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Llanddulas & Rhyd Y Foel Community Council Clerk

Llanddulas & Rhyd Y Foel Community Council Clerk

Llanddulas & Council Clerk: Mr Gwyndaf Morris 34 Heol Ll227UT Tel: 01745 825776 e-mail: [email protected]

The Minutes of the Monthly Meeting of the Community Council held on Monday 28 September 2009 at the Rhyd y Foel Community Centre, at 7.00pm.

Present Chairman: Mr G Leighton Jones Vice Chairman: Mr J. Winsor Councillors: Mr T Hughes Mr D. Bird Mrs S CracroftY JK B Mrs D Hughes Mrs P Jenkins Ms W. Williams County Councillor: Mrs B. Taylor Apologies: Mr F. Taylor Mr R. Faux Absent Without Apology: Mr W Pool

09/0085—GUEST SPEAKER- AM The Clerk reported that following a mix up over dates, Mr Millar would be attending the Monthly Meeting on 28 October 2009. 09/0086 POLICE REPORT The Chairman welcomed the Community Beat Manager PC Ann Westwood, and newly appointed PCSO Niki Lodge to the Meeting, whom had been a PCSO for 3 years. The CBM proceeded to report on the nature of crime which had occurred within the Community Boundary of and Rhyd y Foel, since the previous meeting. The following had been brought to the attention of the Police: i. Damages to Vehicles There had been damage to vehicle key locks, mainly in the Station Road and Caravan Parks, but there had been no further complaints in the past three weeks. ii. Burglaries & Break Ins The A55 Diner had been broken into-greater police vigilance required in neighbourhood. iii. Indecent Exposure An incident of indecent exposure had occurred in the Beulah Avenue area involving 11- 13 year old youths. iv Vehicle Theft A vehicle had been stolen in Old , travelled through back roads through and abandoned at Bryn Dulas Road. v. Noise Nuisance There was a new Licensee at the Dulas Arms Inn, whom were promoting meals and special deals etc, which had resulted in complaints of noise nuisance in the area after closing time. It had been dealt with by the Police and no further complaints had been received were expected. vi. Crime Prevention Activities

The CBM along with the PCSO were organising a Halloween Party/Event, for the benefit of children and youths, with a view of preventing complaints in neighbourhoods. Events such as fancy dress, spooky stories led by the police, all which were events organised by the PCSO. A request was made by the PCSO for a donation from the Community Council towards the organising and costs, whereby a donation of up to £50.00 would greatly assist towards funding the activities. vii. Vehicle Obstruction There were reports from Members of a continued obstruction caused by a vehicle parked in Pencoed Road. The vehicle registration was MF02 NZN, the Police assuring that they would investigate the matter in the coming days. viii. Vehicle Accidents An accident involving two local youths had occurred, resulting in some injuries, both of whom were improving following hospital treatment. ix. Police Surgeries & Neighbourhood Meeting There was to be a Police Surgery in the Youth Community Centre on the 8 October, 2009, between 11.00am and 12.00pm. In addition, there was a Neighbourhood Liaison Meeting to take place prior to this at Llanddulas Village Hall on 1 October, 2009, at 7.00pm. x. Newly Appointed PCSO The PCSO, Niki Lodge, introduced herself, giving a brief on her background and experience thus far. The PCSO had operated as a PCSO for over three years in the Abergele area. Contact cards were provided for all present. The Chairman thanked the CBM, Pc Ann Westwood and PCSO Lodge for attending the Monthly Meeting.

09/0087- MINUTES OF PREVIOUS MEETING The Minutes of the previous Monthly Meeting, held on Monday 27 July, 2009, were proposed as correct, being proposed by Community Councillor Mr D. Bird and seconded by the Vice Chairman Councillor Mr J Winsor. The Minutes of the Planning Sub Committee held on 13 August, 2009, were proposed as correct, being proposed by Councillor Mrs P. Jenkins and seconded by Vice Chairman Councillor Mr J. Winsor.

09/0088– MATTERS ARISING FROM THE MINUTES There were no items raised other than matters already included on the evening’s Agenda.

09/0089 – GENERAL PURPOSE AND PLANNING a. Planning Applications for forwarding of Comments:

i. Application No: 0/36285 Proposal: Erection of dwelling and construction of vehicular and pedestrian access (Outline Planning Permission) Location: Llys Dulas, Tanrallt Road, Llanddulas, Abergele Applicant: Mr C. J. Hall Comments & Observations: There were no comments or observations or objections to this application being approved, ii. Application No: 0/36185 Proposal: Demolition of derelict dwelling and outbuildings. Residential re-development including open space/amenity space provision and road widening (outline application) Location: Plas Dulas, Pencoed Road, Llanddulas, Abergele.

Applicant: Mr & Mrs Davies

Comments & Observations: The Clerk was instructed to reiterate all previous comments forwarded on the application, being the comments forwarded following the Planning Sub Committee on 13 August 2009, of which were recorded in the September 2009 Monthly Minutes. iii. Application No: 0/36335 Proposal: Erection of 21no dwellings and alteration to means of access. Location: Land adjacent Station Road, Llanddulas, Abergele. Applicant: Mr Ian Gillespie – Pennaf Housing Group. Comments and Observations: The Community Council has no comments or objections to this application being approved, but retains concerns regarding the access, along with the increase in traffic, which will result from the density of the development. The increase will be phenomenal on the junction of Station Road onto Abergele Road.. The Community Council would request that Highways have a further site visit in relation to Estate entrance, access and general highway issues of concern. b. Planning Decisions by Conwy Council The Clerk reported that there were no decisions listed on the Planning Decisions Web Site that were relevant to the Community Council Boundary Area.

09/0090 – FINANCIAL MATTERS i. Monthly Accounts for Approval The Monthly Accounts were approved accordingly by the Full Council following scrutiny and perusal by Members of the Finance Sub Committee. The Accounts being signed alongside attendance book, by all Councillors. The Finance Sub Committee approving the invoices received for payment, to the Full Council accordingly. ii. Monthly Asset List Checking - Signatures The list of assets were approved and confirmed as in good order by designated members signatories accordingly. The following were receipts, invoices and requests for payment which were approved by Finance sub Committee and Full Council: 09/0079– FINANCIAL RECEIPTS & PAYMENTS a) Payments Received: Precept 2nd instalment from Council £3.567.00 b.. Payments For Approval: i. CCBC Community Skip Programme £ 414.00 ii. Llanddulas Village Hall –rent for use of premises £ 30.00 iii.. Staples Business Account- Stationery etc (3 invoices as one total) £ 39.27 iv. Clerk’s Salary 2nd Quarter 1/07/09- 30/09/09 £ 1.026.55 v. HM Revenues Income Tax and Insurance £ 348.45 iv. Clerk’s Office Allowance 1/07/09-30/09/09 £ 100.00 v. Clerk’s Internet Connection 1/07/09-30/09/09 £ 20.00 vi. North Police Halloween Activities £ 50.00 c. Section 137 Autumn Grants Donations Applications i. Ysgol Llanddulas £ 450.00 ii. Llanddulas Youth Community Centre £ 450.00

iii. Llanddulas Village Hall Association £ 100.00 iv. Llanddulas Brownies and Rainbows £ 100.00 v. Rhyd y Foel Community Centre £ 400.00 d) Request For October Payment A request was made for plants for the planters in both villages, in which an estimated amount of approximately £60.00 was required, receipts of which would be produced at the October Monthly Meeting. It was decided that Councillor Mr D. Bird proceed to purchase the plants required. The payment to be included on the October Agenda for payment.

09/0091- CONWY COUNTY BOROUGH COUNCIL CORRESPONDENCE i. County Councillor Mrs B Taylor’s Monthly Report The Chairman welcomed Mrs Taylor to the Meeting, whom proceeded to brief on the following issues, meetings and local community issues which had been dealt with during the past few months: There had been numerous Conwy County Borough Council meetings in which Mrs Taylor had attended during the past month, many issues of which were already items dealt with on the evening’s agenda and to be dealt with within the CCBC items on Agenda. i. Landfill Liaison Meeting It was unanimously agreed to hold the Meetings on a six monthly basis from now onwards. ii. Planning Issues Two Public Meetings had been called, both of which were held at the Youth and Community Centre, in which the first of which was regarding the Station Road Development, which was attended by 35 residents, along with Ian Gillespie of Pennaf Group, whom answered questions of concern. The planning application was an amended application for 23 properties. The second meeting was in relation to Plas Dulas, wherby the developer Mr Alex Davies, attended the meeting, along with Dilwyn Thomas from CCBC Highways in order to answer questions of concern. Approximately 60 residents attended. iii. Llys Dulas There was a request from the owner for his application, which was an amended Planning Application to go forward for consideration by the full Planning Committee. This request has been actioned. Mrs Taylor has also requested a site visit to all current applications with officers. iv. Tan y Foel & Maes y Foel Pavement Discussion had taken place with Paul Evans – Highways regarding a site visit to view the above. A request had been made to replace the bridge across River Dulas. v. Benefit Advice Shop A meeting had been arranged for a Benefit and Advisory Shop which would address and include police, digital switchover, pensions department, housing benefit, energy saving department. The turnout was disappointing but greatly appreciated by those whom attended. vi. Proposal of Sale of Land at Bodlondeb Rhyd y Foel Mrs Taylor had objected most strongly by letter to the CCBC Asset Manager regarding the above, stressing most strongly the need to retain the land for Affordable Housing in future. vii. Coastal Protection & Enhancement Scheme A meeting had taken place with Geraint Edwards of CCBC, discussing the coastal protection of Llanddulas along with enhancement scheme. viii. Youth & Community Centre As above, a meeting had taken place with Community officer, Mr Jim Jones regarding the east strategic partnership to include funding for Llanddulas, in particular for the Llanddulas Youth Community Centre.

There was a need to chase up aspects with the TPO in relation to the felling of and number of trees to be felled in the Plas Dulas area, in which it was difficult to gain progress with the TPO in relation to the TPO accepting the Community Council’s concerns. The Chairman thanked Mrs Taylor for her brief. ii. Potential Sale of CCBC Land on the Outskirts of Rhyd y Foel. The Chairman read out the contents of a letter received from the Properties and estates department of the CCBC in relation to the above, for the benefit of Members. Following a lengthy discussion, it was decided, unanimously, to strongly oppose the sale of land , as it was retained for future Affordable Housing Needs. The Clerk was instructed to write to the CCBC stressing the Community Council’s objection. iii. Regulatory Services- Community Engagement Road Show Events The above was to take place in the and Community Centre, in which was the first of a series of Road Show Events organised by the CCBC, in an effort to fully engage with Communities. There would be representation from all the local authority’s departments, subject to the issues requested for discussion by Town and Community Councils on the return form. The Clerk was instructed to complete the return form, including the issues of planning and development, safer routes to school, highway and traffic issues, to be discussed at the Road Show Event. The Chairman was to represent the Community Council at the event. iv. East Promenade Consultative Group- Autumn Meeting. The Autumn Meeting of the above would take place in October, in which details of including Minutes were handed over to the Vice Chairman, Councillor Mr J. Winsor, whom would be attending the Meeting. v. Bay Life Quality Assurance Team Meeting- Minutes. Details and Minutes of the above were available from the Clerk for scrutiny and inspection, many aspects of which were crossing and connecting with the issues dealt within iv above. The concerns noted, referred to the predominance of the regeneration West & Harbour Area and East, with little or no mention of the coastal areas in between, such as Llanddulas and Abergele and . vi. Updated Public Footpaths Maintenance Agreements. The Clerk referred to the amended agreements received for signatures from the CCBC. It was decided that the Community Council would refrain from entering the partnership arrangements, in view of the possibility of further issues such as health and safety and increased budget and precept costs being downloaded on Community and town Councils in future. The Clerk was instructed to write to the Footpaths Department accordingly. vi. Boundary Commission Review – Scrutiny Committee Meeting The Clerk had attended the above Meeting, briefing accordingly. There was to be no change in the boundary areas of Community Councils, nor indeed to the constitution of Community Councils and no proposals which would change the area, reduce or increase the Community Councils. The only effect on Community and Town Councils would be the presence of two or more County Councillors attending the Monthly Meetings, which would be the result of restructuring of County Councillor Electoral Division Wards, which could result in a different County Councillor representing one of the Wards within the Community Council’s boundary area. vii. Summer Playschemes 2009. The report on the attendance and success of the above by CCBC was read out by the Chairman, it been recorded that 241 was the total attendance for the sessions. The correspondence referred to the need to receive a reply in relation to confirmation of future

participation and contribution of £732.00, towards the 2010 Summer Playschemes. The reply required by 26 February, 2010. It was decided unanimously, to agree to the future contribution and participation in the Plyschemes for 2010, this to be a pre budget decision. The Clerk was instructed to reply accordingly. 09/0092- WELSH ASSEMBLY MATTERS Local Government Partnership Scheme Report 2008/2009. The above was available from the Clerk for inspection and scrutinising, to any member wishing to scan the contents. 09/0093 - ONE VOICE WALES CORRESPONDENCE i. Conwy Regional Committee Meeting- Guest Speaker –Angela Jones -Digital UK The Clerk briefed on the above, which was to take place at Ysgol , Pentrefoelas on Wednesday 30 September, at 7.00pm. The only speaker for the evening was to be the above named. The Clerk and possibly Councillor Mr T. Hughes were to attempt to attend the Meeting. ii. Motions for debate in the Annual General Meeting and Conference 10/10/09. The Chairman read out the motions which were to be debated at the AGM and guest speaker at the Conference, of which the Clerk confirmed, the Agenda was not particularly appetising in relation to the travelling distance and location of the Meeting. It was decided that the Chairman and Clerk decide on the feasibility of attending the AGM and Conference in relation to costs incurred. iii. National Training Programme for Community Councillors. The Clerk reiterated the importance of the above sessions for the benfit of all Council Members. As an interest was shown by Councillor Mr T. Hughes (Conwy Training Session) and Ms W. Williams ( Training Session) the Clerk was instructed to complete the relevant document to be returned to OVW. iv. One Voice Wales- Latest Newsletter. The above was now in hand and distributed during the evening’s Meeting for members scrutiny. 09/0094 - PROJECTS i Community Council Website The Clerk was working in what was an ongoing process, alongside Livetech with translation of documentation on the site. ii. Events—Mrs P. Jenkins. The Dundonald Heritage weekend had been a success, with the concert by the Llanddulas Choir being well attended, also thanks were expressed to the Parks Department of CCBC for their assistance in the organisation of the event. The exhibition on , Wildlife Project, and Songs of Praise, had been a success.

09/0095 – GENERAL CORRESPONDENCE & GENERAL MATTERS i. Local Government Boundary Commission For Wales- Annual Report & Workshops The Clerk was intending to attend the above in Wrexham, in view of issues raised at the Boundary Commission Review Scrutiny Meeting, held at CCBC’s Bodlondeb Offices recently. ii Rhyd y Foel Friendship Club The Chairman read out a letter received from the Secretary of the above, confirming that the Club had now disbanded and folded due to a dwindling and reduced membership.

iii. Invitation to Mochdre Community Council Civil Service

It was decided that the Chairman attend the above service to be held on 3 October 2009. iv. Bus Stop- Service for Young People in Conwy County- Annual Report. v. Cymdeithas Tai - Annual Report The Clerk briefed on the above, both copies of which were available for viewing and scanning their contents accordingly.

09/0096- ITEMS REQUESTED ON AGENDA a) Churchyard Cemetery - Future Maintenance. The above was ongoing, being noted for recording purposes. In the absence of Councillor Mr R. Faux, it was not possible to provide feedback. b) Report back from Meetings. i. Rhyd Y Foel Community Centre The Chairman briefed on the above,confirming that a new contractor had now been appointed with work to commence during late October 2009. ii. Youth Club Matters/ Issues. The fundraising efforts were ongoing, it being reported that the Saturday Morning Car Boot Sale had been scrapped, as the attendance was poor. There is to be a Gala Fundraising Night, raffle, Bobby Gold- entertaining the audience, at £3.00 a ticket.—wherby five organisations had donated prizes. All assistance and help from all members would be greatly appreciated. There was to be a Body Shop Party also in the near future, along with photographic sessions by Councillor J. Winsor, wherby a certificate would be given to all attendees for attending the course. The architect would be meeting the Youth and Community Centre Committee regarding the completion of plans shortly. iii. Traffic on Pencoed Road (requested by Mrs D. Hughes) The above was a concern as it seemed that satellite navigation systems were directing large hgv vehicles, emergency vehicles, superstore delivery vehicles etc, via Llysfaen down to the the Pencoed Road and Abergele Road Junction and vice versa. The situation was a health and safety issue in relation in particular to safety of schoolchildren being also the only route to school,It was also causing congestion. The Clerk was instructed to contact the CCBC Road Safety Officer and Road Traffic & Road Signs Engineer, Safer Routes to School Officer in order to arrange a site meeting at the Pencoed Road Junction to Abergele Road, as soon as was possible in order to address the matter. In addition, an update was required from the Safer Routes to School Officer, regarding the compulsory purchase of land along Pencoed Road. iv. Landfill Site Meeting A report was given by County Councillor Mrs B. Taylor, confirming that complaints had been very few and far between lately, the composting process was continuing satisfactory. v. Memory of Mr Cliff Prout OBE It was with great sadness that Members reported the sad loss of the late Cliff Prout, whom had passed away recently. It was agreed by all to record the record the great endeavour, effort and commitment made by Mr Prout to the Community as a whole.

The Meeting concluded at 8.50pm.

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