SOLTRANS BOARD of DIRECTORS AGENDA Board of Directors 4:00 PM, Thursday, April 15, 2021 Teleconference Meeting (Pursuant to Governor Newsom's Executive Order N-29-20)

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SOLTRANS BOARD OF DIRECTORS AGENDA Board of Directors 4:00 PM, Thursday, April 15, 2021 Teleconference Meeting (Pursuant to Governor Newsom's Executive Order N-29-20)

Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, for matters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3 minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any item raised during the public comment period (Agenda Item IV) although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the agency.

Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with a disability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2). Persons requesting a disability related modification or accommodation should contact Suzanne Fredriksen, Clerk of the Board, at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting.

Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00 p.m., Monday-Friday. You may also contact the Clerk of the Board via email at [email protected]. Supplemental Reports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contacting the SolTrans Clerk of the Board and copies of any such supplemental materials will be available on the table at the entry to the meeting room.

Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown.

PUBLIC PARTICIPATION NOTICE PURSUANT TO GOVERNOR GAVIN NEWSOM'S EXECUTIVE ORDER N-29-20, THIS MEETING WILL BE HELD AS A TELECONFERENCE MEETING.

Join the teleconference, Zoom meeting via this link: https://bit.ly/3u89Imp

OR, simply open the Zoom application (if already installed on your computer or device) and enter Meeting ID: 839 4945 1765 and Password: 491224

To participate by phone: (669) 900-6833 , enter Meeting ID: 839 4945 1765 and Password: 491224

Members of the public may provide public comment via one of two ways: 1) Reserve a time to speak during the teleconference meeting by completing the public comment registration form anytime prior to 9:00 a.m. on April 15, via this link: https://bit.ly/2xY9VB5 2) Or, utilize the "raise hand" feature in the Zoom meeting to make public comment up until the time that public comment is closed for a particular item. Participants dialing in by phone may press *9.

NOTE: Pre-registration via option 1 above is recommended as it allows our staff the opportunity to coordinate with you before the meeting to reduce the possibility of technical difficulties.

The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 1 1. CALL TO ORDER/PLEDGE OF ALLEGIENCE Robert McConnell, Chairperson, City of Vallejo (4:00 p.m.)

2. CONFIRM QUORUM/STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; (3) leave the room until after the decision has been made. Cal. Gov’t Code § 87200.

3. APPROVAL OF AGENDA

4. OPPORTUNITY FOR PUBLIC COMMENT

5. EXECUTIVE DIRECTOR'S REPORT

6. PROCLAMATIONS & PRESENTATIONS

7. CONSENT CALENDAR Recommendation: Approve the following consent items in one motion. Note: Items under consent calendar may be removed for separate discussion.

7.A. Meeting Minutes of March 18, 2021 Suggested Action: Approve the Board meeting minutes of March 18, 2021. (PRESENTER: Suzanne Fredriksen, Board Clerk) Board Meeting Minutes of 03-18-21.pdf

7.B. Public Advisory Committee Meeting Minutes of March 22, 2021 Suggested Action: Approve the Public Advisory Committee meeting minutes of March 22, 2021. (PRESENTER: Suzanne Fredriksen, Board Clerk) Staff Report - PAC Meeting Minutes of 03-22-21.pdf

7.C. Proposed Fiscal Year (FY) 2021-22 Performance Goals and Measures Suggested Action: Approve the proposed SolTrans FY 2021-22 Performance Goals and Measures, as shown in Attachment A. (PRESENTER: Beth Kranda, Executive Director) Cover Memo.pdf Proposed FY 2021-22 SolTrans Performance Goals & Measures.pdf

REGULAR CALENDAR

8. ACTION ITEMS

8.A. Proposed Fiscal Year (FY) 2021-2022 Operating and Capital Budget and Projected Actual Operating Expenses for FY 2020-21

The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 2 Suggested Action: Provide feedback on the proposed FY 2021-22 operating and capital budgets, as shown in Attachments A and B. (PRESENTER: Kristina Botsford, Deputy Director) Staff Report - Proposed FY 21-22 Operating & Capital Budget & Projections for FY 2020-21.pdf Attachment A - Proposed FY 2021-22 Operating Budget.pdf Attachment B - Proposed FY 2021-22 Capital Budget.pdf Proposed FY 2021-22 Budget PowerPoint.pdf

8.B. Potential Service Restoration Phase 1 on SolTrans and SolanoExpress Systems Suggested Action: 1) Provide feedback on the proposed Phase I Service Restoration Plan, and 2) Authorize Staff to open a public comment period on the proposed Phase 1 Service Restoration Plan on April 15, and to hold a public hearing at the close of the public comment period at the May 20, 2021 Board Meeting. (PRESENTER: Mandi Renshaw, Senior Analyst) Staff Report - Potential Service Restoration Phase 1.pdf

NON-ACTION/ INFORMATIONAL

9. DISCUSSION ITEMS

10. NON-DISCUSSION ITEMS

10.A. State Legislative Report Suggested Action: Informational. Cover Memo.pdf 04-2021 State Legislative Report.pdf

11. BOARD OF DIRECTORS COMMENTS

12. ADJOURNMENT

The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at https://soltrans.org 3 4 ®!Trans SOLTRANS ACRONYMS LIST OF TRANSPORTATION TERMS Last Updated: April 11, 2019 Solano County Transit

A MPO Metropolitan Planning Organization ABAG Association of Bay Area Governments MTC Metropolitan Transportation Commission ADA Americans with Disabilities Act N, O, & P APC Automatic Passenger Counter NEXT National Express Transit APTA American Public Transit Association NTD National Transit Database AVL Automated Vehicle Location System O&M Operations and Maintenance B PAC Public Advisory Committee BAFO Best and Final Offer PARS Public Agency Retirement Services BART Bay Area Rapid Transit PCC Paratransit Coordinating Council C PNR Park & Ride CalACT California Association for Coordinated PPP (3P) Public Private Partnership Transportation PY Prior Year CalOES California Office of Emergency Services R & S CalSTA California State Transportation Agency RFP Request for Proposals Caltrans California Department of Transportation RM2 Regional Measure 2 Funds CAM Cost Allocation Model RM3 Regional Measure 3 Funds CARB California Air Resources Board RVH Revenue Vehicle Hours CNG Compressed Natural Gas RVM Revenue Vehicle Miles COA Comprehensive Operational Analysis SRTP Short Range Transit Plan COV City of Vallejo STA Solano Transportation Authority CTA California Transit Association STAF State Transit Assistance Fund CTC California Transportation Commission T CTSA Consolidated Transportation Services TAC Technical Advisory Committee Agency TCP Transit Capital Priorities D TDA Transportation Development Act DAR Dial-a-Ride TIP Transportation Improvement Program DBE Disadvantaged Business Enterprise TNC Transportation Network Company DOT Department of Transportation U, V, W, Y E & F UA or UZA Urbanized Area FAST Fairfield and Suisun Transit VMT Vehicle Miles Traveled FAST Act Fixing America's Surface Transportation Act VTC Vallejo Transit Center FHWA Federal Highway Administration WETA San Francisco Bay Area Water Emergency FTA Federal Transit Administration Transportation Authority FY Fiscal Year YTD Year to Date G, H, I, & J GFI Gen-fare Industries Farebox GPS Global Positioning System HOV High Occupancy Vehicle IFB Invitation for Bid JPA Joint Powers Authority L & M LCTOP Low Carbon Transit Operations Program LoNo Low or No Carbon emissions MCI Motor Coach Industries MOD Mobility on Demand MOU Memorandum of Understanding

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6 AGENDA ITEM: 7A BOARD MEETING DATE: APRIL 15, 2021

®_!Trans Solano County Transit DRAFT Board Minutes for Meeting of March 18, 2021

1. CALL TO ORDER Chairperson McConnell called the regular meeting of the SolTrans Board to order at 4:00 p.m. Pursuant to Governor Newsom's Executive Order N-29-20 and the Shelter in Place order issued by Solano County, the meeting was held via teleconference.

A quorum was confirmed by the Clerk of the Board, Suzanne Fredriksen. There was no Statement of Conflict declared at this time.

MEMBERS PRESENT: Robert McConnell, Mayor City of Vallejo, Chair Lionel Largaespada, Councilmember City of Benicia, Vice Chair Cristina Arriola, Councilmember City of Vallejo Steve Young, Mayor City of Benicia Lori Wilson, Mayor, Suisun City Ex-Officio - STA Representative/ MTC Alternate

MEMBERS ABSENT: Jim Spering, Supervisor, MTC Representative County of Solano

STAFF PRESENT: In Alphabetical Order by Last Name: Angel Anderson SolTrans Program Assistant Kristina Botsford SolTrans Deputy Director Patricia Carr SolTrans General Services Manager Bernadette Curry SolTrans Legal Counsel Suzanne Fredriksen SolTrans Board Clerk Angela Jackson SolTrans Program Analyst I Beth Kranda SolTrans Executive Director Mandi Renshaw SolTrans Senior Analyst John Sanderson SolTrans Transit Services Manager Dennis Ybarra SolTrans Program Analyst II

OTHERS PRESENT: In Alphabetical Order by Last Name: Linda Beauchaine National Express Transit Eric Braziel Amalgamated Transit Union 192 Ron Bushman Transdev, Inc. Ron Grassi Solano Transportation Authority Daryl Halls Solano Transportation Authority Jason Helton James McElroy

7 Arthur Miles WC Pihl Transdev, Inc. Cristina Russell Transdev, Inc. Alvaro (Jun) Sayong National Express Transit Dan Sharp Brandon Thomson Solano Transportation Authority

3. APPROVAL OF AGENDA On a motion by Director Young and a second by Chair McConnell, the SolTrans JPA Board unanimously approved the agenda. (5 Ayes)

4. OPPORTUNITY FOR PUBLIC COMMENT None presented.

5. EXECUTIVE DIRECTOR'S REPORT Beth Kranda stated that transit workers in Solano County recently became eligible to receive the COVID-19 vaccinations.

6. PROCLAMATIONS AND PRESENTATIONS

CONSENT CALENDAR On a motion by Director Wilson and a second by Vice Chair Largaespada, the SolTrans JPA Board unanimously approved Consent Calendar Items 7A through 7E. (5 Ayes)

7 A. Meeting Minutes of February 18, 2021 Recommendation: Approve the meeting minutes of February 18, 2021 .

7B. Approve SolTrans' Application for Low Carbon Transit Operations Program (LCTOP) Funds for Fiscal Year (FY) 2020-21 Recommendation: Approve the Board Resolution as shown in Attachment A, authorizing the execution of the LCTOP Project Authorized Agent Form and the Certifications and Assurances as shown in Attachment B.

7C. Federal Transit Administration Section 5339(c) Low or No Emission Program Grant Application Recommendation: Approve Resolution 2021-02 as shown in Attachment A, authorizing the Executive Director to submit an application for FTA Section 5339(c) Low or No Emission Grant Funds.

7D. Award of Janitorial Services Contract Recommendation: Authorize the Executive Director to award and execute a contract with Excellent Cleaning Services to provide janitorial cleaning services over a three-year period with two, one-year options to extend in an amount not-to-exceed $485,000.00, subject to Legal Counsel approval as to form.

7E. Amend SolTrans Advertising Policy Recommendation: Approve the proposed changes to the SolTrans Advertising Policy, as shown in Attachment A.

REGULAR CALENDAR

8. ACTION ITEMS

8 8A. Authorization to Award a Contract for Transit Operations and Maintenance to Transdev Services, Inc. John Sanderson provided a presentation of the evaluation and selection process that led to Staff's recommendation to award a contract for transit operations and maintenance services to Transdev, Inc. He outlined the proposal scores for each bidder, estimated annual costs, and estimated 10-year costs.

Public Comments: None presented.

Board Comments: • Contract flexibility was discussed to allow room for any future consolidation(s). • The transition plan for the current drivers, maintenance and office staff was discussed. • Transdev's reputation in the Bay Area was discussed as well as feedback from reference checks. • Professional development of current and future employees was discussed.

Staff provided the following points of clarification: • Staff and legal counsel are confident that the contract is flexible enough to allow for future consolidation, as needed. • Staff confirmed that all current transit operations and maintenance employees who remain in good standing and pass the background check will have the opportunity to keep their job under the new contract. Ron Bushman also stated that Transdev has extensive experience with transition, will oversee a two-month training period and work closely with SolTrans Staff to ensure standards are being met. • Staff stated that peer agencies who currently contract with Transdev speak very highly of them in addition to the very positive reference checks. • Ron Bushman with Transdev relayed that employees are provided with online training opportunities, and there is an initial driver training course plus 120 hours of training for new drivers, a management development program, a career mentoring program, and regional resources to assist all levels of the organization.

Recommendation: 1) Authorize the Executive Director to award the Transit Operations and Maintenance Services contract to Transdev Services, Inc.; and 2) Authorize the Executive Director to execute a contract for the period of July 1, 2021 through June 30, 2026, with five one-year options extending through June 30, 2031 at the variable rates and fixed costs proposed in the revised Best and Final Offer (BAFO), subject to legal counsel approval as to form.

On a motion by Vice Chair Largaespada and a second by Director Young, the SolTrans JPA Board unanimously approved the recommendation. (5 Ayes)

88. Budget Outlook for Fiscal Year (FY) 2021-22 Through FY 2030-31 Kristina Botsford provided a presentation on SolTrans' Budget Outlook for FY 2021-22 through FY 2030-31, including the operating revenue and expenses with a projected shortfall in FY 2024-25, and the capital revenue and expenses with a shortfall projected as early as FY 2022-23.

Public Comments: Two members of the public requested that hazard pay be considered in the budget for frontline transit workers as well as plastic shields to ensure bus driver safety.

Eric Braziel, Vice President of Amalgamated Transit Union 192 requested consideration of providing a vaccine education piece for drivers who may be hesitant or still deciding whether to get vaccinated.

9 Board Comments: • Staff was asked to bring an update to the Board in the future when it becomes clear how much funding SolTrans will be allocated under the American Recovery Plan and how best to spend such funds. • Future fare increases were discussed, and it was suggested that Staff explore a possible fare adjustment in years three and four of the 10-year projection. • It was cited that approximately 35% of jobs have been lost in Solano County since the pandemic and that only about 1/3 are expected to return, so Staff was encouraged to factor in a contingency in case service reductions are necessary. • Staff was asked to discuss with the contractor the possibility of allowing drivers to get vaccinated during paid work time as an incentive.

Staff provided the following points of clarification: • Beth Kranda stated that SolTrans has discussed adopting hazard pay with contractor. She also stated that SolTrans continues to enforce physical distancing, mask wearing, frequent fogging of buses, contactless payments and that the plastic shields are in the process of being installed. • Kristina stated that it may not be feasible to increase local fares any time soon, but that a fare increase on the SolanoExpress routes is being explored on a countywide level to stay more in line with bridge toll increases.

Recommendation: Provide feedback on the Budget Outlook through FY 2030-31 .

With no further feedback from the SolTrans Board, Chair McConnell closed the agenda item.

NON-ACTION/ INFORMATIONAL ITEMS

9. DISCUSSION ITEMS

9A. Healthy Transit Marketing Campaign Update Mandi Renshaw provided a presentation on SolTrans' six-week marketing campaign to welcome riders back to transit and to remind them of safety and cleaning measures that are in place.

Public Comments: None presented.

Board Comments: It was suggested that Board members spread the word by sharing the marketing messages on their social media.

Recommendation: Informational.

10. NON-DISCUSSION ITEMS

1 0A. State Legislative Report Recommendation: Informational.

11. BOARD OF DIRECTORS COMMENTS None presented.

12. ADJOURNMENT The meeting was adjourned at 5:16 p.m. The next regular meeting of the SolTrans Board is scheduled for Thursday, April 15, 2021, at 4:00 p.m., via teleconference.

10 Attested by:

6-r~~·r 03/19/2021 Suzanne Fredriksen Date Clerk of the Board

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12 AGENDA ITEM: 7B BOARD MEETING DATE: APRIL 15, 2021

~Trans

Solano County Transit

Draft Public Advisory Committee (PAC) Meeting Minutes March 22, 2021

1. CALL TO ORDER Chairperson Daniel Smith called the meeting of the PAC to order at 5:07 p.m. Pursuant to Governor Newsom's Executive Order N-29-20 and the Shelter in Place order issued by Solano County, the meeting was held via teleconference.

A quorum was confirmed by Angel Anderson, Acting Clerk.

PAC MEMBERS PRESENT: Ginger Burnett City of Benicia Daniel Smith City of Benicia, Chair Tom Bartee Solano Transportation Authority (Joined at 5:13 pm) Cynthia Tanksley Solano Transportation Authority Richard Burnett City of Vallejo Drew Skau City of Vallejo, Vice Chair

PAC MEMBERS ABSENT: Michael Milan City of Vallejo

SOLTRANS STAFF PRESENT: (In alphabetical order by last name) Angel Anderson Program Assistant Kristina Botsford Deputy Director Patricia Carr General Services Manager Bisi Ibrahim Senior Analyst Mandi Renshaw Senior Analyst John Sanderson Transit Services Manager

2. APPROVAL OF THE AGENDA On a motion by Tom Bartee and a second by Drew Skau, the SolTrans PAC unanimously approved the agenda. (5 Ayes, 2 Absent (Milan, Tanksley))

3. OPPORTUNITY FOR PUBLIC COMMENT None presented.

At this time, PAC Member Cynthia Tanksley joined the meeting.

4. ACTION ITEMS

SA. Chair and Vice Chair Selection

Public Comments: None presented.

PAC Member Comments: • The option of waiting until 2022 to select a new Chair and Vice Chair was discussed, and it was noted that at least one PAC Member will be relocating sometime in 2021.

Recommendation: Select by majority vote one of the options below, or a combination thereof: 1) Extend the terms of the current Chair, Daniel Smith and Vice Chair, Drew Skau to expire on March 22, 2022; or 2) Selection of a new Chairperson and Vice Chairperson, commencing with the next quarterly Public Advisory Committee meeting and with a term expiration of March 22, 2022.

On a motion by Tom Bartee and a second by Ginger Burnett, the SolTrans PAC unanimously approved recommendation 1) to extend the terms of the current Chair, Daniel Smith and Vice Chair, Drew Skau, to expire on March 22, 2022. (6 Ayes, 1 Absent (Milan))

5B. Discussion on Potential Service Restoration Phase 1 on the SolTrans and SolanoExpress System Mandi Renshaw provided a verbal report on the proposed Phase I service restoration plan slated for August 2021. She stated that SolTrans responded to the COVID-19 pandemic by reducing the service by approximately 50%. She noted that Staff completed a robust preliminary public outreach to determine service restoration priorities, including school tripper service, increasing local service, increasing frequency on the Yellow Line and realigning SolanoExpress routes with BART.

Public Comments: None presented.

PAC Member Comments: • Concern was expressed that school tripper Routes 15 and 17 will not be in service when the Benicia school district returns some students to school in mid-April, though acknowledgement was made that the district's Board of Directors only approved the change mid-March. • Concerns were expressed regarding collective bargaining agreements (CBAs) that restrict options for filling operator vacancies on specific bus routes, and Staff was asked to explore whether contingencies can be put into place in the future.

SolTrans Staff provided the following points of clarification: • Staff remains diligent in communication with the school districts; however, the Benicia school district needed to make a decision to reopen more quickly than the lead time that is required for SolTrans to implement service adjustments safely and effectively for the current school year. Therefore, Staff is recommending the restoration of school tripper service to be included in the August 2021 service restoration phase 1. • The contractor also needs additional time to recruit and train drivers for Routes 15 and 17. While previously laid off drivers have been rehired, or an offer made, not all have returned. CBAs are strict about which union can serve specific routes. • The collective bargaining agreements (CBAs) that define the wages, employment terms, and work rules for SolTrans drivers are between the drivers' unions and the operations contractor. SolTrans is not a party to either CBA and is legally prohibited from negotiating directly with the drivers' unions or interfering with the agreement between the unions and the operations contractor.

Recommendation: 1) Provide feedback on the proposed Phase I service restoration plan; and 2) Forward a recommendation to the SolTrans Board for consideration and potential action, that includes direction to Staff to: a) Work with the incoming transit operator to ensure contingencies are in place that enable faster, more flexible restoration of service following emergency situations; b) Include such emergency recovery contingencies in future transit operations contract procurements; and 14

c) Continue to maintain consistent communication with the Benicia Unified School District to restore school tripper routes as soon as possible.

On a motion by Cynthia Tanksley and a second by Tom Bartee, the SolTrans PAC unanimously approved the recommendation as amended, shown above in bold italics. (5 Ayes, 1 Absent (Milan))

5C. Proposed Fiscal Year (FY) 2021-22 Performance Goals and Measures John Sanderson provided a verbal report on the proposed FY 2021-22 Performance Goals and Measures. He stated that the overall goals are very similar to last fiscal year with a few changes: SolTrans will be transitioning to a new transit operator, recovering from the pandemic, beginning work on the electrification infrastructure, and implementing a new CAD/AVL system.

Public Comments: None presented.

PAC Member Comments: • Impacts to the bus replacements timeline was discussed. • A request was made to include SolTrans' post-pandemic marketing plan on a future meeting agenda. • The status of bus operators receiving COVID-19 vaccinations was discussed. • The status of the induction charging installation at SolTrans Curtola Park and Ride Hub (Curtola PNR) was discussed. • A request was made for Staff to indicate any COVID-19 impacts in future Performance Goals and Measures reports. • Concerns were expressed regarding electrification of SolTrans' fleet and service sustainability in the event of future impacts to the electrical grid.

SolTrans Staff provided the following points of clarification: • SolTrans is still on track to replace buses as originally planned with an emphasis on electrification of the local bus fleet. • Staff is currently engaging in a countywide SolanoExpress marketing campaign, and the PAC members, as well as the general public, are invited to follow on facebook. • Staff acknowledged that bus operators and other staff members have been getting vaccinated on a voluntary basis and noted there is a new reporting requirement to report the percentage of staff who have been vaccinated. • Staff estimates construction on induction charging at Curtola PNR to begin in July. • Staff is working with PG&E and GARB to make SolTrans a super-user in order to retain grid usage in emergencies, as well as implementing various resiliency measures for back-up power generation.

Recommendation: Provide feedback and forward a recommendation to the SolTrans Board to approve the Proposed FY 2021-22 Performance Goals and Measures, to include an amendment to Goal 1: Objective F - Marketing and Outreach, to ensure the marketing plan is performed with consideration of post-COVID-19 ridership and goals.

On a motion by Tom Bartee and a second by Ginger Burnett, the SolTrans PAC unanimously approved the recommendation as amended, shown above in bold italics. (5 Ayes, 1 Absent (Milan))

NON-ACTION/INFORMATIONAL

5. DISCUSSION ITEMS

6A. Update on SolTrans Transit Operations and Maintenance Services John Sanderson provided an update on the Transit Operations and Maintenance Services noting that the Board approved Transdev, Inc. as SolTrans' new contractor after Staff completed a multi-year competitive procurement process.

Public Comments: None presented.

PAC Member Comments: None presented.

Recommendation: Informational.

6. NON-DISCUSSION ITEMS

7.A. Fiscal Year (FY) 2020-21 Operating Revenue and Expenses Through December 31, 2020 Recommendation: Informational.

7.B. Update on the SolTrans Board's Action to Rescind the Local Fare Increase for July 1, 2021 and 2023 Recommendation: Informational.

7.C. Community-Based Transportation Plan Update Recommendation: Informational.

7. ADJOURNMENT The regular meeting of the PAC was adjourned at 6:46 p.m. The SolTrans PAC meets quarterly and on an as-needed basis. The next PAC meeting is to be announced.

3/25/2021 Suzanne Fredriksen Date Clerk of the Board

16 AGENDA ITEM: 7C BOARD MEETING DATE: APRIL 15, 2021

~Trans Solano County Transit

TO: BOARD OF DIRECTORS PRESENTER: BETH KRANDA, EXECUTIVE DIRECTOR SUBJECT: PROPOSED FISCAL YEAR (FY) 2021-22 PERFORMANCE GOALS AND MEASURES ACTION: MOTION

COVER MEMO:

The Board is being provided with the Proposed Fiscal Year (FY) 2021-22 Performance Goals and Measures for review and approval.

RECOMMENDATION:

Approve the proposed SolTrans FY 2021-22 Performance Goals and Measures, as shown in Attachment A.

Attachment: A. Proposed FY 2021-22 Performance Goals and Measures

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18 Approved: ATTACHMENT A Last Updated: Agenda Item 7C

®J,,Trans MISSION, VALUES AND GOALS

MISSION STATEMENT:

"We provide safe, reliable, courteous, efficient and accessible transportation services that effectively link people, jobs and communities."

VALUES: GOALS:

1. Service ➢ Safety ➢ Customer-foe used 2. Financial Performance

➢ Accessible 3. Governance

4. Capital and IT ➢ Quality ➢ Sustai nabi Iity ➢ Fiscal Responsibility

➢ Collaboration

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FY 2021-22 Solano County Transit (SolTrans) Performance Goals and Measures

The intent of the Performance Goals and Objectives for SolTrans is to guide Staff's decision-making processes and to organize the Agency's activities in a meaningful manner, in order to effect positive change and improve performance, as desired by the Board of Directors for carrying-out SolTrans' mission: "We provide safe, reliable, courteous, efficient and accessible transportation services that effectively link people, jobs and communities."

The following goals provide a framework for pursuing our mission: 1) Service; 2) Financial Performance; 3) Governance; and 4) Capital/IT. In order to achieve these goals, objectives are outlined in the table below. Performance on each is then tracked according to progress made on a specified standard or milestone or pure accomplishment of a specific activity. Also, in some cases, performance in a particular area is ongoing, and Staff will keep the Board informed on notable progress made.

GOALS/OBJECTIVES Performance Measurement

1. GOAL: Service - Delivering on-time transit services which meet the needs of SolTrans customers

A. OBJECTIVE: Contractor Performance/System Performance - i. Award and begin work with new Operations and Maintenance Contractor Award in March, turnover in July

ii. Monitor Performance Measures for Service Quality with Contractor Report to Board quarterly

a. On-time performance - 78% of all trips operate on time (no later than 5 minutes and no earlier than 1 minute of published schedule)

b. Accidents/incidents - 80,000 miles between preventable accidents

c. Service hours delivered/scheduled d. Farebox - local services = 20%, express services= 50%, demand response= This measure has been suspended until full-service 10% returns e. Miles between breakdowns/failures - 10,000 miles between road calls

f. Validated complaints per boarding

GOALS/OBJECTIVES Performance Measurement

B. OBJECTIVE: COVID-19 Response and Recovery Plan for SolTrans Service

Monitor service reduction and add sweeper buses when needed to accommodate i. Monitor performance extra capacity

As resources become available, restore suspended service; work on plan to return to ii. Ongoing full service including revamping of school trippers

iii. Monitor the Route 82 am trips to San Francisco; increase marketing efforts Beginning Feb. and continuing - C. OBJECTIVE: Branding

i. Completion of Bus Stop Signage program/Upgrade shelters Ongoing - D. OBJECTIVE: Technology

Implement new CAD/AVL system and work on dynamic signage for VTC, Curtola and i. Beginning March 2021 Sereno Transit Center (STC)

ii. Work with Contractor to get all operations up and running with new dispatch system Beginning March 2021

F. OBJECTIVE: Marketing and Outreach Continue to engage in a robust marketing and outreach campaign to the i. Ongoing communities and partners

ii. Monitor performance of advertising sales on buses and shelters Ongoing

GOALS/OBJECTIVES Performance Measurement

2. GOAL: Financial Performance - Optimize fiscal health and sustainability

A. OBJECTIVE: Audits/Plans

i. Complete annual independent audit/prepare for FTA Triennial Review

B. OBJECTIVE: Budgets

i. Prepare balanced budget for reduced service levels Monitor Monthly

Present information quarterly for Finance Prepare Budget vs. Actual revenues and expenses and farebox recovery ratios ii. Subcommittee or Board; present 6-month budget quarterly to actuals report to the Board by February 2022

iii. Monitor advertising revenue and park and ride lot expenses and revenue Ongoing

C. OBJECTIVE: Fare analysis

Analyze usage of Token Transit/Clipper Start Program; work on implementing Clipper i. Ongoing 2.0

D. OBJECTIVE: Reserves

i. Maintain proper level of financial reserves Monitor

E. OBJECTIVE: Long-Term Sustainability

GOALS/OBJECTIVES Performance Measurement

i. Continue work on short-term and long-term recovery plans for operations Ongoing

ii. Monitor the work and requirements of Blue Ribbon Panel through MTC Ongoing

Monitor grants already submitted (FTA bus/bus iii. Apply for all grants that are applicable to service: Federal, State and Local facility and FTA lo/no grants)

iv. Review current Organization Structure and positions Suspended

3. GOAL: Governance - Ensure best practices with balanced objectives and equal concern for all stakeholders while maintaining accountability and transparency

A. OBJECTIVE: Long-term strategies

Suspended pending outcome from Blue Ribbon i. Pursue the establishment of a Transit District legislation Panel

Monitor and support implementation of express lanes/bus only lanes/bus on ii. Ongoing Support shoulder lanes /Bay Bridge- for new express service options for the future

B. OBJECTIVE: Relationships with funding and community partners

Maintain positive and productive relationships with community groups, Benicia and i. Ongoing Vallejo Chambers of Commerce, Visit Vallejo, City Councils

Work with state and federal advocacy contractors - monitor all upcoming grant ii. Provide a minimum of quarterly reports to the Board opportunities, participate in State and Federal advocacy trips and meetings

4. GOAL: Capital/IT - Ensure vehicles, buildings and related infrastructure are maintained and long-term plans and strategies are considered

A. OBJECTIVE: Investing resources into future endeavors/capital infrastructure/ongoing projects

Finish implementation of Vallejo Community-Based Transportation Plan on i. Ongoing with completion by July 2021 shelters/stops/signage and monitor conditions at transit centers

Work with advisory group for completion by July ii. York Street Public Art Project in partnership with Vallejo Community Arts Foundation 2021

iii. IT initiatives

a. Transition to new CAD/AVL system - run dual systems for 6 months March 2021 - Sept 2021

b Find and implement new Maintenance Software and Customer Relations Software To be completed this fiscal year

B. OBJECTIVE: Long-term strategies

i. Electric infrastructure - begin construction at 1850 Broadway facility July 21 - June 22

Begin construction work on Curtola Park and Ride Hub - inductive charging systems ii. April 21 for Yellow Line conversion

Future bus rapid transit/limited/signal synchronization on major corridors - work on iii. Ongoing 1680/180 corridor plans with partners

Monitor Regional Housing Needs Assessment (RHNA) strategies through MTC for iv. our local cities to help in developing potential new bus networks/routes

Work on replacement strategies for 21 Diesel hybrid vehicles with 100% zero iv. Ongoing emission vehicles - monitor funding opportunities and available grants

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26 AGENDA ITEM: BA BOARD MEETING DATE: APRIL 15, 2021

(§J7rans

Solano County Transit

TO: BOARD OF DIRECTORS PRESENTER: KRISTINA BOTSFORD, DEPUTY DIRECTOR SUBJECT: PROPOSED FISCAL YEAR (FY) 2021-22 OPERATING AND CAPITAL BUDGET AND PROJECTED ACTUAL OPERATING EXPENSES FOR FY 2020-21 ACTION: MOTION

ISSUE:

The FY 2021-22 proposed operating and capital budget is being presented to the SolTrans Board of Directors for comment. The Board-approved Budget Policy requires the draft budget to be presented at the April Board meeting with the final budget presented for Board approval in May.

DISCUSSION:

10-YEAR BUDGET OUTLOOK

The 10-year projection was presented to the Board at the March 181h meeting. The proposed operating and capital budget for FY 2021-22 was prepared using the projections presented in the 10-year budget outlook with some minor changes to include updated information on new funding as well the final BAFO from the new transit contractor.

FY 2020-21 PROJECTED ACTUAL OPERATING REVENUE AND EXPENSES

The FY 2020-21 adopted budget and projected actuals is shown in Attachment A. Staff projects that we will end the fiscal year under budget by approximately $600,000. Additionally, Staff estimates that $825,000 of TDA funds we receive this year won't be needed and can be added to the agency reserves.

Revenue has been significantly affected by the pandemic with decreased service and riders. We project fare revenue to be about $500,000 less than budgeted. At the time the budget was prepared last year, it was unknown how long the stay-at-home orders and capacity restraints would affect SolTrans' service.

Grant funding is on target for the year. The Bay area region was awarded $1.3 billion in federal Coronavirus Aid, Relief, and Economic Security Act (CARES) funding. So IT rans was allocated $5.5 million and used $3.4 million in the prior fiscal year with the remainder of $2.1 million applied to the current fiscal year. This funding allowed SolTrans to maintain at least half of its service to the public to ensure essential workers and transit dependent riders had transportation. Additionally, SolTrans can draw on our usual allocated federal operating grants based on a formula applied to actual operating expenses.

Expenses are under budget and we expect budget savings of $600,000. Several expenses are projected to be lower due to projects that had to be put on hold as the stay-at-home orders continued most of the year. Fuel and vehicle parts are much lower than budgeted. Fuel costs 27 stayed low and the contingency we budgeted for was not needed. This was the first year we budgeted for parts pass through, and we overestimated the cost of parts needed to maintain the fleet. Most other expense categories are under budget with the exception of technology. The projected costs include paying to extend our software license with our current computer-aided dispatch (CAD)/AVL provider until the new system is installed.

FY 2021-22 OPERATING BUDGET SUMMARY

Overall, SolTrans is presenting a balanced budget and is not currently expecting to need to draw upon any of our reserves in FY 2021-22. The total FY 2021-22 operating budget (Attachment A) is being proposed at $14,725,000 (the prior year approved budget was $13,505,000).

Operating Revenue

SolTrans receives funding from a variety of sources. Many funding sources are based on state and local revenue streams that are now affected by the pandemic. MTC has given agencies assumptions to use for lost revenue in the next fiscal year. The effects are as follows: • Farebox revenue - During the pandemic, farebox revenue has fallen to about 30% of pre COVID-19 levels. We are assuming an increase in fare revenue to about 45% of pre-COVID- 19 levels based on the current ridership growth we are seeing and the increased service we will be offering next year. • Federal 5307 Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) funds - SolTrans has been allocated approximately $1.7 million in coronavirus recovery funds to help restore service. This funding will be used 100% for SolanoExpress to restore some commuter service to be closer to pre-pandemic levels. • Federal 5307 funds, annual allocation - This funding has been allocated and is available to execute in a grant. The actual amount we can draw is based on actual expenses incurred during the year. • State Transit Assistance Funds (STAF) - the operating assistance portion has been estimated by MTC. The remaining STAF funds are primarily a repayment from STA for the purchase of SolanoExpress buses. If not needed for operations, this repayment will go to our capital reserves for future use. • TOA funds - MTC has estimated the amount of TOA funds available. We have estimated we will need approximately $4 million of the $7 million estimate for operations. • RM2 funds - Bridge tolls are nearly back to pre-COVID-19 levels and we have estimated this funding to be 90% of pre-COVID-19 levels.

Operating Expenses

SolTrans' operating budget has four main cost drivers, which represent 86% of the budgeted costs. They are outlined as follows, along with the approximate portion of the total budget: • Contracted transit services with Transdev - 64% • Salaries & benefits - 12% • Fuel-6% • Vehicle parts & other direct operating costs - 4%

Transit Services Contract • Service hours - We plan to run 76,500 hours of fixed route service, which is about 70% of the service that SolTrans ran before the pandemic. We will assess our ability to run more service as more funding becomes available and as the public returns to the service, thus creating a demand. We estimate we will run 9,000 hours of paratransit service which is about 75% of pre-pandemic levels. • Contract rates - The new contract with Transdev begins July 1, 2021 coinciding with the start of our fiscal year. The contract has a variable rate for revenue hours of service for fixed route of $67.06 per hour. The variable rate for paratransit revenue hours is $44.28 per hour. The fixed fee portion of the contract covers vehicle maintenance labor, administrative

28 wages and benefits (for dispatchers, road supervisors and customer service), Transdev management staff wages, insurance and corporate overhead, as well as the one-time transition/start-up costs. The annual fixed costs are $3,876,761.

Salaries & Benefits We have budgeted for the current 12 full-time SolTrans employees as well as a new hire mid year to possibly fill the vacant Administrative Clerk position. A cost of living adjustment (COLA) and merit increases have been included, as well. There have been no COLA or merit raises for two years. Typically, employees receive a raise that is a combination of a COLA and merit based upon good performance, beginning on July 1. We use the San Francisco Bay Area CPI rate for April each year. The CPI for April 2020 was 1.1 %. We will not know this year's CPI until May 10th but do not expect the combined CPI rates for the last two years to exceed 3%.

Fuel Fuel expense is projected to increase due to increased service hours and the subsequent amount of fuel consumed. A contingency has been built in for price changes and unforeseen increases in usage.

Vehicle Parts & Other Operating Expenses Beginning July 1, 2020, SolTrans negotiated with the contractor to pass through actual parts costs for reimbursement. Prior to this, parts were estimated for the year and SolTrans paid a fixed fee regardless of the actual usage or costs. The new 10-year contract with Transdev treats parts as pass through expenses. We have estimated parts to be approximately $500,000 to maintain our fleet. The additional other operating costs of $51,000 include armored car services for the cash vault and other miscellaneous direct expenses.

Facility Operations & Maintenance Maintenance costs will be increasing significantly because facility and bus stop maintenance will no longer be a part of the transit services contract. SolTrans will contract for maintenance services and manage such maintenance for all facilities via our Staff and vendors. This gives us more control over the quality of the work performed and the cost for these services.

Other In total, all other expenses are marginally higher than the prior year primarily due to the fact that normal operations are beginning to resume as the pandemic winds down. We expect some travel later in the fiscal year as well as marketing events to kick off our projects. Technology costs are higher due to the overlap in CAD/AVL systems for four months next year as well as other software renewal costs.

Farebox Recovery Rate

Farebox recovery for FY 2021-22 is projected to be 11.6%, versus the estimated FY 2020-21 rate of 8.5%. Prior to the pandemic, SolTrans had farebox recovery in excess of 23%, exceeding the 20% state mandated rate. The farebox recovery regulation has been suspended during the pandemic.

FY 2021-22 CAPITAL BUDGET SUMMARY

The total FY 2021-22 proposed capital budget is $15,252,000. This amount reflects new budget and revenue requests, as well as carryover of approved budget for projects not yet completed at the end of the current fiscal year. (Please see Attachment B for full details on the proposed capital budget). The proposed capital budget is funded with available federal, state and local funds, with the exception of the electrification project. This is discussed in more detail below. The amount needed from TDA can be substantially funded by our current year TDA estimated funds with the remaining amount funded by the TDA funds we hold in reserve with MTC.

29 Vehicles In 2020, the Board approved the purchase of one battery-electric BYD commuter coach to use as a pilot for induction charging and to test the range for commuter routes. This bus will not be delivered and accepted until the summer so the budget for this purchase has been carried over to the next fiscal year. Staff also plans to replace two of the supervisor vans that have exceeded their useful life.

Vehicle Maintenance and Shop Equipment The 21 Gillig hybrid buses have batteries that need to be replaced mid-life. Three buses have been completed and we expect another six to be completed by June 30. We have budgeted for eight next year. We have budgeted to use the SB1 State of Good Repair funds as well as available AB 664 bridge toll credits; both of which can only be used for capital projects. The remaining budget is for routine maintenance for major component replacements, as well as components on our hybrid buses that often need to be replaced along with the battery replacements.

Electrification Project SolTrans is starting on its major electrification project to prepare our facility for a fully electric fleet. The design and engineering have been completed and the invitation for bids to solicit construction companies has been issued. Based on the latest estimates from the engineers, we estimate we will need an additional $2 million for the construction at the O&M facility. We have included this project in the estimate with this unfunded amount. However, work will not begin without an executed construction contract approved in advance by the Board. The construction bids are set to be received on April 15th, the day of this Board meeting, and Staff will determine based on the bids if there is truly a funding shortfall and what measures can be taken to reduce costs and/or secure additional funding. SolTrans also has capital reserves that we can use to move the project forward as we try to secure additional funding.

Technology We have carried over the portion of the CAD/AVL new installation project budget, the integration of Clipper 2.0 and the integration of our new system with our website and mobile app. We have also budgeted to upgrade the cameras on the buses as most of the current cameras are scheduled for replacement. Additionally, we have budgeted for the installation and integration of a new database for customer comments and for safety incidents and hazards as required. The remaining technology budget is for routine replacement of computers and servers based on the replacement schedule.

Facilities SolTrans has several facility projects in the upcoming fiscal year, most of which were previously put on hold during the pandemic stay-at-home orders. • Carryover projects - SolTrans is carrying over the project to upgrade the shop lights to LED to save on electricity costs. Additionally, we need to install fencing at the Sereno Transit Center to separate the property from the railroad tracks and create a safer environment. • New projects - SolTrans needs to install a generator at the Vallejo Transit Center (VTC). When there is a power outage, VTC has no lighting and is very unsafe for the buses to continue operating. Last year we had to rent portable lights during fire season when power shutoffs are more prevalent. Additionally, if there is a power outage, SolTrans Staff cannot work in the administrative office located at VTC. The other large project is to replace the HVAC system at the administrative office. The current system is much too sophisticated for this size building and is very costly to maintain. We have had to wrap the exposed pipes due to condensation dripping onto employees' desks and computers, and we have had to replace multiple compressors in the last few years. For a system that is only 10 years old, it has proven to be very costly 30 to maintain and a huge time commitment from our General Services Staff. The remaining budget is for ongoing, smaller projects to replace signage and to replace infrastructure components, as needed. • Bus shelters & amenities - We have budgeted for additional benches and Simme-Seats at stops and to continue with our bus stop blade upgrade project.

NEXT STEPS

We request feedback from the Board on the proposed budgets. The budgets will be refined if additional information is received in the next few weeks that materially changes them. The final budgets will be presented at the May Board meeting for Board approval.

FISCAL IMPACT:

The proposed FY 2021-22 operating budget is $14,725,000, and the proposed capital budget is $15,252,000. The combined budget is $29,977,000, which includes estimated Capital Budget carryovers from the current year. The combined budget is fully funded through the sources outlined in Attachments A and B, with the exception of $2 million needed for the electrification project.

PERFORMANCE GOAL:

Goal 2: Financial Performance - Optimize fiscal health and sustainability; Objective Bi: Budgets - Prepare annual operating and capital budgets that align with the 10-year budget outlook and present the draft operating and capital budgets to the Board by April; Objective Di: Reserves - Ensure the proper level of financial reserves.

RECOMMENDATION:

Provide feedback on the proposed FY 2021-22 operating and capital budgets, as shown in Attachments A and B.

Attachments: A. Proposed Operating Revenue and Expense Budget for FY 2021-22 B. Proposed Capital Revenue and Expense Budget for FY 2021-22

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32 SolTrans Attachment A Operating Revenue Agenda Item 8A PAGE 1 OF 2

FY 19‐20 FY 20‐21 FY 21‐22 Adopted Projected Proposed Actuals Budget Actuals Budget

Farebox Revenue ‐ Fixed Route $ 2,459,088 $ 1,645,430 $ 1,100,000 $ 1,600,000 Farebox Revenue ‐ Paratransit 71,722 35,000 52,000 60,000 Parking Revenue ‐ Curtola and VTC 129,207 135,000 40,000 75,000

Federal (FTA) Section 5307: Operating Assistance 1,419,610 1,000,000 1,800,000 2,796,874 CARES 3,413,383 1,990,800 2,118,465 ‐ CRRSAA ‐ ‐ ‐ 1,692,275 Preventive Maintenance 1,000,000 750,000 750,000 750,000 ADA set‐aside 294,296 305,060 305,060 311,161 Route Specific Operating Assistance 145,000 156,726 156,726 156,726 State Transit Assistance Funds (STAF): STAF ‐ Operating Assistance 394,974 209,270 209,047 345,964 STAF ‐ Other 1,685,182 1,556,086 1,203,055 1,200,000 STAF ‐ Lifeline 300,000 500,000 500,000 ‐ Transportation Development Act (TDA) ‐ Current allocation 935,744 3,900,000 3,900,000 4,000,000 TDA from other Agencies 277,664 277,665 300,000 Regional Measure 2 (RM‐2) 1,434,469 943,385 1,258,477 1,387,000 Use of Reserves ‐ Other discretionary funds 23,685 50,000 ‐ ‐ Other/Interest 64,813 50,581 50,000 50,000 Total Revenue $ 13,771,173 $ 13,505,000 $ 13,720,495 $ 14,725,000

FAREBOX & PARKING REVENUE 2,660,017 1,815,430 1,192,000 1,735,000 OPERATING SUBSIDY REVENUE 11,111,156 11,689,571 12,528,495 12,990,000 $ 13,771,173 $ 13,505,000 $ 13,720,495 $ 14,725,000

Overall Farebox Recovery 19.8% 12.5% 8.5% 11.6%

33 SolTrans Attachment A Operating Expenses Agenda Item 8A PAGE 2 OF 2

ABCD D ‐ BD ‐ C FY 19‐20 FY 20‐21 FY 21‐22

CY projected Actuals % of CY Budget vs. Actuals vs. Adopted Projected Proposed Total Proposed Proposed Budget Actuals Budget Budget Budget budget

Contracted Transit Services $ 9,201,304 $ 8,236,444 $ 8,320,689 $ 9,405,329 64% $ 1,168,885 $ 1,084,640 Salaries & Benefits 1,760,902 1,680,000 1,680,000 1,780,400 12% 100,400 100,400 Fuel 857,980 843,000 700,000 900,000 6% 57,000 200,000 Vehicle Parts & Other Operating Exp 210,091 711,836 544,092 551,000 4% (160,836) 6,908 Facility Operations & Maintenance 285,172 349,500 248,293 443,450 3% 93,950 195,157 Security 349,479 405,000 331,067 411,145 3% 6,145 80,078 Professional Services 346,047 355,000 299,942 336,000 2% (19,000) 36,058 Technology 147,340 150,000 201,552 227,400 2% 77,400 25,848 Utilities 219,177 234,500 214,279 216,320 1% (18,180) 2,041 Advertising & Marketing 127,034 113,000 82,497 100,000 1% (13,000) 17,503 Insurance & Taxes/Fees 72,710 91,500 95,404 98,860 1% 7,360 3,456 General Administration/Other Program Exp 193,937 335,220 178,139 255,096 2% (80,124) 76,957

Total Expenses $ 13,771,173 $ 13,505,000 $ 12,895,955 $ 14,725,000 $ 1,220,000 $ 1,829,046

Net Income (Expense) $ 0 $ 0 $ 824,540 * $ (0)

* Excess TDA to return to reserves 34 ATTACHMENT B SOLTRANS Agenda item 8A FY 2021‐2022 PROPOSED CAPITAL BUDGET April 15, 2021

Funding Source Total Federal State Local ‐TDA Other Vehicles $ 1,325,000 BYD Electric Commuter Coach (carryover) $ 1,125,000 Supervisor Vans (2) $ 200,000

Vehicle Maintenance/Shop Equipment $ 640,000 Gillig Hybrid Battery Refresh $ 107,000 AB 664 Bridge Toll Credits $ 198,000 SB1 State of Good Repair $ 55,000 Major Component Replacements $ 130,000 Gillig Hybrid Components $ 100,000 Other Maintenance, Equipment and Tools $ 50,000

Electrification Project $ 11,000,000 Construction Management TIRCP $ 500,000 Construction FTA 5339b $ 5,022,771 LCTOP $ 1,255,740 SolTrans capital reserve $ 1,300,000 Unknown $ 2,021,489 Curtola Inductive Charging $ 500,000 $ 300,000 $ 100,000

Technology $ 1,820,000 CAD/AVL install, integrations & Clipper 2.0 $ 500,000 $ 875,000 Replace on‐bus camera system $ 300,000 Database/software set up and integrations $ 125,000 Replacement Computers/Servers $ 20,000

Facilities $ 453,700 Upgrade shop lights to LED AB 664 Bridge Toll Credits $ 26,000 Replace HVAC at 311 Sacramento Street $ 201,000 Back up Generator at Vallejo Transit Center $ 160,000 Fencing at Sereno Transit Center AB 664 Bridge Toll Credits $ 36,000 Signage updates and facility improvements $ 30,700

Bus Shelters/Amenities $ 13,300 Benches, bus stop blades and poles, shelters, signage $ 13,300

Totals $ 15,252,000 $ 5,522,771 $ 3,380,740 $ 3,912,000 $ 2,436,489

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36 PROPOSED OPERATING AND CAPITAL BUDGET FOR FY 2021-22

Presented to: The Solano County Transit Board of Directors on April 15, 2021 By: Kristina Botsford,

Deputy Director

}OJ) }OJ) SUD-!J.

37 OPERATING REVENUE $14.7M

Parking Proposed FY 21-22 Revenue/Other 1%

Farebox Revenue TDA 11% 29% FTA Sec. 5307 RM2 39% 9% STAF 11%

• • Farebox Revenue • FTA Sec. 5307 STAF • RM2 • TDA • Parking Revenue/Other @ Trans

38 FIXED ROUTE REVENUE SERVICE HOURS

120,000 107,000

100,000 94,786

■ FY 19-20 Pre-COVID 80,000 76,500 Projection 66,100 ■ FY 19-20 Actuals 60,000

■ FY 20-21 Projected 40,000 Actuals

FY 21-22 Proposed 20,000 ■ Budget

- Fixed Route

(§£Trans

39 OPERATING EXPENSES $14.7M

PROPOSED FY 21-22 8% 3% 3% • Contracted Transit Services 4% • Salaries & Benefits Fuel 6% • Vehicle Parts & Other • Operating Exp Facility Operations & • Maintenance 12% • Security 64% • Other Expenses

®,Trans

40 CAPITAL PROJECTS

Electrification Project at O&M Facility and Curtola $11,000,000 CAD/AVL Configuration/Install and Technology Integrations 1,820,000 BYD Electric Commuter Coach (carryover) and 1,325,000 2 Supervisor Vans Vehicle Major Component Replacements/Shop Equipment 640,000 Facility Upgrades/Bus Shelters and Amenities 467,000

Proposed Total Capital Expenditures $15,252,000

(§£Trans

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42 AGENDA ITEM: BB BOARD MEETING DATE: APRIL 15, 2021

~Trans Solano County Transit

TO: SOLTRANS BOARD OF DIRECTORS PRESENTOR: MANDI RENSHAW, SENIOR ANALYST SUBJECT: POTENTIAL SERVICE RESTORATION PHASE 1 ON SOLTRANS AND SOLANOEXPRESS SYSTEMS ACTION: MOTION

ISSUE:

SolTrans Staff continues to closely monitor transit ridership and demand during the COVID-19 global pandemic. As restrictions ease and more of the population receives vaccines, transit demand is expected to increase. Staff has laid out a phased restoration plan to meet riders' needs. The proposed plan is based on SolTrans' financial abilities and estimated post-pandemic demands on public transit, with the first phase to be effective in early August 2021. Staff will continue to monitor travel patterns and transit demand and phase in more service in early 2022.

DISCUSSION:

In March of 2020, SolTrans reduced Local and SolanoExpress service by over 50% in response to the significant decline in ridership caused by the COVID-19 global pandemic. The remaining service supported the demand for essential travel in SolTrans local and SolanoExpress service areas. In July of 2020, weekday service was enhanced to meet riders' needs by increasing the span of service hours on local routes and frequency on the SolanoExpress Red Line, with scheduled "sweeper buses" added to accommodate capacity restrictions. Sweeper buses ensure riders are not left behind during peak periods. Staff continues to closely monitor ridership trends and track passenger feedback for future service changes.

This year, Staff began partnering with the Metropolitan Transportation Commission (MTC) Blue Ribbon Transit Recovery Taskforce. The Taskforce is developing a plan describing actions needed to re-shape the region 's transit system into a more connected, efficient, and user-focused mobility network throughout the Bay Area. This includes coordinating service changes among Bay Area agencies which eases the planning process for staff and travel coordination for the rider. The current timeframe for agencies to implement major service adjustments is the end of summer and/or early fall.

With this in mind, Staff would like to implement the first of multiple phases to restore service to pre pandemic levels. Potential service adjustments for August 2021 have been laid out based on current ridership trends and initial public feedback. This timeframe will allow Staff to monitor new ridership trends, hold a proper public comment period, coordinate with other connecting transportation agencies, and work with the contractor who will hire new operators to meet increased service levels and create the necessary work assignments.

Feedback from the SolTrans Board, Public Advisory Committee (PAC), and general public during the public comment period will influence changes that will be presented to the SolTrans Board in May 2021. The main theme of the proposed changes in this phase is access. While most SolTrans service operated during the service reductions, services to schools were suspended, local service on Saturdays was significantly reduced, and Yellow Line frequency was reduced to less than half. Staff anticipates that increasing access to local and SolanoExpress services will benefit riders and

43 allow Staff to monitor how the public returns to transit, and their travel patterns. The proposed phase 1 service adjustments will offer the following to SolTrans riders: • Increased local service on Saturdays. Currently, Routes 1, 7A and 7B are the only local routes operating on Saturdays. This proposed adjustment would reinstate Saturday service on Routes 2, 3, 4, 5, 6, and 8 to operate at a slightly reduced service span compared to weekdays. • Increased weekday service frequency on the Yellow Line. The current Yellow Line operates every two hours to BART, which is not a desirable option for commuters or for those using the service to get to appointments or shopping. The proposed adjustment would increase frequency to hourly trips to Walnut Creek BART. • Restored school trippers to Benicia Routes 15 and 17. Staff has been meeting with the Benicia School District. The 2021/22 school year calendar is expected to mirror pre pandemic school bell schedules, with all students returning to in-person instruction in the fall. A transit needs survey in partnership with the district will be released in early May. • Adjustments to SolanoExpress line schedules to better align with transfers to and from BART, which will require adjusting local route schedules to align with transfers to and from the SolanoExpress lines.

Service restoration proposals have been vetted with the PAC, and the committee supports the objective to increase accessibility with the proposed changes above. The PAC also stressed the need to continue communication with the Benicia and Vallejo school districts and support students' access to school in the next school year.

The proposed changes require a formal public comment period. Staff plans to hold a 30-day public comment period beginning April 15, 2021 through a public hearing that is requested to be scheduled at the May 20, 2021 Board meeting. Due to COVID-19 restrictions on public meetings and workshops, Staff will circulate a service change survey and take comments through the agency's social media and website platforms, as well as receive feedback via calls to Customer Service. An extensive marketing campaign requesting public feedback will be implemented for the duration of the public comment period.

FISCAL IMPACT:

The FY 2021-22 draft budget includes FTA Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) funding that will fund the estimated 11,100 additional annual hours of service over the current service levels. While the CRRSAA funding is a one-time grant, it allows us a chance to recover service until usual funding sources increase to pre-pandemic levels. SolTrans does not currently have fiscal resources to add other services without impacting the long-term fiscal health of the agency unless ridership dramatically increases thus increasing farebox revenue, and/or additional funding is obtained from regional, state, or local government sources.

PERFORMANCE GOAL:

Goal 1: Service - Delivering on-time transit services which meet the needs of SolTrans customers; Objective B - COVID-19 Response and Recovery Plan for SolTrans Service.

RECOMMENDATION:

1) Provide feedback on the proposed Phase I Service Restoration Plan, and 2) Authorize Staff to open a public comment period on the proposed Phase 1 Service Restoration Plan on April 15, and to hold a public hearing at the close of the public comment period at the May 20, 2021 Board Meeting.

44 AGENDA ITEM: 10A BOARD MEETING DATE: APRIL 15, 2021

~Trans Solano County Transit

TO: BOARD OF DIRECTORS PRESENTER: BETH KRANDA, EXECUTIVE DIRECTOR SUBJECT: STATE LEGISLATIVE REPORT ACTION: INFORMATIONAL

COVER MEMO:

The Board is being provided with a state legislative report for April 2021.

RECOMMENDATION:

Informational.

Attachment: A. April 2021 State Legislative Report

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46 ATTACHMENT A Shaw Agenda Item 10A 141 5 L Street Suite 1000 Yoder Sacramento Antwih CA , 95814 Schmelzer 916-446-4656 &Lange

April 6, 2021

TO: Board of Directors, Solano County Transit

FM: Joshua W. Shaw, Partner

RE: STATE LEGISLATIVE UPDATE – April 6, 2021

Legislative Update The Legislature broke for Spring Recess on March 25 and returned to Sacramento to continue the work of the 2021-22 Regular Legislative Session on April 5. Immediately upon the Legislature’s return, policy committees resumed bill hearings and will continue these hearings through spring – all bills that present a fiscal impact to the state must pass out of policy committees by April 30; non-fiscal bills must pass out of policy committees by May 7. The budget committees continue to hear the Governor’s budget proposals. The budget must be passed by June 15.

In this report, we highlight the relevant state and federal announcements as well as legislation affecting SolTrans. Those are discussed under Bills of Interest, below.

Governor Announces State Will Reopen on June 15 On April 6, Governor Newsom announced that California will fully open its economy on June 15 if two criteria are met:

• If vaccine supply is sufficient for Californians 16 years and older who wish to be inoculated; and, • If hospitalization rates are stable and low.

When California fully reopens the economy, the Blueprint for a Safer Economy will end. However, common-sense health measures such as masking will remain across the state. Testing or vaccination verification requirements will remain in relevant settings.

The memo released by the California Department of Public Health to provide additional background on the Governor’s announcement, notes “[a]ll sectors listed in the current Blueprint Activities and Business Tiers Chart may return to usual operations in compliance with ETS/Cal OSHA and other statewide agency guidelines and standards with limited public health restrictions, such as masking, testing, and testing or vaccination verification requirements for large-scale higher-risk events.”

As of the drafting of this report, we are exploring what this announcement means for capacity limits on public transit vehicles.

SYASLpartners.com

47 President Biden Introduces American Jobs Plan On March 31, President Biden unveiled details of the American Jobs Plan, a historic infrastructure plan, which would make significant new investments in surface transportation, clean drinking water, and the nation's electric grid, among other physical assets, over eight years.

The nearly $2 trillion plan includes a new investment of $621 billion for transportation infrastructure and resilience. Specifically, the American Jobs Plan includes the following investments benefitting public transit:

• $85 billion for the repair, modernization and expansion of public transportation; • $80 billion for the repair, modernization and expansion of passenger and freight rail; • $174 billion for domestic investments in electric vehicle and battery manufacturing, including investment to replace "50,000 diesel transit buses;" • $20 billion for a new program that expand transportation access to increase opportunity, advance racial equity and environmental justice, and promote affordability; • $50 billion in dedicated investments to improve infrastructure resiliency, including rail, roads and other transportation assets; and • $25 billion for a dedicated fund specifically for large projects that benefit regional or the national economy.

Bills of Interest

SB 44 (Allen) CEQA: Streamlined Judicial Review: Environmental Leadership Transit Projects. This bill would establish procedures for the expedited administrative and judicial review of environmental leadership transit project undertaken by a public agency. More specifically, the bill would require the Judicial Council, on or before April 1, 2022, to adopt rules of court establishing procedures requiring actions or proceedings seeking judicial review pursuant to CEQA or the granting of project approvals, including any appeals to the court of appeal or the Supreme Court, to be resolved, to the extent feasible, within 270 days of the filing of the certified record of proceedings with the court to an action or proceeding seeking judicial review of the lead agency’s action related to an environmental leadership transit project.

SB 339 (Wiener) Road User Charge Existing law requires the CTC to create a Road Usage Charge (RUC) Technical Advisory Committee to guide the development and evaluation of a pilot program to assess the potential for mileage-based revenue collection as an alternative to the fuel tax system and report its work to the Legislature. The existing authorization sunsets on January 1, 2023. This bill would extend the sunset date to January 1, 2027 because the CTC requested an extension to run another pilot with actual fee collection.

AB 629 (Chiu) Blue Ribbon Transit Recovery Task Force This bill would require the Metropolitan Transportation Commission to consult with transit agencies, local jurisdictions, county transportation agencies, and the general public to establish and maintain a transit priority network for the San Francisco Bay area that designates corridors that will most benefit from interventions to support fast and reliable transit service. Additional amendments are forthcoming and will relate to the work of the MTC Blue Ribbon Transit Recovery Task Force. The focus of conversations so far is around a transit network manager construct.

AB 455 (Bonta) Bay Bridge Fast Forward Program. This bill would authorize the Bay Area Toll Authority, in consultation with the Department of Transportation, to designate transit-only traffic lanes on the San Francisco-Oakland Bay Bridge.

AB 917 (Bloom) Vehicles: Video Imaging of Parking Violations. This bill would expand current state law to authorize transit agencies to use readily available camera technology to discourage illegal parking in transit-only lanes and at transit stops where parking is already prohibited under existing law. This bill does not create any new violations.

ACA 1 (Aguiar-Curry) Local Government Financing: Affordable Housing and Public Infrastructure: Voter Approval. This constitutional amendment would lower the necessary voter threshold from a two-thirds supermajority to 55 percent to approve local general obligation bonds and special taxes for affordable housing and public infrastructure projects.

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