County of Peterborough County Council Agenda Wednesday, October 15, 2014 - 9:30 a.m. Council Chamber, County Court House Page 1. Call To Order 2. Invocation "Most merciful God, we yield Thee our humble and hearty thanks for Thy Fatherly care and preservation of us this day, and for the work which Thou has enabled us to perform. We pray for Your Guidance and direction in our deliberations during this meeting, so that we may render a service to the Community that we are trying to serve. - Amen" 3. Moment of Silence (if required) 4. Roll Call 5. Adoption of Agenda Be it resolved that County Council adopts the agenda as circulated. 6. Declaration of Pecuniary Interest 7. Adoption of Minutes 7 - 17 Be it resolved that the minutes of the County Council meeting of October 1, 2014 be adopted as circulated. Minutes 8. Delegations, Petitions and Presentations a. 9:35 a.m. Inspector Tim Tatchell, Detachment Commander of Peterborough County OPP Re: Introduction Be it resolved that County Council receives the presentation of Inspector Tim Tatchell, Detachment Commander, Peterborough County OPP. b. 9:45 a.m. Chuck O’Malley, Corporate Account Manager, Loyalist Training Page 1 of 151 County of Peterborough County Council - Regular Meeting Agenda Wednesday, October 15, 2014 Page and Knowledge Centre Re: Loyalist – Certificate in Managing and Leading in a Municipal Environment to Phil Clark, Superintendent of Quality Assurance and Andrea Manuel-Hickey, Human Resources Specialist Be it resolved that County Council receives the delegation from Chuck O’Malley, Corporate Account Manager, Loyalist Training and Knowledge Centre regarding the presentation of a "Certificate in Managing and Leading in a Municipal Environment" to Phil Clark, Superintendent of Quality Assurance and Andrea Manuel-Hickey, Human Resources Specialist. 9. Referrals 10. Staff Reports 19 - 20 a. Public Works - Operations Re: Pre-budget Authorization for tendering for Fleet Purchases in 2015 Be it resolved that Council direct staff to proceed with the tendering of the scheduled 2015 licenced vehicle purchases prior to budget approval. Report 21 - 28 b. Administration - Clerk Re: Delegation of Powers and Duties Policy CO-08 Be it resolved that the necessary by-law be prepared approving the list of powers, duties and functions delegated by County Council to staff. Report Schedule A Schedule B 29 - 31 c. Administration - Clerk Re: Policy CA-7, Goals and Objectives of Management Team Be it resolved that County Council approves the revised Policy CA-7, Goals and Objectives of Management Team. Report Policy 11. Staff Reports for Information Only 33 a. Finance Report prepared by: John Butler, Director of Finance/Treasurer Page 2 of 151 County of Peterborough County Council - Regular Meeting Agenda Wednesday, October 15, 2014 Page Re: Investment Report By-law 2010-68 Recommendation: Receive for information. Report 35 - 59 b. Finance Report prepared by: John Butler, Director of Finance/Treasurer Re: Accounts for the month of September, 2014 Recommendation: Receive for information. Report Accounts 61 - 78 c. Administration - Clerk Report prepared by: Lynn Fawn, Deputy Clerk/Office Supervisor Re: Correspondence Report Recommendation: Receive for information. Report Ministry of the Attorney General Letter City of Peterborough Memorandum Housing is Fundamental 2014 AMO Watch File - October 2, 2014 AMO Watch File - October 9, 2014 79 - 82 d. Planning Report prepared by: Ann Hamilton, Acting Secretary-Treasurer, Land Division Committee Re: Land Division Report - September 2014 Recommendation: Receive for information. Report 83 - 105 e. Administration - CAO Report prepared by Gary King, CAO Re: 3rd Quarter Report Recommendation: Receive for information. Report 107 f. Administration Report prepared by: Warden J. Murray Jones Re: Meetings Attended during September, 2014 Recommendation: Receive for information. Report 109 g. Administration Report prepared by: Deputy Warden Joe Taylor Page 3 of 151 County of Peterborough County Council - Regular Meeting Agenda Wednesday, October 15, 2014 Page Re: Meetings Attended during September, 2014 Recommendation: Receive for information. Report 12. Correspondence - Action Items 111 - 132 a. Association of Municipalities of Ontario (AMO)/Rural Ontario Municipal Association (ROMA) resolution dated October 3, 2014 Re: Protecting Rural Broadband Be it resolved that County Council supports the resolution from AMO/ROMA urging municipal governments to raise the matter in submissions to Industry Canada with respect to policy changes in the 3500 MHz Band and a New Licensing Process in Rural Areas. AMO/ROMA Resolution EOWC EORN Response to 3500 Consultation October 3 2014 Final EORN Board Resolution EORN Briefing Note For Minister Leal re 3500 Spectrum EOWC EORN Transmittal Letter to Industry Canada EOWC EORN Letter to IC Minister Sept 12 from Chair 133 b. City of Kingston resolution dated September 9, 2014 Re: Speed Limits on Residential Streets Be it resolved that County Council receives the City of Kingston's resolution dated September 9, 2014 regarding lowering the speed limit on residential streets to 40 km/h from 50 km/h. Resolution 135 - 136 c. City of Kingston resolution dated September 23, 2014 Re: Westray amendments Be it resolved that County Council receives the City of Kingston’s resolution dated September 23, 2014 concerning the application of Westray amendments by Crown attorneys, prosecutors, police and greater coordination among regulators, police and Crowns. Resolution 13. Committee Reports 137 - 140 a. Councillor John Fallis Accessibility Advisory Committee Re: Minutes of September 24, 2014 Be it resolved that County Council receives and adopts the Accessibility Advisory Committee meeting minutes of September 24, 2014. (Nomination for David C. Onley Award). Page 4 of 151 County of Peterborough County Council - Regular Meeting Agenda Wednesday, October 15, 2014 Page Minutes b. Councillor Andy Mitchell (Verbal) Joint Services Steering Committee Re: Minutes of October 9, 2014 Be it resolved that County Council receives the verbal report of Councillor Andy Mitchell concerning the Joint Services Steering Committee meeting of October 9, 2014. 141 - 150 c. Councillor David Nelson Lang Pioneer Village Museum Advisory Committee Re: Minutes of September 23, 2014 Be it resolved that County Council receives and adopts the Lang Pioneer Village Museum Advisory Committee meeting minutes of September 23, 2014. (Revised Terms of Reference). Minutes Appendix A 14. Liaison Reports from External Committees, Boards and Agencies a. Affordable Housing Action Committee - Councillor Windover b. Agricultural Advisory Committee - Councillor Nelson c. Fairhaven Committee of Management - Councillor Pearcy d. Peterborough County-City Health Unit - Councillor Sharpe e. Peterborough County Federation of Agriculture - Councillor Crowley f. Trent Conservation Coalition Source Protection Committee - Councillor Smith 15. Resolutions 16. Notices of Motion a. OPP Billing Model (Councillor Clarkson) Be it resolved that County Council continue to work with the Eastern Ontario Wardens’ Caucus (EOWC) and continue to support AMO’s initiatives in policing sustainability. 17. New Business 18. Closed Session a. Under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, Page 5 of 151 County of Peterborough County Council - Regular Meeting Agenda Wednesday, October 15, 2014 Page s. 239(2) to discuss: "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "a proposed or pending acquisition or disposition of land by the municipality or local board", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose" 19. Rise from Closed Session With/Without a Report 20. Adoption of Amended Agenda to Add Closed Session Items Being Reported 21. Reading and Passing of By-laws a. (Subject to Council Approval) A By-law to approve the delegation of Council authority to staff in accordance with Policy CO-08, Delegation of Powers and Duties Policy. b. A By-law to authorize the County of Peterborough to enter into an Investigator Services Agreement with Local Authority Services (From September 17, 2014 Council Meeting – Staff Report 10.d) and to repeal By-law No. 2011-14 22. Confirming By-law To confirm the proceedings of the Council of the County of Peterborough held this 15th day of October, 2014. 23. Future Meeting Schedule 151 Future Meeting Schedule October 2014 - January 2015 Future Meeting Schedule 24. Adjournment Page 6 of 151 County of Peterborough Meeting of County Council Minutes Wednesday, October 1, 2014 1. Call To Order A quorum of Council being present, Warden Jones called the meeting to order at 9:36 a.m. 2. Invocation Warden Jones led Council in prayer. "Most merciful God, we yield Thee our humble and hearty thanks for Thy Fatherly care and preservation of us this day, and for the work which Thou has enabled us to perform." "We pray for Your Guidance and direction in our deliberations during this meeting, so that we may render a service to the Community that we are trying to serve. - Amen" 3. Moment of Silence (if required) 4. Roll Call The Clerk conducted the roll call. Present: Warden J. Murray Jones (Douro-Dummer), Deputy Warden Joe Taylor (Otonabee-South