Council and Committee of the Whole Wednesday, December 4, 2019 9:00 AM (Originally Scheduled for November 26, 2019) Council Chamber Chair: George Cornell

Home , Oakville Town Council, Peterborough County

AGENDA Council and Committee of the Whole Wednesday, December 4, 2019 9:00 AM (Originally Scheduled for November 26, 2019) Council Chamber Chair: George Cornell

Page

1. National Anthem

2. A Moment of Private Contemplation

3. Calling of the Roll (County Council)

4. Approval of Agenda

Resolution

That the agenda for the December 4, 2019, meeting of Council and Committee of the Whole be approved as circulated.

5. Disclosure of Pecuniary Interest

6. Presentations and Deputations

7. Consent Agenda

11 Council Communications and Petitions - November 12, 2019 - November 25, 2019 Council Communications and Petitions - November 11, 2019 to November 25, 2019

Resolution

That the Council Communications and Petitions - November 12, 2019 - November 25, 2019, having been given due consideration, be received.

8. Adoption and Confirmation of Minutes and Reports

12 - 19 8.1. Council - Minutes - November 12, 2019

Page 1 of 216

Council - 12 Nov 2019 - Minutes - Html

8.2. Council - Confidential Minutes - November 12, 2019

Resolution

That the following minutes of meetings be confirmed and adopted as circulated:

• Council - Minutes - November 12, 2019 • Council - Confidential Minutes - November 12, 2019

20 - 27 8.3. Committee of the Whole - Report - November 12, 2019 (See Agenda Item No. 9, below) Committee of the Whole - 12 Nov 2019 - Report - Html

Resolution

That the following reports of meetings be confirmed as circulated:

• Committee of the Whole - Report - November 12, 2019

9. Presentation and Consideration of Report - Committee of the Whole

9.1. Committee of the Whole - Report - Human Services - November 12, 2019

Resolution

That the recommendations contained within the Committee of the Whole Report dated November 12, 2019, related to Human Services matters, be approved.

9.2. Committee of the Whole - Report - Corporate Services - November 12, 2019

Resolution

That the recommendations contained within the Committee of the Whole Report dated November 12, 2019, related to Corporate Services matters, be approved with the exception of the Delegated Authority.

9.3. Committee of the Whole - Report - Performance Management - November 12, 2019 (See also agenda Item 11.1)

Resolution

That except for item 11.1. CCW 2019-355 - 2020 Draft County of

Page 2 of 216 Simcoe Budget, that the recommendations contained within the Committee of the Whole Report dated November 12, 2019, related to Performance Management matters, be approved.

10. Presentation and Consideration of Report - Special Committees

28 - 31 10.1. Governance Committee - Report - November 26, 2019 (added November 29, 2019) Governance Committee - 26 Nov 2019 - Minutes - Html

Resolution

That the report of the Governance Committee meeting held November 26, 2019, be adopted as presented.

11. Presentation and Consideration of Report - County Officers

32 - 36 11.1. 2020 Draft County of Simcoe Budget (See also agenda Item 9.3.) 2020 Budget Memo - Nov 26 2019

Resolution

That the 2020 County of Simcoe Budget, be approved; and

That the Simcoe Muskoka District Health Unit (SMDHU) 2020 levy change be placed in reserve.

12. Motions of Which Notice Has Been Given

13. Notices of Motion

14. Council to Move into Committee of the Whole

Resolution

That Council recess into Committee of the Whole at (time).

15. Calling of the Roll (City Representatives and Citizen Appointees)

16. Presentations and Delegations - All Sections

17. Performance Management - Archives

37 - 42 17.1. CCW 2019-393 - Simcoe County Archives Operations in October, 2019

Page 3 of 216 CCW 2019-393

Recommendation

That Item CCW 2019-393, dated November 26, 2019, regarding Simcoe County Archives Operations in October, 2019, be received.

18. Performance Management - Library Board

43 - 47 18.1. CCW 2019-395 - Library Co-operative Board Report for October, 2019 CCW 2019-395

Recommendation

That Item CCW 2019-395, dated November 26, 2019, regarding the Library Co-operative Board Report for October, 2019, be received.

48 - 67 18.2. CCW 2019-398 - Library Co-operative Annual Report 2018 CCW 2019-398 CCW 2019-398 Schedule 1

Recommendation

That Item CCW 2019-398, dated November 26, 2019, regarding the Simcoe County Library Co-operative Annual Report for 2018, be received.

19. Performance Management - Museum

68 - 71 19.1. CCW 2019-391 - Museum Activity, Q3 2019 CCW 2019-391 CCW 2019-391 Schedule 1

Recommendation

That Item CCW 2019-391, dated November 26, 2019, regarding Museum Activity for Q3, 2019, be received.

20. Human Services - Children and Community Services

72 - 89 20.1. CCW 2019-387 - Federation of Canadian Municipalities Grant Agreement CCW 2019-387 CCW 2019-387 Schedule 1

Recommendation

Page 4 of 216 That Item CCW 2019-387, dated November 26, 2019, regarding a grant agreement with the Federation of Canadian Municipalities (FCM) for a “Toward Parity Demonstration Project”, be received; and

That the Clerk and General Manager enter into a grant agreement to support activities designed to increase immigrant women’s knowledge of leadership opportunities across Simcoe County, substantively in the form attached as Schedule 1 to Item CCW 2019-387.

21. Corporate Services - Consent

Recommendation

That the following Consent Agenda Items, having been given due consideration, be received for information:

90 - 92 21.1. CCW 2019-399 - Update on County of Simcoe Official Plan Amendment No. 2 (ERRC) CCW 2019-399

93 21.2. Resolution: Township of Severn - Short Term Rental Accommodation Resolution: Township of Severn - Short Term Rental Accommodation

94 - 95 21.3. Resolution: Township of Ramara - Conservation Authority Exit Clause Resolution: Township of Ramara - Conservation Authority Exit Clause

96 - 97 21.4. Resolution: Township of Springwater - Nottawasaga Valley Conservation Authority (NVCA) Levy (added December 3, 2019) Resolution: Township of Springwater Resolution - NVCA Levy

98 - 99 21.5. Resolution: Township of Springwater - Conservation Authority Levies (added December 3, 2019) Resolution: Township of Springwater Resolution - Conservation Authority Levies

22. Corporate Services - Forestry

100 - 107 22.1. CCW 2019-389 - Request for Special Permit to remove woodlands under Forest Conservation By-law No. 5635 CCW 2019-389 CCW 2019-389 Schedule 1 CCW 2019-389 Schedule 2

Recommendation

Page 5 of 216 That Item CCW 2019-389, dated November 26, 2019, regarding a request for a Special Permit to remove woodlands under the Forest Conservation By-law 5635, be received; and

That a Special Permit for 1532 Canal Road, Township of Ramara, to allow the removal of approximately 34.3 hectares (84.8 acres) of woodlands as generally outlined in Item CCW 2019-389, be granted.

23. Corporate Services - Planning

108 - 147 23.1. CCW 2019-388 - Request for Refusal - County of Simcoe Official Plan Amendment for the Big Bay Point Golf and Country Club Next Nine Lands CCW 2019-388 CCW 2019-388 Schedule 1 CCW 2019-388 Schedule 2 CCW 2019-388 Schedule 3 CCW 2019-388 Schedule 4 CCW 2019-388 Schedule 5

Recommendation

That Item CCW 2019-388, dated November 26, 2019, regarding Request for Refusal – Simcoe County Official Plan Amendment for the Big Bay Point Golf and Country Club Next Nine Lands, be received; and

That the request for amendment to the Simcoe County Official Plan for the Big Bay Point Golf and Country Club Next Nine Lands, be refused; and

That a Notice of Refusal of the Official Plan Amendment to the Simcoe County Official Plan for the Big Bay Point Golf and Country Club Next Nine Lands be provided in accordance with the Planning Act.

24. Corporate Services - Other Matters for Consideration

148 - 151 24.1. Report of the Economic Development Sub-Committee meeting held November 12, 2019. Economic Development Sub-Committee - 12 Nov 2019 - Minutes - Html

Recommendation

That the Report of the Economic Development Sub-Committee meeting held November 12, 2019, be adopted as presented and the recommendations contained therein, be approved.

Page 6 of 216 152 - 153 24.2. Report of the Planning Advisory Committee meeting held November 21, 2019. Planning Advisory Committee - 21 Nov 2019 - Minutes - Html

Recommendation

That the Report of the Planning Advisory Committee meeting held November 21, 2019, be adopted as presented and the recommendations contained therein, be approved.

25. Performance Management - Consent

Recommendation

That the following Consent Agenda Items, having been given due consideration, be received for information:

154 - 159 25.1. CCW 2019-394 - Electronic Council Agenda Technology Issues CCW 2019-394 CCW 2019-394 Schedule 1

160 - 170 25.2. CCW 2019-402 - S&P Global Annual Credit Rating CCW 2019-402 CCW 2019-402 Schedule 1

26. Performance Management - Procurement, Fleet and Property

171 - 179 26.1. CCW 2019-357 - Sustainable Operations Program – 2019 Fall Update CCW 2019-357

Recommendation

That Item CCW 2019-357, dated November 26, 2019, being an update on Sustainable Operations activities, be received; and

That the plan to create a GHG inventory and forecast substantively outlined in CCW 2019-357 to complete Milestone 1 of the Partners for Climate Protection (PCP) program, be approved; and

That staff continue to monitor efforts to slow and mitigate the impact of climate change undertaken by other municipalities across Ontario and Canada; and

That staff report back in 2020 outlining benefits, implications and recommendations with regard to the County of Simcoe declaring a Climate Emergency and next steps with regard to Milestone 2 and 3 of

Page 7 of 216 the Partners for Climate Protection program.

27. Committee of the Whole to Rise with Report and Council to Reconvene

Resolution

That the Committee of the Whole rise with report and resume sitting as County Council at (time).

28. Ratification of Committee of the Whole Report

28.1. Committee of the Whole - Report - Human Services - December 4, 2019

Resolution

That the recommendations contained within the Committee of the Whole Report dated December 4, 2019, related to Human Services matters, be approved.

28.2. Committee of the Whole - Report - Corporate Services - December 4, 2019

Resolution

That the recommendations contained within the Committee of the Whole Report dated December 4, 2019, related to Corporate Services matters, be approved.

28.3. Committee of the Whole - Report - Performance Management - December 4, 2019

Resolution

That the recommendations contained within the Committee of the Whole Report dated December 4, 2019, related to Performance Management matters, be approved.

29. Presentation and Consideration of Confidential Matters

Resolution

That Council resolve into Private Session at (time) under authority of the Municipal Act, Section 239 (2) (k) to discuss a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; and section 239 (2) (i) a trade secret or scientific, technical,

Page 8 of 216 commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

29.1. CO 2019-404 - Waste Collection (Section 239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations; and Section 239(2)(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence.

Resolution

That the direction to staff "In Camera" and the recommendations contained within Confidential Item CO 2019-404, dated November 26, 2019, regarding instructions to be applied to negotiations, be received, and voted upon in accordance with Section 239(6)(b) of the Municipal Act, 2001, as amended.

30. Presentation and Consideration of Report - County Officers

180 - 185 30.1. CO 2019-405 - Curbside Waste Collection Options for Request for Proposal Process CO 2019-405

Resolution

That notwithstanding previous recommendations on the subject of a waste collection RFP, that the Request for Proposals for the next waste collection contract, to begin on or about November 1, 2021, include two options:

• Option 3 - Automated collection of organics – weekly, and alternating bi-weekly garbage / recycling all from carts; and

• Option 4 - Automated collection of organics and recycling weekly, bi- weekly garbage, all from carts,

That the results of the RFP be presented to Council as described within the background of Item CO 2019-405.

31. Consideration of Bills

186 - 215 Bill No. 50 - A By-law of the Corporation of the County of Simcoe to authorize the borrowing upon serial debentures in the principal amount of $27,342,333.00 towards the cost of Alliston Paramedic Station,

Page 9 of 216 Beeton Paramedic Station, Orillia Paramedic Station, Elmvale Paramedic Station, BSESC, Collingwood Paramedic Station. Bill No. 50

Resolution

That Bill No. 50 be enacted as a By-law of the County of Simcoe.

32. Announcements

33. Confirmation By-law

216 33.1. Bill No. 51 – A By-law to Confirm Proceedings of the Council of the Corporation of the County of Simcoe at its Meeting held on the 4th day of December, 2019. Bill No. 51

Resolution

That Bill No. 51 be enacted as a By-law of the County of Simcoe.

34. Adjournment

Resolution

That the December 4, 2019, meeting of Council and Committee of the Whole be adjourned at (time).

Page 10 of 216

COUNTY OF SIMCOE COUNCIL COMMUNICATIONS

November 12, 2019 to November 25, 2019

The following is a list of activities attended on behalf of the County.

Tuesday, November 12, 2019 County Council / Committee of the Whole County of Simcoe Administration Centre Midhurst, ON

Tuesday, November 12, 2019 Economic Development Sub-Committee Meeting County of Simcoe Administration Centre Midhurst, ON

Wednesday, November 13, 2019 Salvation Army Hope in the City Breakfast Liberty North Barrie, ON

Thursday, November 14, 2019 Elmvale Health & Emergency Services Centre Grand Opening 17 Allenwood Road Elmvale, ON

Tuesday, November 19, 2019 Lakehead University Recognition Event Lakehead University Orillia, ON

Thursday, November 21, 2019 Media Interview Peak FM Studio Collingwood, ON

Thursday, November 21, 2019 Planning Advisory Committee Meeting County of Simcoe Administration Centre Midhurst, ON

Friday, November 22, 2019 Agenda Review County of Simcoe Administration Centre Midhurst, ON

Recent Proclamations Issued by the Warden

No proclamations to declare at this time.

Warden Cornell extends his sincere appreciation to all Councillors who represented him at various events. Please note, the above list is a summary of highlights of Warden attended events and does not reflect the full scope of the duties and responsibilities performed throughout the month.

Page 11 of 216 Minutes Council Tuesday, November 12, 2019 Council Chamber Chair: George Cornell

Members Present: Warden George Cornell, Deputy Warden Barry Burton, Councillor Don Allen, Councillor Nina Bifolchi, Councillor Sylvia Bray, Councillor Mike Burkett, Councillor Basil Clarke, Councillor Jennifer Coughlin, Councillor Dan Davidson, Councillor Lynn Dollin, Councillor Anita Dubeau, Councillor Jane Dunlop, Councillor Harry Hughes, Councillor Keith Hull, Councillor Scott Jermey, Councillor Rob Keffer, Councillor Gerard LaChapelle, Councillor Sandie Macdonald, Councillor Bob Meadows, Councillor Doug Measures, Councillor Rick Milne, Councillor Richard Norcross, Councillor John O'Donnell, Councillor Floyd Pinto, Councillor Mike Ross, Councillor Stewart Strathearn, Councillor Michael Smith, Councillor Steffen Walma, Alternate Councillor Dan LaRose, Alternate Councillor Mariane McLeod, and Alternate Councillor Sandy Talbot Members Absent: Councillor James Leduc, Councillor Doug Leroux, Councillor Brian Saunderson, and Councillor Ted Walker Staff Present: Mark Aitken, Chief Administrative Officer, John Daly, County Clerk, Greg Bishop, General Manager of Social and Community Services, Debbie Korolnek, General Manager of Engineering/Planning and Environment, Jane Sinclair, General Manager of Health and Emergency Services, Trevor Wilcox, General Manager of Corporate Performance, and Andrea Fay, Deputy Clerk

1. National Anthem

Council sang O'Canada.

2. A Moment of Private Contemplation

Warden George Cornell asked those in attendance to take a moment for private contemplation.

3. Calling of the Roll

The Warden called the meeting to order at 9:04 a.m. and the Clerk called the roll.

4. Approval of Agenda

Page 12 of 216 Resolution 2019-260

Moved by: Councillor Nina Bifolchi Seconded by: Councillor Jane Dunlop

That the agenda for the November 12, 2019, meeting of Council be approved as circulated. CARRIED

5. Disclosure of Pecuniary Interest

There were no declarations made.

6. Presentations and Deputations

There were no items for this portion of the meeting.

7. Consent Agenda

7.1. Council Communications and Petitions - October 22, 2019 - November 11, 2019 Council Communications and Petitions - October 22, 2019 to Novmber 11, 2019

Resolution 2019-261

Moved by: Councillor Mike Burkett Seconded by: Councillor Mike Ross

That the Council Communications and Petitions - October 22, 2019 - November 11, 2019, having been given due consideration, be received.

CARRIED

8. Adoption and Confirmation of Minutes and Reports

8.1. County Council - Minutes - October 22, 2019 Council - 22 Oct 2019 - Minutes - Html

Resolution 2019-262

Moved by: Councillor Nina Bifolchi

Page 13 of 216 Seconded by: Councillor Jane Dunlop

That the County Council minutes of October 22, 2019, be confirmed and adopted. CARRIED

8.2. Committee of the Whole - Report - October 22, 2019 (See Agenda Item No. 9, below) Committee of the Whole - 22 Oct 2019 - Minutes - Html

8.3. Committee of the Whole - Confidential Report - October 22, 2019

8.2. Special Budget Meeting Committee of the Whole - Report - November 7, 2019 (added November 8, 2019) Special Budget Meeting Committee of the Whole - 07 Nov 2019 - Minutes - Html

Resolution 2019-263

Moved by: Councillor Nina Bifolchi Seconded by: Councillor Jane Dunlop

That the following reports of meeting be confirmed as circulated:

Committee of the Whole - Report - October 22, 2019 Committee of the Whole - Confidential Report - October 22, 2019 Special Budget Meeting Committee of the Whole - Report - November 7, 2019 CARRIED

9. Presentation and Consideration of Report - Committee of the Whole

9.1. Committee of the Whole - Report - Performance Management - October 22, 2019

Resolution 2019-264

Moved by: Councillor Don Allen Seconded by: Councillor Scott Jermey

That the recommendations contained within the Committee of the Whole Report dated October 22, 2019, related to Performance Management matters, be approved. CARRIED

Page 14 of 216 9.2. Committee of the Whole - Report - Human Services - October 22, 2019

Resolution 2019-265

Moved by: Councillor Steffen Walma Seconded by: Councillor Dan Davidson

That the recommendations contained within the Committee of the Whole Report dated October 22, 2019, related to Human Services matters, be approved. CARRIED

9.3. Committee of the Whole - Report - Corporate Services - October 22, 2019

Resolution 2019-266

Moved by: Councillor Lynn Dollin Seconded by: Councillor Jane Dunlop

That the recommendations contained within the Committee of the Whole Report dated October 22, 2019, related to Corporate Services matters, be approved, with the exception of Recommendation CCW 224-19 (CCW 2019-363 - Update on Curbside Waste Collection Issues and Identified Options). CARRIED

9.3a. CCW 2019-363 - Update on Curbside Waste Collection Issues and Identified Options

Moved by: Councillor Lynn Dollin Seconded by: Councillor Sandie Macdonald

That recommendation CCW-244-19, regarding curbside collection issues and identified options, be deferred to closed session. CARRIED

10. Presentation and Consideration of Report - Special Committees

10.1. Governance Committee - Report - November 5, 2019 Governance Committee - 05 Nov 2019 - Minutes - Html

Page 15 of 216 Resolution 2019-268

Moved by: Deputy Warden Barry Burton Seconded by: Councillor Harry Hughes

That the report of the Governance Committee meeting held November 5, 2019, be adopted as presented. CARRIED

10.2. Striking Committee - Report - November 5, 2019 Striking Committee - 05 Nov 2019 - Minutes - Html

Resolution 2019-269

Moved by: Deputy Warden Barry Burton Seconded by: Councillor Michael Smith

That the report of the Striking Committee meeting held November 5, 2019, be adopted as presented. CARRIED

11. Presentation and Consideration of Report - County Officers

There were no items for this portion of the meeting.

12. Motions of Which Notice Has Been Given

There were no items for this portion of the meeting.

13. Notices of Motion

There were no items for this portion of the meeting.

14. Presentation and Consideration of Confidential Matters

Resolution 2019-270

Moved by: Councillor Nina Bifolchi Seconded by: Councillor Rick Milne

That Council resolve into Private Session at 9:31 a.m. under authority of the Municipal Act, Section 239 (2) (k) to discuss a position, plan, procedure, criteria or instruction to be applied to any negotiations

Page 16 of 216 carried on or to be carried on by or on behalf of the municipality or local board; and section 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. CARRIED

Resolution 2019-271

Moved by: Councillor Scott Jermey Seconded by: Councillor Sandie Macdonald

That Committee of the Whole resolve in open meeting with report at 10:39 a.m. CARRIED

14.1. CCW 2019-363, Curbside Waste Collection (Section 239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations; and Section 239(2)(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence

Resolution 2019-272

Moved by: Councillor Lynn Dollin Seconded by: Councillor Floyd Pinto

That direction in Camera regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence be voted upon and approved in accordance with section 239(6)(b) of the Municipal Act, as amended. CARRIED

15. Consideration of Bills

15.1. By-law No. 6826 - A By-law to amend Traffic By-law No. 6609 Bill No. 47

15.2. By-law No. 6827 - A By-law to amend Traffic By-law No. 6609 Bill No. 48

Page 17 of 216 Resolution 2019-273

Moved by: Councillor Lynn Dollin Seconded by: Councillor Sylvia Bray

That Bills No. 47 and 48 be enacted as By-laws of the County of Simcoe. CARRIED

16. Announcements

Councillor Harry Hughes notified council that the Celebration of Life for Councillor Scott MacPherson from Oro-Medonte, will take place at the Bon Aire Golf Club on Friday, November 15, 2019 from 4 p.m. to 6 p.m.

Councillor Steffen Walma announced his "War for Charity" Dodge Ball tournament, which aims to raise money for the Elmvale Food Bank and Georgian Bay Cancer Centre.

Warden George Cornell reminded council of the flu shot clinic being held today in the Oro-Medonte Boardroom.

17. Confirmation By-law

17.1. By-law No. 6828 – A By-law to Confirm Proceedings of the Council of the Corporation of the County of Simcoe at its Meeting held on the 12th day of November, 2019. Bill No. 49

Resolution 2019-274

Moved by: Councillor Lynn Dollin Seconded by: Councillor Scott Jermey

That Bill No. 49 be enacted as a By-law of the County of Simcoe. CARRIED

18. Adjournment

Resolution 2019-275

Moved by: Councillor Jane Dunlop

Page 18 of 216 Seconded by: Councillor Doug Measures

That the November 12, 2019, meeting of County Council be adjourned at 10:44 a.m. CARRIED

THE MINUTES OF THE COUNCIL MEETING ARE NOT A FINAL DOCUMENT OF THE CORPORATION UNTIL ADOPTED BY COUNCIL.

Warden

County Clerk

Page 19 of 216 Report Committee of the Whole Tuesday, November 12, 2019 Council Chamber Chair: George Cornell

Members Present: Warden George Cornell, Deputy Warden Barry Burton, Councillor Don Allen, Councillor Nina Bifolchi, Councillor Sylvia Bray, Councillor Mike Burkett, Councillor Basil Clarke, Councillor Jennifer Coughlin, Councillor Dan Davidson, Councillor Lynn Dollin, Councillor Anita Dubeau, Councillor Jane Dunlop, Councillor Harry Hughes, Councillor Keith Hull, Councillor Scott Jermey, Councillor Rob Keffer, Councillor Gerard LaChapelle, Councillor Sandie Macdonald, Councillor Bob Meadows, Councillor Doug Measures, Councillor Rick Milne, Councillor Richard Norcross, Councillor John O'Donnell, Councillor Floyd Pinto, Councillor Mike Ross, Councillor Michael Smith, Councillor Stewart Strathearn, Councillor Steffen Walma, Alternate Councillor Dan LaRose, Alternate Councillor Mariane McLeod, and Alternate Councillor Sandy Talbot Members Absent: Councillor James Leduc, Councillor Doug Leroux, Councillor Brian Saunderson, Councillor Ted Walker, City of Orillia, Mayor Steve Clarke, City of Orillia, Councillor Ted Emond, City of Orillia, Councillor Pat Hehn, City of Barrie, Mayor Jeff Lehman, City of Barrie, Councillor Clare Riepma, and City of Barrie, Deputy Mayor Barry Ward Staff Present: Mark Aitken, Chief Administrative Officer, John Daly, County Clerk, Trevor Wilcox, General Manager of Corporate Performance, Greg Bishop, General Manager of Social and Community Services, Debbie Korolnek, General Manager of Engineering/Planning and Environment, Jane Sinclair, General Manager of Health and Emergency Services, and Andrea Fay, Deputy Clerk

1. Call to Order

The meeting was called to order at 10:55 a.m.

2. Approval of the Agenda

Resolution CCW-255-19

Moved by: Councillor Gerard LaChapelle Seconded by: Councillor Dan Davidson

That the agenda for the November 12, 2019, meeting of the Committee of the Whole, be approved as circulated. CARRIED

Page 20 of 216 3. Disclosure of Pecuniary Interest

4. Presentations and Delegations - All Sections

Warden Cornell appointed Councillor Steffen Walma to preside over the portion of the agenda related to Human Services.

5. Human Services - Consent

Recommendation CCW-256-19

Moved by: Councillor John O'Donnell Seconded by: Councillor Sandie Macdonald

That the following Consent Agenda Items, having been given due consideration, be received for information: CARRIED

5.1. CCW 2019-373 - Simcoe County Seniors Safety and Security Symposium CCW 2019-373 CCW 2019-373 - Schedule 1 CCW 2019-373 - Schedule 2

5.2. CCW 2019-374 - Age-Friendly Community Initiative Update CCW 2019-374 CCW 2019-374 Schedule 1

5.3. CCW 2019-378 - Cardiac Arrest Response Strategies CCW 2019-378 CCW 2019-378 Schedule 1 CCW 2019-378 Schedule 2

5.4. CCW 2019-384 - 2019 Q-3 Enhancements and Municipal Activity CCW 2019-384

5.5. Simcoe Muskoka Opioid Strategy - Opportunities for Municipal Action on the Opioid Crisis SMOS Opportunities for Municipal Action on the Opioid Crisis

Page 21 of 216 Resolution CCW-257-19

Moved by: Councillor Anita Dubeau Seconded by: Councillor Richard Norcross

That Committee of the Whole recess at 11:05 a.m. to convene a meeting of the Simcoe County Housing Corporation Board. CARRIED

6. Human Services - Simcoe County Housing Corporation Board Meeting

6.1. Simcoe County Housing Corporation Simcoe County Housing Corporation Board - 12 Nov 2019 - Agenda - Html

Resolution CCW-258-19

Moved by: Councillor Dan Davidson Seconded by: Councillor Sandy Talbot

That Committee of the Whole reconvene at 11:10 a.m. CARRIED

Warden Cornell appointed Councillor Lynn Dollin to preside over the portion of the agenda related to Corporate Services.

7. Corporate Services - Planning

7.1. CCW 2019-371 - Endorsement of the County’s Archaeological Management Plan (AMP) (Presentation to be provided by Greg Marek, Manager, Planning) CCW 2019-371 CCW 2019-371 Schedule 1 CCW 2019-371 - AMP Presentation

Recommendation CCW-259-19

Moved by: Councillor Anita Dubeau Seconded by: Councillor Jennifer Coughlin

That Item CCW 2019-371 dated November 12, 2019, regarding the County’s Archaeological Management Plan (AMP) project, be received; and

Page 22 of 216 That County Council endorse the Archaeological Management Plan attached as Schedule 1 to Item CCW 2019-371. CARRIED

7.2. CCW 2019-375 - County of Simcoe Transit - Status Update CCW 2019-375 CCW 2019-375 - Schedule 1

Recommendation CCW-260-19

Moved by: Deputy Warden Barry Burton Seconded by: Councillor Harry Hughes

That Item CCW 2019-375 dated November 12, 2019, regarding the County of Simcoe Transit – Status Update, be received; and

That the Warden and Clerk enter into a Transit Fare Integration Agreement with the City of Orillia, substantively in the form attached as Schedule 1 to CCW 2019-375; and

That the Warden and Clerk enter into other Transit Fare Integration Agreements with other transit partners as may be required. CARRIED

7.3. CCW 2019-382 - Proposed Amendments to the Aggregate Resources Act CCW 2019-382 CCW 2019-382 - Schedule 1 CCW 2019-382 - Schedule 2

Recommendation CCW-261-19

Moved by: Councillor Scott Jermey Seconded by: Councillor Steffen Walma

That Item CCW 2019-382, dated November 12, 2019, regarding comments provided to the Ministry of Natural Resources and Forestry through the Environmental Registry Number: 019-0556 regarding amendments to the Aggregate Resources Act, be received; and

That a copy of Schedule 2 to item CCW 2019-382 be forwarded to all of the local municipalities within Simcoe County, for information. CARRIED

Page 23 of 216 8. Corporate Services - Planning - Delegated Authority

8.1. CCW 2019-370 - Request for Approval –Township of Springwater Official Plan Amendment No. 57 CCW 2019-370 CCW 2019-370 Schedule 1 CCW 2019-370 Schedule 2 CCW 2019-370 Schedule 3

Resolution CCW-262-19

Moved by: Councillor Sylvia Bray Seconded by: Alternate Councillor Dan LaRose

That Official Plan Amendment No. 57 to the Township of Springwater Official Plan, as adopted by the Township of Springwater By-law 2019- 071, be approved, as per Schedule 2 to Item CCW 2019-370 dated November 12, 2019; and

That Notice of Decision for Official Plan Amendment No. 57 to the Township of Springwater Official Plan be provided in accordance with the Planning Act. CARRIED

8.2. CCW 2019-372 - Request for Approval - Township of Springwater Official Plan Amendment No. 56 CCW 2019-372 CCW 2019-372 Schedule 1 CCW 2019-372 Schedule 2 CCW 2019-372 Schedule 3

Resolution CCW-263-19

Moved by: Alternate Councillor Dan LaRose Seconded by: Councillor Sylvia Bray

That Official Plan Amendment No. 56 to the Township of Springwater Official Plan, as adopted by Township of Springwater By-law 2019-065, and modified by Schedule 3 to Item CCW 2019-372, dated November 12, 2019, be approved; and,

That the Notice of Decision for Official Plan Amendment No. 56 to the Township of Springwater Official Plan be provided in accordance with the Planning Act.

Page 24 of 216 CARRIED

9. Corporate Services - Other Matters for Consideration

9.1. Report of the Agricultural Liaison Committee meeting held October 22, 2019. Agricultural Liaison Committee - 22 Oct 2019 - Minutes - Html

Recommendation CCW-264-19

Moved by: Councillor Scott Jermey Seconded by: Deputy Warden Barry Burton

That the Report of the Agricultural Liaison Committee meeting held October 22, 2019, be adopted as presented and the recommendations contained therein, be approved. CARRIED

Warden Cornell appointed Councillor Don Allen to preside over the portion of the agenda related to Performance Management.

10. Performance Management - Consent

Recommendation CCW-265-19

Moved by: Councillor Jennifer Coughlin Seconded by: Councillor Doug Measures

That the following Consent Agenda Item, having been given due consideration, be received for information:

CARRIED

10.1. AMO Update - Call for Candidates for the Board of the Municipal Property Assessment Corporation (MPAC) AMO Update - Call for Candidates for the Board of the Municipal Property Assessment Corporation (MPAC)

11. Performance Management - Finance

11.1. CCW 2019-355 - 2020 Draft County of Simcoe Budget (updated November 12, 2019) CCW 2019-355

Page 25 of 216 CCW 2019-355 Schedule 1 CCW 2019-355 Schedule 2 CCW 2019-355 Schedule 3

Recommendation CCW-266-19

Moved by: Councillor Rick Milne Seconded by: Councillor Scott Jermey

That Item CCW 2019-355, dated November 12, 2019, regarding the 2020 Draft County of Simcoe Budget, be received; and

That the 2020 Draft County of Simcoe Budget be recommended to the November 26, 2019 County Council meeting for adoption; and

That the Simcoe Muskoka District Health Unit (SMDHU) SMDHU 2020 levy change be placed in reserve. CARRIED

11.2. CCW 2019-377 - 2020 Budget PSAB Reconciliation CCW 2019-377

Recommendation CCW-267-19

Moved by: Councillor Sandie Macdonald Seconded by: Councillor Richard Norcross

That Item CCW 2019-377, dated November 12, 2019, containing the 2020 Budget PSAB Reconciliation report, be approved. CARRIED

12. Performance Management - Other Matters for Consideration

12.1. Report for the Joint Accessibility Advisory Committee meeting held October 17, 2019. Accessibility Advisory Committee - 17 Oct 2019 - Minutes - Html

Recommendation CCW-268-19

Moved by: Councillor Jennifer Coughlin Seconded by: Councillor Richard Norcross

That the Report of the Joint Accessibility Advisory Committee meeting held October 17, 2019, be adopted as presented and the

Page 26 of 216 recommendations contained therein be approved, with the exception of the Township of Adjala-Tosorontio recommendations. CARRIED

13. Regional Government Review

Recommendation CCW-269-19

Moved by: Councillor Harry Hughes Seconded by: Deputy Warden Barry Burton

That the following Agenda Items, having been given due consideration, be received for information: CARRIED

13.1. Regional Government Review (RGR) Correspondence Press Release - Ontario Helping make Municipalities Stronger Warden's Statement - Regional Government Review Correspondence - Minister Clark Letter to Heads of Council - 11-01-2019

14. Closed Session

There were no items for this portion of the meeting.

15. Adjournment

Resolution CCW-270-19

Moved by: Councillor Sandie Macdonald Seconded by: Councillor Sylvia Bray

That the November 12, 2019, Committee of the Whole be adjourned at 11:58 a.m.

CARRIED

RECOMMENDATIONS CONTAINED IN THIS COMMITTEE REPORT ARE NOT TO BE CONSIDERED THE FINAL DECISION OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL.

Page 27 of 216 Report Governance Committee Tuesday, November 26, 2019 Executive Boardroom Chair: Barry Burton

Members Present: Deputy Warden Barry Burton, Warden George Cornell, Councillor Don Allen, Councillor Lynn Dollin, Councillor Anita Dubeau, Councillor Harry Hughes, and Councillor Richard Norcross Members Absent: Councillor Steffen Walma Staff Present: Mark Aitken, Chief Administrative Officer, John Daly, County Clerk, and Andrea Fay, Deputy Clerk

1. Call to Order

The Chair called the meeting to order at 2:02 p.m.

2. Approval of Agenda

Recommendation GOV-26-19

Moved by: Councillor Richard Norcross Seconded by: Councillor Anita Dubeau

That the agenda for the November 26, 2019, meeting of the Governance Committee, be approved as circulated. CARRIED

3. Disclosure of Pecuniary Interest

There were no disclosures made.

4. Presentations and Delegations

There were no items for this portion of the meeting.

5. Items of Reference

5.1. Terms of Reference

Page 28 of 216 Terms of Reference

6. Matters for Consideration

6.1. Regional Government Review Letter to Minister Clark and Staff Reports Re Regional Government Review

Recommendation GOV-27-19

Moved by: Councillor Don Allen Seconded by: Councillor Harry Hughes

That staff report further on a governance structure option of County Council, with the following being given consideration: That County Council be comprised of the Lower Tier Municipal (LTM) Mayor(s) sitting for 4 years, and where a Mayor chooses not to serve on County Council, that the LTM Council determine a Lower Tier Municipal (LTM) duly elected designate for the four year term. CARRIED

Recommendation GOV-28-19

Moved by: Councillor Anita Dubeau Seconded by: Councillor Lynn Dollin

That staff report further on a governance structure option of County Council with various options for geographical and population representation for both 5 and 7 directly elected sub-regional County Councillors. CARRIED

Recommendation GOV-29-19

Moved by: Councillor Anita Dubeau Seconded by: Councillor Richard Norcross

That staff report further on a governance structure option of County Council, with the following being given consideration: That the Warden be elected from among the sub-regional County Councillors. CARRIED

Recommendation GOV-30-19

Moved by: Councillor Harry Hughes Seconded by: Councillor Don Allen

Page 29 of 216 That staff report further on a governance structure option of County Council, with the following being given consideration: That the Deputy Warden be elected from among the sub-regional County Councillors. CARRIED

6.2. Remote/Electronic Participation Electronic Participation

Recommendation GOV-31-19

Moved by: Councillor Richard Norcross Seconded by: Councillor Lynn Dollin

That Item 6.2., regarding Remote/Electronic Participation, having been given due consideration, be received; and

That staff report back on the municipal best practices that would facilitate Remote/Electronic Participation at subcommittee, advisory, ad hoc committees, except Council and Committee of the Whole. CARRIED

7. Other Matters for Consideration

Discussion took place regarding the live streaming of Council and adding on closed captioning for accessibility. The Clerk is to bring forward a report to the next Governance Committee meeting.

8. Confidential Matters for Consideration

There were no items for this portion of the meeting.

9. Adjournment

Resolution GOV-32-19

Moved by: Councillor Don Allen Seconded by: Councillor Anita Dubeau

That the November 26, 2019, meeting of the Governance Committee be adjourned at 3:42 p.m. CARRIED

Page 30 of 216

THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL.

Page 31 of 216

MEMORANDUM DATE: November 26, 2019

TO: Council

FROM: Trevor Wilcox, General Manager Corporate Performance

SUBJECT: 2020 Draft County of Simcoe Budget follow-up

As part of the Budget process, specifically relating to the November 7th presentation of the budget and the November 12th Committee of the Whole discussions, there were a number of items that came up that staff was either asked for clarification on, or believed it meaningful or relevant to provide further information to County Council. We believed that a memo to Council would ensure that all areas of enquiry raised during the presentation and subsequent discussions are thoroughly answered as part of your final budget considerations. We did not further address matters or questions of clarification that were clearly answered or addressed at the time of discussion, but below is information relating to the more in-depth or substantive questions or matters that were raised:

1) Provincial and operational changes and impacts to Barrie, Orillia and the County There were questions regarding the difference between budget increases for the County specific view of a shared service department versus the budget increase for the fully allocated City portion for that same area shown in the Service Partners section. Also, how these differences are affected by the provincial funding changes. The County department specific view can be quite different than the fully allocated City view because the administrative allocation that is only included in the fully allocated view, the reserve transfers that are only included in the department specific view, and any change in the basis for cost sharing.

The administration allocation is the allocation related to the services provided to shared service departments from the support departments, i.e. Finance, IT, HR and Purchasing etc. The administration allocation is not included in the department statements within the County’s budget binder. The individual departments are represented individually in order to be put forward to County Council for approval.

The City’s do not share in transfers from reserve or to reserve. Larger increases from reserve could reduce the overall shared service net requirement as well as increases could increase the net requirement.

The basis for cost sharing is specified in the shared services agreement (weighted taxable assessment or caseload for example) and a change in this basis could shift costs.

Below is the fully allocated view of each shared service showing all three municipal partner shares with the impact of provincial funding changes, operational changes and share basis changes:

Page 1 of 5

Page 32 of 216

The overall 2020 budget impacts are: • Provincial funding changes have significantly impacted Children & Community Services, Ontario Works and LTC with more moderate impacts to Paramedic Services and housing • Operational needs are driving expense growth in housing, LTC and Paramedics • 7% of the 10% expense increase for Barrie is driven by provincial funding reductions • 8% of the 12% expense increase for Orillia is driven by provincial funding reductions

Page 33 of 216

2) Where does the 4% funding for Paramedic Services announced by the province show up in the budget? The quick answer is that it does not show up as a specific line item or line impact. The announcement was specifically for 2019 provincial paramedic services funding and the increase versus 2018 funding. The announced percentage is the average percentage the province has increased their portion of 2019 funding versus 2018 funding across the province. The 2019 amount was determined using the council approved 2018 budgeted expenses and then funding 50% only. This excluded a COLA increase that has ranged from 1.5 to 1.75% over the last 7 years. Again to be clear, the 4% was an average increase across the Province where as the County received a 2.1% increase.

The provincial funding impact that has been reflected in the budget is the removal of the COLA increase which is a $459k impact for 2020.

The 2019 funding is based on the 2018 budget with no COLA and the 2018 funding was based on the 2017 budget with a COLA of 1.7%. So we remain a full year of growth behind in provincial funding for Paramedic Services. This results in ministry funding representing only 48.1% of the qualifying 2020 budgeted expenses, a shortfall of $1M from a true 50/50 funding model.

3) Increase in cost projections for multi-year projects in Transportation and Engineering Below is a table that outlines the Transportation and Engineering – Construction multi-year projects that have significantly changed from the 2019 budget total project costs. Finance will work with the Audit & Finance Committee on any revisions to the budget binder including the appropriate method of reporting significant changes to capital projects from the long term plan estimates.

Transportation and Engineering - Construction Project 2019B Total 2020B Total 2020B vs 2019B Length Description and justification for expenditure change ($,000) Project Cost Project Cost Change $ (years) RDS - Bailey Creek Bridge 1,214 1,764 550 Increased construction and administration costs due to updated 3 costing information based on 60% of design. RDS - Browns Creek Bridge 1,780 2,330 549 Updated scope and construction costs due to a change from deck 4 replacement to full superstructure replacement including girders. RDS - Canal Road Bridge 550 1,750 1,200 Currently at 30% design. This project managed by the Region of 3 Durham. The scope has been revised from previous design and estimates RDS - Con 3/4, Lot 12 1,835 1,963 128 Updated to reflect current escalation factors and timing of the 6 Culvert project RDS - Con 8/9, Lot 8 Culvert 1,725 1,817 92 Updated to reflect current escalation factors and timing of the 5 project RDS - County Road 21 65,699 73,721 8,022 Updated construction, utilties and administration costs due to 13 tenders results. Updated to reflect current escalation factors and timing of the project RDS - County Road 22 20,558 21,134 577 Updated to reflect current escalation factors and timing of the 11 project RDS - County Road 27 48,198 56,658 8,460 Updated to reflect current escalation factors and timing of the 11 project RDS - County Road 4 140,451 160,992 20,541 Updated land, utilties, construction and administration costs due to 20 current escalation factors and timing of the project RDS - County Road 53 18,045 20,280 2,235 Updated to reflect current escalation factors and timing of the 9 Innisfil project RDS - CR 10 - Mitchell 3,115 3,283 168 Updated to reflect current escalation factors and timing of the 5 Bridge project RDS - CR 10 - Thompson 614 1,184 570 Updated construction and administration costs due to updated 3 Culvert costing information based on 30% of final design. RDS - CR 53 / Carson Rd 4,180 4,318 138 Updated to reflect current escalation factors and timing of the 6 Intersection project RDS - CR 88 / 5th SR 6,736 6,837 101 Updated to reflect current escalation factors and timing of the 7 Intersection project RDS - Holland River Bridge 5,906 6,656 750 Updated construction and administration costs due to updated 7 costing information RDS - Nottawasaga Mono 1,431 1,865 434 Updated construction and administration costs due to updated 3 Adjala Bridge costing information RDS - Old Fort Overhead 1,035 2,293 1,258 Revised scope of project from rehabilitation to replacement with 3 Bridge alternate structure RDS - Tioga Bridge 5,993 5,193 (800) Updated construction and administration costs due to updated 4 costing information RDS - Willow Creek 6,960 7,390 430 Updated to reflect current escalation factors and timing of the 4 Structures project

Page 34 of 216

4) Fuel management and fuel pricing shown in the budget binder The cost per litre noted in the budget binder is for reference and is a projection of the retail price based on the last six months with an estimate of the carbon tax impact.

Each department uses their current year fuel forecast along with adjustments for increased kilometers, additional vehicles and a risk factor for volatile market conditions to create their budget. The budget projection for fuel is created using actual department specific requirements and the market rate for information as noted in the budget binder is not a specific factor in that detailed process.

From a fuel management perspective, the County acquires fuel for the fleet through three methods:

a. Bulk Fuel on County Sites – where County vehicles utilize our internal Fuel Management Pumps connected to a data collection system to fill up. Bulk Fuel on County sites is the preferred location for fill up however depending on where vehicles are when they need fuel, they may be forced to use retail or card lock. The “per litre” rate is approx. 10 cents less than retail. The cards are now standardized to act as both a door access card and a fuel card, saving money and duplication.

b. Card lock - where County vehicles fill up at either Mayes Martin or Bird Fuel pump locations in Orillia, Barrie or Collingwood. The vehicles that may access Card Lock have a specific card they use at those facilities. The per liter rate is approx. 3 cents less than retail and there is a contract in place with the provider that guarantees this discount off the going retail rate.

c. Retail - where County vehicles utilize a Corporate Visa card to purchase fuel at typical retail outlets at the retail price per liter. Retail is the least preferred location for fueling up due to the price however it must be used, mainly by Paramedic Service vehicles when they are on duty and are not in the vicinity of a Card lock or County fuel site. Using the County Visa card provides a built in discount as we get a % of cash back for all dollars placed on the Corporate Visa. This also provides consistency with only one credit card in use by County staff, less risk and a standardized process for monthly reconciliations. In 2018 these purchases represented approximately 30% of our fuel purchase. The card lock and bulk fuel purchases account for 70% of the fuel in the County with Bulk fuel being the much greater share.

5) Development Charge budget estimates The methodology of calculating the DC estimate is outlined below;

Development charge amounts are based on the Development background study and the DCA Act. Please note that the 10% DCA legislated discount is only applied to eligible soft services and the legislated discount is not applied to hard services such as roads. Adjustments to capital costs for capital grants or subsidies and replacement/benefit to existing (BTE) shares amounts have been completed in accordance with DC legislation.

BTE shares: Historical road rehabilitation cost of $355K per lane kilometer is used for the BTE share. These costs represents works that would be undertaken by the County to ensure that the roads are maintained at safe operation levels. In other words, rehabilitation costs would be incurred if no development were to occur over the planning period and thus, is represented as the "benefit to existing share".

For the roads projects, the rehabilitation cost per lane km is multiplied by the total length of the road segment to calculate the "benefit to existing share"

Page 35 of 216

For intersections, it is assumed that approximately one kilometer within the intersection would have benefited from rehabilitation, if the intersection improvement would not have been completed and thus, $355K is applied as the benefit to existing share for most of the intersection improvements.

Below is County Road 21 as outlined in the budget:

The budget of $9.55M in 2020 is comprised of the following components (Phase I and Phase II roads components and CR 21/CR39 and CR 21/CR4 intersections). Phase I and Phase II roads component costs are DC funded based on the benefit to existing reductions outline above therefore the percentages that are DC funded are 79.7% and 84% respectively. CR 21/ CR39 and CR 21/ CR4 intersections costs are DC funded based on the benefit to existing as outlined above therefore the percentages that are DC funded are CR 21/CR 39 - 91.6% and CR 21/CR4 - 92.6%.

In addition, the CR 21 project include budget dollars associated with trails work. This work is funded through OMCC at 80%. As a result, the trail related budget dollars were removed from the total budget to calculate the eligible DC revenues to be applied to the overall project.

Page 36 of 216

To: Committee of the Whole

Agenda Section: Performance Management Division: CAO, Warden, Clerk's and Archives Department: Simcoe County Archives

Item Number: CCW - 2019-393

Meeting Date: November 26, 2019

Subject: Simcoe County Archives Operations in October, 2019

Recommendation

That Item CCW 2019-393, dated November 26, 2019, regarding Simcoe County Archives operations in October, 2019, be received.

Executive Summary

This Item is provided to inform committee members of the operations and activities of the Simcoe County Archives (SCA).

SCA staff provided assistance to 29 in-person researchers, 27 other visitors, and answered 110 reference requests and inquiries. The SCA website had 2,522 page views.

SCA collections grew by 7.06 linear metres. The backlog of unprocessed records was reduced by 7.01 linear metres and amounts to 46.59% of total collections, up from 46.46%.

Background/Analysis/Options

Archives Usage Information

Visits, Inquiries, Requests

Research visits include all visits involving archival research. Other visits include: records transfers, donations, records pick-up/drop-off, advice-seeking, and tours.

Table 1

Page 37 of 216 November 26, 2019 Committee of the Whole - CCW 2019-393 Page 2

Telephone / Mail / E-Mail / Fax 110 Research Visits 29 Other Visits 27 0 20 40 60 80 100 120

Researchers spent an average of 2 hours and 16 minutes per person at the SCA.

The SCA website had 2,522 page views.

Visitor Place of Origin

The majority of our research visitors came from Barrie and the County of Simcoe (Tables 3 and 4).

Table 3

Simcoe County 14 Barrie 9 Toronto 3 York Region 1 Orillia 1 Leeds and Grenville 1

0 2 4 6 8 10 12 14 16

Table 4

Wasaga Beach 2 Tiny 2 New Tecumseth 2 Midland 2 Collingwood 2 Springwater 1 Ramara 1 Oro-Medonte 1 Clearview 1

0 1 2 3

Subjects of Research Interest Subjects of interest are self-reported by researchers, who often choose several. Property research, genealogy, and local history are almost always the three most commonly reported interests. Subjects of interest to 5 or more researchers are included here. (Table 5).

Form Issued: September 2019

Page 38 of 216 November 26, 2019 Committee of the Whole - CCW 2019-393 Page 3

Table 5

Property 10 Local history 10 Immigration and settlement 7 Images 7 Genealogy 7 Social History 6 Industry and business 5 Indigenous peoples 5 0 2 4 6 8 10 12

Research Project Highlights

Researchers made use of SCA collections for a variety of projects, including:

 Archaeological site assessments  Interior decoration  Family and local history research  Property research, including capital gains tax research  Academic research into H.M.C.S Barrie (a Second World War flower-class corvette built in Collingwood)  Remembrance Day commemoration research  The City of Barrie’s Waterfront Heritage Trail signage

Inquiries from Municipalities and County Departments

Municipalities (Table 6) and County departments (Table 7) contact the SCA for many reasons, including: records transfers, research inquiries, and records requests, pick-up, and drop-off.

Table 6

Barrie 4 Tiny 3 Springwater 1 Halifax 1 Essa 1

0 1 1 2 2 3 3 4 4 5

Table 7

Form Issued: September 2019

Page 39 of 216 November 26, 2019 Committee of the Whole - CCW 2019-393 Page 4

Simcoe County - Service Simcoe 5 Simcoe County - GIS 2 Simcoe County Museum 1 0 1 2 3 4 5 6

Municipal Records Accessed

The following current and former municipalities’ records were accessed.

 Barrie  Severn  Tay  Collingwood  Simcoe County  Tiny  Innisfil  Springwater  Wasaga Beach

Collections Information

Growth and Backlog

Total collections grew by approximately 7.06 linear metres (equivalent to 21 banker’s boxes) to a total collection of 2,863 metres (equivalent to 8,589 banker’s boxes).

The backlog of unprocessed records increased by approximately 7.0 linear metres to a total of approximately 1,334 metres (equivalent to 4,002 bankers boxes), or 46.59% of total collections, up slightly from 46.46% at the end of September.

Sources of Collections Growth

Donations: 7.06 linear metres (100 %)

Acquisition Highlights: Donations

Records deaccessioned from the Collingwood Museum, including photographs, pamphlets, and programs

Royal Templars of Temperance Charter, 1902

Two albums of photographs taken by Cyril Martin of Coldwater, ca. 1954-1970s

School register for School Section 17, Vespra, 1924 (note that school registers are closed for 100 years due to privacy concerns)

Records of the Simcoe County District School Board, including class photographs and composite photographs, school registers (school registers are closed for 100 years due to privacy concerns), programs, ledgers, and school histories, ca. 1876-2018

Records of the Barrie chapter of the Beta Sigma Phi sorority, primarily scrapbooks, ca. 1988- 2018

Acquisition Highlights: Corporate, Municipal, and Women’s Institute Transfers

Form Issued: September 2019

Page 40 of 216 November 26, 2019 Committee of the Whole - CCW 2019-393 Page 5

Corporate Transfers:

There were no corporate records transfers.

Municipal Transfers:

There were no municipal records transfers.

Women’s Institute Transfers:

There were no Women’s Institute transfers.

Records Processing

Staff completed processing 0.05 linear metres of records.

Records Processing Highlights

Pamphlets commemorating the centennial anniversaries of the Central Presbyterian Church of Oro and the Orillia Presbyterian Church, 1989

Our own country Canada: Being an account of the national aspirations of the principal landscape artists in Montreal and Toronto, 1860-1890 by Dennis Reid, 1979. Includes a section on Lucius O’Brien, an influential landscape painter born in Shanty Bay, Oro Township.

Microfilming Activity Highlights

Staff microfilmed the following records onto 5 reels:

 Angus Star newspapers, ca. 1996 and single issues  Various single issues newspapers, newspaper inserts, and community directories and guides from Wasaga Beach, Angus, Creemore, Stayner, Coldwater, Innisfil, and Elmvale

Outreach Activities

Staff provided tours of the Archives to 7 people, including:

 Coldwater Canadiana Museum volunteers  County of Simcoe Statutory and Legislative Services staff  A visiting archivist

Staff participated in the Barrie Public Library Genealogy Fair, including:

 Giving a talk to 39 people about genealogical research resources at the Archives  Staffing an information booth visited by 48 people

Form Issued: September 2019

Page 41 of 216 November 26, 2019 Committee of the Whole - CCW 2019-393 Page 6

Staff Training and Development

 Staff participated remotely in Indigenous knowledges and archival practice, a day-long symposium devoted to exploring how memory workers and communities may respectfully care for and provide access to the many forms of Indigenous knowledge  Staff attended the Archives Association of Ontario Institutional Issues Forum to discuss issues facing the wider archives community  The County Archivist was appointed Chair of the Institutional Development Committee and board member of the Archives Association of Ontario  Staff participated in a How to flex your communications style webinar  Staff participated in Microsoft Outlook and OneNote training  Staff participated in County of Simcoe Inspire Leadership training

Financial and Resource Implications

There are no financial implications associated with this Item.

Relationship to Corporate Strategic Plan

There is no relationship to corporate strategies.

Reference Documents

There are no reference documents associated with this Item.

Attachments

There are no attachments to this Item.

Prepared By Matthew Fells, County Archivist

Approvals Date John Daly, Director – County Clerk, and Director of Statutory Services November 18, 2019 Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form Issued: September 2019

Page 42 of 216

To: Committee of the Whole

Agenda Section: Performance Management Division: CAO, Warden and Service Simcoe Department: Library

Item Number: CCW - 2019-395

Meeting Date: November 26, 2019

Subject: Library Co-operative Board Report for October, 2019

Recommendation

That Item CCW 2019-395, dated November 26, 2019, regarding the Library Co-operative Board Report for October, 2019, be received.

Executive Summary

This item outlines the monthly board report of the Simcoe County Library Co-operative.

Background/Analysis/Options

REQUESTS FROM MEMBER LIBRARIES

The Chief Librarian received 29 requests for assistance from member libraries in October. There were fifteen requests to troubleshoot problems with the Symphony Library System and BlueCloud Analytics; two questions about the online catalogue; one request to resolve issues with e- resources; five questions regarding periodical databases; one inquiry about the BlueCloud Mobile app; and five miscellaneous requests. The Symphony and BlueCloud Analytics issues fell into a variety of categories – running various statistical reports and notices; updating library policies; changing circulation policies; and adding item types and home locations in administration; modifying patron types and changing passwords in circulation; and fixing cataloguing errors in the cataloguing module. Problems with the online catalogue included password problems and the inability to access linked websites due to changes in the URLs. The issues with e-resources resulted from errors that patrons received when trying to use the Libby app. The database problems concerned changing user passwords and incorrect usage statistics; The BlueCloud Mobile app inquiry was about functionality and training.

Page 43 of 216 November 26, 2019 Committee of the Whole - CCW 2019-395 Page 2

BlueCloud Mobile 5

E-Resources 2

Micellaneous 6

Online Catalogue 5

Online Training 4

Periodical Databases 2

Symphony and Reports 25

0 5 10 15 20 25 30

Table 1 – Requests for Assistance

BLOCK ROTATIONS

The County Library completed eight rotations in October. The total circulation of library block materials was 5,116 items. Four hundred thirty-one multilingual titles were circulated. On an average, each rotation consisted of 640 items.

The size of the Launchpad blocks was increased from thirty-five to forty items per block.

Total 7378

Audio/Visual 5475

Large Type 1290

Language 613

0 1000 2000 3000 4000 5000 6000 7000 8000

Table 2 – Block Rotations

DIRECT CIRCULATION

The Library Co-operative circulated 186 items directly to libraries and County staff in October. This was a decrease of fifty-two items over the same month last year. The decrease was due to the changes to the interlibrary loan system and the termination of the provincially funded courier service.

Form Issued: September 2019

Page 44 of 216 November 26, 2019 Committee of the Whole - CCW 2019-395 Page 3

250

198 200 166

150

95 94 100 73 60

50 30 9 0 3 0 Language BookClub Large Type Audio/visual Requests

2018 2019

Table 3 – Interlibrary Loan and Direct Circulation

E-RESOURCES

The circulation of e-books and e-audiobooks rebounded slightly in October, compared to the previous month. In September 11,457 items circulated; whereas, the October circulation total was 12,202. The usage was up by 2,120 from the same period last year.

The service continued to attract new first-time users with 209 new patrons using the service during the month. The Co-operative purchased 401 new titles in October and by the end of the month, the collection consisted of 17,021 items, 527 of which were foreign language titles.

The County Library's eleven electronic magazines continue to be popular with patrons. The e- magazines were accessed 356 times during October. The most popular titles in order of use were Canadian Living, Chatelaine, Canada’s Style at Home and Macleans.

9000 8030 8000 7511 7000 6000 5000 4000 3427 3000 2457 1783 2059 2000 1049 1000 582 0 ebooks Audiobooks ebooks Audiobooks Sept. 2018 Sept. 2019

Checkouts Holds

Table 4 – E-resources

Form Issued: September 2019

Page 45 of 216 November 26, 2019 Committee of the Whole - CCW 2019-395 Page 4

ONLINE ELECTRONIC DATABASE SUBSCRIPTIONS

The highest usage of the online databases in October was in the academic databases. Literary Reference Centre, NoveList, Canadian Reference Centre, Masterfile, and Science Reference Centre, received the most searches. The do-it-yourself databases, Hobbies & Crafts and the Home Improvement database, had the highest usage among the non-academic databases.

SMALL ENGINE REPAIR 8 SCIENCE REFERNCE CENTRE 18 NOVELIST 564 MasterFILE PREMIER 28 MANGO LANGUAGES 3297 LITERARY REFERENCE CENTRE 213 LEARNING EXPRESS 35 HOME IMPROVEMENT 1 HOBBIES & CRAFTS 99 CONSUMER HEALTH 57 CANADIAN POINTS OF VIEW 20 CANADIAN REFERENCE CENTRE 185 AUTO REPAIR REFERENCE CENTRE 0 ANCESTRY 927 0 500 1000 1500 2000 2500 3000 3500

Table 5 – Online Database Subscriptions

WIRELESS INTERNET ACCESS

The use of the wireless public access system increased substantially in October from the previous month. Usage rose from 44,422 in September to 52,757 in October. This number also represented an increase in use of 2,039 over the same month last year.

The highest usage was in Bradford-West Gwillimbury with a total of 28,536 hits on the system followed by Collingwood (7,200), Midland (5,077), New Tecumseth (2,293), Essa (2,269), Wasaga Beach (1,586), Springwater (1,570), Penetanguishene (1,186) and Clearview (1,002).

60000 50718 49097 48474 50048 48000 46385 45841 44422 50000 40816 40127 40518 39158 38028 40000 30000 20000 10000 0

Table 6a - Wireless Usage by Month

Form Issued: September 2019

Page 46 of 216 November 26, 2019 Committee of the Whole - CCW 2019-395 Page 5

BRADFORD 22506 CLEARVIEW 882 COLDERWATER 369 COLLINGWOOD 6222 ESSA 2004 MIDLAND 4863 NEW TEC 2234 PENETANG 1266 RAMARA 473 SCL 177 SPRINGWATER 1272 TAY 758 WASAGA 1396 0 5000 10000 15000 20000 25000

Table 6b – Wireless Usage by Library

TRAINING

During the month of October, the Chief Librarian conducted two training courses on the BlueCloud Mobile App software. Twenty-one staff from twelve different libraries attended the three-hour sessions.

OUTREACH ACTIVITIES

In October, the Chief Librarian attended two external regional-level meetings.

Financial and Resource Implications

There are no financial or resource implications associated with this Item.

Relationship to Corporate Strategic Plan

The Library Co-operative Board Report supports the strategic objective of responsive and effective governance. The Library Board of Directors is composed of four Council representatives: Sylvia Bray, Doug Leroux, John O’Donnell and Ted Walker; and three citizen appointees: Claudia Cochrane, Sheila Craig and Brandy Rafeek.

Reference Documents

There are no reference documents associated with this Item.

Attachments

There are no attachments to this Item Prepared by Gayle Hall, Chief Librarian

Approvals Date Allan Greenwood, Director Public Affairs, Service Simcoe November 12, 2019 Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form Issued: September 2019

Page 47 of 216

To: Committee of the Whole

Agenda Section: Performance Management Division: CAO, Clerk's and Communications Department: Library

Item Number: CCW - 2019-398

Meeting Date: November 26, 2019

Subject: Simcoe County Library Co-operative Annual Report, 2018

Recommendation

That Item CCW 2019-398, dated November 26, 2019, regarding the Simcoe County Library Co-operative Annual Report for 2018, be received.

Executive Summary

This Item is to advise the Committee of the Whole, the Library Board and member libraries of the 2018 Annual Report of the Simcoe County Library Co-operative. This document includes a statistical summary, an outline of each of the core services, and highlights for the period of 2018.

Background/Analysis/Options

The main highlights for 2018 include:

 The Library Co-operative, in concert with member libraries, completed the two-year project to establish libraries as community hubs for immigrants to Simcoe County. The Simcoe County Libraries Immigrant Hub Project officially ended on March 31. Although funding ended, the initiatives undertaken by libraries to increase newcomers’ access to government and local information, provide multilingual resources for immigrants and their families, and provide a welcoming environment where immigrants feel they belong are continuing.

 The Co-operative collaborated with the Local Immigration Partnership, in the second annual “It Starts” campaign. This was a public awareness initiative to address racism and discrimination in Simcoe County. The campaign ran for two weeks in April and pledge forms were available, in both official languages, at all the public libraries in the County. The campaign invited participants to take a proactive step against racism and

Page 48 of 216 November 26, 2019 Committee of the Whole - CCW 2019-398 Page 2

discrimination by signing the pledge and displaying the pledge card, either physically in their workplace or digitally on social media.

 The Library Co-operative and its member libraries received $24,949 in funding from the New Horizons for Seniors Program to implement the Seniors Partnering with Immigrants in Conversation Exchanges (SPICE) Project. The SPICE Project encourages and supports seniors to be active, engaged community volunteers by sharing their wealth of knowledge, life experiences and skills through conversation exchanges with newcomers. Seniors mentor immigrants by helping them improve their language proficiency, overcome isolation and integrate into the community.

 The Simcoe County Library Co-operative was the recipient of the Marketing & Outreach Award at the fifth Annual Newcomer Recognition Awards in October 2018. The award was presented for the campaign that promoted the Immigrant Hub Project.

Financial and Resource Implications

There are no financial or resource implications associated with this Item.

Relationship to Corporate Strategic Plan

No relationship to corporate strategies.

Reference Documents

There are no reference documents associated with this Item.

Attachments

CCW 2019-398 Schedule 1

Prepared By Gayle Hall, Chief Librarian

Approvals Date

Alan Greenwood, Director Public Affairs, Service Simcoe November 13, 2019 Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Page 49 of 216 Schedule 1 Committee of the Whole CCW 2019-398 1

Library Co-Operative

Annual Report

2018 1

Page 50 of 216 Schedule 1 Committee of the Whole CCW 2019-398 2

TABLE OF CONTENTS

Page No.

 Highlights 2018 3

 County of Simcoe Library Co-operative Overview 4

 Library Staff as of December 31, 2018 7

 Library Board Members 8

 Statistical Summary 9

 Materials Borrowed Through Rotations 10

 Graph of Items Borrowed Through Rotations 11

 Total Circulation of Simcoe County Materials 12

 Graph of Circulation of Materials Borrowed Through Rotations 13

 Direct Circulation 14

 Graph of Direct Circulation 15

 E-Media Circulation 16

 Electronic Database Usage 17

 Wireless Usage 2017 - 2018 18

Page 51 of 216 Schedule 1 Committee of the Whole CCW 2019-398 3

HIGHLIGHTS 2018

The Simcoe County Library Co-operative had a busy and productive year in 2018. The Co-operative completed the Simcoe County Libraries Immigrant Hub Project; the County Library and its members collaborated with the Local Immigration Partnership in the “It Starts” campaign, and the Seniors Partnering with Immigrants in Conversation Exchanges (SPICE) Project was launched.

Some of the year’s highlights are outlined below:

 The Library Co-operative, in concert with member libraries, completed the two-year project to establish libraries as community hubs for immigrants to Simcoe County. The Simcoe County Libraries Immigrant Hub Project officially end on March 31. Although funding ended, the initiatives undertaken by libraries to increase newcomers’ access to government and local information, provide multilingual resources for immigrants and their families and provide a welcoming environment where immigrants feel they belong are continuing.

The Library Co-operative continues to fulfill its stated mandate to supplement and enhance the library services provided by its members to the residents of Simcoe County. As always, credit for its success is shared by a variety of groups and individuals. Special thanks go to Simcoe County Council and the Library Board for their continuing support, to the Chief Librarians’ Committee for their helpful advice, and to the staff of the County Library for their dedication and hard work.

Page 52 of 216 Schedule 1 Committee of the Whole CCW 2019-398 4

COUNTY OF SIMCOE LIBRARY CO-OPERATIVE OVERVIEW

GOVERANCE

The County of Simcoe Library Co-operative is a unique organization in the Province of Ontario. It is the only public library co-operative in the province and its statutory obligations are set forth in the Public Libraries Act. The Co-operative is funded and operated by County of Simcoe, although the Library also receives a modest annual operating grant from the Ontario Ministry of Tourism, Culture and Sport.

MEMBERSHIP

Membership in the Co-operative is restricted to public library boards in the County of Simcoe, with the exception of the separated cities of Barrie and Orillia. All municipalities in the County contribute to the support of the County Library Co-operative through the general County levy; therefore, all municipal public libraries in Simcoe County are eligible to use the services of the Co-operative. Currently, there are fourteen separate library boards comprising twenty-nine libraries and branches in Simcoe County. Participation in any program or service of the Co-operative is strictly voluntary.

SERVICES

Block Rotations of Special Collections

The County Library selects, acquires and processes material to circulate in blocks to members of the Co- operative. At present, the County Library has thirteen (13) special collections for block rotation: large print books, DVDs, Blu-ray DVDs, read-alongs, music compact disks, books on compact disks, books on MP3, Playaway audio books, Playaway Bookpacks, Playaway Launchpads, Playaway Views, video games and multilingual material. These materials are assembled into two or three different sizes of blocks for each material type. Blocks are rotated between two and four times a year, depending on the requirements of individual libraries. The blocks are delivered to and retrieved from member libraries via the library van.

Electronic Online Databases

The County Library purchases annual subscriptions to a variety of commercial online databases that can be accessed via the Internet. Free access to these databases is provided to the library patrons of all member libraries. The databases cover a wide spectrum of subject areas from current events to history, and from science to literature. In 2018, the County Co-operative had subscriptions to eighteen (18) different databases: Ancestry Library Edition, Auto Repair Reference Centre, Canadian Reference Centre, Canadian Points of View Reference Centre, Computer Tutorials, Consumer Health Complete, Cypress Resume, Hobbies & Crafts, Reference Centre, Home Improvement Reference Centre, Literary Reference Centre, Mango

Page 53 of 216 Schedule 1 Committee of the Whole CCW 2019-398 5

Languages, Masterfile Premier, NoveList – 8, NoveList Plus, NoveList Select, Primary Search, Science Reference Centre, and Small Engine Repair Reference Centre.

Electronic Books and Audio Books

Electronic books and audio books are books that are in digital format and are accessed via the Internet. The County Co-operative contracts to Overdrive for its digital technology and services. The service permits all County residents, with a valid library card and an Internet connection, to download digital audio books and e- books to their computers, tablets, smart phones, MP3 players and e-readers for free. Remote patron authentication software ensures that anyone accessing the collection is a registered patron of a member library. The digital collection is accessed through the PULSE (Public Libraries Sharing E-Media) website at pulse.simcoe.ca.

Reference and Local History Collections

The County Library has a substantial reference and local history collection comprising over 1,500 items. Titles are available for limited loan to member libraries.

Library Journals

The County Library subscribes to thirteen (13) different library journals. These journals provide professional advice in library specific fields such as collection development. These journals are routed to individual libraries based on members’ preferences.

Large Print and Video Pools

The County Library is responsible for the acquisition, processing, maintenance and rotation schedules for the Large Print and the Video Pools. The Pool collections are owned and funded by those members of the Co- operative who have decided to join the Pools. At present, there are five (5) libraries or branches that belong to the Large Print Pool and ten (10) that belong to the Video Pool.

Consortium Purchasing

The County Library purchases a variety of library supplies in bulk, such as DVD and CD cases, spine label protectors, pockets, etc. and sells them to member libraries at cost. The Co-operative also negotiates the bulk purchasing of computer software and software licenses, such as virus protection, on behalf of member libraries.

Wireless Public Internet Access

In partnership with the Simcoe County Information Technology Department, the County Library provides free wireless Internet service in all member libraries and branches. This service allows library patrons to access high-speed Internet in their local libraries. Patrons and visitors can bring their own laptop computers or other wireless devices into the library and connect to the Internet. The wireless system requires users to login using their library barcode and password. Visitors may obtain a temporary barcode from the local library staff.

Page 54 of 216 Schedule 1 Committee of the Whole CCW 2019-398 6

Library Automation and Systems Administration

For many years, the County Co-operative has taken the lead in supporting the automation of member libraries. The databases of eleven member libraries – Clearview, Coldwater, Collingwood, Essa, Midland, New Tecumseth, Penetanguishene, Ramara, Springwater, Tay and Wasaga Beach – as well as the County Co- operative database, reside on the two County Library servers located in the County Administration Centre. The servers are maintained by the County Information Technology Department. The Chief Librarian of the County Library administers the Symphony library software program, provides training to the staff of member libraries and troubleshoots any problems encountered with the software. A third server hosts the Web Reporter software. This software is used to retrieve statistical information from the library databases and create a variety of reports, charts and graphs on acquisitions, circulation patterns, patrons and collections.

Cultural Places Pass Program

The Cultural Places Pass is a partnership among all the libraries in Simcoe County (including Barrie and Orillia) and members of Sumac, Simcoe County’s Cultural Network. Library patrons and visitors to public libraries in Simcoe County are able to borrow single-day passes to nine different museums, archives, art galleries, historic sites and interpretive centres located in the County. With the online reservation system, patrons can search for available passes and reserve a pass for the cultural institution of their choice. The program is administered by the County Library and operates from the Victoria Day weekend through the Thanksgiving Day weekend.

Multicultural Book Club

The Library Co-operative has teamed up with member libraries and the Barrie and Orillia libraries to provide book club kits with titles designed to educate and enlighten readers from all backgrounds. The themes of inclusivity and tolerance are central to all the titles. They feature multicultural characters who face inter-cultural challenges. The kits are available for loan to members of any Simcoe County library, through an online booking system on the Simcoe County Libraries Multicultural Book Club website.

Training

The County Library provides training and training opportunities for the staff of member libraries. Topics include web-site development, cataloguing, electronic databases and e-media. County Library staff also provides training sessions on specific aspects of the library software program.

STAFFING

The Library Co-operative has a current staff of five people – the Chief Librarian and four library technicians. The Chief Librarian administers the library, supervises the staff, selects material for purchase, administers the automation system, and liaisons with staff from member libraries.

The Acquisition Technician orders and receives all material acquired by the Co-operative and performs a variety of clerical functions such as answering the phone, filing, and maintaining the records management system.

Page 55 of 216 Schedule 1 Committee of the Whole CCW 2019-398 7

The Cataloguing and Processing Technician processes all new material, labels the special collections and ensures that each item is correctly entered into the database.

The two Circulation Technicians schedule rotations, assemble and check block material into and out of the library, circulate reference material and pool items, repair large print books and audio/visual material, box material for rotation and operate the Library delivery van.

In 2018, the Co-operative also employed two Project Coordinators, one for the Simcoe County Libraries Immigrant Hub Project, the other for the SPICE Project. Both positions were contract positions and focused exclusively on the requirements of the projects.

LIBRARY STAFF AS OF DECEMBER 31, 2018

Gayle Hall – Chief Librarian

Christine Maxwell – Library Technician

Jim Small – Library Technician

Amanda Perriman – Library Technician

Addison Ottaway – Library Technician

Amanda Kelly – Project Coordinator

Heather Johnston – Project Coordinator

Page 56 of 216 Schedule 1 Committee of the Whole CCW 2019-398 8

LIBRARY BOARD MEMBERS 2017

Judith Cox – County Councillor

Anita Dubeau – County Councillor

Doug Little – County Councillor

Ian Chadwick – Citizen Appointee

Sheila Craig – Citizen Appointee

Dave Snedden – Citizen Appointee

Page 57 of 216 Schedule 1 Committee of the Whole CCW 2019-398 9

STATISTICAL SUMMARY 2018 Total Collection as of December 31st, 2018 -- ADDITIONS WITHDRAWELS 2559 1075 Total Collection as of December 31st, 2017 – 62,177

Materials Borrowed Through Rotations 2018 Large Type Multilingual Audio Visual Total 16’000 6’044 21’050 31’332 74’426 Circulation of All Simcoe County Library Materials 2018 Large Type Audio Visual Total 10’536 38’139 72’772 121’447 Direct Circulation 2018 SOLS VDX Staff Requests Large Audio Visual Reference Total Requests Type 1’107 1’143 843 296 1’010 7 2’250 Electronic Database Usage 2018 Number of Databases Number of Searches 16 2’491’310 E-Media 2018 Number of Items Total Checkouts & Holds New Users 13’368 147’984 1’984 Wireless Hits 2018 Number of Libraries Total Hits 23 488’104

Page 58 of 216 Schedule 1 Committee of the Whole CCW 2019-398 10

MATERIALS BORROWED THROUGH ROTATIONS 2017-2018

LIBRARIES No. Large Type Multi- Audio Visual Total Total Rotation Lingual DATES 2017 2018 2017 2018 2018 2017 2018 2017 2018 2017 2018 Base Borden 3 3 240 360 523 1035 315 1340 1210 2920 2408 Bradford 3 3 0 0 661 330 340 1100 1180 1945 2181 Clearview Creemore 4 4 75 0 90 825 910 1675 1980 2653 2980 Stayner 4 4 300 0 227 650 715 1845 1790 2935 3732 Sunnidale 4 4 0 0 120 1130 690 2195 2290 3325 3100 Coldwater 3 3 375 375 0 786 1000 371 162 1562 153 Collingwood 4 4 515 745 845 610 660 610 480 2080 2730 Essa Angus 3 3 0 0 157 0 0 45 70 133 227 Thornton 3 3 0 0 124 0 0 45 70 142 194 Innisfil Lakeshore 4 4 0 0 885 0 0 0 0 529 885 Midland 3 3 2370 1970 587 0 0 0 0 2720 2557 New Tecumseth Alliston 3 3 305 480 460 931 860 1120 1285 2708 3085 Beeton 3 2 330 220 76 985 675 1100 890 2452 1861 Tottenham 3 3 295 270 416 1055 1040 815 1290 2165 3016 Penetanguishene Penetanguishene 4 4 2240 2215 395 1745 1940 1760 2040 5795 6590 Georgian 4 4 880 895 0 265 485 429 355 1574 1735 Ramara Atherley 4 4 2230 2215 204 1870 2390 2807 3245 7092 8054 Brechin 3 3 765 915 34 1115 1205 1920 2030 3865 4189 Springwater Elmvale 3 3 405 405 0 785 870 1160 1370 2355 2645 Midhurst 3 3 90 90 10 775 795 1675 1595 2253 2490 Minesing 3 3 85 80 0 140 85 785 730 1010 895 Tay Port McNicoll 4 4 1635 1435 205 3390 3110 1970 2535 7203 7285 Victoria Harbour 4 4 1860 1170 25 1120 1050 1775 1750 4760 3995 Waubaushene 4 4 1870 1685 0 2165 1665 2640 2730 6705 6080 Wasaga 2 3 900 475 0 195 250 30 255 1125 950 TOTAL 81 81 17765 16000 6044 21902 21050 28912 31332 72087 74426

Page 59 of 216 Schedule 1 Committee of the Whole CCW 2019-398 11

Materials Borrowed Through Rotations 2017 - 2018

16000 LARGE TYPE 17765

6044 MULITLINGUAL 3427

21050 AUDIO 21902

31332 VISUAL 28912

74426 TOTAL 72087

0 10000 20000 30000 40000 50000 60000 70000 80000

2018 2017

Page 60 of 216 Schedule 1 Committee of the Whole CCW 2019-398 12

CIRCULATION OF SIMCOE COUNTY LIBRARY MATERIALS 2017/2018 2017 2018 MULTI 2017 2018 2017 2018 2017 2018 LT LT LINGUAL AUDIO AUDIO VISUAL VISUAL TOTAL TOTAL 2018 BASE BORDEN 6 5 0 18 34 161 300 185 339 BRADFORD W./ 0 0 71 221 485 2183 1852 2687 2408 GWILLIMBURY CLEARVIEW 159 1 26 1634 269 3855 3515 5704 4811 Stayner Creemore 14 0 10 1676 2462 2457 3043 4213 5155 Sunnidale 3 0 2 286 153 1397 1269 1696 1424 COLDWATER 164 183 0 1283 718 323 465 1847 1366 COLLINGWOOD 835 1062 1188 7817 8961 4586 8210 14278 19421 ESSA 0 3 110 0 71 593 801 657 985 Angus Thornton 0 1 33 0 0 253 260 277 294 Lakeshore 0 0 376 0 0 0 0 244 376 MIDLAND 2648 2043 3 0 0 0 0 2672 2046 NEW TECUMSETH 237 299 77 2971 2776 5998 5370 9501 8522 Alliston Beeton 100 100 9 1667 1149 3304 2649 5087 3907 Tottenham 156 201 44 3580 1688 3598 2891 7356 4824 PENETANGUISHENE 1598 1455 107 6024 2687 7781 8165 15586 12414 GEORGIAN 373 384 0 142 30 288 246 803 660 RAMARA 1123 974 54 2327 4084 4206 5967 7694 11079 Atherley Brechin 429 474 15 2205 2406 3111 3950 5745 6845 SPRINGWATER 220 216 0 2598 1831 6150 5289 9043 7336 Elmvale Midhurst 118 84 3 2185 1940 4959 6435 7328 8462 Minesing 20 34 0 232 206 696 541 957 781 TAY 556 565 67 3420 2649 2417 3623 6449 6904 Port McNicoll Victoria Harbour 860 583 17 1480 2042 4099 4232 6446 6874 Waubaushene 325 589 19 1400 1497 3531 2996 5272 5101 WASAGA 2082 1280 0 631 1 1346 703 4059 1984 12026 10536 2231 43797 38139 67796 72772 125786 124318

Page 61 of 216 Schedule 1 Committee of the Whole CCW 2019-398 13

Circulation of Materials Through Rotations 2017 - 2018 140000

125786 124318

120000

100000

80000 72772 67796

60000

43797 38139 40000

20000 12026 10536

2231 0 0 LARGE TYPE MULTILINGUAL AUDIO VISUAL TOTAL

2017 2018

Page 62 of 216 Schedule 1 Committee of the Whole CCW 2019-398 14

DIRECT CIRCULATION 2017/2018 Direct No. Requests Large Type Audio/Visual Reference Circulation MONTH 2017 2018 2017 2018 2017 2018 2017 2018 January 205 183 73 81 132 102 0 0 February 245 193 98 92 146 101 1 1 March 291 195 93 64 197 131 1 0 April 202 154 78 66 119 88 5 0 May 213 145 71 49 142 96 0 0 June 200 177 61 70 139 107 0 0 July 200 185 89 76 111 109 0 1 August 277 203 117 76 160 127 0 3 September 176 198 66 73 109 95 1 0 October 217 238 83 79 134 129 0 0 November 210 223 82 69 127 113 0 1 December 130 156 48 48 82 88 0 1 Total 2566 2250 959 843 1607 1407 8 7

Interlibrary 1042 1107 569 604 473 503 7 7 loan SOLS Staff 1524 1143 360 239 1134 904 1 0

Page 63 of 216 Schedule 1 Committee of the Whole CCW 2019-398 15

Direct Circulation of Simcoe County Materials 2017-2018

3000 2566

2500 2250

2000

1500 1167 1111 967 850 1000

440 500 296

0 NO. REQUESTS LARGE TYPE AND REF AUDIO VISUAL

2017 2018

Page 64 of 216 Schedule 1 Committee of the Whole CCW 2019-398 16

E-MEDIA USAGE 2017-2018

MONTH ACTIVITY/MONTH 2017 ACTIVITY/MONTH 2018 JANUARY 11,221 13119 FEBRUARY 10,125 10931 MARCH 11,197 12185 APRIL 10,078 12070 MAY 10,539 11520 JUNE 10,307 11601 JULY 9,251 12733 AUGUST 11,073 13706 SEPTEMBER 10,503 12333 OCTOBER 10,727 12617 NOVEMBER 10,416 12696 DECEMBER 10,380 12473 TOTAL 125,817 147984

E-Media Usage 2017 - 2018 16,000 13706 13119 14,000 12733 12617 12696 12185 12070 12333 12473 11,221 11,197 11520 11601 12,000 10931 11,073 10,727 10,125 10,078 10,539 10,307 10,503 10,416 10,380 10,000 9,251

8,000

6,000

4,000

2,000

2017 2018

Page 65 of 216 Schedule 1 Committee of the Whole CCW 2019-398 17

ELECTRONIC DATABASE USAGE 2018

DATABASE Searches ANCESTRY 5108 AUTOMOTICE REPAIR REFERENCE CENTRE 69 CANADIAN POINTS OF VIEW REFERENCE CENTRE 348831 CANADIAN REFERENCE CENTRE 349503 COMPUTER TUTORIALS (LEARNING EXPRESS) 108 CONSUMER HEALTH COMPLETE 293588 CYPRESS RESUME 111 HOBBIES & CRAFTS REFERENCE CENTRE 349239 HOME IMPROVEMENT REFERENCE CENTRE 288702 LITERARY REFERENCE CENTRE 73973 MANGO LANGUAGES 2527 MASTERFILE PREMIER 73239 NOVELIST (K-12, PLUS AND SELECT) 5217 PRIMARY SEARCH 454 SCIENCE REFERENCE CENTRE 352047 SMALL ENGINE REPAIR REFERENCE CENTRE 348594 TOTAL 2’491’310

Database Usage 2018

348594 5108 69 348831 352047 349503

5217 454 73239 349239 108 293588 2527 288702 111 73973 ANCESTRY AUTOMOTICE REPAIR REFERENCE CENTRE CANADIAN POINTS OF VIEW REFERENCE CENTRE CANADIAN REFERENCE CENTRE COMPUTER TUTORIALS (LEARNING EXPRESS) CONSUMER HEALTH COMPLETE CYPRESS RESUME HOBBIES & CRAFTS REFERENCE CENTRE HOME IMPROVEMENT REFERENCE CENTRE LITERARY REFERENCE CENTRE MANGO LANGUAGES MASTERFILE PREMIER NOVELIST (K-12, PLUS AND SELECT) PRIMARY SEARCH SCIENCE REFERENCE CENTRE SMALL ENGINE REPAIR REFERENCE CENTRE

Page 66 of 216 Schedule 1 Committee of the Whole CCW 2019-398 18

WIRELESS USAGE 2017-2018

Month 2017 2018 January 13722 36815

February 13239 35192 March 13608 40234 April 14821 41403

May 13487 43604 June 16892 44113

July 13034 29600

August 15055 39097 September 12604 40816

October 14930 50718 November 13175 46385 December 24024 40127

Total 178591 488104

Wireless Usage 2017 - 2018 60000 50718 46385 50000 43604 44113 41403 40234 39097 40816 40127 40000 36815 35192 29600 30000 24024 16892 20000 14821 15055 14930 13722 13239 13608 13487 13034 12604 13175 10000

2017 2018

Page 67 of 216

To: Committee of the Whole

Agenda Section: Performance Management Division: CAO, Warden and Service Simcoe Department: Museum

Item Number: CCW - 2019-391

Meeting Date: November 26, 2019

Subject: Museum Activity Report, Q3 2019

Recommendation

That Item CCW 2019-391, dated November 26, 2019, regarding Museum Activity for Q3, 2019, be received.

Executive Summary

Information on Museum programs and services is provided as a basis for ongoing program evaluation and development. Please refer to Schedule 1 of this Item for information on statistics for the first three quarters of 2019, which includes a summary of meeting attendance, education programs and activities.

Background/Analysis/Options

Programs

Try it out Tuesdays Scheduled for Tuesday evenings in July and August, Try it out Tuesdays allowed visitors opportunities to participate in activities designed to increase social and mental wellness. This program was designed to have local experts on site delivering sample classes or demonstrations of different activities that focus on enhancing emotional and physical wellness. Yoga, weaving, embroidery, Tai chi, songs by the campfire, and hikes were included in the different activities offered each week. While the attendance was approximately 20 people per week for the program in the first season, all participants reported a positive experience, and many returned on a weekly basis. This program will be offered again during the summer in 2020.

Summer Sundays The Summer Sundays program this summer drew higher crowds compared to 2018. Every Sunday afternoon in July and August, visitors enjoyed a variety of traditional activities, including ice

Page 68 of 216 November 26, 2019 Committee of the Whole - CCW 2019-391 Page 2

cream socials, Victorian Teas, and one-room schoolhouse lessons. On average, there were approximately 81 visitors every Sunday for Summer Sundays, an increase of 32% from last year.

Day Camps The Museum day camps are crafted to offer a balance of hands-on activities, crafts, and are created with historical and nature based themes of interest to children aged six to twelve. Three different themed weeks were offered in the summer, with a total of 225 participants. The Counsellor in Training program was offered again this summer, and had a total of 36 participants. Youth ages 13 to 15 are eligible to participate in the Counsellor in Training program, which offers opportunities for participants to learn workplace skills in an engaging and supportive setting.

Simcoe Day Simcoe Day was celebrated on Monday, August 5. Over the course of the day, more than 700 visitors attended the Museum to meet Warden Cornell and County Council members, enjoy a barbecue sponsored by Enbridge, learn about the various County services, and enjoy fresh churned ice cream. In addition, these visitors brought donations for the food bank; more than 150 pounds of food and several cash donations were collected that day.

Oro African Church Staff continued to provide interpretive services at the Oro African Church this past summer. The church was open for four hours each Saturday in July and August, and three hours each Saturday in September. From Victoria Day weekend to the end of September, there was a total of 373 visitors. August and September were the busier months, with 155 visitors in August and 111 in September. Over the course of the season, $376.75 in donations was received.

Simcoe County Quilt, Rug and Craft Fair Members of the quilting, rug hooking, spinning, weaving, and embroidery guilds, along with the Simcoe County Arts and Crafts Association and Simcoe County Lace Makers, presented the annual three day show of their handcrafted works. Held September 20 to 22, the quilt fair attracted visitors from Simcoe County, as well as areas including North Bay, London, and Owen Sound. Back for a third year, heritage demonstrations of antique sock machine knitting, rope and broom making were added to the fair. With favourably warm weather, the event was well attended. Approximately 1,400 people visited the museum to enjoy the demonstrations and displays.

Exhibits

Clovis, Caribou Hunters In July and August, the Museum exhibited Clovis, the caribou hunters. On loan from the Sherbrooke Museum of Nature and Science, this exhibit highlighted life from 12,000 years ago, from the perspective of the Clovis culture. Archaeology was also featured in the exhibit, illustrating the methods that archaeologists use to better understand the people who lived on the land in the past.

Fibrations Back this summer, the Fibre Content juried exhibition highlighted 35 pieces of textile art, created by fibre art guilds from across Ontario. This exhibit, travelling across Ontario in 2019, was on display at the Museum in September.

Heritage Buildings Preventive conservation was completed on the Gilford Train station in September. The final reproduction trim and last coats of paint were applied to the building. This heritage building now

Form Issued: January 2019

Page 69 of 216 November 26, 2019 Committee of the Whole - CCW 2019-391 Page 3

appears as it would have when it was first built in 1872, complete with the station platform, and original colours.

Acquisitions From July to September, there were 51 acquisitions offered to the museum collection. Out of these offers, 22 were accepted into the collection. One item was transferred to the Simcoe County Archives, and two were accepted for education use. Twenty six were refused due to lack of storage, lack of provenance, and duplication.

Financial and Resource Implications

Museum attendance in the first six months of 2019 is higher compared with the same period last year in the categories of visitors, demonstrators and volunteers, and program attendees. The visitor attendance continues to track higher due to the increased skating trail numbers in the first quarter, and strong attendance in the Summer Sundays program.

Museum attendance is lower this year to date compared to 2018 in the areas of day camp and youth groups, meeting attendees, and members. Meeting attendees, as well as partner and volunteer attendance, are lower due to reduced availability in the first quarter. Day camp numbers were lower, partially due to less days of camp in January compared to last year.

Relationship to Corporate Strategic Plan

Strategic Direction C – Economic and Destination Development which provides direction to expand the role of the County in promoting economic development and tourism.

Reference Documents

There are no reference documents associated with this Item.

Attachments

Schedule 1 – Museum Attendance January to September, 2019

Prepared By Kelley Swift Jones, Museum Curator

Approvals Date Allan Greenwood, Director, Public Affairs November 13, 2019 Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form Issued: January 2019

Page 70 of 216 Page 1 Schedule 1 Committee of the Whole CCW 2019-391

Museum Attendance

1408 Day Camp/Youth Groups 1211

4792 Program Attendees 5151

3225 Partners & Volunteers 3604

1921 Free Meeting Visitors January to 1505 September 2018

January to 888 September 2019 Pd Meeting Visitors 439

2357 Members 1822

11241 Visitors 16574

0 2000 4000 6000 8000 10000 12000 14000 16000 18000 Page 71 of216

To: Committee of the Whole

Agenda Section: Human Services Division: Social and Community Services Department: Children and Community Services

Item Number: CCW - 2019-387

Meeting Date: November 26, 2019

Subject: Federation of Canadian Municipalities (FCM) Grant Agreement

Recommendation

That Item CCW 2019-387, dated November 26, 2019, regarding a grant agreement with the Federation of Canadian Municipalities (FCM) for a “Toward Parity Demonstration Project”, be received; and

That the Clerk and General Manager to enter into a grant agreement to support activities designed to increase immigrant women’s knowledge of leadership opportunities across Simcoe County, substantively in the form attached as Schedule 1 to Item CCW 2019-387.

Executive Summary

In late summer 2019, the County submitted a funding application to the Federation of Canadian Municipalities (FCM) and has just recently received notification of submission success. “Learning to Walk before you Run” is a project designed to encourage immigrant women living in Simcoe County to take a greater interest in, and ultimately to participate in, community leadership roles.

The project aligns with recommendations in the Simcoe County Community Settlement Strategy. The theme of “Inspire” encourages the empowerment of newcomers to contribute to local leadership capacity, as can be referenced on page 12 of the Community Settlement Strategy. The strategy specifically includes recommendations to “strengthen relationships between newcomers and the government and political systems at the federal, provincial, and municipal levels by creating networking and meet/greet opportunities, and to formalize a mentoring network with key influencers and organizations” as can be referenced on page 21 of he Community Settlement Strategy.

This initiative has three distinct phases that capitalize on existing systems and networks to connect immigrant women to learning opportunities. The cooperative system of public libraries in Simcoe

Page 72 of 216 November 26, 2019 Committee of the Whole - CCW 2019-387 Page 2

County will offer a series of workshops and the project will culminate with an event designed to motivate women residing in Simcoe County to engage in leadership opportunities. The County of Simcoe’s application was one of twenty selected through the Federation of Canadian Municipalities (FCM) application process.

Background/Analysis/Options

The Simcoe County Local Immigration Partnership (LIP) was established in 2011, through a contribution agreement with the Federal government. The role of the LIP is to engage community stakeholders in developing welcoming communities across Simcoe County, with the intent to support positive social and economic outcomes for immigrants and newcomers across the region.

The County of Simcoe published the Community Settlement Strategy in 2012. The strategy provides a blueprint for community action with a series of recommendations to advance the work of the LIP.

The strategy hinges on four themes:

 Readiness: Strengthen basic public services to promote retention  Opportunity: Provide employment and business opportunities  Celebrate: Supportive environment reflected through celebration of diversity; and  Inspire: Empower newcomers to contribute to local leadership capacity

A funding application was submitted to FCM on August 15, 2019, in partnership with the Simcoe County Library Cooperative, and the Ethnic Mosaic Alliance (EMA). The funding envelope through FCM required a municipal applicant, and partnership applications designed to support vulnerable population groups were encouraged.

“Learning to Walk before you Run” was designed with project partners, and includes three phases of implementation.

Phase 1: Outreach to Immigrant Residents The initial phase of the project will focus on connecting with immigrant women living in Simcoe County to initiate conversations about public service in Canada. This phase will include multiple pathways to connect with immigrants, considering cultural and language barriers that contribute to isolation. EMA will take a lead role in connecting with ethno cultural and faith based organizations.

County staff will engage the network of stakeholders providing English language training programs and settlement and employment services to immigrant residents. These agencies will be encouraged to weave the general content of the library workshops throughout their curriculum delivery plans. English language learning and settlement programs will play an important role in sharing information with students and clients about the workshops provided through libraries, and a motivational Leadership event which will take place in a central location in Simcoe County.

The County of Simcoe will capitalize on existing corporate social media accounts to share information with local immigrant residents on Twitter, Facebook, and Instagram.

Local libraries will promote the workshops using flyers, and social media accounts. Marketing materials will be translated into the top five non-official languages of recent immigrant residents.

Form Issued: September 2019

Page 73 of 216 November 26, 2019 Committee of the Whole - CCW 2019-387 Page 3

Phase 2: Library Workshops The local network of more than 30 public libraries have actively been involved in supporting positive outcomes for immigrant residents. The system has completed a transformation project to develop public libraries as welcoming immigrant hubs.

Public libraries in Simcoe County will support the second phase of the project. Participating libraries will offer a series of three workshops designed to: a) Share information about the Canadian constitution, and the responsibilities of the federal, provincial, and municipal governments; and b) Help woman understand ways in which they can contribute c) Learn about the many leadership opportunities that are available in local communities. Phase 3: Motivational Leadership Event The final phase of the project provides a learning event designed to inspire local women to step into leadership opportunities.

The event will feature an immigrant keynote speaker who will share the story of her journey into public service. The speaker will address some of the barriers that might discourage women from considering this pathway, and will provide insight into the catalyst(s) that propelled the speaker to success.

The event will provide opportunities for participants to engage with local women in leadership roles. The format for the luncheon features table mentors who will guide conversation about their journeys, and provide a mechanism for participants to ask questions in a comfortable setting. The event will also include time for networking, providing women attending the event an opportunity to connect with a multitude of female mentors.

Financial and Resource Implications

The County of Simcoe received the maximum grant allocation of $5,000 for this project. The funds support 100% of the delivery costs of the project, including printing, hospitality, speaker, and translation expenses. Staff from the Local Immigration Partnership (LIP), public libraries, and the Ethnic Mosaic Alliance (EMA) will be responsible for implementing the project.

Relationship to Corporate Strategic Plan

This Item is related to Council’s 2015 Strategic Directions as follows:

Strengthen Social, Health and Educational Opportunities: Establish partnerships to identify opportunities for strengthening human services and education to support improved health and well- being for our residents.

Specifically, the Social and Community Services strategic initiative:  Implement Community Settlement Strategy

Reference Documents

 County of Simcoe, Community Settlement Strategy (2012)

Form Issued: September 2019

Page 74 of 216 November 26, 2019 Committee of the Whole - CCW 2019-387 Page 4

Attachments

Schedule 1 – Federation of Canadian Municipalities (FCM) Agreement

Prepared By Sandra Lee, Manager, Local Immigration Partnership

Approvals Date Jan Janssen, Director, Children and Community Services October 31, 2019 Greg Bishop, General Manager, Social and Community Services November 14, 2019 Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form Issued: September 2019

Page 75 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 1

GRANT AGREEMENT

THIS AGREEMENT is effective as of the date of last signature on the signature page.

BETWEEN:

COUNTY OF SIMCOE (herein called “Recipient”) -and-

FEDERATION OF CANADIAN MUNICIPALITIES (herein called “FCM”)

WHEREAS:

(a) FCM has agreed to provide the Recipient with a grant for use by the Recipient solely for the project described in this Agreement; and

(b) this Agreement contains the terms for the distribution of the grant by FCM to the Recipient and the use of the grant by the Recipient.

NOW THEREFORE, the Parties hereby agree as follows:

ARTICLE 1 THE GRANT

1.01 Grant Purpose. FCM is providing the Grant to the Recipient for the sole purpose of assisting the Recipient in the performance of a project described in the proposal attached hereto (the “Project”).

1.02 Grant. Subject to and in accordance with the terms and conditions of this Agreement and in reliance upon the representations, warranties and covenants of the Recipient hereinafter set forth, FCM agrees to contribute towards the Eligible Expenditures the sum of FIVE THOUSAND DOLLARS ($5,000.00) (the “Grant”) to the Recipient.

1.03 Disbursement of Grant. FCM agrees to disburse the Grant conditional upon the Recipient satisfying the following conditions, to the satisfaction of FCM:

(a) Submit the Request for Contribution letter in the form set out in Schedule A; and

(b) Submit the Letter of Attestation in the format set out in Schedule A including:

(i) A confirmation that all expenses will be in line with Eligible Costs as covered Schedule B Part 2 (Expense Claim).

(ii) to comply with all reporting, communication and financial requirements, as outlined in Schedule A

1.04 Term. The effective date of this Agreement is October 10, 2019 and shall continue in force until June 1st 2020 (the “Term”), or until the Agreement has been terminated in accordance with Section 12.01, whichever shall first occur.

Page 76 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 2

ARTICLE 2 REPRESENTATIONS AND WARRANTIES

2.01 Representations and Warranties. The Recipient represents and warrants that:

(a) it is duly established under the laws of the Province/Territory of Ontario and has the legal power and authority to enter into, and perform its obligations under this Agreement;

(b) this Agreement has been duly authorized and executed by it and constitutes a valid and binding obligation of it, enforceable against it in accordance with its terms;

(c) the terms and conditions of the Agreement will not conflict with or result in the breach or constitute a default under any agreement or other instrument to which the Recipient is a party or by which it is bound, or violate any of the terms or provisions of the Recipient’s constating documents or any license, approval, order or any statute, rule or regulation applicable to the Recipient;

(d) no litigation, arbitration or administrative proceedings are current or pending or have been threatened, and so far as the Recipient is aware no claim has been made, which is likely to have an adverse effect on the Project or its compliance with this Agreement; and

(e) it has the right to grant the license set out in Section 4.02 of this Agreement.

(f) No member of the House of Commons or the Senate of Canada will be admitted to any share of or to any benefit arising from this Agreement.

(g) No bribe, gift or other inducement has been paid, given, promised or offered to any person in order to obtain this Agreement.

ARTICLE 3 COVENANTS

3.01 Covenants. The Recipient covenants and agrees that it shall:

(a) use the Grant only for Eligible Activities and Eligible Expenditures (as set out in Schedule B Part 2) that relate to the Project;

(b) carry out the Project and conduct the activities thereof in compliance with all applicable laws and regulations including (without limitation) with all labour, environmental, health and safety and human rights legislation applicable to the Project;

(c) carry out the Project with due diligence and efficiency and in accordance with sound engineering, scientific, financial and business practices;

(d) provide FCM with prompt notice of any:

(i) material change to the Project;

(ii) proposed change in the nature or scope of its legal status; or

(iii) act, event, litigation or administrative proceeding that does or may materially and adversely affect the ability of the Recipient to perform its obligations under this Agreement.

Page 77 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 3

ARTICLE 4 INTELLECTUAL PROPERTY

4.01 Intellectual Property. Copyright in all reports, documents and deliverables prepared in connection with this Agreement by or on behalf of the Recipient (the “Recipient Documentation”) will be the exclusive property of, and all ownership rights shall vest in either the Recipient or, subject to the Recipient’s ability to grant the license set out in Section 4.02, a person or entity engaged to develop the Recipient Documentation on behalf of the Recipient.

4.02 License. The Recipient hereby grants to FCM an irrevocable, perpetual, worldwide, royalty-free, license, to use, publish, make improvements to, sub-license, translate and copy the Recipient Documentation. This license shall survive the expiration or termination of this Agreement.

ARTICLE 5 AUDIT AND ACCESS

5.01 Audit and Access.

(a) FCM reserves the right to undertake, at any time, at its expense, any audit of the records and accounts of the Recipient in relation to the Project. The Recipient agrees to ensure that prompt and timely corrective action is taken in response to any audit findings and recommendations conducted in accordance with this Agreement. The Recipient will submit to FCM in a timely manner, a report on follow-up actions taken to address recommendations and results of the audit.

(b) The Recipient shall maintain proper and accurate financial accounts and records, including but not limited to its contracts, invoices, statements, receipts, employee timesheets, and vouchers, in respect of the Project. The Recipient covenants and agrees that it shall keep all such books and records of the Project until June 1st 2020.

(c) The covenants, rights and obligations contained in this Article 5 shall survive the termination or expiry of this Agreement.

ARTICLE 6 CONFIDENTIALITY

6.01 Confidentiality.

(a) All processes, documents, data, plans, material, policies or information pertaining to either Party’s operations which is obtained by the other Party (“Receiving Party”) or furnished to the Receiving Party in connection with this Agreement and expressly identified as confidential thereby, including, without limitation, the terms of this Agreement, (“Confidential Information”) shall be maintained by the Receiving Party in strict confidence and shall not be disclosed to any person or entity for any reason or used by the Receiving Party except as necessary for it to perform its obligations hereunder.

(b) The limitations contained in this section shall not apply to (a) Confidential Information which is in the public domain at the time of disclosure; (b) Confidential Information that becomes part of the public domain after disclosure through no fault of the Receiving Party; (c) Confidential Information that the Receiving Party can prove was known by the Receiving Party at the time of disclosure; (d) Confidential Information that the Receiving Party can prove was supplied to the Receiving Party by a third party or was independently developed by the Receiving Party; or (e) Confidential Information required to be disclosed pursuant to judicial process.

Page 78 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 4

ARTICLE 7 TERMINATION

7.01 Termination of the Agreement.

(a) FCM may terminate this Agreement:

(i) if the Recipient breaches any term or condition of this Agreement, and fails to remedy such breach within 15 days written notice from FCM of such breach;

(ii) if the Recipient becomes insolvent and/or proceedings have been commenced under any legislation or otherwise for its dissolution, liquidation or winding-up, or bankruptcy, insolvency or creditors’ arrangement proceedings have been commenced by or against the Recipient; and

(iii) if, in FCM’s sole discretion, the Project cannot be completed;

(b) Either Party may, on not less than 30 days’ prior written notice to the other Party, terminate this Agreement.

7.02 Effect of Termination. If this Agreement is terminated pursuant to Section 12.01, the Recipient may be required to pay back to FCM all or a portion of the Grant Amount that was disbursed by FCM to the Recipient prior to the effective date of termination.

ARTICLE 8 INDEMNITY

8.01 Indemnity. The Recipient hereby agrees to indemnify and hold harmless FCM and its officers, directors, employees and agents (collectively, the “Indemnified Parties”) from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings (collectively, a “Claim”), by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with this Agreement, but only to the extent that such Claim arises out of or is in connection with the Recipient’s breach of this Agreement or is caused by the negligence or wilful misconduct of the Recipient in the performance of its obligations hereunder or otherwise in connection with the Project.

8.02 Intellectual Property Indemnity. Recipient shall defend or settle at its expense any claim or suit against FCM arising out of or in connection with an assertion that the Recipient Intellectual Property infringes any intellectual property right and Recipient shall indemnify and hold harmless FCM from damages, costs, and attorneys’ fees, if any, finally awarded in such suit or the amount of the settlement thereof; provided that (i) Recipient is promptly notified in writing of such claim or suit, and (ii) Recipient shall have the sole control of the defense and/or settlement thereof.

ARTICLE 9 MISCELLANEOUS PROVISIONS

9.01 Notice. Any notice, document or other communication required to be given under this Agreement shall be in writing and shall be sufficiently given if sent by personal delivery/courier, registered mail or email to the other Party at its address indicated in Schedule D attached hereto, or to such other address, email address or person that the Party designates in writing to the other Party. The notice shall be deemed to have been delivered on the day of personal delivery, on the day received by email (as evidenced by a transmission confirmation), or on the fifth day following mailing.

Page 79 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 5

9.02 Relationship of the Parties. The relationship between the Recipient and FCM is, and shall at all times be and remain, essentially that of a recipient and a grantor, and this Agreement does not and shall not be deemed to create a joint venture, partnership, and fiduciary or agency relationship between the Parties for any purpose. Neither the Recipient, nor any of its personnel are engaged as an employee, servant or agent of FCM.

9.03 Entire Agreement. This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior understandings, negotiations and discussions, whether written or oral. There are no conditions, covenants, agreements, understandings, representations, warranties or other provisions, express or implied, collateral, statutory or otherwise, relating to the subject matter hereof except as herein provided.

9.04 Survival. Except as otherwise provided herein, those sections of this Agreement which, by the nature of the rights or obligations set-out therein might reasonably be expected to survive any termination or expiry of this Agreement, shall survive any termination or expiry of this Agreement.

9.05 Amendments. No amendment of the Agreement will have any force or effect unless reduced to writing and signed by both Parties.

9.06 Assignment. The Recipient cannot assign this Agreement without the prior written consent of FCM.

9.07 Enurement. This Agreement shall enure to the benefit of, and shall be binding upon, the Parties and their respective, heirs, executors, administrators, successors and permitted assigns.

9.08 Governing Law. This Agreement shall be governed by and construed in accordance with the law of the Province of Ontario and the federal laws of Canada applicable therein.

9.09 Severability. Each of the binding provisions contained in this Agreement is distinct and severable. Any declaration by a court of competent jurisdiction of the invalidity or unenforceability of any binding provision or part of a binding provision will not affect the validity or enforceability of any other provision of this Agreement.

9.10 Waiver. No waiver of any provision of this Agreement shall be effective unless made in writing and signed by the waiving Party. The failure of any Party to require the performance of any term or obligation of this Agreement, or the waiver by any Party of any breach of this Agreement, shall not prevent any subsequent enforcement of such term or obligation or be deemed a waiver of any subsequent breach.

9.11 Counterparts. This Agreement may be executed and delivered (including by facsimile transmission or in protocol document format (“PDF”)) in one or more counterparts, each of which when executed shall be deemed to be an original but all of which taken together shall constitute one and the same agreement.

IN WITNESS WHEREOF, the Parties hereto have executed and delivered this Agreement as of the date written below.

NAME OF RECIPIENT FEDERATION OF CANADIAN MUNICIPALITIES

Per: ______Per: ______Name: Name: Stephanie Hoey Title: Title: Project Manager, Toward Parity

Date: ______Date: Oct 10, 2019

I/We have authority to bind the Recipient herein I have authority to bind FCM herein

Page 80 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 6

Page 81 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 7

Schedule A –

Part 1 Request for Contribution, Letter of Attestation and Expense Claim

November 26, 2019

Federation of Canadian Municipalities 24 Clarence Street Ottawa, Ontario K1N 5P3

Attention: Stephanie Hoey Project Manager – Toward Parity

Ladies and Gentlemen:

Re: Toward Parity – no. 2019-16 Agreement between the Federation of Canadian Municipalities (as Trustee) and County of Simcoe (“Recipient”) (the “Agreement”)

I, John Daly, the Clerk of the County of Simcoe certify and confirm that the Recipient is requesting the full value of the Toward Parity Grant Contribution, five thousand dollars (5,000.00) and that the Recipient will satisfy each condition of contribution listed below. I understand that failure to do so may result in a requirement to reimburse unused or illegible expenses to FCM.

Attached to this request for contribution are:  Letter of Attestation  Disbursement Requisition Form

Signature:______

Date:______

Page 1 of 1

Page 82 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 8

Letter of Attestation for Grant Disbursement

Federation of Canadian Municipalities 24 Clarence Street Ottawa, Ontario K1N 5P3

November 26, 2019

TO: The Federation of Canadian Municipalities

This letter of attestation (the “Letter”) is issued pursuant to the Agreement # 2019-16 (project number) dated October 10th (the “Agreement”) between the Federation of Canadian Municipalities (“FCM”) and the County of Simcoe (the “Recipient”), and in support of the Grant disbursement request submitted by the Recipient to FCM for reimbursement of expenses incurred and paid by the Recipient in relation to the Project (the “Expense Claim”).

All defined terms used in this Letter and not otherwise defined shall have the corresponding meaning in the Agreement.

I am an authorized official of the Recipient and I hereby certify, in satisfaction of the terms and conditions of the Agreement, that:

i. Activities as proposed in the grant submission will be undertaken or in the event of revisions, modifications to be discussed and approved in partnership with FCM staff

ii. Reporting and communication requirements outlined in Schedule A, Part 3 will be adhered to

iii. All expenses are to be incurred and paid by the Recipient;

iv. All expenses claimed will be relate to Eligible Activities as outlined in Schedule B Part 2 to the Agreement or as agreed with the FCM Project Manager; and

v. All expenses claimed will be in compliance with the Eligible Expenditure requirements described Schedule B Part 2 to the Agreement.

vi. All expenses to be covered by the grant are to be incurred during the Period of Funding.

John Daly, Clerk, County of Simcoe

______Signature Date

Page 1 of 1

Page 83 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 9

Schedule A

Part 3 Reporting Requirements and Communication Expectations

3A Reporting The following reports are to be provided to FCM at the time a disbursement request is made or at the completion of the Project. The format of each report is as provided in Part 2 of Schedule C.

Pre project questionnaire Due : Prior FCM to provide a short pre-survey to help capture to launch of impact of the initiative. (only one per municipality activities required) Final Report Due Date: 8 A short report (template to be provided) containing: weeks from Summary of activities final activity Impact or broader engagement or by June Best practices 30th 2020 Lesson learned

Case study development May 2020 Support FCM in the development of case studies through phone based interview, content, photos etc. of the event to be shared with other members End of project Due June Short survey to capture quantitative data on any questionnaire 2020 progress the initiative may have made. Endorsement of Action Due by The municipality, partner and or affiliated groups will plan June 2020 put forward a motion or resolution in council or board that acknowledges the approved initiative as the community’s/ municipality’s/ organisations effort and support of the municipal sector action plan. Or other action to be discussed with FCM staff.

3B Communications

To increase visibility of the initiative and encourage additional engagement the Grant requires the following Communications-related reporting requirements for Demonstration Project grant recipients

Funder acknowledgement The Federation of Canadian Municipalities and Women and Gender Equality Canada must be acknowledged when promoting your project/initiative to an external audience.

Examples of acknowledgement can include:

 A sentence on your website, for example: o This initiative is funded by Women and Gender Equality Canada in partnership with the Federation of Canadian Municipalities  Adding our logo and the Canada watermark to your project web page. Please read our brand guidelines for terms and conditions for using our logo. Click here to download our logo.  Tagging FCM and WAGE in social media posts about the project. Our digital team will happily reshare to help promote your work.

Toward Parity: 2019-16 Page 1 of 6

Page 84 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 10

[email protected] T. 613-907-6399 T. 1-877-997-9926

FCM’s Social Media Channels Twitter Facebook LinkedIn

@FCM_online https://www.facebook.com/Fe https://www.linkedin.com/co https://twitter.com/FCM_onli derationofCanadianMunicipal mpany/federation-of- ne ities/ canadian-municipalities

@ReseauFCM https://www.facebook.com/Fe https://twitter.com/ReseauFC derationcanadiennedesmunic M ipalites/ FCM’s Women in Local Government initiatives: https://www.facebook.com/Di verseVoicesVoixPlurielles/

WAGE Social media channels

Twitter Facebook LinkedIn

@Women_Canada https://www.facebook.com/w https://www.linkedin.com/co omenandgenderequalitycana mpany/status-of-women- https://twitter.com/Women_C da/ canada/ anada @Femmes_Canada https://www.facebook.com/fe mmesetegalitedesgenrescan https://twitter.com/Femmes_ ada/ Canada

Toward Parity: 2019-16 Page 2 of 6

Page 85 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 11

Schedule B

Part 1 Grant amount and disbursement details

Subject to the terms and conditions of this Agreement, FCM agrees to contribute towards the Eligible Expenditures an amount (the “Grant Amount”) of:

the sum of five thousand dollars ($5,000);

FCM will disburse the funds via CHECK.

Please complete the following table

Pay to the order of Project Number

County of Simcoe 2019-16

Address (Required) Description

1110 Highway 26, Midhurst ON L9X 1N6 Disbursement of Toward Parity Demonstration grants

√ Check here to confirm that project activities will be able to access the funds from this account in order to implement the project.

Toward Parity: 2019-16 Page 3 of 6

Page 86 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 12

Schedule B –

PART 2 ELIGIBLE AND INELIGIBLE EXPENSES

Eligible expenses must be incurred after the Eligible Expenditure Date of October 10th, 2019,

Expenditure Eligible Expenditures Ineligible Expenditures Category Administrative expenditures that are General overhead expenditures directly linked to and have been incurred incurred in the regular course of for the project, such as: business, such as:

 Communication expenditures (e.g.  Office space, real estate fees long-distance calls or faxes). and supplies.  Outsourced printing or photocopying.  Financing charges and interest  Acquisition of documents used payments. exclusively for the project.  Promotional items.  Document translation.  Hospitality expenses (alcohol, 1)  Transportation, shipping, and courier entertainment, etc.). Communications expenditures for delivery of materials and Administrative essential for the project. support  Design and production of communication products to promote project outcomes and benefits to the public.  Advertising, website development, project education materials or expenditures to disseminate project communications products.  Public engagement expenditures, such as surveys, web tools, other materials.  No Capital expenditures will be  Purchase or lease of real estate. accepted, unless otherwise approved  Capital expenditures related to 2) Capital by FCM. regular business activities and Expenditures not a specific requirement of the project.

For individuals on travel status  Any travel expense that is not (individuals travelling more than 16 km paid in accordance with the from their assigned workplace - using the Treasury Board of Canada most direct, safe and practical road.); guidelines

Travel and associated expenses for  Any expenditure that is not 3) Travel and implementing partners, guest speakers necessary to conduct the Accommodation and consultants to the extent that the project. travel and accommodation rates comply with the Treasury Board of Canada guidelines, and to the extent that such travel is necessary to conduct the initiative.

Toward Parity: 2019-16 Page 4 of 6

Page 87 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 13

 Expenditures associated with Hospitality expenses such as: accessing reference materials such ● Alcohol as standards, templates and toolkits. ● Door prizes  Expenditures related to meetings and ● Entertainment 4) Meetings, public gatherings that communicate ● Music Training Sessions, the project to the public and that ● Decorations and Public collect feedback: Examples: facility ● Flowers, centerpieces Gatherings rental and audiovisual equipment. ● Etc.  Hospitality expenses such as: snacks, meals, non-alcoholic refreshments.  Consulting or professional fees for  Consultation or professional fees tasks directly related to the for activities or products not 5) Honoraria and implementation of the project directly implicated in the roll out professional fees  Engagement of Indigenous elders of the project

 Child care or dependent care (either  Expenses related to child or the provision of care at the activities dependent care not directly 6) Inclusion or reimbursement for care expenses linked to an activity support incurred in order to attend the event  Costs to ensure accessibility (translation, mobility access etc)  Fees for professional or technical  Expenditures associated with 7) Professional consultants and contractors, incurred regular business activities not and/or Technical in support of eligible activities. related to the project. Services  Legal fees. Salaries are not an eligible expense for  In-kind contribution of services. this grant.  Participant or staff salaries.  Expenditures related to regular business activities  Overtime Pay  Bonuses / performance pay  Fringe benefits 8) Staff  Costs related to ongoing or other Remuneration business activities and not specifically required for the project.  Staff wages while receiving training or attending learning events.  Professional membership fees or dues. 9) Supplies and  Supplies and materials required to  Expenditures related to regular Materials undertake the project. business activities  The portion of Provincial/  The portion of Provincial Harmonized Sales Tax and Goods /Harmonized Sales Tax and and Services Tax for which your Goods and Services Tax for 10) Taxes organization is not eligible for rebate. which your organization is eligible for rebate, and any other expenditures eligible for rebates.

Toward Parity: 2019-16 Page 5 of 6

Page 88 of 216 Schedule 1 Committee of the Whole CCW 2019-387 Page 14

Note: Invoices and receipts, must be sufficiently detailed to enable verification of expenditure eligibility and level of effort.

Other ineligible expenditures include, but are not limited to:

 Benefits for members of a board of directors or other decision-making body;  Campaign financing  Provide direct service delivery (e.g. hiring additional staff to implement the activity);  Capital renovations and construction;  Activities that take place outside of Canada.  Canada Revenue Agency or payroll penalties;  Budget deficits, debt reduction, organizational reserves or endowment funds; and  Costs incurred before a funding decision is made.

Toward Parity: 2019-16 Page 6 of 6

Page 89 of 216

To: Committee of the Whole

Agenda Section: Corporate Services Division: Engineering, Planning and Environment Department: Planning

Item Number: CCW - 2019-399

Meeting Date: November 26, 2019

Subject: Update on County of Simcoe Official Plan Amendment No. 2 (ERRC)

Recommendation

That Item CCW 2019-399 regarding the appeal of County of Simcoe Official Plan Amendment No. 2 for the development of the Environmental Resource Recovery Centre (ERRC), be received.

Executive Summary

The purpose of this Item is to provide an overview of the status of the on-going land use approvals process and the outcome of the Case Management Conference (CMC) which was held on November 6, 2019 at the Township of Springwater Administration Centre.

Background/Analysis/Options

The following provides a summary of the proposal:

Location: 2976 Horseshoe Valley Road West (County Road 22), Township of Springwater Applicant: County of Simcoe Proposal: To develop an Environmental Resource Recovery Centre that includes an Organics Processing Facility for the long-term processing of source-separated organics, a Materials Management Facility for the transfer of garbage, recyclables and source-separated organics, a potential future Materials Recovery Facility, and ancillary uses. County File: SC-OPA-1602 (OPA No. 2) Ministry File: 43-OP-169096 LPAT File No.: PL190022, PL190461, PL190462 Related Files: Township of Springwater Official Plan Amendment (OP-2016-005) and Zoning By-law Amendment (ZB-2016-021)

Page 90 of 216 November 26, 2019 Committee of the Whole - CCW 2019-399 Page 2

Status of the Appeals to the County Official Plan Amendment No. 2

In early January, three appeals were filed against the Ministry of Municipal Affairs and Housing’s approval of County of Simcoe Official Plan Amendment No. 2 for the ERRC. The appeals were submitted to the Local Planning Appeal Tribunal (LPAT) and deemed valid on February 19, 2019.

The first Case Management Conference (CMC) was held on August 7, 2019 at the Township of Springwater’s Administration Centre. A second CMC was recently held on November 6, 2019. During the CMC the motion to consolidate was discussed and it was determined that it was premature to consolidate the matters until the first CMC for the Township of Springwater OPA and ZBA is held.

In addition, the following next steps were discussed:

1. The tribunal member currently assigned to the County matter will confer with the LPAT administration and, if possible arrange for himself, or another Tribunal member to be assigned to both the County and Township appeals; 2. Appellant parties are required to submit a consolidated issues list regarding County OPA No. 2 by December 6 and the County will provide an agreed to list of issues to the LPAT by December 10; 3. A third CMC for the County OPA No. 2 will be scheduled early in the new year; 4. The first CMC for the Township official plan amendment (OPA) and zoning by-law amendment (ZBA) needs to be scheduled and the tribunal member will endeavour to schedule this first CMC on the same day as the third CMC on County OPA No. 2; 5. A teleconference call is scheduled for December 13th, 2019 between LPAT, County, Township, Province and appellants to review the issues list, to hear of any concerns, interest in mediation, and to hopefully receive the dates for the third CMC on County OPA No. 2 and first CMC on the Township files. 6. It is contemplated that at the next CMC that a procedural order for the hearings would be discussed in terms of phasing or hearing the matter concurrently as well as setting hearing dates. 7. The Township of Springwater was granted party status.

Status of the Appeal of the Applications to the Township of Springwater

The County re-submitted an appeal of the Township’s failure to make a decision on the official plan and zoning by-law amendments on September 16, 2019. With the recent changes to the Planning Act through Bill 108, the tribunal has now accepted the County’s appeal of the local applications.

The process for the local applications is detailed above and will follow a similar process to the appeals to the County OPA No. 2.

Financial and Resource Implications

There are legal and consulting costs pertaining to this file which have been allocated in the 2019 Operating Budget for both departments.

To date, approximately $1.5M has been spent on development of the ERRC project (to November 2019). A breakdown of these costs and received funding from the Continuous Improvement Fund (for the MMF) is as follows:

Page 91 of 216 November 26, 2019 Committee of the Whole - CCW 2019-399 Page 3

Siting process and consultation $281,000 Site specific technical studies and consultation $960,000 OPF procurement and business case $220,000 MMF functional design and costing $20,000 Compensation planting $43,000 Received CIF funding ($95,000)

Relationship to Corporate Strategic Plan

In regard to long-term processing of organics, the Solid Waste Management Strategy (Strategy) recommended development of a centralized composting facility within the County. Public input indicated support for in-County processing as well as for the addition of pet waste and diapers to the program. This item also supports the Strategy recommendation to develop transfer capacity infrastructure to manage garbage and recyclables generated within the County.

Reference Documents

CCW Item 2018-320 – Request for Adoption – County of Simcoe Official Plan Amendment No. 2

CCW Item 2019-052 – Environmental Resource Recovery Centre – Project Update

CCW Item 2019-058 – Notice of Appeal – County OPA No. 2

CCW Item 2019-330 – Update on County of Simcoe Official Plan Amendment No. 2 (ERRC)

Prepared By: Tiffany Thompson, MCIP RPP, Senior Policy Advisor Jen Slykhuis, Supervisor Special Projects

Approvals: Date Da David Parks, Director of Planning, Economic Development and Transit November 11, 2019, Rob McCullough, Director of Solid Waste Management November 8, 2019 Debbie Korolnek, General Manager, Environment, Planning and November 8, 2019 Environment Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Page 92 of 216 ^(^SfflPOFSPl^ ^ S; .. "<» 7 ^ 1 »3 . UA^T su&^^m THE CORPORATIONOF THE TOWNSHIPOF SEVERN

November 7, 2019

County of Simcoe c/o John Daly ohn dal simcoe. ca

Dear Mr. Daly:

RE: Short Term Rental Accommodations

The following is a copy of a resolution which was adopted by Severn Township Council:

THAT the County ofSimcoe be requested to facilitate an education /sharing of information session for all of its lower tiers looking for best practices to regulate Short Term Rentals, rather than individual municipalities working on individual solutions. CARRIED "

It would be appreciated if the County would respectfully consider this request.

Yours truly,

^<^^T7^ K . Sharon R. Goerke, CMO, AOMC Clerk

/srg c. c. County of Simcoe Municipalities

Municipal Office: 1024 Hurlwood Lane, Severn, ON L3V OY6 MaiUng Address: P.O. Box 159, Orillia, Ontario, L3V 6J3 Telephone: (705) 325-2315 Fax: (705) 327-5818 Email: [email protected] Web Site: www.townshipofsevern.com

Page 93 of 216 2297 Highway 12, TOWNSHIP Of MARA

November7, 2019

Honourable Jeff Yurek Minister of Environment, Conservation and Parks College Park 5th Floor 777 Bay St Toronto, ON M7A2J3

Re: Conservation Authority Exit Clause

The Council of the Corporation of the Township of Ramara passed the following motion at their regular meeting held October 28, 2019, unanimously by a recorded vote:

WHEREAS the TOWNSHIP OF RAMARAhas consistently expressed its view that its watershed conservation authorities are duplicative, financially unaccountable, in conflict with citizens and private property rights;

AND WHEREAS the TOWNSHIP OF RAMARAhas encountered the regulatory obstacles to challenge the arbitrary, inefficient, non-transparent, and unsustainable municipal levy forced upon it annually by its watershed conservation authorities;

ANDWHEREAS the TOWNSHIP OF RAMARAquestions the efficacy and relevance of its watershed conservation authorities’ programs and services and their performance in achieving the goals of conservation and environmental stewardship;

ANDWHEREAS the TOWNSHIP OF RAMARAfinds the current Conservation Authorities Act, I 990, R.S.O. I 990, c. C.27 and its proscribed regulations inconsistent and obsolete;

AND WHEREAS the Minister of Environment, Conservation, and Parks the Honourable Jeff Yurek signaled the province’s intent to reconsider and update the Conservation Authorities Act, I 990, R.S.O. I 990, c. C.27 and its proscribed regulations;

THEREFORE BE IT RESOLVED THAT:the TOWNSHIP OF RAMARAsupport the province’s determination that the existing Conservation Authorities Act, I 990, R.SO. 1990, c. C.27 and its proscribed regulations require review;

www.ramara.ca

Page 94 of 216 AND THATthe TOWNSHIP OF RAMARAsignal to the Ministryof the Environment, Conservation, and Parks of its willingness to participate in all consultations and submissions to the same;

AND THATfurther the TOWNSHIP OF RAMARAsignal its express desire that an exit clause be provided in any new Conservation Authorities Act to permit municipalities that determine the objects of conservation and environmental stewardship can be provided by alternative governance, programs, and/or services to exist costly and unwarranted conservation authority(ies) jurisdiction(s);

AND THATthis resolution be forwarded the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, Conservation Ontario, Ontario’s thirty-six conservation authorities, and all upper and lower-tier Ontario municipalities.

I trust the above is self-explanatory however ifyou require further information or clarification, please contact me.

Yours truly,

Jen(1Fer/t) onnor, CMO Legisjative Services Manager/Clerk

JC/cw

c.c. Jill Dunlop, MPP Conservation Ontario Ontario Conservation Authorities Ontario Municipalities

Page 95 of 216 www.springwater.ca 2231 Nursery Road Minesing, Ontario L9X 1A8 Canada

October 21, 2019

Nottawasaga Valley Conservation Authority 8195 8th Line Utopia ON, L0M 1T0

RE: Nottawasaga Valley Conservation Authority Levy

Please be advised that at its meeting of October 16, 2019, Council of the Township of Springwater passed the following resolution:

C457-2019 Moved by: Coughlin Seconded by: Moore

Whereas the Township of Springwater, like all municipalities in Ontario must confront fiscal limitations and re-evaluate programs, services, and the financial sustainability of each;

And Whereas the Township of Springwater is a constituent municipality in portions of the watershed under the jurisdiction of the Nottawasaga Valley Conservation Authority and is compelled to remit non-negotiable levy funding to the Authority on an annual basis;

And Whereas the Township of Springwater cannot exercise line-item scrutiny of Nottawasaga Valley Conservation Authority’s budget and operations nor does the Authority itself provide detailed substantiation of the same to its member municipalities like the Township of Springwater;

And Whereas the Township of Springwater must account for all taxpayer funds it expends within its operations and that it forwards to local agencies and boards;

Therefore Be It Resolved That the Township of Springwater requests that the Nottawasaga Valley Conservation Authority provide prior to passage of its 2020 budget the following:

(1) Its interpretation and understanding of its mandated operations as found in the current Conservation Authorities Act, 1990, R.S.O. 1990, c.C.27 and its prescribed regulations;

(2) The costs of each as determined under (1);

(3) Detailed definitions and determinations of what can be characterized as non- mandatory programming and service(s);

Page 96 of 216

(4) The costs of each as determined under (3);

(5) Detailed definitions and determinations of fee-for-service activities of the Nottawasaga Valley Conservation Authority, the revenues they generate as the activities take place within and/or requests originate from geographic area of the Township of Springwater; and

(6) The costs that arise from programs and services enabled through the Memorandum of Understanding with the Severn Sound Environmental Association.

And That this resolution be circulated to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario.

Carried

Sincerely,

Renée Chaperon Clerk /cp cc. Doug Ford, Premier of Ontario Jeff Yurek, Minister of Environment, Conservation and Parks The County of Simcoe Conservation Ontario Ontario municipalities Ontario Conservation Authorities

Phone: 705-728-4784 Clerk’s Department Fax: 705-728-6957 Ext. 2015

Page 97 of 216 www.springwater.ca 2231 Nursery Road Minesing, Ontario L9X 1A8 Canada

October 21, 2019

Nottawasaga Valley Conservation Authority 8195 8th Line Utopia ON, L0M 1T0

RE: Conservation Authority Levies

Please be advised that at its meeting of October 16, 2019, Council of the Township of Springwater passed the following resolution:

C456-2019 Moved by: Coughlin Seconded by: Cabral

Whereas the Township of Springwater supports the objects of balance on conservation, environmental stewardship, and sustainability to anchor its operations, planning, services, and strategic vision;

And Whereas the Township of Springwater understands the need for both the Province and its municipalities to deliver clear, costed, and sustainable programs and services for taxpayers;

And Whereas both tiers of government must assess all programs and services to eliminate duplication and balance costs on tests of affordability, health, safety, and environmental stewardship;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16, 2019 of a need for conservation authorities to re-focus their operations related to core mandates as currently defined in the Conservation Authorities Act, 1990, R.S.O. 1990, c. C.27 and its prescribed regulations;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16, 2019 that Conservation Authorities should not proceed with any increases to fees or levies;

Therefore Be It Resolved That the Township of Springwater supports any Provincial effort to require its municipal levy only apply to core mandated programs and services;

And That this resolution be forwarded to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario, signaling the Township of Springwater’s

Page 98 of 216

support of the Province’s review, consultations and development of an updated Conservation Authorities Act and the willingness to participate in all consultations and submissions to the same.

Carried

Sincerely,

Phone: 705-728-4784 Clerk’s Department Fax: 705-728-6957 Ext. 2015

Page 99 of 216

To: Committee of the Whole

Agenda Section: Corporate Services Division: Engineering, Planning and Environment Department: Forestry

Item Number: CCW - 2019-389

Meeting Date: November 26, 2019

Subject: Request for Special Permit to remove woodlands under Forest Conservation By-law No. 5635

Recommendation

That Item CCW 2019-389, dated November 26, 2019, regarding a request for a Special Permit to remove woodlands under the Forest Conservation By-law 5635, be received; and

That a Special Permit for 1532 Canal Road, Township of Ramara, to allow the removal of approximately 34.3 hectares (84.8 acres) of woodlands as generally outlined in Item CCW 2019-389, be granted.

Executive Summary

This Item recommends that Council grant permission to remove approximately 34.3 hectares (84.8 acres) of woodlands to allow for the expansion of an existing farm operation. As a condition of approval, stream buffers must be maintained as detailed in Schedule 1.

Background/Analysis/Options

The subject property is 1532 Canal Road, Township of Ramara and is legally described as Concession A, Part Lots 4 and 5. The property is 82.62 hectares (204.15 acres) with approximately 47 hectares currently in farmland including ponds and outbuildings. The area proposed for clearing is primarily young (<30 years old), early successional cedar forest with some smaller areas of older cedar. The agricultural soil class is 1-3. There is a history of grazing on the entire property, and the landowner’s intention in clearing the trees is to increase the grazed area where ingress of cedars has occurred over the past several decades.

A Stop Work Order was placed on the property in March 2017 following a complaint that trees were being cleared without a valid permit. The landowner has adhered to the requirements of the Stop Work Order to date and subsequently submitted an application for a Special Permit in April 2017.

Page 100 of 216 November 26, 2019 Committee of the Whole - CCW 2019-389 Page 2

Following an initial screening of the application, several concerns were identified within the subject area:

 An area was designated Greenlands under the County Official Plan;  Permanent and/or intermittent watercourses were present;  A portion of the property is regulated by the Lake Simcoe Region Conservation Authority.

Following consultation with County Planning and Lake Simcoe Region Conservation Authority (LSRCA) staff, it was recommended that an Environmental Impact Study (EIS) be undertaken to assess the natural features of the property and recommend measures to protect them. General conclusions from the EIS were that ‘the proposed agricultural land use, including tree clearing and subsequent conversion of the cleared area to crop farmland will not result in negative impacts to the protected Key Natural Heritage Features and Functions’. However, recommendations from the EIS and requirements from the LSRCA to mitigate any significant impacts to wildlife or watershed health include:

 vegetation clearing should be avoided between April 1 and August 31st of any given year;  a 30 metre naturally vegetated buffer must be maintained along the stream in the southeast as staked out by Azimuth staff, the EIS authors;  a 5 metre naturally vegetated buffer must be maintained along the minor tributary bisecting the property, as staked out by Azimuth staff, the EIS authors.

Notification of the application was sent to all adjacent landowners. Concerns were received from the landowners of one adjoining property which are attached as Schedule 2. Concerns primarily include a loss of protection from wind, and impacts to downstream water quality which could result from the tree removal and subsequent farming practices. The landowners also expressed their concern that the current practice of grazing cattle could change in future to other more intensive agricultural activity.

With regard to wind, the proponent has agreed to retain a treed buffer along the southern perimeter of the property, which will continue to provide some protection to the concerned neighbours. Potential impacts to water quality was assessed in the EIS and primarily addressed through the retention of vegetated buffers along watercourses. Further, the applicant took steps in 2013 to install fencing around the main watercourse and install a solar powered water pump to exclude the grazing of cattle outside of the fenced riparian area. These efforts reduce or eliminate silt, pesticide and fertilizer runoff and improve fish habitat. In conversation with the applicant, he maintains that he intends to keep the primary agriculture activity as grazing.

The LSRCA has reviewed the EIS and has no further objections to the proposed tree removal provided the buffers are retained as described. The Township of Ramara zones the entire property as Rural with no identified natural areas. As the proposed clearing area is for agricultural use, it will not offend the Township of Ramara Official Plan and Zoning Bylaw #2005.85 and as such there are no concerns.

While a portion of the proposed area for clearing is within a County Greenlands designation, staff are of the opinion that key features on the property will be protected provided that the mitigation measures identified are implemented. As such it is recommended that the Special Permit be granted with the measures identified as a condition of approval.

Form Issued: June 2019

Page 101 of 216 November 26, 2019 Committee of the Whole - CCW 2019-389 Page 3

Financial and Resource Implications

There are no financial or resource implications associated with this Item.

Relationship to Corporate Strategic Plan

No relationship to corporate strategies.

Reference Documents

 Forest Conservation By-law 5635

Attachments

Schedule 1 – Property Location and Proposed Woodland Removal Maps Schedule 2 – Letters from Neighbouring Landowners

Prepared By Dan Baker, Forest Conservation By-law Officer

Approvals Date Graeme Davis, Forester November 11, 2019 Debbie Korolnek, General Manager, Engineering, Planning & November 12, 2019 Environment Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form Issued: June 2019

Page 102 of 216 Schedule 1: Committee of the Whole CCW 2019-389 Page 1 Am ilia D r.

L . 47 a Rd g ty u un n Co a

. L a k e A . S v Rd i e oe d . c Sim e r d. 3 o M n R a a sio d r es a nc 5 Co E l d o n

B 2 o d. u n R n ssio d ce a on r C y City Of

R Kawartha d . Lakes . 1 Rd sion ces Con d. R al R a an m C

a r a

d .

4 7

e Regional

A D . Rd Municipality r ion . s ces Con Of Durham

. B Rd sion ces 0 750 1,500 3,000 Con $ Metres Address: 1532 Canal Road, Subject Property Page 103 of 216 Ramara Assessment Parcel Schedule 1: Committee of the Whole CCW 2019-389 Page 2

. 2 Rd ion M ess nc a o r C a

E l d o n

B o S u i d n e d r a o r City Of a y d R Kawartha 5 d . 1 . Rd Lakes sion ces Con

. Rd nal Ca

a n a l

R n d ssio . nce Co A Rd.

i g h Regional w

a y Municipality

1 2 Of Durham

ion cess Con on . A 0si 3d75E 750 1,500 s R D ce t n h o r C . d. A e Metres $ R l Address: 1532 Canal Road, Subject Property

Page 104 of 216 Ramara Assessment Parcel Greenlands Page 3 Schedule 1: Committee of the Whole CCW 2019-389

S i d e Roll # 434801000107000 r o a d

C al Rd. a Can n a l

d . 0 125 250 500 $ Metres Address: 1532 Canal Road, Property Boundary Intermittent Streams

Page 105 of 216 Proposed Woodland Local Road Ramara Removal 34.3 ha (84.7 ac.) 5m Swale Buffer 30m Stream Buffer LSRCA Generic Regulation Area Schedule 2 Committee of the Whole CCW 2019-389 Page 1

Page 106 of 216 Schedule 2 Committee of the Whole CCW 2019-389 Page 2

Page 107 of 216

To: Committee of the Whole

Agenda Section: Corporate Services Division: Engineering, Planning and Environment Department: Planning

Item Number: CCW - 2019-388

Meeting Date: November 26, 2019

Subject: Request for Refusal - County of Simcoe Official Plan Amendment for the Big Bay Point Golf and Country Club Next Nine Lands

Recommendation

That Item CCW 2019-388, dated November 26, 2019, regarding Request for Refusal – Simcoe County Official Plan Amendment for the Big Bay Point Golf and Country Club Next Nine Lands, be received; and

That the request for amendment to the Simcoe County Official Plan for the Big Bay Point Golf and Country Club Next Nine Lands, be refused; and

That a Notice of Refusal of the Official Plan Amendment to the Simcoe County Official Plan for the Big Bay Point Golf and Country Club Next Nine Lands be provided in accordance with the Planning Act.

Executive Summary

The Big Bay Point Golf and Country Club, located on Big Bay Point Road in Innisfil, wishes to expand its golf course from nine holes to eighteen (18). The proposal is to establish nine additional holes on three adjacent properties (known as Next Nine Lands). An amendment to the Simcoe County Official Plan is required in order to permit a golf course on these adjacent lands.

The proposal is to amend Section 3.8.15 ‘Greenlands – Development Control’ of the Simcoe County Official Plan to add ‘golf courses’ as a permitted use for the subject lands. The proposed amendment also includes site-specific development criteria that would limit the disturbed area to 40% of the lands and prohibit the construction of buildings.

After reviewing the supporting materials submitted by the applicant as well as applicable Provincial and County policy documents, County planning staff cannot support the proposed amendment to the Simcoe County Official Plan to permit a golf course on the subject lands. It is County planning staff’s position that the proposal does not conform with the Growth Plan for the Greater Golden Horseshoe (2019), Lake Simcoe Protection Plan (2009) and the Simcoe County Official Plan (2016).

Page 108 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 2

This position has been confirmed through correspondence from the Ministry of Municipal Affairs and Housing, the Lake Simcoe Region Conservation Authority and the Town of Innisfil planning staff, all of which share County planning staff’s policy conformity concerns. County planning staff have shared the policy conformity concerns with the applicant prior to, and during, the review of the application. County planning staff recommend refusal of the subject application.

Background/Analysis/Options

The following provides a summary of the proposal:

Location: 173, 201 and 225 Big Bay Point Road, Town of Innisfil, County of Simcoe Applicant: Next Nine Limited Proposal: The purpose of the application is to change the designation on the subject lands from Greenlands to a site specific Greenlands designation that would permit a golf course. The effect of the amendment would be to facilitate the development of a golf course on the subject lands. County File: SC-OPA-1802 Ministry File: 43-OP-181716

Site Description

The subject lands consist of three vacant lots with a total area of approximately 40.276 acres (16.299 hectares) with approximately 373 metres of frontage along the south side of Big Bay Point Road in the Town of Innisfil. The lands are generally rectangular in shape and are primarily forested, apart from a cleared area in the south-west corner of the westerly property. Surrounding land uses include the existing Big Bay Point Golf and Country Club and low density residential uses to the north, Friday Harbour resort and Lake Simcoe to the south and west and low density residential to the east. A Key Map showing the location of the subject lands is shown in Schedule 1 to this Report.

Description of the Proposal

The proposal consists of a nine (9) hole golf course that would be in addition to the existing nine (9) holes at the Big Bay Point Golf and Country Club which is located to the north of the subject lands. The lands would be accessed via a cart path connection extending across Big Bay Point Road. No structures, parking areas or infrastructure, including irrigation systems, are proposed for the site. The golf course is proposed to include soft surface cart paths and “tee-to-green” play which would lessen the amount of lands disturbed for traditional fairways. A copy of the Routing/Concept Plan is included as Schedule 2 to this Report. It should be noted that this Routing/Concept Plan is a revised version from what was submitted as part of the complete application. The Routing/Concept Plan is preliminary and is being used for conformity purposes only at this stage of the Planning Act approvals process. Final design would be confirmed at the Site Plan Approval stage along with detailed engineering.

Proposed Amendments to the Simcoe County Official Plan (SCOP) (2016)

The proposal is to amend Section 3.8.15 ‘Greenlands – Development Control’ of the SCOP to add ‘golf course’ as a permitted use for the subject lands. The proposed amendment also includes site- specific development criteria that would limit the disturbed area to 40% of the lands and prohibit the construction of buildings. The draft proposed Official Plan Amendment text and schedule prepared by the applicant’s planner is included as Schedule 3 to the subject Item.

Form Issued: September 2019

Page 109 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 3

Proposed Amendments to the Town of Innisfil Official Plan and Zoning By-law

Corresponding applications to amend the Town of Innisfil Official Plan and Town of Innisfil Zoning By-law 029-05 were filed in conjunction with the Simcoe County Official Plan Amendment (SCOPA) application. The in-force designation on the property in the 2006 Innisfil Official Plan1 is Natural Heritage System with a small area in the south corner of the westerly property designated as Countryside on Schedule A – Municipal Structure. The properties are further designated as Natural Environment Area and Rural on Schedule B11 Land Use – Kempenfelt Bay/ Big Bay Point Shoreline. The draft Official Plan Amendment text prepared by the applicant’s planner proposes to re-designate the lands to Parks and Open Space Area to permit the golf course. The designation would match that of the existing Big Bay Point Golf and Country Club to the north.

Ongoing correspondence with Town of Innisfil planning staff has confirmed that they share County planning staff’s concerns with the proposal in terms of conformity with Provincial and County policy. Staff at the Town have indicated that they anticipate bringing forward a report recommending refusal of the local OPA application in early 2020.

Supporting Studies

 County Official Plan Amendment Application Form, prepared by Brutto Consulting  Planning Justification Report, prepared by Brutto Consulting, dated June 2018  Site Plan prepared by Marton Smith Landscape Architects  Routing/Concept Plan prepared by Marton Smith Landscape Architects  Functional Servicing and Preliminary Stormwater Management Report, prepared by Crozier Consulting Engineers, dated June 2018  Interim Environmental Impact Study, prepared by Riverstone Environmental Solutions Inc., dated June 2018  Tree Inventory & Preservation Plan Justification Letter, prepared by Riverstone Environmental, dated July 27, 2018  Legal Survey Plan, prepared by Rudy Mak Surveying Ltd.  Registered Deed of Title  Geotechnical Feasibility Commentary, prepared by Terraprobe Inc., dated June 2018  Preliminary Hydrogeological Feasibility Review, prepared by Terraprobe, dated August 9th, 2018  Golf Ball Spray and Safety Analysis, prepared by Cam Tyers Design Inc., dated June 2018  Stage 1 Archaeological Assessment, prepared by Archeoworks Inc., dated June 2018  Initial Assessment of Agricultural Capability Letter, prepared by Coleville Consulting Inc., dated July 25, 2018  Public Consultation Strategy

Submitted After Complete Application:

 Golf Cart Crossing Plan  Final Environmental Impact Study prepared by Riverstone Environmental Solutions Inc., dated May 2019

1 The Owners filed a site specific appeal of Schedule B of the Town’s 2018 Official Plan which designated the properties as Key Natural Heritage Features and Key Hydrologic Features with a Natural Heritage System Overlay. Therefore, the designation of the previous Official Plan applies to these lands until the site specific appeal is resolved.

Form Issued: September 2019

Page 110 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 4

 Updated Routing/Concept Plan, prepared by Marton Smith Landscape Architects January 25, 2019

Public Consultation Process

August 24, 2018 Agency Circulation – Request for Comments on Proposal and Supporting Studies to All Provincial Ministries, Federal Agencies, Local Municipalities, Separated City of Barrie, Lake Simcoe Region Conservation Authority, School Boards, Health Unit, Indigenous Communities, and Utilities

August 15, 2018 Notice of Statutory Public Meeting Notice Circulated

August 29, 2018 Public Information Session hosted by the applicant and agents

September 12, 2018 Statutory Public Meeting held at the Town of Innisfil Council Chambers

Availability of Supporting Documentation

Supporting studies, notices and comments have been made available through the County’s website and at the County Administration Centre. The County has strived to provide up-to-date information and correspondence on the project to the public and agencies.

Statutory Public Meeting

As noted above, a Statutory Public Meeting was held by the Town of Innisfil on the proposal. It is County planning staff’s opinion that holding a second meeting is not warranted, given staff’s recommendation for refusal of the application. Section 22 (3) of the Planning Act exempts the County from holding a Statutory Public Meeting if a Council refuses to adopt a request for an Official Plan Amendment.

Comments Received

The following comments and questions were received at the Public Meeting held at the Town of Innisfil Council Chambers:

 Concerns about the impacts to the environment and wildlife and loss of natural habitat for local wildlife.

 Concerns about the impacts to the existing neighbouring properties and potential for future residential development in the area.

 Concerns about the increased traffic and speeding along Big Bay Point Road.

 Concerns about building a golf course on an area composed of wetlands and habitat for wildlife, species at risk and endangered species.

 Concerns about the impact of the proposed development on what is one of last remaining stands of forest on Big Bay Point Road.

Form Issued: September 2019

Page 111 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 5

County planning staff share a majority of these concerns as detailed in the following Planning Analysis Section of this Report.

Planning Analysis

Planning Act

Section 2 of the Planning Act provides that Council, in carrying out their responsibilities under the Planning Act, shall have regard to matters of Provincial interest, including but not limited to the protection of ecological systems, including natural areas, features and functions.

Section 3(5) of the Planning Act states that a decision of Council in respect of the exercise of any authority that affects a planning matter shall be consistent with the policy statements issued under subsection (1) that are in effect on the date of the decision and shall conform with the provincial plans that are in effect on that date, or shall not conflict with them, as the case may be. Relevant sections of the Provincial plans referred to in this Section are discussed below.

Provincial Policy Statement (2014)

The Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. The following are policies in the PPS that are applicable to the subject proposal.

Section 1.1.5 Rural Lands in Municipalities

Policy 1.1.5.3 states that recreational, tourism and other economic opportunities should be promoted on Rural Lands. Policy 1.1.5.4 promotes development on Rural Lands that is compatible with the rural landscape and can be sustained by rural service levels. Policy 1.1.5.2 provides the uses that are permitted to locate on Rural Lands, and a golf course could be permitted under the “other rural uses” permissions, provided it meets all other applicable policies.

County planning staff agree with the applicant that the proposal generally meets these policies. However, Policy 1.1.5 is clear that when directing development to Rural lands, Sections 1, 2 and 3 of the Growth Plan shall also apply.

1.6.6 Sewage Water and Stormwater

Policy 1.6.6 states that planning for stormwater management should minimize, or where possible prevent, increases in contaminant loads, maximize the extent and function of vegetative and pervious surfaces and promote stormwater management best practices, including stormwater attenuation and re-use, and low impact development.

According to the submitted Functional Servicing and Stormwater Management Report (2018), the golf course is proposed to utilize a dry pond infiltration feature to maintain the post-development water balance for the site. The phosphorous loads and water balance are expected to be met with the proposed design of the pond.

2.1 Natural Heritage

Policy 2.1.1 states that natural heritage features and areas shall be protected for the long term. Policy 2.1.5 further clarifies that development and site alteration shall not be permitted in Significant

Form Issued: September 2019

Page 112 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 6

Wetlands, Significant Woodlands, Significant Valleylands, and Significant Wildlife Habitat unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions.

Policy 2.1.7 identifies that development and site alteration shall not be permitted in the Habitat of Endangered Species and Threatened Species except in accordance with provincial and federal requirements.

Policy 2.1.8 goes on to state that development and site alteration shall not be permitted on lands adjacent to any of the features outlined above unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions.

An Interim Environmental Impact Study (EIS) (2018) was submitted which provided a high level analysis of the property and provided a number of recommended additional studies that needed to occur in order to fully understand the ecological realities and functions of the lands. Initial field work included wetland boundary delineation, verification of watercourse presence, vegetation inventory, calling amphibian surveys, breeding bird surveys, and incidental wildlife observations. Additional field work was subsequently undertaken including a bat survey (acoustic monitoring), snag tree density survey and vegetation inventory which is included in the Final EIS (2019)2. Based on the findings of the Interim EIS and preliminary comments from agencies and the public, the original Routing/Concept Plan was revised to the current Plan that forms the analysis in this Report.

The final EIS indicates that there are a total of nine (9) wetland communities on the subject lands, all of which are primarily dominated by swamp. The communities range in size with six (6) communities being less than 0.1 ha in area and the three largest wetlands being 0.19 ha, 0.52 ha and 1.52 ha. According to the Routing/Concept Plan, no development will occur within the wetland communities apart from the golf cart path which is proposed to extend over wetland in two (2) locations. It is estimated that the proposed development will result in the loss of 0.0044 ha of wetland.

To demonstrate that this loss of wetland would have no negative impact, the EIS recommends utilizing the LSRCA’s Ecological Offsetting Policy (May 2017). This policy allows some proposed developments within the Lake Simcoe Watershed to offset a loss of a feature through compensation, provided the proposal meets a number of criteria. Comments from the Lake Simcoe Region Conservation Authority (LSRCA) indicate that due to their opinion that there will be a negative impact to the site with the removal of natural features, the proposal does not meet the policy criteria and Ecological Offsetting is not applicable to this proposal.

As mentioned, the property is almost entirely wooded, with a small clearing in the south west corner of the westerly property. Due to its size, the woodland on the subject lands has been determined to meet the criteria for significance in the PPS, as outlined in the Natural Heritage Reference Manual (2010). The EIS has determined that the proposed golf course will result in the removal of 3.0 ha of the Significant Woodland.

2 County and Town planning staff consistently relayed the policy conformity concerns to the applicant, specifically at two meetings at the Town of Innisfil offices on October 31, 2018 and August 14, 2019. During the October 2018 meeting the Town and County both relayed a shared message to the applicant that it did not appear feasible to address the policy conformity issues with further field study given the results of the Interim EIS. It was the applicant’s prerogative to undertake the finalized study despite these comments.

Form Issued: September 2019

Page 113 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 7

To demonstrate that this loss of woodland would have no negative impact, the EIS provides mitigation recommendations which include specified timing for tree removals, the preparation and implementation of an Edge Management Plan, the construction of tree protection fencing and compensation of trees through LSRCA’s Ecological Offsetting Plan.

The field studies that were conducted as part of the EIS have also determined that the subject lands contain at least two (2) areas of Significant Wildlife Habitat. The first are snag/cavity trees which are habitat for Big Brown Bats, and Silver-haired Bats, both of which were documented on the site using acoustical surveys during the maternal roosting season. The second are crayfish chimneys which were found adjacent to one of the wetland communities.

To demonstrate that the proposed golf course would have no negative impact on these habitat, the EIS has included numerous recommendations that are suggested will protect the features. With respect to the crayfish chimney, these recommendations include specific design of the footpath that crosses the adjacent wetland to be located as far as possible from the feature, to maintain the water balance within that same wetland community and to avoid all other construction and site alteration within the subject wetland. With respect to the habitat for the bat roosting habitat, the recommendations include the avoidance of tree removal within the habitat, specific times that tree removals should occur, extent of tree removals limited a much as possible, and maintenance of the snag/cavity trees unless identified as a hazard by an arborist.

The EIS has also determined that the property contains Significant Habitat of Endangered and Threatened Species. Two (2) butternut trees were identified on the property, both of which are categorized as “retainable” through a Butternut Health Assessment. According to the EIS, the proposed golf course Routing/Concept Plan extends into the habitat of the two Butternut trees but avoids direct removal of the trees. Final grading plans are required before it will be known whether the trees can remain on the site.

The EIS recommends that if the trees cannot be retained, a permit to remove the trees be requested through the Ministry of Environment, Conservation and Parks under the Endangered Species Act. The EIS concludes that the conditions to remove the trees, which include planting a required number of butternut trees and monitoring and tending to the seedlings, will result in no negative impact to the feature. Comments from the MECP through the Provincial One Window Planning Service are silent on the permitting process for the removal of the Butternut Trees. Instead, the comments focus on the proposal’s conformity issues with Provincial policy, as discussed in this Report.

Despite the recommendations and mitigation measures of the EIS, it is the LSRCA’s opinion that the proposed golf course will result in a negative impact to the features on the site, as outlined in their comments which are included as Schedule 4 to this Report. LSRCA comments indicate that the removal of the numerous natural heritage features from the site and lack of protection of the Significant Woodland and associated Significant Wildlife Habitat constitutes a negative impact. County planning staff rely on the LSRCA as an expert commenting agency on matters of provincial interest with respect to natural heritage protection. Based on the comments received, County planning staff are not satisfied that the proposed golf course has demonstrated no negative impact and is therefore not in conformity with the PPS.

2.2 Water

Policy 2.2.1 (e) states that planning authorities shall protect, improve or restore vulnerable surface and ground water features and their hydrologic functions and protect the quality and quantity of water

Form Issued: September 2019

Page 114 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 8

by implementing necessary restrictions on development and site alteration to protect all municipal drinking water supplies and designated vulnerable areas.

A Preliminary Hydrological Assessment Report (2018) was submitted in support of the application. Whereas the existing Big Bay Point Golf and Country Club currently sources its irrigation water from Lake Simcoe under a Permit to Take Water, the new golf course is not proposed to be irrigated. The applicant proposes to maintain the course though drought resistant grasses, re-directing rainwater to the grass areas and shade. Therefore no impacts to the ground water are anticipated as a result of the proposed development.

Assuming that the proposed alternative irrigation is deemed to the feasible, County planning staff agree that the proposal meets these policies. However, County planning staff share the LSRCA’s concerns, as indicated in their comments, with the feasibility of the proposed lack of irrigation infrastructure for the golf course.

2.6. Cultural Heritage and Archaeology

Policies 2.6.1 and 2.6.2 state that significant built heritage resources and significant cultural heritage landscapes shall be conserved and development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved.

A Stage 1 Archaeological Assessment was prepared in support of the proposal. The Stage 1 assessment established elevated potential for archeologically significant materials within the study area and a Stage 2 Assessment is recommended but has not commenced.

Growth Plan for the Greater Golden Horseshoe (Growth Plan) (2019)

The Growth Plan encourages the development of healthy, liveable and safe communities through accommodating an appropriate mix of residential, employment and other uses to meet long-term needs. The Growth Plan reinforces the importance of protecting natural heritage discussed in the PPS by incorporating more specific policies and permissions for development and site alteration within and adjacent to natural heritage features. The following are policies in the Growth Plan that are applicable to the subject proposal.

Section 2.2.9 Rural Areas

Policy 2.2.9.3 permits uses on Rural Lands that are not appropriate in Settlement Areas provided they are compatible with the rural landscape and surrounding local land uses, will be sustained by rural service levels, and will not adversely affect agricultural uses or mineral aggregate operations. It appears that a golf course could be permitted under the “other rural uses” permissions, provided it meets all other applicable policies.

Section 4.2.2 Natural Heritage Areas

Policy 4.2.2.2 notes that municipalities will incorporate (or refine, if one already exists) a Natural Heritage System (NHS) into official plans that would be subject to the NHS policies in the Growth Plan. Policy 4.2.2.4 states that until this is completed, the NHS policies in the Growth Plan apply to the NHS mapping already identified in existing official plans that were in effect as of July 1, 2017.

Form Issued: September 2019

Page 115 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 9

Since the subject lands are designated Greenlands and are part of the County’s existing NHS, the Natural Heritage Policies in the Growth Plan apply.

Policy 4.2.2.3(a) states that new development or site alteration will demonstrate that there will be no negative impacts on Key Natural Heritage Features (KNHF) or Key Hydrologic Features (KHF) or their functions; connectivity along the System and between KNHF located within 240 metres of each other will be maintained, or where possible, enhanced, and the removal of other natural features not identified as KNHFs or KHFs is avoided, where possible.

The policy goes on to say that the disturbed area of a property within the NHS, including any buildings and structures, will not exceed 25% of the Total Developable Area and the impervious surface will not exceed 10% of the total developable area. Total Developable Area is defined in the Growth Plan as “the total area of the property less the area occupied by key natural heritage features, key hydrologic features and any related vegetation protection zone”. At least 30% of the Total Developable Area must remain or be returned to natural self-sustaining vegetation. However, for a golf course, the disturbed area permissions are increased to no more than 40% of the Total Developable Area.

It is important to note that the applicant’s planner has provided an opinion that the proposed golf course does not meet the traditional definition of a golf course. This opinion is based upon the nature of the proposed golf course and that it will not contain any buildings or structures, infrastructure or parking areas that are typically associated with a golf course. This position, and the policy implications, is discussed in more detail in the Lake Simcoe Protection Plan Section of this Report. However, it is County planning staff’s opinion that the definition of the proposal (i.e. whether it is a golf course or not) should remain consistent when assessing the proposal across all policy documents. While the applicant’s planner has requested the proposal not be defined as a golf course under the Lake Simcoe Protection Plan in order to maintain conformity with that policy framework, in order to conform with the disturbed area criteria of the Growth Plan, the proposal must be defined as a golf course. Further, it is County planning staff’s position that the application should be reviewed in the context of a definition that has been provided by approved policy documents.

Nonetheless, since the site is almost entirely covered by Significant Woodland (a KNHF as defined by the Growth Plan), it appears that the Total Developable Area is close to zero. This interpretation is confirmed by the LSRCA. Further, even if the Significant Woodland was to be removed from this calculation, County planning staff are unable to definitively confirm whether the disturbed area is under 40% of the Total Developable Area of the site. The EIS simply states that the proposal will not exceed 40% of the Total Developable Area but does not include any supporting information. The applicant’s planner has indicated that the Total Developable Area calculation has taken into account the variable width buffers that have been applied to the six wetlands and not the 30 metre buffers that are required (as discussed below). Therefore, the smaller buffer widths provide more Total Developable Area to assist in meeting the 40% threshold.

Conversely, if County planning staff were to accept the position that the proposal should not be defined as a golf course, the proposal would need to demonstrate that less than 25% of the Total Developable Area remain undisturbed, which does not appear to be possible given the existing Routing/Concept Plan.

Form Issued: September 2019

Page 116 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 10

Section 4.2.3 Key Hydrologic Features, Key Hydrologic Areas and Key Natural Heritage Features

Policy 4.2.3.1 states that outside of Settlement Areas, development or site alteration is not permitted in KNHFs that are part of the NHS or in KHFs, with limited exceptions. KNHFs are defined in the Growth Plan as “Habitat of endangered species and threatened species; fish habitat; wetlands; life science areas of natural and scientific interest; significant valleylands, significant woodlands, significant wildlife habitat (including habitat of special concern species); sand barrens, savannahs, and tall grass prairies; and alvars” (emphasis on certain features added by the writer of this Report). KHFs are defined in the Growth Plan as “Permanent streams, intermittent streams, inland lakes and their littoral zones, seepage areas and springs, and wetlands” (emphasis on certain features added by the writer of this Report).

The subject lands are located in the County’s NHS and contain a number of KNHFs and KHFs, as indicated in the definitions above. While the test for conformity in the PPS and Policy 4.2.2 of the Growth Plan was that no negative impact to the natural heritage features be demonstrated, the conformity test in Section 4.2.3.1 of the Growth plan is avoidance of the KNHFs and KHFs entirely.

As discussed, the Routing/Concept Plan proposes development and site alteration within the following KNHFs and KHFs:

 Habitat of Endangered Species and Threatened Species (habitat of two butternut trees)  Wetlands (golf cart paths extend over two areas of wetland communities)  Significant Woodland (Almost the entire subject area is Significant Woodland)  Significant Wildlife Habitat (Snag/Cavity Trees for Bat Maternity Colonies, Crayfish Chimneys)

The applicant’s planner has submitted that the proposed golf course should not be subject to the restrictions on development in Policy 4.2.3 based on Policy 4.2.3.1 (e) which exempts “expansions to existing buildings and structures, accessory structures and uses, and conversions of legally existing uses which bring the use more into conformity with this plan, subject to demonstration that the use does not expand into the key hydrologic feature or key natural heritage feature or vegetative protection zone unless there is no other alternative, in which case any expansion will be limited in scope and kept within close geographical proximity to the existing structure.”

It is County planning staff’s opinion that the proposed golf course does not meet the criteria outlined above. The subject lands are standalone and geographically separated from the existing golf course by an arterial right of way. The minor flexibility that Policy 4.2.3.1. (e) offers should not be applicable to this scale of development. Further, the proposed development does not “bring the use more into conformity” with the Growth Plan, which is a standalone requirement for meeting this exemption.

In light of the above, County planning staff are not satisfied that the proposed golf course is in conformity with these policies.

Section 4.2.4 Lands Adjacent to Key Hydrologic Features and Key Natural Heritage Features

Policy 4.2.4.1 states that development within 120 metres of a KNHF in the NHS or a KHF shall require analysis to determine an appropriate Vegetation Protection Zone (VPZ) around the feature where development and site alteration is prohibited. The VPZ needs to be established and

Form Issued: September 2019

Page 117 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 11

maintained as natural self-sustaining vegetation and for KHFs and Significant Woodlands, the VPZ can be no less than 30 metres.

As discussed, six of the nine wetlands communities will not be provided with a 30 metre VPZ. Despite the submitted intentions of retaining the two Butternut trees on the site (the viability of which is to be determined), there does not appear to be a 30 metre VPZ surrounding these KNHFs as well. The snag/cavity trees which are considered Significant Wildlife Habitat are also without VPZs for protection. Due to the nature of the site being almost entirely covered by Significant Woodland, development is happening entirely within the feature and VPZs are not applicable.

In light of the above, County planning staff are not satisfied that the proposed golf course is in conformity with these policies.

Simcoe County Official Plan (2016)

The Simcoe County Official Plan (SCOP) was adopted by County Council in 2012 and approved by the then Ontario Municipal Board in a series of decisions over a three year period with final approval received in December 29, 2016. The following are policies in the SCOP that are applicable to the subject proposal.

3.3 General Development Policies - Natural Heritage

Policy 3.3.15 states that development and site alteration shall not be permitted in a number of natural heritage features unless it has been demonstrated there will be no negative impacts on the features or their ecological functions. The relevant features included in this policy consist of Significant Woodlands, Significant Wildlife Habitat, Wetlands (2 hectares or larger), Habitat of Endangered Species and Threatened Species (except in accordance with provincial and federal requirements), or on adjacent lands to any of these features.

The policy goes on to state that despite anything in Section 3.3 or 3.8 – Greenlands (discussed below), if the provisions of an in-effect Provincial plan are more restrictive in its protection of Natural Heritage Features than in the SCOP, then the Provincial plan prevails. In this respect, the SCOP Natural Heritage policies defer to the more restrictive Growth Plan policies discussed above. In that regard, County planning staff are not satisfied that the proposed golf course is in conformity with the SCOP due to the policy concerns discussed above.

Policy 3.3.16 reinforces the importance of restoring and maintaining the connectivity and linkages between Natural Heritage Features and Areas. It is important to note that the subject lands are part of a system of natural linkages and removal of the features can have an impact on the system as a whole in addition to the feature itself within the site.

3.8 Greenlands

The subject lands are designated ‘Greenlands’ in Schedule 5.1 Land Use in the County Official Plan. Permitted uses in the Greenlands designation include:  Agricultural uses  Agricultural-related uses  On-farm diversified uses  Forestry on public lands or in County forests  Forestry on private lands

Form Issued: September 2019

Page 118 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 12

 Mineral Aggregate Operations  Outdoor Passive Recreational Uses  Residential Dwelling

A SCOPA is required to permit a golf course on the subject lands.

The objectives of the Greenlands designation are to preserve, maintain or enhance the natural environment. Policy 3.8.22 states that proposals to re-designate lands in the Greenlands designation shall only be permitted if an EIS is submitted that demonstrates conformity with Policy 3.3.15, discussed above. County planning staff are not satisfied that the submitted EIS has demonstrated conformity with Policy 3.3.15.

Policy 3.8.23 states that proposals to re-designate lands in the Greenlands designation are required to demonstrate if the lands are within a Prime Agricultural Area. An Agricultural Capability Study was submitted in support of the application which concludes that the subject and surrounding lands are not conducive to the establishment of an agricultural operation and are not located within an agricultural area. Given the extensive natural heritage features present on the site, County planning staff are satisfied that the subject lands are not within a prime agricultural area.

Section 4.6 Cultural Heritage Conservation

Policies 4.6.1, 4.6.5 and 4.6.6 of the County Official Plan mirror PPS policies in terms of conserving significant built heritage resources and significant cultural heritage landscapes and restricting development and site alteration on lands containing archaeological resources unless the resources have been conserved. As outlined in the PPS Section, a Stage 1 Archeological Assessment has been completed and a Stage 2 Assessment is recommended.

4.11 Implementation

Policy 4.11.6 states that the SCOP is not intended to prevent the continuation, expansion or enlargement of legally existing uses on existing lots which do not conform to the designations of the Plan but clarifies that they are still subject to the policies within the Growth Plan and Lake Simcoe Protection Plan. As discussed in this Report, it is County planning staff’s opinion that the proposal is not in conformity with these Plans, and does not constitute a legally existing use on an existing lot.

Lake Simcoe Protection Plan (LSPP) (2009)

The main objective of the LSPP is to protect, improve and restore the elements that contribute to the ecological health of the Lake Simcoe Watershed, including water quality, hydrology, key natural heritage features and key hydrologic features and their functions. The following are policies in the LSPP that are applicable to the subject proposal.

Chapter 6 – Shorelines and Natural Heritage

The LSPP defines KNHFs as “Wetlands, Significant Woodlands, Significant Valleylands and natural areas abutting Lake Simcoe.” KHFs include “Wetlands, permanent and intermittent streams, and lakes other than Lake Simcoe.” Designated Policy 6.32 states that development or site alteration is not permitted within a KNHF, a KHF and within a related VPZ, with limited exceptions. Similar to the other Provincial Plans, the LSPP Section 6.24-DP requires a 30 metre minimum VPZ for all KNHF and KHFs. Further, Section 6.25-DP requires that all development and site alteration within 120 metres of a KNHF or KHF be supported by an EIS that demonstrates that there will be no negative

Form Issued: September 2019

Page 119 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 13

impact to the features, among other requirements. Section 6.28-DP clarifies that where a VPZ is required, it must be established and maintained a self-sustaining vegetation.

As outlined, Section 6.32-DP does not permit development or site alteration within a KNHF or KHF, or within 30 metres of same. The policy does, however, include limited examples of development and site alteration that are exempted from this rule. It is the applicant’s planner’s opinion that the subject golf course should be considered under Section 6.32-DP (h) which exempts “a low intensity recreational use that requires little terrain or vegetation modification and few, if any, buildings or structures, including but not limited to the following: i) non motorized trail use; ii) natural heritage appreciation; iii) unserviced camping on public and institutional land; and iv) accessory uses to existing buildings and structures.”

County planning staff’s interpretation of policy relies heavily on defined terms provided in approved policy documents to ascertain the intent and spirit of policies. In that regard, the LSPP contains the following definition:

Major Recreational Use: means recreational uses that require large-scale modifications of terrain, vegetation, or both, and usually also require large-scale buildings or structures, including but not limited to the following: golf courses; serviced playing fields; serviced campgrounds; ski kills.

Based on this definition, it is County planning staff’s position that the proposed golf course constitutes a Major Recreational Use as opposed to a low-intensity recreational use and is therefore not exempt from the restrictions on development in Section 6.23-6.27-DP, discussed above. Correspondence from the Ministry of Municipal Affairs and Housing (included as Schedule 5 to this Report) and the LSRCA has confirmed this position. As LSRCA comments indicate, the development of the golf course will require large-scale modification of the terrain and vegetation through the removal of Significant Woodland and associated VPZ. Further, the disturbance and extensive grading proposed on the site is considered a large-scale modification.

To attempt to resolve this issue, the applicant’s planner has submitted that a new definition of “golf course expansion” be considered for the applicable Provincial and County policy documents. County planning staff can only apply the existing policies and definitions that have been provided in approved policy documents to assess whether the proposal meets Provincial and County policy. If the applicant wished to amend the SCOP to include a new definition for “golf course expansion” it was within their prerogative through the Planning Act application process. It is noted that this new definition was not included in the draft OPA text prepared by the applicant’s planner. Nonetheless, inclusion of this definition in the SCOP would not resolve the conformity issues with the Provincial policy documents.

Approvals Process

If refused, a Notice of Refusal would be circulated to all agencies and members of the public who provided written and/or oral comments on the proposal, in accordance with the Planning Act. If no appeals to the Local Planning Appeal Tribunal (LPAT) are submitted, the SCOPA file would be closed.

Summary

County planning staff recognize that the proposed golf course meets a number of Provincial and County policies including promoting tourism and economic development outside of Settlement Areas. Due to the conformity issues with Provincial and County policy, in particular as it relates to

Form Issued: September 2019

Page 120 of 216 November 26, 2019 Committee of the Whole - CCW 2019-388 Page 14

the protection and retention of significant natural heritage features present on the site, County planning staff cannot support the SCOPA to permit the proposed golf course for these lands.

County planning Staff recommend refusal of the Official Plan Amendment to the County of Simcoe Official Plan for the Big Bay Point Golf Club Next Nine Lands, given the reasons outlined in Item CCW 2019-388 which includes:

 Lack of Consistency with the Provincial Policy Statement (2014);  Lack of Conformity with the Growth Plan for the Greater Golden Horseshoe (2019);  Lack of Conformity with the Lake Simcoe Protection Plan (2009); and  Lack of Conformity with the County of Simcoe Official Plan (2016).

Financial and Resource Implications

There are no financial implications associated with this Item, however, if the County’s decision is appealed to LPAT there may be legal costs associated with that process. In the event of an appeal, staff will report back seeking authority to proceed with involvement in related LPAT proceedings.

Relationship to Corporate Strategic Plan

D. Environmental Sustainability: To preserve, conserve, and safeguard our environment and natural resources, while recognizing opportunity, innovation, and the needs of our community.

Reference Documents

Attachments

Schedule 1 – Location Map Schedule 2 – Routing/Concept Plan Schedule 3 – Draft OPA Text Prepared by Applicant Schedule 4 – Comment from LSRCA Schedule 5 – Comment from MMAH

Prepared By: Maryann Hunt, MCIP RPP, Planner III

Approvals Date David Parks, Director of Planning, Development & Transit November 11, 2019 Debbie Korolnek, General Manager, Engineering, Planning & November 11, 2019 Environment Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form Issued: September 2019

Page 121 of 216 Schedule 1 Committee of the Whole Item CCW 2019-388 Page 1 of 1 Location Map Municipal Context County File Number: SC-OPA-1802 Address: 173, 201 & 225 Big Bay Point Road INNISFIL

Subject Lands

This map, either in whole or in part, may not be reproduced without the written authority from the County of Simcoe, Copyright © County of Simcoe Land Information Network Cooperative - LINC 2014. Produced (in part) under license from: the Cities of Barrie & Orillia, the Ontario Ministry of Natural Resources (Copyright - Queens Printer 2014). ©Teranet Enterprises Inc. and its suppliers all rights reserved and Members of the Ontario Geospatial Data Exchange. THIS IS NOT A PLAN OF SURVEY. Date Generated: 2019/11/06

Page 122 of 216 Schedule 2 Committee of the Whole Item CCW 2019-388 Page 1 of 1

î< * r"» ^-^••'** i^-m^të (l) ^ v sm «• l» • •N» ft» -L ^ 0 N 2 ^ —a, lls*^ s g g ^«i» 2g §^ !§S HI D 3 Il ^' IJ V . 0 -l !î § k- » ^ s»^ Nfc. s? ci -.( ai © » // 3 isî n il 8 Si îî ® ..° î © 0 j 8. Oil j l Il 33 '&. ® ,•-(? © 3 If H l f SI 31 îî j 's © M B l ^); 3 Il ^'i|fwii( f i? § s 'ï S'"^<,^^c'^^-'-K..J"1^ Q 0 î" e [l liÏ^^'IÈSS^^:!-'.-.--11"'.63 ® o- ^ nil û>' Il / ||fc^^^^s.DE£; 0, > •b.: ^ = ""'-•'Ê.B^gC. ^:^ s / .E=]'^^^'. Il1§ i il ^ SÊ.C:]ÛBI^^^ ^. 1>1 Is5 ^^•^^~-^_s^g^TU ••- '! § ,i0 • ? l ^ ;' i:^-@®csA?»i ® •«.•Ê'fi Ill e :DI:B 0- l •E3e ,s? J .LS l 0 ISE ^^ @ gps Eo & E •:IE3g à ï ta » ::1 l ttN

i :îaïuïSuM^oto s •/f- 0;o @ ^ > s l!83 Sft a SSSêSSggg l § s 31 ^ l! is •3 il s! g l s l sl l ï s §1 l si B I ! l ! l ï s î g=1f ill ^ ill! HllIIi tsî s 'lîrl'll i? t i Il IE s \5 l j jj.lii s' . l! E

icowmcTuw. nese wutwffis xœiwr TO BE usa fw i

Page 123 of 216 Schedule 3 Committee of the Whole Item CCW 2019-388 Page 1 of 5

rL XXX to the Official Plan for the County, oT Simcoe j~%~ The following text hereto constitutes, Ajiiencfl^nW Amendl^e^PTW XXX.

Schedule ' 1' is a map showingSî^PTHfcis the Sf^u and the surrounding area, with the lands affected by this Amendment outlined in red.0

Page 124 of 216 Schedule 3 Committee of the Whole Item CCW 2019-388 Page 2 of 5

PART I: THE PREAMBLE

AMENDMENT STRUCTURE

PART I - THE PREAMBLE is included for information purposes and is not an operative part of this Official Plan Amendment.

PART II- THE OFFICIAL PLAN AMENDMENT provides specific amendments to the County ofSimcoe Official Plan as affected by Official Plan Amendment XXX and is the operative part of this Official Plan Amendment. PURPOSE

The purpose of this Amendment is to introduce "goyc^^s" into Section 3.8.15 - Development Control of the County ofSimcoe Official Plan to permit^R deyelo^Bient ofanine-hole golf course on the Subject Lands attached hereto in Schedule ' 1 '.

LOCATION

The lands affected by this Amendm" Fed in the Town of Innisfil within the Simcoe County and are known municipally as 173. Big Bay Point Road.

BASIS

The purpose of this Amendment is to permit a golf course on the lands located in 173, 201, and 225 Big Bay Point Road.

The Subject lands are designated "Greenlands" on Schedule 5.1 Land Use Designations of the County of Simcoe Official Plan. Greenlands policy 3.8.15 permits a variety of uses but does not include golf courses.

The proposal to include "golf courses" as a site-specific permitted use in Section 3.8.15 of the "Greenlands" designation is to allow the development of a golf course on the Subject Lands.

Page 125 of 216 Schedule 3 Committee of the Whole Item CCW 2019-388 Page 3 of 5

The proposed Official Plan Amendment is acceptable from a planning perspective and should be approved for the following reasons:

l. The proposed development of the Subject Lands meets the intent of the Provincial Policy Statement (PPS) with respect to the provision of opportunities for sustainable and diversified tourism while conserving and enhancing significant natur^features. The PPS tolerates site alteration or development in natural heritage systems as l(^^yt is proven that there will be no negative impacts on key natural heritage and ecological fe^Bres.

2. The proposed development meets the intei^g'the Growth Plan for the Greater Golden Horseshoe, 2017. The Growth Plan for the Gr^^Ni^ld^ Horseshoe allows golf course development in the Natural Heritage System if it is dem^s^îë8i>that the golf course will alter less than 40 percent of the total land area and that tl-^^^11 b^o negative impacts in the functions of key natural heritage features and key hydrologicle

3. The Lake Simcoe Pr<|pctiori'^an'7olicy 6.40-DP allows major developments such as golf courses if the Environmental IlBfi&ct Sfidy demonstrates how groundwater and recharge will be protected, improved, and restored. ^g^Natural heritage Features, key hydrological features, Vegetation Protection Zones and other sensitive features will not be altered as per policy 6.23-DP. It should be noted that this golf course given its limited size and protection of more than 60% of its environmental features should not be considered major. It is deemed to be a minor golf course expansion of an existing executive golf course.

4. The proposed golf course represents a sustainable and environmentally-friendly type of development. A sensitive golf routing plan will demonstrate how the most sensitive features on- site will be avoided.

Page 26 of 22

Page 126 of 216 Schedule 3 Committee of the Whole Item CCW 2019-388 Page 4 of 5

Planning Justification Report June 2018

PART JI - THE AMENDMENT

l. Introduction

This section entitled Part II - The Amendment, consisting of the following text, constitutes Amendment XXX to the County ofSimcoe Official Plan.

2. Details of the Amendment The County ofSimcoe Official Plan is amended as follows:

2.1 By adding the following paragraphiragraph tj^ SectSection 3.8.15 "DEVELOPMENT CONTROL": i) Golf courses

a) New development Q£^if^|eï^R)n shall demonstrate the following: i) ^ i l'ï^^i^rbed area for golf courses shall not exceed 40 )erc®tofthe site; ii) S|Kin the golf course, the permitted uses shall be limited to a nine-hole golf course; iii) No buildings or expansions of existing buildings shall be permitted. 3. Implementation It is intended that the policies of the County of Simcoe Official Plan pertaining to the Subject Lands will be implemented by way of an amendment to the Town of Innisfil Comprehensive Zoning By-law 080-13, and Site Plan Approval, pursuant to the Planning Act.

4. Interpretation

The provisions of the County of Simcoe as amended from time to time regarding the interpretation of that Plan shall apply with respect to this Amendment.

Page 127 of 216 Schedule 3 Committee of the Whole Item CCW 2019-388 Page 5 of 5

:Y~ ^ ï ^••î \ ^\\ ^ ï V

i^ii- r». "»^-^'< It l. » s ». ^••"\• Sï^û- • ». • \ • y SUBJECT • w,,î • LANDS • 1 l

.-y • ..-seî \ \ •• m • <<' \ m^ • E=3,.\^

m. 9 •• \^ ^ ^y/ r \o Il • • • •• • :»t te)l.--

» SUBJECT LANDS THIS IS SCHEDULE'1

FILE NO.: RELATED FILE NO.: LOCATION: 173, 201 & 225 BIG BAY POINT ROAD APPLICANT: BRUTTO PLANNING CONSULTANT LTD. COUNTY OF SIMCOE

Page 128 of 216 Schedule 4 Committee of the Whole Item CCW 2019-388 Page 1 of 16

Sent by email: [email protected]

September 11, 2018

File No: SC-OPA-1802 IMS File No: OP-136703-090518

Ms. Maryann Hunt Planner III Town of Innisfil 2101 Innisfil Beach Road Innisfil, ON L9S 1A1

Dear Ms. Hunt:

Re: Application for Official Plan Amendment 173, 201 & 225 Big Bay Point Road Town of Innisfil, County of Simcoe

Thank you for circulating the above noted application for Official Plan Amendment to the Lake Simcoe Region Conservation Authority (LSRCA). It is our understanding that the purpose and effect of this application is to amend the existing land use permissions on the subject lands to permit a golf course. We note that related applications D09- 2017-005 (Official Plan Amendment) and D14-2018-013 (Zoning By-law Amendment) have been submitted to the Town of Innisfil.

The LSRCA is reviewing this application in the context of the following:  Provincial Policy Statement;  Lake Simcoe Protection Plan (LSPP);  Growth Plan for the Greater Golden Horseshoe (Growth Plan);  Innisfil Creeks Subwatershed Plan;  Ontario Regulation 179/06 made under the Conservation Authorities Act;  Town of Innisfil Official Plan & Zoning By-law; and,  County of Simcoe Official Plan.

Based on a preliminary review of available information it appears the subject lands contain key natural heritage features and key hydrologic features as defined by the LSPP and the Growth Plan. Development and site alteration, including the creation of a golf course, is not permitted within these key features and their associated minimum vegetation protection zones (e.g. 30m). Accordingly, we recommend that any approval of this application be deferred until natural heritage matters are addressed to the satisfaction of the LSRCA, the County, and the Town.

Please reference the above file numbers in future correspondence.

Page 129 of 216 Schedule 4 Committee of the Whole Item CCW 2019-388 Page 2 of 16

Page 2 of 2

Sincerely,

Michelle Bates Development Planner

Cc Charles F. Burgess, Manager, Planning, LSRCA Chris Currie, Environmental Regulations Analyst, LSRCA Gaelen Pierce, Planner/Placemaker, Town of Innisfil

S:\Planning and Development Services\Planning Services\Planning Act\Innisfil\136853_173-201-225 Big Bay Point Rd\SC-OPA-1802\Planning

Page 130 of 216 Schedule 4 Committee of the Whole Item CCW 2019-388 Page 3 of 16

September 30th, 2019

SUBJECT: Response to Policy Review Request of County, Town, and LSRCA as it relates to the Proposed Amendment to the County of Simcoe Official Plan and Town of Innisfil Official Plan (Big Bay Point Golf Club) as per below:

Understanding that the proposal meets various other policies within the relevant policy documents, please outline how the proposed golf course expansion is in conformity with the following policies, which the County, Town and LSRCA staff have indicated are posing challenges for recommending support for the proposal. Please note policies provided are situated on the left-hand side of this table, and our responses are situated on the right hand-side of this table.

APPLICANT: Next Nine Ltd. et al.

FILE: County File No.: SC-OPA-1802; Related Town of Innisfil File Nos.: D09-2018-005 & D14-2018-013

Policy Section Next Nine Policy Opinion (September 30, 2019) LSRCA Response (November 4, 2019) A Place to Grow: The Growth Plan for the Greater Golden Horseshoe, 2019 4.2.2.3 Within the Natural Heritage System for the We believe that 4.2.2.3.(v) should be applied to the Nextnine The EIS (Riverstone, May 2019) submitted by the proponent Growth Plan: proposal. The proposed use is a golf course use, but not in the confirms that the entire site is occupied by key natural (a) new development or site alteration will demonstrate traditional sense, as it is an expansion of a long-standing golf course, heritage features (KNHFs), key hydrologic features (KHFs) and that: the Big Bay Golf and Country Club, forming part of the cultural their related vegetation protection zones (VPZs) as well as (iv): except for uses described in and governed by the heritage of the Innisfil and Simcoe County community, with significant wildlife habitat (SWH). On this basis, the total policies in subsection 4.2.8, the disturbed area, including expansion plans having been intended for many years. developable area of the property is zero and therefore any any buildings and structures, will not exceed 25 per cent area of disturbance would not be permitted. of the total developable area, and the impervious The Subject expansion lands have been owned or controlled by the surface will not exceed 10 per cent of the total members of the Big Bay Point Golf Club for many decades with the developable area intention to expand the existing golf course from a 9-hole to an 18- hole course in order to promote a family-friendly facility, attracting * Please note the definition of Total Developable Area on new players of all-ages. The limited size of the existing golf course to page 86: the north no longer meets the needs of new users, rendering the proposed expansion critical in order for the Big Bay Golf and Country Total Developable Area Club to remain viable and function efficiently. It will serve to provide The total area of the property less the area occupied by a necessary short 18-hole format, that will allow for family key natural heritage features, key hydrologic features enjoyment, of both young and old alike (not looking for a longer and any related vegetation protection zone. playing, more difficult courses.) This expansion has been in plans for Page 131 of 216

1 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 4 of 16

a long time and is ripe to proceed.

** It has been the Planning Consultant’s opinion that the Upon review of the policy documents we have not found a The submitted opinion document provides that the proposal proposal should not be treated as a traditional golf definition for golf course expansion and we are suggesting the should not be treated as a traditional golf course. It is noted course. If that is the case, the proposal must meet this following definition; that the LSRCA is not in agreement with this opinion and is policy test. Please note that it remains Ministry, County, reviewing the proposal in the context of the available Town and LSRCA opinion that the use constitutes a golf Golf Course Expansion means a public or private area operated for (approved) definitions for “Golf Course”. course. the purposes of playing golf, in association with an existing established course, including a par 3 golf course, without associated Further, the proponent’s Planning Consultant has provided a accessory recreational uses such as a clubhouse, swimming pool, proposed definition for “Golf Course Expansion”. We will not tennis courts, driving range and miniature golf course. be reviewing this application in the context of a definition that has not been provided by an approved policy document. Our proposal should be viewed under the lens of an expansion to an existing lawful use. Without the existing 9-hole course we would not be able to propose this type of development and therefore it is only in the context of an expansion that this proposal can be considered. Unfortunately, policy documents reviewed do not contemplate expansion projects of this nature. Therefore, we believe that we must be flexible in our consideration and interpretation of the policy documents as they relate to golf courses.

Our proposal consists of an expansion of the existing Big Bay Point Golf course immediately north of the Subject Lands. The proposed expansion, however, cannot be considered a “traditional” golf course within the meaning of the Policy for the following reasons:

 We are not proposing to construct any new buildings, structures, or hard surfaces as part of the expansion. No clubhouse, no accessory buildings and no parking areas are proposed. While these types of structures are typical requirements of the development of a golf course, they are not necessary in a golf course expansion project. These physical characteristics may also result in causing the worst- Page 132 of 216

2 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 5 of 16

case negative impacts on sensitive environmental features by replacing vegetation with hard surfaces and structures. We are not proposing any of the aforementioned.

 No irrigation is proposed on-site. We consider that Audubon It is difficult to imagine a golf course without irrigation. At the Certified drought resistant grass would instead be installed meeting held on August 14th (Proponent’s Team, LSRCA Staff, as it is a much better environmentally friendly material. County Staff and Town Staff) a number of options were discussed including possible trucking of water to service the  The proposed additional golf course uses will consist of soft greens and tee boxes. At that time it was discussed that this surface golf paths and tee-to-green play with limited would be further explored. Is the final determination that no fairways on the golf holes. irrigation measures will be required?

As such, our proposed expansion considers extending only certain aspects of traditional golf courses, which in this case are 1) golf tees/holes and 2) soft surface permeable paths.

Policy 4.2.2.3(a) of the Growth Plan has subsection v) with the Policy 4.2.2.3 (a)(v) is to be applied in areas where there is a intention to specifically restrict the total alteration area for golf legitimate developable area as per the definition of total course uses. Given the proposed expansion of the golf course use, developable area. In this instance, per the definition, there is our proposal should be analyzed under subsection v) and not no developable area. subsection iv).

4.2.2.3 Within the Natural Heritage System for the Our proposal can be in conformity with this policy considering its The LSRCA does not agree with this statement. The Growth Growth Plan: environmentally friendly design and mitigative/protective measures. Plan definition of total developable area is very clear. As (a) new development or site alteration will demonstrate noted in comment #1 above, the entire site is occupied by that: We do, however, consider that the “total developable area” needs KNHFs and associated VPZs. (v) with respect to golf courses, the disturbed area will to be calculated differently given the unique layout of the site. This not exceed 40 per cent of the total developable area; is specifically necessary as portions of our proposed Routing Plan The Proponent has suggested that the total developable area and will encroach into parts of the Vegetation Protection Zones (VPZs). needs to be calculated differently given the proposed layout vi. at least 30 per cent of the total developable area will of the development. Again, LSRCA is not in agreement with remain or be returned to natural self-sustaining Without accepting current mapping of the features as being this approach. vegetation, except where specified in accordance with accurate, we are proposing that our total developable area be the policies in subsection 4.2.8 calculated by considering certain wetlands, high snag cavity/tree The LSRCA seeks clarification on the following statement from density areas, and most of the 30 m VPZ buffers as non-developable the proponent’s submission: Page 133 of 216

3 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 6 of 16

*Please note the definition of Total Developable Area on areas. “Without accepting current mapping of the features as being page 86: accurate, we are proposal that our total developable area be The Subject Lands have a total land area of 16.3 ha of which calculated by considering certain wetlands, high snag cavity / Total Developable Area approximately 3.17 ha is wetlands and high snag/cavity tree density tree density areas, and most of the 30m VPZ buffers as non- The total area of the property less the area occupied by areas, and 8.2 ha is made up of vegetation protection zones. We developable areas” key natural heritage features, key hydrologic features estimate that our Routing Plan can encroach into 3.8 ha of the VPZ and any related vegetation protection zone. buffer area without negatively impacting the wetlands themselves, The proponent submitted an EIS (Riverstone, May 2019) which and this will be achieved by providing location-specific variable provides an ELC of the subject lands (See Figure 2 of the EIS). buffer widths. As such, the Subject Lands have 7.57 ha of non- Are there errors in the ELC mapping? Please clarify. developable land and 8.73 ha of developable land. The submitted policy opinion document provides the site As per our EIS, we can provide a variable width buffer VPZ on all contains 8.73 ha of developable land. This number has been wetlands that are 0.1 ha or less in area. The 30 metre buffers on determined by calculating 3.17 ha of wetlands and high wetlands greater than 0.1 ha will be avoided where possible except snag/cavity tree density areas and 8.2 ha of VPZs less the 3.8 in areas of narrow permeable path crossings. This will be ha of VPZ which will be encroached into. This calculation determined through a detailed Edge Management Plan that will does not take into consideration the significant woodland monitor all of the wetlands on a location specific basis and through feature or any other SWH. It is LSRCA’s opinion that the total this determine the suitability of variable buffer widths. These developable area of the site, per the definition provided by variable buffers will have an appropriate width that will protect the the Growth Plan, is zero hectares. ecological function of the wetland. The 30-metre buffers will nonetheless be maintained in most of the VPZs.

To achieve this, we will also redesign our Routing Plan to further As noted above, the 40% policy test would not be applicable reduce the disturbed area to less than 40% of our developable area. to this application.

The EIS acknowledges that the routing plan suggested for the golf course expansion does not have a negative impact on the natural heritage features, even when encroaching on the VPZ’s. There is a requirement that stipulates that only 40% of the developable area can be developed. In our case, due to the use of the golf course expansion and the careful consideration for environmental protection and enhancement, we believe that the application of this definition to our proposal should recognize that certain features should not form part of total developable area. Page 134 of 216

4 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 7 of 16

The purpose of the EIS prepared by Riverstone Environmental has As noted above, the 40% policy test would not be applicable been to conduct a careful study of wetlands, fragile vegetation (high to this application. The Growth Plan as well as the LSPP tree density and snag cavity areas) and protected wildlife habitat prohibit development within the VPZ. (bat nests) and determine their effect on the design of the expansion to the golf course. As a result, we have proposed a Routing Plan that has been designed to utilize as little of the site as possible, such that it will not exceed 40 percent of the disturbed area.

Based on the proposed Routing Plan, it is not possible to apply a 30 Please see comments below regarding 6.24-DP of the LSPP. metre VPZ for all key natural wetlands, and the proposed plan will encroach on 3.8 ha of wetland VPZs.

It is important for the County, Town and LSRCA to consider that encroachments into the VPZs can be reasonably acceptable if an appropriate compensation strategy is implemented.

We hope to make full use of polices such as LSRCA’s Ecological The LSRCA Ecological Offsetting Policy is not applicable until Offsetting Policy (May 2017). Section 6.6 of this policy permits policy conformity is demonstrated and is not applicable to this compensation strategies as a means to address direct loss of VPZ proposal as the removal of features is not supported. buffers and Woodlands when every other mitigation has been sufficiently considered but cannot be fully implemented. This offsetting policy requires that the replacement ratio for wetland buffer is 1:1 and a cash-in-lieu option is also available in circumstances where it may not be feasible for the proponent to independently compensate for the loss of natural sensitive features.

Also, considering the policies included in this chart, it is our The LSRCA does not support this opinion for the following understanding that the proposed golf course expansion meets the reasons: following policies under section 4.2.2.3(a): i. Removal of KNHFs and their associated VPZs is a negative impact. i. there are no negative impacts on key natural ii. The proposal does not include enhancement for the heritage features or key hydrologic features or their movement of native plants and animals across the Page 135 of 216

5 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 8 of 16

functions; landscape; ii. connectivity will be maintained or, where possible, iii. While the layout of the proposed golf course attempts enhanced for the movement of native plants and to avoid key hydrologic features (wetlands), it makes animals across the landscape; no attempt to recognize or avoid the removal of the iii. the removal of other natural features not identified woodland feature and any associated SWH aside from bat habitat. as key natural heritage features and key hydrologic

features is avoided, where possible. Such features should be incorporated into the planning and design of the proposed use wherever possible; To this end we believe that the County considers that our proposal is fully committed to avoiding negative impacts on Key Natural and In reviewing the proponent’s policy opinion document, it is Hydrological features and their functions by preserving the majority apparent that the proponent has not considered that the site of the Key Natural Features on Site and enhancing them by also contains Significant Woodland as well as the potential for reforesting both previously disturbed or non-forested features on Significant Wildlife Habitat other than bat habitat areas. the Subject Lands. It is our opinion that the County also understands that certain aspects of our project such as permeable surface paths, stormwater management features, and reforestation will improve and enhance connectivity of natural, hydrologic and wildlife features across the landscape of the Site.

The EIS prepared by Riverstone Environmental also demonstrates that the natural features on site have been isolated from the rest of the Natural Heritage System as a result of development to the immediate west (Friday Harbour), east (residential subdivision) and south (Friday Harbour). To mitigate this, our design strategy for the proposed golf course expansion includes maintaining and enhancing as much of the natural features as possible by incorporating connectivity between key natural and water features within the Site. The removal of other features not identified as key natural or hydrological features will be avoided where possible, and the majority of the woodland features will remain in place.

We will not be encroaching onto wetlands (key hydrological As noted above, it is LSRCA’s opinion that there is no Page 136 of 216

6 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 9 of 16

features), significant wildlife habitat (bat nests), and high snag developable area on this site per the definition of total cavity/bat habitat areas (key natural heritage features). These are developable area provided by the Growth Plan. the areas that we consider to be completely outside of the “total developable area” and will not be altered. Only narrow bridge paths will cross through the narrowest points of some wetlands to allow for connectivity.

Also, encroachment into portions of the VPZ and high areas will be See comment above regarding applicability of Ecological compensated with reforestation on currently disturbed areas within Offsetting Policy. the Subject Lands and also on the existing Big Bay Point golf course to the north. This will be done strictly in accordance with the LSRCA’s Offsetting Policy described on the paragraphs above

We are proposing a golf course on less than a third of the Site. We This is inconsistent with the numbers provided in the policy are not altering the vast majority of wetlands (key hydrological opinion document which provides that 8.73 hectares (%53.5) features), significant wildlife habitat (bat nests), or areas of high of the site will be developable. snag activity and tree density (Key Natural Heritage Features). The proposed golf course expansion is also not encroaching on most of the Vegetation protection Zone (VPZ).

Overall, our Routing Plan has been designed to conform to the 40 As noted above, the consideration of 40% disturbed area on percent rule, and to restore as much of the altered area as possible. this site is not applicable as per the definition of the “Total Developable Area” (Growth Plan), there is no developable Should the County, Town and LSRCA continue to find conformity area on this site. challenging, it is important to note that in the future we will also develop a tree inventory and preservation plan for the Site Plan phase to fully determine the impact and compensation strategy. Through this plan further improvements/natural feature enhancements can also be undertaken should the Country, Town and LSRCA consider them necessary.

4.2.4.1 Outside settlement areas, a proposal for new The EIS prepared by Riverstone Environmental justifies some Policy 4.2.4.1 does not support the reduction of a VPZ, but development or site alteration within 120 metres of a encroachments on portions of the 30 metre Vegetation Protection rather requires a minimum 30 metre VPZ. While there is key natural heritage feature within the Natural Heritage Zones (VPZ). Alternative compensation measures through the exception for site alteration within the VPZ for “boardwalks”, Page 137 of 216

7 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 10 of 16

System for the Growth Plan or a key hydrologic feature LSRCA’s Offsetting Policy (2017) can be reasonably permitted. this is to support a passive recreational trail and not a golf cart will require a natural heritage evaluation or hydrologic path required to support a golf course which would not be evaluation that identifies a vegetation protection zone, Our Routing Plan was re-designed to avoid all sensitive features supported by the policies of the Growth Plan. which: where possible and remain outside of the 30 metre VPZ where possible as per Policy 4.2.4.3. c) for key hydrologic features, fish habitat, and significant woodlands, is no less than 30 metres The EIS adequately examines the potential impacts and proposed measured from the outside boundary of the key natural mitigation of impacts from construction and design on natural heritage feature or key hydrologic feature. heritage features. It also considers a 120-metre study area around key natural heritage features on the site including both wetlands and; and significant woodlands to determine the minimum Vegetation Protection Zone (VPZ). 4.2.4.3 Development or site alteration is not permitted in the vegetation protection zone, with the exception of This study indicates that the woodland on the Subject Site has that described in policy 4.2.3.1 or shoreline development become isolated by previous development applications and has no as permitted in accordance with policy 4.2.4.5. direct linkage to other Natural Heritage Systems. Based on this study, we also re-designed the Routing Plan to avoid all sensitive features where possible and remain outside of the VPZ where possible as per Policy 4.2.4.3.

Given the unique layout of the Subject Site it is not possible to avoid the VPZs completely. Nonetheless, most of the VPZ buffer areas will be avoided. The general intent of the policy is being maintained.

As mentioned in the box above, it is possible to positively integrate our golf course expansion design within the encroached VPZ areas. We can commit to provide tree planting compensation both within and off-site. As mentioned previously, the LSRCA’s Offsetting Policy (2017) permits compensation strategies as a means to address direct loss of VPZ buffers once all other alternatives have been analyzed but cannot be fully implemented. Such offset policy recognizes that the encroachment analysis is not an all or nothing proposition.

Page 138 of 216

8 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 11 of 16

Based on the possibility to use the LSRCA’s Offsetting Policy (2017) it is our opinion that our proposed Routing Plan can conform to policy 4.2.4.1 and 4.2.4.3. It is possible to develop a high-standard Compensation Plan to make up for any loss of buffers.

Policy Section Next Nine Policy Opinion LSRCA Response Lake Simcoe Protection Plan (2009) 6.23-DP Development or site alteration is not permitted We do not consider this golf course expansion to be a major The LSRCA does not agree with this opinion. The within a key natural heritage feature, a key hydrologic development as per the definition for the reasons noted below. As development of a golf course will require large-scale feature and within a related vegetation protection zone stated above our development should be considered a golf course modification of the terrain and vegetation through the referred to in policy 6.24, except in relation to the expansion and the policies should be reviewed according to this removal of significant woodland and associated SWH as well following: definition. Notwithstanding golf courses, are identified in the as associated VPZ. Further, the disturbance and extensive h. Low-intensity recreational uses that require very little examples provided for in the definition of Major Recreational Use we grading of 8.73 ha (53.5% of the site) which has been terrain or vegetation believe that list was created to assist in providing context and not determined by the proponent to be developable is modification and few, if any, buildings or structures, meant to be prescriptive. considered a large-scale modification. including but not limited to the following: We are avoiding all hydrological features, high tree density and snag Please provide rationale why significant woodlands and i. non-motorized trail use; cavity area, and significant wildlife habitats (bat nests) on Site. These significant wildlife habitat (other than bats) has been ii. natural heritage appreciation; will not be disturbed with the exception of minute soft surface paths omitted from this policy opinion document. iii. unserviced camping on public and institutional through the narrowest portions of the wetlands. land; and iv. iv. accessory uses to existing buildings or As such our proposal will not involve large scale alterations of land as See comment above regarding large-scale modification of structures. the majority of the sensitive features on site will be maintained, terrain and vegetation. restored and protected. Part of the definition of a major recreational *Please note the definition of Major Recreational Use on use is the “large-scale modification of terrain” and “vegetation”, page 90: which we firmly believe is not the case here. Our proposal will integrate well with the existing terrain and natural heritage.

Our proposal is committed to preventing as many adverse impacts on Major Recreational Use Key Natural and Hydrological features and their functions by preserving the majority of the key sensitive features and improving Means recreational uses that require large-scale them through a visionary compensation strategy as per the LSRCA’s modification of terrain, vegetation, or both and usually Offsetting Policy (2017). Page 139 of 216

9 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 12 of 16

also require large-scale buildings or structures, including but not limited to the following: We will use permeable surface paths, stormwater management As provided in the Pre-consultation checklist (September 25, a. golf courses; features with increased (non-invasive) fish wildlife, and a reforestation 2017) a hydrogeological assessment is required to form part b. serviced playing fields; plan. A water balance study can be considered as a condition of of a complete application. Further, LSRCA would require the c. serviced campgrounds; and approval. This will improve and enhance connectivity of natural, submission of a hydrogeological assessment in support of ski hills. hydrologic and wildlife features across the landscape of the Site. Most any proposed reduction of a VPZ, if this proposal is to of the VPZ will not be encroached and mitigative measures will be proceed further through the review process under the implemented to avoid negative impacts within encroached VPZ Planning Act; a hydrogeological assessment would be portions. required prior to making any determination about possible conditions. It is key to note that part of the definition of a “major recreational use” constitutes large-scale buildings or structures, whereas there is The definition of a “major recreational use” also includes absolutely no buildings, structures, hard surfaces, parking or golf courses. This is to recognize the large-scale clubhouses proposed as part of the expansion. No irrigation is also modifications to terrain and vegetation that are required to proposed as we will use Audubon Certified drought resistant grass. facilitate the development of a golf course.

The golf course expansion will consist of the playing surfaces required for the specified use. Par three holes will not have a fairway. Permeable surface paths constructed in consultation with the LSCRA will be located on the subject site. The lands will remain unserviced. The golf course expansion will be achieved with limited alterations and disruption where the landscape will remain relatively unchanged. For example, the south portion of the Site has 5-6 acres of Open Space which it is covered with cedar bushes that grow in the sandy area that was part of the original marina. This portion of land already has a landscape that is suitable for the expanded golf course holes.

We reiterate that we do not consider this proposal to be a major development. As a golf course expansion this is an extension of an existing golf course with minor intrusions into the existing landscape that constitute the placement of grass and soft surface paths on a carefully identified, reduced portion of the site supported by appropriate ecological and feature analysis. This cannot be considered Page 140 of 216

10 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 13 of 16

a full-the development of a full-scale golf course in the conventional sense. It will be a unique expansion that will be harmoniously integrated with the existing terrain. It will integrate with existing natural features with a design that highlights and provides further protection for environmentally sensitive areas. This proposal intends to use, to the fullest, the potential and the restrictive conditions that the natural landscape offers.

6.24-DP The minimum vegetation protection zone for all Our Natural Heritage Evaluation (as required by policy 6.25) has Section 6.24 of the LSPP outlines the requirement for a key natural heritage features and key hydrologic features determined that a VPZ of 30 metres is not required to avoid disturbing minimum 30 metre VPZ for all KNHF and KHF and also is the area within 30 metres of the key natural heritage the key wetland features. provides that the VPZ may be required to be larger if feature and key hydrologic feature, or larger if determined appropriate by an evaluation required by policy determined appropriate by an evaluation required by In accordance with LSPP policies listed above the proposed expanded 6.25-DP. policy 6.25. golf course Routing Plan will not materially intervene within any wetland community. Any alteration that must cross a wetland, The proponent’s policy opinion document provides the vegetation features, or VPZs has been located at the narrowest environmental consultant has determined that a VPZ of 30 possible location to minimize the footprint. As per Policy 6.24-DP, site metres is not required to avoid disturbing the key wetland alteration within 30 m of any wetland or vegetation feature less or features. Please note: 6.24-DP of the LSPP does not provide greater than 0.5 ha will be minimized or avoided wherever possible. for the option to reduce a VPZ. The minimum VPZ is to be 30 metres, or greater if determined by an evaluation. We will also completely avoid Areas of High Snag/Cavity Tree Density (Bat Habitat) as required by the MNRF. The recommendations on Section 5 of the EIS prepared by Riverstone Environmental are consistent with the recommended setbacks from the identified key natural heritage features. It is our opinion that we better meet the criteria for a passive recreational use rather than a major use.

6.26-DP A natural heritage evaluation referred to in The proposed expansion is situated on lands that contain forest and The proponent has provided an Environmental Impact Study policies 6.3 and 6.25 shall be carried out in accordance landscape features that can be harmoniously integrated with the (Riverstone, May 2019) in accordance with DP-6.26-DP of with guidelines developed by the MNR and shall: existing natural features on-site and with the surrounding rural the LSPP. The Environmental Impact Study provides an character of the community. It is our opinion that the design and adequate assessment of natural heritage and hydrologic a. demonstrate that the development or site alteration function of the proposed golf course expansion will, through an features and anticipated impacts from the proposed applied for will have no adverse effects on the key appropriate compensation strategy, preserve and improve the development but fails to demonstrate that the proposed natural heritage feature, key hydrologic feature, Lake sensitive environmental features on site. development would be in conformity with applicable policy Page 141 of 216

11 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 14 of 16

Simcoe and its associated vegetation protection zone and fails to demonstrate that there will be no adverse (not applicable), or on the related ecological functions The proposed golf course expansion intends to achieve impacts. environmentally sustainable recreational practices. Key Natural Heritage Features, Key Hydrological Features, Vegetation Protection Zones and any existing sensitive feature will be preserved, maintained, and re-established where possible. We are proposing to compensate for the loss of forested portions of the site through the 2:1 compensation ratio of the LSRCA’s Offsetting Policy (2017).

The Subject Lands are inland and do not have access to the Lake Simcoe shoreline or its Vegetation Protection Zone. Thus, the proposal will not affect the shoreline nor will it have any adverse impacts on hydrological features that flow towards the shoreline.

It is our opinion that our proposed compensation strategy will appropriately compensate and mitigate for any effects of site alteration.

6.28-DP Where, through an application for development As previously stated, most of the VPZ will be maintained as natural As noted in comments above, the removal of KNHFs and or site alteration, a buffer or vegetation protection zone self-sustaining vegetation. associated VPZ’s is not supported by the LSRCA as the is required to be established as a result of the application proposal is not in conformity with the policies of the Growth of the policies in this Plan, the buffer or vegetation The altered portions of the VPZ will be composed of Audubon Certified Plan and the policies of the LSPP. protection zone shall be composed of and maintained as drought resistant grass (or a form of vegetation that is more desirable natural self-sustaining vegetation. to the conservation authority), which is natural self-sustaining vegetation.

Unfortunately, it is not possible to avoid the 30m Vegetation Protection Zone in its entirety. However, it is possible and reasonable to use other mitigation measures to avoid negatively impacting wetlands which will increase and enhance these key features.

Once again, we reiterate that there is opportunity for reduction in VPZ in exchange for compensation measures as per LSRCA’s Offsetting Policy (2017). Page 142 of 216

12 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 15 of 16

Our proposed approach can foster design that improves the long-term health of the site’s environment through an integrated compensation and edge management plan that will be carefully executed to contribute significantly to the successful integration of golf course expansion and the natural environment of the site. Summary: The definition of “Total Developable Area” as provided by the Growth Plan is: “the total area of the property less the area occupied by key natural heritage features, key hydrologic features and any related vegetation protection zone.” The submitted EIS confirms the entire site is occupied by key natural heritage features, key hydrologic features and related vegetation protection zones. On this basis, and in consideration of the definition provided above, there is no developable area on this site.

The Lake Simcoe Protection Plan provides direction stating development and site alteration is not permitted within key natural heritage features, key hydrologic features and within related vegetation protection zones. There are some exceptions including low intensity recreational uses (among others). It is the opinion of the proponent that the proposed golf course expansion should be considered a low intensity recreational use even though golf courses are included in the LSPP definition of “Major recreational use”. Given the magnitude of the disturbance and site alteration required to develop a 9 hole golf course, the LSRCA confirms that the proposed development falls within the definition of major recreational use and will not be supported. Page 143 of 216

13 | P a g e

Schedule 4 Committee of the Whole Item CCW 2019-388 Page 16 of 16

Page 144 of 216

14 | P a g e

Schedule 5 Committee of the Whole Item CCW 2019-388 Page 1 of 3

Ministry of Ministère des Municipal Affairs Affaires municipales et du and Housing Logement

Municipal Services Office Bureau des services aux municipalités Central Ontario du Centre de l’Ontario 777 Bay Street, 13th Floor 777, rue Bay, 13e étage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Phone: 416 585-6226 Téléphone : 416 585-6226 Facsimile: 416 585-6882 Télécopieur : 416 585-6882 Toll-Free: 1 800 668-0230 Sans frais : 1 800-668-0230

Via email only

November 30, 2018

David Parks, MCIP, RPP Director of Planning, Development and Tourism County of Simcoe 1110 Highway 26 Midhurst, ON L9X 1N6

Dear Mr. Parks:

Subject: Next Nine Ltd. (Big Bay Point Golf Club) Proposed County Official Plan Amendment MMA File No.: 43-OP-181716

Thank you for providing the Ministry of Municipal Affairs and Housing (“MMAH”) with the opportunity to review and comment on the proposed amendment to the County of Simcoe (“County”) Official Plan to permit a nine-hole golf course on lands known municipally as 173, 201 and 225 Big Bay Point Road in the Town of Innisfil (“Town”). It is noted that the Minister of Municipal Affairs and Housing is the approval authority of any adopted County Official Plan amendments pursuant to the Planning Act.

The proposal is to amend Section 3.8.15 ‘Greenlands – Development Control’ of the County Official Plan to add ‘golf courses’ as a permitted use and to provide site-specific development criteria. In addition to the County Official Plan Amendment (COPA), it is understood the applicant has also filed for amendments to the Town’s Official Plan and Zoning By-Law for the purposes of this development.

Through the provincial One Window planning service, staff at the Ministry of the Environment, Conservation and Parks (MECP) and Ministry of Natural Resources and Forestry (MNRF) were circulated the draft COPA along with the supporting documents. These were reviewed in the context of the Planning Act, the 2014 Provincial Policy Statement (PPS), the 2017 Growth Plan for the Greater Golden Horseshoe (“Growth Plan”), and the Lake Simcoe Protection Plan, 2009 (LSPP).

Page 1 of 3

Page 145 of 216 Schedule 5 Committee of the Whole Item CCW 2019-388 Page 2 of 3

The subject lands are designated as ‘Greenlands’ within the County Official Plan, ‘Key Natural Heritage Features & Key Hydrologic Features’ within the Town’s Official Plan and zoned as ‘Agricultural General Zone’ within the Town’s comprehensive Zoning By- Law. The lands are also situated within the provincial Natural Heritage System issued under the Growth Plan and are also within the Lake Simcoe watershed subject to the LSPP. Additionally, the subject lands possess a number of physical characteristics which are relevant within the context of provincial policy. These include a significant groundwater recharge area, nine wetland areas, significant woodlands, significant wildlife habitat and habitat of endangered species and threatened species.

The materials supplied by the proponent indicate that development and site alteration is proposed within portions of these key hydrologic features and key natural heritage features within the provincial Natural Heritage System/Lake Simcoe watershed and within the minimum vegetative protection zone (VPZ) adjacent to these features. The proposal does not, therefore, meet the requirements of Policies 4.2.2.3, 4.2.3 and 4.2.4.3 of the Growth Plan and Policy 6.23-DP of the LSPP.

Should the proposal design be revised to avoid development and site alteration in these features and their minimum VPZ, the applicant would need to provide additional rationalization of how the development will meet other required provincial policies in the Growth Plan, LSPP and PPS. For instance, the interim EIS does not adequately examine the potential impacts or proposed mitigation of impacts from construction and design on natural heritage features or fully consider a 120 metre study area around key natural heritage features other than wetlands on the site, including significant woodlands, to determine the recommended minimum VPZ, pursuant to Growth Plan policy 4.2.4.1 and LSPP policy 6.24-DP. While the EIS references the need for studies in the future (tree surveys, snag surveys, etc.) the completion of these studies is needed to properly assess any impact of a selected design on these features. Further consultation with MNRF is necessary concerning potential permitting requirements under the Endangered Species Act to allow any development or site alteration in habitat of endangered and threatened species.

Further, materials provided by the applicant provide multiple characterizations of the proposed development within the context of terms defined by the LSPP, including a ‘low- intensity recreational use’. As a result, it is noted that no information has been provided regarding the connection of the proposed stormwater management works to Lake Simcoe as the final receiver, nor was a complete evaluation of potential impacts on the significant groundwater recharge area. It is the opinion of provincial staff that the LSPP is sufficiently explicit that a golf course is considered a ‘major recreational use’ and, consequently, ‘major development’ as defined. This means that there are a number of applicable policies within the LSPP, including 4.8-DP, 4.9-DP, 5.6-DP and 6.40-DP, which would need to be addressed in the supporting materials to assess if any alternative golf course design that avoids development in features is viable.

It is lastly noted that the draft amendment provided, as currently worded, proposes to add golf courses throughout the entirety of the County’s Greenlands designation, rather than as a site specific exemption. The County will need to consider if this was intentional Page 2 of 3

Page 146 of 216 Schedule 5 Committee of the Whole Item CCW 2019-388 Page 3 of 3 and if so, whether golf courses are appropriate as a permitted use anywhere in the County’s Greenlands designation.

Thank you again for the opportunity to comment on the draft COPA. Should you have any questions, please do not hesitate to contact me at (416) 585-6063 or by email at [email protected]. Alternatively, you may contact Aldo Ingraldi, Senior Planner, at (416) 585-6154 or by email at [email protected].

Sincerely,

Ross Lashbrook Manager, Community Planning & Development Municipal Services Office – Central Ontario

Page 3 of 3

Page 147 of 216 Report Economic Development Sub-Committee Tuesday, November 12, 2019 Oro-Medonte Severn Boardroom Chair: Basil Clarke

Members Present: Councillor Basil Clarke, Warden George Cornell, Deputy Warden Barry Burton, Councillor Lynn Dollin, and Councillor Stewart Strathearn Members Absent: Staff Present: Mark Aitken, Chief Administrative Officer, Debbie Korolnek, General Manager of Engineering/Planning and Environment, Allan Greenwood, Director, Public Affairs, Service Simcoe, David Parks, Director of Planning, Development and Tourism, Nancy Huether, Manager, Economic Development, Kathryn Stephenson, Tourism Manager, Andrea Fay, Deputy Clerk, and Corey Hull, Council and Committee Coordinator

1. Call to Order

The Chair called the meeting to order a 12:20 p.m.

2. Approval of Agenda

Resolution EDS-49-19

Moved by: Deputy Warden Barry Burton Seconded by: Councillor Stewart Strathearn

That the agenda for the November 12, 2019, meeting of the Economic Development Sub-Committee be approved as circulated. CARRIED

3. Disclosure of Pecuniary Interest

There were no declarations made.

4. Presentations and Delegations

There were no items for this portion of the meeting.

5. Items of Reference

Page 148 of 216 5.1. Work Plan Work Plan

6. Consent Agenda

There were no items for this portion of the meeting.

7. Matters for Consideration

7.1. EDS 2019-362 - Update of the Economic Development Strategy for the County of Simcoe EDS 2019-362

Recommendation EDS-50-19

Moved by: Deputy Warden Barry Burton Seconded by: Councillor Stewart Strathearn

That Item EDS 2019-362, dated November 12, 2019, regarding a new Economic Development Strategy for the County of Simcoe, be received; and

That a new Economic Development Strategy for the County of Simcoe be developed. CARRIED

7.2. EDS 2019-366 - Economic Development Funding Program – Applications EDS 2019-366 EDS 2019-366 Schedule 1 EDS 2019-366 Schedule 2 EDS 2019-366 Schedule 3

Recommendation EDS-51-19

Moved by: Councillor Stewart Strathean Seconded by: Deputy Warden Barry Burton

That Item EDS 2019-366, dated November 12, 2019, regarding the 2019 Economic Development Funding Program – Applications, be received; and

That the 2019 Economic Development Funding Program - Applications,

Page 149 of 216 from the Townships of Tiny and Ramara, and the Town of New Tecumseth, be approved. CARRIED

7.3. EDS 2019-367 - International Economic Development Council Awards 2019 EDS 2019-367

Recommendation EDS-52-19

Moved by: Councillor Lynn Dollin Seconded by: Deputy Warden Barry Burton

That Item EDS 2019-367, dated November 12, 2019, regarding International Economic Development Council Awards 2019, be received. CARRIED

7.4. EDS 2019-376 - Municipal Accommodation Tax

Warden George Cornell arrived at 12:31 p.m., during discussion related to this item. EDS 2019-376 EDS 2019-376 Schedule 1 EDS 2019-376 Schedule 2

Recommendation EDS-53-19

Moved by: Councillor Lynn Dollin Seconded by: Councillor Stewart Strathearn

That Item EDS 2019-376 dated November 12, 2019, regarding the Municipal Accommodation Tax, be received. CARRIED

8. Other Matters for Consideration

Staff to work with committee members to arrange a new date for a tour of The Sandbox - Centre for Shared Entrepreneurship and Innovation.

9. Confidential Matters for Consideration

There were no items for this portion of the meeting.

Page 150 of 216 10. Adjournment

Resolution EDS-54-19

Moved by: Warden George Cornell Seconded by: Deputy Warden Barry Burton

That the November 12, 2019, meeting of the Economic Development Sub-Committee be adjourned at 12:33 p.m. CARRIED

THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL

Page 151 of 216 Report Planning Advisory Committee Thursday, November 21, 2019 Wasaga Beach Boardroom Chair: Richard Norcross

Members Present: Councillor Don Allen, Councillor Keith Hull, Councillor Bob Meadows, Councillor Richard Norcross, Alternate Councillor Gary Lamb, Citizen Appointee Bob Adam, and Citizen Appointee Mike MacEachern Members Absent: Councillor James Leduc Staff Present: Debbie Korolnek, General Manager of Engineering/Planning and Environment, David Parks, Director of Planning, Development and Tourism, and John Daly, County Clerk

1. Call to Order

The meeting was called to order at 2:02 p.m.

2. Approval of Agenda

Resolution PAC-10-19

Moved by: Councillor Bob Meadows Seconded by: Councillor Don Allen

That the agenda for the November 21, 2019, meeting of the Planning Advisory Committee be approved as circulated. CARRIED

3. Disclosure of Pecuniary Interest

There were no disclosures made.

4. Presentations and Delegations

There were no items for this portion of the meeting.

5. Items of Reference

There were no items for this portion of the meeting.

Page 152 of 216 6. Consent Agenda

There were no items for this portion of the meeting.

7. Matters for Consideration

7.1. PAC 2019-400 - Update on County Planning Department Initiatives (added November 19, 2019) PAC 2019-400 PAC 2019-400 Schedule 1

Recommendation PAC-11-19

Moved by: Citizen Appointee Mike MacEachern Seconded by: Alternate Councillor Gary Lamb

That Item PAC 2019-400, dated November 21, 2019, regarding County Planning Department initiatives, be received. CARRIED

8. Other Matters for Consideration

A brief conversation was had regarding Bill 108 - More Homes, More Choice, and the Local Planning Appeal Tribunal (LPAT).

9. Confidential Matters for Consideration

There were no items for this portion of the meeting.

10. Adjournment

Resolution PAC-12-19

Moved by: Councillor Keith Hull Seconded by: Citizen Appointee Bob Adams

That the November 21, 2019, meeting of the Planning Advisory Committee be adjourned at 2:40 p.m. CARRIED

Page 153 of 216

To: Committee of the Whole

Agenda Section: Performance Management Division: Corporate Performance Department: Information Technology

Item Number: CCW - 2019-394

Meeting Date: November 26, 2019

Subject: Electronic Council Agenda Technology Issues

Recommendation

That Item CCW 2019-394, dated November 26, 2019, regarding Electronic Council Agenda Technology issues, be received.

Executive Summary

This item provides an update into the resolution of the electronic council agenda technology issues detailing changes to the technical environment and steps taken by Information Technology (IT) department staff.

Background/Analysis/Options

At the start of the current term for Council, all Councillors were provided an iPad tablet with the iCompass agenda management application installed for online/offline viewing of agendas and reports. In chambers, Council connected to iCompass through a single public wireless network (IP address) supporting 1022 unique device connections shared across multiple County locations.

In January of this year, iCompass configured a Denial of Service rule for all incoming traffic to the service, in order to protect the infrastructure from malicious activity. This rule was configured to block all traffic from a single location (IP address) for a period of five minutes upon activation.

During the Council June 25, 2019 meeting, the maximum number of available connections on the public wireless network was reached, resulting in the inability for some members of Council to connect with iCompass. During the meeting, IT staff removed devices from the public wireless network allowing Council members to connect. Following this meeting, IT staff created a new wireless connection, only for use in the admin centre, museum and paramedic bases, to prevent the issue from re-occurring.

Page 154 of 216 November 26, 2019 Committee of the Whole - CCW 2019-394 Page 2

Prior to the start of the August 13, 2019 meeting, IT staff connected Councillors iPads to the new wireless connection. As more ipads were connected to iCompass, connections were being refused, resulting in some Councillors not being able to access agendas. During the meeting, Council continued to have connection issues, which appeared to be related to the change in wireless network. This issue appeared to resolve as the remaining Councillors slowly connected one at a time over the course of the meeting.

The September 10, 2019, Council meeting technical experience was similar to August 13. After several attempts, all of Council was able to connect. Intermittent connection issues occurred throughout the meeting.

On September 18, 2019, 16 members of the IT department conducted a load test from the public wireless network to iCompass simulating the traffic generated at Council. IT staff loaded multiple connections, downloading agendas and reports successfully without any refused connections. IT staff reviewed the configuration of the new wireless connection, as well as any changes to IT infrastructure that could have caused the issue. As a result of this test, no further changes were made to the IT infrastructure.

At the September 24, 2019 Council meeting, the technical issues continued. At this meeting, IT staff confirmed that network traffic was being blocked from iCompass, as other web traffic was delivered successfully. IT staff contacted iCompass technical support during the meeting for assistance to troubleshoot the issue.

On September 25, 2019, the entire IT department participated in two separate load tests from the wireless network to the iCompass site. On both occasions the tests successfully replicated the experience at the previous Council meetings, with connections to iCompass being refused for periods of five minutes, once the Denial of Service rule from iCompass was activated. These results were shared with iCompass technical support. IT staff also created a “load generator” to automatically simulate network connections to iCompass. Through use of the “load generator” tool IT staff were able to re-create the issue on demand.

IT staff continued to work with security vendors for County managed equipment, as well as iCompass technical staff. On September 27, 2019, another controlled test was conducted by IT staff with iCompass and security vendor technical staff monitoring all network traffic. At this point in time, it was conclusively proven that the issues experienced by Council was directly related to iCompass infrastructure, and not a result of any County managed infrastructure. iCompass continued to work through troubleshooting the issue internally. At the request of IT staff, iCompass “whitelisted” all traffic coming from the County wireless network for the October 4, 2019 Council meeting. Whitelisting traffic effectively bypasses the security limitations, including the Denial of Service rule, for County traffic connecting to iCompass. IT staff ran another load test prior to the Council meeting and were satisfied that the connection was no longer being blocked/limited. Once all Councillors ipads were connected to the “whitelisted” public wireless network, there were no further technical issues during the meeting.

IT staff continued to work with iCompass technical support to determine what changed to cause the recent issues. This issue was escalated within iCompass, with IT staff having a conference call with iCompass management October 18, 2019, to determine the root cause. During the course of this meeting it was determined that:  iCompass updated the code for the Agendanotes application July 27, 2019; this changed significantly increased the amount of network traffic generated by having the client “poll” the

Page 155 of 216 November 26, 2019 Committee of the Whole - CCW 2019-394 Page 3

iCompass service every second for updates. This code change and date were not previously shared with IT staff, nor was publicly shared  Following the October 4 Council meeting, County traffic was no longer “whitelisted”, but moved to a lower protection denial of service rule than was previously set  The County of Simcoe is the largest Canadian customer for iCompass which explains why this issue was not experienced more significantly by other customers  iCompass removed the code change that caused the issue and deployed an update October 17, 2019

In preparation for the October 22, 2019 Council meeting, IT staff conducted another load test to validate the changes made by iCompass. This test proved positive that the recent changes made by iCompass addressed the issue and was successful.

There were no further changes made, and no technical issues were experienced at the October 22, 2019, November 7, 2019, and November 12, 2019 meetings. The issue will remain open with iCompass until we have conducted another successful Council meeting.

Councils patience during troubleshooting this issue was greatly appreciated. IT staff will continue to monitor the infrastructure and maintain a presence at future Council meetings.

Attachments

Schedule 1 – Updated incident report County of Simcoe October 30, 2019

Prepared By Henry de Jager

Approvals Date

Trevor Wilcox, General Manager, Corporate Performance November 4, 2019 Mark Aitken, Chief Administrative Officer November 4, 2019

Page 156 of 216 Schedule 1 Committee of the Whole CCW 2019-394 Page 1

Post-Mortem: County of Simcoe IP addresses being blocked Prepared By: Laurel Masters, Customer Support Team Lead Date: October 28, 2019 Attendees: County of Simcoe

INCIDENT

Recovery Manager: Bill Pecor Incident Manager: Alex Richards, Customer Success Manager Severity: Critical Ticket Number(s): CS-19-29064 Brief Description: 205.211.127.14 - this IP is temporary blocked by Pivotree’s D0S (AED) appliance. Found 1 blocked hosts matching source 205.211.127.14, affected by multiple protection groups, blocked by multiple attack categories.

CUSTOMER IMPACT DATA Application(s) Impact Total Incident Time CivicWeb site ½ of Council unable to Issue start: 23 July 2019 load/access iCompass on Issue reported: 24 Sep 2019 wireless devices. Issue resolved: 18 Oct 2019

TIMELINE Note: all times in Eastern Time Time/Date service was first disrupted: July 23, 2019 – approx. 9 am to 10 am Detection Method: Customer Support Ticket Time/Date customer impact ceased / service restored: October 18, 2019

SHORT-TERM INCIDENT RESOLUTION: None ROOT CAUSE: On late Friday July 26 and early Saturday July 27, 2019 iCompass released an enhancement for Digital Voting that increased the traffic to bring more stability to intermittent network connections. Pivotree, iCompass’ third party server provider, proceeded to block 3 IP’s from County of Simcoe’s network as they saw the traffic increase as a DDos attack.

Page 157 of 216 Schedule 1 Committee of the Whole CCW 2019-394 Page 2

LONG-TERM PROBLEM SOLUTION: One IP was whitelisted then moved to a lower protection. Then on October 18, 2019 Pivotree whitelisted the following 3 IP addresses to ensure all traffic received from them was passed through their servers.

205.211.113.96 205.211.127.14 205.211.127.253 To rectify the constant “pinging” from each member connected to Digital Voting we turned off this service as it’s not currently in use by County of Simcoe. Additional Notes: After stress testing the services from those 3 IP addresses County of Simcoe IT confirmed the services all loaded. Pending a Council Session on November 12, 2019 for final confirmation.

Page 158 of 216 Schedule 1 Committee of the Whole CCW 2019-394 Page 3 TEST | Emergency iCompass Server Maintenance: 26 July 2019

Alex Richards - iCompass, a Diligent Brand Wed 7/24/2019 6:35 AM To: Laurel Masters

Dear Valued Customer,

iCompass will be undertaking some database maintenance for customers late Friday July 26th and early Saturday July 27th, 2019.

As a result, iCompass services (Meeting Manager, Records Manager, Portal, CMS) may be unavailable or experience slow speeds for approximately 10 minutes during the following window:

Start: July 27 at 01.00 AM (ET)/ July 26 at 10:00 PM (PT) End: July 27 at 2:00 AM (ET)/ July 26 at 11:00 PM (PT)

Please email [email protected] or call 1-800-260-7409 with any questions you may have.

Thank you again for your business and commitment to our company.

Alex Richards, Director of Customer Success iCompass Technologies

iCompass: 801 2nd Ave, Suite 800 PMB 8039, Seattle, WA 98104 US Send to a Friend · Unsubscribe · View this online

Page 159 of 216

To: Committee of the Whole

Agenda Section: Performance Management Division: Corporate Performance Department: Finance

Item Number: CCW - 2019-402

Meeting Date: November 26, 2019

Subject: S&P Global Annual Credit Rating

Recommendation

That Item CCW 2019-402, dated November 26, 2019, regarding S&P Global Annual Credit Rating, be received.

Executive Summary

This Item provides an update on the S&P Global long-term issuer credit rating on the County of Simcoe. The international rating agency recently affirmed the long-term issuer credit rating on the County of Simcoe at 'AA', unchanged from 2014. This is the fifth year the rating agency has affirmed an AA rating along with a stable outlook for the County of Simcoe.

In its report, S&P outlined that this reflects the County of Simcoe's track record of healthy fiscal performance to continue, allowing the County to proceed with its capital agenda while maintaining robust liquidity and minimal debt.

The stable outlook reflects S&P’s expectation that, in the next two years, Simcoe will continue generating healthy operating surpluses and will post near-balanced after-capital balances as capital needs ease. S&P expects the County will continue to benefit from prudent financial management practices and a robust liquidity position.

Background/Analysis/Options

The international rating agency recently affirmed the County of Simcoe’s ‘AA’ long-term credit rating with a stable outlook. In determining the rating, S&P considers the financial performance of the County compared to its peers in the same rating category. In addition, the economic outlook for both general and specific implications for Simcoe County is considered when determining final ratings. Attached as Schedule 1 is S&P’s research update.

Page 160 of 216 November 26, 2019 Committee of the Whole - CCW 2019-402 Page 2

The County benefits from an exceptional liquidity position to meet debt servicing and contingent liabilities based on S&P’s ratios. In addition, the County’s tax supported debt burden is forecasted to be below 10% of operating revenues by 2019.

It should be noted that the credit rating does not affect nor is a requirement for any of the County’s current long term debt and is not used or required for infrastructure Ontario debt.

Key Highlights from the Standard & Poor's Report

 County of Simcoe’s liquidity remains strong. Projected total free cash in the next 12 months of about C$70 million will be enough to cover more than 22x the estimated debt service for the period. This ratio is expected to remain well above 100% during the outlook horizon.  The County exhibits prudent debt, liquidity and financial management practices and has a robust set of financial policies.  Management demonstrates political and managerial strength with a good degree of transparency and disclosure.  Operating balances are to remain high at 11% of operating revenues on average.  It is expected that County of Simcoe will keep managing its capital program prudently, with strong reliance on pay-as-you-go financing, avoiding the need to issue large amounts of debt in the next two years.  The County’s tax-supported debt represents less than five years of operating surpluses, which mitigates the debt burden.  Canadian Municipalities benefit from a very predictable and well-balanced institutional framework that has demonstrated a high degree of institutional flexibility.  County of Simcoe benefits from an advantageous location, a sizeable public sector and a stable local economy.

Rating Methodology

S&P’s Ratings Services has been assigning credit ratings to local and regional governments since 1975. The credit rating that is assigned to the local or regional government is based on its qualitative and quantitative analysis of a range of financial, economic, managerial, and institutional factors. The analytical framework is articulated around six major components: institutional framework, economy, financial management, budgetary performance, liquidity and debt burden. Standard & Poor’s analyzes and assesses the institutional framework on a six point scale, while the remaining five factors on a scale of one to five (one being the best).

Rating Assessment Framework

July 15, 2019 S&P Global Rating published an updated ‘Methodology for Rating Local and Regional Governments Outside Of the U.S.’ following its request for comment. The six key assessments below reflect the updated methodology:

1. Institutional Framework assessment defines the set of formal rules and laws, as well as practices, customs, and precedents that shape local and regional governments institutional arrangements and influence their policies in public finance. The assessment considers historical track record and some of the future changes that are likely to shape the framework. Factors in the assessment are: predictability (25%), revenue and expenditure balance (50%) and transparency and accountability (25%).

Form issued: April 2016

Page 161 of 216 November 26, 2019 Committee of the Whole - CCW 2019-402 Page 3

The remaining five rating factors are based on the individual characteristics of a government to form the assessment of an individual credit profile.

2. Economy score is driven by wealth and income levels, adjusted when relevant for economic prospects, economic concentration and/or volatility, and socioeconomic profile. The initial economic assessment is based on national GDP per capital and then adjusted when relevant for the three qualitative factors listed above.

3. Financial Management assess how the quality of a local and regional governments financial management and the political framework in which it operates are likely to affect the willingness and ability to service debt over time. It relies on the following three key analytical areas: political and managerial strength, financial planning and implementation, and liquidity, debt and contingent liability management. Transparency and payment culture are two factors that can lead to a capping of the assessment.

4. Budgetary Performance score aims to measure the level and the volatility of the expected cash flows from operations and investment activities available to service debt within a forward looking perspective. The initial assessment, relying on two key rations of: (1) operating balance as a percentage of adjusted operating revenues and (2) balance after capital as a percentage of total adjusted revenues, may be complemented by adjustments such as budgetary trends, volatility, budgetary flexibility, and various forms of underspending.

5. Liquidity assesses how internal (i.e. cash reserves and cash flow generation) and external (i.e. credit lines) sources of liquidity are likely to impact the debt servicing capability in a forward looking perspective.

6. Debt Burden score reflects S&P’s forward looking view of a local and regional government’s debt and interest burden relative to its available resources. Included in the initial assessment are two key measures: tax-supported debt and cost of direct debt, which can be further adjusted based on the analysis of debt structure and contingent liabilities, among others.

Financial and Resource Implications

There are no immediate financial implications resulting from this item. However, the County’s cost and availability of future debt financing can be affected by changes to credit ratings. The cost to the County of Simcoe for a credit rating is approximately $22K which was included in the 2019 budget.

Relationship to Corporate Strategic Plan

No relationship to corporate strategies.

Reference Documents

There are no reference documents associated with this Item.

Attachments

Form issued: April 2016

Page 162 of 216 November 26, 2019 Committee of the Whole - CCW 2019-402 Page 4

Schedule 1 – S&P Global research update report

Prepared By Lealand Sibbick

Approvals Date Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form issued: April 2016

Page 163 of 216 Schedule 1 Committee of the Whole CCW 2019-402 Page 1

Research Update: County of Simcoe 'AA' Issuer Credit Rating Affirmed; Outlook Remains Stable

November 6, 2019

Overview PRIMARY CREDIT ANALYST

- The County of Simcoe benefits from a healthy budgetary performance with high operating Bhavini Patel, CFA balances, very low debt levels, and robust liquidity. Toronto - We are affirming our 'AA' long-term issuer credit rating and maintaining our stable outlook on (1) 416-507-2558 bhavini.patel the county. @spglobal.com

SECONDARY CONTACT

Adam J Gillespie Rating Action Toronto (1) 416-507-2565 On Nov. 6, 2019, S&P Global Ratings affirmed its 'AA' long-term issuer credit rating on the County adam.gillespie of Simcoe, in the Province of Ontario. The outlook is stable. @spglobal.com

RESEARCH CONTRIBUTOR Outlook Ekta Bhayani CRISIL Global Analytical Center, an The stable outlook reflects our expectation that Simcoe will increase its capital spending in 2019, S&P Global Ratings affiliate, Mumbai resulting in an after-capital deficit of 3% of total revenues, but that it will post near-balanced results in 2020 and 2021 as capital needs ease. We estimate tax-supported debt will decrease to a very low 7% of operating revenues in 2021 as most of the projects will be internally financed. We believe available liquidity will cover all debt service costs in the next two years. Following the conclusion of the province's regional government review, we do not expect to see a material impact to the county's budget, debt, or liquidity metrics.

Downside scenario

In the next two years, we could take a negative rating action if greater-than-expected capital spending increased after-capital deficits past 5% of total revenues and increased debt levels past 60% of operating revenues.

www.spglobal.com/ratingsdirect November 6, 2019 1

Page 164 of 216 Schedule 1 Committee of the Whole CCW 2019-402 Page 2

Research Update: County of Simcoe 'AA' Issuer Credit Rating Affirmed; Outlook Remains Stable

Upside scenario

We could take a positive rating action in the next two years if more detailed medium-term financial planning coupled with modest economic momentum that strengthens budgetary performance leads to consistent after-capital surpluses.

Rationale

We have updated our base-case scenario for Simcoe and extended our forecast horizon through 2021. We estimate Simcoe will continue generating healthy operating surpluses and that it will post an after-capital deficit of 3% of total revenues in 2019 as a result of large capital requirements before returning to a near-balanced position in 2020 and 2021 as capital needs ease. We expect Simcoe will keep managing its capital program prudently, with a strong reliance on pay-as-you-go financing, and avoid the need to issue large amounts of debt in the next two years. We also expect that the county will continue to benefit from prudent financial management practices and a robust liquidity position.

Financial management is prudent and institutions remain broadly supportive but a less favorable socioeconomic profile is a rating constraint.

Simcoe benefits from an advantageous location, along the Highway 400 transportation corridor and close to the Greater Toronto Area. It also benefits from a sizable public sector, including local schools and hospitals, as well as the Canadian Forces Base Borden, which helps stabilize the local economy. While GDP per capita is not available at the local level, we believe that it would be in line with the national level of US$46,400 based on Simcoe's income levels. In our opinion, slower population growth and weaker demographic trends relative to those of peers in the Greater Toronto Area result in a less favorable socioeconomic profile that could negatively affect the labor pool and hinder investment in the county. However, Simcoe's focus on diversifying its economy as well as attracting and retaining young and skilled workers could start reversing these trends.

Management demonstrates political and managerial strength through generally good political consensus in passing budgets and a good degree of transparency and disclosure in its financial statements. It also prepares detailed operating and capital budgets with prudent spending practices. However, capital spending is typically lower than the annual budget. We believe the county demonstrates relevant expertise through adequate planning and monitoring although the accuracy of the long-term financial plan tends to decrease as the time horizon increases. The county has a robust set of financial policies. While we consider the debt policy prudent, Simcoe lacks a formal liquidity policy.

We believe Canadian municipalities benefit from a very predictable and well-balanced institutional framework that has demonstrated a high degree of institutional stability. Although provincial governments mandate a significant proportion of municipal spending, they also provide operating fund transfers and impose fiscal restraint through legislative requirements to pass balanced operating budgets. Municipalities generally have the ability to match expenditures well with revenues, except for capital spending, which can be intensive. Any operating surpluses typically fund capital expenditures and future liabilities (such as postemployment obligations and landfill closure costs) through reserve contributions.

www.spglobal.com/ratingsdirect November 6, 2019 2

Page 165 of 216 Schedule 1 Committee of the Whole CCW 2019-402 Page 3

Research Update: County of Simcoe 'AA' Issuer Credit Rating Affirmed; Outlook Remains Stable

Healthy operating balances will help the capital plan remain manageable and will allow Simcoe to keep very low debt and robust liquidity.

In our base-case scenario for 2017-2021, we expect operating balances to remain high at 11% of operating revenues on average. We estimate capital projects related to affordable housing projects and paramedic services will increase capital spending in 2019, resulting in an after-capital deficit of 3% of total revenues. Nevertheless, we expect capital needs will ease in the next two years, resulting in a near-balanced position on average in 2017-2021.

Simcoe's current financial plan considers that it will continue to fund its capital projects with internal resources in the next three years. Therefore, we estimate that tax-supported debt will slowly decrease to about 7% of operating revenues in 2021, from about 10% in 2018. Although there is a possibility that Simcoe could decide to issue debt to fund some projects in 2020 and 2021, including a runway expansion at Lake Simcoe Regional Airport, we believe that the debt burden would remain less than 30% of operating revenues. The county's tax-supported debt represents less than five years of operating surpluses, which mitigates the debt burden, in our opinion. Interest costs accounted for 1% of operating revenues in 2018 and we expect they will remain stable during our two-year outlook horizon.

In our opinion, Simcoe's liquidity remains strong. We estimate total free cash in the next 12 months of about C$70 million will be enough to cover more than 22x the estimated debt service for the period. We expect this ratio will remain well above 100% during the outlook horizon. Similar to that of its domestic peers, the county's access to external liquidity is satisfactory.

Key Statistics

Table 1

County of Simcoe -- Selected Indicators

--Fiscal year-end Dec. 31--

(Mil. C$) 2016 2017 2018 2019bc 2020bc 2021bc

Operating revenues 308 328 371 384 387 396

Operating expenditures 275 305 321 336 345 357

Operating balance 33 23 50 47 43 39

Operating balance (% of operating 10.7 7.0 13.5 12.3 11.0 9.9 revenues)

Capital revenues 34 44 33 60 45 43

Capital expenditures 71 53 84 120 90 87

Balance after capital accounts (4) 14 (2) (12) (2) (4)

Balance after capital accounts (% of (1.2) 3.9 (0.5) (2.8) (0.5) (1.0) total revenues)

Debt repaid 11 3 3 3 3 1

Gross borrowings 0 0 0 0 0 0

Balance after borrowings (16) 12 (4) (15) (5) (6)

Direct debt (outstanding at year-end) 41 38 36 33 30 29

Direct debt (% of operating revenues) 13.2 11.7 9.6 8.7 7.9 7.3

www.spglobal.com/ratingsdirect November 6, 2019 3

Page 166 of 216 Schedule 1 Committee of the Whole CCW 2019-402 Page 4

Research Update: County of Simcoe 'AA' Issuer Credit Rating Affirmed; Outlook Remains Stable

Table 1

County of Simcoe -- Selected Indicators (cont.)

--Fiscal year-end Dec. 31--

(Mil. C$) 2016 2017 2018 2019bc 2020bc 2021bc

Tax-supported debt (outstanding at 41 38 36 33 30 29 year-end)

Tax-supported debt (% of consolidated 13.2 11.7 9.6 8.7 7.9 7.3 operating revenues)

Interest (% of operating revenues) 0.4 0.3 0.3 0.1 0.1 0.1

Local GDP per capita (single units) N/A N/A N/A N/A N/A N/A

National GDP per capita (single units) 56,169 58,607 59,879 61,413 63,082 65,120

The data and ratios above result in part from S&P Global Ratings' own calculations, drawing on national as well as international sources, reflecting S&P Global Ratings' independent view on the timeliness, coverage, accuracy, credibility, and usability of available information. The main sources are the financial statements and budgets, as provided by the issuer. bc--Base case reflects S&P Global Ratings' expectations of the most likely scenario. dc--Downside case represents some but not all aspects of S&P Global Ratings' scenarios that could be consistent with a downgrade. uc—Upside case represents some but not all aspects of S&P Global Ratings’ scenarios that could be consistent with an upgrade. N/A--Not applicable.

Ratings Score Snapshot

Table 2

County of Simcoe -- Ratings Score Snapshot

Key rating factors Scores

Institutional framework 2

Economy 2

Financial management 3

Budgetary performance 2

Liquidity 1

Debt burden 1

Stand-alone credit profile aa

Issuer credit rating AA

S&P Global Ratings bases its ratings on non-U.S. local and regional governments (LRGs) on the six main rating factors in this table. In the "Methodology For Rating Local And Regional Governments Outside Of The U.S.," published on July 15, 2019, we explain the steps we follow to derive the global scale foreign currency rating on each LRG. The institutional framework is assessed on a six-point scale: 1 is the strongest and 6 the weakest score. Our assessments of economy, financial management, budgetary performance, liquidity, and debt burden are on a five-point scale, with 1 being the strongest score and 5 the weakest.

Key Sovereign Statistics

- Sovereign Risk Indicators, Oct. 10, 2019, 2019. Interactive version available at http://www.spratings.com/sri

www.spglobal.com/ratingsdirect November 6, 2019 4

Page 167 of 216 Schedule 1 Committee of the Whole CCW 2019-402 Page 5

Research Update: County of Simcoe 'AA' Issuer Credit Rating Affirmed; Outlook Remains Stable

Related Criteria

- Criteria | Governments | International Public Finance: Methodology For Rating Local And Regional Governments Outside Of The U.S., July 15, 2019

- General Criteria: Use Of CreditWatch And Outlooks, Sept. 14, 2009

Related Research

- For Canada, Below-Potential Growth Is Likely In The Near Term, Oct. 7, 2019

- Credit Conditions North America: Rising Recession Risk Adds To Trade, Rate Uncertainty, Sept. 30, 2019

- Guidance: Methodology For Rating Local And Regional Governments Outside Of The U.S., July 15, 2019

- Institutional Framework Assessments For International Local And Regional Governments, July 4, 2019

- Public Finance System Overview: Canadian Municipalities, July 18, 2018

In accordance with our relevant policies and procedures, the Rating Committee was composed of analysts that are qualified to vote in the committee, with sufficient experience to convey the appropriate level of knowledge and understanding of the methodology applicable (see 'Related Criteria And Research'). At the onset of the committee, the chair confirmed that the information provided to the Rating Committee by the primary analyst had been distributed in a timely manner and was sufficient for Committee members to make an informed decision.

After the primary analyst gave opening remarks and explained the recommendation, the Committee discussed key rating factors and critical issues in accordance with the relevant criteria. Qualitative and quantitative risk factors were considered and discussed, looking at track-record and forecasts.

The committee's assessment of the key rating factors is reflected in the Ratings Score Snapshot above.

The chair ensured every voting member was given the opportunity to articulate his/her opinion. The chair or designee reviewed the draft report to ensure consistency with the Committee decision. The views and the decision of the rating committee are summarized in the above rationale and outlook. The weighting of all rating factors is described in the methodology used in this rating action (see 'Related Criteria And Research').

Ratings List

Ratings Affirmed

Simcoe (County of)

Issuer Credit Rating AA/Stable/--

Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such

www.spglobal.com/ratingsdirect November 6, 2019 5

Page 168 of 216 Schedule 1 Committee of the Whole CCW 2019-402 Page 6

Research Update: County of Simcoe 'AA' Issuer Credit Rating Affirmed; Outlook Remains Stable

criteria. Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is available to subscribers of RatingsDirect at www.capitaliq.com. All ratings affected by this rating action can be found on S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column.

www.spglobal.com/ratingsdirect November 6, 2019 6

Page 169 of 216 Schedule 1 Committee of the Whole CCW 2019-402 Page 7

Research Update: County of Simcoe 'AA' Issuer Credit Rating Affirmed; Outlook Remains Stable

No content (including ratings, credit-related analyses and data, valuations, model, software or other application or output therefrom) or any part thereof (Content) may be modified, reverse engineered, reproduced or distributed in any form by any means, or stored in a database or retrieval system, without the prior written permission of Standard & Poor’s Financial Services LLC or its affiliates (collectively, S&P). The Content shall not be used for any unlawful or unauthorized purposes. S&P and any third-party providers, as well as their directors, officers, shareholders, employees or agents (collectively S&P Parties) do not guarantee the accuracy, completeness, timeliness or availability of the Content. S&P Parties are not responsible for any errors or omissions (negligent or otherwise), regardless of the cause, for the results obtained from the use of the Content, or for the security or maintenance of any data input by the user. The Content is provided on an “as is” basis. S&P PARTIES DISCLAIM ANY AND ALL EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE, FREEDOM FROM BUGS, SOFTWARE ERRORS OR DEFECTS, THAT THE CONTENT’S FUNCTIONING WILL BE UNINTERRUPTED OR THAT THE CONTENT WILL OPERATE WITH ANY SOFTWARE OR HARDWARE CONFIGURATION. In no event shall S&P Parties be liable to any party for any direct, indirect, incidental, exemplary, compensatory, punitive, special or consequential damages, costs, expenses, legal fees, or losses (including, without limitation, lost income or lost profits and opportunity costs or losses caused by negligence) in connection with any use of the Content even if advised of the possibility of such damages.

Credit-related and other analyses, including ratings, and statements in the Content are statements of opinion as of the date they are expressed and not statements of fact. S&P’s opinions, analyses and rating acknowledgment decisions (described below) are not recommendations to purchase, hold, or sell any securities or to make any investment decisions, and do not address the suitability of any security. S&P assumes no obligation to update the Content following publication in any form or format. The Content should not be relied on and is not a substitute for the skill, judgment and experience of the user, its management, employees, advisors and/or clients when making investment and other business decisions. S&P does not act as a fiduciary or an investment advisor except where registered as such. While S&P has obtained information from sources it believes to be reliable, S&P does not perform an audit and undertakes no duty of due diligence or independent verification of any information it receives. Rating-related publications may be published for a variety of reasons that are not necessarily dependent on action by rating committees, including, but not limited to, the publication of a periodic update on a credit rating and related analyses.

To the extent that regulatory authorities allow a rating agency to acknowledge in one jurisdiction a rating issued in another jurisdiction for certain regulatory purposes, S&P reserves the right to assign, withdraw or suspend such acknowledgment at any time and in its sole discretion. S&P Parties disclaim any duty whatsoever arising out of the assignment, withdrawal or suspension of an acknowledgment as well as any liability for any damage alleged to have been suffered on account thereof. S&P keeps certain activities of its business units separate from each other in order to preserve the independence and objectivity of their respective activities. As a result, certain business units of S&P may have information that is not available to other S&P business units. S&P has established policies and procedures to maintain the confidentiality of certain non-public information received in connection with each analytical process.

S&P may receive compensation for its ratings and certain analyses, normally from issuers or underwriters of securities or from obligors. S&P reserves the right to disseminate its opinions and analyses. S&P's public ratings and analyses are made available on its Web sites, www.standardandpoors.com (free of charge), and www.ratingsdirect.com (subscription), and may be distributed through other means, including via S&P publications and third-party redistributors. Additional information about our ratings fees is available at www.standardandpoors.com/usratingsfees.

STANDARD & POOR’S, S&P and RATINGSDIRECT are registered trademarks of Standard & Poor’s Financial Services LLC.

www.spglobal.com/ratingsdirect November 6, 2019 7

Page 170 of 216

To: Committee of the Whole

Agenda Section: Performance Management Division: Corporate Performance Department: Procurement, Fleet & Property

Item Number: CCW - 2019-357

Meeting Date: November 26, 2019

Subject: Sustainable Operations Program – Fall 2019 Update

Recommendation

That Item CCW 2019-357, dated November 26, 2019, being an update on Sustainable Operations activities, be received; and

That the plan to create a GHG inventory and forecast substantively outlined in CCW 2019-357 to complete Milestone 1 of the Partners for Climate Protection (PCP) program, be approved; and

That staff continue to monitor efforts to slow and mitigate the impact of climate change undertaken by other municipalities across Ontario and Canada; and

Executive Summary

Staff have traditionally reported once annually to Council on Sustainable Operations activities in June, when the corporate energy use report is submitted to the Province.

The recent societal focus on reducing greenhouse gas (GHG) emissions and mitigating climate change impacts has resulted in extensive activity across the municipal sector in these areas, and staff believe there is now enough information to share in two reports annually, one in November and one in June, to keep Council fully apprised.

This item provides updates on:

1. The County’s progress and proposed next steps in the Partners for Climate Protection (PCP) program; 2. Actions and planning underway by municipalities to slow and mitigate the impact of climate change including information on Climate Emergency declarations;

Page 171 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 2

3. County Green Teams’ and other Sustainable Operations activities.

Staff will continue to monitor efforts of other municipalities across Ontario and Canada to slow and mitigate the impact of climate change and report back in 2020 outlining benefits, implications and recommendations with regard to the County of Simcoe declaring a Climate Emergency and next steps with regard to Milestone 2 and 3 of the PCP program.

Background/Analysis/Options

The County’s Sustainable Operations team was formed in 2012 as a result of the original Green Energy Act (O. Reg. 397/11) that required municipalities to report to the Province on details of corporate energy use and specific efforts being made to reduce those numbers. Staff have traditionally reported once annually to Council on Sustainable Operations activities in June, when the report to the Province on corporate energy use is submitted.

Since 2012, as reported in the annual June report to Council, the County’s Sustainable Operations team has seen great success across the corporation. Small and large initiatives and projects have been implemented resulting in the Corporate energy use (also known as Energy Use Intensity) decreasing by 16.27% from 2015 to 2017, direct and indirect financial benefits of over $1.3M have been realized, and with an ongoing awareness and education program in place, staff are more aware of their energy use and other ways to support sustainable operations at the County.

The recent societal focus on reducing GHG emissions and mitigating climate change impacts has resulted in extensive activity across the municipal sector in these areas, and staff believe there is now enough information to share in two reports annually, one in November and one in June, to keep Council fully apprised.

This item provides updates on:

1. The County’s progress and proposed next steps in the PCP program; 2. Actions and planning underway by municipalities to slow and mitigate the impact of climate change including information on Climate Emergency declarations; 3. County Green Teams’ and other Sustainable Operations activities.

1. FCM Partners for Climate Protection Program

In April 2018, County Council approved the County of Simcoe’s membership in the Federation of Canadian Municipalities (FCM) “Partners for Climate Protection” program. Staff are pleased to provide an update to Council on progress and proposed next steps in the PCP program.

The PCP program connects a network of over 350 Canadian municipalities publically committed to reducing GHGs. Integral to the PCP program is the completion of five key milestones:

Milestone 1 – Create a GHG emissions inventory and forecast  Inventory of energy consumed and solid waste generated at County owned and operated buildings, street lighting, municipal fleet and corporate travel, and corporate solid waste  ‘Business as usual’ forecast to create baseline for target-setting Milestone 2 – Set an emissions reductions target

Form Issued: June 2019

Page 172 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 3

 Developed targets are expected to align with federal, provincial and peer municipality targets

Milestone 3 – Develop an action plan  Summarize baseline emissions forecasts and targets  Identify existing and proposed emissions reduction actions together with implementation strategies and resources required

Milestone 4 – Implement the action plan or set of activities  Identify measures to incorporate into existing projects and/or develop as new projects  Estimate and track lifecycle costs, payback periods, resource savings, direct and indirect benefits, and potential sources of internal and external funds

Milestone 5 – Monitor progress and report results  Evaluate project outputs and compare against original projections, adjusting activities as needed

Since receiving County Council approval to join the FCM PCP program, Sustainable Operations staff have gained a detailed understanding of the program and its 5 Milestones; participated in a workshop with the County’s PCP Regional Climate Advisor; and gathered an inventory of best practices to understand the most efficient and high impact actions to pursue GHG emissions reductions within the corporation.

With regard to Milestone 1 “Create a GHG emissions inventory and forecast”, in 2018 and 2019 staff have: - added historical utility data to the EnergyCAP software and continue to keep it updated monthly, - introduced the County Green Teams to the PCP program - conducted a gap analysis to evaluate the availability of other required inventory data and - worked collaboratively with internal stakeholders to gauge required efforts and plan for the completion of Milestone 1.

Sustainable Operations staff are seeking Council approval to move forward, engaging with staff in Solid Waste Management, Social Housing, Fleet, Finance, Roads Engineering and Maintenance, and complete Milestone 1, Create a GHG inventory and forecast” in 2020.

Milestone 2 “Set an emissions reduction target” In 2015, Canada entered into the Paris Agreement along with 194 other countries, committing countries to make stronger efforts to limit global temperature rise and, ultimately, limit temperature increase to 1.5°C. The Paris Agreement recognizes the essential role of sub-governments including municipalities in reducing greenhouse gas emissions. Many municipalities have set emissions reduction targets both for their corporate operations, as well as at the community level.

Staff will report back to Council in 2020 with emission target recommendations for the County of Simcoe.

The table below provides a small sampling of municipal target examples that staff will use as a guide as we explore a plan for the County of Simcoe to complete Milestone 2.

Table 1. Municipal Targets for Greenhouse Gas Emissions

Form Issued: June 2019

Page 173 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 4

Municipality Corporate Community Notes Resources Emissions Emissions Reduction Target Reduction Target City of Toronto -New facilities near Reductions based https://www.toronto.ca/services- payments/water- net zero emissions on 1990 levels: environment/environmentally- by 2026 - 30% by 2020 friendly-city- initiatives/transformto/transformto-

-45% of fleet low- - 65% by 2030 climate-action-strategy/ carbon by 2030 - Net zero by 2050 Peterborough 26% below 2011 Reduction of 31% https://sustainablepeterborough.ca /projects/climate-change-action- County levels by 2031 below 2011 by 2031 plan/ccap-presentations-to- municipal-council/peterborough- county/ https://sustainablepeterborough.ca /wp- content/uploads/2016/11/Chapter- 2-Peterborough-County-Climate- Action-Plans-FINAL.pdf Peel Region 45% below 2010 Region expects http://www.peelregion.ca/climate- energy/pdf/Climate-Change- levels by 2030 each member Summary.pdf municipality will

prepare their own community targets. Town of Midland 15% below 2015 6% below 2015 https://www.sustainablesevernsou nd.ca/wp- levels by 2028 levels by 2028 content/uploads/2019/07/MLCC-

Midland-Final-2019.pdf Town of 25% below 2015 6% below 2015 https://www.sustainablesevernsou nd.ca/wp- Penetanguishene levels by 2028 levels by 2028 content/uploads/2019/07/MLCC-

Penetanguishene-Apr10-Final.pdf Township of Tay 25% below 2015 6% below 2015 https://www.sustainablesevernsou nd.ca/wp- levels by 2028 levels by 2028 content/uploads/2019/05/Tays- Climate-Change-Action-

Plan_Final2019.pdf Township of Tiny 30% below 2015 6% below 2015 https://www.sustainablesevernsou nd.ca/wp- levels by 2028 levels by 2028 content/uploads/2019/07/Tinys- Climate-Change-Action-

Plan_Final-2.pdf City of Orillia Targets Pending. City joined PCP https://www.orillia.ca/en/city- hall/resources/Clerks/Council- program. Community Highlights/190506--

climate group CHighlights.pdf ‘Sustainable Orillia’ is working with City on action plan. City of Barrie Staff reporting back a) The reduction of City declared a http://barrie.legistar.com/Legislatio nDetail.aspx?ID=4153005&GUID= report back to municipal carbon climate emergency 8F6E8A5A-3D0B-478E-A5C4- General Committee emissions including October 28, 2019 via F2BA4302F155&Options=&Searc h= for its consideration the Item 19-G-291 that identification of describes an specific targets and, approach for ultimately, net zero creating a Climate carbon Change Mitigation emissions by 2050; Plan including, but not limited to:

Plans for Completion of FCM PCP Milestones 3 through 5

The PCP plan must be completed within 10 years of joining the program. For the County of Simcoe, 2028 is the deadline for completion with key milestone dates noted below.

 Milestone 3 – Develop action plan and seek Council approval- 2020/21  Milestone 4 - Implement the Council approved action plan or set of activities 2021/22

Form Issued: June 2019

Page 174 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 5

 Milestone 5 – Monitor progress and report results 2023 and ongoing.

Staff will report back to Council on outcomes and information related to the FCM PCP program.

2. Climate Change Action at the Municipal Level including “Climate Emergency” Declarations

While climate change is a global issue, the drivers and impacts of climate change are experienced at the local level, particularly for municipalities. With municipalities influencing 50% of Canada’s greenhouse gas emissions, and owning and operating the majority of infrastructure in Ontario, municipalities are also well-positioned to implement solutions and opportunities to reduce GHG emissions and mitigate the acceleration of climate change impacts.

The frequency and severity of extreme weather events – such as forest fires, ice storms and flooding – have been exacerbated by climate change and have had a direct impact on communities. Municipalities are in a unique position to respond to these challenges by adapting to climate change through enhanced emergency planning, as well as designing and planning resilient land uses and infrastructure with our changing climate in mind.

Sustainable Operations has maintained an inventory of climate change actions from peer municipalities as well as at the regional, provincial, federal and international level. These resources will assist with developing best practices through the PCP program that are both feasible and high impact.

The following measures have emerged amongst municipalities as key strategies to take action on climate change:

a) Setting Targets for GHG Emissions Reductions As outlined in the FCM PCP Milestone 2 information above, the County is on track with this key strategy. b) Commitments to Climate Change Adaptation While the Paris Agreement sets out to limit global temperature rise, there will continue to be changes to our climate as a result of the emissions we’ve produced and continue to produce. Per the vulnerability assessment completed by the Simcoe Muskoka District Health unit in 2017, climate in our geographical area is expected to be wetter, warmer, and more intense. Understanding that our climate will change, regardless of GHG emissions reductions, municipalities are taking steps to adapt. Adapting ensures that the negative effects of our changing climate to municipal infrastructure, and vulnerable citizens are softened. Many municipalities are undertaking Climate Change adaptation strategies, which will help coordinate planning efforts, and decision-making to build resilience to infrastructure, operations, and vulnerable community members.

Sustainable Operations staff will work with our colleagues in Corporate Performance, Engineering, Planning and Environment, Health and Emergency Services, and Social and Community Services Divisions as climate change mitigation strategies for the County of Simcoe develop over time.

c) Municipal Climate Change Advisory and Discussion Groups

Form Issued: June 2019

Page 175 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 6

The Sustainable Operations Team has recently set up a quarterly County of Simcoe Municipal Sustainability Call that is a telecommunication discussion opportunity for County member municipalities to participate in and share best practices and successful projects/policies, FCM PCP progress if participating, as well as ideas and plans on a multitude of related topics. The first call occurred in October and was well received with representation from the Cities of Barrie and Orillia, Town of Collingwood, Township of Essa, Town of Midland, Town of New Tecumseth, Town of Penetanguishene, Township of Severn and Township of Tiny. Topics of discussion included:  Agency priorities  5-Year Energy Plans  GHG tracking and planning (e.g. Partners for Climate Protection program)  Electric vehicles  Green procurement  Green and low-energy buildings / retrofits  Policies, compliance and strategic planning

All are welcome and increased participation is expected over time, as are face to face meetings, more formal goals and Terms of Reference, and potentially a presentation at a future Simcoe County Conference. Recognizing that municipalities play a leadership role in climate change action, many municipalities, particularly municipalities with, or planning, climate change mitigation plans, have developed climate change advisory groups. These advisory groups are typically comprised of individuals with decision-making authority and include, and/or have been delegated by, executive leadership. Groups meet as often as monthly and have a clear Terms of Reference to which they must adhere to. The following are examples of local and regional municipalities with climate change advisory groups:

 District Municipality of Muskoka - Climate Change Action Plan Steering Committee  Dufferin County – Inter-Departmental Climate Change Working Group  Peel Region – Climate Change Leadership Committee  Peterborough County – Sustainable Peterborough Plan Steering Committee  Oxford County – Community Sustainability Plan Committee  Durham Region – Durham Region Roundtable on Climate Change  City of Kitchener – Corporate Climate Action Plan Steering Committee  Town of Caledon – Climate Change Action Plan Task Force Sustainable Operations staff have also maintained strong connections with regional communities of practice and networks including municipal energy managers of Ontario, the Ontario Climate Consortium and the Clean Air Partnership.

d) “Climate Emergency” Declarations Worldwide, 1,087 governments of all levels have declared a “Climate Emergency” according to the International Climate Emergency Forum (ICEF) as of October 3, 2019. Included in that number is the Government of Canada, along with 460 Canadian Municipalities. Table 2

Form Issued: June 2019

Page 176 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 7

below lists Ontario municipalities who have declared a “Climate Emergency”, several of which are upper tier.

Table 2. Ontario Municipalities with Declared Climate Emergencies as of October 29, 2019 Municipality Date of Key Reference Document Declaration 28-Oct-19 http://barrie.legistar.com/LegislationDetail.aspx?ID=4153005&GUID=8F6E8A5A-3D0B-478E- City of Barrie A5C4-F2BA4302F155&Options=&Search= 05-Jun-19 http://www.brampton.ca/EN/City-Hall/CouncilOffice/Documents/Rowena%20Santos- Brampton City Council climate%20change%20release.pdf 23-Apr-19 https://mariannemeedward.ca/committee-council-meetings/city-of-burlington-declares-climate- Burlington City Council emergency/ https://www.chatham-kent.ca/Council/Meetings/2019/Documents/July/July-15-17b.pdf Chatham-Kent Council 15-Jul-19 16-Oct-19 https://www.collingwoodtoday.ca/local-news/collingwood-council-officially-declares-climate- Collingwood City Council crisis-1752850 28-May-19 https://agendasonline.greatersudbury.ca/index.cfm?pg=agenda&action=navigator&lang=en&i Greater Sudbury City Council d=1323#agendaitem16976 09-Jun-19 https://www.greyhighlands.ca/Modules/News/index.aspx?feedId=25f44610-2c11-4078-be30- Grey Highlands Council 5e5462697db9&newsId=10f8b9bf-3289-4dc8-be72-46afce05c7e3 Halton Hills Town Council 06-May-19 https://pub-haltonhills.escribemeetings.com/filestream.ashx?DocumentId=6394 11-Sept-19 https://www.theifp.ca/news-story/9592566--it-s-a-humanitarian-issue-halton-declares-a- Halton Region Council climate-emergency/ 27-Mar-19 https://globalnews.ca/news/5106324/city-sketch-council-finalizes-climate-emergency- Hamilton City Council declaration/ https://king.civicweb.net/filepro/documents/67679?preview=72041 Township of King Council 08-Jul-19 17-Oct-19 http://listview.kenora.ca/Files/Meeting%20Documents/2019/Council%20(including%20special) Kenora City Council /September%2017%20Council%20Minutes.pdf#navpanes=0&view=FitH 24-Jun-19 https://lf.kitchener.ca/WebLinkExt/DocView.aspx?dbid=0&id=1764410&page=1&_ga=2.51431 Kitchener City Council 469.508024965.1561531408-267987134.1561531408&cr=1 05-Mar-19 https://www.cityofkingston.ca/documents/10180/32824678/City-Council_Meeting-10- City of Kingston 2019_Agenda_March-5-2019.pdf/146d1496-69d0-41d8-b1a9-fa0850bea387 London City Council 23-Apr-19 https://globalnews.ca/news/5196624/london-climate-emergency/ Milton Town Council 22-Jul-19 https://www.milton.ca/MeetingDocuments/Council/minutes2019/CL_July_22_2019.pdf 19-Jun-19 https://www.mississauga.com/news-story/9444387-mississauga-declares-climate-emergency- Mississauga City Council after-push-from-local-students/ Oakville Town Council 24-Jun-19 https://www.inhalton.com/oakville-declares-a-climate-emergency https://ottawacitizen.com/news/local-news/ottawa-declares-a-climate-emergency Ottawa City Council 24-Apr-19 24-Oct-19 http://www.peelregion.ca/news/archiveitem.asp?year=2019&month=9&day=25&file=2019925. Peel Regional Council xml 18-Sept-19 https://www.thepeterboroughexaminer.com/news-story/9611898-peterborough-declares- Peterborough City Council climate-emergency/ https://inquinte.ca/story/climate-emergency-back-on-in-prince-edward-county Prince Edward County Council 28-May-19 St. Catharines City Council 29-Apr-19 https://stcatharines.civicweb.net/filepro/documents/63173?preview=66596 Sarnia City Council 17-Jun-19 https://www.theobserver.ca/news/local-news/sarnia-declares-climate-emergency Toronto City Council 02-Oct-19 http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2019.MM10.3 04-Jun-19 https://www.vaughan.ca/council/minutes_agendas/Communications/0604- Vaughan City Council 19%20CW%20Communications.pdf West Grey Council 07-Aug-19 https://www.southgreynews.ca/local-news/west-grey-declares-climate-change-emergency 23-Apr-19 http://www.westnipissing.ca/images/docs/MayorsCouncilandCommittees/councilmeetings/201 9/Apr-23-2019%20MEDIA%20- West Nipissing Council %20Agenda%20%20Supporting%20Documentation%20compressed.pdf Whitby Town Council 24-Jun-19 https://whitby.civicweb.net/document/127603?printPdf=true

Staff will report back in 2020 outlining benefits, implications and recommendations with regard to the County of Simcoe declaring a Climate Emergency.

3. County Staff Green Teams and Sustainable Operations Activities

Efforts continue to communicate and encourage sustainable behaviours throughout the corporation. County Green Teams have met throughout 2019 to pursue energy, water and waste reduction programs, paper saving initiatives, and fostering general environmental awareness of sustainable operations opportunities. Projects and any related savings are continually tracked and will be presented to County Executive in early 2020. A copy of the presentation will be included in Sustainable Operations’ June 2020 report to Council.

Form Issued: June 2019

Page 177 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 8

Development of a ‘Green Team e-sharing site’ is underway to act as a hub where staff can share resources and ideas on how to live and work more sustainably including how to reduce one’s carbon footprint.

In addition to programs for current staff, development of a Sustainable Operations (LMS) learning module for new staff orientation is underway. The intent is to inform new County staff about the Sustainable Operations team and educate them on opportunities to participate on County Green Teams and where to get more information.

Next Steps

Staff will continue to provide the regular report in June focused on energy management and the many other Sustainable Operations initiatives underway in the corporation.

Financial and Resource Implications

There are no direct financial implications to this report.

Since the initiation of the Sustainable Operations Program in 2012, $1,327,709 in cost avoidances, savings or funding have been realized by the County of Simcoe.

Relationship to Corporate Strategic Plan

This Item is directly related to Strategic Direction D: Environmental Sustainability: To preserve, conserve, and safe guard our environment and natural resources, while recognizing opportunity, innovation, and the needs of our community.

Reference Documents  CCW 18-065 (February 2018) – 2017 Growth Plan Proposed Emissions Reduction Guidelines  CCW 18-128 (April 2018) – Federation of Canadian Municipalities “Partners for Climate Protection” Program  CCW 18-366 (June 2018) – 2018 Sustainable Operations Program Update  CCW 2019-079 (February 2019) – A Made-In-Ontario Environment Plan  CCW 2019-213 (May 2019) – Information on Bill 108, the Amended Growth Plan for the Greater Golden Horseshoe, 2019, and the Proposed Growth Plan Transition Regulation  CCW 2019-118 (June 2019) – 2019 Sustainable Operations Program Update

Attachments

There are no Schedules to this Item.

Prepared By Tyler Hunt, Sustainable Operations Supervisor

Form Issued: June 2019

Page 178 of 216 November 26, 2019 Committee of the Whole - CCW 2019-357 Page 9

Approvals Date Catherine Payne, Manager, Procurement and Sustainable November 18, 2019 Operations Dawn Hipwell, Director, Procurement, Fleet and Property November 18, 2019 Trevor Wilcox, General Manager, Corporate Performance November 18, 2019 Mark Aitken, Chief Administrative Officer November 19, 2019

Form Issued: June 2019

Page 179 of 216

To: County Council

Agenda Section: Corporate Services Division: Engineering, Planning and Environment Department: Solid Waste Management

Item Number: CO - 2019-405

Meeting Date: December 4, 2019

Subject: Curbside Waste Collection Options for Request for Proposal Process

RECOMMENDATION:

 Option 3 - Automated collection of organics – weekly, and alternating bi-weekly garbage / recycling all from carts; and

 Option 4 - Automated collection of organics and recycling weekly, bi-weekly garbage, all from carts,

That the results of the RFP be presented to Council as described within the background of Item CO 2019-405.

Executive Summary

This Item provides an impact analysis for Council’s consideration regarding options identified for inclusion in the Request for Proposals document for the next curbside waste collection contract including Options 1 thru 4 ranging from manual collection to fully automated cart collection as further detailed within the Background/Analysis/Options section.

Background/Analysis/Options

Despite significant assistance by alternate service providers obtained by the County, Waste Connections of Canada’s service levels continue to decline. This impacts staff’s assessment of options for the new collection contract as previously reported as we do not believe the impacts we are experiencing are only related to our current contractor and collection techniques. The option we choose for the future collection contract could mitigate against continued service impacts.

Labour: Waste Connections has advised that locally, they are experiencing over 70% employee turnover per year in contrast to fully automated systems they operate in the Greater Toronto area where staff turnover is under 15%. They continue to recruit locally; however, they have not been

Page 180 of 216 December 4, 2019 County Officer - CO 2019-405 Page 2

successful in recruiting as many staff as they have lost. Despite a significant employee bonus structure, Waste Connections continues to experience absenteeism, up to 10% on some days and less than 1/3 of their drivers make themselves available for Saturday work.

County staff therefore conclude that while base level pay is a contributing factor and concern, it may not be the determinative factor we initially believed. The major issue appears to be the physicality of the job, limiting the available labour pool, in conjunction with the adverse working conditions presented by the weather and the nature of the materials they are handling. These issues can be addressed by automated collection in the next collection contract.

Blue Box Program Transition: Item CCW 2019-334 (September 24, 2019) provided details regarding the Minister of Environment Conservation and Parks blue box transition direction which states “…municipalities shall not reduce or expand existing level of blue box services that are eligible for funding under the program.” As a result of this direction, staff are concerned that changing our collection method and/or frequency could impact blue box funding as Stewardship Ontario, always seeking cost containment, could use the Minister’s wording as justification for denying payment for what they may consider additional costs.

To better understand the potential impacts of this position, staff have been in contact with the Ministry of Environment Conservation and Parks Policy Branch. We now have context and understanding of the intent of the Minister’s letter. It was issued as direction to Stewardship Ontario to consider when determining eligible municipal program costs during the period of program transition. The intent is to secure Ontarian’s access to and experience with the blue box programs was not adversely affected during the transition period. Examples of such actions may include low cost rural depot recycling programs switching to curbside collection programs in advance of transition (increased service) and to eliminate the potential of some communities terminating their recycling programs as a result of significantly decreased commodity revenues (decreased service). Therefore, the Minister’s statement may not create a problem for the County’s situation, but this cannot be guaranteed at this time. Further, although the directive not to alter service levels is the Minister’s, Ministry staff have advised the County to meet with Stewardship Ontario as it is their responsibility to develop the transition plan to full producer responsibility.

Staff discussed this issue in a joint call with representatives of Stewardship Ontario, the Ministry of Environment Conservation and Parks (Policy Branch), and Resource Productivity and Recovery Authority (RPRA). We believe all parties now better understand the County’s position regarding potentially changing the recycling collection method and frequency. Unfortunately, it is too early in the mandate of all parties while moving to blue box transition, to provide any certainty as to how funding would be impacted by a change from manual collection of dual stream recycling to automated cart collection of single stream recycling including potentially decreased frequency of collection.

OPTIONS (for the next collection contract)

Staff recommend that new collection contractor(s) be obtained as early as feasible to resolve current collection issues. Staff have worked to finalize the Request for Proposal (RFP) document, based on the direction received from Council; the RFP has not been issued, as it’s now pending further direction from Council on this report. Staff are concerned collection costs will increase substantially, 75% or more over existing costs, based on analysis of the existing contract, and information from other municipalities that have recently procured collection services.

Form Issued: September 2019

Page 181 of 216 December 4, 2019 County Officer - CO 2019-405 Page 3

Staff has therefore identified the four most likely Options for future collections and have developed the main pros and cons of each option for Council consideration:

 Option 1 – manual collection weekly of garbage, organics and two stream recycling  Option 2 – automated collection weekly of garbage and organics from carts, and manual collection of two stream recycling - weekly  Option 3 – automated collection of: organics - weekly and alternating bi-weekly garbage / recycling all from carts  Option 4 – automated collection of: organics and recycling weekly, bi-weekly garbage, all from carts

Option 1 (manual collection weekly of garbage, organics and two stream recycling)

This is our current system, which our residents are familiar with; two trucks servicing each road per week, one collecting garbage and organics and the second collecting paper and containers. A four day collection schedule would be utilized per Council’s direction; the same limits would apply:  garbage 1 bag/container per week (up to 80 litre & 20kg) collected manually  organics collected manually from green bins  papers collected manually from grey bins  containers collected manually blue bins

Pros Option 1 Cons Option 1 Residents familiar with system, no new Doesn’t address labour issues. Mitigation education required strategy includes potential for up to four contractors, possibly reducing the issue No effect on blue box program transition No additional environmental benefits (diversion or emissions) Existing green bins near end of their useful life. Mitigation by subsidizing replacements.

Option 2 (automated collection weekly of garbage and organics from carts, and manual collection of two stream recycling – weekly)

This option utilizes two trucks servicing per week; one fully automated truck utilizing a hydraulic lift arm collecting garbage and organics from County provided carts and the second collecting paper and containers manually. A four day collection schedule would be utilized per Council’s direction; the following would apply:  garbage 1 cart per week  organics 1 cart per week  papers collected manually from grey bins weekly  containers collected manually blue bins weekly

Pros Option 2 Cons Option 2 Similar to the current system with all materials Significant change for residents. Mitigated by collected weekly promotion and education and the app Partially mitigates labour shortage by utilizing Some serviced units difficult to service with automated collection for garbage/organics – carts. Mitigated by potential to service some wider pool of drivers and more efficient – locations manually, expand existing multi- therefore slightly fewer trucks residential subsidy program

Form Issued: September 2019

Page 182 of 216 December 4, 2019 County Officer - CO 2019-405 Page 4

Slightly lower emissions, based on slightly Reduces future potential for additional fewer collection vehicles restrictions on garbage collection (limiting factor of cart size) No effect on blue box program transition Use of garbage carts reduces limit subjectivity

Option 3 (automated collection of: organics - weekly and alternating bi-weekly garbage / recycling all from carts)

This option utilizes one truck servicing per week; collecting garbage and organics one week and recycling and organics the next week from County provided carts for all materials collected utilizing a hydraulic lift arm. A four day collection schedule would be utilized per Council’s direction; the following would apply:  garbage 1 cart bi-weekly  organics 1 cart weekly  single stream recycling 1 cart bi-weekly

Pros Option 3 Cons Option 3 Mitigates labour shortage utilizing automated Significant change for residents. Mitigated by collection of all materials – wider pool of promotion and education and utilizing the app drivers, more desirable working conditions, to identify collection weeks more efficient - fewer trucks required Additional diversion anticipated to extend the Some serviced units difficult to service with lifespan of County landfills by nearly one year, carts. Mitigated by potential to service some delaying additional waste export costs which locations manually, expand existing multi- have not been factored into this analysis residential subsidy program Significantly lower emissions, based on fewer Potentially complicates blue box program collection vehicles (1 truck/road) transition. Mitigation by working with Stewards Significant environmental benefits - anticipated increase in organics diversion Use of garbage carts reduces limit subjectivity Recyclables contained in lidded carts reduces windblown litter

Option 4 (automated collection of: organics and recycling weekly, bi-weekly garbage, all from carts)

This option utilizes essentially one and a half truck(s) servicing per week; collecting recycling and organics every week, and another truck collecting garbage in half of the County one week and the other half the next week from County provided carts for all materials utilizing a hydraulic lift arm. A four day collection schedule would be utilized per Council’s direction; the following would apply:  garbage 1 cart bi-weekly  organics 1 cart weekly  single stream recycling 1 cart weekly

Pros Option 4 Cons Option 4

Form Issued: September 2019

Page 183 of 216 December 4, 2019 County Officer - CO 2019-405 Page 5

Mitigates labour shortage utilizing automated Significant change for residents. Mitigated by collection for all materials – wider pool of promotion and education and utilizing the app drivers and more desirable working conditions, to identify collection weeks more efficient - fewer trucks required Maintains collection of divertible organics and Some serviced units difficult to service with recycling while reducing garbage to motivate carts. Mitigation by potentially continuing to diversion and waste reduction service some locations manually, expand existing multi-residential subsidy program Significant environmental benefits - Potentially complicates blue box program anticipated increase in organics diversion transition. Mitigation by working with Stewards Additional diversion anticipated to extend the lifespan of County landfills by nearly one year, delaying additional waste export costs which have not been factored into this analysis

Lower emissions, based on fewer collection vehicles (1.5 trucks/road) Use of garbage carts reduces limit subjectivity Recyclables contained in lidded carts reduces windblown litter

Analysis and Recommendation:

Council has provided direction on options for the RFP, to utilize both Option 1 and Option 2 as laid out in this Item. The information in this Item is provided in light of the continuing and worsening collection impacts experienced under the current system which could be expected to persist under Option 1 and partially in Option 2 due to the manual necessity of recycling collection in that option.

Additionally, cost increases for future collection service are anticipated to be substantial for all four options including Option 1 (Status Quo). Staff have performed a financial analysis and the estimated cost spread of the various options to the County is 7.4% between the lowest cost Option 1 and the highest cost Option 2 (Options 3 and 4 falling in the middle cost range). This cost spread is within the range of error of the numerous assumptions made to arrive at the estimates. While Options 3 and 4 decrease frequency of collection and savings are anticipated for reduced trucks due to frequency changes and more efficient automated collection, there are offsetting cost increases for amortized value of carts and overall anticipated collection cost increases. It is further noted that the costs of both Options 3 and 4 include additional expenses related to the anticipated additional tonnage of organics. Cost avoidance for garbage export, due to increased diversion, would also be anticipated with the reduced garbage tonnage resulting; however, costs for this have not been included since the County sites are not expected to reach capacity until after the new collection contract expires.

Staff recommend that only two options, those best suited to prevent the current issues in the future, be included in the RFP to keep the complexity of the RFP manageable for both proponents and the County . Staff therefore recommend seeking proposals on Option 3 (weekly Automated Cart collection of organics and bi-weekly alternating garbage/single stream recycling) and Option 4 (weekly Automated Cart collection of organics and single stream recycling, bi-weekly garbage). These options are also the two most able to aid in achieving our waste diversion goal. Option 3 allows for the potential of two contractors and Option 4 allows for three potential contractors.

Form Issued: September 2019

Page 184 of 216 December 4, 2019 County Officer - CO 2019-405 Page 6

Staff notes that the RFP as developed, including Options 1 and 2, is fully prepared. Should Council agree with Staff’s recommendation it is anticipated that the redrafting of the RFP will take two to three weeks. Following receipt of proposals, staff will bring back a further report to Council with the results of the RFP evaluation for direction on the collection frequency.

A significant risk with only seeking costing for Options 3 and 4 is potential funding for the recycling portion of the system since it could be interpreted by the funding group to be in contravention to the Minister’s letter, described earlier in this Item – specifically the following excerpt: “…municipalities shall not reduce or expand existing level of blue box services that are eligible for funding under the program.” Staff will continue to work with Stewardship Ontario, the Ministry of Environment Conservation and Parks (Policy Branch), and the Resource Productivity and Recovery Authority as we do not believe the Minister’s letter was meant to curb innovation or efficiencies for municipalities in determining the best waste collection techniques for their residents. Should Council seek to mitigate this risk it would be recommended to request costing for Option 2 and only request costing on either Option 3 or Option 4.

Financial and Resource Implications

The results and analysis of the Request for Proposals will be brought back for Council’s considerations

Relationship to Corporate Strategic Plan

The original 2010 Waste Management Strategy recommended a single waste collection contract for garbage/organics and recycling. Incorporating options such as bi-weekly garbage collection will improve organics diversion, as recommended in the Strategy. It also aligns with the County’s Corporate Strategic Plan to preserve, conserve, and safeguard our environment and natural resources, while recognizing opportunity, innovation, and the needs of our community.

Reference Documents

 CCW 2019-334 (September 24, 2019) Provincial Blue Box Special Advisor’s Report and Minister's Blue Box Transition Direction

Attachments

There are no attachments to this Item.

Prepared By Rob McCullough, Director Solid Waste Management

Approvals Date

Debbie Korolnek, General Manager, EPE November 26, 2019 Trevor Wilcox, General Manager, Corporate Performance November 26, 2019 Mark Aitken, Chief Administrative Officer November 26, 2019

Form Issued: September 2019

Page 185 of 216

Document # 12E (DB)

DEBENTURE BY-LAW – SERIAL– SEMI ANNUAL – STRAIGHT TO DEBENTURE

Single Tier BILL NO. 50 BY-LAW NO. XXX

THE CORPORATION OF THE COUNTY OF SIMCOE

A By-law of the Corporation of the County of Simcoe to authorize the borrowing upon serial debentures in the principal amount of $27,342,333.00 towards the cost of Alliston Paramedic Station, Beeton Paramedic Station, Orillia Paramedic Station, Elmvale Paramedic Station, BSESC, Collingwood Paramedic Station.

Whereas subsection 401 (1) of the Municipal Act, 2001, as amended (the “Act”) provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; and

Whereas subsection 408 (2.1) of the Act provides that a municipality may issue a debenture or other financial instrument for long-term borrowing only to provide financing for a capital work; and

Whereas the Council of The Corporation of The County of Simcoe (the “Municipality”) has passed the By-law(s) enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law to authorize the capital work(s) described in column (2) of Schedule “A” (the “Capital Work(s)”), to authorize the long-term borrowing from Ontario Infrastructure and Lands Corporation (“OILC”) in respect of the Capital Work(s) and to confirm, ratify and approve the execution by the Treasurer of the application to OILC for financing the Capital Works (the “Application”) and the submission by such authorized official of the Application; and to execute and deliver to OILC the rate offer letter agreement in respect of such long-term borrowing for the Capital Works; and

Whereas before authorizing the Capital Work(s) and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any) the Council of the Municipality had its Treasurer calculate an updated limit in respect of its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing in accordance with the applicable regulation and, prior to the Council of the Municipality authorizing the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), the Treasurer determined that the estimated annual amount payable in respect of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), would not cause the Municipality to exceed the updated limit and that the approval of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), by the Local Planning Appeal Tribunal pursuant to such regulation was not required; and

Page 186 of 216

Whereas the Municipality has submitted the Application to OILC and the Application has been approved; and

Whereas to provide long-term financing for the Capital Work(s) it is now deemed to be expedient to borrow money by the issue of serial debentures in the aggregate principal amount of $27,342,333.00 dated December 09, 2019 and maturing on December 09, 2039, and payable in semi-annual instalments of combined equal principal and diminishing interest amounts on the ninth day of June and on the ninth day of December in each of the years 2020 to 2039, both inclusive on the terms hereinafter set forth;

Now therefore the Council of The Corporation of The County of Simcoe enacts as follows:

1. For the Capital Work(s), the borrowing upon the credit of the Municipality at large of the aggregate principal amount of $27,342,333.00 and the issue of serial debentures therefor to be repaid in semi-annual instalments of combined principal and interest as hereinafter set forth, are hereby authorized.

2. The Warden and the Treasurer of the Municipality are hereby authorized to cause any number of serial debentures to be issued for such amounts of money as may be required for the Capital Work(s) in definitive form, not exceeding in total the said aggregate principal amount of $27,342,333.00 (the “Debentures”). The Debentures shall bear the Municipality’s municipal seal and the signatures of Warden and the Treasurer of the Municipality, all in accordance with the provisions of the Act. The municipal seal of the Municipality and the signatures referred to in this section may be printed, lithographed, engraved or otherwise mechanically reproduced. The Debentures are sufficiently signed if they bear the required signatures and each person signing has the authority to do so on the date he or she signs.

3. The Debentures shall be in fully registered form as one or more certificates in the aggregate principal amount of $27,342,333.00, in the name of OILC, or as OILC may otherwise direct, substantially in the form attached as Schedule “B” hereto and forming part of this By-law with provision for payment of principal and interest (other than in respect of the final payment of principal and outstanding interest on maturity upon presentation and surrender) by pre-authorized debit in respect of such principal and interest to the credit of such registered holder on such terms as to which the registered holder and the Municipality may agree.

4. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of any unpaid indebtedness of the Municipality to OILC under the Debentures and to pay such amounts to OILC from the Consolidated Revenue Fund.

5. The Debentures shall all be dated December 09, 2019, and as to both principal and interest shall be expressed and be payable in lawful money of Canada. The

2 of 30

Page 187 of 216

Debentures shall bear interest at the rate of 2.68% per annum and mature during a period of 20 year(s) years from the date thereof payable semi-annually in arrears as described in this section. The Debentures shall be paid in full by December 09, 2039 and be payable in semi-annual instalments of combined equal principal and diminishing interest amounts on the ninth day of June and on the ninth day of December in each of the years 2020 to 2039, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments, as set forth in Schedule “C” attached hereto and forming part of this By- law (“Schedule “C”).

6. Payments in respect of principal of and interest on the Debentures shall be made only on a day, other than Saturday or Sunday, on which banking institutions in Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law or executive order to be closed (a “Business Day”) and if any date for payment is not a Business Day, payment shall be made on the next following Toronto Business Day.

7. Interest shall be payable to the date of maturity of the Debentures and on default shall be payable on any overdue amounts both before and after default and judgment at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debentures for such amounts plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amounts become overdue for so long as such amounts remain overdue and the Municipality shall pay to the registered holders any and all costs incurred by the registered holders as a result of the overdue payment. Any amounts payable by the Municipality as interest on overdue principal or interest and all costs incurred by the registered holders as a result of the overdue payment in respect of the Debentures shall be paid out of current revenue. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

“Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of the Debentures: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

8. In each year in which a payment of semi-annual instalments of combined equal principal and diminishing interest amounts becomes due in respect of the Capital Work(s) including the last ‘non-equal’ instalment of principal, there shall be raised as part of the Municipality’s general levy the amounts of principal and interest payable by the Municipality in each year as set out in Schedule “C” to the extent that the amounts have not been provided for by any other available source including other

3 of 30

Page 188 of 216

taxes or fees or charges imposed on persons or property by a by-law of any municipality.

9. The Debentures may contain any provision for their registration thereof authorized by any statute relating to municipal debentures in force at the time of the issue thereof.

10. The Municipality shall maintain a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

11. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of the Debentures as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. When a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality.

12. The Debentures will be transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, the Warden and the Treasurer shall issue and deliver a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

13. The Warden and the Treasurer shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become mutilated, defaced, lost, subject to a mysterious or unexplainable disappearance, stolen or destroyed, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case when a Debenture is mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed) furnished the Municipality with such

4 of 30

Page 189 of 216

evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

14. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of this By- law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

15. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

16. Reasonable fees in respect of the Debentures, in the normal course of business, other than reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of any of the principal and interest cheques (if any) that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed may be imposed by the Municipality. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

18. The Warden and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality’s municipal seal to any of such documents and papers.

19. The money received by the Municipality from the sale of the Debentures to OILC, including any premium, and any earnings derived from the investment of that money,

5 of 30

Page 190 of 216

after providing for the expenses related to their issue, if any, shall be apportioned and applied to the Capital Work(s) and to no other purpose except as permitted by the Act.

20. Subject to the Municipality’s statement of investment policies and goals, the applicable legislation and the terms and conditions of the Debentures, the Municipality may, if not in default under the Debentures, at any time purchase any of the Debentures in the open market or by tender or by private contract at any price and on such terms and conditions (including, without limitation, the manner by which any tender offer may be communicated or accepted and the persons to whom it may be addressed) as the Municipality may in its discretion determine.

21. This By-law takes effect on the day of passing.

______George Cornell John Daly Warden County Clerk

6 of 30

Page 191 of 216

The Corporation of The County of Simcoe

Schedule “A” to By-law Number XXX

(1) (2) (3) (4) (5) (6)

Approved Amount to be Amount of Amount of Term of Project Financed Debentures By-law Debentures Years of Description Through the Previously to be Issued Debentures Issue of Issued Debentures

Alliston

Paramedic $2,116,939.00 Station

$0.00 Beeton

Paramedic $1,320,237.00 station $0.00

Orillia 20 year(s) $2,766,290.00 $0.00 Paramedic

6824 Station 27,342,333.00 $0.00

$1,738,749.00 Elmvale

Paramedic $0.00 Station

$16,499,818.00 $0.00 BSESC

Collingwood $2,900,300.00 Paramedic

Station

7 of 30

Page 192 of 216

The Corporation of The County of Simcoe

Schedule “B” to By-law Number XXX

No. PAR-2019/12/09 $27,342,333.00 C A N A D A Province of Ontario THE CORPORATION OF THE COUNTY OF SIMCOE ______FULLY REGISTERED 2.68% SERIAL DEBENTURE

The Corporation of The County of Simcoe (the “Municipality”), for value received, hereby promises to pay to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) or registered assigns, subject to the Conditions attached hereto which form part hereof (the “Conditions”), upon presentation and surrender of this debenture (or as otherwise agreed to by the Municipality and OILC) by the maturity date of this debenture (December 09, 2039), the principal amount of

TWENTY SEVEN MILLION THREE HUNDRED FORTY TWO THOUSAND THREE HUNDRED THIRTY THREE DOLLARS

------($27,342,333.00) ------by semi-annual instalments of combined equal principal and diminishing interest amounts on the Payment ninth day of June and on the ninth day of December in each of the years 2020 to 2039, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments, in the amounts set forth in the attached Serial Debenture Schedule (the “Amortization Schedule”) and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the closing date (December 09, 2019), or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 2.68% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule; and interest shall be paid on default at the applicable rate set out in the Amortization Schedule both before and after default and judgment. The payments of principal and interest and the outstanding amount of principal in each year are shown in the Amortization Schedule.

The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011 (the “OILC Act, 2011”) hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of any unpaid indebtedness under this debenture, and to pay such amounts to OILC from the Consolidated Revenue Fund.

This debenture is subject to the Conditions.

8 of 30

Page 193 of 216

DATED at The Corporation of The County of Simcoe as at the 9th day of December, 2019.

IN TESTIMONY WHEREOF and under the authority of By-law Number XXX of the Municipality duly passed on the 4th day of December, 2019 (the “By-law”), this debenture is sealed with the municipal seal of the Municipality and signed by the Warden and by the Treasurer thereof.

Date of Registration: December 09, 2019.

______(Seal) ______George Cornell, Warden Lealand Sibbick, Treasurer

OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture.

Ontario Infrastructure and Lands Corporation by: ______by:______Authorized Signing Officer Authorized Signing Officer

9 of 30

Page 194 of 216

LEGAL OPINION

We have examined the By-law of the Municipality authorizing the issue of serial debentures in the aggregate principal amount of $27,342,333.00 dated December 09, 2019 and maturing on December 09, 2039 in semi-annual instalments of combined equal principal and diminishing interest amounts on the ninth day of June and on the ninth day of December in each of the years 2020 to 2039, both inclusive, save and except for the last instalment of principal which may vary slightly from the preceding equal instalments as set out in Schedule “C” to the By-law.

In our opinion, the By-law has been properly passed and is within the legal powers of the Municipality. The debenture issued under the By-law in the within form (the “Debenture”) is the direct, general, unsecured and unsubordinated obligation of the Municipality. The Debenture is enforceable against the Municipality subject to the special jurisdiction and powers of the Local Planning Appeal Tribunal over defaulting municipalities under the Municipal Affairs Act. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter.

December 09, 2019

______

Barriston Law

[no signature required]

10 of 30

Page 195 of 216

CONDITIONS OF THE DEBENTURE

Form, Denomination, and Ranking of the Debenture

1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons.

2. The Debentures are direct, general, unsecured and unsubordinated obligations of the Municipality. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the Municipality except for the availability of money in a sinking or retirement fund for a particular issue of debentures.

3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC. Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them. Title

5. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality.

Payments of Principal and Interest

6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the Municipality to the persons registered as holders in the registry on the relevant record date. The Municipality shall not be required to register any transfer, exchange or

11 of 30

Page 196 of 216

substitution of Debentures during the period from any record date to the corresponding Payment Date.

7. The Municipality shall make all payments in respect of semi-annual instalments of combined equal principal and diminishing interest amounts on the Debentures on the Payment Dates commencing on June 09, 2020 and ending on December 09, 2039, as set out in Schedule “C” to the By-law, by pre-authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the Municipality and the registered holder may agree.

8. The Municipality shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Amortization Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the Municipality shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment.

9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

10. Payments in respect of principal of and interest on the Debentures shall be made only on a day, other than Saturday or Sunday, on which banking institutions in Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law or executive order to be closed (a “Business Day”), and if any date for payment is not a Business Day, payment shall be made on the next following Business Day as noted on the Amortization Schedule.

11. The Debentures are transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

12 of 30

Page 197 of 216

furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed principal and interest cheques (if any) may be imposed by the Municipality. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

16 If OILC elects to terminate its obligations under the rate offer agreement entered into between the Municipality and OILC, or if the Municipality fails to meet and pay any of its debts or liabilities when due, or uses all or any portion of the proceeds of any Debenture for any purpose other than for a Capital Work(s) as authorized in the By-Law, the Municipality shall pay to OILC the Make-Whole Amount on account of the losses that it will incur as a result of the early repayment or early termination.

Notices

17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. If the Municipality or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Business

13 of 30

Page 198 of 216

Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Business Day. Time

18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time. Governing Law

19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario. Definitions:

(a) “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

(b) "Make-Whole Amount" means the amount determined by OILC as of the date of prepayment of the Debenture, by which (i) the present value of the remaining future scheduled payments of principal and interest under the Debenture to be repaid from the prepayment date until maturity of the Debenture discounted at the Ontario Yield exceeds (ii) the principal amount under the Debenture being repaid provided that the Make- Whole Amount shall never be less than zero.

(c) “Ontario Yield" means the yield to maturity on the date of prepayment of the Debenture, assuming semi-annual compounding, which a non-prepayable Debenture made by the Province of Ontario would have if advanced on the date of prepayment of the Debenture, assuming the same principal amount as the Debenture and with a maturity date which is the same as the remaining term to maturity of the Debenture to be repaid minus 100 basis points.

14 of 30

Page 199 of 216

THE CORPORATION OF THE COUNTY OF SIMCOE

Schedule “C” to By-law Number XXX

Name.....: Simcoe, The Corporation of The County of Principal: $27,342,333.00 Rate.....: 02.680% Term.....: 240 months Paid.....: Semi-annually Matures..: 12/09/2039

Pay # Date Amount Due Principal Due Interest Due Rem. Principal ------1 06/09/2020 1,050,949.39 683,558.33 367,391.06 26,658,774.67 2 12/09/2020 1,041,764.62 683,558.33 358,206.29 25,975,216.34 3 06/09/2021 1,030,672.62 683,558.33 347,114.29 25,291,658.01 4 12/09/2021 1,023,395.06 683,558.33 339,836.73 24,608,099.68 5 06/09/2022 1,012,403.45 683,558.33 328,845.12 23,924,541.35 6 12/09/2022 1,005,025.51 683,558.33 321,467.18 23,240,983.02 7 06/09/2023 994,134.27 683,558.33 310,575.94 22,557,424.69 8 12/09/2023 986,655.96 683,558.33 303,097.63 21,873,866.36 9 06/09/2024 977,471.18 683,558.33 293,912.85 21,190,308.03 10 12/09/2024 968,286.40 683,558.33 284,728.07 20,506,749.70 11 06/09/2025 957,595.93 683,558.33 274,037.60 19,823,191.37 12 12/09/2025 949,916.85 683,558.33 266,358.52 19,139,633.04 13 06/09/2026 939,326.75 683,558.33 255,768.42 18,456,074.71 14 12/09/2026 931,547.30 683,558.33 247,988.97 17,772,516.38 15 06/09/2027 921,057.58 683,558.33 237,499.25 17,088,958.05 16 12/09/2027 913,177.74 683,558.33 229,619.41 16,405,399.72 17 06/09/2028 903,992.97 683,558.33 220,434.64 15,721,841.39 18 12/09/2028 894,808.19 683,558.33 211,249.86 15,038,283.06 19 06/09/2029 884,519.23 683,558.33 200,960.90 14,354,724.73 20 12/09/2029 876,438.64 683,558.33 192,880.31 13,671,166.40 21 06/09/2030 866,250.06 683,558.33 182,691.73 12,987,608.07 22 12/09/2030 858,069.08 683,558.33 174,510.75 12,304,049.74 23 06/09/2031 847,980.89 683,558.33 164,422.56 11,620,491.41 24 12/09/2031 839,699.53 683,558.33 156,141.20 10,936,933.08 25 06/09/2032 830,514.75 683,558.33 146,956.42 10,253,374.75 26 12/09/2032 821,329.98 683,558.33 137,771.65 9,569,816.42 27 06/09/2033 811,442.54 683,558.33 127,884.21 8,886,258.09 28 12/09/2033 802,960.42 683,558.33 119,402.09 8,202,699.76 29 06/09/2034 793,173.37 683,558.33 109,615.04 7,519,141.43 30 12/09/2034 784,590.87 683,558.33 101,032.54 6,835,583.10 31 06/09/2035 774,904.19 683,558.33 91,345.86 6,152,024.77 32 12/09/2035 766,221.32 683,558.33 82,662.99 5,468,466.44 33 06/09/2036 757,036.54 683,558.33 73,478.21 4,784,908.11 34 12/09/2036 747,851.76 683,558.33 64,293.43 4,101,349.78

15 of 30

Page 200 of 216

35 06/09/2037 738,365.85 683,558.33 54,807.52 3,417,791.45 36 12/09/2037 729,482.21 683,558.33 45,923.88 2,734,233.12 37 06/09/2038 720,096.67 683,558.33 36,538.34 2,050,674.79 38 12/09/2038 711,112.66 683,558.33 27,554.33 1,367,116.46 39 06/09/2039 701,827.50 683,558.33 18,269.17 683,558.13 40 12/09/2039 692,742.90 683,558.13 9,184.77 0.00 ------

34,858,792.73 27,342,333.00 7,516,459.73

16 of 30

Page 201 of 216

No. PAR-2019/12/09 $27,342,333.00

C A N A D A Province of Ontario THE CORPORATION OF THE COUNTY OF SIMCOE ______FULLY REGISTERED 2.68% SERIAL DEBENTURE

TWENTY SEVEN MILLION THREE HUNDRED FORTY TWO THOUSAND THREE HUNDRED THIRTY THREE DOLLARS

This debenture is subject to the Conditions.

17 of 30

Page 202 of 216

DATED at The Corporation of The County of Simcoe as at the 9th day of December, 2019.

Date of Registration: December 09, 2019.

______(Seal) ______George Cornell, Warden Lealand Sibbick, Treasurer

OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture.

Ontario Infrastructure and Lands Corporation by: ______by:______Authorized Signing Officer Authorized Signing Officer

18 of 30

Page 203 of 216

LEGAL OPINION

December 09, 2019

______

Barriston Law

[no signature required]

19 of 30

Page 204 of 216

CONDITIONS OF THE DEBENTURE

Form, Denomination, and Ranking of the Debenture

1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons.

3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC.

Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

Title

20 of 30

Page 205 of 216

Payments of Principal and Interest

21 of 30

Page 206 of 216

12. The Municipality shall issue and deliver Debentures in exchange for or in substitution for Debentures outstanding on the registry with the same maturity and of like form in the event of a mutilation, defacement, loss, mysterious or unexplainable disappearance, theft or destruction, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

22 of 30

Page 207 of 216

Notices

Time

18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time.

Governing Law

19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario. Definitions:

23 of 30

Page 208 of 216

Name.....: Simcoe, The Corporation of The County of Principal: $27,342,333.00 Rate.....: 02.680% Term.....: 240 months Paid.....: Semi-annually Matures..: 12/09/2039

24 of 30

Page 209 of 216

------

34,858,792.73 27,342,333.00 7,516,459.73

25 of 30

Page 210 of 216

CERTIFICATE OF THE CLERK

To: Barriston Law

And To: OILC

IN THE MATTER OF an issue of a 20 year(s), 2.68% serial debenture of The Corporation of The County of Simcoe (the “Municipality”) in the principal amount of $27,342,333.00 for the capital work(s) of the Municipality in Currency, authorized by Debenture By-law Number XXX (the “Debenture By-law”);

AND IN THE MATTER OF authorizing by-law(s) of the Municipality enumerated in Schedule “A” to the Debenture By-law.

I, John Daly, Clerk of the Municipality, DO HEREBY CERTIFY THAT:

1. The Debenture By-law was finally passed and enacted by the Council of the Municipality on the December 04, 2019 in full compliance with the Municipal Act, 2001, as amended (the “Act”) at a duly called meeting at which a quorum was present. Forthwith after the passage of the Debenture By-law, the same was signed by the Warden and the Clerk and sealed with the municipal seal of the Municipality.

2. The authorizing by-law(s) referred to in Schedule “A” to the Debenture By-law (the “Authorizing By-law(s)”) have been enacted and passed by the Council of the Municipality in full compliance with the Act at meeting(s) at which a quorum was present. Forthwith after the passage of the Authorizing By-law(s) the same were signed by the Warden and by the Clerk and sealed with the municipal seal of the Municipality.

3. With respect to the undertaking of the capital work(s) described in the Debenture By-law (the “Capital Work(s)”), before the Council of the Municipality exercised any of its powers in respect of the Capital Work(s), and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any), the Council of the Municipality had its Treasurer complete the required calculation set out in the relevant debt and financial obligation limits regulation (the “Regulation”). Accordingly, based on the Treasurer’s calculation and determination under the Regulation, the Council of the Municipality authorized the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), without the approval of the Local Planning Appeal Tribunal pursuant to the Regulation.

4. No application has been made or action brought to quash, set aside or declare invalid the Debenture By-law or the Authorizing By-law(s) nor have the same been in any way repealed, altered or amended, except insofar as some of the Authorizing By-law(s) may have been amended by any of the Authorizing By-law(s), and the Debenture By-law and the Authorizing By-law(s) are now in full force and effect.

26 of 30

Page 211 of 216

5. All of the recitals contained in the Debenture By-law and the Authorizing By- law(s) are true in substance and fact.

6. To the extent that the public notice provisions of the Act are applicable, the Authorizing By-law(s) and the Debenture By-law have been enacted and passed by the Council of the Municipality in full compliance with the applicable public notice provisions of the Act.

7. None of the debentures authorized to be issued by the Authorizing By-law(s) have been previously issued.

8. All of the sewer and water works which constitute part of the Capital Works and which require the approval of the Ministry of the Environment, Conservation and Parks will be or have been completely and properly approved by the Ministry of the Environment, Conservation and Parks, as the case may be.

9. The Municipality is not subject to any restructuring order under Part V of the Act or other statutory authority, accordingly, no approval of the Authorizing By-law(s) and of the Debenture By-law and/or of the issue of the OILC Debentures is required by any transition board or commission appointed in respect of the restructuring of the Municipality.

10. The Authorizing By-law(s) and the Debenture By-law and the transactions contemplated thereby do not conflict with, or result in a breach or violation of any statutory provisions which apply to the Municipality or any agreement to which the Municipality is a party or under which the Municipality or any of its property is or may be bound, or, to the best of my knowledge, violate any order, award, judgment, determination, writ, injunction or decree applicable to the Municipality of any regulatory, administrative or other government or public body or authority, arbitrator or court.

DATED at The Corporation of The County of Simcoe as at the 9th day of December, 2019.

______[AFFIX SEAL] John Daly, County Clerk

27 of 30

Page 212 of 216

CERTIFICATE OF THE TREASURER

To: Barriston Law

And To: OILC

IN THE MATTER OF an issue of a 20 year(s), 2.68% serial debenture of The Corporation of The County of Simcoe (the “Municipality”) in the aggregate principal amount of $27,342,333.00, for Capital Work(s) of the Municipality authorized by Debenture By-law Number XXX (the “Debenture By-law”);

AND IN THE MATTER OF authorizing by-laws of the Municipality enumerated in Schedule “A” to the Debenture By-law.

I, Lealand Sibbick, Treasurer of the Municipality, DO HEREBY CERTIFY THAT:

1. The Municipality has received from the Ministry of Municipal Affairs and Housing its annual debt and financial obligation limit for the relevant years.

2. With respect to the undertaking of the capital work(s) described in the Debenture By- law (the “Capital Work(s)”), before the Council of the Municipality authorized the Capital Work(s),and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any), the Treasurer calculated the updated relevant debt and financial obligation limit in accordance with the applicable debt and financial obligation limits regulation (the “Regulation”). The Treasurer thereafter determined that the estimated annual amount payable in respect of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), would not cause the Municipality to reach or to exceed the relevant updated debt and financial obligation limit as at the date of the Council’s approval. Based on the Treasurer’s determination, the Council of the Municipality authorized the Capital Work(s),each such additional cost amount and each such additional debenture authority (if any), without the approval of the Local Planning Appeal Tribunal pursuant to the Regulation.

3. As at the date hereof the Municipality has not reached or exceeded its updated annual debt and financial obligation limit for 20181.

4. In updating the relevant debt and financial obligation limit(s), the estimated annual amounts payable described in the Regulation were determined based on current interest rates and amortization periods which do not, in any case, exceed the lifetime of any of the purposes of the Municipality described in such section, all in accordance with generally accepted accounting principles for local governments as recommended, from time to time, by the relevant Public Sector Accounting Board.

1 Year of the most recent limit (ARL) received from MMA

28 of 30

Page 213 of 216

5. The term within which the debentures to be issued for the Municipality in respect of the Capital Work(s) pursuant to the Debenture By-law are made payable does not exceed the lifetime of such Capital Work(s).

6. The aggregate principal amount now being financed through the issue of debentures pursuant to the Debenture By-law in respect of the Capital Work(s) does not exceed the net cost of each such Capital Work.

7. The money received by the Municipality from the sale of the debentures issued pursuant to the Debenture By-law, including any premium, and any earnings derived from the investment of that money after providing for the expenses related to their issue, if any, shall be apportioned and applied to the Capital Work(s), and to no other purpose except as permitted by the Municipal Act, 2001.

8. On or before 9th day of December, 2019, I as Treasurer, signed the fully registered serial debenture numbered XXX in the aggregate principal amount of $27,342,333.00 dated December 09, 2019, registered in the name of Ontario Infrastructure and Lands Corporation and authorized by the Debenture By-law (the “OILC Debenture”).

9. On or before December 09, 2019, the OILC Debenture was signed by George Cornell, Warden of the Municipality at the date of the execution and issue of the OILC Debenture, the OILC Debenture was sealed with the seal of the Municipality, the OILC Debenture is in all respects in accordance with the Debenture By-law and in issuing the OILC Debenture the Municipality is not exceeding its borrowing powers.

10. The said George Cornell, is the duly elected Warden of the Municipality and that I am the duly appointed Treasurer of the Municipality and that we were severally authorized under the Debenture By-law to execute the OILC Debenture in the manner aforesaid and that the OILC Debenture is entitled to full faith and credence.

11. No litigation or proceedings of any nature are now pending or threatened, attacking or in any way attempting to restrain or enjoin the issue and delivery of the OILC Debenture or in any manner questioning the proceedings and the authority under which the same is issued, or affecting the validity thereof, or contesting the title or official capacity of the said Warden or myself as Treasurer of the Municipality, and no authority or proceedings for the issuance of the OILC Debenture or any part of it has been repealed, revoked or rescinded in whole or in part.

12. The representations and warranties of the Municipality set out in the rate offer letter agreement (as described in the Debenture By-law) were true and correct as of the date of the request to purchase the debentures in respect of the Capital Work(s) pursuant to the Debenture By-law and are true and correct as of the date hereof and the Municipality is not in material default of any of its obligations under such rate offer letter agreement.

29 of 30

Page 214 of 216

DATED at The Corporation of The County of Simcoe as at the 9th day of December, 2019.

______Lealand Sibbick Treasurer

I, John Daly, Clerk of the Municipality do hereby certify that the signature of Lealand Sibbick, Treasurer of the Municipality described above, is true and genuine.

______[AFFIX SEAL] John Daly County Clerk

30 of 30

Page 215 of 216 BILL NO. 51 BY-LAW NO. OF THE CORPORATION OF THE COUNTY OF SIMCOE

A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Simcoe at its Meeting held on the 4th day of December, 2019.

Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the powers of a municipality shall be exercised by its Council, and subsection 5(3) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; and Whereas it is deemed expedient that the proceedings of the Council of the Corporation of the County of Simcoe at this meeting be confirmed and adopted by by-law; Now therefore the Council of the Corporation of the County of Simcoe enacts as follows: 1. That the action of the Council of the Corporation of the County of Simcoe in respect to each recommendation contained in the Reports of the Committees and of the local Boards and Commissions, and each motion and resolution passed and other action taken by the Council of the Corporation of the County of Simcoe at this meeting is hereby adopted, ratified and confirmed as if all such proceedings were expressly approved by this By-law.

2. That the Warden and the proper officials of the Corporation of the County of Simcoe are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Simcoe referred to in the preceding section hereof.

3. That the Warden and County Clerk are authorized and directed to execute all documents necessary to give effect to the said action and to affix thereto the seal of the Corporation of the County of Simcoe.

4. That this By-law shall come into force and take effect immediately upon the approval of County Council.

By-law enacted this day of December, 2019.

______Warden County Clerk

Page 216 of 216