Don Skalicky, Public Works Charlie Watkins, DA's Office 1. Welcoming

CAPITAL IMPROVEMENTS PLAN ADVISORY COMMITTEE MINUTES OF THE MARCH 14, 2013 MEETING

Committee Members in Attendance: Mark D. Kimball, Citizen at Large John Koenig, Pahrump Regional Planning Commission Bill Kohbarger, Pahrump Town Manager Brent Steed, Pahrump Building and Safety Scott Lewis, Fire Chief, Town of Pahrump Pablo Encinias, Member Steve Osborne, Director of Planning Dave Fanning, Department of Public Works Rob Mobley, Nye County School District Russ Meads, Citizen at large

Committee Members Absent: Tony DeMeo, Nye County Sheriff Wendy Barnett, UICN Mike Floyd, Nye County School District

Support Staff: Celeste Sandoval, Admin. Secretary, Planning

Other Attendees: Butch Borasky, Liaison Don Skalicky, Public Works Charlie Watkins, DA’s Office

1. Welcoming Comments: Mark D. Kimball, Chairperson

Meeting called to order at 2:20 pm.

2. Public Comment: No action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on a future agenda as an action item. (Three-minute time limit per person and speakers are requested to limit comments to items not on the agenda).

Public Comment opened at 2:22 pm and closed with no comments.

3. For Possible action – Elections.

a. Election of Chair, Vice Chair

1. Nomination and election of a Chairperson to serve the Capital Improvements Advisory Committee until January 2014.

2. Nomination and election of a Vice-Chairperson to serve the Capital Improvements Advisory Committee until January 2014.

Mr. Koenig motions to keep present chair and vice for the next year. Mr. Encinias seconds.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 10). Yes: Mark Kimball, John Koenig, Bill Kohbarger, Brent Steed, Scott Lewis, Pablo Encinias, Steve Osborne, Dave Fanning, Rob Mobley, Russ Meads. Absent: Tony DeMeo, Wendy Barnett, Mike Floyd.

Page 1 of 11

4. For Possible action – Discussion and review of CIP Streets/Highways impact fee fund available balance for intersections and/or road improvements located within the Pahrump Regional Planning District.

Mr. Kimball stated there is $2,057,445.38 available per the Nye County Comptroller.

Mr. Fanning stated the number is reflecting the $450,000 deduction from Mt. Falls. So the amount is correct.

Mr. Watkins states there is no second public comment section and stated we either need to have a second public comment section or have a public comment after each item.

Mr. Kimball opened public comment at 2:25 pm and closed with no comment.

5. For Possible action – Discussion, deliberation and possible decision regarding moving the Manse Road Project to the 1st position overall on the Pahrump Regional District Capital Improvements Plan Public Works Matrix. Consider recommending to the BoCC the Manse Road Project to approve the Commissioners “match money” to be disbursed for the Manse Road Project, and final completion of project by December 2015. David Fanning – Public Works Director.

Mr. Kimball stated Mr. Fanning asked to look at the Priority List for Roads again and moving Manse back up to the top of the priority list.

Mr. Fanning stated Manse has been sitting on the list since 2006 and the money is due to expire in December 2015. In that time the funding needs to be brought to a zero balance in that account. The main reason to take this to the top is the traffic volumes on Manse Road, between Fox and Hafen Ranch Road. The money available is match money from the BOCC matched during all the process from 2006 forward from every developer that put money in. The road is deteriorating and they can’t keep up with it. If there is any funding left after they decided upon a roundabout the CIP committee should consider that they already have money in the engineering into Charleston Park, Homestead, and Manse.

Mr. Kimball asks Mr. Fanning if they were to take Manse and do a similar 3 lane, how far would you do it and what would that cost?

Mr. Fanning refer to Vince Berg from Atkins Corporation: Homestead $7.1 million, Homestead to Hafen $3.4 million, Homestead to Fox up $2.5 million, Three lanes in each direction.

Mr. Koenig asks Mr. Berg if the figures were from 2009.

Mr. Berg stated yes.

Mr. Fanning stated should we not have enough money to actually complete the $3.4 million in this project whatever money is left over he could just take Manse in its entirety and just repave it. Tear it up and it will not meet the requirements that they engineered to

Page 2 of 11

do. It would be a two lane safe road. That price talking with Mr. Berg would be $700,000.

Mr. Kimball asks if Capital Improvements falls into repairing a road or does it fall under the RTC.

Mr. Watkins stated he doesn’t know the answer to that but will find out.

Mr. Fanning stated it isn’t to repair it, it is already on the CIP list.

Mr. Encinias asks Mr. Fanning what the lifetime of the Plan B project just putting on the asphalt.

Mr. Fanning stated probably about 10 years, half of that of Plan A.

Commissioner Carbone asks if Charleston Park is more expensive than Manse?

Mr. Fanning stated Charleston Park doesn’t see the ADT’s that Manse does. He suggests the board taking in account the ADTs and the biggest area for potential growth.

Mr. Encinias stated Charleston Park came up because of the correction on the sharp curvature off HWY 372. Manse is a different situation.

Mr. Fanning stated Charleston Park came up first would have been for the traffic signal. The first CIP committee drew a traffic signal at Charleston Park and HWY 372. The When that signal was transferred to Homestead, that fell off the plan even though there was already engineering done, but only from HWY 372 to Leslie. ROWs would have had to been bought and curbs and gutters.

Mr. Kimball opened public comment at 2:43 pm and closed with no comment.

6. For Possible action – Discussion and possible decision regarding recommendations for prioritizing and expending CIP funds (Streets/Highways impact fees) on various intersections and/or road improvements located within the Pahrump Regional Planning District.

Commissioner Carbone asks if we have skipped an item.

Mr. Kimball stated they went through #4 and there is $2 million dollars.

Mr. Kohbarger stated we took no action on items #4 or #5 but will come back to #5. He is just concerned about the OML.

Mr. Kimball stated that is correct. But we weren’t required to take action on #4 and we are going to just table #5 and come back to it.

Mr. Koenig motions to table number item #6 before we make a decision item #5.

Mr. Encinias stated not table it but to switch to them. He seconds it as amended.

Page 3 of 11

Mr. Kimball stated we can’t have the motion made over. He addresses Mr. Koenig to make the motion stating that we address #6 before we address #5.

Mr. Koenig motions to address #6 before we decide on #5. Mr. Encinias seconds that motion.

Mr. Kimball stated #6 has been in discussion since last September. A small subcommittee was tasked to work with NDOT on various suggestions. A light at Pahrump Valley Blvd, a light at Blagg and HWY 372 or a roundabout at both or either of those locations. NDOT made a presentation and the subcommittee has attended 4 meetings in Las Vegas. NDOT has been cooperative with their time and they have had 3 phone conversations and have been helpful. NDOTs position is to do roundabouts. The estimated cost of a light at PV Blvd is $750,000 and per Lori Campbell from NDOT it will be closer to the cost of the light at Homestead.

Mr. Fanning stated it cost $2.2 Million and the largest part was the drainage study.

Mr. Kimball stated a light at PV Blvd is probably in the $1.5 million range. If a light is decided at PV Blvd the money will completely come from the County. Roundabouts there are around $1 million and the other $643,000. The state could commit to 50% of the funding on each. For $850,000 you could have two roundabouts and could still have money to give back to the improvement of Manse.

Mr. Kohbarger asks Mr. Borasky if the county have additional funding to make sure Manse gets done.

Mr. Borasky stated there could be but would probably have to come out of PETT funding, but he isn’t sure if it can be used for that, and he will research if PETT funds can be used.

Mr. Kimball reads Mr. DeMeo’s email into record. It states he approves the concept for a roundabout at PV Blvd and Hwy 372 and Blagg and Hwy 372.

Scott Lewis states the areas for the proposed roundabouts are high hazard areas. Those intersections always result in injury and he agrees with Tony DeMeo’s comments that if we can address two specific areas with appropriate designs allowing them to still respond to emergencies in appropriate fashions at the cost rather than just controlling one intersection with a traffic light is something that we should pursue. He hopes that there is money to do Manse Road because that is one of their problem areas.

Mr. Borasky asks Mr. Fanning if there will be enough room to run a set of doubles through there and stay on the pavement.

Mr. Fanning stated you can do it but you will take up both lanes. The concrete is made to be driven on.

Page 4 of 11

Mr. Kimball stated these have been designed to make sure the largest emergency vehicle can drive through them. The only question for the public is what to do as a public with the interior.

Mr. Borasky asked Mr. Fanning if his concern was coming around the loop then coming onto Blagg Road on a single lane.

Mr. Fanning stated it would be either merging onto East Street or coming down Pahrump Valley.

Mr. Kohbarger leaves at 3:00 pm.

Mr. Encinias asks Mr. Lewis about the severity of accidents in A: a lane situation and B: a roundabout. His understanding is a roundabout slows traffic down in order to avoid or remove accidents and asks if Mr. Lewis agrees that a traffic light severity is someone jamming the car to beat a yellow light or getting mixed up in turning light.

Mr. Lewis stated with his experience a traffic light controlled intersection can lead to anything. Circles have minor impacts with collisions and can come into grid lock more often in an accident situation.

Mr. Kimball stated roundabouts have more sideswiping accidents than head on collisions.

Mr. Lewis states the most severity accidents they have are at Hwy 372 and Hwy 160, a controlled intersection.

Mr. Kimball asks Mr. Lewis from a safety point of view if PV Blvd has more significance spot or Blagg?

Mr. Lewis stated frequency yes, higher result of injuries or death at Blagg.

Mr. Kimball stated for the convenience of the public PV Blvd is the better spot, safety is Blagg.

Mr. Lewis stated yes, the frequency of Blagg road decreased because it was closed for a long time.

Commissioner Carbone asked if there was one lane going through the roundabout or is there a way for someone to go around the turn lane.

Mr. Fanning stated there is one lane, the traffic flow coming up PV Blvd to Hwy 372 will have to wait for the lead car to make a decision to either go through the roundabout or turn onto Hwy 372.

Commissioner Carbone stated so there is nothing different from what we have today.

Mr. Kimball stated we now have a stop sign and we will have a yield with slower oncoming traffic. The cars on Hwy372 have two lanes and PV Blvd has one lane. There will be two lanes coming around the roundabout.

Page 5 of 11

Mr. Mobley wants to know how it will affect his school buses. How will the bus get around the narrow turn?

Mr. Kimball stated there won’t be a problem; the roundabout will be designed for larger vehicles than that. If we move forward with this we will have NDOT address these issues.

Mr. Kimball states the County owns the triangle on the North side of PV Blvd and Hwy 372 so we won’t have to worry about the accusation of ROW there. The problem we will face is Big O. We don’t want to hurt the business. This is designed to have two access points for Big O Tires. The only place that will be difficult will be the west corner property. That will be the most impacted business and could possibly have to be purchased but that was worked into the numbers. The impact at the intersection is very minimal.

Mr. Fanning stated on the figure it shows closing the Big O access and doesn’t leave an access at the Pahrump Valley end because you will be splitting the lot lines for access. Four lots will be affected going down Hwy 372 with the widening of Hwy 372.

Mr. Fanning asks Mr. Osborne if there is a way to asks property owners to give up 30 ft of ROW access across logs to allow for the widening.

Mr. Osborne stated that would be part of the ROW acquisition, we would require Frontage Road ROW.

Mr. Fanning stated as long as it doesn’t affect the square footage of the lots and make them unbuildable.

Mr. Lewis stated that would take up the whole parking lot of Big O.

Mr. Fanning stated the 372 improvement now affects those businesses going West on 372. It will close off all the access to those business, they would have to go all the way down to East Street. We would either have to buy out businesses or figure something out with the ROW.

Mr. Fanning asks what the lane limit improvements back on 372. There is a possibility of having to relocate all drainage down 372, building in driveway approaches and other access points for drainage.

Mr. Kimball reviews Hwy 372 & Blagg roundabout.

Mr. Fanning stated the only issues with this spot are taking access away from businesses. Seemore’s on the North corner of Blagg and the Shell Station from Blagg going South bound it looks like they have taken out an access point for the back side. The design is good for the way it fits within the existing ROW it is just the access for the business.

Mr. Berg stated the access for ROW could be an issue, buses or fire trucks shouldn’t be an issue. One of the advantages of roundabouts is that you don’t really reduce the accidents you reduce the severity of them.

Page 6 of 11

Public comment opens at 3:40 and closed with no comments.

Mr. Kimball stated we should consider a motion of the CIP committee endorses the concept of the roundabout at Blagg and 372 based on the figures submitted by the State assuming 50% of the cost would come from the State and authorize us to move forward which would include working with NDOT and bringing a project forward to the BOCC.

Mr. Watkins stated we need to ask for public comment.

Mr. Kimball opens public comment for item #6 at 3:53 and closed with no comments.

Mr. Encinias stated the motion doesn’t include both roundabouts and he thought the money included both.

Mr. Kimball stated the motion did include both roundabouts.

Mr. Koenig motions that the CIP endorses the roundabout concept as proposed by NDOT. NDOT will commit to 50% of the funding. CIP funding shall not exceed $900,000, construction will begin no later than May 2014, roundabouts shall be at 372 and Blagg and 372 and PV Blvd.

Commissioner Borasky asks if the $900,000 is for both.

Mr. Koenig stated yes, our cost.

Mr. Lewis seconds for discussion.

Commissioner Carbone asks if the motion included the ROWs.

Mr. Kimball stated yes.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 9). Yes: Mark Kimball, John Koenig, Brent Steed, Scott Lewis, Pablo Encinias, Steve Osborne, Dave Fanning, Rob Mobley, Russ Meads. Absent: Bill Kohbarger, Tony DeMeo, Wendy Barnett, Mike Floyd.

Mr. Kimball returns to item #5.

Mr. Kimball stated the way the motion reads is the total cost of our funds is $900,000 meaning the total cost is about $1.8 million. We have a little over $1 million left. Manse is at $700,000. If we commit that to Manse will Mr. Fanning accept it?

Mr. Fanning stated yes, if it is available.

Mr. Kimball stated the other intersection that has come up is Bell Vista and 160. What would it take to put in a left turn lane there?

Mr. Fanning stated he is unsure.

Mr. Berg states widen by 12 ft for a couple hundred feet as long as you have a ROW.

Page 7 of 11

Mr. Fanning states he would need to look at it but it looks like it might require more ROWs.

Mr. Mobley stated there is a drainage issue there at that intersection. There is always debris on the road when it rains.

Mr. Encinias stated it is number 4 on the list.

Mr. Watkins states that the Bell Vista intersection is not on the agenda. He doesn’t see it on the agenda and Item #5 doesn’t anticipate the development of 160. We will need to go back to item #6

Mr. Kimball stated yes we are. It says on the agenda prioritizing on various intersections.

Mr. Kimball instructs Mr. Koenig to motion to return to item #6 temporarily and Mr. Encinias to second the motion.

Mr. Koenig motions to return to item #6. Mr. Encinias seconds.

Mr. Encinias and Mr. Steed leave 3:50 pm.

Mr. Kimball returns to item #6.

Mr. Lewis states you have to consider acceleration right turn lane heading South on 160 as well as the left hand turn when you are heading North.

Mr. Fanning agrees and that would require them to address the highway where you will be asking them to widen the State highway.

Mr. Kimball states the estimated cost for Manse repair is $700,000. It would leave us $200,000 for other repairs.

Public comment opens at 3:54 pm.

Mr. Fanning stated if we do decide to do something with the additional money you are going to have to buy him some time and let him know today if you aren’t just going to use the money on the roundabouts and Manse Road.

Mr. Kimball closes public comment at 3:56 pm.

Mr. Watkins stated that for the record it needs to be known that Mr. Fanning spoke as a chair comment and not part of public comment.

Page 8 of 11

Mr. Koenig motions to reserve 200,000 of CIP money for a left hand turn land for intersection improvements at Bell Vista and 160. Mr. Lewis seconds.

Mr. Lewis asks for clarification that we are just reserving the funds.

Mr. Koenig stated yes.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 7). Yes: Mark Kimball, John Koenig, Scott Lewis, Steve Osborne, Dave Fanning, Rob Mobley, Russ Meads. Absent: Bill Kohbarger, Brent Steed, Pablo Encinias, Tony DeMeo, Wendy Barnett, Mike Floyd.

Mr. Kimball return to item #5.

Mr. Kimball stated the remaining budget is $900,000 and we need to decide if we should put it to the improvement of Manse Road from Homestead to Hafen, and asks Mr. Fanning what it would detail.

Mr. Fanning stated it would remove the exiting asphalt; they would do some sub grade work not at the cost of the CIP but to bring money from his 205 fund which would have to go to the BOCC, and putting down pavement for those three miles.

Mr. Kimball asked Mr. Fanning if he will need money in addition to what they are giving him today.

Mr. Fanning stated yes because of the sub grade.

Mr. Kimball asks for a motion.

Mr. Koenig motions to move Manse up to #1 and spend $900,000 to go to Manse from Homestead to Hafen based on Mr. Fanning’s proposal. Mr. Lewis seconds.

Public comment opens and closed at 3:59 with no comment.

Mr. Kimball states he would like to go back to #6.

Mr. Kimball stated Mesquite & 160 is number one and the State has refused to do any improvements and Public Works was going to do an extended right turn lane at Mesquite & 160.

Mr. Fanning stated we lost Ken Sears with NDOT and he has yet to find out who is filling in for him to answer that question on the project. He will then find out the status of the project. Mr. Sears didn’t see a problem with that.

Page 9 of 11

Mr. Kimball asked where the money for that would have come from.

Mr. Fanning stated from the CIP funds.

Mr. Kimball stated they now have no money to deal with Mesquite as they just voted the funds to other projects.

Mr. Kimball asks if we should move Mesquite down on the list to #4. We just moved Blagg and PV Blvd #1 and #2 and just reserved $200,000 for Bell Vista making it #3. Mesquite is still a huge issue with safety and we either need to change the $200,000 from Bell Vista to Mesquite or leave it as it is.

Mr. Fanning stated NDOT doesn’t plan on widening 160 until 2017. We might want to wait on Mesquite until they do their project. You will be looking at putting close to 500 to 600,000 to the Mesquite intersection.

Mr. Kimball stated then we could make Mesquite #4 and leave the rest in that order as we dealt with them. Blagg is #1, PV Blvd is #2, Bell Vista is #3 and Mesquite is #4.

Mr. Kimball asks for a motion.

Mr. Kimball states Mr. Lewis leaves at 4:11.We no longer have a quorum. We will have to address that at the next meeting

Commissioner Borasky stated for the record the meeting should be adjourned as we don’t have a quorum.

Mr. Kimball stated he thinks we should change the list since we already have the projects in that order.

Mr. Meads stated when we voted on the $200,000 on Bell Vista we hadn’t received information if the road was 2 or 3 miles long.

7. Discussion and Direction Concerning Items for Future Meetings/Workshops; Set Date, Location and Time of Capital Improvement Advisory Committee Meetings.

Next meeting April 11th at 2 pm.

Mr. Fanning asks what we should address at the April meeting.

Mr. Kimball stated he will get Lori Campbell with NDOT to come to the meeting for a timeline on the roundabouts, and we need to reconfirm our priority list for the BOCC and what we can get from them to help us.

Mr. Koenig asks if we can have something on the agenda about moving or/removing items.

Mr. Mobley asks if we can add public comment at the end. If we don’t have it at the beginning and the end we have to have public comment after every item.

Page 10 of 11

Mr. Kimball stated at a public hearing public comment is on every possible action.

Mr. Watkins stated no, as Mr. Mobley stated if you have public comment listed at the beginning and end of the agenda you don’t have to have individual comment on each item. It would cover everything.

Mr. Kimball stated if he is running the meeting he will have public comment after each item.

8. Adjourn Meeting adjourned at 4:20 pm.

Page 11 of 11