THE BY-LAWS OF
DATED: FEBRUARY 20, 2007
ARTICLE I: PARLIAMENTARY AUTHORITY The rules contained in the most recent revised edition of Robert's Rules of Order shall govern the chapter in the conduct of its business.
ARTICLE II: MEMBERSHIP Section I: General Membership 1. No eligible university student, faculty member, alumni, or counseling professional may be denied membership on the basis of race, sex, religion, national origin, color, age, disability, or veteran status. The following at Auburn University shall be considered for membership within Iota Delta Sigma: a. Students b. Faculty c. Alumni d. Professionals 2. Eligibility requirements for membership within Iota Delta Sigma are outlined in the Constitution of Iota Delta Sigma and governed by Chi Sigma Iota International. The membership eligibility requirements may not be amended in any fashion by Iota Delta Sigma. 3. To become a member of Iota Delta Sigma, the following procedures shall be followed: a. Eligible students, faculty, alumni, and counseling professionals shall receive a Letter of Invitation to join Iota Delta Sigma. b. Invited students, faculty, alumni, and counseling professionals shall complete an Application for Membership on the Chi Sigma Iota International website, available at http://www.csi-net.org. c. Applying students, faculty, alumni, and counseling professionals shall pay the Chi Sigma Iota International application fee, which is currently set at $35. Every year thereafter, Chi Sigma Iota International fees are set at $25.
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d. Active student, faculty, alumni, and counseling professional members in Iota Delta Sigma shall pay a chapter membership fee of $10. e. Eligible students, faculty, alumni, and counseling professional shall attend an initiation ceremony to receive a public confirmation of membership, a membership certificate, and a membership pin. 4. The duties and responsibilities of active members in Iota Delta Sigma shall be defined as the following: a. Attendance at all Business Meetings. b. Participation in hosted or sponsored activities and/or programs. c. Voting on debated issues d. Paying annual Chi Sigma Iota International membership dues currently set at $25 (beginning the second year of membership). e. Paying annual Iota Delta Sigma membership dues of $10. i. Chapter dues may be increased according to voted approval from the Executive Committee. ii. Increased dues shall not be retroactive; active members will pay increased dues during the next business year. iii. Chapter dues shall not be decreased. iv. The Faculty Advisor shall retain the right to veto any move to modify the chapter dues schedule.
ARTICLE III: ELECTIONS Section I: Election of New Officers 1. Iota Delta Sigma officers will be elected once a year. 2. New officers for Iota Delta Sigma shall be elected during the spring semester, no earlier than March and no later than April of each year. Section II: Eligible Officer Nominees 1. Only active Iota Delta Sigma members with paid dues shall be considered eligible to be nominated for offices 2. All eligible Master’s, specialist, and doctoral students may be nominated and elected to the offices of President, Secretary, Treasurer, Newsletter Editor, and Program Representatives. 3. If not enough candidates are available to fulfill the offices of Iota Delta Sigma, the Executive Committee shall nominate and vote to complete the election requirements. Section III: Nomination Requirements 1. Eligible students nominated for office shall be permitted to decline the nomination without academic, professional, or membership detriment.
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2. Eligible students nominated for office must agree to fulfill the requirements of the office. Section IV: Election Requirements 1. Voting eligibility shall be restricted to active members with paid dues. 2. Officers shall be elected by an affirmative majority vote. 3. Elections shall be conducted by secret ballot. a. Votes may be cast by electronic mail (e-mail), sent to the Faculty Advisor, if active members cannot attend the Business Meeting. b. The Faculty Advisor shall confirm voting results Section V: Officer Resignations 1. If an officer resigns from an office, is no longer enrolled as a student, or is unable to fulfill the duties of the office, a new officer will be appointed by the Iota Delta Sigma Executive Committee. 2. The newly-appointed officer will complete the remaining term of office.
ARTICLE IV: EXECUTIVE COMMITTEE Section I: Executive Committee Membership 1. The following officers shall be known as the Executive Committee of Iota Delta Sigma: a. President b. Past-President c. Secretary d. Treasurer e. Newsletter Editor f. CCA Representative g. CED Representative h. CPS Representative i. Faculty Advisor 2. The duties and responsibilities of the Iota Delta Sigma Executive Committee shall be defined as the following: a. The Executive Committee shall be responsible for planning an activity calendar for the year, which is distributed to all members. b. The Executive Committee shall ensure that there will be an installation of members at least once each year c. Each academic term, the Executive Committee will have at least one meeting at which scholarly presentations are made as well as opportunities for social discourse and personal development. d. The responsibility of raising Iota Delta Sigma membership dues shall reside in the authority of the Executive Committee.
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e. The Executive Committee shall be responsible for collecting nominations and voting for annual Iota Delta Sigma chapter awards. i. Officers shall abstain from voting if there is a conflict of interest with the award. ii. Faculty members of Iota Delta Sigma shall also vote to determine the recipient of each award.
ARTICLE V: STANDING COMMITTEES Section I: Relationship to Iota Delta Sigma Leadership 2. Standing Committees of Iota Delta Sigma will be governed by the Executive Committee. a. Standing Committee chairpersons shall be appointed by the Executive Committee i. Standing Committee chairpersons shall serve in office according to the following terms, as directed by the Executive Committee: 1. Special Project is completed 2. Standing Committee is disbanded 3. Length of normal business year (May 1 – April 30) ii. Appointed chairpersons may decline appointment or leave office if desired b. Standing Committee chairpersons shall attend Executive Meetings at the request of the Executive Committee c. All planning and activities of the Standing Committees shall be approved by the Executive Committee before implementation. 3. The following are Standing Committees of Iota Delta Sigma a. Membership & Fundraising Committee b. Professional Development Committee Section II: Standing Committee responsibilities 1. The responsibilities of the Standing Committees of Iota Delta Sigma are defined as the following: a. Membership & Fundraising Committee i. Develop fundraising planning to raise funding for the Iota Delta Sigma chapter. ii. Solicit fundraising volunteers from active Iota Delta Sigma members. iii. Present suggestions to the Executive Committee iv. Arrange, plan, organize, and host the annual Iota Delta Sigma initiation ceremony.
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1. Reserve space for initiation ceremony. 2. Create food and drink menu and arrange food service. 3. Plan the order of events for the initiation ceremony. 4. Decorate reserved space. 5. Arrange for clean-up. v. Facilitate approved fundraising activities. vi. Report fundraising results to Executive Committee. vii. Transfer raised monies to Treasurer. b. Professional Development Committee i. Arrange, plan, organize, and host professional development workshops and training sessions. 1. Reserve space for professional development event. 2. Arrange food service (if necessary). 3. Collaborate with the Faculty Advisor to schedule presentation speaker(s). 4. Plan the order of events for professional development workshops or training sessions. 5. Create and mail/deliver publication materials to promote the event(s). ii. Solicit volunteers from active Iota Delta Sigma members. iii. Present suggestions to the Executive Committee. iv. Report event results to the Executive Committee. 2. Additional Standing Committees or Special Project Committees shall be created and disbanded at the discretion of the Executive Committee.
ARTICLE VI: MEETING REQUIREMENTS Section I: Executive Meetings 1. The Executive Committee of Iota Delta Sigma shall hold one meeting each semester (fall and spring) a. The President (or Past-President) and Faculty Advisor must be present at Executive Committee meetings. b. A quorum shall consist of a majority of voting officers. 2. A two-week notice will be given for any meeting. 3. Additional meetings may be announced by the President and/or Faculty Advisor as the need arises. a. Special meetings may be announced with a 24-hour notice. b. Special meetings of the Executive Committee must receive approval from the Faculty Advisor. Section II: Business Meetings
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1. Business meetings, open to all active members (or those interested in membership), shall be held once each semester (fall and spring) a. The President (or Past-President) must be present at Business meetings. b. A quorum shall consist of one-third of all current and active members. 2. A two-week notice will be given for any meeting. 3. Additional meetings may be announced by the President and/or Faculty Advisor as the need arises. a. Special meetings may be announced with a 24-hour notice. b. Special meetings of the Executive Committee must receive approval from the Faculty Advisor.
ARTICLE VII: REPORTS Section I: Official Reports 1. The President shall send an annual plan to the Chi Sigma Iota International Headquarters office including the chapter calendar of upcoming events, and include any other information requested or considered relevant to continuing the success of the chapter in serving its membership and the purposes. 2. The Past-President shall send an annual report plan to the Chi Sigma Iota International Headquarters office including completed activities and any other information requested or considered relevant to representing the success of the chapter in serving its membership and the purposes of the Iota Delta Sigma chapter. Section II: Chapter Reports 1. The Secretary shall record and report minutes of each Executive Meeting and Open Meeting. The minutes shall be reported at the next consecutive meeting. Active voting members shall vote to accept or reject the previous meetings minutes. 2. Standing Committees shall provide reports of their activities at the request of the Executive Committee. Each committee chairperson (or their representative) shall be responsible for reporting such activities.
ARTICLE VIII: AMENDMENT OF BY-LAWS The following policies will be in effect for all amendments proposed to the Iota Delta Sigma Constitution and By-laws. 1. An amendment to the Iota Delta Sigma By-laws will require an affirmative vote by majority of the active chapter members in attendance.
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2. All amendments shall be presented in writing at a chapter meeting prior to the one at which action will be taken.
ARTICLE IX: NEWSLETTER Section 1: Newsletter Publishing 1. The name of the Iota Delta Sigma newsletter is The Reflection. 2. The newsletter shall be published semi-annually: once each in the fall and spring semesters. 3. A special issue may be published at the discretion of the Faculty Advisor and the Executive Committee. Section 2: Publishing Responsibility 1. The Newsletter Editor shall be responsible for the collection of articles, formatting, and publication of The Reflection. 2. The President shall be responsible for editorial duties of any special issue of The Reflection. a. The President shall be named the Special Issue Editor. b. The Faculty Advisor and the Executive Committee shall approve of the topic(s) of any special issue of The Reflection.
ARTICLE X: CHAPTER AWARDS Section 1: Name and Definition of Awards 1. Eligible Iota Delta Sigma members shall be recognized by the following annual awards: a. Outstanding Leadership Award – Doctoral Student b. Outstanding Leadership Award – Master’s Student c. Outstanding Master’s Student Award d. Outstanding Mentor Award 2. Eligibility requirements and the purposes for each award shall be defined by the following definitions. a. Outstanding Leadership Award – Doctoral Student i. Current and active Iota Delta Sigma membership. ii. Enrolled in a Doctor of Philosophy program. iii. Established to recognize outstanding accomplishments in the areas of leadership and professional service. iv. Special consideration will be given to contributions to Iota Delta Sigma. b. Outstanding Leadership Award – Master’s Student i. Current and active Iota Delta Sigma membership. ii. Enrolled in a Master’s degree program.
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iii. Established to recognize outstanding accomplishments in the areas of leadership and professional service. iv. Special consideration will be given to contributions to Iota Delta Sigma. c. Outstanding Master’s Student Award i. Current and active Iota Delta Sigma membership. ii. Enrolled in a Master’s degree program. iii. Nominated student(s) must be graduating in the Spring or Summer semester of the year for which they are considered for the award. iv. Established to recognize outstanding professional service, academic performance, and scholarship. d. Outstanding Mentor Award i. Nominations must come from current and active Iota Delta Sigma members. ii. Any student, faculty member, or counseling professional that have been mentors to Auburn students enrolled in a graduate program in the Department of Counselor Education, Counseling Psychology, and School Psychology may be considered for this award. iii. A mentor does not have to be a current or past member of Iota Delta Sigma. Section 2: Awards Nominations 1. The Call for Awards Nominations shall be announced by the Faculty Advisor during the month of February of every Spring semester. 2. All nominations shall be received by the Faculty Advisor. 3. The deadline by which all awards nominations must be received shall be determined and announced by the Faculty Advisor during the initial Call for Awards Nominations. Section 3: Awards Determinations 1. The Awards Committee shall convene to determine the recipients of the Iota Delta Sigma Awards before the Annual Initiation Ceremony. a. A majority of members of the Awards Committee must be present to determine the recipients of the awards. b. A two-week advance notice of a meeting will be sent to all Awards Committee members. 2. The Awards Committee shall consist of the following members: a. Voting members of the Executive Committee i. President ii. Past-President
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iii. Secretary iv. Treasurer v. Newsletter Editor(s) vi. Faculty Advisor b. Faculty members within the Department of Counselor Education, Counseling Psychology, and School Psychology who are members of Iota Delta Sigma. 3. The Awards Committee shall vote by ballot to determine the recipient of each chapter award. a. Awards recipients shall be determined by an affirmative majority vote of Committee members present. b. Any Awards Committee member with a conflict of interest must abstain from voting. c. Nominated individuals may be considered for multiple awards if they meet the eligibility requirements. d. If only one individual is nominated for an award, voting shall continue as set out in the By-Laws. e. If no individual is nominated for an award, that award shall not be awarded during the specified business year. 4. Awards shall be received during the Annual Initiation Ceremony. Section 4: Awards Modifications 1. Current awards may be modified according to the following guidelines. a. Eligibility requirements may be modified by voted approval from the Executive Committee. b. Scope of award may be increased or decreased by voted approval from the Executive Committee. c. The Faculty Advisor shall retain the right to veto any modifications to the awards eligibility requirements. 2. Current awards may be removed according to the following guidelines. a. Standing awards may be removed according to certain criteria. i. Award has not been presented for five (5) consecutive years. ii. Eligibility requirements are not valid. iii. Voted approval from the Executive Committee. 3. New awards may be established according to the following guidelines. a. Eligibility requirements receive voted approval from the Executive Committee. b. Established to recognize excellence in an aspect of counselor education or the counseling profession that is not already recognized by current awards.
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