IT Literacy Tutorial Outline
Email (Part 1) 1. Email vs Social Networks 2. Mail Tools vs Webmail Kazuo Sugihara, Ph.D. 3. Gmail Account Creation 4. How to Use Gmail [email protected] 5. Exercises
1. Email vs Social Networks 2. Mail Tools vs Webmail Classification of Communication Media Mail Tools • Mozilla Thunderbird • Opera Mail • eM Client Cons of Social Networks Webmail for Cloud Services (e.g., Gmail) • Too Much Focus on Responsiveness → Less Quality of a Message • Pros: Any computer; Any OS; Free from data • Anonymity → Less Reliable Information maintenance; • Vague Target of Audience • Cons: Must be online; Privacy concerns; → Vague Objectives of Communication Provider dependent;
Benefits of Mail Tools over Webmail Mail Apps on Smartphone
• Availability of Emails Stored on a Computer • Gmail → Able to Work Offline • Multiple Email Accounts of Different Domains to • Inbox by Gmail Be Received in In-Boxes Separately e.g., one for work and another for private etc. • Backup with Local Copies of Emails
Why not to use both depending on situations?
1 3. Gmail Account Creation Tips on username and password Sign Up for Google → Google Account Gmail, YouTube, Google Map, Google Drive, G Suite, etc. • Do not include your birthday in username https://accounts.google.com/SignUp! • Official email address for work • Your Name → username must represent your identity
• username • Password → length at least 10 • Password lower cases, upper cases, digits and • Birthday special symbols intermixed • Gender • Enable two-phase authentication with a mobile
• Alternative Email Address or Mobile Phone# phone or an alternative email address • Location
File > Print > Save as • PDF
Right-Click a Link and “Save as”
How to Use Gmail (Cont.) 4. How to Use Gmail
5. Exercises Ex.2: Proper Name Shown in Sender Field
Ex.1: Setup of Your Gmail Account https://support.google.com/mail/answer/8158! Security Countermeasures ! 1. Log in Your Gmail Account https://support.google.com/mail/answer/7036019! 1. Make your password strong & hard to guess 2. Settings > Accounts https://support.google.com/mail/answer/41078 ! 3. Click edit info in “Send me as” section 2. Enable two-phase authentication 4. Add the name you want to show as a sender (two-step or two factor authentication) 5. Click Save Changes https://support.google.com/accounts/answer/185839! Ensure to enable “email recovery option” Use Your Proper Name as a Sender Gmail Alternatives: Zoho, iCloud, Tutanota, etc. Be Professional !
2 Ex.3: Send Me a Greeting Email by Gmail Ex.4: View Your In-Box and Reply to My Email [email protected] 1. Log in Your Gmail Account
Message Text including: 2. View New Unread Emails in Your In-Box 3. Find My auto-reply Email to Your Greeting Email • Your Full Name 4. Reply to It with Cc to Yourself • Your Major • Whether Graduate or Undergraduate • Which Year • Topics of Your Interest
Ex.5: Send a Request Email by Using Gmail Wrap-Up
• No Prior Acquaintance with Recipient Questions? Janice Sanchez Marketing Division Requests? Aerobot, LLC Comments? • Email Address [email protected]
• Request information of the drone “SmartFly100”
Thank You!
3