Longstanton Parish Council Meeting Papers Full Council Meeting: 8th February 2021 Longstanton Parish Council Minutes of the Full Council Meeting, held at ONLINE via Zoom Meeting Monday 11th January 2021 at 7.00pm

Present: Cllr delaMare-Lyon (Chairman), Cllr Owen, Cllr Brash-Hall, Cllr Burns, Cllr Pokala, Cllr Harrison, Cllr Castello (from item 157) Clerk: Libby White, Parish Clerk C Cllr Hudson – Cambridgeshire County Council D Cllr Cheung Johnson – South Cambridgeshire District Council Melanie – Chief Exec, Age UK Cambridgeshire & Peterborough Jon London, SCDC In attendance: 2 members of the public 20-21/152 CHAIRMAN’S WELCOME The Chairman welcomed all to the first meeting of 2021. 20-21/153 APOLOGIES FOR ABSENCEi Apologies were received and accepted from Cllr McPhater, Cllr Street, Cllr Owens (personal) Absent: Cllr Mukadam 20-21/154 COUNCILLORS’ DECLARATIONS OF INTEREST Declarations of interest from Councillors on items on the agenda: None Requests to Speak: None required To receive requests for dispensations: None Grant of dispensations: None. 20-21/155 PUBLIC PARTICIPATION SESSION (10 min) Resident noted that the Local Planning Authority would be considering 2 applications for Fews Lane at their meeting on 13th January. Cllr Brash-Hall arrived at 7.05pm. 20-21/156 APPROVAL OF MINUTES a) It was proposed by Cllr Owen, seconded by Cllr Pokala and RESOLVED that the minutes of the Full Council Meeting held on 14th December 2020 be approved and signed. The minutes had been emailed to all councillors and the Chairman signed at the time of the meeting to be delivered to the Clerk. b) The Clerk noted that following the co-option of Cllr Pokala at the last meeting, she has managed to book Cllr Pokala on Cllr training for 16th January 2021. c) Clerk’s Report - circulated with meeting papers prior to meeting 20-21/157 CO-OPTION OF COUNCILLOR The application for the position of Cllr was considered by members following a brief presentation by the applicant. It was proposed by Cllr Brash-Hall, seconded by Cllr Harrison and RESOLVED by a unanimous vote that Naveen Castelino be co-opted as a member of Longstanton Parish Council. Action: Clerk to liaise with Cllr Castelino to get email set up and training booked. 20-21/158 COMMUNITY WARDEN UPDATE Melanie, Chief Executive from Age UK Cambridgeshire and Peterborough provided a brief update on the new Community Warden Scheme. She reiterated that it is early days with the Longstanton scheme and have one person being seen on a regular basis with a second being visited soon. Service has been promoted in Bar Hill, through Longstanton Surgery and dispensary (putting in with prescriptions), resident has delivered a load of leaflets to those they felt may be able to take benefit of the scheme and Alexis has been able to complete all training an immerse herself into the company.

~20/36~ Longstanton Parish Council confirmed eligibility and adopted the General Power of Competence on 9th May 2016, reconfirmed on 13th May 2019. All decisions are taken using that power unless otherwise stated. 20-21/159 NORTHSTOWE MATTERS a) Jon London, Community Development Officer provided an update on Northstowe matters which included: • Rosie Hughes has been appointed as Interim Town Clerk • Nick Upton from Greenbelt will be speaking at the Northstowe Community Forum • Phase 1 Sports Pavilion will be presented at the forum and comments are invited. • Phase 2b – Keepmoat will be speaking at the forum. • Digital Park will be presenting their application once again. • Occupancies are currently unknown with lockdown preventing Jon from visiting. • There is an issue with flooding of allotments which is being investigated. b) It had been hoped that Quinton Carroll would be able to provide a brief presentation on the Heritage Annex to be located within the grounds of Northstowe House (Homes England offices) but due to delays at his end he is aiming to provide an update to the February meeting. 20-21/160 FINANCE MATTERS a) The Clerk noted that there was no change in the financial position of the Council since the last meeting as the reports had been created for the December meeting and were the most up to date. Therefore, it was noted that the reports sent in December detailed Earmarked Reserves, cash transactions within each account and other information including Trial Balance, etc. It was noted that the bank accounts at the end of November stood at £510,438.69. b) The proposed budget for Longstanton (following the separation from Northstowe) with the accompanying notes were considered once more by members. It was proposed by Cllr Burns, seconded by Cllr Brash-Hall and RESOLVED by a unanimous vote that precept of £73,347 be requested. Action: Clerk to send the request to SCDC. 20-21/161 PLANNING MATTERS a) It was noted that correspondence had been received by the office, noting that two applications for Fews Lane were to be considered by the Local Planning Authority’s Planning Committee on Wednesday 13th January. One is the variation to the Traffic Management Plan (20/02453/S73) and the other is the surface water drainage (S/3215/19/DC). It was noted that at the last Planning Authority meeting this item was considered, the Planning Authority was to share a professional document with the parish council – which has not been done. However, it was also noted that a member of the public had suggested that this document had been withdrawn due to court proceedings. It was proposed by Cllr Brash-Hall, seconded by Cllr Burns and RESOLVED by a unanimous vote that the Clerk represent the council at the planning meeting to convey the thoughts of the parish council in that they still have not received the technical report for the drainage, nor a summary document which had been requested, which would allow the council to provide feedback and continued feelings for the development. Action: Clerk to attend the meeting and convey the comments of Longstanton Parish Council. b) It was noted that communication had been received about Sunnica Solar Farm (consultation closes 29th January 2021) for which Longstanton had been omitted from the original consultation. The documentation was considered by members. It was proposed that an acknowledgement, no strong opinion but ask you are sympathetic with the countryside if you go ahead. Planning Matters for comment b) 20/04674/HFUL – single storey front extension at 36 Mitchcroft Road, Longstanton It was proposed by Cllr Burns, seconded by Cllr Brash-Hall and RESOLVED with a unanimous vote that this application be recommended for Council SUPPORT. Action: Clerk to pass comments to SCDC c) 20/2377/TTCA – Treework in a Conservation area at 43 St Michaels, Longstanton It was proposed by Cllr Owen, seconded by Cllr Pokala and RESOLVED with a unanimous vote that this application be recommended for Council SUPPORT but to request that where trees are felled that replacement trees are planted with native trees where possible. Action: Clerk to pass comments to SCDC. ~20/37~ Longstanton Parish Council confirmed eligibility and adopted the General Power of Competence on 9th May 2016, reconfirmed on 13th May 2019. All decisions are taken using that power unless otherwise stated. d) 20/4814/HFUL – part two storey and part single storey side extension at 41 Thornhill Place, Longstanton It was proposed by Cllr Burns, seconded by Cllr Owens and RESOLVED with a unanimous vote that this application be recommended for Council SUPPORT. Action: Clerk to pass comments to SCDC Northstowe Planning Matters for comment Items e) to p) were considered by members and it was agreed that no comment be made on these items. e) S/3405/18/COND6 – Condition 6 SAP Calculations at Parcel H5, Northstowe Phase 1 f) S/3665/19/COND3 – Submission of details required by Condition 3 (Pedestrian Access) of planning permission S/3665/19/FL at Sales Pavilion – Northstowe Phase 2A, Northstowe Phase 2 g) S/3665/19/COND8 – Submission of details required by Condition 8 (Refuse Storage) of planning permission S/3665/19/FL at Sales Pavilion - Northstowe Phase 2A, Northstowe Phase 2 h) S/3499/19/COND2 – submission of details required by Condition 2 (materials) of planning permission S/3499/19/RM at Northstowe Phase 2 i) S/0065/20/COND20 – submission of details required by Condition 20 (soft landscaping) of permission S/0065/20/RM at Parcel H13, Northstowe Phase 14 j) S/0065/20/COND6 – submission of details required by Condition 6 (Permeable Paving) of planning permission S/0065/20/RM at Parcel H13, Northstowe Phase 1 k) S/0065/20/COND3 – submission of details required by Condition 3 (Construction and Environmental Management Plan) of planning permission S/0065/20/RM at Parcel H13 Northstowe Phase 1 l) S/0065/20/COND19 – submission of details required by Condition 19 (Hard Landscape Works) of planning permission S/0065/20/RM at Parcel H13 Northstowe Phase 1 m) S/0065/20/COND5 – submission of details required by Condition 5 (Detailed Plans – Roads, Footways and Cycleways) of planning permission S/0065/20/RM at Parcel H13 Northstowe Phase 1 n) S/0065/20/COND4 – submission of details required by Condition 4 (Street Management and Maintenance) of planning permission S/0065/20/RM at Parcel H13 Northstowe Phase 1 o) S/0065/20/COND12 – submission of details required by Condition 12 (External Lighting) of planning permission S/0065/20/RM at Parcel H13 Northstowe Phase 1 p) S/0065/20/COND11 – submission of details required by Condition 11 (Fire Hydrants) of planning permission S/0065/20/RM at Parcel H13 Northstowe Phase 1 q) S/1620/17/COND22 – submission of details required by Condition 22 (soft landscaping) of permission S/1620/17/RM at Parcel H11, Northstowe Phase 1 was considered by members who ask that it is ensured that these elements are maintained as per the plan. r) The receipt of S/0045/19/COND7 – submission of details required by Condition 7 (Noise mitigation) of permission S/0045/19/RM at Parcel H10, Northstowe Phase 1 was noted by members. Planning Matters for information only a) 20/04777/CL2PD – certificate of lawfulness under Section 192 for a proposed loft conversion to include 2 no. roof lights to the front elevation of the property, 1 no roof light and a box dormer at the rear at 4 Hart Close, Longstanton 20-21/162 COUNTY COUNCIL MATTERS It was noted that the County Councillor’s report had been circulated prior to the meeting. C Cllr Hudson updated members on the current figures which shows South Cambs as being close to the Peterborough numbers of infections. Vaccination centres are being set up around the county including: Hinchingbrooke, Papworth and 9 Primary Care Networks which should be online by 18th January meaning there should be a centre close to where people live but not necessarily in walking distance. 20-21/163 DISTRICT COUNCIL MATTERS It was noted that the District Councillors’ report was circulated with the meeting papers. A flood assessment technical email will be sent to the parish council about the attenuation ponds. A recent non-material amendment application to look at the ‘as built’ changes has been withdrawn due to the hydraulic assessment requested by SCDC. D Cllrs have been visiting local schools to understand what support is needed during Lockdown. Due to the newness of the Martin Bacon Academy they have not been able to apply for laptops from the Government with 7 families unable to access them though the community have managed step up and supply the school with some old ones. The other ~20/38~ Longstanton Parish Council confirmed eligibility and adopted the General Power of Competence on 9th May 2016, reconfirmed on 13th May 2019. All decisions are taken using that power unless otherwise stated. schools may need assistance and D Cllr Cheung Johnson will forward contact details to the Clerk for the various schools who need help. 20-21/164 COUNCIL ADMINISTRATION MATTERS a) It was noted that nominations to stand for Cllr would be open from 29th March to the 9th April. Cllr Brash-Hall suggested that a letter be sent to every household explaining the reason for elections and the reduction in numbers, banners to be placed around the village (especially at the village hall) and then another letter closer to the date. Cllr Brash-Hall to put some words together for the Longstanton Life. Action: Cllr Brash-Hall to work on the wording. b) It was noted that the model Standing Orders provided by NALC had been recently updated. The updated Standing Orders for the council were presented by the Clerk. It was proposed by Cllr delaMare-Lyon, seconded by Cllr Burns and RESOLVED by a unanimous vote that these be approved and adopted by Longstanton Parish Council. Action: Clerk to update instances where Standing Orders are displayed c) It was noted that the Terms of Reference circulated were not the most up to date. This item was deferred until February. d) The Clerk updated members on the latest discussions held with SCDC and L&Q about the 3rd Works of the B1050 attenuation ponds. The Clerk also noted that she had been communicating with the Insurance company about liability who were happy with it as long as the risk assessments and appropriate work is undertaken. It was proposed by Cllr delaMare-Lyon, seconded by Cllr Brash- Hall and RESOLVED by unanimous vote to adopt the 3rd Work on the condition that SCDC are happy with the assessment enough to adopt the first and second works. LPC would like to have a discussion about the landscaping about what will be suitable for Longstanton Parish Council to allow residents to access. Action: Clerk to liaise with SCDC 20-21/165 HIGHWAY AND FOOTPATH MATTERS a) The Clerk noted that Barratts have provided an update as follows: • Central Open Space – the landowner’s solicitor has been asked to answer some queries put forward from the parish council’s solicitor. The Clerk as asked the solicitor to make this a priority. • Sewer Adoption – Anglian Water’s solicitor has been in contact with the Parish Council’s solicitor and awaiting feedback. Progress on legals needed before any inspections will be made. • Highway Adoption – Barratts paying The Crown Estate for the land transfer, once the sewers are adopted, highways inspections can commence. 20-21/166 COMMITTEE MATTERS Draft minutes for the December Finance Committee were circulated to Cllrs prior to the meeting. 20-21/167 MOTION TO EXCLUDE It was proposed by Cllr Owen, seconded by Cllr Burns and RESOLVED by a unanimous vote that the public (including any members of the press) be excluded during consideration of the following items 168 and 169 as publicity would be prejudicial to the public interest due to the confidential nature of the business to be transacted. The meeting closed at 9.22pm. 20-21/168 COUNCIL ADMINISTRATION MATTERS This item was discussed under the confidential exclusion order. During the confidential discussion the receipt of correspondence of which the approach and tone Cllrs felt was inappropriate had been considered by members. It was proposed by Cllr delaMare- Lyon, seconded by Cllr Burns and RESOLVED by a unanimous vote that legal advice be sought to ensure that an appropriate response was sent. Action: Clerk to send correspondence to solicitor. The Clerk left the meeting at 9.28pm.

~20/39~ Longstanton Parish Council confirmed eligibility and adopted the General Power of Competence on 9th May 2016, reconfirmed on 13th May 2019. All decisions are taken using that power unless otherwise stated. 20-21/169 EMPLOYMENT MATTERS a) This item was discussed under the Exclusion Order. It was proposed by Cllr [ ], seconded by Cllr [ ] and RESOLVED by a unanimous vote that the Minutes of Exclusion from 14th December be approved and signed.

20-21/149 MOTION TO RE-ADMIT THE PUBLIC AND PRESS To resolve that the confidential business having been concluded, the press and public be readmitted to the meeting. The Clerk returned to the meeting at 10.09pm. Meeting re-opened at 10.10pm. 20-21/150 CORRESPONDENCE (for information only) It was noted that various correspondence and newsletters have been forwarded to Cllrs during December. Next meeting to be held on Monday 8th February 2021. Meeting closed at 10.12pm. Signed: ...... Chairman Date: ...... i LGA 1972, s.85

~20/40~ Longstanton Parish Council confirmed eligibility and adopted the General Power of Competence on 9th May 2016, reconfirmed on 13th May 2019. All decisions are taken using that power unless otherwise stated. Clerk’s Report – February 2021

ONGOING

Website - updated as and when necessary to share ongoing PC news and activities, community news, etc. A14 Funding – all quotes, specs and information needed to obtain the items were sent to Pam Hobson 17 Jul 20. Planning application for digital sign done 6th Jan 21 (chase SCDC Planning for update but not heard back yet). Longstanton Spice Museum –Consideration of the contents and interpretation board – with Cllr Mrs Brash-Hall. Longstanton Big Weekend – Cinema booked for 27th June 2020 and deposit paid. Films to be chosen. Postponed to 19th September, lockdown permitting. Email sent to Enchanted to cancel until 2021. Community Facilities SCDC no longer willing/able to provide support. All work with the charity and soon to ask for the community to get involved. Central Open Space – land transferred to the Crown Estate. Developers working with Crown Estate to take on ownership of roads. Developer’s solicitor awaiting the landowner to answer some questions but not getting anything back from the landowner. Gravel Pit – Pre-planning meeting held with SCDC. Public Consultations held 24th and 30th September. Landowners meeting held 3rd June 2020. Planning application now live and out for consultation. Finance – ongoing ensuring work is carried out in time for Finance and/or Full Council meetings. Quarter July- September 2020 is with Cllr Owens. Quarter Oct-Dec 2020 to be passed to either Cllr Mukadam or Cllr Castelino. Village Hall – ongoing looking after bookings, invoicing, general admin and actions from meetings, etc. Currently closed due to lockdown. Highways – addressing ongoing concerns where possible Flood Action Group – attendance at meeting on 5th June 2019. Finding out what maintenance plan says about ponds on B1050 and checking with SCDC what they are doing about maintenance of watercourse through village. Pavilion Working Group –no action recently. All action with the charity at the moment. Planning –monthly responses to SCDC with comments from LPC following review of plans at full council meetings Playground Risk Assessments –inspections of playground and Duddle Drive LEAPs. Remedial work will be required to surface in playground (to be reviewed). Annual Playground Inspection – getting quotes on medium risks. Northstowe – ongoing. Reading – ongoing reading and keeping up to date with any changes in legislation or items we should be aware of Kingfisher Pond – HR Wallingford working on the investigations and have requested support, where necessary from Cllrs and residents. Initial report due any time. Sustainability Working Group – Initial ideas adopted and supported by LPC – ongoing discussions for other/future projects to be passed to LPC for support. Meeting 9th February 2021 with guest Duncan Catchpole of Cambridge Organic Food Company. S106 Northstowe Phase 3 –document sent to Andrew Thompson for his actioning – Sent Sept 20 Audit of burial ground – audit has begun to work out where the errors are between actual plots and map. Some remedial work to be undertaken where ‘trees’ are growing out of plots. Audit of burial ground records – some information appears to be missing

OUTSTANDING

Quality Council – application for Quality or Gold Status (if we can get it) – still awaiting profiles from 2 councillors (ABH and JS). Further request sent 5th November, reminder 30th November. Clerk’s Report – February 2021

Risk Assessments – organise the risk assessments to be carried out by Councillors Community Led Plan – report and findings to be presented to residents and plan made for village Emergency Plan – started but not completed with few volunteers having come forward

COMPLETE

MEETINGS HELD SCDC Planning Committee – 13th January 2021 Internal Audit – 22nd January 2021 (Cllr delaMare-Lyon in attendance) Northstowe Beavers – 25th January 2021 (wanted to understand working in the community)

CORRESPONDENCE TO ALL COUNCILLORS Armed Forces Kick Start Fund – 8th January 2021 Draft Village Hall Meeting Minutes – 8th January 2021 NALC Chief Executive Bulletin – 11th January 2021, 21st January 2021, 25th January 2021 Open Letter to Parish Councils from Sue Baxter, NALC – 12th January 2021 South Cambridgeshire District Council Weekly Bulletin – 14th January 2021, 20th January 2021, 27th Jan 2021 Public Access to Planning – 18th January 2021 Greater Cambridge Local Plan Call for Sites – 20th January 2021 NALC Online Events – 20th January 2021 Eastern Community Housing – 20th January 2021 NALC: Why representation matters- 20th January 2021 Finance Agenda – 20th January 2021 Northstowe Community Forum notes – 21st January 2021 Finance meeting papers and Reports – 21st January 2021 CAPALC – February & March Training Sessions – 26th January 2021 S137 Amount for 2021-22 – 27th January 2021 Closure of B1050 and Jug Handle – 27th January 2021 Finance Minutes – 27th January 2021 Container behind Pavilion – 27th January 2021 NALC Coronavirus Update – 27th January 2021 Northstowe Phase 3A – 28th January 2021 SCDC Parish e-Bulletin – 28th January 2021 Village Hall and Gravel Pit Meeting draft minutes – 28th January 2021 LPC Business Plan – 29th January 2021 CAPALC Bulletin - 4th February 2021 NALC – remote meetings – 4th February 2021 NALC – Chief Exec Bulletin – 4th February 2021 Cambridgeshire ACRE – 2021 Networking Events – 4th February 2021 Eastern Homes- Community Homes- 4th February 2021 Appendix 1 DISTRICT COUNCILLOR REPORT

FEBRUARY 2020

CLLR SARAH CHEUNG JOHNSON & CLLR ALEX MALYON

A reminder that information about South Cambs response to coronavirus can be found on the regularly updated coronavirus pages on the SCDC website: https://www.scambs.gov.uk/coronavirus/

DRAINAGE

We have had a new drainage officer, Lee Hillam who is taking over from Pat Matthews. Pat is still working with the council but is slowly handing over his considerable knowledge to Lee.

Lee advises the water issues we’ve seen over the last 5-6 weeks are unusual and water is not draining away in many places across the County as quickly as it has done previously.

LONGSTANTON There has been an issue with a SCDC awarded drain off Station Road past the Guided Busway, which residents alerted us to over the Christmas period. Due to high pressure on the equipment for flooding issues across the County, the contractors South Cambs use were not able to get out there until the end of January. They have found additional issues with the pipe and have since been back a few times.

The team are working on cutting through the tree roots that are now only partially blocking the culvert, this has been hampered by the fact that our contractor ADC have got their equipment stuck in the culvert and have spent almost a day trying to free it with little success and even less progress on the roots. Staff shortages yesterday meant they did not attend site with the SCDC team and I have spoken with their director regarding this issue and about the lack of progress on freeing the pipe and continuing with the root blockage as a priority.

From investigation we have identified that the main cause of this culvert blockage is within the outfall section which is located between the Longstanton and Willingham signposts along Station Road where it crosses the highway diagonally to the open watercourse. I have contacted Cambridgeshire County Council and as such I have been working onsite today with James Broder the County Council Highways inspector for Longstanton with a view to putting in place a solution.

James and myself are not fully aware of the nature of the blockage and as such I had ADC on site to perform a cctv camera inspection inside the culvert, this was not conclusive due to the substantial amount of water in the culvert and the difficulty in holding back the flow into the chamber and as such I have asked the SCDC team to temporarily drain the open watercourse and asked ADC to attend again to assist James and myself by attempting another cctv inspection.

We will update further at the Parish Council meeting. OAKINGTON We had a very interesting and productive meeting with members of Oakington Parish Council, Andrew Dennis from the Flood Mitigation Group and Lee Hillam on concerns to the Award Drain 171 and a more general update on drainage concerns for Oakington. Lee has added to the work plan to clear the open ditch between The Drift and Longstanton Road. County Officers are working on getting the Gas Contractors to put right damage they have done to the culvert on Longstanton Road, once this is in place we can jet out the section from this Culvert downstream.

NORTHSTOWE PHASE 3A

Following the consultation carried out last Spring/Summer, Homes England have reviewed the comments received and amended their proposals. We are asking for residents to review these proposals and send in their comments. Comments should be received by 1 March 2021. To comment please visit the Greater Cambridge Shared Planning website.

Planning have advised the reason they are consulting is the applicants have reviewed the comments and submissions made to the Council as part of the consultation and has provided a response to these comments with a series of briefing notes for residents, technical supporting information with additional documents and updated information in relation to a number of areas including ecology, drainage, transport, noise, air quality as well as updating the parameter plans.

We encourage Cllrs to review the documents sent to Laura and Libby and which will shortly be posted on social media.

NORTHSTOWE FORUM UPDATES

Thank you for those who attending our Northstowe Forum online, it was the best attended forum so far.

Topics covered were Greenbelt management, Phase 1, 2 and 3 updates as well as those of the 2 additional developers of Endurance and Digital park which are next to the Bloor homes.

Highlights:

Greenbelt

• All residents will be responsible for the communal management fee £96 per plot. In addition each parcel will have their own internal open space areas which the developers have costed up. The charge will also go up with inflation and does not include VAT. The charge was agreed with the developer during planning. There are a range of flexible payment options, monthly or annual. Paperless billing gives a discount to the charge. • Each resident will get a plan of Greenbelt Northstowe Phase 1 wide open space as well as their own specific housing parcel. • Some residents thought they had been paying fees already - if this is the case the conveyancer had taken this and will be in a pot with the developers and this will be passed over to Greenbelt on transfer and taken off the householder's bill. Phase 1

2 • Northern Greenway area and LEAP 1 - open space & play area between Wellington Way and Pathfinder Way - all hard landscaping and planting works are largely done. Lit footpath route has been opened up. We had planned to seed this in October but saturated ground prevented this happening. Will proceed in next seeding season, likely April, and then will open up this area for use hopefully early Summer. • Waterparks and rest of Northern Greenway including LEAP 2, north of Linden showhomes. Hard landscaping completed, planting works have started and to complete at end of March. Seeding as soon as we can in current season, April/May time and open up Waterpark and remainder of the Northern Greenway and LEAP 2 in early summer, subject to grass being established, to public. • Leisure route footpath between Wellington Road to Kingfisher Pond in March when planting has been completed, following completion of the highway footpath link between David Wilson homes and Barratt, due to start next week and complete end of Feb

We have written a detailed set of notes which we have put at the end of this report as an appendix.

INTERIM TOWN COUNCIL

As part of the Community Governance Process an Interim Town Council for Northstowe has been set up and in the interim period is made up of the elected Councillors for Northstowe: Sarah and Alex for District Council and Peter Hudson for County.

We have hired an Interim Town Council clerk, Rosie Hughes, who has decades of experience as a Parish Clerk and currently clerks for Sutton Parish Council. Her email is [email protected]

We are in the process of agreeing budgets and would like to thank Longstanton Parish Council for the work they put into getting these in place.

SCDC are also running training sessions for those residents who are interested in standing to be a Town Councillor. Details are here: https://www.scambs.gov.uk/.../establishing-northstowe.../

As you are aware, the formal Town Council is due to be elected in the next set of local elections in May. Currently the government has indicated these are going ahead but we suspect the impact of Covid may push these back.

FREE SCHOOL MEALS

As you may be aware, local LibDem Cllrs ran a crowdfunder to provide local vulnerable school children with free school meals vouchers. Thanks to the generosity of the community we were able to raise a total of £2,620 for 7 schools in the area: Northstowe, Longstanton, Oakington & Westwick, Over and Willingham. £900 of this money was donated from Northstowe Foodies pitch fees from October to December 2020.

3 Firouz Thompson, a community campaigner, created Northstowe Foodies for food trucks in Northstowe and every month 30-50% of the food truck pitch fees are used to fund worthwhile activities in the community. With the number of pupils given at the time (Oct) by schools themselves, we raised just over £10 per pupil and we purchased Co-op gift vouchers in £5 units. Headteachers have been very grateful for this support.

LAPTOPS FOR LOCAL SCHOOLS

Together with Firouz Thompson, we have been running a local appeal for laptops, following further demand at Hatton Park and Northstowe Pathfinder. (Oakington were approached but had adequate amounts for their pupils).

Through an appeal on social media and to local businesses, they were able to fill the gaps identified at three of our local schools. Martin Bacon Academy, the new special needs school, received seven laptops from the local community, plus a brand new desktop, monitor and printer from construction company MACE.

Firouz also arranged for her workplace Royal Society of Chemistry based at Cambridge Science Park to donate ten preloved laptops, which were shared between Hatton Park Primary School and The Pathfinder CofE Primary School. Hatton Park also received a brand new laptop paid for by Northstowe Foodies. In liaison with Emmanuel Church Northstowe, additional funds were provided for laptops.

Thank you very much to the members of the community who have supported this effort so far!

DISTRICT WIDE UPDATES

COVID UPDATE

FINANCIAL SUPPORT To advise there's lots of help to make it possible for you to self-isolate. From £500 if you'll lose earnings, to practical help with things like collecting medicine or walking the dog, or priority supermarket delivery slots. You just have to ask: https://www.scambs.gov.uk/coronavirus/i-need-help/

RAPID TESTING CENTRE OPENS IN CAMBOURNE A rapid testing centre will be available at The Hub, High Street, Cambourne, CB23 6GW, between 8am and 8pm, Monday to Saturday. Key workers and people who are unable to work from home, who are showing no symptoms, will be able to book free rapid testing twice a week.

This testing is supplied by NHS Test and Trace and is being offered to people aged 18 and over who are key workers or having to leave home to go to work. The tests are strictly for people who have no symptoms of Covid-19. It enables those who test positive, and their contacts, to self-isolate, which can help drive down the R rate locally and save lives. As many as 1 in 3 people who have coronavirus have no symptoms.

4 To make the testing as worthwhile as possible, we need people to take a test twice a week. A one-off test will offer little benefit as it can only provide information about likelihood of being infectious at that point in time.

Residents can book their rapid test via the Cambridgeshire County Council website.

For information, other sites across Cambridgeshire (and planned opening dates) are listed below.

• The Hub, High Street, Cambourne, South Cambridgeshire, CB23 6GW - Wednesday 3 February. • Queen Mary Centre, Queen’s Road, Wisbech, Fenland, PE13 2PE – Thursday 4 February. • Soham Town Rangers Football Club, Julius Martin Lane, Soham, Ely, CB7 5EQ – Friday 5 February. • The Coneygear Centre, Buttsgrove Way, Huntingdon, PE29 1PE – Thursday 11 February. • The Meadows Community Centre, 1 St Catherine’s Road, Arbury, Cambridge, CB4 3XJ – Friday 12 February.

GUIDANCE FOR MANAGING PLAYGROUNDS AND OUTDOOR GYMS On 27 January, MHCLG updated the guidance for owners and operators of playgrounds and outdoor gyms to enable their use during the national lockdown in England. During the lockdown, playgrounds are primarily open for use by children who do not have access to private outdoor space, like their own garden. Although parents, guardians or carers can take children to a playground for exercise, they must not socialise with other people while there.

Guidance: https://www.gov.uk/government/publications/covid-19-guidance-for-managing- playgrounds-and-outdoor-gyms/covid-19-guidance-for-managing-playgrounds-and-outdoor-gyms

NEW YEAR 2022 HONOURS NOMINATIONS MHCLG is inviting councils across the country to consider making a nomination for the New Year 2022 Honours list. Honours are a great way of recognising the incredible efforts of those who have made a significant achievement or contribution to society that is above and beyond their recognised role. If you know someone who deserves to be recognised, making a nomination is straightforward and can be hugely satisfying if your candidate is successful. The Honours team in MHCLG are available to help guide you through the process. An information pack has been made available to help and nominations can be made using the online form plus two letters of support that can be sent to [email protected].

MHCLG is also offering training opportunities to help get the best from the Honours system. Details on the workshops and how to register can be found on the registration page. We would be grateful if you could share this information within your organisation. Members of the public can also nominate

5 someone for an honour or award at GOV.UK. Please contact [email protected] for help, advice or if you encounter any technical difficulties when using the online form.

Form: https://forms.office.com/Pages/ResponsePage.aspx?id=EGg0v32c3kOociSi7zmVqInaQK8s455Ft0rKrLU OUGRUNktJUVdENTVLNU4zSDVCSUE4SUhPV1lLMCQlQCN0PWcu

Information pack: https://drive.google.com/drive/folders/1hSxZEaQyWY_NtKIUO4BRZyoZOVa38DrI

Registration: https://www.eventbrite.co.uk/e/mhclg-honours-workshop-tickets-116199342361

Honours overview: https://www.gov.uk/honours

PLANNING PAS REVIEW PAS Review report on Planning Committee

As part of its improvement program, the Shared Planning Service requested a Peer review of its three planning committees by the independent Planning Advisory Service (PAS). The report has now been released and can be found on our website at https://scambs.moderngov.co.uk/documents/s120312/Appendix%20A%20- %20Peer%20Review%20Final%20Report%202020.pdf

South Cambs have welcomed the findings of the review, which says members have “a clear understanding of their role” and “good accountability for their decisions”. The review by PAS was commissioned as part of continuing work to further strengthen the South Cambridgeshire District Council (SCDC) Planning Service, which it shares with Cambridge City Council.

The report praises the Council for reacting quickly to the Covid-19 pandemic and adopting new guidance, protocols and procedures to enable the Planning Committee to meet virtually. It praises the Committee’s accessibility, saying accessing it is “relatively easy both in its live form and via webcasting”. It adds that the size of the South Cambridgeshire District Council’s Planning Committee appears to strike the right balance of skills and experience and that “the Council has maintained a good focus on public engagement, especially through maintaining the capacity for public and parish councils to speak at Committee.”

In addition, the review also looked carefully at specific processes – including how Parish Councils can provide feedback and make a request for an application to be decided by Committee. This process is covered by the Council’s Scheme of Delegation. The Report says the current scheme, which was adopted last year, is “a much more transparent model”

The PAS report endorses existing plans for the service to provide additional training and support to Parish Councils on planning matters to foster closer working relationship and further improve Parish Councils’ knowledge and understanding of the planning process. It is also supportive of the service’s recently refreshed member development programme as a key way of helping members and officers to explore together the wide-ranging challenges facing South Cambridgeshire.

6 Nevertheless, there are issues to be improved upon. Building a culture of trust between Councillors and officers, improving report writing, briefings for committee members and providing clear, timely advice from planners and legal officers during meetings are key areas that need to be examined.

A Planning Development Group will be established to take forward the eight recommendations made in the review.

WATERBEACH NEW TOWN NEXT PHASE APPROVED Proposals for the second half of a new town north of Waterbeach have been supported by South Cambridgeshire District Council’s Planning Committee – and will see more than 1,300 affordable homes come forward.

The Committee met on Friday (29 January) and voted to support outline proposals from RLW Estates for up to 4,500 homes. The application covers land between the former Waterbeach airfield and barracks to the west, and the ‘Fen Line’ railway line which links Cambridge to Ely to the east. 30% of the new homes will be affordable rent or properties that are provided at below market levels - such as shared ownership and intermediate rent.

The development will also deliver a wide range of community facilities including a new secondary school, primary schools, community centres and playing fields. Parks, play areas, allotments and community orchards are also planned, along with natural wildlife habitats and sports pitches.

The plans are associated with significant improvements to public transport, including a relocated, safer Waterbeach Railway Station. Proposals to move the station onto the site were approved by the District Council’s Planning Committee in 2018. They will see a two-platform station with platforms long- enough for at least eight carriage trains, with the potential for expansion to accommodate 12 carriages in future. It will result in a new, modern station that existing and future residents will benefit from.

DOUBLING NATURE COUNCIL LAYS OUT STRATEGY TO DOUBLE THE ‘NATURE’ ON ITS DOORSTEP FOR THE BENEFIT OF ALL

A high-level strategy for ‘Doubling Nature’ in South Cambridgeshire, setting out an approach to increasing wildlife-rich habitats and the tree canopy and improving access to green spaces, has been given the go-ahead by leading Councillors.

Members of the District Council’s Cabinet voted to adopt the plan today (Wednesday 3 February). The document complements South Cambridgeshire District Council’s Zero Carbon Strategy, which sets out plans to support the aspiration to halve net carbon emissions in the district by 2030 and reduce them to zero by 2050. The two documents chart how the Council will contribute to a green local economic recovery out of the pandemic.

Cllr Pippa Heylings, Chair of South Cambridgeshire District Council’s Climate and Environment Advisory Committee, said the global pandemic had highlighted more than ever the value and importance of Nature for our physical and mental wellbeing.

7 “It has also exposed the terrible inequality that exists because of the number of families who do not have close and easy access to wild, open green spaces. South Cambridgeshire is one of the fastest growing areas in the country and yet is one of the poorest in terms of biodiversity and has one of the smallest areas of land managed for nature, relative to size. The challenge to balance economic growth with measures to protect and enhance nature has never been more urgent.”

The Doubling Nature Strategy sets out the Council’s approach to achieving an aim first agreed by the Full Council in July 2019 and will see it working with communities, partners and businesses to protect and enhance the district’s natural capital, as well as taking action on its own estate.

The scope of the strategy, drafted by the Council’s Development Officer for Climate and Environment in collaboration with officers from the Greater Cambridge Shared Planning Natural Environment and Planning Policy teams, the Air Quality Scientific Officer and the Housing Neighbourhood Services Manager, includes:

• giving nature space and help to reverse declines in habitat and species • providing more areas for people to enjoy nature and benefit their health & wellbeing • improving the quality of air • helping to manage water for nature • creating more resilience to climate change, and • boosting the economy of the district. While it directly controls only a tiny area of land in the district, the Council aspires to act as an exemplar to others through its tree planting and nature enhancing measures. It is already undertaking a tree audit to map every tree on communal land on the Council’s housing estates and is planting additional trees and identifying opportunities to reseed suitable green spaces with wildflowers.

The strategy sets out how the Council will make the most of its influence as the local planning authority and states its aspiration to achieve 20% biodiversity net gain on all developments in the district. Ensuring that nature is not just protected but significantly enhanced as a result of development will be essential over the coming years, especially given that South Cambridgeshire is one of the fastest growing areas in the country. The strategy explains how the Council is developing guidance to make the most of its current planning policies for nature, commissioning evidence to underpin new policies in the Local Plan, and meanwhile encouraging partners to work with it to achieve gains for nature ahead of policy and legal obligations.

The strategy also sets out how the Council will support and encourage residents and communities to do more for nature including through grants programmes and support for volunteer Tree Wardens.

South Cambridgeshire District Council Leader Cllr Bridget Smith said: “The days when we can just take nature for granted are long gone. The cumulative damage that began with the Industrial Revolution has now reached the point where all of nature is under serious threat and just minimising and mitigating for damage is no longer an option. We now have no choice but to actively find every opportunity we can to protect and enhance what natural assets we have and to double, as an absolute minimum, the land that

8 is devoted to nature. If we do this right, we will create well managed natural habitats for both nature and humans to enjoy. We will improve air quality and biodiversity and reduce the damage from climate change. In South Cambridgeshire we are determined, through everything we do, to do to create a district where nature come first and thrives as a consequence.”

To read a copy of the Doubling Nature strategy that was adopted at today’s Cabinet meeting visit https://scambs.moderngov.co.uk/ieListDocuments.aspx?MId=7925&x=1

Starting on Monday 22 February, the Council will be marking Climate and Environment fortnight 2021 with a series of free online webinars featuring guest speakers, activities and information to help people think about how to live more sustainably, reduce carbon emissions and in turn help tackle climate change.

The topics covered will be: Greener businesses - Thursday 25 February; Sustainable farming in Cambridgeshire - Friday 26 February; Greening your older home, tips and inspiration - Tuesday 2 March; Shrinking your carbon footprint webinar - Wednesday 3rd March; Food for our Future workshop - Thursday 4 March. For more details see https://www.scambs.gov.uk/climate-change/climate-and- environment-fortnight-2021-events/

WHAT IS THE OXCAM ARC? The OxCam Arc, also known as The Green Arc, is a geographical construct stretching from Oxford to Cambridge taking in 5 counties, 10 universities and 4 Local Enterprise Partnerships. 3.8 million people live in the Arc participating with 2 million jobs and contributing £111bn to UK plc. Government sees it as a driver for economic growth which will benefit the national economy.

Local authorities of all sizes need money to do things and the argument is that by working together through the Arc we stand a better chance of attracting significant amounts of investment into infrastructure, including green, water and energy infrastructure, economic growth as well as housing to address our huge problems of housing affordability.

The imminent improvements to the A428 Black Cat to Caxton Gibbet is an Arc project. Admittedly this work is 10 years overdue but anyone who has seen how dangerous and how congested it is will know that it’s really important. On a much larger scale, East West Rail is an Arc project – at least geographically.

So it is important that we all engage with the Arc because if not we could end up with things being done to us with little opportunity for influencing it. Leader of the Council Bridget Smith leads the work on the Environment work stream and intends to make the greening of the Arc the most significant thing about it. This will mean agreeing to a set of principles for protecting, restoring and enhancing the natural environment. Land returned to wildlife, streams and rivers flowing all year round, clean air and significant biodiversity net gain. We also need low carbon transport accessible for all, greatly reduced car use and ownership and zero carbon homes which are cheap to run. The list is as endless as the ambition is great!

9 If you want to know more there is a growing library of publications including an Economic Prospectus and an Arc Joint Recovery Strategy. The Arc Universities Group has its own report and website, The RSPB has published The Green Arc and we will soon publish the Environment Principles. The Government is starting work shortly on developing a Spatial Framework for the Arc. This is a project that will last decades and it is up to us to make it positive for Cambridgeshire, for South Cambs and for every individual Parish and – most importantly – for YOU!

COUNCILLOR UPDATES

Monthly email newsletter - with updates on local news as well as wider district issues which will impact us all. To sign up please go to: https://www.sclibdems.org.uk/email_signup_longstanton

(Note to help us manage GDPR it is easier for us to host from the LibDems webpage, but we absolutely promise this link will NOT subscribe you to LibDem news)

For all the latest news & updates so far please go to: https://www.sclibdems.org.uk/longstanton_news

For those on social media we have a very active Facebook group covering the whole ward here: https://www.facebook.com/groups/2066298150052161/

Please do not hesitate to contact us if you have any questions about these, or any other matters.

Alex Malyon and Sarah Cheung Johnson

District Councillors for Longstanton, Oakington and Northstowe

Contact details:

Sarah Cheung Johnson: [email protected]

Alex Malyon: [email protected]

10 NORTHSTOWE FORUM NOTES

Notes from Northstowe Community Forum 20th Jan 2021

We made rough notes of the content from last evenings's very packed Community Forum. Thanks for those who submitted questions, we are sorry if they didn't get answered on the night, we will pick up ones that were submitted and didn't get answered with the relevant people and post updates here.

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Interim Town Council

If you are interested in joining the Interim Town Council we are running training sessions. This is not a commitment to standing to be a Councillor, just a training and overview session. For more details https://www.scambs.gov.uk/.../establishing-northstowe.../

We also met Rosie Hughes who is our Interim Town Clerk - you can contact her on [email protected] and on Facebook as well here.

Greenbelt

Greenbelt are the company who will manage the communal and infrastructure open areas, pitches, play parks

- All residents will be responsible for the communal management fee £96 per plot. In addition each parcel will have their own internal open space areas which the developers have costed up. The charge will also go up with inflation and does not include VAT. The charge was agreed with the developer during planning. There are a range of flexible payment options, monthly or annual. Paperless billing gives a discount to the charge.

- Each resident will get a plan of Greenbelt Northstowe Phase 1 wide open space as well as their own specific housing parcel.

- Some residents thought they had been paying fees already - if this is the case the conveyancer had taken this and will be in a pot with the developers and this will be passed over to Greenbelt on transfer and taken off the householder's bill.

- Looking at first tranche of open infrastructure space from L&Q, this will be the sports pitches side of the development - the aim is for March but is fluid with current circumstances.

- Greenbelt will get a fortnightly visit in the spring/summer months and once a month in winter months on site. Have specialists working from Greenbelt for different types of infrastructure, e.g. drains, open water. There will be dedicated customer service team. They want to hear feedback and hear from you directly.

- Written service statement will specify exactly what Greenbelt will cover. Residents will get more information when Greenbelt begin on site.

- Customer care officer [email protected]

11 - Is the full cost payable when communal areas are not yet built? No - you will get a site plan - dark green areas will show what residents need to contribute to and light green will show ones that are not. Will be proportionally adjusted.

- Why do housing association residents not contributing? From the start the housing association wouldn't be contributing to the open space but they contribute to their own parcel of housing (e.g. Bloor, Linden etc). For tenants it will be paid for by BPHA

- As more houses go up, do the fees go down? No, the cost has been calculated for the entire developments and all plots contributing. If there are more units over and above the planned number of housing e.g. from 1325 to 1400, they will recalculate. Each fee has been agreed in the covenant of their deed.

- Hatton Road ponds - shown as being managed by Greenbelt but will be managed by others e.g. South Cambs. Waterpark ponds will be managed by Anglian Water. At the moment Greenbelt are due to take on the areas around the Hatton Road ponds. If they are in the future managed by Longstanton Parish Council we will adjust this.

- Food trucks - will Greenbelt consent to the Food Trucks to continue to use the green? Yes, will happily allow this to happen but need to manage the ongoing use of the square and ensure all residents are happy for the service to continue. If square requires extra maintenance and cleaning, we need to review this on an ongoing basis. The food trucks pay for the power out of their fees.

- Greenbelt would like to make links with residents and to help support community events.

- Is what Greenbelt taking on not defined? No, it has been defined.

- Greenbelt won't take over any amenities without first having a thorough handover and properly dealt with. Some remedial work might need to take place and this will be paid for by the developer. There won't be an additional charge to residents

- Can we see what the money is being spent on and access to full accounts? Each site keeps a record of all the contractors invoices, the bill is broken down and very transparent. We vet our contractors and real-time reporting to check schedule and being scored by the site supervisor and their standard of workmanship is maintained throughout the year.

- Greenbelt - Robin Waddle (not Stuart Field on the Facebook Live!)

Sports Pavilion - Rob Dean from South Cambs District Council

- Rob Dean project manager for the Sports Pavilion. The information for this can be seen on the South Cambs website. https://www.scambs.gov.uk/.../northstowe-phase-1-sports.../

- Starting the design process, the architects Saunders Boston had to look at the spec, we have low rise buildings, sports pitches, Kingfisher pond and allotments. Need to incorporate the carpark area and a priority is the pedestrian and cycle park.

12 - The site of the Pavilion has to fit into a very defined and small foot print. Carpark has to be hard surfaced but wherever we can have soft landscaping, hedges and grassed areas which can be used by residents for relaxation.

- Low rise building, external walls mixture of cladding bricks, clay blocks and timber effect cladding. Natural timber have insurance issues at the moment.

- High level windows provide natural ventilation and light. The changing areas are at a higher level. Main entrance a full height glazed screen, providing natural light and a focal point. Gable ended section of the building, will be sliding or bi-fold, allowing the club room to be opened up to a terraced area, so that the club room can be extended outside for events or social gatherings.

- Inside the building there are 6 changing rooms, separate male/female toilets, 2 officials changing rooms, a changing places toilet (for disabled people who need more room/assisted use), office/reception, internal storage space, external storage, kitchen, separate servery hatch which will open out to the club room. Club room can fit a badminton court, high level ceiling allows for a reasonable level for badminton.

- Project is constrained by budget and the footprint of the building.

- We are endeavouring to add green elements to the building, we are likely to have solar PV panels, heating from ground source heat pumps and if the budget allows other elements to make the building more sustainable.

- The building has had an initial review from planning officer. Looking forward to submitting a planning permission as soon as possible.

- Cricket facilities? - There is a cricket square in Phase 2, which will be served by the Eastern Sports hub, artificial turf and 8 wickets.

- What pitches will be there? - 1 adult Rugby pitch and 2 full sized football pitches. Junior football and mini football pitch, bowls green, MUGA.

- Does serving hatch also have an outlet to outside without coming in? - Currently as shown it doesn't but that's detail that will have more opportunity to be added and something to consider.

- Toilets and changing rooms will be assigned gender or unisex? - Currently all public toilets can be used by people to their own gender. We felt unisex toilets were not suitable for the community where we could see the pavilion being used for example, at the same time by youth teams and adult teams of different genders.

- Has the ongoing running costs been looked at? Yes - estimates were done on a previous building design, and this will be run again for the ultimate running costs.

- Dog owners can use pitches? Waterpark will be a better alternative for dog walking. Pitches are not for dog walkers they are for sports pitches?

13 - When will pavilion be open and pitches be available to use? Pavilion needs planning permission and is impacted by Covid, unable to give a specific time for now. We are working very hard to get this delivered as soon as possible.

- Sustainability - trying to make the building as green as possible but have budget constraints

- Building specs - we will have more details online shortly

- Carpark security to prevent anti-social behaviour - no immediate plans for CCTV that are costed, is a consideration to factor into the running costs in due course.

Phase 1 update - Stephen Sage

- Northern Greenway area and LEAP 1 - open space & play area between Wellington Way and Pathfinder Way - all hard landscaping and planting works are largely done. Lit footpath route has been opened up. We had planned to seed this in October but saturated ground prevented this happening. Will proceed in next seeding season, likely April, and then will open up this area for use hopefully early Summer.

- Waterparks and rest of Northern Greenway including LEAP 2, north of Linden showhomes. Hard landscaping completed, planting works have started and to complete at end of March. Seeding as soon as we can in current season, April/May time and open up Waterpark and remainder of the Northern Greenway and LEAP 2 in early summer, subject to grass being established, to public.

- Leisure route footpath between Wellington Road to Kingfisher Pond in March when planting has been completed, following completion of the highway footpath link between David Wilson homes and Barratt, due to start next week and complete end of Feb

- Soft landscaping works for Northern Greenway are in progress and looking to be delivered on time.

- Hatton Road ponds landscaping works were to start in 2021, but have had to postpone this due to delays in reserved matters planning permissions and resolution of future ownership, in discussions to transfer ownership to Longstanton Parish Council, will look at completing these works in 2021/2022 planting season assuming these issues are resolved for the summer.

- Main infrastructure works, following completion of David Wilson homes on Eagle Way and Taylor Wimpey, have completed approx 300m constructed footpaths and future cycleways. Another 300m will be delivered in Q1 in Taylor Wimpey on Eagle Way, Bovis on Stirling and David Wilson on Wellington.

- Pioneer Park - quality of concrete blocks - these blocks are new blocks, not recycled, duo block, as specified by Landscape architects and approved by reserved matters. Deterioration of basketball hoops - any defects will be fixed before handing over to Greenbelt.

- Pioneer Park lighting - generally lighting is not provided in play areas to not encourage use in unsociable hours, original plans for lighting. Currently no plans but if this is something the community want we can explore with greenbelt and south cambs

14 - Carparking around Pioneer park - not aware of this though only on site during the week, if they can contact Stephen directly to discuss further.

- Pedestrian crossing - there is only 1 permanent pedestrian crossing point on Pathfinder Way, we have some indicative crossings but they are not permanent zebra crossings.

- Cycleways - is a work in progress, the cycleways depends on the progress of the housebuilding. There is no pragmatic way to resolve issue of people parking on cyclepaths, and this development has no high separation of the cyclepath. There is currently no through route on cyclepath there will be topped out in red and transferred to County.

- Dog fouling signs - if there is an area that is problematic, we are happy to put up signs, please contact Stephen. We are taking opportunity to ask all dog owners to clean up after their dogs.

- Wind blown debris from housebuilders - please persist in raising these issues to customer officers, L&Q have cleared a lot of debris ourselves - we have written to housebuilders to keep pressure to keep this.

- Mud on roads - difficult to control, we employ a consortium sweeper on behalf of housebuilders on the communal roads, so Pathfinder, Stirling, Links and the housebuilders then supplement the roads for the areas they are looking at. They are all fully aware of the planning conditions which they have to comply with, we have spoken to them previously and will continue to do so.

- Parish Council - ditch from Kingfisher Pond to the watercourse behind after Prentice Close - Stephen wasn't aware he had committed to this, to pick this up with Longstanton parish Council

- Cycleways - times for adopting road, once the housebuilding has completed, topping out of the cycle ways, doesn't make sense when there is no through connectivity, still looking around 2025, 2026 when County is ready to adopt this

- Cambs County Council from Nigel Egger, Highway Development Manager - update shared by Jon London - the county council is aware of these matters and working closely with SCDC and L&Q to see what could be possible in relation to the potential to secure alternative means of access to parts of the Phase 1 site for construction traffic. This work is ongoing. In simple terms, the primary streets for Northstowe would only be completed by L&Q once they are no longer required to be used by construction lorries for access, or where the adjacent development is completed (which will in turn delay the completion of the streets). An update will be provided to Jon as soon as possible.

Phase 2b - Homes England, Keep Moat - Nigel Jarvis

- Homes England have chosen Keepmoat as developers for the next parcel of housing on Phase 2 for Northstowe

- Phase 2B sits next to the town centre and adjacent to Rampton Drift

- Keepmoat 7th largest housebuilder, have delivered 13,000 homes with Homes England in the past. Architects are Boon Brown, arc are providing landscape design consultancy and Lucken Beck, are the chartered town planning development consultancy

15 - Currently in pre-application, public exhibition in Feb/March 2021, submission in Spring 2021, public consultation Spring 2021, planning decision target for Summer 2021, start construction in August 2021 and estimated completion Autumn 2025

- Connectivity through the site, providing strong connections to Rampton Drift, town centre and new schools. Green corridors for pedestrians and cycle paths. A number of greenways bound the parcel.

- Fenways is largely within Oakington Barracks character zone and orderly historic grid, southern edge has influence from Mews Quarter. Largely housing, some opportunity for housing block and potential a commercial opportunity.

- Presentation to be shared when available for more details on this development

Digital Park - Leslie Gawn

- Below the busway to the west of the B1050. Working with Homes England and Endurance Estates for a joint co-ordination statement. Where the 3 parcels together green corridors, good connectivity and no overlooking

- Design quality panel feedback was reviewed and resubmission on the revised proposals for Digital Park

- Southern edge building attenuation basin and swales and much better handling of surface water on the site. Quite a lot of technical work on the flood assessment.

- Presentation to be shared when available for more details on this development.

Endurance Park - Peter McKeown

- Application was registered in August 2020 and is currently in determination from Council. Have received majority of the consultee comments, generally positive comments from consultees. Some additional ecological answers have been provided. Agreeing access to the site with highways, and making changes on the access to station road.

- Only 4 third party responses received so far. Hopefully to go to committee in April.

- Flooding concerns - attenuation basin will discharge to the existing drainage.

Phase 3 update - Homes England

- Large outline planning permissions were submitted last year. Updates and clarifications following this to view on Northstowe.com and on council website.

- Additional documents on Oakington Transport Technical Note and the Oakington Green Separation Note as well as resident response FAQ documents.

- Transport - have modelled some worst case scenario modelling and improvements to the Oakington crossroads. Including Southern Access Road East indicative design explainer

16 - Flooding - have been in discussion with stakeholders and have updated the flooding strategy and how to mitigate water flooding to Oakington to create a situation better than it is currently. The principles are a much higher approach than policy requires, allowances for climate change, there is attenuation to hold back water for 48 hours.

Planning South Cambs - Andrew Thompson

- James Tipping has left the Council, he was Phase 1 planner - please contact Andrew going forwards.

- Phase 1 - have spoken to Taylor Wimpey and Linden about their drains. A tree officer has been around to look at trees and working with them to get all those problems sorted.

- Concerns about two towns - evolution over time with development of houses and updated methods of construction etc

- Biodiversity net gain reports - will work with developers to bring together the status of this. Not all developers have implemented their bird and bat boxes, we are working with them

- Bowls Green - Bowls England are trying to encourage greater social cohesion, is good for mixing of all young and old players, we are required to have a full range of sports. We will have angling in Phase 2, tennis, netball, skate park, BMX park, full range of sport will be catered for which will come at different points. For full sports strategy please see: http://northstowearchive.com/.../Revised%20sports...

- Maintenance strategy goes on for 10 years, the Town Council is part of the Steering group at the end of 10 years, Town Council can make a decision on what they will do with this.

- EV charging points - there is space for this in Phase 2

- Drainage for Urban splash, drainage solution has been put in. There are swales and a number of drainage solution. Site has been levelled, no additional soil has been brought onto site.

Community Development Officer - Jon London

- Postbox for Phase 1 - is with Post Office engineering team, their lorry broke, waiting it for to be fixed and then will be able to install, have given an estimated date of first week of Feb

- Northstowe Community Wing - mostly closed. Open to trusted partners who can prove they are using the facility within Covid restrictions.

- Covid - anyone who is at crisis point please contact Beth Cope [email protected] for Food Bank vouchers and/or in need

- Next forum dates - 14th April, 14th July, 13th October

- Community Connectors run in between these forums

17 - Thank you to Michelle Kemp who has been the editor for Northstowe News, she has now stepped down. Working out how we are going to do this going forwards, if anyone wishes to get involved please email Jon on [email protected]

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18 Appendix 2

Good evening, I apologise that I am unable to be with you this evening, I have another meeting commitment. As you may already know, I have been appointed by CAPALC to work with SCDC to assist with the formation of Northstowe Town Council. From what I have read and heard so far the Clerk and members of Longstanton Parish Council have undertaken a huge amount of work to get to this point, and I envisage the connections with the new Town Council and Longstanton will continue as the town and its council develops. The Government is keen that the Election will take place in May, I am aware there is some opposition to this, but this is the time table we are working to. SCDC have arranged two ‘would you like to be a councillor’ fact finding sessions for the 20th and 25th February, and are currently advertising these within the Northstowe community. I am also arranging for ‘New Councillor’ training for the new members following the election. My role as Interim Clerk covers a number of tasks, which will include setting the first Annual meeting of the Town Council and some involvement in the recruitment of the Town Clerk. It is an exciting challenge, and I will do my utmost to ensure I hand over an efficient and effective starting point. I wish those of you who are standing for election for Northstowe Town Council every success with your campaign, and I look forward to working with you all during my short tenure. Rosie Hughes Interim Clerk – Northstowe Town Council Appendix 3 [email protected]

From: Brookfield Contracting Sent: 26 January 2021 20:49 To: Libby White Subject: Poplars

Dear Libby

Following on from the Autumn tree work schedule regarding the Poplars no 89,91,92 reduction in height. There are a total of 8 Poplars which are still left at full height, in previous years 4 have been pollarded, my recommendation is to pollard all remaining trees to existing height of previously pollarded ones.

This would be beneficial for safety aspects as these trees are now getting very tall and are subject to very dramatic weather conditions from recent storms etc, also amenity value to have a uniformed hedge line at one height and tree line at another.

My quotation to pollard tree no’s 77 80 81 82 84 would be £1150 plus VAT

Added to quotation which was included in the Autumn tree works schedule for tree no’s 89 91 92 of £730 plus VAT

My Quotation total for all 8 trees would be £1880 plus VAT

Ideally these works should be carried out prior to bird nesting season around end of March

I look forward to hearing from you in due course

Best wishes

Daniel Wright Managing Director Brookfield Contracting

Email: [email protected] Mobile Phone: 07812 670039 Office Phone: 01954 252953 Web: www.brookfieldgroundcare.com

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Independent Internal Audit Service for Parish and Town Councils

24th January 2021

The Chairman Longstanton Parish Council Longstanton Village Institute 24 High Street Longstanton Cambridge CB24 3BS

Dear Sir

INDEPENDENT INTERNAL AUDIT FOR Financial Mid Year 2020/2021

In the time allotted it is not possible for me to inspect all Council documents available on your Council web site, but a spot check has confirmed the following issues. I have clarified most of them with the Clerk by a zoom meeting, but of course I have not been able to inspect any original council documents. I would also remind the Council that it is not in my remit to check the accuracy of the Council accounts.

Early indications are that we will still be working under some form of lock-down regulations in May and we have to hope that the External Auditors will issue formal guidance on how the year end independent audit and the signing of the AGAR papers is to be carried out. In the absence of this I am preparing to undertake the following format:

• Each Council will complete the year end papers and approve them at a meeting on zoom, together with the AGAR forms shortly after year end. • Arrangements will be in place for the Chairman and RFO/Clerk to physically sign them. • Once signed, these together with accompanying reports. will be sent to me together with a stamped addressed envelope. • Upon receipt I will then contact the Clerk and arrange a date to undertake an audit of documents available on line or that have been emailed or posted to me. We will then have a pre-arranged zoom meeting to discuss any issues I may have. • I will then complete my report and sign my section of the AGAR form. • I will post back the AGAR etc and email my report direct to the Clerk.

I am already hearing indications that there is not likely to be any extension to the date of submission to the external auditors of these papers so I would advise that the Parish Council should consider making arrangements on how the AGAR and accompanying papers will be approved and signed by all parties.

Yours faithfully

Jacquie Wilson (Mrs) Director Canalbs ltd January 2021

REPORT AND OBSERVATIONS TO LONGSTANTON COUNCIL

Update to my year end report that :

EMPLOYMENT The Chairman was present on our zoom meeting for this section and he reported that • A review has now been completed by Human Capital Dept on the Clerk’s role and responsibilities. • A draft contract has been written which the Chairman had yet to see and neither party have signed. • The Parish Council have approved a salary increase to be back-dated to April 2020. • The Clerk has submitted an informal grievance complaint to the Chairman in September 2020 who has presented it to the Employment committee and is still awaiting a response. • The Chairman stated that it is his intention to have this whole matter resolved by my year end audit check.

NORTH STOWE Rosie Hughes has been appointed Interim Clerk until a permanent Clerk is appointed after May 2021.

RISK MANAGEMENT PROCEDURES The playground is currently open and Covid 19 safety signs have been posted up.

BURIAL GROUND An inspection of the ground has been completed and has revealed several issues. It is recommended that the Parish Council seriously consider joining the ICCM who can offer specialized legal guidance. Alan Fairchild at SLCC has now retired, but it might be worth asking if a replacement expert has been found?

GENERAL POWER OF COMPETENCE It has been confirmed that the parish council can continue to use this power until the elections are held in May this year. It can then be ascertained if the Council can re-qualify. --- o0o ---

Observations from mid year check:

PRE-PAID CARD Under risk assessment exercise it is noted that the Parish Council have changed their current pre-paid card to a Unity Bank Multi-card.

COMMUNITY WARDEN SCHEME I understand that the funding from this is being provided for the next two years by South Cambs D.C. through Age UK.

POLICIES There are several policies which need to be reviewed and adopted to ensure that they comply with the recently introduced GDPR policy. These should then be updated on the web-site.

INSURANCE POLICY This has been renewed in May 2020. The Clerk has confirmed that the Policy covers data breach.

Jacquie Wilson (Mrs) Director (2) Appendix 6 My ref: LVL2021 Your ref: Date: 25 01 2021 Contact: Luke Walstow or Kate Bannigan Telephone: 01223 703861 and 07471412431 E Mail: [email protected] and [email protected]

Place and Economy Environment and Commercial To applicants, agents, consultees and parish Box No SH1315 councils submitting planning applications to Shire Hall Cambridgeshire County Council Castle Hill Cambridge CB3 0AP Dear Sir/Madam

Consultation on the proposed June 2021 revisions to:-Our Local Validation List Requirements and Local Validation Check List.

Introduction Local planning authorities are required to review their existing local validation lists at least every two years. Local validation lists set out what information should accompany planning applications submitted to Cambridgeshire County Council. These requirements are relevant for Cambridgeshire County Council’s applications for its own development and waste development. These are in addition to the national requirements, which require for example completion of an application form, certificates and a site location plan. Our Local Validation requirements are reviewed biannually. The requirements were last published in June 2019. We have carried out an initial review of the list and guidance notes for 2021. What are the proposed changes? Since our 2019 Local Validation List Review, the requirements of The Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 need to be met. Consequently we have proposed amendments to the format and wording of the documents, which we hope will assist us in making our public documents and correspondence easier to understand and access by all. We have also proposed adding some additional requirements in line with the existing policy requirements, and the increase in electronic working arrangements. Additional changes may also need to be taken into account. For example, Cambridgeshire and Peterborough’s Emerging Mineral and Waste Plan is progressing through its final stages and relevant references will need to be changed when this new plan is adopted. We are consulting you together with recent applicants, agents, statutory consultees, and parish councils on our draft documents.

Chief Executive Gillian Beasley Page 1 of 2 www.cambridgeshire.gov.uk When can I comment? The consultation period will run for 6 weeks from 25 January 2021 until 8 March 2021. How can I comment? Please send all comments that you wish to make in writing by e-mail to [email protected] or by post to: -County Planning, Minerals and Waste, Box No SH1315, Shire Hall, Cambridge, CB3 0 AP Please ensure that all comments arrive by 8 March 2021. All comments received by 8 March 2021 will be taken into consideration. What happens next? We will consider all comments received by us 8 March 2021. We are working towards reporting to the Planning Committee on 15 April 2021 if possible. A report to the Planning Committee will be published on the Council’s website 5 working days before the Planning Committee meeting to which the revised changes will be reported. We intend to publish the final documents by June 2021. You can check with us near the date. Further information Copies of the draft revised documents are attached. The existing Local Validation List June 2019 and the accompanying Local Validation Guidance List:- Guidance for applicants and their agents on the Local Validation List (June 2019), and supporting documents are displayed on the County Council’s website. Please see Cambridgeshire County Council's Submitting a Planning Application Website page for existing Guidance for applicants and agents on the Local Validation List and the Local Validation Check List (June 2019)

Yours faithfully

Jane Stanley Interim Business Manager County Planning Minerals and Waste

Chief Executive Gillian Beasley Page 2 of 2 www.cambridgeshire.gov.uk DRAFT LOCAL VALIDATION CHECK LIST (Revised June 2021)

Introduction This Local Validation Check List applies to all applications for planning permission submitted to Cambridgeshire County Council (including those made under Section 73 Town and Country Planning Act 1990 AND SECTION 73A. For more information visit Legislation.gov.uk This checklist should be read together with the national validation requirements. These are set out in Planning Practice Guidance Paragraph 16 Validation Requirements for Planning Permission and also alongside Cambridgeshire County Council’s ‘Guidance for applicants and agents on the Local Validation List ( June 2021)’ This sets out the circumstances in which you will need to submit information under each item on our local list. Not all the items will apply in every case. You are strongly advised to seek planning pre- application advice to confirm what is required before submitting your application. We offer a separate pre-application advice service details of which are also given on our Submitting a planning application web page. NOTE Failure to submit all of the relevant required information will invalidate the application. An invalid application cannot be registered or processed until all of the information required to meet both the national and our local validation list has been received. Newly confirmed requirements have been indicated by CAPITALS. For more information please see ‘Our Draft Local Validation List Requirements (June 2021)’

Who should use this checklist? Our Local Validation Checklist can be used by applicants, agents and planning officers to clarify and record which items from the local list need to accompany an application. It can be used to check that all of the items have been prepared and included before submission. This checklist includes columns in which it can be confirmed what how and whether or not the information is needed. The columns can be used to indicate when a full report is necessary; when a matter has some relevance and can be addressed within the planning statement; and not relevant for each of the following items:

1. Planning statement 2. Local authority development letter 3. Statement of Community Involvement 4. Biodiversity survey and report 5. Statement of Sustainable Design and Construction 6. Tree survey/arboricultural report 7. Flood risk assessment 7A.Surface water drainage strategy 8. Heritage statement 9. Landscape impact assessment 1 10. Landscaping Proposals 11. Landscaping and biodiversity enhancement management scheme 12. Transport assessment or statement 13. Parking and access arrangements 13AConstruction ENVIRONMENTAL MANAGEMENT AND traffic management plan 14. Travel Plan 15. Noise AND/OR VIBRATION impact assessment 16. Lighting assessment 17. Air quality assessment 18. Contaminated land assessment 19. Waste audit and management strategy 20. Open space/ playing field assessment 21. Information in support of applications for the storage, treatment or disposal of waste 22. Plans and drawings (including cross-sections where necessary)

2 Item Item Full Planning Not Number Report Statement Relevant 1 Planning statement

(i) Consideration of Public Art FOR DEVELOPMENTS OF 1000 SQUARE METRES AND ABOVE (South Cambridgeshire District Council only)

2 Local authority development letter

3 Statement of Community Involvement

4 Biodiversity survey and report Statement of Sustainable Design and 5 Construction (for districts other than Cambridge City Completed Sustainable (i) Development Checklist (Within Cambridge City Water Conservation Strategy (Within South (ii) Cambridgeshire only) (iii) Within South Cambridgeshire: - • An Extended Screening/Rapid Health Impact Assessment for new developments resulting in between 1,000 to 5,000 square metres of new floorspace; or • A full Health Impact Assessment for developments of over 5000 square metres of new floorspace; Within Huntingdonshire: - • Demonstration that the design of the scheme has been informed by a rapid Health Impact Assessment for developments in excess of 2,500 square metres or where the site area exceeds 2 hectares; • Demonstration that the design of the development has been informed by a full Health Impact Assessment for developments where the new proposed floorspace would be 10,000 square metres or where the site exceeds 2 hectares. AND WITHIN FENLAND DISTRICT COUNCIL’S AREA: FOR MAJOR DEVELOPMENTS A HEALTH IMPACT ASSESSMENT (HIA) IS TO BE

(v) Foul drainage strategy

(vi) Assessment of dry weather flows

3 6 Tree survey/arboricultural report

7 Flood risk assessment

7A Surface water drainage strategy

8 Heritage statement

9 Landscape impact assessment

10 Landscape proposals Landscaping and biodiversity enhancement 11 management scheme 12 Transport assessment or statement

(i) Within South Cambridgeshire and Huntingdonshire only, a Low Emissions Strategy Statement including : - • Consideration and justification of parking

13 Parking and access arrangements

13A Construction ENVIRONMENTAL MANAGEMENT AND traffic management plan 14 Travel Plan

15 Noise AND/OR VIBRATION impact assessment

16 Lighting assessment

17 Air quality assessment

(i) Within Huntingdonshire only: - A low emissions strategy is required if the air quality assessment demonstrates significant ff t 18 Contaminated land assessment

19 Waste audit and management strategy

20 Open space/ playing field assessment

21 Information in support of applications for the storage, treatment or disposal of waste Including: -

(i) A Topographical Survey

(ii) A Health Impact Assessment FOR WASTE DEVELOPMENT INVOLVING HAZARDOUS WASTE AND/ OR INCINERATION

4 22 Plans and drawings (including cross-sections where necessary)

5 Draft: Our Local Validation List Requirements (June 2021)

NOTES:-The text and links within this draft document have been amended to take into account the requirements of the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. Some new requirements that have been added to our published Local Validation List Guidance Notes June 2019 are in CAPITALS below. Links to newly added guidance documents are followed by the following symbol*.

We will check that the links to websites that are provided in this document are correct at the time of publication. This guidance will be updated when there are significant changes to planning policy documents and will be reviewed and republished at least every 2 years.

The preparation of a new Cambridgeshire and Peterborough Minerals and Waste Local Plan is in its final stages. A virtual Examination in Public was held 15-17 September 2020. Consultation on further modifications has taken place, which closed 15 December 2020. The Council expects to provide the Inspector with a schedule of representations and its response in January 2021. After the new plan has been adopted by this Council, it is our intention to update the relevant references to the Cambridgeshire and Peterborough Minerals and Local Plan within this document.

Purpose

This document sets out the information that Cambridgeshire County Council requires to be submitted with a planning application to enable it to be accepted and processed. This guidance note sets out the circumstances in which you will need to submit information. Not all the items listed will apply in every case and you are strongly advised to seek pre- application advice to find out what is required before submitting your application. Failure to consider all of the necessary points will mean that the application will be invalid until the necessary information has been received. An invalid application cannot be registered. The submission of poor quality or conflicting information is likely to delay or prevent the processing on an application.

Pre-application advice

Applicants are encouraged to take advantage of the pre-application services that we offer in accordance with Paragraph 40 of the National Planning Policy Framework (February 2019).

Our planning advice As noted above, we offer a planning pre-application service for County Planning, Mineral and Waste planning applications. More information about planning pre-application advice can be found by scrolling down the following page on our website. Submitting-a- 1 planning-application. In addition to giving planning policy advice, we are able to assist in advising: which documents will need to be submitted to meet the requirements of the validation checklist; upon the appropriate level of community engagement; and encouraging engagement with the relevant statutory and non-statutory bodies at an early stage.

Our other specialist advice Cambridgeshire County Council also offers separate specialist pre-application advice for: • Ecology and Biodiversity • Transport and Highways • Sustainable travel and smart travel measures including advice on best practice travel plans • PUBLIC RIGHTS OF WAY AND HIGHWAYS RECORDS • Archaeology and Historic Environment And • Surface Water Drainage and sustainable drainage schemes (Cambridgeshire County Council is the Lead Local Flood Authority).

More information on our specialist advice More information can be found about Cambridgeshire County Council’s specialist advice services, including the separate application forms for seeking its specialist pre-application advice and its charges by visiting Cambridgeshire County Council's Developing New Communities web page.

Also for more information, Cambridgeshire County Council’s Ecology Team can be contacted by emailing [email protected].

And Cambridgeshire County Council’s Historic Environment Team can be contacted by emailing [email protected]

Pre-application advice from others Most other government organisations also offer chargeable pre-application advice. For example the District and City councils, Natural England, Sport England, Historic England, Highways England, the Environment Agency, and Middle Level Commissioners, which can be contacted directly through accessing their websites. Applicants are encouraged to engage with the local community and statutory and non-statutory bodies prior to submitting a planning application.

Submitting a planning application

Planning applications for the County Council’s own development and for waste development can be submitted by visiting The Planning Portal.

For County Council development Cambridgeshire County Council must be the applicant (or a joint applicant) given in answer to question 1 on the application form. The name of a Council officer should not be included. A full stop can be placed in the name box of the planning portal’s electronic form to allow an application to be submitted.

2 Mineral development Please note that neither the Standard Planning Application Form nor the Local Validation List applies to applications for mineral development. Application forms for new mineral development can be downloaded from the Submitting a Planning Application website page on the County Council’s website. Prior to submitting a planning application for mineral development please contact the County Planning, Minerals and Waste Team to check what information should the accompany the application by submitting a request for planning pre-application advice.

National validation requirements The national validation requirements need to be met, in addition to our local validation list requirements which can all be found by accessing the website legislation.gov.uk . The national requirements are set out in Article 7 of The Town and Country Planning (Development Management Procedure) (England) Order 2015. Guidance on the National requirements can be found by visiting Paragraph 16 Reference ID: 14-016- 20140306 to 37 Reference ID: 14-037-20140306 of the Planning Practice Guidance. The national validation requirement include the payment of the correct fee. A summary of application fee categories and costs can be found by visiting The Planning Portal English application fees page. An additional fee is charged by the Planning Portal for processing application fees that are submitted through the planning portal. There are additional requirements for Environmental Impact Assessment development, which are set out in The Town and Country Planning (Environmental Impact Assessment) Regulations 2017.

Our local validation list requirements

The following sections describe each of the Local Validation List requirements indicating in which circumstances each should be provided. They also give the development plan policy behind the requirement (policy drivers) and advise where you can find further information. Information can also be found about emerging policy on the policy pages of the relevant Council's website. Some items will require advice from a technical specialist.

1. Planning Statement

Policy Drivers • Section 38(6) of the Planning and Compulsory Purchase Act 2004 requires that all applications for planning permission be determined in accordance with the development plan unless other material considerations indicate otherwise. • South Cambridgeshire Local Plan (September 2018) policy HQ/2 Public Art and New Development.

Applications that require this information All, except those for very minor development where there are no policy implications.

Information required A planning statement should identify the context and need, WHEN APPROPRAITE, for a proposed development and include an assessment of how it accords with relevant national and development plan policies. Where the proposal does not accord with a 3 planning policy or policies this should be acknowledged and reasons given why the planning authority should grant permission. IT SHALL ALSO CONSIDER THE LIKELY IMPACTS OF CLIMATE CHANGE.

For South Cambridgeshire District Council’s area: Where relevant for developments of proposed new floor space of 1000 square metres, consideration of integrating public art into the design of the development should be included.

Where to look for further assistance National planning policy documents can be found by visiting Gov.uk. For example: - The National Planning Policy Framework (February 2019); The National Planning Policy for Waste (October 2014); The Planning Practice Guidance.

The Cambridgeshire and Peterborough Minerals and Waste Local Plan The Cambridgeshire and Peterborough Mineral and Waste Core Strategy (July 2011) and The Cambridgeshire and Peterborough Site Specific Proposals Plan (February 2012) can be found on our Adopted Minerals Plan web page. Additionally, the following minerals and waste supplementary planning documents The Block Fen Langwood Fen Master Plan Supplementary Planning Document (July 2011); The Location and Design of Waste Management Facilities Supplementary Planning Document (July 2011) and The RECAP Waste Management Design Guide Supplementary Planning Document (February 2012) can also be viewed for further information.

District and City Council Planning Policies The district and City planning authority’s planning policy front pages within Cambridgeshire can be accessed by visiting the following websites East Cambridgeshire District Council ; Fenland District Council ; Huntingdonshire District Council ; and Greater Cambridge Planning for Cambridge City Council and South Cambridgeshire District Council’s policies. It is also necessary to have regard to adopted Neighbourhood Plans. Details of these can be found on the relevant planning policy pages of the appropriate district council’s website. Emerging local policy is also a material consideration to be given appropriate weight dependent upon the stage it has reached.

2. Local Authority Development Letter

Policy Drivers • Regulation 3 of The Town and Country Planning General Regulations 1992 (Statutory Instrument 1992 No 1492) as amended states that where a planning authority proposes to develop land then the application shall be made to and determined by the authority itself. Examples are new schools, extensions to schools; libraries; roads, bridges and other transport infrastructure; household recycling centres.

Types of applications that require this information All applications submitted under Regulation 3 of the 1992 Regulations.

What information is required? A letter from the commissioning officer of the applicant department who must be prepared to take responsibility for compliance with planning conditions if permission is 4 granted.

Where to look for further assistance See the following regulations The Town and Country Planning General Regulations 1992 and The Town and Country Planning General (Amendment) (England) Regulations 2018 Both of these are on the government’s website legislation.gov.uk

3. Statement of Community Involvement

Policy Drivers • See The Cambridgeshire Statement of Community Involvement (January 2019) on our website.

Types of applications that require this information Category A development as defined in Section 3 of the Cambridgeshire Statement of Community Involvement (January 2019).

What information is required? A statement setting out how the applicant has complied with the requirements for pre- application consultation set out in the County Council’s adopted Statement of Community Involvement. This should demonstrate how the views of the local community have been sought and taken into account in the formulation of development proposals.

Where to look for further assistance See the Cambridgeshire Statement of Community Involvement (January 2019) on our website for more information.

4. Biodiversity survey and report

Policy Drivers • National Planning Policy Framework (February 2019), particularly Section 15: Conserving and enhancing the natural environment. • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS35 Biodiversity and Geodiversity, and policy CS25 Restoration and Aftercare of Mineral and Waste Management Sites. • Cambridge City Local Plan (October 2018) policies 57(h.): Designing new buildings, 58(a.): Altering and extending existing buildings, 59: Designing landscape and the public realm, 69: Protection of sites of biodiversity and geodiversity importance, and 70: Protection of priority species and habitats. • East Cambridgeshire Local Plan (April 2015) policy ENV 7: Biodiversity and geology. • Fenland Local Plan (May 2014) policies LP16: Delivering and Protecting High Quality Environments across the District, and LP19: The Natural Environment. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 3: Green infrastructure, Box LP 11: Design Context, Box LP 12: Design Implementation, Box LP 30: Biodiversity and Geodiversity, and Box LP 31: Trees, Woodland, Hedges and Hedgerows. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1.b. & m.): 5 Design Principles, NH/4: Biodiversity, and NH/5: Sites of Biodiversity or Geological Importance.

Types of applications that require this information See the Standard Application Form, the Biodiversity Checklist, and accompanying guidance which have been placed alongside this document on our website page, submit a planning application.

What information is required? See the Biodiversity Checklist and accompanying guidance notes and the Natural Cambridgeshire Developing with Nature Toolkit.

Where to look for further assistance See on the relevant websites: • Planning Practice Guidance Natural Environment paragraphs • Middle Level Biodiversity Manual (2016) • Natural Cambridgeshire Developing with Nature Toolkit (October 2018) • Cambridgeshire Biodiversity Checklist and guidance notes • CIEEM Biodiversity Net Gain Guidance • Cambridgeshire Green Infrastructure Strategy (June 2011) • South Cambridgeshire District Council's Biodiversity Supplementary Planning Document (July 2009) • The Huntingdonshire Landscape & Townscape Assessment Supplementary Planning Document (June 2007) • Department for Environment Fisheries and Rural Affairs Biodiversity Offsetting Metric

5. Statement of sustainable design and construction

Policy Drivers • National Planning Policy Framework (February 2019). • Cambridge City Local Plan (October 2018) policies 1: The presumption in favour of sustainable development, 28: Carbon reduction, community energy networks, sustainable design and construction, and water use, and 57 (c. and e.): Designing New Buildings. • East Cambridgeshire Local Plan (April 2015) policies GROWTH 5: Presumption in favour of Sustainable Development; ENV 2: Design; ENV 4: Energy and water efficiency and renewable energy in construction; ENV 5: Carbon off setting, and ENV 6: Renewable energy development. • Fenland Local Plan (May 2014) policies LP2: Facilitating Health and Wellbeing of Fenland Residents, and LP14: Responding to Climate Change and Managing the Risk of Flooding in Fenland. • Huntingdon Local Plan to 2036 (May 2019) policy Box LP 12: Design Implementation, and Policy Box LP 29 Health Impact Assessment. • South Cambridgeshire Local Plan (September 2018) policies S/3: Presumption in Favour of Sustainable Development, CC/1: Mitigation and Adaption to Climate Change, CC/3: Renewable and Low Carbon Energy in New Developments, CC/4: Water Efficiency, CC/7: Water Quality, HQ/1: Design Principles, and SC/2: Health Impact Assessment.

6 Types of applications that require this information Within South Cambridgeshire District Council’s area: • For all applications. Within all other districts and Cambridge City Council : • For New schools and all developments creating more than 1,000m² of floor space.

What information is required? Within all districts except Cambridge City a Statement of Sustainable Design and Construction will be required. Climate change will need to be taken into account in producing all Sustainable Design and Construction Statements. The County Council declared a climate change emergency in May 2019 and is seeking through other committees to reduce the Council’s carbon footprint in line with the Council’s Climate Change and Environment Strategy that was approved by Full Council in May 2020. The current buildings that are already used by the County Council (excluding schools run by Academies) will need to account for their energy usage in the Council’s carbon footprint work being undertaken by the Energy Investment Unit (EIU) outside of the planning regime. The County Council’s own buildings will be subject to Building Regulations requirements which already seek to ensure energy efficiency measures for non- residential properties under the Nearly Zero Energy Buildings (NZEB) regulation and for new development will expected to meet Very Good overall and to achieve Excellent BREEAM credits in both Energy and Water.

Within Cambridge City Council’s area: A completed Sustainable Development Checklist (Section 4 of Sustainable Design and Construction SPD) will need to be submitted.

Within South Cambridgeshire District Council’s area: • A Water Conservation Strategy is to be submitted for all non-residential development. • An extended screening/rapid Health Impact Assessment is to be submitted for developments of 1,000-5,000m² of floor space and a full impact assessment for those over 5,000m².

Within Huntingdonshire District Council’s area: • Demonstration that the design of the scheme has been informed by a rapid Health Impact Assessment for developments in excess of 2,500 square metres or where the site area exceeds 2 hectares; • Demonstration that the design of the development has been informed by a full Health Impact Assessment for developments where the new proposed floorspace would be 10,000 square metres or where the site exceeds 2 hectares

WITHIN FENLAND DISTRICT COUNCIL’S AREA: • FOR MAJOR DEVELOPMENT, A HEALTH IMPACT ASSESSMENT IS REQUIRED

Foul drainage strategy A foul drainage strategy should be submitted when assessing the design implications of any new development including when the development is being designed to connect to a public sewer as a means of disposing of treated effluent. Also an assessment of dry weather flows should also be submitted. This is needed to avoid the risk of increased flooding elsewhere as a result of additional flows into the receiving watercourse. 7 Where to look for further assistance More information can be found in the following documents and on the relevant websites: • South Cambridgeshire District Design Guide Supplementary Planning Document (March 2010): See Chapter 8: Environmental Sustainability. • South Cambridgeshire Health Impact Assessment Supplementary Planning Document (March 2011) • Town and Country Planning Association’s Climate Change Adaptation by Design: a guide for Sustainable Communities (2007) • BRE Environmental assessment Method, BREEAM • Huntingdonshire Design Guide SPD (2017) • Cambridgeshire County Council's Energy website pages including moving towards zero carbon

6. Tree survey / arboricultural report

Policy Drivers • National Planning Policy Framework (February 2019). • Cambridge City Local Plan (October 2018) policy 71: Trees. • East Cambridgeshire Local Plan (April 2015) policies ENV 1: Landscape and settlement character; ENV 2: Design and ENV 7: Biodiversity and geology. • Fenland Local Plan (May 2014) policies LP16: Delivering and Protecting High Quality Environments across the District, and LP19: The Natural Environment. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 30: Biodiversity and Geodiversity and Box LP 31: Trees, Woodland, Hedges and Hedgerows. • South Cambridgeshire Local Plan (September 2018) policy HQ/1 (1.b. & m.): Design Principles.

Types of applications that require this information • When there are trees or hedges on the development site; And/or • When there are trees or hedges on land adjacent to the development site that could influence the development or might be important as part of the local landscape. See Standard Application Form.

What information is required? • Details of the species, size, canopy extent, CONDITION and future management and the projected future life of trees on or adjacent to the development site; • Which trees are to be retained or lost; And • Details of tree protection measures during development.

Where to look for further assistance More information can be found in the following documents and on the relevant websites: • British Standard BS5837: Trees in relation to construction; • South Cambridgeshire District Council's Trees and Development Sites 8 Supplementary Planning Document (January 2009) And • Huntingdonshire District Council's A Tree Strategy for Huntingdonshire (February 2015) Including Section 10 Landscape Proposals.

7. Flood Risk Assessment

Policy Drivers • National Planning Policy Framework (February 2019), particularly Section 14 Meeting the challenge of climate change, flooding and coastal change. • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS39: Water Resources and Water Pollution Prevention. • Cambridge City Local Plan (October 2018) policies 31: Integrated water management and the water cycle and 32: Flood Risk. • East Cambridgeshire Local Plan (April 2015) policies ENV 2: Design and ENV 8: Flood risk. • Fenland Local Plan (May 2014) policy LP14: Responding to Climate Change and Managing the Risk of Flooding in Fenland. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 5: Flood Risk, Box LP 6: Waste Water Management and Box LP 15 Surface Water. • South Cambridgeshire Local Plan (September 2018) policies HQ/1 (1.m.): Design Principles, CC/1: Mitigation and Adaption to Climate Change, CC/8: Sustainable Drainage Systems and CC/9 Managing Flood Risk.

Types of applications that require this information When the application site is: • In flood zone 2 or 3, including minor development (as defined by the Environment Agency) and change of use for all development likely to have any impact upon flood risk. For more information see The Environment Agency's guidance on Flood Risk and Coastal Change; • More than 1 hectare in flood zone 1 for all development likely to have any impact upon flood risk; • Less than 1 ha in flood zone 1, including a change of use in development type to a more vulnerable class (e.g. from a commercial to a residential use), or where they could be affected by sources of flooding other than rivers and the sea (e.g. surface water drains, reservoirs); • Less than 1 ha in Flood zone 1 if there are proposed changes to hard standing likely to affect the level of flood risk; And • Less than 1 hectare within flood zone 1 which has critical drainage problems as notified by the Environment Agency. What information is required? The scope of the flood risk assessment is dependent on the nature, scale and location of the development. It should include taking into account any relevant significant impacts upon local infrastructure. The Environment Agency’s advice should be followed. For more information see the Environment Agency’s advice Flood risk assessments for planning applications.

9 Where to look for further assistance More information can be found in the following documents and on the relevant websites: • National Planning Policy Framework (February 2019). • Planning Practice Guidance - Flood Risk and Coastal Change Section • The Environment Agency’s Flood risk assessment for planning applications • The Middle Level Commissioners' Planning Advice and Consent Documents • Cambridgeshire County Council's Flood and Water Supplementary Planning Document (July 2016). This document was approved by Cambridgeshire County Council as the policy of the Lead Local Flood Authority on 14 July 2016. • Cambridgeshire County Council's Surface Water Guidance (May 2018) • Cambridgeshire County Council's Surface water management plans (September 2014) • Cambridgeshire County Council's Watercourse Management guidance • Sustainable drainage systems: non-statutory technical standards (March 2015) • Cambridge City Council's and South Cambridgeshire District Council’s Phase One Water Cycle Strategy (2008) • Cambridge City Council's and South Cambridgeshire District Council's Phase Two Water Cycle Strategy (2011) • Cambridge City Council and South Cambridgeshire District Council's Strategic Flood Risk Assessment • Cambridge City Council's Sustainable Drainage Design and Adoption Guide

7A. Surface water drainage strategy

Policy drivers • National Planning Policy Framework (February 2019), particularly Section 14 Meeting the challenge of climate change, flooding and coastal change and para 163. • Written Ministerial Statement (18 December 2014 Secretary of State, Communities and Local Government • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS39 Water Resources and Water Pollution Prevention. • Cambridge City Local Plan (October 2018) policies 28: Carbon reduction, community energy networks, sustainable design and construction, and water use, 31: Integrated water management and the water cycle, 32: Flood Risk and 59 (e.): Designing landscape and the public realm. • East Cambridgeshire Local Plan (April 2015) policies ENV 2: Design and ENV 8: Flood risk. • Fenland Local Plan (May 2014) policy LP14: Responding to Climate Change and Managing the Risk of Flooding in Fenland. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 5: Flood Risk, Box LP 6: Waste Water Management and Box LP 15 Surface Water. • South Cambridgeshire Local Plan (September 2018) CC/1: Mitigation and Adaption to Climate Change, CC/7: Water Quality, CC/8: Sustainable Drainage Systems and HQ/1(1.m.): Design Principles.

10 Types of applications that require this information • Major development as set out in Article 2(1) of the Town and Country Planning (Development Management Procedure) (England) Order 2015:- • The provision of a building or buildings where the floorspace to be created by the development is 1,000 square metres or more; or • Development carried out on a site having an area of 1 hectare or more in all flood zones. • Waste planning applications.

What information is required? The scope of the surface water drainage strategy is dependent on the nature, scale and location of the development and should include taking into account any relevant significant impacts on local infrastructure. The County Council’s Flood and Water Team’s advice should be followed. Visit our website for more Flood and Water information.

Where to look for further assistance See item 7 above.

8. Heritage Statement

Policy Drivers • National Planning Policy Framework (February 2019), particularly Section 16 Conserving and enhancing the historic environment. • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) Policy CS36 Archaeology and the Historic Environment. • Cambridge City Local Plan (October 2018) policies 55: Responding to context, 58(a.): Altering and extending existing buildings, 60: Tall buildings and the skyline in Cambridge, 61: Conservation and enhancement of Cambridge’s historic environment; 61: Local heritage assets. • East Cambridgeshire Local Plan (April 2015) policies ENV 11: Conservation Areas; ENV 12: Listed Buildings; ENV 13: Local Register of Buildings and Structures; ENV 14: Sites of archaeological interest; ENV 15: Historic parks and gardens; ENV 16: Enabling development associated with heritage assets. • Fenland District Local Plan (2014) policies LP16: Delivering and Protecting High Quality Environments across the District; LP18: The Historic Environment. • Huntingdonshire Local Plan to 2036 (ay 2019) Policies Box LP 11: Design Context, Box LP 12: Design Implementation and Box LP 34: Heritage Assets and their Settings. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1.b.): Design Principles and NH/14: Heritage Assets.

Types of applications that require this information • Where the ground will be disturbed within an area of archaeological potential or for major development proposals where archaeological remains may survive; • Which affect a scheduled monument or battlefield or its setting; • Which affect a listed building or its setting; • Within or which will affect a conservation area; • Which will affect a registered park or garden or its setting.

11 What information is required? • A written Statement of Heritage Significance is required to be submitted as part of or to accompany all planning applications, which may affect Heritage Assets including archaeology. This should include consideration of listed buildings and structures, historic parks and gardens, historic battlefields, scheduled monuments including potential impacts upon their settings, and archaeology. • All Heritage Statements should assess the significance of all potential impacts of the proposed development upon all heritage assets that might be affected and their settings. If appropriate, it should include measures to avoid, mitigate and/or compensate. A specialist assessment of existing and proposed information may need to be commissioned and submitted as part of the application. The need for and cost of this work including any archaeological investigation work that may need to be carried out prior to submission or before development begins should be taken into consideration at an early stage. This could have implications for project timescales and viability. • For all applications within or adjacent to a historic conservation area, an assessment of the impact of the development upon the character and appearance of the area. • For major development, significant infrastructure works, and for all applications involving ground disturbance within an area of potential archaeological significance, an assessment of existing archaeological information, and a programme of fieldwork may be required. When appropriate, early consultation with the specialist national and local advisors is recommended to scope the extent of the work required.

Where to look for further assistance More information can be found in the following documents and on the relevant websites: • Planning Practice Guidance Conserving and enhancing the historic environment • Cambridgeshire Historic Environment Record (CHER) • Historic England's Charter for Historic England Advisory Services (27 July 2017) • Attention is drawn to in particular to sections 11 and 12. • Historic England's Statements of Heritage Significance Advice Note 12 (21 October 2019)* • Cambridge City Council's Design and Conservation Documents • Cambridge City Council's information about Conservation Areas • East Cambridgeshire District Council's Heritage & Conservation information • Fenland District Council’s Heritage Statements • Huntingdonshire District Council's information on Conservation Areas • Huntingdonshire Landscape and Townscape Assessment (June 2007) • South Cambridgeshire District Council's Listed Buildings Supplementary Planning Document (July 2009) • South Cambridgeshire District Council's Heritage Information to be submitted with Planning, and Listed Building Consent Applications • Cambridgeshire County Council Archaeological advice for planning developments

12 9. Landscape impact assessment

Policy Driver • National Planning Policy Framework (February 2019) • Planning Practice Guidance • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) Policy CS33 Protection of Landscape Character; and Policy CS34 Protecting Surrounding Uses. • Cambridge City Local Plan (October 2018) policies 8: Setting of the city, 55: Responding to context, 56(a.): Creating successful places, 57(a.): Designing new buildings; and 60: Tall buildings and the skyline in Cambridge. • East Cambridgeshire Local Plan (April 2015) policies ENV 1: Landscape and settlement character; and ENV 2: Design • Fenland Local Plan (May 2014) policy LP16: Delivering and Protecting High Quality Environments across the District • Huntingdonshire Local Plan to 2036 (May 2019) polices Box LP 3: Green Infrastructure, Box LP 10: The Countryside, Box LP 11: Design Context and Box LP 12: Design Implementation. • South Cambridgeshire Local Plan (September 2018) policies CC/1: Mitigation and Adaption to Climate Change, HQ/1(1.a. & d.): Design Principles and NH/2: Protecting and Enhancing the Landscape Character.

Types of applications that require this information For large buildings and other TALL structures e.g. anaerobic digestion tanks and emission stacks on sites in open locations outside the settlement development boundary as defined in the relevant City/District council local plan or development plan document.

What information is required? • A proportionate methodological appraisal of the landscape and visual impacts of the proposed development. This is normally carried out by someone who is appropriately trained and experienced. • FOR ENVIRONMENTAL IMPACT DEVELOPMENT REQUIRING A LANDSCAPE ASSESSMENT A LANDSCAPE VISUAL IMPACT ASSESSMENT IS REQUIRED TO INCLUDE CONSUDERATION OF SIGNIFICANT EFFECTS • OTHEREWISE A LANDSCAPE VISUAL ASSESSMENT MAY BE APPROPRIATE.

Where to look for further assistance More information can be found in the following documents and on the relevant websites: • Planning Practice Guidance - Natural Environment • Cambridgeshire Landscape Document 1991 • Cambridgeshire Green Infrastructure Strategy (June 2011) • Huntingdonshire A Tree Strategy for Huntingdonshire (February 2015) • East of England Landscape Typology • South Cambridgeshire District Council's Design Guide Supplementary Planning Document (March 2010) • The Landscape Institutes Guide to Reviewing-Landscape Visual Impact Assessments-and-Landscape Visual Assessments* 13

10. Landscape proposals

Policy Driver • National Planning Policy Framework (February 2019) • Planning Practice Guidance • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) Policy CS33 Protection of Landscape Character. • Cambridge City Local Plan (October 2018) policies 8: Setting of the city, 55: Responding to context, 56(i.): Creating successful places, 57: Designing New Buildings (a.), 59: Designing landscape and the public realm; and 71: Trees. • East Cambridgeshire Local Plan (April 2015) policies ENV 1: Landscape and settlement character; and ENV 2: Design. • Fenland Local Plan (May 2014) policy LP16: Delivering and Protecting High Quality Environments across the District. • Huntingdonshire Local Plan to 2036 (May 2019) Policies Box LP 3: Green Infrastructure, Box LP 11: Design Context, Box LP 12: Design Implementation, Box LP 30: Biodiversity and Geodiversity and Box LP 31: Trees, Woodland, Hedges and Hedgerows. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1.a. & m.): Design Principles and NH/4: Biodiversity.

Types of applications that require this information • Where trees or hedgerow will be removed as a result of the development compensatory planting will be required. • For development that will have a visual impact that could be mitigated by landscape planting.

What information is required? • Appropriate hard and soft landscape details, including details of existing and proposed levels, paving treatments and materials,. • Details of the method of planting and long term maintenance and management should also be addressed (see item 11 below). If appropriate, reference should be made to detailed landscape proposals arising from the design concept in the Design and Access Statement. • Existing trees and other vegetation should, where practicable, be retained in new developments and protected during the construction of the development (see item 6 above). • Plans and drawings at an appropriate scale should be accompanied by schedules of details as appropriate to include details of planting species, densities and size and form of specimens at planting and an implementation programme.

Where to look for further assistance • Planning Practice Guidance - Natural Environment • Cambridgeshire Landscape Document 1991 • Huntingdonshire A Tree Strategy for Huntingdonshire (February 2015) • South Cambridgeshire District Council's Design Guide Supplementary Planning Document (March 2010) 14 11. Landscape and biodiversity enhancement management scheme

Policy Drivers • National Planning Policy Framework (February 2019) • Planning Practice Guidance • Cambridge City Local Plan (October 2018) policies 56(i): Creating successful places, 59: Designing landscape and the public realm, and 70: Protection of priority species and habitats. • Huntingdonshire Local Plan to 2036 (May 2019) Policies Box LP 3: Green Infrastructure, Box LP 11: Design Context, Box LP 12: Design Implementation, Box LP 30: Biodiversity and Geodiversity and Box LP: 31 Trees, Woodland, Hedges and Hedgerows. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1. m.): Design Principles, and NH/4: Biodiversity.

Types of applications that require this information • Where soft landscape or biodiversity enhancement measures are proposed (see items 4 and 10 above). • Applications for new landfill sites or their extension will require aftercare of the restored land.

What information is required? • A programme of landscape management and biodiversity enhancement works for existing and proposed habitats and soft landscape features for a period of at least 5 years from the completion of development. • For schools this should be in a format that the person responsible for grounds maintenance can understand. • The County Council will seek the aftercare of restored landfill sites in the interests of nature conservation for at least 10 years.

Where to look for further assistance See items 4, 6 and 10 above.

12. Transport Assessment or Statement

Policy Drivers • National Planning Policy Framework (February 2019), particularly Section 9 Promoting sustainable transport. • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS23 Sustainable Transport of Minerals and Waste, Policy CS32 Traffic and Highways. • Cambridge City Local Plan (October 2018) policies 80: Supporting sustainable access to development, 81: Mitigating the transport impact of development AND POLICY 82 PARKING MANAGEMENT. • East Cambridgeshire Local Plan (April 2015) policy COM 7: Transport impact. • Fenland Local Plan (May 2014) policy LP15: Facilitating the Creation of a More 15 Sustainable Transport Network in Fenland. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 12: Design Implementation, Box LP 16: Sustainable Travel and Box LP 17: Parking Provision and Vehicle Movement. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1. f., h. & i.): Design Principles, SC/12 Air Quality, TI/2: Planning for Sustainable Travel, and TI/3: Parking Provision.

Types of applications that require this information • Transport Assessment – where the proposed development has significant transport implications including new schools. • Transport Statement – schemes where the proposed development has some transport implications. Scope of the transport information: Applicants should agree the scope of the transport information that is necessary with Cambridgeshire County Council’s transport officers at the pre-application stage. There will be some cases, dependent on the location and nature of the development, where information less than a professionally produced transport statement will suffice. However, it is essential that the applicant provides accurate information at both the pre- application stage and in the documents that are submitted in support of an application.

What information is required? All applications which, if permitted, would lead to an increase in traffic, or a change in the type of traffic using the access should be accompanied by the following information: • A layout plan of the existing access onto the public highway; • A layout plan to show access width, junction radii (if appropriate) and visibility splays at existing and/or proposed access; • The existing daily traffic movements (and type of vehicle/s) to the site. Where more than one business use the same access onto the public highway the total number of vehicle movements must be provided; • The proposed daily traffic movements (and type of vehicle/s) to the site; • For sites that will generate Heavy Commercial Vehicle movements, swept path diagrams (for the largest vehicle to be generated) in support of the geometry of the access proposed; • FOR SITES THAT WILL GENERATE HEAVY COMERCIAL VEHICLE MOVEMENTS DETAILS OF THE ROUTE WHICH THEY WILL FOLLOW TO ACCESS THE STRATEGIC ROUTES SHOWN ON THE CAMBRIDGESHIRE ADVISORY FREIGHT MAP.

Transport Assessment A Transport Assessment should be appropriate to the scale of the development and the extent of the transport implications of the proposal. It should consider any relevant significant impacts on local transport infrastructure. It should also consider accessibility to the site by all modes of transport and the modal split of journeys made to and from the site by different forms of transport and on foot when applicable.

Transport Statement A Transport Statement should outline the transport aspects of the application and any proposed measures to maximise access by public transport, walking and cycling; to reduce the need for parking associated with the proposal; and to mitigate transport impacts. 16 Within South Cambridgeshire District Council South Cambridgeshire District Council also requires that where a Transport Assessment/Statement or Travel Plan is required, a Low Emissions Strategy statement should be integrated (See policies SC/12 and TI/2). This should include justification for the level and type of parking proposed; and consideration of the provision of electric charging points for applications that include proposed provision (policy TI/3).

Within Cambridge City Council Cambridge City Local Plan (October 2018) policy 82: Parking Management. Requires consideration of electric vehicle charging points or the infrastructure to ensure their future provision should be provided within a development where reasonable and proportionate, and where it is viable to do so especially in relation to major new development.

Where to look for further assistance • Planning Practice Guidance Travel Plans, Transport Assessments and Statements Section • Cambridgeshire County Council's Transport Assessment Guidelines • Cambridgeshire Advisory Freight Map

13. Parking and access arrangements

Policy Drivers • National Planning Policy Framework (February 2019) • Cambridge City Local Plan (October 2018) policies 57(b.): Designing New Buildings, 80: Supporting sustainable access to development, 81: Mitigating the transport impact of development, and 82: Parking Management. • East Cambridgeshire Local Plan (April 2015) policy COM 8: Parking provision. • Fenland Local Plan (May 2014) policy LP15: Facilitating the Creation of a More Sustainable Transport Network in Fenland. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1. h. & i.): Design Principles, TI/2: Planning for Sustainable Travel, and TI/3: Parking Provision. • Movement Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 12: Design Implementation, Box LP 16: Sustainable Travel and Box LP 17: Parking Provision and Vehicle.

Types of applications that require this information • Applications involving a new access (vehicular or pedestrian) to/from the public highway or changes to an existing access. • Applications proposing changes to parking arrangements. • Applications that will affect the requirement for car and cycle parking by introducing more users or floor space to a site such as a new classroom. • Applications, which if permitted, would lead to an increase in traffic, including an increase in capacity/floorspace which could potentially lead to an increase in traffic. • A change in the type of traffic using the access should be accompanied by a layout plan of the existing access. 17 What information is required? • A layout plan of the existing access onto the public highway; • A Layout plan to show access width, junction radii (if appropriate) and visibility splays at existing and/or proposed access; • The existing daily traffic movements (and type of vehicle/s) to the site. Where more than one business use the same access onto the public highway the total number of vehicle movements must be provided; • The proposed daily traffic movements (and type of vehicle/s) to the site; • For sites that will generate HCV movements, swept path diagrams (for the largest vehicle to be generated) in support of the geometry of the access proposed; • Details of existing and proposed parking provision on site layout plans, ideally at 1:500 scale making clear where there is specific provision for disabled persons and non-car modes such as cycles, minibuses and commercial vehicles (see Standard Application Form). • Within Huntingdonshire District Council’s area all development which includes proposals for car parking and cycle provision requires a clear justification of the space for vehicle movements and the level of vehicle and cycle parking proposed including consideration of facilities for charging plug-in and other low and ultra- low emission vehicles. • Additionally, within Huntingdonshire District Councils area proposals for new non- residential buildings over 2,500 square metres of net internal floorspace need to consider the provision of dedicated changing and showering facilities for cyclists.

Where to look for further assistance • Transport Initiatives LLP and Cambridge city Council's Cycle Parking Guide for New Residential Development (February 2010) • Traffic Advisory Leaflet 5/95: Parking for Disabled People (1995) • Cambridge Cycle Campaign’s Cambridge Cycle Parking Guide • Huntingdonshire Design Guide supplementary Planning Document (2017)

13A. Construction ENVIRONMENTAL MANAGEMENT AND traffic management plan

Policy Drivers • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS34 Protecting Surrounding Uses. • Cambridge City Local Plan (October 2018) policies 35: Protection of human health and quality of life from noise and vibration, and 81: Mitigating the transport impact of development. • East Cambridgeshire Local Plan (April 2015) policy ENV 9: Pollution. • Fenland Local Plan (May 2014) policies LP2: Facilitating Health and Wellbeing of Fenland Residents, and LP16: Delivering and Protecting High Quality Environments across the District. • South Cambridgeshire Local Plan (September 2018) policy CC/6: Construction Methods. • Huntingdonshire Local Plan to 2036 (May 2019) Policy Box LP 14: Amenity. • Types of applications that require this information 18 • All Applications that, if permitted, could give rise to construction effects on the environment and surrounding communities and/or construction traffic involving heavy commercial vehicles.

What information is required? For construction effects on the environment and surrounding communities: • A CONSTRUCTION ENVIRONMENTAL MANAGEMENT PLAN (CEMP) SETTING OUT THE DETAILS OF HOW THE PROPOSED CONSTRUCTION METHODS FOR EXAMPLE CONSTRUCTION WORKING HOURS;DETAILS OF CONTRACTORS CABINS INCLUDING THEIR LOCATION; PLANT COMPUNDS; AND DUST MITIGATION MEASURES ETC. For Heavy Commercial Vehicle construction traffic: • A layout plan of the existing access onto the public highway; • A layout plan to show access width, junction radii (if appropriate) and visibility splays at existing and/or proposed access; • The proposed daily construction traffic movements (and type of vehicle/s) to the site; • Swept path diagrams (for the largest vehicle to be generated) in support of the geometry of the access proposed; • Details of proposed parking for contractors’ and delivery vehicles on site layout plans; • Hours of deliveries of construction materials and or dispatch of waste etc. • Vehicle routes; • Arrangements to divert or protect the use of existing footpaths and cycle ways during construction. • Management and enforcement.

14. Travel Plan

Policy Drivers • National Planning Policy Framework (February 2019) • Cambridge City Local Plan (October 2018) 57 (b. and d.): Designing New Buildings, 80: Supporting sustainable access to development, 81: Mitigating the transport impact of development, and 82: Parking Management. • East Cambridgeshire Local Plan (April 2015) policy COM 7: Transport impact • Fenland Local Plan (May 2014) policy LP15: Facilitating the Creation of a More Sustainable Transport Network in Fenland • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1. g., h. & i.): Design Principles, TI/2: Planning for Sustainable Travel, and TI/3: Parking Provision. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 16: Sustainable Travel and Box LP 17: Parking Provision and Vehicle Movement.

Types of applications that require this information • All developments including waste developments that are likely to generate a significant increase in vehicle movements (OTHER THAN FOR SITES WHICH CAN DEMONSTRATE VERY LIMITED STAFFING LEVELS AND VISITOR NUMBERS).This includes school development involving a net increase of one or more classrooms, 19 temporary or permanent (30 pupils) or the addition of a facility such as a pre- school. • Where the school has a Travel Plan, the application should be accompanied by an updated version that takes into account the school population when developed. Where existing data is not available, for example in relation to modes of transport for new school proposals where there are no children attending the school, outline travel plans may be accepted. These should be linked to a transport assessment or statement.

What information is required? • The Travel Plan should outline how transport implications are going to be managed, by whom, and over what timescale in order to ensure the minimum environmental, social and economic impacts. • It should also state how the plan would be promoted, implemented, monitored and maintained. • Consideration should be given to how the transport impacts of the development can be minimised by encouraging maximum use of sustainable transport to and from the development • For example, a school travel plan, , should promote safe cycle and walking routes, restrict parking and car access at and around the school, and include on-site changing and cycle storage facilities to promote maximum use of public transport. It should also make reference to using the County Council Modeshift Stars and a commitment to continuing to use it.

Where to look for further assistance • Planning Practice Guidance Travel Plans, Transport Assessments and Statements Section • Travel for Cambridgeshire's Travel Plan Support Information • The Modeshift Stars Organisation - relevant for School Travel Plans

15. Noise AND/OR VIBRATION impact assessment

Policy Drivers • National Planning Policy Framework (February 2019) • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS34 Protecting Surrounding Uses • Cambridge City Local Plan (October 2018) policy 35: Protection of human health and quality of life from noise and vibrations. • East Cambridgeshire Local Plan (April 2015) policy ENV 9: Pollution • Fenland Local Plan (May 2014) policies LP2: Facilitating Health and Wellbeing of Fenland Residents, and LP16: Delivering and Protecting High Quality Environments across the District • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1. n.): Design Principles, and SC/10: Noise Pollution. • Huntingdonshire Local Plan to 2036 (May 2019) Policies Box LP 14: Amenity and Box LP 29: Health Impact Assessment.

Types of applications that require this information Development proposals which: 20 • would give rise to noise and/or vibration both on and off site which could disturb occupants of nearby buildings (e.g. outdoor sports pitches, waste development); • are considered to be noise-sensitive themselves and which are close to existing sources of noise and/or vibration.

A noise impact assessment is likely to be required for the following: • Potentially noise generating developments (e.g. waste development, outdoor sports pitches) in the vicinity of existing noise sensitive uses such as residential, offices, schools and hospitals; • Noise sensitive development / uses in the vicinity of existing noise generating uses e.g. classified roads, railways, or in areas with an existing noisy environment such as the city centre; • Mixed use applications comprising both noise generating and noise sensitive uses; • Commercial applications including ventilation, extractor or cooling units / plant / equipment in the vicinity of noise sensitive uses.

What information is required? A noise/vibration impact assessment undertaken by person competent in acoustics and noise/vibration impact assessments. The noise/vibration assessment should include appropriate mitigation measures.

Where to look for further assistance • Planning Practice Guidance Noise Section. • South Cambridgeshire District Council’s Design Guide Supplementary Planning Document: High Quality and Sustainable Development (March 2010) : Chapter 10 Environmental Health & Appendix 6: Noise. • The Noise Policy Statement for England (March 2010).

16. Lighting assessment

Policy Drivers • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS34 Protecting Surrounding Uses. • Cambridge City Local Plan (October 2018) policy 34: Light Pollution Control. • East Cambridgeshire Local Plan (April 2015) policy ENV 9: Pollution. • Fenland Local Plan (May 2014) policies LP2: Facilitating Health and Wellbeing of Fenland Residents, and LP16: Delivering and Protecting High Quality Environments across the District. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1. n.): Design Principles, and SC/9: Lighting Proposals. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 12: design Implementation, Box LP 14: Amenity and Box LP 30: Biodiversity and Geodiversity.

Types of applications that require this information • Where external lighting would be provided or made necessary by development in the vicinity of residential property, a listed building, conservation area, or in the open countryside. Where lighting could affect local wildlife. • Regulation 3 applications for floodlit sports pitches will need a comprehensive lighting assessment. 21 • External security lights on buildings or in car parks should be described in the application documents.

What information is required? • A layout plan with beam orientation and light spill; • Hours of use; • Schedule of the equipment in the design (luminaire type; mounting height; aiming angles and luminaire profiles); • An isolux contour map to show light spill levels down to 1 lux - • A lighting assessment may be required including the distribution of horizontal and vertical illuminance and showing neighbouring buildings.

Where to look for further assistance • Planning Practice Guidance Light Pollution Section. • Huntingdonshire Design Guide Supplementary Planning Document (2017) • Institute of Lighting Professionals Guidance Notes for the Reduction of Obtrusive Light (January 2012). • The Royal Commission on Environmental Pollution's Artificial Light in the Environment (November 2009). • South Cambridgeshire District Council’s Design Guide Supplementary Planning Document: High Quality and Sustainable Development (March 2010): Chapter 10 - Environmental Health & Appendix 7: Light Pollution. • Sport England Artificial Sports Lighting Design Guide (November 2012)

17. Air quality assessment

Policy Drivers • National Planning Policy Framework (February 2019). • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS34 Protecting Surrounding Uses. • Cambridge City Local Plan (October 2018) policies 36: Air quality, odour and dust. • East Cambridgeshire Local Plan (April 2015) policy ENV 9: Pollution. • Fenland Local Plan (May 2014) policies LP2: Facilitating Health and Wellbeing of Fenland Residents, and LP16: Delivering and Protecting High Quality Environments across the District. • South Cambridgeshire Local Plan (September 2018) policies HQ/1(1. n.): Design Principles, SC/12: Air Quality, and SC/14: Odour and Other Fugitive Emissions to Air. • Huntingdonshire Local Plan to 2036 (May 2019) Policies Box 14: Amenity, Box LP 29: Health Impact Assessment and Box LP 36: Air quality.

Types of applications that require this information Where the development: • Is proposed within or adjacent to an Air Quality Management Area (AQMA); • Could itself result in the designation of an AQMA and/or result in a significant worsening of existing air quality within an area; • Would conflict with or render unworkable elements of a local authority’s air quality action plan; or • Is a waste proposal where there will be emissions to air, including dust, odour 22 and bioaerosols. • Within Huntingdonshire District Council’s area Air Quality Assessments are also required for the following proposals: • For developments where the floor space to be built is 10,000 square metres or more or where the site area is? Hectares or more); • Or any part of the site is located within 50m of an Air Quality Management Area (AQMA) or a clean air zone (CAZ); • A significant proportion of the traffic generated would go through an AQMA or a CAZ; Or • Any part of the site is located within 100 metres of a monitoring site where the annual mean level of nitrogen dioxide exceeds 35µg/m³. • Additionally, A low emissions strategy will be required within Huntingdonshire District Council’s Area when an air quality management assessment shows that the proposal would have a significant effect upon air quality; have an adverse effect upon air quality factors; cause a significant increase in the number of people that would be exposed to poor air quality, or would lead to a designated nature conservation or protected species that is sensitive to air quality being adversely affected.

What information is required? • Such information as is necessary to allow a full consideration of the impact of the proposal on the air quality of the area. • Where dust is likely to be an issue a Dust Management Scheme will normally be required which sets out the possible dust sources, sensitive receptors, mitigation measures and monitoring arrangements • Where odour is likely to be an issue an Odour Management Scheme will normally be required which sets out the possible odour sources, sensitive receptors, mitigation measures and monitoring arrangements. • Such schemes should normally be discussed with other relevant regulatory bodies, including the Environment Agency and the City/District Council Environmental Health Officer. • A bioaerosols risk assessment is required for open air composting facilities within 250m of a residential property.

Where to look for further assistance • Practice Guidance Air Quality Section. • Cambridge City Council's Air Quality in Cambridge- Developers Guide (September 2008) • Cambridge City Council's Air Quality Action Plan 2018 - 2023 (January 2018). • South Cambridgeshire District Council’s Design Guide Supplementary Planning Document: High Quality and Sustainable Development (March 2010): Chapter 10 - Environmental Health & Appendix 4: Air Quality Supplementary Design Guide. • The Department for Environment Fisheries and Food Low Emissions Strategies: using the planning system to reduce transport emissions. • The Environmental Protection UK and the Institute of Air Quality Management Land-Use Planning and Development Control: Planning for Air Quality (January 2017) For example: - Table 6.2 of this document gives indicative criteria for the nos. of vehicle movements that would warrant an Air Quality Assessment. 23 18. Contaminated land assessment

Policy Drivers • National Planning Policy Framework (February 2019). • Cambridge City Local Plan (October 2018) policy 33: Contaminated land. • East Cambridgeshire Local Plan (April 2015) policy ENV 9: Pollution. • Fenland Local Plan (May 2014) policies LP2: Facilitating Health and Wellbeing of Fenland Residents; LP16: Delivering and Protecting High Quality Environments across the District. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 14: Amenity and Box LP 37: Ground contamination and Groundwater Pollution. • South Cambridgeshire Local Plan (September 2018) policy SC/11 Contaminated Land.

Types of applications that require this information • Where contamination is known or suspected • Where the development site is in the vicinity of contaminated land • When the proposed use would be particularly vulnerable or sensitive e.g. residential care homes, schools.

What information is required? • Sufficient information to determine the existence or otherwise of contamination; its nature; the risks it may pose; and whether these can be satisfactorily reduced to an acceptable level -without undue environmental impact during and following development. • Where contamination is known or suspected, or the proposed use would be particularly vulnerable, the applicant should provide information necessary to determine whether the proposed development can proceed or not. • All investigations of land potentially affected by contamination should be carried out in accordance with established procedures (such as BS10175 (as amended) Code of Practice for the Investigation of Potentially Contaminated Sites). • A preliminary risk assessment that identifies the sources, pathways and receptors will be required to enable validation of an application. A phased or tiered approach is recommended in the government’s Land Contamination Risk Management Advice. Link to the Department for the Environment Fisheries and Rural Affairs Land Contamination Risk Management Advice • This initial information is essential to determine whether further more detailed investigation will be required. • The minimum requirement is a land contamination assessment that reports the findings of a desk study and site reconnaissance (walk over). • Where contamination is found developers will need to demonstrate in the land contamination assessment that any unacceptable risk will be successfully addressed through remediation without undue environmental impact during and following development.

Where to look for further assistance • Planning Practice Guidance Land affected by Contamination Section.

24 • Cambridge City Council's Contaminated Land in Cambridge - Developers Guide (April 2009). • East Cambridgeshire District Council's Guidance on submitting planning applications on land that may be contaminated (January 2015) • South Cambridgeshire District Council’s Design Guide Supplementary Planning Document: High Quality and Sustainable Development (March 2010): Chapter 10 - Environmental Health & Appendix 5: Development of Potentially Contaminated Sites. • Environment Agency's Land contamination: technical guidance.

19. Waste Audit and Management Strategy

Policy Drivers • National Planning Policy Framework (February 2019). • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011) policy CS28 Waste Minimisation, Re-Use, and Resource Recovery. • Cambridge City Local Plan (October 2018) policy 28: Carbon reduction, community energy networks, sustainable design and construction, and water use. • East Cambridgeshire Local Plan (April 2015) policy ENV 2: Design. • Fenland Local Plan (May 2014) policy LP16: Delivering and Protecting High Quality Environments across the District. • South Cambridgeshire Local Plan (September 2018) policy CC/6: Construction Methods.

Types of applications that require this information Development proposals: • That involve demolition of a building or part of a larger building. • Where the development site is previously used (brownfield) land that may be contaminated. • That involve significant earthmoving (including greenfield sites).

What information is required? See separate document ‘Guidance on Waste Audit and Management Strategies for submission in support of a planning application or to fulfil a requirement of a planning condition’ Cambridgeshire County Council June 2013 on the submitting a planning application page of the County Council’s website.

Where to look for further assistance • Planning Practice Guidance on Waste - Should significant developments include a waste audit? Paragraph: 049 Reference ID: 28-049-20141016 • The RECAP Waste Management Design Guide Supplementary Planning Document (February 2012) See item 18 above.

20. Open Space / Playing Field Assessment

Policy Driver • National Planning Policy Framework (February 2019), particularly Section 8 Promoting healthy and safe communities. • Cambridge City Local Plan (October 2018) policies 67: Protection of open space, 25 and 73: Community, sports and leisure facilities. • East Cambridgeshire Local Plan (April 2015) policy COM 3: Retaining community facilities. • Fenland Local Plan (May 2014) policies LP6: Employment, Tourism, Community Facilities and Retail. • Huntingdonshire Local Plan to 2036 (May 2019) policies Box LP 14: Amenity, Box LP 29: Health Impact Assessment and Box LP 32: Protection of Open Space. • South Cambridgeshire Local Plan (September 2018) polices HQ/1(1.j.): Design Principles, NH/11: Protected Village Amenity Areas, and NH/12: Local Green Space.

Types of applications that require this information Development within designated open spaces/playing fields/allotments.

What information is required? • Plans showing any areas of existing or proposed open space within or adjoining the application site and any access links, equipment, sports pitch size and layout, facilities, landscaping to be provided on open space areas. • Any application involving the loss of, or provision of, playing fields should be supported by evidence from a district wide Playing Pitch Strategy or an independent needs assessment as referred to above. • In order to ensure that compensatory measures provide net benefits to the community the proposal should include enhancement of any remaining open space in cases of partial loss, and the enhancement of other existing spaces or new provision that would serve the same community as that being lost. • New provision for the loss of sports or recreational open space should be in a form that best meets an identified existing need.

Where to look for further assistance • Planning Practice Guidance Open space, sports and recreation facilities, public rights of way and local green space section. • Sport England Playing Fields Policy and Guidance (March 2018) • Cambridge City Council's Open Space Recreation Strategy (October 2011) • Cambridge City Council's Guidance for Interpretation of Open Space Standards (July 2006) • South Cambridgeshire District Council's Open Space in New Developments Supplementary Planning Document (January 2009).

21. Information in support of applications for the storage, treatment or disposal of waste

Policy Driver • The Landfill Directive. • Landfill England and Wales Regulations 2002 (as amended). • National Planning Policy Framework (February 2019) particularly Section 8 Promoting healthy and safe communities. • National Planning Policy for Waste (October 2014). • Cambridgeshire and Peterborough Minerals and Waste Core Strategy (July 2011). • Cambridge City Local Plan (October 2018) policy 36: Air quality, odour and dust. 26 • East Cambridgeshire Local Plan (April 2015) policy ENV 9: Pollution. • Fenland Local Plan (May 2014) policies LP2: Facilitating Health and Wellbeing of Fenland Residents; LP16: Delivering and Protecting High Quality Environments across the District. • South Cambridgeshire Local Plan (September 2018) policy HQ/1 (1. n.): Design Principles, and SC/14: Odour and Other Fugitive Emissions to Air. • Huntingdonshire Local Plan to 2036 (May 2019) Policies Box LP 29: Health Impact Assessment and Box LP 36: Air Quality.

Types of applications that require this information 1) New landfill sites or extensions to existing landfill sites (including land raising). 2) Proposals involving the storage, treatment or disposal of hazardous waste and proposals for the incineration (including advanced thermal technologies) or chemical treatment of non-hazardous waste.

What information is required? • For both 1 and 2) Type and source of waste; plans and elevation drawings of buildings and other infrastructure; working hours; access arrangements including wheel cleaning; surface water drainage. • For 1) A topographical survey of the existing site; scaled plans and cross sections explaining the proposed phases of working; pre-settlement and post-settlement contours; gas and leachate control systems; when relevant means of disposal of treated effluent and assessment of dry weather flows, duration of development; soil handling; restoration, afteruse and aftercare. • FOR PROPOSALS FOR HAZARDOUS WASTE AND INCINERATION - a Health impact assessment (HIA) - HIA is a tool to appraise both positive (e.g. creation of new jobs) and negative (e.g. generation of pollution) impacts on the different affected subgroups of the population that might result from the development.

Where to look for further assistance • It is strongly advised that the assistance of a suitably qualified agent with experience in waste planning is obtained and consideration given to their appointment as agent for the application. • Waste disposal by landfill AND MOST OTHER WASTE MANAGEMENT FACILITIES will also need an Environmental Permit. For more information visit The Environment Agency's information about environmental permits. You are advised to contact the Environment Agency’s at an early stage to ensure that your planning application is consistent with Environment Agency’s permitting requirements. • Planning Practice Guidance Waste Section • The Environmental Permitting (England and Wales) Regulations 2016. • South Cambridgeshire District Council's Health Impact Assessment Supplementary Planning Document (March 2011). • Public Health England - Gothenburg Consensus Paper: Health Impact Assessment - Main concepts and suggested approach, European Centre for Health Policy, WHO-Euro, Brussels (December 1999). • European Commission, Health & Consumer Protection Directorate-General paper Ensuring a high level of health protection A practical guide (17 December 2001). • National Institute for Health and Care Excellence (NICE) - Introducing health 27 impact assessment (HIA): Informing the decision-making process, HDA (2002). • Public Health England - The Merseyside Guidelines for Health Impact Assessment (Second edition May 2001) published by the International Health Impact Assessment Consortium

22. Plans and Drawings (including cross-sections where required)

Policy Driver • Article 7(1) (c) of The Town and Country Planning (Development Management Procedure (England) Order 2015.

Types of applications requiring this information All to which this guidance applies unless otherwise stated below.

What information is required? • ALL SCALE PLANS AND DRAWINGS SHALL BE TO A RECOGNISABLE SCALE AND INCLUDE A SCALE BAR IN ADDITION TO THE NATIONAL REQUIREMENT OF A NORTH POINT. • The red line of the application area should include the means of access to the public highway and all of the proposed development including ancillary parking provision (see paragraph 024 Reference ID: 14-024-20140306 of the Planning Practice Guidance). • Existing and proposed Block plans of the site (e.g. at a scale of 1:100 or 1:200) showing any site boundaries and neighbouring properties and clearly outlining the parking and maneuvering areas; • Existing and proposed elevations (e.g. at a scale of 1:50 or 1:100); • Existing and proposed floor plans (e.g. at a scale of 1:50 or 1:100); • DRAWINGS MUST BE SUFFICIENT TO IDENTIFY THE BUILDING WITHIN ITS CONTEXT. • Existing and proposed site sections and finished floor and site levels (e.g. at a scale of 1:50 or 1:100); • Roof plans (e.g. at a scale of 1:50 or 1:100) - required only for complex roof structures. The roof plan should show the shape of the roof at an appropriate scale; • Adequate cross-sections showing existing and proposed changes of level are necessary for proposals on sloping sites and all applications which include proposed changes in levels. • It is the responsibility of the applicant/agent to provide accurate and updated plans and drawings within reasonable tolerances. The information should be sufficient to show the proposals in their context including their relationships with relevant existing on site and off site reference points/features.

Where to look for further assistance • Planning Practice Guidance Making an application - Validation requirements– Validation requirements

NOTES • Environmental Impact Assessment Development is covered by separate 28 regulations, which are MAINLY outside of the scope of these guidance notes. • If during the lifetime of this list, Policy Documents, relevant legislation and other documents are amended or superseded, the revised or replacement document shall be treated as a substitute for any superseded reference.

29 Appendix 7

County Councillor report January 2021

Covid-19 update. Over the past months I have bombarded you with diagrams, graphs with infection rates, death rates and generally quite depressing news. This month I want to concentrate on the more positive aspects. The infection and death rates, though still high and so very sad, are stabilising mainly due to the present lockdown restrictions. I hope that within the next few weeks we should be seeing results of the vaccination programme coming through. However, if you wish for more local data on infection and death rates, just use this link and insert your postcode. https://coronavirus.data.gov.uk

COVID-19 Vaccination update The vaccination programme is now well underway. In our local area an incredible 15 Primary Care Sites have been opened and two additional Hospital Hubs over the last 2-3 weeks alone, which now gives us full area coverage.

The rollout of the vaccination programme in Cambridgeshire and Peterborough is on track to offer vaccinations to the top four priority cohorts by the middle of February. Thousands of vulnerable local people have already received their first vaccination, with thousands more being vaccinated every day. Recent national news reports of the expansion of the vaccination programme to people in their 70s or who are clinically extremely vulnerable, is good news as it means they can start to vaccinate these other priority groups once they have offered the vaccination to the priority groups first. Cambridgeshire and Peterborough CCG continue to reassure people in the top two priority groups - care home residents and staff, those aged 80 and over, and frontline healthcare workers - that they are still being prioritised for vaccinations.

New vaccination sites now open With a significant number of new vaccination sites opening in our local area, many more local residents will be contacted very soon to book their appointments.

As of 20 January, the sites are:

Primary Care Network Vaccination location Vaccinating patients registered Hospital Hub Addenbrooke’s Hospital Hospital Hub Peterborough City Hospital Ely South PCN Staploe Medical Burwell Surgery, Haddenham Centre, Soham Surgery, Stretham Surgery and Staploe Medical Centre Ely North PCN Cathedral Medical Cathedral Medical Centre, St Centre. Ely Georges Medical Centre and St Marys Surgery Wisbech PCN North Brink Clarkson Surgery, North Brink Practice, Wisbech Practice, Parsons Drive Surgery and Trinity Surgery South Peterborough Stanground Oundle Medical Practice, New Surgery, Queen Street & Stanground Peterborough Surgeries, and Yaxley St Neots PCN Dumbelton Medical Cedar House Practice, Practice, Eynesbury, St Dumbelton Medical Practice, St Neots Neots Health Centre, Monksfield Medical Practice (Cambourne) and Eaton Socon Health Centre

CANTAB PCN Huntingdon Road Surgery Bridge Street Medical Centre, Huntingdon Road Surgery, Girton Branch Surgery, Girton, and The Red House Surgery

Octagon North PCN Jenner Practice, Bretton Medical Practice, Hodgson Whittlesey, and Thomas Medical Centre, Huntly Grove Walker Surgery, Practice, Jenner Practice, Minster Peterborough Medical Practice, Nene Valley Medical Practice, Thomas Walker Surgery, Westgate Surgery, Park Medical Centre, Eye Medical Practice and Thorney Surgery Central and Thistlemoor Thistlemoor Medical Central Medical Centre and PCN Centre, Peterborough Thistlemoor Medical Centre Huntingdon PCN Hicks Group Acorn Surgery, Hicks Group Practice, Practice, Roman Gate Surgery Huntingdon Branch, Papworth Surgery and Priory Fields Surgery St Ives PCN Grove Medical Practice Grove Medical Practice, Moat at the Old Exchange House Surgery, Riverport Medical Surgery site, St Ives Practice and The Spinney Partnership BCM and Paston PCN Werrington Surgery Boroughbury Medical Centre, Werrington Surgery – Church Street, Paston Health Centre and Werrington Branch Surgery – Skaters Way Granta PCN Sawston Medical Centre Granta Medical Practices: Shelford Medical Practice, Barley Surgery, Linton Health Centre, Market Hill Surgery and Sawston Medical Centre Cambridge City 4 PCN Cornford House Surgery Cornford House Surgery, Queen Edith Medical Practice, Cherry Hinton Medical Practice, Mill Road Surgery, Petersfield Medical Practice and Woodlands Medical Practice Peterborough Partnership The Fleet Community Botolph Bridge CHC, The Grange PCN Centre Medical Centre, Thorpe Road Surgery, The Willow Tree Surgery, Nightingale Medical Centre, Westwood Clinic, Ailsworth. Hampton Health Fenland and Fenland Doddington Hospital (from George Clare Surgery, Priors Field South PCNs w/c Surgery, Fenland Group Practice, 18 Jan) Cornerstone Practice, Ramsey Health Centre, Mercheford House Practice and Riverside Practice Hospital Hub Royal Papworth Hospital Hospital Hub Hinchingbrooke Hospital CAM Medical PCN Clay Farm Centre Lensfield Road, Newnham Walk, Trumpington Street

Meridian PCN Royston Health Centre Bourn, Comberton, Harston, Orchard Surgery, Melbourn, Roysia Surgery, Royston and Royston Health Centre Cambs North Villages Over Community Centre Cottenham, Firs House, Histon, PCN Milton Community Centre Maple Surgery, Bar Hill Health Centre, Milton, Over, Swavesey, Waterbeach and Willingham Cambs City PCN East Barnwell Arbury Road, Cambridge, Bottisham Cambridge Access Surgery, East Barnwell, Cambridge, Nuffield Road, Cambridge York St A1 PCN Alconbury Surgery Alconbury and Brampton, Almond Little Paxton Road, St Neots Buckden and Little Paxton practices, Kimbolton and Wellside Surgery,

A new vaccination Centre has now opened at the Grafton Centre in Cambridge. Further locations will go live over the coming days and weeks. Some local residents may also receive invitations to book appointments at national vaccination centers, such as Stevenage, but this is just another option. If they can’t travel or they would rather wait for an appointment closer to home, they can choose to do that, and their local GP-led service will be in touch soon to offer an alternative. The national ambition, if supplies allow, is to have offered vaccines to the most vulnerable 13 million people by the middle of February, and are on target to offer vaccinations to our local residents who fall into these groups. The NHS locally has the capacity and trained staff to deliver vaccines as soon as they have been manufactured and have undergone the relevant safety checks.

Covid-19 Hubs and Libraries helping distribute emergency hygiene packs Residents struggling whether to afford either food or toiletries are able to contact their local hub to access emergency hygiene packs. Helped by sixteen libraries across Cambridgeshire, the Hubs have distributed over 250 toiletry packs to those needing emergency supplies. The pack includes soap, toothpaste, laundry and cleaning products and sanitary supplies. The County Hub noticed early in December 2020 that quite a lot of requests were coming in to support with hygiene supplies. Families who were low on money were having to choose between food or toiletries. They worked with the library services in each district and provided them with a supply and when they get a request through to the Hub for support, they will direct them to their nearest library to pick up a pack.

Families and individuals experiencing immediate financial hardship with access to food or essential supplies can contact the Hub by calling 0345 045 5219 or completing the support form on the Cambridgeshire County Council website.

Rapid testing for Key Workers A Rapid Testing for key workers and all those who cannot work from home pilot is set to launch across Cambridgeshire to help track cases of Coronavirus and drive down transmission rates. A number of sites are being set up across the county offering rapid tests to people aged 18 and over who have no symptoms of Coronavirus. Cambridgeshire County Council has 100,000 tests kits to be used in the next six weeks, with the potential for the pilot to be extended.

Around one in three people who are infected with Covid-19 have no symptoms and could be spreading the disease without knowing it. Broadening testing to identify key workers showing no symptoms will mean finding positive cases more quickly, which helps break chains of transmission. Initially there will be six sites across the county, with the potential to set up pop-up sites in areas of high need if required. Tests will be offered at no cost to the public. By testing these people on a regular basis - twice a week for at least six weeks - can reduce the number of cases of Covid-19 across Cambridgeshire, limit the number of people who might die or become very ill as a result of the virus. Lateral flow tests are a new kind of technology that can be used to test a higher proportion of asymptomatic people and do not require a laboratory to process the test.

Tests will be available in the following locations: • The Hub, High Street, Cambourne, South Cambridgeshire, CB23 6GW – launches Wednesday 3 February. • Queen Mary Centre, Queen’s Road, Wisbech, Fenland, PE13 2PE – launches Thursday 4 February • Soham Town Rangers Football Club, Julius Martin Lane, Soham, Ely, East Cambridgeshire, CB7 5EQ – launches Friday 5 February. • Huntingdon, The Coneygear Centre, Buttsgrove Way, Huntingdon, PE29 1PE – launches Thursday 11 February. • Cambridge, The Meadows Community Centre, 1 St Catherine’s Rd, Arbury, Cambridge, CB4 3XJ – launches Friday 12 February.

Each site will be open 8am to 8pm, Monday to Saturday. To book a test, people need to visit www.cambridgeshire.gov.uk/rapidtesting

Winter grants scheme helps over 32,000 children and young people Households and individuals across Cambridgeshire and Peterborough facing challenges because of the pandemic have received help from their local authority. More than 32,000 children and young people received support either individually or through their families as part of Cambridgeshire County Council’s winter grants scheme. The winter grants scheme supports families and individuals experiencing immediate financial hardship with access to food and essential supplies over the Christmas period and beyond. This support is being offered in two ways – as a direct food voucher scheme or as extra support for vulnerable families and individuals. • 306 households have been supported with emergency food • 578 emergency fuel vouchers have been issued • 133 families have been able to go to their local library to collect personal hygiene products • 9 replacement household appliances have been provided for emergency situations or medical reasons • This is in addition to nearly 65,000 supermarket vouchers handed out to eligible families and children struggling in the run-up to Christmas, and the same families will automatically receive further vouchers in the February half term. Also, resolving requests for other help and support from around 2,500 households (including help with household heating and water bills, food and other essential supplies).

Peter Hudson County Councillor Longstanton, Northstowe, Oakington, Westwick, and Over Longstanton Parish Council Appendix 8 Longstanton Village Hall, 24 High Street, Longstanton, CB24 3BS T: 01954 782323 E: [email protected] Parish Clerk: Mrs Libby White CertHE PSLCC

EMPLOYMENT COMMITTEE Terms of Reference (Adopted on 13th April 2015)

Delegated Powers The committee will hold delegated powers to deal with all personnel, employment and recruitment issues, with reports and recommendations made to the full council as necessary. In cases of emergency that will not wait until the next council meeting, the Committee will have full powers to act on behalf of the Council.

1. The Committee will be elected annually at the Annual Meeting of the Parish Council. 2. The Employment Committee shall consist of not less than four councillors appointed by the Parish Council. 3. The quorum for the Committee will be three and will, if at all possible, be balanced for gender and ethnicity considerations. 4. The Committee will meet at least every two months. 5. The Committee may co-opt any person with relevant professional experience in an advisory capacity but such member(s) will not have voting rights and are subject to item 6 below in the same way as councillors. 6. The Committee may, if such employment circumstances arise, engage a solicitor or other professional on the Council’s behalf. When this action is taken then it must be reported to the next full council meeting. 7. All members must preserve confidentiality of discussions held at meetings under the confidential section. 8. The Committee will be responsible for employment matters as follows, considering the HR RoadMap as provided by Human Capital Department: a) To consider terms of employment, job description, employment contract and salary scale for any employed post to Longstanton Parish Council and present a final draft to the Council for consideration and approval. Taking as its basis the nationally agreed terms and conditions and contracts of employment produced by the National Association of Local Councils and the Society of Local Council Clerks. b) To advertise, select and interview any person(s) considered for employment by the Council and to make a recommendation, as to the suitability of the applicant(s), to the Council based on the interviews conducted. Using the model specimen documents and advice provided by the Society of Local Council Clerks and the National Association of Local Councils. c) To carry out an Performance Review for each employee. A recommendation, based on this Performance Review, will be made to the Council with regard to any pending annual increment for the next financial year. d) To consider any amendments to the Contract of Employment and Job Description as put forward by either the Council, the Employee or any professional body (NALC, SLCC, etc.) and recommend to the Council any action considered necessary. e) To investigate any complaint relating to any employee of the Council and take any action necessary and report to the Council, taking into account the need to preserve the principle of

natural justice and to be mindful of the requirement of the Employment Act 2002 (Dispute Resolutions) Regulation 2004. f) To consider any employee grievances in accordance with any policy laid down by the Council in its employment policies. g) To consider all Health & Safety aspects in relation to the Council’s role as an employer and ensure that the Council complies with the appropriate arrangements including risk assessments. h) To ensure that all employees are paid in accordance with their contracts. 9. The Terms of Reference under which this Committee operates will be reviewed in each scheduled Parish Election year, or annually if the Council so require, at the Annual Meeting of the Parish Council.

The HR Roadmap for Parish and Town Councillors

Introduction As employers Parish and Town Councils have a duty to comply and act in accordance with the requirements of UK employment legislation, regulations in addition to national and local agreements applying to the local government sector.

Generally, all decisions are made by Parish and Town Council’s with the advice, guidance and support being provided their Clerk. It is important to emphasise that the Clerk is the line manager of and is responsible for all other employees of the Council.

The Clerk in turn is responsible to an is directly to the Parish or Town Council and is both their principle advisor and is also accountable for implementing the decisions of the Council.

Where HR specialist support and advice is required this can be provided by Cambridgeshire and Peterborough Association of Local Councils Limited (CAPALC).

This includes: • Recruitment and selection of employees • Terms and Conditions of employment • Development of HR policies and procedures • Pay and benefits • Appraisal (Performance Management) • Health and Safety • Discipline and grievance

This document also: • Describes the role and responsibilities of Parish and Town Councils, as employers • Describes the role and responsibilities of Town and Parish Clerks • Identifies the ‘key’ functional areas of HR • Refers to the ‘key’ sources of documentation and also the relevant standards or legislation. • Where appropriate, provides contextual understanding The HR Roadmap for Parish and Town Councillors Appendix 1

Parish and Town Councils Responsibilities and Advice

Human Capital Development The HR Roadmap for Parish and Town Councillors

HR Activity - Description Councillors’ Responsibilities Advisory Notes Includes collective responsibilities Information and advice of the Council as a whole Recruitment and • All documentation complies Documentation may include: selection of employees with legislative or best practice The preparation, authoring and standards agreement of • Appropriate selection panels are • Job Descriptions available when required • Person Specifications • Members of selection panels • Job adverts are properly trained • Letters of offer and other related • All recruitment and pre- documentation employment checks are • All documentation and processes completed comply with equality and diversity legislation and best practice Terms and Conditions of The following comply with Terms and Conditions are as Employment legislative, sector or best practice outlined in the National standards: Agreement for Local Government • Changes to terms and Services (Green Book) apply conditions of employment • There is discretion to adapt or • Employment policies and adopt new policies and procedures procedures or withdraw from • Statements Particulars of the part or the whole of the National Terms and Conditions of Agreement Employment (Contracts) • Statements Particulars of the Terms and Conditions of Employment (Contracts) o Must be issued before or on first day of employment Pay and Benefits • Regularly reviewing the pay and • All pay is regulated by NJC1 for benefits paid to employees Local Government Services • Complying with equal pay • Incremental progression is legislation automatic unless otherwise • Agreeing when a job should be stated in employment contract reviewed • Should take place on 1st April • Providing upon request from each year employees the reason a request • It can only be withheld where for a review has been declined there is evidence of poor • Providing access to auto enrol performance Pension Scheme for employees • Salary grades are determined who qualify using a range of factors

1 National Joint Council - NJC for Local Government Services has 70 members: 12 on the employers' side and 58 on the trade union side The HR Roadmap for Parish and Town Councillors

Appraisal • That the job performance for all • Reviews are held to measure the employees is reviewed once performance of job and to assess annually potential • This should include an • Reviews not appropriate to assessment of past performance assess performance related pay • Objectives or targets should be progression written using SMART principles • Performance reviews for all • Improvements are required are employees other than the Clerk identified and plans agreed should be undertaken by the • Training and development Clerk needs should be identified and • All those undertaking reviews priorities agreed should be trained Health and Safety Compliance with the Health and Safety at Work Act (HASWA) 1974 by ensuring that the following are in place: • A Health and Safety Policy • Statement outlining the organisation and arrangements for the management of Health and Safety • Risk and COSHH Assessments • Electric and other appliances • Lone Worker Policy in place • Accident Book • Fire drills Disciplinary and • That policies and procedures • Disciplinary issues grievances Grievance comply with the ACAS2 Codes of from an employee other than the Practice Clerk should be managed by the • Ensuring that only trained Clerk members or employees can: • Clerk can only make recommendations to the Council o undertake investigations to dismiss an employee o take action • Appeals from all employees o make recommendations to the Council should be dealt with by members • If the Council are considering taking disciplinary action against the Clerk, advice and support should be obtained from CAPALC • Grievances by the Clerk should be heard by Members Notes

2 Advisory, Conciliation and Arbitration Service available at https://www.acas.org.uk/ Appendix 9 [email protected]

From: Thompson Andrew Sent: 04 February 2021 17:42 To: [email protected] Cc: Cllr Alex Malyon (SCambs - Longsanton); Cllr Sarah CheungJohnson (Scambs - Longstanton); Carter Chris; Patrick Matthews; Parry Tam; Gibbons Clare Subject: RE: Parish Meeting - 11 January 2021 - Hatton Roads Ponds

Hi Libby,

As you will be aware from the landscape maintenance steering group and Northstowe Community Forum, the landscape maintenance strategy was approved to meet the S106 requirements in December 2020. This includes the ponds.

The ponds were approved as part of the off-site Sustainable drainage works (identified in the Phase 1 s106) and were part of the drainage strategy as well as having their own permission. The ponds relate to Policy NS/21.3.b of the AAP (amplified by paragraph D11.6) and is not directly related to Northstowe but to wider flood risk in the area.

A non-material amendment, to sort out an alteration to the outfall position, was submitted however a hydraulic assessment was requested to understand the drainage flow through the wider system. The NMA was withdrawn to allow this to occur. Once this is sorted I understand L&Q will carry out the landscaping works.

As I understand it, SCDC will take the drainage channel and associated pond area (known as 1st and 2nd works) and this has a specific maintenance figure in the s106 (c.£31.5k). Drainage colleagues will manage this as part of their duty.

In terms of the future of the landscape area around the ponds (known as the 3rd works). It is my understand that there are 4 options for L&Q in the transfer of the land (once completed) 1) to transfer back to the farmer, 2) transfer to SCDC or 3) transfer to LPC. 4) Hybrid of 2 and 3

I should also confirm that as the ponds sit outside the parish of Northstowe, transfer to the new parish has not been considered at this time. Whilst the transfer this is sorted out Green Belt will maintain the pond area in accordance with the management strategy. I understand that the landscaping is planned to be carried out once all the details have been sorted.

It might be best for initially this to be transferred to SCDC to allow the cycleway at the front of the site to be completed (in accordance with the s106 transport package) and manage on the snagging issues and transition period with L&Q but this has not been determined as yet.

I have been liaising with Tam Parry (County Council) as to the cycleway delivery but cannot be certain as to the proposed date at this time. On completion of this it will therefore be an option to transfer it to LPC (if not already carried out).

1 The Council is aware of the interest of the Parish to take the Ponds and will be acting accordingly. I copy in colleagues and ward councillors for completeness. I have also reduced the email chain which related to the previous comments to condition discharges at the January Parish Meeting.

At the time of transfer we will need to make an assessment at that time as to what, if any, funds are available for future maintenance.

Hope this helps,

Andrew Thompson – Strategic Sites Team

(Pronouns he/him) (why have I put this?)

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From: clerk@longstanton‐pc.gov.uk Sent: 04 February 2021 15:18 To: Thompson Andrew Subject: RE: Parish Meeting ‐ 11 January 2021

Hi Andrew

Are you able to confirm the next steps with this please? I think this will be a ‘standing’ item on the LPC agenda to ensure that it does not fall off the radar again.

If you can confirm what we need to do next, or who we need to speak to, that would be great.

Kind regards

-- Libby White BEM FdA PSLCC Parish Clerk ‐ Longstanton Parish Council

The Parish Office, Longstanton Village Hall, 24 High Street, Longstanton, Cambridge, CB24 3BS T: 01954 782323 M: 07397 272 969 W: www.longstanton‐pc.gov.uk 2 Appendix 10

Four Years into Community Governance Degree By Libby White, Clerk to Longstanton Parish Council Introduction Back at the end of 2016/2017 I approached LPC to say that I had found a ‘sector specific’ Degree I wanted to complete. I had found, applied for and received a grant from Came & Company of £1,000 towards the first year’s course fees. I was praised for seeking out new qualifications and support with the financial aspect of the course

The objective of the course was to look at the way people and organisations work together and independently to make decisions to benefit their local community. The degree is split into 3 levels:

• Level 4 – Certificate in Higher Education (completed 2018) • Level 5 – Foundation Degree (completed 2020) • Level 6 – Honours Degree Benefits to Longstanton Parish Council The course builds on the information learned during the CiLCA1 qualification (Level 3). It ensures that councils are operating within the law, allows the student to bring back innovative ideas to better support the community and subjects for assignments are tailored to LPC. How has Longstanton benefited so far? Community Governance Understanding what Community Governance is and how it works within the village of Longstanton. Community engagement has increased:

• more information being passed to residents via website, Facebook, noticeboards, etc. (see next item); • better relationships with the parish as a whole; • residents keen to help with events, community tasks, potential community build; • support from residents volunteering throughout the pandemic; • residents have a better understanding of what a parish council does, to name just a few. Communication This area concentrated on how councils communicate with residents with the first assignment focusing on the website for Longstanton. Research into how residents felt the old website worked meant that LPC were able to consider and move to a new website which is clearer, accessible and much used by residents. Policies and Finance In year 1 (Level 4) there was a module specifically designed to delve in depth into understanding the policies of a council and whether there is anything missing. At the time, with the Youth Council in place, a ‘Safeguarding Children and Vulnerable Adults’ policy was created and adopted by LPC. Finances were also looked and it was ensured that students have a really deep understanding of what is required in protecting public money, demonstrating that I am providing the correct documentation and resources for Council to be able to do what they need to do including: budget proposal, risk assessment and management, bank reconciliations, end of year reporting and summary accounts.

1 Certificate in Local Council Administration Community-Led Plan – in progress. Having learned what a Community Led Plan is and how it benefits the community, LPC were able to use the Annual Parish Meeting to gain support from the community to help with the project. The initial questionnaire was worked on by members of various community organisations and sports groups working together as a team. The questionnaire was designed to find out from residents what their priorities are for the community over the coming years. The final report is still to be finalised but the main areas raised by residents have been used to shape LPC’s work over the last couple of years: increase in events, environment, community building, etc. Community Warden – in place This research-based assignment allowed me to find out whether a Community Warden Scheme would be of benefit in the village. The idea is to allow residents to stay in their homes for longer with a little support where needed. Following a presentation of the actual presentation provided as part of the course, LPC agreed to seek funding from SCDC in 2020 with a Community Warden being employed by Age UK in December 2020. Project Management Several assignments have focused on project management, management as a whole and leadership. Many of these included areas where we had to reflect on what we have done and whether these projects have worked for us. I have been able use the Open Air Cinema and Spice Museum for these assignments. Sustainability With the environment and the planet being at the forefront of everyone’s minds, various assignments were focused on Sustainability and Resilience. It has meant that a Sustainability Working Group has been set up for Longstanton and Northstowe which has achieved:

• Plastic free community • Terracycle recycling points • Building relationships with potential partners (Cambridge Organic Food Co joining the Working Group 9th Feb)

Longstanton Parish Council declared a climate emergency in 2020 and will be looking at a potential Action Plan for the council and potentially the community as whole. How has it benefited the Clerk? • I have a much better understanding of where to look for legislation, guidance and support. • Understanding of how to interpret data and information. • Reports are written in a more detail and my research is more in depth. • I am more confident in my own abilities and the advice being given to LPC members. • An understanding of how national government politics impact things locally. • A greater understanding of communication with residents and the community as a whole. • I am more motivated, keen to see the community come together and to have the Council at the centre. Costs involved • Year 1 - received £1,000 grant from Came & Company, the rest was halved between LPC and Clerk • Year 2 – paid entirely by the Clerk • Year 3 – 50% paid for by LPC, 50% by the Clerk • Year 4 – Paid entirely by the Clerk • Years 5 and 6 – to be paid for entirely by the Clerk (2021-2022) Appendix 11

SLCC2003 Sustainable Communities: Action Plan Student No: P17033372 Assignment No: Two Date of Submission: 1st November 2020 Name of Module Tutor: Elisabeth Skinner

(White, 2020) 4. Longstanton Parish Council Action Plan 4.1 The following plan provides an overview of the initial areas LPC will work on to reduce its CF. Some of these areas will require further detailed project management plans to move them forward.

Objective Specifics/Measurables How is it Attained Timescales Outcome

Reduce Carbon Change energy providers for the Village • Contracts with suppliers • Completed • Village Hall energy supplied Emissions Hall and streetlights to achieve 100% providing 100% renewable March 2020 by Bulb for Business8

renewable energy energy sources • Completed • Streetlights supplied by Opus September 2020 Energy

• Reduction of 8.6 tons of CO2 per annum

Upgrade remaining sodium lit • South Cambridgeshire District Due late 20209 • Remaining 45 sodium streetlights to LED to achieve 100% LED Council (SCDC) replacing streetlights will be LED10

lamps within the village sodium lamps to LED • Reduction in costs, light pollution and more effective lighting

8 Bulb is a provider of 100% renewable energy 9 Was due to be completed August/September 2020. Current timescales state October/November 2020. 10 Streetlights are also dimmed by 40% between 10pm and 6am. Hold 50%+ of meetings online11 to • More meetings will be held Ongoing and to • Less emissions from car travel reduce travel to meetings especially online12 including: continue after to and from meetings where participants are not in the village Covid-19 o Working Groups • Less working time spent restrictions are travelling, therefore o Charities lifted providing more officer o Meetings between officers and other bodies capacity • More availability for Cllrs to attend13

When considering plans for new • Discussion with the Ongoing • New facility with low energy community building(s)14 all designs will community about bills and low CF include self-creation energy solutions requirements of the new facilities

• Engagement with architects to include self-creation energy in designs

11 Once Covid-19 restrictions are limited and where legislation allows 12 Current legislation is in place until May 2021 for remote meetings for Councils 13 Some Cllrs who have heavy work commitments have found it much easier to attend virtually. This is also true for the Cllr who spends a lot of the year in Majorcia. 14 LPC is currently looking at replacing two outdated buildings (Village Hall and Pavilion) with either two new modern buildings (on the existing sites) or one building which encompasses all the facilities required by the community (on the site of the Pavilion or on the land next door) • Consideration loan from Salix15 (if appropriate)

Reduce waste created by LPC’s activities • Utilise the capabilities of Ongoing • Reduction in printing costs, meaning less waste collections are Microsoft 365 to hold stationery costs and costs for required documents online waste collection/destruction

• Encourage Cllrs to receive meeting documents electronically16 and not print them

15 Salix Finance are a provider of Government funding to public sector bodies whose aim, in their words, is to ‘improve energy efficiency, reduce carbon emissions and lower energy bills’. 16 Majority of Cllrs now receive papers electronically with a couple requiring a paper copy. Increase Plant a minimum of 100 trees17 on • Working with landowners (if Ongoing – initial • Increase in tree canopy cover Biodiversity council owned land or land of others, not Council) to plant trees 100 trees to be (5318 trees planted in

with permission, increasing tree density • Using advice from experts to planted by end of 2019/20) in the parish plant native trees where 2021 possible

• Work with Woodland Trust to receive free trees

Creation of wildflower areas on council • Identify areas for wildflowers Summer 2021 • Increased butterfly and bee owned land or land of others19 with and include in future grounds numbers expert advice from bodies such as the maintenance contracts

20 Wildlife Trust • Consider changing of mowing regimes

Provide wildlife corridors/connections • Leave areas21 unmaintained Ongoing • Allows wildlife to travel freely between green spaces and with a more ‘natural’ feel between various areas i.e. unmown unhindered

17 Longstanton is second lowest in South Cambridgeshire for tree canopy cover with only 5.67% canopy coverage. Estimated urban canopy coverage is 16% (Forest Research) and recommended target coverage is 20% 18 50 trees purchased by LPC to create an ‘avenue’ along Home Farm Road verge to help increase tree coverage. 3 further trees provided by SCDC as part of their ‘Three Free Trees’ campaign in early 2020 19 Current thoughts are using some of the roadside verges which would mean permission would need to be sought from Cambridgeshire County Council (CCC) 20 The local branch is willing to provide advice to PCs and other bodies to enhance the natural environment for the benefit of biodiversity. 21 Use of verges, hedgerows, etc. to act as wildlife corridors between areas Work to eliminate invasive alien species • Learning about which non- Ongoing • Better ecosystem for our from the parish native plants have a native insects and other detrimental effect on the animals biodiversity of the parish • Working with the community to eliminate non-native plants and replace with native ones

Community Educate staff and Cllrs to consider the • Encourage less use of car Ongoing Leadership/ environment within their day to day travel to the office/meetings22 Engagement routines

Promote sustainability within the • Provide links to Carbon Offset Ongoing • Increased participation in community Calculators23 sustainable activities and • Provide ideas through locally provided events communication networks24 • Less items put into (appendix 2) landfill/more items repaired • Encourage Sustainable • Less items purchased as events25 replacements

22 With change of habits, it is anticipated that they will use cars less in their private lives too 23 Include the links to the tools on the website or social media. Use newsletters to advertise them. 24 Use all communication routes available including: website, noticeboards, newsletters, community Facebook pages, SCDC newsletter, local news, etc. 25 Working with local residents help provide events such as Repair Cafes and support of the Village Market (which is in its third year and has been able to provide funding to the PTAs for the two primary schools in the parish, from minimal pitch fees charged) supports local producers, limits travel of residents and allows residents to purchase locally • Help community groups to • Creating a more connected address issues with links to community26 support and advice • Support of other non-profit • Provide information to organisations educate and make recommendations to households

Achieve ‘Plastic Free Community’27 • No single use eliminated from • Status due • Less single use plastic in Status PC/Charity property November 2020 community • Engagement with local • All other areas • Change of habits for businesses / schools to be part ongoing community as a whole of the initiative • Community Litter Picking events28 • Make use of LPC’s Terracycle29 schemes

26 By building and strengthening relationships, sharing skills and learning from the community which has built over the Covid pandemic 27 The Longstanton and Northstowe Sustainability Working Group are working towards the Surfers Against Sewerage ‘Plastic Free Community’ status which it is anticipated will be formally recognised in September 2020 https://www.sas.org.uk/communities-near-me/ 28 Annually 2 village wide litter picks are held every year (March and September) 29 Three collection streams already set up in the village. Collection of materials help provid funding to the village hall charity. https://www.terracycle.com/en-GB/about- terracycle/recycle_your_waste?utm_campaign=admittance&utm_medium=menu&utm_source=www.terracycle.com Consideration of Council Money • Invest large sums of money • Investment • Invested Home Farm held, in ethical investment completed commuted sums30 with company(ies) October 2019 CCLA31 • Consider where items are • All other areas purchased and work with ongoing companies who are seeking to work ethically and consider the environment • Look at carrying out an Environmental Audit of suppliers and have a scoring on future tenders

5. Conclusion 5.1 The above AP is a starting point for LPC and the community to start working towards reducing their carbon emissions in line with the Government’s target to be carbon zero by 2050. It should be achievable for LPC to be carbon neutral by 2025 (based on the current information provided).

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30 Money received from developer to maintain the public open spaces for 10 years once the Home Farm development was complete. £150k has been invested for a 10- year period, providing an income (approximately £5,000 for 2020) to cover maintenance costs and helps to keep the precept at a lower amount for residents. 31 CCLA work with Charities, Churches and Local Authorities to provide ethical and responsible investment. Currently rated A+ Appendix 1 Appendix 2 Below are examples of a poster and a Facebook cover image, which could be used to highlight the work LPC will be doing to tackle climate change.

Poster example

Facebook cover example