Cullompton Town Council Thursday 25 June 2020 at 7pm (Dial in at least 5 mins before the meeting is due to start)

To join in by landline telephone please follow these instructions:

On a landline dial 0330 088 5830 or 0131 460 1196

When prompted enter the meeting ID followed by the ‘#’ key

Meeting ID: 922 4670 4777

When asked if you’re a participant number dial the ‘#’ key

When you want to leave the meeting just hang up Town Council 25 June 2020 List of Public Supporting Papers

Zoom Instruction to dial into the meeting Supporting Paper A Draft Minutes of 11 June 2020 Agenda No 4 Supporting Paper B Action List Agenda No 5 Supporting Paper C PCC Councillor Advocate Scheme Agenda No 7 Supporting paper D Councillor Code of Conduct Consultation Agenda No 8 Supporting Paper E Payments Agenda No 9 Supporting Paper F PFP Committee recommendations Agenda No 10 Supporting Paper G – Town Clerk Update Communications weekly Meeting Agenda No 11 Supporting Paper H – to follow Supporting Paper I MDDC Consultation Cullompton Conservation area Agenda No 14 Supporting Paper J Queen’s birthday Honours Agenda No 16 Town Council 25 June 2020 Supporting Paper A

Town Clerk: Miss Joy Norris MSc ACIS

The Town Hall, 1 High Street, CULLOMPTON, EX15 1AB [email protected] 01884 38249

Minutes of a meeting of the Town Council held Thursday 11 June 2020 commencing at 19:00 hrs. Meeting held with remote attendance Present: Chair: Councillor L Knight Councillors: E Andrews, J Buczkowski, M Dale, R Dietrich, G Guest. K Haslett, J Johns, J Lochhead, I Morton, , R Murch, M Rowe and M Smith*. *for part of the meeting only.

In attendance: Joy Norris (Town Clerk,) and Steve Reardon (Assistant Town Clerk) and Maria Weston (Deputy Town Clerk

3 members of the public and 1 member of the press.

20. Public Participation The public participation agenda item enables members of the public present at the meeting to raise matters which are relevant to Cullompton; Speaker 1: The Minutes of the meeting held on 14 May 2020, record that Councillor Guest has, despite an unresolved Code of Conduct complaint, been nominated to resume his position as Chair of the Planning and Licensing Committee; he asked if this was appropriate. Councillor J Buczkowski responded that Councillor Guest resigned from the Planning and Licensing Committee of his own free will for his own reasons and not as any form or sanction by the council; the council subsequently reappointed him to the Chairmanship of the Planning and Licensing Committee and this decision should not be construed in any way other than Councillor Guest taking a position commensurate with his in-depth knowledge of matters associated with Planning and Licensing and the Neighbourhood Plan.

Speaker 2: The speaker asked if, in accordance with Standing Orders, the council make it possible for the public to record council meetings in the remote meeting software without having to first request to do so?

Page 1 of 4 Town Council 25 June 2020 Supporting Paper A

Councillor J Buczkowski responded, that as the meeting is public the public has a right to record it but that the council is under no obligation to facilitate this. The speaker objected to the response and requested that the record facility is made available as a right of the public.

21 Apologies for Absence There were no apologies for absence. Councillor M Smith stated that he would be leaving the meeting at 1925hrs due to a diary conflict.

22. Declarations of Interests The following declarations of interest were made:  Councillor E Andrews declared a personal interest in Minute 26 Mid Devon Playing Pitch Strategy as she is a member of the Cullompton Community Association Committee.  Councillor G Guest declared a personal interest in Minute 26 Mid Devon Playing Pitch Strategy as she is a member of the Cullompton Community Association Committee and of the Neighbourhood Plan Steering Group.  Councillor M Rowe declared a personal interest in Minute 26 Mid Devon Playing Pitch Strategy as she is a member of the Cullompton Community Association Committee

23. Minutes: RESOLVED that the Minutes of the meeting held on 28 May 2020 be confirmed as a correct record. 24. Resolutions / Action List Previous resolutions made by the Council and the action taken to implement those decisions were noted. 25. Nomination of Councillor to the Policy, Finance & Personnel Committee The nomination, by Councillor Buczkowski, of Councillor Rowe to sit on the Policy, Finance and Personnel Committee was considered. Resolved that Councillor M Rowe is appointed to sit on the Policy, Finance and Personnel Committee. 26. Mid Devon Playing Pitch Strategy Consideration was given to t he Town Council’s response to the consultation on the Mid Devon Playing Pitch Strategy. There was discussion including:  That an email has been received from the CCA Committee that the CCA have no wish to have the CCA Recreation Fields included in the dog control order section of the Playing Pitch Strategy. Note: 19:25hrs Councillor M Smith left the meeting  The Upcott Field is held in Trust for the people of Cullompton with the Town Council as the sole trustee.  There has been a long- standing oral agreement with St Andrew’s Primary School that they use the Upcott Field for sporting activities as they do not have a sports field or any green open space.

Page 2 of 4 Town Council 25 June 2020 Supporting Paper A

 The Upcott Field has been used by St Andrew’s primary School as a school sports field since the school was opened.  St Andrew’s Primary School should have its own sports field; land could and should be allocated in the Cullompton North West Extension for this purpose. RESOLVED (i) that Section 2i of the Playing Pitch Strategy is amended to read “Upcott Field – this land is held in trust with the Council as sole trustee. The field is used by St Andrews primary school and has been form many years, possibly since the 1930s as it has no other green outside space. There is an oral agreement…..” (ii) Section 3 is to state that Cullompton Town Council is not responsible for the booking of any of these spaces removing the words “…except the Upcott Field.” (iii) that with the amendments in (i) and (ii) above the Town Council’s response to the consultation on the Playing Pitch Strategy is submitted to Mid Devon District Council

Note: Councillors Andrews, Guest and Rowe declared personal interests in this agenda item (see Minute 22 for details) 27. Covid 19 Response Working Group - Terms of Reference Consideration was given to changing the Terms of Reference of the Working Group to reflect an updated remit regarding the current emergency situation and how it may be used for future emergency situations. The background to the changes to the Terms of Reference for the COVID19 Response Working Group was made:  The work of the COVID19 Volunteer Group was praised.  The Steering Group’s work is evolving to include assistance in the reopening of the traders and shops in High Street, Fore Street and elsewhere in Cullompton.  The proposed changes to the Terms of Reference for the COVID19 Working Group are a reflection of its evolving role RESOLVED that the amended Terms of Reference for the COVID19 Response Working Group, attached to these minutes as Appendix 1 are adopted with immediate effect. 28. The Queen's Birthday Honours The Queen's Birthday Honours have been delayed to the Autumn this year, to allow for nominations to be made recognising contributions made during the Coronavirus crisis during last few months. There was a short discussion surrounding the need for the meeting to move the meeting into Part II and it was RESOLVED that the public and press are excluded from the meeting during consideration of Agenda Item9 The Queen's Birthday Honours , on the grounds that publicity would be prejudicial to the public interest by reason of its confidential nature (personal information) Following further discussion, it was RESOLVED (i) To nominate a number of named individuals for honours (ii) To repeat the agenda item at the next Town Council meeting for consideration of any potential additional nominees

Page 3 of 4 Town Council 25 June 2020 Supporting Paper A

The meeting closed at 20:10hrs

Page 4 of 4 TOWN COUNCIL 11 June 2020 APPENDIX B Agenda No 5 Resolutions Agenda Date of Financial To be No item/Topic / Resolution Priority Remarks Meeting implications actioned by Minute No

Reports, That the Economic Development Working Group Harlequin becomes a full Town Council Committee in order to Membership of Committee to be 1 23/01/2020 Nil TC Medium Valet Site take forward the project to acquire and develop approved at TC meeting 12/03/2020 Minute 176 the vacant site at 19 High Street

That the Council approves the recommendation Advice being sought re licence/permit from the Leat Working Group to accept the lowest for removal of silt from leat estimate of £400 to desilt the leat from Head Weir Environment Agency contacted and Leat desilting for about 500-600 metres subject to: Any necessary suggest permit not required but need to 2 27/02/2020 Minute 2020 permits/licences being obtained and (b) Other £400 TC Medium investigate control and removal of (iii) organisations putting in what support and funding Himalayan Balsam and to be aware of they can (looking for support from Leat Salmon and Freshwater Fisheries Act Conservation Board, Devon County Council and Mid 1975 Devon District Council). 19.06.20 Order placed for work Lease for the That the Town Council accepts the end date of the container at 3 27/02/2020 lease for the container at Knightswood as 31 March Nil TC Medium MDDC informed Knightswood 2022 and then reviews. Minute 202(v) That the Council sell its Ex-BT phone kiosk to the BT asked to ensure that all service Sale of former London Fine Antiques Centre for the sum of connections have been disconnected BT phone 4 12/03/2020 £300.00 and these sale proceeds are to be used (in DTC 17.03.20 BT confirmed services still Kiosk whole or in part) for a community event, project or connected, awating them to disconnect Minute 212 facility within Cullompton. 12-16 weeks H2 That the Planning & Licensing Committee is asked Swallow Way to look at the issues raised in the letter from a Highway 5 12/03/2020 member of the public relating to improving Nil TC Medium Safety highway safety along the new section of Swallow Minute 212 Way Fore Street, Gas Main That the Council requests a copy of the traffic data 6 12/03/2020 Nil TC Medium Work collected during the road closure for the gas main Minute 214 work in Fore Street

Please Note: 1: information updated or added since the last report will be in bold, red text 2: Actions Completed / Decions Implemented will be greyed out and removed from the next report TOWN COUNCIL 11 June 2020 APPENDIX B Agenda No 5 Resolutions That the Council does not support the refurbishment of the Town Hall but instead asks the Cemetery and Town Hall Committee to explore 7 12/03/2020 Town Hall Nil TC Medium the following options: Rotal Mail site in Fore Street, Old Tannery site, Exeter Road and investigate 'out of town centre' sites. Bank Add Councillor James to the list of authorisied bank Forms downloaded and sent to Lloyds 8 21/04/2020 Nil Mayor Signatories signatories on 22 April 2020 £2,000 is taken from the 2019/20 Tourism and Emergency Youth Services surpluses and transferred to an 9 21/04/2020 Fund - emergency COVID-19 response fund in addition to Nil TC virements £1,500 contained in the Community Wellbeing budget line. Review of Emailed to all Councillors and website 10 21/04/2020 Governance Update Financial Regulations - publish amended NIL TC updated documents copies on webssite & send copy to every Councillor (i) creates a new Code of Conduct policy which states clearly whether or not the Town Council will support a Councillor in Code of Conduct complaints and in what circumstances it would not support a Councillor in a Code of Conduct complaint Motions (ii) That Cullompton Town Council create regarding 11 14/05/2020 mechanism(s), either using existing insurance or TC Code of legal support arrangements or some other means Conduct to ensure all Cullompton Town Councillors have access to legal support including for Code of Conduct allegations (iii) Prepare paper for Councillorsabout code of Conduct complaints, investigations and+D15 sanctions

Please Note: 1: information updated or added since the last report will be in bold, red text 2: Actions Completed / Decions Implemented will be greyed out and removed from the next report TOWN COUNCIL 11 June 2020 APPENDIX B Agenda No 5 Resolutions

(i) Public Partcipation Policy to be put on policies page of website Standing Orders updated; Public (ii) Standing Orders to be updated regarding Public Public Participation Policy & Standing Orders 12 14/05/2020 Particpation - new version to be put on web Nil TC Particpation put on website and copies emailed to (iii) all Councillors and meeting adminstrators to be all Councillors and staff. provided with copies of public particpation policy and Standing Orders

13 14/05/2020 Parish Charter Respond to Parish Charter Consultation Nil TC Recording of (i) Obtain legal advice on retention of recordings legal advice requested from MO at 14 14/05/2020 Council Nil TC (ii) research retention policies of other councils MDDC meetings advise applicants of the outcome of their grant 15 28/05/2020 Grants TC applications MDDC agreed extension of time & Cllr Mid Devon (i) request extension of time to send a response to Guest drafted a revised response for TC & Cllr G 16 28/05/2020 Playing Pitch MDDC consideration on 11.06.2020 Guest Strategy (ii) prepare a revised response for CTC to consider 11.06.20Council agreed a response to be sent to MDDC

Public Space Protection 17 28/05/2020 Order (PSPO) Contact MDDC with questions / comments TC Relating to Dog Control Membership of Policy, Add Cllr Rowe to PFP Committee on membership 18 11/06/2020 Finance & TC lists and website Personnel Committee Covid-19 19 11/06/2020 terms of Update TOR Document TC Refernce Queen's 20 11/06/2020 Birthday Write nominations TC Honours Please Note: 1: information updated or added since the last report will be in bold, red text 2: Actions Completed / Decions Implemented will be greyed out and removed from the next report Building connections that last The councillor advocate scheme

Induction guide

Version: 12.0 Last updated: 26 May 2020 Updated by Andrew Kirchin, communications and engagement officer Email: [email protected]

1 | P a g e Contents

Introducing councillor advocates 3

How the scheme works 3

The role of a councillor advocate 4

The role of the police 5

The role of the Office of the Police and Crime Commissioner 6

Find out more 6

Appendix 1 - Role profile 7

Appendix 2 - Community link contacts 13

Appendix 3 – Sample quarterly meeting agenda 14

If you need this information in a different format please contact us at the Office of the Police and Crime Commissioner by email [email protected] or telephone 01392 225555 and we will do our best to help you.

2 | P a g e What is a councillor advocate?

A councillor advocate is an elected member from any council in Devon, Cornwall and the Isles of Scilly who has volunteered to help improve communication between the police, councils, and the police and crime commissioner (PCC).

Introducing councillor advocates

As a local councillor you know and understand your communities. You are a recognised and influential local leader who is well connected with the communities you represent. Because of this, you are in a unique position of being able to help improve the conn ection between your communities and the police.

The PCC’s Councillor Advocate Scheme (the scheme) aims to ensure that:

• you feel more informed about crime and policing in your local area; • a practical and positive route exists to enable you to bring the overall views of your communities to the police; • the PCC is kept informed of community views across Devon, Cornwall and the Isles of Scilly, so that she can effectively hold the chief Constable to account for policing; • consistent, accurate and honest information relating to crime and community safety is cascaded to the public; • you feel more equipped to inform the public about crime and policing, educate your communities about crime and support/encourage greater reporting of issues to the police and other appropriate partner organisations; and • police officers time is used to its optimum by enabling the cascade of information to be efficient and without duplication.

How the scheme works

The scheme works by improving the consistency and frequency of communication, and offers advocates:

Face to face discussions: 1. Access to a quarterly meeting with the police at a local level 2. Access to councillor advocate themed seminars each year 3. Access to a named contact within the PCC’s office

Written materials: 4. A bespoke advocate information directory 5. Quarterly key topic briefing documents specifically for advocates 6. Quarterly newsletter from the PCC 7. Monthly Citizens in Policing newsletter 8. Notification of press releases issued by the PCC

Campaigns and events: 9. Access to police campaign materials (e.g. posters and leaflets) 10. Prior notification of and invitation to police arranged community engagement activities

In each policing area councillors are invited to volunteer themselves as a councillor advocate. Whilst councils may choose to select an individual as a councillor advocate for the scheme using their own internal processes, the scheme is open to any councillors (or in some cases parish/town clerks) who wish to take part

3 | P a g e and is not restricted to those selected by councils. Advocates are welcome from unitary, county, district, town and parish councils. It is each councillor advocate’s responsibility to ensure that they have informed their council and community safety partnership (CSP) that they have signed up to the scheme.

Every quarter the councillor advocates for each policing area will meet with a representative from Devon and Cornwall Police (the Force). A representative from the relevant CSP will also be invited to attend, as will a community engagement worker from the OPCC (if there is one allocated to the area), along with any police engagement volunteers in the area.

This discussion will enable each councillor advocate to raise issues on behalf of their council’s communities, and allow the police the opportunity to update all councillor advocates on relevant information and/or request support with a specific issue. After the meeting the police representative will send a brief written summary of the meeting to the office of the police and crime commissioner (OPCC) by email to [email protected].

Each quarter advocates will also be invited to attend a ‘councillor advocate seminar’ which will focus on one key issue, for example:

1. Neighbourhood Policing 2. The police telephone 101 service 3. Antisocial behaviour 4. Road safety

Attendance at seminars will be exclusively for councillor advocates and will provide opportunities to receive information and updates from professionals, and enable councillors to ask questions, raise queries and feedback the views of their communities to the police and the police and crime commissioner.

The role of a councillor advocate

The role of a councillor advocate is to:

• improve the connection between communities, the Force, and the PCC; • connect with their local CSP; • identify opportunities where councillors may be able to proactively support the police with specific campaigns or activities; • regularly engage with all councillors from their council and their communities to explore what crime and community safety issues they may be experiencing, and cascade that information back to the police; • encourage all councillors from their council and their communities to register for the free neighbourhood alert system at https://devonandcornwallpcc.neighbourhoodalert.co.uk/; • ensure that accurate information from the police is cascaded throughout their council and communities; • cascade crime prevention information to encourage all communities to take proactive steps to reduce the risk of crime and encourage reporting; • raise awareness and clarify the most appropriate methods of reporting antisocial behaviour. nuisance issues and crimes within their communities; • raise awareness within their council of the Victim Care Unit and encourage all councillors to promote it within their areas;

4 | P a g e • ensure that specific police campaigns are widely communicated within their council and cascaded throughout communities; and • tell the police about community concerns, but also about positive experiences so that good practice can be captured and feedback used by the police.

In return a councillor advocate can expect:

• regular and consistent access to their local policing team; • regular information from the PCC; • to receive exclusive access to councillor advocate seminars; • access to a named contact within the OPCC; • for the views of their communities to be heard by the PCC; and • recognition for their advocate efforts within the PCC’s publicity.

What the councillor scheme is not:

• the scheme is about improving the cascade of information between groups, and is not designed to tackle issues relating to individual and specific cases within a locality as existing structures and forums already exist for that purpose; • the scheme does not replace existing crime reporting or provide an alternative for reporting crime; • the scheme is not intended to impinge on the local expertise of existing groups and forums (such as statutory CSPs); • councillor advocates are not ‘single points of contact’ between the police and a council

The role of the police

The police will:

• arrange quarterly discussions with councillor advocates (to also include a representative from the local community safety partne rship) where councillors will receive: o up to date, accurate information about recorded crime, along with contextual information; o an outline of what specific work the police have been focusing on in the last quarter; o an outline of where the police will be focusing their efforts in the next quarter and if/how councillors can support that; o information about any planned police arranged community events and engagement activities • councillor advocates will also receive a copy of the monthly Citizens in Policing 1 newsletter

1 Devon and Cornwall Police has a Citizens in Policing Strategy which aims to: deliver an innovative and transformational approach to engaging volunteers to support policing; expand the police’s imagination as to how volunteers can benefit from and contribute to the aims of Devon & Cornwall Police; develop new approaches to maximise the use of volunteers' time, skills, energy and commitment, while integrating them into the wider police family; enhance the policing service through connecting our communities to policing and connecting policing to our communities; draw together the activity of citizens operating within policing; and create collaborations and partnerships with existing third-sector organisations who can add value to policing.

5 | P a g e The role of the OPCC

The OPCC will ensure that councillor advocates receive:

• an induction pack and specially designed information directory • use of a specific email address [email protected] to enable efficient correspondence with the office of the police and crime commissioner • press releases issued from the office as soon at the point of release • regular newsletters from the PCC • key briefing documents on specific issues that are of interest to councillor advocates • an invitation to exclusive councillor advocate thematic seminars each year

The community link contacts from the OPCC will:

• ensure that advocates are provided with police campaign materials upon request; • field any enquiries that councillor advocates may have and signpost advocates as appropriate; and • review the summary of discussions from the quarterly councillor advocate meetings and ensure that any relevant specific issues are raised with the PCC and the chief constable in an appropriate and consistent format.

Find out more

To discuss the scheme or to apply please contact the OPCC by email [email protected] or telephone 07914 536733 and ask to speak with Mick Harrison.

6 | P a g e Appendix 1 ROLE PROFILE

Role: Councillor Advocate Team: Office of the Police and Crime Commissioner Duration: Ongoing subject to 12 monthly review

About the police and crime commissioner

The police and crime commissioner (PCC) is responsible by law for holding the chief constable to account on behalf of the residents of Devon, Cornwall and the Isles of Scilly for delivering a police force that works well and meets the needs of its communities. The police and crime commissioner also has to make sure that Devon and Cornwall Police is helping to deliver our area’s ‘police and crime plan’. The PCC’s plan has five priorities:

1. Connecting communities and policing – the local policing promise 2. Preventing and deterring crime 3. Protecting people at risk of abuse and those who are most vulnerable 4. Supporting victims and witnesses and helping them to get justice 5. Getting the best out of the police

The police and crime commissioner’s key priority is the ‘Local Policing Promise’. This promise means that she will work to ensure that policing in Devon, Cornwall and the Isles of Scilly is accessible, responsive, informative and supportive. To assist in delivering that promise, the police and crime commissioner has created a Councillor Advocate Scheme, to harness the power and connectivity of locally elected councillors throughout Devon, Cornwall and the Isles of Scilly.

The chief constable and the police and crime commissioner have many different responsibilities but in short their roles are to:

Chief Constable Police and Crime Commissioner

Makes sure that the views and needs of Devon, Must deliver an effective police force. Cornwall and the Isles of Scilly residents inform how our police service operates.

Sets the police’s priorities (i.e. the issues that are Leads and makes decisions on all aspects of the most important) and decides how much money operational policing. the police force will be given each year to operate.

Acts on behalf of the electorate to ensure that the chief constable is delivering effective policing in Is the most senior police officer in Devon and Devon, Cornwall and the Isles of Scilly by holding Cornwall Police him to account.

7 | P a g e Chief Constable Police and Crime Commissioner

Decides what the council tax contribution towards policing (the precept) is, and then decides how Is respo nsible for the delivery of operational much money the chief constable will have to run policing and overall performance of the police. the police force, as well as then commissioning other services to reduce crime and/or improve community safety .

Is politically independent. Is elected into office.

Accountable to the police and c rime Accountable to the public. commissioner.

About the role

The Police and Crime Commissioner’s Councillor Advocate Scheme aims to ensure that:

• councillors feel more informed about crime and policing in their local area; • a practical and positive route exists to enable councillors to bring overall views from their communities to the police; • the Police and Crime Commissioner is kept informed of community views across Devon, Cornwall and the Isles of Scilly, so that she can effectively hold the Chief Constable to account for policing; • consistent, accurate and honest information relating to crime and community safety is cascaded to the public; • councillors feel equipped to inform the public about crime and policing, educate their communities about crime and support/encourage greater reporting of issues to the police and other appropriate partner organisations; and • the time of police officers is used to its optimum by enabling the cascade of information to be efficient and without duplication.

The role of a councillor advocate is to:

• improve the connection between communities, the police, and the police and crime commissioner; • connect with their local CSP; • identify opportunities where councillors may be able to proactively support the police with specific campaigns or activities; • regularly engage with all councillors from their council and their communities to explore what crime and community safety issues they may be experiencing, and cascade that information back to the police; • encourage all councillors from their council and their communities to register for the free neighbourhood alert system at https://alerts.dc.police.uk; • ensure that accurate information from the police is cascaded throughout their council and communities; • cascade crime prevention information to encourage all communities to take proactive steps to reduce the risk of crime and encourage reporting; • raise awareness and clarify the most appropriate methods of reporting antisocial behaviour and other nuisance issues within their communities;

8 | P a g e • raise awareness within their council of the Victim Care Unit and encourage all councillors to promote it within their areas; • ensure that specific police campaigns are widely communicated within their council and cascaded throughout communities; and • tell the police about community concerns, but also about positive experiences so that good practice can be captured and feedback used by the police.

In return a councillor advocate can expect:

• regular and consistent access to their local policing team; • regular information from the Police and Crime Commissioner; • to receive exclusive access to councillor advocate seminars; • access to a named contact within the office of the police and crime commissioner; • for the views of their communities to be heard by the police and crime commissioner; and • recognition for their advocate efforts within the police and crime commissioner’s publicity.

What the councillor scheme is not:

• the scheme is about improving the cascade of information between groups, and is not designed to tackle issues relating to individual and specific cases within a locality as existing structures and forums already exist for that purpose; • the scheme does not replace existing crime reporting or provide an alternative for reporting crime; • the scheme is not intended to impinge on the local expertise of existing groups and forums (such as statutory Community Safety Partnerships); • councillor advocates are not ‘single points of contact’ between the police and a council.

Community Safety Partnerships

Community Safety Partnerships are structured groups who deliver activity based on data driven priorities. Councillor advocates are expected to engage with the relevant Community Safety Partnership for their area.

Community Safety Partnerships are made up of representatives from the police, local council, fire service, health service, probation as well as many others.

Their purpose is to make the community safer, reduce crime and the fear of crime, reduce anti-social behaviour and work with business and residents on the issues of most concern.

CSP Area Web link to further information Cornwall https://safercornwall.co.uk/ Plymouth https://www.plymouth.gov.uk/antisocialbehaviourandcrime/communitysafetypartnership Torbay http://www.torbay.gov.uk/emergencies/sct/ Devon https://new.devon.gov.uk/emergencies/safer -devon -partnership/ East and Mid http://eastdevon.gov.uk/community -safety/east -and -mid -devon -community -safety - Devon partnership/ Exeter https://exeter.gov.u k/clean -safe -city/community -safety/exeter -community -safety - partnership/about -the -partnership/ North Devon htt p://www.northdevon.gov.uk/community -safety -and -emergencies/north -devon -and - and Torridge torridge -community -safety -partnership/

9 | P a g e CSP Area Web link to further information South Devon http://saferdevon.co.uk/south -devon -dartmoor -csp/ and Dartmoor Isles of Scilly http://www.scilly.gov.uk/community -safety/community -safety -partnership

Commitment

Councillor advocates will be requested to attend quarterly meetings and to proactively bring information to those discussions, as well as cascade the results of the meeting throughout their council and communities. In addition, councillor advocates will be invited to attend any relevant police and crime commissioner consultation and engagement events which are scheduled to take place within their council’s area. Councillor advocates will also be invited to attend seminars each year. The police and crime commissioner recognises that councillor advocates are volunteers and as such their attendance at any event is in a voluntary capacity.

Expenses

The police and crime commissioner is unable to make any financial reimbursement to councillor advocates as part of the scheme. Refreshments will be provided at councillor advocate seminars.

Police vetting and the Disclosure and Barring Service

Councillor advocates will not be expected to provide, nor be provided with personal, confidential or sensitive information as part of the scheme. As such advocates will not be subject to police vetting or Disclosure and Barring Service processes.

Information security and data protection

Councillor advocate meetings are not forums where specific cases or individuals will be discussed.

Councillor advocates will not be expected to provide, nor be provided with personal, confidential or sensitive information as part of the scheme.

Should a councillor advocate be made aware of a specific issue relating to any individual(s) that they wish to discuss with the police, this activity must be considered as being outside of the councillor advocate scheme process and the councillor should adhere to their council’s own policies and practices for the appropriate, proportionate and legal disclosure of information.

Should an incident occur where a councillor advocate does share any information with the police or the office of the police and crime commissioner that is deemed to relate to the safety and/or safeguarding of a person(s), that information may be shared with other organisations for the purposes of preventing crime and/or safeguarding in accordance with statutory duties.

Information exchanged via the councillor scheme should be stored and communicated using appropriate and secure methods, with due regard to relevant data protection and human rights legislation.

10 | P a g e The following information about councillor advocates will be collected and stored by the office of the police and crime commissioner:

Type of information Reason for use/ storing/retaining Councillor name To enable registration to the scheme. Name of council To ensure that the office of the police and crime commissioner can identify which councils are represented on the scheme. Telephone number To enable staff from the office of the police and crime commissioner to contact councillors with specific enquiries or notifications (for example a seminar cancellation). Email address To enable councillors to receive regular information as part of the scheme. Any special requirements This will be asked for individual events and communications to ensure that staff from the office of the police and crime commissioner take any specific requirements into consideration.

Information sharing

Elected members understand that by registering to become a councillor advocate that they are consenting to their information (i.e. name and contact details) being shared with Devon and Cornwall Police, relevant Community Safety Partnerships, Democratic Services Teams/Town Clerks and other councillor advocates.

Councillors may request to be removed from the scheme at any time by emailing [email protected] .

Access to police buildings

Quarterly meetings of advocates may take place on police premises but advocates will not be provided with specific police authorised identification or access cards for any police premises as part of the scheme.

Training

Councillor advocates will be invited to attend seminars each year where specific inputs and/or training will be provided. Four seminars will take place throughout the year in Devon and Cornwall. The Office of the Police and Crime Commissioner will be guided by councillor advocates when choosing topics for each seminar (for example crime prevention, modern slavery and human trafficking, domestic abuse and sexual violence, scams, county lines etc).

Person specification

Councillor advocates should demonstrate:

• commitment to working positively and in partnership to solve problems; • excellent and professional communication skills; • ability to proactively gather and cascade information; • demonstrable integrity and commitment to promoting equality, diversity and human rights; and

11 | P a g e • diplomacy.

Equality, diversity and human rights

It is important that the police and the police and crime commissioner can demonstrate that they promote and respect equality, diversity and human rights at all times. The police and police and crime commissioner must ensure that those they interact with are treated fairly and without discrimination. It is also important that the police and police and crime commissioner respects and understands the diversity of the individuals and communities they serve.

The Equality Act 2010 places a duty on all public authorities (including police and crime commissioners) which requires them to:

• eliminate discrimination, harassment, victimisation and any other conduct that is prohibited by or under the Equality Act 2010; • advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it; • foster good relations between persons who share a relevant protected characteristic and persons who do not share it.

The police and crime commissioner’s councillor advocate scheme must fully reflect the commissioner’s legal duties and all councillor advocates will be expected to behave in accordance with these duties and principles at all times online and offline and both professionally and privately. Failure to do so may result in a formal investigation by the office of the police and crime commissioner and possible removal from the scheme.

Councillor advocate conduct

Councillor advocates are expected to act in accordance with the seven Nolan principles that apply to the conduct of people in public life, which are:

1. Selflessness: you should act in the public interest. 2. Integrity: you should not put yourself under any obligations to others, allow them improperly to influence you or seek benefit for yourself, family, friends or close associates. 3. Objectivity: you should act impartially, fairly and on merit. 4. Accountability: you should be prepared to submit to public scrutiny necessary to ensure accountability. 5. Openness: you should be open and transparent in your actions and decisions unless there are clear and lawful reasons for non-disclosure. 6. Honesty: you should always be truthful. 7. Leadership: you should promote, support and exhibit high standards of conduct and be willing to challenge poor behaviour.

How to apply

To apply to the scheme please email [email protected].

Appendix 2 12 | P a g e COMMUNITY LINK CONTACTS

What are community link contacts?

A number of members of staff who work for the office of the police and crime commissioner are assigned a ‘community link contact’ role, in addition to their standard duties. Each member of staff can allocate up to 10 hours per month to their community link function (dependent on other priorities).

What is the aim of the community link contacts?

The main aim of the role is to develop communication links between the office of the police and crime commissioner and specific groups within individual geographical areas.

Community link contacts aim to:

• develop communication channels with groups throughout Devon, Cornwall and the Isles of Scilly by offering a named point of contact for enquiries within the commissioner’s office • raise awareness of the role of the police and crime commissioner • feedback issues from geographical areas to the police and crime commissioner to assist her in her role to a) hold the chief constable to account for policing and b) commission services throughout Devon, Cornwall and the Isles of Scilly.

Community link contacts assist greater communication and are not a resource for local areas to use for solving specific problems, although they may signpost groups and the public to other useful stakeholders and resources and are unable to become involved with any activity that relates to operational policing.

Community link contacts may:

• attend some local events as appropriate (e.g. a councillor advocate seminar, a police neighbourhood surgery, community engagement group meetings, drop-in and other partnership events) • raise awareness about the role of the police and crime commissioner, her remit and relationship with policing and how she can help groups and communities • record community concerns, listen to the public, feedback to the police and crime commissioner and her team and refer issues (as appropriate) or signpost to a partner agency

Find your community link contact

You can find your community link contact online at www.devonandcornwall-pcc.gov.uk/about-us/the-opcc- team/community-link-officer or by telephone 01392 225555.

13 | P a g e Appendix 3 COUNCILLOR ADVOCATE SCHEME

Date: Time: Venue: Contact: Sample quarterly meeting agenda

1. Welcome and introductions. General introductions.

2. Crime update. Police to provide an overall crime update for the sector, along with relevant contextual information, drawing out any particular issues of concern and also positive changes to crime.

3. Police/partnership activity update. Police to provide an update on what specific activity they have been focusing on in the last quarter and why, along with reference to any partnership work. Police to then provide councillors with an update on where their focus will be for the next quarter and why, in order to explore if/how councillors/communities could assist with any specific activities.

4. Councillor views and questions. Opportunity for councillors to express their views and ask questions. Councillors may wish to submit questions in advance to enable the police to research/prepare a more comprehensive response.

5. Campaign updates. Where the crime picture has identified a particular issue(s) the police may wish to carry out targeted campaign work with a specific community. This will provide an opportunity for advocates to explore if/how their council could support the police with any particular campaigns.

6. News and engagement events. Councillors, police and office of the police and crime commissioner to advise each other of any relevant news and events, to maximise any opportunities to work in partnership.

7. Specific issues that require a response from the commissioner. Councillors and police to advise the community link contact at the office of the police and crime commissioner of any issues they wish to bring to the commissioner
s attention.

8. Details of next meeting

14 | P a g e COUNCILLOR ADVOCATE

Information directory

Version: 0.14 Last updated: 25, 2020 Updated by: Andrew Kirchin, communications and engagement officer the directory

This information directory has been specially designed for elected members throughout Devon, Cornwall and the Isles of Scilly who are part of the Police and Crime Commissioner
s Councillor Advocate Scheme. At the moment this directory focuses mainly on crime, but does include other issues relating to protecting and supporting vulnerable people. In future we would like to broaden this directory to cover many more issues.

The police and crime plan The councillor advocate scheme (the scheme) is just one element of the Police and Crime Commissioner
s (PCC) Police and Crime Plan and aims to better connect the police, the public and the commissioner. To find out more about the plan please visit our website at devonandcornwall-pcc.gov.uk/devon-and-cornwall-police-and- crime-plan/our-local-police-promise.

Keeping things relevant The directory has been produced to support councillor advocates in their role and provides information about a wide range of community safety issues. Because Devon, Cornwall and the Isles of Scilly is such a large and diverse geographical area, some elements of the directory might not be relevant to all councillors. That
s why we have produced this document in the format of a directory, so that councillors can simply choose the topic that they need at any particular time. This document has been produced as a guide and is not intended to be instructional in any way.

Knowing who to contact We have added key contacts so that councillors can signpost communities to where they can access help and support should they need it. Because one size doesn
t fit all we
ve also left a space for councillors to add their own local contacts and notes.

Your Community Safety Partnership We would always recommend that councillors engage with their local statutory Community Safety Partnership (CSP).CSPs exist by law (Crime and Disorder Act 1998 with a little extra added in the Police Reform Act 2002) and were established to bring statutory agencies together to reduce crime and disorder. Although many types of agencies, organizations and individuals are involved with the work of CSPs, there are specific agencies that have to be represented within the partnership.

CSPs across the peninsula focus their work on
priority issues
and these are explained in documents called strategic assessments
. A strategic assessment is a snapshot of crime and community safety which is produced using factual data. Together CSPs have also produced a Peninsula Strategic Assessment which highlights the priorities that most affect our communities across Devon, Cornwall and the Isles of Scilly. A list of CSPs and how to contact them can be found in the councillor advocate scheme induction document.

Practical resources The directory contains information about practical resources that councillors may wish to use, particularly to raise awareness of certain crimes. The resources listed aren
t exhaustive and are just a selection, so councillor advocates may wish to speak with others such as their local CSP to find out what else may be available.

A work in progress This is a working document which receives regular updates, and we know that we might not have got it quite right. We recognise that our communities are unique and we have tried to make this document as helpful as it can be and relevant to councillors in urban and rural parts of Devon, Cornwall and the Isles of Scilly. We are always interested to hear what councillor advocates think about the directory, and we
ll make changes to it based on that feedback.

Keeping up to date Because information can change, we
ll review this regularly and place the most up to date version on our website at devonandcornwall-pcc.gov.uk. Whilst we will try to ensure that information contained in this publication is true and correct at the time of publication, changes in circumstances after the time of publication may impact on the accuracy of this information. As the information in this document directs you to organisations and agencies, if you are unsure as to the accuracy of the contact information listed within this document, please refer to the relevant organisation/agency via their own websites. More information For more information at any time about crime prevention you can also visit the Devon and Cornwall Police website at devon-cornwall.police.uk/advice.

Your views If you have any views on this directory, or positive suggestions as to how it could be improved, please email [email protected]. your local contacts

Whether it is your local: licensing officer, antisocial behaviour officer, safeguarding officer, housing officer, community safety partnership team, police neighbourhood team, or PCC contact, you will have a lot of your own local contacts. We have left room for you to record them here just in case you want to add them to this directory.

Name Email Phone Role / Notes

Community Link Contact from the Police and Crime Commissioner
s Office Social media contacts and useful websites

If you use social media you may wish to follow organisations and specific individuals to keep up to date with local and national news.

Your policing inspector should be able to provide you with a list of local police officers who are active on social media which may help you to stay informed about what
s happening in your area.

This guide includes references to many different websites, but you may also wish to record others here. Websites that may be of interest to you could include:

Name Web address / social media handle Devon and Cornwall Police Website: devon -cornwall.police.uk Website for professionals working with children/young people: dcdhub.org Online service directory: devon-cornwall.police.uk/askned Twitter: @DC_Police Facebook: en-gb.facebook.com/DevonAndCornwallPolice Youtube: youtube.com/user/DCPolice Instagram: instagram.com/dc_police.999/?hl=en

Devon, Cornwall and the Website : devonandcornwall -pcc.gov.uk Isles of Scilly Police and Twitter: twitter.com/DC_PCC Crime Commissioner Facebook: facebook.com/devonandcornwallpcc YouTube: youtube.com/channel/UCJJmi7kBCxktllEe1_8ByWg

Devon and Cornwall Police Website: alerts.dc.police.uk Community Alert

Devon and Cornwall Website: vi ctimcaredevonandcornwall.org.uk Victim Care Network Tel: 01392 475900 (Delivers advice and support to victims of crime)

Shekinah/Make Amends shekinah.co.uk (Delivers restorative @makeamendsrj approaches that help to heal the harm caused by crime and conflict across Devon and Cornwall) Contents

Adult abuse and neglect 1 Anti -social behaviour 3 Begging 5 Burglary 7 Child abuse and neglect 9 Child Sexual Exploitation 11 County Lines 13 Cyber crime 15 Domestic abuse 17 Hate crime 19 Licensing issues 22 Lost and found property 23 Modern day slavery 25 Online safety 27 Road safety 29 Rural crime 31 Scams 33 Sexual violence 35 Violent extremism 37

If you need this information in a different format please contact us at the Office of the Police and Crime Commissioner by email [email protected] or telephone 01392 225555 and we will do our best to help you. ADULT ABUSE/NEGLECT 1

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Any adult can become vulnerable
at any time but there are individuals within our communities that due to specific needs are considered to be vulnerable adults
or adults at risk
. An adult at risk is anyone aged 18 or over who:

• has needs for care and support (whether or not a local authority is meeting any of those needs); • as a result of those needs is unable to protect himself or herself against the abuse or neglect or the risk of it; • or who is experiencing, or is at risk of, abuse or neglect

Abuse can take a wide variety of forms including: physical abuse; domestic abuse; sexual violence; psychological abuse; financial or material abuse; modern slavery; discriminatory abuse; organisational abuse; neglect and acts of omission; and self-neglect. Abuse can take place both offline and online.

Sadly some criminals and crime groups actively target adults at risk (and often children too) as they will perceive that they are easier to exert control over, and less likely to seek help from others or report what
s happening to them to the police.

As a councillor you have influence relating to local services available for adults at risk but you can also help raise awareness of what communities can do to help protect individuals from harm.

PREVENTING ADULT ABUSE AND NEGLECT

It can be difficult to identify abuse but signs can include a person: • becoming quiet or withdrawn • being aggressive or angry for no obvious reason • looking uncared for, unclean or that they
ve lost weight • suddenly acting differently • displaying physical injuries • not wanting to be left alone or with certain people • having an unusually dirty or untidy home • missing possessions • not having enough money for basic living costs such as food and heating • having a lot of people suddenly using (or staying at) their property There are a large number of practical actions that organisations and communities can take to help protect adults from abuse and neglect, some of which include: • finding out about the work of your local adults safeguarding board and how you can get involved • asking your local adults safeguarding board and community safety partnership how you can become more involved in their plans to raise awareness of the signs of abuse and neglect, and how to report suspicions or concerns • ensuring what mechanisms are in place locally to ensure that carers in your communities are looked after • speaking with your local banks and asking them how their staff are trained to identify the signs of financial abuse, and what they are doing to safeguard individuals with specific needs on and offline • talking with your licensing team to explore how staff within the licensed trade are being trained to identify the signs of abuse and neglect, and what they are doing to proactively safeguard individuals with specific needs • visiting residential care homes and other services in your area to ask them how they are proactively preventing abuse and if they need any further support REPORTING CRIME AND GENERIC CONTACTS 2 If a crime at a property is in progress residents should always contact the police on emergency telephone 999. Reporting a crime or a suspicion to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting a crime anonymously to CrimeStoppers Online: crimestoppers-uk.org Telephone: 0800 555111 Reporting safeguarding concerns to Adult
s Services You can find details of local Adult
s Services contacts on the Devon and Cornwall Police website. Online: devon-cornwall.police.uk/advice/your-community/adults-at-risk/reporting-abuse As a Councillor you may wish to discuss an issue with the Diverse Communities Unit Online: devon-cornwall.police.uk/your-right-to-information/our-people/departments/equality- diversity/about-equality-diversity

YOUR NOTES ABUSE ADULT

MORE INFORMATION AND RESOURCES / NEGLECT Devon and Cornwall Police Short films that can be used specifically with adults at risk devon-cornwall.police.uk/advice/your-community/adults-at-risk/safety-advice-for-adults-at-risk

Devon and Cornwall Police A range of easy read information including crime prevention and reporting crimes devon-cornwall.police.uk/easy-read

Devon and Cornwall Police Easy read information about Hate Crime and how to report it devon-cornwall.police.uk/easy-read/hate-crime ANTISOCIAL BEHAVIOUR 3

Antisocial behaviour
can mean different things to different people. Antisocial behaviour has a definition in law, but generally it is an umbrella term for what can be a broad range of behaviours (some of which may be criminal and some not). Due to this there are a number organisations (not just the police) who have legal responsibilities and powers to take action. In legal terms, antisocial behaviour is defined as behaviour by a person which causes, or is likely to cause, harassment, alarm or distress to one or more persons (Antisocial behaviour Crime and Policing Act 2014). Generally there are three main categories for antisocial behaviour: 1. Personal antisocial behaviour is when a person(s) targets a specific individual or group. 2. Nuisance antisocial behaviour is when a person(s) causes trouble, annoyance or suffering to a community. 3. Environmental antisocial behaviour is when a person
s actions affect the wider environment, such as public spaces or buildings. Antisocial behaviour is often complicated because it relates to people. What one person might consider to be antisocial, another may not. Some individuals might also be more tolerant to certain behaviours than others for a wide range of reasons. As a councillor you can help others to understand what powers the police and others have to tackle antisocial behaviour, and raise awareness of how to report it. For any organisation to take civil or criminal action, evidence is needed, so as a councillor you can also help support individuals and communities to understand the type of evidence they will need to keep and how to record that if they wish to pursue a complaint against a person. You can also help raise awareness of the Community Trigger process.

PREVENTING ANTISOCIAL BEHAVIOUR

There are so many different forms of antisocial behaviour, and many causes of it, that there is no one size fits all
approach to preventing it.

There are a huge range of factors that can form part of why a person
s behaviour becomes antisocial including (but not limited to): the environment; poor education; worklessness; physical or mental ill health; living conditions; poverty; trauma; substance misuse; and domestic (and other forms of) abuse.

What can help deal with antisocial behaviour is to intervene in issues early on and prevent them from escalating further. To do this it
s important that areas have good working partnerships between agencies councils, police, housing providers, and often other third sector organisations.

As a councillor you may already be very familiar with your area
s partnership approach to tackling antisocial behaviour, but if not you may wish to contact the relevant team or your local Community Safety Partnership to explore if there is any further assistance or support you can provide in your role.

For antisocial behaviour to be dealt with before it escalates it
s also important that communities can access the advice and help they need, which won
t always be from the police. Not all antisocial behaviour is classed as crime
which is why in some circumstances it should be reported to other organisations such as a council or a housing provider who have their own legal powers to deal with issues. Antisocial behaviour is often dealt with in partnership with one agency taking a lead
role, depending on the specific circumstances. REPORTING ANTISOCIAL BEHAVIOUR 4 If a crime at a property is in progress or if life is threatened, residents should always contact the police on emergency telephone 999. To determine which service to contact Ask NED Devon and Cornwall Police offer a directory of services to help residents and businesses find the most appropriate agency to contact at devon-cornwall.police.uk/askned Residents in social housing Residents in social housing should report antisocial behaviour to their housing provider. Abandoned and inappropriately parked vehicles Unless a vehicle has been abandoned or parked in a way that would prevent access to emergency service vehicles, matters should be reported to council
s parking enforcement/highways teams. Speeding vehicles Drivers who are speeding/driving dangerously are committing offences and should be reported to the local policing team. Find them online at devon-cornwall.police.uk/your-area or telephone 101 (non- emergency). Nuisance neighbours Advice about nuisance neighbours can be sought from a local council. If direct threats are made by neighbours a report should be made to the police. Graffiti, fly-tipping, dog fouling, littering, drug paraphernalia and noise Environmental crimes such as these should be reported to the relevant council. Intimidating groups in public spaces and street drinking

Tell your local policing team. You can find their details online at devon-cornwall.police.uk/your-area or BEHAVIOUR ANTISOCIAL telephone 101 (non-emergency). Begging Tell your local policing team. You can find their details online at devon-cornwall.police.uk/your-area or telephone 101 (non-emergency).

YOUR NOTES

MORE INFORMATION AND RESOURCES

Community Trigger Information on the Police and Crime Commissioner Website Information on the Community Trigger and how it can be accessed devonandcornwall-pcc.gov.uk/victims-information/community-trigger Devon and Cornwall Police Website Information, advice and reporting details dc.police.uk/asb BEGGING 5 HOW YOU CAN SUPPORT YOUR COMMUNITIES

Begging itself is a crime but is often a complicated issue due to a huge number of factors. For example, some individuals who beg, may have:

• genuine needs and vulnerabilities • a history of abuse and/or trauma • significant physical and/or mental ill health issues • addiction to alcohol and other substances • such chaotic lives that they are unable to maintain a tenancy • not be in a position to accept help or support • been the victim of crimes on the streets such as assault and sexual violence • accommodation (i.e. they are not genuinely street homeless) • been involved in street based antisocial behaviour or crimes (such as shoplifting)

In terms of public perception the issue of begging is often interlinked with homelessness (which is not a crime) and antisocial behaviours (for example street drinking), street based crimes (for example disorder) and environmental issues (for example the littering of drug paraphernalia).

For councils, the police and charities working to support vulnerable people there needs to be a balanced approached to ensuring that those individuals who are vulnerable, homeless and who have genuine needs are given the opportunities and support to access services that can provide them with long term help; and that enforcement action is taken against those who persistently cause antisocial behaviour, crime and disorder.

As a councillor you will be able to influence local services in your area and also, importantly, help educate the public about begging.

PREVENTING BEGGING

Begging cannot be stopped by one organisation alone. Preventing begging requires a whole community approach, for example:

Public education and awareness raising A key message for the public is that they should not give money to an individual who is begging, because:

• loose change is unlikely to ever provide the sustainable support that a truly vulnerable individual needs to change their life • giving money can in some circumstances actually enable an individual to remain on the streets • a member of the public with no prior knowledge of an individual
s circumstances or history can have no guarantee that any money they give will not be used to fund an activity that could harm or kill that individual, or harm others • there are registered charities with the appropriate skills and training to support individuals who rely on funding from the public to continue their work • an individual with a genuine need will usually accept other forms of help rather than money (for example the offer of something to eat or drink)

Targeted enforcement action As council
s have a wide range of legal powers to tackle antisocial behaviour, police and council
s will often work together to form enforcement plans. This type of activity will usually take place alongside other work to ensure that genuinely vulnerable people are supported into local services. REPORTING BEGGING 6 If a crime is in progress or if life is threatened, residents should always contact the police on emergency telephone 999. Begging In non-emergency situations begging should be reported to your local police neighbourhood team. You can find their details online at devon-cornwall.police.uk/your-area or telephone 101 (non- emergency).

Where begging is aggressive, intimidating or threatening the police should be contacted immediately on emergency telephone 999.

Intimidating groups in public spaces and street drinking Tell your local policing team. You can find their details online at devon-cornwall.police.uk/your-area or telephone 101 (non-emergency).

YOUR NOTES

MORE INFORMATION AND RESOURCES BEGGING

House of Commons Briefing Paper 5 page briefing paper on powers to tackle begging and antisocial behaviour Online: researchbriefings.files.parliament.uk/documents/CBP-7836/CBP-7836.pdf

Politics.co.uk Brief article on begging Online: politics.co.uk/reference/begging BURGLARY 7

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Individuals who commit burglary want to get in and out of a property quickly, easily and without drawing attention to themselves. Most burglaries don
t involve force, as thieves will try to select properties that have unlocked windows or doors. Those who commit burglary are generally opportunistic and will usually first check if:

• anybody is at home • there is CCTV covering the area or property • a security alarm is fitted • it is easy to access the property • they will be seen • there are other deterrents in place e.g. residents that are seen to be vigilant

As a councillor you can support residents by encouraging them to take action which can reduce the risk of their property being burgled. You can also support communities to set up and maintain positive and active Neighbourhood Watch Schemes to encourage residents to actively monitor each other
s properties and vehicles (especially more vulnerable residents), remain vigilant to crime and report any suspicious activity or concerns for an individual
s welfare. Residents who have been the victim of burglary (especially children) may need extra help and support and can access advice from the Victim Care Unit.

PREVENTING BURGLARY

Many burglaries are opportunistic and residents can make their property less appealing to thieves by:

• making it appear that someone is home (even if they
re not) • keeping high value goods out of sight • locking windows and doors • having good standard, well maintained doors, windows and locks that are compliant with household insurance policies • keeping lines of sight to the property clear (so that a thief entering could be easily seen) • using gravel (which is noisy) on out of sight
paths and prickly plants at boundaries to restrict unwanted access • leaving spare keys with a trusted friend and not under doormats or plant pots • making sure that car keys are stored out of sight and not near an entrance point Empty properties

It can be obvious to thieves that a property is empty but residents can take steps to reduce the risk of burglary by:

• not advertising on social media that they are away from their property • using timers or other devices to turn lights on and off • asking a trusted friend or neighbour to visit the property and remove post and draw/open curtains • leave a car on the driveway or offer the space to someone to use • advising trusted neighbours that the property will be empty and asking them to monitor any visitors to it and report suspicious activity Residents can also mark their property to increase the chances of having it returned in the event of it being lost or stolen. Find out more at www.devon-cornwall.police.uk/advice/your-personal-possessions/property-marking. REPORTING CRIME AND GENERIC CONTACTS 8 If a crime at a property is in progress residents should always contact the police on emergency telephone 999. Reporting a burglary to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting a burglary to CrimeStoppers Online: crimestoppers-uk.org Telephone: 0800 555111 Contacting the Victim Care Unit Website: victimcaredevonandcornwall.org.uk Telephone: 01392 475900 Enquiring about a Neighbourhood Watch Scheme Contact Devon and Cornwall Community Watch Association (DaCCWA) Email: [email protected]

YOUR NOTES

MORE INFORMATION AND RESOURCES BURGLARY

Devon and Cornwall Police Website Home security advice and information Website: devon-cornwall.police.uk/advice/your-home/home-security

Theft Checklist  things to consider after a burglary Important action to take after a burglary Website: victimsupport.org.uk/crime-info/types-crime/burglary/theft-checklist

Neighbourhood Watch Advice on how to set up a Neighbourhood Watch Scheme Website: ourwatch.org.uk CHILD ABUSE / NEGLECT 9

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Somebody may abuse a child or young person by inflicting harm, or by knowingly not preventing harm. Children can be abused in a family, an institutional setting, or more rarely by a stranger. Abuse can include: emotional; physical; domestic abuse; bullying; child sexual exploitation; female genital mutilation; child trafficking and grooming. Abuse can happen online as well as offline.

Neglect is the persistent failure to meet a child
s basic physical and psychological needs, likely to result in the serious impairment of the child
s health or development.

Child abuse and neglect are complex issues and there is a wealth of information available from credible local and national sources that can assist you in your role as a councillor (and perhaps a corporate parent). You may wish to engage with your local Children
s Safeguarding Board, Youth Offending Team and your Community Safety Partnership about local strategies and actions that aim to prevent child abuse and neglect.

There may still be some perceptions in society that what happens in a family or in a care setting is private. As a councillor you can help to: raise awareness of abuse and neglect; encourage the public to report their suspicions (even if they are not quite sure); encourage people working/volunteering with children and young people to keep asking them if they
re ok even when they say they are (as this is what Serious Case Reviews have taught us); to help create safe trusted environments where children and young people feel they can make disclosures; and work with schools and school governors to ensure that policies and practices are robust.

PREVENTING CHILD ABUSE AND NEGLECT

To prevent child abuse communities have to understand what it is, know how to report concerns, and have the confidence to make reports.

Department for Education Research tells us that a third of people who suspect child abuse do nothing about it, so it
s not enough to just raise awareness
of the issue, we also have to educate communities that we are all responsible for our actions and the actions we choose not to take.

As a councillor you can: • ask your local Children
s Safeguarding Board how its communication strategy tackles the barriers that prevent adults from reporting their concerns or suspicions • ask your schools and other education providers how they are raising awareness of child abuse and neglect, and actively encouraging parents, guardians and carers to be vigilant and report any concerns • encourage parents, guardians and carers to ask safeguarding
questions of any groups and organisations that their child may belong to (for example how do you check that your staff and volunteers are suitable to work with children and young people?
) • explore with schools and other education providers how specifically they are creating a culture and environment where children can feel safe to make disclosures • work with primary schools and other early years providers to explore how they are teaching young children important messages about their body and that they should tell an adult if they are upset or worried • work with schools and other education providers to find out how they
re helping to protect children online, and educate children and young people on issues such as sexting • talk with public transport providers in your area to find out if their staff are trained in how to identify signs of abuse or neglect and how to report any concerns REPORTING CRIME AND GENERIC CONTACTS 10 If a child is in immediate danger residents should always contact the police on emergency telephone 999.

Reporting a suspicion or a crime to Devon and Cornwall Police (non-emergency) Email: [email protected] Telephone: 101 Police enquiry office: find them at www.devon-cornwall.police.uk/contact/police-enquiry-offices Reporting safeguarding concerns to Children
s Services You can find details of local Children
s Services contacts on the Devon and Cornwall Police website Online: www.devon-cornwall.police.uk/advice/threat-assault-abuse/child-sexual-exploitation Accessing the Child Sex Offender Disclosure Scheme (Sarah
s Law) Email: [email protected] Telephone: 101 Anyone with concerns about a child being at risk from a convicted sex offender may be able to seek help from the child sex offender disclosure (CSOD) scheme. The scheme allows those who are worried about someone that has contact with a child they know to ask police if the person has a record for child sexual offences. The scheme has been introduced so that a parent, carer, guardian or another interested party can check the background of someone who has access to their children. If the person does have convictions for sexual offences against children and poses a risk of causing serious harm to the child or children, the information may be disclosed.

YOUR NOTES / ABUSE NEGLECT CHILD

MORE INFORMATION AND RESOURCES

NSPCC The NSPCC website contains a variety of information for parents, guardians and carers relating to preventing abuse and keeping children and young people safe . Online: nspcc.org.uk/preventing-abuse/keeping-children-safe

GOV.UK Information and guidance for parents and professionals working with children and young people. Online: gov.uk/childcare-parenting/preventing-neglect-abuse-and-exploitation

South West Child Protection Procedures Access to safeguarding manuals/policies for each Children
s Safeguarding Board area. Online: proceduresonline.com/swcpp CHILD SEXUAL EXPLOITATION 11

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Child Sexual Exploitation (CSE) is child sexual abuse and involves male and female children being groomed and sexually exploited. The exploitation of children under the age of 18 can happen anywhere, in both urban and rural areas.

CSE involves a child being tricked, manipulated or forced into taking part in sexual activities. Part of the exploitation of children involves perpetrators giving their victim something. This could include being given attention (for example extensive contact by text or instant message and in person) and making them feel special or loved
. It can also include the giving of physical gifts
such as clothes, new technology, cigarettes, alcohol or drugs.

CSE can take many forms for example: an inappropriate relationship (which may involve a large age gap), a boyfriend
who seems ideal but then forces or coerces the victims into have sex with others; and organised exploitation and trafficking (where victims are moved around towns and cities and coerced into sex with multiple men).

Because children who are being sexually exploited are being tricked into believing things by a perpetrator, they may genuinely and powerfully believe that they are in a loving and consensual
relationship and not understand that they are being abused.

As a councillor you can help to raise awareness in your communities of what CSE is, how to spot some of the signs, and how to report it and challenge perceptions like that sort of thing doesn
t happen around here.

PREVENTING CH ILD SEXUAL EXPLOITATION

In communities we can help to prevent CSE by: • raising awareness of what it is • teaching children and young people about healthy, unhealthy and abusive relationships • giving children and young people our time and listening to them • taking an interest in children and young people
s online friends and experiences • raising awareness of how to report concerns about CSE • ensuring that children and young people have many opportunities to access advice and support if they need it People who sexually exploit children don
t want others to find out and will take great measures to keep what
s happening hidden, so it can be really hard to spot when a child or young person is being abused or exploited. Changes in a child or young person
s behaviour can be natural, but there are some signs that may indicate that something is wrong: • being given lots of attention often online and by text or apps • a new mobile phone or new clothes, watches, jewellery or technology. • becoming isolated from friends and family • being secretive • changes in appearance or overtly sexualised dress • skipping school, coming home late or staying out late As a councillor you could: • encourage residents in your communities to submit any suspicions they may have about behaviour towards children and young people to the police • ask questions as to how CSE as an issue is being embedded into local safeguarding practices, especially around Looked After Children and Missing Children • work with your council
s licensing teams to communicate with taxi drivers about the risks around trafficking children and young people and how to report suspicious activity (some councils have mandatory training for taxi drivers on CSE). • work with your area
s hotels, bed and breakfast, caravan parks, holiday lets, Air B and B premises, and other accommodation providers to explore how they are proactively preventing exploitation on their premises REPORTING CRIME AND GENERIC CONTACTS 12 If a child or young person is in immediate danger, please always contact the police on emergency telephone 999. Reporting Child Sexual Exploitation suspicions to Devon and Cornwall Police (non- emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting Child Sexual Exploitation suspicions anonymously to CrimeStoppers Online: crimestoppers-uk.org/give-information/give-information-online Telephone: 0800 555111 Reporting Child Sexual Exploitation suspicions to Children
s Services You can find details of local Children
s Services contacts on the Devon and Cornwall Police website Online: devon-cornwall.police.uk/advice/threat-assault-abuse/child-sexual-exploitation For children and young people - reporting online sexual contact to CEOP

Online: ceop.police.uk/safety-centre EXPLOITATION SEXUAL CHILD For children and young people  Childline advice, help and support Online: ceop.police.uk/safety-centre Accessing emotional help and support from the Victim Care Unit Website: victimcaredevonandcornwall.org.uk Telephone: 01392 475900

YOUR NOTES

MORE INFORMATION AND RESOURCES

Parents Protect! Downloadable leaflet for parents, carers and guardians Website: parentsprotect.co.uk/files/pp_exploitation_leaflet.pdf Devon and Cornwall Police Website General information, advice and how to report concerns Website: devon-cornwall.police.uk/advice/threat-assault-abuse/child-sexual-exploitation Childline Website Advice for young people about healthy and unhealthy relationships Website: childline.org.uk/info-advice/friends-relationships-sex/sex-relationships/healthy-unhealthy- relationships COUNTY LINES 13

HOW YOU CAN SUPPORT YOUR COMMUNITIES

'County Lines' involves the use of mobile phone 'lines' by serious and organised crime groups and gangs to extend their drug dealing businesses into new locations outside of their home areas. The line itself (i.e. the telephone number that is marketed and that the users call) is pivotal to the group
s activity in a county and becomes a brand
that groups will be reluctant to change. Groups and gangs exploit and use children, young people and vulnerable adults as runners
to carry and sell drugs from borough to borough, and across county boundaries. Exploitation can take a variety of forms and will often include intimidation, threats and violence (including sexual violence). The County Lines issue largely involves Class A drugs, particularly the supply of heroin and crack cocaine. Groups and gangs may also target vulnerable individuals and take over their homes to use as a base to sell drugs from (this is called cuckooing
). As a councillor there are many things you can do to help raise awareness of County Lines within your council and communities. As well as being a criminal issue, due to the level of exploitation to vulnerable children, young people and adults, County Lines is also a significant safeguarding issue.

PREVENTING COUNTY LINES ACTIVTY

There is no single way to prevent County Lines activity but there are many things that can be done to help protect vulnerable people and make an area hostile to perpetrators. As a Councillor you can: • encourage residents in your communities to submit intelligence to the police using the 101 facility and/or Crimestoppers, if they have any suspicions about County Lines activity • ask questions as to how County Lines as an issue is being embedded into local safeguarding practices, especially around vulnerable adults and Looked After Children • speak with organisations like your area
s Pupil Referral Unit and Youth Offending Team to offer your support and ask if there is any help you can provide to them with particular issues • actively raise awareness with youth clubs and other social groups in your area about County Lines and the risk of recruitment
(boys aged 14-17 are the most often targeted, however girls can also be exploited too) • speak with your local schools and school governors and ask what their policies are around County Lines and if they require any additional support • raise awareness of the issue with public transport providers in your area. Ask if staff have knowledge of County Lines and to be vigilant around reporting suspicious activity • work with your council
s licensing teams to communicate with taxi drivers about the use of runners
and how to report suspicious activity • speak with housing providers in your area about the risk of cuckooing and encourage them to consider that particularly in relation to their vulnerable tenants • raise awareness of the issue with your local Special Educational Needs team, and other groups who work with individuals who may be vulnerable and at greater risk REPORTING CRIME AND GENERIC CONTACTS 14 If an individual is in immediate danger, please always contact the police on emergency telephone 999. Reporting crime or intelligence to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting crime or intelligence anonymously to CrimeStoppers Online: crimestoppers-uk.org/give-information/give-information-online Telephone: 0800 555111

Reporting safeguarding concerns to Children
s Services You can find details of local Children
s Services contacts on the Devon and Cornwall Police website. Online: devon-cornwall.police.uk/advice/threat-assault-abuse/child-sexual-exploitation

Reporting safeguarding concerns to Adult
s Services You can find details of local Adult
s Services contacts on the Devon and Cornwall Police website.

YOUR NOTES COUNTY LINES COUNTY MORE INFORMATION AND RESOURCES

Devon and Cornwall Police Campaign materials available on request devon-cornwall.police.uk/countylines

GOV.UK Campaign materials to download gov.uk/government/publications/county-lines-protecting-vulnerable-people-from- exploitation?utm_source=Local%20Authority%20bulletins&utm_medium=email&utm_campaign=Coun ty%20Lines&utm_content=Promotional%20material Home Office Guidance for Staff Guidance specifically for frontline staff working with children and vulnerable adults gov.uk/government/uploads/system/uploads/attachment_data/file/626770/6_3505_HO_Child_exploi tation_FINAL_web__2_.pdf CYBER CRIME 15

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Cyber-crime is the term generally used to describe crimes that are carried out online. The online environment can be accessed by computers, laptops, tablets, smart phones, games consoles and internet enabled televisions.

Cyber-crime is a continually growing issue and includes a wide range of online crimes such as: fraud; abuse; live streaming of crimes such as rape and child abuse; illegal downloading of films and music; stalking and harassment; and posting of illegal content. The online environment can also be used as a tool to: groom; radicalise; bully; extort; and exploit. Other factors related to the online environment can also have an impact on behaviours and relationships (and also lead to crimes in some cases) such as availability of new psychoactive substances (these used to be called Legal Highs), dating websites and apps, and the availability of pornography.

Other online threats to our technology and information can also include:

• Phishing: bogus emails asking for security information and personal details • Webcam manager: where criminals takeover your webcam • File hijacker: where criminals hijack files and hold them to ransom • Keylogging: where criminals record what you type on your keyboard • Screenshot manager: allows criminals take screenshots of your computer screen • Ad clicker: allows a criminal to direct a victim
s computer to click a specific link

PREVENTING CYBER CRIME

There are a number of ways that citizens and businesses can take proactive steps to better protect themselves online including:

• using strong
passwords, keeping passwords secure i.e. use at least 8 characters, include numbers and letters, both upper and lower case and using different passwords for different websites/apps • keeping computers and other devices up to date with anti-viral software • keeping operating systems updated • deleting and blocking spam or junk emails • not opening attachments or using internet downloads from unknown/untrusted sources • securing and encrypting wireless networks when using WiFi (Wireless Internet access). • making sure internet browsers and any plug-ins are updated (e.g. Flash, Java, Silverlight) • using reputable companies when shopping online • using secure payment methods, such as PayPal or credit cards for online purchases • never responding to any online communication which asks for passwords or banking details • backing up important data - like photographs, music, videos or documents and not just to the cloud • talking with our families and loved ones about our online experiences openly • being cautious of what personal information we are sharing with others online • understanding that we lose control of any information we post online (for example photographs as these can be copied/shared/used by other people) REPORTING CRIME AND GENERIC CONTACTS 16 If an individual is in immediate danger, please always contact the police on emergency telephone 999. Reporting crime or intelligence to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting crime or intelligence anonymously to CrimeStoppers Online: crimestoppers-uk.org/give-information/give-information-online Telephone: 0800 555111

Reporting cyber-crime to Action Fraud (citizens and businesses) Action Fraud is not an emergency service dial 999 in immediate danger. Telephone: 0300 123 2040 Online: actionfraud.police.uk/report_fraud

YOUR NOTES

MORE INFORMATION AND RESO URCES

National Cyber Security Centre Small business guide ncsc.gov.uk/smallbusiness CRIME CYBER Get Safe Online This website contains advice and resources to help protect individuals, children, families and businesses. Online: getsafeonline.org UK Safer Internet Centre This website contains advice and resources to help protect children and young people. Online: saferinternet.org.uk Devon and Cornwall Police Information, advice and reporting from Devon and Cornwall Police Online: devon-cornwall.police.uk/advice/your-internet-safety/cyber-internet-crime South West Cyber Security Cluster Information and practical advice and resources for businesses Online: southwestcsc.org DOMESTIC ABUSE 17

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Domestic abuse or domestic violence are terms used to describe abuse that takes place within a family setting or intimate relationship to anyone over the age of 16. Abuse suffered by someone under 16 is child abuse. Despite under reporting, domestic abuse is one of the most prevalent crimes in Devon, Cornwall and the Isles of Scilly and it is highly likely it will be happening in your communities. Due to the intimate and private nature of relationships, domestic abuse still remains a crime behind closed doors
. Domestic abuse can be experienced by anyone of any age, from any background, of any sexual orientation and of any gender/gender identity. Whilst boys and men are victims of domestic abuse, the majority of victims are women and girls. Domestic abuse is about power and control, and can take many forms including: psychological; physical; sexual; financial; emotional; stalking; revenge porn; child, early and forced marriage; female genital mutilation; adolescent to parent abuse; and elder abuse. As a councillor there are many things that you can do to tackle domestic abuse. As an elected member you will have a voice in relation to local domestic abuse services in your area, along with strategy and local policy but you are also in a unique position to help raise awareness of domestic abuse/unhealthy relationships in your communities. Only by raising awareness can we: send a clear message to perpetrators that abuse and violence will not be tolerated; encourage victims to seek help and support; educate young people about healthy relationships to prevent abuse.

PREVENTING DOMESTIC ABUSE

Domestic abuse is complicated by its very nature. It is an insidious and devastating crime that can have long lasting impacts for individuals and families. There are steps that we can take together, in our communities, to try and prevent domestic abuse, and we can also work to support victims to access the help they need. There are things that you can do using your influence and power as an Elected Member, and also practical actions that you can take yourself which could include: • Scrutinising your local commissioning arrangements for domestic abuse services to ensure that services meet the needs of victims in your communities • Scrutinising your council
s domestic abuse strategy to explore how it effectively links with other directly linked issues such as mental ill health and substance misuse • Exploring how your council is supporting and safeguarding staff/volunteers/elected members who may be living with domestic abuse • Supporting the work of local charities who provide support to victims and survivors of domestic abuse • Encouraging local businesses to develop their own domestic abuse policies • Exploring what standard of education children and young people in your area are receiving about healthy and unhealthy relationships • Working with schools and colleges to determine what policies they have in relation to domestic abuse, and establishing what support is available for children and young people • Raising awareness of sexting
with young people, schools and school governors • Openly challenging myths and unhealthy perceptions of domestic abuse (e.g. what happens behind closed doors is nobody
s business and if it was that bad she/he would just leave) • Raising awareness of revenge porn (which is now an offence in the UK) and the national helpline for victims • Enquiring with local healthcare providers as to how they consistently use routine enquiry
to ask patients if they are in an abusive relationship • Enquiring with local domestic abuse support service if there is anything you can do to help raise awareness of their service in your local communities • Raising awareness of stalking and harassment (online and offline) • Reading the outcome of Domestic Homicide Reviews for your area to explore how you can help support any recommendations on a practical level REPORTING CRIME AND GENERIC CONTACTS 18 If an individual is in immediate danger, please always contact the police on emergency telephone 999. Victims of domestic abuse are at most risk of serious harm and homicide when they are leaving their abuser. Victims may not always wish to report what is happening to them to the police, but for their safety it is recommended that they seek advice and support from their local domestic abuse support service. These services will support victims to manage the risk to them, particularly if they are planning to leave their abuser, and they may also help with other measures such as civil restraining orders. Reporting domestic abuse (non-emergency) Devon and Cornwall Police have specialist officers trained in Domestic Abuse Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Requesting information under the Disclosure Scheme (Claire
s Law) Claire
s Law means that someone can make enquiries about their partner if they are worried that they may have been abusive in the past. It also allows a person to enquire about an ex-partner, if concerned about their own safety, when no longer in the relationship . Online: devon-cornwall.police.uk/advice/threat-assault-abuse/domestic-abuse/domestic-violence- disclosure-scheme-clares-law Telephone: 101 Finding your local domestic abuse support service Contact details for all area support services can be found on the Devon and Cornwall Police website Online: devon-cornwall.police.uk/others-who-can-help/safeguarding-links/domestic-abuse Accessing emotional help and support from the Victim Care Unit Website: victimcaredevonandcornwall.org.uk Telephone: 01392 475900 National stalking helpline Online: suzylamplugh.org Telephone: 0808 802 0300

Revenge Porn helpline ABUSE DOMESTIC Online: revengepornhelpline.org.uk Telephone: 0345 6000 459

MORE INFORMATION AND RESOURCES

There is a huge amount of information and a wide range of resources available relating to domestic abuse. Your local Community Safety Partnership will be able to provide you with further information, advice, access to resources and campaign materials. Other sources you may find useful: Devon and Cornwall Police devon-cornwall.police.uk/advice/threat-assault-abuse/domestic-abuse/ Women
s Aid (information, help, advice and resources for women and girls) womensaid.org.uk/information-support/downloads-and-resources/posters-and-leaflets Mankind (information, help and advice for male victims of domestic abuse) mankind.org.uk Intercom Trust (confidential helpline available for lesbian, gay, bisexual, transgender and questioning individuals) intercomtrust.org.uk HATE CRIME 19 HOW YOU CAN SUPPORT YOUR COMMUNITIES

A hate crime
or hate incident
is any crime or incident which the victim (or anyone else) has a perception that the victim has been targeted because of someone
s prejudice towards that person because of their: • Disability • Race or ethnicity • Religion or belief • Sexual orientation • Gender reassignment An incident
is something that may not be defined in law as a crime, but could be for example include someone being excluded from a shop because they are transgender. Hate crimes and incidents can happen anywhere. There may be children and adults in your communities who are suffering hate crimes and for a number of reasons, may not feel able to tell anyone about what
s happening to them. As a councillor you will know and understand your communities. You are more likely to know because of your connections and relationships, whether there are any issues or tensions building in your communities towards an individual or group. If that
s the case you can seek guidance and support from the police Diverse Communities Team who will be able to provide support in attempting to intervene before tensions escalate and ensure that any vulnerable individuals and/or victims are protected. You may also wish to explore how equality, diversity and human rights are embedded in your council
s policies and working practices. Your council may also have legal responsibilities in accordance with the statutory Prevent Duty.

PREVENTING HATE CRIME

Hate crimes can harm individuals, families and entire communities. There are actions that communities can take together to prevent hate crime and below are just some suggestions: • Regularly engage with local groups (e.g. disability groups, carers
forums, faith based organisations) • Ask your Community Safety Partnership to support you to access WRAP (Workshop to Raise Awareness of Prevent) training • Enquire if your council
s communications policy includes swift responses to acts of hate within your community • If you know of individuals or groups in your community who you believe may be more vulnerable to hate crimes, liaise with the police Diverse Communities Team • Support diverse groups in your community to network with each other and share events • If you
re aware of hate crimes in your area, enquire with the police if there is anything that the community can do to help support victims • Ask local schools and other education providers how they are challenging hate and encouraging cohesive, resilient and diverse communities • If your community is not multicultural, enquire with local schools and other education providers how they are educating children about and exposing them to, other cultures • Work with your council to ensure that any acts of hate fuelled vandalism are dealt with as a priority and that any incidents are always reported to the police • Educate your fellow councillors on hate symbols so that they can be vigilant within their communities to visual signs of hate • Ensure that your council has a policy to prevent its buildings/rooms for being used for any events that may promote hate • Openly challenge hate based speech and comments • Explore with businesses how they are creating inclusive environments and challenging hate within the workplace REPORTING CRIME AND GENERIC CONTACTS 20 If an individual is in immediate danger, please always contact the police on emergency telephone 999 . Reporting hate crime or intelligence to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting hate crime or intelligence anonymously to CrimeStoppers Online: crimestoppers-uk.org Telephone: 0800 555111 Reporting hate crime without talking to the police to Stop Hate Online: stophateuk.org Telephone: 0800 1381625 Reporting hate crime to True Vision Online: report-it.org.uk Support for hate crime towards LGBTQ individuals from the Intercom Trust Intercom Trust provide a confidential community helpline for lesbian, gay, bisexual, transgender and questioning individuals Online: intercomtrust.org.uk Telephone: 0800 612 3010

YOUR NOTES

MORE INFORMATION AND RESOURCES CRIME HATE

Devon and Cornwall Police Information and resources including short films devon-cornwall.police.uk/advice/threat-assault-abuse/hate-crime/what-is-hate-crime/

Stop Hate Information and resources including leaflets stophateuk.org/what-is-hate-crime

Educate Against Hate Information and resources for teachers, parents/guardians and school leaders educateagainsthate.com LICENSING ISSUES 21 HOW YOU CAN SUPPORT YOUR COMMUNITIES

As a councillor you may be approached about various issues relating to licensing. This could include residents complaining about late night noise from a pub or club, people buying alcohol from convenience stores and street drinking, or an individual who wishes to complain about a taxi driver. You may already have a good working relationship with your local licensing team and licensing committee/sub- committee, and they will be working with taxi drivers and also licensed premises to prevent crime and ensure that all licensing objectives are met. If you think it
s relevant for your area you may wish to explore other opportunities to support your local licensed trade and community of taxi drivers. This could include:

• working with local churches and the Ascension Trust to establish if there would be a desire to set up a volunteer Street Pastor scheme (if Street Pastors are not already active in your area) • engaging with local pubs and clubs to explore if they would be willing to start up a Best Bar None scheme (if one does not already exist in your area) • liaising with your local antisocial behaviour team to explore any opportunities that might exist to reduce the risk of street drinking and associated antisocial behaviour • raising the profile of issues relating to licensing with your council leaders and Director of Public Health if appropriate

PREVENTING CRIME

Taxi drivers are in a unique position of trust and at times may be transporting victims of crime and perpetrators. It is important that taxi drivers understand certain crimes, know how to spot the signs, and feel that they are able to report any suspicions or concerns.

Examples of this in practice could include:

• taxis being booked regularly by an adult and drivers finding that they are then transporting children and young people to and from specific properties • a male placing a heavily intoxicated female into a taxi and requesting to be dropped off in an isolated location • males hanging around
taxi ranks and offering to share
rides home with females

Many councils now insist that taxi drivers receive mandatory training in areas such as safeguarding and specific crimes such as Child Sexual Exploitation. If your council does not do this, you may wish to explore that opportunity with your local licensing team or licensing committee/sub-committee chairperson.

If taxi drivers are openly alert to crime and their passengers
safety, this in itself can act as a deterrent to crime and make an area more hostile to perpetrators and organised crime groups. As with taxi drivers, staff who work within the licensed trade are also in a position where they may come into contact with victims and perpetrators of crime. Whilst many interactions may be innocent, it
s important that staff are vigilant to crime and curious about their customers
safety and wellbeing. An example of this in practice could include:

• Individuals or groups who are regularly buying alcohol for a person(s) with a learning disability

You may wish to engage with your Community Safety Partnership and licensing team about what opportunities are available to provide training to the licensed trade in safeguarding and crime prevention. REPORTING CRIME AND GENERIC CONTACTS 22 If an individual is in immediate danger, please always contact the police on emergency telephone 999 . Reporting crime or intelligence to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices

Reporting crime or intelligence anonymously to CrimeStoppers Online: crimestoppers-uk.org/give-information/give-information-online Telephone: 0800 555111

YOUR NOTES LICENSING ISSUES LICENSING ISSUES

MORE INFORMATION AND RESOURCES

Devon and Cornwall Police Information about alcohol related violence in the community and in the home devon-cornwall.police.uk/advice/your-community/drugs-and-alcohol/alcohol/alcohol-crime/ Best Bar None Information about the Best Bar None Scheme and how to establish local schemes in your area bbnuk.com Pub Watch Information about Pub Watch and support for establishing local schemes nationalpubwatch.org.uk Purple Flag Information about Purple Flag and how to apply for accreditation in your area atcm.org/purple-flag LOST AND FOUND 23

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Losing property, particularly if it has a sentimental value, can be upsetting. Residents who have found property may not know what to do with it. Businesses who are handed found property may not know whether they should keep it, record it, or pass it on.

You can support your communities by helping to raise awareness of the national Report My Loss website. The website only offers an online way of reporting a lost item and not all residents in your communities will have access to the internet. You may wish to develop a local way of working to ensure that all residents can be supported to access the website. You may also wish to create your own local place where residents can take found property, other than the following items which should be taken to a Police Enquiry Office:

• Mobile phones, laptops, cameras  anything with an internal memory • Personal ID - such as passport, driving licence, bank card, utility bills • Drugs • Significant amounts of cash

DEALING WITH LOST AND FOUND ISSUES

Property marking

As a councillor you can recommend to residents and businesses that they mark their property. This can increase the risk of property being reunited with its owner should it ever be lost or stolen. There are many ways of marking property, details of which can be found on the Devon and Cornwall Police website at devon- cornwall.police.uk/advice/your-personal-possessions/property-marking. Lost items

Many lost items can be reported to the national Report My Loss website www.reportmyloss.com/uk. Further details on page 22. Lost passports Anyone who has lost their passport will need to complete a Form LS01, which can be obtained from your local Post Office or online gov.uk/report-a-lost-or-stolen-passport or by contacting HM Passport Office on 0300 222 0000. Lost dogs Lost dogs should be reported to council
s Environmental Health Department. Stray dogs A stray dog with no address tag or telephone number on its collar, should be reported to the Dog Warden at your council
s Environmental Health Department. The Police only need to be informed if a stray animal is on the public highway. REPORTING LOST PROPERTY AND GENERIC CONTACTS 24 Reporting lost property to Report My Loss Online at: reportmyloss.com/uk

The Report My Loss service is free to use and will generate a lost property reference number which can be used for insurance claims if needed.

When an item is reported it is added to a police-approved, national database that can be viewed by police nationally. If the police then recover items, they can check the database and reunite owners with their property.

Most found property does not need to be passed to police. Items should be handed to the premises owner or public transport operator where they were found. The following items should be taken to a police enquiry office :

• Mobile phones, laptops, cameras  anything with an internal memory • Personal ID - such as passport, driving licence, bank card, utility bills • Drugs • Significant amounts of cash

For your nearest Police Enquiry Offices across Devon and Cornwall please visit devon- cornwall.police.uk/contact/police-enquiry-offices.

YOUR NOTES LOST AND FOUND FOUND LOST AND

MORE INFORMATION AND RESOURCES

Devon and Cornwall Police Information, PDF leaflets and posters available to download devon-cornwall.police.uk/advice/your-personal-possessions/property-marking

Devon and Cornwall Police Found property and lost property posters available to download devon-cornwall.police.uk/contact/lost-and-found-property MODERN DAY SLAVERY 25

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Modern Slavery is happening in our area, in both our rural and urban environments.

Types of slavery include: child and adult trafficking; forced labour; debt bondage; sexual exploitation; criminal exploitation and domestic servitude. Modern slavery victims can often face more than one type of abuse and slavery, for example if they are sold to another trafficker and then forced into another form of exploitation.

A person is trafficked if they are brought to (or moved around) a country by others who threaten, frighten, hurt and force them to do work or other things they don
t want to do.

Modern Slavery victims are often hidden in plain sight. They may be: in our fields picking fruit; outside our front door laying a new driveway; painting our nails; washing our car; or serving our takeaway meal. They may be from other countries, but they may also be British Nationals.

As a councillor there are various things you can do to support your communities. You can:

• Enquire how your council is ensuring that there is no trace of modern slavery in any of its activities (for example its procurement processes) • Raise awareness of modern slavery with local businesses • Encourage your residents to be curious consumers
and report any suspicions or concerns

PREVENTING AND RESPONDING TO MODERN DAY SLAVERY

Modern Slavery is a business which exists because there is a demand. Communities can work together to make their area hostile to perpetrators, and can reduce the demand in some cases by being responsible and curious consumers.

Large businesses in the UK (with an annual turnover of £36m or more) now have to by law (Modern Slavery Act 2015), tell consumers what they are doing to ensure that their supply chains are free from slavery.

Residents and communities can:

• Ask businesses how they are preventing modern slavery • Check that big businesses have published a Modern Slavery statement on their website (there should be a link to it in a prominent place on the company homepage) and question them if they have not • Enquire with your local health services as to how they are training their staff to be alert to the signs of modern slavery • Raise awareness of modern slavery with specific businesses such as vehicle hire agencies that may be supplying services unknowingly to perpetrators of slavery • Speak with local post offices and banks to explore how they are being actively alert to modern slavery. • Ask local schools and other education providers how they are raising the issue of modern slavery within their community and encouraging children, young people, parents, guardians and carers to be curious consumers • Ask the media or other local publications to publish content about modern slavery to raise awareness of it, the signs and indicators, and how to report concerns • Ask your council how certain teams such as housing, food standards and licensing are being trained to identify modern slavery REPORTING CRIME AND GENERIC CONTACTS 26 Modern Slavery is a complex and dangerous crime, often perpetrated by serious and organised crime groups. If you suspect modern slavery please always report your concerns directly to the police and never place yourself in a risky or dangerous situation. If an individual is in immediate danger, please always contact the police on emergency telephone 999 . Reporting crime or intelligence to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting modern slavery to the Modern Slavery Helpline (non-emergency) Online: modernslaveryhelpline.org/report Telephone: 08000 121 700 Duty to Notify the Home Office Certain agencies have a statutory duty to notify the Home Office and link with the National Referral Mechanism process. Online: gov.uk/government/publications/duty-to-notify-the-home-office-of-potential-victims-of- modern-slavery

YOUR NOTES SLAVERY DAY MODERN

MORE INFORMATION AND RESOURCES

Devon and Cornwall Police Information, advice and resources devon-cornwall.police.uk/advice/threat-assault-abuse/modern-slavery

GOV.UK Leaflets in various languages outlining support available for victims of Modern Slavery gov.uk/government/publications/support-for-victims-of-human-trafficking

GOV.UK Booklet aimed at public sector staff to raise awareness of Modern Slavery gov.uk/government/uploads/system/uploads/attachment_data/file/655504/6.3920_HO_Modern_Slave ry_Awareness_Booklet_web.pdf ONLINE SAFETY 27

HOW YOU CAN SUPPORT YOUR COMMUNITIES

With new technology advancing at such a fast pace, there is a risk to our communities that online safety education for children, young people and adults may struggle to keep up. It is also a very real challenge for law enforcement agencies who are now having to work to prevent and respond to crime in the online environment.

Although technology will change there are consistent and practical steps that children and adults can take to keep themselves safer online. Many of the factors that can make someone vulnerable online are behavioural and do not relate to the technology itself, so by talking openly about behaviours we can help protect our communities online.

As a councillor there are a wide range of opportunities for you to support residents in your communities. You may want to take a role in actively raising awareness of online risks and support available especially with children, older people and those who may be more vulnerable due to a specific need. You may want to visit local businesses offering free open wifi to see what safeguards they have in place to protect local children and vulnerable people. You may also want to explore your council, Community Safety Partnership and local policing strategies for online crime prevention or suggest it at a work area for your Overview and Scrutiny Committee.

PREVENTING AND RESPONDING TO ONLINE SAFETY

There are a huge number of different ways that communities can work together to protect themselves from a wide range of cyber-crimes. The following are just some suggestions, but you may also wish to seek information, resources and inspiration from other sources such as your Community Safety Partnership, and other national organisations such as the UK Safer Internet Centre or CEOP ( Child Exploitation and Online Protection Centre). You could: • help spread the word that a Professionals Online Safety Helpline exists at www.saferinternet.org.uk/professionals-online-safety-helpline and telephone 0344 381 4772 which can provide guidance to any person working with a child or young person who may wish to discuss an online safety issue • speak with your local schools and other education providers to explore how they are educating children and young people about online safety and online citizenship • ask your local schools and other education providers how they are proactively teaching young people about online risks and specific issues such as sexting and cyber bullying, and explore how such incidents or disclosures are dealt with • check with you local Children
s Safeguarding Board that online safety is fully embedded throughout all strategy and working practices relating to children, young people and families • enquire with local schools and other education providers how specifically they are supporting parents to understand the online environment and how they are raising awareness of specific risks • speak with medical professionals in your community to find out how they are enquiring about children
s online activity when dealing with issues such as self-harm • speak with organisations in your community that may have access to older people (for example a pharmacy or a GP) to explore if they would be willing to help raise awareness of online safety and/or distribute literature about the issue • ask any local businesses selling technology if they would be willing to do something proactive in the community to raise awareness of online safety, or if they would distribute literature about the issue • if there are any parent/guardian/carer forums in your community, enquire with Devon and Cornwall Police
s Prevention Department if a specialist officer could provide a talk or further information for the group(s) REPORTING CRIME AND GENERIC CONTACTS 28 If an individual is in immediate danger, please always contact the police on emergency telephone 999. Reporting crime or intelligence to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting crime or intelligence anonymously to CrimeStoppers Online: crimestoppers-uk.org Telephone: 0800 555111 Reporting online inappropriate and/or sexual behaviour towards a child Online: ceop.police.uk/safety-centre or Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Reporting online bullying Abuse should be reported using the site/app facilities if they exist. If you think a child is being bullied online by someone from their school contact the school. Individual schools will have their own policies on bullying / cyber bullying. If you believe that bullying has reached a level where a child or adult is at risk of serious harm or injury, contact the police on telephone 101 (non-emergency number]. Reporting online criminal content Online: report.iwf.org.uk/en Reporting online extremist content Online: gov.uk /report -terrorism

MORE INFORMATION AND RESOURCES

Get Safe Online This website contains advice and resources to help protect individuals, children, families and businesses. Online: getsafeonline.org

UK Safer Internet Centre SAFETY ONLINE This website contains advice and resources to help protect children and young people. Online: saferinternet.org.uk Social media guides Online safety guides and checklists specifically relating to social media platforms Online: saferinternet.org.uk/advice-centre/social-media-guides CEOP The Child Exploitation and Online Protection Agency works to protect children and young people from sexual abuse online. Information, advice and a reporting facility for any child, adult or professional. Online: ceop.police.uk/safety-centre Devon and Cornwall Police Information, advice and reporting from Devon and Cornwall Police Online: devon-cornwall.police.uk/advice/your-internet-safety/cyber-internet-crime Age UK A practical online safety guide specifically produced for older people Online: ageuk.org.uk/globalassets/age-uk/documents/information- guides/ageukil4_internet_security_inf.pdf ROAD SAFETY 29

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Issues relating to roads can be a concern for residents and businesses. As a councillor you are likely to already be familiar with dealing with a wide range of road related issues in your community, which may include:

• Speeding • Criminal damage to vehicles • Inconsiderately parked vehicles • Drink/drug driving • Use of mobile phones whilst driving

A challenge for the police, council
s and elected members who all have finite resources is to ensure that road safety decisions are based on evidence and not perception. Consulting with communities is important but must also be balanced with other forms of evidence to ensure that decision making is fair. As a councillor you can:

• Influence decisions and policy relating to road safety in your area • Ensure that road safety services are evidenced-based and fully evaluated • Ensure that services are co-ordinated • Champion road safety for all road users • Encourage overview and scrutiny to consider road safety • Ensure your council is considering the safety of its workforce on the roads

PREVENTING CRIME 98% of collisions are caused by human error, with only 2% caused by unavoidable issues, such as mechanical failure. The five most risky behaviours (sometimes called the Fatal 5) are: inappropriate or excessive speed; not wearing a seat belt; driver distractions (including using mobile devices such as phones); driving under the influence of alcohol or drugs; and careless and inconsiderate driving.

The police can take formal action in relation to road and vehicle related crimes and incidents after they have happened, but there are a huge number of individuals, groups and organisations who can take proactive action to prevent crime, harm and nuisance. For example as a Councillor you can: • support the Police and Crime Commissioner to establish and develop a co-ordinated road safety forum for Devon, Cornwall and the Isles of Scilly • support the new forum to develop a strategy and action plans relating to: marketing and communications; engagement; and education • ask Devon and Cornwall Safety Camera Partnership if is it has any barriers to its work and offer your support to solve problems if appropriate • encourage your Overview and Scrutiny Committee to consider a review into road safety if you think appropriate • ask Driving Schools/Instructors in your area how they are raising awareness of behavioural road safety risks (the Fatal Five) • enquire with your licensing team how they are working with licensed premises to reduce the risks of driving under the influence of alcohol • enquire with local schools as to how they are educating parents, guardians, and carers about the risks of being distracted by mobile devices whilst driving • help raise awareness of specific issues using resources such as the Embrace Life short film www.youtube.com/watch?v=h-8PBx7isoM • assist in scoping the possibility of / suitability for Speedwatch devon-cornwall.police.uk/advice/on-the- road/speed-watch/get-involved-with-speed-watch/ REPORTING CRIME AND GENERIC CONTACTS 30 If an individual is in immediate danger, please always contact the police on emergency telephone 999 . Reporting a crime to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Raising a road safety concern for consideration by the police and council (Devon) Devon County Council and Devon and Cornwall Police regularly receive concerns regarding the speed of vehicles outside people
s homes, schools and other places. To save duplication and to provide a better response, the council and the Police have developed a joint procedure to allow the concerns to be assessed in a consistent manner. This process is called SCARF, which stands for Speed Compliance Action Review Forum. Email: [email protected] Telephone: 0345 155 1004 Reporting a road safety issue to Cornwall Council Online: cornwall.gov.uk/transport-and-streets/roads-highways-and-pavements/report-a-problem-with- a-road-highway-or-footway If you need to report something that is causing an immediate danger or is an emergency please call 0300 1234 222 . Devon and Cornwall Safety Camera Partnership Online: prsp.org.uk Telephone: 01752 765701

YOUR NOTES ROAD SAFETY ROAD MORE INFORMATION AND RESOURCES

ROSPA A guide for local councillors rospa.com/rospaweb/docs/advice-services/road-safety/practitioners/local-councillors-guide.pdf

Devon and Cornwall Police Information about the SpeedWatch Scheme devon-cornwall.police.uk/advice/on-the-road/speed-watch/get-involved-with-speed-watch/

Road Safety Great Britain Extensive range of information and resources roadsafetygb.org.uk RURAL CRIME 31

RuralHOW crime YOU includes CAN wildlife andSUPPORT heritage crime YOUR and theft ofCOMMUNITIES property and animals, but more isolated communities also face significant challenges in tackling other crime types for example drug dealing and domestic abuse. Rural communities often contain individuals who are physically isolated which can make them vulnerable to crimes such as fraud and other scams.

With rural commu nities it is important that the impact of crime is always considered, as whilst the volume of recorded crime in rural communities is often low due to smaller populations, the consequences of crime can be devastating for individuals, families and businesses.

You can support your communities in many ways including:

• Supporting existing Farm Watch and other watch schemes in your area, and helping to establish new schemes • Connect with Devon and Cornwall Police Rural Specials team ( by email [email protected]) • Supporting or starting a local initiative to identify and safeguard vulnerable residents • Asking your local Member of Parliament to raise the issue of rural crime and policing at a national level to ensure that rural issues are reflected in the national police funding formula • Ask your Overview and Scrutiny Committee or Community Safety Partnership to review Devon and Cornwall Police
s Rural Policing Strategy

PREVENTING CRIME

A variety of crime prevention advice specifically for rural communities can be found on the Devon and Cornwall Police website at devon-cornwall.police.uk/advice/your-community/stop-rural-crime. Information relates to: farm buildings; equipment and vehicle security; fuel theft; scrap metal; livestock and horse security; boundary security; and Farm Watch/Horse Watch. Preventing other crimes in rural communities such as domestic abuse, child abuse, elder abuse, hate crime and modern slavery needs: Awareness Talking about behaviours and crimes and raising awareness of how to report issues and access help is really important. It not only educates communities to take action but can also help victims recognise that they are not alone, and give them the confidence to seek help. Leadership Rural communities often have clear leaders. Some of these will be formal like your role as a councillor but there will also be other well-known individuals who residents listen to and are influenced by. You may wish to engage with these individuals to raise their awareness of certain crimes and issues so that they can raise awareness, champion positive behaviours and actions and send a message to perpetrators that certain behaviours will not be tolerated in the community. Community links Crimes including domestic abuse, child abuse, elder abuse, and modern slavery all include power
and control
as factors. Perpetrators of these crimes will take great steps to exert complete power and control over their victims. Perpetrators will also actively attempt to isolate their victim(s) from other people because a) they know what they are doing is wrong and b) they will not want anyone to find out about it.

Rural communities can make it harder for perpetrators by actively reaching out to each other and encouraging many different forms of social interactions. Rural councils may wish to work with their local policing teams or community safety partnership to arrange a scenario based workshop to explore what more could be done at a local level to support individuals and families who may be isolated and unable to ask for help or report a crime. REPORTING CRIME AND GENERIC CONTACTS 32 If an individual is in immediate danger, please always contact the police on emergency telephone 999 .

Reporting a crime or a suspicion to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices Reporting a crime anonymously to CrimeStoppers Online: crimestoppers-uk.org Telephone: 0800 555111 Contacting the Victim Care Unit Website: victimcaredevonandcornwall.org.uk Telephone: 01392 475900 Reporting adult abuse or neglect concerns to Adult
s Services You can find details of local Adult
s Services contacts on the Devon and Cornwall Police website. Online: devon-cornwall.police.uk/advice/your-community/adults-at-risk/reporting-abuse Reporting child abuse or neglect suspicions to Children
s Services You can find details of local Children
s Services contacts on the Devon and Cornwall Police website. Online: devon-cornwall.police.uk/advice/threat-assault-abuse/child-sexual-exploitation

YOUR NOTES RURAL CRIME RURAL

MORE INFORMATION AND RESOURCES

Devon and Cornwall Police Information, guidance and information to download Online: devon-cornwall.police.uk/advice/your-community/stop-rural-crime CrimeStoppers Blog post on domestic abuse in rural communities blog.crimestoppers-uk.org/domestic-violence-in-rural-areas National Rural Crime Network Established in July 2014, the Network is now supported by 30 Police and Crime Commissioners and police forces across England and Wales. Online: nationalruralcrimenetwork.net SCAMS AND FRAUD 33

HOW YOU CAN SUPPORT YOUR COMMUNITIES

Scams are usually fraudulent deals where a person will be tricked into parting with money, while fraud is any act of deception carried out for the purpose of unfair, undeserved and/or unlawful gain (not necessarily financial).

Scams and fraud can devastate lives. Being tricked in any way, especially into parting with money (sometimes a lifetime
s savings) or possessions can leave victims feeling embarrassed and ashamed, which may make them reluctant to tell anyone about what has happened.

Criminals will often target individuals who they think are more likely to be vulnerable. This could include older people, people on their own, and individuals with mental ill health, learning difficulties or dementia.

Types of scams can include (but are not limited to):

• Fake lotteries • Deceptive prize draws or sweepstakes • Clairvoyants • Computer scams • Romance scams

Scam and fraud attempts often look and sound professional and genuine. Criminals want their victims to believe they are dealing with a genuine business so will ensure that emails, websites, and documents look good. Phone calls from scammers will appear convincing as will scammers who call at someone
s door uninvited.

PREVENTING SCAMS

Advice to prevent scams includes:

• Never give out your name, address, bank account details or any other personal information • Be cautious of any uninvited contact that says you have won a prize
and requests personal information and/or money to claim it • Not to telephone a number to claim a prize • Signing up to the free Telephone and Mailing Preference Services, which cuts down unwanted phone calls, texts and post

In some cases carers and others who work with more vulnerable residents may be the only people who may have the opportunity to spot the signs that someone has been the victim of a scam. They may notice that a person has:

• Received a lot of junk mail • Have a house full of cheap-looking goods such as jewellery and health products • Had frequent calls from strangers • Become secretive when discussing their finances • Received unusual mail or phone calls

You can encourage carers and others (such as GPs) to become a Friend Against Scams.

As a Friend they can access information and training to help them identify and support victims and intervene if they have any concerns. You can find more online at www.friendsagainstscams.org.uk/article.php?xArt=37. REPORTING SCAMS AND GENERIC CONTACTS 34 If an individual is in immediate danger, please always contact the police on emergency telephone 999 . To report fraud contact Action Fraud Telephone: 0300 123 2040 Online: actionfraud.police.uk Reporting a crime or a suspicion to Devon and Cornwall Police (non-emergency) Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at www.devon-cornwall.police.uk/contact/police-enquiry-offices Reporting a crime anonymously to CrimeStoppers Online: crimestoppers-uk.org/give-information/give-information-online Telephone: 0800 555111 To get advice about scams contact Citizens Advice Consumer Helpline Telephone: 03454 040506 Registering with the Telephone Preference Service (free service) The TPS is a free opt out register on which you can record your preference not to receive unsolicited sales or marketing calls. Online: tpsonline.org.uk Registering with the Mailing Preference Service (free service) Online: mpsonline.org.uk/consumer/what_is_mps Apply for a Call Blocker (for people living with dementia) To find out if someone you know is eligible for a free call blocker (subject to availability) visit the website. Online: friendsagainstscams.org.uk/article.php?xArt=303

YOUR NOTES

MORE INFORMATION AND RESOURCES

Devon and Cornwall Police

Sign up to receive Fraud Alerts SCAMS Online: devon-cornwall.police.uk/scamwatch Friends Against Scams Information, advice, training and resources Online: friendsagainstscams.org.uk Think Jessica Information, advice, and resources to download Online: thinkjessica.com SEXUAL VIOLENCE 35

HOW YOU CAN SUPPORT YOUR COMMUNITIES

All crime can be upsetting and damaging but sexual violence is one of the most devastating crimes in society. Rape and sexual assault are significant physical and physiological traumas which can have lifelong consequences for victims and families.

• Approximately 85,000 women and 12,000 men are raped in England and Wales alone every year; that's roughly 11 rapes (of adults alone) every hour. These figures include assaults by penetration and attempts • Nearly half a million adults are sexually assaulted in England and Wales each year • 1 in 5 women aged 16 - 59 has experienced some form of sexual violence since the age of 16 • Only around 15% of those who experience sexual violence choose to report to the police

Due to the intimate nature of these crimes, the trauma involved, and the fact that in the majority of cases (approximately 90%) the perpetrator is known to the victim (either as a family member, a partner, a friend or an acquaintance) they are grossly underreported to the police.

To access help and support (including medical help) a victim does not need to involve the police if they don
t wish to. You can help raise awareness within your communities of the services available to victims, and use your influence as an elected member to ensure that commissioned services available meet the needs of individuals regardless of their age, background, sexual orientation or gender/gender identity.

PREVENTING SEXUAL VIOLENCE

Preventing sexual violence is a huge challenge for society, but there are many ways that you can use your power, voice, influence and connections as an Elected Member to help prevent such crimes, such as:

• Supporting local businesses to create a positive culture of equality and respect and challenge sexual harassment in the workplace • Exploring how children and young people in your area are being educated about how their body belongs to them and they should tell an adult if they're upset or worried • Exploring with schools and colleges how they are tackling the issue of online pornography and the impact of that on relationships • Working with schools and colleges to determine what policies they have in relation to sexual violence, and establishing what support is available for children and young people • Working with your licensing team to explore with pubs or other licensed premises in your area, how they could proactively work to safeguard customers and reduce the risk of sexual vulnerability • Work with your local licensing team to engage with taxi drivers about sexual vulnerability and consent, and to report any concerns directly to the police • Raising awareness of sexting
with young people, schools and school governors • Openly challenging myths and unhealthy perceptions about sexual violence • Raising awareness of revenge porn (which is now an offence in the UK) and the national helpline for victims • Scrutinising and supporting the commissioning arrangements for your local Sexual Assault Referral Centre to ensure that services meet the needs of victims in your communities • Scrutinising your council
s and/or Community Safety Partnership
s sexual violence strategy • Supporting the work of charities who provide support to victims and survivors of sexual violence • Enquiring with local healthcare providers as to how they are proactively encouraging disclosures relating to sexual violence • Supporting campaigns that raise awareness of sexual violence REPORTING CRIME AND GENERIC CONTACTS 36 If an individual is in immediate danger, please always contact the police on emergency telephone 999. If an individual has been raped or sexually assaulted it is their choice as to whether or not they want to report it to the police. As well as thinking about whether or not to contact the police, there are two important things that they should consider straight away: • Their body  it is important for a person to get the help or treatment their body might need. • Their mind  a rape or sexual assault is a traumatic experience which may affect how that person thinks and feels about themselves and other people. If someone doesn
t want to contact the police they can still access help and support from a Sexual Assault Referral Centre (SARC). Victims can talk about their experience with highly trained staff at a SARC, and receive medical treatment. They can also be tested for sexually transmitted diseases and for pregnancy. At a SARC an individual can also have a forensic medical examination which means that evidence can be taken and stored. This means that if the individual at a later time, decides they do want to report what
s happened to them to the police, there will be evidence they may be able to use. Find your nearest Sexual Assault Referral Centre nhs.uk/Service-Search/Rape-and-sexual-assault-referral-centres/LocationSearch/364 Reporting sexual violence (non-emergency) Email: [email protected] Online:devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices

YOUR NOTES SEXUAL VIOLENCESEXUAL

MORE INFORMATION AND RESOURCES

Victim Care Unit Information about commissioned services throughout Devon, Cornwall and Isles of Scilly Online: victimcaredevonandcornwall.org.uk

Rape Crisis Information, advice, helpline details and a range of resources to download including posters Online: rapecrisis.org.uk

Survivors UK Information and support for male victims of rape and sexual assault Online: survivorsuk.org VIOLENT EXTREMISM 37

HOW YOU CAN SUPPORT YOUR COMMUNITIES

The terms violent extremism
and terrorism
are often used together. Terrorism is as an action that endangers or causes serious violence to a person/people; causes serious damage to property; or seriously interferes or disrupts an electronic system. The use or threat is designed to influence the government or to intimidate the public and is made for the purpose of advancing a political, religious or ideological cause.

If a person or group decides that fear, terror and violence are justified to achieve ideological, political or social change, and then acts accordingly, this is violent extremism. People may often think of violent extremism as terrorism such as Al-Qaeda related, but it also includes other issues such as violent extremism associated with animal and environmental rights campaigns, and far left or right wing views.

As a councillor you can influence your area
s Prevent Strategy
which will contain actions to reduce the risk of radicalisation in your communities. You can also contribute to Devon and Cornwall
s Counter Terrorism Profile which is produced each year. You can also help raise awareness of the threat of violent extremism and support communities to recognise those who may be vulnerable to the risk of radicalisation.

PREVENTING VIOLENT EXTREMISM

The threat of violent extremism and terrorism is real and communities can work together to stop people becoming or supporting terrorists or violent extremists. There are things that we can do to prevent violent extremism in our communities. One way is to raise awareness of radicalisation, and to encourage communities to access help if they have any concerns. If someone is at risk of being radicalised they might:

• Talk about dangerous groups or people who promote hate • Spend time with people or on websites that promote violence, hate, racism, homophobia or islamophobia. • Become secretive and not want to talk to anyone about where they spend time or what they
re doing online • Be visiting websites that display extremist and/or illegal content • Refuse to talk to certain people or groups of people, for example because they
re from a certain country or who have a different sexuality or belief • Be rude, aggressive or violent towards a particular group of people or someone who supports a certain political party • Have books or other literature about dangerous groups or that promote hate • Want to display their support for dangerous groups or people who promote hate using signs, flags, clothes and other items

You may also want to:

• Explore how children and young people in your area are being educated about the risks of radicalistion and how the national Prevent Duty is being implemented in schools and colleges in your area • Enquire with your local Community Safety Partnership if you can access Workshop to Raise Awareness of Prevent training • Ensure that professionals in your communities in organisations such as GP surgeries, schools and any groups that work with children, young people or vulnerable adults know how to make a Prevent referral
to Devon and Cornwall Police REPORTING CRIME AND GENERIC CONTACTS 38 If an individual is in immediate danger, please always contact the police on emergency telephone 999.

Reporting terror or violent extremist related concerns (non-emergency) Devon and Cornwall Police have specialist officers trained in Domestic Abuse Email: [email protected] Online: devon-cornwall.police.uk/contact/contact-forms/101-non-emergency Telephone: 101 Police enquiry office: find them at devon-cornwall.police.uk/contact/police-enquiry-offices

Anti-Terrorist Hotline Telephone: 0800 789 321

CrimeStoppers (anonymous reporting) Telephone: 0800 555 111

Report online material promoting terrorism or extremism Online: gov.uk/report-terrorism

Professionals and volunteers who wish to make a Prevent referral to the police Website: devon-cornwall.police.uk/advice/your-community/prevent-extreme-views/prevent Email: [email protected]

YOUR NOTES VIOLENT EXTREMISM VIOLENT

MORE INFORMATION AND RESOURCES Devon Safeguarding Children Board Preventing terrorism and radicalisation within our communities leaflet (relevant outside of Devon) devonsafeguardingchildren.org/documents/2016/03/prevent-trifold-leaflet.pdf Education Against Hate Resources for schools educateagainsthate.com Let
s Talk About It  short film about preventing extremism and the Channel process - YouTube youtube.com/watch?v=DoHgFs_1v1Y Let
s Talk About It  website ltai.info Devon and Cornwall Police information and reporting devon-cornwall.police.uk/advice/major-incidents-terrorism/terrorism-extremism Councillor Advocates Police and Crime Commissioner’s Update

April 2018

(based on information provided to the police and crime panel)

Contents

1. Devon and Cornwall Police Inspection Results 2. Scrutiny 3. Policy Developments  Exploring the development of the Strategic Alliance with Dorset, including a potential merger with Dorset Police  Connectivity Framework  New small grants scheme  Tackling pathways to offending 4. Estates update 5. Devon and Cornwall Reserves Strategy and Transparency 6. Modern Slavery 7. CCTV 8. Local Criminal Justice Board 9. Campaigns and Events 10. National Developments 11. Further News

1 | P a g e OFFICIAL – FOI Open DEVON AND CORNWALL POLICE INSPECTION RESULTS

On 12 December 2017, Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) published a national overview and separate Force report on police efficiency which graded Devon and Cornwall Police as “Requires improvement” . The report can be viewed on the HMICFRS website at www.justiceinspectorates.gov.uk/hmicfrs/peel-assessments/peel-2017/devon-and-cornwall/ .

The summary of the categories and how the Force scored were:

 Preventing crime, tackling ASB and keeping people safe – good  Tackling serious and organised crime – good  Overall judgement – requires improvement  Investigating crime and reducing re-offending – requires improvement  Protecting those who are vulnerable from harm and supporting victims – requires improvement  Specialist capabilities - ungraded

Crime Data Integrity

HMICFRS carried out a re-inspection report for Devon and Cornwall Police’s Crime Data Integrity which can be found at www.justiceinspectorates.gov.uk/hmicfrs/publications/devon-and-cornwall-crime-data-integrity-re- inspection-2018/ . The commissioner’s response to the re-inspection can be located at www.devonandcornwall- pcc.gov.uk/news-and-blog/multimedia-hub/commissioner-praises-force-for-crime-recording-improvement/ .

SCRUTINY

Use of Force Scrutiny Panel

The joint Devon and Cornwall and Dorset Use of Force Scrutiny Panel held its second meeting in February 2018. The Panel was created to scrutinise Devon and Cornwall Police and Dorset Police in instances where officers resort to the use of force in the course of their duties. This is an issue of particular importance to the Commissioners for both areas and to the public given that suitable assurance is important for building confidence in policing and ensuring legitimacy.

The focus of the second scrutiny panel was mental health. As such the Panel, which includes independent members and experts from health, explored instances when the police in Devon, Cornwall and Dorset had used force which had been categorised as involving individuals with mental ill health. The purpose of that scrutiny was to reveal any areas of good practice; identify any areas that the police may wish to consider for development; and provide an assurance to the public that the police have been using force legally, appropriately and proportionally. The Panel also examined and discussed the existing processes and forms in place for recording use of force and performance data on overall use of force incidents. The panel made 14 recommendations which will be considered by each commissioner. A summary of the Panel meeting will be posted on the OPCC website in the coming weeks.

The commissioner is also currently in the process of creating an Accountability and Scrutiny programme for 2018/19.

POLICY DEVELOPMENTS

Exploring the development of the Strategic Alliance with Dorset, including a potential merger with Dorset Police

2 Many areas of the two forces (Devon and Cornwall Police and Dorset Police) are currently fully engaged into a Strategic Alliance which has seen significant efficiencies and better working in the last four years. The PCCs and Chief Constables recognise that the Strategic Alliance has increased resilience, streamlined leadership and provided new opportunities all allowing re-investment in services.

In September 2017, the Chief Constables of Devon and Cornwall and Dorset Police announced their intentions to explore further collaboration and closer working between the two forces. These plans are supported by the two Police and Crime Commissioners. The collective view is that it is right to explore whether a full merger between the two forces will bring additional benefits above and beyond those that can be achieved through collaboration

Devon and Cornwall Police and Dorset Police put in place project management and supporting governance for this new exploratory work, with Assistant Chief Constable Sharon Taylor taking on the role of Programme Director. A Convergence Board chaired by the PCC for Devon and Cornwall has been established and a Steering Board chaired by Chief Constable Shaun Sawyer is responsible for taking forward this programme of work with a view to developing a business case for consideration by November 2018.

For further information and/or to engage in this process at this time, please liaise with your Police and Crime Panel representative.

Connectivity Framework 2017- 2020 ‘Connect to Protect’

The Police and Crime Commissioner has put connectivity at the heart of the Police and Crime Plan 2017-2020. Devon and Cornwall Police has produced a new connectivity framework ‘Connect to Protect’ to deliver the police and crime plan objective of strengthening the connection between policing and communities. This connectivity framework has been developed as part of the neighbourhood policing review (project Genesis) instigated by the Chief Constable in 2017. The ‘Connect to Protect’ Connectivity Framework 2017 -2020 was formally agreed at the beginning of February.

The Framework establishes that connectivity will be a consistent theme in the way that Devon and Cornwall Police, problem solve, prevent, and protect their communities. It is a commitment to make the most of opportunities presented by communities and to utilise the knowledge and expertise from specialist departments and partners to improve connectivity with all communities – virtual, geographic and communities with identified characteristics by listening to communities, knowing them well and providing them with the confidence that their needs are understand.

Under the new framework 10 Essential Components for Connectivity have been put in place which all policing teams will be expected to meet to ensure a consistent level of service is provided to communities across Devon and Cornwall.

Connect to Protect ‘10 Essential Components’ for all policing teams Build and deliver a connectivity plan Face to Face engagements with members of the community To build and maintain accessible and positive relationships with Key community leaders and key organisations To increase the use of social media platforms A publication suitable to inform members of the community To promote and support the use of Neighbourhood Alert system To have a website for the local policing area To have a supportive and progressive link to the relevant representative of the Councillor Advocate scheme To make contact with the school safeguarding officer To utilise an engagement volunteer

Assurance and oversight arrangements have been put in place for the Connectivity Framework and 10 Essential Components through a Connectivity Steering Board chaired by the Assistant Chief Constable for Connectivity and Local Policing which include self-assessment returns, periodic peer review exercises and the establishment 3 of community scrutiny panels which will bring members of the community together with the local police to examine connectivity best practice and identify possible areas for improvement.

The commissioner is keen to support police officers and staff in their efforts to enhance connectivity with their communities. The PCC Commissioning Intentions Plan 2018-2020 contains a provision of £75,000 which was made to run a Connectivity Innovation Fund to help kick start and support innovative approaches to connectivity by officers and staff of Devon and Cornwall Police. This fund will launch at the start of April 2018 and applications can be made from any area of policing for up to £3,000 to help seed fund innovative new approaches to connecting with a community. The applications will be considered by a Panel which includes representatives of the OPCC, Devon and Cornwall Police and the PCC’s new Councillor Advocates are also being invited to get involved in the selection process. The awards will be made by the end of June 2018.

Any councillor advocate who wishes to volunteer to join the panel to consider applications for the commissioner’s innovation fund, is kindly requested to email [email protected].

PCC’s Small Grants Scheme

The commissioner has allocated £200,000 over the next two years (£100,000 for 2018-19 and £100,000 for 2019-20) to fund a new small grants scheme. The scheme will focus on enabling individuals, community groups and small partnerships to address the more challenging forms of antisocial behaviour in public spaces which have a significant impact on community safety.

The commissioner recognizes that local councillors are at the heart of their local community and as have a deep understanding of concerns relating to antisocial behavior within their communities. As such the commissioner is seeking to work with local councils to deliver the scheme. The proposed framework envisages that applications to the scheme will be made via town and parish councils (or ward partnerships in the two unitary authorities of Torbay and Plymouth).

The proposed launch date for the 2018/19 scheme is mid May 2018 with a view to awarding grants by the end of July.

Tackling Pathways to Offending: the Pathfinder Pilot and the Transforming Justice Project

In late 2016 the commissioner was successful in securing over £750,000 funding from the Home Office Police Transformation Fund to support her work on reducing offending levels. This funding has supported:  the development and launch of the innovative Pathfinder deferred charge scheme  a scoping project on transforming justice which is being progressed jointly with the LCJB.

Pathfinder Deferred Charge Scheme: the scheme is approaching its first anniversary of operation following its launch in June 2017. The scheme is continuing to operate well and deliver positive and often life changing results for the individuals involved. A new automated referral process commenced in March 2018 which will reduce the administrative burden on officers. As a result of this new process the Pathfinder team are already seeing a notable increase in referrals into the scheme.

The randomised control trial for the scheme also commenced in March 2018 and will run until the end of the year. This randomised control trial, which is being led by Professor Larry Sherman from the University of Cambridge, will allow us to independently assess the true impact the Pathfinder scheme, by allowing a comparison to be drawn with individuals who are not referred into the programme.

Transforming Justice Project: In February and March 2018 a series of productive workshops were held with partners exploring the three priority areas which had been identified with partners. Following on from those workshops the OPCC have been continuing to develop proposals in those key areas – which are being taken forward in connection with the Local Criminal Justice Board

4  improved provision of rehabilitative and resettlement services for prisoners to include accommodation;  a whole system approach to women, to include their children, with trauma informed services,  rough sleepers with complex needs.

Accommodation: work is focused on two specific areas 1) housing solutions for short term prisoners leaving HMP Exeter and HMP Eastwood Park who have no suitable accommodation in place and who have a local connection to Devon and Cornwall. 2) Accommodation support for offenders who are at risk of being returned to prison by virtue of their lack of accommodation.

Women offenders: In March 2018 the project provided £15,000 to Resilient Women, Co-Lab, Exeter to support them in their work developing a women-centred approach in criminal justice and the provision of specialist services for women. This funding was provided to enable them to hold weekly sessions alternating between a multi-agency drop in space and targeted learning workshops for women, offering whole system support (e.g. housing, health, debt, domestic abuse and sexual violence, parenting). The funding will also support the availability of such services to women engaged with the Pathfinder Deferred Charge Scheme.

Pre and post release support services: the OPCC team are working with partners to establish a regular pre- release coordinated event at HMP Exeter 2 weeks before offenders are due to be released. Under the scheme all services that a prisoner will need to make contact with upon release will be present or contactable by telephone. The purpose of this preparatory work is to seek to ensure that a prisoner has all the services they require in place, prior to their release, including accommodation, work or an application for Universal Credits (as applicable) and any other services they may need post release – thus reducing the likelihood that they may reoffend at an early stage.

ESTATES UPDATE

Following the agreement of the c ommissioner’s Estates Strategy in December 2017 work is continuing in a number of key areas to support delivery of that Strategy and ensure that the police estate meets the needs of Devon and Cornwall.

The key development since the February 2018 Police and Crime Panel meeting is an agreement to sell an eight acre plot of land at Police Middlemoor headquarters for development for retail use. Hammerson, one of Europe’s largest retail property developers was successful from a list of 13 bidders and plans to build a high quality retail-led development which is expected to include eight retail units and three restaurants. The OPCC have worked closely with Exeter City Council to ensure that any development planned for the site matches the city’s strategic plan and it is expected that planning applications for the scheme will now progress. The final proceeds from the site will depend on the outcome of planning and will be used to support the £25m criminal justice hub currently being developed on another part of the Middlemoor site.

DEVON AND CORNWALL RESERVES STRATEGY AND TRANSPARENCY

In line with the Home Office request for greater transparency a reserves policy and strategy has been presented to the Independent Audit Committee and consequently published on the commissioenr’s website. The reserve strategy is in line with the detail presented to the panel in February, and can be accessed via the following link: www.devonandcornwall-pcc.gov.uk/information-hub/key-documents/ .

MODERN SLAVERY

Publication of Modern Slavery Police Transformation Unit Annual Report : in March 2018 the first annual report of the Modern Slavery Police Transformation Unit marking the first year of operation of the national unit based at Exmouth. The Unit – which has been funded through the Home Office Police Transformation Fund was visited in March 2018 by Anne Marie Morris MP who met with members of the Unit and the commissioner to discuss the challenges of tackling modern slavery and the progress that is being made. A copy of the annual 5 report – detailing the work of the unit can be accessed at https://www.devon- cornwall.police.uk/media/912509/msptp_annual_report_to_310318.pdf .

Public Accounts Committee Inquiry into Modern Slavery : In March 2018 the commissioner and PCC Mark Burns- Williamson made a submission to the Public Accounts Committee’s Inquiry into Modern Slavery drawing attention to the work of the national unit and the PCC led Anti Trafficking and Modern Slavery network. The Com mittee’s inquiry is fo cused on a December 2017 National Audit Office Report into government action on the issue of modern slavery but it was an important opportunity to highlight the work of the Unit and the contribution that policing is making to wider law enforcement efforts in this important area. The Committee is expected to publish its report in the coming weeks.

Invisible People' exhibition : in February 2018, the National Crime Agency hosted an exhibition in Plymouth to raise awareness of modern slavery and human trafficking. The exhibition comprised a series of images capturing snapshots of life in modern slavery - in agriculture, construction, maritime, cannabis farming and food processing, child trafficking for sexual exploitation and forced prostitution. The PCC who oversees the Government's £8.5m investment in the national modern slavery unit based at Exmouth, and Shaun Sawyer, national policing lead for modern slavery, lent their support by visiting the exhibition and met with campaigners.

CCTV

The commissioner has awarded capital funding support to Wadebridge town council to help with the installation of a networked town centre camera system. The system will be connected into Cornwall Fire and Rescue control room where the cameras will be monitored. This brings the number of towns connected into the Tolvaddon control room to 11, with several more towns in Cornwall now working with the PCC’s office and Cornwall Fire to cost camera systems and upgrades of existing infrastructure.

In Devon, the PCC’s office is wor king with North Devon and Torridge District Councils and CCTV providers to rebuild the existing CCTV infrastructure and to create a networked series of systems across norther Devon, to include Barnstaple, Bideford and Ilfracombe initially, with the option for other towns who wish to install cameras to connect into the network.

In Exeter, the PCC’s office is working with the city council to rebuild and further develop the existing system. This will include creating the capacity needed to offer monitoring services to Devon towns.

In Plymouth Crimestoppers supported the Stoke Village Traders Association with funding for new cameras. This local initiative encountered serious challenges resulting from meeting the data regulatory requirements, and some technical issues. The PCC’s office has worked with Plymouth City Council to find a way forward and a programme of work will take place over the next few months which is expected to bring the new cameras into the city network and to provide 24/7 monitoring.

WORK OF THE LOCAL CRIMINAL JUSTICE BOARD

At the start of 2018 the commissioner took over the chair of the Local Criminal Justice Board (LCJB). Considerable progress continues to be made across a number of areas within the LCJB, linking heavily to the Transforming Justice Project led by the OPCC during 2017 which was funded by a successful bid to the Home Office Police Transformation Fund.

Transforming Justice in Reducing Offending Board and Commissioning: In partnership with the OPCC Transforming Justice project, the LCJB has set up a Reducing Offending Board. Birdie Oaks-Richards, Governor of HMP Dartmoor, has offered to chair the meeting, which will bring together the CJS agencies, local authorities, health and the voluntary sector under one coherent strategy. The aim is to reduce offending and have a positive impact on those at risk of offending. Alongside the Board, we are developing a cross sector CJS commissioning group, which will bring together the CJS, Health and Local Authorities across the Peninsula to co- 6 design contracts which have an impact on crime and justice. We are in the process of developing a common set of principles, terms of reference and a calendar of opportunities for the commissioning work.

Working with the Community, Voluntary and Social Enterprise Sector (CVSE): In partnership with Safer, Stronger Consortium in Cornwall, the LCJB is developing a working agreement between the CJS and CVSE organisations operating across Devon and Cornwall. The agreement will set out a future model for working including representation at meetings, principles that govern information sharing and co-design and policy development whilst having a focus on how to get the best outcomes for the communities we serve.

Mental Health and the Criminal Justice System : The LCJB recognises the challenges faced by offenders and their families who come into contact with the CJS because of or with mental ill health. The LCJB Mental Health Partnership has developed a three stage plan based on prevention, intervention and partnership. The plan has actions crossing CJS and Health agencies and good progress is being made. Amongst some of those projects; we are working with one of the local judges on reducing the amount of time it takes to get a psychiatric reports to court to inform sentencing and are helping Approved Mental Health Practitioners set up a process where they can make court applications by video, saving our rural colleagues valuable time in the community. The plan spans two years and has served to improve our joint working relationships.

Reform of complaints handling – postponement of the pilot of an enhanced role for PCC In December 2017, the Police and Crime Panel were informed of the intention to pilot with Dorset OPCC a new process for handling police complaints. The pilot related to the potential for PCCs to take a more active role in complaints under the Policing and Crime Act 2017. It was proposed that the two OPCCs would work together to pilot a shared Customer Service Team that will explore how this function can be developed and to maximise the potential to improve the way that complaints are resolved.

The pilot was due to commence in March 2018 but has been temporarily paused due to delays in implementing the required provisions of the Policing and Crime Act 2017. The proposed date for a statutory instrument to enact the new requirements has been moved from June 2018 to Spring 2019. It is possible that the timetable may move back further due to Parliamentary scheduling pressures. We are also awaiting clarification from the Home Office about official pilot status and there is no firm date for the production of official guidance from the Home Office or the Independent Office for Police Conduct (IOPC) on the proposed changes to the misconduct system

Given these uncertainties, the decision has been taken to pause the pilot until a clearer picture emerges on time scales and national guidance for implementation.

CAMPAIGNS AND EVENTS

In 2017 the commissioner and her team attended over 40 public events of various sizes and this is expected to be well in excess of 50 in 2018. Planning for the 2018/19 engagement programme has been progressing and for the coming year the OPCC are strengthening their partnership approach to engagement.

At events such as Exeter Respect, Cornwall Pride and North Devon Sunrise the OPCC team will work jointly with officers from the diverse communities teams. At other events we will be joined by our excellent rural Specials, by members of DACCWA (watch associations) and by Crimestoppers.

The OPCC engagement teams continues to help resource the three Blue Light Days for people with a learning disability. We are also delighted to be able to support the Plymouth Racial Equality Council to bring the Respect festival back to Plymouth for 2018.

Takeover Challenge Day 2018

7 At the end of February, approximately 50 students studying public services or with an interest to pursue a policing career, attended the OPCC Takeover Challenge Day at Middlemoor, Exeter. Takeover Challenge is a well-established scheme which was originally launched in 2007 by the Children’s Commissioner’s Office as a way for organisations to open their doors to young people to take over adult roles. The purpose behind the scheme is to put young people into decision-making positions and for young people to gain a valuable insight into the working world.

During the day, students attended workshops on hate crime, the Victim Care Unit, stop search and Call Management and Communications Unit (CMCU) before listening to talks from newly recruited police officers. Students were also asked for their thoughts on contacting the police in a non-emergency, what the OPCC did and whether they feel unsafe in any place across the region. The majority of students noted that their preferred method of contacting the police in a non-emergency would be via 101, email or online website services and that the only place they feel unsafe is at night in the larger cities.

Safer for Women Conference 2018

On 8th March the PCC celebrated International Women’s Day at the Safer for Women Conference at the Eden Project and spoke to the delegates both to celebrate the role that women play in leading the criminal justice system and to highlight some of the challenges that women offenders face within that system. The Women’s Centre Cornwall, formerly Women’s Rape and Sexual Abuse Centre, hosted the conference to r elaunch their new name reflecting the breadth of work they do and services they provide.

During the day attendees heard presentations from national and international experts and listened to stories of victims of sexual harassment. It highlighted how a multi-agency approach is required when responding to and dealing with incidents of domestic abuse and sexual violence and how we all, both as organisations and individuals, have our role to play.

Consequences of Sexting campaign

Devon and Cornwall OPCC and Dorset OPCC with their respective forces have launched a campaign to educate young people and parents around the consequences of sexting.

Sexting is the term used for the sending or receiving sexual, naked or semi-naked images or videos. It is illegal for anyone to take, send, receive or share these types of images of anyone under the age of 18. Reports of under 18s sexting in Devon and Cornwall have nearly tripled in recent years from 115 reports (between November 2015 and October 2016) to 440 reports (between November 2016 and October 2017).

The campaign offers the following advice  Parents and carers can get more information, with links to help and support, from Devon & Cornwall Police by visiting dc.police.uk/advice/parenting  Young people can get more information, with links to help and support, from Devon & Cornwall Police by visiting dc.police.uk/youth/sexting

Councillor advocates who wish to find out more about the issue of sexting along with information and guidance for professionals working with children and young people can be found at https://dcdhub.org/youth-produced-sexual-imagery-guidance-for-schools.

8 NATIONAL DEVELOPMENTS

Transforming the response to domestic abuse - Government consultation

The Ministry of Justice and Home Office has jointly launched a consultation into transforming the response to domestic abuse in support of the Domestic Abuse Bill.

The main aim through this work is to prevent domestic abuse by challenging the acceptability of abuse and addressing the underlying attitudes and norms that perpetuate it. This consultation centers around four main themes with the central aim of prevention running through each.

 Promote awareness – to put domestic abuse at the top of everyone’s agenda, and raise public and professionals’ awareness.  Protect and support – to enhance the safety of victims and the support that they receive.  Pursue and deter – to provide an effective response to perpetrators from initial agency response through to conviction and management of offenders, including rehabilitation.  Improve Performance – to drive consistency and better performance in the response to domestic abuse across all local areas, agencies and sectors.

With around 15% of crime in Devon and Cornwall being domestic abuse related, this is a key area of focus for the commissioner. The Police and Crime Plan contains a range of actions aimed at preventing offending and support victims.

The OPCC will be submitting a response to the consultation which runs until 31 May 2018.

Domestic abuse is an issue featured within the councillor advocate directory.

FOR FURTHER NEWS

The commissioner regularly publishes news on her website at www.devonandcornwall-pcc.gov.uk/news-and- blog/devonandcornwall-pcc-news-blog/ .

News from the commissioner is also published on Facebook https://www.facebook.com/devonandcornwallpcc and Twitter https://twitter.com/DC_PCC

9 Police and Crime Commissioner’s Update

June 2018

Welcome

Welcome to the Police and Crime Commissioner’s (PCCs) regular update. This update is produced as part of PCC’s Councillor Advocate Scheme. The purpose of providing this update is to keep councillors throughout Devon, Cornwall and the Isles of Scilly informed about the work of the commissioner and her office.

The content of this update is based on the information that the PCC submits to the police and crime panel.

To find out more about the councillor advocate scheme please visit our website at www.devonandcornwall- pcc.gov.uk/take-part/councillor-advocate-scheme.

To find out more about the police and crime panel please visit the Plymouth City Council website at http://web.plymouth.gov.uk/modgov?modgovlink=http%3A%2F%2Fdemocracy.plymouth.gov.uk%2FmgComm itteeDetails.aspx%3FID%3D1051.

In this update: Page  Exploring the potential for a merger with Dorset Police 2  Accountability and scrutiny programme 2018/19 3  Making funds available to community groups 4  Supporting the police to connect with communities 5  Supporting safer roads 5  CCTV 7  Building connections with councillors 7  Supporting victims of sexual violence 8  Tackling pathways to offending 8  Launch of restorative justice service 11  Estates update 11  Grenfell Inquiry 11  Engagement events 12  National developments 13  Keeping up to date and contacting us 15

1 EXPLORING THE POTENTIAL FOR A MERGER WITH DORSET POLICE

Many areas of Devon and Cornwall Police and Dorset Police business are already fully engaged into a Strategic Alliance which has seen significant efficiencies and better working in the last four years. The police and crime commissioners and chief constables recognise that the Strategic Alliance has increased resilience, streamlined leadership and provided new opportunities all allowing re-investment in services.

Find out more about the existing Strategic Alliance on the Devon and Cornwall Police website at www.devon- cornwall.police.uk/your-right-to-information/our-people/our-plans/strategic-alliance/strategic-alliance-an- introduction.

In September 2017, the chief constables of Devon and Cornwall and Dorset Police announced their intentions to explore further collaboration and closer working between the two forces. These plans are supported by the two police and crime commissioners. The collective view is that it is right to explore whether a full merger between the two forces will bring additional benefits above and beyond those that can be achieved through collaboration.

Devon and Cornwall Police and Dorset Police put in place project management and supporting governance for this new exploratory work, with Assistant Chief Constable Sharon Taylor taking on the role of Programme Director. A Convergence Board chaired by the police and crime commissioner for Devon and Cornwall has been established and a Steering Board chaired by Chief Constable Shaun Sawyer is responsible for taking forward this programme of work with a view to developing a business case for consideration by November 2018.

Developments to date Development of an outline business case to understand what the potential costs and benefits might be of any merger. In order to achieve any merger there would be a number of procedures and legal requirements which would need to be undertaken ahead of the police and crime commissioner elections in May 2020 and these are also being fully explored.

The police and crime commissioners and chief constables have held discussions with Home Office and wider government officials to clarify such requirements and to ensure that all relevant considerations and legal processes are being fully considered as part of the development of the business case. Discussions have also been held with the Ministry of Housing, Communities and Local Government on what processes and procedures would apply for any required aligning of the police element of the council tax precept across both Dorset and Devon and Cornwall

The police and crime commissioners and chief constables have appointed Local Partnerships, a consultancy jointly backed by HM Treasury and the Local Government Association to develop the business case on their behalf. Currently they are working on the development of an outline business case and subject to sign off this would then proceed to the creation of a full business case.

If the outline business case is positive then work will progress to the development of a full business case which will explore all of the issues, benefits and costs in detail.

The full business case process Following local agreement, any full business case will need to be submitted to the Home Office for consideration. Subject to Ministerial agreement, Home Office officials would then need to issue an order under Section 32 of the Police Act 1996 to be laid before Parliament. This must be laid by 7th November 2019 at the latest to comply with electoral commission guidelines ahead of the PCC elections in 2020.

The Home Office has requested the full business case by 12th October 2018 to provide sufficient time to complete the required stages within their timeframe.

2 Governance and assurance processes Any decision to move to a merged police force across Devon and Cornwall and Dorset is a significant one and it is fully recognised by all of the corporation soles (i.e. Devon and Cornwall Police, Dorset Police, Office of the Police and Crime Commissioner for Devon, Cornwall and the Isles of Scilly and the Office of the Police and Crime Commissioner for Dorset) that clear governance and assurance processes need to be put in place.

There is an overarching set of principles which each of the four corporation ’s sole need to see fulfilled in order to gain adequate assurance and be satisfied with any final business case. In particular the respective PCCs will need to ensure that the respective communities that they represent are adequately served by the Strategic Alliance and subsequent merger proposals.

There is a shared view from the Chief Constables that a merger of the two Forces offers the best long term solution for all parties. However, in considering the future it is important that we understand the community impact of any decisions in this area and that we identify and properly mitigate any optimism bias.

There will need to be key decision points built into the development of the final business case for merger. The evolving nature of policing and the needs of our communities mean that these will need to be flexible.

The PCCs will seek assurance at various stages of the process. The Chief Constables will likewise want the same discretion. As a minimum the commissioner will be seeking assurance once the following are known:

 Public responses to the engagement on the merger;  Council tax alignment;  Clarity on any financial imperatives for each separate Police force; and  PCC scrutiny of alliance performance.

We will be engaging with the public over the summer to seek their views. We hope you will help us publicise this.

Information w ill be published soon on the commissioner’s website at www.devonandcornwall-pcc.gov.uk and Devon and Cornwall Police website at www.devon-cornwall.police.uk. ACCOUNTABILITY AND SCRUTINY PROGRAMME 2018/19

To support the commissioner in her duty to hold the chief constable to account, the OPCC will be working with the Centre for Public Scrutiny to develop an Accountability and Scrutiny Programme for 2018/19. The Centre for Public Scrutiny will also be facilitating discussions between the commissioner and her office, and the chief constable and his staff to develop robust scrutiny practice, process and culture with a focus on: positive organisational learning; and openness and transparency. Scrutiny training will also be delivered to key personnel to assist them in their role to support the commissioner.

HMICFRS reports The Commissioner has published her formal responses to two HMICFRS (Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services) inspection reports. These are the Crime Data Integrity re-inspection and PEEL Effectiveness.

Regulation requires the commissioner to submit formal responses to HMICFRS reports about Devon and Cornwall Police, having first invited the Chief Constable’s comments, to the Home Secretary, HMICFRS and Police and Crime Panel within 56 days of the report’s publication. The commis sioner’s responses can be viewed online at www.devonandcornwall-pcc.gov.uk/information-hub/response-to-hmic-consultations/hmic-responses-may-2016- onwards/ .

3 Use of Force Scrutiny Panel The joint Devon and Cornwall and Dorset Use of Force Scrutiny Panel held its second meeting in February 2018 and its third in May 2018. The Panel was created to scrutinise Devon and Cornwall Police and Dorset Police in instances where officers resort to the use of force in the course of their duties. This is an issue of particular importance to the Commissioner and to the public given that suitable assurance in this area is important for building confidence in policing and ensuring legitimacy.

The focus of this second scrutiny panel was mental health. As such the Panel, which included independent members and experts from health, explored instances when the police in Devon, Cornwall and Dorset had used force which had been categorised as involving individuals with mental ill health. The purpose of that scrutiny was to reveal any areas of good practice; identify any areas that the police may wish to consider for development; and provide an assurance to the public that the police have been using force legally, appropriately and proportionally. The Panel also examined and discussed the existing processes and forms in place for recording use of force and performance data on overall use of force incidents.

The work of this scrutiny panel will be a key component of the PCC’s Accountability and Scrutiny programme for 2018/19.

Out of Court Disposals Scrutiny Panel The commissioner is responsible by law for holding the chief constable to account on behalf of the residents of Devon, Cornwall and the Isles of Scilly for delivering a police force that works well and meets the needs of its communities. To do this the commissioner ‘scrutinises’ certain issues and activities including the use of Out of Court Disposals (OoCDs). The commissioner’s office is in the process of establishing a new OoCD Scrutiny Panel.

The scrutiny of OoCD’s is about reviewing cases and working practices, to support the police to learn and achieve consistent and accurate outcomes. It is important that the public and criminal justice partner organisations understand and have confidence that Devon and Cornwall Police are using their powers legally, proportionately and appropriately. It’s also healthy for any organisation to pause to reflect on their practice, and learn. The aim of the OoCD Scrutiny Panel is to independently review both youth and adult cases that have been resolved through the use of OoCDs and to publish their findings in the public domain. The panel also has a role to:

 identify and recognise good practice  identify any areas of improvement relating to the use of OoCD’s  explore the quality of decision making relating to OoCD’s  make recommendations to those individuals within organisations who have the power to make changes  provide a mechanism within the scrutiny process to ensure that victims have their voices heard

MAKING FUNDS AVAILABLE TO COMMUNITY GROUPS

The PCC’s Small Grant Scheme intends to support communities to help resolve local issues themselves and to make Devon, Cornwall and the Isles of Scilly a safer place. £80,000 has been allocated to be granted in 2018 and an additional £80,000 in 2019 to local communities with identifiable anti-social behaviour (ASB) issues.

This year’s scheme was launched on 21 May 2018 inviting bids of between £250 and £2,500 to address the more challenging forms of anti-social behaviour in public spaces which have a significant impact on community safety.

The Small Grant Scheme is only available to community groups and other local organisations that can show that they are undertaking or wish to undertake actions that can have a positive impact in reducing and preventing repeated anti-social behaviour. Bidders will need to show they are working with, and have the support of, their local Town or Parish Council, or Ward Councillors in larger urban areas.

4 Applications will be considered by a panel consisting of OPCC staff, police staff and Councillor Advocates. A scoring matrix has been agreed to select the applications that best evidence their need and their ability to tackle and prevent repeating anti-social behaviour in the area that they represent. Councillor advocates from the areas applying will not be scoring their own area applications.

The closing date for first year applications is 23 July 2018. The panel will meet at the end of July and funds will be paid in September 2018.

For further information visit the commissioner’s website at www.devonandcornwall-pcc.gov.uk/about- us/commissioning/small-grant-scheme/ .

A number of councillor advocates have already kindly offered to assist with the grant scheme panels. Any other advocates who wish to support the panel process can register their interest via email [email protected]. SUPPORTING THE POLICE TO CONNECT WITH COMMUNITIES

In response to the police and crime plan, Devon and Cornwall Police created a new ‘connectivity framework’ which aims to better connect the police with the communities they serve. The commissioner has created a fund to provide small amounts of money to support frontline officers with creative ideas and initiatives to help them better connect with their communities. Applications to this fund were limited only to members of Devon and Cornwall Police.

Applications were open during April and May 2018 with 45 separate bids received from across the organisation. A panel of OPCC and Force staff and officers considered all submissions and agreed to support 25 applications to progress to the next stage. Unsuccessful applicants were signposted to other options for support where available. A final decision on awards will be made at the end of June 2018. SUPPORTING SAFER ROADS

The commissioner and chief constable have agreed to focus on roads policing and road safety within their respective organisations in recognition of the importance of this issues to communities throughout Devon, Cornwall and the Isles of Scilly.

Work is being taken forward in a number of areas to enhance the policing approach to road safety across the peninsula:

 working with the chief constable to develop a roads policing strategy for Devon and Cornwall Police,  investing in enhanced capacity within policing to support road safety; and  supporting efforts to enhance community speedwatch within Devon, Cornwall and the Isles of Scilly

As the national lead for Police and Crime Commissioners on road safety the commissioner is also working closely with the National Police Chiefs Council (NPCC) lead Chief Constable Anthony Bangham and with the Department for Transport to consider how we can deliver improved road safety.

New Policing Road Safety Strategy A new policing strategy for road safety is under development and is due for completion in July 2018. The strategy is being developed through an examination of local data and evidence, workshops with internal staff and partners and consideration of national and local best practice. Fundamental to the strategy is the ‘partnership’ nature of delivering safer roads and a recognition that ‘road safety’ is the responsibility of all elements of policing – not just the dedicated roads policing unit. There is considerable good work taking place in Devon and Cornwall Police

5 already but there is a need for greater clarity of purpose, consistency and co-ordination and the strategy will set the ground for this. The strategy will be supported by a detailed action plan.

The current vision being considered is:

‘For Devon and Cornwall and the Isles of Scilly to have the safest road systems in the U.K. free from death and serious injury where people and communities have confidence in their safety.’

The following principles will underpin the strategy:

 The safer systems methodology will be adopted where enforcement, education and engineering/technology initiatives will be developed to ensure safe roads, safe speeds, safe vehicles, and safe road users. This requires a strong collaborative approach with partners.  In line with the Force mission all aspects of policing will be expected to contribute recognising that road safety is a cross cutting issue.  A commitment to working in partnership with stakeholders and communities.

In June we will start phase two of this work, to scope options for a new Devon and Cornwall wide ‘top level’ Strategic Road Safety Forum which brings together senior leaders from across partners to aid collaborative working on road safety and drive forward progress. The commissioner has agreed to provide the support for such a new Strategic Forum within her team for the next two years.

Enhancing proactive work – a new No Excuse Team in Devon and Cornwall Police The commissioner has prioritised with the Chief Constable the recruitment of additional officers into a high visibility ‘No excuses’ team on road safety following best practice. This will enable the targeting of our most prolific and potentially dangerous drivers and demonstrates our commitment to making road safety a priority. The teams carry out highly visible, targeted roads policing enforcement operations.

Community speedwatch The commissioner is committed to working with communities to support the establishment of community speedwatch where needed and to assist in its operation. There are currently 33 Active Teams with 6 more in the process of setting up.

The commissioner and partners through the Peninsula Road Safety Partnership have commissioned a local study which is due to report in June 2018 into current community speedwatch arrangements. One of the aims of that study is to determine the required structures and resources that are needed to support the establishment and operation of community speedwatch schemes so that we can help schemes to flourish.

There are many factors that make a community speedwatch scheme a success – these include committed volunteers and local support from policing and wider partners. There is also a capital cost – in terms of the provision of equipment that is needed for the schemes to operate. The commissioner has agreed to provide a significant capital investment to support that equipment and will be making up to £100,000 available from the capital reserve over the next two years to fund community speedwatch equipment. .

National portfolio The Commissioner has held discussions with the National Police Chiefs’ Council Lead Anthony Bangham who has responsibility for the development and implementation of the recently publish National Roads Policing Strategy 2018 – 2021. This has resulted in contact with various force areas suggested as providing best practice initiatives which will be considered for implementation locally. Further discussions and meetings with Chief Constable Bangham are planned to assist in the commissioner’s development of her National Road Safety portfolio.

6 CCTV

Since February the commissioner has awarded capital funding support to Wadebridge town council to help with the installation of a networked town centre camera system. The system will be connected into Cornwall Fire and Rescue control room where the cameras will be monitored. Bodmin has also received funding support to increase the number of cameras in the town. The number of towns connected into the Tolvaddon control room is now 11, with several more towns in Cornwall working with the OPCC office and Cornwall Fire to cost camera systems and upgrades of existing infrastructure.

In Devon, during June, the OPCC is holding meetings with all of the district councils, towns who have expressed interest (23 to date, in addition to major conurbations) and CCTV providers to explore options and costs for installing or upgrading CCTV systems within the towns. The options will include the provision of monitoring services from the major CCTV control rooms/hubs.

In Exeter, the OPCC is working with the city council to rebuild and further develop the existing system. This will include creating the capacity needed to offer monitoring services to Devon towns.

In Torbay work is starting on a comprehensive upgrade of the CCTV systems in Torquay, Brixham and Paignton, including the main control room in Torquay. The Commissioner is supporting this project with grant funding of £60,000. BUILDING CONNECTIONS WITH COUNCILLORS

To date 71 individuals have registered for the councillor advocate scheme. The scheme aims to improve the connectivity between councillors, the police and the commissioner. It works to ensure that:

 councillors feel more informed about crime and policing in their local area;  a practical and positive route exists to enable councillors to bring overall views from their communities to the police;  the Police and Crime Commissioner is kept informed of community views across Devon, Cornwall and the Isles of Scilly, so that she can effectively hold the Chief Constable to account for policing;  consistent, accurate and honest information relating to crime and community safety is cascaded to the public;  councillors feel more equipped to inform the public about crime and policing, educate their communities about crime and support/encourage greater reporting of issues to the police and other appropriate partner organisations; and  the time of police officers is used to its optimum by enabling the cascade of information to be efficient and without duplication

The scheme is still in its infancy but is progressing with the support of councillors. It works on a practical level by improving the consistency and frequency of communication, and offers advocates:

Face to face discussions:  Access to a quarterly meeting with the police at a local level  Access to councillor advocate themed seminars each year  Access to a named contact within the commissioner’s office

Written materials:  A bespoke advocate information directory  Quarterly key topic briefing documents specifically for advocates  Quarterly newsletter from the commissioner  Monthly Citizens in Policing newsletter 7  Notification of press releases issued by the police and the commissioner

Campaigns and events:  Access to police campaign materials (e.g. posters and leaflets)  Prior notification of and invitation to police arranged community engagement activities

How the commissioner is listening to councillor advocates The first series of councillor advocate seminars was held in April with one event in Devon (6 April) and one in Cornwall (19 April). The theme for the first seminars was Project Genesis / changes to neighbourhood policing and was chosen specifically in response to issues raised with the commissioner by councillors. At the seminars some councillors raised concerns relating to reductions in numbers of Police Community Support Officers (PCSOs). The councillors expressed a need for assurance around monitoring the impact of this decision and requested that the commissioner scrutinises the implementation of Genesis and ongoing performance relating to neighbourhood policing, in order to hold the Chief Constable to account for this.

The advocates also talked about Devon and Cornwall Police communications and there was a general view that police communications often focus on the work of neighbourhood teams, but that this can create an imbalance in public perception. Councillors stated that more could be done to promote the work of other police teams/departments, particularly those working on less visible issues such as cyber-crime and the exploitation of vulnerable people. As such, councillors requested that the commissioner explores with the chief constable, if communications from Devon and Cornwall Police could be developed further to educate and inform the public about the much broader, diverse and in some cases complex aspects of policing.

In response to thi s feedback the commissioner requested that ‘councillor advocate feedback’ be added as an agenda item to her Joint Management Board with the chief constable. The issues raised will be discussed in that forum and the outcome communicated back to the advocates.

The OPCC is in the process of establishing a steering group to help guide the future development of the scheme. A representative from the chief constable’s office will also be requested to join the steering group. The office will also be re-publicising the scheme over the coming months.

For further information please email [email protected]

SUPPORTING VICTIMS OF SEXUAL VIOLENCE

The OPCC is pleased to announce the award of the Independent Sexual Violence Advocacy (ISVA) contract to First Light, the organisation currently responsible for operating the Cornwall & Plymouth Sexual Assault Referral Centres (SARC’s). Bidders were subject to independent evaluation by panel members comprising representatives from the OPCC, NHS England, Local Authority representatives from Cornwall, Plymouth, Torbay and Devon as well as a service user, all of whom came to the same conclusion with regards to the preferred bidder.

The new contract will commence on the 1 st October 2018 and will complement the new SARC contract which will be operated by North Devon Health Care Trust, who currently run the Exeter SARC, from the same date . TACKLING PATHWAYS TO OFFENDING

In late 2016 the commissioner was successful in securing over £750,000 funding from the Home Office Police Transformation Fund t o support her work on reducing offending levels. This funding has supported:

- the development and launch of the innovative Pathfinder deferred caution scheme

8 - transforming justice, transformational work to reduce offending and reoffending in Devon and Cornwall in order to reduce crime, prevent further victims and create safer communities, which is being progressed jointly with the Local Criminal Justice Board (LCJB).

Pathfinder Deferred Caution Scheme The scheme is approaching its first anniversary of operation following its launch in June 2017. It is continuing to operate well and deliver positive and often life changing results for the individuals involved. A new automated referral process commenced in March 2018 which will reduce the administrative burden on officers. As a result of this new process the Pathfinder team are already seeing a notable increase in referrals into the scheme. The Pathfinder Keyworkers also now have powers to caution so this means there is no ‘backflow’ to officers, saving time for front line officers, and ensuring the case is resulted quickly and efficiently.

The randomised control trial for the scheme also commenced in March 2018 and will run until the end of the year. This randomised control trial – which is being led by Professor Larry Sherman from the University of Cambridge - will allow us to independently assess the true impact the Pathfinder scheme, by allowing a comparison to be drawn with individuals who are not referred into the programme. The evaluation will include reoffending rates, crime harm index, victim and offender satisfaction rates and the cost benefits of intervention. An interim evaluation is expected in March 2019 with a full evaluation in February 2021. A victim satisfaction evaluation report will also be available in March 2019.

Transforming Justice Since December 2017 a series of productive workshops have been held with partners exploring three priority areas which had been identified. Following on from those workshops the OPCC have been continuing to develop proposals in those key areas – which are being taken forward in connection with the Local Criminal Justice Board

 improved provision of rehabilitative and resettlement services for prisoners to include accommodation;  a whole system approach to women, to include their children, with trauma informed services,  rough sleepers with complex needs.

Accommodation: work is focused on two specific areas 1) housing solutions for short term prisoners leaving HMP Exeter and HMP Eastwood Park who have no suitable accommodation in place and who have a local connection to Devon and Cornwall. 2) Accommodation support for offenders who are at risk of being returned to prison for breach of licence by virtue of their lack of accommodation.

Women offenders: In March 2018 the project provided £15,000 to Resilient Women, Co-Lab, Exeter to support them in their work developing a women-centred approach in criminal justice and the provision of specialist services for women. This funding was provided to enable them to hold weekly sessions alternating between a multi-agency drop in space and targeted learning workshops for women, offering whole system support (e.g. housing, health, debt, DVSA, parenting). The funding will also support the availability of such services to women engaged with the Pathfinder Deferred Caution Scheme.

Pre and post release support services: the OPCC team are working with partners to establish a regular pre-release coordinated event at HMP Exeter 2 weeks before offenders are due to be released. Under the scheme all services that a prisoner will need to make contact with upon release will be present or contactable by telephone. The purpose of this preparatory work is to seek to ensure that a prisoner has all the services they require in place, prior to their release, including accommodation, work or an application for Universal Credits (as applicable) and any other services they may need post release – thus reducing the likelihood that they may reoffend at an early stage.

Work of the Local Criminal Justice Board At the start of 2018 the Commissioner took over the chair of the Local Criminal Justice Board. Considerable progress continues to be made across a number of areas within the LCJB, linking heavily to the Transforming

9 Justice Project led by the OPCC during 2017 which was funded by a successful bid to the Home Office Police Transformation Fund.

Transforming Justice in Reducing Offending Board and Commissioning In partnership with the OPCC Transforming Justice project, the LCJB has set up a Reducing Offending Board. Birdie Oaks-Richards, Governor of HMP Dartmoor, chairs the meeting, bringing together the CJS agencies, local authorities, health and the voluntary sector under one coherent strategy. The aim is to reduce offending and have a positive impact on those at risk of offending. Alongside the Board, we are developing a cross sector criminal justice system (CJS) commissioning group, which will bring together the CJS, Health and Local Authorities across the Peninsula to co-design contracts which have an impact on crime and justice. We are in the process of developing a common set of principles, terms of reference and a calendar of opportunities for the commissioning work.

Working with the Voluntary, Community and Social Enterprise Sector (VCSE) In partnership with Safer, Stronger Consortium in Cornwall, the LCJB is developing a working agreement between the CJS and the voluntary, community and social enterprise sector (VCSE) organisations operating across Devon and Cornwall. The agreement will set out a future model for working including representation at meetings, principles that govern information sharing and co-design and policy development whilst having a focus on how to get the best outcomes for the communities we serve.

Mental Health and the Criminal Justice System The LCJB recognises the challenges faced by offenders and their families who come into contact with the CJS because of or with mental ill health. The LCJB Mental Health Partnership has developed a three stage plan based on prevention, intervention and partnership. The plan has actions crossing CJS and Health agencies and good progress is being made. Amongst some of those projects; we are working with one of the local judges on reducing the amount of time it takes to get a psychiatric reports to court to inform sentencing and are helping Approved Mental Health Practitioners set up a process where they can make court applications by video, saving our rural colleagues valuable time in the community. The plan spans two years and has served to improve our joint working relationships.

Reform of complaints handling – postponement of the pilot of an enhanced role for PCC In December 2017, the Police and Crime Panel were informed of the intention to pilot with Dorset OPCC a new process for handling police complaints. The pilot related to the potential for commissioners to take a more active role in complaints under the Policing and Crime Act 2017. It was proposed that the two OPCCs would work together to pilot a shared Customer Service Team that will explore how this function can be developed and to maximise the potential to improve the way that complaints are resolved.

The pilot was due to commence in March 2018 but has been temporarily paused due to delays in implementing the required provisions of the Policing and Crime Act 2017. The proposed date for a statutory instrument to enact the new requirements has been moved from June 2018 to spring 2019. It is possible that the timetable may move back further due to Parliamentary scheduling pressures. We are also awaiting clarification from the Home Office about official pilot status and there is no firm date for the production of official guidance from the Home Office or the Independent Office for Police Conduct (IOPC) on the proposed changes to the misconduct system

Given these uncertainties, the decision has been taken to pause the pilot until a clearer picture emerges on time scales and national guidance for implementation.

10 FORMAL LAUNCH OF NEW RESTORATIVE JUSTICE SERVICE

Along with other dignitaries, the commissioner welcomed Her Royal Highness The Princess Royal to Torquay in June to visit Make Amends – the provider of restorative justice (RJ) services to victims of crime across the Devon and Cornwall.

The PCC commissioned Make Amends in October 2017 to deliver RJ services across the peninsula. The funding provided ensures that frontline police officers and their colleagues in other parts of the criminal justice service can support victims by giving them the chance to meet or communicate with their offenders to explain the real impact of crime upon them. The visit by The Princess Royal was in her capacity as the Patron of the charity.

ESTATES UPDATE

Police HQ Middlemoor - Northside Public consultation for the development of a retail park on the Northside plot at Middlemoor, Exeter was undertaken on 21 May with 173 people visiting the event throughout the day. Questions and issues that couldn’t be answered on the day were taken away for further consideration and response.

Police HQ Middlemoor - Southside The sale of the surplus land on the north side will allow the Force to fund a new criminal justice centre and operational policing hub on the south side of Middlemoor.

Plans are to build a new criminal justice centre incorporating 40 cells, co-located with an operational policing hub that will provide staff with better equipped facilities in order to fulfil their duties more efficiently, and meet the needs of the growing economy and increasing population.

A turf cutting ceremony marking the beginning of the construction work is scheduled to take place on 26 June.

Bodmin Police Station Aldi have been granted Planning Permission to develop the adjoining land, which has resulted in a number of concerns being raised both operationally and strategically regarding the recent proposal to create an operational hub in Cornwall.

We are working with the operational staff at Bodmin to open a dialogue with the Aldi site contractor to address the concerns relating to the Highway, delivery and other associated construction related activities. In addition, we have contacted the relevant officers at Co rnwall Council’s Planning and Highways teams to ascertain the current position regarding the proposed residential scheme.

The NPEG (National Police Estates Group) benchmarking data for 2017/18 is due to be submitted on the 20 July, so work is being undertaken to review our existing information and provide an accurate assessment. This will be made available later in the year and publicised on the NPEG website, which goes live on the 31 May 2018.

GRENFELL INQUIRY

The Grenfell hearing commenced on 21 May and the first few days concentrated on the experience and memories of the families and friends of the 71 people who lost their lives. Over the course of this inquiry, further details will be heard about the cause of the fire which is expected to generate questions from across both forces about the integrity of our estates so the Estates team are ready to respond to any issues which arise.

11 MACE are continuing to survey our existing buildings which have been prioritised on a risk basis and remediation works are planned to commence on our two highest risk buildings located at Charles Cross and Crownhill in Plymouth in Q3 2018/19 with completion anticipated in March 2019. These works will comply with the findings contained within the Hackitt review, which were published in May.

PCC ENGAGEMENT EVENTS IN 2018/19

The commissioner or members of her team currently plan to attend 44 events between May and November 2018. This figure is likely to increase as the year goes on.

We continue to develop our joint approach to engagement, either where a joint approach is important to deliver a cohesive message or to support other smaller partner organisations which do not have sufficient resource to go it alone.

The 2017 experiment to work closely with the Force diverse co mmunities’ teams at events such as Exeter Respect, Cornwall Pride and North Devon Sunrise was a success and will be strengthened. This has led to new events in 2018 such as Plymouth Respect and the Every Woman’s Hope Festival in Truro.

Discussions continue with partners to help develop a ‘Pride’ type event in Torbay.

We are excited at the prospect at being joined at events by representatives of neighbourhood policing, the Victim Care Unit, and 101 call handlers. Our work with the Force to improve connectivity with communities will work best if it is supported by those working in roles which have most contact with the public so this is a big step forward.

Plans were already in place to be joined at events by our excellent rural Specials, by members of Devon and Cornwall Community Watch Associations (DACCWA) and by Crimestoppers.

The OPCC engagement team continues to help resource the three Blue Light Days for people with a learning disability. There are new venues for both Plymouth and Devon this y ear and the latter’s move to Westpoint is likely to see the event gain significant momentum.

The engagement team is currently working with Torbay Neighbourhood Watch to support plans for a number of events over the summer, and with Bicton College to offer work experience placements to students on its public service course.

Event survey For 12 weeks during the summer of 2018 the OPCC engagement team will conduct a public survey into the proposed merger between Devon and Cornwall Police and Dorset Police. This will run alongside the themed survey into road safety which will use a coin drop to encourage public involvement.

The question asked will be:

Which two of the following are of the biggest concern to you?  Road condition  Speeding  Distraction driving (mobile phone use)  Drink/ drug driving  Inexperienced motorists on rural roads  Other

12 The question is the same as the one being asked in the national Rural Crime Survey and results will be passed to the Strategy Team for consideration at the end of October.

PCC’s newsletter In early May the decision was taken to change the format of the c ommissioner’s newsletter and how it is distributed. This was largely taken due to the new GDPR regulations.

From June the newsletter will not be produced every two months and will be distributed via Devon and Cornwall Neighbourhood Alert at www.neighbourhoodalert.co.uk (free to register and use).

This has significant benefits both ways. It means that the newsletter will now be distributed to approaching 40,000 potential readers but also gives the OPCC the chance to promote the alert service which is a direct way for the police to contact the public with specific local news.

NATIONAL DEVELOPMENTS

New Home Secretary Following the resignation of Amber Rudd, the Prime Minister appointed The Rt Hon Sajid Javid MP as the new Home Secretary. Mr Javid, Member of Parliament for Bromsgrove, was formerly the Secretary of State for Housing, Communities and Local Government. Mr Javid took up post on 30 April.

Frontline Review The Home Secretary has announced a review of Frontline Policing. At the time of preparing this report, full details were not available. However the Policing Minister has outlined the aims of the review as looking to:

 harvest new ideas for change directly from the frontline, identifying systemic issues which act as barriers in their day-to-days roles.  improve access, availability and experience of support and development services under three pillars; leadership, performance management and welfare.

The commissioner welcomes this announcement and stands ready to contribute to the review .

PCC meeting with Devon and Cornwall MPs The commissioner and chief constable held one of their regular roundtable meetings with Devon and Cornwall MPs in Westminster on 22 May. This provided the opportunity to update MPs on key developments affecting the Devon and Cornwall Police including the potential merger with Dorset Police, latest Her Majesty’s Inspectorate of Constabularies and Fire and Rescue Services (HMICFRS) inspections and the Neighbourhood Policing Review. MPs were keen to hear of the renewed focus on road safety including the work the OPCC is supporting to develop a Road Strategy.

Twelve of the 18 Devon and Cornwall MPs were present for the briefing. An information pack was also provided to those who were unable to attend due to other Parliamentary business.

Police and crime commissioner gives evidence to Home Affairs Select Committee The commissioner appeared before the Home Affairs Select Committee on 1 May to provide evidence to the Policing for the Future Inquiry. The commissioner represented the Association of Police and Crime Commissioners in her role as deputy lead for the Local Partnerships and Policing portfolio.

The Committee was taking evidence on neighbourhood policing and the commissioner appeared alongside representatives from the Metropolitan Police, the Police Foundation and a retired senior police officer.

13 The Committee asked questions about the roles of neighbourhood policing in rural areas, the challenges of meeting the competing demands of the public’s desire of vi sible policing coupled with the need to adequately counter the threat of terrorism, serious, organised crime and online crime.

If councillor advocates wish to know more, the transcript from the session is available here www.parliament.uk/business/committees/committees-a-z/commons-select/home-affairs- committee/inquiries/parliament-2017/policing-for-the-future-inquiry-17-19/

Home Office consultation on police pursuits The Home Office has published for consultation its findings of its review of the legislation, guidance and practice surrounding the police’s pursuits of suspect vehicles. The review announced by the Policing Minister in September 2017 supports the Governme nt’s wish to get ahead of and tackle emerging threats like motorcycle - related crimes, including those involving mopeds and scooters.

The consultation, available here www.gov.uk/government/consultations/police-pursuits sets out and seeks views on a number of proposals, including:

 Judging whether a police officer’s driving is careless or dangerous against the standard of a careful and competent police driver of a similar level of training and skill, rather than any careful and competent driver, as now;  Requiring that specific driving tactics employed by the police are authorised appropriately and are both necessary and proportionate to the circumstances;  Making clear that the police are not responsible for the standard of driving of a suspect being pursued; and  Clarifying the various emergency service exemptions to traffic law to reduce the potential for confusion.

The consultation is open until 13th August.

Assaults on Emergency Workers (Offences) Bill This Bill would give greater protection to police officers and other emergency responders by increasing sentencing for those who assault emergency workers. The Commissioner has been working with our 18 MPs to raise awareness of this legislation and to encourage their support.

Last year there were over 700 assaults on police officers and staff recorded in Devon and Cornwall. Whilst these will vary in severity, this is unacceptable. Aside from the injuries and impact this has on the victims and their family, it also places pressures on the rest of the workforce whilst their colleagues recover and spend time away from the frontline. This Bill completed its passage through the House of Commons in April 2018 and has now passed to the House of Lords for consideration.

Service Animals (Offences) Bill This Bill provides better protection in law for police dogs and other service animals should they be attacked in the course of duty. The commissioner wrote to the Secretary of State at the Ministry of Justice calling on the Government to back the Bill, commonly known as Finn’s Law. A number of well documented cases, including that of Police Dog Finn outline the need for new legislation to protect our valued police dogs to receive proper protection in law should similar incidents occur again.

This Bill is expected to have its second reading debate on 15 June 2018.

Councillor advocates can find out more about Finn’s law at www.finnslaw.com.

14 Local Government Association Model Member Code of Conduct

Consultation Local Government Association Model Member Code of Conduct
consultation draft 1 Introduction

The Local Government Association (LGA) is providing this Model Member Code of Conduct as part of its work on supporting the sector to continue to aspire to high standards of leadership and performance.

The role of councillor in all tiers of local government is a vital part of our country’s system of democracy. In voting for a local councillor, the public is imbuing that person and position with their trust. As such, it is important that as councillors we can be held accountable and all adopt the behaviours and responsibilities associated with the role. The conduct of an individual councillor affects the reputation of all councillors. We want the role of councillor to be one that people aspire to and want to participate with. We want to continue to attract individuals from a range of backgrounds and circumstances who understand the responsibility they take on and are motivated to make a positive difference to their local communities.

All councils are required to have a local Member Code of Conduct. This Model Member Code of Conduct has been developed in consultation with the sector and is offered as a template for councils to adopt in whole and/or with local amendments. The LGA will undertake an annual review of the Code to ensure it continues to be fit-for-purpose, particularly with respect to advances in technology, social media and any relevant changes in legislation. The LGA can also offer support, training and mediation to councils and councillors on the application of the Code, whilst the National Association of Local Councils (NALC) and the county associations of local councils can offer advice and support to town and parish councils.

As a councillor we all represent local residents, work to develop better services and deliver local change. The public have high expectations of us and entrust us to represent everyone (in our ward/town/parish), taking decisions fairly, openly, transparently and with civility. Councillors should also be treated with civility by members of the public, other councillors and council employees. Members have both individual and collective responsibility to maintain these standards, support expected behaviour and challenge behaviour which falls below expectations. This Code, therefore, has been designed to protect our democratic role, encourage good conduct and safeguard the public’s trust in local government.

Councillor Nick Forbes CBE Councillor Izzi Seccombe OBE Leader, LGA Labour Group Leader, LGA Conservative Group

Councillor Howard Sykes MBE Councillor Marianne Overton MBE Leader, LGA Liberal Democrats Group Leader, LGA independent Group Purpose Model member conduct The purpose of this Code of Conduct In accordance with the public trust placed in is to assist councillors in modelling the me, on all occasions I will: behaviour that is expected of them, to provide a personal check and balance, • act with integrity and honesty and to set out the type of conduct against • act lawfully which appropriate action may be taken. It • treat all persons with civility; and is also to protect yourself, the public, fellow councillors, council officers and the reputation • lead by example and act in a way that of local government. It sets out the conduct secures public confidence in the office expected of all members and a minimum of councillor set of obligations relating to conduct. The In undertaking my role, I will: overarching aim is to create and maintain public confidence in the role of member • impartially exercise my responsibilities and local government. in the interests of the local community • not improperly seek to confer an Application of the Code advantage, or disadvantage, on any person • avoid conflicts of interest The Code of Conduct applies to you when • exercise reasonable care and diligence; you are acting [or claiming or giving the and impression that you are acting] 1 in [public or in] 2 your capacity as a member or • ensure that public resources are used representative of your council, although you prudently and in the public interest are expected to uphold high standards of conduct and show leadership at all times. The Code applies to all forms of member Specic obligations communication and interaction, including of general conduct written, verbal, non-verbal, electronic and via social media, [including where you could This section sets out the minimum be deemed to be representing your council requirements of member conduct. Guidance or if there are potential implications for the is included to help explain the reasons for the council’s reputation.] Model conduct and obligations and how they should be followed. expectations is for guidance only, whereas the These obligations must be observed in all specific obligations set out instances where situations where you act [or claim or give the action will be taken. impression that you are acting] as a councillor [or in public], including representing your council on official business and when using The seven principles social media. of public life Everyone in public office at all levels – ministers, civil servants, members, council officers – all who serve the public or deliver public services should uphold the seven principles of public life. This Code has been developed in line with these seven principles of public life, which are set out in appendix A.

Local Government Association Model Member Code of Conduct
consultation draft 3 As a councillor I commit to: The Equality Act 2010 defines harassment as ‘unwanted conduct related to a relevant Civility protected characteristic, which has the purpose or effect of violating an individual’s 1. Treating other councillors and dignity or creating an intimidating, hostile, members of the public with civility. degrading, humiliating or offensive environment for that individual’. The relevant 2. Treating council employees, employees protected characteristics are age, disability, and representatives of partner gender reassignment, race, religion or belief, organisations and those volunteering sex, and sexual orientation. for the councils with civility and respecting the role that they play.

Civility means politeness and courtesy in Impartiality of ofcers behaviour, speech, and in the written word. of the council Debate and having different views are all part of a healthy democracy. As a councillor you 4. Not compromising, or attempting to can express, challenge, criticise and disagree compromise, the impartiality of anyone with views, ideas, opinions and policies who works for, or on behalf of, the in a civil manner. You should not subject council. individuals, groups of people or organisations Officers work for the council as a whole to unreasonable or excessive personal attack. and must be politically neutral (unless they In your contact with the public you should are political assistants). They should not be treat them courteously. Rude and offensive coerced or persuaded to act in a way that behaviour lowers the public’s expectations would undermine their neutrality. Although you and confidence in its elected representatives. can question officers in order to understand, for example, their reasons for proposing to In return you have a right to expect courtesy act in a particular way, or the content of a from the public. If members of the public are report that they have written, you must not try being abusive, threatening or intimidatory you and force them to act differently, change their are entitled to close down any conversation advice, or alter the content of that report, if in person or online, refer them to the council, doing so would prejudice their professional any social media provider or if necessary, the integrity. police. This also applies to members, where action could then be taken under the Member Code of Conduct. Condentiality and access to information Bullying and harassment 5. Not disclosing information given to me 3. Not bullying or harassing any person. in condence or disclosing information acquired by me which I believe is of Bullying may be characterised as offensive, a condential nature, unless I have intimidating, malicious or insulting behaviour, received the consent of a person an abuse or misuse of power through means authorised to give it or I am required that undermine, humiliate, denigrate or by law to do so. injure the recipient. The bullying might be a regular pattern of behaviour or a one-off 6. Not preventing anyone getting incident, happen face-to-face, on social information that they are entitled media, in emails or phone calls, happen in the to by law. workplace or at work social events and not Local authorities must work openly and always be obvious or noticed by others. transparently, and their proceedings and

4 Local Government Association Model Member Code of Conduct
consultation draft printed materials are open to the public to you to help you carry out your role as a except in certain circumstances. You should councillor more effectively and not to benefit work on this basis but there will be times you personally. when it is required by law that discussions, documents and other information relating to or held by the council are treated in a Interests confidential manner. Examples include personal data relating to individuals or 10. Registering and declaring my interests. information relating to ongoing negotiations. You need to register your interests so that the public, council employees and fellow members know which of your interests might Disrepute give rise to a conflict of interest. The register is a document that can be consulted when (or 7. Not bringing my role or council before) an issue arises, and so allows others into disrepute. to know what interests you have, and whether Behaviour that is considered dishonest they might give rise to a possible conflict of and/or deceitful can bring your council into interest. The register also protects you. You disrepute. As a member you have been are responsible for deciding whether or not entrusted to make decisions on behalf of your you should declare an interest in a meeting, community and your actions and behaviour but it can be helpful for you to know early on are subject to greater scrutiny than that of if others think that a potential conflict might ordinary members of the public. You should arise. be aware that your actions might have an adverse impact on other councillors and/or It is also important that the public know your council. about any interest that might have to be declared by you or other members, so that decision making is seen by the public as Your position open and honest. This helps to ensure that public confidence in the integrity of local 8. Not using, or attempting to use, governance is maintained. Discuss the my position improperly to the registering and declaration of interests with advantage or disadvantage of myself your Monitoring Officer/Town or Parish Clerk or anyone else. and more detail is set out in appendix B.

Your position as a member of the council provides you with certain opportunities, Gifts and hospitality responsibilities and privileges. However, you should not take advantage of these 11. Not accepting signicant gifts or opportunities to further private interests. hospitality from persons seeking to acquire, develop or do business with the council or from persons who may Use of council resources apply to the council for any permission, and facilities licence or other signicant advantage. 12. Registering with the monitoring ofcer 9. Not misusing council resources. any gift or hospitality with an estimated You may be provided with resources and value of at least £25 within 28 days of facilities by the council to assist you in its receipt. carrying out your duties as a councillor. You should exercise caution in accepting Examples include office support, stationery any gifts or hospitality which are (or which and equipment such as phones, and you reasonably believe to be) offered to you computers and transport. These are given

Local Government Association Model Member Code of Conduct
consultation draft 5 because you are a member. However, you Note – items in square brackets [x] refer to do not need to register gifts and hospitality recommendations made by the Committee on which are not related to your role as a Standards in Public Life and may be part of a member, such as Christmas gifts from your future Government consultation. This includes friends and family, or gifts which you do not possible future sanctions and appeals accept. However, you may wish to notify your processes. monitoring officer of any significant gifts you are offered but refuse which you think may have been offered to influence you.

Breaches of the Code of Conduct Most councillors conduct themselves appropriately and in accordance with these standards. Members have both individual and collective responsibility to maintain these standards, support expected behaviour and challenge behaviour which falls below expectations.

Section 27 of the Localism Act 2011 requires relevant authorities to promote and maintain high standards of conduct by members and co-opted members of the authority. Each local authority must publish a code of conduct, and it must cover the registration of pecuniary interests, the role of an ‘independent person’, and sanctions to be imposed on any councillors who breach the Code.

The 2011 Act also requires local authorities to have mechanisms in place to investigate allegations that a member has not complied with the Code of Conduct, and arrangements under which decisions on allegation may be made.

Failure to comply with the requirements to register or declare disclosable pecuniary interests is a criminal offence. Taking part in a meeting or voting, when prevented from doing so by a conflict caused by disclosable pecuniary interests, is also a criminal offence.

Political parties may have its own internal standards and resolution procedures in addition to the Member Code of Conduct that members should be aware of.

6 Local Government Association Model Member Code of Conduct
consultation draft Example LGA guidance and recommendations

Internal resolution Where serious misconduct affects an employee, a member may be barred from procedure contact with that individual; or if it relates to a specific responsibility of the council, barred Councils must have in place an internal from participating in decisions or information resolution procedure to address conduct that relating to that responsibility. is in breach of the Member Code of Conduct. The internal resolution process should make it clear how allegations of breaches of the Code of Conduct are to be handled, including the role of an Independent Person, the appeals process and can also include a local standards committee. The internal resolution procedure should be proportionate, allow for members to appeal allegations and decisions, and allow for an escalating scale of intervention. The procedure should be voted on by the council as a whole.

In the case of a non-criminal breach of the Code, the following escalating approach can be undertaken.

If the breach is confirmed and of a serious nature, action can be automatically escalated.

1. an informal discussion with the monitoring officer or appropriate senior officer 2. an informal opportunity to speak with the affected party/ies 3. a written apology 4. mediation 5. peer support 6. requirement to attend relevant training 7. where of a serious nature, a bar on chairing advisory or special committees for up to two months 8. where of a serious nature, a bar on attending committees for up to two months.

Local Government Association Model Member Code of Conduct
consultation draft 7 Endnotes 1. CSPL recommend that “Section 27(2) of the Localism Act 2011 should be amended to state that a local authority’s code of conduct applies to a member when they claim to act, or give the impression they are acting, in their capacity as a member or as a representative of the local authority”.

2. CSPL recommend that “councillors should be presumed to be acting in an official capacity in their public conduct, including statements on publicly accessible social media. Section 27(2) of the Localism Act 2011 should be amended to permit local authorities to presume so when deciding upon code of conduct breaches.”

3. Subject to footnotes 1 and 2 above

4. See CSPL website for further details www.gov.uk/government/news/the- principles-of-public-life-25-years

5. ACAS’s definition of bullying

8 Local Government Association Model Member Code of Conduct
consultation draft Appendices

Code Appendix A Code Appendix B The principles are : Registering interests 1. Within 28 days of this Code of Conduct Selessness being adopted by the council or your Holders of public office should act solely election or appointment to office (where in terms of the public interest. that is later) you must register with the Integrity Monitoring Officer the interests which Holders of public office must avoid placing fall within the categories set out in Table themselves under any obligation to people or 1 (Disclosable Pecuniary Interests) and organisations that might try inappropriately to Table 2 (Other Registerable Interests). influence them in their work. They should not 2. You must ensure that your register of act or take decisions in order to gain financial interests is kept up-to-date and within or other material benefits for themselves, their 28 days of becoming aware of any family, or their friends. They must declare and new interest in Table 1 or 2, or of any resolve any interests and relationships. change to a registered interest, notify the Objectivity Monitoring Officer. Holders of public office must act and take Declaring interests decisions impartially, fairly and on merit, using the 3. Where a matter arises at a meeting best evidence and without discrimination or bias. which directly relates to an interest in Accountability Table 1, you must declare the interest, Holders of public office are accountable to not participate in any discussion or vote the public for their decisions and actions on the matter and must not remain in the and must submit themselves to the scrutiny room unless granted a dispensation. If it necessary to ensure this. is a ‘sensitive interest’, you do not have to declare the nature of the interest. Openness Holders of public office should act and take 4. Where a matter arises at a meeting which decisions in an open and transparent manner. directly relates to an interest in Table 2, Information should not be withheld from you must declare the interest. You may the public unless there are clear and lawful speak on the matter only if members of reasons for so doing. the public are also allowed to speak at the meeting but otherwise must not take part Honesty in any discussion or vote on the matter Holders of public office should be truthful. and must not remain in the room unless you have been granted a dispensation. If Leadership it is a ‘sensitive interest’, you do not have Holders of public office should exhibit these to declare the nature of the interest. principles in their own behaviour. They should actively promote and robustly support the principles and be willing to challenge poor behaviour wherever it occurs.

Local Government Association Model Member Code of Conduct
consultation draft 9 5. Where a matter arises at a meeting which directly relates to your financial interest or well-being (and is not a Disclosable Pecuniary Interest) or a financial interest or well-being of a relative or close associate, you must declare the interest. You may speak on the matter only if members of the public are also allowed to speak at the meeting but otherwise must not take part in any discussion or vote on the matter and must not remain in the room unless you have been granted a dispensation. If it is a ‘sensitive interest’, you do not have to declare the nature of the interest.

6. Where a matter arises at a meeting which affects –

a. your own financial interest or well-being;

b. a financial interest or well-being of a friend, relative, close associate; or

c. a body covered by table 1 below you must disclose the interest.

7. Where the matter affects the financial interest or well-being to a greater extent than it affects the financial interests of the majority of inhabitants of the ward affected by the decision and a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest you must declare the interest. You may speak on the matter only if members of the public are also allowed to speak at the meeting but otherwise must not take part in any discussion or vote on the matter and must not remain in the room unless you have been granted a dispensation. If it is a ‘sensitive interest’, you do not have to declare the nature of the interest.

10 Local Government Association Model Member Code of Conduct
consultation draft Table 1: Disclosable Pecuniary Interests

Subject Description Employment, ofce, Any employment, office, trade, profession or vocation carried on for profit trade, profession or or gain. vocation [Any unpaid directorship.] Sponsorship Any payment or provision of any other financial benefit (other than from the council) made to the councillor during the previous 12-month period for expenses incurred by him/her in carrying out his/her duties as a councillor, or towards his/her election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992 . Contracts Any contract made between the councillor or his/her spouse or civil partner or the person with whom the councillor is living as if they were spouses/civil partners (or a firm in which such person is a partner, or an incorporated body of which such person is a director* or a body that such person has a beneficial interest in the securities of*) and the council — (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged. Land and Property Any beneficial interest in land which is within the area of the council. ‘Land’ excludes an easement, servitude, interest or right in or over land which does not give the councillor or his/her spouse or civil partner or the person with whom the councillor is living as if they were spouses/ civil partners (alone or jointly with another) a right to occupy or to receive income. Licences Any licence (alone or jointly with others) to occupy land in the area of the council for a month or longer. Corporate tenancies Any tenancy where (to the councillor’s knowledge)— (a) the landlord is the council; and (b) the tenant is a body that the councillor, or his/her spouse or civil partner or the person with whom the councillor is living as if they were spouses/ civil partners is a partner of or a director* of or has a beneficial interest in the securities* of. Securities Any beneficial interest in securities* of a body where— (a) that body (to the councillor’s knowledge) has a place of business or land in the area of the council; and (b) either— (i) the total nominal value of the securities* exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the councillor, or his/ her spouse or civil partner or the person with whom the councillor is living as if they were spouses/civil partners has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

Local Government Association Model Member Code of Conduct
consultation draft 11 *’director’ includes a member of the committee of management of an industrial and provident society.

*’securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society.

Table 2: Other Registerable Interests

Any Body of which you are a member or in a position of general control or management and to which you are appointed or nominated by the council;

Any Body— (a) exercising functions of a public nature;

(b) directed to charitable purposes; or

(c) one of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union)

of which you are a member or in a position of general control or management.

12 Local Government Association Model Member Code of Conduct
consultation draft

Local Government Association 18 Smith Square London SW1P 3HZ

Telephone 020 7664 3000 Fax 020 7664 3030 Email [email protected] www.local.gov.uk

© Local Government Association, May 2020

For a copy in Braille, larger print or audio, please contact us on 020 7664 3000. We consider requests on an individual basis.

REF 11.197 THIS FORM IS FOR INFORMATION ONLY - DO NOT COMPLETE PLEASE USE THE ONLINE SURVEY FORM TO SUBMIT YOUR RESPONSE

LGA Consultation on Draft Model Member Code of Conduct

Thank you for taking the time to complete this consultation. This Model Member Code of Conduct [ Model Member Code of Conduct.pdf ] aims to be concise, written in plain English and be understandable to members, officers and the public. The Model Member Code is designed to aid members in all tiers of local government model the behaviours and high standards that anyone would expect from a person holding public office. Equally, it articulates behaviour which falls below the standards that would be expected of council members. It is designed to help set a framework for public and councillor interaction, emphasising the importance of civility and that councillors should be protected from bullying, intimidation and abuse.

The LGA has reviewed the existing Model Member Code of Conduct and updated it here incorporating the recommendations from the Committee on Standard’s in Public Life’s recommendations on Local Government Ethical Standards and the representation from its membership. Part of the Committee’s rec ommendations were the introduction of sanctions for breaches of the code, alongside an appeals process. This aspect is out of scope of this consultation, as it requires legislative changes by Government, but the LGA has sought to reflect some of the possible changes by using square brackets where legal changes would be necessary. The LGA is continuing to take soundings from the sector on the issue of sanctions in anticipation of a Government response to the Committee’s recommendations.

This consultation addresses key areas that the LGA would like a view on to help finalise the Code. It is aimed at councillors and officers from all tiers of local government. If you would like a wider discussion about the code, please do sign up to one of the forthcoming Webinars the LGA are holding as part of this consultation. Details will be posted on our LGA events website .

Instructions and privacy notice

You can navigate through the questions using the buttons at the bottom of each page. Use the 'previous' button at the bottom of the page if you wish to amend your response to an earlier question.

All responses will be treated confidentially. Information will be aggregated, and no individual or authority will be identified in any publications without your consent. Identifiable information may be used internally within the LGA but will only be held and processed in accordance with our privacy policy . We are undertaking this consultation to aid the legitimate interests of the LGA in supporting and representing authorities.

Please complete your response in one go - if you exit before submitting your response your answers may be lost. If you would like to see an overview of the questions before completing the consultation online, you can access a PDF here. About you

Your name ______

Are you... o A councillor o An officer o Answering on behalf of a whole council (Please provide council name below) ______o Other (please specify below) ______

Please indicate your council type o Community/Neighbourhood/Parish/Town o District/Borough o County o Metropolitan/Unitary/London Borough o Other (please specify below) ______

Application of the Code

Under the Localism Act 2012, the Code of Conduct applies to councillors only when they are acting in their capacity as a member. The LGA believes that because councillors are elected by the public and widely recognised by the public, it makes sense for them to continue to model these behaviours when they are making public comment, are identifying as a councillor and when it would be reasonable for the public to identify them as acting or speaking as a councillor. The Committee on Standards in Public Life su pported this approach in their report into Local Government Ethical Standards. Whilst the LGA is waiting for Government’s res ponse to these recommendations the option has been added in square brackets as it would need changes in legislation. Q1. To what extent do you support the proposal that councillors demonstrate the behaviours set out in the Code when they are publicly acting as, identifying as, and/or giving the impression that they are acting as a councillor, including when representing their council on official business and when using social media? o To a great extent o To a moderate extent o To a small extent o Not at all o Don't know/prefer not to say

Q1a. If you would like to elaborate on your answer please do so here: ______

Q2. Is it sufficiently clear which parts of the Model Code are legal requirements, which are obligations, and which are guidance? o Yes o No o Don't know

Q3. Do you prefer the use of the personal tense, as used in the Code, or would you prefer the passive tense? o Personal tense (“I will”) o Passive tense (“Councillors should”) o No preference

Specific obligations

The Code lists 12 specific obligations – these set out a minimum standard councillors are asked to adhere to. Each obligation or group of obligations is put into a wider context to explain why that particular obligation is important.

Q4. To what extent to you support the 12 specific obligations?

To a great To a To a small Not at all Don't know extent moderate extent / Prefer not extent to say

1. Treating other councillors and members of the public with civility.

2. Treating council employees, employees and representatives of partner organisations and those volunteering for the councils with civility and respecting the role that they play.

3. Not bullying or harassing any person.

4. Not compromising, or attempting to compromise, the impartiality of anyone who works for, or on behalf of, the council.

5. Not disclosing information given to me in confidence or disclosing information acquired by me which I believe is of a confidential nature, unless I have received the consent of a person authorised to give it or I am required by law to do so.

6. Not preventing anyone getting information that they are entitled to by law.

7. Not bringing my role or council into disrepute.

8. Not using, or attempting to use, my position improperly to the advantage or disadvantage of myself or anyone else. 9. Not misusing council resources.

10. Registering and declaring my interests.

11. Not accepting significant gifts or hospitality from persons seeking to acquire, develop or do business with the council or from persons who may apply to the council for any permission, licence or other significant advantage.

12. Registering with the monitoring officer any gift or hospitality with an estimated value of at least £25 within 28 days of its receipt.

Q5. If you would like to propose additional or alternative obligations, or would like to provide more comment on a specific obligation, please do so here: ______

Q6. Would you prefer to see the obligations as a long list followed by the guidance, or as it is set out in the current draft, with the guidance after each obligation? o As a list o Each specific obligation followed by its relevant guidance o No preference Q7. To what extent to you think the concept of ‘acting with civility’ is sufficiently clear? o To a great extent o To a moderate extent o To a small extent o Not at all o Don't know/prefer not to say

Q7a. If you would like to suggest an alternative phrase that captures the same meaning, or would like to provide a comment on this concept, please do so here: ______

Q8. To what extent do you think the concept of ‘bringing the council into disrepute’ is sufficiently clear? o To a great extent o To a moderate extent o To a small extent o Not at all o Don't know/prefer not to say

Q8a. If you would like to suggest an alternative phrase that captures the same meaning, or would like to provide a comment on this concept, please do so here: ______Q9. To what extent do you support the definition of bullying and harassment used in the code in a local government context? o To a great extent o To a moderate extent o To a small extent o Not at all o Don't know/prefer not to say

Q9a. If there are other definitions you would like to recommend, please provide them here. ______

Q10. Is there sufficient reference to the use of social media? o Yes o No o Don't know/prefer not to say

Q10a. Should social media be covered in a separate code or integrated into the overall code of conduct? o Separate code o Integrated into the code o Don't know/prefer not to say

Q10b. If you would like to make any comments or suggestions in relation to how the use of social media is covered in the code please do so here: ______Registration and declarations of interests

The law at present requires, as a minimum, registration and declaration of ‘Disclosable Pecuniary Interests’ - that is matters which directly relate to the councillor and their partner if applicable.

The LGA is proposing that all councillors are required to declare interests where matters also relate to or affect other family members or associates. The LGA has broadened the requirement to declare interests beyond this current statutory minimum in line with a recommendation from the Committee on Standards in Public Life. These specific provisions are set out in Appendix B of the Code.

Q11. To what extent to you support the code going beyond the current requirement to declare interests of the councillor and their partner? o To a great extent o To a moderate extent o To a small extent o Not at all o Don't know/prefer not to say

Q11a. If you would like to elaborate on your answer please do so here: ______

Q12. Should the requirement to declare interests be in the main body of the code or in the appendix where the draft model code currently references it? o In the main body of the code o In the appendix o Other (please specify below) o Don't know/prefer not to say Q12a. If you would like to make any comments or suggestions in relation to how the requirement to declare interests is covered in the code please do so here: ______

It is also suggested that more outside interests should be registered than is the current statutory minimum. These are set out in Table 2 of the Appendix and are designed to demonstrate to the community transparency about other bodies with which the councillor is engaged.

Q13. To what extent do you support the inclusion of these additional categories for registration?

To a To a To a Don't know Not at great moderate small / Prefer not all extent extent extent to say Any organisation, association, society or party of which you are a member or in a position of general control or management and to which you are appointed or nominated by the council Any organisation, association, society or party that exercises functions of a public nature of which you are a member or in a position of general control or management Any organisation, association, society or party directed to charitable purposes Any organisation, association, society or party of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union)

Q13a. If you would like to propose additional or alternative categories for registration, please provide them here: ______Q14. To what extent to you support the proposed requirement that councillors do not accept significant gifts as set out in Obligation 11? o To a great extent o To a moderate extent o To a small extent o Not at all o Don't know/prefer not to say

Q14a. If you would like to elaborate on your answer please do so here: ______

Q15. The draft code proposes £25 as the threshold for registering gifts and hospitality. Is this an appropriate threshold? o Yes o Yes, but the amount should be reviewed annually with the code’s review o No, it should be lower (please specify amount) ______o No, it should be higher (please specify amount) ______o Don't know/prefer not to say

Q16. The LGA will be producing accompanying guidance to the code. Which of the following types of guidance would you find most useful? Please rank 1-5, with 1 being the most useful. ______Regularly updated examples of case law ______Explanatory guidance on the code ______Case studies and examples of good practice ______Supplementary guidance that focuses on specific areas, e.g., social media ______Improvement support materials, such as training and e-learning packages Q16a. If you would like to suggest any other accompanying guidance please do so here: ______

Q17. If you would like to make any further comments about the code please so here: ______

Once you press the 'Submit' button below, you will have completed your response.

Many thanks for taking the time to respond to this consultation. You are in control of any personal data that you have provided to us in your response. You can contact us at all times to have your information changed or deleted. You can find our full privacy policy here: click here to see our privacy policy

KEEPING UP TO DATE AND CONTACTING US

Community Link Contacts

A number of members of staff who work for the office of the police and crime commissioner are assigned a ‘community link contact’ role, in addition to their standard duties. Each member of staff can allocate up to 10 hours per month to their community link function (dependent on other priorities).

What is the aim of the community link contacts? The main aim of the role is to develop communication links between the office of the police and crime commissioner and specific groups within individual geographical areas. Community link contacts aim to:

 develop communication channels with groups throughout Devon, Cornwall and the Isles of Scilly by offering a named p oint of contact for enquiries within the commissioner’s office  raise awareness of the role of the police and crime commissioner  feedback issues from geographical areas to the police and crime commissioner to assist her in her role to a) hold the chief constable to account for policing and b) commission services throughout Devon, Cornwall and the Isles of Scilly.

Community link contacts assist greater communication and are not a resource for local areas to use for solving specific problems, although they may signpost groups and the public to other useful stakeholders and resources and are unable to become involved with any activity that relates to operational policing.

What can community link contacts do for you? Community Link Contacts provide a named contact within the commissioner’s office for councillor advocates. Councillor advocates can contact their community link contact with general enquiries. Community Link Contacts will also aim to attend the quarterly meetings between advocates and the police to provide a link from those forums back to the commissioner.

Contacting your community link contact To ensure councillor advocate enquiries are dealt with efficiently please email your community link contact via [email protected].

Who they are

Area Primary Link Contact Support Contact West Cornwall Lyn Gooding Becky Adam Mid Cornwall (North) Wendy Rowden Nikki Long Mid Cornwall (South) Andrew Kirchin To be confirmed East Cornwall (North) Dave Eaton To be confirmed East Cornwall (South) Dave Eaton Tanya Hutchings Plymouth Sophie Baker and Natalie Martin Pippa Mold West Devon, South Hams and Teignbridge (aligns Vicky Booty and Donna Cassidy Zoe Ann Male to CSP) Torbay Patrick Phelvin To be confirmed East and Mid Devon (aligns to CSP) Eleanor Tanner Helen Morgan North Devon and Torridge (aligns to CSP) Richard Martin Teresa Scott and Katie Grant Exeter Lisa Vango George Crossland

15 Other useful contact information

Name Web address / social media handle Devon and Cornwall Police Website: www.devon-cornwall.police.uk Website for professionals working with children/young people: dcdhub.org Online service directory: www.devon-cornwall.police.uk/askned Twitter: @DC_Police Facebook: https://en-gb.facebook.com/DevonAndCornwallPolice Youtube: www.youtube.com/user/DCPolice Instagram: www.instagram.com/dc_police.999/?hl=en

Emergency telephone: 999 Non-emergency reporting: email [email protected] Online: www.devon-cornwall.police.uk/contact/contact-forms/101-non- emergency Telephone: 101

Devon, Cornwall and the Website: www.devonandcornwall-pcc.gov.uk Isles of Scilly Police and Twitter: https://twitter.com/DC_PCC Crime Commissioner Facebook: www.facebook.com/devonandcornwallpcc Youtube: https://www.youtube.com/channel/UCJJmi7kBCxktllEe1_8ByWg Telephone: 01392 225555 Email: [email protected]

Devon and Cornwall Police Website: https://alerts.dc.police.uk Neighbourhood Alert (register and use for free)

16 CULLOMPTON TOWN COUNCIL

Invoices and other payments to be made via on line banking

Invoice Date Invoice No Supplier Goods Description Net VAT Gross Account Code Authorised Authorised 19/05/2020 3232 AS Signs Social Distancing Graphics Set 30.00 6.00 36.00 COVID-19 4175 Atlas Safety Health & Safety 26/05/2020 INV-14055 Management Monthly Safety Services 60.00 12.00 72.00 Support 4063 Cemetery Running 20/05/2020 0081726 D&H Plant Ltd Digger hire 125.00 25.00 15.00 Expenses 4310 Play area running 02/06/2020 1988 Halcyon Landscapes Play area grounds maintenance May 2020 168.25 33.65 201.90 expenses 4125 05/05/2020 124588 Labdon Perspex sheets & wire free door bell 155.54 31.10 186.64 COVID-19 4175 29/05/2020 126230 Labdon Wood & Hinges 35.28 7.06 42.34 COVID-19 4175 01/06/2020 13178 Microshade Hosting service 470.03 94.01 564.04 IT Support 4068 Cemetery Running 27/05/2020 459595 MST Blower Service 77.87 15.58 93.45 Expenses 4310 Play area running 10/03/2020 2360210 Solo Press Sign for Play areas 15.90 3.18 19.08 expenses 4125

02/06/2020 1070484994 South West Water Allotments Water 17.3.20 to 1.6.20 76.99 - 76.99 Allotment Expenses 4200 Town Hall Running 04/06/2020 1070506552 South West Water Town Hall water & Sewerage 17.3.20 to 1.6.20 418.72 - 418.72 Expenses 4405 26/05/2020 21493944 Spot On Supplies Hand Rub 62.02 12.40 74.42 COVID-19 4175 27/05/2020 21494020 Spot On Supplies Hand Rub 62.02 12.40 74.42 COVID-19 4175 03/06/2020 21494443 Spot On Supplies Hand sanitiser, cleaner & cloths 61.37 12.27 73.64 COVID-19 4175 03/06/2020 21494444 Spot On Supplies Face masks 196.00 - 196.00 COVID-19 4175 09/06/2020 21494784 Spot On Supplies Hand sanitiser 33.35 6.67 40.02 COVID-19 4175 01/06/2020 54 Tim Scrace Bus Shelter Cleaning 97.00 - 97.00 Town Maintenance 4120 01/05/2020 11316 Vision ICT Hosted e-mail accounts July 2020-June 2021 306.00 61.20 367.20 IT Support 4068

TOTAL 2,451.34 332.52 2,648.86 Payments to be made by Direct Debit

Invoice Date Invoice No Supplier Goods Description Net VAT Gross Account Code Authorised Authorised 31/05/2020 629280722 ALD Ford Lease Van Lease 298.22 59.65 357.87 Van Lease 4130 Van Running 27/05/2020 E2012586781 Allstar Fuel for Van 73.95 14.79 88.74 Expenses 4135 03/06/2020 E2012627215 Allstar Fuel for Van & Cemetery 16.81 3.37 20.18 Van and Cemetery 4135 Running Expenses (£6.48) 4310 (£10.33) Cemetery Running 06/06/2020 LGWG66NW Npower Cemetery Electric 1.3.20 to 31.5.20 193.83 9.69 203.52 Expenses 4310 Town Hall Running 27/05/2020 25334853 Opus Energy Town Hall Gas 26.4.20-26.5.20 40.51 2.03 42.54 Expenses 4405

31/05/2020 2020-18943 Soldo Ltd Soldo Subscription 29.5.20 to 31.5.20 0.48 0.10 0.58 General Admin/Other 4035

30/04/2020 107437194 Worldpay Credit Card Machine Charges April 2020 23.37 4.60 27.97 General Admin/Other 4.35

31/05/2020 109339031 Worldpay Credit Card Machine Charges May 2020 23.30 4.60 27.90 General Admin/Other 4035

TOTAL 670.47 98.83 769.30 Town Council 25 June 2020 Supporting Paper F

Agenda No 10, Recommendations from the Policy, Finance & Personnel Committee

Introduction The Policy, Finance & Personnel Committee met on Tuesday 16 June 2020 and made the recommendations to Council detailed below.

A) Internal Audit Report (Annex 1 to this supporting paper) RECOMMENDED TO COUNCIL (i) that the Town Council accepts the Internal Auditors ‘S Report (ii) That the Audit Sub-Committee meets within 1 month to review the Town Council’s risk arrangements and report back to Town Council via the Policy, Finance & Personnel Committee (iii) That within 1 month the Town Clerk’s contract is signed and the sign off of the petty cash reconciliation for 2019/20 is completed.

B) 2019/20 End of Year Accounts and Annual Governance Report (AGAR) RECOMME NDED TO COUNCIL that the following timeline is adopted:  Week commencing 22 June AGAR drafted by RFO  Week commencing 29 June AGAR to be signed by internal auditor  9 July AGAR considered by PFP Committee & recommendation made to Town Council  23 July AGAR considered by Town Council and signed by appropriate persons (Chairman and Clerk)  Week commencing 27 July AGAR and supporting papers submitted to the external auditor  Week commencing 27 July - the start of the period for the exercise of public rights starts during this week (6 weeks)

                   

            

        

          

         

         

         

        

          

        

         

          

         

         

        

      

 

         

  

     

            



  

     

        

  



  

     

       

    

     

          

          

    Town Council 25 June 2020 Supporting Paper G

Agenda No 11, Town Clerk, Update and Communication Weekly Meeting

Introduction 1. At the start of the lockdown period the Town Clerk, Mayor and Chair of the Policy, Finance and Personnel Committee arranged to have a regular Zoom meeting so as to support and enable the Town Clerk to use the delegated authority to make decisions during the emerging Covid-19 situation. This was especially important in the early lockdown phase before Council meetings were permitted to have remote attendance. (Resolution of PFP subsequently ratified by Council that the Town Clerk is given delegated authority, following consultation with the Mayor and the Chair of the Policy, Finance and Personnel Committee, to take any necessary steps to deal with the emerging coronavirus situation, recognising that the health and safety of staff, councillors and the public is the priority and also Financial Regulation 4.5 where in cases of extreme risk to Council services the Town Clerk has authority to spend up to £1,000 reporting to the Chairman as soon as possible) 2. Having the meeting meant the Councillors could advise and support the Town Clerk as she formally took on the role on 1 April and was still learning about the Town Council and the town. 3. All delegated decisions made by the Town Clerk under the emergency delegation have been reported to Council. 4. The Deputy Mayor was asked to join after the early meetings and as lockdown started to be established. 5. The meetings usually take place weekly, are informal and last approx. 1hour. 6. The meeting participants believe that the meetings have proved to be an effective support mechanism for the new Town Clerk and a useful way of sharing knowledge of the Town Council ’s policies and procedures as well as information about the town. 7. It is intended to continue the meetings for the foreseeable future as they have been useful to all the participants especially when the Town Council ’s input is required at short notice to meetings of other organisations e.g. to discuss the re-opening of the town centre.

++++++++++++++++++++++ Town Council 25 June 2020 Supporting Paper H

The Community Wellbeing Committee held on Thursday, 18 June 2020 recommended approval of the Allotment Policy and Agreement but p lease note that the following paragraph , highlighted in yellow under item 21 , has been added in . This is because it was overlook ed when comparing the previous agreements with the new policy. 21. TOP FIELD ALLOTMENT SITE

Due to the Top Field allotment being close to a Roman Fort, English Heritage has imposed the following conditions: i) Ploughing and other ground disturbance is restricted to a depth not exceeding 700mm; ii) The planting of trees will not be permitted; and iii) Any earth movement for the purpose of the erection of structure is not permitted.

Note: Any breach of the above conditions may constitute an offence under the 1979 Ancient Monument & Archaeological Area Act. Town Council 25 June 2020 Supporting Paper I

Agenda No 14 Mid Devon District Council Consultation Regarding Cullompton Conservation Area

Mid Devon District Council are looking to review and refresh the Cullompton Conservation Area Management Plan (CAMP), as part of our work with Historic England moving towards a Heritage Action Zone in Cullompton. This is an important project and is the only one in rural Devon, the other being in Plymouth, and only one of 10 in the South West region.

I wish to engage with the Town Council as a key stakeholder in this review, we will be consulting more widely on the revised document in the future, and prior t o taking the update to the appropriate committee of Mid Devon Council, hopefully in December.

The existing Action plan is in two parts and can be found on the Council’s website.

The first part, comprising Chapters 1 to 5, can be found here: https://www.middevon.gov.uk/media/114976/cullompton_conservation_appraisal_revised _2009.pdf

The adopted CAMP, which replaced chapters 6 and 7 of the first document can be found here: https://www.middevon.gov.uk/residents/planning/conservation/conservation- areas/conservation-area-appraisals/cullompton-conservation-area-appraisal-and- management-plan/cullompton-management-plan/

Historic England advise on the review of such documents, and state

With appropriate management procedures in place, the character and appearance of a conservation area should not change rapidly f or the worse and a review might typically result in an addendum to an existing appraisal, recording: „  what has changed „  confirming or redefining the special interest that warrants designation, highlighting additional aspects that contribute to the area’s significance or features newly identified as desirable to preserve or enhance „  setting o ut any new recommendations; and „  revising the management strategy. The updated appraisal and related management proposals can then be re-adopted by the local authority.

The special interest of areas designated many years ago may now be so eroded by piecemeal change or by single examples of poorly designed development that parts of the area may no longer have special interest. In such cases, boundary revisions will be needed to exclude them or, in exceptional circumstances, reconsideration of the overall conservation area designation. Conversely, the existing boundary may have been drawn too tightly, omitting areas now considered of special interest such as historic rear plots with archaeological interest, later phases of development (such as twentieth century housing), or parks, cemeteries and historic green spaces. In such cases the existing boundary may need to be extended. Town Council 25 June 2020 Supporting Paper I

It is clear that those elements of the documents which relate to policy will need to be updated by Mid Devon Council. There are proposals or elements have been overtaken by events, perhaps being implemented, these will need to be updated.

Although last reviewed in 2009, the boundary of the conservation area should be checked, so if you have a view that it should be extended or reduced in extent please print one of the plans and clearly indicate the area and your thoughts on why it should be removed or added, bearing in mind that the area should have “sufficient special architectural or historic interests” to be part of the conservat ion area. .

It would also be useful to know if there are any further buildings which are considered to be important unlisted buildings. These can be seen on plan 8 and there is a list in the conservation area appraisal.

Local knowledge of key views into and out of the conservation area would be useful along with important views or vistas within the conservation area. Again these can be indicated on one of the maps and forwarded.

Otherwise we will be updating the chapters within the CAMP, and your views and thoughts on these as we move forward would be helpful and gratefully received.

We are working to a tight deadline, given an initial delay due to the Covid-19 outbreak, so I would be grateful for your initial comments by the 12 th of July so they can be considered and incorporated in the first draft for consultation. A message from the Lord-Lieutenant of Devon

These are immensely difficult times, but across Devon it has been heartening to see how our communities and organisations have risen to the challenges we have all faced as a result of Covid-19. These challenges are likely to be with us for some time ahead, but I am certain we will get through them with the spirit and sense of teamwork the Cou nty has so superbly displayed.

As part of the process of recognition of the national effort Her Majesty has directed that the Queen’s Birthday Honours, normally released in June, be delayed until the autumn to capture and recognise those making exceptional efforts in support of our communities in the face of the challenges of recent months.

I know that many in Devon have made a very significant individual contribution and may fall into the category of deserving national recognition. But that will not happen unless others are willing to make the time and the effort to write a nomination, and I would urge you to consider doing so where you think it is appropriate.

The Cabinet Office have created a simplified nomination procedure. The online application form and guidance can be found on their website at: https://www.gov.uk/government/publications/covid-19-honours-nomination-form

I would also urge you to read the Lieutenancy guidance on what a good nomination should contain at: https://www.lordlieutenantofdevon.org.uk/helping-you/nominating-someone-for-an-honour/ In particular, capturing clearly and succinctly the evidence and impact of the exceptional nature of a person’s contribution will be key to success. There is likely to be a very high level of strong candidates nationally, and any Devon candidates will have to be particularly deserving and to stand out if they are to succeed. It is important, because of the risk of disappointment, that candidates are not aware of the fact that they are being put forward. If more detailed advice is needed then please contact the Lieutenancy Office: email [email protected] or ring 01392 383042, and we can arrange for you to speak to someone to assist.

I know there will be many others in our communities who have made astonishing efforts as individuals or as part of organisations, but whose contribution is perhaps not quite at national honours level. I hope perhaps we will get a chance to recognise them and indeed those who are put forward for national recognition but are not successful, at County level in some way. We are always keen to hear of them in case there is any way that we can acknowledge or thank them for their extraordinary commitment to the County and its people which we hope that they will continue to give in the months ahead.

HM Lord-Lieutenant