearance and liveability, but also includes the construction of a green/blue area in which excess storm water can be retained, before it runs of into the sewer. The preliminary design has been approved by the city council and the corresponding zoning plans are adjusted. In the course of DELTALIFE the green/blue area in the street (the park strip) will be constructed and delivered. The additional investment is 914392 Euro. Included in the DELTALIFE budget is 91.430 euro.

4. Green parking area Admiraalsplein In order to reduce water runoff during heavy rains, a major parking area at the Admiraal Square will be made

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LIFE12 ENV/NL/000126 - C1b permeable by replacing current asphalt by natural materials. This aligns with the earlier redevelopment of the square itself with water-rich features. Discussion with maintenance teams will be crucial to deliver parking areas to ease maintainability. Of a total investment of 150.106 Euro, 15.011 Euro is included in project budget.

These 4 elements in particular are different from a usual urban design being constructed. This leads to uncertainty in management processes, construction and eventually maintenance. Implementation of the restructuring plans in Wielwijk therefore will be a challenging process in a very practical way. To maximise the lessons learned during this process; the proceedings will be monitored carefully by the members of the LAA. Every two months a project update will be discussed among the LAA members, so that all details of the practical experience of implementing an urban project that mainstreams climate adaptation aspects, will be shared and can be discussed exhaustively between the appropriate stakeholders. During these meetings potential pitfalls or delaying factors can also be recognized and avoided or mitigated in time.

· Timing The planning is to start with the project at the Admiraal de Ruyterweg and the restructuring of the surface water system 2012/2013 and to complete all restructuring plans in Wielwijk in 2015. The actual construction will be (focused) in 2014/2015. For a more elaborate description of the timeline see below.

Every two months the intercity project teams will meet over this action and action C.B.3. with the goal to learn from the practical experience and help with new insights from different points of view. Different experts will be delegated from these teams, depending on the stage of the project.

Constraints and assumptions:

Constraints as explained in section B5 apply. These include changing political context, investment planning of enabling stakeholders, procedural and technical project risks. Mitigation strategies have been devised for all these constraints. Particularly the timing of activities can be affected due to interdependences between these. Overall project and risk management tools and methods are used by the project leader for the entire Wielwijk project to deal with all sort of technical and procedural risks that can cause delays. The councillors and project manager endorsed the DELTALIFE proposal further reducing political risks.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

Delivery of 1. Restructured water system – construction of canals, culverts and natural banks 2. New plants and additional green spaces for the benefit of water retention and air quality. 3. Redevelopment of the ´Admiraal de Ruyterweg´; creating green space for water retention 4. Green parking area Admiraalsplein

These results will result in environmental and economical benefits and the potential to repeat the process if successful. Vulnerability to pluvial flooding will be reduced and the tipping point for pluvial flooding will be postponed. Additionally the neighbourhood will be more ‘liveable’ and with higher ecological and environmental value.

Lessons learned from the practical implementation of an urban design in which climate adaptation is mainstreamed. Lessons are documented on: Project Management, Tendering, Cooperation with chosen contractor, planning, budgetting. Lessons learnt are comparable with C.B.3. The differences are: regeneration with green infrastructure of an embanked neighbourhood to reduce pluvial flood risk, rather than brownfield development in an unembanked area to reduce fluvial flood risk. Lessons will focus more on mainstreaming in maintenance & operation.

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Indicators of progress:

Implementation of climate adaptation in Wielwijk will be monitored by the LAA through the Project Team and Steering Committee. The milestones of DELTALIFE will be assessed, as well as overall Wielwijk project planning. The processes are evaluated in regular meetings and the preliminary outcomes are discussed with the Wielwijk Project Manager every six months. In case that the project is delayed or the outcomes do not match expectations, this will be recognized and acted upon by the municipality. The municipality has the contract and other traditional instruments to monitor and enforce activities with the contractor.

The monitoring activities (§CC) on environmental, economical and governance criteria will feed directly into the same organizational structure and procedures to ensure DELTALIFE delivers on its project objectives for CB4.

Documented lessons from the various aspects in the practical context of the project are monitored by the project management team (CC). This team manages a 'learning document' that aims to collect all lessons learned on the various aspects of the project. This document is updated every 2 months with the events that took place and issues that were addressed and overcome. The results and insights from the intercity project meetings and from the various LAA meetings are documented. that arise for the project leader and the team. The learning document exists next to the 'Building and Construction-log'

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LIFE12 ENV/NL/000126 Name of the picture: Wielwijk: Opportunities to connect drainage and green areas

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LIFE12 ENV/NL/000126 Name of the picture: Wielwijk: greening of city infrastructure

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LIFE12 ENV/NL/000126 Name of the picture: Wielwijk: map and impressions

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LIFE12 ENV/NL/000126 Name of the picture: Wielwijk map

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C. Monitoring of the impact of the project actions ACTION C.1: Monitoring of the impact of the implementation actions Description and methods employed (what, how, where and when):

The adaptation mainstreaming method is proposed by the European Environment Agency is made operational by science (MARE project and others), but not yet brought in practice as proposed in the DeltaLife project. Thus verification of the method and its impact is necessary for validation and posterior dissemination. Monitoring comprises: CC1. assessment of vulnerability and climate proofness (adaptation tipping points) of existing urban areas compared with existing plans; CC2. the economics and CC3. the governance of adaptation. CC1 will be executed by the main contractor in charge of analysis and design work: probably a neutral academic and/or engineering firm with expertise in water management and climate adaptation. CC2 will also be executed by an independent evaluator that needs compentences and experience in cost-benefit assessments in water management and/or climate adaptation based on State of the Art research (§B2). CC3 will be subcontracted by the DeltaProgramme to an indepdent team of scientists and consultants.

C.C.1 assess vulnerability and climate proofness In CA and CB1 a baseline assessment of the vulnerability and climate proofness is made (M6) to enable posterior comparison against alternative city-wide plans (CB1), designs (CB2) and systems after project realisation (CB3,4). Firstly for preliminary plans and designs (M12) to further guide design and decicion making work. Later for the final plans, designs and realised projects (M28).

Vulnerability: Many data and analysis results are already available and will be used as a baseline (CA). Vulnerability against fluvial flooding has been mapped by the Dutch Environmental Agency. They classified risk for areas based on estimated water depth and flow velocity. The Provinces of South-Holland and North-Holland have assessed probabilities of dyke breaches. In previous research projects and policy pilots these analyses have been combined into more integrated asssessments of estimated annual casualties and flood damage. These projects include: MARE for Dordrecht (EU: Interreg 4b), Rotterdam Climate Proof (NL: Knowledge for Climate); DeltaProgramme Safety for Amsterdam and Dordrecht (Multi Level Safety pilot), DeltaProgramme Rijnmond Drechtsteden for Rotterdam and Dordrecht. These same methods are used to assess plans and designs to evaluate the expected vulnerability after future implementation of these.Vulnerability against water nuisance has already been analysed for the 3 partner cities, subcontracted to engineering firms for their urban water plans. And some more sophisticated assessments in research projects. Also here these assessment methods will be used for comparison with plans. They combine surface runoff with drainage system flooding (§B2).

Climate-proofness: To assess climate-proofness, DELTALIFE applies the adaptation tipping point approach (ATP) as advocated by the EU white paper on climate change and developed in previous research projects (§B2). The ATP analyses the performance of the existing water system and shows how much climate change it can cope with (e.g. % additional rainfall). The tipping points will be calculated for fluvial and pluvial flooding prior to the project as a baseline and later for developed plans to enable comparison. The ATP analysis will be performed on a city level for the 3 partner cities and on a neighborhood level for the projects in CB2-4. If the climate adaptation measures perform the tipping points will be postponed in time.

C.C.2 evaluate the economics of adaptation The economic rationale of the mainstreaming method will be evaluated and thus validated based on the demonstration in CB1-CB4. This is related to CC1.

In CB1, the potential of strategic alignment of spatial investments with long-term climate adaptation need to be verified for the 3 cities. Step one is estimating the foreseen investments (either planned or extrapolated based on existing practices), which can be considered as a baseline, and map these against a valuation of adaptation which include for example reduced risk of flooding and increased green value of the built environment (CC1). Step two is comparing the output of the the activity. This plan will have different timings (eg investments can be postponed if tipping points are not yet reached) and values (eg investments in green infrastructure, rather than grey infrastructure), or perhaps entirily different investment options (once impact on climate adaptation is considered), effecting the net present value and return on investment of a total strategy. The analysist will use the Real in Option method (§B2).

If comparison of the two would yield a more positive cost-benefit outcome of the Delta-Life designs, this would demonstrate the added value of the method based on real practice in the cities of Dordrecht,

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LIFE12 ENV/NL/000126 - C1c Rotterdam, Amsterdam, and provides validated arguments for wider implementation in the Netherlands and the EU.

This evaluations will be done twice for each city. The first evaluation is foreseen at M9, comparing actual plans with quick analysis of the cost/benefits of key strategies for climate adaptation. This evaluation would further stimulate debate and provides support for decision-making and finetuning of plans. The second review will take place upon the delivery of the final opportunity maps and investmetnt plans in M18.

In CB2 alternative designs are evaluated on life cycle costs and benefits: including initial investment costs, further maintenance cost but also added value. Technical managers working for the operators (Waterboards for surface water, levee systems; and City representatives for public space, sewege system) will collaborate with the evaluators to assess and compare maintenance costs. This maintanance knowledge and operation costs are often under-regarded or disregarded. The collaborative design process incorporated in the mainstreaming method provides a vehicle for designing for life cycle cost optimisation. Stakeholder groups will be interviewed to determine other value types including attractiveness to live or do business. In M12 preliminary designs are evaluated and in M28 final designs are evaluated. In M28 CB2 already delivers the final designs with cost calculations, but this Action CC2 provides an independent analysis.

For implemenation projects in CB3 and CB4, this activity will provide a validation of total life cycle cost calculations and benefits as mentioned above. The In M28, final cost/benefit analysis will be delivered.

C.C.3 evaluate the governance of adaptation The governance processes and structures applied in CB1-CB4 will be monitored, evaluated and compared. The evaluation activities comprise: observation, a survey and semi-structured face-to-face interviews.

Co-design and co-deciding are key succes factors for the demonstration of the adaptation mainstreaming method and to-date the governance thereof is the main barrier for implemenation. Demonstration requires collaboration on integrated designs and negotiations on the distribution of costs and benefits. In Delta-Life the related collaborative design and decision making processes will be monitored to document lessons and thus further the state of the art. For CB1 this involves the adoption of adaptation measures in the investment plans and city development plans. In CB2 the collaborative design processes and for CB3 the delivery processes with public (client) – private (contractor) partnerships.

An independent team of independent scientists and/or consultants will observe the collaborative processes by periodically joining workshops, project team and steering committee meetings. A stakeholder analysis will be conducted in M6 to be updated every 6 months to analyse dynamics in stakeholder interests and their contentment with process and outcomes, as well as their contribution or enrichment to assess the level of participation. The observation enables the collection of more qualitative data.

A survey will be conducted twice for more quanittative analysis to enrich the lessons on governance. First a survey is conducted in M6 for a baseline measurement on stakeholder contentment with process and outcomes; and enrichment of outcomes to be repeated in M32 to allow for postior analysis until M36.

Finally 3 rounds of face-to-face interviews with project leaders will be conducted in M9, M20 and M 34 for recommendations on process management. The insights from observation and surveys will be used as a basis. The interview round in M34 will focus on governance oppportunities & pitfalls for the implementation of the adaptation mainstreaming approach to draw up recommendations for processes and structures. E.g. who to involve and when? What interests and knowledge are paramount in each phase. How to communicate to different target groups from decision-makers, to private investors and inhabitants.

DeltaLife will collaborate with the SECCO project. Methods for assessing effectiveness of investment and governance processes will be exchanged and linked.

Constraints and assumptions:

Execution of this activity will be subcontracted by the partnership. The independent review will support validation of the CAM method. Tendering will be organised based on a clear description of monitoring tasks and results. Candidates will be evaluated on their experience and compentences related to State of the Art assessment methods. Monitoring requires engagement with relevant public stakeholders, such as EEA at EU level, and various regional and national authorities in the Learning and Action Alliance in the Netherlands. The DeltaProgramme is involved in the monitoring to unsure its use for posterior uptake of lessons (see Letters of Support).

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Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

The aim of this action is to deliver external (objective) analysis of the advantages and disadvantages of the Climate Adaptation Mainstreaming method applied in the DeltaLife project. The focus is on total life cycle Costs and Benefits and Governance aspects.

This action will result in: - Analysis Reports for CC1 (vulnerability), CC2 (economics), CC3 (governance) of Investment projects CB3 and CB4 - Analysis Reports for CC1-3 of Design projects part of CB2 - Analysis Reports for CC1-3 of Opportunity mapping in CB1 - Analysis of application at other scales (for example, peer cities, national level, EU level) - 6 montly stakeholder analysis report (6 times) - Report with Policy Recommendations combining monitoring results from CC1-3 and from different scale levels.

Indicators of progress:

M6 baseline analysis M12 analysis of preliminary plans and designs M29 analysis of final plans and designs 6-monthly a stakeholder analysis These monitoring results will be discussed in every subsequent Project Team and Steering Committee meeting (fixed agenda point).

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D. Communication and dissemination actions ACTION D.1: Creation of Delta-Life website and basic communication materials Description and methods employed (what, how, where and when): At the start of the project, the Delta-Life project team will create a public website which will both describe the project (partners, objectives, actions), as well as serve to inform the wider public about progress and results.

The website will contain a general section explaining the general vision of the project and the methods to be deployed.

The website will contain sections for each of the partner cities Dordrecht, Rotterdam and Amsterdam in which site-specific information is included.

Part of the homepage is reserved to publish news items. These include periodic updates of work being done in the project (at least 1 update every 3 months for each city), reports of publicity related to the project (site visits, newspaper articles, etc), and possibly general news related to the project.

As part of this exercise, a visual identity for the project will be created (logo), which will be used as basis for other communication materials (documents, ppt, …). The LIFE logo will be included.

The website is stand-alone, but partners will create links from their organisation’s websites (eg, www.dordrecht.nl, www.rotterdam.nl, www.amsterdam.nl)

The project description will be available in Dutch and English. Updates will be made in Dutch only.

Constraints and assumptions:

The city of Dordrecht is responsible for creation of the website and for collecting the periodic updates. The management of the website will be handled by the Dordrecht communication department, who are experienced in supporting the development and updating project websites. www.mare-project.eu is one example. For development of the website, a specialist will be contracted.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

The Delta-Life project will deliver: - 1 stand-alone project website, in Dutch and English (basic project information only) - 1 project visual identity which will be carried through all external communication - up to 36 news items uploaded over project duration (estimated 4 items per year per city, over 3 years) - over 5000 unique visitors to the website

Indicators of progress: Progress can be monitored through minutes of the meeting of the management team, which meets bi- monthly.

Progress in design of communication materials is indicated by meeting development steps - Identification of tasks; 1st management team meeting

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LIFE12 ENV/NL/000126 - C1d - Discussion of concept designs; 2nd management team meeting - Delivery of logo's, templates, basic website; 3rd management team meeting

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LIFE12 ENV/NL/000126 Name of the picture: Poster: 10 years of water management in Dordrecht

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D. Communication and dissemination actions ACTION D.2: Dissemination programme towards local stakeholders Description and methods employed (what, how, where and when): The objective of this activity is to inform local stakeholder groups about the activities, results and benefits of the DeltaLife project and the Adaptation Mainstreaming method as financed through the LIFE+ programme. The target groups for this activity are inhabitants of the partner cities, in particular those living in areas that are being adapted, and the local business community in general. Where possible, communication will be integrated in existing, significant activity programmes organised by Dordrecht, Rotterdam and Amsterdam in order to reach a large audience at a cost-efficient way.

The key message is that adaptive urban climate and environmental investments can and will add an extra value to the public area. Towards the inhabitants the focus lies on four types of benefits: long-term flood risk protection, reduction of water nuisance in case of heavy rainfall, permanent improvement of the living environment through investments in green spaces, and finally long-term cost savings by optimal timing of investments. Towards the business community, the focus is on long-term flood risk reduction – which is particularly relevant for port cities Rotterdam and Amsterdam. Also business cases will be developed based on the strategic adaptation roadmaps.

Not included in this activity is engagement of the public and private stakeholders in the adaptation mainstreaming process. Such workshops are included in activities C.B.1 and C.B.2.

At the start of the project, a detailed programme will be developed that target key stakeholders of the project as part of a general communication plan.

General Communication / Information (Social) Media communication

To inform a broad audience, each city will periodically prepare and disseminate updates on project progress via its website as discussed in D.1. The same content will also be presented to local mass media, in particular newspapers, radio and city information magazines. The objective for each city is to realise each year: - 1 appearances in a local or regional newspaper - 1 appearance radio or television interview - 1 appearance in a municipal public publication

Target media include: Dordrecht: Algemeen Dagblad / De Dordtenaar and Radio Dordrecht Rotterdam: Algemeen Dagblad / Rotterdams Dagblad, and Radio/TV Rijnmond Amsterdam: het Parool, AT5 television

The project coordinators will involve the city’s communication departments to prepare content and engage with journalists. Where relevant, cities can use social media (Twitter, Facebook) to further disseminate information.

Events programme In every DeltaLife city, a public exhibition will be organized annually. The partner is free to design/detail the exhibition, however the purpose is to reach a broad public, of inhabitants, companies, investors and local authorities and to spread the awareness process. The exhibition indicatively consists of a poster-presentation and 1 presentation of the project to a wide audience by the project coordinator and/or an urban planner, discussing:

2013: Introduction of of the project and objectives 2014: Presentation of initial outcomes (opportunity maps, designs) 2015: Presentation of outcomes (implementation projects)

As mentioned before, where posible the DeltaLife exhibition will be integrated in existing events in order to reach a larger audience. Proposed are to collaborate with: Dordrecht: annual Dordrecht Water Week, held in October (5.000 participants). Rotterdam: integration in the programme of the Rotterdam Climate Initiative. Amsterdam: annual Amsterdam Duurzaam festival (15.000 participants).

In each DeltaLife city, a presentation will be organised annually aimed at the local/regional business community. The objective is to demonstrate the long-term policies of the city to adapt to climate change and risk reduction of flooding (the main risk type linked to climate change for the participating cities). The content

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LIFE12 ENV/NL/000126 - C1d of these presentations will be more technical then that of presentations towards inhabitants, and will focus on risk analysis, long-term spatial planning and alignment of plans with local business’ investment plans.

Dordrecht: presentations will be organised with Dordrecht Economic Council and chamber of commerce Rotterdam: presentations will be organised with the Rotterdam Port Authority, and the Clean Tech Delta partnership Amsterdam: presentations will be organised with the local sustainable business forum. In all cases, city partners are interested in extending cooperation with the business community beyond the initial presentations that are part of this project.

Engagement / public participation

Photo competition for inhabitants Among the wider objectives of the project is to engage inhabitants with adaptation to climate change and improving the environmental qualities of living environement. Each city will organise a local ´photo competition´ to motivate people to show how they live, enjoy and value the improving environmental and adaptive qualities of the city.

Each city is free to organise this activity, preferably using synergies with existing similar activities. Organisation will be kept very basic; for example announcement eg via event and online, while appropriate materials will be published on the project website and while excellent input can be integrated into municipal materials and presented at the annual events described above. It is not a formal competition with jury, but rather a way to provide an incentive to users of public space to interact.

´Opening´ of the renovated Wielwijk and Stadswerven Upon completion of the adaptation projects, a small ´opening ceremony´ will take place. Neighbourhood inhabitants will be invited to visit the project – where a display sign will be placed, see below – while project partners (eg urban planners) explain the background: climate change, the impact on a local scale and the rationale behind the adapted designs.

DeltaLife will collaborate with the SECCO project. Where relevant, projects will jointly communicate results.

Constraints and assumptions:

Each city is responsible for connecting DeltaLife content with existing engagement programmes, and in general for executing this activity. In Dordrecht, responsibility lies with city coordinator Ellen Kelder In Rotterdam, responsibility lies with city coordinater Corjan Gebraad In Amsterdam, responsibility lies with city coordinator Rob Koeze

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

A total of 9 appearances in regional newspapers A total of 3 appearances on television A total of 9 appearances in municipal publications A total of 9 participations in local events A total of 2 ´operning ceremonies´ of adapted areas

Due to these events, the following audiences are reached:

1000000 people reached via printed media and television 25000 people reached via events 250 people reached via opening ceremonies

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Indicators of progress:

Communication with public will start early in the project, but will be most intensive in the final year, when project results become available. Progress is therefore estimatd as follows: End of year 1: 25% of target audience reached End of year 2: 50% of target audience reached End of year 3: 100% of taget audience reached

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LIFE12 ENV/NL/000126 Name of the picture: Innovative dissemination: Dordrecht Water Walking Tour for inhabitants and tourists

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D. Communication and dissemination actions ACTION D.3: Creation of a layman’s report and presentation Description and methods employed (what, how, where and when): To inform a wide audience of the project results, a layman’s report and presentation will be created.

The report and presentation will be used in the local dissemination programme, which targets at inhabitants of areas that are in the process of (re)development. It is therefore a support tool for the municipalities to explain ambitions and processes and should contribute to motivating inhabitants to participate in the design process.

The report and presentation will include: - Introduction to the project - Relevance of mainstreaming climate change - An introduction to the methodology - A selection of representative demonstration projects - Key project outcomes - Potential for wider use

The full-colour report will be about 10 pages long. The presentation (including guide for the presenter) is about 10 minutes long.

The report will be made available online (Dutch and English) and in printed form (1000 copies in Dutch). Printed version will be available in neighbourhood information sessions, special events and at municipal information points. The presentation will be made available online in Dutch and English.

Constraints and assumptions:

At this stage, partners indicate not to possess capacity to design and publish the reports. Dordrecht will subcontract this to a specialist. When requirement for the services are identified and one of the partners would demonstrate it does have sufficient internal capacity, the partnership may decide not to subcontract work, but do it in-house. This may lead to redirection of available budget.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

- 1000 copies of DeltaLife layman’s report (Dutch) - 100 copies of DeltaLife layman’s report (English) - 1 digital, online DeltaLife layman’s report (Dutch) - 1 digital, online DeltaLife layman’s report (English) - 1 digital, online DeltaLife layman’s presentation (Dutch) - 1 digital, online DeltaLife layman’s presentation (English)

Indicators of progress:

The progress of this action will be measures by the Management Team on completion of the below indicated timetable of producing output.

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D. Communication and dissemination actions ACTION D.4: International training and peer review workshops Description and methods employed (what, how, where and when): The aim of this action is to prepare for widespread dissemination of the adaptation mainstreaming methodology. To achieve this, education/training materials for a professional audience will be prepared, and the use of such materials will be tested by an (international) professional and academic peer review network. This activity is considered a stepping-stone for further widespread dissemination. Important secondary objectives are dissemination towards the peers involved, and to obtain external validation on plans developed by the 3 partner cities.

The activity consists of: Preparation of technical publications for a professional audience

The methodology and cases studies in the use of the adaptation mainstreaming approach will be described in publication aimed at a professional audience. It is meant to be a support tool to facilitate further use within partner organisations, but especially for other local authorities. The report will consist of: - Introduction to the potential of mainstreaming climate change - Introduction to the methodology - Result of analysis of effectiveness - Guide for application of the methodology for each of the spatial planning phases - 9 case study descriptions

The report will be about 50-75 pages long, and prepared in Dutch and English. The report will be made available in electronic version.

The report is aimed at a widespread professional audience, and for dissemination via professional networks that support DeltaLife, including VNG, RIONED and NIROV. These entities will therefore be involved in developing the appropriate format and content of the document.

Training materials for Master Classes Part of the dissemination strategy is enabling transfer of experience (instead of knowledge) through highly interactive workshops that will teach participants how to use the method. This subactivity will deliver the materials for that. The materials are to be tested in the ´transnational peer review workshops´ and used / disseminated by partner and supporting organisations outside the project.

The training materials follow the process used in DeltaLife. They are not a step-by-step walkthrough written specifically for the cases at hand, but are aimed at transferring experience; showing users what the practical considerations and options are at each step of the process. This approach will better prepare for application of the methodology in local situations, which are always unique.

The training materials include a 50-slide presentation available in Dutch and English, with supporting materials like examples of maps to be used, links to catalogues of relevant spatial design solutions, etc. The workshops will cover both the generic methodology used, as well as application in the various spatial planning phases.

The guidance for preparing and facilitating the sessions is part of preparatory actions. This guidance will be updated based on specific lessons learned in DeltaLife. The materials will be adapted on indication of entities that could support national or international dissemination, including VNG, NIROV; RIONED.

Transnational peer review workshops (TPR) Delta-Life will organise review workshops to test/validate the training materials described above, for which it will invite peers (cities, knowledge institutes) from existing networks. The methodology for such sessions has been developed in the precursor project Interreg IVB North Sea Region project MARE.

The TPRs are 2-3 day workshops in which a host city invites other cities and water management experts (knowledge institutes) to review, enrich or improve local methodologies and plans.

The session are highly interactive and follow the ´learning by doing´ approach in which in a short timeframe the participants follow the process steps taken by the host in the development of adaptation plans. A TNR usually consists of 3 elements; - Brief site visits to get an understanding of background and local situation

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LIFE12 ENV/NL/000126 - C1d - A series of sessions that revisit the phases of analysis, option design, assessment and decision-making already taken by the host. These highly interactive groups sessions are set up to trigger open discussion about decisions taken and possible alternatives. - A thematic session on a topic of special interest to the host city, such as: industry engagement strategies, methods to accelerate political decision-making, cost-benefit assessment methods, etc.

The Delta-Life project foresees organising the following workshops:

Opportunity mapping: - 1 workshop aimed at validating the methodology of Opportunity mapping and demonstrate its application (preparation, facilitation, drawing conclusions) (Around month 6) - 3 workshops aimed at reviewing draft Opportunity maps of Dordrecht, Amsterdam and Rotterdam (Around month 15)

Design - 1 workshop aimed at validating the methodology of Adaptive Design and demonstrate its application (preparation, facilitation, drawing conclusions) (Around month 6) - 2 workshops aimed at reviewing Adaptive Designs of Amsterdam and Rotterdam. (Around month 15)

Mainstreaming Method: reviewing Governance and Finance - 1 workshop aimed at reviewing and validating the method of governance and the economics of Mainstreaming of Climate Adapation) (month 30)

International Participation The DeltaLife partners are involved in international city or research networks that provide them with access to peers with state of the art experience in spatial planning for climate adaptation. These networks will be engaged both to contribute to the DeltaLife method, as well as form part of the dissemination programme.

Peer reviewers include: Dordrecht: cities from the MARE network: Bergen, Sheffield, Hannover Rotterdam: cities from the SPICE network: Hamburg, Copenhagen, Hull, Edinburgh Amsterdam: cities from the C40 network

The results of this action will be presented annually at ICLEI's Resilient Cities conference in Bonn

Constraints and assumptions: The participating cities have well-established, active partnerships with mentioned cities. Through the DeltaLife project, the organisation of the sessions can be co-financed, as well as 50% of travel/hotel expenses of the guests. Participation of cities will depend on availability of match funding.

DeltaLife will present results and outcomes annually on the Resilient Cities congress in Berlin, the annual event of the ICLEI city network. DeltaLife will make a total contribution of 30k euro (10k Euro per year) for organisation cost of these events and related publicity.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible):

The results of this action are the international validation of the training method for the Adaptation Mainstreaming method, enabling broader dissemination. As a direct results of this activity; - Professional report and training materials for application of the Adaptation mainstreaming method, adapted to the need for national and international dissemination by supporting entities. - 8 international review workshops organised - 3 Opportunity maps reviewed - 3 Adaptive Designs reviewed

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LIFE12 ENV/NL/000126 - C1d - 27 professionals of 9 international cities trained in the use of the Adaptation Mainstreaming approach - 3 interactive public workshops and presentations at ICLEI's Resilient Cities congress in Bonn, reaching hundreds professionals worldwide

Indicators of progress: Progress can be described as per the the described planning: End of year 1: 2 sessions organised End of year 2: 5 sessions organised Enf of year 3: 8 sessions organised

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D. Communication and dissemination actions ACTION D.5: Development of notice boards Description and methods employed (what, how, where and when): Upon start of the work in actions C.B.3 and C.B.4. notice boards will be placed on strategic location accessible to the public. The Notice boards will include a description of the project and will bear the LIFE logo. A total of two notice boards (1 per location) are foreseen

Constraints and assumptions: Where possible, the information to be displayed on the board (project and Life+ logo) will be integrated in standard notifications used on development sites.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible): 2 notice boards placed on strategic locations of the C.B.3 and C.B.4 development sites.

Indicators of progress: Progess of the action can be monitored by completion of the following phases; - availability of design, map with preferred location and cost indication, end of M3, 2014 - placement of the notice boards end of M6, 2014.

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E. Project management and monitoring of the project progress ACTION E.1: Overall project Management Description and methods employed (what, how, where and when):

The aim of this activity is to define and formalise the project management processes, and execute the project management for the duration of the project. This activity includes monitoring of and reporting on progress.

Project management structure The DeltaLife project management structure consists of the following bodies:

- Steering Committee (SC) - Management Team (MT) - Project Office (PO) - City project teams

At the start of the project, the Steering Committee will be formalised, in which each Partner and key stakeholders will be represented by one person of director level (or similar). It is the highest body of the project, steering work of the MT and taking key decisions. It will meet 2 times per year. Voting rights and decision-making procedures are detailed in the draft Consortium Agreement, to be completed in M3 of the project.

The SC will consist of the following persons:

Municipality of Dordrecht (chair): City councillor Piet Sleeking

Municipality of Rotterdam: Director sustainability Paula Verhoeven

Municipality of Amsterdam / Waternet: General Director Roelof Kruize or Sector Director Saskia de Haas

Waterboard Hollandse Delta: Heemraad Hans Klepper

Safety Region Zuid-Holland-Zuid: General director Peter Bos

Province of South-Holland: Director Water Safety Jan Nathan Rozendaal

Min I & M Deltaprogramma RD : Director Emmy Meijer

Min I & M Deltaprogramme N&H: Director Frans Vlieg

Formal responsibilities and processes (including progress reporting, quality management and dispute management) have already been outlined in the draft version of the Consortium Agreement.The Management Team consists of the Project Manager, the responsibles for implementation of each of the beneficiaries, and the main subcontractor. The MT is responsible for coordination of day-to-day work, ensuring alignment of work between WPs, progress along the time plan and quality as per defined outputs. The city representatives form the link between management and the local implementation teams. The MT will meet at least every two months.

The MT is lead by an experienced project manager, who works full-time on the project (see below for a curriculum).

The Management Team consist of the following people, of which the municipal representatives are further described in the section ´city project teams´:

Municipality of Dordrecht (chair): Manager Water Ellen Kelder

Municipality of Rotterdam: Manager Sustainability Corjan Gebraad

Waternet: Sr. policy advisor Rob Koeze

Waterboard Hollandse Delta: Policy Advisor Hans Waals

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Subcontractor

The SC and MT are supported by the Project Office. The PO and the Project Manager form the permanent link that internally connect partners and knowledge, provide supporting services including progress and financial administration, general communication and meeting preparation. The PO links the project with the Life+ programme and other external organisations.

The PO will create and maintain a password-protected online teamsite, which will allow participants to store and share documents related to the project.

The Project Office consist of the following functions / people, supplied by the city of Dordrecht:

Chair: Manager Water Ellen Kelder (see below for curriculum)

Policy Advise: Martin Hulsebosch (current responsible for network maintenance, linking Dordrecht with Deltaprogramme and regional networks)

Finance: Esther Bos (experienced with regulation and administration in EU programmes including FP7, Interreg)

Communication: Kees van de Put (experience in communication to public, to policy makers and experience in international projects)

The municipality of Dordrecht foresees subcontracting project management tasks to a specialist, as the current team does not possess the appropriate background and experience for the tasks at hand. The subcontractor will among others be responsible for - preparation and facilitation of management meetings and where appropriate intercity meetings - support detailing and follow-up with partners of work plans - knowlede exchange and maintenance of teamsite - supporting the reporting process to Life+

City Project teams

Local implementation of the project is carried out by multidisciplinary project teams in which the most relevant technical and administrative departments of the city administration are represented. Each team is responsible coordination and part of execution of the local work. The teams are expected to include at least the following disciplines:

- Sr policy advisor: Coordination local activities, oversees use of mainstreaming method - Technical officer: Links with implementation in demonstration projects - Spatial planner: Oversees design activities - Finance officer: Oversees cost-benefit analysis

Local teams are expected to meet regularly, at least once a week. The City coordinator is the main point of contact for the Project Coordinator.

Progress monitoring and risk management The Management Team meets at least every two months. Standard items on the agenda are progress monitoring and risk management. As described in the section on risk management, any risk of delays – and any other type risk – will be monitored. The City coordinator is responsible for providing a mitigation plan. In case mitigation is out of control, the issue will be escalated to the Steering Committee. All delays will be communicated to the SC. Where relevant, the MT will invite other staff (for example from project office or of city project teams) to the meeting.

Project management tools Teamsite The DeltaLife project will create a password protection online teamsite (linked to the project website) which will be used to store and share documents, plan meetings. Maintenance of the teamsite (structuring, correct use) is responsibility of the project office. All project partners will receive instruction in the use of the teamsite

Project Coordinator The DeltaLife project coordinator is Ellen Kelder. Page 105 of 130

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Ellen Kelder is Sr. policy advisor of the city of Dordrecht, coordinator of the city’s Water Programme and initiator of Dordrecht’s innovative approach to Flood Risk Management. She holds an MSc title in Political Sciences from the University of Amsterdam. Ellen Kelder has significant experience in managing complex policy innovation projects and networks. She will be full-time dedicated to the content management of the project.

Coordinator MARE project (2009-2012)

Ellen is initiator and full-time project coordinator of the 5,5M EUR, 3-year Interreg IVB North Sea project ´Managing Adaptive Responses to changing flood risk in the North Sea region´. In the MARE project, Dordrecht brought together cities of Dordrecht, Sheffield (UK), Hannover (DE) and Bergen (NO) with leading knowledge institutes UNESCO-IHE (NL), University Hamburg-Harburg (DE), Pennine Water Group (UK) and the Bjerknes Centre for Climate research (NO). The primary aim is to build capacities in cities to respond to climate change through understanding of local impact of a changing climate, development of a flood risk management toolbox suitable for local scale use, methods for development of adaptive scenarios, and finally, proposals for appropriate local and national policies.

The successful project became a Dutch national pilot for implementation of the flood directive. Its proposal to use risk-based analysis for optimal investment in dike reinformcement, instead of current norm-based method, has been picked up by the Steering Committee of the DeltaProgramme Rijnmond-Drechtsteden, while an investment proposals currently awaits assessment by the responsible minster. The methods developed in MARE have lead to designs for neighbourhood adaptation, which now is proposed to be realised in DeltaLife actions C.B.3 Wielwijk and C.B.4 Stadswerven.

Ellen Kelder has been active in disseminating project outcomes. Notable examples include that the project has been visited by over 20 international delegations, including Senators of New Orleans (USA), that the approach has become a case study used by Harvard University (USA), that the method has been presented through the Vereniging Nederlandse Gemeenten (NL), while interviews by TV5 and other channels provided international coverage.

Initiator of the Flood Risk Management Learning and Action Alliance (2011)

A result of the insights gained in the potential of local climate flood risk management, and the ambition to realise the transition to an adapted built environment, there was the need to co-evolve ambitions, policies and practices of all public authorities that shape Flood Risk policy in the Netherlands. With that objective, Ellen Kelder initiated (and chairs) the Flood Risk Management Learning and Action alliance, a practice- oriented platform for policy innovation that includes all relevant authorities from local tot state level. Members are listed in section B4. The LAA now supports –and will informally participate in- the DeltaLife proposal.

Other 2011 City executive board approved creation of a 1M Euro / year Water Programme, headed by Ellen Kelder 2010 City executive board supports new long-term flood risk management vision 2007-2009 Coordinator of the Level met Water-financed Urban Flood Management project (collaboration between Dordrecht, Hamburg and London) 2004 Winner of the Best Urban Water Plan in the Netherlands

Constraints and assumptions:

Project management support Ellen Kelder and the team at the city of Dordrecht are dedicated to the implementation of the project (content), with naturally a focus on the city of Dordrecht. The 4 partners have therefore decided to subcontract project management support to a third party. This will create sufficient capacity needed and improves ability of steering and evaluating manamgent. The main tasks of the project management support role are: - Preparation of procedures and documentation needed for the implementation of the project, including management, administration and reporting. - Preparation of detailed project implementation plans, and periodic updating - Organise, prepare, report on and if requested facilitate project meetings in individual activities, as well as of

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LIFE12 ENV/NL/000126 - C1e various management meetings (main task) - Facilitate interaction between activities and between partners (information / knowledge management) - Preparation of reports to LIFE+

The contract will be tendered. A budget of 200k Euro for subcontracting has been reserved based on experience with managing the collaborative project MARE in the Interreg IVB North Sea programme. This project is of similar volume and duration, involves a similar number of partners, has comparable complexity and requires a similar intensity and quality of support. Close to 10 entities participated in a European tender for management support. We therefore believe the budget and indicative task description will result in value for money support.

Beneficiary responsible for implementation: Dordrecht

Expected results (quantitative information when possible): 3-monthly project management meetings (10 in total) 6-monthly steering committee meetings (6 in total)

Indicators of progress: Progress of management will be indicated by regularity of management meetings;

- bi-monthly meetings for the Management Team - semestral meetings for the Steering Committee

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LIFE12 ENV/NL/000126 - C2

DELIVERABLE PRODUCTS OF THE PROJECT

Number of the Name of the Deliverable Deadline associated action Consortium Agreement E 1 01/07/2013

Project plan E 1 30/09/2013

3 layered maps of investments in city B 1 31/12/2013 infrastructure

Project leaflet D 1 31/12/2013

Project website D 1 31/12/2013

Report: Lessons from tendering a climate B 3 28/02/2014 adaptation mainstreaming project

3 maps of Tipping Points for essential B 1 31/03/2014 environmental systems construction planning for water system, B 4 30/06/2014 vegetation, Admiraal de Ruyterweg and green parking

3 Quick Scans of Climate Adaptation B 1 31/07/2014 Opportunities for each city

Preliminary design and development plan Kop B 2 31/07/2014 van Feyenoord

Preliminary design and development plan Kop B 2 31/07/2014 van het Land

Preliminary design and development plan B 2 31/07/2014 Rotterdam Noord

Preliminary design and development plan B 2 31/07/2014 Watergraafsmeer

Report on Communication events (part of D 2 31/01/2015 progress report)

3 Report on Climate Adaptation Mainstreaming B 1 31/07/2015 pathways

Design and development plan for Kop van B 2 31/07/2015 Feyenoord

Design and development plan for Kop van het B 2 31/07/2015 Land

Design and development plan for Rotterdam B 2 31/07/2015 Noord

Design and development plan for B 2 31/07/2015 Watergraafsmeer

Report on the application of ATP explored for B 1 31/07/2015 other environmental themes

3 Plans for Climate Adaptation Mainstreaming B 1 31/12/2015

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Evaluation report on the economics of climate C 1 31/12/2015 adaptation mainstreaming

Evaluation report on the governance of climate C 1 31/12/2015 adaptation mainstreaming

DeltaLife layman's presentation (Dutch) D 3 31/01/2016

DeltaLife layman's presentation (English) D 3 31/01/2016

DeltaLife layman's report (Dutch) D 3 31/01/2016

DeltaLife layman's report (English) D 3 31/01/2016

Report on implementation of CAM in B 2 31/03/2016 (re)development project design phase

Set of materials for master classes / reviews in D 4 31/03/2016 Dutch and English

Technical publication in Dutch and English on D 4 31/03/2016 use of the adaptation mainstreaming approach

Report on outcomes of review workshops D 4 30/06/2016

Summary report Lessons from the B 4 30/06/2016 implementation phase

Summary report: Lessons from the B 3 30/06/2016 implementation phase

Report on Communication events (part of final D 2 30/09/2016 report)

MILESTONES OF THE PROJECT

Number of the Name of the Milestone Deadline associated action Collection of all relevant Investment, A 1 31/07/2013 Maintenance and Climate Adaptation plans

Kick-off meeting Partners and wider Learning A 1 31/07/2013 and Action Alliance

Permit coordination teams for implementation A 1 31/07/2013 projects

Prepare subcontracting of technical and A 1 30/09/2013 management support

Subcontract of website design D 1 30/09/2013

Detailed implementation plan Y1 E 1 01/10/2013

Launch of website D 1 31/12/2013

Publication of leaflet D 1 31/12/2013

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Outline adaptation strategies for each project B 2 31/03/2014

Detailed implementation plan Y2 E 1 01/05/2014

Construction planning for water system, B 4 30/06/2014 vegetation, Admiraal de Ruyterweg and green parking

Delivery ground preparation B 3 31/07/2014

Detailed designs infrastructure and public space B 3 31/07/2014

First review of vulnerability, climate-proofness, C 1 31/07/2014 finance and governance based on preliminary plans

Present Quick scans of Climate Adaptation B 1 31/07/2014 Opportunities to SC present Quick scans of Climate change B 2 31/07/2014 opportunities to SC

Placement of 2 notification boards D 5 30/09/2014

Quick Scan and integrative strategy for each B 2 30/09/2014 project

Restructured water system – construction of B 4 31/12/2014 canals, culverts and natural banks

Delivery of infrastructure, public space, cables B 3 31/03/2015 and piping

Detailed implementation plan Y3 E 1 01/05/2015

Second review of vulnerability, climate- C 1 30/06/2015 proofness, finance and governance based on pathways and designs present Report on Climate Adaptation B 2 30/07/2015 Mainstreaming pathways to SC

Present Report on Climate Adaptation B 1 31/07/2015 Mainstreaming pathways to SC

Green parking area Admiraalsplein B 4 31/12/2015

New plants and additional green spaces for the B 4 31/12/2015 benefit of water retention and air quality

Redevelopment of the ´Admiraal de Ruyterweg´; B 4 31/12/2015 creating green space for water retention

Delivery of Layman's report and presentation D 3 31/01/2016

Summary report Lessons from the B 4 30/06/2016 implementation phase

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LIFE12 ENV/NL/000126 - C2

ACTIVITY REPORTS FORESEEN

Please indicate the deadlines for the following reports: • Inception Report (to be delivered within 9 months after the project start); • Progress Reports n°1, n°2 etc. (if any; to ensure that the delay between consecutive reports does not exceed 18 months); • Mid-term Report with payment request (only for project longer than 24 months) • Final Report with payment request (to be delivered within 3 months after the end of the project)

Type of report Deadline

Inception report 31/03/2014

Midterm report 31/01/2015

Final report 30/09/2016

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LIFE12 ENV/NL/000126 - C3

TIMETABLE Action 2013 2014 2015 2016 2017 2018 Action Name of the action I II III IV I II III IV I II III IV I II III IV I II III IV I II III IV numbe A. Preparatory actions: A.1 Creating Momentum B. Implementation actions: B.1 Climate Adaptation Mainstreaming Opportunity Mapping B.2 Climate Adaptive Design B.3 Implementation - Stadswerven B.4 Implementation - Wielwijk C. Monitoring of the impact of the project actions: C.1 Monitoring of the impact of the implementation actions D. Communication and dissemination actions: D.1 Creation of Delta-Life website and basic communication materials D.2 Dissemination programme towards local stakeholders D.3 Creation of a layman’s report and presentation D.4 International training and peer review workshops D.5 Development of notice boards E. Project management and monitoring of the project progress: E.1 Overall project Management

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LIFE12 ENV/NL/000126

FINANCIAL APPLICATION FORMS Part F – financial information

Page 113 of 130

LIFE12 ENV/NL/000126 R1 - Budget

Budget breakdown cost categories Total cost in € Eligible Cost in € % of total eligible costs 1. Personnel 1,030,616 38.99 % 2. Travel and subsistence 60,000 2.27 % 3. External assistance 665,000 25.16 % 4. Durable goods 4.a Infrastructure 3,795,164 400,000 15.13 % 4.b Equipment 0 0 0.00 % 4.c Prototype 140,000 140,000 5.30 % 5. Land purchase / long-term lease /one-off Not applicable compensation payments

6. Consumables 170,000 6.43 % 7. Other Costs 5,000 0.19 % 8. Overheads 172,941 6.54 % TOTAL 6,038,721 2,643,557 100 %

Contribution breakdown In € % of TOTAL % of total eligible costs Requested EU contribution 1,321,777 22 % 50 % Coordinating Beneficiary's contribution 4,140,089 69 % Associated Beneficiaries' contribution 576,855 10 % Co-financiers contribution 0 0 % TOTAL 6,038,721 101 %

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LIFE12 ENV/NL/000126 - R2 - Costs per Action

Cost category in Euro

3. External 4.a Infra- 6. Project action 1. Personnel 2. Travel 4.b Equipment 4.c Prototype 7. Other TOTAL assistance structure Consumables

A1 Creating Momentum 36,024 0 0 0 0 0 0 0 36,024

B1 Climate Adaptation Mainstreaming 270,640 0 147,500 0 0 0 0 0 418,140 Opportunity Mapping

B2 Climate Adaptive Design 365,936 0 152,500 0 0 140,000 0 0 658,436

B3 Implementation - Stadswerven 65,312 0 0 2,150,000 0 0 0 0 2,215,312

B4 Implementation - Wielwijk 59,728 0 0 1,645,164 0 0 0 0 1,704,892

C1 Monitoring of the impact of the 47,672 0 35,000 0 0 0 0 0 82,672 implementation actions

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LIFE12 ENV/NL/000126 - R2 - Costs per Action

D1 Creation of Delta-Life website and 3,728 0 0 0 0 0 5,000 0 8,728 basic communication materials

D2 Dissemination programme 79,520 0 0 0 0 0 90,000 0 169,520 towards local stakeholders

D3 Creation of a layman’s report and 29,168 0 0 0 0 0 45,000 0 74,168 presentation

D4 International training and peer 55,960 60,000 70,000 0 0 0 30,000 0 215,960 review workshops

D5 Development of notice boards 2,208 0 0 0 0 0 0 5,000 7,208

E1 Overall project Management 14,720 0 260,000 0 0 0 0 0 274,720

Overheads 172,941 TOTAL 1,030,616 60,000 665,000 3,795,164 0 140,000 170,000 5,000 6,038,721

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LIFE12 ENV/NL/000126 - FC

Coordinating Beneficiary's contribution Country code Beneficiary short name Total costs of the Beneficiary's own Amount of EU actions in € contribution in € contribution (including requested in € overheads) NL Dordrecht 4,885,014 4,140,089 744,925

Associated Beneficiaries' contribution Country code Beneficiary short name Total costs of the Associated Amount of EU actions in € beneficiary's own contribution (including contribution in € requested in € overheads) NL WSHD 154,987 77,494 77,493 NL Waternet 469,627 234,814 234,813 NL Rotterdam 529,093 264,547 264,546 TOTAL Associated Beneficiaries 1,153,707 576,855 576,852

TOTAL All Beneficiaries 6,038,721 4,716,944 1,321,777

Co-financiers contribution Amount of co- Co-financier's name financing in €

TOTAL 0

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LIFE12 ENV/NL/000126 - F1

Direct Personnel costs

Calculation => A B A x B

Daily rate Beneficiary Action (rounded to Number of Direct personnel short name number Type of contract Category/Role in the project the nearest €) person-days costs (€) Dordrecht A 1 Permanent staff or Sr. Policy advisor 736 11 8,096 civil servantnull Dordrecht A 1 Permanent staff or Policy advisor 736 11 8,096 civil servantnull Dordrecht B 1 Permanent staff or Policy advisor 736 86 63,296 civil servantnull Dordrecht B 1 Permanent staff or Sr. Policy advisor 736 86 63,296 civil servantnull Dordrecht B 2 Permanent staff or Sr. Policy advisor 736 94 69,184 civil servantnull Dordrecht B 2 Permanent staff or Policy advisor 736 94 69,184 civil servantnull Dordrecht B 3 Permanent staff or Sr. Policy advisor 736 34 25,024 civil servantnull Dordrecht B 3 Permanent staff or Policy advisor 736 34 25,024 civil servantnull Dordrecht B 4 Permanent staff or Sr. Policy advisor 736 34 25,024 civil servantnull Dordrecht B 4 Permanent staff or Policy advisor 736 34 25,024 civil servantnull Dordrecht C 1 Permanent staff or Sr. Policy advisor 736 17 12,512 civil servantnull Dordrecht C 1 Permanent staff or Policy advisor 736 17 12,512 civil servantnull Dordrecht D 1 Permanent staff or Sr. Policy advisor 736 2 1,472 civil servantnull Dordrecht D 1 Permanent staff or Policy advisor 736 2 1,472 civil servantnull Dordrecht D 2 Permanent staff or Policy advisor 736 16 11,776 civil servantnull Dordrecht D 2 Permanent staff or Sr. Policy advisor 736 16 11,776 civil servantnull Dordrecht D 3 Permanent staff or Policy advisor 736 13 9,568 civil servantnull Dordrecht D 3 Permanent staff or Sr. Policy advisor 736 13 9,568 civil servantnull

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Direct Personnel costs

Calculation => A B A x B

Daily rate Beneficiary Action (rounded to Number of Direct personnel short name number Type of contract Category/Role in the project the nearest €) person-days costs (€) Dordrecht D 4 Permanent staff or Policy advisor 736 16 11,776 civil servantnull Dordrecht D 4 Permanent staff or Sr. Policy advisor 736 16 11,776 civil servantnull Dordrecht D 5 Permanent staff or Policy advisor 736 2 1,472 civil servantnull Dordrecht D 5 Permanent staff or Sr. Policy advisor 736 1 736 civil servantnull Dordrecht E 1 Permanent staff or Policy advisor 736 10 7,360 civil servantnull Dordrecht E 1 Permanent staff or Sr. Policy advisor 736 10 7,360 civil servantnull Rotterdam A 1 Permanent staff or Programme Manager 1,112 1 1,112 civil servantnull Rotterdam A 1 Permanent staff or Sr Policy support 1,032 1 1,032 civil servantnull Rotterdam A 1 Permanent staff or Policy support 912 2 1,824 civil servantnull Rotterdam B 1 Permanent staff or Programme Manager 1,112 8 8,896 civil servantnull Rotterdam B 1 Permanent staff or Sr Policy support 1,032 34 35,088 civil servantnull Rotterdam B 1 Permanent staff or Policy support 912 34 31,008 civil servantnull Rotterdam B 2 Permanent staff or Policy support 912 55 50,160 civil servantnull Rotterdam B 2 Permanent staff or Sr Policy support 1,032 47 48,504 civil servantnull Rotterdam B 2 Permanent staff or Programme Manager 1,112 6 6,672 civil servantnull Rotterdam B 3 Permanent staff or Policy support 912 3 2,736 civil servantnull Rotterdam B 3 Permanent staff or Sr Policy support 1,032 2 2,064 civil servantnull Rotterdam B 4 Permanent staff or Sr Policy support 1,032 2 2,064 civil servantnull

Page 119 of 130

LIFE12 ENV/NL/000126 - F1

Direct Personnel costs

Calculation => A B A x B

Daily rate Beneficiary Action (rounded to Number of Direct personnel short name number Type of contract Category/Role in the project the nearest €) person-days costs (€) Rotterdam B 4 Permanent staff or Policy support 912 3 2,736 civil servantnull Rotterdam C 1 Permanent staff or Policy support 912 5 4,560 civil servantnull Rotterdam C 1 Permanent staff or Sr Policy support 1,032 4 4,128 civil servantnull Rotterdam D 2 Permanent staff or Sr Policy support 1,032 12 12,384 civil servantnull Rotterdam D 2 Permanent staff or Policy support 912 13 11,856 civil servantnull Rotterdam D 2 Permanent staff or Programme Manager 1,112 2 2,224 civil servantnull Rotterdam D 3 Permanent staff or Policy support 912 3 2,736 civil servantnull Rotterdam D 3 Permanent staff or Sr. Policy advisor 1,032 2 2,064 civil servantnull Rotterdam D 4 Permanent staff or Policy support 912 8 7,296 civil servantnull Rotterdam D 4 Permanent staff or Policy advisor 1,032 7 7,224 civil servantnull Rotterdam D 4 Permanent staff or Programme Manager 1,112 1 1,112 civil servantnull Waternet A 1 Permanent staff or Sr policy Advisor 848 4 3,392 civil servantnull Waternet A 1 Permanent staff or Policy advisor 672 5 3,360 civil servantnull Waternet A 1 Permanent staff or Policy advisor 672 5 3,360 civil servantnull Waternet A 1 Permanent staff or Sr policy Advisor 848 4 3,392 civil servantnull Waternet B 1 Permanent staff or Sr policy Advisor 848 37 31,376 civil servantnull Waternet B 1 Permanent staff or Policy advisor 672 38 25,536 civil servantnull Waternet B 2 Permanent staff or Sr policy Advisor 848 53 44,944 civil servantnull

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LIFE12 ENV/NL/000126 - F1

Direct Personnel costs

Calculation => A B A x B

Daily rate Beneficiary Action (rounded to Number of Direct personnel short name number Type of contract Category/Role in the project the nearest €) person-days costs (€) Waternet B 2 Permanent staff or Policy advisor 672 54 36,288 civil servantnull Waternet B 3 Permanent staff or Policy advisor 672 4 2,688 civil servantnull Waternet B 3 Permanent staff or Sr policy Advisor 848 4 3,392 civil servantnull Waternet B 4 Permanent staff or Policy advisor 672 4 2,688 civil servantnull Waternet C 1 Permanent staff or Policy advisor 672 7 4,704 civil servantnull Waternet C 1 Permanent staff or Policy advisor 672 7 4,704 civil servantnull Waternet D 2 Permanent staff or Sr. Policy advisor 848 17 14,416 civil servantnull Waternet D 2 Permanent staff or Policy advisor 672 17 11,424 civil servantnull Waternet D 3 Permanent staff or Sr. Policy advisor 848 3 2,544 civil servantnull Waternet D 3 Permanent staff or Policy advisor 672 4 2,688 civil servantnull Waternet D 4 Permanent staff or Sr. Policy advisor 848 9 7,632 civil servantnull Waternet D 4 Permanent staff or Policy advisor 672 8 5,376 civil servantnull WSHD A 1 Permanent staff or Sr. Policy advisor 784 1 784 civil servantnull WSHD A 1 Permanent staff or Project Manager 848 1 848 civil servantnull WSHD A 1 Permanent staff or Policy advisor 728 1 728 civil servantnull WSHD B 1 Permanent staff or Project Manager 848 3 2,544 civil servantnull WSHD B 1 Permanent staff or Sr. Policy advisor 784 5 3,920 civil servantnull WSHD B 1 Permanent staff or Policy advisor 728 5 3,640 civil servantnull

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LIFE12 ENV/NL/000126 - F1

Direct Personnel costs

Calculation => A B A x B

Daily rate Beneficiary Action (rounded to Number of Direct personnel short name number Type of contract Category/Role in the project the nearest €) person-days costs (€) WSHD B 1 Permanent staff or Jr Policy Advisor 680 3 2,040 civil servantnull WSHD B 2 Permanent staff or Programme Manager 848 11 9,328 civil servantnull WSHD B 2 Permanent staff or Policy advisor 728 16 11,648 civil servantnull WSHD B 2 Permanent staff or Jr Policy Advisor 680 11 7,480 civil servantnull WSHD B 2 Permanent staff or Sr. Policy advisor 784 16 12,544 civil servantnull WSHD B 3 Permanent staff or Policy advisor 728 2 1,456 civil servantnull WSHD B 3 Permanent staff or Jr Policy Advisor 680 2 1,360 civil servantnull WSHD B 3 Permanent staff or Policy advisor 784 2 1,568 civil servantnull WSHD B 4 Permanent staff or Sr. Policy advisor 784 1 784 civil servantnull WSHD B 4 Permanent staff or Policy advisor 728 1 728 civil servantnull WSHD B 4 Permanent staff or Jr Policy Advisor 680 1 680 civil servantnull WSHD C 1 Permanent staff or Programme Manager 848 1 848 civil servantnull WSHD C 1 Permanent staff or Policy advisor 728 2 1,456 civil servantnull WSHD C 1 Permanent staff or Sr. Policy advisor 784 2 1,568 civil servantnull WSHD C 1 Permanent staff or Jr Policy Advisor 680 1 680 civil servantnull WSHD D 1 Permanent staff or Sr. Policy advisor 784 1 784 civil servantnull WSHD D 2 Permanent staff or Policy advisor 728 2 1,456 civil servantnull WSHD D 2 Permanent staff or Jr Policy Advisor 680 2 1,360 civil servantnull

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LIFE12 ENV/NL/000126 - F1

Direct Personnel costs

Calculation => A B A x B

Daily rate Beneficiary Action (rounded to Number of Direct personnel short name number Type of contract Category/Role in the project the nearest €) person-days costs (€) WSHD D 2 Permanent staff or Programme Manager 848 1 848 civil servantnull WSHD D 4 Permanent staff or Sr. Policy advisor 784 1 784 civil servantnull WSHD D 4 Permanent staff or Programme Manager 848 1 848 civil servantnull WSHD D 4 Permanent staff or Jr Policy Advisor 680 1 680 civil servantnull WSHD D 4 Permanent staff or Policy advisor 728 2 1,456 civil servantnull TOTAL => 1,307 1,030,616

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LIFE12 ENV/NL/000126 - F2

Travel and subsistence costs

Calculation => A B A + B

Total travel and Action

Beneficiary number Purpose of travel/number of trips and persons travelling, Travel costs Subsistence subsistence (YES / NO) short name Destination (From / To) Outside EU duration of trip (in days) (€) costs (€) costs (€) Dordrecht D 4 Various, EU Yes Participation Review session 1, 12 persons, 3 days 5,000 2,500 7,500 Dordrecht D 4 Various, EU No Conference attendance, 4x, 3 days each, 2 people 2,500 2,500 5,000 Dordrecht D 4 Various, non-EU Yes Conference attendance, 2x, 3 days each, 1 person 2,500 2,500 5,000 Dordrecht D 4 Various, EU No Participation Review session 2, 12 persons, 3 days 5,000 2,500 7,500 Rotterdam D 4 Various, EU No Conference attendance, 4x, 3 days each, 2 people 2,500 2,500 5,000 Rotterdam D 4 Various, non-EU Yes Conference attendance, 2x, 3 days each, 1 person 2,500 2,500 5,000 Rotterdam D 4 Various, EU No Participation Review session 1, 12 persons, 3 days 2,500 2,500 5,000 Waternet D 4 Various, EU No Participation Review session 1, 12 persons, 3 days 2,500 2,500 5,000 Waternet D 4 Various, EU No Conference attendance, 4x, 3 days each, 2 people 2,500 2,500 5,000 Waternet D 4 Various, non-EU Yes Conference attendance, 2x, 3 days each, 1 person 2,500 2,500 5,000 WSHD D 4 Various, EU No Conference attendance, 4x, 3 days each, 2 people 2,500 2,500 5,000

TOTAL => 32,500 27,500 60,000

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LIFE12 ENV/NL/000126 - F3

External assistance costs

Beneficiary Action short name number Procedure Description Costs (€) Dordrecht B 1 Public Tender External technical support data analysis 60,000 Dordrecht B 2 Public Tender External technical support data analysis 65,000 Dordrecht C 1 Subcontract External evaluation of effectiveness of Mainstreaming 15,000 Dordrecht D 4 Subcontract Support in organising Transnational Peer review sessions 20,000 Dordrecht E 1 Subcontract Audit cost 15,000 Dordrecht E 1 Public Tender Support in project management 100,000 Rotterdam B 1 Public Tender External technical support data analysis 40,000 Rotterdam B 2 Public Tender External technical support data analysis 40,000 Rotterdam C 1 Subcontract External evaluation of effectiveness of Mainstreaming 10,000 Rotterdam D 4 Subcontract Support in organising Transnational Peer review sessions 25,000 Rotterdam E 1 Subcontract Financial Administration and Compliance Life+ rules 15,000 Rotterdam E 1 Public Tender Support in project management 50,000 Waternet B 1 Public Tender External technical support data analysis 35,000 Waternet B 2 Public Tender External technical support data analysis 35,000 Waternet C 1 Subcontract External evaluation of effectiveness of Mainstreaming 10,000 Waternet D 4 Subcontract Support in organising Transnational Peer review sessions 25,000 Waternet E 1 Public Tender Support in project management 40,000 Waternet E 1 Subcontract Financial Administration and Compliance Life+ rules 15,000 WSHD B 1 Public Tender External technical support data analysis 12,500 WSHD B 2 Public Tender External technical support data analysis 12,500 WSHD E 1 Subcontract Support in project management 10,000 WSHD E 1 Subcontract Financial Administration and Compliance Life+ rules 15,000

TOTAL => 665,000

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LIFE12 ENV/NL/000126 - F4a

Durable goods: Infrastructure costs

Beneficiary Action Actual cost Depreciation short name number Procedure Description (€) (eligible cost) (€) Dordrecht B 3 Tender Ground preparation & tidal park 1,275,000 127,500 Dordrecht B 3 Tender Flood-Proof cabling & piping to dwellings 150,000 20,000 Dordrecht B 3 Tender Flood-Proof drainage system 175,000 27,500 Dordrecht B 3 Tender Flood proof pavement 200,000 40,000 Dordrecht B 3 Tender Elevated flood proof main road 350,000 35,000 Dordrecht B 4 Tender Modification drainage infrastructure (duikers, oevers) 398,134 29,860 Dordrecht B 4 Tender Carpark surface replacement (pervious materials) 150,106 15,011 Dordrecht B 4 Tender Modification road system to integrate with drainage 914,392 91,439 Dordrecht B 4 Tender Plants, trees adapted to wet and dry periods 182,532 13,690

TOTAL => 3,795,164 400,000

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LIFE12 ENV/NL/000126 - F4c

Durable goods: Prototype costs

Beneficiary Action short name numbe Procedure Description Costs (€) Dordrecht B 2 Subcontract Hardware, software and support for 3D Flood modeling and spatial design tool prototype 140,000

TOTAL => 140,000

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LIFE12 ENV/NL/000126 - F6

Consumables

Beneficiary Action short name numbe Procedure Description Costs (€) Dordrecht D 1 Subcontract Design and maintenance of website and supporting materials 5,000 Dordrecht D 2 Subcontract Various expenses for local public event 20,000 Dordrecht D 3 Subcontract Support in layout and printing of publications 20,000 Dordrecht D 4 Subcontract Contribution to 3 x ICLEI events 10,000 Rotterdam D 2 Subcontract Various expenses for local public event 30,000 Rotterdam D 3 Subcontract Support in layout and printing of publications 10,000 Rotterdam D 4 Subcontract Contribution to 3 x ICLEI events 10,000 Waternet D 2 Subcontract Various expenses for local public event 30,000 Waternet D 3 Subcontract Support in layout and printing of publications 10,000 Waternet D 4 Subcontract Contribution to 3 x ICLEI events 10,000 WSHD D 2 Subcontract Various expenses for local public event 10,000 WSHD D 3 Subcontract Support in layout and printing of publications 5,000

TOTAL => 170,000

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LIFE12 ENV/NL/000126 - F7

Other costs

Beneficiary Action short name numbe Procedure Description Costs (€) Dordrecht D 5 Subcontract Development and installation of 2 notice boards 5,000

TOTAL => 5,000

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LIFE12 ENV/NL/000126 - F8

Overheads

Beneficiary short name Total direct costs of the project in € Overhead amount (€) Waternet 438,904 30,723 Rotterdam 494,480 34,613 WSHD 144,848 10,139 Dordrecht 1,392,384 97,466

2,470,616 172,941

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