Planning (Design & Access) Statement

BARKING ABBEY SCHOOL, BARKING NEW ARTIFICIAL GRASS PITCH & FLOODLIGHTS

April 2013

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 1 of 11 CONTENTS

1. Introduction

2. Description of Site & Proposed Development

3. Key Issues

4. Appendices

4.1. Bid Document 4.2. SJB Floodlighting Calculations

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 2 of 11 1. INTRODUCTION

Name of Applicant: The Governors Barking Abbey School Sandringham Road Barking Essex IG11 9AG

Address of Construction Site: Barking Abbey School Sports Field South Park Drive Barking Essex

Ownership of the Site: The site is owned by Barking Abbey School

Nature of Construction: New Artificial Grass Pitch and Floodlights

Start on Site: July 2013

Practical Completion: October 2013

Contract Period: 4 months

Contractor: TBA

Planning Agent: PCH Associates Ltd 112 Ashley Road Newmarket Suffolk CB8 8DB

Telephone: 01638 669852 Contact: Mark Hatley e-mail: [email protected]

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 3 of 11 1. INTRODUCTION

1.1 This document compiled by PCH Associates Ltd supports a planning application for installing a new full size 3rd Generation Artificial Grass Pitch and Floodlights at Barking Abbey Lower School Sports Field, South Park Drive, Barking.

This statement comments on the proposals and technical issues associated with the above and it is to be read in conjunction with the accompanying PCH Associates Ltd drawings 13/104/SK1 to SK7 inclusive.

1.2 The school is a split site school with Years 7 and 8 based at Longbridge Road and Years 9 –13 based approximately 1 mile away on the Upper School site, Sandringham Road. The school has a dual use leisure centre based on their upper school site but limited grass space.

The lower school site has floodlit tennis courts, rugby and football pitches and a clubroom belonging to Old Barkabbeyians Football Club.

This project has been strategically identified by Essex County Football Association and has been discussed in detail with the school prior to the submission of this planning application. The new facility will address the deficit of training and competition facilities in the area which have been identified through consultation with the clubs, the FA, school and other community providers. More importantly it will help ensure affordable facilities to support local club growth. The main football partners in this application are Euro Dagenham Football Club, Old Barkabbeyians Football Club, Cobra Football Club and Barking Ladies Football Club.

The facility supports the strategic outcomes within the Essex County Football Association Development Plan. It will also elicit partnership workings between local sports clubs, enhance club school links, helping to raise standards of participation and establish a coordinated approach to football activities.

1.3 The project will be funded by a combination of School and Football Foundation monies. A formal pre-application process has not been carried out as there is an urgency to submit this application as soon as possible so that the funding can be secured.

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 4 of 11 2. DESCRIPTION OF THE SITE & PROPOSED DEVELOPMENT

2.1 Site Location The Barking Abbey Lower School Sports Field is located off South Park Drive, Barking. There is no intention to change any access onto the school site as part of the project.

Barking Abbey Lower School Sports Field

2.2 Transport A copy of the School Travel Plan is included within the Appendices to this Planning Statement. Being located off main roadways through Barking, the site is well served by buses.

2.3 Description of the AGP  Generally - The pitch is to be a 3rd Generation Artificial Grass Pitch with Floodlights. Details are included on the supporting drawings.  Generally - The AGP has been located in the position of an existing grass football pitch.  Fencing - Fencing will be 4.5m high green Twinbar fencing.  Storage - Existing storage on the site will be utilised.  Sizes - Sizes of the AGP are indicated on PCH Associates drawing 13/104/SD3.  Levels – The new AGP is generally constructed at the existing ground levels.

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 5 of 11 3. KEY ISSUES

We have identified how a number of key issues are being addressed below:

3.1 Parking The site has on-site parking for approximately 60 vehicles. It is envisaged that the community will use the facility from 6.00pm until 10.00pm on weekdays and from 9.00am to 5.00pm over weekends. The pitch can cater for four 5-a-side football and the maximum number of vehicles on site would be at changeover periods. If four 5-a-side matches were being played, a further eight teams are waiting to play and everybody drove then a maximum of 80 spaces would be required. This is very unlikely that this will be the case. The school will be updating their travel plan to promote a combination of walking, cycling or lift sharing.

3.2 Changing Facilities It is envisaged that any community users of the AGP will arrive changed and there will be no need to use the school’s changing facilities.

3.4 Floodlighting New floodlighting will be provided to give the necessary lux levels recommended by the FA and Football Foundation and as indicated on the drawings. The new columns will be in the region of 10m high and can be lowered for maintenance. Floodlighting will be controlled via a timer to ensure the lights go off at the stipulated time. An amenity light will be provided by the AGP exit which will stay on for a further 10 minutes after the floodlights have switched off. This will ensure safe egress.

3.5 Hours of Use It is envisaged the new facility will be used as follows:

Weekdays 9.00am to 5.00pm - School Use 5.00pm to 9.00pm - Sports clubs and community groups

Weekends and Bank Holidays 9.00am to 9.00pm - Local sports clubs and private hire

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 6 of 11 3. KEY ISSUES

3.6 Construction It is intended to carry out the majority of the work over the school summer holiday period which will minimise disturbance to the school and also reduce the risk of children being close to a construction site and moving vehicles.

3.7 Management The school will be responsible for the management of the facility. The site will always be manned when the AGP is in operation and, if necessary, contact details can be provided in due course.

3.8 Drainage The drainage will likely be installed along the following basis:

 AGP - Lateral land drains linking into a collector drain. This will then discharge into a new soakaway if ground conditions permit. Should the ground conditions not be conducive to soakaways then a connection will be made into the nearest existing surface water drainage system. Any attenuation that is necessary will be provided.

 Foul Water - Unaffected.

3.9 Biodiversity/Ecology As the project is localised to the school playing field there should be no impact on the existing ecology of the site. The AGP has been located away from the poplar trees which are on the South Park Drive boundary.

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 7 of 11 3. KEY ISSUES

3.10 Flood Risk The Environment Agency flood risk maps do not indicate that the site falls within a flood risk zone. The overall area of the AGP is also less than 1 hectare and it is therefore assumed that an FRA will not be required.

3.11 Contamination/Archaeology Due to the current use of the site it is not envisaged that there will be any issues with contamination and a desk top study has not been commissioned. The overall depth of excavation is only in the region of 400mm and it is also not envisaged that any archaeology will be encountered.

3.12 Disabled Access Level access is available to the AGP and all single pedestrian gates will be a minimum of 1m wide.

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 8 of 11 4. APPENDICES

Appendix 4.1 Bid Document

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 9 of 11

FOOTBALL FOUNDATION APPLICATION

BUSINESS PLAN

MARCH 2013 Contents

1. Executive Summary 1.1 Introduction 1.2 Background to the Project

2. Current Position 2.1 Why is the project needed? 2.2 Aims and Objectives

3. Demand for the Project

3.1 Catchment Area 3.2 Population Breakdown 3.3 Demographic Information 3.4 Neighbouring Facilities Impact Analysis 3.5 Current Football Participation Breakdown within Catchment Area 3.7 Local Football Development Demand 3.9 The Planned Football Development Goals for the Project 3.10 Key Project Partners 3.10.1 Euro Dagenham Football Club 3.10.2 Oldbarkabbeyians Football Club 3.10.3 Barking Ladies 3.10.4 Professional Clubs

4. Management and Organisation

4.1 Management Structure 4.2 Reporting Procedure 4.3 Marketing Plan 4.4 Maintenance Plan Outline / Sinking Fund Projections 4.5 Health and Safety 4.6 Training and Development of Staff 4.7 How will the Project be Measured

5. Financial Plan

5.1 Funding Breakdown for Capital and Revenue Costs 5.2 VAT 5.3 Partnership Funding Evidence 5.4 Programme of Use 5.5 Pitch Hire – September - March (34 weeks) 5.6 Pitch Hire – Summer and Holiday (12 weeks) 5.7 User Statistics 5.8 Pricing Policy 5.9 Income and Expenditure Projections 5.10 Financial Risk Assessment 5.11 Sustainability of Project

6. Appendices

6.1 School travel plan 6.2 Health and Safety Plan 6.3 Neighbouring Facility Information 6.4 Hire Agreements Executive Summary

1.1 Introduction

This application is being made by Barking Abbey School for a new full size floodlit 3rd Generation Artificial Grass Pitch to be based on the their lower school site at Longbridge Road, Barking, IG11 8UF.

The school is a split site school with Years 7 and 8 based at Longbridge Road and Years 9 – 13 based approximately 1 mile away on the Upper School site, Sandringham Road. The school has a dual use leisure centre based on their upper school site but limited grass space. The lower school site has floodlit tennis courts, rugby and football pitches and a clubroom belonging to Old Barkabbeyians Football Club.

This project has been strategically identified by Essex County Football Association and has been discussed in detail with the school prior to the submission of this application.

The application will address the deficit of training and competition facilities in the area which have been identified through consultation with the clubs, the FA, school and other community providers. More importantly it will help ensure affordable facilities to support local club growth.

The main football partners in this application are Euro Dagenham Football Club, Old Barkabbeyians Football Club, Cobra Football Club and Barking Ladies Football Club. All clubs have expressed an interest in using the facility and being supported through the football development group to ensure they can maintain or obtain Charter Standard status. The clubs have also expressed a willingness to increase the number of teams they currently provide as a consequence of improved facilities, enhanced links with the school and support through the football development plan.

The facility supports the strategic outcomes within the Essex County Football Association Development Plan. It will also elicit partnership workings between local sports clubs, enhance club school links, helping to raise standards of participation and establish a coordinated approach to football activities.

Capital Costs Budget

The figures presented in the tables below are estimations following consultation with a technical advisor.

Artificial Grass Pitch £537,730

Professional fees Castele Consultancy Ltd £3900 Wilby & Burnett £3750 Planning £1300

Searches and surveys Utilities £250 OS mapping £150 Topographical survey £520 Geotechnical £2400 Total Costs £550,000

Capital Fund Raising Plan

The fund raising plan is as follows

Funder Amount % Status

Barking Abbey School £150,000 100 Confirmed

Total £150,000

Capital Grant Request & Partner Funding Breakdown

Total Capital Cost £550,000

Partnership Funding £150,000

Grant Request to the Football Foundation £400,000

% Football Foundation Grant 73%

1.2 Background to the project

Barking Abbey was founded in 1922 as the first co-educational grammar school in England. At the time, it was situated in a largely rural area, with fields and farmland close by. Gradually, as Barking began to expand as a residential centre, the school became the focal point for the community with an educational provision of national standing.

In 1970, Barking Abbey Grammar School was merged with Park Modern School to form what has now become ‘Barking Abbey School: A Specialist Sports and Humanities College’.

Many traditions of the old schools remain, but with important developments to enable the school and its pupils to be fully prepared to meet the challenges and opportunities of life in the twenty-first century. One thing remains central, however: we are an outstanding success.

Barking Abbey is a mixed school of approximately 2,000 pupils. It is traditionally heavily oversubscribed and each year takes 270 new pupils.

The school draws its pupils from a large number of primary and junior schools particularly from the London Boroughs of Barking and Dagenham and Redbridge.

Barking Abbey has a very large Sixth Form of over 600 students. A large range of AS, A2 and BTEC courses is available to our 16-19 year olds.

The school operates on two sites which are just under a mile apart. Years 7 and 8 are housed at Longbridge Road and Years 9 – 13 at Sandringham Road. The new 3rd generation pitch is to be located on the lower school sire on Longbridge road.

In recent years, the school has enjoyed great success across many areas. In 1997 it was among the first six schools to be awarded Specialist Sports College status. At the same time a grant of £2.1 million from the Sport England Lottery Unit and the Borough of Barking and Dagenham enabled the building of a large Leisure Centre.

The school is a consultant school for the Schools Network and the Youth Sport Trust, and has a large number of awards. Recently it has been given the e Safety Charter Mark; Sportsmark Gold and Artsmark Gold; and International School status. Barking Abbey was named State School of the Year in 2010 by School Sports Magazine and National Sports College of the Year in 2011 by the Daily Telegraph.

Barking Abbey is continuing their commitment to sport despite specialist funding being withdrawn. It is testament to the support of the Headteacher, Mark Lloyd and the Governors that the school is able to continue as a Specialist Sports College.

The school works in partnership with many schools to share areas of good practice, including assisting schools in Barking & Dagenham, Newham and Kent with the development of BTEC programmes. The school has supported other schools in their bid to become sports colleges and have assisted schools in the development of elite sporting academies.

Barking Abbey is the first and only Regional Institute for Basketball in the whole country, recognised and promoted by England Basketball. Over the course of the 2010/11 academic year the school won 11 National titles in Basketball, Football and Netball, and many more regional, county and borough competitions in an even broader spectrum of sporting activities.

The sporting academies have achieved massive success resulting in over 40 students achieving international honours in basketball, 4 in netball and 4 in football.

The school currently provides at least one term of football within the curriculum for boys and girls in years 7 – 11. For those students who take BTEC or GCSE PE football is included as an option and students will receive an additional 15 hours of football participation. The school provides 2hr per week extra-curricular football clubs and teams for boys at year 7, year 8, year 9, year 10, year 11 and a combined year 12/13 team. There are two teams per age group with the ‘B’ team receiving approximately a ¼ of the fixtures of the ‘A’ team.

The school currently runs two football academies for boys affiliated to Redbridge Football Club in the Ryman’s Premier League, (although this may chance to Hornchurch FC of Conference South for next season) and a girl’s football academy linked tentatively to Barking Ladies Football Club. The academies are known as the Barking Abbey Centre for Football Excellence and provide students with a full education programme (AS, A Level and BTEC qualifications) alongside football. Players receive 15 hours football per week on top of their academic studies.

The school currently has 43 boys and 16 girls on the academies but receives a high number of applicants per season and intends to develop a third boys and second girls’ team within the academy in September 2013. There is also an intension to establish a disability centre of excellence next year.

School profile • Barking Abbey School takes pupils from Years 7 - 13 and has 2008 currently on roll • 550 number of pupils at KS3, 834 pupils at KS4 and 624 pupils at KS5 • 33.5% of pupils are eligible for free school meals; the national average is 17% • 40 pupils have formal statements of education need. 21% have an identified SEN need.

The ethnic breakdown of the school population is as follows:

White 21.2% Mixed race 7.4% Asian or British Asian 40.5% Black or Black British 18.1% Other 12.8%

2. Current Position

2.1 Why is the Project Needed?

Barking and Dagenham is a Borough within the East of London which forms part of Outer London. The population of the Borough was 187,000 (2011 census). There are 17 wards within the Borough and current administrative control is with the Labour party. Currently there are no 3G artificial grass pitches within the London Borough of Barking and Dagenham and clubs are required to train on any available surface to them. This includes using local grass pitches, sportshalls, sand based artificial grass pitches and in some case tarmac surfaces. All of these facilities have their limitations in relation to club development.

The area is an area of high deprivation with low levels of disposable income, high levels of obesity, high levels of teenage pregnancy and different cultural backgrounds which makes integration difficult.

Clubs appear to be transient in nature often operating from season to season on a hand to mouth basis. It is known that a number of young people travel significant distances to participate in clubs / leagues which they perceive to be more appropriate to their cultural background whilst others are reluctant to travel out of the immediate vicinity. The school has a number of other community facilities which it lets to sports clubs, organisation and individuals. It also has a Sport England Lottery Funded Sportshall on site which has an indoor sportshall, fitness suite, classrooms and meeting areas.

The maps overleaf show the location of the school in relation to the local area.

Key – 1. Barking Abbey School Google map of the site with the approximate proposed 3G location shown.

This proposed facility will be the first 3G Artificial Grass Pitch in the London Borough or Barking and Dagenham and is being developed alongside a second application at Robert Clack School.

During the development of this application, the FA’s Regional Facilities Manager (Mark Liddiard) and Essex County Development Manager (Brendan Walshe) have been consulted. This has ensured that:

• The facility meets the strategic needs of the London Borough of Barking and Dagenham. • The site and location of the facility is suitable for the purpose intended and will support the strategic aims of local strategies and plan. • Appropriate partner clubs have been identified and consulted with as part the project development. • The football outcomes of the development plan align to County programmes and targets • The school understands their obligations and requirements both during project development and post completion.

They have also both provided advice and guidance to all partners during the development of the project submission, helping to ensure that the timescales could be achieved.

Individual meetings have been held with football clubs who currently use the facilities at Barking Abbey School and several other clubs who have been identified as potential users of the facility. Additional consultation has been undertaken via telephone and email to enable the football development plan and programme of use to be developed. Planning permission is currently being submitted for the project.

2.2 Project aims and objectives

Our vision is:

• To increase the number of players and teams in all clubs, particularly engaging and increasing participation by women and girls and disability teams. • To create the site as a hub for disability football development and establish a school based disability football academy (16-18yrs) • To increase opportunities for local ethnic minority groups to play football in their local area, particularly focusing upon those with an Asian background. • To create a high quality facility to provide clubs with improved training facilities which will help growth and retention of players and assist with raising standards in performance. • To enhance the range and quality of opportunities to participate in football through formal club and informal recreational activities. • To provide a safe and fun environment in which our activities can be carried out by participants irrespective of their ability, age, gender, disability or ethnicity. • To develop an education programme for coach, officials and young leaders to support football development.

Demand for the Project

3.1 Catchment area and Population Breakdown

The school is located in the London Borough of Barking and Dagenham. Barking and Dagenham is in East London on the North bank of the River Thames and within the M25 London Orbital Motorway. The borough neighbours Redbridge, Newham and Havering.

The population of Barking and Dagenham is 185,911, (2011 Office for National Statistics). It is estimated that over 500,000 people live within a 15 minute drive time to this part of Dagenham.

Barking and Dagenham has a population of 175,603 (Mid-year estimate, Office for National Statistics, 2009) and is expected to grow to 185,300 by 2018 (Office for National Statistics, 2008).

24.9% of the population in Barking and Dagenham come from Ethnic Minority communities compared to a national figure of 8.75% (Census, 2001).

6.1% of the adult population (16+) participates in football for at least 30 minutes once per week, as compared to a national average of 4.96% (Sport England Active People Survey, 2012).

Barking Abbey School is located in the Longbridge Ward of Barking and Dagenham. The schools feeder primary schools are: Becontree Primary School, Dorothy Barley Junior School, Eastbury Primary School, Manor Junior School - Sandringham Road Site, Manor School - Longbridge Road Site, Mayespark Primary School, Northbury Junior School, Ripple Primary School - Suffolk Road Site, Roding Primary School - Hewett Road Site and South Park Primary School. Intake per year is approximately 270 pupils. The map below shows the location of the feeder primary schools in relation to Barking Abbey School.

Key to map

1 Barking Abbey School 7 Mayespark Primary School 2 Becontree Primary School 8 Northbury Junior School 3 Dorothy Barley Junior School 9 Ripple Primary School 4 Eastbury Primary School 10 Roding Primary School 5 Manor Junior School- Sandringham Road Site 11 South Park Primary School 6 Manor School - Longbridge Road Site

3.2 Demographic information

IG11 8UF is within the neighbourhood of Barking and Dagenham 011D in Barking and Dagenham local authority in the London region.

Usual resident population, March 2011

Variable Measure Your neighbourhood Your area Barking and Dagenham

All people Count 1,975 9,888 185,911 Males Count 912 4,797 90,237 Females Count 1,063 5,091 95,674 Population density (number of Rate 50.4 76.0 51.5 people per hectare)

Statistics show that Barking and Dagenham has a higher than average (14% as opposed to 13.2%) percentage of overweight children in reception year and aged 5. This trend continues with obese children in reception year and aged 5 being 13.8% in the Borough (national average 9.4%). The percentage overweight children in year 6 is 17% (national average 14.4%) and obese children at this age 24.2% (Children’s weight measurers 2010- 2011)

The table below outlines the Obesity levels in adults and children (000s) in 2009/10 which shows a similar trend.

Adult Obesity Childhood Obesity Geography Number Rate Number Rate Barking and Dagenham 43.1 32.2% 483.0 23.6% London 1,309.1 20.7% 15,817.0 21.8% England 10,106.3 24.2% 93,695.0 18.7% Source: Department of Health: Year: 2006-2008 (Adults) 2009/10 (Children)

Deprivation levels as measured by the Index of Multiple Deprivation (IMD) Geography Deprivation 2010 Score in Barking and 34.20 Dagenham

Rank in London (out 7 of 34)

Rank in England (out 22 of 353)

Neighbourhood summary for IG11 8UF

Indices of Multiple Deprivation for Barking 011D

Index of Multiple Deprivation Score Score Areas Jan-10 20.42 Rank of Index of Multiple Deprivation Rank Areas Jan-10 13,683 Score

Income Score Score Areas Jan-10 0.13 Rank of Income Score Rank Areas Jan-10 13,839 Employment Score Score Areas Jan-10 0.08 Rank of Employment Score Rank Areas Jan-10 16,256 Health Deprivation and Disability Score Score Areas Jan-10 -0.07

Rank of Health Deprivation and Disability Rank Areas Jan-10 16,934 Score

Education Skills and Training Score Score Areas Jan-10 10.88 Rank of Education Skills and Training Rank Areas Jan-10 20,749 Score

Barriers to Housing and Services Score Score Areas Jan-10 21.19

Rank of Barriers to Housing and Services Rank Areas Jan-10 15,232 Score

Crime Score Score Areas Jan-10 1.15 Rank of Crime Score Rank Areas Jan-10 2,539 Living Environment Score Score Areas Jan-10 26.99 Rank of Living Environment Score Rank Areas Jan-10 9,859

The site will be located in the Mayfield ward of Redbridge (as a result of ward boundary changes). Six boroughs including Redbridge are within the top 50 most deprived local authorities only on the basis of the number of people affected by income deprivation and/or employment deprivation: Barnet, Camden, Croydon, Ealing and Enfield.

Table 1 Redbridge Summary Measures for Deprivation 2007 and 2010

Borough 2007 ID adjusted Comparable ID 2010 Rank 2010 * to new change in rank Redbridge boundaries 2010 vs. 2007 ** rank in London

Rank of Average 134 133 1 22nd Score Rank of Average 116 111 5 22nd Rank Rank of Extent 164 160 4 23rd Rank of Local 172 162 10 26th Concentration Rank of Income 43 48 2 16th Scale Rank of 71 69 2 19th Employment Scale

* Rank is out of 326 local authorities in England (1 being the most deprived) ** Change in rank is computed as follows: (2010 IMD rank – 2007 IMD rank)

In Redbridge 6.9 % of the LSOAs are in the highest 20% band of deprivation and 4.4% are in the least deprived 20%. The number of LSOAs ranked in the most deprived 20%, doubled from 2004 to 2007 and then decreased by one LSOA from 2007 to 2010.

Loxford is the second most deprived place in Redbridge and has an IMD score (2010) of 31.12. Mayfield has an IMD of 19.27 and is the 11th most deprived area in Redbridge. The school catchment area covers the location of the map below with Loxford School (number 2) shown in relation to the school and area. This is to the north of the school but shows the proximity to the Loxford ward.

1 Barking Abbey School 7 Mayespark Primary School 2 Becontree Primary School 8 Northbury Junior School 3 Dorothy Barley Junior School 9 Ripple Primary School 4 Eastbury Primary School 10 Roding Primary School 5 Manor Junior School- Sandringham Road Site 11 South Park Primary School 6 Manor School - Longbridge Road Site 12 Loxford School

3.3 Neighbouring Facilities Impact Analysis

Table 1 – Artificial Grass Pitches within 10 miles of the postcode IG11 8UF

Organisation Type Distance Access Floodlights

Loxford School Full size 3G 1.0m Limited – public but Yes

Langdon School Full size 3G 2.2m Sports Clubs Yes

Goals Football Centre 5aside and 7aside 2.4m Pay & Play Yes 3G cages

Seven Kings High School Full size pitch 2.6m No access to public

Castle Green Full size sand 2.7m Sports Clubs Yes based

Flanders Playing Fields 5aside sand based 2.8m Sports Clubs Yes

Sydney Russell Leisure 5aside sand based 2.8m Sports Clubs Yes Centre Poweleague – Newham 5aside and 7aside 2.8m Pay & Play Yes 3G cages

Valentines High School Full size pitch 3.6m No access to public

Kingsford Community School Full size sand 4.3m Sports Clubs Yes based

Brampton Manor School Full size floodlit 4.3m Sports Clubs Yes sand based

Oakside Stadium 7aside sand based 4.5m Sports Clubs Yes

Old Dagenham Park Medium size 4.6m Sports Clubs Yes (surface unsure)

Newham Leisure Centre Full size sand 4.7m Sports Clubs Yes based

Robert Clack School Full size floodlit 4.7m Sports Clubs Yes sand based

The Warren School Full size sand 4.8m Sports Clubs Yes based

Woolwich Polytechnic 5side sand based 4.8m Sports Clubs Yes

Sporting Club Thamesmead Full size 3G 5.1m Sports Clubs / Yes Commercial

Redbridge Sports Centre 2 x full size sand 5.6m Sports Clubs Yes based

Catherham High School 1 x full size floodlit 5.7m Sports Clubs Yes 3G

Memorial Recreation Ground 1 x full size floodlit 6.1m Pay and Play Yes artificial surface

The Business Academy, 1 x full size 3G 6.2m Sports Clubs Yes Bexley

Britton School 1 x full size sand 6.7m Sports Clubs Yes based

Draper Sports ground 1 x 5aside sand 6.8m Sports Clubs Yes based

Ashton Playing Fields 1 x full size sand 7.3m Sports Clubs Yes based

Matchroom Staidum 1 x full size 3G 7.4m Private use only

Woodbridge High School 1 x medium 3G 7.4m Sports Clubs Yes

Score 1 x full size 3G 7.5m Sports Clubs Yes

The Francis Bardsley School 1 x full size sand 8.0m Sports Clubs Yes for girls based Langdon Park Leisure Centre 1 x full size floodlit 8.0m Sports Club Yes 3G

Coopers Company & Coburn 5 aside sand based 7.9m Sports Clubs Yes School

Meridan Sports and Social 1 x full size floodlit 8.2m Sports Club Yes Club sand based

Mabley Green 1 x full size floodlit 8.5m Sports Clubs Yes 3G

Tower Hamlets College 1 x medium size 8.7m Sports Clubs Yes floodlit sand basd

St Pauls Way 1 x 5aside rubber 8.7m Sports Clubs Yes crumb

Welling School 1 x full size floodlit 8.7m Sports Clubs Yes sand based

Chigwell School 1 x full size sand 8.9m Sports Clubs Yes based

Poplar Recreation Ground 1 x 5aside 3G 8.9m Pay & Play No

Kelmscott Leisure Centre 1 x 7aside floodlit 9.0m Sports Clubs Yes rubber crumb

Bower Park School 1 x full size sand 9.0m Sports Clubs Yes based

Old Loughtonains Centre 1 x full size sand 9.2m Sports Clubs Yes based

Mile End Park Stadium 1 x full size floodlit 9.3m Sports Clubs / Yes sand based. 3 x members 7aside 3G, 4 x 5aside 3G

Highams Park School 1 x 5 aside sand 9.3m Very limited use – Yes based on request only

Long Lane Junior FC 1 x full size floodlit 9.4m Sports Clubs Yes 3G

Erith School Community 1 x full size sand 9.4m Sports Clubs Yes Sports Centre based

Peter May Sports Centre 1 x full size floodlit 9.5m Sports Clubs Yes sand based

Jubilee Sports Ground / 3 x 7 aside floodlit 9.7m Sports Club Yes Catford Soccer Centre rubber crumb

Blackheath High School for 1 x full size floodlit 9.9m Sports Clubs Yes Girls sand based

There are a large number of facilities in the local area but consultation with clubs has identified that access is limited and in a number of cases costs are prohibitive. Also, a number of clubs have mentioned a reluctance to move from their neighbourhood to access facilities.

Of the pitches identified most are on school or college sites, others are based on recreational grounds or at Local Authority centres. There are also a number of commercial operators in the area who provide 5 and 7 aside facilities for football leagues.

Several facilities were also listed on Pitchfinder that information was not able to be obtained at this point.

There is a vast difference in pitch prices. The most expensive pitch to hire was the full size sand base at Mile End Stadium which is priced at £154.54 per hour during weekday evenings. Three other pitches were priced from £120 - £148 during peak hours.

Sand based pitches are usually sold in ½’s or as the full pitch and vary from £35 - £40 and £55 – £90 for the whole pitch. Where pitches are sold in 1/3rd the rate tends to be in the region of £30.

In terms of commercial operators (Poweleague, Jubilee Centre and Goals) a pitch suitable for 5 aside varies from £45.00 - £60.00 whilst a 7 aside pitch varies from £53.95 - £76.00 per hour during the week. This is reduced to around £32 during the weekends.

The cheapest pitch to hire is Castle Green which is available for £10 for ½ a sand based pitch at the weekend.

Further information in relation to the artificial pitches is included within the appendices.

3.4 Current Football Participation Breakdown within Catchment Area

Barking and Dagenham has a total of 118 affiliated clubs with a total of 267 teams of which 262 play in Barking and Dagenham. Of the 262 teams operating in Barking and Dagenham, 117 (44.7%) are adult teams, 92 (32.1%) are youth teams (all formats) and 53 (20.2%) are Mini-Soccer teams. 43.5% or 63 of the 145 Youth and Mini-soccer teams play in a club that has achieved a Charter Standard Award as compared to a national average of 78.3%. The number of teams has decreased by 19 teams overall in Barking and Dagenham from season 11/12 to season 12/13.

This comprises:

• a decrease of 17 adult teams. • a decrease of 10 youth teams (all formats). • an increase of 8 Mini-Soccer teams.

In Barking and Dagenham the club to team ratio is 1:2.2 (i.e. each club runs on average 2.2 teams). This compares to a national ratio of 1:3:0 and a regional ratio of 1:2.7. 22 of the youth clubs in Barking and Dagenham run youth 11-a-side teams only and do not have a mini-soccer team. 79.7% of clubs in Barking and Dagenham have adult teams, compared to national and regional averages of 72.2% and 75.5% respectively. 86.2% of adult-only clubs in Barking and Dagenham have only one team compared to the national average of 75.6%.

Of the 118 clubs in Barking and Dagenham, 8 have achieved Charter Standard. This equates to 1 Community Club, 1 Development Club and 6 Charter Standard Clubs.

In terms of teams, 43.5% of youth and mini-soccer teams play within a club of Charter Standard status. This compares to a national average of 78.3%. According to the CAS data, there are 7 female teams playing in Barking and Dagenham. This is 2.7% of the total number of teams. The peak youth age is U9, with 16 teams playing at this level.

There are 33 leagues containing 243 teams from Barking and Dagenham. 24 of these leagues are adult leagues. 19 teams were not assigned to a league and therefore we can only assume that these clubs participate in friendlies only.

6.1% of the adult population (16+) participates in football for at least 30 minutes once per week, as compared to a national average of 4.96% (Sport England Active People Survey, 2012).

3.5 Local Football Demand

Clubs have identified through consultation that lack of appropriate facilities has enabled them to develop and increase the number of teams they offer. This is particularly an issue for one of the adult clubs which would like to develop junior teams and the ladies team which has lost teams over the past few years due to a lack of capacity to develop and limited facilities. Both of these clubs will be key beneficiaries of the new facility.

Clubs have identified that on average over 6 weekends were lost last year due to the poor ground condition of grass pitches, in particular frost and waterlogging.

3.6 Planned Football Development Goals for the project

The key areas to be developed and the goals identified within the football development plan are outlined below under core headings within the plan which follows the FA’s National game Strategy. The overall vision is to increase the number of players, (particularly girls and disability provision), establish the site as a hub for disability provision and support local clubs through the provision of a high quality training and competition venue. Alongside this, the project will enhance the range and quality of opportunities to participate in football through formal club and informal recreational activities and support and enhance the activities of the Barking Abbey Centre for Football Excellence.

Growth & Retention

The aim is to enhance the range and quality of opportunities to participate in football locally. This will be achieved through:

• Supporting the Clubs to maintain all existing teams and increase teams in line with the club development plan. It is anticipated that over the course of the development plan a growth of around 40 new club and school teams will be seen. This reflects the aspirations of the clubs to increase the number of junior teams within senior clubs and women and girls teams. • Establishing leagues which target specific ethnic minority groups who are currently travelling distances to attend clubs / league or who are participating in non-affiliated programmes. • Investigating flexible formats for delivery to increase recreational provision and utilise national programmes such as Mars Just Play, Tesco Skills, Vauxhall Mash up and recreational “pay and play” initiatives. • To support the transition from junior to senior football through effective school club links and the creation of U18 and U21 leagues. • To establish the site as a hub for disability provision including the establishment of an accredited centre of excellence for disabled footballers. • To provide extracurricular coaching programmes, holiday schemes and casual programmes of use to increase participation and links to other agencies.

Raising Standards and Addressing Abusive Behaviour

The aim is to provide a safe and fun environment in which activities can be carried out by participants irrespective of their ability, age, gender, disability or ethnicity. This will be achieved through:

• Appointing a part time Football Development Officer to oversee the day to day use of the site and be the point of contact for all users. • To establish a football development group who will support the school on the delivery of the outcomes within the football development plan and ensure progress is monitored and reviewed. • Assist clubs in obtaining or progressing their Charter Standard status and achieving all requirements of the FA annual Health Check. • Establishing and ensuring adherence to policies and procedures in relation to safeguarding, standards of behaviour and use of facilities which is promoted and signed up to by all site users.

Better Players

The aim is to raise standards of performance, deliver skill based national programmes to increase participation and help coaches develop so they can assist players reach their potential. This will be achieved through:

• Promoting skill based sessions linked to school competitions, extracurricular programmes and holiday schemes. • Increasing the provision of opportunities within the Barking Centre of Excellence and for school teams to participate in A, B and C team fixtures • Work with clubs to create a seamless pathway for players from junior to senior providing opportunities to participate in U18, U21 and senior teams, creating new leagues and activities where required. • Supporting the clubs on coach, official and volunteer education requirements linked to club growth.

Running the Game

The aim is to ensure effective management of clubs and the facility in line with FA guidelines and to provide a structure for the successful delivery of development plans. This will be achieved through:

• Supporting clubs to have sustainable committee and management structures in place through policies, procedures and appropriate regulations. • Having a wide range of partners involved in the football development group with clear roles, responsibilities and expectations of each partner. • Attending and supporting Charter Standard in service training and helping clubs to progress Charter Standard status as applicable. • Supporting clubs with informal CPD where possible • Completing monitoring and evaluation reports on all activities.

Workforce Development

The aim is to create, develop and support an effective volunteer workforce to support the growth requirements of clubs and users on the site. This will be achieved through:

• The delivery of coach, officials and volunteer education in conjunction with Essex County FA to include formal qualifications, informal CPD and young leader programmes. • Supporting the clubs to recruit, train and retain coaches through identifying appropriate roles and responsibilities, providing education and establishing a recognition and rewards programme. • The development of leadership programmes including the Junior Football Leaders course and Mini Whistlers/Basic Referees course to create young leaders to align to the Football Futures programme and support school and club training, extracurricular competitions and activities. • To ensure compliance with safeguarding and Health and Safety requirements to support the delivery of high quality provision. • Auditing club and school needs in relation to qualifications and CPD and providing training as appropriate.

Promotion

The aim is to actively promote football opportunities provided at the facility, maximise the use of all school sports facilities and to increase the profile of school and club football throughout the local community. This will be achieved through:

• A targeted marketing approach to increase the use of all school facilities. • Increasing the use of local media to publicise opportunities within partner clubs promoting club and site activities on the clubs, partners and local authority websites. • Coordinating a marketing and promotions plan as part of the Football Development Group to raise the profile of the facilities outside the local community. • Showcasing good practice within the local community through promotion and entering national and local awards.

Community and Education

The aim is to take an active role in the local community through provision of sporting opportunities to young people and adults contributing to a positive outcome in relation to health, wellbeing and social inclusion. This will include:

• Working with the school police officer to deliver drop in sessions to support their role within the community. • Establishing programmes with partner agencies to address concerns in relation to social inclusion, health and wellbeing and cultural integration where identified. • Establishing recreational programmes to increase participation for young people through to veterans. • Delivering campaigns linked to national programmes e.g. Kick it out, Health Awareness, Change for Life, School Games etc.

3.7 Key partner clubs

The key partner clubs in this application are Euro Dagenham FC, Barking Ladies and Oldbarkabbeyians FC. Dagenham and Redbridge FC, Redbrige FC and Hornchurch FC have all also been contacted in relation to the project.

3.7.1 Euro Dagenham FC

The club was formed 17 years ago as a single team club and has now grown to 15 teams. The club gained Charter Standard Development Status (Youth) and will be supported to identify whether Community Club status is an achievable outcome as part of the football development plan to support this project. The club currently trains for all age groups at Mayesbrook Park. Due to poor ground conditions, the club had over 6 weekend of matches cancelled last season at Mayesbrook Park.

Current Membership of Euro Dagenham FC No of Male No of Female Coaches Coaches Teams / Players Teams / Players Male Squads Female Squads *No. No. not *No. No. not Tms Plyrs Tms Plyrs Qualified Qualified Qualified Qualified U6 N/A 25 N/A 1 2 0 0 0

U7 N/A 25 N/A 1 2 0 0 0

U8 1 19 Incl 1 1 0 0 0

U9 2 22 Incl 1 2 1 0 0

U10 1 20 Incl 0 1 1 0 0

U11 2 28 Incl 0 1 1 0 0

U12 1 13 Incl 0 1 1 0 0

U13 2 33 N/A 0 3 1 0 0

U14 1 19 N/A 0 1 0 0 0

U15 1 17 N/A 0 1 0 0 0

U16 0 N/A N/A N/A 0 0 0 0

U17 0 N/A N/A N/A 0 0 0 0

U18 1 15 N/A 0 1 0 0 0

U21 1 15 N/A 0 1 0 0 0

Snr 1st 1 14 N/A 0 0 1 0 0

Snr 2nd 1 14 N/A 0 0 1 0 0

3.7.2 Oldbarkabbeyians Football Club

Oldbarkabbeyians Football Club is a Charter Standard adult club which was established over 50 years ago as an old boys club. The club currently run 4 senior men’s teams and also provide some veterans’ matches. The men’s first team is in Step 7 of the football league structure. The club have a clubroom located on the site of the proposed new developed at Barking Abbey School and use this for changing and club meetings. The club have aspirations to develop their veteran’s players to enter a league and also to start youth development and see this project as a way to support this.

Current club membership No of Male No of Female Coaches Coaches Teams / Players Teams / Players Male Squads Female Squads *No. No. not *No. No. not Tms Plyrs Tms Plyrs Qualified Qualified Qualified Qualified st Snr 1 1 20

nd Snr 2 1 20

rd Snr 3 1 20

th Snr 4 1 20

3.7.3 Baking Ladies

Barking Ladies have been running for over 25 years providing football for women and girl’s teams. Over the past few years the club have struggled to maintain junior teams and see this as a development opportunity linked to the new facility.

The club is part of Barking FC and the first women’s team was Barking Belles in the 1970s. The current ladies team was founded in 1989 as Hornchurch Ladies. After a while as Collier Row Ladies they became Barking Ladies in 1998. Following amalgamation with Leyton Orient they played in the FA Women’s Premier League Division 1 South for five seasons. They have won the Essex FA Women’s Cup three times and the Herfulsham Tournament in Denmark. They are currently in the Eastern Region Women’s League Premier Division.

The ladies are a Charter Standard Club.

No of Male No of Female Coaches Coaches Teams / Players Teams / Players Male Squads Female Squads *No. No. not *No. No. not Tms Plyrs Tms Plyrs Qualified Qualified Qualified Qualified U14 1 18 1 1

U18 1 18 1 1

Snr 1 20 1 1

3.7.4 Professional Clubs

The school is currently linked to Redbridge Football Club through this football academies and plays under the name of Redbridge in the FA Youth league. However it is likely that the school will change this link and association to Hornchurch FC from September 2013. Both clubs have been spoken to in relation to the new facility and welcome its development.

The school have also made contact with Dagenham and Redbridge FC through Steve Thompson (CEO) and Theresa Parish, Head of their Community programme. The club are very keen to use the facility for their development programmes and are aware of this application and the potential development in the area. They will be invited to the football development group as it forms to support delivery of the football development plan.

4. Management and Organisation

4.1 Management Structure

Overall responsibility for the sustainable management of the AGP will lie with the Governing Body of the School. The main contact for this application will be Mr Mark Lloyd, Headteacher. Responsibility for the project and ensuring the development plan is delivered will be Mr David Rainford, 2nd in charge in Physical Education. The school Business Manager will oversee the income and expenditure plans for the site and report on these to the Governing Body through reports to the Governors Resources Committee.

The Business Manager and Assets Manager, (day to day responsibility for school buildings) will oversee new and existing staff that are appointed to manage and maintain the facility.

The structure can be seen below:

Barking Abbey School Governing Body

Governors Resource

Committee

Asset Manager Business Manager

Lettings Officer Lower School Premises Manager School Keepers

The existing Lettings Officer for the school will manage the bookings for the 3G AGP and be responsible for the interface with users in terms of booking, invoicing and administration requirements. This will also include the marketing and promotion of the facility along with wider school staff. The Lettings Officer will also coordinate monitoring and evaluation information which will be collected at the time of booking.

Site staff, (Lower School Premises Manager and School Keepers) will manage the opening and closing of the facility and support the management of evening bookings where identified. The school will locate a member of staff during hours of use in the Old Barkabbeyans clubroom which is located near to the new facility. This will be promoted to site users.

In order to ensure delivery of the Football Development Plan, the 2nd IC PE has been given project management responsibility. Alongside this, it is the intention of the school to appoint a part time development officer. This role may be combined with existing coaching provision at the school.

The School Keepers will have responsibly for the day to day maintenance and management of the pitch and ensure coordination of activities alongside the school Physical Education Department.

The coordination of the development plan and overall management of all sports facilities on the school site is led through the Sports Facilities Management group the membership of which is listed below:

Sports Facilities Management Group membership

• Headteacher • Business Manager

• Deputy Headteacher • Assistant Headteacher - Sports Specialism • Director of Netball Academy • Director of Basketball Academy • 2nd IC PE – Football Project Manager

The Football Project Manager will be responsible for liaison with the football clubs and for the delivery of the football development plan. The Headteacher reports directly to the Governing Body from the Sports Facilities Management Group via his termly Headteacher’s report.

It is also proposed that the Football Project Manager establishes termly meetings with football club members to agree use of the 3rd generation artificial grass pitch and supports the part time officer appointed to ensure delivery of the football development plan.

A Football Development Group involving key partners will also be established with the following remit:

• to deliver, monitor and evaluate the football development plan; • to ensure sound financial sustainability for the AGP against the income and expenditure plans; • to provide information and reports to the Governing Body, Football Foundation, Essex County FA and other funding partners; • to establish and monitor policies and procedures for users of the AGP; and • to provide guidance and information to the school in relation to user needs.

A chair will be appointed to the Football Development Group to assume ultimate responsibility for the management of the Football Development Plan. It is proposed that the chair will be independent from the school where possible. The School will provide secretariat to the group.

All partner clubs will sign a user agreement with the School as part of their booking requirements. This will outline the key requirements of all parties in the management and ongoing development of the facilities, including the role they will play within the Football Development Group. A draft user agreement is included within the appendices. This will be completed in addition to the Schools’ current conditions of hire for community users.

The Football Development Group for the AGP will make recommendations regarding pricing policy, lettings and bookings, policies, procedures and codes of conducts for all users to the Sports and Facilities Management Group for their sanction.

Potential membership of the Football Development Group would be as follows:

Rep Main Responsibility Key Skills Representative from Overview all areas • Understands all issues Schools Sports and • Leadership Skills Facilities Management • Leads School’s community Group (may be one or more philosophy positions) • Report back on finance • Ensures that Health & Safety guidelines are adopted and adhered to • Ensures site is monitored re maintenance issues Lettings Officer Secretariat • Provides administrative support to Administrative support group including invoicing • Coordinate and manage bookings User interface • Completes monitoring and Coordinates Lettings evaluation reports Marketing and Promotion • First points of contact for users • Invoicing and ensuring policies and procedures are adhered to Development Officer (to be Football Dev Plan • Delivery of FDP against identified appointed) Marketing and Promotion targets • Identifies users and generates booking to maximise use of facilities outside of core football times, working with Lettings Officer and Sports Facilities Management Group • Supports Lettings Officer in obtaining monitoring and evaluation data Premises Manager / School User interface • Day to day management and Keeper Maintenance maintenance of the AGP • Provide interface with site users. Representative from PE Bookings Policy • Understands usage issues re department (may be Football Dev Plan facilities combined with • Understands Football Dev Plan representative from SFMG) • Curricular support Partner Club reps (number Bookings Policy • Develops wide knowledge of dependent upon number of Football Dev Plan football & local needs partner clubs) • Understands Football Club • Delivery of Football Dev Plan • Represents users Essex County FA Overview all areas • Understand all issues • Advise on current football development issues • Advise on County’s Football Education & Training Programme

4.2 Reporting Procedures

A coordinated meeting schedule will be put in place to ensure that information and reports can be filtered into the relevant groups. It is proposed that the Football Development Group meets at least three times a year (termly) but may be required to meet more frequently than this in the early stages of the project. Individual meetings may also take place with individual facility users where specific outcomes are required to meet the Football Development Plan. This meeting schedule should ensure that the Football Development Plan’s objectives are delivered. Following each meeting of the Football Development Group, a report will be provided to the Sport and Facilities Management Group report to the Governing Body through the Headteacher Report. It is anticipated that all users will also meet on an annual basis to agree the programme of use prior to the school letting the facility to other hirers.

The lines of reporting in relation to the project can be shown as follows:

Barking Abbey School Governing Body

Governors Resource Committee

Sports Facilities Management Group Football Development Group

3G AGP Users

Staff appointed by the school will be on duty during all times the AGP is open for the community to deal with any queries or issues which may arise or deal with emergency situations. Signs will display emergency contact details and procedures should the site supervisors not be in the immediate vicinity of the pitch.

Financial Management and Sustainability

Financial Management will be the responsibility of the governing body and on a day to day basis this will lie with the School Business Manager. Income and expenditure associated with the hire of the Artificial Grass Pitch will be ring fenced within the school accounts and any surplus will be used to support the development of football at Barking Abbey School. On an annual basis £23,000 will be retained into a carpet replacement sinking fund. It is anticipated that the pitch carpet will need replacement within approximately 10 years depending upon use.

The school understand their obligation to ensuring the pitch is sustainable and will develop the appropriate policies and procedures to ensure the effective management of the site. Through effective partnership working, the schools ongoing commitment to physical education and school sport and delivery of a detailed Football Development Plan with clear outcomes this facility will be a valuable asset to the local community.

4.3 Marketing Plan

The marketing of the facility will be carried out by the Schools’ Lettings Officer in conjunction with the marketing of the Leisure Centre and wider school facilities. This includes displaying information on the school website and within the lettings information which is distributed to clubs and organisations who hire the facility. The school will also work with the London Borough of Barking and Dagenham to ensure school facilities are maximised for community use. The Sports Facilities Management Group and Football Development Group will identify key user groups to target to meet the outcomes of the Football Development Plan and proactively market the facility to meet this. The use of social media will be explored to market the facility and connect with potential users and advertise both school, community and club activities.

The school will look to ensure that facility booking information is included where appropriate in publications distributed throughout the area. The school already has a strong relationship with local media outlets to promote the sporting prowess of students and promotion/availability of the facility will be included in articles where appropriate.

The Football Development Group will be required to identify, promote and deliver special events to promote the facility and deliver a programme of activities which will produce income generation for the site.

It is also envisaged that:

• Signage will be put in place to acknowledge the Football Foundation and other funding partners; • An opening ceremony will be organised with wide press coverage this will include holding activities for local schools and clubs to participate in sports activities; • Literature produced will include the relevant logos; and • Regular promotional activities will take place.

4.4 Maintenance Plan Outline/Sinking Fund Projections

It is understood that the maintenance of the facility is key to the cost effective running and sustainability of the project. A broad maintenance schedule is set out overleaf; however in practice this will be adjusted to reflect any specific recommendations by the manufacturers and installers of the pitch.

The School Keepers and lower school Premises Officer will be responsible for the day to day maintenance on the facility and more detailed works will be carried out by an external contractor, agreed following discussions with the carpet contractors.

The final maintenance schedule will be structured to reflect any specific recommendations by the manufacturer and/or pitch constructors and the anticipated usage.

During the first 2-3 months after construction, the frequency of routine brushing will be increased to support the natural processes for full penetration of the rubber in-fill i.e. weather and usage. This will also help to ensure even distribution of the in-fill across the whole pitch area.

Annual expenditure plans

The annual income/expenditure plan has inclusions for maintenance appropriate to the schedule outlined. In addition, the overall funding plan includes the purchase of the equipment required for day to day maintenance.

Outline of potential maintenance schedule for a 3G AGP

Task Purpose Responsibility Daily 1. General facility check • Ensure compliance with health School Keepers / including surface, and safety policies PE Dept equipment and fencing 2. Refilling high wear • Redistribute in-fill School Keepers areas e.g. penalty • Reduce effect of high wear spots 3. Litter & surface debris • Remove surface detritus which School Keepers / collection may promote moss and weed PE Dept growth 4. Empty litter bins • Ensure users can dispose of School Keepers litter appropriately Weekly 5. Weekly pitch brush/drag • Maintaining fibres in upright School Keepers (in line with position manufacturer • Even distribution of in-fill recommendations) • Remove debris from players and spectators • Remove spores, particles and other pollutants 6. Leaf removal • Prevent decomposition of School Keepers (seasonal) leaves which can contribute to moss and weed growth 7. Pitch equipment check • Ensure equipment meets users’ School Keepers / needs PE Dept • Identify any faults which require repair/replacement 8. Removal of stains, • Preservation of surface School Keepers chewing gum etc condition Monthly 9. Seam, joint and lines • Identifying minor faults early to External check prevent escalation Contractor • Ensuring non-permanent (painted) lines are adequate for users’ needs 10. Detailed inspection of • Ensure compliance with health External pitch equipment and safety requirements Contractor • Identify any faults which require repair/replacement 11. Check surface in high • Maintaining fibres in upright External wear areas position Contractor • Even distribution of in-fill • Identify any faults which may require repair 12. Clean/clear drains • Maintain effectiveness of External drainage system Contractor 13. Check fencing and • Ensure compliance with health School Keepers security and safety requirements Quarterly 14. Full check of seams and • Identifying minor faults or faults External joints in needs of repair Contractor 15. Specialist maintenance: • Reduce compaction of in-fill External Surface rejuvenation / Contractor • Reduce moss and weed growth aeration weed control 16. Line Marking/Painting • Ensuring non-permanent External (painted) lines are adequate for Contractor users’ needs 17. Check floodlights • Identify any faults in need of External investigation and/or repair Contractor Annual 18. Floodlight clean and • Preventative maintenance External service Contractor • Repair of faults • Maintain floodlight efficiency 19. Check and clear • Reduction/prevention of leaf External surrounding trees and and vegetation pollution to Contractor / vegetation surface Caretakers 20. Full inspection of pitch • Ensure compliance with External to comply with manufacturer’s Contractor manufacturer’s policies/recommendations warranty requirements • Full pitch condition report for short, medium and long term management purposes 21. Review health and • Ensure compliance with Business Manager safety procedures and appropriate health and safety / Premises update as necessary policies and legislation Manager

4.5 Health and Safety

1. Governors’ Statement

1.1 The Governors of Barking Abbey School recognise their responsibility as an employer to provide a safe and healthy environment for the teaching staff and core staff, the pupils and other people who come onto the premises. 1.2 It is the intention of the Governors that the school adopts the Health and Safety Policy of the London Borough of Barking and Dagenham and will apply health and safety instructions and advice issued by the Education Department. 1.3 It is the Governors policy to take all steps within their power to prevent personal injury, health hazards and damage to property. It is also the Governors policy to extend this protection to pupils, contractors and members of the general public from foreseeable risks. 1.4 The Governors recognise the need that staff needs to be consulted on health and safety matters by those in the school responsible for health & safety. 1.5 The school Governors will require the Business Manager to present an annual management audit on health and safety matters in order to determine the strengths and weaknesses and to determine the way forward.

2 Statement of General Policy

2.1 The planning and implementation of the policy is the direct responsibility of the Head Teacher, ensuring that Managers, Teachers and Recreational Assistants at all levels and all employees fulfill their duties to co-operate with it. Arrangements will also be made to the notice of all staff, including new employees and supply teachers. 2.2 The Governors and Head Teacher of Barking Abbey School recognise their responsibility under the Health and Safety at Work Act so far as is reasonably practicable endeavour to: a) Provide plant, equipment and systems of work which are safe and without risks to health b) Make arrangements for ensuring so far as is reasonably practicable and without risks to health, the handling, storage and transportation of articles and substances c) provide adequate training, information, instruction and supervision so far as is reasonably practicable to enable all staff employed in the school / Leisure Centre and pupils to perform their work safely and efficiently d) to promote the development and maintenance of sound safety, health and welfare practices e) To maintain the premises in a condition that is safe and without risks to health and the maintenance of access to and egress from the premises f) To provide and maintain a working environment that is so far as is reasonably practicable safe without risks to health and adequate as regards welfare facilities for staff and pupils g) to ensure sufficient funds are available to provide as necessary protective clothing/equipment to all staff employed in the school / Leisure Centre, for the safe use of machinery, equipment and substances h) Maintain a close interest in all health and safety matters in so far as they affect activities in the premises under the control of the school.

A copy of the full health and safety policy is included within the appendices and includes information in relation to the roles and responsibilities of staff in relation to health and safety.

4.6 Training and Development of Staff

All new and existing staff will be part of a detailed induction process in relation to the use of the 3G facility and the requirements for users. All staff will receive regular training and development through discussions with their line manager. The School Keepers will be responsible for the day to day maintenance of the facility and will receive training from the pitch manufacturers to ensure that they are completing this task appropriately. They will also train the PE Department to ensure that they are competent with the maintenance programme which will increase the longevity of the carpet.

The School Keepers, Premises Manager, PE Department and part time Football Development Officer will be responsible for ensuring that all external users are provided with relevant information in relation to footwear, policies and procedures associated with use of the site.

Training and education for staff and volunteers is included within the football development plan including coaching courses, skills coaching sessions, welfare and health and safety training.

4.7 How Will the Project be Measured?

As evidenced by the written plan, a Football Development Group will work to a five year delivery plan monitored and evaluated annually by termly meetings. This group will report to the Schools Facilities Management Group through the Football Project Manager and Football Development Officer at Barking Abbey School. The Headteacher will report to the Governors Resources Committee.

The Football Development Group will be responsible for working closely with the clubs to ensure that their growth targets are on track and to support them in the delivery of activities to enable this to take place. The Governors Resource Committee will be responsible for ensuring that the facility is meeting its income and expenditure projections and will communicate any concerns of deviations from the plan to the Headteacher who will discuss this with the Sports Facilities Management Group and subsequent Football Development Group.

The project will be deemed successful if the facility is utilised to its maximum potential by local clubs and organisations, is increasing participation levels within football and delivers the outcomes of the football development plan.

5. Financial Plan

5.1 Funding Breakdown for Capital and Revenue Costs

The figures presented in the tables below are the pre tender costs against the detailed specification.

Artificial Grass Pitch £537,730

Professional fees Castele Consultancy Ltd £3900 Wilby & Burnett £3750 Planning £1300

Searches and surveys Utilities £250 OS mapping £150 Topographical survey £520 Geotechnical £2400 Total Costs £550,000

Capital Fund Raising Plan

The fund raising plan is as follows

Funder Amount % Status

Barking Abbey School £150,000 100 Confirmed

Total £150,000

Capital Grant Request & Partner Funding Breakdown

Total Capital Cost £550,000

Partnership Funding £150,000

Grant Request to the Football Foundation £400,000

% Football Foundation Grant 73%

Revenue Cost Budget (5 year figures)

The costs below relate to the staffing costs and delivery of the football development plan as identified through the development of the application.

Staffing costs (Football Development Officer) £64,655 Staffing costs (School Keeper and Cleaning) £58,438 Education and Training £9,350 Team start- up costs £7,000 Marketing and promotion £3,565

Total revenue costs £143,008

Revenue Costs & Partner Funding Breakdown

Barking Abbey School contribution towards £58,400 staffing Football Development Plan £18,582 Pitch income contribution (staffing) £64,655 Club / user costs & contribution* £1,371

TOTAL £143,008

*For example the costs of attending coach education courses, club promotional activities etc

5.2 Programme of Use

The potential programme of use for the pitch is detailed overleaf and shows the use of key partner clubs. Discussions have identified that clubs within the local area do not have large numbers of teams or finance to provide the opportunity for all of their teams to access training on artificial pitches. Therefore the programme of use reflects potential club use, the development of programmes to be established as part of football development plan and the creation of local leagues. The Lettings Officer along with Sports Centre staff will be responsible for marketing and promoting the pitch outside of these times and achieving maximising usage. 5.5 Pitch Hire – September - March (34 weeks)- TBC

Day/Time 9am-10am 10am- 11am- 12noon - 1pm- 2pm 2pm-3pm 3pm- 4pm-5pm 5pm-6pm 6pm-7pm 7pm - 8pm- 9pm 9pm- 11am 12noon 1pm 4pm 8pm 10pm Monday - School School School School School School School Barking Champion Champion Targeted Pitch 1 Use Use Use Use Use Use football Centre of Soccer Soccer programme teams Excellence - Asian Monday - School School School School School School School Barking Champion Champion Targeted Pitch 2 Use Use Use Use Use Use football Centre of Soccer Soccer programme teams Excellence - Asian Monday - School School School School School School School Barking Champion Champion Targeted Pitch 3 Use Use Use Use Use Use football Centre of Soccer Soccer programme teams Excellence - Asian Tuesday - School School School School School School School After Eurodgenham Eurodgenham Just Play Pitch 1 Use Use Use Use Use Use Use school FC FC open club

Tuesday - School School School School School School School After Eurodgenham Eurodgenham Just play Pitch 2 Use Use Use Use Use Use Use school FC FC veterans club Tuesday - School School School School School School School After Eurodagenham Eurodgenham Pitch 3 Use Use Use Use Use Use Use school FC club

Wednesday - School School School School School School School School Eurodgenham Eurodgenham Barking Oldbarks Pitch 1 Use Use Use Use Use Use Use teams FC FC Ladies FC

Wednesday - School School School School School School School School Tesco Skills Tesco Skills Barking local club Pitch 2 Use Use Use Use Use Use Use teams Ladies Wednesday - School School School School School School School School Tesco Skills Tesco Skills Barking local club Pitch 3 Use Use Use Use Use Use Use teams Ladies Thursday - School School School School School School School School Disability Disability Pitch 1 Use Use Use Use Use Use Use teams coaching coaching Thursday - School School School School School School School School Disability Disability Pitch 2 Use Use Use Use Use Use Use teams coaching coaching Thursday - School School School School School School School School Disability Disability Pitch 3 Use Use Use Use Use Use Use teams coaching coaching Friday - School School School School School School School Police Police Pitch 1 Use Use Use Use Use Use Use drop in Drop in session session Friday - School School School School School School School Pitch 2 Use Use Use Use Use Use Use Friday - School School School School School School School Pitch 3 Use Use Use Use Use Use Use Saturday - school school school U18/U21 U18/U21 U18 /U21 CVL Pitch 1 fixtures fixtures fixtures CVL CVL Saturday - school school school U18/U21 U18/U21 U18 /U21 CVL Pitch 2 fixtures fixtures fixtures CVL CVL Saturday - school school school U18/U21 U18/U21 U18 /U21 CVL Pitch 3 fixtures fixtures fixtures CVL CVL Sunday - small sided small Pitch 1 league sided league Sunday - small sided small Pitch 2 league sided league Sunday - small sided small Pitch 3 league sided league

5.6 Pitch Hire – Summer and Holiday (12 weeks) TBC

Day/Time 9am-10am 10am- 11am- 12noon - 1pm-2pm 2pm-3pm 3pm- 4pm- 5pm- 6pm - 7pm - 8pm - 9pm 9pm - 11am 12noon 1pm 4pm 5pm 6pm 7pm 8pm 10pm Monday - Pitch 1 Champion Champion Targeted Soccer Soccer programme - Asian

Monday - Pitch 2 Champion Champion Targeted Soccer Soccer programme - Asian

Monday - Pitch 3 Champion Champion Targeted Soccer Soccer programme - Asian

Tuesday - Pitch 1 Club Club Club Club Club Club Just Play holiday holiday holiday holiday holiday holiday open programme programme programme programme programme programme Tuesday - Pitch 2 Club Club Club Club Club Club Just Play holiday holiday holiday holiday holiday holiday vets programme programme programme programme programme programme Tuesday - Pitch 3 Club Club Club Club Club Club holiday holiday holiday holiday holiday holiday programme programme programme programme programme programme Wednesday - Pitch Tesco Tesco 1 skills skills Wednesday - Pitch Tesco Tesco 2 skills skills Wednesday - Pitch 3 Thursday - Pitch 1 Holiday Holiday Holiday Holiday Holiday Holiday camps camps camps camps camps camps Thursday - Pitch 2 Holiday Holiday Holiday Holiday Holiday Holiday camps camps camps camps camps camps Thursday - Pitch 3 Holiday Holiday Holiday Holiday Holiday Holiday camps camps camps camps camps camps Friday - Pitch 1 Police Police drop drop in in session session Friday - Pitch 2 Friday - Pitch 3 Saturday - Pitch 1 Coach Coach Coach Coach Coach Coach education education education education education education Saturday - Pitch 2 Coach Coach Coach Coach Coach Coach education education education education education education Saturday - Pitch 3 Coach Coach Coach Coach Coach Coach education education education education education education Sunday - Pitch 1 small small sided sided league league Sunday - Pitch 2 small small sided sided league league Sunday - Pitch 3 small small sided sided league league

5.7 User Statistics

The average number of weekly school users for the facilities (3G AGP) can be shown as follows:

Current Proposed Male Female Male Female 5-10 yrs 0 0 0 0 11-16 yrs 0 0 400 300 Adults 0 0 55 30 Disabled 0 0 10 0 TOTAL 0 0 465 330

The average number of weekly non-school users for the facilities (3G AGP) can be shown as follows:

Current Proposed Male Female Male Female 5-10 yrs 0 0 150 20 11-16 yrs 0 0 250 50 Adults 0 0 150 25 Disabled 0 0 35 TOTAL 0 0 585 95

These stats do not include visiting teams in competitive matches.

The following sports will be played on the funded facilities once the project is complete:

Football 90%

Rugby 2.5% Hockey 2.5%

Multi sills / sports 5%

The proposed weekly usage for the facilities is as follows (TBC following planning approval)

Curricular 30hrs 33% Extracurricular 10hrs 11% Community 51hrs 56% Total 91hrs

The ethnic breakdown of these users is anticipated to be as follows:

Current % Proposed % School School & community White 21.2 35 Mixed race 7.4 5 Asian or British Asian 40.5 35 Black or Black British 18.1 15 Other 12.8 10

5.8 Source of Revenue Funding of Staff

Funder Amount % Status Barking Abbey School £58,400 47% Confirmed Artificial Grass pitch income revenue £64,655 53% Unconfirmed Total £123,055

5.9 Pricing Policy

Proposed Pricing for Year 1

The pricing structure for the first year is proposed below. Pricing has been identified through discussions with Essex County FA, local clubs and a review of other local facilities. The need for ongoing maintenance work on the pitches and the availability of suitable changing and ancillary facilities gives the project the opportunity to introduce a scale of charges appropriate for the user groups.

The pricing policy will be reviewed annually by the Football Development Group and a proposal put forward to approval by the School Facilities Management Group to the Finance and Resources Committee. Where possible, rates will be limited to RPI.

New Artificial Grass Pitch Fees

Holiday Core Time Time Training use 6.00pm - 10.00pm Training use 6.00pm - 10.00pm Partner Club Charter Standard Hourly Rate Third of Pitch 24 18 Full pitch 65 49 Training use 6.00pm - 10.00pm Non partner club Standard Hourly Rate Third of Pitch 28 21 Full pitch 75 56 Training use 6.00pm - 10.00pm Commercial rate Hourly Rate Third of Pitch 35 35 Full pitch 85 85 Match hire (at weekends; 10am - noon, 12.15pm - 2.15pm and 2.30pm - 4.30pm Mini Soccer - 60x40m Pitch 20 20 Youth Soccer 9 v 9 25 25 Youth - Adult size pitch 30 30 Adult - Whole pitch 30 30

5.10 5 Year Income and Expenditure Projections

3% increase Weekly Income Year 1 Year 2 Year 3 Year 4 Year 5 Football Pitch - September through end of May (34 weeks) 41,582 42,829 44,114 45,438 46,801 Football Pitch- Summer and Holiday Bookings (12 Weeks) 9,948 10,246 10,554 10,870 11,197 Revenue Funding 5,000 5,000 5,000 5,000 5,000 School Contribution via staffing support & for use of facility 11,000 11,330 11,670 12,020 12,381

Total Income 67,530 69,405 71,338 73,328 75,379

Expenditure Staffing costs - Football Dev Officer 12,178 12,543 12,920 13,307 13,706 Staffing costs - School Keeper 7,540 7,766 7,999 8,239 8,486 Football Revenue Budget - Coach education, support to team generation, football development plan 3,500 3,605 3,713 3,825 3,939 Carpet Replacement Fund 23,000 23,000 23,000 23,000 23,000 Annual Pitch Maintenance 0 4,500 4,635 4,774 4,917 Regular weekly pitch maintenance included in staffing costs Changing room / ATP user cleaning. 3,467 3,571 3,678 3,788 3,902 Insurance 1,500 1,500 1,500 1,500 1,500 Utilities 7,200 7,416 7,638 7,867 7,918 Lamp replacement costs 400 400 400 400 Lamp maintenance 500 500 500 500 Annual ATP Inspection 2,500 Marketing 500 515 530 546 562 Equipment Maintenance & replacement equip ie goals, netting, signage etc 0 1,500 1,545 1,591 1,639

```````` 58,885 66,817 68,058 71,837 70,469

Balance 8,645 2,589 3,280 1,491 4,910 Balance Carried Forward 8,645 11,234 14,514 16,005 20,915

Site caretaker x 15 hr per week @ £9.42 x 46 weeks x 16% on costs

Regular weekly maintenance may be included in staffing costs if appointed Cleaning costs calculated at 3 hr per week x £9.42 ph x 46 weeks ( to align to income sheet) plus 16% on cost Utilities £8ph x 5h per week x 6 days per week x 30 weeks FDO - 20h per week @ £11.71 plus 16% on costs. Scale 5. Total salary £21,312 for 35 hrs

**This cost relates to the cost of the site staff and cleaning staff.

Income and Expenditure Template

Code Expenditure Year 1 Year 2 Year 3 Year 4 Year 5

Administration EXADM1 Accountancy EXADM2 Affiliation EXADM3 Bank charges EXADM4 Insurance 1500 1500 1500 1500 1500 EXADM5 League fees EXADM6 Legal EXADM7 Marketing 500 515 530 546 562 EXADM8 Referees EXADM9 Stationary EXADM10 Telephone EXADM11 Other Artificial Grass Pitch / MUGA EXAGP1 Annual maintenance contract 4500 4635 4774 4917 EXAGP2 Cleaning EXAGP3 Equipment replacement 1500 1545 1591 1639 EXAGP4 Pitch testing / inspection 2500 EXAGP5 Regular maintenance (weekly) Included in staffing costs EXAGP6 Sinking Fund 23000 23000 23000 23000 23000 EXAGP7 Other Changing rooms / Clubhouse EXCR1 Cleaning EXCR2 Maintenance EXCR3 Repairs EXCR4 Sinking Fund EXCR5 Utilities EXCR6 Other Floodlighting EXFL1 Lamp replacement 400 400 400 400 EXFL2 Maintenance 500 500 500 500 EXFL3 Utilities 7200 7416 7638 7867 7918 EXFL4 Other Grass Pitches EXGR1 Machinery operational costs EXGR2 Pitch maintenance – weekly EXGR3 Pitch maintenance – annual EXGR4 Equipment Hire EXGR5 Other Miscellaneous EXMIS1 Bar expenditure EXMIS2 Equipment EXMIS3 Facility Hire EXMIS4 General grounds maintenance EXMIS4 Kit

EXMIS5 Kitchen expenditure EXMIS6 Licences EXMIS7 Loan repayment EXMIS8 Rates EXMIS9 Match officials EXMIS10 Rent EXMIS11 Solicitors Fees EXMIS12 Transport EXMIS13 Other Revenue Costs EXREV1 Cleaning staff 3467 3571 3678 3788 3902 EXREV2 Coaching staff EXREV3 Football Development staff 12178 12543 12920 13307 13706 EXREV4 FDP delivery 3500 3605 3713 3825 3939 EXREV5 On costs EXREV6 Other staff – school keeper 7540 7766 7999 8239 8486 EXREV7 Playing staff EXREV8 Training and education costs EXREV9 Other TOTAL EXPENDITURE 58885 66816 68058 71837 70469

Income Year 1 Year 2 Year 3 Year 4 Year 5

Artificial Grass Pitch / MUGA INCAGP1 Ad Hoc Usage INCAGP2 Commercial Income INCAGP3 Holiday Income INCAGP4 Spring Income INCAGP5 Summer Hire Income 9948 10246 10554 10870 11197 INCAGP6 Winter Hire Income 41582 42829 44114 45438 46801 INCAGP7 Other Grass Pitches INCGR1 Pitch hire INCGR2 Other Miscellaneous INCMIS1 Bar income INCMIS2 Donations INCMIS3 Facility Hire INCMIS4 Fundraising INCMIS5 Kitchen income INCMIS6 Match income INCMIS7 Sponsorship INCMIS8 Vending income INCMIS9 Other Revenue INCREV1 Football Development Income INCREV2 Holiday programmes INCREV3 Membership

INCREV4 Player subscriptions INCREV5 Revenue grants 5000 5000 5000 5000 5000 INCREV6 Small Sided Leagues INCREV7 Ticket sales INCREV8 School Contribution 11000 11330 11670 12020 12381 Total 67530 69405 71338 73328 75379 Surplus/(Deficit) 8645 2589 3280 1491 4910 This deficit will be ‘serviced’ by: Total 8645 11234 14514 16005 20915

5.11 Financial Risk Assessment

The main risk for the project is that the income projections included in the income and expenditure forecast are higher than what will actually be achieved. We perceive this to be a medium risk but anticipate that the appointment of a dedicated individual to support the project and manage the outcomes of the football development plan will negate this. We also anticipate that as this is only one of two 3G pitches in the local area and a priority for the Football Association once established we will be able to identify additional user groups to access the facility.

The school has a successful track record for managing community bookings and developing positive relationship with site users. We are confident that the facility will complement their current facility profile and attract new users to the site.

The costs associated with the build of the bid are estimations at this point. These will be revised as part of the Football Foundation Framework Tender. Any major deviations with costs will be discussed with the school and a solution agreed.

The school are aware of the sinking fund to support the carpet replacement and will ring fence this funding to ensure that it is available for future maintenance of the facility.

Barking Abbey School Governing Body understands that they have the responsibility to meet any shortfall in funding should the income and expenditure forecasts not be met.

Financial Risks Risk Rating Outcome and Mitigation Measures H/M/L Unable to secure all L Funding agreed by Governors. Work with Football avenues of partnership Foundation on overall project costs funding. Inability to generate M This is a new facility so running costs are only predicted income to estimates and conservative against use. cover running costs. Demand analysis and price consultation indicates the ability to meet targets. Football Development Officer to generate income through delivery of programme outcomes. Regular monthly budget monitoring will identify pressures early on and initiate interventions. Ultimately if the facility ran to a loss at year end then this would have to be subsidised by Barking Abbey School. Loss of income due to L With effective grounds maintenance regimes the adverse weather impact of adverse weather should be minimal on conditions (high volume pitches. If a bad winter did significantly reduce of cancelled games). income this would need to be increased through other activities during the summer (holiday camps, activities etc). Degree of bad weather has been factor in to

estimates. Reduction of income in L The school has interest from other user groups other school facilities who may benefit from increased access to other school facilities including the sportshall.

5.12 Sustainability of Project

It is anticipated that during the lifespan of the development plan to support this project the school and football development group will be responsible for generating sufficient income to maintain the staffing structure to support the project. It is likely that the school will continue to support the Football Development Officer post the 5 year development plan and income generated from activities will contribute to this along with core school budget. The school may also source external grants and resources to enhance the position and increase other aspects of community engagement within the school.

The ability of the school to increase their sporting academies as a result of improved facilities may also aid the sustainability of the football development officer position post the initial 5 year development plan period.

6.0 Appendices

6.1 School Travel Plan 6.2 Health and Safety Policy 6.3 Neighbouring Facility Information 6.4 Booking / Hire Agreements

Barking Abbey School A Specialist Sports & Humanities College

2011 School Travel Plan Review

The London Borough of Barking & Dagenham

STP Review 1

Description of the location, size and type of School

School name: Barking Abbey School A Specialist Sports & Humanities College

School address: Upper Lower Sandringham Road Longbridge Road Barking Barking IG11 9AG IG11 8UF

Contact numbers: (Office) 020 8 – 270 4100 (fax) 020 8 – 2706089

E-mail address: [email protected]

Website address: www.babbey.bardaglea.org.uk

LEA/School DfES reference number: 3014021

Problems identified in original School Travel Plan document:

Problem Is this still an issue? Yes/No Sandringham Road - Too much congestion outside the No. The Yellow lines along full length of upper school dropping off / picking up students. Sandringham Road have helped.

Students are late or travel by car since the withdrawal of No. The no. 5 covers exactly the same the No 87 bus route. They cab be full when they arrive at bus stops but we are liaising with the bus garage. There is nothing more we can do on this issue. Pupils are being threatened by students from No. School Police Officers along with neighbouring Comprehensive PCSO’s and Street Wardens conduct before and after school patrols at all secondary schools. Pupils/parents feel unsafe using footpath near Upney No. Main group causing this problem has station been prohibited by police to be anywhere near Upney station if they are instantly arrest able. Dispersal zones have been introduced. Difficulties crossing very busy junction at Faircross Yes, but there has been a lot of work carried out there and there is little more that can be done, with physical works. Educating the parents and pupils about appropriate use of the road is now a target. Now using Longbridge Road entrance to reduce congestion of pupils at Faircross. Extra PCSO’s have been

STP Review 2 allocated to this area to monitor safe road behaviour. Road safety advice and letters have been given to all parents and students Congestion at Woodbridge Road entrance No. Parking restrictions now active and proving to be effective. Area is not safe enough for cyclists. Parents not inclined Yes, the main roads are very busy, even to allow children to cycle to school though there are cycle lanes in place. Side roads are not such an issue, but they are also busy at peak times. Cycle storage for those pupils who do cycle is not secure No. All designated cycle storage areas enough are covered by CCTV. There is a broken line of guardrails around the school No. Extra guard rails have been erected and this is ineffective in preventing pupils from spilling along Sandringham and Woodbridge out onto the road. Roads. . Parents park in the centre of the South Park Drive at the No but tickets are being issued by police Longbridge Road site (Faircross) to pick their children to any person contravening the restriction up. notices. Police are there daily.

The mini roundabouts at the junctions where Stratton Yes. Council have resurfaced and Drive and Woodbridge Road cross Sandringham Road remarked the road but Primary School are not clear and drivers largely ignore the fact that they parents are still ignoring restrictions. are there. Plans to place double yellow lines around necessary roundabouts have been agreed.

New problems/concerns that have arisen since the original plan was submitted

Details of the issue/concern How was issue identified? Possible solutions? No. All existing issues have been resolved.

STP Review 3 Survey analysis

Pupils

Total number of pupils in the school 2086 Total number of pupils surveyed 2086 Total number of pupils who responded 2086 Date of survey 11 02 2011

How do you normally travel to school?

STP results Rewrite results Total Percentage Total Percentage By Car 80 4% 231 11% Car share 76 4% - - By bus 606 29% 284 14% By tube / train 108 5% 78 4% By bicycle 65 3% 199 9% Foot 1155 54% 1258 60% Park and Walk - - - - Other - - 36 2 Total response 2115 100% 2086 100% No. pupils on roll 2086 2086

How would you prefer to travel to school?

Original STP results Rewrite results Total Percentage Total Percentage By Car 327 15% 396 19% Car share 101 5% - - By bus 121 6% 271 13% By tube / train 115 5% 83 4% By bicycle 109 5% 292 14% Foot 1301 62% 1002 48% Park and Walk 41 2% - - Other - - 42 2% Total response 2115 100% 100% No. pupils on roll 2086

Do you own a bicycle?

Original STP results Rewrite results Total Percentage Total Percentage Yes 1670 79% 1690 81% No 445 21% 396 19% 100% 100%

STP Review 4 Parents We had no response from parents for this review but we have 11% of pupils who travel by car so we may assume the rest either walk their children to school or use other sustainable forms of transport or don’t accompany their children to school.

How do you normally travel to school?

STP results Rewrite results Total Percentage Total Percentage By Car 17 10% Car share - - By bus 9 4% By tube / train - - By bicycle - - Foot 150 86% Park and Walk - - Other - - Total response 176 100% 100% No. pupils on roll

How would you prefer to travel to school?

Original STP results Rewrite results Total Percentage Total Percentage By Car 81 33% Car share - - By bus 7 3% By tube / train 22 9% By bicycle 50 20% Foot 97 55% Park and Walk - - Other Total response 176 100% 100%

Do you own a bicycle?

Original STP results Rewrite results Total Percentage Total Percentage Yes No 100% 100%

STP Review 5 Staff data

Total number of staff in the school 382 Total number of staff surveyed 382 Total number of staff who responded 382 Date of survey

How do you normally travel to school?

STP results Rewrite results Total Percentage Total Percentage By Car 111 45% 238 62% Car share - - 7 2% By bus 51 21% 55 14% By tube / train 58 23% 26 7% By bicycle 6 2% 24 6% Foot 21 9% 29 8% Park and Walk - - - - Other - - 3 1% Total response 247 100% 382 100% No. staff on roll 382

How would you prefer to travel to school?

Original STP results Rewrite results Total Percentage Total Percentage By Car 81 33% 164 43% Car share - - 17 4% By bus 7 3% 47 12% By tube / train 22 9% 26 7% By bicycle 50 20% 37 10% Foot 87 35% 88 23% Park and Walk - - - Other - - 3 1% Total response 285 100% 382 100% No. of staff on roll 382

Do you own a bicycle?

Original STP results Rewrite results Total Percentage Total Percentage Yes 291 76% No 91 24% 100% 382 100%

STP Review 6 Data Analysis

There are a number of pupils and staff who travel to school by bike or walk, when the weather is fair. Unfortunately, the surveys only allow one answer per person and often, due to the time of year that the surveys are done, many are travelling by car, bus or train.

There has been an increase in pupils travelling to school by car and this appears to coincide with pupils moving from lower to upper school. This could be due to parents taking extra care when their children change sites, but we believe there may be a correlation between the lack of cycle storage facilities at our upper site.

We have had a 200% increase in cycle use by pupils and staff, which is more than we had expected. Most of these cyclists are based at the lower school, where there are good cycle storage facilities. Staff and pupils cycling to the upper school chain their bikes to the cycle storage available at the sports centre. This is not ideal and proper, covered cycle storage would further increase the number of people cycling. This will also allow pupils to continue using their bikes when they make the transition from lower to upper school. We believe it is important to ensure that the good travel habits they have developed in years 7 and 8 are continued into year 9 onwards.

Any pie graphs, charts, etc. can be added in this section

STP Review 7 Action Plan progress Objective/Target Steps/Actions needed Who is responsible? Target /deadline

To increase the number of students • Speak to borough about lighting STP Co-ordinator Met. walking to school from 46% to 50% on footpath by Upney Lane Tube STA We now have 56% of pupils walking to station school • Foster good relationships with Eastbury Comp Increase number of staff cycling to • Check if planning permission is STP Co-ordinator Met school from 1% - 2% required STA We have around 2% of staff cycling in. • Choose type of cycle shed This will increase with the installation of • Get cycle shed installed cycle storage • Promote storage To have 100% of students receiving • Speak to borough Road Safety STP Co-ordinator Met. road safety training each year Team Road Safety Team This includes using the Police Dept, etc. • Book road safety sessions To implement at least 2 highway • Speak to Borough about STP Co-ordinator Met. improvements requirements Borough Council • Cost the work • Apply for extra funding from TFL 20 cycle spaces to be installed @ • Choose type of cycle shed STP Co-ordinator Partially met. Longbridge Road Campus • Get cycle shed installed A 20 space cycle shed has been installed 20 cycle spaces @ Sandringham • Promote storage at Longbridge Road. Road Campus Sandringham Road Sept 2010 Building Schools for The Future Programme delayed implementation. Now with drawn so we a wait future funding. To provide Cyclist training for 30 • Speak to Road Safety Team STP Co-ordinator Met. students • Book Cyclist Training To reduce the amount of dangerous • Ensure that regular updates Rob Edwards Met. Daily assistance from PCSO and and illegal parking outside the about issues are included in the police staff who patrol all necessary areas school at peak times. newsletter at least every term To remind pupils and parents once • To speak to the borough about School Police officer every term about the appropriate continuing the CCTV car to

STP Review 8 use of the roads outside both enforce road markings, especially Rob Edwards school sites, by April 2009. at the Longbridge Road site • Increase available parking for staff • Provide dedicated parking for sixth formers • Inform parents that this is the intention • Support from the Safer Neighbourhood Police Team, via our dedicated police officer • Assemblies for each year group to be held, led by our school Police Officer To reduce the number of car • Promote the Oyster Card system, Rob Edwards Met journeys on the school run. provide application forms in They have been reduced by 3% school Youth Forum group have been allocated Increase the number of pupils • Speak to Road Safety Team Bill Coley this task cycling to school from 3% to 5% by • Book Cyclist Training Claire Hart % remains the same but a much larger April 2010 • Deliver training number of pupils cycling Road Safety Dept Youth Club students have been taken to To provide Cyclist training for 30 Stubbers and have completed cycle students by December 2010 training.

To implement 3 highways • Decide what priorities are Mike Pauling Met. improvements by December 2009 required (improved signage, Safety barriers, speed humps, road guardrails and zigzag markings) markings and new road surfaces have all taking into account the proximity been implemented and completed to our of the bus stop requirements. • Speak to STA • Contact highways department • Implement improvements • Speak to Road Safety team re Rob Edwards All children with a bicycle are stopped on To encourage all students using obtaining equipment leaving the school if they do not have the bicycles to wear high visibility vests • Possible school funding necessary safety equipment. Available in

STP Review 9 and helmets • Workshops to form part of PDC PDC staff school. curriculum

Children to design Road Safety • Council to be asked to put up Rob Edwards Lower school students during Project posters in order to encourage permanent fixtures to promote Week completed this task successfully. parents and the public to drive and posters PDC staff pack safely along school Roads • Posters to be designed during PDC sessions Councillor Rocky Youth Student Forum to initiate • Forum to be appropriately PDC & Year coordinators Completed during project week Road Safety questionnaire within selected their peer group • Year coordinators to set up forum

New Objectives and Targets

- To introduce personal travel planning sessions for pupils in lower school - To involve parents in pupils’ personal and road safety issues - To increase the percentage of pupils walking to school by 2% - To increase the percentage of staff cycling to school by 2% - To install 30 cycle parking spaces at the upper school site - To install a cycle pod for pupils at the Learning Support centre by September 2011

STP Review 10 Your New Action Plan

Objective and Target Steps/actions needed Who is Target date Projected cost responsible? if known

To introduce personal travel • Discuss with teachers at lower school to use project week Bill Coley Feb 2012 No cost to school planning sessions for pupils in lower to introduce personal travel planning Lower school staff school by February 2012 To involve parents in pupils’ • Contact parents through newsletters and use website to Bill Coley Feb 2012 No cost to school personal and road safety issues by ensure parents are kept informed and involved in personal All school staff February 2012 and travel safety issues • Use homework as a method of ensuring parents are involved in pupils travel planning and personal safety To increase the percentage of • To promote cycling to staff and pupils through newsletters Bill Coley Feb 2012 No cost to school pupils and staff cycling to school by and emails. Admin staff in front – funded by TfL 2% by February 2012 • Install 30 cycle storage spaces by office through Mayor’s Cycle Parking Scheme To install a cycle pod for pupils at • Bill Coley Sept 2011 £2000 – provided the Learning Support centre by Dave Gladden via small grant September 2011 funding

To install 30 cycle parking spaces • To apply for cycle storage from TfL Bill Coley Feb 2012 No cost to school at the upper school site by February • Site area for storage Dave Gladden – funded by TfL 2012 • Install storage through Mayor’s Cycle Parking Scheme

STP Review 11 Sign off and formal approval of STP annual review

School signatures

The following signatures confirm the school management have read the contents of this document. By signing this document the school is committing itself to make every effort to resolve problems identified within the enclosed document and implement the actions identified. The school further acknowledges that they have committed to achieving all targets highlighted in their action plan and to the annual review and monitoring of the plan.

Headteacher Chair of Governors

School Council Representative Parent Governor

Council signatures

The following signatures confirm that the document has been Quality and Assessment checked by representatives from The London Borough of Barking & Dagenham.

Gloria Millis Pam O’Connor School Travel Advisor Road Safety Officer

Ms H. Jenner Mr. J. Grint Director of Children’s Services Head of Regeneration and Economic Development

STP Review 12

HEALTH & SAFETY PROCEDURES 2012-2013

1 HEALTH & SAFETY POLICY

PART 1

1 HEALTH AND SAFETY – GOVERNORS’ STATEMENT.

1.1 The Governors of Barking Abbey School recognise their responsibility as an employer to provide a safe and healthy environment for the teaching staff and core staff, the pupils and other people who come onto the premises.

1.2 It is the intention of the Governors that the school adopts the Health and Safety Policy of the London Borough of Barking and Dagenham and will apply health and safety instructions and advice issued by the Education Department.

1.3 It is the Governors policy to take all steps within their power to prevent personal injury, health hazards and damage to property. It is also the Governors policy to extend this protection to pupils, contractors and members of the general public from foreseeable risks.

1.4 The Governors recognise the need that staff needs to be consulted on health and safety matters by those in the school responsible for health & safety.

1.5 The school Governors will require the Business Manager to present an annual management audit on health and safety matters in order to determine the strengths and weaknesses and to determine the way forward.

2 STATEMENT OF GENERAL POLICY

2.1 The planning and implementation of the policy is the direct responsibility of the Head Teacher, ensuring that Managers, Teachers and Recreational Assistants at all levels and all employees fulfil their duties to co-operate with it. Arrangements will also be made to the notice of all staff, including new employees and supply teachers.

2

2.2 The Governors and Head Teacher of Barking Abbey School recognise their responsibility under the Health and Safety at Work Act so far as is reasonably practicable endeavour to:

a) Provide plant, equipment and systems of work which are safe and without risks to health

b) Make arrangements for ensuring so far as is reasonably practicable and without risks to health, the handling, storage and transportation of articles and substances

c) provide adequate training, information, instruction and supervision so far as is reasonably practicable to enable all staff employed in the school / Leisure Centre and pupils to perform their work safely and efficiently

d) to promote the development and maintenance of sound safety, health and welfare practices

e) To maintain the premises in a condition that is safe and without risks to health and the maintenance of access to and egress from the premises

f) To provide and maintain a working environment that is so far as is reasonably practicable safe without risks to health and adequate as regards welfare facilities for staff and pupils

g) to ensure sufficient funds are available to provide as necessary protective clothing/equipment to all staff employed in the school / Leisure Centre, for the safe use of machinery, equipment and substances

h) Maintain a close interest in all health and safety matters in so far as they affect activities in the premises under the control of the school.

3

PART II

3 ORGANISATION AND RESPONSIBILITIES

The Governors recognise the need to identify organisational arrangements in the school / sports centre for implementing, monitoring and controlling health and safety matters. The Governors must also ensure that the school/Sports Centre budgets reflect the finance necessary to implement health and safety matters. A summary of the individual duties including reporting arrangements and hence the organisation and accountability are as follows:

3.1 The Head Teacher

3.1.1. The Head Teacher is responsible and accountable to the Governors for implementing the school safety policy and for all matters relating to health, safety and welfare within the establishment.

3.1.2 The day-to-day management of health and safety matters (NB duties not responsibility) will be delegated to the School Assets & Premises Manager

3.1.3 The Head Teacher must be aware of all contractors and/or third parties entering the school to undertake maintenance, service, or works contracts. Again this duty will be delegated to the School Assets & Premises Manager.

When building or plant maintenance work is carried out by contractors, it is the employer’s responsibility to ensure that a competent contractor is employed and to oversee the planning and safe execution of the work.

3.1.4 The Governors will require the Head Teacher to ensure the schools safety policy is effectively implemented and understood at all levels. The policy must be regularly monitored, effectively controlled and revised as necessary.

3.1.5 The Head Teacher is responsible for ensuring that all new, amended or updated material regarding health and safety matters is brought to the attention of the relevant personnel immediately upon receipt.

3.1.6 The Head Teacher must ensure that the agreed procedure for reporting all defects, hazards and problems regarding health and safety matters functions efficiently and effectively.

4

3.1.7 The Head Teacher may choose to be a member of the school Safety Committee, arranging meetings as necessary to resolve uncertain areas of responsibility, considering problems or recommendations and referrals to the Governing Body.

3.1.8 The Head Teacher will seek advice, when appropriate from outside agencies that are able to offer expert opinions.

3.1.9 The Head Teacher shall have the right to stop what is considered unsafe practices, or the use of any plant tools equipment, machinery etc., which equally he considers to be unsafe.

3.1.10 The Head Teacher shall make arrangements for improvement to premises and (with appropriate member of staff) plant tools equipment which are the establishments responsibility.

3.1.11 The Head Teacher with the Safety Committee shall review from time to time:

a) the provision of First Aid in school b) fire and evacuation procedures

3.1.12 The Head Teacher will monitor and inform the Governing Body that appropriate training has been or will be given to staff to enable them to fulfil their responsibilities. This must include new appointments and transfer of staff within the premises to other functions.

3.1.13 The Head Teacher will ensure that in all schemes of work for pupils, including work experience, arrangements are in place regarding the adequate information, instruction, training and supervision for health and safety matters.

3.1.14 The Head Teacher will consult with approved trade union representatives on all health, safety and welfare matters and co-operate with them in the execution of their duties.

5

3.2 Assets & Premises Manager

3.2.1 To be responsible for co-ordinating all contractual work and maintenance carried out on school premises. To liaise with Heads of Departments and to ensure safety procedures and policy agreements are adhered to.

3.2.2 To ensure that strict procedures are laid down for building work such as roofing, excavation and drainage, alterations to building structures, refurbishments and renovations or remodelling schemes.

3.2.3 To be responsible for compiling a school “Buildings Register” identifying known hazardous substances and materials (e.g. asbestos, lead, flammables etc.).

3.2.5 To be responsible for emergency procedures and bomb warnings evacuation of school premises.

3.2.6 To be responsible for ensuring that “The Control of Legionellosis” and of the need to carry out risk assessment of the premises is in place.

3.2.7 To be responsible for ensuring competent person(s) or specialists are consulted as necessary; to advise on health and safety matters. Areas of concern are likely to be technical issues, sampling, monitoring and auditing requirements.

3.2.8 To be responsible for ensuring that a property survey of the school buildings/premises is carried out and that regular termly inspection are completed with defects reported accordingly.

3.3 Heads of Department / Leisure Centre Manager/Catering Manager

3.3.1 Heads of Department / Catering Manager are responsible and accountable to the Head Teacher for all matters relating to health, safety and welfare within their departments. Pastoral Heads are similarly responsible and accountable in respect of areas that are designated “pastoral” areas as opposed to being “departmental” areas.

3.3.2 In the exercise of this responsibility Heads of Department / Catering Manager must ensure that:

6 i. all staff under their control receive instruction in their duties, regarding health and safety matters.

ii. all staff under their control are adequately trained to carry out their duties efficiently and effectively

iii. Heads of Department / Catering Manager must be aware of regulations, codes of practice and guidance notes appropriate to their specialist areas

iv. Head of Department / Catering Manager are responsible for producing their own departmental safety policy, defining safe working arrangements and bringing it to the attention of members of staff including new entrants, supply teachers etc.

v. The Head of Department / Catering Manager is responsible for ensuring all statutory notices, placards, regulations and safety signs are displayed as appropriate to their workplace. This will include arrangements for facilities such as first aid equipment, protective clothing/equipment, registers, logbooks etc.

3.3.3 Under Section 6 of the Health and Safety at Work Act Heads of Department / Catering Manager are responsible for ensuring that everything received from suppliers – machinery, equipment, substances etc. – is accompanied by adequate information and instruction prior to use (NB “Use of Manufacturers Data Sheets”).

3.3.4 Heads of Department / Catering Manager must report to the Assets Manager all problems, defects and hazards.

3.3.5 Heads of Department / Catering Manager must ensure that a copy of the Fire Drill regulations and assembly point are prominently displayed in all rooms and areas for which they are responsible.

3.3.6 Head of Department / Catering Manager must carry out regular safety inspections of the department. Priorities must be given to plant, machinery, equipment, electrical appliances and risk assessments to include use of substances.

3.4 All Staff – Core & Teaching

3.4.1 All staff are responsible and accountable to their Head of Department for the implementation of the school safety policy in the performance of their duties.

7

3.4.2 They must be familiar with the schools safety policy, the implications of that policy and equally any procedures, arrangements and practices relating to their department.

3.4.3 They must conform to responsibilities as laid down in their own departmental policy and safe working arrangements.

3.4.4 They must ensure that where conditions apply, all pupils or persons under their control receive instruction and are provided with on the job training to enable them to operate in a safe and efficient manner.

3.4.5 They must fulfil all training requirements to a level satisfactory to the Governing Body.

3.4.6 They must report to their Head of Department, using the agreed procedure, all problems, defects and hazards that are brought to their notice.

3.4.7 Supply Teachers must be made aware of the school Health and Safety Policy and of any special arrangements, procedures, relating to their work area before commencing work.

3.4.8 They must carry out in writing, the necessary risk assessments and fire risk assessment relating to their teaching areas.

3.4.9 A copy of the school health and safety policy, the Health and Safety Manual and documentation on all aspects of Health and Safety will be located in the Office of the Business Manager.

3.4.10 A copy of the schools health and safety policy is available on line at S:\ADMIN\BOOKLETS\HEALTH & SAFETY POLICY\ HEALTH & SAFETY 2011-12. All staff are asked to sign a declaration that they are familiar with all documents relating to health and safety in the school.

3.5 School Keeper/s

3.5.1 The school keeper is responsible and accountable to the Assets & Premises Manager for all matters relating to health, safety and welfare within the sphere of his activity.

3.5.2 The school keeper must ensure he is familiar with the schools Safety Policy and that cleaning staff (contractual) are equally aware of any implications of the policy as it

8 affects their work activities (e.g. storage arrangements materials, equipment, substances etc.).

3.5.3 The school keeper must report to the Assets & Premises Manager using the schools procedure when reporting defects, hazards that are brought to his notice.

3.5.4 Under Section 6 of HASAW Act the school keeper is responsible for ensuring that everything received from suppliers (for direct school use), machinery, equipment, substances etc. is accompanied by adequate information and instruction prior to use. (NB Use of Manufacturers Data Sheets).

3.5.5 In the case of direct labour, the school keeper is responsible for ensuring that staff under his / her control are adequately informed, instructed and trained in using all such items before actual use.

3.5.6 The school keeper must inform the Assets & Premises Manager whenever contractors are due to enter the school to undertake maintenance, service or works contracts.

3.5.7 Carry out weekly fire alarm tests, check fire extinguishers and ensure that all fire records are up to date.

3.5.8 Ensure that regular water temperature tests are carried out and records maintained.

3.5.9 Attend Health & Safety Committee meetings.

3.5.10 Complete all relevant risk assessments.

3.6 Safety Representative(s)

3.6.1 The Safety Representatives will be encouraged by the Head Teacher to fulfil his / her duties as well as being released for any appropriate training. The Head Teacher will also consult regularly with the Safety Representatives on health and safety matters.

3.6.2 He / she will be entitled to inspect the school in accordance with the agreed Trade Union procedures / agreement.

3.6.3 The timescales for such inspection, monitoring and auditing procedures will be defined and arranged through the school Safety Committee.

9 3.6.4 The Safety Representative has the right to receive any subsequent reports regarding accidents, injuries and any inspections carried out by the HSE or other authoritative bodies

3.7 School Staff / Employees

3.7.1 All staff / employees must be made aware of what is expected of them and in particular in relation to the department in which they work. Departmental procedures and practices must be clearly defined, with adequate instruction and training provided as necessary.

3.7.2 All staff / employees have responsibilities under the Health and Safety at Work Act and are asked to report any possible hazards, defects to the Assets & Premises Manager on the appropriate forms.

3.8 Role of Specialist Advisers

3.8.1 The Governors recognise there will be occasions when the school will require specialist advice on air monitoring, local exhaust ventilation systems (LEV) specific inspections, etc. The procedures to be adopted and recommendations for outside advice will be decided and clarified at school Safety Committee level.

3.9 Visitors and Contractors

3.9.1 All visitors and contractors must sign in at Reception on arrival and sign out when they leave. They are the responsibility of the member of staff they are visiting.

3.9.2 All contractors will be provided with a copy of the school’s health & safety procedures and informed of any hazards.

3.9.3 All visitors and contractors must wear a visitors badge whilst on site at all times. The badge must be returned when they sign out.

3.9.4 All visitors and contractors must follow evacuation procedures in the event of an emergency.

3.9 Students

3.10.1 All students will be expected to behave in a way that does not put their health and safety at risk.

10 3.10.2 Students must observe standards of dress consistent with good health and safety and hygiene practices.

3.10.2 Students are expected to follow all safety rules including the instructions of staff given in an emergency.

3.10.3 Students must not wilfully misuse, neglect or interfere with items provided for safety purposes (e.g. fire alarms and fire extinguishers).

3.10 School Business Manager

3.11.1 Chair the school’s Health and Safety committee.

3.11.2 Compile the Health and Safety committee meeting agendas and arrange that notes are taken of the proceedings.

3.11.3 Ensure all relevant follow up work is carried out as a result of any decisions made at meetings related to a health and safety nature.

3.11.4 Regularly check the Health and Safety website and disseminate information as appropriate.

3.11.5 Support employees with health and safety issues such as risk assessments and procedures.

3.11.6 Ensure that periodic checks are made of first aid equipment.

3.11.7 Ensure that there are a sufficient number of qualified first aid staff in place.

3.11.8 To oversee the arrangement of first aid training.

3.11.9 In conjunction with the Assets & Premises Manager ensuring that there is a robust Emergency Evacuation Plan/Critical Incident Plan in place.

11 PART III

ARRANGEMENTS

STAFF AND SAFETY REPRESENTATIVES

School Safety Officer Asset & Premises Dave Gladden manager

Staff Representatives Site Heads Rob Edwards, Craig Jones Staff TBC Manager Core Staff Claire Shaw School keepers Harry Chant , Steve Esterhai

Governor Representative Councillor R Gill

The Health and Safety Committee will meet once each half term, and every second meeting being open to all interested parties.

The meeting will be convened by Claire Shaw.

INFORMATION

Documentation on all aspects of Health and Safety is kept with the Assets & Premises Manager and in the first instance he should be approached for advice or information. Lists of hazardous substances are lodged with the School keepers.

A full copy of the Health and Safety Policy Document can be obtained from the shared drive

INSPECTION

There will be a Health and Safety Inspection once a term carried out by the Site & Asset Manager and Staff Safety Representative. There will be separate periodic inspections, carried out by suitably qualified personnel, of:

hot metal equipment workshop machinery electrical supply installation electric equipment lifting gear ropes, hawsers, pulleys etc. fixed PE apparatus gas supply pipework, controls and appliances fume cupboards dust collection facilities

12 ENTRY TO THE SCHOOL

Entry to the Lower School building is controlled by an access control system. Clear instructions to gain entry are given on notice boards at access points. On the upper school we have a partial access control system. All staff and sixth formers are required to wear an identity card which also gives access permission. These are obtained from the upper school resources office.

Visitors

• Authorised visitors to the school and all contractors will enter through the reception area only and report to the duty receptionist. • They will fill in the visitor’s book recording the time of the visit, the visitors/contractors name and reason for the visit. • The visitor/contractor will receive a visitor’s badge that is to be worn at all times during the visit. • The receptionist will inform the Pastoral Co-ordinator, appropriate department or member of staff that the visitor/contractor is on site. • The visitor will be collected from the reception area. • At the end of the visit the visitor/contractor is to return to the reception area where the leaving time will be recorded in the visitors book and the visitor badge returned. • The school reserves the right to refuse entry.

IN THE EVENT OF A FIRE OR OTHER EMERGENCY

The alarm will be sounded in the event of fire, chemical incident or bomb threat. The alarm will not be sounded in the event of an intruder on site until the Headteacher (Sandringham Site) or the Head of Lower School (Longbridge Site) has given authority to do so.

Evacuation of the Site/s

• The alarm will be sounded - a high pitched extended ringing siren / alarm bell. • The person discovering the fire contacts by telephone or by word the Main Site Office who will contact the emergency services. • The Secretarial Staff will collect form lists and visitors book and take them to the assembly area. • Staff and pupils are to leave the building immediately, closing all doors and windows of rooms as they leave. • Evacuate the buildings by the nearest Fire Exit, walking quietly and in an orderly manner. Appointed Fire Wardens will assist with the control of traffic flow from the buildings and to ensure the buildings have been fully evacuated. • Report to the Assembly Points where pupils should line up in order as directed by the Head of Site. Sandringham Road - Assemble on the

13 far side of the school field at the marked Year Assembly Points. Longbridge Road - Assemble on the front drive on the marked Assembly Points. • Pastoral Co ordinators will distribute tutor lists to nominated staff (arranged by Heads of Site) who will then call a roll of the group. • All core staff and visitors must make their way out to the assembly point and stand with the secretarial staff that will carry out a roll check. • Any absentees should be reported to their Pastoral coordinators who will inform the Headteacher / Deputy Headteacher / Head of Site. Office staff will check absentees against late lists and clinic books. • The Headteacher / Deputy Headteacher / Head of Site will report to the emergency services of any pupil, member of staff or visitor who is not accounted for and report to the Senior Fire Officer with the site plan folder. • It is the emergency services who will decide when it is safe to re - enter the building. • The Headteacher / Deputy Headteacher / Head of Site will give instructions to the Pastoral Co -ordinators to organise an orderly return to the building. • No one to return to building until they receive this instruction.

FIRE DRILLS

Five practice evacuations will be held each Academic Year. The first drill will be held during the first three days of the autumn term, two others that term, one in the Spring term and one in the Summer term. Except for the first drill in the year, all drills will be without warning and staff and pupils will not be aware that it is a fire drill until roll calls are complete. Drills will be held at different times so that possible problems can be identified and countered as necessary. Full details of the drill will be recorded in the Fire Log.

FIRE EXTINGUISHERS AND ALARMS

Location maps of alarms and extinguishers, with details of their type are maintained by the Safety Officer. Where extinguishers are in specialist areas it is the responsibility of the Head of Department to ensure that they are in place and fully charged. The asset manager should be informed immediately if any extinguishers are missing or discharged. It is the responsibility of the School Keeping Staff to ensure all other extinguishers are in place and maintained. The fire alarm will be tested each day before school hours by the caretakers and any defects reported to the Safety Officer on arrival. Additionally, there will be a monthly check at a published time during working hours to enable members of staff to ensure audibility throughout the school.

14 BOMB THREATS

Action to be taken on receipt of a bomb threat:

• Record the exact time call received • Write down exact wording of threat • Stay calm • Keep the caller on the telephone for as long as possible • Ask these Questions: 1. Where is the bomb right now? 2. When is it going to explode? 3. What does it look like? 4. What kind of bomb is it? 5. What will cause it to explode? 6. Did you place the bomb? 7. Why? 8. What is your name, address and telephone number? • Keep telephone line open (even though the caller has disengaged) • Inform the Head/Head of Site immediately and then dial 999. • Follow the advice of the police.

ACCIDENT REPORTS After an accident to staff (teaching and core), cleaners midday assistants, contractors and visitors • accident should be reported in the first instance to the Head Teacher’s P.A. • entered in the Accident Book on the site where the accident occurred, on the day of the accident • if this is not possible due to the injuries, as soon as possible • all accidents must be reported to the Health and Safety Officers of both the school and the borough • major accidents e.g. a broken bone, to the Health and Safety Executive within 24 hours by telephone and an accident form F2508 to be completed and sent to the H.S.E.

After an accident to a pupil • any class teacher, duty staff, or Pastoral Co ordinator reporting an accident to a pupil to obtain a pupil accident form from the school office on either site • accident form (see below) to be completed together with any witness statements attached and sent to the school Health and Safety Officer • The form will be sent the Borough ( Health and Safety Dept) and a copy will be filed by the school • the appropriate Head of Department or Head of Site to investigate accident and carry out a risk assessment • the investigation report and risk assessment to be sent to School Health and Safety Officer who will initiate any necessary remedial action

15

FIRST AID Please ensure pupils are escorted to reception or the nearest first aider where they will receive appropriate care. If the incident is more serious, telephone reception for assistance in situ.

INFECTIOUS DISEASES Necessary information about various infectious diseases is available from the School Business Manager. If any cases occur at school staff will be informed by the School Safety Officer with a notice placed in each staffroom.

WORK EXPERIENCE The Careers Advisors, Lucy Glendinning and Nicky Jarvis, will be responsible for ensuring that the health and safety procedures applying to pupils on work experience are complied with.

NEW STAFF Arrangements for briefing new staff about health and safety procedures will be incorporated into the Induction Programme organised by line managers.

HAZARDS AND DEFECT REPORTS Major defects and hazards in the building, heating, lighting and ventilation systems should be reported immediately to the Assets & Premises Manager who will decide upon the appropriate action. Minor defects should be reported on the Health and Safety report forms and then sent to the Assets & Premises Manager. Report forms are available in each staffroom and all school offices. Any lack of response to such a report should be drawn to the attention of the Staff Safety Representatives.

After finding major hazards and defects

• person reporting major hazards and defects in the building, heating, lighting and ventilation systems to collect a major hazard and defect form from any school office or staffroom • completed form to be handed immediately to the Assets & Premises Manager • the Assets & Premises Manager to investigate hazard/defect • the Assets & Premises Manager to arrange necessary repair • form is filed by the Assets & Premises Manager any lack of response to such a report should be drawn to the attention of the Staff Safety Representatives

16 Barking Abbey School

HEALTH & SAFETY REPORT FORM

FOR REPORTING ALL DEFECTS AND HAZARDS IN BUILDINGS, HEATING, LIGHTING AND VENTILATION SYSTEMS

Return this form to the Health & Safety Officer immediately

MAJOR MINOR SANDRINGHAM LONGBRIDGE

DEFECT OR HAZARD ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………..

PRECISE LOCATION ……………………………………………………………………………………………… ………………………………………………………….………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………..

DATE REPORTED ……………………………………………………………………………………………..

BY WHOM ………………………………………….………………………………………………….

DATE OF ACTION ……………………………………………………………………………………………..

ACTION TAKEN ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………..

DEFECT/HAZARD ……………………………………………………………………………………………… REMEDIED ……………………………………………………………………………………………… ………………………………………………………………………………………………

17

SECURITY MARKING OF EQUIPMENT

It is school policy that equipment of value shall be security marked either by engraving, by the Securimarker or by marker pen.

When using the engraver or marker pen the following system is in operation: -

• First part of the postcode. • First two letters of the department. • Room number. • Last part of the postcode.

Example 1 Sandringham Road

IG11 EN 98 9AG (English department room 98 )

Example 2 Longbridge Road

IG11 BS L18 8UF (Business Studies department room L18)

The engraver and the marker pen can be borrowed from the Sandringham Rd Resources Room.

The Securimarker permanently marks plastics with the school name and postcode. It operates by butane gas heating a brass-marking head. Full instructions for use are kept with it. The Securimarker can be borrowed from the Assets Manager, Mr W. Coley.

ALL MARKING EQUIPMENT MUST BE RETURNED IMMEDIATELY THEY HAVE BEEN USED.

Any SERIAL NUMBERS found on valuable pieces of equipment should be recorded against the entry in the Departmental Stockbook.

18 SCHOOL MINIBUS

The school has three minibuses which are kept on the Sandringham Road site

1. a silver Ford Transit - HG56UTS 16 seater and driver 2. a silver Ford Transit - HG07SNF 16 seater and driver 3. A silver Ford Transit – HD08MZW 15 seater and driver 4. a red LDV 400 van driver only (to be used for transporting furniture, etc not passengers)

Booking –Bookings must be requested the mini bus diary kept in the Cover and Admin Office. If required by the PE department or Academies, booking can be requested via Mrs Leach or Mrs Sutherland. Use is on a strictly first come – first served basis. A booking is not confirmed the details of the booking are written in the mini bus DIARY in The Cover and Admin Office. If a booking is no longer required it must be cancelled immediately in the diary.

Who can drive? Only bonafide members of the school staff are entitled to drive any of the buses provided they are over 21 years of age and have a clean license. • Driving licenses held before 1 January 1997 are entitled to drive a minibus provided they have category B and D1. • Driving licences held after 1 January 1997 will have to go on a course and take a test to gain entitlement to drive a mini bus. The school will pay for this course. See Bill Coley for information regarding this entitlement course. All drivers must be registered and a copy of their driving licence given to Bill Coley. Intending drivers should familiarise themselves with the vehicle before use. No member of staff is to drive the vehicles carrying pupils unless they have previously been on the road with the vehicle unladen and have studied the Essential Minibus Driving booklet produced by ROSPA – copies available from Bill Coley.

Where are the keys? – Keys are kept next in the caretaker’s office at the upper school site. They should not be taken until the time you have booked unless arranged with the asset manager. Keys MUST be returned immediately after use or by 08.30hrs the next day.

Use of vehicles – All three vehicles are diesel. We have a Shell diesel card for each bus which can be obtained from the asset manager. The card and receipt should be returned with the keys. The nearest Shell garage is on the Ripple Road near the fly over. Please ensure you use DIESEL. Please ensure the vehicle is not returned in the RED. Inconsiderate use will result in the right to use being withdrawn. Both driver and passengers MUST use the seat belts at all times. For journeys of 75 miles or more one way, there must be at least two drivers who “share the wheel”.

What happens if I breakdown or have an accident? – The bus is covered by the insurance company QBE. An information card is kept with the log sheet which gives you all the information you need in the event of an emergency or claim for immediate assistance.

19

Drivers must fill in the log sheet kept in the van, inspect for damage or defects before and after use. The interior of the vehicle must be left clean after use. Serious defects or damage must be reported to the Asset Manager.

REMEMBER – It is the driver who is responsible for ensuring the safety and welfare of all passengers and that the vehicle they are driving is roadworthy.

Please ensure you have secured the vehicle after use. Check that ALL doors are locked including the sliding side door and all windows are shut. If the horn beeps when you press the immobiliser THERE IS A DOOR OPEN!! Sometimes you need to place the key back in the steering lock and reset the locking mechanism.

“Please remember that free and continued use of the vehicles by departments is dependent upon careful and considerate use by individuals. The withdrawal of the privilege always offends!”

20 Artificial Grass Pitches within 10 miles of Barking Abbey School, IG11 8UF

Information obtained from www.pitchfinder.org.uk

No Site Distance Distance Facilities Times & Price Availability, issues Pitchfinde multimap r (AA Route Finder) 1. Loxford School Not listed 1.0m 1 x full size floodlit Only rent full pitch - £100 ph and This facility was funded by the Football rubber crumb additional £5 for lights Foundation but access seems to be limited to those from the faith community. Opened in Oct 2012. Difficult to obtain information. Said it wasn’t fully operational at this point 2. Langdon School, E6 2PS 2.2m 2.0m 1x full size, floodlit, £60 per hour Fully Booked 020 847 12411 rubber crumb 3. Seven Kings High 2.6m 3.1m 1x full size, floodlit, Don’t hire pitch out to public School, IG2 7BT rubber crumb 020 8554 8935 4. Castle Green, RM9 4UN 2.7m 2.2m 1x full size, floodlit, Mon- Thurs £35 ½ pitch, £50 full sand based pitch Fr, Sat, Sun - £10 ½ pitch, £15 full pitch 5. Sydney Russell Leisure 2.8m 2.1m 1x 5-a-side, floodlit, 5pm-10pm each day Most evenings free Centre, RM9 5QT sand based £37.50 per hour 020 8270 4380 6. Powerleague – 2.8m 5 aside indoor and 5aside pitches Commercial operator Norweigan Playing outdoor pitches M – Th £60, Fri – Sun £47.45 Fields, Newham, IG11 7aside pitches, £76 0AD 7. Flanders Playing Field, 2.8m 2.1m 1x 5-a-side, floodlit, Seniors: daytime until 5pm-£24, E6 2SG sand based 5pm – 10pm-£36, whole day 020 8586 7070 use(6hrs+)-£100 U16s: daytime until 5pm-£15, 5pm – 10pm-£30, whole days use(6hrs+)-£80 8. Valentines High School, 3.6m 3.5m 1x full size, rubber Don’t hire the pitch out to public IG2 6HX crumb 020 8554 3608 9. Beckton Multi Sports, 3.8m 3.2m 1x artificial court floodlit Dawn to dusk local authority basketball / tennis but used for football. E65 NX facility 10. Goals Football Centre, Not listed 2.4m 5 aside and 7aside £45.20 for 5 aside and £53.95 Commercial operator RM9 6XY indoor rubber crumb for 7 aside pitches 11. Kingsford Community 4.3m 3.7m 1x full size, floodlit, Booking via Newham BC. Email sent School, E6 5JG sand based 12. Brampton Manor School, 4.3m 3.6m 1x full size, floodlit, Full rate: £35 per hour ½ pitch, E6 3SQ sand based £70 per hour full pitch 13. Oakside Stadium, IG6 4.5m 5.1m 1x medium size, Per hour on full pitch, £25 Poor surface, under repair 1NB floodlit, sand based 14. Old Dagenham Park, 4.6m 4.3m 1x full size sand based 6pm-10pm Charlton team train Tuesdays, Monday RM10 9SS £70 per hour full pitch, £40 per nights available after 6 020 8227 3704 hour half pitch 15. London Borough of 4.7m 3.3m 1x 99.3m x 59.5m sand 6.30am – 10pm M-F Called for costs. Booked through leisure Newham, E13 9JD based 9am – 8pm Sat centre 020 8471 3311 9am – 10pm Sun £57.35 for full pitch 16. Robert Clack School 4.7m 3.0m 1x full size, floodlit, 6pm-10pm Only odd slot available Leisure Centre, RM8 1JU sand based £39 per hour, per ½ pitch 020 8724 1100 17. The Warren School 4.8m 3.6m 1x full size, floodlit, 6pm-10pm Sports Centre, RM6 6SB sand based £41 per hour 020 8270 4488 18. Woolwich Polytechnic 4.8m 7.8m 1x five a side, floodlit, Can only contact via form – no response School, SE28 8AT sand based 19. Sporting Club 5.1m 8.8m 1x full size, floodlit, Home of Charlton Ladies FC Thamesmead, SE28 8NJ rubber crumb 07904965816 1x 5 a side, floodlit, concrete 20. Redbridge Sports Centre, 5.6m 5.4m 2x full size, floodlit, Called for costs IG6 3HD sand based + 12x 020 8498 1000 tennis courts also used for football 21. Caterham High School 5.7m 5.5m 1x full size, floodlit, 3G 1/3 pitch £23 per hour, full pitch Need public liability insurance to use Sports College, IG5 0QW £69 020 8551 4321 22. Buxton School (formerly 5.7m 5.3m 1x medium size 0208 534 3425 Tom Hood), E11 3NT Ofsted in today! 020 8534 3425 23. Memorial Recreational 6.1m 3.7m 1x floodlit, rubber Local authority facility Used by football but not specific football Ground, E13 0EQ crumb basketball court surface 020 8373 3149 24. The Business Academy 6.2m 11.9m 1x floodlit, full size 3G Till 10pm during the week Gaelic football on Monday Bexley, DA18 4DW £40 half Well used 020 8320 4800 £80 full 25. Britton School and 6.7m 6.0m 1x full size, floodlit, Slots rom 5pm-9.30pm, 10 week Not many spaces Technology College, sand based booking minimum. RM13 7BB 1x 5a side 1/3 pitch £30, ½ pitch £40, full pitch £80 (per hour) 26. Drapers Sports Ground, 6.8m 6.5m 1x 5 a side, floodlit, Full pitch, mon-fri £72.60 per E15 2DD sand based hour, half pitch (anytime) £48.10 020 8496 2606 per hour & full pitch sat-sun £87.30 per hour 27. Ashton Playing Fields, 7.3m 6.5m 1x full size, floodlit, ½ pitch per hour for juniors, £24 Can offer a lot of availability but ½ the pitch IG8 8AA sand based and for adults, £48 currently under repair and not available for 080 8459 0486 use 28. Matchroom Stadium 7.4m 7.0m 1x full size, floodlit, Private use only Private use only (Leyton Orient FC) E10 rubber crumb 5NE 020 8926 1111 29. Woodbridge High School, 7.4m 6.6m 1x medium size, For juniors £38 per hour, adults Currently fully booked IG8 7DQ floodlit, rubber crumb £43 per hour 020 8504 9618 30. Score, E10 5JY 7.5m 7.5m 1x full size, floodlit, 1/3 pitch £48, ½ pitch £70, full Not much availability, no full pitch slots 020 8539 8474 rubber crumb pitch £120 (per hour) available 31. The David Beckham 7.8m 8.4m 1x full size, floodlit, No information could be found on this – not Academy, SE10 0JF rubber crumb sure if still operating

32. The Francis Bardsley 8.0m 5.6m 1x full size, sand based £33 per hour School for Girls, RM1 2RR 33. Langdon Park Leisure 8.0m 6.8m 1x full size, floodlit, No answer from all numbers Centre, E14 0RZ rubber crumb 34. Coopers Company & 7.9m 1x 5a-side, floodlit, £25 plus £3 for lights per hour Coborn School, RM14 sand based 3HS 01708 250500 35. Meridan Sports and 8.2m 6.7m 1x full size, floodlit, The astro turf is available for Social Club Ltd, SE7 sand based hire in hour slots, prices are: 8QS ¼ £36, ½ £60 Full £90 (per hour) 36. Mabley Green, E9 5QA 8.5m 8.8m 1x full size, floodlit, Open 6pm-10pm mon-fri rubber crumb ½ £64, full pitch £128 per hour 37. Tower Hamlets College, 8.7m 6.7m 1x medium size, £60 for hire 5 or 6 aside facility E14 0AF floodlit, sand based 38. St Pauls Way Community 8.7m 7.7m 1x 5 a side, rubber [email protected] School, E3 4AN crumb 39. Welling School, DA16 8.7m 8.8m 1x full size, floodlit, Left message 1LB sand based 020 8304 8531 40. Chigwell School, IG7 8.9m 7.4m 1x 5 a side, floodlit, Full pitch w/ floodlights £60 (w/o 6QF sand based fl £45) ½ pitch w/ fl £35 (w/o £25) per hour 41. Poplar Recreation 8.9m 6.9m 1 X 5 aside 3G no Pay and play from local authority Open access Ground, E14 0DL floodlights 42. Kelmscott Leisure 9.0m 8.0m 1x medium size, 7am-10pm mon to fri Centre, E17 8RN floodlit, rubber crumb 9am-5pm sat and sun 020 8520 7464 £44 per hour 43. Bower Park School, RM1 9.0m 6.9m 1x full size, floodlit, 4YY sand based 44. Old Loughtonains Centre, 9.2m 7.7m 1x full size, floodlit, Full pitch hire, IG7 6DR sand based £90+ VAT £120+ VAT (evenings) 45. Mile End Park Leisure 9.3m 7.4m 1x full size, floodlit, Open till 10pm 2 x 7 aside pitches currently closed till the Centre and Stadium, E14 sand based 5aside £55.55 end of May 7TW 3 x 7aside 3G 7aside £69.15 Hired from stadium 02089801885 020 8709 4420 4 x 5 aside 3G Sand based peak use at £154.45 Reductions for members

46. Highams Park School, E4 9.3m 8.2m 1x five a side, floodlit, Don’t hire it out as a general rule. 9PJ sand based Occasional use only 020 8527 4051 47. Long Lane Junior 9.4m 9.9m 1x full size, floodlit, 3G Football Club, SE3 8PF 48. Erith Schools Community 9.4m 11.8m 1x full size, floodlit, Mon-Fri: 6pm-10pm Sports Centre, DA8 3BU sand based + 2x Sat & Sun: 9am-5.30pm 01332 333545 medium size, rubber Adults: one hour, 10+ sessions, crumb £48 per session. One hour casual, £56.40 Junior: one hour, 10+ sessions, £39 per session. One hour casual, £45.82 49. Peter May Sports Centre, 9.5m 8.7m 1x full size, floodlit, Open from 9am-10pm E17 4HR sand based Peak full pitch £148, peak half 020 7713 8684 pitch £86, Off-peak full pitch £116, off-peak half pitch £68 Peak times 7-10pm 50. Jubilee Sports Ground, 9.7m 8.4m 1x medium size, £42.50 during the week Catford Soccer Center E4 9RZ floodlit, rubber crumb £32.00 at weekends 020 8496 2606 51. Blackheath High School 9.9m 9.8m 1x full size, sand based £67 during the day and £82 Sports Field, SE3 0DX during the evening until 9pm 020 8853 2929

Hire Agreement between Barking Abbey School

and, ……………………………………………..

For the use of the Artificial Grass Pitch

1. Parties to the agreement

This agreement is made on the (insert date) ………………………………

Between:

Barking Abbey School, Sandringham Rd Barking, IG11 9AG (“The School”)

And

(Insert Name of officer)………………………………………………………………………………

Of (Insert address) ……………………………………………………………………………………

…………………………………………………………………………………………………………..

Representing …..…………………………………………………….(“The Club/Organisation”)

For the hire of the 3G Artificial Grass Pitch and Changing Pavilion by organisations who wish to use the facilities on a regular basis.

2. Period of agreement a) The agreement shall commence the week beginning (insert date) to the week ending (insert date). The agreement is for a fixed period and any variations to the agreement must be recorded in writing and signed by both parties.

3. Hire Charges a) The Club/Organisation shall pay for use of the facilities monthly in arrears on receipt of invoice from the School. b) The School reserve the right to cancel this agreement immediately if;

a. reasons beyond its control make the facility unavailable, or

b. If in the opinion of Barking Abbey School, the person(s) or organisation who hired the facility might be the cause of a disorder on or in the vicinity of the site, or might reasonably be held to be damaging to the reputation of the School.

Please see Appendix 1 for the hire charges. .

4. Health & Safety a) The Club/Organisation will be expected to agree to and adhere to all Health and Safety obligations and Risk Assessments as laid out by the School. b) The Club/Organisation will be expected to carry out a Risk Assessment for their activity on every occasion of use.

c) The Club/Organisation will notify the School immediately upon the occurrence of any serious injury (for example, broken limb/head injury) by telephone, email or by any other means available. Following the initial notification, the School must receive written notification within 7 days of the incident. d) The Club/Organisation must notify the School immediately where any loss or damage to property which occurred during the provision of any part or in circumstances where there is any possibility that the School may be liable, wholly or partly, for such injury, loss or damage. e) The Club/Organisation has a duty of care to its members to ensure that they are satisfied that the facilities are suitable for their requirements and are safe at all times for the activities. f) In the event of inclement weather the School will have full and final judgement in relation to whether the facilities are playable and inform the Club/Organisation at the earliest opportunity. However, the initial judgement should be made by the Club/Organisation utilising the facilities. g) Emergency procedures for users of the facility are included in Appendix 3. This must be completed and signed prior to use of the facility. h) The Club/Organisation shall ensure that where a hiring involves activities aimed predominantly at children, and/or the activity is positively supported by the school for the attendance of children, they have appropriate Child Protection Policies and Procedures in place and that they themselves and those persons likely to have contact with children have been subject to enhanced Disclosure and Barring Service (previously Criminal Record Bureau) checks. The School reserve the right to require the Hirer to produce evidence that enhanced Disclosure and Barring Service checks have been carried out on all persons. i) The Club/Organisation will adhere to the School’s Safeguarding procedures and review their own Child Protection Policies and Procedures as required by the School or the Club/Organisations National Governing Body as they consider appropriate in connection with the hiring of the facility. If for any reason the School are not satisfied then they reserve the right to cancel any hiring and there shall be no liability to the Hirer other than to refund any hiring fee. j) It is the responsibility of the Club/Organisation to ensure that at least one member of staff has an up-to-date first aid certificate. Hirers will be provided with information in relation to first aid facilities on site as part of the contract of hire.

5. Insurance a) It is a condition of the Club/Organisation using the facilities to have their own public liability insurance with a minimum cover of £5million. A copy of the current certificate must be provided to the School on signing this agreement.

6. Code of Conduct

a) The Club/Organisation is responsible for the supervision of its Players whilst on the site. Any damage caused by an individual or team will result in the Club/Organisation having to pay for the cost of any damage. Failure to do so will result in the immediate termination of the Club/Organisations’ use of the facility.

b) The Club/Organisation is responsible for ensuring that Players, Coaches, Team Managers, Officials, Parents and Spectators behave in a courteous and respectful manner at all times both when on site and when arriving and leaving the site.

c) The Club/Organisation is responsible for the supervision of all persons attending the facility for the purpose of hiring whilst they are using the facility or on any part of site and for preserving good order. At any function to which members of the public are admitted, the Club/Organisation shall liaise with the School to ensure an adequate number of stewards will be present during the matches, training, coaching and tournaments. d) In line the School’s Travel Plan, Clubs/Organisations using the facility must ensure that parents, supporters and officials using the School car parks. Cars must be parked safely and driven with due care and attention whilst arriving, departing the School and on the School site. e) The Club/Organisation using the facility will ensure that parents, supporters and officials do not walk dogs on school grounds while attending any coaching session, match or tournament taking place. f) The Club/Organisation shall not allow alcohol or drugs to be brought on, or consumed in, any part of the site, buildings or grounds.

g) Smoking is not permitted on any part of the School’s site including car parks and in all buildings. It is a condition of hire that the Club/Organisation shall ensure that its members, parents and guests comply with this rule at all times.

h) No Spectators, including Parents are allowed onto playing pitches before, during or after a match. Team Managers, Coaches and First Aiders are the only people allowed within the 3G fenced pitch or on areas classed as playing areas. No unauthorised person is allowed to enter the Changing areas. If any unauthorised person tries to obtain access to the facility the Club/Organisation will immediately ensure the ejection of such persons from the grounds.

i) It is the responsibility of the Club/Organisation to ensure that the site is left clean, tidy and free from litter. Failure to do so will result in the School reviewing the Club /Organisation usage and making an additional charge for cleaning and maintenance.

7. Other particulars

a) The School reserves the right to cancel a session with at least one months’ notice due to National Governing Body Coach/Official Education courses being run on the facility to provide further opportunities for clubs to develop coaches and officials. There will be no cost to the Hirer if this does occur. b) All Clubs/Organisations will wear appropriate footwear throughout the Facility at all times as per the policy provided (see Appendix 4). The School does not tolerate ANY use of inappropriate footwear and Clubs/Organisations will be fined if they allow participants to use the facility incorrectly. c) The facility may be shut or have limited opening to facilitate repairs and maintenance or for the delivery of objectives linked to the sites development programme. d) All Clubs/Organisations will complete and return the monitoring and evaluation information included in Appendix 5 prior to commencing their booking.

e) The hiring is personal to the Club/Organisation that they represent and they agree that they will not sublet any hiring without the written agreement of the School.

Please retain one copy of this form and return the other signed copy to [name of contact],

Signed:………………………………………………… Date:…………………………………... (On behalf of the Club/Organisation)

Signed:………………………………………………… Date:…………………………………... (On behalf of Barking Abbey School)

Appendix 1 Hire Charges for Sports Facilities – 2014-15

Prices (tbc)

Facilities for playing sport, or participating in physical recreation, are Standard Rated for VAT purposes. However if you are a school, club, association or organisation representing affiliated clubs or constituent associations, such as a local football league you might not have to pay VAT if you meet all the conditions below.

VAT exemption is not available to any organisation that is run as a business.

• You must book a series of 10 or more sessions in advance; • Each session must be for the same sport or activity and be in the same place, although a different pitch, court or lane is acceptable; • The interval between each session must be not less than one day or more than 14 days. The interval between each session is at least one day but not more than 14 days. There is no exception for intervals greater than 14 days, which arise through events that can be reasonably predicted such as closure for public holidays. However, if we have to rearrange your session due to unforeseen unavailability of the facility on our part this would not break this condition. • All the sessions must be paid for in full whether or not you actually use the facility. No refunds can be given in any circumstances. • The organisation to which the facilities are let has exclusive use of them during the sessions. If you are a club claiming exemption from Vat, you must provide evidence e.g. a list of members and subscriptions, details of designated officials such as a secretary and a treasurer, copies of accounts before exemption can be given.

Clubs may also be exempt from VAT if the activity is deemed to be for the benefit of individuals. This may be pertinent when bookings are less than 24hours apart. Please discuss this with the Centre Manager when booking the facilities.

Appendix 2 SIMPLE DO’S AND DON’TS

DO

 Do treat everyone and the facility with respect

 Do make sure your footwear is appropriate for the activity taking place and is clean before entering any buildings.

 Do ensure footwear regulations in relation to the Artificial Grass Pitch are adhered to

 Do remove and dispose of rubbish as you leave the playing areas

 Do leave the all equipment including goals as you find them (not in the middle of the pitch)

DO NOT

X Do not take any liquid onto the playing pitch areas except water

X Do not use inappropriate language

X Do not allow parents/spectators to stand inside the 3G fencing or on grass playing pitch areas

X Don’t smoke in any buildings or playing areas on the site

X Do not eat or chew chewing gum playing areas

Appendix 3 EMERGENCY PROCEDURES SPORTS LETTINGS

In the case of an emergency, groups hiring Barking Abbey School facilities should have their own emergency procedures in place. However, as the School wishes to ensure the safety of those hiring it’s premises we would advise the following procedures.

In the event of fire: • All groups should make themselves aware of fire alarm points and exits. • All groups should decide with their members an appropriate meeting point in the event of evacuation. • All groups should keep a register of people in the building and people who leave early. • The group leader should immediately call the emergency services. • Groups should not use the fire extinguishers but wait for the emergency services to arrive. • The group leader should then contact the School identified representative and or emergency contact: o Sports Centre Manager name and telephone number o AN Other School member as second contact

NOTE: By breaking the glass on the fire alarm boxes will encourage evacuation but the alarm is NOT connected to the fire station. It is the responsibility of the group leader or appointed person to supervise evacuation and contact the appropriate services. NOTE: In the event of the glass on the fire alarm boxes being broken accidentally or deliberately during an activity please contact the Centre Manager who will reset the alarm. (A call out charge of £50 will be incurred for any deliberate breakages). Groups should make themselves aware of the location of these boxes.

In the event of an accident • The group leader should call the emergency services and make appropriate arrangements to meet and direct the emergency services to the correct location • The group leader should contact: o Sports Centre Manager name and telephone number o AN Other School member as second contact • The group leader must then complete the required paperwork and submit to the School as outlined in the conditions of hire.

I have been made fully aware of my health and safety responsibilities for the hire of facilities

Signed: ______Name of Club/Organisation : ______Signed by Club Official

Appendix 4

3G Astroturf Footwear Policy (dependent on carpet manufacturer)

What boots should I wear to play on Football Turf?

The FA recommends users of 3G/long pile facilities check with their own site for specifics.

Acceptable: The use of plastic screw-in and moulded studs are normally considered acceptable.

Unacceptable: The use of flat soled training shoes and astro trainers should be discouraged, and ideally prohibited, as they flatten the pile of the carpet and increase the rate of compaction of the infill. A number of manufacturers and site operators have also decided that the use of blades on 3G/long pile surfaces is not to be recommended. The table opposite gives an at-a-glance guide to footwear suitable for artificial surfaces.

(Information taken from the FA Third Generation Football Turf Factsheet)

Appendix 5 Artificial Grass Pitch Monitoring and Evaluation

Name of Hirer ______Contact ______

Organisation type

Club School Community Group Other (please state)

Please provide the following information to assist with our reporting procedures. This should relate the individuals from your club / organisation and not any clubs / organisations you play against.

1) Number of people using the facility on weekly basis

Male Female 5-10 yrs 0 0 11-16 yrs 0 0 Adults 0 0 Disabled 0 0 TOTAL 0 0

2) Number of qualified coaches

Male Female Under 18 yrs 0 0 Adults 0 0 Disabled 0 0 TOTAL 0 0

3) Level of qualifications which coach holds

Coach 1 Coach 2 Coach 3 Coach 4 Coach 5 Coach 6 Please add additional rows if required

4) Number of volunteers involved

Male Female Under 18 yrs 0 0 Adults 0 0 Disabled 0 0 TOTAL 0 0

4. APPENDICES

Appendix 4.2 SJB Floodlighting Calculations

PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013

Page 11 of 11 Barking Abbey School 3G Pitch Project code: DS13004 Date: 25-04-2013 Customer Representative: Mark Hatley

Designer: SJB Floodlighting Ltd

Description: Scheme

6 X 15-metre Columns

Design to Meet FA Standards

Maintained Ave Illumination Level >200-Lux (Actual 247-Lux)

Uniformity >0.60 (Actual 0.78)

Glare Rating <50 (Actual 47.3)

Switching

Full level Main Pitch

Two Cross-field Pitch

The nominal values shown in this report are the result of precision calculations, based upon precisely positioned luminaires in a fixed relationship to each other and to the area under examination. In practice the values may vary due to tolerances on luminaires, luminaire positioning, reflection properties and electrical supply.

SJB Floodlighting Ltd The Robins BIrches Walk Galleywood Chelmsford, CM2 8TZ www.sjbfloodlighting.co.uk Telephone: 01245 475533 Fax: 01245 200350 Mobile Phone: 07704 177334 E-Mail: [email protected] CalcuLuX Area 7.7.0.1 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013 Table of Contents

1. Project Description 3

1.1 3-D Project Overview 3 1.2 Top Project Overview 4

2. Summary 5

2.1 General Information 5 2.2 Observer Information 5 2.3 Obstacle Information 5 2.4 Project Luminaires 5 2.5 Calculation Results 6

3. Calculation Results 7

3.1 Football: Graphical Table 7 3.2 Glare rating: Graphical Table 8 3.3 Vertical Illuminance: Iso Contour 9 3.4 Cross-field Pitch 1: Graphical Table 10 3.5 Cross-field Pitch 2: Graphical Table 11

4. Luminaire Details 12

4.1 Project Luminaires 12

5. Installation Data 13

5.1 Legends 13 5.2 Luminaire Positioning and Orientation 13

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 2/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013 1. Project Description

1.1 3-D Project Overview

AB AA AB

AB AA AB

Z Y

X

A MVP507 MB/62 B MVP507 NB/62

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 3/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013

1.2 Top Project Overview 120 110 100 90 80 70 60 50 40 AB AA AB 30 20 10 0 Y(m) -10 -20 -30

AB AA AB -40 -50 -60 -70 -80 -90 -100 -110 -120

-110 -100 -90 -80 -70 -60 -50 -40 -30 -20 -10 0 10 20 30 40 50 60 70 80 90 100 110 X(m)

A MVP507 MB/62 B MVP507 NB/62

Scale 1:1250

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 4/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013 2. Summary

2.1 General Information

The overall maintenance factor used for this project is 0.80.

2.2 Observer Information

Position Code Observer X (m) Y (m) Z (m) Aa Centre of Pitch -0.01 -0.00 1.50

2.3 Obstacle Information

Position Obstacle Transparency (%) X (m) Y (m) Z (m) Col 1 0 -52.00 -37.00 0.00 52.00 -37.00 0.00 -52.00 37.00 0.00 52.00 37.00 0.00 Goal Recess 1 100 -34.50 -37.00 0.00 34.50 -37.00 0.00 -34.50 37.00 0.00 34.50 37.00 0.00 Fence 1 100 -53.00 -35.00 0.00 Fence 2 100 -53.00 35.00 0.00 Fence 3 100 -53.00 -35.00 0.00 Fence 4 100 53.00 -35.00 0.00 Col 2 0 0.00 -37.50 0.00 0.00 37.50 0.00

2.4 Project Luminaires

Code Qty Luminaire Type Lamp Type Power (W) Flux (lm) A 12 MVP507 MB/62 1 * MHN-FC2000W/400V/740 2119.0 1 * 210000 B 4 MVP507 NB/62 1 * MHN-FC2000W/400V/740 2119.0 1 * 210000

The total installed power: 33.90 (kWatt)

Number of Luminaires Per Switching Mode: Luminaire Code Switching Mode Power (kWatt) A B Full Pitch 12 4 33.90 Cross-field Half 1 6 2 16.95 Cross-field Half 2 6 2 16.95

Number of Luminaires Per Arrangement: Luminaire Code Arrangement Power (kWatt) A B Col 1 2 2 8.48 Col 2a 4 0 8.48 Col 2b 4 0 8.48 Col 3 2 2 8.48

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 5/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013

2.5 Calculation Results

Switching Modes: Code Switching Mode 1 Full Pitch 2 Cross-field Half 1 3 Cross-field Half 2

(Il)luminance Calculations: Switching Calculation Type Unit Ave Min/Ave Mode Football 1 Surface Illuminance lux 247 0.78 Vertical Illuminance 1 Illuminance -> Aa lux Cross-field Pitch 1 2 Surface Illuminance lux 229 0.77 Cross-field Pitch 2 3 Surface Illuminance lux 229 0.77

Glare Rating for Grid of Observers: Switching Calculation Observer Grid Reference Grid Reflectance GR-Max Mode Glare rating 1 Football Football 0.25 47.3

Obtrusive Light Calculations: Switching ULR Mode 1 0.00 2 0.00 3 0.00

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 6/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013 3. Calculation Results

3.1 Football: Graphical Table Full Pitch

Grid : Football at Z = -0.00 m Calculation : Surface Illuminance (lux) 60 50 40 BA AA BA

269 218 196 200 202 224 242 252 317 359 359 317 252 242 224 202 200 196 218 269 30 231 277 258 218 214 230 247 287 315 283 283 315 287 247 230 214 218 258 277 231

264 292 293 256 221 214 240 280 281 325 325 281 280 240 214 221 256 293 292 264 20 265 264 264 253 249 235 228 234 265 343 343 265 234 228 235 249 253 264 264 265

236 231 236 244 239 233 224 218 243 292 292 243 218 224 233 239 244 236 231 236 10 229 234 226 223 211 207 214 219 237 261 261 237 219 214 207 211 223 226 234 229

233 237 220 209 196 194 205 220 239 256 256 239 220 205 194 196 209 220 237 233 0

Y(m) 229 234 226 223 211 207 214 219 237 261 261 237 219 214 207 211 223 226 234 229

236 231 236 244 239 233 224 218 243 292 292 243 218 224 233 239 244 236 231 236 -10 265 264 264 253 249 235 228 234 265 343 343 265 234 228 235 249 253 264 264 265

264 292 293 256 221 214 240 280 281 325 325 281 280 240 214 221 256 293 292 264 -20 231 277 258 218 214 230 247 287 315 283 283 315 287 247 230 214 218 258 277 231

269 218 196 200 202 224 242 252 317 359 359 317 252 242 224 202 200 196 218 269 -30

BA AA BA -40 -50 -60 -70

-65 -55 -45 -35 -25 -15 -5 5 15 25 35 45 55 65 X(m)

A MVP507 MB/62 B MVP507 NB/62

Average Min/Ave Project maintenance factor Scale 247 0.78 0.80 1:750

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 7/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013

3.2 Glare rating: Graphical Table Full Pitch

Grid of Observers : Football Calculation : Glare Rating Grid for Background Luminance : Football (Reflectance: 0.25) Vertical Viewing Angle : -2.0 deg 65 55 45

BA AA BA 35

32 34 35 36 36 36 32 32 36 36 36 35 34 32 36 37 36 34 34 36 37 36 30 32 33 33 32 30

25 34 36 37 37 37 37 36 34 39 40 40 40 39 38 38 39 40 40 40 39 35 37 37 35 40 43 44 43 41 38 38 41 43 44 43 40 37 35 39 41 41 39 35 37 15 4441 46 45 42 42 45 46 4144 40 38 41 44 44 41 38 40 4441 45 45 43 43 45 45 4144

5 43 41 39 44 46 46 44 39 41 43 45 43 40 41 45 47 47 45 41 40 43 45 41 42 42 41 41 42 42 41 45 43 40 45 47 47 45 40 43 45 45 43 40 45 47 47 45 40 43 45 Y(m)

-5 43 41 39 44 46 46 44 39 41 43 4441 45 45 43 43 45 45 4144 40 38 41 44 44 41 38 40 4441 46 45 42 42 45 46 4144

-15 37 35 39 41 41 39 35 37 40 43 44 43 41 38 38 41 43 44 43 40 35 37 37 35 39 40 40 40 39 38 38 39 40 40 40 39 34 36 37 37 37 37 36 34 -25 30 32 33 33 32 30 36 37 36 34 34 36 37 36 32 34 35 36 36 36 32 32 36 36 36 35 34 32

-35 BA AA BA -45 -55 -65

-65 -55 -45 -35 -25 -15 -5 5 15 25 35 45 55 65 X(m)

A MVP507 MB/62 B MVP507 NB/62

Maximum Project maintenance factor Scale 47.3 0.80 1:750

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 8/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013

3.3 Vertical Illuminance: Iso Contour Full Pitch

Grid : Spillage at Z = -0.00 m Calculation : Illuminance towards Centre of Pitch (lux) Height above grid : 1.50 m 110 100 90 80 70 60

1 50 0 10 40 BA AA BA 30 20 10 10 0 Y(m)

1 -10 0 -20 -30

BA AA BA -40

10 -50 10 -60 -70 -80 -90 -100 -110

-110 -100 -90 -80 -70 -60 -50 -40 -30 -20 -10 0 10 20 30 40 50 60 70 80 90 100 110 X(m)

A MVP507 MB/62 B MVP507 NB/62

Project maintenance factor Scale 0.80 1:1250

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 9/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013

3.4 Cross-field Pitch 1: Graphical Table Cross-field Half 1

Grid : Cross-field Pitch 1 at Z = -0.00 m Calculation : Surface Illuminance (lux)

BA A 35

268 226 199 197 199 211 234 235 226 255

211 268 275 230 212 220 237 254 278 218 25

254 277 299 269 231 212 225 257 254 229

254 261 262 258 254 239 225 221 213 221 15

224 232 233 241 238 236 225 206 191 190

209 235 228 223 213 206 208 204 195 177 5

213 240 227 213 200 190 195 201 198 176 Y(m)

209 235 228 223 213 206 208 204 195 177 -5

224 232 233 241 238 236 225 206 191 190

254 261 262 258 254 239 225 221 213 221 -15

254 277 299 269 231 212 225 257 254 229

211 268 275 230 212 220 237 254 278 218 -25

268 226 199 197 199 211 234 235 226 255 -35 BA A

-60 -50 -40 -30 -20 -10 0 X(m)

A MVP507 MB/62 B MVP507 NB/62

Average Min/Ave Project maintenance factor Scale 229 0.77 0.80 1:400

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 10/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013

3.5 Cross-field Pitch 2: Graphical Table Cross-field Half 2

Grid : Cross-field Pitch 2 at Z = -0.00 m Calculation : Surface Illuminance (lux)

A BA 35

255 226 235 234 211 199 197 199 226 268

218 278 254 237 220 212 230 275 268 211 25

229 254 257 225 212 231 269 299 277 254

221 213 221 225 239 254 258 262 261 254 15

190 191 206 225 236 238 241 233 232 224

177 195 204 208 206 213 223 228 235 209 5

176 198 201 195 190 200 213 227 240 213 Y(m)

177 195 204 208 206 213 223 228 235 209 -5

190 191 206 225 236 238 241 233 232 224

221 213 221 225 239 254 258 262 261 254 -15

229 254 257 225 212 231 269 299 277 254

218 278 254 237 220 212 230 275 268 211 -25

255 226 235 234 211 199 197 199 226 268 -35 A BA

-5 5 15 25 35 45 55 X(m)

A MVP507 MB/62 B MVP507 NB/62

Average Min/Ave Project maintenance factor Scale 229 0.77 0.80 1:400

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 11/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013 4. Luminaire Details

4.1 Project Luminaires

OptiVision Luminous Intensity Diagram (candela/1000 lumen) o o o o o MVP507 1xMHN-FC2000W/400V/740 MB/62 120 150 180 150 120

90 o 90 o

60 o 60 o Light output ratios DLOR : 0.85 ULOR : 0.00 1500 TLOR : 0.85 Ballast : Conventional Lamp flux : 210000 lm Luminaire wattage : 2119.0 W Measurement code : LVMA700000 30 o 0o 30 o C = 180 o C = 0 o C = 270 o C = 90 o C = 260 o Imax C = 80 o

OptiVision Luminous Intensity Diagram (candela/1000 lumen) o o o o o MVP507 1xMHN-FC2000W/400V/740 NB/62 120 150 180 150 120

90 o 90 o

60 o 60 o Light output ratios DLOR : 0.83 ULOR : 0.00 1500 TLOR : 0.83 Ballast : Conventional Lamp flux : 210000 lm Luminaire wattage : 2119.0 W Measurement code : LVMA700100 30 o 0o 30 o C = 180 o C = 0 o C = 270 o C = 90 o C = 260 o Imax C = 80 o

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 12/13 Barking Abbey School SJB Floodlighting Ltd DS13004 3G Pitch Date: 25-04-2013 5. Installation Data

5.1 Legends

Project Luminaires: Code Qty Luminaire Type Lamp Type Flux (lm) A 12 MVP507 MB/62 1 * MHN-FC2000W/400V/740 1 * 210000 B 4 MVP507 NB/62 1 * MHN-FC2000W/400V/740 1 * 210000

Switching Modes: Code Switching Mode 1 Full Pitch 2 Cross-field Half 1 3 Cross-field Half 2

5.2 Luminaire Positioning and Orientation

Switching Qty and Position Aiming Angles Modes Code X (m) Y (m) Z (m) Rot. Tilt90 Tilt0 1 2 3 1 * A -52.00 -36.50 15.00 50.0 67.5 0.0 + + - 1 * B -52.00 -36.50 15.00 67.5 67.5 0.0 + + - 1 * A -52.00 36.50 15.00 -50.0 67.5 -0.0 + + - 1 * B -52.00 36.50 15.00 -67.5 67.5 -0.0 + + - 1 * A -0.50 -37.00 15.00 122.5 67.5 -0.0 + + -

1 * A -0.50 -37.00 15.00 132.0 67.5 -0.0 + + - 1 * A -0.50 37.00 15.00 -122.5 67.5 0.0 + + - 1 * A -0.50 37.00 15.00 -132.0 67.5 0.0 + + - 1 * A 0.50 -37.00 15.00 57.5 67.5 0.0 + - + 1 * A 0.50 -37.00 15.00 48.0 67.5 0.0 + - +

1 * A 0.50 37.00 15.00 -57.5 67.5 -0.0 + - + 1 * A 0.50 37.00 15.00 -48.0 67.5 -0.0 + - + 1 * A 52.00 -36.50 15.00 130.0 67.5 0.0 + - + 1 * B 52.00 -36.50 15.00 112.5 67.5 -0.0 + - + 1 * A 52.00 36.50 15.00 -130.0 67.5 -0.0 + - +

1 * B 52.00 36.50 15.00 -112.5 67.5 0.0 + - +

Philips Lighting B.V. - CalcuLuX Area 7.7.0.1 Page: 13/13