PORTCHESTER SAILING CLUB

^_ Minutes of a Management Committee Meeting held on Tuesday 17th. October 1995 at 7-30 pm. in the Clubhouse.

Those present were :- MICHAEL EXELBY Commodore IANCURRIE Vice Commodore ROBIN READ Rear Commodore AUBREY MACK Honorary Secretary JOHN BENNETT Treasurer MIKE CHURCHILL Moorings Officer PETER BARR-TAYLOR Boatswain. ROGER PADDEY Sailing Secretary KATHLEEN DOUGLASS Social Secretary JEAN BARR-TAYLOR Membership Secretary TREVOR EXELBY Committee Member JOHNOAKEY Committee Member ^_ CHARLES PRETTY Committee Member PETER LOWRY Committee Member GRAHAM ALLIBONE Trustee The Vice Commodore opened the meeting at 1930 hrs. and thanked all for attending.

54/95 APOLOGIES Apologies were given for:- ROBERT TURP Maintenance Secretary DEREK SMITH Angling Secretary KEVIN ALLEN Committee Member

The Commodore arrived and took over the meeting.

55/95 MINUTES OF LAST MEETING The Minutes of the meeting held on Tuesday 19th. September 1995 were put for approval. The Following alterations were requested... ^ Page 2 Bar Report first line amend "£26.00" to read "£126.00" Pages 2 Social Secretary line 2 delete "soup" and add " Food from Europe" It was then proposed by Kathleen Douglass and seconded by Graham Allibone that" The Minutes with above amendments be accepted as record of what had transpired" upon a vote were unanimously accepted and the Master Copy was amended and signed by the Commodore.

56/95 MATTERS ARISING 52/92/5 - CEC Moorings - The Honorary Secretary stated there had been no reply from Humbert's. 28/93/2 - Dinghy Park - Roger Paddey reported that there had been no response from the Ancient Monuments Committee. 67/94(2) Trustees Deed The Honorary Secretary said that he had examined the relevant Insurance Policy and it was in his opinion, as well as others that he had consulted, that the words "Officers and Members " gave rise to the cover which Graham Allibone had sought. 30/95(10)FBC Moorings The Honorary Secretary stated there was nothing to report from FBC. ^ 3 l/95(Sailing) Club Radios Roger Paddey reported that a sub-committee had been appointed 1. and would examine the problem after the AGM. A member had suggested that there would be merit in operators obtaining the_RYA_Certificate of Competence in Radiotelephony (VHP only), a course for which was being conducted in the Clubhouse this Autumn. Participation to be encouraged but not mandatory. -^2,*' ->-f ^^pe/e^-e •'<. **eW«»W »u'e^ z<2c±ici+ 76 ) h> 57/95 CORRESPONDENCE Details of the following correspondence was read by the Hon Secretary. 1 . 3rd. Portchester Sea Scouts requesting permission to store their new Coypu pulling boat during the coming Winter in the space occupied by the Club's Rescue Boat when it has been stored at Vosper's for the Winter. This was approved with the proviso that if the space was required by the Rescue Boat the Scouts would have to find alternative storage. 2. F.B.C. stating that they would be locking the Bar and Post in the lane. It was agreed that the Club would be supplied with a key but strict control must be kept over the opening and closing of same. It was agreed that a Log Book be kept with the key in the Entrance Hall when received , but there was a feeling that this system was unlikely to achieve the full FBC aim. 3. Radios Licences received and passed to the Sailing Secretary. 4. Notice of renewal of the Data Protection Registration with a renewal fee of £75.00. 5. RYA reference Daily Echo Readers Club to publicise Sailing Clubs with new members receiving a 10% discount.. It was agreed that as in the same idea last year the Club did not wish to take part. 6. Sea Care Systems with a new Boat Security system. 7. F.B.C with reference to increase in charge for Waste Collection. 8. Solent Protection Society notice of AGM and Minutes of last meeting. 8. Letters to and from Dr. N. Barraclough Davey with reference to his mooring.

58/95 A.G.M. The Secretary read a letter from Mr. R. Parrott requesting data about Work Party attendance and qualifying exemptions, since it was his intention to raise various questions at the forthcoming AGM. It was agreed that the Hon Sec. would supply the Commodore with the data who would then contact Mr. Parrott. With reference to the last paragraphs of this letter they could be ignored as suggested by Mr. Parrott as it was not the intention to vote on the matter of security at the AGM, but would be included in a questionnaire to be sent out in the near future. Robin Read stated that earlier in the year he undertook to prepare a questionnaire to sound out the members views on various Club topics but unfortunately the scope was greater than he had originally anticipated and the task was not yet completed. It was decided that a questionnaire covering a range of topics would be sent to all members with their invoices next February. The questions would be framed so that the replies could be used by Committee Members when deciding Club policy.

The Hon. Sec. read the names of Members wishing to serve on the Management Committee but pointed out that there had been only one volunteer for the Sailing Committee and all other vacancies had received no volunteers. The problem of recruiting members to join committees was questioned by Graham Allibone in particular the requirement of a Honorary Secretary designate to eventually replace Aubrey Mack. In response to a question to Peter Lowry he replied that although he enjoyed participating in Club administration and thought it a worthwhile activity, other interests prevented him from extending his involvement in Club Management. Graham Allibone said that he believed that potential recruits might be more forthcoming if the Club were to undertake some form of training in basic committee procedures , IT skills and Race Officer duties. This topic to be pursued at a future meeting. In response to a question about the Club Key report for the Computer the Hon. Sec stated that he still had not received all reports from the various key holders but would after the AGM meet with all those holders and update the whole report so that the Club security is maintained. 2 The Commodore then asked if there were any other matters for the AGM and the Financial Report and Balance sheet for the year ended 31st. January 1995 were put for approval. After a query by Graham Allibone about the Bar Accounts was explained and an agreement reached It was proposed by Peter Barr-Taylor and seconded by. Aubrey Mack that " The Financial Report and Halance Sheet for the year ended 31 st. January 1995 be accepted " there were 13 for with 1 abstention. The Treasurer then circulated his proposed charges for Moorings for the next financial year. Graham Allibone said that he did not understand the rationale for the proposed increases when his understanding of the previous financial report showed a decrease in mooring expenditure. There then ensued a discussion on the relative merits of basing fees for particular club facilities on actual costs compared with across the board charges. A strong argument against basing charges on separate facilities and running costs which could fragment the Membership involvement in Club activities The Commodore said that after listening to the various arguments he was convinced that it would be better to stick to our present arrangement of charges and to advise the membership at the AGM of the increase in the various charges as suggested by the Treasurer. The proposal to increase the Mooring Charges was put to the Committee and upon a vote there were 12 for and 2 against.

59/95 SECTION REPORTS 1 Ion Treasurer - reported that he had nothing further to report as all had been covered in the above item but he was happy to record that we now have £64,036.63 cash in hand.

Maintenance Secretary - Bob Turp being absent the Hon Sec said that there was nothing of importance to report but he spoke for all members in expressing sadness at the recent death of Vernon King who had served on the Maintenance Committee for the past two years. Peter Lowry said that it had been reported that morning refreshment for Work Parties was no longer available but Kathleen Douglass gave an assurance that the facility had been restored. The Hon Sec requested permission to hire a Hand Dryer for the Gents Toilet as the present one owned by the Club was defective and dangerous. This was agreed.

Bar Report Graham Allibone reported that there had been an improvement in takings due in part to the extended Sunday afternoon opening, but a reduction compared with last year could be expected during the Autumn since the numbers attending training classes had dropped this year. The bar was no longer opened on Sunday evening, but it would be opened at the forthcoming PLSA meeting.

Social Secretary - Kathleen Douglass reported that the recent "Beerfest" had shown a profit of £13 and that she was looking forward to a good attendance at the forthcoming "Sing-a-Long" evening. On Sunday 5th. November the bonfire would be lit at 18-30hrs. and the fireworks display would start at 19-OOhrs. The Hon Sec was requested to obtain an insurance cover for the evening. The Sailing Secretary stated that the list was complete of prizewinners for inclusion on the Annual Dinner Dance menu. Graham Allibone reported that a number of Members had been disappointed at the poor service and apparent indifference of the Franchisee when attempting to obtain a meal before the start of the recent "Rum Run". The Commodore and the Social Secretary were asked to resolve the matter and endeavour to ensure that midday meals were available from Noon instead of 12.30hrs. as at present. It was agreed that the Club should start to plan for their involvement in the forthcoming 1996 Combined Harbour Regatta..

Membership Secretary- Jean Barr-Taylor stated there was nothing of significance to report.

3 Boatswain - Peter Barr-Taylor reported that all was in hand for the Craning out on October 27th. and 28th. and he enquired if it was intended to include the Mooring Barge. Peter Lowry stated that he would follow this item up.

Angling Secretary Derek Smith being absent the Honorary Secretary read his report as follows The Junior Angling Competition was held as organised with 9 Juniors fishing. Fishing was from the Club's Work Boat and Malcolm Corney's craft "Little Mary" and the winner was Jonathan Pickard with two Flounders and the runner up was Jack Holmes with one Flounder. All anglers were pestered with small Bass but all had a good day. Cost involved was £13.00 for Bait and £11.00 for prizes this having been budgeted for. On Sunday 15th. October I noticed that the craft belonging to Nigel Ayling being rather low in the water on its mooring. 1 reported the same to his home at around 1600hrs. On Monday 16th. October the craft was sat on the mud at High Tide the craft was under water and a hazard to other craft. On Sunday 8th. October the Work Boat Log Book was not available and it must be reported that the starter motor does not function on every turn of the key. John Pickard stated that in his opinion it was time for a new starter motor to be fitted at a cost of £300.00 and should this be included in next year's budget . Sailing Secretary - Roger Paddey reported that the Safety Boat would be housed at Vosper's during the Winter and the engine would be removed for servicing. The Commodore said that it would be necessary to retrieve the launching trailer at some stage for a different wheel to be fitted . Sunsail had accepted an invitation to participate in the Club Dinghy racing. Peter Barr-Taylor said that he would store the Club Mirror dinghy during the Winter which had yet to be repaired. In reply to a question about the storage of the Toppers during the Winter it was reported that this was in hand. The Club trophies had been all returned as was the replacement of the Red Ensign.

Security Officer - John Oakey reported that the attendance for security duty was still around 46% which equated to only 50 members participating. Graham Allibone said that a report had been compiled in the computer for crimes committed at PSC and the Hon Sec. stated that he would incorporate these items in his report at the AGM. John Oakey also reported that he would be attending the PLSA meeting on 26th. October and would endeavour to find out about any details of proposals for the Portsmouth 1996 Millennium which would affect the Club.

Moorings Officer - Mike Churchill reported that a notice was on display regarding a sunken vessel near the Port Solent Jetty. Mr. Lattimer had reported that his mooring was difficult to use in certain weather conditions, now that the slipway had been redressed. The possibility of movement to another position to be pursued by the Mooring's Officer.

60/95 ANY OTHER BUSINESS (1) Graham Allibone stated that he had discussed with the Hon Sec about the idea of having a Computer Training Session to widen the number of Members being able to operate the various programmes available in the Computer. The Hon Sec. stated that he was going to put this on the Agenda for next month.

There being no other business the Commodore closed the meeting at 2115 hrs.

THE NEXT MEETING OF THE MANAGEMENT COMMITTEE WELL BE HELD ON TUESDAY 21ST. NOVEMBER 1995 AT 1930 HRS