Llanddulas & Rhyd y Foel Community Council Clerk: Mr Gwyndaf Morris 34 Heol Conwy Abergele Ll227UT Tel: 01745 825776 e-mail: [email protected] The Minutes of the Monthly Meeting of the Community Council held on Monday 28 September 2009 at the Rhyd y Foel Community Centre, at 7.00pm. Present Chairman: Mr G Leighton Jones Vice Chairman: Mr J. Winsor Councillors: Mr T Hughes Mr D. Bird Mrs S CracroftY JK B Mrs D Hughes Mrs P Jenkins Ms W. Williams County Councillor: Mrs B. Taylor Apologies: Mr F. Taylor Mr R. Faux Absent Without Apology: Mr W Pool 09/0085—GUEST SPEAKER- AM DARREN MILLAR The Clerk reported that following a mix up over dates, Mr Millar would be attending the Monthly Meeting on 28 October 2009. 09/0086 POLICE REPORT The Chairman welcomed the Community Beat Manager PC Ann Westwood, and newly appointed PCSO Niki Lodge to the Meeting, whom had been a PCSO for 3 years. The CBM proceeded to report on the nature of crime which had occurred within the Community Boundary of Llanddulas and Rhyd y Foel, since the previous meeting. The following had been brought to the attention of the Police: i. Damages to Vehicles There had been damage to vehicle key locks, mainly in the Station Road and Caravan Parks, but there had been no further complaints in the past three weeks. ii. Burglaries & Break Ins The A55 Diner had been broken into-greater police vigilance required in neighbourhood. iii. Indecent Exposure An incident of indecent exposure had occurred in the Beulah Avenue area involving 11- 13 year old youths. iv Vehicle Theft A vehicle had been stolen in Old Colwyn, travelled through back roads through Llysfaen and abandoned at Bryn Dulas Road. v. Noise Nuisance There was a new Licensee at the Dulas Arms Inn, whom were promoting meals and special deals etc, which had resulted in complaints of noise nuisance in the area after closing time. It had been dealt with by the Police and no further complaints had been received were expected. vi. Crime Prevention Activities The CBM along with the PCSO were organising a Halloween Party/Event, for the benefit of children and youths, with a view of preventing complaints in neighbourhoods. Events such as fancy dress, spooky stories led by the police, all which were events organised by the PCSO. A request was made by the PCSO for a donation from the Community Council towards the organising and costs, whereby a donation of up to £50.00 would greatly assist towards funding the activities. vii. Vehicle Obstruction There were reports from Members of a continued obstruction caused by a vehicle parked in Pencoed Road. The vehicle registration was MF02 NZN, the Police assuring that they would investigate the matter in the coming days. viii. Vehicle Accidents An accident involving two local youths had occurred, resulting in some injuries, both of whom were improving following hospital treatment. ix. Police Surgeries & Neighbourhood Meeting There was to be a Police Surgery in the Youth Community Centre on the 8 October, 2009, between 11.00am and 12.00pm. In addition, there was a Neighbourhood Liaison Meeting to take place prior to this at Llanddulas Village Hall on 1 October, 2009, at 7.00pm. x. Newly Appointed PCSO The PCSO, Niki Lodge, introduced herself, giving a brief on her background and experience thus far. The PCSO had operated as a PCSO for over three years in the Abergele area. Contact cards were provided for all present. The Chairman thanked the CBM, Pc Ann Westwood and PCSO Lodge for attending the Monthly Meeting. 09/0087- MINUTES OF PREVIOUS MEETING The Minutes of the previous Monthly Meeting, held on Monday 27 July, 2009, were proposed as correct, being proposed by Community Councillor Mr D. Bird and seconded by the Vice Chairman Councillor Mr J Winsor. The Minutes of the Planning Sub Committee held on 13 August, 2009, were proposed as correct, being proposed by Councillor Mrs P. Jenkins and seconded by Vice Chairman Councillor Mr J. Winsor. 09/0088– MATTERS ARISING FROM THE MINUTES There were no items raised other than matters already included on the evening’s Agenda. 09/0089 – GENERAL PURPOSE AND PLANNING a. Planning Applications for forwarding of Comments: i. Application No: 0/36285 Proposal: Erection of dwelling and construction of vehicular and pedestrian access (Outline Planning Permission) Location: Llys Dulas, Tanrallt Road, Llanddulas, Abergele Applicant: Mr C. J. Hall Comments & Observations: There were no comments or observations or objections to this application being approved, ii. Application No: 0/36185 Proposal: Demolition of derelict dwelling and outbuildings. Residential re-development including open space/amenity space provision and road widening (outline application) Location: Plas Dulas, Pencoed Road, Llanddulas, Abergele. Applicant: Mr & Mrs Davies Comments & Observations: The Clerk was instructed to reiterate all previous comments forwarded on the application, being the comments forwarded following the Planning Sub Committee on 13 August 2009, of which were recorded in the September 2009 Monthly Minutes. iii. Application No: 0/36335 Proposal: Erection of 21no dwellings and alteration to means of access. Location: Land adjacent Station Road, Llanddulas, Abergele. Applicant: Mr Ian Gillespie – Pennaf Housing Group. Comments and Observations: The Community Council has no comments or objections to this application being approved, but retains concerns regarding the access, along with the increase in traffic, which will result from the density of the development. The increase will be phenomenal on the junction of Station Road onto Abergele Road.. The Community Council would request that Highways have a further site visit in relation to Estate entrance, access and general highway issues of concern. b. Planning Decisions by Conwy County Borough Council The Clerk reported that there were no decisions listed on the Planning Decisions Web Site that were relevant to the Community Council Boundary Area. 09/0090 – FINANCIAL MATTERS i. Monthly Accounts for Approval The Monthly Accounts were approved accordingly by the Full Council following scrutiny and perusal by Members of the Finance Sub Committee. The Accounts being signed alongside attendance book, by all Councillors. The Finance Sub Committee approving the invoices received for payment, to the Full Council accordingly. ii. Monthly Asset List Checking - Signatures The list of assets were approved and confirmed as in good order by designated members signatories accordingly. The following were receipts, invoices and requests for payment which were approved by Finance sub Committee and Full Council: 09/0079– FINANCIAL RECEIPTS & PAYMENTS a) Payments Received: Precept 2nd instalment from Conwy County Borough Council £3.567.00 b.. Payments For Approval: i. CCBC Community Skip Programme £ 414.00 ii. Llanddulas Village Hall –rent for use of premises £ 30.00 iii.. Staples Business Account- Stationery etc (3 invoices as one total) £ 39.27 iv. Clerk’s Salary 2nd Quarter 1/07/09- 30/09/09 £ 1.026.55 v. HM Revenues Income Tax and Insurance £ 348.45 iv. Clerk’s Office Allowance 1/07/09-30/09/09 £ 100.00 v. Clerk’s Internet Connection 1/07/09-30/09/09 £ 20.00 vi. North Wales Police Halloween Activities £ 50.00 c. Section 137 Autumn Grants Donations Applications i. Ysgol Llanddulas £ 450.00 ii. Llanddulas Youth Community Centre £ 450.00 iii. Llanddulas Village Hall Association £ 100.00 iv. Llanddulas Brownies and Rainbows £ 100.00 v. Rhyd y Foel Community Centre £ 400.00 d) Request For October Payment A request was made for plants for the planters in both villages, in which an estimated amount of approximately £60.00 was required, receipts of which would be produced at the October Monthly Meeting. It was decided that Councillor Mr D. Bird proceed to purchase the plants required. The payment to be included on the October Agenda for payment. 09/0091- CONWY COUNTY BOROUGH COUNCIL CORRESPONDENCE i. County Councillor Mrs B Taylor’s Monthly Report The Chairman welcomed Mrs Taylor to the Meeting, whom proceeded to brief on the following issues, meetings and local community issues which had been dealt with during the past few months: There had been numerous Conwy County Borough Council meetings in which Mrs Taylor had attended during the past month, many issues of which were already items dealt with on the evening’s agenda and to be dealt with within the CCBC items on Agenda. i. Landfill Liaison Meeting It was unanimously agreed to hold the Meetings on a six monthly basis from now onwards. ii. Planning Issues Two Public Meetings had been called, both of which were held at the Youth and Community Centre, in which the first of which was regarding the Station Road Development, which was attended by 35 residents, along with Ian Gillespie of Pennaf Group, whom answered questions of concern. The planning application was an amended application for 23 properties. The second meeting was in relation to Plas Dulas, wherby the developer Mr Alex Davies, attended the meeting, along with Dilwyn Thomas from CCBC Highways in order to answer questions of concern. Approximately 60 residents attended. iii. Llys Dulas There was a request from the owner for his application, which was an amended Planning Application to go forward for consideration by the full Planning Committee. This request has been actioned. Mrs Taylor has also requested a site visit to all current applications with officers. iv. Tan y Foel & Maes y Foel Pavement Discussion had taken place with Paul Evans – Highways regarding a site visit to view the above. A request had been made to replace the bridge across River Dulas. v. Benefit Advice Shop A meeting had been arranged for a Benefit and Advisory Shop which would address and include police, digital switchover, pensions department, housing benefit, energy saving department.