Constitution and Bylaws of the Iota Lambda Chapter of Tau Beta Sigma

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Revised: Fall 2015

Iota Lambda Constitution and Bylaws Revised Fall 2015

Table of Contents

Constitution

Article I – General ..………………………………………………………………..3

Article II – Officers ………………………………………………………………..3

Article III – Committees …………………………………………………………..6

Article IV – Delegates and Proxies ………………………………………………..7

Article V – Meetings ………………………………………………………………8

Article VI – Finances……………………………………………………………....8

Article VII – Membership………………………………………...…………..…....9

Article VIII – Reports……………………………………………………………..12

Bylaws

Article I – General ...……………………………………...... …………..13

Article II – Amendments……………………………………...... …13

Article III – Officers…………………………………………...... ……………14

Article IV – Committees…………………………………...... ……….....16

Article V – Meetings………………………………...... ……………..17

Article VI – Membership……………………………...... …………………..18

Article VII – Awards…………………………………...... …………………...23

Iota Lambda Constitution and Bylaws Revised Fall 2015

Article I – General 1.01 In extreme circumstances and/ or when deemed necessary by the members of this Chapter this constitution may be overridden by the National Constitution, Sponsor and/or Director of Bands.

1.02 The name of this organization shall be the Iota Lambda Chapter of Tau Beta Sigma, National Honorary Band Sorority at the University of North Carolina at Chapel Hill.

1.03 The Chapter Constitution and Bylaws shall have jurisdiction over all members of this Chapter.

1.04 The National Constitution of Tau Beta Sigma, National Honorary Band Sorority is superior to this Constitution. This Constitution is only supplemental to the National Constitution in case of conflicting content.

1.05 Membership in Tau Beta Sigma, National Honorary Band Sorority shall not be limited to persons based on their race, color, religion, national origin, age, sex, disability, veteran status or sexual orientation.

Article II – Officers 2.01 The officers of the Chapter shall be President, Vice President of Special Projects, Vice President of Membership, Recording Secretary, Corresponding Secretary, Treasurer, Parliamentarian and Historian/Webmaster. All officers shall serve on the Executive board.

2.02 Each Chapter officer shall: 2.02.1 Be an active member of the Chapter. 2.02.2 Possess exceptional leadership abilities. 2.02.3 Be capable of representing the Chapter under all conditions. 2.02.4 Have the best interest of the Chapter in mind at all times. 2.02.5 Be willing and able to devote the proper time and effort to the completion of all tasks assigned to the upheld office. 2.02.6 Be enrolled in a University Instrumental Ensemble during term of office unless approved by the majority of the Chapter. 2.02.7 Maintain a minimum cumulative GPA of 2.5

2.03 The offices of President, Recording Secretary, Vice President of Special Projects, and Parliamentarian shall serve for one (1) calendar year. The offices of Historian/Webmaster, Vice President of Membership, Corresponding Secretary, and Treasurer shall serve for one (1) academic year.

Iota Lambda Constitution and Bylaws Revised Fall 2015

2.04 The Chapter President shall: 2.04.1 Be elected by the Chapter. 2.04.2 Oversee all Chapter activities and delegate authority accordingly. 2.04.3 Preside at all meetings of the Chapter, providing a complete agenda of business to be discussed during the meeting. 2.04.4 Serve as ex-officio member of all committees. 2.04.5 Serve as official representative of the Chapter whenever required. 2.04.6 Prepare and send the Chapter reports to National Headquarters in a timely fashion. 2.04.6.1 Submit the Chapter Personnel Report, along with all required dues and fees, to National Headquarters by September 30th. 2.04.6.2 Submit the Fall Activity Report to National Headquarters by December 1st. 2.04.6.3 Submit the Chapter Summary Report to National Headquarters by June 1st. 2.04.7 Ensure that all forms are sent to National Headquarters in a timely fashion. 2.04.8 Maintain Chapter email accounts and campus mailbox, relaying important information to officers and members in a timely fashion. 2.04.9 Chair the Executive Board. 2.04.10 Meet with Officers and Committee Chairpersons as needed. 2.04.11 Know and use parliamentary procedure as outlined in ROBERT’S RULES OF ORDER, NEWLY REVISED. 2.04.12 Keep the Chapter Sponsor well informed. 2.04.13 Enforce the policies on hazing during the Membership Education Program, substance abuse during all group functions and activities, and discrimination. 2.04.14 Keep an accurate notebook to be handed down to the next Chapter President.

2.05 The Vice President of Special Projects shall: 2.05.1 Be elected by the Chapter. 2.05.2 In absence of the Chapter President, preside over Chapter meetings. 2.05.3 Be chair of the Committee on Service. 2.05.4 Oversee the successful completion of all Chapter service projects proposed by the Committee on Service.

2.06 The Vice President of Membership shall: 2.06.1 Be elected by the Chapter. 2.06.2 Be chair of the Committee on Membership. 2.06.3 Be responsible for the education and training of all members of the Chapter through the Membership Education Program. 2.06.4 Be a member of the Committee on Ritual and Regalia. 2.06.5 In the absence of the Chapter President and the Chapter Vice President of Special Projects, preside over Chapter meetings.

Iota Lambda Constitution and Bylaws Revised Fall 2015

2.07 The Recording Secretary shall: 2.07.1 Be elected by the Chapter. 2.07.2 Record minutes of Chapter meetings. 2.07.3 Type and distribute minutes according to Chapter Constitution regulations, which is forty-eight (48) hours after the adjournment of the Chapter meeting. 2.07.4 Take attendance at all activities and events. 2.07.5 Maintain a permanent record of each member of the Chapter. Include name, school and home addresses, email address(es), chapter number, and instrument played.

2.08 The Corresponding Secretary shall: 2.08.1 Be elected by the Chapter. 2.08.2 Communicate with other Chapters, especially those within the Southeast District. 2.08.3 Submit articles to The Podium. 2.08.4 Submit articles to The Eighth Note. 2.08.5 Be sure that those in the Chapter wishing to submit articles to The Podium or The Eighth Note are aware of all deadlines. 2.08.6 Prepare and submit the new officers’ list immediately following new officer installation.

2.09 The Treasurer shall: 2.09.1 Be elected by the Chapter. 2.09.2 Be chair of the Committee on Ways and Means. 2.09.3 Control the receipts and disbursements of all monies of the Chapter. 2.09.4 Submit recommendations concerning the financial policies of the Chapter as may be required. 2.09.5 Sign all checks for monies disbursed. 2.09.6 Be responsible for keeping records of all Chapter finances. 2.09.7 Retain a copy of every financial transaction. 2.09.8 Provide the Chapter financial report at each meeting. 2.09.9 Assist in writing the Chapter Report(s). 2.09.10 Submit the annual Chapter fee and membership dues by September 30th. 2.09.11 Submit the Initiate Registration Form with Initiate Fees within thirty (30) days of initiation.

2.10 The Parliamentarian shall: 2.10.1 Be elected by the Chapter. 2.10.2 Maintain order during all meetings of the Chapter.

Iota Lambda Constitution and Bylaws Revised Fall 2015

2.10.3 Be thoroughly familiar with the National Constitution, Chapter Constitution, and ROBERT’S RULES OF ORDER, NEWLY REVISED; bring these stated documents to every meeting for reference purposes. 2.10.4 Remind the Chapter President of due dates of National and District forms. 2.10.5 Review the Chapter Constitution with the Chapter when deemed necessary 2.10.6 Supply each member with a soft copy of the Chapter Constitution.

2.11 The Historian/Webmaster (Webmistress) shall: 2.11.1 Be elected by the Chapter. 2.11.2 Be chair on the Committee on History and Alumni. 2.11.3 Keep a history of the Chapter and the Sorority’s role in all band functions. 2.11.4 Take pictures of all Sorority functions as well as keep an up-to-date written history and scrapbook. Also, submit items to the District Scrapbook if requested. 2.11.5 Give an oral history report at the end of each semester. 2.11.6 Maintain and update an alumni directory that contains the following: email address, home address, home and or cell phone number, and graduation date. 2.11.7 Keep up with information posted to the National and District websites.

2.12 The prerequisites for being nominated to run for office are as follows: 2.12.1 In accordance with the University of North Carolina at Chapel Hill, members must remain in good standing in their respective college. 2.12.2 Members must maintain Active status in order to run for office. 2.12.3 To run for the office of President, Vice President of Special Projects, or Vice President of Membership, candidates must have been an Active member for at least two semesters prior to application. 2.12.4 To run for the office of Vice President of Membership, candidates must have witnessed a membership education process as an Active member. 2.12.5 Candidates not meeting the prerequisites stated in 2.12.1-2.12.4 may be granted exceptions by a favorable vote of three-fourths (3/4) of the Chapter’s total eligible active membership.

Article III – Committees 3.01 The Stand Committees of the Chapter shall be: Committee on Membership, Committee on Ritual and Regalia, Committee on Service, Committee on History and Alumni, and Committee on Ways and Means.

3.02 The Special Committees of the Chapter shall be: Committee on Social and Sisterhood; other committees may be established as deemed necessary by the needs of the Chapter.

Iota Lambda Constitution and Bylaws Revised Fall 2015

3.03 The functions of the committees shall be as stated in the Chapter Bylaws.

3.04 All committee members shall be determined by the Chapter and shall consist of as many members as the Chapter President deems necessary.

3.05 All Special Committee Chairs shall be elected by the majority vote of the Chapter. Standing Committee Chairs are defined by 2.05-2.11.

3.06 Members of committees shall serve one term consisting of one semester.

Article IV – Delegates and Proxies 4.01 The Chapter shall be represented at each National and regular District Convention by a delegate as needed. 4.01.1 In the absence of a delegate to a National Convention the Chapter may designate the Alternate Delegate of another chapter to serve as proxy at the convention. 4.01.1.1 A written proxy must be submitted to and approved by the National President prior to the opening session of National Convention. 4.01.2 In the absence of a delegate to the regular District Convention the Chapter may designate the Alternate Delegate of another chapter to serve as proxy at the convention. 4.01.2.1 A written proxy must be submitted to and approved by the District President prior to the opening session of a regular District Convention. 4.01.3 Both this Chapter and the chapter in which the proxy is a member must be active and in good standing with National Headquarters. 4.01.4 The proxies will be void if the above requirements are not met. 4.01.5 If the Chapter seat is not filled by the above procedure, it shall be filled alphabetically with the proxies from the chapters present at National and regular District Conventions.

4.02 The active members of the Chapter shall determine its delegates at an appropriate Chapter meeting.

4.03 Each Chapter delegate shall: 4.03.1 Be an active member of the Sorority in good standing at the time of election 4.03.2 Be a member of the Chapter’s Executive Board 4.03.3 Represent the Chapter under all conditions at the Convention to which delegated 4.03.4 Have the best interest of the Sorority at heart 4.03.5 Be able and willing to devote the appropriate time and effort to the completion of the duties imposed.

Iota Lambda Constitution and Bylaws Revised Fall 2015

4.04 The designation of Chapter delegates to National Convention shall be completed and postmarked sixty (60) days prior to the opening date of the Convention. The designation of Chapter delegates to the regular District Convention shall be completed and postmarked at least thirty (30) days prior to the opening date of the Convention.

4.05 Each Chapter delegate shall make arrangements to be in attendance at each session of the Convention to which delegated and shall be prepared to take an active part in the business of the Convention.

4.06 Chapter delegates shall serve without compensation.

4.07 Expenses authorized by the Chapter and incurred by the Chapter Delegate shall be paid by the Chapter upon presentation of a written statement approved by the Treasurer.

Article V – Meetings 5.01 A regularly scheduled meeting of the Chapter shall be held once a week on a day as voted upon by the Chapter. Scheduled meeting times may be changed depending on the semester of the academic year. Meetings may be suspended on official University of North Carolina at Chapel Hill holidays or by a majority vote of the Executive Board.

5.02 Upon recommendation by any Chapter member, a special Chapter meeting may be called upon by favorable vote of two-thirds (2/3) of the total eligible active membership of the Chapter.

5.03 Fifty (50) percent of all active members together with at least three (3) Chapter officers shall constitute a quorum at all Chapter meetings.

5.04 The order of business at all Chapter meetings shall be: Call to Order, Opening Ceremonies, Reports of Chapter Officers, Reports of Committees, Unfinished Business, New Business, Closing Ceremonies, Adjournment. 5.04.1 The Chapter President may change the order of business if deemed necessary.

Article VI – Finances 6.01 All monies of the Chapter shall be received and expanded by the Chapter Treasurer. The Chapter President shall fulfill this duty in the absence of the Treasurer. The Chapter Executive Board shall act as a monitoring group on monetary matters of the Chapter.

Iota Lambda Constitution and Bylaws Revised Fall 2015

6.01.1 All monies must be deposited by the Treasurer within seven (7) days of when the total sum is received. 6.01.2 If something does happen to the monies after the seven (7) days, the Chapter must deliberate and vote on whether or not the Chapter Treasurer has a viable reason for not depositing the monies within the seven (7) day limit. The matter of what happened to the monies after the seven (7) day allotment may be considered and may impact the Chapter’s decision of whether or not the Treasurer must repay the Chapter for the monies lost.

6.02 The Chapter shall maintain their checking account with Student Accounts Funds Office (SAFO) at the University of North Carolina at Chapel Hill. The account shall maintain a minimum balance of $500 at all times, not including dues.

6.03 The financial policies of the Chapter shall be governed as needed. 6.03.1 All money allocations may be allotted for when deemed necessary by the Treasurer. 6.03.2 All expenditures exceeding $50 shall be made through the Chapter’s checking account and all checks shall be signed by the Treasurer. Expenditures less than $50 may be extracted from the Chapter cashbox. 6.03.3 The Chapter cashbox shall hold no less than $100 at any time.

6.04 Income of the Chapter shall be derived from annual dues obtained from each active member and fundraising projects conducted by the Chapter. 6.04.1 National dues shall be determined by National Headquarters and be payable to Tau Beta Sigma Sorority before September 30th. 6.04.2 The deadline for Chapter dues shall be determined at the first Chapter meeting of the spring semester. 6.04.3 A member’s failure to meet financial obligations promptly shall constitute them becoming an inactive member of the Sorority. 6.04.4 National dues will be $100 in the fall and Chapter dues will be $65 in the spring. 6.04.5 As per National regulations, Membership Education Process dues are to only cover National Initiate Fees, which currently stand at $110. At no point should prospective members of the Chapter be asked to provide any more than the National Initiate Fees.

Article VII – Membership 7.01 Membership in Tau Beta Sigma shall be limited to students affiliated with the University of North Carolina at Chapel Hill Bands. Honorary membership may be extended to University faculty, staff, or graduate students who have affiliation with the University bands.

Iota Lambda Constitution and Bylaws Revised Fall 2015

7.02 Active, Conditional, and Associate members of the Iota Lambda Chapter of Tau Beta Sigma are expected to maintain a cumulative GPA of 2.5. 7.02.1 If a member’s GPA falls below the requirement (2.5) they will be placed in bad standing with the Chapter for the semester. 7.02.2 For further information on bad standing, refer to the Chapter Constitution Bylaws.

7.03 Chapter membership shall consist of seven (7) types: Active, Inactive, Conditional, Associate, Honorary, Alumni and Life Membership, as described in the National Constitution Article 6 Sections 601-609 and 616-621. 7.03.1 All active members, exclusive of color guard members who do not play an instrument, should be strongly encouraged to enroll in at least one band class in both the fall and spring semesters.

7.04 Membership candidacy in the Sorority is defined in the National Constitution Article 6 Sections 610-615. 7.04.1 An exemption will be made on academic standing for first semester first year and transfer students. 7.04.2 Before being eligible for active membership, all active members must vote on which candidates will be given a bid. 7.04.2.1 If the candidate(s) accept(s) their given bid, they must complete a Request for Membership Application. 7.04.2.2 Once the application has been accepted, the candidate(s) will complete a Membership Education Program as prescribed by the Chapter. 7.04.2.3 A membership candidate, who during the Membership Education Program fails to meet the requirements of the Chapter, may be suspended indefinitely by a three-fourths (3/4) vote of the Chapter’s total eligible active membership. 7.04.2.4 A membership candidate, who fails the Membership Education Program of the Chapter, may be granted eligibility of membership by three-fourths (3/4) vote of the Chapter.

7.05 The maintenance of the fine tradition of quality membership shall be the sole responsibility of the initiating Chapter. 7.05.1 The Chapter Vice President of Membership shall be responsible for notifying National Headquarters of all initiations by the use of the Initiation Registration Form, which must be submitted with the date of initiation and current initiation fee. 7.05.2 The Initiation Registration Form shall be prepared within twenty-four (24) hours of initiation. 7.05.3 Initiate fees must be turned in to National Headquarters within thirty (30) days of the date of initiation to be considered on time.

Iota Lambda Constitution and Bylaws Revised Fall 2015

7.05.4 The candidate(s) shall not be considered initiated until the name(s) and proper initiation fee(s) have been received by the National Executive Director and until it has been recorded in the Master Chapter Roster at National Headquarters.

7.06 The National initiation fee shall be paid to the Treasurer who will see that it is forwarded to National Headquarters with the properly completed Initiation Registration Form. 7.06.1 The National Executive Director shall provide a special membership certificate, identification membership card, and gold recognition pin. 7.06.2 Additional jewelry for Honorary members may be purchased by the Chapter if deemed advisable.

7.07 Former active members who are enrolled in school but do not pay Member Dues will be classified as inactive members. Inactive members are not considered in good standing and therefore, have no active membership privileges.

7.08 A member who becomes delinquent in any obligation(s) to the Chapter or who displays conduct in violation of National, District, or Chapter policies may be placed on probation with the Chapter. 7.08.1 The Chapter Executive Board shall consult with the Chapter Sponsor before placing a member on probation. 7.08.2 A member may be placed on probation by a two-thirds (2/3) vote of the Chapter’s Executive Board. 7.08.3 The Chapter Vice President of Membership shall inform the member of the probationary status and prescribe the terms and conditions (as prescribed by the Executive Board) necessary to remove the probationary status. 7.08.4 The Chapter Sponsor and District Counselor(s) shall be notified by the Chapter Vice President of Membership within ten (10) days of any disciplinary action.

7.09 Upon due cause, a member of the Sorority may be suspended indefinitely upon a vote of three-fourths (3/4) of the total eligible active membership. 7.09.1 During this time, the member will be classified as not in good standing with the Chapter. 7.09.2 A vote of three-fourths (3/4) of the Chapter’s total eligible active membership will be required to lift the suspension. 7.09.3 National Headquarters must be notified within ten (10) days of each action. 7.09.4 Refer to Article 6 Section 619 in the National Constitution.

7.10 Upon due cause, a member of the Sorority may be expelled upon a vote of three-fourths (3/4) of the total eligible active membership of the Chapter. 7.10.1 The member will still be classified as not in good standing within the Chapter.

Iota Lambda Constitution and Bylaws Revised Fall 2015

7.10.2 The expelled member, Chapter Sponsor, District Counselor(s), and National Headquarters shall be notified at least one (1) week prior to the expulsion hearing. 7.10.3 Refer to Article 6 Section 620 in the National Constitution.

7.11 Refer to Article 6 Section 621 in the National Constitution for information regarding transfer students from other chapters of Tau Beta Sigma.

Article VIII – Reports 8.01 All reports sent to the National Headquarters shall be typed and sent by the Chapter President as specified in Article 2 Section 4 Subsection 6 of the Chapter Constitution. 8.01.1 A duplicate copy must be maintained in the Chapter files. If necessary, a duplicate copy can be submitted to the National Executive Director and/or Southeast District Officers. 8.01.2 The Chapter Constitution and Bylaws shall be submitted by the Chapter President with the Chapter Summary Report during even numbered years.

8.02 A update shall be sent out by the History and Alumni Committee Chair every month to the alumni listserv discussing the activities of the Chapter for the month.

Iota Lambda Constitution and Bylaws Revised Fall 2015

Bylaws of the Constitution of the Iota Lambda Chapter of Tau Beta Sigma

Article I – General 1.01 The Bylaws of the Iota Lambda Chapter of Tau Beta Sigma establish and state the Chapter’s policies pertaining to the functions and operations of the Iota Lambda Chapter not specified in the National or Chapter Constitutions of Tau Beta Sigma.

1.02 The articles shall be numbered to correspond with the Chapter Constitution.

1.03 All Bylaws not in compliance with the rules and regulations of the University of North Carolina at Chapel Hill, the University of North Carolina Bands, or the National Constitution of Tau Beta Sigma are void.

1.04 The official mascot of the Iota Lambda Chapter of Tau Beta Sigma shall be a turtle. The official fruit of the Iota Lambda Chapter of Tau Beta Sigma shall be a pineapple.

1.05 The official shirt of the Iota Lambda Chapter of Tau Beta Sigma shall be a short-sleeve Carolina blue t-shirt with letters of navy blue background and a silver foreground.

Article II – Amendments 2.01 Proposed amendments to the Chapter Constitution and/or Bylaws shall be presented in writing at a meeting specifically designated by the Chapter President and shall be referred at once to the Chapter Parliamentarian. 2.01.1 Upon consideration and within a period of no more than two (2) weeks, the Chapter Parliamentarian shall present the proposed amendments to the Chapter to be voted on at the next regularly scheduled meeting. 2.01.2 A three-fourths (3/4) favorable vote of the total eligible active membership is necessary for an amendment to be adopted.

2.02 Proposed amendments to the Chapter Constitution and/or Bylaws that do not receive the necessary three-fourths (3/4) favorable vote of the total eligible active membership shall be returned to the Chapter Parliamentarian for further consideration. 2.02.1 It shall be entirely the Chapter Parliamentarian’s responsibility, in conjunction with the Chapter President, in deciding whether to pursue an amendment.

2.03 No Bylaw which conflicts with the National or Chapter Constitutions may be adopted.

Iota Lambda Constitution and Bylaws Revised Fall 2015

Article III – Officers 3.01 The Chapter Sponsor must be selected from the full-time faculty or administrative staff members at the University of North Carolina at Chapel Hill.

3.02 The Iota Lambda Chapter’s Executive Board shall meet at least twice each month on a day and time as agreed upon by the Executive Board members in order to ensure communication between officers and to prepare for Chapter projects.

3.03 The Iota Lambda Chapter’s Executive Board will: 3.03.1 Monitor monetary matters of the Chapter 3.03.2 Determine whether an absence request is excused or unexcused by a vote of two- thirds (2/3) 3.03.3 Review Chapter members in question with the Sorority, and in appropriate situations, recommend to the Sorority repercussive actions to be taken.

3.04 If an officer resigns, they must come before the Chapter and state their reason(s). 3.04.1 A written explanation must be given to the Chapter Sponsor and a copy must be put in the Chapter files. 3.04.2 The resigning officer may not run for office in the next immediate term unless the Chapter and Chapter Sponsor approve it. 3.04.3 In the event that an officer resigns, the procedures outlines in the Chapter Constitution for the initial election/appointment of officers shall be followed to fill the vacated office. 3.04.4 If the Chapter President resigns, the Chapter Vice President of Special Projects shall become President, and an election will be held to fill the newly vacated office of Vice President of Special Projects.

3.05 An officer may be suspended from their office on a non-permanent basis and for an indeterminate period of time with a vote of three-fourths (3/4) of the total eligible active membership of the Chapter. 3.05.1 The Iota Lambda Chapter’s Executive Board may further appoint a temporary substitute with a vote of two-thirds (2/3).

3.06 Procedure for the permanent removal of any Chapter officer (elected or appointed) from office is as follows: 3.06.1 A letter stating reasons for removal must be submitted by the eligible active membership of the Chapter, excluding the Chapter Executive Board, to the Chapter’s Parliamentarian to be reviewed at a special meeting of the Chapter Executive Board at which the officer in question is not in attendance.

Iota Lambda Constitution and Bylaws Revised Fall 2015

3.06.1.1 If the officer in question is the Chapter Parliamentarian, the letter will be submitted to Chapter President. 3.06.2 The officer in question must be notified of the letter and reasons therein before the next regularly scheduled Chapter meeting. 3.06.2.1 The notification should be communicated to the officer in question in person by the Chapter Parliamentarian. 3.06.2.2 If the Chapter Parliamentarian is the officer in question, then the Chapter President will be the one to notify them. 3.06.2.3 Until a decision is reached, the officer in question is temporarily suspended from their office. 3.06.2.4 The vacant office shall be filled by an eligible active member of the Chapter, for the duration of the term, as voted upon by three-fourths (3/4) of the total eligible active membership. 3.06.3 The letter must be read by the Chapter Parliamentarian to the members of the Chapter at the next regularly scheduled Chapter meeting at which the officer in question is not in attendance. The Chapter must have an open discussion of the letter’s contents. 3.06.3.1 If the Chapter Parliamentarian is the officer in question, then the Chapter President will be the one to read the letter. 3.06.4 A motion for the removal of the officer in question must be made from the floor. 3.06.4.1 The motion must be seconded and followed with discussion at the same meeting. 3.06.4.2 The motion must be tabled for one (1) week and voted on after further discussion at the next regularly scheduled Chapter meeting at which the officer in question is not in attendance. 3.06.5 A vote of three-fourths (3/4) of the total eligible active membership in favor of removal is required for the motion to pass. 3.06.5.1 If a vote of three-fourths (3/4) of the total eligible active membership is not met but there is a majority vote, the issue will be brought up in the next regularly scheduled meeting of the Chapter’s Executive Board where they may rule with a vote of two-thirds (2/3) to suspend the officer in question. 3.06.6 If the officer is removed from office, the Chapter Parliamentarian must notify the Chapter Sponsor and the District and National Officers within ten (10) days of the motion passing. 3.06.6.1 If the officer removed is the Chapter President, then the Chapter President will notify the Chapter Sponsor and the District and National Officers within ten (10) days of the motion passing.

3.07 At the final meeting of each semester, each officer shall review with the Chapter the objectives and duties of their office, whether or not they are fulfilling those duties, and what they could do to improve.

Iota Lambda Constitution and Bylaws Revised Fall 2015

Article IV – Committees 4.01 The History and Alumni Committee shall assist the Historian in their duties as needed.

4.02 The Committee on Ritual and Regalia shall be responsible for the preservation, safeguarding, and maintenance of the secret rituals of Tau Beta Sigma, including the setup, inventory, music, and regalia of each ritual.

4.03 The Committee on Ways and Means shall plan revenue producing activities and functions for the Chapter.

4.04 The Committee on Membership shall be responsible for the training and initiation of prospective members. The Committee shall review and revise the Membership Education Program during the semester preceding the membership education class. 4.04.1 This committee will provide and oversee membership retention activities.

4.05 The Committee on Service shall be responsible, first and foremost, for Marching Tar Heel and other University of North Carolina at Chapel Hill Bands service projects. It shall also be responsible for coordinating community and campus service activities.

4.06 The Committee on Social and Sisterhood shall plan social events and any needed receptions for University Bands. This committee shall be responsible for promoting closeness and sisterhood in the Chapter. 4.06.1 This shall be accomplished by remembering birthdays, recognizing individual achievements, remembering sisters in times of hardship, and any other functions to strengthen the bond of Sisterhood. 4.06.2 Furthermore, they shall be encouraged to plan two (2) Sister Retreats, one each semester.

4.07 All committees shall assist each other when needed and cooperate when overlaps in duties occur.

4.08 Committee meetings shall be scheduled by the Committee Chairperson. Meetings will occur on a weekly or biweekly basis with the exception of the Committee on Ritual and Regalia. 4.08.1 The committees that shall meet on a weekly basis are: the Committee on Ways and Means, the Committee on Membership, Committee on Social and Sisterhood, and the Committee on Service. 4.08.2 The committee that shall meet on a biweekly basis is: the Committee on History and Alumni.

Iota Lambda Constitution and Bylaws Revised Fall 2015

4.08.3 The Committee on Ritual and Regalia shall meet once a month. Special meetings shall be decided on as needed. 4.08.4 The Chapter attendance policy will apply, and excuses should be submitted in writing to the Committee Chair and the Chapter Recording Secretary within 24 hours. 4.08.4.1 Absence Request Forms shall include the date of absence, reason for absence, and designated proxy.

Article V – Meetings 5.01 The current version of ROBERT’S RULES OF ORDER, NEWLY REVISED, unless otherwise specifically stated in the National Constitution shall govern the deliberations of all parts of the Chapter assembled in the meeting.

5.02 All members are required to attend all regularly scheduled meetings and functions of the Chapter. 5.02.1 A valid excuse for failing to meet attendance standards will be defined as sickness, acts of God (death of family member, religious convictions, serious inclement weather, etc.) and special instances such as approved by the Executive Board. 5.02.1.1 Members that experience sickness, acts of God (death of family member, religious convictions, serious inclement weather, etc.), and other uncontrollable instances shall submit the Absence Request Form to the Chapter Recording Secretary no later than forty-eight (48) hours after the missed meeting and/or function. 5.02.1.1.1 It shall be determined whether the Absence Request Form will be accepted late due to extenuating circumstances by a two-thirds (2/3) vote of the Executive Board at a later date. 5.02.1.2 Special instances [previously scheduled obligations, family matters (unexpected or planned), etc.] shall be considered excused by a two-thirds (2/3) vote of the Chapter Executive Board at the next regularly scheduled Executive Board meeting. 5.02.2 Each member will be excused from one (1) meeting and one (1) function a semester as an academic absence. 5.02.2.1 An academic absence is defined as an academic obligation that arises between two regularly scheduled Chapter meetings. 5.02.3 There shall be no limit to the number of excused absences a member can have during each semester.

5.03 Failure to attend a meeting or function without following the proper absence protocol shall count as one (1) unexcused absence for the semester.

Iota Lambda Constitution and Bylaws Revised Fall 2015

5.03.1 If an active member acquires a total of three (3) unexcused absences or a total of two (2) consecutive unexcused absences from meetings and/or functions per semester, they will be notified by the Chapter Parliamentarian that they will be placed on probation. 5.03.3.1 If the member in question is the Chapter Parliamentarian, the Chapter President will be the one to notify them. 5.03.2 If an active member accumulates two (2) unexcused tardies, it shall count as one (1) unexcused absence.

5.04 Any meeting or function may be made specifically mandatory by a three-fourths (3/4) vote of the total eligible active membership at a regularly scheduled Chapter meeting.

5.05 If a member is going to be absent from a regularly scheduled Chapter meeting, they may choose to voice a proxy. 5.05.1 As a part of the Absence Request Form, the absent member must submit the name of their designated proxy to the Chapter Recording Secretary. 5.05.1.1 For extenuating circumstance, a proxy shall not be designated. 5.05.2 An absent member may only have one (1) proxy per regularly scheduled Chapter meeting. 5.05.3 A present active member may serve as proxy for only one (1) absent member.

Article VI – Membership 6.01 The Membership Education procedures: 6.01.1 Before the first meeting of the semester, the Committee on Membership shall examine the current Membership Education Program. 6.01.1.1 Any proposed revisions shall be submitted for approval to the total eligible active membership at the beginning of each semester. 6.01.2 At least two (2) open rush events shall be held at the beginning of each semester. 6.01.2.1 Interviews will be held within seventy-two (72) hours of the last rush event. 6.01.2.1 Within twenty-four (24) hours of the last rush event, voting on whether or not prospective members shall receive a bid must take place 6.01.2.1.1 Bids and applications shall be sent out by midnight of the same day of the meeting. 6.01.2.1.2 A period of forty-eight (48) hours shall be granted for potential members to respond, after which interviews shall be held. 6.01.2.2 Interviews will be held within one week of the last rush event 6.01.2.1.1 The Interviewing Board shall consist of the Chapter President, the Chapter Vice President of Special Projects, and the Chapter Vice President of Membership.

Iota Lambda Constitution and Bylaws Revised Fall 2015

6.01.2.1.2 An additional member of the Interviewing Board may be the Chapter Assistant Vice President of Membership, if one has been appointed for the semester. 6.01.2.2 A special Chapter meeting shall be held within seventy-two (72) hours of the interviews. 6.01.2.2.1 Voting on whether or not prospective membership education candidates will receive an offer of membership must take place at this meeting. 6.01.2.2.2 Prospective membership education candidates must receive a three-fourths (3/4) favorable vote of the total eligible active membership in order to receive an offer of membership 6.01.2.3 Offers of membership shall be given by midnight the night of the Special Chapter Meeting. 6.01.3 All voting on membership candidates shall be conducted by written and signed ballots as described in ROBERT’S RULES OF ORDER, NEWLY REVISED. The ballot shall contain the following: 1. The Membership Candidate’s name 2. The choice of “Yes, they pass this vote,” or “No, they fail this vote” 3. Ample space for explanation in the case of a “No” vote 4. The voting member’s signature The following format may be used:

Candidate’s name ______Yes, they pass this vote______No, they fail this vote______If “no,” give reasoning behind your decision. Include examples and instances.

THIS BALLOT MUST BE SIGNED OR THE VOTE SHALL BE DISCARDED Voting member’s signature______

6.01.4 A revote may be called only by someone who previously voted on the prevailing side and wishes to change their vote. Otherwise this vote is binding.

6.02 Honorary Procedures: 6.02.1 A profile of candidates for Honorary membership shall be presented by the Committee on Membership two (2) regularly scheduled Chapter meetings prior to voting. 6.02.1.1 Nominations from the floor shall be accepted at both meetings.

Iota Lambda Constitution and Bylaws Revised Fall 2015

6.02.2 Candidates for Honorary membership shall be selected on a single vote. A nominee must receive a three-fourths (3/4) favorable vote of the total eligible active membership. 6.02.3 The candidate(s) and the Chapter Recording Secretary shall set up a time convenient to all parties in order to conduct the ceremony. 6.02.3.1 Candidates and Chapter members shall be notified at least three (3) weeks in advance.

6.03 Academic Chapter membership status: 6.03.1 A member will be considered in bad standing with the Chapter if their GPA falls below 2.5 in any given semester. 6.03.2 A member will be considered on academic probation with the Chapter if they fall into academic probation with the University of North Carolina at Chapel Hill. 6.03.3 A member in bad standing with the Chapter may petition to the Chapter Executive Board for eligible active membership status upon bringing their GPA up to a 2.5. 6.03.3.1 An officer who’s GPA from the previous semester falls below the requirement (2.5) must resign from office and shall be placed in bad standing with the Chapter. 6.03.3.1.1 An officer who’s GPA falls below the requirement (2.5) may be granted exception (holding office while remaining in bad standing) by a favorable vote of three-fourths (3/4) of the Chapter’s total eligible active membership. 6.03.3.1.2 An open office must be filled immediately by a special election by a favorable vote of three-fourths (3/4) of the Chapter’s total eligible active membership. 6.04 Non-Academic Chapter membership status: 6.04.1 A member will be placed on Chapter probation for the failure to pay fines, absence violations, and actions deemed inappropriate as voted on by the Chapter Executive Board with a two-thirds (2/3) vote at the next regularly schedule Executive Board meeting. 6.04.1.1 The Chapter Parliamentarian must present the letter (as described in 6.04.1.2) to the Chapter Sponsor or the Director of Bands for approval within ten (10) days of the motion passing. 6.04.1.1.1 If the member in question is the Chapter Parliamentarian, the Chapter President will be the one to present the letter to the Chapter Sponsor or the Director of Bands for approval within ten (10) days of the motion passing. 6.04.1.2 The member in question will be presented with a letter, constructed by the Chapter Executive Board, outlining the reasons why they are on probation

Iota Lambda Constitution and Bylaws Revised Fall 2015

and the procedures for regaining eligible active membership status, which will be presented to them by the Chapter Parliamentarian. 6.04.1.2.1 In the event that the member in question serves on the Chapter Executive Board, the Chapter Executive Board will hold a special meeting at which the officer in question is not in attendance. At this meeting, the Chapter Executive Board will construct the aforementioned letter. 6.04.1.2.2 When an officer is placed on probation their office shall be filled by an eligible active member of the Chapter, for the duration of the officer’s probationary status, as voted upon by three-fourths (3/4) of the total eligible active membership. 6.04.1.2.3 If the member in question is the Chapter Parliamentarian, the Chapter President will be the one to present the letter. 6.04.1.3 A member can maintain probationary status for no longer than one (1) month. 6.04.2 A member will be placed on indefinite Chapter suspension if they have failed to regain eligible active membership with the Chapter within the allotted one (1) month period. 6.04.3 A member will be expelled from the Chapter if they have committed an act or acts that is/are deemed irreconcilable with the ideals of Tau Beta Sigma as decided by a unanimous vote of the Chapter Executive Board.

6.05 Procedures for the indefinite suspension of a member are as follows: 6.05.1 After a member’s actions have been brought to the attention of the Chapter Executive Board, a meeting of the Chapter Executive Board will be scheduled within one (1) week to discuss possible suspension. 6.05.2 Only the Chapter Parliamentarian, acting on behalf of the Chapter Executive Board, may bring up a member for indefinite suspension in the form of a motion to the Chapter Executive Board. 6.05.2.1 The said motion should be stated as: “On behalf of the Chapter Executive Board, I move that (member’s name) shall be brought up for indefinite suspension.” 6.05.2.2 If the member in question is the Chapter Parliamentarian, the Chapter President will be the one to act on behalf of the Chapter Executive Board. 6.05.3 The previously mentioned motion must be seconded and followed by discussion at the same meeting. 6.05.4 The motion must be tabled for two (2) weeks. 6.05.5 The Chapter Parliamentarian will send a letter to the member regarding their possible suspension and notifying them of when the voting will take place.

Iota Lambda Constitution and Bylaws Revised Fall 2015

6.05.6 The member will be allowed to attend the meeting to speak on their behalf. Following their statement, they will be asked to leave the meeting while the Chapter Executive Board deliberates. 6.05.7 The motion is voted on by secret ballot after further deliberation. 6.05.8 A vote of three-fourths (3/4) of the total eligible active membership is required to indefinitely suspend a member. 6.05.9 The Chapter Parliamentarian must notify the Chapter Sponsor and the District and National offices in writing within ten (10) days of the motion passing. 6.05.9.1 If the Chapter Parliamentarian is the member in question, then the Chapter President will notify the Chapter Sponsor and the District and National offices.

6.06 In order to regain eligible active membership status: 6.06.1 Probationary members must: 6.06.1.1 Pay any debts owed to the Chapter. 6.06.1.2 Attend three (3) consecutive Chapter meetings and/or functions. 6.06.1.3 Comply with all stipulations outlined in the previously mentioned letter stated in Bylaw 6.04.1.2. 6.06.1.4 A two-thirds (2/3) vote of the Chapter Executive Board will determine whether the member in question will regain eligible active membership status. 6.06.2 Conditional members must: 6.06.2.1 Pay any debts owed to the Chapter. 6.06.2.2 Write a letter of intent, to be submitted to the Chapter Parliamentarian, stating the desire to regain eligible active membership status within the Chapter, which will be presented to the Chapter. 6.06.2.3 Attend an interview conducted by the total eligible active membership of the Chapter. 6.06.2.4 A vote of three-fourths (3/4) of the total eligible active membership will determine whether the member in question will regain eligible active membership status. 6.06.3 Inactive members must: 6.06.3.1 Pay any debts owed to the Chapter and National Headquarters. 6.06.3.2 Write a letter of intent, to be submitted to the Chapter Parliamentarian, stating the desire to regain eligible active membership status within the Chapter, which will be presented to the Chapter. 6.06.3.3 Attend an interview conducted by the total eligible active membership of the Chapter.

Iota Lambda Constitution and Bylaws Revised Fall 2015

6.06.3.4 The Chapter Parliamentarian must present the letter (as described in 6.06.3.2 in the Chapter Bylaws) to the Chapter Sponsor and the Director of Bands for approval or disapproval.

6.06.3.5 A vote of three-fourths (3/4) of the total eligible active membership will determine whether the member in question can regain eligible active membership status by successfully completing a revised Membership Education Program by September 30th.

6.07 Procedures for the expulsion of a member are as follows: 6.07.1 A week in advance, the suspended member, Chapter Sponsor, District Counselor(s), and National Headquarters shall be notified via letter by the Chapter Parliamentarian on the reason(s) for disciplinary action. 6.07.2 The member will be allowed to attend the regularly scheduled Chapter meeting to speak on their behalf before the active Chapter and Chapter Sponsor. Following their statement, they will be asked to leave the meeting while the Chapter deliberates. 6.07.3 The Chapter Executive Board will vote by secret ballot on the expulsion after the Chapter deliberation. 6.07.3.1 A unanimous vote of the Chapter Executive Board is required. 6.07.3.1.1 If a unanimous decision is not reached after two (2) voting sessions with discussion in between, the member in question remains on indefinite suspension. 6.07.3.1.2 After a month, if deemed necessary, the member in question can be reevaluated for expulsion. 6.07.4 The member will be informed of the voting results by the Chapter Parliamentarian. 6.07.5 If the member is expelled, the member shall return to the Chapter all regalia and property of the Sorority being held. 6.07.6 The expulsion shall be noted on the Master Chapter Roster and National Headquarters.

Article VII – Awards 7.01 The Iota Lambda Sister of the Year Award shall be presented to a member of the Iota Lambda Chapter of Tau Beta Sigma, at the final Chapter meeting of the academic year, who has contributed substantially to the Chapter and the band program. 7.01.1 The recipient shall possess the qualities of outstanding leadership, devoted Sisterhood, and continued growth and development in the Sorority.

7.02 The 8 by 5 Award shall be presented to a member of the Iota Lambda Chapter of Tau Beta Sigma at the final Chapter meeting of the academic year.

Iota Lambda Constitution and Bylaws Revised Fall 2015

7.02.1 The recipient shall be a sister that best demonstrates loyalty and love for their sisters, Chapter, and Tau Beta Sigma by following the 8 by 5 as closely as possible each day.

7.03 The Iota Lambda Musicianship Award shall be presented to a member of the University of North Carolina at Chapel Hill Bands at the end of the academic year on an occasion deemed appropriate by the Chapter President. 7.03.1 This recipient must demonstrate superior musical achievement. 7.03.2 The recipient shall not be affiliated with Tau Beta Sigma or Kappa Kappa Psi.

7.04 The Iota Lambda Leadership Award shall be presented to a member of the University of North Carolina at Chapel Hill Bands at the end of the academic year on an occasion deemed appropriate by the Chapter President. 7.04.1 The recipient must be a junior or senior member of the band that demonstrates outstanding leadership. 7.04.2 The recipient shall not be affiliated with Tau Beta Sigma or Kappa Kappa Psi.

7.05 The Iota Lambda Service Award shall be presented to a member of the University of North Carolina at Chapel Hill Bands at the end of the academic year on an occasion deemed appropriate by the Chapter President. 7.05.1 The recipient shall provide excellent service to the band. 7.05.2 The recipient shall not be affiliated with Tau Beta Sigma or Kappa Kappa Psi.

7.06 The Iota Lambda Spirit Award shall be presented to one (1) male member and one (1) female member of the University of North Carolina at Chapel Hill Bands at the end of the academic year on an occasion deemed appropriate by the Chapter President. 7.06.1 The recipients shall possess an enthusiastic approach to band activities. 7.06.2 The recipients shall not be affiliated with Tau Beta Sigma or Kappa Kappa Psi.

7.07 Recipients of awards shall be elected in the following manner: 7.07.1 Each committee shall elect one (1) representative to serve on an awards delegation. 7.07.2 Each delegate shall have one (1) vote. 7.07.3 The decision of the delegation shall be presented to the Chapter for approval. 7.07.4 The recipient of the Iota Lambda Sister of the Year and 8 by 5 Awards will be elected by secret ballot of the majority vote of the total eligible active membership of the Chapter. 7.07.4.1 Each ballot will contain a first, second, and third choice. 7.07.4.2 A first choice will receive three (3) ballot points, a second choice shall receive two (2) ballot points, and a third choice will receive one (1) point. 7.07.5 The ballots shall be collected, tallied, and revealed by the Chapter Parliamentarian. 7.07.6 The nominees receiving the most points shall be presented with the respective award.

Iota Lambda Constitution and Bylaws Revised Fall 2015

7.07.7 The Chapter President shall be responsible for presenting the awards to the respective recipients.