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For Possible Action - Approval of the Agenda for the Board of County Commissioners’ Meeting of November 20, 2012

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For Possible Action - Approval of the Agenda for the Board of County Commissioners’ Meeting of November 20, 2012 NYE COUNTY AGENDA INFORMATION FORM Action LI Presentation LI Presentation & Action Department: Nye County Clerk Agenda Date: Category: Regular Agenda Item January 22, 2013 Continued from meeting of: Contact: Sandra “Sam” Merlino, Nye County Clerk Phone: 482-8127 Return to: Sam Merlino Location: Tonopah Clerk’s Office Phone: 482-8127 Action requested: (Include what, with whom, when, where, why, how much ($) and terms) Discussion and deliberation of Minutes of the Board of County Commissioners’ meeting(s) for November 20, 2012 Complete description of requested action: (Include, if applicable, background, impact, long-term commitment, existing county policy, future goals, obtained by competitive bid, accountability measures) Approval of the BOCC Minutes for the following meeting(s): November 20, 2012 Any information provided after the agenda is published or during the meeting of the Commissioners will require you to provide 20 copies: one for each Commissioner, one for the Clerk, one for the District Attorney, one for the Public and two for the County Manager. Contracts or documents requiring signature must be submitted with three original copies. Expenditure Impact by FY(s): (Provide detail on Financial Form) LI No financial impact Routing & Approval (Sign & Date) 1. Dept Date 6. Dale 2. Dale 7. HR Date Date 1 3• 8. Legal Dal Iici Date 1 4 Da 9. Finance / \ 5 Date io. County Manager PlacQgenda Dale Board of County Commissioners Action Approved Disapproved L1 Amended as follows: Clerk of the Board Date iTEM Page 1 November 20, 2012 Pursuant to NRS the Nye County Board of Commissioners met in regular session at 10:00 a.m. in the Commissioner Chambers, 2100 E. Walt Williams Drive, Pahrump, Nevada 89048 Lorinda Wichman, Chair Dan Schinhofen, Vice Chair Joni Eastley, Commissioner Butch Borasky, Commissioner Gary Hollis, Commissioner Sandra L. Merlino, Ex-Officio Clerk of the Board Brian Kunzi, District Attorney Pam Webster, County Manager Also present: Lorina Dellinger, Administrative Manager; Kelly Sidman, Deputy Clerk; Susan Paprocki, Comptroller; Tim Sutton, Deputy District Attorney Not Present: Brian Kunzi, District Attorney NYE COUNTY BOARD OF COMMISSIONERS 1. Pledge of Allegiance Commissioners Eastley and Borasky were not present at this time. The Pledge was recited. Commissioner Eastley was present. 2. For Possible Action - Approval of the Agenda for the Board of County Commissioners’ meeting of November 20, 2012. Pam Webster said items 4, 7, lOa, ha-i ic, 13-19, 21-22, 24, 26, 29, and 30-32 could be removed from the agenda. Commissioner Eastley asked why item 1 Oa was removed. Mrs. Webster advised an alternative solution to purchasing new equipment had been found by the Assessor and the old equipment would be repaired. Commissioner Borasky was present. 3. GENERAL PUBLIC COMMENT (Three-minute time limit per person.) Action will not be taken on the matters considered during this period until specifically included on an agenda as an action item (first). There was none. Page 2 November 20, 2012 10:00 am. Presentation by U.S. Fish & Wildlife regarding introductions. recognition award, and opportunities for future desert tortoise translocations in Nye County. Commissioner Wichman introduced Ted Koch, the Nevada State Supervisor for the U.S. Fish and Wildlife Service, and outlined his education and experience. Mr. Koch said he worked with Dave Spicer and the local community in Beatty on a collaborative effort to preserve the Amargosa toad. The Director’s Citizen Conservation Award was presented to Mr. Spicer and a plaque was presented to Nye County for that effort. Mr. Koch said this effort was so successful that the listing of the Amargosa toad under the Endangered Species Act was not warranted. Mr. Koch then discussed the desert tortoise translocations. He explained the tortoises were listed a long time ago due to threats to their habitat and declines in the areas where their habitat was still intact. He said there was a place in Las Vegas to translocate tortoises for various reasons, including the opportunity to use these tortoises as habitat probes to see if what caused the declines previously had abated. Mr. Koch said they would like to do that in various areas and understood there was potentially a site in Nye County. He stated they would like to work with the County to take the steps to advance tortoise recovery. Darrell Lacy advised the BLM also had plans for a translocation area across the County line in Clark County adjacent to Pahrump and they had recently released some around the Test Site. Robert Adams, a member of the Public Lands Advisory Board, said they looked forward to working with Fish and Wildlife and Nye County on the tortoise habitat. 10:15 a.m. Recess to the Nye County Board of Road Commissioners THE NYE COUNTY BOARD OF COMMISSIONERS RESOLVED TO THE BOARD OF ROAD COMMISSIONERS. THE BOARD OF ROAD COMMISSIONERS RESOLVED TO THE BOARD OF NYE COUNTY COMMISSIONERS. 10:30 a.m. Recess to the Nye County Licensing and Liquor Board THE NYE COUNTY BOARD OF COMMISSIONERS RESOLVED TO THE NYE COUNTY LICENSING AND LIQUOR BOARD. THE NYE COUNTY LICENSING AND LIQUOR BOARD RESOLVED TO THE BOARD OF NYE COUNTY COMMISSIONERS. Page 3 November20, 2012 23. Finance 23b. For Possible Action — Discussion and deliberation regarding RFP #2012-31 — Publishing or Distribution of the 2013 Tax Roll and awarding of bid. The amount of the bid is unknown at agenda deadline and can be funded from Fund 10101 General. Commissioner Borasky was not present. Commissioner Wichman asked for the amount of the bid. Judy Dodge from Purchasing advised she spoke with the Assessor who told her that she agreed to just do the printing if the Board approved that. Commissioner Eastley asked for the amount of the bid and the successful bidder. Mrs. Dodge said only one bid was received. Shirley Matson, Assessor, said the bid was around $8,800.00, which she thought was a bit high. Lorina Dellinger confirmed the bid was for $8,785.00. Commissioner Borasky was present. Commissioner Eastley made a motion to award to the Pahrump Valley Times in that amount to print it in their publication only; seconded by Commissioner Borasky; 5 yeas. 11. Board of Commissioners hf. For Possible Action — Discussion and deliberation to adopt, amend and adopt or reiect Nye County Resolution No. 2012-47: a Resolution directing the County Assessor to prepare a list of the taxpayers on the 201 2-2013 secured tax assessment roll in Nye County, Nevada and directing distribution of the same. Lorina Dellinger distributed copies of the resolution. Commissioner Eastley made a motion to adopt; seconded by Commissioner Hollis. Commissioner Eastley asked why the resolution was not in the back-up. Pam Webster explained the bid had to be awarded first. Mrs. Dellinger further explained that until the Board awarded the bid it was unknown which method would be put in the resolution. Commissioner Schinhofen said he was not happy with the lack of back-up or having it provided at the last minute. The motion passed with 5 yeas. Page 4 November 20, 2012 10:45 a.m. a. Community Development Block Grant (CDBG) Public Meeting Amy Fanning said the list of past CDBG projects was in the backup. Mrs. Fanning said the first application was from the Beatty General Improvement District (BGID) for pool rehab and repair. Debbie Wilkinson from the BGID said the request was for a fairly sizable amount, but it could be broken up into different phases. She said the most expensive phase would be replacing the pool deck and coping, new tile, and removing/repairing all the ladders. The other section that could be broken down was a new 7.5 horsepower filtration pump, a variable frequency drive, and an AK1 0 chemical controller with feeders. She stated this was the one the maintenance man believed would be the most beneficial for saving electricity, water, and chemicals, all of which were expensive. Ms. Wilkinson said all the ladders definitely had to be removed and replaced as they were becoming a health issue, which the BGID could possibly do on its own as it was a relatively menial amount. Mrs. Fanning stated they were requesting over $100,000.00 for the entire project and she had suggested phasing this project because of the cuts to CDBG. She asked Mrs. Wilkinson if there was a new estimate. Mrs. Wilkinson said it would be about $33,000.00 for the filtration systems and about $100,000.00 for the decking, tile and ladders. Mrs. Fanning asked if those were the two top priorities. Mrs. Wilkinson said they were. Mrs. Fanning said the second application was also from the BGID for the recreational facilities upgrade. Mrs. Wilkinson stated the request was for park upgrades. She said the playground equipment was about 40 years old and no longer ADA compliant. The total cost was approximately $1 10,000.00. She said they were going to ask for $55,281.00 from the CDBG, but another grant they were going to apply for expired at the end of December and it was unknown if there would be a new grant for next year. BGID now needed $110,562.00, which would replace most of the equipment with ADA compliant equipment such as swing sets, shade structures, and jungle gym type equipment, but would leave the old merry-go-round. Mrs. Wilkinson advised that they would also have to put down rubber decking because sand and gravel was no longer compliant. Commissioner Eastley asked about the grant that expired at the end of December. Mrs. Wilkinson explained it was a grant from Burke Recreation, a company which does grants for playground equipment if their equipment was used.
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