Agenda
Ordinary Council Meeting
15 February 2021 The meeting commences at 6.30pm. If members of the public are not interested in any business recommended to be considered in Closed Session or there is no such business, Council will ordinarily commence consideration of all other business at 7pm.
Ordinary Council 15 February 2021
Notice of Meeting
Dear Councillors
Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Monday 15 February 2021 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.
Yours faithfully
Craig Wrightson General Manager
Council Meeting Procedures
The Council meeting is chaired by the Mayor, Councillor Pam Palmer. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.
The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.
Council uses the online video conferencing platform Zoom for the Public Forum. A link to the video conference, which will include all Councillors attending the Council meeting, will be made available for community members to participate. All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (i.e. Sunday 14 February) and a Zoom meeting link will be emailed to the provided email address. Please note that the time limit of three minutes per address still applies so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to [email protected]. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting (500 words maximum).
If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.
Please note meetings held in the Council Chambers are recorded for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access) Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.
Agenda Page 2 Ordinary Council 15 February 2021 TABLE OF CONTENTS
DECLARATIONS OF INTEREST
APOLOGIES
OPENING OF MEETING WITH PRAYER
ACKNOWLEDGMENT TO COUNTRY
NOTICE OF WEBCASTING OF MEETING
MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE
PUBLIC FORUM
Members of the public may address the Council Meeting on any issue for 3 minutes.
CONFIRMATION OF MINUTES
1. ORDINARY COUNCIL MEETING - 7 DECEMBER 2020
ORDERS OF THE DAY
NOTICES OF MOTION
2. NOTICE OF MOTION - EXTENDING THE LANE COVE RIVER FERRY SERVICE TO LANE COVE WEST ...... 5
3. NOTICE OF MOTION - BOB CAMPBELL OVAL MASTERPLAN - SHARING INFORMATION WITH THE COMMUNITY ...... 6
4. NOTICE OF MOTION - PROPOSAL TO ESTABLISH A COUNCIL OWNED CHARITY ...... 8
5. NOTICE OF MOTION - IMPROVING THE FINANCIAL AND SOCIAL SUSTAINABILITY OF GOLF IN LANE COVE ...... 13
6. NOTICE OF MOTION - LONG TERM TRAFFIC MODELLING - PATHWAYS DEVELOPMENT ...... 15
OFFICER REPORTS FOR DETERMINATION
7. LANE COVE GOLF COURSE DELIBERATIVE ENGAGEMENT ON FUTURE USE - STAGE 1 ...... 16
8. PUBLIC ART IN THE LANE COVE VILLAGE ...... 22
9. BIRDWOOD LANE DCP (POST-EXHIBITION) ...... 24
10. LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS ...... 31
11. AUSGRID COMMUNITY SOLAR BATTERY ...... 38
12. INCREASING BASIX TARGETS ...... 40
Agenda Page 3 Ordinary Council 15 February 2021 TABLE OF CONTENTS
13. ROTARY REQUEST FOR FINANCIAL SUPPORT DUE TO THE CANCELLATION OF THE 2020 ROTARY FAIR DUE TO COVID-19 ...... 42
14. SECOND QUARTER REVIEW FOR 2020-2021 BUDGET ...... 44
15. SECOND QUARTER REVIEW OF THE 2020 - 2021 DELIVERY PROGRAM AND OPERATIONAL PLAN ...... 46
16. REVISION TO THE POLICY ON PAYMENT OF EXPENSES AND FACILITIES FOR COUNCILLORS 2020 ...... 48
17. COUNCIL SNAPSHOT JANUARY 2021 ...... 50
Agenda Page 4
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - EXTENDING THE LANE COVE RIVER FERRY SERVICE TO LANE COVE WEST
Subject: Notice of Motion - Extending the Lane Cove River Ferry Service to Lane Cove West Record No: SU840 - 6671/21 Division: Lane Cove Council Author(s): Councillor Andrew Zbik
Executive Summary
This report requests that Council seek support from Transport for NSW for the extension of the Lane Cove River Ferry Service to Burns Bay wharf to provide more transport options to the expanding number of residents in Lane Cove West.
Background
In December 2020 Captain Cook Cruises, the operator of the Lane Cove Ferry service, announced that it would terminate the service on the 18th December 2020, due to the economic unviability of the service. In the same month, Transport for NSW confirmed the subsidy to operate the service would be extended into 2021. Transport for NSW has announced it will explore options for long term ferry operations of the Lane Cove service in 2021. The notice of Captain Cook Cruises and the media release from Transport for NSW are attached (AT-1)
Discussion
The population in Lane Cove West around Burns Bay has increased substantially in the last decade. The extension of the Lane Cove Ferry Service into Burns Bay may:
1. Help make the service accessible to additional passengers to use the service.
2. Help the economic viability of continuing the Lane Cove ferry service.
3. Provide residents of Burns Bay and surrounds another option for public transport to travel to North Sydney and the Sydney CBD. RECOMMENDATION
That Council write to Transport for NSW, NSW Minister for Transport and Roads and NSW Member for Lane Cove requesting that options be considered to extend the Lane Cove River Ferry Service to Burns Bay.
Councillor Andrew Zbik Councillor
ATTACHMENTS: AT-1View Lane Cove Ferry Service Announcements - December 1 Page 2020
Agenda Page 5
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - BOB CAMPBELL OVAL MASTERPLAN - SHARING INFORMATION WITH THE COMMUNITY
Subject: Notice of Motion - Bob Campbell Oval Masterplan - Sharing Information with the Community Record No: SU8281 - 6856/21 Division: Lane Cove Council Author(s): Councillor Frances Vissel
Executive Summary
This Notice of Motion seeks to ensure that more detailed design elements are made available to the community when it is being consulted in relation to the Bob Campbell Oval Masterplan.
Background
On 16 November 2020 Council passed the following resolution in relation to the Bob Campbell Oval Master Plan:- 1. Council receive and endorse the revised Bob Campbell Oval Master Plan, AT- 9;
The relevant attachment (AT-9) in the Report referred to a concept design and therefore provided very little detail to Councillors for the November meeting about:-
1. The design detail for the project, and;
2. Technical information about the project such as geo tech reports, soil analysis and environmental impacts of the project.
Discussion
Items Two (2) to Four (4) of the Resolution passed on 16 November 2020, related to upgrades of bush tracks, delay in commencement of the project and notification to head petitioners.
There was no provision in the Resolution for the community to be kept informed about the design of the elements of the Master Plan and the findings of technical and environmental reports, including the Review of Environmental Factors (REF), that will be required in relation to the design process.
Conclusion
Given the high level of community interest in the BCO project, it is important the community is provided transparency in the consultation process and that the design detail for the Bob Campbell Oval Master Plan and all technical and environmental reports (including the Review of Environmental Factors) relating to the project are shared with the community.
Agenda Page 6
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - BOB CAMPBELL OVAL MASTERPLAN - SHARING INFORMATION WITH THE COMMUNITY
RECOMMENDATION
That Council provide to the community via the Council website, as and when they become available, the design detail for the Bob Campbell Oval Master Plan and all technical and environmental reports (including the Review of Environmental Factors) relating to the project.
Councillor Frances Vissel Councillor
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 7
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - PROPOSAL TO ESTABLISH A COUNCIL OWNED CHARITY
Subject: Notice of Motion - Proposal to Establish a Council Owned Charity Record No: SU8281 - 6895/21 Division: Lane Cove Council Author(s): Councillor Scott Bennison
Executive Summary
This report seeks Council support for the establishment of a Council-owned company (“the Charity”) limited by guarantee and registered charity which aims to coordinate the provision of funding through low cost health and other business services and meet the needs of families impacted by domestic violence at Women Children First.
Background
According to Mission Australia’s website, the following if current information relating domestic and family violence in Australia: • 16% of women (1.5 million) and 5.9% of men (528,800) have experienced physical violence from a partner since they were 15; • More than 1 million Australian children are affected by domestic and family violence; • Around 37% of people seeking help from specialist homelessness services in 2018-19 were experiencing domestic and family violence; • Domestic and family violence was the main reason why 80,000 people asked for help from specialist homelessness services in 2018-19; • Of the people who asked for help from specialist homelessness services due to domestic and family violence related issues, more than three out of four or 77% were female; • On average, one woman per week is killed by a current or former partner; and • On average, one male per month is killed by a current or former partner.
Women Children First (formally the Manly Warringah Women’s Resources Centre) is a not for profit community-based service for women and vulnerable families, including women and children escaping domestic and family violence. Its services include:- • Bringa Women and Children’s Refuge – Northern Beaches • Delvena Women and Children’s Refuge – Lower North Shore • Manly Safehouse • Northern Beaches Family Support Service
According to Trish Bramble the General Manager of Women Children First, a need exists for the payment of day-to-day expenses of the families such as dentists, doctors, child phycologists, hairdressers, school clothes and other personal needs of the residents.
Discussion
The basic structure of the proposed organisation would enable Council to coordinate the provision of low cost services by local businesses to the families in need at Women Children First. A transactional cycle of receipt of monies to the payment of services model is proposed as follows:
Agenda Page 8
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - PROPOSAL TO ESTABLISH A COUNCIL OWNED CHARITY
5 At the end of wach month the Charity would settle up with local participating business for services provided
4 1 Resident attands local business to receive service and is also given a Community Businesses make Tax $25 gift voucher deductible contributions to Lane Cove Charity
3 2 Management of Delvena make Lane Cove Charity receives funds and booking of behalf of residents with hold in trust and receipt of invoice particpating local business from particpating business
Under the proposed model:
1. The charity would have deductible gift recipient (DGR) status thereby allowing residents and business to make tax deductible donations.
2. Donations could be made through Council’s website.
3. Funds would be held in trust until the end of the month when participating business would present their invoices to Council for payment.
4. The charity management would make bookings for residents with participating business for required services.
5. Residents of the refuge would attend the participating businesses to receive the service that management booked for them without having to pay for it. We may also provide them with a $25 Lane Cove Gift card for travel and food expense.
6. At the end of the month the participating business would present Council with invoices for services provided to refuge families for payment. Expenses would be paid from the funds received from the donations received from residents and business.
Agenda Page 9
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - PROPOSAL TO ESTABLISH A COUNCIL OWNED CHARITY
Ministerial approval and registration under Local Government Act
The Local Government Act 1993: S.358 relevantly provides:
1) A council must not form or participate in the formation of a corporation or other entity, or acquire a controlling interest in a corporation or other entity, except—
a. with the consent of the Minister and subject to such conditions, if any, as the Minister may specify, or
b. as provided by this Act.
2) This section does not prevent a council from being a member of a co-operative society or a company limited by guarantee and licensed not to use the word “Limited” in its name.
3) In applying for the Minister’s consent under subsection (1)(a), the council is required to demonstrate, to the Minister’s satisfaction, that the formation of, or the acquisition of the controlling interest in, the corporation or entity is in the public interest.
Council would therefore require Ministerial approval before establishing a charity.
Australian Charities and Not-for-profits Commission
The Australian Charities and Not-for-profits Commission (ACNC) is the national regulator of charities. If registered with ACNC, the following benefits would apply to the organisation: • Access to charity status tax concessions and other benefits; • Publicly confirming registration by the national regulator; • Additional benefits for types of charities; and, • Reducing the regulatory burdon of charities.
Registration of Deductible Group Recipient
Organisations endorsed as Deductible Group Recipient (DGR) are entitled to receive gifts which are deductible from the donor's income tax. DGRs are either endorsed by the ANNC and fall in a general DGR category, or; in exceptional cases, listed by name in the tax law.
There are fifty-one (51 DGR) endorsement categories, each with specific criteria. Eligibility is based on the organisation's purpose or the purpose of a fund, authority, or institution it operates. Of these categories, the proposed Charity may qualify under a number of categories: • Health 1.1.8 – A Community Shed; and • Welfare and rights 4.1.3 – Public fund for persons in necessitous circumstances.
Structure and Governance
Essentially there are two types of legal structures that the charity can operated through with both being able to obtain deductible gift recipient status and be registered with ACNC. • Company Limited by Guarantee, or • NSW Incorporated Association
The key features of each structure are as follows: Company Limited by Guarantee • Governed by Federal Legislation, Corporations Act 2001.
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Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - PROPOSAL TO ESTABLISH A COUNCIL OWNED CHARITY
• More expensive to establish and ongoing compliance. • Suited charities wanting a national presence. • Requirement to be audited or reviewed is revenue less than $1mil. If over $1mil must be audited. • If registered with ACNC then only need to financial statements with ACNC.
Incorporated Association NSW • Governed by State Legislation, Associations Incorporation Act 2009. • Less expensive to establish and ongoing compliance. • Suited charities wanting a local presence. • No requirement for audit if gross revenue less than $250,000. Note if registered must be audited. • If registered with ACNC then only need to financial statements with ACNC.
Constitution and Board of Directors
A board of directors would be required to manage the organisation. It is proposed that the Mayor, Deputy Mayor and the General Manager be appointed to the board.
Written into the constitution would be a provision that the constitution can only be changed with agreeance from the General Manager and over 75% of elected Councillors.
I also propose that our Federal and State Members become patrons of the Charity as this raise the profile of the trust and hopefully attract more donations but also provide a pathway to our Federal and State Members of matter relating to domestic violence.
Identification of essential services
Council would need to meet with Trish Bramble, General Manager of Women Children First to establish what local services are required for the families in the refuge.
Having established the needs of the families, Council would need to meet with local business providing those services and agree on a fixed price for those services and In summary it would be advantageous to have this up and running by May this year to take advantage of the 30 June 2021 tax year.
Lane Cove Gift Card
The Lane Cove Gift Care was the idea of Councillor Andrew Zbik for the express purpose of assisting local business by allowing residents to load the gift cards with a minimum of $30 to spent at local participating business.
This program could be expanded to create an additional card with a maximum limit of $25 for the express purpose of allowing residents of Delvena spending money for travel and food when attending Lane Cove for essential services.
Conclusion
A company limited by guarantee is the better vehicle as the governance is controlled under the Corporations Act 2001 and if registered with ACNC provide audit relief and other benefits.
The above proposal is consistent with a number of Our Society and a number of social inclusion and child care strategies outlined in the Community Strategic Plan Liveable Lane Cove 2035.
Agenda Page 11
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - PROPOSAL TO ESTABLISH A COUNCIL OWNED CHARITY
It is recommended that Council establish in the public interest a Council owned Charity, able to receive tax deductable donations from residents and business and address a shortfall of social services and essential needs of local families impacted by domestic violence.
RECOMMENDATIONS
That:-
1) The General Manger prepare for review at a Council workshop a draft constitution for a company limited by guarantee modified to include objectives, governance requirements and other matters identified required to meet the registration requirements with ACNC and to obtain DGR status; 2) Council meet with Trish Bramble, General Manager of Women Children First to determine the needs of the families at the Delvena and determine the process that the families would use the services; 3) Once the needs of the families have been established, identify local business that are able to provide these services and discuss with them their willingness to participate in the charity and the price point; 4) The General Manager determine and document the transactional cycle of receipt of monies to the payment of services and present to a Council workshop; 5) Once the draft constitution has been completed and the above (2 to 4 ) have been determined, seek Ministerial approval for the establishment of the Lane Cove Charity in including a request for a meeting and representations from our Federal and State Members; 6) Once Ministerial approval has been obtained register the company with ASIC and ACNC and prepare and lodge application for DGR statue and ensure that all necessary administrative process are in place; and 7) Determine a marketing strategy to promote the Charity; and 8) Arrange a meeting with the Minister to Local Government.
Councillor Scott Bennison Councillor
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 12
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - IMPROVING THE FINANCIAL AND SOCIAL SUSTAINABILITY OF GOLF IN LANE COVE
Subject: Notice of Motion - Improving the Financial and Social Sustainability of Golf in Lane Cove Record No: SU8281 - 6901/21 Division: Lane Cove Council Author(s): Councillor David Brooks-Horn
Executive Summary
The purpose of this report is to seek support for a collaborative development and implementation of a strategy with the Lane Cove Council Golf Club to allow the financial and social sustainability of golf in Lane Cove
Background
Lane Cove Council has for several years had concerns regarding the future financial and social sustainability of Golf in Lane Cove and in particular, the operational aspects to the current revenue sharing model, integration of key stakeholders, the operation of the pro shop, blocked bookings, and membership fees.
The current model does not provide incentives of key stakeholders to increase revenues.
Discussion
Council previously engaged the services of Bechini and Associated Pty Ltd to provide an operational analysis to other similar Golf Club with the view of improving the profitability of the golfing operations of the Lane Cove Golf Club (“LCGC”),as the current model does not effectively provide incentives to the key stakeholders to increase the financial and social sustainability of golf in Lane Cove.
In summary, the Bechini and Associated Pty Ltd analysis recommended the following key changes:-
• Increase membership subscriptions in line with other similar Golf Clubs,
• Change to revenue sharing arrangements in line with other Golf Clubs,
• Review of the existing Pro Shop arrangements and operations in line with other Golf Club; and,
• Removal of current blocked booking times and replacement with a model as used at other Golf Clubs.
Conclusion
I note that Council has last week received correspondence from the board of LCGC supporting progressing the above recommendations and therefore recommend to Council that the General Manager meet with the Club to develop a strategy for implementation of the above changes
Agenda Page 13
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - IMPROVING THE FINANCIAL AND SOCIAL SUSTAINABILITY OF GOLF IN LANE COVE
RECOMMENDATION
That:-
1. the General Manager meet with the Club to develop a strategy for implementation of the above changes; and,
2. The General Manager be authorised to implement the strategy.
Councillor David Brooks-Horn Councillor
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 14
Ordinary Council Meeting 15 February 2021 NOTICE OF MOTION - LONG TERM TRAFFIC MODELLING - PATHWAYS DEVELOPMENT
Subject: Notice of Motion - Long Term Traffic Modelling - Pathways Development Record No: SU8281 - 6904/21 Division: Lane Cove Council Author(s): Councillor Scott Bennison
Executive Summary
This report requests Council to include the proposed 266 Longueville Road development and the proposed Sports and Recreation facility when considering alternate traffic arrangements under the Pathways development.
Discussion
The Pathways development has raised community concern with traffic flow, parking and rat runs
Council at its meeting of 16 November, 2020 resolved that “Council ameliorate the traffic impacts of the proposed Pathways development by investigating ways in which traffic approaching from the East can be routed to avoid the use of the rat run through Longueville, including but not limited to:-
• Revert back to the original plan to have a four-way traffic junction at the Kenneth St intersection, • Investigate buying the old Caltex station part or thereof to facilitate a single carriage way to connect to Kenneth St enabling a right hand turn at Kenneth Street back onto Northwood Road and left into the complex, • Access from the Northwood Road roundabout (to be built) through Stevenson Street to access the rear of the Pathways property, • Permit a right hand turn into the complex itself where currently planned at present, • A right hand turn into McMahons Road to allow access to the rear of the Pathways site, • Receive a further report on the options; and • Following the further report, Council write to The Hon. Anthony Roberts, MP requesting him to petition the relevant state government department to consider funding options.”
Conclusion
That any alternative traffic arrangements should be developed having regard to the Pathways development, 266 Longueville Road, the proposed Sports and Recreation facility and current zoning for the area.
RECOMMENDATION
That the report on the options to ameliorate the traffic impacts of the proposed Pathways development also address the proposed 266 Longueville Road development, the proposed Sports and Recreation facility and current zoning for the area.
Councillor Scott Bennison Councillor
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 15
Ordinary Council Meeting 15 February 2021 LANE COVE GOLF COURSE DELIBERATIVE ENGAGEMENT ON FUTURE USE - STAGE 1
Subject: Lane Cove Golf Course Deliberative Engagement on Future Use - Stage 1 Record No: SU8003 - 6584/21 Division: Corporate Services Division Author(s): Steven Kludass; Craig Wrightson
Executive Summary
Over the past decade, Council has been exploring ways and means of meeting the sport, recreation, health and lifestyle needs of current and future residents.
Council recently exhibited concept plans for a new Sport and Recreation Precinct on the curtilage of the current Lane Cove Golf Course. The development would deliver 5 indoor multi-sport courts, 4 outdoor courts, a stage, program space, cafe and restaurant and car park.
As part of the consultation process Council sought to identify future options for golf at the site. In response the community also requested Council consider all options for use of the outdoor areas on the (Lane Cove Golf Course) site.
This report recommends that Council pursue a ‘Deliberative Engagement’ or ‘Deliberative Democracy’ process to assist in understanding community views on the future use of the outdoor areas on the site.
Background
Council at its November, 2020 Meeting, having considered the report, Sport and Recreation Precinct Concept Plan - Post Consultation, resolved “That Council:- 1. Proceed with the Multi-Sport Facility building as shown in the Concept Design included as AT-1; 2. a. Undertake due diligence for the Multi-Sport Facility building including; facility/ program mix and entertainment facilities utilising the consultation feedback when undertaking further operator engagement; construction costs; and funding models; b. Include in the due-diligence that, investigation of Council building a co-owned Sport & Recreation Precinct with Willoughby Council at Gore Hill Oval and report this option back to Council. 3. In relation to the future of the golf course, undertake further analysis and community consultation to identify if there are further golf options / components for other uses and provide further information on the proposed options before ultimately determining the broader community’s preference for the future use of the space; and 4. Request the General Manager to develop a Community Consultation Plan that includes options for involvement and collaboration per Council’s Community Engagement Policy and the Plan be presented to a Councillor Workshop.” Discussion
Further to Part 4 of the resolution, Council has subsequently held two sessions with Councillors regarding options for consultation.
Council’s existing Community Consultation Methods Guide is based on the International Association for Public Participation Spectrum.
Agenda Page 16
Ordinary Council Meeting 15 February 2021 LANE COVE GOLF COURSE DELIBERATIVE ENGAGEMENT ON FUTURE USE - STAGE 1
To brief Councillors on consultative processes at the collaborate end of the spectrum, Councillors received a presentation from a representative of the new Democracy Foundation, who advocate, “Citizen deliberation makes for a better democracy”.
What is deliberative democracy?
Deliberation is generally defined as a long and careful consideration or discussion. Public deliberation, when used with the term 'democracy' describes a group of everyday people considering relevant facts from multiple points of view, talking with others to think critically about options before them and enlarging their perspectives, opinions and understandings before coming to a group recommendation.
The deliberative group (commonly referred to as a ‘Citizens Panel’) is randomly selected through an independent process that ensures they are descriptively representative of the demographics of the general population.
How does it differ from standard consultation?
Depending on the scale of the issue or project a variety of levels of consultation are available. The more complex / higher impact that the issue or project has, the higher level of engagement is warranted. The following outlines the key differences between Council’s normal consultation actions and those of a deliberative process.
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Ordinary Council Meeting 15 February 2021 LANE COVE GOLF COURSE DELIBERATIVE ENGAGEMENT ON FUTURE USE - STAGE 1
Source – MosaicLab What are the principles of deliberative engagement?
1. There must be a clear remit - a plain English question that goes to the heart of the issue. 2. Participants will have access to the information they need to have an in-depth conversation and information will be neutral, balanced and from a range of different sources. 3. The process is representative. Participants are selected randomly via a random, stratified selection process. 4. Participants are given the time they need to deliberate, which allows them to consider complex information, grapple with trade-offs and impacts and weigh up options and ideas 5. The deliberative group is given a high level of influence over outcomes or decisions. 6. The group starts with a ‘blank page’ report - detailing their own thinking and developing their recommendations ‘from scratch’. It is proposed Council proceed with a deliberative engagement process, given the complex nature of the issue of the future of the land currently occupied by the golf course, the extent of impacts Agenda Page 18
Ordinary Council Meeting 15 February 2021 LANE COVE GOLF COURSE DELIBERATIVE ENGAGEMENT ON FUTURE USE - STAGE 1
from any change (if proposed) and the diversity of opinion within the community. The following outlines aspects of the proposed deliberative engagement as they relate to this project.
The remit for this project
A remit is a clear statement that outlines the question or task before the community/stakeholders that reflects the scope of their contribution.
The following remit is proposed for this particular project:-
“What is the best use of the outdoor areas on the site to meet our community needs now and in the future?”
The Proposed Strategic Engagement Plan
The proposed strategic engagement plan contemplates two (2) distinct stages, noting that a report will come to Council at the conclusion of each stage. This will ensure that Council is not only adequately informed of the progress and outcome of the engagement but has ultimate discretion as to whether to the engagement proceeds from Stage 1 to Stage 2.
Stage 1 - The Citizens Panel provides an overarching vision for the site and a set of criteria that will be used to inform future decision making about uses.
Output: Vision (including the future of the Golf Course site) and Criteria, to be completed by the end of May/June 2021.
Stage 2 - would commence in late 2021 and is conditional on the Citizens Panel recommending alternative uses for the site. In the event alternative uses are recommended, Council would prepare feasible, specific use options for the Citizens Panel to test against its own criteria.
Output: Citizen Panel response to options, including preference.
The Engagement Scope
The Citizens Panel can influence: • The future of the Lane Cove Golf Course site, excluding the new proposed Sport and Recreation Facility. • Whether any change needs to occur on the site. • Priority community needs and interests that the site can meet within the current zoning.
The Citizens Panel cannot influence: • The new proposed Sport and Recreation Facility. • The zoning of the site – it must remain open space. • The strategy for other open spaces in the LGA. • The bushland area – it is to be retained as is.
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Ordinary Council Meeting 15 February 2021 LANE COVE GOLF COURSE DELIBERATIVE ENGAGEMENT ON FUTURE USE - STAGE 1
Independently Coordinated and Facilitated
Council has engaged the services of expert deliberative democracy advisors (Gauge Consulting and MosaicLabs) to assist in the development of the strategic engagement plan and the preparation of engagement materials required to service the needs of the Citizens Panel. The new Democracy Foundation, have agreed to provide ongoing information to ensure the process is best practice. As part of the deliberative process the group will be able to request briefings from key stakeholders and independent experts, as they determine.
Recruitment of Citizen Panel Members
To ensure the selection of Panel members is totally random and is representative of the Lane Cove LGA community, neither Council nor the Independent Facilitators will be involved in the selection of the participants. An independent organisation such as the Sortition Foundation will select the participants. Participants will be paid a small stipend for each meeting and are ultimately responsible for preparing a report on their findings from the deliberative process.
Keeping the Community Informed
In addition to advising the community that the process has commenced, monthly updates will be provided via Council’s normal communication channels. The community will be welcomed to observe the sessions, and a public meeting will be held at the end of the process for the Panel to present their findings.
Financial Implications
The final costs associated with implementing Stage 1 of the Strategic Engagement Plan (including recruitment of the Citizens Panel and expert independent coordination / facilitation) have not yet been determined. Given the significance of the decision involved, the costs will be attributed to the overall project budget.
Conclusion
Council has the opportunity to undertake a deliberative process for the future use of the outdoor areas of the site. It is recommended Council proceed with the process outlined in the report, given the complex nature of the issues, the extent of the impacts from any change (if proposed) and the diversity of opinion within the community.
RECOMMENDATION
That Council endorse the proposal to proceed with a Stage 1 deliberative democracy / engagement process with a remit that seeks to determine what the best use(s) of the outdoor areas on the (Lane Cove Golf Course) site would be to meet community needs now and in the future.
Craig Wrightson General Manager General Managers Unit
ATTACHMENTS: AT-1View Adopted Community Consultation Policy and Methods 3 Pages
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Ordinary Council Meeting 15 February 2021 LANE COVE GOLF COURSE DELIBERATIVE ENGAGEMENT ON FUTURE USE - STAGE 1
Guide
Agenda Page 21
Ordinary Council Meeting 15 February 2021 PUBLIC ART IN THE LANE COVE VILLAGE
Subject: Public Art in the Lane Cove Village Record No: SU2509 - 6796/21 Division: Human Services Division Author(s): Jane Gornall
Executive Summary In September 2020, Council received a detailed Report recommending a process for installing public art in Birdwood Lane.
The Local Government Act 1993 has a specific section within it dealing with works on Private Property – Section 67. The Act requires:
2) A council must not carry out work under this section unless: (a) it proposes to charge an approved fee for carrying out the work as determined by the council in accordance with Division 2 of Part 10 of Chapter 15, or (b) if it proposes to charge an amount less than the approved fee, the decision to carry out the work is made, and the proposed fee to be charged is determined, by resolution of the council at an open meeting before the work is carried out.
At the September meeting, Council resolved to: 1. Undertake a Village Public Art Program as outlined in the report;
2. Utilise Section 67 of the Local Government Act, Private works to implement the program at no cost to property owners for the works, as the Art will be of benefit to the broader community by improving the amenity of the area; and
3. Receive a report before the project works commence in compliance with the Local Government Act 1993 – Section 67(2)(b) Private Works
This Report recommends to Council that approval be given for works to commence and also recommends that the nominated Councillor for the Public Art Committee – Councillor Karola Brent and Council staff meet to determine the size and mix of a smaller Public Art Committee to oversee the works. The Public Art Committee is required when works are over $75,000 – and it is not intended to meet this threshold for these projects.
Background
After Council received the September report, Council contacted the owners of the buildings that back onto The Canopy in Birdwood Lane and discussed with them the possibility of putting public art on their building. Two building owners have confirmed that they would like to go ahead with this project:
99 Longueville Road – the Commonwealth Bank 21 Burns bay Road – the Lane Cove Newsagency
With two other building owners expressing interest.
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Ordinary Council Meeting 15 February 2021 PUBLIC ART IN THE LANE COVE VILLAGE
Discussion
The September Report had a detailed process to be undertaken in regard to the installation of Public Art and it is now recommended that Council proceed with advertising for Expressions of Interest from artists to undertake the works. The Expressions of Interest would be advertised using a range of avenues – including Council’s website, social media, Councils Arts and a Cultural e- news and Artshub. Artshub is a website targeted at the Australian Arts industry.
The process would include selected artists being requested to produce more detailed designs for which they would be paid for final selection of artists and works.
Council would also engage the services of a Public Art consultant to oversee the program and ensure that the artists meet the timeframes and resolve any technical issues as they arise.
As Council Committees will dissolve in line with the 2021 Local Government Elections in September it is recommended that a smaller Committee be recruited for this project.
Funding for the public art installation will be from Council’s Financial Assistance Program.
Conclusion
The addition of public art to the buildings in Birdwood Lane will enhance the newly created public space created by The Canopy. It is envisaged that once the first two buildings have public art on them then other owners will want to join the program.
RECOMMENDATION
That Council: - 1. Reaffirms the first two resolutions passed at the 21 September, 2020 meeting of Council –
• Undertake a Village Public Art Program as outlined in the report;
• Utilise Section 67 of the Local Government Act, Private works to implement the program at no cost to property owners for the works, as the Art will be of benefit to the broader community by improving the amenity of the area;
2. Delegates to the Appointed Councillor on the Public Art Committee and to the General Manager the authority to advertise for and appoint members of a smaller Public Art Committee.
3. Provides approval for the works to commence in accordance with Section 67 of the Local Government Act once artists have been selected and the works approved.
Jane Gornall Executive Manager - Human Services Human Services Division
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 23
Ordinary Council Meeting 15 February 2021 BIRDWOOD LANE DCP (POST-EXHIBITION)
Subject: Birdwood Lane DCP (post-exhibition) Record No: SU7892 - 77448/20 Division: Environmental Services Division Author(s): Terry Tredrea
Executive Summary
The purpose of this report is to outline the results of community consultation for a proposed amendment to the Lane Cove Development Control Plan (DCP) for the Birdwood Lane area in Lane Cove. The amendment aims to ensure that any works undertaken on the land are consistent with the community vision for the activation of Birdwood Lane and The Canopy.
A public exhibition of the DCP amendment (AT-1) was held for 6 weeks from 6 November 2020 to 17 December 2020.
From six (6) submissions received, a total of twelve (12) Issues were raised:-
1. Traffic limitation 2. Loading Zone numbers 3. On-site parking limits 4. Lane width 5. Truck height limit 6. Bus parking bay (Meeting House) 7. Drop-off spot (Vinnies) 8. Trees 9. Colour palette (buildings) 10. Public Art 11. Signage 12. Glare prevention
All public submissions have been reviewed and addressed in the Discussion section of this report.
Accordingly, it is recommended that Council adopt the DCP amendment, and it be inserted under Development Control Plan Part D Commercial and Mixed-Use Localities – Locality 6 – Birdwood Lane Area.
Background
This DCP amendment was developed as a result of Council’s Delivery Program 2020-22 & Operational Plan 2020-21 to:
“undertake investigations and develop streetscape controls for the activation of Village Laneways.” (p25)
In May 2019, Aurecon was engaged to create DCP controls for Rosenthal/Birdwood Lane, Sera Street and Little Street.
• 10 August 2020 :- Councillor workshop on draft DCP for Birdwood Lane seeks additional clauses addressing advertising structures, public art, and outdoor dining.
• 19 October 2020:- Council considered a report on the Draft DCP (AT-2) and resolved that:-
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Ordinary Council Meeting 15 February 2021 BIRDWOOD LANE DCP (POST-EXHIBITION)
1. Council endorse the draft Development Control Plan attached at AT-1 for the purpose of public exhibition and undertake community consultation for a period of six (6) weeks in accordance with the consultation strategy outlined in this report; and
2. A further report be submitted at the conclusion of the exhibition.
Public Exhibition
Consultation ran from 6 November 2020 to 17 December 2020., in accordance with planning regulations and Council’s Community Consultation Policy, and included the following:-
• E-newsletter distributed to over 6,000 registered residents; • Notice of the proposal (via 58 letters) was distributed to affected property owners; and • On-line exhibition on Council’s website.
Note that due to COVID-19 restrictions Council was unable to include the advertisement in the North Shore Times (an additional Notice was includes in the Notices Section of the website which satisfies the planning regulations).
Discussion
A summary of the main issues of concern raised in the public submissions is included below, followed by a staff comment. These twelve (12) issues respond to the purpose of the amendment, which is to ensure that community values inform development in the Birdwood Lane area.
1. Traffic limitation
It is claimed that the DCP does not appear to reduce traffic movements on Birdwood Lane. “The DCP provides vague references” [which] are not considered to be strong enough to achieve the objective to limit traffic movements in the roadway.
Comment
A Road Safety Audit for the Shared Zone was undertaken recently which put forward a number of recommendations including traffic calming devices, bollards and additional signage to ensure the laneway is self-enforcing.
Council is in the process of implementing these recommendations from the Road Safety Audit.
Further, DCP Clause 1.11 (a) reads, “Speed control devices are to be used for traffic calming purposes along the laneway”. Birdwood Lane is now a designated share zone with reduced speed limits, added signage and speed calming devices. These include a 10kph speed limit; shared zone signage with ambiguous paving; and bollards lining the roadway. One speed hump has been installed at the entry of the shared zone as per the recommendation of the Road Safety Audit which is designed to slow vehicles on entry. The installation of more speed humps within the shared zone is not encouraged as the shared zone is designed to cater for all pedestrians including the vision and mobility impaired and the installation of additional speed humps would make it difficult for these pedestrians to negotiate the area.
In addition to the above, Council has also run an extensive education campaign for a four-week period focused on educating drivers and cyclists about safe speeds in the Shared Zone.
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Ordinary Council Meeting 15 February 2021 BIRDWOOD LANE DCP (POST-EXHIBITION)
Regarding safe exiting from Birdwood Lane, a ‘No Right Turn’ restriction out of the shared zone was approved by the Local Traffic Committee in November 2020 and will be installed in the new year.
2. Loading Zone numbers
DCP Clause 1.9 (b) reads, “The number of loading zones along Birdwood Lane should be minimised”. Consider replacing with "must not be increased beyond that currently provided"
Comment
In keeping with Council procedure throughout the LGA, the intent is to minimise not disallow. For example, loading bays to developments that can demonstrate necessity and /or accommodate this wholly within its site may be considered.
3. On-site parking limits
DCP Clause 1.9 (a) reads, “In lieu of on-site parking for commercial or shop-top housing, Council may accept a cash contribution." It is regarded as,
“completely unacceptable that any development could have an option to add additional parking to these lots for shop-top housing or other, which is accessed via Birdwood Lane. And the objective of the DCP should be to ensure that new developments aim to reduce parking previously provided. Being immediately adjacent to a 500-space car park should ensure that no on-site parking is required in these developments.”
Comment
Council’s approach considers that future developments may consolidate lots whereby onsite parking may be required to compliment the development and accommodate occupants/residents. Cash contributions would assist Council to manage these impacts, and potentially any retail/commercial parking activities be supported by The Canopy car park.
DCP Clause 1.9 (a) is consistent with Part R of Council’s DCP, which reads: “Lower parking rates will only be considered if…
• There are exceptional site constraints which limit available on-site parking, and • appropriate mitigation measures and/or financial contributions are suggested in lieu".
4. Lane width
DCP Clause 1.4.1 d) to limit trafficable laneway width to 3.2m,
“does not allow passing of a stationary vehicle, even 2 cars. It seems that if any truck maybe up to 2.4 m wide is loading or unloading for a period of time then all traffic behind is held up unless there are laybys and sufficient loading zones that are not already full.
With home units above, shops, maintenance and further building development, the level of traffic may overwhelm the lane at times”
Comment
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Ordinary Council Meeting 15 February 2021 BIRDWOOD LANE DCP (POST-EXHIBITION)
There are sufficient set-down, loading bays, and laybacks that provide opportunity for motorists to “pull over”. Council’s Road Safety Audit recommended the implementation of a restriction on the size of truck that can access the shared zone, which Council is currently investigating.
5. Truck height limit
It is suggested that shop canopy overhangs on each side may preclude 2 trucks passing. Is a truck height limit proposed?
Comment
Vehicle height, weight and length limits is the responsibility of the driver before they consider using the laneway.
6. Bus parking bay (Meeting House)
It is claimed that there is a need for a permanent parking area for the Meeting House shopping bus used by the aged population of Lane Cove for shopping in The Canopy.
Comment
The issue of a dedicated parking space on the Birdwood Lane level for the elderly shoppers from the Meeting house has previously been raised with Council staff.
The internal ramp system to the Basement at the Coles/Aldi level was not designed for the height of a shuttle bus.
This is a development design matter for a Council decision independent of this DCP for The Canopy.
7. Vinnies’ Drop-off spot
It is suggested that the drop-off donations area for Vinnies needs to remain.
Comment
The existing situation at Vinnies will be maintained.
8. Trees
“There is an urgent need for vegetation in the form of shrubs and small trees in large pots such as those in Burns Bay Rd, continuing straight down from the Plaza, opposite the Post Office. In all, around 1 tree per 4-5 metres is required to improve the aesthetics of this barren, ugly laneway.
It is incomprehensible why the landscaping for this laneway was not included in the design for the Canopy as it is an integral part of this precinct. Council … published concept drawings which were displayed throughout Lane Cove shopping centre throughout the entire building of The Canopy project, clearly showed trees lining Birdwood Lane.”
Comment
The original Arcadia 2016 Masterplan of The Canopy (known as the Rosenthal carpark project) showed a line of trees along The Canopy restaurant frontage of Birdwood Lane. This was part of Agenda Page 27
Ordinary Council Meeting 15 February 2021 BIRDWOOD LANE DCP (POST-EXHIBITION)
the initial indicative design, which became the basis for a more detailed design-and-build consortium to deliver the project. At that stage, trees in Birdwood Lane were not part of the final Canopy design because of the large number of underground services that would be disturbed by trees, which were also determined to conflict with the restaurant frontages and outdoor dining spaces.
Nevertheless, planter boxes containing small trees could be considered under this DCP Section 1.12, which provides that:
“New building developments are to include suitable tree planting and landscaping schemes, subject to Council selection of species.”
9. Colour palette (buildings)
“Council needs to implement a plan to decide on a palette of colours for buildings abutting the lane, which would enhance the ambience of Birdwood Lane for pedestrians and those who are patrons of the restaurants and cafes there. At present the rear walls and entrances of businesses, including the Commonwealth [Bank] are eyesores and are in some cases dilapidated or painted in colours which do not contribute to an attractive ambience at all.
Once a colour plan has been established, Council should embark on a program to encourage businesses as above to consider using the recommended range of colours and styles to influence their reparations and painting of their buildings.”
Comment
Clause 1.6 of the DCP requires that “all building facades should contribute to the streetscape and incorporate architectural detail and visual interest”. This requires consistency with the colours and materiality of the newly established built form, and will guide future development applications. This also includes visible service areas (and other utility requirements), which “should be treated as an integral part of the overall design and fully screened from public areas”.
10. Public Art
“Any choice of street art should be open to community consultation as this is an extremely subjective area with the preferences for style, materials and character being potentially a highly contentious issue.”
Comment
Lane Cove Development Control Plan Part L – Public Art, encourages: I. Developer Project-Based Public Art Commissions; and II. Council’s Redevelopment Sites, Streetscapes and other Projects and references the Lane Cove Council Public Art Policy & Implementation Plan (adopted Nov. 2010).
At Council’s 21 September 2020 meeting, it was resolved that Council, “undertake a Village Public Art Program as outlined in the report.” It was also resolved:
• “…to implement the program at no cost to property owners for the works, as the Art will be of benefit to the broader community by improving the amenity of the area; and • Receive a report before the project works commence in compliance with the Local Government Act 1993 – Section 67(2)(b) Private Works.”
11. Signage Agenda Page 28
Ordinary Council Meeting 15 February 2021 BIRDWOOD LANE DCP (POST-EXHIBITION)
“The signage for Coles and Aldi is grossly oversized and are visually offensive to members of the community. Also, there are far too many signs for these businesses. I strongly urge Council to reduce the size of the signage and to call for the removal of the signage along Birdwood Lane and in the Canopy.”
Comment
The Coles and Aldi signage was the subject of a separate development application. Signage in Lane Cove is controlled by the DCP Part N Signage and Advertising.
12. Glare prevention
Although more relevant to The Canopy than Birdwood Lane, there is some concern about glare in the area: a) Pavers colour choice: “Why were 2-3 entirely different colours and style of tiles used to pave the Birdwood Lane and Canopy area when these clash with the Plaza paving and cause serious glare issues for people using the Canopy open space?”
b) Foliage around water feature: “While considering adding vegetation to Birdwood Lane, (which should have been incorporated into the original plans for the Canopy), please consider also adding an attractive area of green foliage to the centre of the open space where the water/feature is situated. At present this area is barren, hot and lacking in shade in hot weather and the water suddenly spurts up without warning which does not suit pedestrians who are over 6 years old and apparently enjoy getting wet! I strongly urge Council to install a circle of potted plants or perhaps a rockery with plants growing, including shrubs of at least 1 metre in height to promote a green, fertile ambience to an otherwise barren, bleak space.”
c) “A shade canopy is urgently needed to protect the public from skin damage from direct sunlight over at least the space over the seat area, extending over the water feature. It is sheer negligence on Council’s part not to have installed a sun-protection structure over this space.”
Comment
a) Pavers of different colours and styles were chosen to distinguish roadway from pedestrian- only areas, and to identify arcade entry points. Furthermore, a distinctive paver palette was considered a feature for differentiating the character of The Canopy from the nearby Plaza.
b) / c) Complete canopy cover of the open paved area is contrary to the design intent of this space. Although surrounded by mature trees, The Canopy Design describes the intention of the open paved area:
“Coming through the new connection from the Plaza to The Canopy, the first element is the new town square. It was inspired by the small squares in Europe, where people can sit and observe, pass through, enjoy fountains and the retail along the edge. It is intended that the monthly Makers Markets will expand into the square along with other special events and equipment which can benefit from the flexibility of an open, hard surface that is central to the Village”.
c) Sun protection over the open paved area (the town square) is not considered an essential feature of this open space corner of The Canopy, though the newly planted trees will eventually spread into a sizable canopy cover. Opportunities for shaded seating exist in the northern Agenda Page 29
Ordinary Council Meeting 15 February 2021 BIRDWOOD LANE DCP (POST-EXHIBITION)
garden area, the playground, Eat Street and planter seating along the Reflections entrance canopy (beside Birdwood Lane).
Conclusion
The exhibited DCP amendment aims to ensure that community values inform development in the Birdwood Lane area.
All public submissions have been reviewed and addressed.
Accordingly, it is recommended that Council adopt the DCP amendment, and such be inserted under Development Control Plan Part D Commercial and Mixed-Use Localities – Locality 6 – Birdwood Lane Area.
RECOMMENDATION
That Council adopt the Development Control Plan amendment includes as (AT-1) for ‘Locality 6’ in DCP Part D: Commercial Development and Mixed-Use Localities, with site specific controls under Birdwood Lane Area.
Mark Brisby Executive Manager Environmental Services Division
ATTACHMENTS: AT-1View DCP Amendment 5 Pages AT-2View Council Report 19 October 2020 5 Pages Available Electronically
Agenda Page 30
Ordinary Council Meeting 15 February 2021 LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS
Subject: Lane Cove's Progressive Energy and Water Use Targets Record No: SU7704 - 65271/20 Division: Environmental Services Division Author(s): Fiona McCleary
Executive Summary
At the Ordinary Meeting of 16 March 2020, Council established energy emissions and water use targets to 2036. The targets are:
• An 80% reduction in emissions (FY16/17 emissions baseline) and • No net increase in water use (FY16/17 emissions baseline)
Council also resolved to set progressive targets to 2024 which are to be included in in the 2020 - 2024 Community Strategic Plan.
Following the resolution, Council re-engaged Sustainability Consultants, Kinesis, to examine historical data since 2003 and extrapolate trends, assuming Council and the community were to adopt sustainable policies and practices to conserve energy and water, and other sustainable practices such as reducing waste, reusing and recycling, and calculate energy emissions and water use progressive targets for 2024.
Kinesis have considered likely major events and actions that may assist Council and the community to actively reduce emissions over time, and assessed the challenges and opportunities in identifying emissions and water use targets. They also identified major challenges and opportunities for Council as a leader in the community to raise awareness, educate and promote action to address the impacts of climate change.
The opportunity analysis supports Council and the community setting the following progressive targets;-
• 20% reduction in emissions by 2024 (FY16/17 emissions baseline) • No net increase in water use by 2024 (FY16/17 water use baseline)
Both Council and the community must take meaningful action on climate change and make it one of the highest priorities. The challenge for Lane Cove is to accommodate a growing population whilst reducing energy consumption and greenhouse gas emissions and water use. Council will benefit from taking action now to limit emissions as low emissions technologies become more commercially viable compared to the traditional way of doing things.
The attached report from Kinesis outlines strategies and actions required to achieve the targets (AT-1).
Background
Understanding current and historical trends of energy and water use is integral to developing a comprehensive understanding of climate change, and an action plan that is outcome focused, cost effective and embraced by Council and the community.
The analysis included the following areas:
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Ordinary Council Meeting 15 February 2021 LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS
• Projected land use growth using dwellings and job predictions • Projected resource consumption and emissions under a reference scenario (or business as usual scenario) assuming 2016/17 consumption patterns remain in 2024. • Quantifying the impacts of the proposed strategies to develop the emissions and water consumption trajectory to 2024.
The analysis included both Council and community energy use, transport patterns, waste generation, greenhouse gas emissions and water use progressive data to 2024, and found the following:
• An additional 1,600 dwellings, predominantly apartments, are expected to be constructed in the LGA between 2017 and 2024; • An additional 800 jobs are expected to be generated in the LGA between 2017 and 2024; • Under the reference scenario, emissions across the LGA are expected to grow by 24%, an additional 66,000 tonnes of Co2 per year; • Under the reference scenario, water use across the LGA is expected to increase 3% by 2024, an additional 117 million litres per year. These research findings have shaped the emissions and water reduction recommendations and targets, along with the specific strategies to reach them.
Discussion
Energy Emissions Reduction Pathway Analysis
The technical analysis demonstrates that reduction opportunities can cumulatively achieve a 38% reduction in emissions across the LGA, relative to the reference scenario, by deploying a combination of strategies.
Greening of the grid: between 2020 and 2024 the electricity grid is expected to become cleaner through the closure of Liddell coal power station in early 2023, and the substitution with renewables or alternative base load options. The transition to the greener grid is estimated to provide a 13% reduction in emissions by 2024.
AEMO Projections for Decarbonisation of the Electricity Grid
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Ordinary Council Meeting 15 February 2021 LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS
Homes currently generate around 13 per cent of Australia’s greenhouse gas emissions. Sustainable homes require less energy to heat and cool, enhance occupant comfort and are more resilient to climate and weather extremes.
New building standards: these will have a small impact in emissions (1%) however new building standards can facilitate other emission reduction opportunities.
Retrofits including renewables: retrofitting existing buildings with renewable energy sources can have a significant impact in the short-term and provide a 10% reduction in emissions.
Transport: supporting the uptake of electric vehicles can have a significant impact in the short-term and provide a 10% reduction in emissions. Additional transport interventions that increase active transport would result in a further 3% emissions reduction.
Waste: increasing diversion of waste from landfill can reduce emissions by 2%.
Emission Reductions Pathway to 2024
Water Reduction Pathway Analysis
The following strategies have the potential to reduce water consumption by 4.5%, or 164 million litres by 2024.
New developments: improving water efficiency performance standards for all new buildings can reduce water consumption by 2.25%.
Existing developments: promoting behavioral changes and retrofitting water efficiency measures can reduce water use by 2.25%.
Water reuse: implementing water reuse schemes locally is highly problematic however regional measures to recycle water for indirect potable reuse can have a significant impact. Water reuse could be considered for the Lane Cove Golf Course development.
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Ordinary Council Meeting 15 February 2021 LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS
Desalination: The increased capacity of the Kurnell desalination please may have a significant impact on water supply.
Water Use Reduction Pathway to 2024
Strategic Directions:
Based on the analysis, there are three (3) strategic directions specific for reaching the short-term goals by 2024. These actions are aligned with the eight strategic directions adopted from the Energy Emissions and Water Use Targets Report to 2036 but are more specific to the short-term (2024).
1. Local renewable energy and water efficiency.
Delivering new energy and water efficient buildings and promoting the uptake of local and renewable energy are vitally important steps to reducing emissions and water use. Council has the opportunity to show leadership through a suite of programs and by embedding sustainable actions into plans and policies.
Data from the Australian Photovoltaic Institute of Australia (APVI) reveals that 15.6% (or 1,088) of buildings in the LGA have solar PV installed. To help promote the uptake of renewable energy Council recently launched the Solar for Business program, with a particular focus on large energy using sites. The program provides free solar feasibility reports for commercial premises.
Action: The revised Sustainability Action Plan (due in 2021) include details on the actions to mitigate against climate change, and the corresponding timelines and financial considerations.
Action: Council launch the Building Upgrade Finance program to promote the uptake of sustainable retrofits in the commercial sector.
Action: Council investigate and launch programs that target the residential sector with the aim of reducing emissions and water usage.
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Ordinary Council Meeting 15 February 2021 LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS
Action: Council commit to securing the maximum allocation from renewable electricity generation when the electricity contract is due to renew in July 2022. Action: Council explore the potential participation in Ausgrid’s new pilot program rolling out community batteries in Sydney councils to increase solar pv uptake across the community.
2. Facilitate and Plan for Electric Vehicles
Electric vehicles can deliver a 40% reduction in emissions compared with the average petrol vehicle. The transition of the electricity grid towards more renewables further supports significant emissions reduction opportunities from the electrification of transport. Community appetite for electric vehicles continues to rise, and in 2019 electric vehicle sales increased by 200% to over 6,700 vehicles (Electric Vehicle Council August 2020). In Lane Cove, the existing charging stations in Little Street, Market Square and The Canopy were used 1,126 times in 2020, further evidence of the community’s support for electric vehicles.
In 2019/2020 Council fleet and plant used 87,809 litres of diesel and 49,223 litres of petrol, at a cost of $198,000. Council can make significant savings on fuel by transitioning Council fleet and plant from diesel and petrol to hybrid and fully electric vehicles where possible.
Action: Future proof all new developments by mandating development controls include the provision of Electric Vehicle charging infrastructure.
Action: Create a roadmap to transition Councils fleet vehicles from petrol and diesel to zero emissions vehicles over time, and EV options for other vehicles and plant.
3. Transport and Waste
The recent increase in people working from home presents a significant opportunity to broaden local transport options and introduce innovative local waste management solutions.
Action: Pursue the planning and implementation of a revised Bus Network utilising a Hub and Spoke model for Northwood, Longueville, Greenwich and Riverview services and investigate lower speed limits in key areas and along key routes to increase cycling for local trips.
Action: Undertake the NSROC Food Organics and Garden Organics (FOGO) Project.
Lane Cove’s Fair Share to the Paris Agreement
The Paris Agreement and the associated International Panel on Climate Change (IPCC) SR15 (Special Report), also known as “Global Warming of 1.5 Degree” report, gives the world a carbon budget that is equivalent to 10 years of current emissions. Under the Paris Agreement, most countries, including Australia, have agreed to limit warming to 1.5°C or "well below" 2°C above pre- industrial levels. Meeting the Paris Agreement objective of keeping global warming to below 1.5°C requires more than achieving just emissions reduction, it requires staying within the carbon budget. The faster the rate of emissions reduction, the higher the chance of preventing further global warming.
Based on the IPCC SR 15 findings, to do our fair share towards limiting global warming to 1.5°C, Lane Cove’s carbon budget is approximately 2.8 million tonnes of Co2 to 2036.
Lane Cove’s Cumulative Emissions and Carbon Budget
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Ordinary Council Meeting 15 February 2021 LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS
The above modelling predicts that even after implementing the recommendations and meeting the 2024 emissions target, a carbon offset strategy would be needed from 2029 to 2036 to limit warming to 1.5 degrees because we are expected to overshoot our carbon budget by 2025 under the reference scenario and 2029 under the modelled pathway. The modelling verifies that it is imperative to start reducing emissions in the short and mid-term as the cost of inaction is high and meeting the carbon budget will require implementing identified strategies and adopting an action plan, as well as utilising carbon offsets.
Case Study Local renewable energy and water efficiency – Lane Cove Aquatic Centre
The replacement 50m outdoor pool at the Lane Cove Aquatic Centre incorporated a number of energy and water efficiency improvements, including:-
• 162 solar panels - 63kW of power. In December alone 6,575kW were produced which saved 5 tonnes of CO2. • The electricity savings since 25th August when the system turned on till 1st Feb 2021 is $5,300, which equals to 33.1MWh electricity production. • The first full year of solar electricity generation will reach 57MWh, which equals a saving of $9,200. • Integrated pool blanket to reduce evaporation. • Previously, the 4 filters had to be backwashed weekly. The new filters are backwashed every 5 weeks, saving energy and water and using less chemicals. • Previously, the filters required approximately 44,000 litres of water to backwash the filters each fortnight. The new filters require 10,000 litres of water to backwash the filters every 5 weeks. • The 22,000L water tank uses water collected from the stands to irrigate Pottery Green oval. • The showers have automatic timers that conserve water and energy, and energy efficient lighting is installed throughout the grandstand and marshalling area.
This has resulted in savings in the operations of the facility of 41% in electricity and 61% for water.
Conclusion
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Ordinary Council Meeting 15 February 2021 LANE COVE'S PROGRESSIVE ENERGY AND WATER USE TARGETS
Following the declaration of a Climate Emergency in September 2019, and the subsequent adoption of energy emissions and water use targets to 2036, Council has been investigating pathways to achieve C02 emission and water reductions both across the community, and within Council’s operations. By adopting progressive targets to 2024, Council recognises the importance of setting, and reaching, short-term goals to enable Lane Cove to achieve our targets.
Taking action in the short to mid-term will have both economic and environmental benefits and a lasting impact on our contribution to climate resilience and sustainability.
RECOMMENDATION
That:-
1. The report be received and noted; and
2. The actions outlined in the report be adopted and incorporated into the 2020-2021 Delivery Program and Operational Plan.
Mark Brisby Executive Manager Environmental Services Division
ATTACHMENTS: AT-1View 2024 Emissions and Water Use Targets Report 14 Pages
Agenda Page 37
Ordinary Council Meeting 15 February 2021 AUSGRID COMMUNITY SOLAR BATTERY
Subject: Ausgrid Community Solar Battery Record No: SU7704 - 2375/21 Division: Environmental Services Division Author(s): Fiona McCleary
Executive Summary
At the December 2020 Ordinary Council meeting it was requested that a further report be submitted to Council detailing Ausgrid’s Community Battery program.
This report addresses the questions raised at the December meeting and recommends a further report be presented to Council when Ausgrid finalise their community solar battery program, and there is opportunity for the Lane Cove Community to participate in the program.
Background
A community battery is a battery solution that allows residents with solar panels to use more of the clean energy they generate, save on their electricity bills, and get more value from their solar investment, without needing to own and maintain their own household battery system.
Unlike a household battery, a community battery allows solar customers connected to the same local distribution network to share in a larger ‘community’ battery that is owned and maintained by Ausgrid.
Ausgrid’s Community Battery Program is still in the early stages of being rolled out is expected to be operational later this year
The batteries are sized between 150kW / 267kWh and 223kW / 446kWh, each serving between 100 and 200 customers. The aim of the batteries isn’t to supply all the energy needs of the homes, rather to store excess solar PV energy produced during the day for use later in the evening when the sun goes down, solar stops generating, and the network is under the most strain.
A key design consideration has been to devise a way that enables all customers near the battery to participate, regardless of their retailer. For this reason, Ausgrid is working on a model that means customers don’t need to change retailers to participate in the trial, thereby maintaining retail contestability.
Recent figures from the Australian Photovoltaic Institute of Australia (APVI) reveal that 15.6% of rooftops in the Lane Cove LGA have installed solar pv, however, battery installations remain low at approximately 1%.
Discussion
The following information addresses the questions raised by Council in response to the December 2020 report.
• Once established, are residents able to opt-out of the program and if so are there costs associated with opting out?
Whilst the terms and conditions are still being finalised it is anticipated that residents will be able to opt out at any time without a financial penalty.
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Ordinary Council Meeting 15 February 2021 AUSGRID COMMUNITY SOLAR BATTERY
• Are Ausgrid able to sell the stored power for profit, or transfer stored power to another grid outside the generating community?
The battery will be performing other functions along with customer solar storage. Ausgrid will also be using it to address both load and voltage constraints on the network and in later phases it will also participate in the Frequency Control Ancillary Service (FCAS) and wholesale energy markets. FCAS provides a fast injection of energy, or fast reduction of energy, to manage supply and demand. The energy stored will be able to mitigate load constraints upstream (e.g. into the distribution and transmission network) but is primarily there to support the local network.
• If the batteries fail or if stored energy is sold or diverted, what back up plans are in place to ensure the continued supply of power remains available?
Whilst details are still being finalised, Ausgrid may consider continuing customer payments if the system is out of service, however this may change between the existing trial and the larger scale roll out of the product.
Conclusion
Community batteries encourage greater solar uptake by households and businesses, increasing the amount of renewable energy in the system, which can reduce peak demand and help distributors like Ausgrid place downward pressure on energy prices.
Whilst the rollout of Ausgrid’s Community Battery Program is still in the early stages it has the potential to offer local residents the opportunity to maximise the benefits of solar PV without the financial costs associated with purchasing their own battery.
Currently, Ausgrid are only able to work with three Local Government Areas to ensure they can effectively manage the trial whilst meeting the criteria for the number of solar customers already connected to the network in specific locations.
As part of Phase One of the trial, community batteries will be trialed in three locations in the City of Canterbury Bankstown Council, Lake Macquarie City Council and Northern Beaches Council.
Council has registered our interest in being considered a future partner. While there are no current opportunities to become involved, Ausgrid will consider Lane Cove as a location for future trials.
RECOMMENDATION
That:-
1. The report be received and noted and;
2. A further report be presented to Council when Ausgrid finalise their community solar battery program, and there is opportunity for the Lane Cove Community to participate in the program.
Mark Brisby Executive Manager Environmental Services Division
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 39
Ordinary Council Meeting 15 February 2021 INCREASING BASIX TARGETS
Subject: Increasing BASIX Targets Record No: SU7704 - 77949/20 Division: Environmental Services Division Author(s): Fiona McCleary
Executive Summary
Council resolved to “Lobby the NSW Government to encourage mandatory higher BASIX targets for residential and commercial new buildings”, given Council’s declaration of a Climate Emergency.
Council wrote to the Minister for Planning and Public Spaces, requesting an increase in BASIX targets, and has received a response indicating a revised Design and State Place Planning Policy (SEPP) will be exhibited in the coming months and is proposed to incorporate the provisions from the BASIX SEPP.
Background
Council wrote to The Hon. Rob Stokes MP, Minister for Planning and Public Spaces requesting that the NSW Government increase BASIX performance standards. Council identified that increasing BASIX targets is affordable and provides a pathway to ensure new buildings are constructed to reduce ongoing costs for residents and achieve local and state sustainability objectives.
Council has received a response from the Department of Planning, Industry and Environment on behalf of The Hon. Minister Rob Stokes MP which confirmed that a revised Design and State Place Planning Policy (SEPP) will be exhibited in the coming months and is proposed to incorporate the provisions from the BASIX SEPP (AT-1). The letter doesn’t provide a clear answer on higher targets as to Council’s intentions.
In addition, the Department is investigating how the Trajectory to Low Energy Buildings, a national plan that sets a trajectory towards zero energy (and carbon) ready buildings for Australia, can be incorporated into BASIX.
Conclusion
Council supports the transition to low carbon homes and precincts and welcomes the news of increasing BASIX targets for residential dwellings.
When the revised SEPP is released, Council will prepare a response that supports residential buildings being built to high environmental standards and continuing with low-carbon precincts.
Agenda Page 40
Ordinary Council Meeting 15 February 2021 INCREASING BASIX TARGETS
RECOMMENDATION
That:-
1. The report be received and noted and;
2. Council receive a further report on the revised Design and State Place Planning Policy(SEPP) upon its release.
Mark Brisby Executive Manager Environmental Services Division
ATTACHMENTS: AT-1View Response to Letter to Minister for Planning and Public 2 Pages Spaces
Agenda Page 41
Ordinary Council Meeting 15 February 2021 ROTARY REQUEST FOR FINANCIAL SUPPORT DUE TO THE CANCELLATION OF THE 2020 ROTARY FAIR DUE TO COVID-19
Subject: Rotary request for financial support due to the cancellation of the 2020 Rotary Fair due to COVID-19 Record No: SU2220 - 48059/20 Division: Human Services Division Author(s): Jane Gornall; Susan Heyne
Executive Summary
The Rotary Fair has been held in Lane Cove for the last 27 years. The Fair raises funds that Rotary uses on a range of community projects - local, within the State, and overseas. Rotary has written to Council to request financial support of $13,550 from Council to ensure that local projects can continue to be funded in 2021 in the absence of the income from last year’s Fair due to COVID-19. The Rotary contribution would be $5,100 which, together with Council’s contribution will total $18,650.
This Report recommends that Council approves a one-off assistance package of $13,550.
Background
The Rotary Club of Lane Cove with support from Council have run the Lane Cove Rotary Fair for 27 Years. The Fair was scheduled to be held on Sunday, 11 October 2020. However, in July 2020 Rotary, in conjunction with Council, made the decision that, due to COVID-19 and the issues around the need for social distancing, the Fair would be cancelled for 2020.
The decision to cancel was made in July in order to provide stall holders/exhibitors and organisers with some certainty about the date as well as limit unnecessary planning time and potential loss of deposit funding. It was the most reasonable decision to take in this COVID-19 time and was also the correct one as New South Wales still has restrictions in place for large gatherings.
Discussion
Rotary have written to Council requesting that Council contribute to the income shortfall caused by the cancellation of the 2020 Fair to allow them to continue their community support activities. The 2019 Fair contributed $33,545 to Rotary’s income. In 2020 instead of the Fair, Rotary ran a Mega Raffle which raised $19,150.
In 2019, Rotary provided an amount of $34,520 of charitable giving support and would like to continue some charitable funding in the 2020/21 year. A complete listing of the intended projects and the intended amounts has been be circulated to Councillors separately.
Rotary normally funds a mixture of Lane Cove specific projects; Rotary rural Community Projects; Australia wide projects overseas projects. The funds requested by Rotary in this application are for Lane Cove based projects only.
The budget for Council’s contribution to the running of the Fair and for Sustainability Lane is $24,000 which comes from the Sustainability Levy budget.
It is intended that the Fair be run in 2021 and that this request be for a one-off assistance package.
Council is required to publicise the intention to provide financial assistance in line with Section 356 of the Local Government Act 1993. Section 356 of the Local Government Act 1993 prescribes the requirements when councils provide financial assistance to others (including charitable, Agenda Page 42
Ordinary Council Meeting 15 February 2021 ROTARY REQUEST FOR FINANCIAL SUPPORT DUE TO THE CANCELLATION OF THE 2020 ROTARY FAIR DUE TO COVID-19
community and sporting organisations and private individuals). Financial assistance must be for the purposes of exercising the council's functions.
Granting of funding to Rotary will be in line with Section 356 of the Act.
Community Consultation
Statement of Intent
The consultation is designed to inform and consult with the community about the intention to grant financial assistance to Rotary Club of Lane Cove. The consultation is also required under Section 356 of the Local Government Act. Any comments received will be reviewed and evaluated to determine whether or not to proceed with provision of assistance.
Method
Level of Inform Consult Participation Form of Open Open Participation Target Audience Lane Cove Lane Cove Community Community Proposed Medium eNewsletter Website Exhibition Social Media Indicative Timing March/April March/April
Conclusion Provision of these funds to the Rotary Club of Lane Cove is in keeping with Council’s Financial Assistance Grants programme. The funds are to be spent on local community projects which will assist a variety of community groups. It is intended that this be a one-off assistance package.
RECOMMENDATION
That Council: - 1. Give consideration to providing an amount of $13,550 to the Rotary Club of Lane Cove to support for local projects due to the cancellation of the Rotary Fair in 2020. 2. Request that Rotary add – “Proudly supported by Lane Cove Council” to any projects supported by the Council’s financial assistance. 3. Give public notice of the proposed funding in accordance with the consultation strategy outlined in this report and, subject to no objections being received, grant the funds.
Jane Gornall Executive Manager - Human Services Human Services Division
ATTACHMENTS: There are no supporting documents for this report.
Agenda Page 43
Ordinary Council Meeting 15 February 2021 SECOND QUARTER REVIEW FOR 2020-2021 BUDGET
Subject: Second Quarter Review for 2020-2021 Budget Record No: SU8230 - 5089/21 Division: Corporate Services Division Author(s): Sarah Seaman
Executive Summary
The Second Quarter 2020/21 Budget Review involves a variety of variations in both income and expenditure. All proposed variations to the Budget have been balanced. Taking into consideration the variations from the second Quarter Budget Review, the projected 2020/21 overall result has been revised to a surplus of $14.3M, with the operating result before grants and capital contributions forecast to be a deficit of $4.3M, noting the vast majority of this deficit is the result of the financial impact COVID-19 has had on Council’s 2020/21 operating income.
It is recommended that the Budget be varied in terms of the report.
Background
Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2005. The purpose of these reviews is to ensure that the impacts of financial variations are reflected in the forecast of Council’s global budgetary position to 30 June 2021, and the adopted Budget adjusted accordingly.
Discussion
A summary of Council’s revised Budget for 2020/21 and a summary of budget movements have been included in this report:-
Original 1st Quarter 2nd Quarter Revised Budget Adjustments Adjustments Budget (000’s) (000’s) (000’s) (000’s) Expenditure - Operating $52,985 $314 $329 $53,628 Income - Operating $48,785 $56 $495 $49,336 Surplus/(Deficit) before ($4,200) ($258) $166 ($4,292) Capital Grants/Contributions Income - Capital $18,225 $400 $0 $18,625 Surplus/ (Deficit) $14,025 $142 $166 $14,333
Summary of Budget Movements
Operational Expenses - $329K Increase in Materials and Contracts and Employee Costs which is made up of:- - $135K Increase for Restorations - $37K Increase for Road Safety Calendars - $23 Increase for Australia Day - $30K Decrease to assist to pay for the Depot Renovations - $25K Increase for a study of Lovette Reserve potential contamination - $35K Increase for Building Revaluations - $104 K Increase for resourcing to achieve the targets in the Public Space Legacy Program - $44K Increase Resilience Officer
Agenda Page 44
Ordinary Council Meeting 15 February 2021 SECOND QUARTER REVIEW FOR 2020-2021 BUDGET
Operational Income - $539K increase in Operating Income which is made up of: - $37K Increase - contribution for Road Safety Calendars - $135K Increase - increase Restoration contributions - $23K Increase - grant received from National Australia Day Council - $44K Increase - transfer from Sustainability Fund for Resilience Officer - $300K Increase - less than expected income losses from the COVID-19 pandemic
Capital Expenditure - $224K Increase in Capital Expenditure which is made up of: - $90K Increase for an acoustic wall at Mindarie - $20K Increase for automatic locks for 2 toilet blocks - $14K Increase for LED Streetlighting - $200K Increase for Depot modification works - $100K Decrease for Drainage improvements
Capital Income - $14K increase in transfer from Sustainability Fund for LED Streetlighting
Conclusion
The vast majority of the proposed operating deficit is the result of the financial impact COVID-19 has had on Council’s 2020/21 operating income. Further detailed reviews will be undertaken over the next two quarters to identify opportunities for decreased expenditure to reduce the deficit and revenue patterns as the improving economic climate from reduced impacts of the COVID-19 pandemic.
RECOMMENDATION
That the 2020 -2021 Budget be varied as follows:-
Original 1st Quarter 2nd Quarter Revised Budget Adjustments Adjustments Budget (000’s) (000’s) (000’s) (000’s) Expenditure - Operating $52,985 $314 $329 $53,628 Income - Operating $48,785 $56 $495 $49,336 Surplus/(Deficit) before ($4,200) ($258) $166 ($4,292) Capital Grants/Contributions Income - Capital $18,225 $400 $0 $18,625 Surplus/ (Deficit) $14,025 $142 $166 $14,333
Steven Kludass Executive Manager - Corporate Services Corporate Services Division
ATTACHMENTS: AT-1View Budget Review for the Quarter Ended 31 December 11 2020 Pages
Agenda Page 45
Ordinary Council Meeting 15 February 2021 SECOND QUARTER REVIEW OF THE 2020 - 2021 DELIVERY PROGRAM AND OPERATIONAL PLAN
Subject: Second Quarter Review of the 2020 - 2021 Delivery Program and Operational Plan Record No: SU238 - 4303/21 Division: Corporate Services Division Author(s): Simon Cole
Executive Summary
This report outlines the Second Quarter 2020 progress towards achieving the projects listed in the adopted 2020-2021 Delivery Program and Operational Plan. It is recommended that the report be received and noted.
Background
Council’s 2020 – 2021 Delivery Program and Operational Plan details the projects proposed to be undertaken during the financial year and the performance measures required to meet the goals and objectives of the Community Strategic Plan: Liveable Lane Cove: 2035.
Discussion
The Second Quarter Review of the 2020 – 2021 Delivery Program and Operational Plan is attached at AT-1.
A number of planned community events were held during this quarter including:- • Opening of the new 50m Outdoor Pool, Grandstand and Youth Centre, • The Canopy Celebration, • Festival by the River, • Business Breakfast for local business owners, • Remembrance Day Memorial; and, • 2020 Christmas Program.
Other highlights include:- • Expanded use of the NSW Planning Portal to streamline development assessments in accordance with the Environmental Planning and Assessment Act 1979, • Sustainable energy initiatives promoted through the Greener Apartments Program, • Consultation with the community regarding the Bob Campbell Oval Masterplan and the Development Control Plan for Birdwood Lane, • Amenity Building upgrades at Blackman Park; and, • Adoption of ta revised Asbestos Management Policy.
Agenda Page 46
Ordinary Council Meeting 15 February 2021 SECOND QUARTER REVIEW OF THE 2020 - 2021 DELIVERY PROGRAM AND OPERATIONAL PLAN
RECOMMENDATION
That the Second Quarter Review of the 2020 - 2021 Delivery Program and Operational Plan be received and noted.
Stephen Golding Manager - Risk and Corporate Safety Corporate Services Division
Steven Kludass Executive Manager - Corporate Services Corporate Services Division
ATTACHMENTS: AT-1View Delivery Program and Operational Plan - Quarterly 156 Available Review - Q2 2020 Pages Electronically
Agenda Page 47
Ordinary Council Meeting 15 February 2021 REVISION TO THE POLICY ON PAYMENT OF EXPENSES AND FACILITIES FOR COUNCILLORS 2020
Subject: Revision to the Policy on Payment of Expenses and Facilities for Councillors 2020 Record No: SU834 - 75704/20 Division: Corporate Services Division Author(s): Simon Cole; Stephen Golding
Executive Summary
This report seeks to endorse the revised draft of the Policy on Payment of Expenses and Facilities for Councillors (AT-1) following a recent community consultation for an amendment to the policy that enables the provision of security measures for Councillors, if required.
Background
At the Ordinary Council Meeting held on 19 October 2020 it was resolved that Council:- 1. Representing the whole of the Lane Cove community, declares it has no tolerance for intimidating, threatening or psychologically abusive behaviour, or behaviour that entices hatred and results in damage of privately owned or public property, and that personally targets elected representatives and officials of Lane Cove Council. Standing for office or being elected to one should not entail being the subject of such behaviours in our community. 2. Modify its ‘Payment of Expenses and Provision of Facilities to Councillors Policy’ to include, where the General Manager thinks necessary, provision of security measures for a Councillor and if necessary undertake community consultation.
Discussion
Community consultation was conducted online between 26 October 2020 and 7 December 2020 in accordance with Council’s community engagement principles in the Have Your Say and Notices sections of Council’s website. The draft revised Policy on Payment of Expenses and Facilities for Councillors 2020 included the following:
4.3.7 Protection and Security Expenses.
Council may provide protection to Councillors in order to reduce the risk and protect members from any adverse security breaches resulting from their civic service. Approval of the General Manager must be sought and gained prior to any expenses being incurred.
The General Manager will consider all requests and determine appropriate security and protection measures which may include, but is not limited to, security assessments, installation of security systems and/or physical monitoring. The General Manager may authorise expenditure up to a limit of $3,000 per year per Councillor.
One submission was received in relation to this issue. The submission requests Council to consider similar protections for individual members of the community and groups; that the policy be reviewed in 6 (six) months; and, that security expenses incurred under the policy revision be reported to Council on a monthly basis. A copy of the submission has been provided confidentially to Councillors.
The policy may be reviewed by Council in 6 months. In response to the monitoring of expenses incurred, it is noted that a per annum cap applies to expenses under this new clause, in the amount of $3,000.
Agenda Page 48
Ordinary Council Meeting 15 February 2021 REVISION TO THE POLICY ON PAYMENT OF EXPENSES AND FACILITIES FOR COUNCILLORS 2020
The requirement for Councillors to act reasonably and in accordance with accepted standards of conduct, and in the public interest, is subject to oversight and scrutiny by the NSW Parliament and other various watchdog bodies that report to Parliament, including the Office of Local Government, the Ombudsman, the Auditor-General and the Independent Commission Against Corruption. The courts, the media and advocacy groups also provide independent scrutiny of the conduct of public officials.
The conduct of Councillors, staff, delegates and administrators are regulated by Chapter 14 of the Local Government Act 1993 which include powers investigation, censure and disciplinary action for serious misconduct. Council’s Code of Conduct was recently revised and adopted by Council on 19 October 2020, in accordance with the NSW Model Code of Conduct for Councils.
The revision to the Policy on Payment of Expenses and Facilities for Councillors 2020 at 4.3.7 Protection and Security Expenses is made to enable Council to respond effectively and reasonably to circumstances when the personal safety of a Councillor may be at risk.
The revised Policy on Payment of Expenses and Facilities for Councillors for endorsement by Council, if approved, is attached (AT-1).
RECOMMENDATION
That Council adopt the attached Payment of Expenses and Provision of Facilities to Councillors Policy (2020).
Steven Kludass Executive Manager - Corporate Services Corporate Services Division
ATTACHMENTS: AT-1View Policy on Payment of Expenses and Facilities for 9 Pages Available Councillors 2020 Electronically
Agenda Page 49
Ordinary Council Meeting 15 February 2021 COUNCIL SNAPSHOT JANUARY 2021
Subject: Council Snapshot January 2021 Record No: SU220 - 5762/21 Division: General Managers Unit Author(s): Craig Wrightson
Executive Summary
Attached for the information of Councillors is a review of Council’s recent activities. This report provides a summary of the operations of each division for January 2021.
RECOMMENDATION
That the report be received and noted.
ATTACHMENTS: AT-1View Council Snapshot January 2021 36 Pages
Agenda Page 50