County of Peterborough County Council Agenda Wednesday, October 15, 2014 - 9:30 a.m. Council Chamber, County Court House Page
1. Call To Order
2. Invocation
"Most merciful God, we yield Thee our humble and hearty thanks for Thy Fatherly care and preservation of us this day, and for the work which Thou has enabled us to perform.
We pray for Your Guidance and direction in our deliberations during this meeting, so that we may render a service to the Community that we are trying to serve. - Amen"
3. Moment of Silence (if required)
4. Roll Call
5. Adoption of Agenda Be it resolved that County Council adopts the agenda as circulated.
6. Declaration of Pecuniary Interest
7. Adoption of Minutes 7 - 17 Be it resolved that the minutes of the County Council meeting of October 1, 2014 be adopted as circulated. Minutes
8. Delegations, Petitions and Presentations a. 9:35 a.m. Inspector Tim Tatchell, Detachment Commander of Peterborough County OPP Re: Introduction Be it resolved that County Council receives the presentation of Inspector Tim Tatchell, Detachment Commander, Peterborough County OPP.
b. 9:45 a.m. Chuck O’Malley, Corporate Account Manager, Loyalist Training
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Page and Knowledge Centre Re: Loyalist – Certificate in Managing and Leading in a Municipal Environment to Phil Clark, Superintendent of Quality Assurance and Andrea Manuel-Hickey, Human Resources Specialist
Be it resolved that County Council receives the delegation from Chuck O’Malley, Corporate Account Manager, Loyalist Training and Knowledge Centre regarding the presentation of a "Certificate in Managing and Leading in a Municipal Environment" to Phil Clark, Superintendent of Quality Assurance and Andrea Manuel-Hickey, Human Resources Specialist.
9. Referrals
10. Staff Reports 19 - 20 a. Public Works - Operations Re: Pre-budget Authorization for tendering for Fleet Purchases in 2015 Be it resolved that Council direct staff to proceed with the tendering of the scheduled 2015 licenced vehicle purchases prior to budget approval. Report
21 - 28 b. Administration - Clerk Re: Delegation of Powers and Duties Policy CO-08 Be it resolved that the necessary by-law be prepared approving the list of powers, duties and functions delegated by County Council to staff. Report Schedule A Schedule B
29 - 31 c. Administration - Clerk Re: Policy CA-7, Goals and Objectives of Management Team Be it resolved that County Council approves the revised Policy CA-7, Goals and Objectives of Management Team. Report Policy
11. Staff Reports for Information Only 33 a. Finance Report prepared by: John Butler, Director of Finance/Treasurer
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Page Re: Investment Report By-law 2010-68 Recommendation: Receive for information. Report
35 - 59 b. Finance Report prepared by: John Butler, Director of Finance/Treasurer Re: Accounts for the month of September, 2014 Recommendation: Receive for information. Report Accounts
61 - 78 c. Administration - Clerk Report prepared by: Lynn Fawn, Deputy Clerk/Office Supervisor Re: Correspondence Report Recommendation: Receive for information. Report Ministry of the Attorney General Letter City of Peterborough Memorandum Housing is Fundamental 2014 AMO Watch File - October 2, 2014 AMO Watch File - October 9, 2014
79 - 82 d. Planning Report prepared by: Ann Hamilton, Acting Secretary-Treasurer, Land Division Committee Re: Land Division Report - September 2014 Recommendation: Receive for information. Report
83 - 105 e. Administration - CAO Report prepared by Gary King, CAO Re: 3rd Quarter Report Recommendation: Receive for information. Report
107 f. Administration Report prepared by: Warden J. Murray Jones Re: Meetings Attended during September, 2014 Recommendation: Receive for information. Report
109 g. Administration Report prepared by: Deputy Warden Joe Taylor
Page 3 of 151 County of Peterborough County Council - Regular Meeting Agenda Wednesday, October 15, 2014
Page Re: Meetings Attended during September, 2014 Recommendation: Receive for information. Report
12. Correspondence - Action Items 111 - 132 a. Association of Municipalities of Ontario (AMO)/Rural Ontario Municipal Association (ROMA) resolution dated October 3, 2014 Re: Protecting Rural Broadband Be it resolved that County Council supports the resolution from AMO/ROMA urging municipal governments to raise the matter in submissions to Industry Canada with respect to policy changes in the 3500 MHz Band and a New Licensing Process in Rural Areas. AMO/ROMA Resolution EOWC EORN Response to 3500 Consultation October 3 2014 Final EORN Board Resolution EORN Briefing Note For Minister Leal re 3500 Spectrum EOWC EORN Transmittal Letter to Industry Canada EOWC EORN Letter to IC Minister Sept 12 from Chair
133 b. City of Kingston resolution dated September 9, 2014 Re: Speed Limits on Residential Streets Be it resolved that County Council receives the City of Kingston's resolution dated September 9, 2014 regarding lowering the speed limit on residential streets to 40 km/h from 50 km/h. Resolution
135 - 136 c. City of Kingston resolution dated September 23, 2014 Re: Westray amendments Be it resolved that County Council receives the City of Kingston’s resolution dated September 23, 2014 concerning the application of Westray amendments by Crown attorneys, prosecutors, police and greater coordination among regulators, police and Crowns. Resolution
13. Committee Reports 137 - 140 a. Councillor John Fallis Accessibility Advisory Committee Re: Minutes of September 24, 2014 Be it resolved that County Council receives and adopts the Accessibility Advisory Committee meeting minutes of September 24, 2014. (Nomination for David C. Onley Award).
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Page Minutes
b. Councillor Andy Mitchell (Verbal) Joint Services Steering Committee Re: Minutes of October 9, 2014 Be it resolved that County Council receives the verbal report of Councillor Andy Mitchell concerning the Joint Services Steering Committee meeting of October 9, 2014.
141 - 150 c. Councillor David Nelson Lang Pioneer Village Museum Advisory Committee Re: Minutes of September 23, 2014 Be it resolved that County Council receives and adopts the Lang Pioneer Village Museum Advisory Committee meeting minutes of September 23, 2014. (Revised Terms of Reference). Minutes Appendix A
14. Liaison Reports from External Committees, Boards and Agencies a. Affordable Housing Action Committee - Councillor Windover
b. Agricultural Advisory Committee - Councillor Nelson
c. Fairhaven Committee of Management - Councillor Pearcy
d. Peterborough County-City Health Unit - Councillor Sharpe
e. Peterborough County Federation of Agriculture - Councillor Crowley
f. Trent Conservation Coalition Source Protection Committee - Councillor Smith
15. Resolutions
16. Notices of Motion a. OPP Billing Model (Councillor Clarkson) Be it resolved that County Council continue to work with the Eastern Ontario Wardens’ Caucus (EOWC) and continue to support AMO’s initiatives in policing sustainability.
17. New Business
18. Closed Session a. Under the authority of the Municipal Act, 2001, S.O. 2001, c. 25,
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Page s. 239(2) to discuss: "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose"
19. Rise from Closed Session With/Without a Report
20. Adoption of Amended Agenda to Add Closed Session Items Being Reported
21. Reading and Passing of By-laws a. (Subject to Council Approval) A By-law to approve the delegation of Council authority to staff in accordance with Policy CO-08, Delegation of Powers and Duties Policy.
b. A By-law to authorize the County of Peterborough to enter into an Investigator Services Agreement with Local Authority Services (From September 17, 2014 Council Meeting – Staff Report 10.d) and to repeal By-law No. 2011-14
22. Confirming By-law
To confirm the proceedings of the Council of the County of Peterborough held this 15th day of October, 2014.
23. Future Meeting Schedule 151 Future Meeting Schedule October 2014 - January 2015 Future Meeting Schedule
24. Adjournment
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1. Call To Order
A quorum of Council being present, Warden Jones called the meeting to order at 9:36 a.m.
2. Invocation
Warden Jones led Council in prayer.
"Most merciful God, we yield Thee our humble and hearty thanks for Thy Fatherly care and preservation of us this day, and for the work which Thou has enabled us to perform."
"We pray for Your Guidance and direction in our deliberations during this meeting, so that we may render a service to the Community that we are trying to serve. - Amen"
3. Moment of Silence (if required)
4. Roll Call
The Clerk conducted the roll call.
Present: Warden J. Murray Jones (Douro-Dummer), Deputy Warden Joe Taylor (Otonabee-South Monaghan), Councillors Janet Clarkson (Trent Lakes), Joseph Crowley (Asphodel- Norwood), John Fallis (Cavan Monaghan), Ronald Gerow (Havelock-Belmont-Methuen), Scott McFadden (Cavan Monaghan), Andy Mitchell (Selwyn), Karl Moher (Douro- Dummer), David Nelson (Otonabee-South Monaghan), Douglas Pearcy (Asphodel-Norwood), Barry Rand (North Kawartha), Andy Sharpe (Havelock-Belmont-Methuen), Mary Smith (Selwyn) (arrived at 10:10 a.m.), James Whelan (North Kawartha) and Ron Windover (Trent Lakes).
Staff Chris Bradley, Director of Public Works; John Butler, Present: Director of Finance/Treasurer; Sheridan Graham, Director, Corporate Projects & Services; Randy Mellow, Chief of Paramedics; Iain Mudd, Manager of Planning; Peter
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Nielsen, Manager, Engineering & Design; Gary King, Chief Administrative Officer; Patti Kraft, Director of Human Resources; Mary Spence, Manager of Human Resources; and Sally Saunders, Clerk.
5. Adoption of Agenda
434-2014 Moved by: Councillor Whelan Seconded by: Councillor Fallis
Be it resolved that County Council adopts the agenda as circulated. Carried
6. Declaration of Pecuniary Interest
Councillor Moher declared a pecuniary interest with Agenda Item Number 11.a. due to facilitating that investment.
7. Adoption of Minutes
435-2014 Moved by: Councillor Clarkson Seconded by: Councillor Gerow
Be it resolved that the minutes of the County Council meeting of September 17, 2014 be adopted as circulated. Carried
8. Delegations, Petitions and Presentations
a. Lois O'Neill-Jackson, CAO, Municipality of Trent Lakes Re: Replacement Timeframe for Dutch Line Bridge
The Municipality of Trent Lakes’ Clerk represented the Township CAO and Mr. Angione relayed to Council the Municipality’s concerns with the closure of the Dutch Line Bridge which was closed by the County on May 30th, 2014 due to the failure of the bridge abutment structure. The Director of Public Works and the CAO responded to Council questions.
436-2014 Moved by: Councillor Whelan Seconded by: Councillor Taylor
Be it resolved that County Council receives the presentation from the Municipality of Trent Lakes Clerk, Mr. Bob Angione, representing Lois O'Neill-Jackson, Township CAO, regarding the replacement
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timeframe for Dutch Line Bridge and refers the matter to the Director of Public Works. Carried
9. Referrals
There were no referrals brought forward.
10. Staff Reports
a. Finance Re: Council Laptop Computer Replacement
The Director of Finance/Treasurer reviewed his report advising that traditionally Councillor laptops are scheduled for replacement at the beginning of each new four-year term of office following a municipal election. Mr. Butler stated that current County Councillors will be given the option to purchase their current laptop computer at a nominal price of $60.00/unit, limited to one unit per Councillor. Mr. Butler referred to the decommissioning process for each laptop. The Director of Finance/Treasurer and the Information Technology Manager responded to Council questions.
437-2014 Moved by: Councillor Nelson Seconded by: Councillor Smith
Be it resolved that Council approves the purchase of 16 laptop computers suitable for use by County Councillors over the next term of office, and, that Council approves drawing $17,000 from the General Government Reserve account to fund the computer replacement. Carried
b. Human Resources Re: Policy CORP-07 – Acceptable Use of County Technology Resources
The Director of Human Resources reviewed the report advising that the revised policy is intended to be all encompassing of County technology resources, including use of software, hardware, internet, mobile phones, office phones, etc. Mrs. Kraft stated that the policy provides for reasonable personal use of technology resources and provides guidance to end users as to acceptable and unacceptable uses of technology resources, aligned with the desire to nurture an organizational culture of mutual trust and respect.
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The revised policy also includes guidance regarding use and maintenance of County social media accounts which is referenced in the Corporate Communication Strategy. Mrs. Kraft concluded the report by stating that the County will be providing awareness training on the revised policy and its impact on end users with full policy compliance expected by January 1, 2015.
438-2014 Moved by: Councillor Gerow Seconded by: Councillor Moher
Be it resolved that County Council:
1. Adopts policy CORP-07 – Acceptable Use of County Technology Resources.
2. Rescinds the following policies:
a. County Policy HR-27 – Technology Code of Conduct. b. County Policy ADM-12 – Distribution and Use of Cell Phones and Pagers. c. County Policy FI-15 – Computer Software. Carried
11. Staff Reports for Information Only
The Warden asked if any member of Council would like to deal with any staff reports for information only separately.
Councillor McFadden left the meeting at 10:27 a.m. Councillor Moher left the meeting at 10:28 a.m.
a. Finance Report prepared by: John Butler, Director of Finance/Treasurer Re: Investment Report By-law 2010-68
439-2014 Moved by: Councillor Taylor Seconded by: Councillor Smith
Be it resolved that County Council receives the Treasurer's Investment Report. Carried
Councillor Moher returned to the meeting at 10:28 a.m.
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b. Administration - Clerk Report prepared by: Lynn Fawn, Deputy Clerk/Office Supervisor Re: Correspondence Report
c. Administration - Corporate Projects & Services Report prepared by: Cathy Bazinet, Purchasing Coordinator Re: Purchasing Awards - September 2014
440-2014 Moved by: Councillor Pearcy Seconded by: Councillor Sharpe
Be it resolved that County Council receives the above noted Staff Reports for Information Only items b. and c. Carried
12. Correspondence - Action Items
a. Town of Halton Hills resolution dated August 25, 2014 Re: Town of Halton Hills - Buy America 2.0 Resolution
441-2014 Moved by: Councillor Whelan Seconded by: Councillor Smith
Be it resolved that County Council receives the Town of Halton Hills resolution 2014-0164 dated August 25, 2014 relating to the Buy American 2.0 Resolution. Carried
Councillor McFadden returned to the meeting at 10:30 a.m.
b. The Eastern Synod, Evangelical Lutheran Church in Canada letter dated September 15, 2014 to Prime Minister Harper Re: A Call to Address Homelessness and Affordable Housing Strategies
442-2014 Moved by: Councillor Moher Seconded by: Councillor Clarkson
Be it resolved that County Council receives and supports the September 15, 2014 letter from The Eastern Synod, Evangelical Lutheran Church in Canada to Prime Minister Harper and the September 19, 2014 email addressed to all Ontario regions, counties, single tier municipalities and the District of Muskoka concerning A Call to Address Homelessness and Affordable Housing Strategies. Carried
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13. Committee Reports
a. Councillor John Fallis (Verbal) Accessibility Advisory Committee Re: Minutes of September 24, 2014
b. Councillor Barry Rand Waste Management Committee Re: Minutes of September 8, 2014
443-2014 Moved by: Councillor Gerow Seconded by: Councillor Pearcy
Be it resolved that County Council:
1. Receives the verbal report of Councillor John Fallis concerning the Accessibility Advisory Committee meeting of September 24, 2014.
2. Receives and adopts the Waste Management Committee meeting minutes of September 8, 2014 (Technical Standards and Safety Authority Inspection of Peterborough County/City Waste Management Facility, Proposed Ground Mount Solar Projects on Peterborough County/City Waste Management Facility Lands). Carried
14. Liaison Reports from External Committees, Boards and Agencies
a. Greater Peterborough Area Economic Development Corporation - Gary King, CAO and GPA EDC Board Member reported that three presentations were made at the September 25th, 2014 Board Meeting:
1. Funding for the Climate Change Plan and the engagement of the consultants was discussed by Ken Doherty, the City Director of Community Services and Melanie Kawalec, City Sustainability Manager.
2. GPA EDC Agreement – Barb Van Vierzen, Director of Operations and Finance, advised that part of the Metrics in the GPA EDC Agreement relating to community awareness provided for 75% level and that level has been reached. The Board discussed how to collect this information in the
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future due to the Canadian Anti-Spam Legislation (CASL) requirements.
3. Communication Plan – An update was provided advising that a soft launch of the new website is occurring today with the full launch after the municipal election in the first week of November.
Mr. King added that the launch of the new Strategic Plan will be held in January once Council-elect have received their orientation. b. Greater Peterborough Chamber of Commerce – Councillor Moher reported that the Business Excellence Awards is scheduled for October 22nd at the Trentwinds. He stated that Lang Pioneer Village Museum has been nominated in the Tourism category and Warsaw Caves has been nominated in the Environmental category. He announced that the Chamber has won a chamber-industry award for the new PBX (Peterborough Business Exchange) which provides that monthly, PBX partners with a different organization or group to host a fun, casual networking event where the emphasis is on the exchange of ideas, business contacts and information. Councillor Moher advised that the Policy Committee remains active and involved and that the Chamber continues to provide its weekly Tuesday update on CHEX TV. c. Peterborough Housing Corporation - Councillor Clarkson reported that the accommodations at the Mount Project will be affordable housing units and not geared-to-income units with a monthly rental rate of $900/unit. d. Shining Waters Railway Board of Directors - Councillor McFadden reported that the next meeting will be held on October 6th. Councillor Gerow requested Councillor McFadden to provide a status update on whether the Federal Ministers have met on this matter. e. Trent Severn Stakeholder's Committee - Councillor Mitchell reported that the Committee is working on developing partnerships with the federal and provincial government in relation to governance, tourism promotion and economic development.
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444-2014 Moved by: Councillor Windover Seconded by: Councillor Rand
Be it resolved that the Liaison Representative reports and supporting documentation be received for information. Carried
15. Resolutions
a. Scheduling of Special County Council Meetings
445-2014 Moved by: Councillor Rand Seconded by: Councillor Crowley
Be it resolved:
1. That County Council schedules the following Special County Council Meetings:
a. Council Orientation for Wednesday, December 3, 2014 commencing at 9:30 a.m. in the Council Chamber.
b. Strategic Planning for Wednesday, January 28, 2015 commencing at 9:30 a.m. with a location yet to be determined. Carried
16. Notices of Motion
a. OPP Billing Model (Councillor Clarkson)
Be it resolved that County Council continue to work with the Eastern Ontario Wardens’ Caucus (EOWC) and continue to support AMO’s initiatives in policing sustainability.
17. New Business
a. Norwood Fair – Councillor Pearcy invited everyone to attend the Norwood Fair to be held in Norwood during Thanksgiving Weekend.
Council recessed from 10:50 a.m. to 11:10 a.m.
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18. Closed Session
446-2014 Moved by: Councillor Windover Seconded by: Councillor Pearcy
Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 11:10 a.m. to discuss: "the security of the property of the municipality or local board", "a proposed or pending acquisition or disposition of land by the municipality or local board", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", and "personal matters about an identifiable individual, including municipal or local board employees". Carried
19. Rise from Closed Session With/Without a Report
447-2014 Moved by: Councillor Crowley Seconded by: Councillor Fallis
Be it resolved that County Council rise from closed session at 12:00 p.m. without a report. Carried
20. Adoption of Amended Agenda to Add Closed Session Items Being Reported
There were no items being reported.
21. Reading and Passing of By-laws
Due to time constraints, the Warden dispensed with the reading of the by- laws. The Clerk highlighted the listed by-law.
a. A By-law to authorize the County to enter into an Agreement with Rollie Harry Saltern c/o Ginny LaBrash. (By-law No. 2014-75)
448-2014 Moved by: Councillor Pearcy Seconded by: Councillor Moher
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Be it resolved that by-law a. be passed, signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried 22. Confirming By-law
449-2014 Moved by: Councillor Windover Seconded by: Councillor Taylor
Be it resolved that the by-law to confirm the proceedings of the Council of the County of Peterborough held this 1st day of October, 2014 be passed, signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered By-law 2014-76. Carried
23. Future Meeting Schedule
October . 9 3:45 p.m. Joint Services Steering Committee (City Hall – General Committee Room) . 15 9:30 a.m. County Council (County Council Chambers) . 29 3:00 p.m. Accessibility Advisory Committee (Selwyn Township – Lower Boardroom)
November
. 4 10:30 a.m. Lang Pioneer Village Museum Advisory Committee (MacKelvie Room, LPV) . 10 TBD Lang Pioneer Village Museum Advisory Committee Annual Field Trip – Royal Agricultural Winter Fair – Toronto, Exhibition Place . 19 9:30 a.m. County Council (County Council Chambers) . 26 11:30 a.m. Accessibility Advisory Committee (County Courthouse – Boardroom – Christmas Lunch to Follow at Chemong Lodge) . 27 9:30 a.m. Land Division Committee (County Council Chambers) 28 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (County Courthouse – Boardroom – Lunch to Follow – TBD)
December . 3 9:30 a.m. Council Orientation (County Council Chambers) . 10 2:00 p.m. First Meeting of County Council (County Council Chambers) . 11 9:30 a.m. Nominating Committee (County Courthouse Committee Room) . 12 9:30 a.m. County Council (County Council Chambers)
Prior to adjournment, the Manager of Human Resources provided the Mandatory Health and Safety Worker Awareness training to County Council in their role as “employee”. Mrs. Spence advised Council that this
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training is legislated under the Ontario Health and Safety Act which is enforced by the Ministry of Labour. Councillors submitted their sign-off to the Manager of Human Resources after having received the training. 24. Adjournment
450-2014 Moved by: Councillor Mitchell Seconded by: Councillor Nelson
Be it resolved that the County Council meeting adjourn at 12:20 p.m. Carried
______J. Murray Jones Warden Sally Saunders Clerk
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Page 17 of 151 Page 18 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: Bill Linnen, Manager of Operations
Date: October 15th, 2014
Subject: Pre-budget Authorization for tendering for Fleet Purchases in 2015
Recommendation: That Council direct staff to proceed with the tendering of the scheduled 2015 licenced vehicle purchases prior to budget approval.
Financial Impact: Estimated cost of $300,000 is below the current balance of the Equipment Reserve.
Overview:
Public Works has an established Fleet Replacement Plan, which details a schedule for the long term replacement of equipment and vehicles. This plan is reviewed and update annually and will be presented to Council prior to the 2015 budget presentation.
Included in the Fleet Replacement Plan for 2015 is the purchase of:
• One (1) new plow truck ($220,000) • Two (2) new crew-cab pick-ups ($40,000 each) • One (1) new mower attachment for roadside mowing ($12,000) • One (1) new backhoe ($130,000) • One (1) new road sweeper ($290,000)
Council has provided annual pre-budget authorization to proceed with the tendering of licenced vehicles such as plow trucks and pick-up trucks over the past several years.
The main benefit of tendering prior to budget approval is that the vehicles can be ordered sooner in the calendar year, meaning the County takes delivery of the new vehicles much earlier. The alternative is to tender after budget approval, which, in the past, has resulted in plow trucks being delivered in the middle of the following winter season. The later in the year the truck is ordered, the greater the chance production will be delayed by other orders placed earlier in the production queue.
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By taking possession of the plow truck and pick-ups prior to the winter season staff can have the vehicles ready to use at the start of the winter season. Further to that, staff have the opportunity to accumulate a reasonable amount of kilometres on the new vehicles to ensure the vehicles are in perfect working order, rather than being pressed into service in the middle of the winter. This allows for time to work out any warranty issues before the winter season begins.
The mower attachment, backhoe and road sweeper will be presented to council for approval in the 2015 budget presentation. The tendering for this equipment is not part of the pre-budget approval request.
Analysis:
Equipment purchases are funded from the Public Works equipment reserve, which generates revenue from the use of existing equipment in the fleet. Based on revenue generated so far this year and reflecting on past annual revenues generated under equipment reserve, staff anticipate that these purchases will be funded completely from the equipment reserve. In the situation where the total planned equipment/vehicle purchases exceeds the equipment reserve the short fall would be requested in the official Public Works 2015 budget presentation.
Summary:
Staff request authorization from Council to proceed with tendering for the licenced vehicles scheduled to be purchased in 2015. Final approval will still be required from County Council for the purchase of the plow truck and from the Chief Administrative Officer for the pick-up trucks. Reports for the award of the tenders and impacts to the proposed budget will be presented to Council after the tendering process.
Respectfully submitted,
Originally signed by
Bill Linnen, Manager of Operations, Public Works
Page 20 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: Sally Saunders, Clerk
Date: October 15, 2014
Subject: Delegation of Powers and Duties Policy CO-08
Recommendation: That the necessary by-law be prepared approving the list of powers, duties and functions delegated by County Council to staff.
Financial Impact: None.
The County’s Strategic Plan adopted in May, 2012 identified Effective Governance as a key area of interest and responsibility and to continually provide effective and efficient municipal governance and administration.
County Council passed by-law 2007-90 which adopted a policy concerning the delegation of powers and duties from Council to staff. This authority to delegate provides Council with the means to ensure that the activities and services of the County are delivered efficiently and effectively. Since 2005, ten by-laws have been passed where authority has been delegated from County Council to staff as set out on Schedule “A” attached.
Management Team has reviewed documents or practices which are set out in the schedule B attached to this report, specifically items where it is recommended that Council delegate authority to staff for the reasons listed. To comply with County Policy CO-08 that “all delegations of Council powers, duties or functions shall be effected by by-law”, it is recommended that a by-law be passed approving the list of powers, duties and functions delegated by County Council to staff.
Respectfully submitted, Original signed by Sally Saunders, County Clerk. Enclosure: Schedule “A” – List of Current Council Approved Delegated Authority. Schedule “B” – List of Proposed Council Approved Delegated Authority.
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The Corporation of the County of Peterborough
By-law No. 2014 - 77 ______
Schedule “A”
List of Council Approved Delegated Authority
Item By-law Date Passed Council Delegates Authority Delegated No. Authority to for 1. 2005-38 July 6, 2005 Director of Planning Straight-forward Official Plan and Amendments, Plans of Subdivision and Plans of Condominium 2. 2008-92 December 17, Director of Banking and leasing 2008 Finance/Treasurer per Policy Statement of Lease financing Policy and Goals FI-26 3. 2010-68 September 1, 2010 Director of Investments per Finance/Treasurer Investment Policy FI-6. 4. 2011-17 March 23, 2011 CAO During summer recess to award contracts within designated approved budget. 5. 2011-51 August 3, 2011 Clerk Municipal Freedom of Information and Protection of Privacy Act. 6. 2012-56 August 15, 2012 Management Team Future amendments to establishing or revising the Retention Schedule (TOMRMS). 7. 2013-20 April 17, 2013 Director of Planning Approval of straight- forward consent applications. 8. 2013-20 April 17, 2013 Land Division To give consent under Committee the Planning Act and for disputed applications. 9. 2013-68 October 16, 2013 Staff Approval levels for procurement as per Policy Corp-06, Purchasing of Goods and Services. Page 1 of 2 of Schedule “A” of By-law No. 2014-77
Page 23 of 151 County of Peterborough
Delegation of Powers and Duties
By-law # 2014 - 77 ______
Item By-law Date Passed Council Delegates Authority Delegated No. Authority to for 10. 2014-66 August 27, 2014 CAO during lame duck Be the financial period signing authority for expenditures, outside the current budget, exceeding $50,000 and/or for the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal. Be the authority to hire or remove any officer from/to employment with the County of Peterborough.
Page 2 of 2 of Schedule “A” of By-law No. 2014-77
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The Corporation of the County of Peterborough
By-law No. 2014 - 77 ______
Schedule “B”
List of Council Approved Delegated Authority
Item By-law Date Passed Council Delegates Authority Delegated No. Authority to for 1. 2014-77 October 15, 2014 Manager of GIS Sign Data Sharing Agreements 2. 2014-77 October 15, 2014 Chief of Paramedics Sign College Preceptor Agreements 3. 2014-77 October 15, 2014 Warden and Clerk Signing of Renewal Agreements or Administrative changes 4. 2014-77 October 15, 2014 CAO and Clerk Effect any minor modifications or corrections to by-laws and schedules of a descriptive, administrative, numerical or grammatical nature as deemed necessary. 5. 2014-77 October 15, 2014 CAO Recycling Services Agreement 6. 2014-77 October 15, 2014 Chief or Deputy Chief Purchase of Services of Paramedics Agreements 7. 2014-77 October 15, 2014 Warden and Clerk Sign transfer documents to satisfy severance requirements imposed by the Land Division Committee (in effect until November 30, 2014). 8. 2014-77 October 15, 2014 Warden and Clerk Sign Agreements extending expiry date of Agreements 9. 2014-77 October 15, 2014 Warden Appoint a Councillor to a Board or Committee
Page 1 of 4 of Schedule “B” of By-law No. 2014-77
Page 25 of 151 County of Peterborough
Delegation of Powers and Duties
By-law # 2014 - 77 ______
Item By-law Date Passed Council Delegates Authority Delegated No. Authority to for should the meeting cycle of the Nominating Committee and/or Council not be conducive to the immediate need of the appointment. 10. 2014-77 October 15, 2014 All staff in accordance Entering into with the approval administrative levels of Purchasing contracts/agreements Policy CO-6. to an upset limit (i.e. collection of recyclables with commercial operators (i.e. marinas, golf courses, campgrounds), GIS and sharing of information with the City. 11. 2014-77 October 15, 2014 CAO Entering into of funding applications for provincial and/or federal funding for student employment and/or special project funding. 12. 2014-77 October 15, 2014 Director of Public Approve minor Works variances for entrances. 13. 2014-77 October 15, 2014 Director of Public Temporarily close a Works road for construction, routine operations, rehabilitation, maintenance and repairs with appropriate public notice provided and/or signage.
Page 2 of 4 of Schedule “B” of By-law No. 2014-77
Page 26 of 151 County of Peterborough
Delegation of Powers and Duties
By-law # 2014 - 77 ______
Item By-law Date Passed Council Delegates Authority Delegated No. Authority to for 14. 2014-77 October 15, 2014 Director of Public Approve a minor Works variance to the County’s sign by-law. 15. 2014-77 October 15, 2014 Director of Public Declare an Works “emergency” as it relates to Hours of Work regulations. 16. 2014-77 October 15, 2014 Director of Public Authorize a special Works event on a County Road. 17. 2014-77 October 15, 2014 Warden and Clerk Sign Agreements with Province or federal government or an agency of the government with respect to funding commitments for County initiatives and to any amendment or termination of such agreements. 18. 2014-77 October 15, 2014 Director of Approve execution of Finance/Treasurer software licensing agreements by Director of Finance/Treasurer and any amendment or termination of such agreement. 19. 2014-77 October 15, 2014 CAO Approve execution of data acquisition agreements by Warden and Clerk. 20. 2014-77 October 15, 2014 CAO Approve execution of confidentiality of data agreements by Warden and Clerk, including any amendment or
Page 3 of 4 of Schedule “B” of By-law No. 2014-77
Page 27 of 151 County of Peterborough
Delegation of Powers and Duties
By-law # 2014 - 77 ______
Item By-law Date Passed Council Delegates Authority Delegated No. Authority to for termination thereof. 21. 2014-77 October 15, 2014 Director of Public Approve temporary Works road closures for special events. 22. 2014-77 October 15, 2014 Director, Corporate Approve the holding of Projects & Services special events in Victoria Park. 23. 2014-77 October 15, 2014 Director of Human Signing Resources Memorandums of Understanding with CUPE Local 1306 or CUPE Local 4911 24. 2014-77 October 15, 2014 CAO Services Agreements 25. 2014-77 October 15, 2014 Director of Planning Conservation Authorities for peer review services
Page 4 of 4 of Schedule “B” of By-law No. 2014-77
Page 28 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: Sally Saunders, Clerk
Date: October 15, 2014
Subject: Policy CA-7, Goals and Objectives of Management Team
Recommendation: That County Council approves the revised Policy CA- 7, Goals and Objectives of Management Team
Financial Impact: None.
In March, 2000, County Council established Policy CA-7, Goals and Objectives of Management Team. Minor housekeeping changes were approved by Council in 2010. It is recommended that additional minor housekeeping changes be made to the Policy as follows and as shown in the revised Policy attached:
1. Confirm the present composition of Management Team being:
Chief Administrative Officer/Deputy Clerk Chief of Paramedics Director, Corporate Services & Projects Clerk Director of Finance/Treasurer Director of Planning Director of Human Resources Director of Public Works Director of Public Works
2. Add the words “A representative from the Greater Peterborough Area Economic Development Corporation will be invited to attend meetings.”.
3. Revise the title from the “Administrative Assistant” to the “Executive Assistant to the CAO/Warden.”.
4. Delete under Objectives the reference to “Committee Agendas” being reviewed.
5. Add under Objectives “To review Health and Safety Management reports.”
Respectfully submitted, Original signed by Sally Saunders, Clerk
Page 29 of 151 Page 30 of 151
COUNTY OF PETERBOROUGH
POLICY MANUAL
Department: Clerks/Administration Approved March 27, 2000 Management Team: Policy #: CA-7 Revised: October 6, 2014 Subject: Goals and Objectives of Approved Council: October 15, 2014 Management Team Related By- Non-Legislative Page: 1 of 1 Laws:
Purpose: To establish a Policy for the Goals and Objectives of the Management Team.
The County of Peterborough shall have a Management Team comprised of the following staff positions:
Chief Administrative Officer/Deputy Clerk Director of Finance/Treasurer Director of Planning Director of Human Resources Director of Public Works Chief of Paramedics Director, Corporate Projects & Services Clerk
The Warden and Deputy Warden of the County of Peterborough will be invited to attend all meetings of the Management Team and will receive all Minutes and Agendas. A manager from each department will also be invited to attend meetings on a rotating schedule. A representative from the Greater Peterborough Area Economic Development Corporation will be invited to attend meetings. The Executive Assistant to the CAO/Warden shall act as Recording Secretary for the Team.
Goals: The goal of the Management Team is to ensure effective and efficient administration of County business and services with a commitment to trust and respect moving forward in a corporate perspective.
Objectives:
• To meet on a regular basis as deemed necessary to ensure co-ordination of County activities. • To discuss, plan, co-ordinate and implement corporate initiatives. • To brainstorm new ideas and solutions to emerging problems and trends. • To review all Council Agendas and to discuss departmental or corporate direction. • To raise areas of concern with any aspect of County business. • To review Health and Safety Management reports.
- Page 1 of 1 re Policy CA-7 Page 31 of 151 Page 32 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: John Butler, Director of Finance/Treasurer
Date: October 15, 2014
Subject: Investment Report By-law 2010-68
Recommendation: Receive for Information
Financial Impact: Improve interest revenue earned.
Background/Analysis:
As at September 30th, 2014 the Corporation of the County of Peterborough had $9,787,197 invested as follows:
1. Canadian Imperial Bank of Commerce (CIBC) – CIBC Wood Gundy - BMO Bond - $3,000,000 at 2.855%, term 5-years. 2. Canadian Imperial Bank of Commerce (CIBC) – CIBC Wood Gundy – High Set Cash Account, 1.4% floating interest – $6,037,197. 3. Manulife Bank - Guaranteed Investment Certificate (GIC) - $750,000, one- year term, 1.55% fixed interest rate.
The above investment meets the criteria as established by the Investment By-law.
Respectfully submitted,
Original signed by
John Butler
Page 33 of 151 Page 34 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: John Butler, Director of Finance/Treasurer
Date: October 15, 2014
Subject: September, 2014 Monthly accounts
Recommendation: Receive for information
Financial Impact: Budgeted and approved expenditures.
Overview:
Attached is a list of accounts for the month of September, 2014 for your information.
Respectfully submitted,
Original signed by
John Butler Director of Finance/Treasurer
Attachment – Monthly Accounts Listing
Page 35 of 151 Page 36 of 151 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 1 User ID: Janety Council Summary Report Ranges: From: To: Vendor ID: First Last Vendor Name: First Last Cheque Date: 9/1/2014 9/30/2014 Sorted By: Vendor ID Distribution Types Included: All
Cheque Cheque Vendor Number Date Name Description Amount 40 General Government
1004 WARDEN
050642 9/17/2014 JONES, MURRAY mileaeg (Aug 17-30/14) 1-40-1004-5352 WARDEN - MILEAGE $541.35
Total For Sub-Department 1004 $541.35
1005 COUNCILLORS
050499 9/3/2014 MARTY MOO'S RESTAURANT council meeting meal 1-40-1005-5348 COUNCILLOR'S - MEALS $549.20
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-1005-3375 COUNCILLOR'S - SUPPLIES $96.16 INC
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-40-1005-3375 COUNCILLOR'S - SUPPLIES $174.71
050754 9/24/2014 MARTY MOO'S RESTAURANT council meeting lunch 1-40-1005-5348 COUNCILLOR'S - MEALS $455.38
Total For Sub-Department 1005 $1,275.45
1175 CONVENTION RECOVERY Page 37 of151 050592 9/10/2014 MCFADDEN, SCOTT hospitality suite AMO 1-40-1175-3375 CONVENTION - SUPPLIES $71.22
050592 9/10/2014 MCFADDEN, SCOTT hospitality suite AMO 1-40-1175-3375 CONVENTION - SUPPLIES $27.11
050592 9/10/2014 MCFADDEN, SCOTT hospitality suite AMO 1-40-1175-3375 CONVENTION - SUPPLIES $49.19
050592 9/10/2014 MCFADDEN, SCOTT hospitality suite AMO 1-40-1175-3375 CONVENTION - SUPPLIES $99.90
050592 9/10/2014 MCFADDEN, SCOTT hospitality suite AMO 1-40-1175-3375 CONVENTION - SUPPLIES $419.65
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) amo parking/hotel 1-40-1175-5301 CONVENTION - ACCOMMODATION $966.82
Total For Sub-Department 1175 $1,633.89 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 2 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
2085 GENERAL ADMINISTRATION
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses 1-40-2085-5347 MEALS $155.18
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses 1-40-2085-5347 MEALS $38.14
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses 1-40-2085-5347 MEALS $98.68
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses 1-40-2085-5347 MEALS $77.13
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses 1-40-2085-5379 TRAVEL/PARKING $35.12
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses 1-40-2085-5347 MEALS $61.48
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses 1-40-2085-4304 GENERAL ADM-INTEREST & PENALTIE $4.54
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) amo parking/hotel 1-40-2085-5379 TRAVEL/PARKING $36.02
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses/amcto map#2 cours 1-40-2085-5347 MEALS $87.55
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses/amcto map#2 cours 1-40-2085-5347 MEALS $120.08
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses/amcto map#2 cours 1-40-2085-5347 MEALS $67.12
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses/amcto map#2 cours 1-40-2085-5347 MEALS $24.00
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) amo expenses/amcto map#2 cours 1-40-2085-5312 STAFF DEVELOPMENT $467.08
050649 9/17/2014 METROLAND MEDIA GROUP Aug 2014 ads 1-40-2085-3300 ADVERTISING $691.97 Page 38 of151 050649 9/17/2014 METROLAND MEDIA GROUP July 2014 ads 1-40-2085-3300 ADVERTISING $691.97
050649 9/17/2014 METROLAND MEDIA GROUP July 2014 ads 1-40-2085-3300 ADVERTISING $187.41
050650 9/17/2014 MICROAGE desktops/IT supplies 1-40-2085-3314 IT HARDWARE $1,608.12
050671 9/17/2014 Sun Media Corporation Aug 2014 ads 1-40-2085-3300 ADVERTISING $294.09
050671 9/17/2014 Sun Media Corporation Aug 2014 ads 1-40-2085-3300 ADVERTISING $499.64
050673 9/17/2014 TigerDirect.ca Inc. monitors 1-40-2085-3314 IT HARDWARE $735.66
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-40-2085-3363 PHOTO COPIES $200.61 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 3 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-40-2085-3363 PHOTO COPIES $233.52
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-40-2085-3363 PHOTO COPIES $254.22
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-40-2085-3363 PHOTO COPIES $342.60
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-40-2085-3363 PHOTO COPIES $213.78
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-40-2085-3363 PHOTO COPIES $212.48
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-40-2085-3363 PHOTO COPIES $83.33
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-40-2085-3363 PHOTO COPIES $801.40
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-40-2085-3363 PHOTO COPIES $171.70
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-40-2085-3375 OFFICE SUPPLIES $108.42
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-40-2085-3375 OFFICE SUPPLIES $249.76
050716 9/24/2014 D&H Limited Partnership cheques 1-40-2085-3375 OFFICE SUPPLIES $598.80
050718 9/24/2014 D J Hay Delivery Ltd. internal mail courier 1-40-2085-4313 COURIER $636.00
Total For Sub-Department 2085 $10,087.60
2400 COURTHOUSE COSTS
050527 9/3/2014 TROY LIFE & FIRE SAFETY LTD. complete deficiency from inspe 1-40-2400-4273 $525.59 Page 39 of151 FIRE ALARM,SECURITY SYSTEM,ELEV
050527 9/3/2014 TROY LIFE & FIRE SAFETY LTD. complete deficiency re:inpsect 1-40-2400-4273 FIRE ALARM,SECURITY SYSTEM,ELEV $1,053.83
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-4224 GARBAGE RATES AND COLLECTION $769.31 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2267 COURT HOUSE-BUILDING REPAIRS $5,497.33 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2268 ELECTRIC REPAIRS $400.68 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2269 HEATING AND AIR CONDITIONING REP $1,602.72 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2270 PLUMBING REPAIRS $1,073.82 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-4273 FIRE ALARM,SECURITY SYSTEM,ELEV $496.84 INC System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 4 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2525 EQUIPMENT MAINTENANCE $176.30 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2267 COURT HOUSE-BUILDING REPAIRS $3,956.43 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2268 ELECTRIC REPAIRS $1.99 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2269 HEATING AND AIR CONDITIONING REP $1,436.85 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-4224 GARBAGE RATES AND COLLECTION $94.50 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-2270 PLUMBING REPAIRS $5,235.30 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-3376 JANITORIAL SUPPLIES $18.13 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2400-3376 JANITORIAL SUPPLIES $30.60 INC
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-40-2400-2267 COURT HOUSE-BUILDING REPAIRS $22.36
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-40-2400-2268 ELECTRIC REPAIRS $80.39
Total For Sub-Department 2400 $22,472.97
2402
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-40-2402-2227 FURNITURE REPLACEMENT - (NON CA $30.52
Total For Sub-Department 2402 $30.52 Page 40 of151 2425 VICTORIA PARK
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2425-2249 VICTORIA PARK - MAINT. $705.20 INC
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-40-2425-2249 VICTORIA PARK - MAINT. $686.69 INC
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-40-2425-2249 VICTORIA PARK - MAINT. $97.68
Total For Sub-Department 2425 $1,489.57
2585 CORPORATE - GENERAL
050469 9/3/2014 Branded Merchandise Canada jackets-EORN 1-40-2585-6835 EORN EXPENDITURES $5,604.94 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 5 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050565 9/10/2014 Elmhirst's Resort catering to Lang-EORN launch 1-40-2585-6835 EORN EXPENDITURES $526.61
050634 9/17/2014 CDW Canada Inc. ipad air x 2 1-40-2585-6835 EORN EXPENDITURES $1,442.69
050642 9/17/2014 JONES, MURRAY mileaeg (Aug 17-30/14) 1-40-2585-6835 EORN EXPENDITURES $39.62
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-40-2585-6835 EORN EXPENDITURES $10.44
050728 9/24/2014 GRAHAM, SHERIDAN mileage (Sept 16-26/14) 1-40-2585-6835 EORN EXPENDITURES $330.85
Total For Sub-Department 2585 $7,955.15
2600 SUPPORT SERVICES
050589 9/10/2014 MANULIFE FINANCIAL(EAP) eap for Aug 2014 1-40-2600-5369 EMPLOYEE ASSISTANCE PLAN $199.55
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-40-2600-8320 EMPLOYEE RECOGNITION $20.00
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-40-2600-8320 EMPLOYEE RECOGNITION $31.95
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-40-2600-8320 EMPLOYEE RECOGNITION $8.38
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-40-2600-8320 EMPLOYEE RECOGNITION $187.49
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-40-2600-8320 EMPLOYEE RECOGNITION $10.15
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-40-2600-8320 EMPLOYEE RECOGNITION $21.34
050650 9/17/2014 MICROAGE desktops/IT supplies 1-40-2600-3314 $196.21 Page 41 of151 IT HARDWARE
050651 9/17/2014 Nexicom Inc internet 1-40-2600-4316 INTERNET ACCESS $1,321.46
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-40-2600-5353 MILEAGE (F/T) $101.17
050700 9/24/2014 Branded Merchandise Canada LPV cooler bags 1-40-2600-8320 EMPLOYEE RECOGNITION $671.62
050728 9/24/2014 GRAHAM, SHERIDAN mileage (Sept 16-26/14) 1-40-2600-5379 CORP TRAVEL/PARKING $180.79
Total For Sub-Department 2600 $2,950.11
2810 G.I.S. - PROGRAM System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 6 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050669 9/17/2014 Solid Caddgroup Inc. autocad map/design renewal(Sep 1-40-2810-3375 GIS OFFICE SUPPLIES $583.41
050746 webserver 1-40-2810-3313 WEBSITE - HOSTING $1,446.62 9/24/2014 LATITUDE GEOGRAPHICS
Total For Sub-Department 2810 $2,030.03
Total For Department 40 $50,466.64
46 Armour Road Facility
3296
050543 9/10/2014 Auto Graphics Ltd. pylon and entrance signs repla 1-46-3296-2248 BUILDING MAINTENANCE $834.43
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-46-3296-2248 BUILDING MAINTENANCE $347.55 INC
Total For Sub-Department 3296 $1,181.98
3475 EMERGENCY MEASURES
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-46-3475-5352 VEHICLE MTCE $176.52
Total For Sub-Department 3475 $176.52
3510 EMERGENCY SYSTEMS
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-46-3510-3363 $7.36 Page 42 of151 PHOTO COPIES
Total For Sub-Department 3510 $7.36
Total For Department 46 $1,365.86 50 Transportation Services
3000 PUBLIC WORKS
050490 9/3/2014 JAG EQUIPMENT RENTALS SALES & SERVorange & white paint 1-50-3000-3900 MATERIALS & UTILITIES $694.82
050500 9/3/2014 MAXIMUM SIGNS various road signs 1-50-3000-3900 MATERIALS & UTILITIES $2,554.17 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 7 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050500 9/3/2014 MAXIMUM SIGNS signs 1-50-3000-3900 MATERIALS & UTILITIES $968.55
050505 9/3/2014 Noble Corporation leak detector 1-50-3000-3900 MATERIALS & UTILITIES $467.07
050506 9/3/2014 Norway Asphalt Limited coldmix 1-50-3000-3900 MATERIALS & UTILITIES $7,416.06
050506 9/3/2014 Norway Asphalt Limited coldmix 1-50-3000-3900 MATERIALS & UTILITIES $542.20
050517 9/3/2014 Rent All Centre smooth drum roller 1-50-3000-3900 MATERIALS & UTILITIES $686.88
050517 9/3/2014 Rent All Centre asphalt combination roller 1-50-3000-3900 MATERIALS & UTILITIES $3,515.81
050530 9/3/2014 VIKING-CIVES LTD. chains/covers/bushings 1-50-3000-2525 EQUIPMENT MAINTENANCE $1,490.04
050536 9/10/2014 1809446 Ontario Inc. T-10-2014 reshingle havelock d 1-50-3000-3900 MATERIALS & UTILITIES $12,007.68
050536 9/10/2014 1809446 Ontario Inc. T-10-2014 reshingle havelock d 1-50-3000-3900 MATERIALS & UTILITIES $13,228.80
050541 9/10/2014 Armtec Limited catchbasin risers/tape roll 1-50-3000-3900 MATERIALS & UTILITIES $867.46
050549 9/10/2014 Bytown Engineering Apr 20-May 17/14 services 1-50-3000-8903 CONTRACTS $10,649.62
050551 9/10/2014 Canadian Pacific Railway Co. Aug 2014 railway crossings 1-50-3000-3900 MATERIALS & UTILITIES $1,237.50
050561 9/10/2014 Davis, John 12 dams 1-50-3000-3900 MATERIALS & UTILITIES $720.00
050562 9/10/2014 D. M. Wills Associates post construction monitoring 1-50-3000-3900 MATERIALS & UTILITIES $2,170.54
050599 9/10/2014 NORCOM SOLUTIONS DURHAM fuel system modem 1-50-3000-3900 MATERIALS & UTILITIES $641.04 Page 43 of151 050604 9/10/2014 PROVINCIAL MAINTENANCE low VOC paint markings(yellow) 1-50-3000-3900 MATERIALS & UTILITIES $18,947.71
050604 9/10/2014 PROVINCIAL MAINTENANCE T-07-2013 pavement markings 1-50-3000-3900 MATERIALS & UTILITIES $185,137.06
050609 9/10/2014 ROYEL PAVING LIMITED T-02-2013 July services 1-50-3000-8903 CONTRACTS $179,409.80
050612 9/10/2014 Strongco Corporation new compactor 1-50-3000-7760 ROADS CAPITAL EXPENSE - EQUIPME $84,664.32
050616 9/10/2014 Traffic Survey Analysis Inc. ATR counts 48 locations 1-50-3000-3900 MATERIALS & UTILITIES $4,151.81
050630 9/17/2014 B.M.R. Mfg. Inc.. signs 1-50-3000-3900 MATERIALS & UTILITIES $5,130.98
050646 9/17/2014 Matacast Co. Ltd. vegetation control - spray 1-50-3000-3900 MATERIALS & UTILITIES $2,035.20 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 8 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050649 9/17/2014 METROLAND MEDIA GROUP July 2014 ads 1-50-3000-3900 MATERIALS & UTILITIES $93.70
050650 9/17/2014 MICROAGE desktops/IT supplies 1-50-3000-3900 MATERIALS & UTILITIES $2,918.60
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-50-3000-3900 MATERIALS & UTILITIES $152.64
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-50-3000-3900 MATERIALS & UTILITIES $20.00
050651 9/17/2014 Nexicom Inc internet 1-50-3000-3900 MATERIALS & UTILITIES $373.97
050654 9/17/2014 Norway Asphalt Limited HL3 1-50-3000-3900 MATERIALS & UTILITIES $8,929.44
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-50-3000-3900 MATERIALS & UTILITIES $1,406.13 INC
050669 9/17/2014 Solid Caddgroup Inc. autocad map/design renewal(Sep 1-50-3000-3900 MATERIALS & UTILITIES $763.20
050672 9/17/2014 TERRASPEC paint sample testing 1-50-3000-3900 MATERIALS & UTILITIES $457.92
050673 9/17/2014 TigerDirect.ca Inc. monitors 1-50-3000-3900 MATERIALS & UTILITIES $147.13
050674 9/17/2014 TOROMONT INDUSTRIES LTD. pails of hyd. oil 1-50-3000-2525 EQUIPMENT MAINTENANCE $1,370.30
050678 9/17/2014 WINSLOW GEROLAMY MOTORS service max subscription 1-50-3000-2525 EQUIPMENT MAINTENANCE $456.90
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-50-3000-3900 MATERIALS & UTILITIES $200.61
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-50-3000-3900 MATERIALS & UTILITIES $73.59
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) chargers/subscriptions/lic.pla 1-50-3000-3900 MATERIALS & UTILITIES $23.00 Page 44 of151 050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) chargers/subscriptions/lic.pla 1-50-3000-3900 MATERIALS & UTILITIES $40.68
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) chargers/subscriptions/lic.pla 1-50-3000-3900 MATERIALS & UTILITIES $71.80
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) chargers/subscriptions/lic.pla 1-50-3000-7760 ROADS CAPITAL EXPENSE - EQUIPME $556.63
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) chargers/subscriptions/lic.pla 1-50-3000-7760 ROADS CAPITAL EXPENSE - EQUIPME $333.41
050701 9/24/2014 Buckham Transport Ltd. CR1 & Fife's Bay Rd. diesel sp 1-50-3000-3900 MATERIALS & UTILITIES $2,907.28
050710 9/24/2014 Coco Paving Inc. HL3 1-50-3000-3900 MATERIALS & UTILITIES $2,851.40
050711 9/24/2014 Coco Paving Inc.(Peterborough) Hot mix Paving - CR10 1-50-3000-8903 CONTRACTS $622.77 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 9 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050711 9/24/2014 Coco Paving Inc.(Peterborough) Hot mix Paving CR36 1-50-3000-8903 CONTRACTS $292,694.03
050711 9/24/2014 Coco Paving Inc.(Peterborough) Hot mix Paving Douro 1-50-3000-3900 MATERIALS & UTILITIES $61,257.32
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-50-3000-3900 MATERIALS & UTILITIES -$71.61
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-50-3000-3900 MATERIALS & UTILITIES $2.79
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-50-3000-3900 MATERIALS & UTILITIES $31.89
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-50-3000-3900 MATERIALS & UTILITIES $7.56
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-50-3000-3900 MATERIALS & UTILITIES $55.53
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-50-3000-3900 MATERIALS & UTILITIES $249.15
050717 9/24/2014 Davis, John 11 dams 1-50-3000-3900 MATERIALS & UTILITIES $660.00
050726 9/24/2014 Gardener, The Aug'14 lawn cutting-Millbrook 1-50-3000-3900 MATERIALS & UTILITIES $525.08
050729 9/24/2014 GUILD ELECTRIC LIMITED May & June 2014 monitoring/rep 1-50-3000-3900 MATERIALS & UTILITIES $2,490.94
050743 9/24/2014 LAFARGE CANADA INC. masterfiber/32 mpa C2 1-50-3000-3900 MATERIALS & UTILITIES $2,971.90
050752 9/24/2014 M&M Disposal Service C&D Douro Depot yard 1-50-3000-3900 MATERIALS & UTILITIES $692.99
050761 9/24/2014 MICHELIN NORTH AMERICA 6 new tires 1-50-3000-2525 EQUIPMENT MAINTENANCE $1,533.30
050764 9/24/2014 Norway Asphalt Limited coldmix/HL3 1-50-3000-3900 MATERIALS & UTILITIES $6,410.11 Page 45 of151 050764 9/24/2014 Norway Asphalt Limited HL3 1-50-3000-3900 MATERIALS & UTILITIES $6,014.32
050776 9/24/2014 RBC ROYAL BANK (VISA PAYMENT) professional software-computer 1-50-3000-7760 ROADS CAPITAL EXPENSE - EQUIPME $779.27
050777 9/24/2014 Rent All Centre asphalt combination roller 1-50-3000-3900 MATERIALS & UTILITIES $3,363.17
050793 9/24/2014 WEBTECH WIRELESS INC. gis tracking Sept 2014 1-50-3000-3900 MATERIALS & UTILITIES $854.78
050794 9/24/2014 WINSLOW GEROLAMY MOTORS brake supplies 1-50-3000-2525 EQUIPMENT MAINTENANCE $581.25
Total For Sub-Department 3000 $945,209.99
3010 BRIDGES System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 10 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050537 9/10/2014 Aecom Canada Ltd. June 28-Aug 8/14 inspections 1-50-3010-3900 MATERIAL & UTILITIES $4,808.16
050553 9/10/2014 Carlington Construction Inc. T-13-2014 PC#1 Aug 2014 1-50-3010-8903 CONTRACTS $116,464.32
050687 9/24/2014 Aecom Canada Ltd. July26-Aug22/14 services 1-50-3010-8903 CONTRACTS $4,935.01
050687 9/24/2014 Aecom Canada Ltd. Aug 9-29/14 services 1-50-3010-3900 MATERIAL & UTILITIES $1,923.26
050688 9/24/2014 All Services Inc. PC#2 T-07-2014 Jun-Jul service 1-50-3010-8903 CONTRACTS $187,189.81
Total For Sub-Department 3010 $315,320.56
3072 TRANSIT
050712 9/24/2014 Community Care Peterborough transit 1-50-3072-6776 TRANSFERS - OPERATION EXPENSES $6,970.75
Total For Sub-Department 3072 $6,970.75
Total For Department 50 $1,267,501.30 80 Environmental Services
4000 LANDFILL - COUNTY ONLY
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-80-4000-7676 LANDFILL OPERATIONAL COSTS $20.55
Page 46 of151 Total For Sub-Department 4000 $20.55
4215 RECYCLING - GENERAL
050649 9/17/2014 METROLAND MEDIA GROUP Aug 2014 ads 1-80-4215-3300 ADVERTISING PROGRAM $246.46
050649 9/17/2014 METROLAND MEDIA GROUP Aug 2014 ads 1-80-4215-3300 ADVERTISING PROGRAM $104.41
050649 9/17/2014 METROLAND MEDIA GROUP July 2014 ads 1-80-4215-3300 ADVERTISING PROGRAM $632.05
Total For Sub-Department 4215 $982.92
4216 RECYCLING - GEN. ADMIN. System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 11 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-80-4216-5220 VEHICLE FUEL $70.78
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-80-4216-5220 VEHICLE FUEL $155.80
050650 9/17/2014 MICROAGE desktops/IT supplies 1-80-4216-3314 IT HARDWARE $2,188.95
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-80-4216-3377 TELEPHONE $30.53
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-80-4216-3377 TELEPHONE $152.64
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-80-4216-3377 TELEPHONE $0.12
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-80-4216-3377 TELEPHONE $20.00
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-80-4216-3363 PHOTO COPIES $239.50
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-80-4216-3363 PHOTO COPIES $230.06
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5302 ACCOMMODATIONS $61.06
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5220 VEHICLE FUEL $41.44
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5220 VEHICLE FUEL $50.95
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5220 VEHICLE FUEL $58.74
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5347 MEALS $37.14
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5347 MEALS $28.79 Page 47 of151 050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5347 MEALS $8.75
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5347 MEALS $7.65
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5312 STAFF DEVELOPMENT $895.46
050681 9/23/2014 RBC ROYAL BANK (VISA PAYMENT) gas/enviro day meals/swana/mwa 1-80-4216-5310 CONVENTIONS $198.43
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-80-4216-3363 PHOTO COPIES $10.40
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-80-4216-3375 OFFICE AND GENERAL SUPPLIES $20.92
Total For Sub-Department 4216 $4,508.11 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 12 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
4222 WASTE RECYCLING - CURBSIDE
050649 9/17/2014 METROLAND MEDIA GROUP Aug 2014 ads 1-80-4222-3300 ADVERTISING $380.58
050649 9/17/2014 METROLAND MEDIA GROUP July 2014 ads 1-80-4222-3300 ADVERTISING $380.58
050735 9/24/2014 IDP GROUP, THE recycling tags 1-80-4222-3300 ADVERTISING $497.61
Total For Sub-Department 4222 $1,258.77
4223 CURBSIDE - PROV FOR RES/CAPITAL
050666 9/17/2014 Scepter Inc. 16 gallon blue bins 1-80-4223-7362 BOXES/CADDIES - CURBSIDE - FOR RE $860.00
050666 9/17/2014 Scepter Inc. 16 gallon blue bins 1-80-4223-7362 BOXES/CADDIES - CURBSIDE - FOR RE $7,740.00
Total For Sub-Department 4223 $8,600.00
4250 WASTE RECYCLING - COMPOSTING
050709 9/24/2014 CKPT/CKQM FM (22963) ads on County 105.1 1-80-4250-3300 COMPOSTING - ADVERTISING $503.71
Total For Sub-Department 4250 $503.71
4255 HAZARDOUS WASTE - DEPOTS
050661 9/17/2014 Ray's Welding make 2 steel battery boxes 1-80-4255-7760 $590.21 Page 48 of151 FACILITIES
Total For Sub-Department 4255 $590.21
Total For Department 80 $16,464.27 81 Health Services
5054 EMS - ADMIN. EXPENSES
050575 9/10/2014 HICKS MORLEY HAMILTON legal 1-81-5054-3345 LEGAL $2,436.13
050580 9/10/2014 Interdev Technologies Inc. data processing 1-81-5054-3315 SOFTWARE $4,163.75 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 13 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050589 9/10/2014 MANULIFE FINANCIAL(EAP) eap for Aug 2014 1-81-5054-5369 EMPLOYEE ASSISTANCE PLAN $45.18
050649 9/17/2014 METROLAND MEDIA GROUP July 2014 ads 1-81-5054-3492 PUBLIC RELATIONS $305.28
050650 9/17/2014 MICROAGE desktops/IT supplies 1-81-5054-3314 IT HARDWARE $1,756.95
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-81-5054-4313 COURIER/FAX $30.53
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-81-5054-4313 COURIER/FAX $30.53
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-81-5054-4313 COURIER/FAX $1.25
050651 9/17/2014 Nexicom Inc Armour Rd. phone/fax 1-81-5054-3377 TELEPHONE $54.59
050651 9/17/2014 Nexicom Inc internet 1-81-5054-4316 INTERNET $292.05
050657 9/17/2014 Peterborough Regional Health Centre off load nurse Aug 2014 1-81-5054-4477 OFFLOAD NURSE PROGRAM - OPERAT $38,981.25
050671 9/17/2014 Sun Media Corporation Aug 2014 ads 1-81-5054-3492 PUBLIC RELATIONS $152.64
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-81-5054-3363 PHOTO COPIES $261.52
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-81-5054-3363 PHOTO COPIES $411.77
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-81-5054-3375 OFFICE SUPPLIES $86.38
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-81-5054-3375 OFFICE SUPPLIES $58.17
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-81-5054-3375 OFFICE SUPPLIES $98.15 Page 49 of151 050776 9/24/2014 RBC ROYAL BANK (VISA PAYMENT) keytags/microwave/Jamboree stu 1-81-5054-3301 HAVELOCK JAMBOREE EXPENDITURE $110.36
050776 9/24/2014 RBC ROYAL BANK (VISA PAYMENT) keytags/microwave/Jamboree stu 1-81-5054-3301 HAVELOCK JAMBOREE EXPENDITURE $85.48
050776 9/24/2014 RBC ROYAL BANK (VISA PAYMENT) keytags/microwave/Jamboree stu 1-81-5054-3375 OFFICE SUPPLIES $10.68
050776 9/24/2014 RBC ROYAL BANK (VISA PAYMENT) keytags/microwave/Jamboree stu 1-81-5054-3375 OFFICE SUPPLIES $273.96
Total For Sub-Department 5054 $49,646.60
5076 OTHER OPERATIONAL PARAMEDIC COS
050589 9/10/2014 MANULIFE FINANCIAL(EAP) eap for Aug 2014 1-81-5076-5369 EMPLOYEE ASSISTANCE PLAN $214.61 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 14 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050614 9/10/2014 TAS-PAGE COMMUNICATIONS answering service 1-81-5076-3378 TELEPHONE - VOICE MAIL $2,516.45
Total For Sub-Department 5076 $2,731.06
5078 EMS VEHICLES/INSURANCE
050496 9/3/2014 Liftlock City Freightliner a-b-c inspect 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $1,356.24
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,339.80
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,475.84
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,359.02
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,963.76
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $308.92
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,807.83
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $2,173.25
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $136.89
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $133.62
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,377.59
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 $407.04 Page 50 of151 VEHICLE FUEL
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $954.91
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $302.52
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,318.95
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $2,655.34
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $112.57
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,754.02
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,508.28 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 15 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,694.75
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $1,443.26
050540 9/10/2014 Amex Bank of Canada (Corp Cards) fuel 1-81-5078-5252 VEHICLE FUEL $49.54
050586 9/10/2014 Liftlock City Freightliner a-b inspect 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $482.13
050586 9/10/2014 Liftlock City Freightliner a inspect/front brakes/battery 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $816.53
050586 9/10/2014 Liftlock City Freightliner a inspect/front brakes/battery 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $345.98
050586 9/10/2014 Liftlock City Freightliner a inspect/front brakes/battery 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $712.32
050586 9/10/2014 Liftlock City Freightliner a-b insepct 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $132.29
050586 9/10/2014 Liftlock City Freightliner a-b insepct 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $305.28
050586 9/10/2014 Liftlock City Freightliner a-b insepct 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $203.52
050586 9/10/2014 Liftlock City Freightliner a-b insepct 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $1,794.12
050586 9/10/2014 Liftlock City Freightliner a-b-c inspect 1-81-5078-2251 VEHICLE MAINTENANCE AND REPAIR $1,086.76
050696 9/24/2014 Bell's Auto & Truck Refinishing front bumper & push bar repair 1-81-5078-2253 VEHICLE REPAIR - ACCIDENT $569.86
Total For Sub-Department 5078 $32,082.73
Page 51 of151 5079 PATIENT CARE EQUIPMENT AND SUPP
050465 9/3/2014 Allied Medical Instruments Inc. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $672.86
050465 9/3/2014 Allied Medical Instruments Inc. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $51.40
050471 9/3/2014 Carestream Medical Ltd. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $975.88
050501 9/3/2014 MedicalMart supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $1,009.74
050538 9/10/2014 Allied Medical Instruments Inc. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $156.00
050538 9/10/2014 Allied Medical Instruments Inc. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $1,069.35
050538 9/10/2014 Allied Medical Instruments Inc. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $914.70 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 16 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050591 9/10/2014 MASIMO CANADA ULC supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $5,250.82
050593 9/10/2014 McKesson Canada Corporation drugs 1-81-5079-3371 DRUGS $864.06
050593 9/10/2014 McKesson Canada Corporation drugs 1-81-5079-3371 DRUGS $304.88
050593 9/10/2014 McKesson Canada Corporation drugs 1-81-5079-3371 DRUGS $3,330.98
050620 9/10/2014 WINDSOR'S DRYCLEANING CENTRE laundry 1-81-5079-3393 LAUNDRY BEDDING & UNIFORMS $3,137.92
050625 9/17/2014 Allied Medical Instruments Inc. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $837.39
050625 9/17/2014 Allied Medical Instruments Inc. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $51.40
050648 9/17/2014 MedicalMart supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $507.60
050657 9/17/2014 Peterborough Regional Health Centre linen supply Aug 2014 1-81-5079-3393 LAUNDRY BEDDING & UNIFORMS $3,025.19
050742 9/24/2014 Laerdal Medical Canada Ltd. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $3,027.38
050755 9/24/2014 MCARTHUR MEDICAL SALES INC. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $836.98
050757 9/24/2014 MEDIGAS oxygen/gases 1-81-5079-4374 OXYGEN AND OTHER GASES $3,313.20
050772 9/24/2014 Physio-Control Canada Sales Ltd. supplies 1-81-5079-3375 MEDICAL DISPOSABLE SUPPLIES $1,037.95
050776 9/24/2014 RBC ROYAL BANK (VISA PAYMENT) keytags/microwave/Jamboree stu 1-81-5079-3376 MEDICAL NON DISPOSABLE EQUIPME $199.96
Page 52 of151 Total For Sub-Department 5079 $30,575.64
5082 PETERBOROUGH FACILITIES
050598 9/10/2014 NATIONAL SANITATION & SUPPLY supplies 1-81-5082-3376 JANITORAL SUPPLIES $702.37
050651 9/17/2014 Nexicom Inc internet 1-81-5082-4316 INTERNET ACCESS $1,245.54
050651 9/17/2014 Nexicom Inc internet 1-81-5082-4316 INTERNET ACCESS $71.18
050651 9/17/2014 Nexicom Inc internet 1-81-5082-3377 TELEPHONE $13.23
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-81-5082-2267 REPAIRS & MAINTENANCE $1,789.76 INC
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-81-5082-2267 REPAIRS & MAINTENANCE $52.48 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 17 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-81-5082-2267 REPAIRS & MAINTENANCE $48.82
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) fuel/plumbing/handle/tools/pum 1-81-5082-2267 REPAIRS & MAINTENANCE $30.45
Total For Sub-Department 5082 $3,953.83
5084 LAKEFIELD FACILITIES
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-81-5084-2267 REPAIRS AND MAINTENANCE $396.45 INC
Total For Sub-Department 5084 $396.45
5086 APSLEY FACILITIES
050651 9/17/2014 Nexicom Inc internet 1-81-5086-4316 INTERNET ACCESS $292.05
Total For Sub-Department 5086 $292.05
5088 NORWOOD FACILITY
050651 9/17/2014 Nexicom Inc internet 1-81-5088-4316 INTERNET ACCESS $417.22
050660 9/17/2014 PROPERTY MANAGEMENT PETERBOROUJuly 2014 services 1-81-5088-2267 REPAIRS AND MAINTENANCE $269.11 INC
Total For Sub-Department 5088 $686.33 Page 53 of151 5810 HEALTH UNIT
050768 9/24/2014 Peterborough County-City Health Unit operations 1-81-5810-6608 HEALTH UNIT - OPERATIONS $63,138.25
Total For Sub-Department 5810 $63,138.25
Total For Department 81 $183,502.94 82 Social Services
6020 FAIRHAVEN COSTS
050567 9/10/2014 Fairhaven funding 1-82-6020-6610 Fairhaven Operating $116,667.00 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 18 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
Total For Sub-Department 6020 $116,667.00
6135 SOCIAL SERVICES - COSTS
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6135-3677 OW - ADMINISTRATION EXPENSES $58,116.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6135-3684 HOMEMAKERS & NURSES $373.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6135-3687 HOMELESSNESS $975.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6135-3688 COMMUNITY SOCIAL PLAN $12,794.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6135-6676 OW - RECIPIENTS-MANDITORY & DISC $54,995.00
Total For Sub-Department 6135 $127,253.00
6810 CHILD CARE
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6810-3677 ADMINISTRATION EXPENSES $3,711.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6810-6676 WAGE SUBSIDY $6,869.17
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6810-6978 FEE SUBSIDY PROGRAM $7,715.25
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6810-6979 DIRECTLY OPERATED PROGRAMS $7,047.58
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6810-4477 SAR REINVESTMENT PROGRAM $2,007.25 Page 54 of151 050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6810-6981 SPECIAL NEEDS RESOURCING $4,960.25
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-82-6810-6983 OW CHILD CARE $1,519.50
Total For Sub-Department 6810 $33,830.00
Total For Department 82 $277,750.00 84 Social Housing
5910 SOCIAL HOUSING
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-84-5910-3677 SOCIAL HOUSING - ADMIN. $33,982.00 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 19 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-84-5910-6676 SOCIAL HOUSING - NON PROFIT $201,349.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-84-5910-6984 SOCIAL HOUSING - RENT SUPPLEMEN $45,339.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-84-5910-7679 HOUSING RESOURCE CENTRE $10,489.00
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-84-5910-7680 HOUSING ACCESS $5,772.00
Total For Sub-Department 5910 $296,931.00
5911
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-84-5911-3677 SOCIAL HOUSING-PTBO HOUSING CO $104,071.00
Total For Sub-Department 5911 $104,071.00
5912 HOSTELS
050601 9/10/2014 Peterborough, City of shared services Aug 2014 1-84-5912-6985 HOSTELS - SUBSIDY $17,000.00
Total For Sub-Department 5912 $17,000.00
Total For Department 84 $418,002.00 87 Recreation & Cultural Services
Page 55 of151 7015 L.P.V. ADMINISTRATION EXPENSES
050650 9/17/2014 MICROAGE desktops/IT supplies 1-87-7015-3314 IT HARDWARE $3,453.12
050651 9/17/2014 Nexicom Inc internet 1-87-7015-4316 INTERNET ACCESS $410.00
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7015-8471 FOOD BOOTH $50.44
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7015-8471 FOOD BOOTH $33.63
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7015-4304 L.P.V. ADMI-INTEREST & PENALTIES $39.19
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-87-7015-3363 PHOTO COPIES $211.55
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-87-7015-3363 PHOTO COPIES $190.10 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 20 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-87-7015-3363 PHOTO COPIES $9.47
Total For Sub-Department 7015 $4,397.50
7020 CARETAKER'S SALARY & MAINTENANC
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7020-2270 PLUMBING $42.80
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7020-2248 INTERPRETATION BUILDING MAINTEN $17.98
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7020-2226 GROUNDS MAINTENANCE $53.41
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7020-2248 INTERPRETATION BUILDING MAINTEN $61.56
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7020-2248 INTERPRETATION BUILDING MAINTEN $13.76
Total For Sub-Department 7020 $189.51
7021 VILLAGE MISC. EXPENSES
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-87-7021-4456 ANIMAL FOOD & VET SERVICE $41.90
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7021-4289 DRINKING WATER SOLUTIONS PROGR $100.00
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7021-5252 GAS VEHICLE $113.77
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7021-2525 EQUIPMENT MAINTENANCE $25.88 Page 56 of151 050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7021-2525 EQUIPMENT MAINTENANCE $9.98
Total For Sub-Department 7021 $291.53
7022 L.P.V. MISC. EXPENSES
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7022-5312 WORKSHOP EXPENSES $17.46
Total For Sub-Department 7022 $17.46
7040 EVENTS & ACTIVITIES EXPENSES System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 21 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050559 9/10/2014 Cochrane, Earl visits for Aug 2014 1-87-7040-3487 CELEBRATE ONTARIO EXPENDITURES $3,500.00
050581 9/10/2014 Johnny on the Spot 2 portable rentals 1-87-7040-3483 SPECIAL EVENTS SUPPLIES $550.00
050583 9/10/2014 Kirby, Dr. Allan April,May,Sept honorarium 1-87-7040-3487 CELEBRATE ONTARIO EXPENDITURES $900.00
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-87-7040-5348 VOLUNTEER REFRESHMENTS $14.13
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-87-7040-3492 VOLUNTEER APPRECIATION $20.00
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-87-7040-3492 VOLUNTEER APPRECIATION $10.00
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-87-7040-3492 VOLUNTEER APPRECIATION $20.00
050606 9/10/2014 RBC ROYAL BANK (VISA PAYMENT) gift cards/meals/supplies/anim 1-87-7040-3492 VOLUNTEER APPRECIATION $111.99
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7040-3487 CELEBRATE ONTARIO EXPENDITURES $65.64
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7040-3487 CELEBRATE ONTARIO EXPENDITURES $68.35
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7040-3487 CELEBRATE ONTARIO EXPENDITURES $33.89
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7040-5348 VOLUNTEER REFRESHMENTS $3.55
050798 9/25/2014 Morrison, Skye artistic direction/textile art 1-87-7040-3487 CELEBRATE ONTARIO EXPENDITURES $1,650.00
Total For Sub-Department 7040 $6,947.55
Page 57 of151 7041 EVENTS & ACTIVITIES MATERIALS E
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7041-3480 CRAFT/DEMONSTRATION MATERIAL $9.96
050662 9/17/2014 RBC ROYAL BANK (VISA PAYMENT) supplies/fuel/paint/baking/wat 1-87-7041-3480 CRAFT/DEMONSTRATION MATERIAL $6.98
Total For Sub-Department 7041 $16.94
7045 ADVERTISING AND PUBLICITY
050607 9/10/2014 REGAMEY, KARIS marketing services Aug 2014 1-87-7045-3490 BROCHURES, POSTERS, SIGNS $930.00
050685 9/24/2014 591989 BC Ltd. (CKWF-FM) Aug 2014 ads 1-87-7045-3491 TELEVISION, RADIO, NEWSPAPER $812.00 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 22 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050707 9/24/2014 Chex TV June-Aug 2014 ads 1-87-7045-3491 TELEVISION, RADIO, NEWSPAPER $2,165.00
050709 9/24/2014 CKPT/CKQM FM Havest days/culture days 1-87-7045-3491 TELEVISION, RADIO, NEWSPAPER $782.00
050709 9/24/2014 CKPT/CKQM FM Harvest Days/Culture days 1-87-7045-3491 TELEVISION, RADIO, NEWSPAPER $483.00
050773 9/24/2014 Pineridge Broadcasting Inc. Aug 2014 ads 1-87-7045-3491 TELEVISION, RADIO, NEWSPAPER $498.00
Total For Sub-Department 7045 $5,670.00
Total For Department 87 $17,530.49 91 Planning & Developoment
8100 LAND DIVISION
050671 9/17/2014 Sun Media Corporation Aug 2014 ads 1-91-8100-3300 ADVERTISING $290.02
050671 9/17/2014 Sun Media Corporation Aug 2014 ads 1-91-8100-3300 ADVERTISING $301.21
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-91-8100-3363 PHOTO COPIES & MICRO FILM $111.27
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-91-8100-3363 PHOTO COPIES & MICRO FILM $129.77
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-91-8100-3363 PHOTO COPIES & MICRO FILM $24.85
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-91-8100-3375 OFFICE SUPPLIES $72.16 Page 58 of151 Total For Sub-Department 8100 $929.28
8200 PLANNING
050516 9/3/2014 RBC ROYAL BANK (VISA PAYMENT) OPPI annual conference 1-91-8200-5310 CONVENTIONS $661.44
050650 9/17/2014 MICROAGE desktops/IT supplies 1-91-8200-3314 IT HARDWARE $2,635.42
050671 9/17/2014 Sun Media Corporation Aug 2014 ads 1-91-8200-3300 ADVERTISING $1,329.80
050679 9/17/2014 Xerox Canada Ltd. copier lease #27/48 1-91-8200-3363 PHOTOCOPIES $111.28
050679 9/17/2014 Xerox Canada Ltd. copier usage 1-91-8200-3363 PHOTOCOPIES $129.77 System: 10/6/2014 11:39:40 AM The County of Peterborough Page: 23 User ID: Janety Council Summary Report Cheque Cheque Vendor Cheque Number Date Name Description Amount
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-91-8200-3363 PHOTOCOPIES $6.34
050713 9/24/2014 Corporate Express Canada Inc. office supplies Aug 2014 1-91-8200-3375 OFFICE SUPPLIES $14.62
Total For Sub-Department 8200 $4,888.67
8300 ECONOMIC DEVELOPMENT
050482 9/3/2014 GREATER PETERBOROUGH AREA 3rd qtr. 2014 development 1-91-8300-6608 CONTRIBUTION TO ECONOMIC DEVEL $168,084.30
Total For Sub-Department 8300 $168,084.30
Total For Department 91 $173,902.25
$2,406,485.75 Page 59 of151 Page 60 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: Lynn Fawn, Deputy Clerk/Office Supervisor
Date: October 15, 2014
Subject: Correspondence Report – Information Only
Recommendation: Receive for information.
Financial Impact: None
Overview:
Since the last meeting of County Council, the Information Only Correspondence items listed below have been received. Copies are available upon request from the Clerk’s Office. Copies being provided are indicated by an asterisk (*).
General Correspondence
1. Association of Municipalities of Ontario (AMO): 1. AMO Watch File dated October 2, 2014. * 2. AMO Watch File dated October 9, 2014. * 2. Province of Ontario: Email dated September 25, 2014 providing the Provincial Mandate Letters outlining the key priorities for every Cabinet Minister and their respective Ministry. To view the letters click here. 3. Ministry of the Attorney General: Letter dated September 25, 2014 providing a response to Warden Jones concerning the letter sent to Minister Madeleine Meilleur, Attorney General, regarding joint and several liability. * 4. Municipality of Trent Lakes: Letter dated October 8, 2014 from CAO Lois O’Neill-Jackson to Industry Canada in response to the AMO/ROMA resolution dated October 3, 2014 regarding policy changes in the 3500MHz band and new licensing processes for rural broadband areas. See section 12. a. of this agenda. 5. City of Peterborough: Memorandum dated September 29, 2014 providing the “Housing is Fundamental” 2014 Report from the Affordable Housing Action Committee (AHAC).* 6. Peterborough County-City Health Unit (PCCHU): Email dated October 8, 2014 announcing the release of the 2013 Annual Report. To view the report click here. 7. United Way Peterborough & District: Email dated October 8, 2014
Page 61 of 151 Page 2
regarding “Homelessness Partnering Strategy – Request for Proposal”. For more information, click here. 8. Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO): Legislative Express dated October 7, 2014. 9. EcoTec Environmental Consultants Inc.: Letter dated September 26, 2014 regarding “Highway 7 from Fowlers Corners to County Road 28 Transportation Environmental Study Report (TESR) Addendum”. 10. Stewardship Ontario: Letter dated September 30, 2014 regarding “Interim Industry Funding for Municipal Blue Box Recycling for the 2014 Program Year”. For more information on the 2014 interim Blue Box payments click here.
Communications, Minutes and Reports on County-funded Projects
11. Peterborough Social Planning Council: Info Notes titled “The Government of Canada Launches Action for Seniors Report”. To view the report click here. 12. Peterborough Poverty Reduction Network: Newsletter dated Autumn 2014, Volume 3, Issue 2.
Information Only Correspondence
13. Municipality of Trent Lakes: Email dated October 8, 2014 regarding an invitation to attend the launch of the new websites for the Municipality of Trent Lakes and the Trent Lakes Public Library. The unveiling will occur on Friday October 10, 2014 at the Municipality of Trent Lakes Municipal Office located at 710 County Rd 36 in Council Chambers from 1:00 p.m. – 2:00 p.m. For more information, please contact the Municipality directly.
Respectfully submitted,
Original signed by
Lynn Fawn, Deputy Clerk/Office Supervisor
/eh
Page 62 of 151 Page 63 of 151 Page 64 of 151 Memorandum
Planning and Development Services Department, Housing Division 500 George Street N Peterborough Ontario K9H3R9 www.peterborough.ca
To: Members of Council
From: Susan Bacque, Manager, Housing Division
Date: September 29, 2014
Subject: 2014 Housing is Fundamental
Please find attached the “Housing is Fundamental” 2014 report from the Affordable Housing Action Committee (AHAC). This is the ninth consecutive year of publication.
The members of AHAC have asked that it be distributed to Council members. “Housing is Fundamental” is now being circulated to some community stakeholders, and is being made available at meetings and conferences.
A report from the Housing Division to Joint Services Steering Committee and City Council on “Housing is Fundamental” is planned for early 2015.
Best wishes,
Susan Bacque
Manager, Housing Division
CC: Malcolm Hunt, Director of Planning and Development Services
Page 65 of 151 Page 66 of 151 Housing is Fundamental City & County of Peterborough | A report to the community from the Affordable Housing Action Committee 2014
‘Survival of the fittest’ never so much in vogue
Be fit or you’re no longer in the game. On the sidelines you can enjoy minimum-wage jobs, housing and food insecurity, compromised health and limited opportunity for social engagement. Your children may encounter developmental and educational barriers which, in turn, will help them find their place on the sidelines. Vacancy Rate Rises to 4.8%. Why? Now, allow for this correction. You can be strong, competitive and capable and still • Lower demand for private apartments be on the sidelines. Outsourcing, loss of job security, benefits and pensions, and government funding cuts can disable anyone. • Higher supply of rental units • Decade low employment Canada IS a wealthy nation!! But millions of households are housing insecure and at least 200,000 people are visibly homeless. These numbers will rise as federal funding • Competition of alternative housing forms for almost 600,000 subsidized households is set to decrease and ultimately expire. including student residences at Trent University. Waitlists for affordable housing continue to grow with Ontario’s record currently at over Source: Rental Market Report, Peterborough CMA, Fall 2013, 156,000 households. Canada Housing and Mortgage Corporation Mayors of this country’s largest cities have called ‘housing’ a crisis. Why? The vulnerable (those affected by unaffordable and inadequate housing or homelessness) are growing Rental Market Changes (2013) in number. Mayors are also well aware that housing is a key social determinant of • vacancy rate 4.8% - up from 2.7% (2012) health. They know it is more cost-effective to house people than let emergency services • average 2-bdrm. rent up by 2.6% and social programs pick up the slack. Source: Rental Market Report, Peterborough CMA, Fall The numbers of precarious and vulnerable people are not declining in Peterborough. 2013, Canada Housing and Mortgage Corporation Our provincial government pushed those numbers higher this year (2013) with cuts Note: Increased vacancy rates should restrain rent increases. to social service benefits. Housing saw no new funding injections from senior levels of government and no reason to be hopeful. Furthermore, most federal housing agreements will expire within the next five to eight years. Proudly we can say our Peterborough Rents Up, municipal government has improved the housing environment, but without federal and Earnings Stagnant provincial funding, it faces severe limitations. The average rent for two bedroom apartments Paul Armstrong, AHAC Please refer to: increased by 2.6% while average weekly earnings http://www.huffingtonpost.ca/megan-yarema/ontario-premier-housing_b_3636560.htmlNet Migration remained unchanged from last year. Source: Rental Market Report, Peterborough CMA, Fall 2013, Canada Housing and Mortgage Corporation Net Migration Positive, But at Historic Lows Rental Market With deaths exceeding births, the natural population change in Peterborough is Supply Increases Slightly negative and migration has been slower in recent years. With unemployment rates higher than the Ontario average, fewer people are moving to the area (CMA). Some Completion of 12 rental apartment units and the are leaving the area for better employment. Slower net migration has placed upward first phase conversion of the former St. Joseph’s pressure on the vacancy rate. Hospital contributed to this outcome. Source: Rental Market Report, Peterborough CMA, Fall 2013, Canada Housing and Mortgage Corporation Source: Rental Market Report, Peterborough CMA, Fall 2013, Canada Housing and Mortgage Corporation
Page 67 of 151 The Peterborough Picture
Peterborough Emergency Shelter Costs
Youth & Family Brock Cameron Difference 2013 Emergency TOTALS Mission House from 2012 Shelter 11,903 2,770 6,117 20,790 0.12% Number of Bed Days 11,060 (2012) 3,264 (2012) 6,492 (2012) 20,816 (2012) decrease Total (per diem) Cost $523,732 $121,880 $269,148 $914, 760 Municipal Base Funding $125,322 $65,140 $190,462 Shelter Service $49,800 $49,800 Enhancement Funding Total Cost: Per $1,155,022 6.4% Diem, Base Funding, decrease Enhancement Funding $1,234,059.20 (2012) Notes: The Brock Mission and Cameron House are operated by one entity or service provider. Source: Social Services Department, City of Peterborough, February 2014
Average # individuals sheltered per night 2011 47 2012 57 Additional homeless persons are 2013 57 living outside of the shelters. Cuts Hurt Source: Custom Calculations: A.H.A.C. Source: AHAC Our Most Vulnerable The province also has a role in our city’s housing crisis. In 2013, the Ontario government eliminated the Community Start-Up and Maintenance Benefit (CSUMB). Renter Household Income – Peterborough (City) This benefit helped people receiving social assistance to pay for large or unexpected More than 50% of renter households cannot afford the median renter shelter cost ($850. housing-related costs, supporting them to monthly). Approximately 60% cannot afford an average market 2-bdrm. rent ($915.). become and remain housed. Queen’s Park passed responsibility for homelessness % of Income required for a Income Number of Households prevention programs to municipalities, but average 2bdrm. ($915/month) passed along only half of the money that had Under $10,000 890 110% or more been spent on CSUMB. $10,000 to $19,999 2,030 110% to 55% Source: AHAC $20,000 to $29,999 2,540 55% to 36.6% $30,000 to $39,999 1,865 36.6% to 27.4% 1,474 on Social Housing $40,000 to $59,999 2,530 27.4% to 18.3% Wait List, Greater $60,000 to $79,999 900 18.3% to 13.7% Peterborough Area (2013) $80,000 to $99,999 535 13.7% to 11% Source: Housing Access Peterborough $100,000 and over 420 11% and less Total Households 11,710 Note: Median Renter Household Income is $32,046. 47,240 individuals have Source: National Household Survey, 2011, Income and Housing, Topic-Based data from Statistics Canada; Acquired annual incomes below the by Community Data Program, Peterborough Social Planning Council (local lead); Custom calculations AHAC median before-tax income of From the renter household income distribution above, we know that many households are paying well in excess of 50% of their total household income (‘severe core housing need’). $29,294. More than 29,000 ‘Housing-induced poverty’ is an impediment to health precluding good nutrition, proper clothing people have annual incomes or medical requirements. This is common when income levels are low or unsustainable. below $15,000. Source: AHAC Source: National Household Survey, Peterborough CMA, 2011 (2010 incomes - individuals 15 years and older) 2 AHAC 2014 Housing is Fundamental Page 68 of 151 ‘Core Housing Need’ The Peterborough Picture (30% Or Greater Shelter-To-Income Ratio) Renter Households Owner Households Totals An Alternative for Some All Households 12,735 34,880 47,615 Homeless Persons Spending in excess of 30% 6,126 (48.1%) 6,209 (17.8%) 12,335 (25.9%) Source: National Household Survey Data, StatsCan, 2011 Census, Peterborough CMA, Ontario Some homeless persons find it very difficult to use our shelter system and abide by shelter rules. Change from 2006 Census Not wishing to engage with the formal system The above 2011 data almost duplicates the 2006 Census data. At that time 50.4% of renter of services means these people find themselves households were in ‘core housing need’ while half of those were in ‘severe core housing need’. sleeping outside in all kinds of weather. Concern in this community has relentlessly agitated for an alternative for these individuals. Beginning November 23, 2013, the Social Services Peterborough CMA - Fall 2013 Division, St. John’s Anglican Church, All Saints Average Private Market Rents & Required Minimum Income Anglican Church, the Canadian Mental Health Rent Hourly Wage Annual Wage Association (C.M.H.A.), Murray Street Baptist Church and George Street United Church began a Bachelor $622 $12.76 $24,880 ‘warming room’. The program runs seven nights a 1 Bdrm. $778 $15.96 $31,120 week during the winter and is coordinated by St. 2 Bdrm. $915 $18.77 $36,600 John’s Anglican Church with the help of a City-paid volunteer coordinator. There are over 150 volunteers 3 Bdrm. $1,085 $22.26 $43,400 involved. On average, fifteen individuals use the Source: Canada Mortgage and Housing Rental Market Report, Fall 2013 (Peterborough CMA) and Custom Calculations (AHAC) program every night Note: Through their effective outreach work, staff 1. Market rents may or may not include heat and hydro. from Social Services, C.M.H.A., and key program 2. Rents are ‘affordable’ (CMHC definition) when wages are at or above the numbers in the chart. volunteers have done even more. Some of the 3. Rents are deemed affordable when they represent no more than 30% of the gross, combined program users now have housing. household income. (CMHC) 4. Hourly wage based on an individual working 37.5 hours weekly for a full year (1,950 hrs.) This is a community success story involving the Source: A.H.A.C. City of Peterborough (Social Services), volunteers, church organizations and many who donate to the program. Their persistence and dedication have brought a measure of comfort and safety to some O.W. and O.D.S.P. Caseload - of our homeless. This is an outstanding example of City and County of Peterborough ‘social inclusiveness’. Source: AHAC Ontario Works (O.W.) Ontario Disability Support Program (O.D.S.P.) 2010 (Dec.) 3,680* 3,921 2011 (Dec.) 3,816* 4,154 Sources of Income – Peterborough CMA 2010 2012 (Dec.) 3,948* 4,243* Employment...... 67.0% 2013 (Dec.) 3,802* 4,452* Source: Social Services Division, City of Peterborough; Ontario Disability Support Program, Peterborough Office. Government Transfers.... 16.2% *reflect annual year-to-date averages at year’s end Pensions/Annuities...... 11.3% O.W. caseloads have decreased by 3.7% (2012-2013) Investment...... 3.6% O.D.S.P. caseloads have increased by 4.9% (2012-2013) Other Money...... 1.8%
Source: NHS Profile, Peterborough, CMA, Ontario, 2011 Ontario Social Assistance as % of Minimum Wage Rates Notes: 25% of Peterborough When social assistance rates are expressed as a percent of minimum wage rates, Ontario Works recipients are currently receiving about the same amount as they would have received in CMA’s labour force works Ontario during the Great Depression. part-time. Income from 1937 1990-91 2011 2014 government transfers is almost 36% 70% 36% 35%* equivalent to the combined Monthly Minimum Wages - $54.17 (1937) ; $1,787.50 (2014) income from investment, Monthly Social Assistance Rates - $19 (1937) ; $626 (2014) pensions/annuities, and Source: The Social Assistance Review: The Broad Context, John Stapleton, September 12, 2011 *custom calculation by AHAC (O.W. Single rate - $626; Minimum wage - $11.00/hr.) other money. Thirty Years Following 1984...The Single O.W. Rate Should Be...$719.59...Not $626 Ontario’s single O.W. rate has not kept pace with inflation over the past thirty years. Monthly Social Assistance Rates - $346 (1984) ; $626 (2014) Source: John Stapleton, Open Policy Ontario. http://openpolicyontario.com/ ; Bank of Canada Inflation Calculator PageAHAC 69 of2014 151 Housing is Fundamental 3 Putting Peterborough in Perspective
Percent of Population in Part-time Work Lower Half of National Income Distribution Labour Force Working Part-time in 2010 Barrie 20.9% Percent Guelph 20.7% Barrie 46.3 Hamilton 21.9% Guelph 41.3 Kingston 22.1% Hamilton 44.1 London 23.0% Kingston 45.6 Oshawa 19.5% London 50.3 Peterborough 25.0% Oshawa 39.8 Note: 42,725 worked full-time; 14,210 worked part-time; Peterborough 49.9 3,365 did not work Note: The lower the percentage, the more prosperous Source: NHS Profile, Ontario, 2011; Custom Calculations, is the community. AHAC Source: National Household Survey Profile, CMA, Ontario, 2011, Statistics Canada; Note: Peterborough has a substantial Based on population 15 years and older; Custom percentage of part-time employment which is Calculations AHAC associated with lower incomes and high ‘core housing need’ rates.
Paying More Than 30% Affordability Revisited Last year Housing is Fundamental demonstrated that while Peterborough Households Paying More average market rents were affordable in respect of other Ontario municipalities, % of Renter % of Owner Than 30% of Combined our income levels were definitely lower. Using the same municipalities, the Households Households Household Income updated cost-income comparison suggests that Peterborough’s ‘affordability’ Barrie 49.4 23.4 issue continues to finds its roots in lower income levels. Guelph 40.9 19.2 Hamilton 42.5 18.6 Median Rental One Maintainer Shelter to Shelter Cost Households - Median Income Kingston 47.8 15.6 (annual) Income (annual) Ratio % London 44.7 17.2 Barrie $12,024 $34,380 35.0 Oshawa 42.9 20.3 Guelph $10,308 $33,433 30.8 Peterborough 48.1 (6,209) 17.8 (6,126) Hamilton $9,576 $32,363 29.6 Source: National Household Survey Profile, CMA, Ontario, 2011 Kingston $10,176 $31,524 32.3 Almost half (48.1%) of all renter households London $9,300 $30,342 30.7 have unaffordable housing. Renter households are almost three times as likely as owner households to have Oshawa $10,824 $37,087 29.2 unaffordable housing. Peterborough $10,200 $29,665 34.4 Source: AHAC Source: National Housing Survey, CMA, Ontario, 2011 Custom Calculations, AHAC. Please note: A one-maintainer household can have more than one occupant. In the Peterborough CMA the incidence of low- income is 13.1% or 15,015 individuals according to the after-tax Low Income Measure. Source: National Household Survey Profile, Peterborough CMA, 2011, Statistics Canada
4 AHAC 2014 Housing is Fundamental Page 70 of 151 Putting Peterborough in Perspective
Working for Nothing Deja Vu When you work eight or twelve hours shifts at $10.25 an hour, pay for childcare and all living expenses, you have nothing left at the end of the month other than a The City’s jobless rate was highest balance owing on your credit card. in February (8.7%) and March Working hard, but not getting ahead is common for more than a million Canadians (11.2%) 2014 among Canada’s major working for minimum wage. According to Rafael Gomez of the University of census metropolitan areas. Canada’s Toronto, with cost of living factored in, current minimum wage is one-third of what it was in 1970. unemployment rate declined slightly In Canada, public attention is growing on various policy responses, from raising from February to March (2014). minimum wages to introducing living-wage legislation or testing, again, the idea of Source: Peterborough Examiner, March 7, 2014, April 4, 2014 www.thepeterboroughexaminer.com/2014/03/07/jobless-rate-back-to- a basic income supplement. highest-in-canada Source: http://www.theglobeandmail.com/report-on-business/economy/working-for-nothing-canada- joins-global-minimum-wage-debate/article16508375/ Job creation in Canada this year has been the weakest in a non-recession Projected Minimum Wage (Ont.) With Average Inflation of 1.62% Per Annum: year in more than a decade. Jobs being created are of low quality. Year 2014 2015 2016 2017 2018 2019 2020 Source: Huffington Post Canada, Daniel Tencer, Jan. 25, 2014 http://www.huffingtonpost.ca/2013/12/11/job-market-canada- Hourly $11.00 $11.18 $11.36 $11.54 $11.73 $11.92 $12.11 2013_n_4421034.html Note: From 2008 to 2014 the average annual inflation rate was 1.62% (Bank Long-term unemployment (jobless for of Canada Inflation Calculator). This rate has been used in the above six-year projection of minimum wage. one year or more) has nearly doubled Source: AHAC Custom Calculations since the beginning of the recession. Low inflation and low interest rates are expected to continue in Canada. With Source: The Canadian Press, Julian Beltrame, July 16, 2013 http://www.huffingtonpost.ca/2013/07/16/oecd-canada-long-term- a small hourly base of $11.00/hr. and continuing low inflation, it is unlikely that unbemployment_n_3603546.html minimum wage earners will escape the poverty trap. Source: AHAC Household Debt As of the third quarter of 2013, average household debt has increased to 163.7% of disposable income. Debt is Income Comparison (before tax $) often a compensation for insufficient income. Source: Reported by Statistics Canada, December 2013
Median Median Median Income Employment Household (All Sources) Income Income Barrie $31,167 $49,941 $70,745 Guelph $34,119 $51,085 $71,597 Hamilton $31,497 $52,033 $65,851 Kingston $32,415 $49,126 $63,564 London $29,772 $47,963 $58,405 Oshawa $34,816 $55,256 $76,816 Peterborough $29,294 $46,164 $58,314 Source: National Housing Survey, CMA, Ontario, 2011 Income is a key factor in housing affordability. Low income is associated with higher ‘core housing need’ rates. Source: AHAC Note: For every number in this comparison chart, half of the population in the income grouping earn less than the number shown. Example: Half of all Peterborough (CMA) individual incomes from all sources are less than $29,294. Half of all Peterborough (CMA) employed individuals earn less than $46,164.
PageAHAC 71 2014of 151 Housing is Fundamental 5 Housing Affected Housing Effects
Growing Inequality: Income Gap Upsets A new Canadian What’s the Big Deal? Canadians phenomenon: middle- • Expansion of low-income Survey Findings: (expressed by interviewees) class to minimum wage. • More people having less choice • 78% believe income gap has grown Eric involuntarily left a $75,000 a year job with • Eroding quality of life • 70% think it has made Canada less fair full benefits, pension and five weeks’ vacation. Trying to replace this job was fruitless. He now • Poorer health for more people • 55% are troubled by their financial security works as a night-shift college porter earning • A very different-looking society of • 67% are worried about their children’s $30,000 a year. Eric is typical of thousands privilege and denial financial future of workers in the past 15 to 20 years who • Impeded economic development Source: Income gap study shows Canadians troubled have left the middle class with no means by ‘less fair’ society Toronto Star, Feb. 6, 2014; Survey of returning. Along the way to his present Ontario’s income gap between the richest by: York University Institute for Social Research, David Northrup, Lesley Jacobs position, he worked at many minimum-wage and poorest families is now at levels not seen jobs. He was forced to sell his house and since the Great Depression of the 1930s. borrow money from relatives. Fifteen per cent of Ontario’s children live Profound Income Middle-class optimism has been replaced by a below the Low Income Measure, according to Disparity Peterborough CMA Statistics Canada. pervasive, dark pessimism and a loss of faith in Individuals with Income the ethic of progress. Canadians who identified Average CEO salary has grown from 25 times More than $80,000 themselves as middle class in 2002 equalled the average Canadian income in 1980 to 250 Under $80,000 anually anually 67%. In 2013 this has declined to 48%. times the average income in 2011 Source: Falling Behind, Ontario’s Backslide into Widening 86,185 12,630 In Canada we have moved from an inclusive Inequality, Growing Poverty and Cuts to Social Programs, society to an ‘extractive’ society designed to Natalie Mehra, Director of the Ontario Health Coalition, 49,407 Peterborough CMA residents extract incomes and wealth from one subset prepared for the Ontario Common Front, Aug. 29, 2012 (age 15 and older) have before-tax (the masses) to benefit a different subset (the incomes less than $29,294. governing elite). Source: National Household Survey, Peterborough, CMA, Source: Michael Valpy special to the Toronto Star, Dec. National Trends that Ontario, 2011 13, 2013 From middle-class to minimum wage. With no Impact Peterborough way back • One in four (13.1 million) households live “One of the fundamental Income inequality has in unaffordable housing bedrocks of being a Canadian is • Cost of homes increased 63% since year thinking we have a fair society”. risen in tandem with a 2000; workers earned 13% more in Source: David Northrup stagnant economy. same period • Since 2011 federal social housing commitments decreased affecting Food Count 2013 18,400 households 7,724 Peterborough City and County residents What We Know… • Only 10% of housing built in the past 15 were helped in March 2013. “Lack of [safe, affordable] housing years has been rental housing In addition 17,000 children received breakfast is directly linked to higher • Average 2-bdrm. apartment price rose at school daily. morbidity (illness) and higher 2.7% between 2012 & 2013 78.2% of users are on O.W. or on disability mortality (death)”. • Average hourly wage rose 1.9% between related income support. Source: The Wellesley Institute 2011 2012 & 2013 10.6% of users had job income. • Hundreds of thousands of Canadians on Source: Kawartha Food Share, November, 11, 2013 “In Ontario, housing is more waitlists for affordable housing Source: Canadian Housing Renewal Association (CHRA), unaffordable now than it was Nov. 22, 2013 twenty years ago.” Source: Falling Behind, Ontario’s Backslide into Widening Inequality, Growing Poverty and Cuts to Social Does Everyone Get on the Bus? Programs 2013, The Ontario Common Front, August 29, 2012 Example of Social/Economic Inequality: “The spiral toward homelessness is A person works a full year, full-time and has to fuelled by acts of social exclusion, and can use the food bank. be prevented, slowed or reversed by acts “Ontario has the highest housing of social inclusion.” costs of any province.” Example of Social/Economic Inequality: Source: Michael Shapcott, Wellesley Institute Being unable to afford necessary medication. “Social inclusion is the reality and feeling of belonging. Reality can be legislated. Example of Social Inclusion: Housing affordability is a primary Established funds that assist in emergencies. Feeling is delivered in practice.” and crucial foundation for any e.g. Housing Stability Fund; Fund for Utility Source: Fay Martin, To Go or To Stay: Migration decisions Service Emergencies and homelessness in East Central Ontario, 2013 poverty alleviation strategy. Source: AHAC 6 AHAC 2014 Housing is Fundamental Page 72 of 151 Housing Affected Housing Effects
Minimum Wage and Living Wage When Homeless People Were Housed Minimum Wage = a legislated mandatory, minimum hourly wage “It is important to note that before 1980 large numbers of people in payable to all workers. developed countries were not unhoused, not homeless. Although their housing was of questionable condition, they were housed usually in Living Wage = an hourly wage necessary for living requirements in a rooming houses and flophouses. Homeless men didn’t have ties to a family particular jurisdiction. group (a home) and therefore were without the economic or social support Notes: Peterborough Living Wage is $16.47/hr. (for each of two wage a family home normally provided. A clear distinction made in 1960 by earners in a family with two dependents) and $14.30/hr. (for an individual the Social Planning Council of Metro Toronto stated that homeless men in a single-person household). were “home”-less, not unhoused. In 1960’s Canada there were homeless persons, but no problem called ‘homelessness’; they had housing.” Low Income Cut-Offs (LICO) Source: J. David Hulchanski, Homelessness In Canada, February 2009 LICO is a measure of poverty. Numbers provided are guidelines created by Statistics “We have limited resources for the prevention of dehousing and for quick Canada. Those falling below the numbers are said to be living in poverty. rehousing. Most resources and professional attention are focused on supporting people in their homelessness. This is the situation in which we Wage Comparison for Individual Workers are stuck today.” Source: J. David Hulchanski, Homelessness In Canada, February 2009 (Annual Amount Before Tax) “The term ‘homelessness’ was first used in the early and mid 1980’s to LICO (municipalities Living Wage Ontario Minimum refer to the problem of dehousing - increasing numbers who were once of 30,000 to 99,999 Peterborough for an Wage ($11.00/hr.) housed and no longer housed.” population) individual ($14.30/hr.) Source: J. David Hulchnski, Homelessness In Canada, February 2009 $19,941 $21,450 $27,885 Source: Statistics Canada and Calculating a Living Wage for Peterborough (2012), Custom They did it in Waterloo! Calculations, AHAC What? Provided safe, affordable, supportive housing for 30 persistently The proposed Ontario Minimum Wage will provide approximately $1,500 homeless persons by building a five-storey building in Waterloo. more than the ‘poverty line’ and approximately $6,400 less than a living wage in Peterborough. Who? Supportive Housing of Waterloo (SHOW). Housing Consultant: Tim Welch While movement to $11 per hour is of some assistance, it is insufficient for a single person in Peterborough. How? Vision, Persistence, Funding Source: AHAC Funding: • $1.38 M from the Affordable Housing Program (AHP) • $0.42 M from Canada’s Economic Action Plan (CEAP) “An adequate standard of living means that a good • $1.8 M from the Government of Ontario society not only ensures that good-quality health care • $0.099 M from the federal Homelessness Partnership is available to everyone, but also access to adequate Strategy (HPS) • Seed funding from CMHC housing, employment at a living wage, and essential • $0.199 M – a grant from the City of Waterloo support services must also be available for everyone, • $0.147 M from the Region of Waterloo in offset costs not just those who can afford them.” (municipal development charges) J. David Hulchanski, Homelessness In Canada, February 2009 • Region of Waterloo support staff through its Domiciliary Hostel Fund • $0.7 M from Adopt a Room Campaign for furnishings Source: CMHC Project Profile, Supportive Housing of Waterloo (30-04-12)
What is the cost of homelessness? Findings: Study Name: Health Care and Public Service Use and Costs Before and • Reduced public burden associated with overuse of crisis services After Provision of Housing for Chronically Homeless Persons With Severe • Reduced alcohol consumption Alcohol Problems • Benefits continue to accrue the longer individuals are housed Study Results: • On-site medical/mental health services, supportive case Median Monthly Costs Per Individual managers, and minimized rules and regulations help retain individuals in housing One Year Prior to After 6 months in After 12 months Study housing in housing Conclusions: $4,066 $1,492 $958 Housing First is associated with improvements in the life circumstances and drinking behaviours of the chronically homeless population while Note: Total cost offsets (savings) for Housing First participants reducing their use of expensive health and criminal justice services. relative to control individuals averaged $2,449 per person per Source: Journal of the American Medical Association month after accounting for housing program costs. April 1, 2009, Vol 301, No. 13http://jama.jamanetwork.com/article.aspx?articleid=183666 PageAHAC 73 2014of 151 Housing is Fundamental 7 Never too late or too soon
Rent Supplements Approved Peterborough’s HCRT - It is highly unlikely that a new-built apartment can be rented at a price Highly Successful Work affordable to low-income households - not unless there are funding The Homelessness Coordinated Response Team (HCRT) is a seamless programs which will discount the rent. service to people who are homeless or at risk of homelessness, and These same low-income renter households are unlikely to have affordable who have multiple, complex challenges. Consisting of representatives rents where they currently live. But there is a way to reduce the housing from Fourcast, Canadian Mental Health Association (CMHA), City of burden of these households. They’re called “rent supplements” and they Peterborough Social Services, Brock Mission, the Youth Emergency Shelter, effectively bring rents closer to ‘affordable’ levels. and the Housing Resource Centre, HCRT works with consenting individuals referred by any community service provider. Other agencies such as In 2014 Peterborough City Council approved funding for a municipal rent Niijkiwendidaa, Crossroads, PRHC or Peterborough Housing Corporation supplement program. These supplements will help stabilize some of the are invited to participate or join the team on a case by case basis. most vulnerable households giving people more choice over nutrition, health, clothing and other necessities. Low-income households receiving The HCRT program is funded through the Community Homelessness supplements are more likely to avoid costly eviction as well. Prevention Initiative. In addition to the case conferencing, additional services from Four Counties Addiction Services and trustee support from “You have to take that tension off people’s backs.... It gives people that Canadian Mental Health Association is available to individuals as part of breathing room to be better parents, to be better workers, because they the case plan. have that freedom.” Councillor Dean Pappas quoted by the Peterborough Examiner from the Committee of the Whole meeting in February 2014. This program has resulted in a positive outcome for many and is an example of improved people-centred service as outlined in the 10 year AHAC commends the efforts of City Staff and Council that have led to Housing and Homelessness Plan. From June 2012 to October 2013 a total this program. of 60 people had been referred to HCRT. A stable living arrangement with Source: AHAC support was achieved for 24 people during that period. Source: Social Services Division, City of Peterborough AHAC Commentary: In the housing domain one of the highest-priority goals is securing housing for homeless individuals. This is the work being achieved by the Homelessness Coordinated Response Team (HCRT). AHAC applauds this highly effective effort.
Housing is the big piece in poverty. Here are a few of the trends that will impact the growth of poverty in the future: • replacement of middle-income jobs with minimum-wage jobs; • declining employer pension plans; AHAC Recommendations • earners’ inability to save; • rising personal and household debt levels; 1. Monitor progress outcomes of the Housing and • outsourcing of work to off-shore locations; Homelessness Plan • federal/provincial tax breaks that favour 2. Develop strategies to protect Peterborough’s higher-income earners; social housing stock as federal funding • the insidious erosion of social programs. agreements conclude Not surprisingly some municipalities report that their Ontario Works 3. Promote incentives to developers to build recipients are staying in the system for longer periods. rental housing Foremost in any effort to mitigate poverty is housing that is affordable according to each household’s income. As demonstrated by the trends, 4. Preserve and enhance municipal funding for this has become increasingly difficult. rent supplements In the new economy of ‘extraction’ poverty is likely to continue growing 5. Ensure appropriate distribution of Housing its constituency. Source: AHAC Stability Funds across the spectrum of low income households
“Housing is Fundamental” has been produced and published by the Community Education Sub Committee (C.E.S.C.) of the Affordable Housing Action Committee (A.H.A.C.) To quote from or otherwise use the content of this publication, please consult with A.H.A.C. For all inquiries, contact A.H.A.C. at the City of Peterborough, 500 George St. N., Housing Division, 705-742-7771 www.peterborough.ca Page 74 of 151 AMO Watch File - October 2, 2014
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October 2, 2014 In This Issue - WDO Off-the-Road (OTR) TIRES Review. - Federal government releases CETA text. - Policing issues featured on TVO’s The Agenda. - AMO launches new ONLINE COURSE on Land Use Planning. - AMO's Heads of Council Training starts post-election. - Cut ENERGY CONSULTING costs with LAS EESPs. - Career opportunities with Bradford West Gwillimbury and OPS.
Provincial Matters Waste Diversion Ontario (WDO) is moving forward on consultations in its review of the OTR component of the USED TIRE Program. Interested stakeholders are asked to complete a brief survey as well as attend a workshop to be held in Toronto on October 28.
Federal Matters Prime Minister Harper announced the official release of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) text in an event with European officials last week. The text must be ratified before it comes into effect.
Municipal Matters* The September 30th, 2014 episode of The Agenda with Steve Paikin asked the question, “What Should the Police Do?” The episode is available here. More policy resources on policing issues are available on AMO’s website.
Eye on AMO/LAS Events AMO presents a new addition to the Municipal Councillor Education Program: Land Use Planning. This online self-directed course is intended to provided an overview of what you need to know about land use planning and provides a basic understanding of the challenges faced by Councillors.
Prepare for the term ahead! A broad portfolio of LEADERSHIP SKILLS is essential for any successful leader. AMO's Heads of Council Training is an interactive full-day training designed to hone existing skills and to help develop new ones. Space is limited, reserve a spot today!
LAS Energy consulting can cost thousands of dollars a year. LAS EESPs are FREE to Ontario municipalities until the end of 2014 thanks to financial support through the OPA. EESPs can help your municipality with ENERGY AUDITS , incentive applications, energy data analysis and more. Contact the LAS EESP in your area today!
Careers Chief Administrative Officer - Town of Bradford West Gwillimbury. Applicants should forward their resume and covering letter, quoting File Number 2014-CA09, by 4:30 p.m. on October 17, 2014 to: Town of Bradford West Gwillimbury, Human Resources Department. Fax: 905.775.8633 or email: [email protected]
Project Engineers (two permanent) - Ontario Public Service. Location: Kingston. Please apply online by
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October 10, 2014, entering Job ID 69732 in the Job ID search field and following the instructions to submit your application.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
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October 9, 2014 In This Issue - 2014 Municipal Election - Ontario Votes. - 2013 Gas Tax Annual Report available now. - So You Want to Run for Council? - What does it mean to be a Head of Council? - Prepare for the term ahead with AMO's Councillor Training 101. - What is Land Use Planning? - What are you doing December 12th? - Take the guesswork out of municipal investments. - Career opportunities with AMO, Clarence-Rockland and OPS.
AMO Matters To date we have 170 municipalities who have already pre-populated their election information on the AMO elections site. We would ask that if you have not already pre-populated your information that you do so as soon as possible. Clerks and returning officers, if you can’t remember YOUR PASSWORD sent to you a few weeks ago, please contact Snezana Vukelic or Julia Shiu.
Federal Matters AMO’s 2013 Gas Tax Annual Expenditure Report was submitted to the Government of Canada on September 30, 2014.
Eye on AMO/LAS Events So You Want to Run for Council? AMO's online self-directed course, offered through the Municipal Council Education Program (MCEP) provides an overview of what you need to know to about life on council.
What does it mean to be a Head of Council? What is the job description? How can you effectively lead, manage and collaborate? Discover tools, resources and gain a foundation on being a Head of Council with AMO's Heads of Council Training. In class sessions begin November 21st. Space is limited in these interactive, hands-on sessions. Reserve a spot today!
AMO's Councillor Training 101 is designed for newly elected councillors and experienced councillors looking for a refresher. Course content covers roles and responsibilities; personal liability; accountability and transparency; government challenges and implications, and much more. Get the complete details on the course and download a registration form today!
AMO presents a new addition to the Municipal Councillor Education Program - Land Use Planning. This online self-directed course is intended to provide an overview of what you need to know about land use planning and provides you with a basic understanding of the challenges faced by Councillors.
Keep December 12th free on your calendars as the Ontario West Municipal Conference returns to the Best Western Lamplighter Inn. Full conference details and registration will be made available shortly.
LAS Municipal “do-it-yourself” investing can be time consuming and complicated. The One Investment Program offers four professionally managed portfolios, each with competitive returns over different investment durations, and all of which are fully compliant with the Municipal Act.
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Careers Policy Advisor – Federal Gas Tax - AMO. (Up to 11 month contract) The ideal candidate must be an excellent communicator with a post secondary degree and at least 2 years experience in public policy, excel in policy research and analysis, possess effective advocacy skills and have an understanding of the current public policy and political environment. Please apply by noon, October 17, 2014 to: AMO, 200 University Avenue, Suite 801, Toronto, Ontario M5H 3C6, Attn: Federal Gas Tax Policy Advisor Search or email: [email protected].
Director of Financial Planning and Economic Development - City of Clarence-Rockland / Directeur de la Planification Financière et du Développement Économique - Cité de Clarence-Rockland. For more information, please email your resume in confidence to [email protected] or call directly at 613.369.5371.
Manager, Revenue Stewardship - Ontario Public Service. Location: Oshawa. Please apply online, by October 20, 2014, entering Job ID 69025 in the Job ID search field and following the instructions to submit your application.
Director, Regional Economic Development - Ontario Public Service. Location: Guelph. Job ID: 70172. Please apply online by October 20, 2014, and follow the instructions to submit your application.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario OMKN Ontario Municipal Knowledge Network Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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Page 78 of 151 http://amo.informz.ca/AMO/archives/archive_470994.html[10/9/2014 10:07:08 AM] Page 1
The County of Peterborough County Council
To: Warden and Members of Council
From: Ann Hamilton, Acting Land Division Secretary-Treasurer
Date: October 15, 2014
Subject: Land Division Committee Report January to August, 2014 Recommendation: Receive for Information Financial Impact: None
Please receive the following report to the end of August, 2014; Schedule ‘A’ is attached to show the breakdown by Township and Ward and Schedule ‘B’ is attached to show Straight Forward Consent Approvals by the Director of Planning.
2014 Land Division Committee Activity Received Applications Committee Decisions Staff Received Amended Validation LDC Hearing Approved Denied Withdrawn Adjourned Approval Jan 9 0 0 4 4 0 0 0 14 Feb 6 0 0 0 0 0 0 0 8 Mar 22 0 0 2 2 0 0 0 2 Apr 12 1 0 0 0 0 0 0 1 May 11 0 0 1 1 0 0 0 8 Jun 9 0 0 0 0 0 0 0 16 Jul 12 0 0 0 0 0 0 0 15 Aug 3 0 0 0 0 0 0 0 4 Sept
Oct
Nov
Dec YTD 2014 84 1 0 7 7 0 0 0 67 YTD 2013 49 2 0 20 9 11 0 0 37
Respectfully submitted,
Original signed by
Ann Hamilton
Page 79 of 151 Page 2
Schedule ‘A’
Received Applications by Municipality New Correct Lot Addition R-O-W Easement Validation Title Amended Total Asphodel- Norwood 5 8 13 Cavan- Monaghan 14 2 16 Douro- Dummer 10 2 12 Galway-Cav & Harvey 7 2 1 1 11 Havelock- Bel-Meth 2 7 9 North Kawartha 1 1 Oton South Mon 3 1 1 5 Smith-Ennis- Lake 5 10 1 1 17 Total 46 31 5 2 0 0 0 84 84
Schedule ‘B’
Received Applications by Ward New Correct Lot Addition R-O-W Easement Validation Title Amended Total Anstruther 0 Asphodel 5 8 13 Belmont 2 4 6 Burleigh 1 1 Cavan 7 1 8 Cavendish 0 Chandos 0 Douro 2 2 Dummer 8 2 10 Ennismore 2 2 Galway 1 1 Harvey 7 2 1 10 Havelock 0 Lakefield 2 1 3 Methuen 3 3 Millbrook 5 5 North Monaghan 2 1 3 Norwood 0 Otonabee 3 1 1 5 South Monaghan 0 Smith 1 9 1 1 12 Total 46 31 5 2 0 0 0 84 84 Page 80 of 151 Page 3
2014 Planning Director Decisions - Straight Forward Consents Date Fileno Name Ward New/Add/Row Jan 9 B-11-13 James Weir & Elizabeth Lenz Harvey New Lot Jan 9 B-12-13 James Weir & Elizabeth Lenz Harvey New Lot Jan 9 B-19-13 June Tripp Cavan New Lot Jan 9 B-37-13 Doris Veronica McCurdy Belmont New Lot Jan 9 B-50-13 Robert & Shannon Wilson Cavan New Lot Jan 21 B-9-13 Wasyl Sadiwnyk Smith New Lot Jan 21 B-24-13 David & Donna King Harvey ROW Jan 21 B-25-13 Paul Scarborough & Christine Molnar Harvey ROW Jan 21 B-36-13 564517 Ontario Ltd Otonabee Addition Jan 21 B-52-13 Deshane et al Belmont Addition Jan 21 B-53-13 Marilyn & Gregory McIntyre Otonabee Addition Jan 21 B-55-13 William Walter Cimowsky Harvey Addition Jan 21 B-56-13 Carl & Anne Powers Otonabee Addition Jan 21 B-62-13 Susan & Brian Petch Cavan New Lot Feb 6 B-63-13 Norma Earl Cavan New Lot Feb 6 B-64-13 Carolyn Kelly Boyd Chandos Addition Feb 6 B-65-13 Daniel & Jillian Bell Burleigh Addition Feb 6 B-70-13 Brenda & Marty Douglas Douro New Lot Feb 6 B-71-13 Mike Sullivan Douro New Lot Feb 6 B-106-12A Michael Kidd & Joanne Neale Otonabee New Lot Feb 27 B-66-13 Robert John Janzen Ennismore Addition Feb 27 B-67-13 Walter James Janzen Ennismore Addition Mar 31 B-5-14 Clayton & Wendy Heffernan Asphodel Addition Mar 31 B-81-13 Mark & Kelly Remmer Dummer Addition David/Harriett Terrell & Apr 15 B-4-14 Gordon/Joanne Morash Galway Easement May 6 B-31-13 Jan Lau Investments Otonabee Addition May 6 B-58-13 Richard Spirk Douro Addition May 6 B-59-13 Jiri & Jana Sprik Douro New Lot May 16 B-11-14 Earl, Ira & Kyle Cooper Dummer ROW May 16 B-12-14 Ruth Cooper Dummer ROW May 16 B-69-13 Megan & Don Ekblad Harvey New Lot May 29 B-15-14 John & Cynthia Crowley Asphodel Addition May 29 B-80-13 Sandra Brown & Peter Penkala Burleigh ROW June 16 B-8-14 Chad & Courtney Mader Harvey New Lot June 16 B-31-14 10601742 Ontario Ltd Harvey Addition June 16 B-68-13 Ronald Patmore South Monaghan New Lot June 16 B-73-13 Delmonte Acres Inc Otonabee Addition June 16 B-74-13 Roy & Diane Zajac Otonabee Addition June 17 B-10-14 Brian & Kim Condon Douro New Lot June 17 B-38-14 Wayne & Mary Green Asphodel New Lot June 17 B-39-14 Wayne & Mary Green Asphodel New Lot
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June 24 B-13-14 Larry & Marilyn Ellis Belmont Addition June 24 B-20-14 David Alan Abramsky Smith Addition/ROW June 24 B-21-14 David Alan Abramsky Smith Addition/ROW June 24 B-22-14 David Alan Abramsky Smith Addition/ROW June 24 B-23-14 David Alan Abramsky Smith Addition/ROW June 24 B-24-14 David Alan Abramsky Smith Addition/ROW June 24 B-25-14 David Alan Abramsky Smith Addition/ROW June 24 B-26-14 David Alan Abramsky Smith Addition/ROW July 10 B-16-14 Wanda Hawkins Dummer New Lot July 10 B-17-14 Wanda Hawkins Dummer New Lot July 10 B-18-14 Wanda Hawkins Dummer New Lot July 10 B-18-14 Wanda Hawkins Dummer New Lot July 10 B-28-14 Albert Cormier North Monaghan New Lot July 10 B-29-14 Albert Cormier North Monaghan New Lot July 10 B-40-14 James & Marg Vyn Douro New Lot July 10 B-75-13 John & Mary Bartley Cavan New Lot July 10 B-82-13 Verity Barrett Dummer New Lot July 18 B-43-14 Estate of Lily Edgerton Cavan New Lot July 31 B-14-14 Paul Brown Asphodel New Lot July 31 B-42-14 Nizar Misheal Harvey Additon July 31 B-46-14 Kloosterman Capital Corporation Otonabee New Lot July 31 B-47-14 Mary Webster Dummer New Lot July 31 B-127-08A Barry McLennan & Maxine Heffernan Smith Addition Aug 8 B-27-14 Margaret Leonardo Smith Addition/ROW Aug 8 B-34-14 Betty Watts Dummer New Lot Aug 8 B-35-14 Betty Watts Dummer New Lot Aug 8 B-44-10 Randy Langlois Belmont Addition/ROW
Page 82 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: Gary King, CAO
Date: October 15, 2014
Subject: 2014 Third Quarter Activity Report
Recommendation: To be received for information
Background/Analysis:
During the third quarter of each year, the vast majority of County projects are in full swing – roads are being surfaced, bridges are being repaired, special events and activities are being hosted at Lang Pioneer Village and planning staff are attending numerous meetings to deal with development proposals.
This third quarter was also very busy in a number of different respects. Numerous meetings have been held to develop plans for future requirements – both short and long term.
Examples include the preparatory work for CUPE 1306 collective bargaining, developing funding applications for capital infrastructure projects for 2015, meeting with CFDC officials to secure funding support for Lang Village Agricultural Hall of Fame/sesqui-centennial and Hope Mill, meeting with FedDev officials to advance County and EORN and EOWC project proposals.
Other examples include the significant research and analysis undertaken by HR and PCCP Management in relation to a comprehensive PCCP Organizational Review, and the conclusion of the secondment of the County Planning Director to Northumberland County for purposes of ushering in their first Official Plan.
For a complete listing of the work activities and project priorities for each Department within the Corporation, please review the following information;
Administration
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CAO • Participated in several discussions with Health Unit regarding relocation proposal and a preliminary investigation into fee-for-service Human Resource Support
• Attended numerous meetings and discussions with senior staff and legal counsel in relation to Airport Road lawsuit
• Met with FedDev officials for purposes of discussing various grant application proposals on behalf of County, EORN project and EOWC
• Met with representatives of Magnet Network/Ryerson University and Tony Tilly and senior staff at Fleming College to broker involvement in a major workforce development initiative
• Met with David Fell and Nexicom to iron out delays to the fibre installation project on Highway 7 East
• Attended various Council, Committee and/or Board meetings as scheduled; Management Team County Council EOWC and EORN Board GPAEDC Board Joint Services Including two special strategic planning sessions for EORN and GPAEDC for development of Strategic Plans Formal launch of EORN – Kawartha Zone at Lang
• Attended Lunch & Learn session relating to use of and administering medical oxygen
• Assisted in the writing and preparation of Briefing Packages for various Ministerial delegations scheduled at the AMO Conference
• Met with HR Director and PCCP Chief to review and discuss findings of the PCCP Organizational Review and proposed changes to management structure
• Attended second meeting with all 8 township CAO’s to discuss a variety of issues and municipal priorities
• Met with Director of Canadian Canoe Museum to receive update on their relocation proposal/capital fundraising plans
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• Met with HR Director on several occasions to discuss parameters for CUPE 1306 Collective Bargaining
Corporate Projects & Services • EORN Broadband Project: Attended and reported to EORN Team and Board meetings EORN Municipal Shared Services Group meetings Working on cell gap analysis information and mapping
• EOWC: Co-lead for EOWC Shared Procurement Committee (with Lanark County CAO) – Eastern Ontario Purchasing Group Draft Terms of Reference for EOWC
• County Website/Communications: Continuation of County proactive communication campaign (County Connection) Completed update of website – including integration of Twitter Feed Various News Releases
• Lang Pioneer Village Extensive work in IPM legacy building project – Agricultural Hall of Fame Various HR related issues managed LPV Advisory Committee meetings Application and approval of Celebrate Ontario funding Application and approval of RED funding for Rural Identity/Gateway Signage Joint application with ORCA for Blue Water Funding (TBD) Application of EODP funding – Lang/Hope Mill Attendance for third quarter is 7,800 - down by comparison to 2013 by 15% Over 436 volunteers from July to September Four new recruits this quarter Laurie Siblock came back! Continue to execute Celebrate Ontario Funding grant ORCA application – Great Lakes Guardian Community Fund - unsuccessful Facebook follows is up by 67 - we currently have 1129 likes Twitter is up by 121 – currently have 842 follows 61/64 days of Music in the Village - 28 days in July, 31 days in August, 2 days in September – we had just three days without music (first part of July)
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Dr. Al Kirby is very pleased with how the music program ran as were all the musicians and all want to come back next year - registered 753 which was made up of 19 groups Miscellaneous Bookings & Rentals – filming, photos and picnics Executed 4 Traditional Music workshops Hosted 3 textile Workshops in partnership with Dr. Skye Morrison 5 weddings Hosted a Creative Cocktail with music for Peterborough Economic Development and had just over 80 in attendance Established a new partnership with “LarryLand” Canoe’s and Team Building business Successfully wrapped up three student grant applications Janet organized three costume parades – men’s, children & ladies with the Pickering Museum taking part Executed our new programing following our themes We are a finalist for the Chamber of Commerce Excellence Awards in Tourism Had 4 Youth Interpreter Program Sessions this year – increased price from $50 to $60 Creation of new relationship with Trent University & Canadian Studies program – and conference in 2015 Had a great staff get together fun had by all! Fibre in the Village – Thanks to the County, EORN & Nexicom Great Seasonal Staff stepped up and very adaptable and added to new programming content Celebrated “Family Day” with Hope Mill Continued relationship building with both Curve Lake & Hiawatha – Ann Taylor in three times to interpret Basia our conservator repaired and/or cleaned 15 artifacts
• County Forest Finalized annual FSC certification – new signage installation Working with Fleming College Ecosystems Management on fall project
• Insurance/Risk Management Claims management Issued, evaluated and awarded insurance RFP
• Corporate Facilities Management Building condition assessment and 10 year capital plan conducted at 6 County owned facilities – Draft reports completed Douro Depot HVAC upgrade RFP awarded and installation of new mechanical system PCCP base card access system upgrade and removal of code access
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South Wing window upgrade complete New closet build out completed at Lakefield base for uniform storage Jail roof temporarily repaired to prevent further damage to structure, New tarps installed County Courthouse “Panic Button System” 3 zones added for staff safety Corporate “facilities” email for issue and request tracking Capital projects for Facilities – Budget – windows, Douro HVAC etc. Various heating/cooling related issues (Main recirculating pump rebuilt, new control board installed in HVAC unit) Complete review of Building Automation System underway to find and verify systems are being utilized to full potential Creation of facilities “Preventative Maintenance Plan” underway
• Sustainable Peterborough Committee member – County representative Energy Team leader – County Energy Management Plan finalized and approved Coordinated LED street lighting project with townships Coordinated Sustainable Peterborough Energy meeting Climate Change Working Group – member – FCM and Trillium funding applications approved Issued, reviewed, evaluated and awarded RFP for Climate Change Action Plan with City and GPAEDC
• Purchasing
Tenders T-11-2014 Supply and Delivery for (1) New Tri-axle Float Trailer T-13-2014 Rehabilitation of Davidson's Bridge T-15-2014 EMS Medical Consumables Tender
Proposals P-04-2014 Heating System Upgrades-Douro Depot P-05-2014 Consulting Services for the Development of Corporate and Community Climate Change Action for the Greater Peterborough Area P-06-2014 Insurance Brokerage & Risk Management Services with Markets Proposal P-07-2014 EMS Power Stretchers P-08-2014 Rural Identity - Gateway Signage Project P-09-2014 LPVM – Research and Programming Proposal P-10-2014 Engineering Services for the Replacement of the Reed Bridge
Quotations
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Q-07-2014 Supply & Delivery of Laptops, Surfaces and Accessories Q-08-2014 Supply & Delivery of Blue Boxes to the County of Peterborough and City of Peterborough Q-09-2014 Municipal Hazardous or Special Waste (MHSW)-Mobile Event Q-10-2014 Engineering Services for the Replacement of the Reed Bridge
• Other Health & Safety Committee member and meetings for Court House and EMS Complete management inspection of Court House and Lang Contract/agreement reviews for corporation Extensive work on Special Projects (Courts, Fleming)
Corporate Support Services Unit • As Clerk/Deputy Clerk, provided direction to staff in the preparation/publishing of Agendas packages, prepared Minutes of and attended all regular and closed session meetings of: County Council Accessibility Advisory Committee Lang Pioneer Village Advisory Committee
• Participated in: Management Team Meetings Land Division Committee Meetings Departmental meetings for by-law processes Fred Dean’s Workshop “In Transition” Oxygen Machine Refresher Communication updates to Unit on Management Team Meetings and Council Meetings Peterborough County Municipal Managers, Clerks & Treasurers Meeting
• Conducted necessary research to draft by-laws and held discussions and/or emails exchanges where appropriate with Townships and/or County solicitor to finalize by-laws
• Completed all follow-up related to County Council decisions and/or Committee recommendations, updated and streamlined appropriate databases
• Conducted a Probationary Performance Appraisal
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• Assisted with AMO Conference Delegation information
• Provided administrative support and assistance to Land Division Committee Secretary and other departments as required
• Ongoing tasks associated with: Recognition Awards and Bursary Awards Records Management (TOMRMS) and ICompass Commissioning and affidavit services Responded to or directed calls or inquiries to appropriate departments
PCCP
• Administration Departmental Organizational review completed o Established 2 unique divisions within the PCCP – Operations and Professional Standards o Commander position replaced with Deputy Chief, Professional Standards Fourth Shift Superintendent recruitment completed o 24/7 Shift Superintendent coverage now in place Ontario Association of Paramedic Chief’s Conference o Superintendent Phil Clark awarded the Governor General’s Medal for Exemplary Service in EMS “Awareness Level” Preparations underway regarding emerging Ebola situation
• Operations Delivery and deployment of 3 new Ambulances Buckhorn Deployment ending for 2014 Season o Deployment strategy changes have resulted in improved utilization and increased call volume (2014 call volume of 1000 as compared to 221 in 2013) RFP completed and 5 new power stretchers purchased RFP completed for Medical Disposable Supplies Security upgrades completed on Norwood, Lakefield and Apsley Stations Havelock Jamboree deployment completed o Increase in call volume over previous year
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• Response Time Performance to date:
Level of Acuity Time Target Actual Percentile (min:sec) Percentile (YTD) Sudden Cardiac Arrest 6:00 50% 61.8% CTAS 1 8:00 66% 64% CTAS 2 10:00 65% 72.8% CTAS 3 10:00 65% 69.2% CTAS 4 10:00 65% 70% CTAS 5 10:00 65% 69.5%
• Professional Standards Fall Paramedic Continuing Medical Education (CME) completed o Additional skills added to Primary Care Paramedic scope of practice including pain medications and manual defibrillation of cardiac arrest patients
Implemented a partnership with Trent University nursing program, where 2 nursing students are performing clinical placement with Peterborough paramedics in order to review the impact of the community referral program and identify community healthcare needs where EMS can have a positive impact
Collaboratively worked with Human Resources on a successful Work Well Health and Safety Review by WSIB. This included revising the Accident Reporting Form and developing a Workplace Hazardous Identification and Risk Analysis document
Completion of Base Hospital CME resulting in an expanded scope of practice for ACPs and PCPs via the use of medications for mild-to- moderate pain control, and manual defibrillation
Development of STEMI bypass feedback report to the paramedics
Refinement and implementation a new contract with Training Institutions for the placement of Paramedic Students. The new contract places greater responsibility on the training agency with the anticipation of mitigating County risk while developing a stronger paramedic candidate for future employment
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Finance
• Assisted other departments with special projects, agreement negotiations, and in depth analysis of possible financial options
• On-going updates to the budget workbooks and internal reporting format. The internal monthly reporting has been consolidated into the 2015 budget workbook. In this way, 2014 year to date financial updates, 2014 budget details, and 2015 draft budget proposal entries are all in the same workbook – a one-stop-shop approach to financial reporting. This reduces the amount of staff time previously required to maintain multiple reporting formats and provides early access to the coming year’s budget development.
• Participated in the Community Foundation of Peterborough, Vital Signs think tank. The Vital Signs publication has been released for 2014 and provides a wealth of interesting data about what’s happening in our community.
• Finance and IT have been assisting our Purchasing department to procure requisition software. This software acquisition was included in the 2014 budget. It is an exciting project that will dramatically affect the way we do business by both increasing efficiency and heightening oversight of the purchasing process.
• Completed the requisite Canada Revenue Agency and Statistics Canada submissions
• Teamed with PCCP management to establish potential grounds for a collaborative Ambulance Cross Border Billing model that we can push out to the EOWC treasurer’s group. Discussions are still in the preliminary stage but we are hopeful there will be a group interest in a multi organization agreement.
• Completed all in house monthly and quarterly financial reporting including identifying any areas of concern or requiring special attention. Fielded questions from County Councillors, Directors and Managers regarding account analysis and forecasts.
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• Completed the finance portion of the Canadian Museums Operating Grant Application (CMOG) for Lang Pioneer Village
• Completed the filing of the Federal Gas Tax 2013 final report and Treasurer’s assurance with AMO
• Completed and submitted the mandatory MTO “One Time funding for Public Transit” report
• Met with the Mount Community Living Project representatives to discuss a possible County participation in the project
• Continuing to review the fuel usage and performance reports from the new fuel system and reconcile those reports to our WorkManager Job Costing accounting system. This is all part of checking the performance and reliability of the new system.
• Finance and HR staff participated in a “What’s new with Pearl, Ruby and Amber” municipal system webinar. We use the Pearl Government systems software application primarily for payroll timecard entry at this stage. It is planned to be expanded to other areas in the near future.
• Participated on the “Acceptable Use of County Technology” policy committee resulting in the presentation and approval of the new CORP-07 policy by Council.
• Liaised with PCCP to prepare and present the 2015 draft budget proposal to Council and the Joint Services Steering Committee.
• Attended numerous webinars including: the Municipal Finance Officers Association (MFOA) “Asset Management” and PSAB PS3260 update on the recording of liabilities for contaminated sites.
• Participated in an insurance provider RFP to attempt to mitigate the proposed increase in County insurance premiums
• Continuing discussion with AMEX about expanding the use of our AMEX P- cards
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• Completed and presented the balance of the Long Term Planning Reserve Plans and the Working Funds ceiling cap and floor limit calculations to Council. This marked the completion of the first full cycle of our new annual reserve accounts review and monitoring process
• Finance always takes time during the summer months to promote cross functional training and skill maintenance amongst our staff. This gives us a chance to ensure we have backup contingencies for all key operational positions.
• Collaborated with the Director of Public Works to prepare Ministerial Briefing notes regarding our delegation at AMO. We met with the Minister of Economic Development, Employment, and Infrastructure to discuss a stable funding model to facilitate long term infrastructure planning. The delegation was extremely well received and positive results have already been delivered from the Province.
• A comprehensive capital asset register review was completed to ensure it reflects the most current and accurate information for financial reporting, and, in preparation for phase two of the Capital Asset Management Plan completion.
• Finance and IT staff have been assisting the people at Lang with regards to exploring options to replace the cash registers that failed prematurely at the village
• We have finalized plans to move forward and complete the hard copy component of our TOMRMS initiative
• We are continuing to follow up with Microsoft, Diamond, and the RBC to complete the SafePay cheque verification system implementation. The SafePay system delivers a higher level of cheque security than previously employed to help prevent against fraud
• Held discussion with Fairhaven’s finance people regarding their operational funding status and possible future operational needs
• Submitted the Apportionment Report re: ambulance service municipal cost distribution to the MOHLTC
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• The 2014/15 PCCP financial planning document was completed and submitted to the MOHLTC. This is a mandatory report which is very detailed and requires considerable staff hours both in preparation and Ministry follow up.
• Attended the Eastern Ontario Treasurer’s Association meeting at Quinte West Municipal Center in Trenton. This meeting is attended by representatives of the Ministry of Municipal Affairs and Housing along with many other delegations and presenters.
• Opened discussions with Diamond regarding the upgrade of the main Finance Software application tentatively scheduled for April of 2015. This upgrade is necessary to ensure access to future tax table updates and continued software support.
• Gathered data and held discussions with RBC regarding a bank driven cash handling and operations systems review
• Our equipment financial records were reviewed in the finance applications and updated with revised replacement costs and useful life estimates. This allows us to generate revised replacement schedules and long term forecast reports.
• Attended the Municipal Digest webinar re: the Ontario Funding Initiatives
• Attended the Municipal Finance Officers Association (MFOA) annual conference
Information Technology
• Completed Microsoft audit
• Completed Q-07-2014 computer replacements and are currently preparing for deployment
• Continued backup and file maintenance (continued challenges with storage and backup capacity)
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• Continued County/EORN HelpDesk Support
• Continuing work in application virtualization (focus on Finance applications)
• Continue IT inventory and auditing (current focus on network and voice technology)
• Continued Exchange email account migration to new server
• Spiceworks/HelpDesk application (focus on software auditing)
• Provide set up and support for staff changes, moves and additions
• Review and update of County IT technical documentation
• Continued investigation/needs assessment for Lang POS system (current system has failed and non-replaceable components and is XP OS)
• Voice systems at Armour Rd., Lang and Water St. are still an issue (awaiting direction on some facility issues)
• Involvement in Eastern Counties IT group with EORN lead
• Continued effort in Corporate Technology policy project
• Review and update of County IT technical documentation
• Initiated an audit and clean up the phone connections and communications routing throughout the Court House
• Discussions continue regarding the County’s phone system - it is time to replace this system and various options are being explored
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Human Resources
Recruitment & Selection: Human Resources provided functional expertise and resources for the following recruitment and selection processes:
• Administration David Justynski commenced employment on July 14th as Supervisor, Facilities & Maintenance
• Planning Diana Keay commenced employment on September 2nd as a full- time Planner
• PCCP John Lindsay moved from part-time to full-time status as Shift Superintendent with PCCP effective October 20th
• Co-op Opportunities provided 3 co-op opportunities for students enrolled in local schools. Daniel Ilkiewicz joined Public Works, Engineering & Design; Jordan Fawns & Jordan Elford joined PCCP
Retirements/Resignations: • Part-time paramedic, David Stokan resigned effective October 1, 2014
Special Projects: • Christine Lang seconded to CUPE as a National Representative continues through 3rd quarter • Criminal Background Check policy approved and implemented • process mapping and continuous improvement project focused on recruitment and selection underway • organizational review of PCCP completed with Chief of PCCP and action steps established
Payroll & Benefits: • Manulife Group Benefit renewal approved for November 1st • Worktech Pearl is running well, with minor quirks. Upgrade pending to solve some of these challenges, and make data entry smoother for crew cards. Pending results of the upgrade, will co-ordinate staff training with Worktech to roll out this program to Public Works staff
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• Ongoing involvement in STD/LTD claims and impact on OMERS pension, i.e. tracking of disabilities and calculating purchase option costs • Input provided to assist with1306 negotiations • Seasonal staff terminations and ROE’s processed • Processed changes for seasonal staff extensions • Exploring utilization of HR cards in Great Plains to assist in streamlining processes and enabling electronic reporting • Year-end payroll planning in place to ensure payrolls can be processed within limited time frames over the holiday season
Disabilities/Accommodation: • STD: New Claims 2 (CUPE 4911) 0 (CUPE 1306) 1 (non-union)
• LTD: New Claims NONE (3 employees still on LTD, carry over from 2013) 1 LTD employee now on modified return to work with anticipated full return November 1st 2014
• Continuation of STD – 0 (CUPE 4911) • Continuation of LTD – 0 (CUPE 4911) 1(CUPE1306) and 2 (non-union) Several accommodation requests related to the new policy (HR 35) RTW, these requests have been related to modified work
WSIB: • There were 5 employees injured in the third quarter, resulting in 120 hours of lost time • There were 3 incidents involving damage to County property (vehicles)
Health & Safety: • Revised the Accident/Incident reporting form and completed a Job Hazard Analysis for Paramedic positions – implementation plans for the revised form have begun
Wellness: • Employees were provided with an opportunity to participate in lunch time Yoga and Thai Chi sessions – 12 employees joined Yoga, 8 employees joined Thai Chi
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Training & Development: • employee information session on Criminal Background Check policy implementation and requirements • Loyalist program fall intake was suspended until spring due to low enrolment numbers from other participating organizations • Integrated Accessibility Standards & Regulations legislated awareness training implemented and tracked for audit purposes for all employees, volunteers and Council members • Worker and supervisor Health & Safety awareness training offered to all affected County employees; certificates as required by legislation prepared and placed on file • Lunch & Learn for Courthouse employees - basic first aid and operation of the oxygen unit – 15 attended
Labour Relations: • Several on-going labour relations issues continued this quarter • CUPE 1306 collective bargaining commenced and is on-going
Planning
• Ongoing involvement with the following: Source Water Protection Agricultural Action Committee Natural Heritage Project Age-Friendly Peterborough Food and Farming Working Group OSM Official Plan (OP) Update
• Receipt, processing and approval of numerous OPA and Subdivision Applications; meetings with consultants, Township Staff and Township Councils
• Multiple inquiries and pre-consultation meetings regarding a number of proposed plans of subdivisions and official plan amendments
• Meetings with OSM regarding its draft Official Plan
• Attendance at OMB Hearing for HBM Official Plan
• Ongoing meetings and discussion regarding Cavan-Monaghan OP Appeal to the OMB especially as it relates to appeals by Brookfield Homes
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• Preliminary discussions with ORCA and township officials regarding Source Water Protection Implementation through Planning Policy
• On-going involvement with Airport Road closure project
• 184 preliminary reviews undertaken for land owners regarding proposals for lot severances (165 to end of 3rd quarter last year)
• Completed filling of Planner position vacancy – Diana Keay successful applicant
• Attend Ontario Professional Planners Institute Symposium
Land Division • Total number of applications received to end of quarter is 90 (compared to 57 to end of 3rd quarter last year)
• Land Division Committee Meeting held September 25, 2014 • Ann Hamilton still filling in for Christine Lang while Christine is on leave with CUPE.
GIS
• Service contract with KPR District School Board extended until October 2015
• Service contract with Hiawatha First Nations ongoing on limited basis • Agreements signed with Ministry of Natural Resources and Forestry to access low-sensitivity data (adding 300+ features for planning consideration)
• Assisting GPAEDC with Shimano Cycling Project GPS & mapping needs
• Providing GPS & mapping support for Fleming College projects led by County & the Township of HBM
• Providing routing & fire zone mapping/analytical support to municipal Fire Chiefs
• Provided civic address reports to local municipalities to improve MPAC records
• Buried electrical & storm sewer mapping provided to ON1Call system
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• Ongoing data development in Esri using Canadian Municipal Data Model
• Participating in Kawarthas Naturally Connected Communications Committee
Public Works
Administration • Coordinate and attend Eastern Ontario PW Directors meeting at Queens University and City of Kingston related to issues with liquid asphalt cement
• Investigation of options for master drainage study for CR 14 at Boundary Road
• Research on alternate energy sources and completion of Council Report for BEL Rotary Park Hydro One costs
• Coordination of the installation of wayfinding signs for the Seneca College airport campus
• Meeting with representatives of Community Care to coordinate route for the 2015 Kilometres for Care event on CR 32 and follow-up correspondence with Douro-Dummer and Selwyn
• Attend Landfill Budget meeting to discuss details of 2015 Budget with staff of the City of Peterborough
• Meeting with staff of Douro-Dummer to discuss broad issues related to the Reconstruction of CR 4 Warsaw, and the proposed Municipal Class EA, including a walkabout through the village
• Completion of AMO Brief with the Treasurer and present to the Minister of Economic Development, Employment and Infrastructure at the annual AMO Conference
• Attend meeting with PCCHU staff and township representatives on Roadside Water Taking issue
• Discussions with MTO Eastern Region related to municipal access to provincial traffic accident data
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• Coordinate meeting with CKL, City of Ptbo, Haliburton County & Northumberland County to discuss common issues with pre-mature pavement degradation and related potential liquid asphalt cement issue
• Attend MOF/MPAC working committee meeting for Special Purpose Business Properties Assessment Review
• Preliminary 2015 Budget meetings with PW managers
• Involvement with CUPE 1305 collective bargaining
• Significant work related to the Airport Road legal matter including provision of documentation and a cross-examination of the examination for discovery
Waste Management • Promotion and Education Ongoing articles, PSA, Twitter messaging, Ads for local news Ongoing website and My Waste App updates “Paper Is In” campaign launch mid-August (working with Northumberland, City, CKL, and Quinte) Recycle Ranger Program – e-waste module development Ongoing articles, PSA, etc. written for local news Environment Days held: Havelock (July 19) – 68 cars, Trent Lakes/Bobcaygeon (July 26) -49 cars, Smith (Aug 12)- 88 cars (98 to MHSW), Hall’s Glen (Aug 10) – 65 cars at MHSW, To come: City (Oct 17) Cottage association visits - 5 completed Waste Reduction Week Planning MWMC Fall Newsletter sent Sept 19
• MHSW, WEEE MHSW Operations - traffic counts up by 85%, volume amount up 35% Mobile ECA draft completed – waiting for final documentation from MOE RFQ awarded to Photech Environmental for MHSW Event in CM/AN Nov 22 Contract extended with Photech Environmental for MHSW collection, transport, and recycling/disposal services started Jan 1, 2015
• Organics Leaf &Yard Fall curbside collection roll-out in Millbrook and North Monaghan
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Leaf &Yard Depot collection with Townships – coordinating activities and payment Working with City on Leaf & Yard and SSO processing - future options Garbage to Garden Program – 80% visits complete - worked with City for 5 weeks on Garbage to Garden
• Monitoring and Measuring PCCWMF Surveying – drop-off depot, tip-face observation, and drop-off contractor monitoring – reports drafted “Gold Star Recycler” program with City – stickers, tracking, and prizes. Visited over 1,500 homes and talked to residents at depots awarding 165 stars! Waste Audits – Seasonal resident report drafting Public Spaces Recycling initiatives with Elmhirsts Resort, Douro Dummer Community Centre, and PCCP
• Administration Ongoing contract compliance and financial review WM Budget drafting for 2015 PAC Next – Challenging Packaging Committee meetings MWA Board Meetings Mattress Recycling at PCCWMF – Correspondence with HBM, Trent Lakes and CM Townships regarding Ban by Sept 2015
• Staff Strategic Planning session in mid-July Summer Staff Performance Appraisals Fall P/T staff shift after Labour Day LW – SWANA Transfer Station Systems Training LW – Attended Zero Waste Conference, Orillia ON Monitoring and Measuring – CIF Certification completed CS
Engineering & Design • Reports Davidsons Bridge award Booths Bridge Jeff Road Disposal of unopened road allowance CR 21 Will’s extra fees OCIF (CR 21) & SCF (Lower Buckhorn/Trent Canal Bridges) CR 40 well
• Safety/visibility studies CR 10/CR 9 intersection
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CR 11 Montcrief speeding review CR4/Daleview Drive visibility review
• Training OCIF SCF webinar
• ON1Call – continued implementation of ON1Call system
• Traffic counts – summer counts completed; intersection counts underway
• Summer Staff Performance Appraisals
• High school co-op student hired
• Biennial bridge inspection underway
• Development reviews CR 29 Triple T subdivision CR 10 Ida subdivision CR 29/6th Line site plan submission Canadian Welding Skills CR 16 site plan Bells Garage – rezoning
• Entrance, sign permits election sign enforcement and severance reviews
• RFP’s Studies Lower Buckhorn/Trent Canal Bridges – design features finalized with Townships CR 4 Warsaw – ongoing prep of RFP
• Tenders 2014 Hot Mix tender – CR 36 complete; CR 9 underway; CR 504 sidewalk layout complete 2014 Microsurface tender – commenced CR 28/21 Roundabout – nearing completion CR 21 – utility locates and tree removal Wigamore Bridge crack seal completed Oakdale Bridge replacement – superstructure placed Davidson’s Bridge – abutment scaling underway; enhanced TCP through Westwood Pavement marking tender – centre/edge lines complete; stop bars complete; CR 29 trial – 3 types of paint (water, oil, spray MMA) Causeway culvert repairs – securing approvals to proceed
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Operations
Administration • Insurance/legal claims • CUPE 1306 negotiations • Working with E/D staff on several projects • Worked with Supervisor, Facilities and Maintenance to update on current projects and begin facility assessment process for asset management • Asset management for fleet assets – ongoing • Local AORS Truck Roadeo took place on July 15th • Coordinating Wildfire invitational in-kind work • Budget preparation • Surplus equipment auction completed through GovDeals. All items sold and only two remain to be picked up
Staffing • Driver training • Student contracted positions extended as temporary labourers • Student appraisals completed • Seasonal postings for temporary labourers and winter patrol • One staff member on temporary leave and subsequent backfilling for this position. Return to work plan for staff returning from leave • Clerical support returned from leave on Sep 2nd
Tenders and Related Work • Havelock Dome repair and shingling – project completed • Millbrook Depot fuel system to be completed in early October • Douro Depot HVAC upgrades to be completed in early October • Douro Depot paving completed Sep 12th • Buckhorn roof repair completed • Crushing Granular A – completed • Winter Sand – stockpiling underway • Plow truck delivered Jun 30th • Shoulder widener delivered Jul 3rd • Roller – delivered Aug 8th • Float trailer – delivered Sept 25th • Road Maintenance highlights: Pavement edge repair project on CR56 Weed inspection/spraying program complete Numerous sign projects Shoulder gravelling with new shoulder widener Brushing with excavator/brusher attachment
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Respectfully submitted, Original Signed by,
Gary King CAO
Page 105 of 151 Page 106 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: J. Murray Jones, Warden
Date: October 15, 2014
Subject: Meetings attended during September 2014
Recommendation: Receive for Information
The following is a list of meetings and functions I attended as Warden of Peterborough County during the month of September. The time spent preparing for the follow-up of these meetings and the time spent on behalf of the Township of Douro-Dummer is not documented.
Sept. 3 County Council Sept. 4 JSSC Sept. 7 Fire Academy Graduation Sept. 8 EORN - Frontenac Sept. 9 Showplace Opening Sept. 10 Lang Staff BBQ Sept. 10 Nordia Announcement Sept. 13 Pathway of Fame Ceremony Sept. 13 Warsaw Fall Fair Opening Sept. 14 Veteran's Dinner at Lakefield Legion Sept. 16 CFDC - AGM Sept. 17 County Council at Lang Sept. 17 Jack Doris Retirement Sept. 22 Management Team Sept. 25 Land Division Sept. 26 United Way Event Meeting Sept. 27 County Plowing Match
Respectfully submitted, Original signed by
J. Murray Jones, Warden
Page 107 of 151 Page 108 of 151 The County of Peterborough County Council
To: Warden and Members of Council
From: Joe Taylor, Deputy Warden
Date: October 15, 2014
Subject: Meetings attended during September 2014
Recommendation: Receive for Information
The following is a list of meetings and functions I attended as Deputy Warden of Peterborough County during the month of September. The time spent preparing for the follow-up of these meetings and the time spent on behalf of the Township of Otonabee South Monaghan is not documented.
Sept. 3 County Council Sept. 8 Management Team Sept. 10 L.P.V. Staff Appreciation Lunch Sept. 11 Public Works Staff Lunch Sept. 22 Management Team Sept. 22 Installation of Trent’s new President Sept. 25 Land Division Committee
Respectfully submitted, Original signed by
Joe Taylor, Deputy Warden
Page 109 of 151 Page 110 of 151 From: AMO Communications [mailto:[email protected]] Sent: Friday, October 03, 2014 3:28 PM To: King, Gary Subject: Protecting Rural Broadband
Dear Colleagues:
Protecting Rural Broadband
Industry Canada has proposed changes that would seriously affect current rural internet service. The process involves reclassifying vast rural areas as "urban" and for all "urban" licenses to be taken away from rural internet service providers even though licenses are in use providing service to people today in rural Ontario. That spectrum would be allocated to cellular phone companies for future use not yet developed.
In effect, this policy change would see many rural communities across Ontario and Canada lose their existing high speed internet service. In our view, this short sighted proposal appears only to benefit the major telecommunication companies and is contrary to the Federal government’s priority of providing high speed internet service to rural communities throughout Canada. For rural communities, access to high speed internet services allows them to compete globally. It also enhances economic returns for local businesses as well as attracts businesses and residents to the community.
The ROMA Board feels that this matter deserves the attention of rural communities across the province and urges municipal governments to raise this matter in submissions to Industry Canada. A draft mock-up of a letter is available for your use on the ROMA website to help in crafting your message to the Federal government. Additional information on this matter is also posted on the ROMA website. The turnaround time on these submissions is short. Comments are due to Industry Canada electronically by Wednesday, October 8th. If your Council has an existing position on access to rural high speed internet, we urge you to send that along as well.
Thank you for taking the time to respond to this important issue that affects all rural communities across Canada.
Sincerely,
Ron Eddy ROMA Chair
Rural Section of the Association of Municipalities of Ontario 200 University Ave., Suite 801, Toronto, Ontario M5H 3C6 Website: www.roma.on.ca E-mail: [email protected] Toll-Free: 1-877-426-6527 * Tel: (416) 971-9856 * Fax: (416) 971-6191
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A JOINT RESPONSE TO: Consultation on Policy Changes in the 3500 MHz Band (3475-3650 MHz) and a New Licensing Process in Rural Areas
FROM THE
EASTERN ONTARIO WARDENS’ CAUCUS & EASTERN ONTARIO REGIONAL NETWORK
October 8, 2014
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Executive Summary
This is a joint submission by the Eastern Ontario Wardens’ Caucus (EOWC) and the Eastern Ontario Regional Network (EORN). It responds to a number of the questions and proposed policies in the Consultation document.
The EOWC represents more than 750,000 residents across eleven (11) Counties and two (2) Single Tier municipalities. The EOWC’s mandate is focused on regional issues that affect Eastern Ontario’s residents, its business community and its economy. For the past 14 years the EOWC has worked with all levels of government and business along with the health and education sectors in its efforts to grow the region’s prospects and opportunities.
The Eastern Ontario Regional Network (EORN) is a not-for-profit corporation created by the EOWC in 2009 to develop and deliver better internet connectivity for the region’s 550,000 + homes and businesses.
The $170 million dollar EORN project has become one of the country’s largest and most successful community-lead broadband initiatives. It has been built through a strong and productive partnership with the EOWC, the Federal and Provincial governments and the private sector. Canada and Ontario each contributed $55 million dollars, the EOWC $10 million and our private sector partners have directly invested $57 towards the build. Six of ten separated municipalities in the region have also made financial contributions to this unique network.
By the end of 2014, when all of the construction has been completed, EORN will have provided access to more than 95% of the 550,000 locations across eastern Ontario (85% at speeds of up to 10 Mbps) and connected 59 business parks to fibre optic services. More than a million residents will have access to high speed services made available to them or had existing services upgraded to world standards.
Our joint submission focuses on three areas of policy changes outlined in the 3500 MHz Band and new Licensing process consultation document released on August 19, 2014:
a) The designation of “urban” and “rural” blocks that cover all of eastern Ontario and the EOWC region; b) The proposed reallocation of 3500 MHz spectrum currently being used by partners in the EORN project; and; c) The critical need for more mobile services not less in Eastern Ontario including the rural areas represented by the EOWC and served by the EORN Project.
The EOWC and EORN are registering our strong and urgent concerns to the above noted proposals. If these proposals are adopted by the Government, without consideration of the issues noted in our submission, we believe that there will be major damage to the
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Government’s credibility as a thoughtful and careful steward of the public’s interest and its money. By association the EOWC and EORN will suffer some of this same fallout.
In addition to the waste of taxpayers’ money these proposed policies will create a climate of uncertainty across the area affected. Homes and businesses now connected via FWA 3500 MHz spectrum in the urban blocks will be faced with not knowing whether they will face disruption in their high-speed services. Uncertainty in a time of difficult economic recovery is the last thing the EOWC wants to see happen across a significant area of our region. This will be a drag on economic growth.
While both Boards of Directors support the general principle of “use it or lose it” when it comes to Canada’s spectrum the proposed policy to create urban blocks that do not reflect true reality of an urban or a rural area along with the proposal to reallocate existing 3500 MHz spectrum in the “urban” blocks across Eastern Ontario must be rethought.
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1. Industry Canada invites comments on its proposal to classify Tier 4 service areas as either urban or rural for the band 3475-3650 MHz, using Statistics Canada’s 2011 definition for population centres, as outlined in Annex A.
At paragraph 25 Industry Canada states that “…some rural areas fall within urban tiers…”. This understates the reality of the situation significantly.
We have “mapped” the proposed urban and rural blocks as set out in the consultation document to provide a visual representation of them. We have attached the map as part of this submission.
Industry Canada, as we understand it, looked for cities and towns over 30,000 population and added significant other territory to create urban blocks. Our map shows the extent of these blocks. Approximately 82% of all the landmass in eastern Ontario is captured in these “urban” blocks. Of the 90 local municipalities in the region, approximately 77 fall into these blocks. By anyone’s measure these are rural municipalities not urban communities.
The Belleville block for example, runs from the Bay of Quinte to the northern most portion of Hastings County, some 160 kilometers. Put another way it would take the average traveler approximately three (3) hours to drive this “urban” block. Similar comparisons can be made for each of the urban blocks set out in the consultation document.
Further, our assessment of the proposed urban blocks indicates an urban center, like the City of Belleville, within a Tier 4 Block represents less than 20% of the geography of that License area. The remaining area is clearly rural in nature and now subject to the loss of its fixed wireless coverage.
The delineation of urban and rural blocks is a critically important component of the proposals. In urban blocks any fixed wireless users will be required to “depart” the use of 3500 MHz spectrum. This spectrum will then be reclassified as Mobile Spectrum and then auctioned back to cellular companies for their mobile services. Customers currently being served through fixed wireless 3500 MHz spectrum will lose their connection high speed services. This would be catastrophic to thousands of homes and businesses across a large part of eastern Ontario.
Getting these blocks right must be a first priority of the Government because all of the policy changes generally rest on defining what services should be permitted in these blocks.
Indeed block structures as proposed may not be the best method for future planning of spectrum management.
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We recommend that further analysis and consultation be completed with stakeholders including the EOWC and EORN on the merits of employing “urban and rural” blocks.
We also recommend that Industry Canada enable both FWA and mobility to have access to adequate spectrum in the 3500MHz band. We further recommend that IC engage stakeholders such as EOWC and EORN to better understand rural users needs and usage as well as true locations.
2. Industry Canada invites comments on its proposal to make available spectrum licences in tier areas classified as rural, through a first-come, first-served process.
3. Industry Canada invites comments on these licences being issued as annual spectrum licences, defined on a per grid-cell basis and authorized only for the amount of spectrum required to operate (refer to Section 7.3).
Both the EOWC and EORN have concerns with this proposal related to the ability of providers to offer service economically and sustainably over many years. By offering providers the ability to only select certain grid areas or communities within blocks (relevant whether blocks are classified or not) can create the scenario where providers cherry pick the best areas and leave the least economical areas. Enabling such scenarios could create an even larger geographical digital divide then exists today. Government programs have been funding networks for years because this scenario existed when landline providers did not extend their broadband technologies into rural areas. Industry Canada should be working to help ensure that the rural areas are not placed at any greater disadvantages in relation to service choices, competition and price of service then already exist.
4. Industry Canada invites comments on its proposal to modify the current notification period for existing point-to-point, fixed stations such that those affecting the implementation of new FWA systems in rural Tier 4 areas would now be afforded a notification period of six months.
EOWC/EORN has no comment related to the proposal to modify the current notification period.
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5. Industry Canada invites comments on its proposal to have the transition policy described in section 4 of Annex B apply to all FWA systems (i.e. existing FCFS and auctioned FWA systems as listed in (v) and (vi)) within rural tiers.
Both the EOWC and EORN are concerned that a term of one year does not provide sufficient time for long-term sustainability opportunities for a provider. With this restriction, raising investment and maintaining investment capital to provide services may become difficult for providers. This puts services to any customer on FWA systems at risk as providers will not want to accept the risk that their ability to provide services could be reduced, impacted or removed at any renewal time. This lack of certainty could lead to eventual reduction or elimination of services that have been sought for years and funded by multiple levels of government to entice providers to provide services to rural areas. Note – our definition of rural is any area that is immediately outside of city or town limits. In fact we can indicate scenarios where major business areas on the perimeter of major cities in Eastern Ontario did not have access to even basic DSL or cable modem services until the EORN project had been underway for years.
6. Industry Canada invites comments on the conditions of licence in Annex B.
As EOWC/EORN understands this proposal applies to FCFS FWA licences in rural tiers. There is an obligation for services to be operational by six months from licence issuance. EORN notes that there were instances where the process of tower siting, land acquisition and LUA consent took much longer then 6 months. This is dependent on many factors outside of the providers’ control. Perhaps acknowledging that extensions may be permitted if there is adequate evidence to demonstrate the provider has made all reasonable attempts to meet that timeline can be allowed.
7. Industry Canada invites comments on its proposal to fundamentally reallocate the 3500 MHz band (3475-3650 MHz) to include mobile services and its proposed changes to the Canadian Table of Frequency Allocations as found in Annex C.
8. Industry Canada invites comments on its geographically differentiated policy where mobile services will be allowed in urban tiers, and fixed services will be allowed in rural tiers (refer to Section 6 for the definition of urban and rural tiers).
Connecting homes and businesses through the EORN project has required our private sector partners to make use of wired, fixed wireless and satellite technologies. It is important to note that under EORN’s Contribution Agreement with Canada and Ontario
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it was required to be technology neutral. As a result, our private sector partners have used these different technologies to connect homes and businesses across the region.
One of EORN’s major partners is Xplornet Communications Inc. XCI bid and deployed a fixed wireless solution that uses 3500 MHz spectrum, delivered over a network of 190 broadcastsites, all of which included federal, provincial and local financial investments through the Project. One hundred six (106) of these sites will effectively be expropriated under these policy proposals.
These proposals will put in peril the internet services of more than 11,000 current customers who are receiving their connection via XCI’s 3500MHz fixed wireless network. More than $12 milliondollars of public and private money has been invested through the EORN project to connect these homes and businesses.
XCI (andEORN’s other wireless ISP parnters) were influenced by the project to roll out 10Mbps download speeds over wireless technology. Our project represented the first time wireless service providers implemented such offers to customers with pricing that was reasonable. The overwhelming success of service and use on behalf of customers for the last 2 years has been dramatic. There are now plans to offer even high-speed services to rural users. This service is effectively the same as a user who has a DSL or cable modem. The difference is that most of those users cannot get access to those services, as providers do not extend their reach that far.
These users consume similar data usage as urban users. On average a typical household consumes 30GB per month or more. This requires adequate spectrum by the provider. In contrast the average mobility users consumes 2GB per month. This is far less and typically costs much more regardless of download speeds on either platform.
The reality is we require both types of providers to have adequate spectrum to offer the types of services users desire. There are thousands of users who use FWA as a home based service, which the mobility network is not capable of supporting in terms of number of simultaneous users or pricing.
We urge the Industry Canada to rethink it proposed policy to reallocate 3500 MHz spectrum when it is being used to provide services to homes and businesses, especially here in eastern Ontario. Such a decision would not offend the general principle of “use it or lose it”.
The EOWC and EORN also urges Industry Canada to consider maintaining at least 175 MHz of spectrum for FWA and leverage possible frequencies that are contiguous to the current allocation to support this allocation.
-end-
Page 119 of 151 Page 120 of 151 EORN Board Resolution
At its Board of Directors’ meeting on September 8, 2014 the following resolution was passed unanimously:
WHEREAS Industry Canada is proposing to re-classify the current spectrum license blocks (for 3500 MHz) as either urban or rural;
AND WHEREAS this proposal will result in more than 11,000 current residential and business customers in eastern Ontario who are part of the Eastern Ontario Regional (broadband) Network losing their existing internet services;
AND WHEREAS more than $12 million dollars in public and private funding has been spent through the EORN project and this investment is being put in jeopardy;
AND WHEREAS this proposed policy will create significant uncertainties in terms of continued high speed, affordable and reliable internet services for existing and potential business users;
AND NOWTHEREFORE be it resolved that the Board of Directors request Industry Canada modify its policy proposals to permit current 3500 MHz license holders who are party to the Eastern Ontario Regional Network and delivering high speed fixed wireless internet services be exempt for any requirement to depart this spectrum.
Carried
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September 12, 2014
Briefing Note for Minister Leal
Rural EORN Customers to Lose Internet Services
Issue:
On August 19th Industry Canada released a Consultation document of the use of the 3500Hz Band spectrum that, if implemented, will result in more than 11,000 current residents and businesses in Eastern Ontario losing their internet connections. These customers are part of the EORN network.
Industry Canada is proposing to force Internet providers like Xplornet Communications to give up their 3500 MHz spectrum which is being used to bring high speed internet services to these customers. Industry Canada proposes that this spectrum should be transferred to wireless cell companies to support services for urban customers.
Millions of public and private dollars have been invested through the EORN project using 3500 Mhz spectrum to reach homes and business across eastern Ontario. Public backlash will be intense.
Recommendations:
1. Ask Industry Canada to amend the Consultation proposals to allow for the continued use of licenses for ISPs that are party to the EORN project and are currently providing fixed wireless high speed internet services through the use of 3500 MHz spectrum.
2. Ask Industry Canada to amend the proposed urban and rural license blocks to accurately reflect rural areas of eastern Ontario.
3. Reject the Department’s view that demand for mobile services will be “…limited in rural areas”.
1
Page 123 of 151 Background:
- 3500 MHz Band spectrum was initially auctioned in 2004 for use as a Fixed Wireless Access service with focus for use in rural applications (Broadband Internet Access)
- One of the main proposals in the Industry Canada Consultation is to re-classify the current spectrum license blocks as either Rural or Urban. The classification being driven by the presence of a population center in the license block of 30,000 people or more. (See attached map).
- License blocks containing population centers greater than 30,000 are proposed to be re-classified as Urban. These license blocks are then required to be “Departed” by any current Fixed Wireless users of that spectrum so that this spectrum can be re-classified as mobile spectrum and then auctioned back to cellular companies for their mobile services use.
- In most instances, the Urban center within a Tier 4 License Block represents less than 20% of the geography of that License area. Dozens of towns and villages are included in those license blocks resulting in all those towns and villages being included in the Urban classification and thus losing their spectrum.
- For the EORN Project the EOWC, Xplornet, the Province and the Federal Government have invested in 190 sites; 106 of those sites are in license blocks that are proposed to be classified as Urban and expropriated for mobile spectrum use.
- Those 106 broadcast locations currently serve ~11,000 residents. Those 11,000 residents would lose their current service under the new proposed policies.
- Over $12m in capital infrastructure investment to-date by federal, provincial, the EOWC and our private sector partner in this part of the EORN project.
Other Concerns:
- The directions being proposed in the Consultation will create new uncertainties for both the business community and residential users alike. The Consultation does not provide any specific alternatives should the spectrum be taken back.
- The Government further states it bears no responsibility for “… costs or expenses incurred by the displacement of frequency assignments…” This anticipates costs to providers who may not be in a position to support creating further uncertainties for customers who are already connected.
- Alternative spectrum that may be offered in return may not provide the same level of service and capacity nor provide for increasing demand for bandwidth. This means a lower quality and quantity of service for rural customers.
- The Consultation paper also suggests that rural areas will not see a demand for “mobile” services while urban communities will experience high demands. This view reflects a lack of understanding of mobile needs in rural areas and will further create a divide between rural and urban areas.
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- Demand for internet services through mobile networks is growing quickly in both rural and urban areas. Municipal services like fire, police, EMS, and public works all rely on effective mobile systems.
- The EOWC through EORN is currently undertaking a detailed “gap” analysis of mobile coverage across eastern Ontario and will assess the possibilities of undertaking with partners a project to close those gaps.
EORN Board Resolution
At its Board of Directors’ meeting on September 8, 2014 the following resolution was passed unanimously:
WHEREAS Industry Canada is proposing to re-classify the current spectrum license blocks (for 3500 MHz) as either urban or rural;
AND WHEREAS this proposal will result in more than 11,000 current residential and business customers in eastern Ontario who are part of the Eastern Ontario Regional (broadband) Network losing their existing internet services;
AND WHEREAS more than $12 million dollars in public and private funding has been spent through the EORN project and this investment is being put in jeopardy;
AND WHEREAS this proposed policy will create significant uncertainties in terms of continued high speed, affordable and reliable internet services for existing and potential business users;
AND NOWTHEREFORE be it resolved that the Board of Directors request Industry Canada modify its policy proposals to permit current 3500 MHz license holders who are party to the Eastern Ontario Regional Network and delivering high speed fixed wireless internet services be exempt for any requirement to depart this spectrum.
Carried
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Page 125 of 151 Page 126 of 151
October 6, 2014
Senior Director, Spectrum Development and Operations Industry Canada 300 Slater Street (JETN, 15th) Ottawa, ON K1A 0A5 Email: [email protected]
Dear Sir/Madam:
Canada Gazette, Part I, August 19, 2014, DGSO-003-14 Consultation on Policy Changes in the 3500 MHz Band (3475-3650 MHz) and a New Licensing Process in Rural Areas
On behalf of the Board of Directors for the Eastern Ontario Wardens Caucus (EOWC) and the Eastern Ontario Regional Network (EORN) we are pleased to provide you with their submission regarding the above noted consultation.
The EOWC represents more than 750,000 people from across eastern Ontario in the 11 Counties and 2 Single Tier municipalities that make up the Caucus. EORN is one of Canada’s leading community-based broadband projects and has a very direct interest in a number of the policies being proposed in the 3500 MHz consultation document. This $170 million public- private enterprise is already providing access to high-speed broadband services to tens of thousands of homes and businesses that had little or no connectivity before the project. By the time EORN is completely built at the end of this year more than 550,000 locations will have new or improved services.
The use of 3500 MHz spectrum is a key tool in the EORN project being used by more than 10,000 homes and businesses. This is a case of the spectrum being actively and effectively used to help individuals and business customers connect and proposer. Some of the proposed policies, if implemented, will result in the loss of service to these newly connected customers. Millions of public and private sector dollars have been spent in the last 3 years to make EORN a reality. To force our partner to depart this spectrum and have it reallocated to mobile companies is unacceptable.
Equally concerning to our Boards is the premise that rural areas won’t require mobile cellular service but urban communities will is something we cannot support. Rural communities must not be left behind. We will need more not less mobile service. The EOWC through EORN has
Page 127 of 151 initiated a detailed analysis of current gaps in cell services across eastern Ontario as well as an assessment of current and future capacity needs. We plan on sharing the results of that work with Industry Canada when it is completed this coming winter.
We hope that you will give consideration to the issues, concerns and recommendations contained in our submission and would be pleased to discuss them with you.
Yours truly,
Jim Pine Lisa Severson CAO Hastings County Communications Officer, EORN Project Co-Lead, EORN cc EOWC Board of Directors EORN Board of Directors
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October 6, 2014
Honourable James Moore Minister of Industry C.D Howe Building 235 Queen Street Ottawa, Ontario K1A 0H5
Dear Minister:
Re: 3500 MHz Consultation on Policy Changes – Licensing Process in Rural Areas
Minister we are writing to you today to express our very significant concerns on a number of proposals contained in your department’s consultation document noted above and recently released. We will of course be formally submitting our comments as part of the consultation process but wanted to provide you with our thoughts directly.
The identification of urban and rural blocks contained in the consultation document makes little sense to us. The urban blocks include most of rural eastern Ontario. We estimate that more than 75 of the 90 local rural municipalities across the region would be captured in these urban blocks. The consequence of the delineation of these “urban” blocks is that 3500 MHz spectrum currently being used to provide high speed broadband services will be subject to your proposed reallocation process. We have appended a copy of a map that illustrates these blocks.
This means that at least 11,000 current customers across a large part of Eastern Ontario will lose their internet services. More than $12 million dollars of public and private funds have just been spent to connect these homes and businesses using licenced 3500 MHz spectrum.
These locations are part of the Eastern Ontario Regional (broadband) Network (EORN) and were connected by our partner Xplornet Communications Inc. as part of the Project. In total Canada, Ontario, the Eastern Ontario Wardens’ Caucus and our private sector partners will have invested more than $170 million dollars to connect homes and businesses to the internet across our region. Canada’s contribution was $55 million dollars to the EORN project. We are very concerned about wasting any of this investment much less $12 million of it.
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While we understand and support the Government’s view that unused 3500 spectrum should be put to better use it makes no logical sense to force a company like Xplornet who has paid for and deployed this spectrum to have it reallocated. As we said earlier more than 11,000 homes and businesses will be dramatically and negatively affected should this reallocation be forced on our partner. We cannot say strongly enough that we are extremely concerned about the difficulties that the implementation of this proposed policy change would create across a large part of our region.
Minister we are also troubled by the general perception we see throughout the Consultation that rural Canada including those of us who live in eastern Ontario require less mobile coverage. At paragraph 54 the document states “The Department anticipates that the demand for mobile services will be very high in urban areas but limited in rural areas [our emphasis].” Respectfully, we disagree with this statement.
Mobile services and access to them at rates comparable to our urban neighbours is essential to rural areas and communities. Our residents, our businesses, our municipal operations including public works, police, fire and ambulance services need better access to mobile services not less. EORN is in fact in the middle of doing a detailed analysis of existing gaps in services with the intention of finding ways to close those gaps.
Our local governments and members of your caucus represent more than 750,000 people across eastern Ontario. These people deserve the same kind of attention and support for mobile services as your document proposes for city dwellers. We believe your colleagues in Government feel equally committed to this principle.
Minister surely you would agree that it makes no sense whatsoever to force a disruption of service to these 11,000 customers, nor does it make any sense to waste public and private money by way of these proposals.
EORN has been recognized across the Country, indeed internationally as one of the most successful community broadband projects anywhere. We have been successful because of the collaborative approach embraced by all three levels of government and our private sector partners. As one of our major partners we ask you to rethink your proposals. Where 3500 MHz spectrum is being used, as it is here in eastern Ontario, we ask you to not force its reallocation.
We also ask you to reconsider the apparent philosophy that rural areas won’t require more and better mobile services. It is simply incorrect and continues the rural-urban divide. In reality rural areas need both mobile and FWA services to provided better services, spur economic development, improved access to educational opportunities and connect with the world.
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On behalf of both Boards of Directors thank you for the opportunity to comment on the consultation document. We have also appended to this letter the EORN Board of Directors’ resolution, unanimously passed on September 8th, 2014 for your information.
Minister, we are ready to meet with you and your staff at your earliest convenience to further discuss our interests and concerns.
Yours truly,
Jean Paul St-Pierre David Burton Chair Chair Eastern Ontario Wardens Caucus EORN Inc.
cc. All Eastern Ontario Members of Parliament EOWC Board of Directors EORN Board of Directors
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Page 131 of 151 Appendix “A”
EORN Board Resolution
At its Board of Directors’ meeting on September 8, 2014 the following resolution was passed unanimously:
WHEREAS Industry Canada is proposing to re-classify the current spectrum license blocks (for 3500 MHz) as either urban or rural;
AND WHEREAS this proposal will result in more than 11,000 current residential and business customers in eastern Ontario who are part of the Eastern Ontario Regional (broadband) Network losing their existing internet services;
AND WHEREAS more than $12 million dollars in public and private funding has been spent through the EORN project and this investment is being put in jeopardy;
AND WHEREAS this proposed policy will create significant uncertainties in terms of continued high speed, affordable and reliable internet services for existing and potential business users;
AND NOWTHEREFORE be it resolved that the Board of Directors request Industry Canada modify its policy proposals to permit current 3500 MHz license holders who are party to the Eastern Ontario Regional Network and delivering high speed fixed wireless internet services be exempt for any requirement to depart this spectrum.
Carried
4
Page 132 of 151 Page 133 of 151 Page 134 of 151 Page 135 of 151 Page 136 of 151 Accessibility Advisory Committee Minutes Wednesday, September 24, 2014 at 3:00 p.m. Peterborough County Courthouse – Board Room
Present: Thomas Campbell, Vice Chair John Fallis, County Councillor Anita Locke, Township of Selwyn Councillor Eric Thornley
Absent: Alec Denys, Chair
Resource: Angela Chittick, Clerk, Township of Selwyn Lynn Fawn, Deputy Clerk/Recording Secretary, County of Peterborough Sally Saunders, Clerk, County of Peterborough
Call to Order
Mr. Campbell, Vice Chair, called the meeting to order at 3:05 p.m.
Declaration of Pecuniary Interest
There were no declarations of pecuniary interest.
1. Deputations and/or Invited Persons
There were no deputations.
2. Minutes
Moved by: Ms. Locke Seconded by: Mr. Thornley
Be it resolved that the minutes of the meeting held May 29, 2014 be approved as presented. Carried
There was no business arising out of the minutes.
3. Question Period
No questions were posed.
Page 137 of 151 Accessibility Advisory Committee September 24, 2014 Page 2
4. Correspondence for Discussion and/or Decision
a) Council for Persons with Disabilities – Active Together – Coordinator Announcement
An announcement from Council for Persons with Disabilities was received advising that Caitlyn Costello has been hired as the Recreation Coordinator for the Active Together initiative.
b) Ministry of Economic Development, Employment and Infrastructure – Guidelines – Accessibility Standard for Design of Public Spaces
The new policy guidelines on the Accessibility Standard for the Design of Public Spaces has been released. The amended requirements will substantially enhance accessibility in newly constructed buildings and existing buildings that are to be extensively renovated. They maintain Ontario’s leadership role in requirements for barrier-free design.
It was noted that although outdoor play spaces like playgrounds in parks are included in the standard, it is unclear what accommodations are being made for the caregivers while the children are playing in the parks.
c) Province of Ontario – New Award – Leaders in Accessibility
The Province is recognizing individuals and organizations who demonstrate leadership in accessibility and disability issues with the new David C. Onley Award. Deadline for nominations is December 3, 2014. The first Award for Leadership in Accessibility will be given out during National Access Awareness Week in May, 2015.
Moved by: Mr. Thornley Seconded by: Ms. Locke
Be it resolved that the Accessibility Advisory Committee recommend to the Councils of the County of Peterborough and Township of Selwyn that a nomination be submitted by the Accessibility Advisory Committee for the David C. Onley Award. Carried
5. Reports
a) Blisscon Excavating – 2840 Lakefield Road – Site Plan
This site is located on the corner of County Road #29 and 6th Line of Smith. A small administration building is being proposed in phase one with a retail/storage building and parking area proposed in phase two of the plan. Twelve parking spaces are being proposed, therefore a minimum of 1 “Type A” Accessible
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Parking space, 3.4 metres wide plus 1.5 metres in width aisle (total 4.9 metres) is required.
The standard comments in accordance with the Design of Public Spaces Regulation will be provided. It will be noted in the comments to ensure the gravel surface in the parking area is level until such time that the asphalt is laid.
b) Ecovue – Ellis Automotive – 63 Queen Street, Lakefield – Site Plan
Ellis Automotive is proposing a small expansion to an existing automotive repair garage and the parking area as well as improvements to the front façade. Based on approximately 18 parking spaces, two spots are to be designated as accessible parking spaces, with at least one spot being a “Type A”, 3.4 metres in width plus 1.5 metres in width aisle (total of 4.9 metres).
The standard comments in accordance with the Design of Public Spaces Regulation will be provided.
c) Canadian Welding Skills – 576 Robinson Road
Mrs. Chittick advised the site plan for an existing training facility expanding their business was received during the summer and comments have previously been submitted.
6. Other, New and Unfinished Business
a) Review Updated Work Plan and identify upcoming initiatives
Time in My Shoes Follow-up – Apsley School – September 30th
Due to Mr. Denys being unavailable to participate in the Time in My Shoes program scheduled on September 30th, the Committee felt this should be re-scheduled. Mrs. Chittick will contact the principal at Apsley Central Public School to discuss this program being re-scheduled. Mr. Thornley will advise the volunteers from CNIB that the September 30th date will not be proceeding.
A very extensive discussion was held on Criminal Background Checks with several questions raised. Mrs. Chittick will check the following with the school:
1. Do the CNIB staff volunteering with Time in My Shoes program need to have them done? CNIB staff have previously obtained the checks for employment purposes.
2. If a Committee member had a Vulnerable Sector search done in the last couple of weeks, will another search be required closer to the date of the Time in My Shoes program?
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Updates for Year 12
Ms. Locke suggested surveying local businesses in the Village of Lakefield for those who have good painted accessible parking signage and to acknowledge those businesses as “Champions.” The criteria which could be used would be Pavement markings and Wall Signage and include a comments section. The “Champions” could be acknowledged by sending them a “thank you”, include them in a brochure, post on the Township website or include in the Council Communicator.
It was noted there are still a number of businesses in Lakefield that have steps going into their business with no ramps.
Mr. Campbell suggested documenting accessibility issues on the Year 12 plan which he feels need to be addressed, such as:
1. BEL Rotary Park – consider recommending designating accessible parking space, accessible benches and garbage receptacles.
2. Bridgenorth Trail – feels that the north entrance is not in compliance with accessibility guidelines – need to verify.
3. Ellis Automotive in Lakefield – consider changes to the sidewalk markings on the southeast side of the business to better aid someone who has a visual impairment to be aware of the change in the sidewalk alignment.
4. Identifying the location of Pioneer Cemeteries or Historical sites.
7. Adjournment and Next Meeting
Wednesday, October 29 - 3:00 p.m. - Township of Selwyn, Lower Boardroom Wednesday, November 26 - 11:30 a.m. - Meeting and Christmas Lunch to follow (Chemong Lodge)
Moved by: Ms. Locke
Be it resolved that the Accessibility Advisory Committee meeting adjourn at 4:32 p.m. Carried
______Chair
______Lynn Fawn Deputy Clerk Page 140 of 151 County of Peterborough Lang Pioneer Village Museum Advisory Committee Minutes Lang Pioneer Village, MacKelvie Room Tuesday, September 23, 2014
1. Call To Order
Mr. Gillespie, Chair, called the meeting to order at 9:35 a.m.
2. Roll Call
Present: Kendra Adema, Heather Caldwell, Michael Gillespie, Chair; James Glenn, Brenda Mahaffy, Councillor David Nelson and Councillor Ron Windover
Regrets: Terry Low, Vice Chair
Staff Present: Karen Jopling, Operations Manager and Lynn Fawn, Deputy Clerk
3. Adoption of Agenda
The following items were added to the agenda:
6.b. - Roger Barrett, Farmtown Park, Hastings County Museum of Agricultural Heritage under Delegations, Petitions and Presentations.
10.a.- Letter from Frances Cardwell dated September 15, 2014 under Correspondence.
Moved by: Councillor Windover Seconded by: Ms. Adema
Be it resolved that the Lang Pioneer Village Museum Advisory Committee adopt the Agenda as amended. Carried
4. Declaration of Pecuniary Interest
There were no declarations of pecuniary interest made at this time.
5. Adoption of Minutes – June 24, 2014
Moved by: Councillor Nelson Seconded by: Mrs. Caldwell
Be it resolved that the Lang Pioneer Village Museum Advisory Committee adopt the minutes of its meeting held June 24, 2014, as circulated. Carried Page 141 of 151 Minutes of Lang Pioneer Village Museum Advisory Committee September 23, 2014 Page 2 of 7
6. Delegations, Petitions and Presentations
a. Wayne Warner, Chair, Peterborough County Agricultural Wall of Fame Re: Update on the Agricultural Wall of Fame Criteria
Mr. Warner was in attendance to discuss the Agricultural Wall of Fame and the criteria. He provided the Committee with an overview of his agricultural background. He advised he sits on a Committee along with Councillor Nelson and Dave Brackenridge who were in attendance. He distributed information cards prepared for the Peterborough County Agricultural Wall of Fame which outlines the purpose, the nomination process & criteria, deadline for nomination and Committee members.
Mr. Warner advised the Peterborough County Agricultural Wall of Fame Committee first met in November, 2013 and have held 3 or 4 meetings. Although no formal discussion has been held it was felt that Lang Pioneer Village was the most appropriate place to hang the portraits. He noted the application is currently being tweaked and hopes to have a press release ready for the Peterborough County Federation of Agriculture annual banquet. Mr. Warner mentioned that financial institutions have been approached for a sponsorship. Paperwork is to be submitted before a decision can be made. It is hoped that the Induction is next summer and can tie into an event that is already taking place.
Ms. Adema provided Mr. Warner with some information concerning the Ontario Trillium Foundation grant and the Culture Development Fund noting this is the last round under the current stream of the Ontario Trillium Foundation which has a deadline of November 1st.
Mr. Glenn commented that the ceremony should be held at Lang.
Discussion was held on where the portraits could be hung until the building is built. It was also discussed that historical recognition would be grandfathered in.
The Committee thanked Mr. Warner for his presentation.
b. Roger Barrett, Farmtown Park, Hastings County Museum of Agricultural Heritage Re: The Quinte Agricultural Wall of Fame
Mr. Barrett advised the Hastings County Museum is in its 9th year of the Wall of Fame and currently has 54 Inductees on the Wall of Fame. The Wall recognizes agricultural and food leaders in the Counties of Northumberland, Hastings, Prince Edward and Lennox and Addington. The objective of the Quinte Agricultural Wall of Fame is to formally and publicly recognize the individuals in the Quinte area who have made an outstanding contribution to the Page 142 of 151 Minutes of Lang Pioneer Village Museum Advisory Committee September 23, 2014 Page 3 of 7
agriculture and food industry at the local, provincial and/or national level. A photo and history of the individual’s achievements are placed on the “Wall of Fame”. The Quinte Wall of Fame is part of the Ontario Agriculture Hall of Fame.
Mr. Barrett noted there is a committee of 7-8 people who work under the umbrella of the Museum and select the nominees. If a person is nominated, it doesn’t mean they will be selected. The cost to submit a nomination is $200. On average, 4-5 Inductees are selected annually. He stressed that it is important to stick to the criteria, once it has been set. The Hastings County Museum provides 4 free admissions to the family of the Inductee. Mr. Barrett concluded by advising this does have a positive impact for the Museum by increasing the flow of traffic through the site.
The Committee thanked Mr. Barrett for his presentation.
7. Referrals/Business Arising Out of Previous Minutes
a. Sheridan Graham, Director, Corporate Projects & Services Re: Premises Update
The Operations Manager reported the following premises work was undertaken between June 12th and September 8th:
. Removal of the Gallery platform . Screen door at the Food Booth was replaced . Several steps and porches were painted by Terry Brown . Cider Press Restoration . New ramp built at the Food Booth . Binder restoration . Wheat cutting . Grass cutting
Moved by: Mrs. Mahaffy Seconded by: Ms. Adema
Be it resolved that the Lang Pioneer Village Museum Advisory Committee receive the report of the Director, Corporate Projects & Services regarding the Premises Update. Carried
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8. Staff Reports
a. Sheridan Graham, Director, Corporate Projects & Services Re: Lang Pioneer Village Museum Advisory Committee Revised Terms of Reference
The Deputy Clerk reported that County Council recently approved revisions to the Procedural By-law (2014-69) which increased the length of a Committee term from one year to two years. As such, the Lang Pioneer Village Terms of Reference has been amended to reflect this change. The Chair and Vice Chair positions will be for one year with the election taking place at the first meeting of the year.
Moved by: Mr. Glenn Seconded by: Councillor Windover
Be it resolved that the Lang Pioneer Village Museum Advisory Committee recommend to County Council that the Lang Pioneer Village Museum Advisory Committee Revised Terms of Reference (Appendix “A to minutes) be approved. Carried
9. Staff Reports for Information Only
a. Karen Jopling, Operations Manager Re: Operations Manager Report
The Operations Manager provided an update to the Committee. She is pleased with how the year has gone. She advised the revenue is down, but weather has been a contributing factor.
b. Sheridan Graham, Director, Corporate Projects & Services Re: IPM Legacy – Agricultural Hall of Fame Building
Proposals and partnership opportunities have been discussed regarding the IPM Legacy building. The goal is to partner with the Peterborough Federation of Agriculture for the building and work with other partners to move the project forward and to leverage funding opportunities. Work is continuing with Fleming College to secure either a project build or co-curricular option for student to volunteer services to the build.
Rural Economic Development (RED) funding was secured that will fund the development of new programming/interpretation manuals for the new facility and other Lang buildings.
An application has been submitted to CFDC for funding over a three year period (2015 – 2018) to hire a Project/Fundraising Manager for the establishment of the Peterborough County Agricultural Hall of Fame at Lang Pioneer Village. Page 144 of 151 Minutes of Lang Pioneer Village Museum Advisory Committee September 23, 2014 Page 5 of 7
The new facility will honour the 50th Anniversary of Lang Pioneer Village Museum as well as the sesqui-centennial (150th) birthday of Canada.
c. Sheridan Graham, Director, Corporate Projects & Services Re: Monthly Revenue Attendance Results
Mr. Gillespie remarked the revenue is down 1,396 visitors from last year during the peak months (June to August) and revenue is down $18,857 from last year during those same peak months. He suggested the “Every Day is a Special Day” needs to be reviewed. Mrs. Jopling advised there were a lot of cold rainy days. She advised staff are meeting on October 2nd to discuss “what worked”, “what didn’t work”, “what the impact was” and “how to move forward for 2015.” She expressed that volunteers need to provide any comments they have to staff.
Ms. Adema remarked she has received feedback from other organizations confirming that weather has had an impact on tourism this year.
d. Sheridan Graham, Director, Corporate Projects & Services Re: Turner Log Home Proposal Update
Mrs. Jopling advised staff have done further research as requested at the last meeting. The building is too tall so the roof will need to be removed. The cost just to move the building will be at least $25,000 and this does not include any prep work. The mover will not commit to pricing or providing detail until the Committee is serious about moving the building. Mrs. Jopling advised this was not a viable project at this time.
Mr. Glenn left the meeting at 11:20 a.m.
The Committee felt it shouldn’t close the door to options which may be available for this building. The following suggestions were made:
1. Take apart and store the logs for future use 2. Partner with the Kawartha Skilled Trades Centre at Fleming 3. Dismantle for parts 4. Keep options open for use of this building
Moved by: Ms. Adema Seconded by: Mrs. Caldwell
Be it resolved that the Lang Pioneer Village Museum Advisory Committee receive the above noted Staff Reports for Information Only. Carried
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10. Correspondence
a. Letter from Frances Cardwell dated September 15, 2014 Re: Serious Concerns about Lang Pioneer Village Directions
Mrs. Cardwell provided a letter to the Chair, Mr. Gillespie, to distribute to members of the Committee.
Moved by: Councillor Nelson Seconded by: Councillor Windover
Be it resolved that the Lang Pioneer Village Museum Advisory Committee receive the letter from Frances Cardwell dated September 15, 2014 regarding serious concerns about Lang Pioneer Village directions. Carried
11. Sub-Committee Reports
There were no sub-committee reports.
12. Accounts
There were no accounts presented.
13. New Business
There were no new business items.
14. Closed Session
Moved by: Councillor Nelson Seconded by: Councillor Windover
Be it resolved that, under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2), the Lang Pioneer Village Museum Advisory Committee move into closed session at 11:30 a.m. to discuss “personal matters about an identifiable individual, including municipal or local board employees.”
15. Rise from Closed Session With/Without a Report
Moved by: Councillor Nelson Seconded by: Mrs. Caldwell
Be it resolved the Lang Pioneer Village Museum Advisory Committee rise from closed session at 11:31 a.m. without a report. Carried
Page 146 of 151 Minutes of Lang Pioneer Village Museum Advisory Committee September 23, 2014 Page 7 of 7
16. Future Meeting Schedule
Councillor Nelson requested that a meeting be held to discuss Programming Feedback from 2014 and Planning for 2015, after staff meet on October 2nd.
Discussion was held regarding the November 25th meeting date. The Committee agreed to change the date to Friday, November 28th.
a. Tuesday, November 4 - 10:30 a.m. - Lang Pioneer Village, MacKelvie Room b. Monday, November 10 - Lang Pioneer Village Museum Advisory Committee Annual Field Trip - Royal Agricultural Winter Fair (Time TBD) c. Friday, November 28 - 9:30 a.m. - County Court House, Boardroom - Christmas Lunch to follow (TBD)
17. Adjournment
Moved by: Councillor Windover Seconded by: Ms. Adema
Be it resolved that the Lang Pioneer Village Museum Advisory Committee meeting adjourn at 11:40 a.m. Carried
______Chair
______Lynn Fawn Deputy Clerk
Page 147 of 151 Page 148 of 151 Appendix “A”
Lang Pioneer Village Museum Advisory Committee
Terms of Reference
Purpose The purpose of the Lang Pioneer Village Advisory Committee “the Committee” is to advise and make recommendations to County Council with respect to selected matters pertaining to Lang Pioneer Village Museum “the Museum” in the County of Peterborough “the County”.
Mandate The mandate of the Committee is to advise and/or make recommendations to County Council with respect to the following areas:
i. Short term and long term planning to provide recommendations on the development of the Museum;
ii. Provide input into programs and services to be offered at the Museum;
iii. Provide input into marketing and fundraising activities to raise public awareness of the Museum;
iv. Facility development of the Museum;
v. Advising the Museum Manager with respect to the museum collection and ensuring that the collection is being cared for under proper conditions.
vi. Reviewing and making recommendations to County Council with respect to written policies governing operations and defining programs. vii. Formulating and reviewing the Museum’s statement of purpose and present same to County Council for approval from time to time. viii. Working with Museum Manager to secure funding necessary to carry out the Museum’s programs.
ix. Recommending an annual Museum budget to County Council.
x. Appointing a resource development committee to assist in other projects or establishing a sub-committee from time to time.
xi. Shall at all times be a community “champion” and promote the purpose and benefits of the Museum.
Page 149 of 151
Delegated Authority
i. The Committee is an advisory committee to Council and does not have any delegated authority.
ii. The Committee has no authority to direct staff or management and any recommendations requiring implementation, reports or staff actions must first be considered by County Council.
The Lang Pioneer Village Museum Advisory Board is comprised of a minimum of four to a maximum of six community appointees and one member of County Council. The Warden shall act as an ex officio member and a second Council member may be appointed to represent the Warden.
In accordance with the County’s Procedural By-Law members shall be approved by County Council. Such approval shall be based on a recommendation of the Nominating Committee. All appointments shall be for a two year term with an option for the Committee member to have their appointment considered for renewal for a further two year term to coincide with Council’s four year term of office. Public notice shall be given soliciting applicants for the appointments.
At the Board’s first meeting each year, they shall elect a Chair and a Vice-Chair, these shall be for a one year term, with non-consecutive appointments to these positions.
The Committee shall meet monthly. If it is not necessary to meet this often, meetings shall be held at the call of the Chair. There shall be a minimum of six meetings per year.
If any member is absent for three consecutive meetings, without being granted a leave of absence by County Council, the Warden and CAO will meet with the member to determine their level of interest in continuing to serve on the Committee. The matter will then be referred to the Nominating Committee who will review the member’s status and make a formal recommendation to County Council.
Meetings shall follow a written agenda, and minutes shall be kept which accurately reflect the recommendations of the Advisory Committee. Minutes shall be presented to County Council for approval.
Original Terms of Reference approved by County Council: July 2, 2003 Amended and approved by Committee: November 25, 2008 Amended Terms of Reference approved by County Council: December 17, 2008 Amended Terms of Reference approved by County Council: November 17, 2010 Amended Terms of Reference approved by County Council:
Page 150 of 151 Future Meeting Schedule Council Authorized Meetings
October . 9 3:45 p.m. Joint Services Steering Committee (City Hall – General Committee Room) . 15 9:30 a.m. County Council (County Council Chambers) . 29 3:00 p.m. Accessibility Advisory Committee (Selwyn Township – Lower Boardroom)
November 4 10:30 a.m. Lang Pioneer Village Museum Advisory Committee (MacKelvie Room, LPV) . 5 9:30 a.m. County Council (County Council Chambers) . 10 TBD Lang Pioneer Village Museum Advisory Committee Annual Field Trip – Royal Agricultural Winter Fair – Toronto, Exhibition Place . 19 9:30 a.m. County Council (County Council Chambers) . 26 11:30 a.m. Accessibility Advisory Committee (County Courthouse – Boardroom – Christmas Lunch to Follow at Chemong Lodge) . 27 9:30 a.m. Land Division Committee (County Council Chambers) 28 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (County Courthouse – Boardroom – Lunch to Follow – TBD)
December . 3 9:30 a.m. Special County Council Meeting (Orientation) . 10 2:00 p.m. First Meeting of County Council (County Council Chambers) . 11 9:30 a.m. Nominating Committee (County Courthouse Committee Room) . 12 9:30 a.m. County Council (County Council Chambers)
January . 7 9:30 a.m. County Council (County Council Chambers) . 7 12:00 p.m. County Council Photographs . 21 9:30 a.m. County Council (County Council Chambers) . 28 9:30 a.m. County Council Special Meeting (Strategic Planning)
Other Meetings/Events – For Your Information
Township Inaugural Meeting Dates
December . 1 9:00 a.m. Township of Havelock-Belmont-Methuen . 1 11:00 a.m. Township of North Kawartha . 1 1:00 p.m. Township of Otonabee-South Monaghan . 2 3:00 p.m. Township of Selwyn . 2 5:00 p.m. Township of Douro-Dummer . 2 7:00 p.m. Municipality of Trent Lakes . 9 9:00 a.m. Township of Asphodel-Norwood . 9 7:00 p.m. Township of Cavan-Monaghan
Indicates a change to the date and/or time
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