Planning (Design & Access) Statement BARKING ABBEY SCHOOL, BARKING NEW ARTIFICIAL GRASS PITCH & FLOODLIGHTS April 2013 PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 1 of 11 CONTENTS 1. Introduction 2. Description of Site & Proposed Development 3. Key Issues 4. Appendices 4.1. Bid Document 4.2. SJB Floodlighting Calculations PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 2 of 11 1. INTRODUCTION Name of Applicant: The Governors Barking Abbey School Sandringham Road Barking Essex IG11 9AG Address of Construction Site: Barking Abbey School Sports Field South Park Drive Barking Essex Ownership of the Site: The site is owned by Barking Abbey School Nature of Construction: New Artificial Grass Pitch and Floodlights Start on Site: July 2013 Practical Completion: October 2013 Contract Period: 4 months Contractor: TBA Planning Agent: PCH Associates Ltd 112 Ashley Road Newmarket Suffolk CB8 8DB Telephone: 01638 669852 Contact: Mark Hatley e-mail: [email protected] PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 3 of 11 1. INTRODUCTION 1.1 This document compiled by PCH Associates Ltd supports a planning application for installing a new full size 3rd Generation Artificial Grass Pitch and Floodlights at Barking Abbey Lower School Sports Field, South Park Drive, Barking. This statement comments on the proposals and technical issues associated with the above and it is to be read in conjunction with the accompanying PCH Associates Ltd drawings 13/104/SK1 to SK7 inclusive. 1.2 The school is a split site school with Years 7 and 8 based at Longbridge Road and Years 9 –13 based approximately 1 mile away on the Upper School site, Sandringham Road. The school has a dual use leisure centre based on their upper school site but limited grass space. The lower school site has floodlit tennis courts, rugby and football pitches and a clubroom belonging to Old Barkabbeyians Football Club. This project has been strategically identified by Essex County Football Association and has been discussed in detail with the school prior to the submission of this planning application. The new facility will address the deficit of training and competition facilities in the area which have been identified through consultation with the clubs, the FA, school and other community providers. More importantly it will help ensure affordable facilities to support local club growth. The main football partners in this application are Euro Dagenham Football Club, Old Barkabbeyians Football Club, Cobra Football Club and Barking Ladies Football Club. The facility supports the strategic outcomes within the Essex County Football Association Development Plan. It will also elicit partnership workings between local sports clubs, enhance club school links, helping to raise standards of participation and establish a coordinated approach to football activities. 1.3 The project will be funded by a combination of School and Football Foundation monies. A formal pre-application process has not been carried out as there is an urgency to submit this application as soon as possible so that the funding can be secured. PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 4 of 11 2. DESCRIPTION OF THE SITE & PROPOSED DEVELOPMENT 2.1 Site Location The Barking Abbey Lower School Sports Field is located off South Park Drive, Barking. There is no intention to change any access onto the school site as part of the project. Barking Abbey Lower School Sports Field 2.2 Transport A copy of the School Travel Plan is included within the Appendices to this Planning Statement. Being located off main roadways through Barking, the site is well served by buses. 2.3 Description of the AGP Generally - The pitch is to be a 3rd Generation Artificial Grass Pitch with Floodlights. Details are included on the supporting drawings. Generally - The AGP has been located in the position of an existing grass football pitch. Fencing - Fencing will be 4.5m high green Twinbar fencing. Storage - Existing storage on the site will be utilised. Sizes - Sizes of the AGP are indicated on PCH Associates drawing 13/104/SD3. Levels – The new AGP is generally constructed at the existing ground levels. PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 5 of 11 3. KEY ISSUES We have identified how a number of key issues are being addressed below: 3.1 Parking The site has on-site parking for approximately 60 vehicles. It is envisaged that the community will use the facility from 6.00pm until 10.00pm on weekdays and from 9.00am to 5.00pm over weekends. The pitch can cater for four 5-a-side football and the maximum number of vehicles on site would be at changeover periods. If four 5-a-side matches were being played, a further eight teams are waiting to play and everybody drove then a maximum of 80 spaces would be required. This is very unlikely that this will be the case. The school will be updating their travel plan to promote a combination of walking, cycling or lift sharing. 3.2 Changing Facilities It is envisaged that any community users of the AGP will arrive changed and there will be no need to use the school’s changing facilities. 3.4 Floodlighting New floodlighting will be provided to give the necessary lux levels recommended by the FA and Football Foundation and as indicated on the drawings. The new columns will be in the region of 10m high and can be lowered for maintenance. Floodlighting will be controlled via a timer to ensure the lights go off at the stipulated time. An amenity light will be provided by the AGP exit which will stay on for a further 10 minutes after the floodlights have switched off. This will ensure safe egress. 3.5 Hours of Use It is envisaged the new facility will be used as follows: Weekdays 9.00am to 5.00pm - School Use 5.00pm to 9.00pm - Sports clubs and community groups Weekends and Bank Holidays 9.00am to 9.00pm - Local sports clubs and private hire PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 6 of 11 3. KEY ISSUES 3.6 Construction It is intended to carry out the majority of the work over the school summer holiday period which will minimise disturbance to the school and also reduce the risk of children being close to a construction site and moving vehicles. 3.7 Management The school will be responsible for the management of the facility. The site will always be manned when the AGP is in operation and, if necessary, contact details can be provided in due course. 3.8 Drainage The drainage will likely be installed along the following basis: AGP - Lateral land drains linking into a collector drain. This will then discharge into a new soakaway if ground conditions permit. Should the ground conditions not be conducive to soakaways then a connection will be made into the nearest existing surface water drainage system. Any attenuation that is necessary will be provided. Foul Water - Unaffected. 3.9 Biodiversity/Ecology As the project is localised to the school playing field there should be no impact on the existing ecology of the site. The AGP has been located away from the poplar trees which are on the South Park Drive boundary. PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 7 of 11 3. KEY ISSUES 3.10 Flood Risk The Environment Agency flood risk maps do not indicate that the site falls within a flood risk zone. The overall area of the AGP is also less than 1 hectare and it is therefore assumed that an FRA will not be required. 3.11 Contamination/Archaeology Due to the current use of the site it is not envisaged that there will be any issues with contamination and a desk top study has not been commissioned. The overall depth of excavation is only in the region of 400mm and it is also not envisaged that any archaeology will be encountered. 3.12 Disabled Access Level access is available to the AGP and all single pedestrian gates will be a minimum of 1m wide. PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 8 of 11 4. APPENDICES Appendix 4.1 Bid Document PCH Associates Ltd. Planning Statement for Barking Abbey School (13-104) April 2013 Page 9 of 11 FOOTBALL FOUNDATION APPLICATION BUSINESS PLAN MARCH 2013 Contents 1. Executive Summary 1.1 Introduction 1.2 Background to the Project 2. Current Position 2.1 Why is the project needed? 2.2 Aims and Objectives 3. Demand for the Project 3.1 Catchment Area 3.2 Population Breakdown 3.3 Demographic Information 3.4 Neighbouring Facilities Impact Analysis 3.5 Current Football Participation Breakdown within Catchment Area 3.7 Local Football Development Demand 3.9 The Planned Football Development Goals for the Project 3.10 Key Project Partners 3.10.1 Euro Dagenham Football Club 3.10.2 Oldbarkabbeyians Football Club 3.10.3 Barking Ladies 3.10.4 Professional Clubs 4. Management and Organisation 4.1 Management Structure 4.2 Reporting Procedure 4.3 Marketing Plan 4.4 Maintenance Plan Outline / Sinking Fund Projections 4.5 Health and Safety 4.6 Training and Development of Staff 4.7 How will the Project be Measured 5. Financial Plan 5.1 Funding Breakdown for Capital and Revenue Costs 5.2 VAT 5.3 Partnership Funding Evidence 5.4 Programme of Use 5.5 Pitch Hire – September - March (34 weeks) 5.6 Pitch Hire – Summer and Holiday (12 weeks) 5.7 User Statistics 5.8 Pricing Policy 5.9 Income and Expenditure Projections 5.10 Financial Risk Assessment 5.11 Sustainability of Project 6.