Cargo Preparation for Commercial Aircraft - Greenland
Standard Operating Procedure
Updated: April 3, 2017
DOCUMENT NUMBER: SOP323
TITLE: CARGO PREPARATION FOR COMMERCIAL AIRCRAFT - GREENLAND
PURPOSE:
To ensure cargo is prepared safely and in accordance with regulations with proper documentation to allow ease tracking and reporting of shipments.
BACKGROUND:
ARSLS Contractor policy is to adhere to the air carrier guidelines governing cargo submissions and the IATA rules concerning the shipment of hazardous materials on civilian aircraft.
Air Greenland (AG) Cargo is the primary company used for intra-Greenland commercial air shipments. The most common aircraft utilized is the Dash 8 while the Bell 212 helicopter is used for smaller village transport. An Airbus 330-200 is used for international shipments. A variety of airframes may be used: Contractor employees should prepare shipments for the most restrictive mode of transport.
The larger the cargo, the longer it will take to get to its destination. When shipping on a cargo/passenger flight, plan for diminished cargo weight and dimension allowances. The metric system is used in Greenland.
DETAILS: (or “THE PROCESS”)
Prepare Shipment
• Cargo is grouped by destination and research group. Each piece of cargo is labeled with a Transportation Control Number (TCN) label or destination sticker and logged in CTS.
• Check that all hazardous freight is eligible for transport, packed, and labeled correctly per IATA Sections 4, 5, and 7.
• Ensure Hazardous Declarations Form are filled out for each hazard per IATA guidelines.
• Log all items by TCN (or description for items without TCNs) on a shipment log sheet found, stored on the AG clip board or on the common drive. Take photos of all pieces, either in a group or individually.
• Complete an AG Shipment sheet (available either in the cargo office or on common drive.) Use the translated master sheet or Google translate.
• Label each item with shipping label.
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Standard Operating Procedure
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Deliver cargo to Air Greenland
• Cargo submission time frame depends on the destination. (See Air Greenland timetable links at end of document.) The timetable provides: days of week, airframe utilized and configuration (pax, cargo or combination.) Helicopters are not included.
o Submit cargo as soon as possible for all locations.
▪ Nuuk and Ilulissat have more flights – a small shipment (less than 10 cube) requires about 7 days and a shipment of up to 100 cube requires 7-14 days.
▪ Large shipments must be coordinated in advance with Air Greenland, the Contractor Field Equipment Manager and/or AG cargo reps at destination to ensure they have room to hold the shipment in their hangar.
▪ East coast shipments may require up to 1+ months lead time.
▪ Flights are frequently cancelled due to fog in Greenland.
▪ Expedited shipping (“Tuavi”) is available at an additional cost. Tuavi shipments will be sent on the first flight with cargo capacity.
• Air Greenland Business hours are 0800 to 1500 Monday through Friday. Avoid deliveries between 10am and 1pm during CPH flight days. Call ahead to make delivery arrangements of shipments of 300+ cubes.
• If the backbay is open, back up to the door to deliver cargo. Bring paperwork around to the front door and into the cargo office. AG staff will process shipment. Ask for a receipt. If they cannot provide immediately they may request to email one later, which is fine. If a receipt has not arrived by the end of the work day, request it again the following morning.
• Inquire about incoming cargo while at office. (AG does not deliver cargo.)
• AG will provide paperwork. Verify count and sign off. Return cargo to warehouse and sort for handling (RFI, mechanics, yard, trash, forward shipment.)
CONTRACTOR TRACKING AND PAPERWORK
• On Kanger\common\AirGL shipments, create a new folder with group/researcher name. Create a folder within named for “Destination and date shipped”. Transcribe details from shipment log sheet and upload all corresponding pictures. • On incoming/outgoing cargo receipts, highlight name of group/researcher, destination and date. Provide hard copies to Ops Office.
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Standard Operating Procedure
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• Ops Manager will log shipment information onto the shared tracking sheet on Google docs (AG Shipments Kangerlussuaq), scan the receipt and email a copy of the related paperwork and photos to the Science PM (for coding and tracking.)
ADDITIONAL INFORMATION RESOURCES
Air Greenland flight timetables: https://www.airgreenland.com/cargo
AG Cargo Office Email Telephone Kangerlussuaq [email protected] +299.84.13.65
Ilulissat [email protected] +299.34.32.86
Nuuk [email protected] +299.34.31.88
Charters (Ane Jensen) [email protected] +299.34.31.46
EMBASSY FLIGHTS Follow the protocols outlined for commercial air shipments. • Embassy flights travel between Kangerlussuaq and Thule only and are operated by Air Greenland. • A schedule is provided at the beginning of each season. These are limited flights that take small amounts of cargo on a space available basis only. • No hazardous materials may be shipped.
VESSEL SHIPMENTS Follow the protocols outlined for commercial air shipments. • If shipment includes multiple items, build onto Euro skid, wrap with plastic wrap, and label with weight (KG). • Prepare Dangerous goods paperwork per IMDG regulations (shipper can provide paperwork.) • Make arrangements to delivery to shipper: Royal Arctic Line or Blue Water.
DOCUMENTATION REQUIREMENTS (SUMMARY):
Documentation:
The ARSLS Contractor will update the Cargo Tracking System (CTS) with all pertinent cargo information. Contractor will keep logs, invoices, and receipts for all commercial shipping for tracking and budgetary reporting purposes.
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Standard Operating Procedure
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RESPONSIBILITIES:
• Contractor Kangerlussuaq Cargo staff: Will follow procedures as outlined above • Greenland Science Operations manager: Will store paperwork for tracking and budgetary reporting purposes.
APPENDIX:
Airframe cargo hold information
DASH 8:
The Dash 8 is Air Greenland’s standard transport aircraft. The chart provides allowable dimensions (metric). Cross reference height by width and the total will be the allowable length.
Dash 8 Cargo - Width
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ash 9 D
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Standard Operating Procedure
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Airbus 330-200
Style #1
Internal volume: 12, 1 cbm. Max. Net weight: 6663 kg Tara weight: 112 kg.
Style #2
Internal Volume: 4, 3 cbm Max. Net Weight: 1501 kg. Tara Weight: 87 kg.
Style #3
Internal Volume: 8, 9 cbm Max.net weight: 3004 kg Tara Weight: 171 kg.
Helicopter (Bell 212)
Height: 100 CM or 39.4″
Length: 225 CM or 88.6″ Width: 100CM or 39.4″
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Standard Operating Procedure
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Weight: 4000 pounds Allowable Cargo Load (ACL) in the utility configuration. However, due to passenger weights and fuel requirements, a 4,000 lbs. cargo weight is extremely unlikely.
DASH 7:
The Dash 7 airframe has been phased out of the Air Greenland fleet. The information below is for reference only. Dimension limits:
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