Llanddulas & Rhyd y Foel Community Council Clerk: Mr Gwyndaf Morris 34 Heol Conwy Abergele Ll227UT Tel: 01745 825776 e-mail: [email protected]

The Minutes of the Monthly Meeting of the Community Council held on Monday 16 February 2009 at the Rhyd y Foel Community Centre.

Present Chairman: Mr T Hughes Vice Chairman: Mr G Leighton Jones Councillors: Mrs S Cracroft Mr R Faux Mrs D Hughes Mrs P Jenkins Mr W Pool Ms W Williams Mr J Winsor Apologies: Mrs B Taylor (County Councillor) Absent without: Mr D Bird Apologies: Mr F Taylor

09/0014-GUEST SPEAKER- CAROLINE TURNER-FOOTPATH DEVELOPMENT OFFICER C.C.B.C. The Chairman introduced and welcomed Caroline Turner to the Monthly Meeting, the Footpath Officer from the Highways Department proceeding to introduce herself and her background, for the benefit of newly elected Members at last May 2008 Community Council Elections. In her brief, Ms Turner explained that the County Council were looking for funding and development for various improvements, in particular looking at bridleways, at the present time. The County Council were to send out a new agreement which would be much easier for all Community and Town Councillor to understand, as the present agreement is far too legal and compliant. The new agreement would have advice of the use of Volunteers etc. During the last Meeting various issues were mentioned to Ms Turner inclusive of posts that needed repairing, along with damaged stiles etc. The Vice Chairman, Mr Gary Leighton Jones commented that many of the repairs had been completed on the Rhyd y Foel footpaths and commended the work being done. However, the wooden bridge over the River Dulas needs being seen to on an urgent basis for repairs, Ms Turner confirming that this could be done through Finance, which is footpath No.12. The modification of footpaths which were previously promised but had not been done, were of concern to Councillor Mrs Cracroft. The footpath at Pen y Corddyn needed to be re-designated as a footpath, as a private sign had been placed there by the owner. The Community Council were meant to take the strain of the County Council in the arranging for the completion of strimming, clearing of vegetation etc., which was to be done by the using of the Local Authority Approved Contactors, as explained in the newly formed agreement. The invoices for the work being forwarded to the County Council for payment. It was commented by Mrs Pam Jenkins, that in the past the Youth Offending Team did work on the footpaths, on condition that power tools were not used, they having been working on a footpath network to Llysfaen at the rear of 43 Bron Wen. There was a need for a sign ―Public Footpath‖ needed at this location. In addition the footpath sign near Garth Gogof had disappeared. In addition the modifications referred to above were to be investigated by Ms Turner, with copies being forwarded to the Clerk. The Chairman thanked Ms Turner for attending the Monthly Meeting. 09/0015 - POLICE REPORT The Clerk had reminded the CBM and PCSO of the evening’s Meeting, they both thereafter forwarding their apologies. There were no issues of concern to report. 09/0016 - MINUTES OF PREVIOUS MEETING The Minutes of the previous Monthly Meeting, held on Monday 26 January 2009 and also the Special Finance and Budget and Precept Meeting 5 February 2009, were proposed as correct, being proposed by Community Councillor Mr G. Leighton Jones and seconded by Councillor Mrs D Hughes. The Clerk however, confirmed that he would e-mail the budget spread sheet for the benefit of all Councillors, it being omitted as a Minute enclosure. 09/0017– MATTERS ARISING FROM THE MINUTES There were no items raised other than matters already included on the evening’s Agenda. 09/0018 – GENERAL PURPOSE AND PLANNING a. Planning Applications for forwarding of Comments:

There had been no Planning Applications received for consideration during the Meeting. b. Planning Decisions by CCBC

The Clerk confirmed that there were no decisions that were relevant to the Community Council Area. 09/0019– FINANCIAL MATTERS i. Monthly Accounts for Approval The Monthly Accounts were approved accordingly by the Full Council following scrutiny and perusal by Members of the Finance Sub Committee. The Accounts being signed alongside attendance book, by all Councillors. The Finance Sub Committee approving the invoices received for payment, to the Full Council accordingly. ii. Monthly Asset List Checking - Signatures The list of assets were approved and confirmed as in good order by designated members signatories accordingly.

09/0020– FINANCIAL PAYMENTS Payments Approved: The following were approved for payment by the Finance Sub Committee:

i. Staples Business Account – Stationery and Cartridges etc £19.66

09/0021- CONWY COUNTY BOROUGH COUNCIL CORRESPONDENCE AND ISSUES i. East Promenade Consultative Group Spring Meeting The above was to take place shortly, in which the Minutes and Agenda were forwarded for the attention of Community Councillor Mr John Winsor, being the nominated representative at the Meeting. Mr Winsor was to report back at the next Meeting. ii. County Councillor Mrs Brenda Taylor’s Report on County Council Issues It was reported that the illuminated sign at the Abergele Business Park had been granted, the Pen y Corddyn retrospective planning had been refused on 8 February 2009, whilst additionally the Tan Rallt Hall application had been deferred as officers were concerned about discrepancies in levels which resulted in a site visit being recommended in two weeks time. There had been concerns regarding the loss of more trees at Plas Dulas, in which Mrs Taylor had contacted Planning and it was confirmed that the only trees lost were those diseased or had planning consent for removal. Contact had also been made with the owner of Plas Dulas for progress report, whom confirmed that consultation was in process with Pennaf Housing Association expressing relevant concerns. There were no further information, but another complaint had been received regarding the sinking pavement owing to the removal of trees at Bron Wern. There had been a complaint of parking on through road from Pencoed to Ty Ucha, Abergele Road reported to Mrs Taylor by e-mail. The parking of ―Cars for Sale‖ for 24 hours outside Daisy Nook on Station Road was also reported to Mrs Taylor as a matter of concern. An e-mail from Ael y Craig of motor bikes in GlebeField had been investigated, and followed up with a letter to Ael y Craig, Rhyd y Foel expressing concerns of Noise, Nuisance being caused. On the issue of Highways, consultation had been made with Highways re Pencoed pavement, whereby a bid for funding was to be submitted to Welsh Assembly Government, Mrs Taylor having contacted the Chairman of Conwy County Council for more consultation needed, suggesting that Linda Began, the Contact Officer be invited to the Community Council as a matter of urgency to brief on the situation. In relation to Youth Club matters, Cabinet Members attended a meeting 2 February, whereby it was confirmed following briefing with Jimmy Jones (Community First Officer) to discuss the way forward and a bid for capital for complete renovation. The Youth Club A.G.M. was to take place on Monday 7 March at 7.00 pm. 09/0022-WELSH ASSEMBLY CORRESPONDENCE The Local Government Partnership Scheme Annual Report 2007-2008 Section 113 of the Government of Wales Act 1998, required the National Assembly for Wales to make a scheme setting out how it proposed , in the exercise of its functions, to sustain and promote local government in Wales. The National Assembly was also required to prepare a report after each financial year of how its proposals in the scheme were implemented in that financial year. Copies were available for the Clerk for those wishing to scan the report. 09/0023-ONE VOICE WALES CORRESPONDENCE Buckingham Palace Garden Party 14 July 2009 It was proposed and motioned that the Chairman be nominated to enter the draw for the above, the Clerk being instructed to forward confirmation accordingly. 09/0024 PROJECTS i Community Council Website The Clerk was working alongside Livetech with translation of documentation on the site, the Chairman being asked to produce a forward introductory Chairman’s comments. ii. Events—Mrs P. Jenkins A brief was given by Mrs Jenkins on the events taken place within the month. There was a fundraising day at the A55 Diner, whereby £400.00 was raised for the Churchyard project and the Diner had been very generous also whereby the staff also gave their tips, and organised a tombola, A Safe Cycle Club Day was being organised by the Youth Club, the bikes being security marked accordingly, on the 28 February 2009. A Welsh Costume was being arranged for St Davids Day, whereby money raised would go to Dundonald Heritage Weekend. It was reported by Councillor Mrs Cracroft, that two pupils from ysgol Llanddulas had represented Conwy County in the Urdd Swimming Competition, finishing in seventh position for the whole of Wales in entries. The Clerk was instructed to write to both pupils expressing the Community Council’s Congratulations at such success.

09/00025—ITEMS REQUESTED ON AGENDA i. Churchyard Cemetery - Future Maintenance Councillor Mr R Faux confirmed that the Churchyard Group were looking to take over the full maintenance of the Churchyard on 1 April 2099. ii. Report back from Meetings There had been no Meetings and therefore no feedbacks to report on. iii. Youth Club Matters/Issues A Meeting had taken place with County Councillor Ronnie Hughes and County Councillor Goronwy Edwards on 1 February 2009 along with Jimmy Jones the Community First Officer. An application had been presented for new Regeneration Grant that is coming to North Wales with a proposal for full refurbishment rather than demolition, this amount would be a grant of £100,000 grant if successful. The C.C.B.C property services department were going to assess the entire structure of the Youth Club Building and will also complete plans and assist with grant applications. All present agreed that a new name of Llanddulas Youth and Community Centre, with ―Community‖ being the main word towards a successful grant application in 2009/2010. A grant of £17,000 had been allocated, whereby it was agreed to request double that amount to £34,000.

The Meeting ended at 9.30pm.