Electronic Data Interchange Manual (EDI)
Daimler AG Issued December 2014 Electronic Data Interchange Manual
Dear supplier,
This manual describes the structure of the information flows involved in the Daimler AG procurement process for the passenger car and commercial vehicle (*) divisions.
In order to ensure a consistent, fault-free and prompt flow of information, optimising the interchange of the data required for the delivery process is an important objective in the global automotive industry. This manual provides advice on setting up essential support facilities and on making the transition to communication by EDI (Electronic Data Interchange). This will help you maintain and increase your competitiveness in the marketplace.
The following aspects are described in turn:
the general role of electronic data interchange in the supply process
the messages used in communications
the technical prerequisites
the required set-up procedures for starting electronic data interchange and the testing procedure.
There is also an Appendix listing the names of contact persons for specific message types in the various plants.
All comments, remarks or questions relating to this manual should be referred to:
SC/SET department HPC F201 71059 Sindelfingen Phone +49-7031-90-26 53 [email protected]
Questions of a specialised technical nature may be referred to one of the contact persons listed in Chapter 12.
* Wherever the term “Daimler AG plants” is used, this refers to the PC division (Mercedes-Benz Cars and Vans) and CV division (Daimler Trucks and Buses).
Daimler AG Issued December 2014 Electronic Data Interchange Manual
Electronic data interchange with Daimler AG
Chapter 1 EDI as the communication channel for the procurement process 4 at Daimler AG
Message types
Chapter 2 Call-off messages 8 VDA 4905 -> Call-off VDA 4915 -> Detailed call-off VDA 4905/2 -> Call-off based on the ODETTE message DELINS
Chapter 3 Delivery note and transport data according to VDA 4913 28
Chapter 4 Goods accompanying slip according to VDA 4912 (document) 68
Chapter 5 Material label according to VDA 4902, version 4 70
Chapter 6 Forwarding instruction according to VDA 4922 73
Chapter 7 Package data sheet according to VDA 4931 76
Chapter 8 Container account statements according to VDA 4927 77
Chapter 9 Transport data for shipments according to VDA 4921 83
Chapter 10 Invoice data according to VDA 4906 100
Working with EDI
Chapter 11 From procedure test to productive use 104
Chapter 12 Daimler AG contact persons 109
Modifications
Chapter 13 Version administration 119
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EDI as the communication channel for the Daimler AG procurement process
Content overview
1 EDI as the communication channel for the Daimler AG procurement process 5 1.1 Benefits of electronic data interchange 5 1.2 Using electronic data interchange in the Daimler AG procurement process 6 1.2.1 The following messages will be used for EDI communications with Daimler AG plants: 6 1.3 Use of the ODETTE/EDIFACT international message standard 7
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1 EDI as the communication channel for the Daimler AG procurement process
1.1 Benefits of electronic data interchange
Daimler AG began using electronic data interchange back in 1983, as what was then a very new way of exchanging information. EDI is now well established as a reliable state-of-the-art channel of communication for doing business in today’s world.
Particularly in view of advances in logistics, Daimler AG plants and their suppliers will be working more closely together than in the past. This will mean increased process synchronisation, which would not be feasible without the use of electronic communication channels.
The main aims of EDI communication are as follows:
fast and secure data interchange
paper-free data interchange
elimination of repeated data entry by the recipient (time and cost)
reduction of errors caused by having to re-input the data
standard interfaces for processing regularly recurring bulk data communications
no printing on expensive multiple-copy forms
However, EDI is more than just another channel of communication. By enabling fast, standardised data interchange, it creates the basis for enhancements to other related processes, thereby generating potential savings. Examples of these enhancement opportunities include:
Reductions in administration expenses through: - standardisation of work processes, and therefore simplification of processes both across multiple workplaces and within individual workplaces - immediate availability of data for further processing with user programs Faster flow of information, resulting in - immediate reaction to changed requirements - faster flow of goods - fewer one-off operations, such as special transport consignments - more accurate planning - greater flexibility - less capital tied up in inventories
These enhancements are available to all parties involved in the communication process.
The prerequisite is the successful integration of EDI into internal systems and processes.
We expect all our partners, including component suppliers, area contract freight forwarders and external service providers, to make effective use of these state-of-the-art communication technologies and resources, becoming more competitive in the process.
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We see this as a fundamental requirement for our mutual efforts to optimize the costs and processes of our business operations.
Our purchasing partner selection decisions will be based not only on optimum quality of the actual service, e.g. material or transport, but also implicitly on the provider’s readiness to display flexibility and innovation, and therefore the ability to use state-of-the-art communication systems.
This attitude is also shared by other automotive producers and in other sectors, so showing some initiative in this area is very much in your own best interests as well.
Accordingly, these requirements – which we have been voicing for some years now – are not seen as an appropriate area for any investment contribution on our part.
As far as transmission fees are concerned, Daimler AG has always followed the principle of “sender pays”.
To enable our partners to remain competitive and to protect their investment, Daimler AG undertakes to comply with established message standards.
1.2 Using electronic data interchange in the Daimler AG procurement process
For the formalisation of interchange data, Daimler AG follows the message formats developed by the VDA (German Automotive Industry Association), published as “VDA recommendations 49xx”.
1.2.1 The following messages will be used for EDI communications with Daimler AG plants:
VDA 4905 EDI for call-offs VDA 4906 EDI for invoices VDA 4907 EDI for remittance advices*) VDA 4908 Credit note procedure VDA 4913 EDI for delivery note and transport data VDA 4915 EDI for detailed call-offs VDA 4916 EDI for JIS call-offs VDA 4927 EDI for container account statements and container movements *) VDA 4938 EDI for invoice VDA 4938 Credit note procedure
*) Optional: message exchange at supplier’s request
The following recommendations apply as for goods accompanying documents:
VDA 4902/version 4 material label VDA 4912 EDI goods accompanying slip VDA 4922 forwarding instruction
Descriptions of the VDA messages are available at: http://www.vda.de
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Daimler AG purchasing contracts include the “Mercedes-Benz Special Terms” as a legally binding component. You are requested to note the following Mercedes-Benz Special Terms (MBST) in particular, since they include Daimler-specific details.
Mercedes-Benz Special Terms No. 28 Use of containers of Daimler AG
Mercedes-Benz Special Terms No. 29 Material label as per VDA 4902, version 4 recommendation
Mercedes-Benz Special Terms No. 35 Communication with Daimler AG plants by EDI Your Sales department has copies of these documents. Further copies are available from:
Daimler AG Vertragsmanagement Department: MP/SC3 HPC G036 D-71059 Sindelfingen
1.3 Use of the ODETTE/EDIFACT international message standard
In view of the increasing globalisation of the automotive industry, as well as using EDI according to VDA recommendations, Daimler AG also works with the ODETTE and EDIFACT international standards.
The necessary conversions are being developed progressively for the various message types.
Please ask the contact person for the specific message type you require for details of the facilities available. We will then forward the appropriate documents separately.
By way of example, this manual presents the conversion of the call-off message according to VDA 4905/2 (DELINS in the ODETTE system).
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Call-off messages
VDA 4905 -> Call-off VDA 4915 -> Detailed call-off VDA 4905/2 -> Call-off based on the ODETTE message DELINS
Content overview
2 Call-off messages 9 2.1 Call-off according to VDA 4905 9 2.1.1 Objectives of call-off 9 2.1.2 Fundamentals 9 2.1.3 Issuing a call-off 10 2.1.4 The VDA 4905 message 10 2.1.5 Form contents and explanation of fields 11 2.1.6 Example of generating a VDA 4905 16 2.2 Detailed call-off according to VDA 4915 18 2.2.1 Objectives/area of application of a detailed call-off 18 2.2.2 The VDA 4915 message 18 2.2.3 Example of generating a VDA 4915 23 2.3 Call-off message according to VDA 4905/2 24 2.3.1 Message VDA 4905/2 24 2.3.2 Using the UNB segment 25 2.3.3 Segment sequence of the message itself 25 2.3.4 Special features 26 2.3.5 Example for generation of a VDA 4905/2 27 2.4 Alternative EDI web 27
Authors of section 2.1/2.2
Ms Radermacher-Pillnick Mr Herbig Mr Tombor Bremen plant Sindelfingen plant Wörth plant Department: LOG/SPL Department: LOG/SPL Department: ML1-T6 Phone +49(0)4 21- 4 19 37 21 Phone +49(0) 70 31-90-73 28 Phone +49(0) 72 71-71-29 52 Fax +49 (0)4 21- 4 19 79 37 21 Fax +49(0) 70 31-90-8 12 02 Fax +49(0) 72 71- 71-69 65
Author of Chapter 2.3
Mr Miethe T-Systems Daimler AG Issued December 2014 Chapter 2 Electronic Data Page 9 Interchange Manual
2 Call-off messages
EDI transmission of call-off data is the part of the process chain starting from the customer request and proceeding through the issuing of purchase order or call-off data to goods receipt of the ordered material.
The demand data is sourced from different upstream systems, so the delivery intervals vary, and in some cases there can even be multiple deliveries in a single day.
The required data is generated at individual locations, according to the following VDA recommendations: VDA 4905 EDI for call-offs VDA 4905/2 EDI for call-offs based on the ODETTE message DELINS VDA 4915 EDI for detailed call-offs VDA 4916 EDI for JIS call-offs
You should consult with the relevant plant MRP controller on whether messages according to VDA 4915 or VDA 4916 are to be generated in addition to the VDA 4905 message.
In view of the increased emphasis on international supplier relationships and the increasing implementation of EDI messages according to the ODETTE standard (Organisation for Data Exchange by Teletransmission in Europe -> European automotive associations grouping), the ODETTE call-off message DELINS (“Delivery Instruction”), corresponding to VDA recommendation 4905/2, is to be provided for receiving call-offs in ODETTE format (see section 2.3.).
This message is an alternative to the familiar VDA messages, which Daimler AG will continue to maintain.
2.1 Call-off according to VDA 4905
VDA recommendation VDA 4905 is used for call-offs for productive material.
In general, purchase orders for non-productive material (ancillary materials and supplies, capital goods, etc.) will be processed using eDOCS wherever possible. Please consult your MRP controller.
2.1.1 Objectives of call-off
Along with the general benefits of EDI communication (e.g. fast, paper-free data transmission), the interchange of call-offs in this way results in the following specific benefits:
immediate availability of the data for further processing rapid response to changes in requirements better service enhanced competitiveness
2.1.2 Fundamentals
A call-off notifies the supplier of requirement quantities in the near, medium and distant future. This provides the supplier with the basis for production scheduling and primary material scheduling and shipping management.
EDI data has the same legally valid status as data in hard-copy documents.
The party generating the data is responsible for checking the completeness of the information in call-offs sent by electronic channels. On receipt of the communication, the data is saved and checked, and in-house data required for further computer processing is added. We recommend that you store the data on a data carrier for a certain time.
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The data received can be uniquely assigned via the following sort criteria:
Customer plant Customer part number Delivery point New LAB (call-off) replaces old LAB
2.1.3 Issuing a call-off
Call-offs are based on the Daimler AG production program for: JIT, JIS, LLZ, warehouse and frequency.
VDA standard 4905 is used for standard deliveries to warehouses and LLZs. VDA standards 4915 or 4905 apply to standard detailed deliveries.
LPS = Lieferabruf- und Produktionsverbund-System (German acronym for call-off and coordinated production)
Call-off data is issued via LPS or SAP as the base system. The output data is VDA-compliant, with no requirement for confirmation of delivery dates and quantities.
2.1.4 The VDA 4905 message
The VDA 4905 message comprises the following records:
Record type Contents 511 Call-off data header record (1x per EDI run) 512 One-off data elements for call-off (1x per sort criterion) 513 Demarcation and call-off data (1x per sort criterion) 514 Other call-off data (x times per sort criterion) 515 Additional LAB (call-off) information (1x per sort criterion) 517 Packing material data (x times per sort criterion) 518 Text data (x times per sort criterion) 519 Call-off trailer record (1x per EDI run)
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Note on record type 512, pos. 4, LAB number: Definition: The LAB number is used to identify the call-off.
It is a 9-character term, structured as follows:
Character Meaning Example 1 Plant number 10 2 3 4 Last digit of year “6” for 1996 5 Month according to PTB “7” for PTB run month 7 6 7 LAB serial number Numbering begins with “00” for PTB main carriage run 8 9 Requirement origin identifier P -> Main carriage run N -> On-carriage run H -> HTS run A -> ATB/TBE run or daily run for differently managed positions C -> BTD run M -> Manual MRP Z -> LAB for changed MDI/TPM or ABS S -> Cancellation call-off for unloading point change * -> Online requirement input (see examples on following pages)
2.1.5 Form contents and explanation of fields
Note: Up to and including 2006, this section was part of Mercedes-Benz Special Terms, Appendix 17 (MBST 17 Anlage). The information has been removed from that document following its inclusion here.
2.1.5.1 Form header
Field Field name/ Mandatory Adjustment Alpha/ Explanation no. data element Optional num. (1) Orderer’s M – A Name/acronym and additional word/pictorial mark characterisation of orderer completing call-off. (1.1) KN O 9 A/N Customer number, i.e. the ID number the supplier has assigned to the orderer. (1.2) Orderer’s postal M – A address (5) Supplier’s postal M – A 40 x 85 mm, with reference mark address (5.1) LN M 9 Supplier number, i.e. the ID number the orderer has assigned to the supplier.
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2.1.5.2 Reference character section
Field Field name/data Mandatory Adjustment Alpha/ Explanation no. element Optional num. (10) Orderer characters M 4 A Department acronym, ref., MRP controller ID, or similar. (15) Additional orderer O 4 A Additional data for field 10. data (26) Delivery point M 5 A Delivery location within plant specified in field 25. (31) Quantity unit M 2 A/N Codes used: ST = pieces M = metre M² = square metre M³ = cubic metre L = litre T = tonne KG = kilogram KM = kilometre Package-based quantity units (e. g. dozen, gross, set, bag, box, sack, etc) are not permitted. Such items must be converted into the permitted quantity units which may involve the assignment of a new part number. The package- based unit may be stated if required in the description of goods/services (field 29). (50) Call-off no. M 9 A Assigned by party generating the call-off in ascending order/for each call-off document 1) (51) Call-off date M 8 A DD.MM.YY (52) Replaces call-off no. O 9 A Indication of the preceding call-off, which is being replaced by this one. (52.1) Replaces call-off date O 8 A Indication of the most recent call-off date, DD.MM.YY (25) Shipping address O 30 A Goods recipient’s address if different from orderer’s address. (11) Contract/purchase O 12 A Indication of the contractual basis order no.1 for the call-off. (11.1) Contract/purchase O 8 A DD.MM.YY order date2 (53) Name/phone number O 15/5 A For any subsequent enquiries. of contact person in orderer’s organisation
1At this point plant 010 sends the internal call-off no. from SAP, which is not the same as the purchasing contract no. (contractual basis). 2 At this point plant 010 sends the internal call-off creation date in the form DD.MM.YYYY. Daimler AG Issued December 2014 Chapter 2 Electronic Data Page 13 Interchange Manual
1) The following flags may be used as the last character: A = ATB requirement (= ordered parts requirement) H = HTS requirement (= in-house parts management) P = Main carriage run N = On-carriage run C = CIMOS requirement * = LAB (call-off) with manual changes (computerised timeframe) M = Manual LAB (quantity and date (if applicable) entered manually) J = Recoded manual LAB (01 replaced by “M” in main carriage run) Z = LAB for change in master data (change in means of transport or MDI change [= material purchasing MRP controller])
Field Field name/ Mandatory Adjustment Alpha/ Explanation no. data element Optional num. (28) Orderer’s part M 22 A The part number is used to identify a number material/sales article. Appears as print format/template (as specified by orderer, with special marks, spaces, etc.) (54) Name/phone O 15/5 A Left free for entry of supplier data. number of supplier contact person (28.1) Supplier’s part O 22 A Supplier part numbers administered number by the orderer are printed in this field. Appears as print format/template (as specified by supplier, with special marks, spaces, etc.). (29) Identification of M 3 x 50 A Text field for identification of goods/services material/sales article, including Daimler delivery rules. (55) Left free for supplier O – – Reserved field for supplier’s in-house processing remarks. (56) Total call-off O 10 N Cumulative quantity shown under cumulative last “call-off quantity” field of quantity/old previous call-off. (57) Difference between O 10 N The difference (+/) shows the total call-off variance between the total call-off cumulative cumulative quantity in this call-off quantity/old and invoice (new) and the previous one new (old). (58) Production release M 10 N The orderer assumes an acceptance (mth) obligation for the material/sales article identified in field 29 for the quantities shown in this period. (59) Additional material M 10 N The orderer assumes an acceptance release (mth) obligation for part-related input material for the quantities shown in this period. (61) Other O 50 A Text field, e.g. non-serial part, payment or delivery condition.
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2.1.5.3 Body of form
Field Field name/ Mandatory Adjustment Alpha/ Explanation no. data element Optional num. (62) Date of last M 8 A Shipping date, DD.MM.YY recorded delivery (30) Quantity of last M 13 N 3 decimal places are provided. recorded delivery (63) Cumulative M 10 N Cumulative quantity comprising all received quantity positive/negative posted deliveries to (from date) orderer from a particular date (e. g. from 1.1. of current year) until date of this call-off invoice. (64) Delivery note no. O 8 A (18) Dates M 8 A/N Dates may be expressed as days, weeks or months. A day specified for call-off quantities refers to the date for arrival of the shipment at the orderer’s premises. Special forms for dates are “backlog” [Rückstand], “immediate requirement” [Sofortbedarf] and “remainder” [Rest]. A backlog is the positive difference between the cumulative quantity as of the date of this call-off invoice minus the cumulative received quantity. The call-off cumulative quantity as of the call-off date is always taken as the smaller of the values from the mathematical comparison between the old and new call-off cumulative quantities. The call-off cumulative quantity/old [Abruf-Fz/alt] is the value forecast in the previous call-off invoice for the date of the present call-off invoice, whereas the call-off cumulative quantity/new [Abruf- Fz/neu] is the value stated as of the date of the present call-off invoice for that same date. Accordingly, any backlog is diminished by retrospective programme reductions; but not increased by retrospective program increases.
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(18) Deadlines M 8 A/N An immediate requirement is (continued) generally only indicated if the call-off cumulative quantity/new is higher than the call-off cumulative quantity/old on the call-off date. The immediate requirement is then the positive difference between the call-off cumulative quantity/new [Abruf-Fz/neu] and the sum total of the cumulative received quantity [Eingangs-Fz] and the backlog. Also added to the immediate requirement may be further call-off quantities whose arrival date falls within an “immediate requirement period” [Sofortbedarfs-Frist] set at the orderer’s discretion. Examples of an immediate requirement period could include: the period up until the date of the next call-off invoice the period up to the end of the week or plan period in which the date of the present call-off invoice falls a certain number of workdays within the period up to the date of the next call-off invoice. Negative values for backlog and immediate requirement are not shown, but instead netted off against other requirement quantities until such time as the balance is again positive. This positive remainder then forms the first dated call-off quantity of the present call-off. The remainder [Rest] may be the sum total of forecast quantities for several subsequent months beyond the month specified in the immediately preceding call-off field. (30) Quantity M 10 N No decimal places. (63) Call-off cumulative M 10 N Cumulative quantity that must have quantity (Abruf-Fz) been met by all deliveries posted by the orderer from a date (e.g. 1.1. of the current year) up to the specified call-off deadline date. The call-off cumulative quantity is formed on the basis of the cumulative received quantity by ongoing accumulation of the call-off quantities (including backlog and immediate requirement). (65.1) Difference (D) O 10 N The difference [Differenz] indicates significant changes in the orderer’s requirement structure.
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(67) Container O 20 A Field showing container type and notional capacity (67.1) and container identification (67.2). (68) Remarks O 50 A Additional field for notes to supplier.
2.1.6 Example of generating a VDA 4905
Record type Pos Data element Example 511 01 Record type 511 02 Version number 02 03 Customer number 123456789 04 Supplier number 123456789 05 Interchange no. old 00860 06 Interchange no. new 00861 07 Interchange date 040813 08 Date of resetting 040125 Cumulative received qty
Record type Pos Data element Example 512 01 Record type 512 02 Version number 01 03 Customer plant 10_ 04 Call-off no. new 10_40703A 05 Call-off date new 040813 06 Call-off no. old 10_40702A 07 Call-off date old 040810 08 Customer part number A1112223344 09 Supplier part no. Empty (opt. field) 10 Contract/PO no. Empty (opt. field) 11 Delivery point 913A_ 12 Customer characters 51_ 13 Quantity unit ST 14 Delivery interval L 15 Production release 1 16 Material release 1 17 Use code S 18 Account assgnmt code 31 19 Warehouse empty
Record type Pos Data element Example 513 01 Record type 513 02 Version no. 01 03 Last recorded goods entry date 040723 04 Delivery note no. for last goods 00515943 entry 05 Delivery note date for 040722 last goods entry 06 Quantity of last goods entry 000010188 07 Cumulative rec. qty 0000000675782 08 Call-off date 1 33333 (backlog) 09 Call-off quantity 1 000069914 10 Call-off date 2 44444 (immed. req.) 11 Call-off quantity 2 000015976 12 Call-off date 3 040814 13 Call-off quantity 3 000095290 14 Call-off date 4 040815 15 Call-off quantity 4 000101905 16 Call-off date 5 040816 17 Call-off quantity 5 000087250
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Record type Pos Data element Example 514 01 Record type 514 02 Version number 01 03 Call-off date 6 040819 04 Call-off quantity 6 000044913 05 Call-off date 7 040820 06 Call-off quantity 7 000108640 07 Call-off date 8 040821 08 Call-off quantity 8 000070172 09 Call-off date 9 040822 10 Call-off quantity 9 000006333 11 Call-off date 10 960913 12 Call-off quantity 10 000058720 13 Call-off date 11 861014 14 Call-off quantity 11 000060221 15 Call-off date 12 961115 16 Call-off quantity 12 000058432 17 Call-off date 13 999999 (remainder qty) 18 Call-off quantity 13 000050000
Record type Pos Data element Example 515 01 Record type 515 02 Version no. 02 ...* 13 For reset of cumulative quantity reached * Positions 03–12 are filled with an initial value. For alphanumeric defined fields: blank For numeric defined fields: “0”
Record type Pos Data element Example 517 01 Record type 517 02 Version number 01 03 Cust. packing material no. 4314 04 Suppl. packing mat. no. Empty (opt. field) 05 Capacity 0010000
Record type Pos Data element Example 518 01 Record type 518 02 Version number 01 03 Call-off text 1 abcdefgh... 04 Call-off text 2 Opt. field 05 Call-off text 3 Opt. field
Record type Pos Data element Example 519 01 Record type 519 02 Version number 03 03 Counter record type 511 0000001 04 Counter record type 512 0000004 05 Counter record type 513 0000004 06 Counter record type 514 0000005 07 Counter record type 517 0000004 08 Counter record type 518 0000004 09 Counter record type 519 0000001 10 Counter record type 515 0000001
Note: In record type 512, a cancellation is indicated with an “S” at character 29, and the correct data is then provided in the same file. For LLZ: Record type 515 Position 14 (character 111): Indicator for interchange type minimum coverage (R/B) Position 15 (characters 112–123): Minimum stock in workdays/stock
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2.2 Detailed call-off according to VDA 4915
2.2.1 Objectives/area of application of a detailed call-off
Objective of detailed call-off
The aim is to generate call-offs for a selected range of parts, daily or even several times a day, in response to changing production and assembly requirements, in order to optimise information and material flows.
The following are particularly suitable areas of application:
Parts families where the volumes involved require timely deliveries close to one or more user locations without the use of interim depots.
Parts families subject to wide fluctuations in demand, requiring frequent updates to ensure deliveries are made according to production requirements.
Detailed call-offs can also serve a number of purposes for the supplier:
precise shipping instructions where applicable, as a tool for fine-tuning production schedules advance notification of JIS call-offs (VDA 4916)
Advantages of detailed call-offs:
ability to process demand data in response to current requirements ability to post special requirements arising within a workday preliminary planning on hourly basis timetable management same-day call-off invoice flexible interchange of demand data flexible calendar management early EDI dispatch (as VDA 4905) low interchange volume (5 to 15 days)
2.2.2 The VDA 4915 message
The VDA 4915 message comprises the following records:
Record type Contents 551 Detailed call-off header record (1st record of EDI run) 552 One-off data elements of detailed call-offs (1x per sort criterion) 553 Detailed call-off demarcation data (max. 3x per sort criterion) 554 Detailed call-off data (x times per sort criterion ) 555 Additional data for detailed call-off (1x per sort criterion) 556 Packing material data for detailed call-offs (max. 3x per sort criterion) 557 Detailed call-off text data (max. 3x per sort criterion) 559 Detailed call-off trailer record (last record in EDI)
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Notes on individual record types
Record type 552 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 15 N 10 O Cumulative quantity difference
Description: The calculation of quantities for delivery must take account of over- and under-deliveries. In the example shown below, this is done in the “UL/ÜL” field (= under- and over-delivery respectively).
Under-deliveries: If a negative value is shown in the “UL/ÜL” field, you have to add this value to the ordered quantity.
Example: The value “–10” appears in the “UL/ÜL” field. For your delivery operation, this means that on 28.11.95 you are required to deliver a further 10 items in addition to the specified quantity of 14 (= 24).
DATUM 27.11.1995 ZEIT 09:53 FAB-NR 001 LSNR DATUM ZEIT MENGE WE-FZ 1567 AVIS-MENGE 0 1. 00106348 24111995 07:30 36 LFT-KURZ ??? Status V 2. 00105689 23111995 07:30 36 BEN Gruppe 52HA1 3. 00105392 22111995 07:30 36 UL/ÜL Termin 28.11.95 29.11.95 30.11.95 01.12.95 02.12.95 -10 Zeit 07:30 07:30 07:30 07:30 07:30 Abruf-FZ Menge 14 18 18 25 22 1577 FZ 1591 1609 1627 1652 1674 Diff 0 6 18 25 22
Over-deliveries: If a positive value appears in “UL/ÜL”, this quantity has to be subtracted from the ordered quantity.
Example: The value “439” appears in the “UL/ÜL” field. For your delivery operation, this means that you will not have delivered anything on 28.11.95, and only 19 items on 29.11.95.
DATUM 27.11.1995 ZEIT 09:53 FAB-NR 001 LSNR DATUM ZEIT MENGE WE-FZ 16707 AVIS-MENGE 0 1. 00105924 24111995 07:30 240 LFT-KURZ ??? Status V 2. 00105914 23111995 07:30 240 BEN Gruppe 52HA1 3. 00105389 22111995 07:30 240 UL/ÜL Termin 28.11.95 29.11.95 30.11.95 01.12.95 02.12.95 439 Zeit 07:30 07:30 07:30 07:30 07:30 Abruf-FZ Menge 239 219 198 212 143 1577 FZ 16507 16726 16924 17126 17279 Diff 42 23 198 212 143
– 439 – 200 = – 200 19
Any quantities already delivered that are not shown in the purchase order also have to be deducted from the ordered quantity.
Referral to the correct last goods received data Record type 553 shows the last three deliveries: The first data fields (characters 16 to 48) contain the third to last delivery. The second data fields (characters 49 to 81) contain the second to last delivery. The third data fields (characters 82 to 114) contain the last delivery.
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Example record type 553, characters 16 to 48 Record type 553 Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: 04 N 6 M Arrival date 1 091202
Description: The customer posted the delivery as incoming goods on this day. Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: 05 N 8 M Delivery note no. 1 23456789
Description: ID number that the supplier assigns to a delivery note. Right-justified with leading zeroes.
Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: 06 N 6 M Delivery note date 1 091130
Description: Delivery date for the delivery posted at the customer’s site. Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: 07 N 12 M Delivery quantity 1 000000300000
Description: Quantity that the supplier reports in the delivery note; right-justified with leading zeroes. Three decimal places.
Record type 552 Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: 08 A 5 O Unloading point 999
Description: Specifies the point in the customer’s plant where the goods are to be unloaded. Customer’s codes used. Left- justified.
Unloading point display variants in the call-off (VDA 4905) and associated detailed call-off (VDA 4915)
1. Part number with one unloading point:
a) Call-off and detailed call-off with the same 5-character unloading point.
Example: Call-off Detailed call-off Unload. point: 470S0 470S0
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b) Call-off has the dummy unloading point “9999”, indicating that this call-off is to be used solely for planning purposes. The detailed call-off then has the actual 5-character unloading point.
Example: Call-off Detailed call-off Unload. point: 9999 470S0
2. Part number with several unloading points:
a) There is a call-off for every detailed call-off. The unloading points are filled in in exactly the same way for each call-off/detailed call-off, with five characters.
Example: Call-off Detailed call-off 1st unload. point: 332X0 332X0 2nd unload. point: 386C0 386C0 3rd unload. point: 470S0 470S0
b) In this case there is only one call-off, assigned the dummy unloading point “9999”, representing the sum total of all planned requirements for the unloading points in question. In contrast, the detailed call-offs contain the 5-character unloading points for which the unloading point-based requirements will be shown.
Example: Call-off Detailed call-off Unload. point: 9999 1.: 332X0 2.: 386C0 3.: 470S0
Variants a) and b) are available both for part numbers with one unloading point and for those with multiple unloading points, by arrangement.
Record type 554 Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: 06 A 1 O Requirement status – B code 1
Description: Use and explanation of requirement status Code “B”. One field for each call-off time and call-off quantity:
“Bedarfsstatus bis “Bedarfsstatus Schlüssel 1“ Schlüssel x“ [= “requirement status to “requirement status code 1” code x”]
This field is an optional field, i.e. it need not be filled in. It is, however, frequently used by Daimler AG by arrangement with the suppliers involved.
Explanation: The “B” code indicates, for the relevant call-off time/quantity, that there has been no change with respect to the preceding call-off invoice, i.e. for a specified period these requirement quantities are “frozen”, and the supplier can therefore take them from the previous call-off.
How requirements are frozen, and for how long, depends on two parameters, which are defined and entered in the “detailed call-off” system in consultation with the supplier.
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Time parameter AV (call-off lead time)
This is the time between the call-off invoice EDI and shipment from the supplier (delivery note EDI).
3. TV (transport lead time)
This is the time between shipment from the supplier (delivery note EDI) and arrival at goods receipt.
The timeframe for frozen requirement numbers comprises AV + TV.
Example:
Timetable (delivery time per day): 08:00/12:00/16:00/20:00 AV: 2 hrs TV: 4 hrs
Abrufrechnung DFÜ AV _____ TV _____
06:00 08:00 06:0010:00 12:00 06:0014:00 16:00 06:0018:00 20:00 06:0022:00 06:00 06:0008:00 10:00 06:0012:00 14:00 06:0016:00 18:00 06:0020:00 22:00 07:00 09:00 11:00 13:00 15:00 17:00 19:00 21:00 23:00 07:00 09:00 11:00 13:00 15:00 17:00 19:00 21:00
Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung = “B“ *) = “B“ **)
Deadline dates between AV + TV are given requirement status code = “B”.
This means that these deadline dates (requirement quantities) will not now be changed, because the supplier’s response time is 6 hours, and the supplier is therefore unable to react to any further fluctuation in requirements within AV + TV.
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2.2.3 Example of generating a VDA 4915
Record type Pos Data element Example 551 01 Record type 551 02 Version number 01 03 Customer number 123456789 04 Supplier number 12345678_ 05 Interchange no. old 00389 06 Interchange no. new 00390 07 Interchange date 960620 08 Year changeover 960126 Date
Record type Pos Data element Example 552 01 Record type 552 02 Version number 01 03 Customer plant 67_ or 50_ 04 Detailed call-off no. new, 67_20061_ or poss. several per day 50_20061_ 05 Detailed call-off date 960260 06 Customer part number A2026900362_ 00007167 07 Supplier part no. empty 08 Delivery point 123D1 or 12340 09 Customer storage location empty 10 Critical stock code K 11 Use code S 12 Detailed call-off horizon 000000 13 Deadline date code empty 14 Completion order number empty 15 Progress number difference -000000009 16 Assembly location 9003OTVU10
Record type Pos Data element Example 553 01 Record type 553 02 Version no. 01 03 Cumulative received qty 0000010900 04 Arrival date 1 960617 05 Delivery note no. 1 96511312 06 Delivery note date 1 960614 07 Delivery quantity 1 000000300000 08 Delivery status code I 09 Arrival date 2 960618 10 Delivery note no. 2 96511407 11 Delivery note date 2 960617 12 Delivery quantity 2 000000220000 13 Delivery status code 2 I 14 Arrival date 3 960619 15 Delivery note no. 3 96511523 16 Delivery note date 3 960618 17 Delivery quantity 3 000000260000 18 Delivery status code 3 I
Record type Pos Data element Example 554 01 Record type 554 02 Version number 01 03 Call-off date 1 960620 04 Call-off time 1 0700 05 Call-off quantity 1 000000280 06 Requirement status 1 B 07 Call-off date 2 960621 08 Call-off time 2 0700 09 Call-off quantity 2 000000240 10 Requirement status 2 - ff. as per pos. 07–10
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Record type Pos Data element Example 555 01 Record type 555 02 Version number 01 03 Intermediate supplier * 04 Additional part no. * 05 For reset of cumulative quantity 0000007200 reached * These fields are filled with blanks.
Record type Pos Data element Example 557 01 Record type 557 02 Version number 01 03 Text 1 04 Text 2 05 Text 3
Record type Pos Data element Example 559 01 Record type 559 02 Version number 01 03 Counter record type 551 0000001 04 Counter record type 552 0000020 05 Counter record type 553 0000020 06 Counter record type 554 0000020 07 Counter record type 556 0000020 08 Counter record type 557 0000005 09 Counter record type 559 0000001 10 Counter record type 555 0000001
2.3 Call-off message according to VDA 4905/2
The call-off created by Daimler AG on the basis of the ODETTE DELINS message, version 3, edition of June 1990, is described in the following sections. This call-off corresponds to VDA recommendation 4905/2.
2.3.1 Message VDA 4905/2
The following table shows the segments in the ODETTE useful data section. The last column shows the segments used in an interchange.
Segment Vers. ID No. Segment name/content HL ST Reusability at Daimler AG UNA 1 Separator segment 0 O 1x per interchange
UNB 1 Interchange header 0 M 1x per interchange segment UNG 1 1 O Header segment Message group UNH 1 2 M 1x per interchange Message header segment UNT 1 2 M 1x per interchange Message end segment UNE 1 1 O End segment Message group UNZ 1 0 M 1x per interchange Useful data segment Explanations: HL = hierarchy/level of segment within message ST = segment status -> M = mandatory segment, O = optional segment
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2.3.2 Using the UNB segment
The content of the segment UNB is now discussed in greater detail:
Tag Element name Content 0001 Character set “UNOA” 0002 Version number “1” 0004 Sender ID ODETTE ID of the sender plant e.g. for Wörth (plant 060): “O0013000577MB060000EDICS” 0010 Recipient ID ODETTE ID of the supplier 0017 Date of creation “960610” 0019 Generation time “0657” 0020 Reference no. 5-char. numeric entry with leading zeroes e.g.: “00746”
2.3.3 Segment sequence of the message itself
The segments in the ODETTE message DELINS, version 3, are listed in the table below. The last column shows the segments used in an interchange.
Segm Vers. ID No. Segment name/content HL ST Reusability at Daimler AG MID 3 Message recognition 0 M 1x per interchange SDT 3 Supplier information 0 M 1x per interchange MDT 3 Manufacturer information 0 O Not for VDA BDT 3 Customer details 0 M 1x per interchange ARI 3 Additional call-off 0 O 1x per interchange information CSG 3 Recipient information 1 M Unlimited ITA 3 Recipient of the invoice 2 O Not for VDA ARD 3 Parts information 2 M Unlimited PDI 3 Preceding call-offs 3 O 1x per ARD SAD 3 Additional parts information 3 O 1x per ARD PDN 3 Last delivery note posted 3 M Max. 3x per ARD SID 3 Acceptance obligation 3 O Max. 4x per ARD DEL 3 Requirement details 3 M Unlimited TCO 3 Packing mat. details 3 O Unlimited ADI 1 Article call-off no. 3 O 1x per parts no. DLP 3 Transport handover 0 O Not for VDA agreement FTX 3 Free text 1 O 1x per interchange
Explanations: HL = hierarchy/level of segment within message ST = segment status -> M = mandatory segment, O = optional segment
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2.3.4 Special features
There are some special points to be noted for the following segments:
MID segment: Daimler AG assigns call-off numbers on a parts number basis. For this purpose, VDA recommendation 4905/2 provides the option of entering the value “ARD” in the element MID-1004 (call-off no.), and leaving all the other MID elements empty. The call-off no. and call-off date are sent in ADI-1004 and ADI-2007.
ARI segment: The ARI segment is not sent. According to VDA recommendation 4905/2, the element ARI-7903 (call-off date code) then implicitly has the value “2”, i.e. the call-off date refers to the arrival date.
DST segment: Element DST-6804 is used to send the cumulative received quantity (EFZ). This EFZ is reset to zero at the beginning of a new accumulation period (generally change of year).
DEL segment: Daimler AG uses element DEL-2836 to send a preview period, in the format “YYWWYYWW” (Y=year, W=week). Accordingly, this period always has a set starting date and ending date. However, Daimler AG also often provides a preview period denoting the “remainder” (Rest) of the most recent explicitly defined preview period. This is shown in DEL-2836 as “99999999”.
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2.3.5 Example for generation of a VDA 4905/2
The following is an example of a ODETTE DELINS message as sent by Daimler AG.
UNA: + . ?’ UNB+UNOA:1+O0013000583MB060000+O0013000123MAIER001+960504:0857+00787’ UNH+1+DELINS: 3 : :OD’ MID+ARD’ SDT+12345678’ BDT+10491’ CSG+69+801’ ARD+R6584210001 : 353135+ :PCE+000001’ PDI+69 60400*+960411’ SAD+1+185’ FTX+NEW PART:DELIVERY CAN BE MADE TO JKD 1734 3640’ DST+960502+ :19490’ PDN+00009513 : 960430+360’ DEL+960506+720’ DEL+960507+360’ DEL+960508+360’ DEL+960509+360’ TCO+:5003++20’ ADI+69 60402*+960503’ CSG+ ...... ADI+ ... UNT+64+1’ UNZ+1+00787’
2.4 Alternative EDI web
For VDA messages – for example a call-off – participants without EDI facilities can also use the Web EDI process. For further information on Web-based EDI, go to: http://ediweb.supplier.daimler.com/
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Delivery note and transport data according to VDA 4913
Content overview
3 Delivery note and transport data according to VDA 4913 29 3.1 How the delivery note and transport data message according to VDA 4913 fits into the goods receipt process at Daimler AG plants 29 3.2 Objectives of the delivery note and transport data EDI according to VDA 4913 30 3.3 The VDA 4913 message 30 3.4 Process optimisation by data quality management (DQM) 31 3.5 Structure of the VDA 4913 message 31 3.6 Notes on record types and data elements 32 3.6.1 Description of fields 32 3.7 Special cases for the delivery note and transport data message 53 3.7.1 Corrections 53 3.7.2 EDI resend capability 53 3.7.3 EDI problems 53 3.7.4 Emergencies 53 3.7.5 Sample deliveries 53 3.7.6 Return of empties 53 3.7.7 Central Loadunit for deliveries via courier Service 53 3.8 Contact person for problems with the EDIS communication 54 3.9 Tips and useful information 54 3.10 Transport management 55 3.10.1 Data transmission 55 3.10.2 Notes on record types and data elements 55 3.11 Generation by JIT and JIS suppliers (VDA 4913/JIT) 58 3.11.1 Short description of JIT and JIS suppliers 58 3.11.2 Notes on record types and data elements 58 3.12 Triangular traffic 59 3.12.1 Data sender via VDA 4913 59 3.12.2 Data sender via Edifact 60 3.12.3 Data sender via DQM 60 3.13 Generation by EDL (VDA 4913/EDL) 61 3.13.1 Brief description 61 3.13.2 Notes on record types and data elements 61
Author of Chapter 3 Ms Pischka SC/SET department Sindelfingen plant [email protected] Daimler AG Issued December 2014 Chapter 3 Electronic Data Page 29 Interchange Manual
3 Delivery note and transport data according to VDA 4913
The delivery note and transport data EDI, according to VDA 4913, is the core message for material- accompanying information. Our company has supported this application since 1984. It is our assumption that all incoming goods shipments will be notified in advance with a delivery note EDI.
Delivery note data according to VDA 4913 are to be provided by:
suppliers (of series and non-series material)
JIT and JIS suppliers
external service providers (EDL)
LLZ
Some special requirements for completing the data fields apply for certain data sender groups. Instructions and rules applicable to all groups are explained in sections 3.1 to 3.6. The special requirements for generating VDA 4913 data for JIT and JIS suppliers, external service providers and area contract freight forwarders are then discussed separately.
3.1 How the delivery note and transport data message according to VDA 4913 fits into the goods receipt process at Daimler AG plants
Immediately on arrival in the plant, the truck driver reports to the truck management station. Provided the EDI was sent in good time, the data is already in our user systems in an AVIS file (“Avis” = advice notification). The data is actually received by the T-Systems EDIS system, and automatically forwarded to the target user systems.
The staff at the counter input the keys shown in the waybill into the Daimler AG goods receipt systems, and the data as per the advice notification are posted as a goods entry.
Your EDI data is handed to the truck driver as an unloading list and clearance voucher, with comments confirming arrival of the consignment, for presentation to the unloading points. The truck is then driven to the unloading point(s) in the plant.
Unfortunately, for process reliability reasons it is not possible to eliminate all hard-copy documentation for supplier information accompanying goods consignments.
There are two options for hard-copy documents for EDI delivery notes:
EDI goods accompanying slip according to VDA 4912 (see Chapter 4). The use of this slip significantly reduces the volume of paper documents. The submission of an EDI goods accompanying slip is mandatory for all Daimler AG plants.
Delivery note according to DIN 4991 (fallback for special cases only).
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3.2 Objectives of the delivery note and transport data EDI according to VDA 4913
Advance notification by EDI to the goods recipient advising that a shipment is on the way: the information arrives before the goods.
High material availability with minimum stock. The material in the process of being transported can be included in the assessment of stock and available material. This means fewer queries from the ordering party to the sender/supplier.
Easier entry of delivery note and transport data for the recipient of the data.
Possibility of “automatic” GR processing, sometimes even “self-service” processing by the truck driver; this will become an increasingly widely used method.
State-of-the-art goods receipt process by scanning of package labels, based on packing material data according to VDA 4913.
The invoice checking desk receives the EDI delivery note data via an interface. There are fewer delays with processing payments, since receiving the data by EDI eliminates all data entry errors by the goods recipient.
3.3 The VDA 4913 message
The delivery note and transport data message according to VDA 4913 is one of the main messages and an absolute requirement.
It demands an especially high level of process quality, and compliance with the following requirements is particularly important:
Timely transmission To ensure the early detection and efficient elimination of errors in information flows, the data must be sent sufficiently early in the process to leave time for the initiating party (data sender) to correct any errors using the Internet-based Daimler data quality management (DQM) application (see item 3.4). The data must be sent to the goods recipient by no later than immediately after the consignment handover to the goods recipient. Reason: For groupage consignments, our area contract freight forwarders generate a transport EDI according to VDA recommendation 4921. VDA 4921 quotes the shipment reference number and the delivery note numbers in the VDA 4913 message.
With certain processes, it may be necessary to send the data even earlier (see e.g. item 3.8).
Demarcation of consignments The Consignment loading reference number (record type 712) is used to group 1 to n delivery notes into a single consignment. The EDI and actual loading details must be exactly the same.
Packaging information Record type 715 shows packing material information. One of its functions is to make the link with the material label according to VDA 4902. The EDI and the label must correspond, because the barcode scan is checked against the EDI content. This is described in detail in the VDA message.
In order to avoid problems and queries with the data flow and goods receipt process, please be particularly careful to observe the requirements described in the next few pages.
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3.4 Process optimisation by data quality management (DQM)
Daimler AG provides an Internet-based data quality management system (DQM) in order to improve the quality of data. This gives suppliers a very simple and effective way to check their EDI messages for completeness and correctness immediately after transmission, and to make corrections if necessary.
If it you are not able to create all the delivery note data using standard EDI (e.g. according to VDA 4913), special transactions can be created and sent in DQM under the navigation item Create delivery notes (600).
Comprehensive information on the DQM application and the delivery note EDI is available on the Daimler suppliers portal, at http://daimler.covisint.com in the Navigation "Collaboration" - "Production and Logistics" in the subject block "Data Communication with Daimler AG".
DQM hotline: Telephone: +49-7031-90-77 33 9 E-mail: [email protected] Service hours: Monday to Friday, 6:30 a.m.–7:00 p.m.
3.5 Structure of the VDA 4913 message
Current VDA recommendation: 1st edition of Version 04 (date: March/96).
Data records
Record type Description Notes 711 Header record Identifies the partners. Defines purpose of communication 712 Transport record Transport description 713 Delivery note header Contains delivery note number, unloading point, etc. record 714 Delivery note position Describes item and delivery quantity record 715 Packing material record Describes packaging. Links EDI to VDA 4902 material label 716 Text record on delivery Used to indicate the change status note position 717 Individual package Optional for external service provider processing DO NOT send to support record Daimler 718 Production number Only for JIT/JIS record 719 Trailer record Contains the statistics of the data transfer
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3.6 Notes on record types and data elements
In order to minimise problems when creating messages, various items are described below.
Header
This is part of the interchange protocol, not the message. The routing of the message into the “right” goods receipt system takes place through the entry of the filename in the SFID. If you have any further enquiries, please contact the T-Systems EDI Customer Support (Contact person in Chapter 11.2.1.3)
Example of the header structure for the VDA 4913 message:
MB 050 WES
Char. 6 to 8: Name of the systems Char. 3 to 5: Plant no. of Daimler (data recipient)
Char .
3.6.1 Description of fields
3.6.1.1 Record type 711
Record type 711 Identifies the partners. Defines purpose of communication Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 03
Description: Here must be registered 03
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 AN 9 M Data recipient plant 10005007 for Sindelfingen
Description: ID number of the Daimler AG plant that the data is sent to.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 AN 9 M Data sender number 12345678A
Description: Numeric entry of the supplier number; flush left (no slash). 9th character must be a SPACE if there is only one supplier location. For multiple supplier locations, the 9th character must contain the assigned index. Where an index is required for a new supplier location, an application to this effect has to be submitted to the responsible Daimler AG MRP controller for the material.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 5 M New interchange 12345 number
Description: ID number for EDI. Numeric entry, right-justified with leading zeroes. The value must be at least one higher than the interchange no. OLD. Jumps in number assignments are permitted for data transmissions to Daimler AG.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 6 M Interchange date 190609
Description: Date of the data transfer.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 AN 9 O Transport data recipient 12345678
Description: ID number of the forwarding agent to whom the transport data could be sent.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 AN 1 O Storage operator code [Blank]
Description: Code for the EDI creator, see VDA 4913 recommendation. [Blank] = space
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 AN 1 O Delivery ID [Blank]
Description: Code for the type of delivery, see VDA 4913 recommendation. [Blank] = space
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3.6.1.2 Record type 712
Record type 712 Describes the transport Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 03
Description: Here must be registered 03
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 N 8 M Consignment/load 12345678 reference no.
Description: Reference number assigned by the sender of the consignment. A consignment number may not be repeated within the same year. Please note the instructions in Appendix 2 to the VDA specification. Generally speaking, SLB numbers can be assigned either for each unloading point or for each delivery address. The SLB number must always be shown in field 8 of the forwarding instruction/waybill according to VDA 4922. It is an access key for the goods recipient.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 AN 3 O Supplier plant AAA
Description: Supplier’s plant from which the delivery is sent (supplier’s codes used). Must be coordinated with Daimler AG. No input is now required here (see record type 711, pos. 03). In a system changeover scenario, as a transitory arrangement in a multiple locations situation, the supplier no. may be sent as an entry in the Werk Lieferant (= supplier plant) field. There is no longer any reassignment.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 AN 14 M Freight forwarder Miller
Description: Name of the company that carries out the transport. • In the event of own deliveries, enter your company name. • In the event of collection by Daimler AG, enter D AG collection.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 6 M Freight forwarder 190609 handover date
Description: Date that goods are loaded or collected at the supplier’s site.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 4 M Freight forwarder 1200 handover time
Description: Time at which the goods are planned to be transferred to the freight forwarder.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 N 7 M Gross weight 0000100
Description: The gross weight of the consignment refers to the goods, including packaging and/or loading equipment. The field content must correspond with the weight shown in the waybill. Entered without decimal places.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 N 7 O Net weight 0000050
Description: Weight of goods including packaging but not loading equipment. Entered without decimal places.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 N 2 M Freight terms code 01
Description: Information about the freight costs. For the codes used, see VDA 4913 recommendation
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 9 O Transport partner no. 12345678
Description: ID number assigned by Daimler AG for the transport company in question. In cases where Daimler is paying the freight costs, the freight forwarder number must be shown here. The format is as per the supplier number structure. Below is a selection of the transport partners that are currently allowed.
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Area contract freight forwarders Area Supplier no. Name Country Area code Town Street Fachspedition Karl Ehrenkirchen- Gewerbepark 01 10412468 D 79238 Dischinger GmbH Kirchhofen Niedermatten LGI Logistics Group Inter. 03 17129339 D 72766 Reutlingen Max-Planck-Str. 77 GmbH 05 17127218 Logtrans Spedition + Log. D 14974 Ludwigsfelde Rudolf-Diesel-Str. 2 Geestemünder Str. 2 - 06 11320363 DHL Freight GmbG D 50735 Köln 8 Rhenus Freight Logistics 07 16533234 D 40721 Hilden Im Hülsenfeld 25 GmbH & Co. KG Große-Vehne Speditions Laiblinger Weg 12 10733772 D 71701 Schwieberdingen GmbH 7 LGI Logistics Group Inter. 14 17129347 D 72766 Reutlingen Max-Planck-Str. 77 GmbH 15 10411445 Dachser GmbH & Co. KG D 87700 Memmingen Fraunhoferstr. 15 Hellmann Internationale 16 16826158 D 86156 Augsburg Nürnberger Straße 4 Spedition GmbH & Co. KG 17 17825944 Schenker Deutschland AG D 94535 Eging am See Kollmering 10 18 11312105 DHL Freight GmbH D 58708 Menden Meisenweg 26 Rhenus Freight Logistics 19 10819662 D 40721 Hilden Im Hülsenfeld 25 GmbH & Co. KG 20 17823840 P.Schockemöhle Logistics D 49439 Mühlen Rienshof 2 Offergeld Logistik GmbH & 21 17408923 D 21502 Geesthacht Am Schleusenkanal 42 Co. OHG 22 11616430 Schenker Deutschland AG D 30855 Langenhagen Bayernstr. 38-44 Weck+Poller Spedition 24 18334821 D 08058 Zwickau Reichenbacher Str. 67 GmbH Geis Eurocargo GmbH & 25 16733925 D 90451 Nürnberg Hamburgerstr.24 Co. KG Rudolf-Diesel-Ring 26 16733933 Hans Geis GmbH + Co. D 97616 Bad Neustadt 24 51 15551898 Ohl Logistics A/S S 21124 Malmö Hemsögatan 6 52 15401870 Ohl Logistics A/S S 21124 Malmö Hemsögatan 6 Trafford Park, 2 Westp.Enterpr, 53 15470750 Rhenus Logistics Limited GB M17 1QS Manchester Clarence Ave 57 15520406 Duvenbeck Logistik S.R.O. CZ 33822 Volduchy Volduchy 398 LGI Logistics Group Inter. 58 17129354 D 72766 Reutlingen Max-Planck-Str. 77 GmbH H. Ristelhueber's 62 11631553 D 79761 Waldshut-Tiengen Rheinbrückenstraße 1 Nachfolger C/Antxotxipi, 6 67 15402068 Rhenus Logistics S.A. E 20305 Irun (Guipuzcoa) Terminal Zaisa LESAKA 67 12597142 Transbidasoa S.A. E 31789 C/ ZIOBI, S/N (NAVARRA) PG PRATENSE, CALLE 68 18529578 Rhenus IHG Iberica, S.A. E 08820 Prat de Llobregat 100, 20 LESAKA 68 15321748 Transbidasoa S.A. E 31789 C/ ZIOBI, S/N (NAVARRA) LGI Logistics Group Inter. 70 17129362 D 72766 Reutlingen Max-Planck-Str. 77 GmbH St. Berthevin 72 12542536 Transports Breger S.A. F 53942 28, rue des chênes Cedex 73 12532347 Fercam S.P.A. I 39100 Bozen Marie Curie Str. 2
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Parcel delivery services
Number Name Area code Town 10439362 Deutsche Post 10442283 Deutscher Paketdienst 13627 Berlin 10735868 German Logistic Systems 36285 Neuenstein 12006508 TNT-Express 53842 Troisdorf 12010740 Trans-O-Flex 69451 Weinheim 12102349 United Parcel Service 51140 Köln 12105979 United Parcel Service 41456 Neuss
For suppliers with “ex works” purchasing conditions, “UPS” should be used as the parcel delivery service (for more details see Mercedes-Benz Special Terms No. 29 – “Shipment of goods for Daimler AG”). In addition to the partners listed above, there are some other partner numbers, particularly for direct-contract freight forwarders. For instructions on the numbers to be used, contact the recipient plant.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 14 N 2 M Means of transport 02 code
Description: This code refers to the following means of transport numbers, thereby specifying which type the following entered number is. For the codes used, see VDA 4913 recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 15 AN 14 M Means of transport no. 471112345
Description:
The means of transport number depends on the selected means of transport code. • If KFZ-Zeichen (registration number) was selected in the Transportmittelinformations-Schlüssel (means of transport code) field, enter the registration number of the vehicle. If you do not know it, enter “LKW” (truck).
• If you selected a different means of transport code, the following applies for the code:
- General cargo number -> the assigned general cargo number - Express delivery number -> the express delivery number assigned by the parcel or courier service - Railway carriage number -> the number of the railway carriage - Post parcel -> the parcel number assigned by the postal service - Parcel service -> the parcel number assigned by the parcel service - Bordereau/loading list number -> the bordereau number assigned by the forwarding agent
If you do not know the relevant number when entering the data, enter “9”.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 16 AN 1 O Means of transport 2 information code (code for pos. 17)
Description: If Bordero-/Ladelistennummer (bordereau/loading list number) was entered in the Transportmittel-Nummer (mode of transport number) field, an entry is required here. The Bordero number must be coordinated with the appropriate carrier
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 17 AN 8 O Means of transport HH-DD123 information (content as per code in pos. 16)
Description: The mode of transport information depends on the selected code:
If KFZ-Kennzeichen (registration number) was selected in the Transportmittelinformations-Schlüssel (means of transport information code) field, you have to enter the registration number of the vehicle. If Postleitzahl (post code) was selected in the Transportmittelinformations-Schlüssel (means of transport information code) field, you have to enter the post code of the address of the shipping plant. Daimler AG Issued December 2014 Chapter 3 Electronic Data Page 39 Interchange Manual
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 18 N 6 O Target arrival date 190609
Description: Date on which the goods are to be delivered to Daimler AG.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 19 N 4 O Target arrival time 0700
Description: Time at which the goods are planned to arrive at the relevant Daimler AG plant. If specifying a time slot for the arrival, enter the start of the time slot in this field (example: for 07:00 a.m.–08:00 a.m., enter 0700 here).
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 20 N 3 O Load metres 093
Description: Specifies how many metres of the loading deck are occupied (one decimal place).
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 21 N 1 O Truck type 1
Description: Information about the truck type.
3.6.1.3 Record type 713
Record type 713 Contains delivery note number, unloading point, etc. Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 03
Description: Here must be registered 03
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 N 8 M Delivery note no. 12345678
Description: ID number that the supplier assigns to a delivery note. You can select any number here. However, the number must not be repeated within the same calendar year. Group together all delivery notes for one unloading point under a single consignment number.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 AN 5 M Unloading point 123
Description: Unloading point specified in the order. Digits 1–3: numerical, digit 4: alphanumerical. For detailed call-offs, the unloading point can be 5-digit.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 2 M Delivery method 02
Description: Information about the type of forwarding. For the codes used, see VDA 4913 recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 N 12 M Contract/ 9 PO number
Description: Purchase order or contract number specified in the order. If no information is entered, enter “9” here.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 N 2 O Transaction code 40
Description: If only EDL is used, fill the field according to the selection with the code “40” (see item 3.10).
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 N 3 M Customer plant 050
Description: The customer’s plant that is to be supplied. The codes to be used must be coordinated with Daimler AG.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 12 N 8 O Consignment 12345678
Description: Number of the delivery note with which the goods were sent by Daimler AG to the supplier. In the case of normal deliveries, no information is entered here. Field only to be filled when returning consignment material.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 9 O Goods recipient 12345678 number
Description: ID number that the customer assigns to a goods recipient. In the case of normal deliveries, no information is entered here. This field is only relevant for deliveries to third parties and external service provider processing.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 16 AN 9 O Supplier no. 12345678
Description: ID number that the customer assigns to supplier (only in the case of external service provider processing). In the case of normal deliveries, no information is entered here.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 17 AN 14 O Point of 12345 consumption
Description: Specifies the point in the customer’s plant where the goods is consumed.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 18 N 4 O Call-off number 1234
Description: Number of the call-off for individual orders.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 19 AN 6 O Ordering party 740
Description: Ordering party’s index.
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3.6.1.4 Record type 714
Record type 714 Describes item and delivery quantity Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 03
Description: Here must be registered 03
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 AN 22 M Customer part no. A2206601234
Please consider there is a new detailed description in the Part number manual! The “Part number manual” is available at the Daimler Supplier Portal http://daimler.covisint.com in the navigation "Collaboration & Tools" in the subject "Downloads"
Note: To each Customer part number the partial Weight must be entered. The entry is made in the record type 716, pos. 05, see chapter 3.6.1.6.
Description: Daimler AG part number is specified in the purchase order. alid Daimler AG part numbers generally consist of a letter (“A”, “B”, “H”, “Y” or “T” (for new containers)) and 8–11 numbers. No blank spaces or special characters. Exceptions: part numbers with supplementary codes ES1 and ES2
Example 1: Daimler part number without supplementary code Character Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 part number Entry Daimler A 1 2 4 4 0 1 1 2 6 1 S P A C E part number
Example 2: Daimler part number for “coloured” parts with indicator letter A and supplementary code (ES1), ES2 Character Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 part number Entry Daimler A 1 2 4 4 0 1 1 2 6 1 0 0 0 0 9 0 6 1 part number
Example 3: Daimler part number for indicator letter A and supplementary code ES1 Character Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 part number Entry Daimler A 1 2 4 4 0 1 1 2 6 1 8 0 0 0 part number
Example 4: Standard entry where Daimler part number not available
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There may be particular cases where a Daimler part number does not exist (e.g. for non-productive material). However, as this is a required field according to the VDA recommendation, a dummy part number is entered:
View: Character 1: Q (indicator letter) Char. 2–5: TEXT (keyword) Record type 716 (text record) is also to be sent. The item description is to be provided in this record. Character Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 part number Entry Daimler Q T E X T part number
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 AN 22 M Supplier part no. A2206601234
Description: Supplier’s part number or item designation. If no supplier part number is available, the customer’s part number can be specified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 N 3 M Country of origin 004
Description: See list of countries for foreign trade statistics.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 13 M Customer delivery 0000010000000 quantity
Description: Specifies the customer’s delivery quantity (with up to three decimal places). Right-justified entry with leading zeroes.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 AN 2 M Customer quantity unit ST
Description: Specifies the customer’s unit of quantity. For the codes used, see VDA 4913 recommendation. Additional codes used specifically for Daimler AG are summarized in the following table:
Code Description (German) Description (English) 16 Blatt sheet 17 Packungen packing 18 Pack pack
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19 Rollen rolls 21 Spulen spooling 23 Karton carton 26 Dosen cans 32 Verpackungseinheit packing unit 36 Kanister canister 37 Gebinde bundle
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 N 13 O Supplier delivery 0000010000000 quantity
Description: Specifies the delivery quantity (with up to three decimal places), if this is different to the customer’s delivery quantity. Right-justified entry with leading zeroes.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 AN 2 O Supplier unit of quantity KG
Description: Specifies the supplier’s unit of quantity if this is different to the customer’s unit of quantity. For the codes used, see VDA 4913 recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 N 3 O VAT rate 190
Description: Used, by arrangement, for credit note procedure (one decimal place).
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 1 O Call-off code [Blank]
Description: Information about the type of delivery. For the codes used, see VDA 4913 recommendation. [Blank] = space
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 14 AN 15 O Batch no. CH12345678
Description: ID number that the supplier assigns to a batch.
Field Field Field Optional/Mandatory Designation Example of an entry
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format length Pos: 15 AN 1 M Usage code S
Description: Information about the type of usage. For the codes used, see VDA 4913 recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 16 AN 8 O Hazardous materials code
Description: Specification from the Directive of Transporting Hazardous Materials. Digits 1–4: class, digits 5–6: section, digits 7–8: letter.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 17 AN 1 M Preference status G
Description: Information about the preference status in code form, see VDA 4913 recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 18 AN 1 M Dutiable goods [Blank]
Description: Information about whether the goods are dutiable. For the codes used, see VDA 4913 recommendation. [Blank] = space
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 21 AN 2 M Version change [Blank] code
Description: Specifies the version code for changed parts in the context of supplying the development area. Note the following when entering data: The drawing geometry level, Q/E status, pre-production test batch and KEM fields can only be filled if the following was selected in the version change code field: G T: first regular delivery of changed part [Blank] T: each subsequent delivery of the changed part
Only specify the version change code if requested to do so by Daimler AG and/or the code was specified in the purchase order. If you have any questions regarding this subject, please contact your MRP controller. [Blank] = space
3.6.1.5 Record type 715
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Record type 715 Describes packaging. Links EDI to VDA 4902 material label Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 03
Description: Here must be registered 03
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 AN 22 M Cust. packing 2032 material no.
Description: Use the number specified in the purchase order for a packing material or a container here. In the case of disposable packaging, use a code according to the VDA recommendation 4913, Appendix 10. Daimler codes are 4 - 7 - digit.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 AN 22 M Supplier packing K123 material no.
Description: Supplier’s number or designation for a packing material or container.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 N 13 M No. of packing 20 materials
Description: Specifies the number of packing material in question.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 13 O Filling quantity 100
Description: Specifies the filling quantity per container (with a maximum of 3 decimal places). For certain processes, this field can be mandatory.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 AN 9 O Package number 00000001 from
Description: The number must not be repeated within the same year. For certain processes, this field can be mandatory.
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For several packages with the same part number: a) For an unbroken ascending sequence of package numbers, enter the lowest value in this field. The highest value should be entered in the Package number to (Packstück-Nummer bis) (pos. 09) field. b) If there is not an unbroken ascending sequence of package numbers, a separate record type 715 must be sent for each package. In this situation there is no entry as per the above description in the Package number to (Packstück-Nummer bis) (pos. 09) field.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 AN 9 O Package number 00000019 to
Description: The number must not be repeated within the same year. If this element is used, there must be an an unbroken ascending number sequence.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 N 12 O Packaging 100020000800 dimensions
Description: Specified in millimetres. Digits 97–100 length Digits 101–104 width Digits 105–108 height
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 N 1 O Stacking factor 2
Description: Specifies the permissible stackability of the unit designated in the packaging type. Code form: 1 = can be stacked singly 2 = can be stacked doubly, etc.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 1 O Label ID S
Description: Barcode ID for the material label. For the codes used, see VDA 4913 recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 14 AN 1 O Packaging ID M
Description: Describes the type of packaging. For the codes used, see VDA 4913 recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 15 AN 1 O Ownership ID O
Description: Information about the packaging owner. For the codes used, see VDA 4913 recommendation.
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3.6.1.6 Record type 716
Record type 716 Text record or indication of change status Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 02
Description: Here must be registered 02
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 AN 40 O Position text 1, Screws for table delivery designation
Description: Text area that can be used to indicate any additional information. The position text becomes a mandatory field if the relevant entry was made in the “Version change key” field (Geänderte-Ausführung-Schlüssel) (record type 714, pos. 21). In this case, note the following:
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 3.1 AN 1 M ZGS (drawing geometry Z state)
Description: Designation indicator “Z” for ZGS
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 3.2 N 3 M Drawing geometry state 001
Description: Design change status or drawing geometry state.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 3.4 AN 1 M Q or E status E
Description: Q or E status has to be specified here: Q = quality status E = development status
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 3.5 AN 8 M Q/E status 12345
Description: Information about the Q/E status
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 3.6 AN 10 M Pre-production test batch B1205
Description: Specific number of vehicles in a start-up project that have the same part revision level. The pre-production batch test can be taken from the purchase order, if present.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 3.9 AN 16 M KEM KEM123054
Description: The design implementation notice can be taken from the purchase order, if present.
Additional rule applicable for transferring revision level information and MTC deliveries for the passenger car plants of the Mercedes-Benz and Maybach brands, as well as the Berlin-Marienfelde, Ludwigsfelde and Düsseldorf plants Note: For all parts, text field 1 of record type 716 is to be filled with the data elements described in Table 3.6.1.6. Additional Rules.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 5 AN 13 M Text 3 GEW0012310000
Description: In the Data creation the article weight has to betransferred in field as shown. The information of the inquiry criterion „GEW “must take place in the position 86-88. The Weight can be entered in the position 89 – 98 (10 digits including 4 decimal places).
3.6.1.7 Record type 717
Record type 717 Individual package record Field Field Field Optional/Mandatory Designation Example of an entry format length
Description: NOT to be sent to Daimler AG.
3.6.1.8 Record type 718
Record type 718 Production number record Field Field Field Optional/Mandatory Designation Example of an entry format length
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Description: Only for JIT/JIS (see item 3.9).
3.6.1.9 Record type 719
Record type 719 Trailer record Field Field Field Optional/Mandatory Designation Example of an entry format length
Description: Contains the statistics of the data transfer.
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Table 3.6.1.6. Additional Rules Item Data element Data content Start- MTC BYT From/to Description up/ O/M E series O/M 1 Record type 716 M M 3 1–3 Constant, “716” 2 Vers. No. 02 M M 2 4–5 Entry =02 3 Text 1 3.1 ZGS indicator Z M M 1 6 Designation indicator “Z” for ZGS 3.2 ZGS (drawing ZGS (drawing M M 3 7–9 Indication of the delivered ZGS, e.g. 003 geometry geometry state) state) 3.3 E/Q status E or Q M O 1 10 If an E/Q status is sent, enter this indicator indicator accordingly Status indicator for E or Q status Entry: E – for E status Q – for Q status 3.4 E/Q status E or Q status M O 3 11–13 Entry of E or Q status. e.g. 003 3.5 Pre- B O O 1 14 Indicator for pre-production test batch. production If pre-production test batch data is being test batch sent, enter a “B” in this field. indicator 3.6 Pre- Pre-production O O 3 15–17 Entry of the relevant pre-production test production test batch batch test batch 3.7 Purchase P * M 1 18 Entry of the indicator P order position indicator 3.8 PO pos. Purchase order * M 3 19–21 Indication of purchase order position for position the respective consignment
3.9 KEM Engineering M O 13 22–34 Indication of the engineering change change notice notice specified in the purchase order under KEM (MTC) or as indicated in the drawing (plants) 3.10 Version Version * O 11 35–45 Indication of the version number specified number number in the order under “Vers-Nr.” (left-justified) 4 Text 2 * 4.1 Veh. no., Vehicle or * O 8 46–53 Indication of vehicle or sub-assembly sub-assembly sub-assembly number as specified in the purchase order no. number under vehicle no. (Fzg-Nr.)/sub-assembly no. (Aggregate-Nr.) 4.2 FINAS ID no. Finas ID no. or * O 26 54–79 Indication of the Finas ID number as supplier ID no. specified in the purchase order or the supplier ID no. 4.3 KE Indicator for * O 1 80 Specification of the indicator for Finas ID Finas ID no. no. field F- for Finas ID no. L- for supplier ID no. 4.4 * 81–85 empty 5 Text 3 * 5.1 Drawing date Drawing date * O 6 86–91 Indication of drawing date for ZGS status; format YYMMDD 5.2 Project Project * O 10 92–101 Indication of the project referenced in purchase order 5.3 Notes text A * O 1 102 “A” indicates general notes text indicator 5.4 Notes text Notes text * O 23 103–125 A- General notes text
All fields marked with * apply only to MTC deliveries.
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3.7 Special cases for the delivery note and transport data message
3.7.1 Corrections
If content corrections are required after the data have been sent, the changes have to be made in DQM (see item 3.4).
3.7.2 EDI resend capability
It must be possible to resend EDIs. We expect this capability for the three most recent communications for each recipient.
3.7.3 EDI problems
In a few very rare cases it may be impossible to send the delivery note data (e.g. special trips, computer failure, line problems, reception problems, etc.).
In this case, delivery notes can be created and sent in DQM under the navigation item Create delivery notes (600) (see item 3.4).
If this is not possible, all copies of the delivery note and waybill must be clearly marked (with a stamp if possible) (see Emergencies).
3.7.4 Emergencies
If we do not receive VDA 4913 messages, it is important to ascertain the cause for this problem. Internal follow-up is ensured via EDIS enquiries. A contact name must be provided for follow-up enquiries with the supplier.
During brief EDI malfunctions it is possible to enter the data manually in the target system. However, this capacity is limited and it incurs extra costs for us which may be passed on to the supplier.
Input documents are the delivery papers carried by the driver (delivery note or EDI goods accompanying slip).
3.7.5 Sample deliveries
The “sample” identification must be entered in the EDI for sample deliveries.
For consignments according to VDA 4913, Y = Sample must be entered in the record type 714 under position 106.
For consignments made over the Internet (DQM), “Sample” must be selected in the application key field in the delivery note position data.
3.7.6 Return of empties Customer Articel number: QLEERGUT Delivery Quantity: 1 Quantity units: Pieces
Customer packaging number: the specific package number (e.g. 9040) Number of packaging items: The number of items being returned
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3.7.7 Central loading unit for deliveries via courier service
For the deliveries via a courier service a central loading unit is needed (see VDA 4913 example 3a). In order to guarantee this with the dispatch of individual small load carrier (so far no regular pallet is sent), additionally a dummy pallet in the delivery notes must emerge for the packing code of the small load carrier (see VDA 4913 record type 715, pos. 03, columns 6-27) at first position. For this pallet the packing code “0000BUN” should be used. This dummy pallet must be provided additionally with a master label “M” (see VDA 4913 record type 715, pos. 13, column 125). In addition, this master label must be printed and be attached on the small load carrier. The storage of the sent goods can take place using this master label.
For a better understanding an example is in the following specified. This example exclusively refers to the record type 715, pos. 02, pos. 03 and pos. 13.
Record type version no. packing code label 715 03 0000BUN M 715 03 4315 S
Please pay attention to the correct information and order of the load carriers. The master label and/or the “pallet” must be listed always at first position. Please use the DQM (see Chapter 3.4) in order to examine and if necessary to correct your data before the goods get in storage.
3.8 Contact person for problems with the EDIS communication computer:
T-Systems EDI Customer Support (Contact person in Chapter 11.2.1.3)
3.9 Tips and useful information
Demarcation of consignments <-> link to waybill
The following must be shown on the waybill/forwarding instruction:
Field 2: Supplier no. (from record type 711) Field 8: Consignment/load ref. no. (SLBN from record type 712) Field 10: Forwarding agent no. (from record type 712) Field 18: Deliverynote number(s) (from record type 713)
And for “direct-contract” transport consignments, also the following:
Field 13: Bordereau no.
These data elements are: a) Access keys at the truck management points at Daimler plants for locating EDI data. b) Key terms for freight billing.
Important notes: Always ensure that the EDI data (demarcation as per record type 712) correspond exactly to the loading scope.
Multiple consignment numbers on the same waybill are not permitted in any circumstances.
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VDA specification 4922 permits the issuing of waybills by unloading point or by shipping address (a similar arrangement applies for the SLB no.). This is to be agreed bilaterally between the parties.
Rules for Daimler AG:
For groupage consignments via our area contract freight forwarders: waybill for each unloading point
For other transport scenarios: waybill for each delivery address So for the Sindelfingen plant address, for example, separate waybills are required for its outposts, i.e. Böblingen-Hulb, etc.
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3.10 Transport management
Generally, the VDA 4913 specification applies. Deviations from the specification, with regard to transport management, are described in this section.
3.10.1 Data transmission
The data sender is to transmit the data by no later than 2 hours before loading. This is essential to ensure that the driver can download the data for the packages to be collected (electronic target loading list) on their mobile phone.
3.10.2 Notes on record types and data elements
The sequence of record types must be exactly as per the VDA specification. Additionally, the changes described below must be complied with.
Record type 712 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 9 M Transport partner 12345678 no.
Description: Enter the freight forwarder no. (max. 9 char.) for the freight forwarder contracted. This number is assigned by Daimler AG.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 14 N 2 M Means of 02 transport code
Description: Constant value: 02 This indicates that the value in the following position 15 (means of transport number) is to be interpreted as a bordereau number.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 15 AN 14 M Means of 30141234 transport no.
Description:
Char. 1–4: manifest header record, specified to freight forwarder by Daimler AG. Char. 5–8: assigned by freight forwarder for each truck/transport unit (generally serial no.). Please agree on these numbers in advance with the freight forwarder (e.g. what numbers are to be assigned for which truck/transport unit?). This field is alphanumeric. Complete in flush left format. Since the bordereau number also has 8 characters, only characters 78–85 should be filled; the remaining characters, 86–102, should be left empty.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 16 AN 1 M Means of transport 2 information code (code for pos. 17)
Description: Constant value: 2 This indicates that the value in the following position 16 (means of transport information) is to be interpreted as the official number plate of the transport vehicle (tractor unit).
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 17 AN 8 M Means of transport HH-DD123 information (content as per code in pos. 16)
Description: Official number plate of transport vehicle (tractor unit). Ask the freight forwarder for the official plate number.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 18 N 6 O Target arrival date 190609
Description: Date specified by Daimler for arrival of the consignment. Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 19 N 4 O Target arrival time 1001
Description: Time slot agreed between the freight forwarder and Daimler AG for arrival of the truck at the plant. Format: HHMM Please consult with the freight forwarder (for what time does the truck/transport unit have a time slot?) and send this information with every EDI. The notified target arrival time must correspond to the time slot number and therefore the start of the time slot. Example: time slot 10.01–11.01 a.m. = time slot number 1001.
Record type 715 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 N 13 M No. of packing 0000000000020 materials
Description: In this field, enter the number of packages of each type. The entry is to be flush right, with leading zeroes and without decimal places. If the number of packages is > 1, the package numbers are to be in an unbroken ascending sequence (3.9.2.1). The packing material record will then contain several packages with the same part number. This compressed information has to be broken down by Daimler to generate the target loading list. If the number of packing materials = 1, then the packing materials record refers to a single package (3.9.2.2).
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3.10.2.1 Multiple packages
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 AN 9 M Package number 000000001 from
Description: Number of the first package; this number must not be repeated within the same year. The field is to be filled left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 AN 9 M Package number 000000019 to
Description: Number of the last package; this number must not be repeated within the same year. The field is to be filled left-justified.
3.10.2.2 Single package
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 AN 9 M Package number 000000001 from
Description: Number of the first package; this number must not be repeated within the same year. The field is to be filled left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 AN 9 O Package number 000000001 to
Description: This field must contain either the same number as for “package number from”, or be left empty. The field is to be filled left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 1 M Label ID S
Description: Barcode ID for the material label. For the codes used, see VDA 4913 recommendation. G = Mixed package (with sub-packages and different part numbers) M = Master label (with sub-packages and the same part numbers) S = Single label (1 package)
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3.11 Generation by JIT and JIS suppliers (VDA 4913/JIT)
The requirements are generally the same as per the basic VDA 4913 message as described in the preceding pages. The differences for message generation by JIT suppliers are described below.
3.11.1 Short description of JIT and JIS suppliers
A material call-off (VDA 4916) is required for each production number.
Delivery is based on picking in production number sequence. VDA 4913 has production numbers shown in record type 718. The following special features need to be taken into account in the EDI:
3.11.2 Notes on record types and data elements
The sequence of record types must be exactly as per the VDA specification.
Record type 711 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 AN 1 M Delivery ID J
Description: Code for the type of delivery, see VDA 4913 recommendation. J = JIT delivery
Record type 714 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 1 M Call-off code P
Description: Information about the type of delivery. P = just-in-time call-off (according to VDA 4916 recommendation)
Record type 718 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 04 and AN 10 M Production the number 1 following
Description: The production numbers contained in the consignment must be shown here. Several 718 record types without change of group are permitted.
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3.12 Triangular traffic
In the triangular traffic process, the data sender has to specify the following additional fields in VDA 4913. The process should only be used after consultation with the relevant Daimler AG contact persons and with the goods recipient.
3.12.1 Data sender via VDA 4913
Important: File name the file name MB050DRV must be used instead of MB050WES.
Record type 711 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 AN 1 M Delivery ID H
Description: The entry “H” is essential here in order that the data can be identified as triangular traffic.
Record type 713 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 AN 9 M Goods recipient 12345678A number
Description: ID number that the customer assigns to a goods recipient. The ordering party/controller must inform you of the goods recipient number.
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3.12.2 Data sender via Edifact
Important: File name the file name MB050DRVE must be used instead of MB050DESA.
Edifact segment BGM.1225 VDA Field Field Optional/Mandatory Designation Example of an entry element format length 71111 AN 1 M Delivery ID H
Description: The entry “H” is essential here in order that the data can be identified as triangular traffic.
Edifact segment NAD.3039 (NAD.3035= DP) VDA Field Field Optional/Mandatory Designation Example of an entry element format length Pos: 13 AN 9 M Goods recipient 12345678A number
Description: ID number that the customer assigns to a goods recipient. The ordering party/controller must inform you of the goods recipient number.
3.12.3 Data sender via DQM
There is a detailed manual available for deliveries to third parties via DQM. You can find it in DQM (see Chapter 3.4) in the online help.
3.12.3.1 Further tracking of the consignment
The consignment can be tracked further in DQM under the navigation item “Recording delivery notes (600)”. See item 3.4 for information about DQM.
o The data is processed in the deliveries to third parties archive.
o For further processing, see the manual (online help): Deliveries to third parties – data sender
3.12.3.2 Confirmation of the data by the goods recipient
The data must be confirmed in DQM under the navigation item “Recording delivery notes (600)”. There is a detailed manual for this function. You can find it in DQM (see Chapter 3.4) in the online help.
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Generation by EDL (VDA 4913/EDL)
The requirements are generally the same as per the basic VDA 4913 message as described in the preceding pages. The differences for message generation by external service providers are described below.
3.12.4 Brief description
Owing to shared storage arrangements between suppliers and Daimler AG, at some plant locations there are storage facilities close to the plant operated by external service providers (EDL).
EDI generation by external service providers is described in Chapter 3 of the VDA recommendation. Other points are agreed bilaterally between the parties when the contract is signed.
The warehouse stock belongs to the supplier. When a call-off is issued for the material, the EDL, acting on the supplier’s instructions, prepares the delivery note data in VDA 4913 format. Stock data are also transferred, again with VDA 4913 and a special procedure.
3.12.5 Notes on record types and data elements
Record type 711 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 AN 1 M Storage operator 1 code
Description: Code for the EDI creator, see VDA 4913 recommendation. “1” = EDI generated by EDL.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 AN 1 M Delivery ID [Blank]
Description: Code for the type of delivery, see VDA 4913 recommendation. [Blank] = Stock is transferred in delivery quantity 2 (record type 714). 1 = No stock is transferred in delivery quantity 2 (record type 714).
Record type 712 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 6 M Freight forwarder 190609 handover date
Description: Date that goods are loaded or collected at the supplier’s site. This field also has to be completed for transaction type 35. In this case the field content refers to the time the EDI was generated.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 4 M Freight forwarder 1200 handover time
Description: Time at which the goods are planned to be transferred to the freight forwarder. This field also has to be completed for transaction type 35. In this case the field content refers to the time the EDI was generated.
Record type 713 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 AN 1 O Storage operator 40 code
Description: For delivery note data, enter 40. For stock data, enter 35. No other entries are permitted for messages to Daimler AG.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 16 AN 9 O Supplier no. 12345678
Description: The delivery location index may be entered at character 9. Note that within a consignment as per record type 712, for a given supplier it is always the delivery location of the 1st record of record type 713 that is used. If multiple delivery locations for one supplier are shown in an EDI, initiate a change of group with a new record type 712.
Record type 714 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 N 13 O Supplier delivery 0000010000000 quantity
Description: For transaction type 40, also enter the current stock level at this point, according to the field content in record type 711, char. 59.
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3.13 Generation by EDL (external service providers) (VDA 4913/EDL)
The requirements are generally the same as per the basic VDA 4913 message as described in the preceding pages. The differences for message generation by external service providers are described below.
3.13.1 Brief description
Owing to shared storage arrangements between suppliers and Daimler AG, at some plant locations there are storage facilities close to the plant operated by external service providers (EDL).
EDI generation by external service providers is described in Chapter 3 of the VDA recommendation. Other points are agreed bilaterally between the parties when the contract is signed.
The warehouse stock belongs to the supplier. When a call-off is issued for the material, the EDL, acting on the supplier's instructions, prepares the delivery note data in VDA 4913 format. Stock data are also transferred, again with VDA 4913 and a special procedure.
3.13.2 Notes on record types and data elements
Record type 711 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos.: 10 AN 1 M Storage operator 1 code
Description Code for the EDI creator, see VDA 4913 recommendation. “1“ = EDI generated by EDL.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos.: 11 AN 1 M Delivery ID [Blank]
Description Code for the type of delivery, see VDA 4913 recommendation. [Blank] = Stock is transferred in delivery quantity 2 (record type 714). 1 = No stock is transferred in delivery quantity 2(record type 714).
Record type 712 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos.: 06 N 6 M Freight forwarder 190609 handover date
Description: Date that goods are loaded or collected at the supplier's site. This field also has to be completed for transaction type 35. In this case the field content refers to the time the EDI was generated.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 4 M Freight forwarder 1200 handover time
Description: Time at which the goods are planned to be transferred to the freight forwarder. This field also has to be completed for transaction type 35. In this case the field content refers to the time the EDI was generated.
Record type 713 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos.: 10 AN 1 K Storage operator 40 code
Description For delivery note data, enter 40. For stock data, enter 35. No other entries are permitted for messages to Daimler AG.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos.: 16 AN 9 K Supplier no. 12345678
Description: The delivery location index may be entered at character 9. Note that within a consignment as per record type 712, for a given supplier it is always the delivery location of the 1st record of record type 713 that is used. If multiple delivery locations for one supplier are shown in an EDI, initiate a change of group with a new record type 712.
Record type 714 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos.: 08 N 13 K Supplier delivery 0000010000000 quantity
Description: For transaction type 40, also enter the current stock level at this point, according to the field content in record type 711, char. 59.
3.14 Confirmation of receipt as per VDA4913 VA30 mod
The requirements are generally the same as per the basic VDA 4913 message as described in the preceding pages. The differences for message generation for the confirmation of receipt as per VDA4913 VA30 mod external service providers are described below.
Record type 711 Field Field Field Optional/Mandatory Designation Example of an entry format length
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Pos: 03 A 9 M Data recipient no. 10005007 for Sindelfingen Pos: 04 A 9 M Data sender no. EDL supplier no. Pos: 11 A 1 K Delivery ID Fix = "M"
Record type 713 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 N 2 K Transaction code Fix = "30" Pos: 16 A 9 M Supplier no. Supplier number of the original supplier
Record type 714 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 13 M Customer delivery "0000000060000" quantity
Description: Enter the delivery quantity (up to three decimal points) of the customer. Legally-binding entry with leading zeros.
Record type 714 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 N 13 K Supplier delivery "0000010000000" quantity
Description: Enter the delivery quantity (with up to three decimal spaces), if it differs from the quantity of the customer. Legally-binding entry with leading zeros. Only process if pos: 19 = "T": In pos: 08 you can see the (total) position quantity received to date as incoming parts, while in this case delivery quantity 1 indicates the expected total quantity. A position is closed: either pos: 019 = blank or pos: 019 = "T" and customer delivery quantity = supplier delivery quantity.
Record type 714 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 19 A 1 M Partial goods receipt "T" ID
Description: Blank = Received goods position has been completely processed.
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"T" = Received goods position is not yet complete (i.e. partial receipt), there will be further partial receipts of goods. I.e.: as long as the partial goods receipt ID is set to "T", further partial goods receipts or a closing receipt of goods (pos: 019 = blank) are expected.
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Goods accompanying slip according to VDA 4912
Content overview
4 Goods accompanying slip according to VDA 4912 69 4.1 Brief description of VDA 4912 69 4.2 Layout sample 69
Author of Chapter 4
Ms Pischka SC/SET department Sindelfingen plant [email protected] Daimler AG Issued December 2014 Chapter 4 Electronic Data Page 69 Interchange Manual
4 Goods accompanying slip according to VDA 4912
4.1 Brief description of VDA 4912
The increasing use of the delivery note and transport data EDI according to VDA recommendation 4913 between suppliers and automotive producers means that we are moving closer to the day when delivery note forms will no longer be required.
The EDI goods accompanying slip can be regarded is the paper form of the EDI according to VDA 4913.
Even with the use of an EDI system, a hard-copy document is still required for the physical goods receipt process. The EDI goods accompanying slip is an effective way to reduce the volume of paper documents. Further cost savings for forms are achieved by the use of blank paper.
This presentation of delivery information in condensed form at unloading point level (for multiple delivery note nos.) is an extract from the data fields and content from the EDI message according to VDA 4913.
The EDI goods accompanying slip also provides a backup so that processing can continue during EDI outages. In this case the slip is used as a record for data entry by the recipient of the goods.
An EDI message communicating delivery note data according to VDA 4913 is also expected in the case of goods shipment with a parcels service operator. In this case the EDI goods accompanying slip should be placed in the pouch provided for accompanying documents. If this is not possible for process management reasons, it is sufficient to enter the consignment loading reference no. on the delivery note. If this is also not possible, the absolute minimum requirement is to enter the letters “EDI”.
4.2 Layout sample
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Material label according to VDA 4902, version 4
Content overview
5 Material label according to VDA 4902, version 4 71 5.1 Special notes on usage 71 5.2 Layout specimen for standard label 72 5.3 Layout sample for small label (for small containers) 72
Author of Chapter 5
Mr Krodel Sindelfingen plant Department: SC/SET Phone +49(0) 70 31- 90-26 53 [email protected] Daimler AG Issued December 2014 Chapter 5 Electronic Data Page 71 Interchange Manual
5 Material label according to VDA 4902, version 4
VDA has developed a standard material label. This document is also recommended by ODETTE.
New techniques for Goods Receipt operations have made barcodes particularly important. Under the package system, the barcode is scanned. A comparison with the 4913 EDI is run in the background. The quality of the barcode is crucial.
5.1 Special notes on usage
Attachment For occupational safety reasons and also for ease of disposal of old labels, only use plastic clips or spots of glue.
Gluing over the entire surface is not permitted. This can make plastic containers unusable. In such cases, we have to pass the recycling, replacement and repacking costs on to the party causing the problem.
Attachment location, number of material labels see table below. Any other attachment locations must be agreed on in writing by the supplier and recipient.
Font size The unloading point and part number must be shown in characters at least 10 mm high.
Container type Attachment point Wire-mesh rack Bottom right on broad side of base (1 standard label) Sealed-wall container Bottom right on broad side of base (1 standard label) Insert rails-type load unit Bottom right on broad side of base (1 standard label) VDA small a) Bottom right on broad side of base container (1 standard label) b) End face (narrow side) in the document pouches/label holders provided on each small container (1 small label)
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5.2 Layout specimen for standard label
Sample is not to scale!
5.3 Layout sample for small label (for small containers)
Sample is not to scale!
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Forwarding instruction according to VDA 4922
Content overview
6 Forwarding instruction according to VDA 4922 74 6.1 Brief description 74 6.1.1 Groupage consignments 74 6.1.2 Direct transport operations 74 6.2 Notes on issuing the document 75 6.2.1 Groupage consignments 75 6.2.2 Direct-contract 75 6.2.3 Other important fields 75
Author of Chapter 6
Ms Pischka SC/SET department Sindelfingen plant [email protected] Daimler AG Issued December 2014 Chapter 6 Electronic Data Page 74 Interchange Manual
6 Forwarding instruction according to VDA 4922
6.1 Brief description
The VDA, in cooperation with the German Freight Forwarding and Storage Association (BSL), has developed a standard transport accompanying document. The results are described in VDA recommendation VDA 4922 (forwarding instruction). The document has also been standardised by DIN under no. 5018 (see VDA recommendation, Appendix 1–3 for a sample).
Another advantage of this document besides reducing processing costs is its close integration with the delivery note and transport data EDI according to VDA recommendation 4913. The forwarding instruction contains the significant fields from that message which are required for goods receipt purposes.
There are two main areas of application:
6.1.1 Groupage consignments
Our company has introduced an area contract freight forwarding category for groupage consignments. A forwarding instruction has to be issued for preliminary transport from supplier -> freight forwarder (transshipment point). The freight forwarder then draws up a loading list on the basis of the data in the forwarding instruction.
The loading list is also sent in the EDI according to VDA 4921, and is used for freight billing, for example.
6.1.2 Direct transport operations
A forwarding instruction is also required for direct-contract transport operations, i.e. transport directly from the supplier to us. In this case the manifest number (which is also the freight billing number) is shown on the forwarding instruction.
The issue of a forwarding instruction is mandatory for every transport operation.
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6.2 Notes on issuing the document
6.2.1 Groupage consignments n waybills for a given unloading point
A waybill must be issued for each unloading point (= 1 to n consignment loading reference nos.).
Example: If a truck stops at five unloading points in a plant section, five waybills must be issued.
The following fields, among others, must be completed:
Field 2 Supplier no. Field 8 Consignment loading reference no. Field 10 Freight forwarding no. Field 18 Delivery note no.(s)
Note on assignment of manifest no.: The manifest number for groupage consignments is assigned by the freight forwarder. No entry should be made in the forwarding instruction.
6.2.2 Direct-contract 1 waybill per delivery address
Issue one waybill for each delivery address (= 1 Consignment loading reference no.). In this case there is only one VDA 4913 (supplier) and no VDA 4921 (freight forwarder).
Example: If a truck stops at two external warehouses of the same plant, two waybills must be made out.
The following fields, among others, must be completed:
Field 2 Supplier no. Field 8 Consignment loading reference no. Field 10 Freight forwarding no. Field 13 Bordereau/loading list no. Field 18 Delivery note no.(s)
6.2.3 Other important fields
In addition to the fields mentioned above, the following fields are also particularly important for goods receipt and freight checking:
Field 16 Arrival date Field 23 Loading equipment weight kg Field 24 Gross weight kg
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7 Package data sheet according to VDA 4931
The EDI dispatch of package data sheets according to VDA 4931 is not supported.
Package data sheets can be viewed and downloaded via the eCon (electronic Container Management) Internet application only. The eCon application can be found in the supplier portal after logging on
http://daimler.covisint.com under “My Daimler applications”.
Please consult the process manual container management for more details.
You can access the process manual in eCon in the “Home” menu, under “Information”/“Process manual Container Management”.
Author of Chapter 7
Ms Marion Städele Department: T/WTM, B380 Phone +49 (0)7031 90-41041 Fax +49 (0)7031 90-77530 [email protected]
Daimler AG Issued December 2014 Chapter 8 Electronic Data Page 77 Interchange Manual
Container account statements according to VDA 4927
Content overview
8 Container account statements according to VDA 4927 78 8.1 Brief description of VDA 4927 78 8.2 Functional diagram of Daimler data network 78 8.3 Information on account statement processing 79 8.4 Posting types used 79 8.5 Notes on record types and data elements 80
Author of Chapter 8
Ms Natalie Brösamle Department: SC/WTM, B380 Phone +49 (0)7031 90-2606 Fax +49 (0)7031 90-77530 [email protected] Daimler AG Issued December 2014 Chapter 8 Electronic Data Page 78 Interchange Manual
8 Container account statements according to VDA 4927
8.1 Brief description of VDA 4927
Daimler AG provides its partners with a monthly container account statement for centrally account-managed containers for checking and reconciliation purposes. The account statements contain the container receipt and dispatch postings of group plants that are members of the Daimler container pool.
Note:
For partners who are unable to process this EDI, we also offer a download option over our eCon (electronic Container Management) Internet application.
8.2 Functional diagram of Daimler data network
Daily data transfers of container postings (receipt, dispatch and correction postings) to headquarters:
EvoBus smart France WerkPlant Mannheim Hambach
Daimler Daimler Daimler Daimler WerkPlant 1 WerkPlant 2 WerkPlant n WerkPlant Vitoria
Hinweis: KorrekturenNote: Corrections können cannur onlyvon beden made Werken by the durchgef plants!ührt werden!
CentralZentrale account LT-BestandsfKontof managementührungührung of containers AufgabentrContainerägerContainer: Container Management Management Management CM (Standort CM CM(Location (Standort Sindelfingen) Sindelfingen Sindelfingen))
InternetInternetapplikation application eCon eCon: Preparation: Aufbereitung / Display / Darstellung of container LT -accountKontoausz statementsüge
Monthly. Optional creation - VDA 4927 -Internet
AlleAll suppliers Lieferanten with mit container LT-Konten accounts
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8.3 Information on account statement processing
Container account statements by EDI
Container account statements over EDI allow a computerised reconciliation of container movement data.
Partners have the option of having all EDI data sent to the main number (index at 9th character of supplier no. = blank) or individually to the delivery locations (index at 9th character of supplier no. blank).
Container account statements via Internet
Account statements are made available over the Internet through our Container Management department.
Account management by delivery location
Our account management is based on “delivery locations”. For the supplier number, the internal Daimler supplier no. index is used (9th character of the supplier no.). When reconciling the posting data, remember that the posting may be found under another index.
Note:
The current scope of centrally account-managed containers is documented solely in the eCon Internet application within the Daimler supplier portal. The scope of centrally account-managed containers is updated several times a year. Our partners are required to reconcile their postings via eCon and to keep accounts of their containers.
8.4 Posting types used
Document or transaction type Current year Prior year Receipt Dispatch Receipt Dispatch Daimler Daimler Daimler Daimler Supplier delivery note, 10 23 90 91 Daimler dispatch delivery note Substitute delivery note 12 23 90 91 (issued by Daimler) Transport contract, 14 21 90 91 Waybill/forwarding instruction Intermediate transport, 30 31 90 91 3- and 4-point transport operations Correction 50 51 52 53 Inventory correction 70 71 - - (difference amount)
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8.5 Notes on record types and data elements
Record type 721 Field Field Field Optional/Mandatory Designation Example of format length an entry Pos: A 9 M Data sender 10005007_ 04 number
Description: Your customer number for the Sindelfingen plant is entered here. If this number is not known, 10005007_ (_= space) is entered.
Record type 721 Field Field Field Optional/Mandatory Designation Example of format length an entry Pos: N 2 M Purpose of 01 08 communication code
Description: Enter 01 (= full account statement) here. For the moment, this is the only purpose of communication supported.
Record type 722 Field Field Field Optional/Mandatory Designation Example of format length an entry Pos: A 9 M Supplier no. 12345678A 03
Description: Entry of the 8-character supplier number and the delivery location index (if applicable) as the 9th character (the index in the 9th character slot can also be a space). If you are not aware of our index assignments, please contact Container Management.
Record type 722 Field Field Field Optional/Mandatory Designation Example of format length an entry Pos: A 9 M Customer 000000519 05 number
Description: Entry of the customer number according to the numbers you have assigned to our plants. These numbers are agreed upon between Container Management and you prior to implementation of VDA 4927.
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Record type 722 Field Field Field Optional/Mandatory Designation Example of format length an entry Pos: A 5 O Customer 050__ 06 location code
Description: Entry of our plant number which you already know from other processes. This is the number of the plant making the posting. Format example: 050__ (_= space)
Record type 724 Field Field Field Optional/Mandatory Designation Example of format length an entry Pos: N 3 O Doc. pos. no. 1 001 05
Description: Entry of the position number of the material position on the delivery note (if applicable, the EDI according to VDA 4913). Our systems are numbered in a continuous ascending sequence from 001.
Record type 724 Field Field Field Optional/Mandatory Designation Example of format length an entry Pos: N 3 O Doc. pos. no. 2 001 06
Description: Entry of the position number of the container position under a material position on the delivery note (if applicable, the EDI according to VDA 4913). Our systems are numbered in a continuous ascending sequence from 001.
Examples for the pos. 05 and pos. 06 fields:
Material pos. no. Container pos. no. Quantity (= VDA field POS-NR 1) (= VDA field POS-NR 2) LC type 001 001 1-5003 001 002 20-4314 002 001 1-5010 002 002 30-6428 002 003 1-9040
However, under the package system it is possible to have several container positions with the same container type which are combined in one material position (to reduce the transfer volume). The base value of this “compressed” container position no. is then 401 ff rather than 001.
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Record type 724 Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: A 8 O Ref. document 20090620 12 no.
Description: For orders of the Shared Container Network rebookings from the delivering plant to the plant with requirements the original delivery note number is entered here.
The fields Ref. document no. pos. no. 1 (pos. 13) Ref. document no. pos. no. 2 (pos. 14) Ref. document date (pos. 15) Ref. entry date (pos. 18) are not filled-in by Daimler.
The relevant correction operations are displayed with the original data in pos. 04 to pos. 10, in combination with the appropriate transaction code.
Record type 725 Field Field Field Optional/Mandatory Designation Example of an format length entry Pos: A 40 M Text 1 12345678C 03
Description: The original supplier number is entered here. Only shown when the container has been rebooked from a supplier number / location or a rebooking was made for an order of the Shared Container Network.
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Transport data for shipments according to VDA 4921
Content overview
9 Transport data for shipments according to VDA 4921 84 9.1 Communication model for inclusion of shipment consignments 84 9.1.1 Supplier to freight forwarder (“electronic forwarding instruction”) 84 9.1.2 Freight forwarder to auto manufacturer (“electronic loading list”) 84 9.2 Brief description of VDA 4921 85 9.3 Time relationships between VDA 4913 and VDA 4921 85 9.4 Notes on record types and data elements 86 9.5 Transport management 95 9.5.1 Data transmission 95 9.5.2 Note on record types and data elements 95 9.6 Exchange dropside body concept (Wechselbrückenkonzept) 98
Author of Chapter 9
Mr Krodel Sindelfingen plant Department: LOG/SPL, F201 Phone +49(0) 70 31- 90-26 53 Fax +49(0) 70 31- 90-8 12 47 [email protected] Daimler AG Issued December 2014 Chapter 9 Electronic Data Page 84 Interchange Manual
9 Transport data for shipments according to VDA 4921
9.1 Communication model for inclusion of shipment consignments
Transport is an important link in the external material flow process. To ensure comprehensive process information, it is essential to include transport contractors in the electronic data interchange process.
The VDA recommendations for EDI communications and documents for transport data outlined below were developed in collaboration with the German Federal Freight Forwarding and Warehousing Association, Bonn (BSL).
9.1.1 Supplier to freight forwarder (“electronic forwarding instruction”)
This information is an extremely important basis for rational and efficient transport processes.
The following recommendations are available: a) VDA recommendation 4920 This document has not been generally accepted. b) VDA/ODETTE recommendation TRINAD On the basis of the EDIFACT message IFTMIN, the VDA has developed the TRINAD subset (Transport Instruction Advice), working in close collaboration with ODETTE and BSL members.
Plans are being made for the implementation of this new message at Daimler AG. Our company is likely to recommend the ODETTE message TRINAD (subset of the IFTMIN EDIFACT message).
9.1.2 Freight forwarder to auto manufacturer (“electronic loading list”) a) VDA recommendation 4921 The data exchange according to VDA 4921 is already a standard application with our area contract freight forwarders. b) VDA/ODETTE recommendation CONSUM On the basis of the EDIFACT message IFCSUM, VDA has developed the CONSUM (Consolidation Summary Message) message.
Daimler AG is not able to process this message at this stage.
This is how it should be: functional diagram
AbsenderAbsender (Lieferant) In Absprache mit dem Waren- (Lieferant) empfänger und dem Spediteur - VDA 4913 (noch in Abstimmung) - ODETTE TRINAD (geplant) VDA 4913 SpeditionSpedition
- VDA 4921 - ODETTE CONSUM (geplant) EmpfängerEmpfänger (Werke(Werke derder DCAG)DCAG)
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9.2 Brief description of VDA 4921
The VDA 4921 communication is generated by our area contract freight forwarders.
This message plays a key role in ensuring rational and efficient goods receipt processing at the consignee’s location. Daimler AG is therefore planning to set up “driver self-service goods receipt stations”, based on full EDI advice notifications with VDA 4913 and VDA 4921.
The communication concept comprises the following modules:
DFÜ: Liefer- berechtigungs- daten
Diskette: LT-Stammdaten
Gebiets-Gebiets- MerceDC-DC- spediteurspediteur desWerkeWerke- Benz
DFÜ: Liefer- scheindaten VDA 4913 (für Nicht-DFP- Lieferanten)
DFÜ 4912
9.3 Time relationships between VDA 4913 and VDA 4921
VDA 4913 has a major impact on the functionality of VDA 4921.
VDA 4921 refers to VDA 4913 via the consignment loading reference no. and the delivery note list.
• First the VDA 4913 • Then the VDA 4921
For groupage consignment trucks, VDA 4921 provides the possibility of changing the consignment composition as per the VDA 4913 according to the cargo actually loaded or trans-loaded at the freight forwarding terminal (e.g. for consignment make-up according to unloading points).
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9.4 Notes on record types and data elements
9.4.1.1 Record type 751
Record type 751 Delivery note and transport data header record Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 01 N 3 M Record type 751
Description: Constant “751”. Must be present once for each EDI run, otherwise there is no processing.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 01
Description: Indicates how up-to-date a record type is. Listed in an unbroken ascending order for each record type. The indicator is increased by 1 after each change to a record type completed by the “Print forms/data exchange” VDA worker. Permissible: 01–99. Documented version: “01”.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 A 9 M Data recipient 123456789 number
Description: ID number that the data recipient agrees with the data sender. All the data in a record structure that contains the data sender number field is covered by data protection. Left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 A 9 M Data sender 12345678 number
Description: ID number that the data recipient agrees with the data sender. All the data in a record structure that contains the data sender number field is covered by data protection. Left-justified. Enter your valid Daimler supplier number here, with index, if applicable.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 N 5 M Interchange 00001 number old
Description: Right-justified entry with leading zeroes. No decimal places. See Interchange number new. In the first interchange, the interchange number old = interchange number new.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 5 M Interchange 00002 number new
Description: The data creator assigns an interchange number for each EDI run. The data creator and data recipient retain this number for each functional area until the next interchange in the same functional area. As the data creator also specifies the interchange number for the previous EDI run within the same functional area, the recipient can check whether the EDI datasets in each functional area are complete. As a result, it is not necessary for the numbers to ascend in an unbroken sequence. Right-justified entry with leading zeroes, no decimal places.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 6 M Interchange date 091130
Description: Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 A 89 M Blank [Blank]
Description: [Blank] = space
9.4.1.2 Record type 752
Record type 752 One-off data for the transport Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 01 N 3 M Record type 752
Description: Constant “752”
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 01
Description: Indicates how up-to-date a record type is. Permissible: 01–99. Documented: “01”.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 N 2 M Means of 01 transport code
Description: For the codes used, see VDA recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 A 25 M Means of BB-AA 1235 transport number
Description: Specifies the more detailed designation or number for the means of transport named in the preceding field. Example: If the means of transport code is “01” motor vehicle, enter the tractor unit’s and/or trailer’s license plate number or the exchange dropside body. Left-justified. Separate multiple license numbers with BLANKS. [Blank] = space
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 A 17 M Manifest number 30141234
Description: ID number that the forwarding agent assigns to a bordereau note. The bordereau is a combination of individual consignments from a forwarding agents for a single goods recipient. Left-justified, in print form.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 6 M Bordereau date 091130
Description: Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 1 M Bordereau [Blank] correction code
Description: Code used: [Blank] = no change, 1 = 1st change, 2 = 2nd change, L = delete
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 A 8 O Extra tour no. 12345678
Description: Order number assigned by the customer to identify an extra tour with freight calculation. Left-justified.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 N 6 O Consignment 000654 volume
Description: Specifies the cubic metres, calculated from the largest length, width and height. Right-justified entry with leading zeroes. No decimal places.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 N 12 O Consignment load 000000000340 metres
Description: Specification in m (load metres). Right-justified entry with leading zeroes. No decimal places.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 A 46 M Blank [Blank]
Description: [Blank] = space
9.4.1.3 Record type 753
Record type 753 One-off data for the delivery note Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 01 N 3 M Record type 753
Description: Constant “753”.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 02
Description: Indicates how up-to-date a record type is. See record type 751.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 N 6 O Means of 091130 transport location date
Description: Date on which the means of transport is at the specified location. Format: YYMMDD
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 N 4 O Means of 1345 transport location time
Description: Time at which the means of transport is at the specified location. Format: HHMM
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 A 35 O Means of Stuttgart transport location
Description: Location of the means of transport. Left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 6 O Planned arrival 091203 date
Description: Date planned by the supplier for the arrival of the consignment at the customer’s site. Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 4 O Planned arrival 1400 time
Description: Time planned by the supplier for the arrival of the consignment at the customer’s site. Format: HHMM
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 N 1 M Information correction code
Description: For the codes used, see VDA recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 A 67 O Text
Description: Free continuous text. Left-justified.
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9.4.1.4 Record type 754
Record type 754 Delivery note position data Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 01 N 3 M Record type 754
Description: Constant “754”.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 03
Description: Indicates how up-to-date a record type is, see record type 751.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 A 9 M Supplier no. 12345678A
Description: ID number that the customer assigns to a supplier (contractual partner). All the data in a record structure that contains the supplier number field is covered by data protection. Left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 N 8 M Consignment/ 00555554 load reference no.
Description: Reference number assigned by the sender/supplier to the consignment/load. Right-justified entry with leading zeroes. This number must not be repeated within a period of one year. The sender enters this number in field 8 of the “forwarding instruction VDA 4922” or in field 13A of the railway consignment note.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 A 17 O Forwarding instruction no.
Description: ID number that the forwarding agent assigns to an order. Left-justified.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 6 O Forwarding entry 091129 date
Description: Assigned by freight forwarder. Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 A 1 O Consignment code
Description: For the codes used, see VDA recommendation.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 N 7 O Consignment 0000490 gross weight
Description: Weight of goods, including packaging and/or loading equipment, but only the freight forwarder’s containers. (Specification from waybill, similar to TDED 6292.) Quantity unit: kg, right-justified entry with leading zeroes, no decimal places.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 N 7 O Consignment 0000460 net weight
Description: Weight of goods, including the packaging without loading equipment and the freight forwarder’s containers (similar to TDED 6160). Quantity unit: kg, right-justified entry with leading zeroes, no decimal places. For certain processes, this field can be mandatory.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 N 7 O No. of packages 5
Description: Total of all packages included in the consignment that are visible to the freight forwarder/forwarding agent, regardless of packing material types.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 A 5 O Unloading point 499
Description: Specifies the point in the customer’s plant where the goods are to be unloaded. Customer’s codes used. Left- justified.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 12 A 3 M Supplier plant AAA
Description: Supplier’s plant from which the delivery is sent, supplier’s codes used. Left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 A 3 O Customer plant 050
Description: The customer’s plant that is to be supplied. Customer’s codes used. Left-justified. In particular cases another entry can be demanded here by the Daimler AG. Then the field becomes the mandatory field.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 14 A 53 M Blank
Description: [Blank] = space
9.4.1.5 Record type 755
Record type 755 Packing material data Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 01 N 3 M Record type 755
Description: Constant “755”.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 02 N 2 M Version number 01
Description: Indicates how up-to-date this record type is. Permissible: 01–99. Documented: “01”.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 M Shipment delivery note table
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 A 8 O Delivery note no. 00000001
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 05 A 8 O Delivery note no. 00000002
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 A 8 O Delivery note no. 00000003
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 A 8 O Delivery note no. 00000004
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 08 A 8 O Delivery note no. 00000005
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 09 A 8 O Delivery note no. 00000006
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 A 8 O Delivery note no. 00000007
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 A 8 O Delivery note no. 00000008
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 12 A 8 O Delivery note no. 00000009
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 13 A 8 O Delivery note no. 00000010
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 14 A 8 O Delivery note no. 00000011
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 15 A 8 O Delivery note no. 00000012
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 16 A 8 O Delivery note no. 00000013
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 17 A 8 O Delivery note no. 00000014
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 18 A 8 O Delivery note no. 00000015
Description: ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending sequence.
9.5 Transport management
Generally, the VDA 4921 specification applies. Deviations from the specification, with regard to transport management, are described in this section.
9.5.1 Data transmission
The transport EDI is to be sent by no later than 2 hours before loading to the main run. This is essential to ensure that the loader can download the data for the packages to be collected (electronic target loading list) on their mobile phone.
9.5.2 Note on record types and data elements
The sequence of record types must be exactly as per the VDA specification.
Record type 752 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 A 25 M Means of BB-AA123456 transport number
Description: Official number plate of transport vehicle (tractor unit). Fill in the field left-justified. Value: e.g. BB-AA123456
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 05 A 17 M Bordereau 30141234 number
Description: Characters 1–4: Bordereau header record, specified to freight forwarder by Daimler AG. Characters 5–8: Issued by freight forwarder for each truck/transport unit (generally as a serial number). This is an alphanumeric field. Fill in the field flush to the left. As the bordereau number is comprised of 8 characters, only. Characters 33–40 should be filled-in. The remaining characters should be left empty. Value: e.g. 30141234
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 07 N1 17 M Bordereau 1 correction code
Description: Code used: BLANK = no change, 1 = 1st change, 2 = 2nd change, L = delete
Record type 753 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 06 N 6 O Target arrival 091130 date
Description: Date specified by Daimler AG for arrival of the consignment. Format: YYMMDD
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 07 N 4 O Target arrival 1001 time
Description: Time slot agreed between the freight forwarder and Daimler AG for arrival of the truck at the plant. Format: HHMM. The notified target arrival time must correspond to the time slot number and therefore the start of the time slot. E.g.: time slot 10.01–11.01 a.m. = time slot number
Record type 754 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 A 9 M Supplier no. 12345678
Description: The ID no. of the supplier is assigned by Daimler AG. Complete in flush left format.
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Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 04 N 8 M Consignment/load 00296471 reference no. I
Description: This is the reference number assigned by the sender/supplier to the consignment/load. To be filled-in in flush right format with leading zeroes.
Record type 755 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 M Shipment delivery note list
Description: This table can be used to list up to 15 delivery notes whose content is included in the relevant load. The first field must be completed. All unused fields must have BLANKs.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 04 A 8 O Delivery note no. 00000001 I
Description: In each of fields 1–15, an 8-character delivery note no. can be entered, flush right with leading zeroes. Delivery note numbers should be provided in ascending order.
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9.6 Exchange dropside body concept (Wechselbrückenkonzept)
Record type 752 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 03 N 2 M Means of 02 transport code
Exchange dropside body concept Applies only to exchange dropside bodies processed via a TRAILER YARD at the recipient’s site: Enter code 02 (= swap operations) (Deviation from VDA specification)
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 04 A 25 M Means of S-AM 713 transport number
Exchange dropside body concept Applies only to exchange dropside bodies processed via a TRAILER YARD at the recipient’s site:
From char. 8: enter 1st exchange dropside body From char. 20: enter 2nd exchange dropside body
Record type 754 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 04 N 8 M Consignment/ 12345678 load reference no.
Exchange dropside body concept (record type 752, pos. 03 = 02) Applies only to exchange dropside bodies processed via a TRAILER YARD at the recipient’s site: The same Consignment loading reference no. (SLBN) may appear in two 754 records.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 07 A 3 M Consignment code 1
Exchange dropside body concept (record type 752, pos. 03 = 02) Applies only to exchange dropside bodies processed via a TRAILER YARD at the recipient’s site:
Entry is 1 for 1st exchange dropside body Entry is 2 for 2nd exchange dropside body
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Invoice data according to VDA 4906
Content overview
10 Invoice data according to VDA 4906 101 10.1 Objectives of the invoice EDI 101 10.2 Notes on the use of the invoice EDI at Daimler AG 101 10.2.1 Recipient plant for an invoice EDI 101 10.2.2 Scope of an EDI communication 102 10.2.3 Billing with summary invoices 102 10.3 Structure of the VDA 4906 message 102 10.4 Notes on completion of the data records 102
Author of Chapter 10
Ms Appelmann Wörth plant Department: CL/E-RP Phone +49(0) 72 71-71-54 11 Fax +49(0) 72 71- 71-68 06 Daimler AG Issued December 2014 Chapter 10 Electronic Data Page 101 Interchange Manual
10 Invoice data according to VDA 4906
Daimler AG has had consistently good results from the use of EDI for invoicing over a period of years. We regard this process as a logical enhancement to conventional invoicing methods.
10.1 Objectives of the invoice EDI
The main objectives of the communication of invoice data by EDI are as follows:
Rapid communication of invoicing data from the supplier to the recipient of the goods or services Elimination of the multiple-copy sets of invoice forms according to DIN 4991 Avoiding the re-entry of data by the recipient, with the attendant data entry errors and payment delays Computerised processing of regularly recurring bulk invoice data via standardised interfaces Automatic provision of invoice data for suppliers’ Finance departments, and the recipient’s invoice checking, creditor processing and book-keeping desks, for example
10.2 Notes on the use of the invoice EDI at Daimler AG
10.2.1 Recipient plant for an invoice EDI
In some cases invoicing processing operations are carried out at a single location for several different plants. Therefore, the procedure for invoice EDIs is as follows:
The table below shows the plants for which invoices are processed at a single location. Invoices for these plants must be combined in the same data packet.
Plant location Posting plant for record type 812 000 000, 010, 020, 030, 960 010 100 019 040, 050, 190 020 200, 270, 330 020 280* 030 300, 240, 250, 340 040 400 050 500, 510 054 540 059 590 060 060, 380, 600 065 155, 420, 650 *Invoices for the EVO bus plant in Mannheim are to be sent separately.
The invoices differ in terms of the information in record type 812, pos. 10, customer plant.
The complete data package may include invoices for different plants. This data package is to be sent to the plant shown in the “plant location” column above.
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10.2.2 Scope of an EDI communication
To make the invoice EDI process as economically efficient as possible, an invoice should be drawn up for each delivery note. The total invoice amount should then be combined in billing plant-specific data packets, and forwarded to the plants once a week.
10.2.3 Billing with summary invoices
According to Art. 14 UStG (German Value Added Tax Act), the invoice recipient is required to archive a summary invoice (totals sheet) for each data packet posted. The data sender is required to compile a summary invoice for each data packet sent, as per VDA recommendation 4906, Appendix 11.
This summary invoice is to be forwarded to the contact person at each plant as specified in Chapter 12, by a clearly legible fax, immediately after dispatch of the data packet.
10.3 Structure of the VDA 4906 message
The communication of invoice data by EDI is to be carried out in accordance with “VDA recommendation 4906”, edition of May 1993.
The following record types are used:
Record type Description Notes 811 Header record Identifies the partners. Defines purpose of communication 812 Invoice data Incl. invoice no., invoice date, final amount 813 Delivery data Incl. delivery note no., unloading point 814 Invoice Incl. part number, delivery quantity, unit price position data 819 Trailer record Contains the statistics of the data transfer
10.4 Notes on completion of the data records
This section addresses specific message fields that have frequently been the subject of queries and confusion.
Record type 811 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos. 08 A 20 O Recipient VAT DE812526315 identification no. (VAT ID no.)
Description: Tax ID no. of the national tax administration of the recipient. Tax ID no. for Daimler AG: DE812526315
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Record type 812 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 07 N 3 M Currency 978
Description: For invoices in EURO, enter ISO code “978” here.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 10 N 3 O Customer plant 030
Description: The customer’s plant that is being invoiced. This entry must always be left-justified.
Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 12 A 51 M “Spare character slots”
Description: Variable entry according to invoice type. Content to be agreed with Daimler AG.
Record type 813 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 11 A 60 M “Spare character slots”
Description: Variable entry according to invoice type. Content to be agreed with Daimler AG.
Record type 814 Field Field Field Optional/Mandatory Designation Example of an entry format length Pos: 14 A 25 M “Spare character slots”
Description: Variable entry according to invoice type. Content to be agreed with Daimler AG.
The data transfer should be carried out according to the rules of VDA 4906. Please note the instructions on the left/right justification of entries and the number of leading zeroes.
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From procedure test to productive use
Content overview
11 From procedure test to productive use 105 11.1 General procedure 105 11.1.1 Procedure test with T-Systems 105 11.1.2 Individual message transmission test 105 11.1.3 Setting up EDI connections with plants 106 11.2 Information for addressing Daimler AG plants in OFTP 106 11.2.1 Actions to be carried out when starting to use EDI or making change notifications 106
Author of Chapter 11
Mr Krodel Sindelfingen plant Department: SC/SET, F201 Phone +49(0) 70 31- 90-26 53 [email protected] Daimler AG Issued December 2014 Chapter 11 Electronic Data Page 105 Interchange Manual
11 From procedure test to productive use
11.1 General procedure
As soon as you have completed the preparations at your location for setting up an EDI interface, please make sure you have completed the following steps before setting up an EDI connection with our plants:
11.1.1 Procedure test with T-Systems
Line connections must be tested before any data interchanges with our plants.
Please contact T-Systems Email: [email protected] Phone: 0049 (0)39159762016
The Daimler AG has to assign it, if this is the first data transmission between the data sender and the Daimler AG.
After the procedure tests have been successfully completed, please contact your contact persons at the Daimler AG plants.
11.1.2 Individual message transmission test
11.1.2.1 Test of transfer of call-up data according to VDA 4905/4915
Tests will be carried on the transmission of VDA 4905/4915 call-up messages to you from each plant.
To set up the tests, please get in touch with the plant contact persons named in Chapter 12.
11.1.2.2 Test of transmission of delivery note and transport data according to VDA 4913
The transmission of the data can be send to the Daimler plant Sindelfingen, if the data sender the test data VDA4913 developed. You have to note, that no delivery number in the plant Sindelfingen which was already booked in the last 12 months can be used. For this reason you can use a pseudo address for example: 99999999 and also a pseudo send address for example: 99999999
After the test data were sent, the data sender has to control the rightness of the data transmission in the DQM-System (Data Quality Management). You will get the access through the supplier system (chapter 3.4). If the test data is not correct and they have an error, than the data sender has to eliminate the errors and the mapping for right data transmission must adapted in future. The data sender must inform our DQM-CUHD about the successful test data transmission, if the test data was correct (status green in DQM). After that, the CUHD will inform all Daimler plants for the connection of the data sender as a new member for the bill delivery data transmission.
Contact data CUHD:
Email: [email protected] Phone: 0049 (0)7031 90 77339
Tip: If the test data successfully transmitted in the DQM cannot be found, than possibly a hierarchy mistake exists. The hierarchy mistakes are apparent in the DQM in the function transmission data under search transmission data packets (D101). Daimler AG Issued December 2014 Chapter 11 Electronic Data Page 106 Interchange Manual
Tip: If it doesn’t an EDL processing (another service provider), then the field ''supplier number (EDL)'' should not be filled in the sentence type 714 in place 77-85 with the supplier’s number.
Please leave the field empty. Only when an EDL processing with the transaction key 40, the supplier’s number may be entered here.
See also descriptions in the VDA 4913 recommendation.
If you have supplier relationships with the Sindelfingen plant, Sindelfingen will be the pilot plant for sending the VDA 4913 delivery note and transport data message.
Please get in touch with the contact person at the Sindelfingen plant to arrange a time and date for the test:
Mr Rolf Weber Tel.: 07031-90-81 395 E-mail: [email protected]
If you do not supply the Sindelfingen plant, please test the VDA 4913 message with a plant which you do supply products to. Please get in touch with the plant contact persons named in Chapter 12.
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11.1.2.3 Test of transmission of invoice data according to VDA 4906
Please contact the person from chapter 12.2. The message to T-Systems will be initiated and tested by FAO/G for all plants. An EDI-agreement must be concluded between you the Daimler AG for using the VDA 4904. FAO/G will provide you this form in the beginning. The transfer of the message VDA 4906 “commitment” will be tested in the plant where you have the most supply relationships.
The purpose of this test is to check the content of the data transmitted against the requirements of the receiving systems, which are identical at all plants.
11.1.3 Setting up EDI connections with plants
T-Systems will inform you about the successful implementation of the test. After that you can begin with FAO/G the production startup for all plants. Following notification from T-Systems or pilot plants regarding successful completion of these tests, you need to contact the EDI managers of the various plants (Chapter 12). You must be authorised in the reception systems of the relevant plants before carrying out any data interchanges – otherwise it will not be possible to process your data.
Careful testing helps all parties to set up a reliable and secure data interchange, in terms of both technical and content aspects.
11.2 Information for addressing Daimler AG plants in OFTP
11.2.1 Actions to be carried out when starting to use EDI or making change notifications
If you are planning to set up electronic data interchange with Daimler AG, or to change your existing EDI connections, please complete the following 9 steps:
1. Please contact the partners (Chapter 12) for the relevant message type.
2. Enter all the communication parameters for data interchange with Daimler AG in your system or ask your software supplier to do this for you.
3. Complete the form (provided by T-Systems) with your OFTP partner data and fax or mail it to:
T-Systems International GmbH EDI Customer Support Phone: +49 391 5976 2016 Fax: +49 391 580 211 271 Mail: [email protected]
4. If you are using EDI for the first time, complete the first time EDI users form (provided by T-Systems) and fax it to the same number or mail.
5. Then arrange a date and time for a procedure test with the EDIS system with our EDI Customer Supports.
6. Completion of the procedure test with the EDIS test system.
7. On successful completion of the procedure test, fax or mail your communication readiness notification form to the EDI Customer Supports.
8. A data test with the relevant plant must then be made. Please inform your contact partner after the first test data is sent.
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9. After the data test has been made successfully, the contact partners in the other plants (Chapter 12) can be informed by e-mail.
11.2.1.1 Remarks
If you wish to change your communication parameters, send the OTFP partner data form to the EDI Customer Support. To register EDI with additional VDA data formats, send the communication readiness notification form to the EDI Customer Support.
11.2.1.2 Communication readiness
Individual Daimler AG plants are constantly producing data. Then this data has to be sent directly to their communication partners (suppliers). This means that it is important to keep your communication system ready to receive at all times. In any case, please enter the times at which your communication system can receive data in the Communication readiness notification form.
11.2.1.3 Contacts
The contact point for changing, setting up or testing communication connections to Daimler AG communication partners and receiving error reports regarding communication with EDIS systems is generally the T-Systems EDI Customer Support.
When you contacting the T-Systems EDI Customer Support please be ready to give your Daimler AG supplier no.
T-Systems International GmbH EDI Customer Support Telefon: +49 391 5976 2016 E-Fax: +49 391 580 211 271 E-Mail: [email protected]
The T-Systems EDI Customer Support is available 24 hours, 365 days a year. A processing of new installations and changes will only Monday to friday 6:00 bis 18:00 clock clock time German and not on national holidays Outside of these hours only processing disorder.
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Daimler AG contact persons
Content overview
12 Daimler AG contact persons 110 12.1 HQ contact persons 110 12.2 Contact persons at the plants 111
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12 Daimler AG contact persons
12.1 HQ contact persons
Any questions about EDI set-up or ongoing operation should be referred to the plant contact persons specified in the next few pages. All Daimler AG plants use the same receiving and sending systems, so the answers will apply across multiple plants.
The following individuals are also available as HQ contact persons for applications: Call-off (VDA 4905)/detailed call-off (VDA 4915)
Contacts Department Phone E-mail Plant Mr Schopenhauer LOG/PPS, +49(0) 70 31 Oswald.Schopenhauer@ Plant 050, HPC B251 90-22 11 daimler.com 71059 Sindelfingen
Call-off (VDA 4905)/detailed call-off (VDA 4915)/JIS call-off (VDA 4916)
Contacts Department Phone E-mail Plant Mr Neschen VAN/PSM +49(0)2 11 michael.neschen@ Plant 065, HPC PS26 9 53-27 50 daimler.com 40467 Düsseldorf
Delivery note (VDA 4913)/EDI goods accompanying slip (VDA 4912)/transport data (VDA 4921)
Contacts Department Phone E-mail Plant Mr Krodel SC/SET, HPC: +49(0) 7031 Harald.Krodel@ 050, F201 90-2653 daimler.com 71059 Sindelfingen
Invoice (VDA 4906)/(supplier invoices)
Contacts Department Phone E-mail Plant Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ All plants HPC T121 17-83115 daimler.com
Container account statement (VDA 4927)
Contacts Department Phone E-mail Plant Ms Woehe T/WTM +49(0) 70 31 sibylle.s.woehe@ 050, HPC: B380 90-77 353 daimler.com 71063 Sindelfingen
Freight forwarder invoices
Contacts Department Phone E-mail Plant Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ All plants HPC T121 17-83115 daimler.com
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Remittance advice (VDA 4907)
Contacts Department Phone E-mail Plant Ms Scheel/Mr Ebert FAQ/R, HPC: +49(0)7 11 manuela.scheel@ 096, T121 17-5 19 24 daimler.com 70546 Stuttgart Mr Ebert FAQ/R, HPC: +49(0)7 11 andreas.ebert@ 096, T121 17-5 45 28 daimler.com 70546 Stuttgart
General questions about EDI
Contacts Department Phone E-mail Plant Team EDI SC/SET, HPC: +49(0)70 31 050_dqm@ 050, F201 90-26 53 daimler.com 71059 Sindelfingen
12.2 Contact persons at the plants
Plant 006 Global Logistics Centre Daimler AG 76725 Germersheim
Application Contacts Department Phone E-mail Call-off Mr. Engel GSP/LSS +49(0) 72 74- [email protected] 56-38 12 m Delivery note/ Mr. Fischer CWA/SWL +49(0) 72 74- simon.fischer@daimle transport data/ 56-41 48 r.com material label/ forwarding instruction
Plant 010 Untertürkheim Daimler AG 70546 Stuttgart
Application Contacts Department Phone E-mail Call-off Ms Ebinger ITP/AL +49(0)7 11- 17- andrea.a.ebinger@ HPC M414 6 48 78 daimler.com
Delivery note/ Mr Deutsch LOG/TM +49(0)7 11- 17- andreas.deutsch@ transport data/ 3 32 02 daimler.com material label/ forwarding instruction Mr Jockers LOG/TM +49(0)7 11- 17- manfred.jockers@ 5 23 63 daimler.com Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
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Plant 020 Mannheim engine production Daimler AG Motoren 68299 Mannheim
Plant 028 EvoBus GmbH Mannheim EvoBus GmbH 68299 Mannheim
Application Contacts Department Phone E-mail Call-off plant 020 Mr Werner TG/ONC-M1 +49(0)6 21- lothar.werner@daimle HPC G103 3 93-27 10 r.com Call-off plant 028 Mrs Kritzler MLO/MDWH +49(0)7 31 – Anke.kritzler PC R532 18 15 481 @daimler.com Delivery note/ Mr Herrmann TG/ONC-M1 +49(0)6 21- juergen.h.herrmann@ transport data/ HPC G103 3 93- 72 23 daimler.com material label/ forwarding instruction Mr Lopes MLO-LT/LV +49(0) 731- carlos_alberto.lopes_d 181 12 888 [email protected] m
Plant 030 Gaggenau Daimler AG 76568 Gaggenau
Application Contacts Department Phone E-mail Call-off Mr Karotsch PZ-DVA +49(0) 72 25- axel.karotsch@ HPC 273 61-41 64 daimler.com Delivery note/ Mr Dreixler TDL-EL +49(0) 72 25- juergen.dreixler@ transport data/ HPC 021 61-26 97 daimler.com material label/ forwarding instruction
Plant 037 Ludwigsfelde Daimler AG Ludwigsfelde GmbH Postfach 51 14961 Ludwigsfelde
Application Contacts Department Phone E-mail Call-off Mr Ullrich LOG/MTS +49(0) 33 78- georg.ullrich@ 83-20 30 daimler.com Delivery note/ Mr. Blödorn VAN/PSL +49(0) 33 78- dominik.bloedorn@ transport data/ 83-40 15 daimler.com material label/ forwarding instruction
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Plant 038 Wörth – Daimler AG Unimog/special vehicles production area PBS 76742 Wörth
Application Contacts Department Phone E-mail Call-off Mr Dörr PBS/TLP +49(0) 72 71- bernd.doerr@ 71-70 89 daimler.com Delivery note/ Ms Kochner TGE/OSS-G +49(0) 72 71- daniela.kochner@ transport data/ 71-3002 daimler.com material label/ forwarding instruction Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
Plant 040 Berlin-Marienfelde Daimler AG 12274 Berlin, Germany
Application Contacts Department Phone E-mail Call-off Ms Kamann L/SMD +49(0) 30- 74 91-23 05 Delivery note/ Mr Köhn L/LPC +49(0) 30- hans-bernd.koehn@ transport data/ 74 91-22 28 daimler.com forwarding instruction Material label Mr Schulte L/BL +49(0) 30- 74 91-28 20 Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
Plant 050 Sindelfingen Daimler AG 71059 Sindelfingen
Application Contacts Department Phone E-mail Call-off/ Mr Breitling LOG/SPL +49(0) 70 31- Walter.Breitling@ detailed call-off/ HPC F201 90-56 15 daimler.com JIS call-off Delivery note data/ Mr Weber SC/SET +49(0) 70 31- Rolf.RW.Weber@ transport data/ 90-8 13 95 daimler.com EDI goods accompanying slip DIN delivery note/ Mr. Lorenz SC/SET +49(0) 70 31- ferdi.lorenz@ material label HPC F100 90-8 70 73 daimler.com Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
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Plant 051 Mercedes-Benz Daimler AG Consolidation Center Europe 71059 Sindelfingen
Application Contacts Department Phone E-mail Call-off Mr Hammersdorf IPB/CPL1 +49(0) 70 31- kai.hammersdorf@daim 8 06 98 ler.com Delivery note/ Mr Kussmaul IPB/CPL1 +49(0) 70 31- uwe.kussmaul@daimle transport data/ 8 74 46 r.com material label Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
Plant 054 Rastatt Daimler AG 76432 Rastatt
Application Contacts Department Phone E-mail Call-off Mr Wieser LOG/LCA +49(0) 72 22- frank.wieser@ 91-2 28 45 daimler.com Delivery note/ Mr Bittmann LOG/LCA +49(0) 72 22- thomas.t.bittmann@ transport data/ 91-2 36 89 daimler.com material label/ forwarding instruction Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
Plant 060 Wörth Daimler AG 76742 Wörth
Application Contacts Department Phone E-mail Call-off/detailed call-off Mr Tombor LW/S-GPV +49(0) 72 71- hansguenter.tombor@ 71-29 52 daimler.com JIS call-off Mr Horr LW/S-MI +49(0) 72 71- Andreas.horr@ 71-33 36 daimler.com Delivery note/ Ms Kochner TGE/OSS-G +49(0) 72 71- daniela.kochner@ transport data/ 71-3002 daimler.com material label/ forwarding instruction Material label Ms Senger TGE/OSS-G +49(0) 72 71- Josianne.senger@ 71-5320 daimler.com Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
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Plant 065 Düsseldorf Daimler AG 40467 Düsseldorf
Application Contacts Department Phone E-mail Call-off Ms Langer LOG/BL- +49(0)2 11- christine.langer@ MDT 9 53-21 02 daimler.com Delivery note/ Mr Draga LOG/BL-WE +49(0)2 11- Gerhard.Draga@ transport data/ 9 53-29 33 daimler.com material label/ forwarding instruction Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
Plant 067 Bremen Daimler AG 28190 Bremen
Application Contacts Department Phone E-mail Call-off Mr Neumann LOG/SPL +49(0)421- michael.neumann@ 419 - 3078 daimler.com Delivery note/ Mr Abendroth/ LOG/SPL +49(0)421-4194866 alexander.abendroth@ transport data/ daimler.com forwarding instruction/ Ms Radermacher- LOG/SPL +49(0)421-4193721 birgit.radermacher- material label Pillnick [email protected] Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
Plant 068 Hamburg-Harburg Daimler AG Postfach 910164 21160 Hamburg
Application Contacts Department Phone E-mail Call-off Mr Wieczorek AFS +49(0) 40- 79 helmut.wieczorek@ 20-23 57 daimler.com Delivery note/ Mr Krüger TLG +49(0) 40- 79 hans-juergen.krueger@ transport data/ 20-24 41 daimler.com forwarding instruction Material label Mr Wolfner TLG +49(0) 40- 79 20-25 74 Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
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Plant 069 Kassel Daimler AG 34112 Kassel
Application Contacts Department Phone E-mail Call-off Mr Nöding OD3 +49(0)5 61- Juergen.Noeding@ HPC 280A 8 02-27 36 daimler.com Delivery note/ Mr Giesler PKL +49(0)5 61- Stephan.Giesler@ transport data/ HPC 560A 8 02-23 22 daimler.com material label/ forwarding instruction
Werk 1521 Türkei Daimler AG MB Türkei, Aksaray Application Contacts Department Phone E-mail Delivery note/ Mr Gungor ITC/BT +90 3822151639 erhan.gungor@ transport data/ 5434 daimler.com material label/ forwarding instruction
Werk 157 Spanien Daimler AG MB Spanien, Vitoria
Application Contacts Department Phone E-mail Delivery note/ Mrs VAN/PSP +34 945 185176 maria-jose.escoriaza@ transport data/ Jose Escoriaza HPC PS71 daimler.com material label/ Jimenez forwarding instruction
Plant 371 Ungarn Daimler AG MB Ungarn, Kecskemét
Application Contacts Department Phone E-mail Delivery note/ Mr Gyurus LOG/PK +36 7630 6178 bence.gyurus@daimler. transport data/ com material label/ forwarding instruction Mr Hahn LOG/PK +36 7630 2539 michael.mi.hahn@daim ler.com
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Delivery and unloading points for purchased parts, PLANT 006: Plant 006 Germersheim Delivery and unloading points for purchased parts
Unloading point Name Phone Fax Daimler AG 682 Goods +49(0) 72 71- 40 23 Inter-Park Offenbach receipt 71-57 71 76877 Offenbach/Queich office Daimler AG 640/641/642/ Goods +49(0) 72 71- 40 23 Gebäude 18 643/648 receipt 71-57 71 76742 Wörth office Daimler AG 646 Goods +49(0) 72 71- 40 23 Gebäude 24 receipt 71-57 71 76742 Wörth office Daimler AG 647 Goods +49(0) 72 71- 40 23 Zelt E+F receipt 71-57 71 76742 Wörth office Daimler AG 649 Goods +49(0) 72 71- 40 23 Gebäude 20 receipt 71-57 71 76742 Wörth office Daimler AG 201 Goods +49(0) 72 71- 40 23 Direktanlieferung receipt 71-57 71 CKD/Halle 20 office 76742 Wörth Daimler AG 681/688/004 Goods +49(0) 72 43- 1 64 Zeppelinstraße 21-29 receipt 3 25-1 10 76275 Ettlingen office
Daimler AG 650/900/902/ Ms +49(0) 72 74- 41 32 Industriegebiet Nord 907/908/910/ Verlohner 56-41 44 Hafenstraße 1 926/935/945 76725 Germersheim
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The same EDI requirements specified in this manual also apply for certain deliveries to Steyr-Daimler-Puch AG, Austria. All questions concerning this matter must be referred to the following contact persons only:
Steyr-Daimler-Puch AG Steyr-Daimler-Puch Austria Fahrzeugtechnik AG & Co AG Potash 823 A-8011 Graz
Application Contacts Department Phone Fax Call-offs for Mr Pölzgruber GPL +43(3 16) 4 04-29 29 16 purchased parts 77 Call-off Mr Schrei GPL +43(3 16) 4 04-21 29 27 sub-assemblies 74 JIS call-off Mr Vogrinec GPL +43(3 16) 4 04-37 29 27 47 Delivery note data/ Mr Kohlberger ZLMW +43(3 16) 4 04- 27 32 06 transport data/ 26 material label forwarding instruction/ loading lists Invoice Mrs Erzberger FAO/G +49(0) 711- Richard.Erzberger@ HPC T121 17-83115 daimler.com
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13 Modifications
13.1 Version administration:
Version Cause Amendment Chapter March 2013 update contact person data Contact person data was updated 12 March 2013 update description The description was updated 9 July 2013 update contact person data Contact person data was updated 12 November 2013 update contact person data Contact person data was updated 12 November 2013 update contact data Changes are marked yellow 11 January update contact person data Changes are marked yellow 1.2.1, 2014 10, 11, 12 January update description Changes are marked yellow 11 2014 August 2014 update contact person data Contact person data was updated 12 August 2014 update contact person data Changes are marked yellow 8 and update description December 2014 update contact person data Changes are marked yellow 1 December 2014 update contact data Changes are marked yellow 2 December 2014 update area contract freight Changes in the list of the area contract freight 3.6 forwarders forwarders December 2014 extension Additional units of quantity 3.6 January 2015 extension (new chapter) Generation by EDL (external service providers) 3.13 January 2015 extension (new chapter) Confirmation of receipt (VDA4913 VA30 mod) 3.14 January 2015 update contact person data Contact person data for Wörth was updated 12
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