Approval of Contract Award with A. Epstein & Sons

Memorandum

To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of Contract Award with A. Epstein & Sons International, Inc. for the Chicago Avenue Corridor Improvement Project Phase I Engineering Services Date: September 14, 2020

Recommended Action: Staff recommends that City Council authorize the City Manager to execute an agreement with A. Epstein & Sons International Inc. (600 West Fulton Street, Chicago, IL 60661) in the amount of $467,146.44 to provide Phase I Engineering Services for the Chicago Avenue Corridor Improvement Project Engineering Services.

Funding Source: This project will be funded from the Capital Improvement Fund 2020 General Obligation Bonds (Account No. 415.40.4120.62145 - 420003) which has FY 2020 budget of $400,000 for this project, all of which is remaining. Additional funding in the amount of $68,000 will come from savings in other projects.

Council Action: For Action

Summary: Chicago Avenue is a major north-south arterial connecting the City of Chicago and the Howard Street Business District through the Main-Dempster Mile Business District and the Downtown Business District to Northwestern University and the Village of Wilmette (via Sheridan Road). This corridor is a multi-modal corridor with significant bike and pedestrian traffic and well as mass transit and vehicular traffic. The land use adjacent to the Chicago Avenue Corridor consists of both commercial and residential uses. The CTA and the Metra Union Pacific North Line have major train stations at South Boulevard, Main Street and Dempster Street adjacent to the Chicago Avenue Corridor.

The goals of the Chicago Avenue Corridor Improvement Project are to address multi-modal and vehicular traffic issues while preserving and strengthening connections to the residences and modernization, streetlight include streetscape project This businesses. will improvements, water main and street replacement, traffic signal upgrade/coordination resurfacing.

The detailed scope of the project consists of: • Topographic survey including underground utilities and data collection • Multi-modal analysis including pedestrian and vehicle usage • Bike lane alternative development and analysis along the corridor • ADA access, sidewalk and streetscape improvement options • Street light analysis and condition review • Environmental review and preparation of project development report • Coordination with IDOT, FHWA, CTA, Union Pacific & other agencies • Preparation of applications for State/Federal grant funding programs • Coordination with stakeholders, including property owners and business owners abutting the project • Coordination of public engagement • Preparation of construction cost estimates

The Phase I Preliminary Engineering Design Report is expected to be complete by Summer 2022.

The Northshore Council of Mayors, along with the Chicago Metropolitan Agency for Planning and the State of Illinois, have changed project grant award guidelines such that Phase I Engineering is no longer federally funded and preference is given to applicants that are already in the process of completing the Phase I Design Report. The Chicago Avenue Project is considered by staff to be a good candidate for an application for the Regional Surface Program and Enhancement Transportation Illinois Program, Transportation Congestion Mitigation Air Quality Funding. The City received federal funding for the Green Bay Road Improvements from McCormick Blvd. to Isabella Street this year in the amount $3,500,000 by funding the Phase I Engineering in 2019.

Analysis: The Phase provide to (RFQ) Qualifications for a I issued Evanston of City Request Engineering, Phase II Design Services and Phase III Construction Engineering for the Chicago Avenue Corridor Improvement Project. As part of federal guidelines, the consultant selection process is a Qualification Based Selection (QBS). Once the most qualified consultant is determined through the selection process, the cost of engineering services is negotiated. This process has been used on other federally funded projects, including Green Bay Road, Howard Street, Central Street Bridge and Sheridan Road/ Chicago Avenue Improvements. While this project has not yet received grant funding, this process needs to be followed in order for the project to be eligible for future grant applications. The RFQ reviewed qualifications for all three phases of engineering work, but only Phase I is being awarded at this time.

Page 2 of 37 The RFQ was issued on 5/21/2020. It was advertised on Demandstar, in the Chicago Tribune and on the City website. On 7/9/2020, the City received qualifications statements from 9 consultants as follows:

The proposals were reviewed by: • David Stoneback – Public Works Agency Director • Sat Nagar, P.E. – Senior Project Manager • Rajeev Dahal – Senior Project Manager • Chris Venatta, P.E. – Senior Project Manager • Linda Thomas – Purchasing Specialist • Scott Magnum – Planning and Zoning Manager • Jessica Hyink – Transportation and Mobility Coordinator

The submittals for Chicago Avenue Corridor Improvement Project were reviewed based on the following categories: Prime/ Sub Consultants Expertise & Qualifications, Project Staff Experience & Capabilities, Project Technical Approach, Completeness of Proposal and M/W/EBE utilization. The proposals were rated and interviews were conducted with the top three firms. Including information from the interviews, the final scoring of the proposals is as follows:

Page 3 of 37

Epstein & Sons was selected as the best candidate to provide the engineering services. The Epstein team has extensive experience with similar corridor projects with other municipalities. They also have previous experience working with IDOT, other municipalities and the City of Evanston. Their work has been satisfactory on previous projects.

Staff is recommending award of Phase I Engineering services only at this time. After the Phase I Preliminary Design Approval is obtained through IDOT, the Phase II Design Engineering services contract will be negotiated and awarded.

Epsten & Sons is proposing 43% M/W/EBE participation and significantly exceeds the City’s MWEBE program goals. A memo reviewing their compliance is attached.

Attachments: Scope - Cost 2020-0825-Epstein-Chicago_Phase 1 Eng MWEBE Memo RFQ 20-35 Chicago Ave. Corridor

Page 4 of 37 August 25, 2020

Mr. Sat Nagar, PE Senior Project Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201

Dear Mr. Nagar,

Enclosed please find agreement materials for the A. Epstein and Sons International, Inc. (Epstein) team to provide Phase I Engineering services to the City of Evanston for the improvement of Chicago Avenue from Howard Street to Davis Street. This includes materials for the following:

Epstein $ 237,558.21 Christopher B. Burke Engineering $ 140,397.23 Teska Associates $ 67,220.00 GSG Consultants $ 5,971.00 Art Encounter $ 16,000.00 Project Total $ 467,146.44

If you have any questions or require additional information, please do not hesitate to contact me at 312-429-8054 or [email protected].

Sincerely,

Tim Gustafson, AICP Senior Planner, Project Manager Epstein

Page 5 of 37 Page 6 of 37 Chicago Avenue Phase I Prepared By: Gustafson Epstein Project No. 19218

Labor By Subtask

Project: Chicago Avenue Phase I (EPN 19218) Client: City of Evanston 60 48 524 340 170 660 80 1,212 584 30 64 Project Manager: Tim Gustafson Project Project Sr. Design Design CAD Art Principal Senior PM Manager Engineer Engineer Engineer Coordinator CBBEL Teska GSG Encounter Task Hours % of Effort $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 1.0 Project Management 1.1 Project Management 180 4.77% 180 2.0 Stakeholder Engagement 2.0 Communications Plan 8 0.21% 8 2.1 Stakeholder Interviews 84 2.23% 20 56 8 2.2 Committee Meetings 186 4.93% 30 20 20 108 8 2.3 Public Meetings 202 5.36% 30 20 20 40 72 20 3.0 Agency Coordination 3.1 Agency Coordination 108 2.86% 8 60 40 3.2 Utility Survey & Mapping 34 0.90% 34 4.0 Existing Conditions Data Collection 4.1 Topographic Survey 432 11.45% 4 428 4.2 Utility Mapping 22 0.58% 2 10 10 4.3 Traffic Counts 12 0.32% 2 10 4.4 Crash Analysis 124 3.29% 124 4.5 Aerial Imagery 10 0.27% 10 4.6 Existing Roady Plans 22 0.58% 2 10 10 4.7 Cultural / Historic Review 34 0.90% 4 10 20 4.8 Parking 32 0.85% 2 10 20 4.9 Drainage Study Reporting 2 0.05% 2 4.10 Sidewalk Vault Investigation 22 0.58% 2 10 10 4.11 Lighting Analysis 172 4.56% 172 5.0 PESA 5.1 PESA 124 3.29% 4 120 5.2 Pavement Cores 30 0.80% 30 6.0 Alts. Assessment & Corridor Analysis 6.1 Typical Sections, Plan Concept Dwgs. 546 14.48% 4 40 30 80 220 80 92 6.2 Synchro Analysis 256 6.79% 4 10 40 202 6.3 IDS 14 0.37% 4 10 6.4 Summary Memo and Presentation 156 4.14% 8 40 30 50 28 6.4.1 Visualizations 340 9.01% 340 7.0 Prelim. Plans & Cost Estimate 7.1 Plans 290 7.69% 8 42 20 20 200 7.2 Cost Estimate 60 1.59% 12 8 20 20 8.0 Project Development Report 8.1 Project Development Report 200 5.30% 20 100 80 9.0 Grant Applications 9.1 Grant Applications 10 0.27% 10 10.0 QA / QC 10.1 QA / QC 60 1.59% 60

Labor Hours Total 3,772 100.00% 60.00 48.00 524.00 340.00 170.00 660.00 80.00 1212.00 584.00 30.00 64.00 3,772

1.59% 1.27% 13.89% 9.01% 4.51% 17.50% 2.12% 32.13% 15.48% 0.80% 1.70% % of Effort

Epstein Labor by Subtask.xlsx 8/25/2020

CITY OF EVANSTON CHICAGO AVENUE CORRIDOR IMPROVEMENT PROJECT PHASE I ENGINEERING SCOPE OF SERVICES

SCOPE OVERVIEW 1. Project Management 2. Stakeholder Engagement 3. Agency Coordination 4. Existing Conditions Data Collection 5. PESA 6. Corridor & Alternatives Analysis 7. Preliminary Engineering Plans 8. Project Development Report 9. Grant Applications 10. Quality Assurance / Quality Control

1. Project Management Epstein will schedule and conduct a project kickoff meeting to review the project scope, schedule, and lines of communication between Epstein, the City of Evanston (City), and IDOT. Epstein’s project manager will serve as the primary point of contact between the City and the consultant team. Epstein will review data collection needs at this meeting.

Epstein will conduct twice monthly project coordination and check in meetings (as phone calls) with the City to report on project progress and discuss relevant project and coordination tasks. Epstein will prepare invoices monthly using the IDOT Form BLR 05621. Epstein will submit the following materials at draft and final stages for review and comment by the City. Final versions shall incorporate City, IDOT, and coordinating agency comments where applicable:

1.1. Environmental Survey Request (ESR) 1.2. Memorandum summarizing alternatives analysis, selection of preferred alternative 1.3. Public Information Meeting notice and documentation of advertisement 1.4. Public Information Meeting summary and responses to submitted questions 1.5. 30% proposed geometry submittal (scale shall be at 1” = 20’ unless otherwise noted): • Project limits, • Utility locations, structures, ROW impacts • Existing conditions and surface features, labeled utilities • Typical sections for each change in ROW or facility widths or changes to cross slope • Bus stop locations, parking restrictions • Proposed geometry and pavement marking plan • Preliminary engineer’s estimate of probable construction cost 1.6. Draft Project Development Report (PDR) inclusive of all required elements per BLR 22210 with placeholders for environmental, special waste, and cultural clearances 1.7. Draft Final PDR inclusive of clearances and IDOT comments with disposition 1.8. Final PDR 1.9. Grant Application Narratives and Submittal Documentation

2. Stakeholder Engagement Epstein will direct its subconsultant Teska to manage the scheduling and coordination for the stakeholder engagement process, which will include the preparation of a communications plan, maintenance of ongoing public communications, and facilitating stakeholder interviews, committee meetings, and public meetings. Epstein will work with the City and Teska to determine the number of consultant team who will attend each meeting, including representatives from Epstein, Teska, CBBEL, and Art Encounter as needed. Epstein will direct Teska to adhere to public information meeting notification and reporting requirements per IDOT BDE Chapter 19.

EVANSTON CHICAGO AVENUE PHASE I 1 of 4

Page 7 of 37

2.1. Stakeholder Interviews. Epstein will participate in up to two days of small group interviews with key stakeholders in one-hour increments to collect feedback and comments about the character of the corridor within existing project limits, and identify goals and objectives to influence the design process. 2.2. Committee Meetings. Epstein will conduct three committee meetings to review project progress at the following project milestones: (1) review of issues and opportunities, (2) preliminary concept review and alternatives analysis, and (3) review of preferred concept. 2.3. Public Meetings: Epstein will conduct two public information meetings to follow committee meetings at the following project milestones: (1) preliminary concept review and alternatives analysis and (2) review of preferred concept.

3. Agency Coordination Epstein will schedule a project kickoff meeting with IDOT to review the scope of work, discuss the project schedule and target date for obtaining Design Approval (DA) for the project. Epstein will request confirmation on which Project Development Report (PDR) format will be used, with the objective of submitting the project for approval by IDOT as a Categorical Exclusion Group 1, State Approved with report (BLR 22210). Following this meeting, Epstein will submit an Environmental Survey Request (ESR) to begin review of cultural, environmental, hazardous waste and geotechnical conditions. Epstein will coordinate with IDOT for review and approval of required items in the PDR.

Epstein will coordinate with agencies and utility providers to identify and locate utilities or infrastructure that may be impacted by proposed improvements. Epstein will provide documentation of coordination efforts for inclusion in the PDR and document commitments for Phase II. Epstein will coordinate with the City of Chicago for proposed connections to existing and proposed bicycle facilities at the southern project limits.

Epstein will conduct meetings with CTA, Pace, and Northwestern University to coordinate on proposed impacts to transit stations and bus stops during the corridor assessment tasks and preparation of preliminary engineering plans. Epstein will coordinate with CTA and the Union Pacific Railroad for proposed improvements that are anticipated to impact structures, viaducts, or other railroad right-of- way impacts.

4. Existing Conditions Data Collection Epstein will collect the following information: 4.1. Topographic Survey. Epstein will direct CBBEL to conduct existing conditions survey showing elevation data, existing right of way (ROW) limits, benchmarks, locations of signs and structures, roadway, curb, gutter, parkway, driveway, and sidewalk widths., cross slope at cross streets, driveways, and beyond the ROW line at all grade controlling features. 4.2. Utilities. Epstein will direct its subconsultant to trequest utility atlas information from the City and will identify the location of roadway lighting and utility poles, drainage structures, and traffic control infrastructure within the project limits. Review location of underground utilities and identify water main replacement limits. 4.3. Traffic. Epstein will direct its subconsultant to collect average daily traffic, peak hour, and turning movements for vehicle, bicycle, and pedestrian counts. 4.4. Crashes. Epstein’s subconsultant will obtain crash data from IDOT for the most recent five-year period for which data are available. 4.5. Aerial Imagery. Epstein will obtain CAD/GIS data and aerial imagery from the City and Cook County. 4.6. Existing Roadway Plans. Obtain existing roadway plans from the City for streets intersecting Chicago Avenue within the project limits. 4.7. Cultural/Historic Review. Review the National Register of Historic Places to identify and confirm structures or districts within the project study area known to have historic or potentially historic significance 4.8. Parking. Conduct a parking assessment by block to identify parking utilization and collect observations on vehicle type and duration.

EVANSTON CHICAGO AVENUE PHASE I 2 of 4

Page 8 of 37

4.9. Drainage Study Reporting. Epstein will prepare a Plan of the study area and will include potential drainage impacts for the preferred alternative. A full location drainage study is not anticipated to be required; the objective will be to confirm that the proposed improvement poses no floodway impacts per Section 20-7 of the BLRS Manual, and to determine whether culvert changes are needed in order to accommodate the proposed improvement. Epstein will submit a draft Drainage Plan to the City for review prior to submittal to IDOT. 4.10. Sidewalk Vaults. Investigate potential sidewalk vault locations and recommended remediation tasks 4.11. Lighting. CBBEL will review lighting in accordance with the City of Evanston Streetlight Master Plan.

5. PESA Epstein will direct its subconsultant CBBEL to conduct a Preliminary Environmental Site Assessment (PESA) to identify Recognized Environmental Concerns (RECs) that may require further testing or analysis during the preparation of detailed engineering plans or specifications (Phase II) or construction. Epstein will direct its subconsultant GSG to conduct a geotechnical investigation of soils for the preferred alignment and document findings to inform any issues related to surface and subsurface conditions that would impact Phase II or construction of proposed improvements. Epstein will submit the PESA for review and approval by IDOT and FHWA.

6. Alternatives Assessment & Corridor Analysis 6.1. Epstein will prepare typical sections and corridor plan concept drawings in sufficient detail to identify proposed lane, corridor and right-of-way width, and document issues, opportunities, pros and cons for up to three (3) proposed roadway configurations applied to the following project segments: • Chicago Avenue between Howard Street and Davis Street • Hinman Avenue between South Boulevard and Lake Street • South Boulevard between Chicago Avenue and Hinman Avenue • Lake Street between Chicago Avenue and Hinman Avenue

Epstein will direct its subconsultant Teska to prepare illustrative concept drawings for four (4) enlargement plans eight (8) section drawings, and four (4) photo visualizations to support the development of alternatives. Epstein will compile findings of this task into a summary memorandum and presentation and meet with the City to discuss and collect feedback. Epstein will revise of the analysis for the selection of a preferred alternative for each segment within the project limits, and make refinements at the City’s written instruction for presentation to stakeholders and the public.

6.2. Since traffic conditions are not typical due the current work-from-home options that many industries are using, Epstein will utilize 2010 traffic counts collected by CBBEL from a previous project for Chicago Avenue. To adjust these counts from 2010 and to get a feel for current volumes, 12-hour counts will be conducted on Chicago Avenue and Lake Street for one weekday and Saturday, tube counts will be conducted at the north and south ends of the corridor, and one supplemental 12-hour count will be conducted at an intersection to be determined south of Lake Street to get a feel for current bike volumes. Epstein anticipates using Fish Transportation Group (FTG) to obtain traffic count data. Epstein will coordinate with the Chicago Metropolitan Agency for Planning (CMAP) to obtain feedback on traffic count usage and possible projections or adjustments.

6.3. Epstein will conduct one (1) Intersection Design Study (IDS) for the intersection of Chicago Avenue with South Boulevard. The IDS will include IDOT required ADA curb ramp details at each quadrant where curb ramps exist or are proposed. • The IDS will be prepared at a scale of 1" = 50'. The IDS will include the following: • Intersection capacity analyses for AM and PM peak hour design year traffic volumes. • Existing and projected peak hour volumes. • Existing and proposed intersection geometrics.

EVANSTON CHICAGO AVENUE PHASE I 3 of 4

Page 9 of 37

• Proposed signal layout. • Elements controlling design. • General notes. • Design vehicle turning analyses sheets • Existing and proposed roadway profiles sheets.

The IDS will be submitted to the City of Evanston and then IDOT BLRS for review. Any review comments will be incorporated into the final IDS and submitted to the City and IDOT for formal approval.

6.4. Epstein will analyze each of the alternatives and prepare a memorandum summarizing pros and cons of each alternative. The memorandum will include a recommendation for one preferred alternative to be carried forward into Phase I.

7. Preliminary Engineering Plans and Cost Estimate 7.1. Preliminary Engineering Plans. Epstein will prepare preliminary engineering plans for the preferred alternative to be included in the PDR. This will include the following: • Typical sections (Approximately 2 sheets) • Plan and profile (Approximately 17 sheets) • Preliminary ADA ramp details at 1” = 5’ scale (Approx. 8 sheets, 4-8 ramps per sheet depending on curb ramp type) 7.2. Epstein will prepare a summary of quantities and engineer’s estimate of probable construction cost.

8. Project Development Report Epstein will prepare a Phase I summary report that compiles the data and documentation from the above tasks into the PDR. Epstein will provide the draft PDR to the City for review and comment. Epstein will make revisions and maintain a disposition of comments, and will submit the revised PDR to IDOT for review, comment, and Design Approval. The PDR will follow the IDOT-approved form (e.g., BLR 22210) and will include: o Project location, limits, connections to other facilities • ESR location map • Project scope, need for improvements • Design criteria and guidelines • Proposed typical sections • Plan and profile sheets, intersection and preliminary ADA details • Variances and design exceptions where applicable (variance forms) • Crash analysis • Coordination documentation with utilities, agencies, stakeholders, and the public • Engineer’s estimate of probable construction cost, summary of quantities • Documentation and clearances regarding Environmental, Geotechnical, Special Waste, and/or Historic Preservation conditions

9. Grant Applications Epstein will identify potential funding sources for Phase II engineering and construction of the project and prepare grant application narratives and exhibits for submittal of grants by the City. This may include ITEP, TAP, STP, CMAQ, or other enhancement funds (e.g. public art).

10. Quality Assurance / Quality Control Epstein will maintain a quality assurance / quality control plan for the production of all materials for review by the City, and shall maintain a disposition of comments for submittals to IDOT. Any additional work tasks or deliverables not included in this scope shall be discussed between Epstein’s project manager and the City. Any change orders to the scope of work shall be confirmed in writing from the City of Evanston prior to execution of additional work.

EVANSTON CHICAGO AVENUE PHASE I 4 of 4

Page 10 of 37 Page 11 of 37 DF-824-039 REV 12/04

PAYROLL ESCALATION TABLE FIXED RAISES

FIRM NAME A. Epstein and Sons International, Inc. DATE 08/25/20 PRIME/SUPPLEMENT 0.00 PTB NO.

CONTRACT TERM 20 MONTHS OVERHEAD RATE 145.77% START DATE 9/2/2020 COMPLEXITY FACTOR 0 RAISE DATE 1/1/2021 % OF RAISE 3.00%

ESCALATION PER YEAR

9/2/2020 - 1/1/2021 1/2/2021 - 1/1/2022 1/2/2022 - 5/1/2022

4124 20 20 20

= 20.00% 61.80% 21.22% = 1.0302 The total escalation for this project would be: 3.02%

PREPARED BY THE CONSULTANT Printed 8/25/2020 2:06 PM DF-824-039 REV 12/04 PAYROLL RATES FIRM NAME A. Epstein and Sons International, Inc. DATE 08/25/20 PRIME/SUPPLEMENT

ESCALATION FACTOR 3.02%

CLASSIFICATION CURRENT RATE PROPOSED RATE CALCULATED RATE

Project Principal $70.00 $70.00 Senior Project Architect $54.02 $55.65 Senior Design Architect $63.75 $65.67 Senior Technical Professional $46.15 $47.54 Project Architect $34.98 $36.04 Design Professional $25.59 $26.36 Senior Project Manager $67.13 $69.16 Project Manager $52.61 $54.20 Senior Project Engineer $49.21 $50.70 Project Engineer $46.03 $47.42 Senior Design Engineer $36.07 $37.16 Design Engineer $31.36 $32.31 Senior Designer $37.63 $38.77 Specifier $56.25 $57.95 CAD Coordinator $31.61 $32.56 Senior Administrative Assistant $32.05 $33.02 Administrative Assistant $26.20 $26.99

PREPARED BY THE CONSULTANT Printed 8/25/2020 2:06 PM Page 12 of 37 Page 13 of 37 DF-824-039 REV 12/04

COST PLUS FIXED FEE COST ESTIMATE OF CONSULTANT SERVICES

FIRM A. Epstein and Sons International, Inc. DATE 08/25/20 Local Agency OVERHEAD RATE 145.77% Section COMPLEXITY FACTOR 0 Project Job No: Cost Plus Fixed Fee 2 14.50% [DL+R(DL) +1.4(DL)+IHDC]

DBE OVERHEAD IN-HOUSE Outside SERVICES % OF DROP ITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL (A) (B) ( C ) (D) (E) (F) (G) (H) (B-G) 1. Project Management 180 9,755.60 14,220.74 3,476.57 27,452.90 5.88% 2. Stakeholder Engagement 160 7,524.85 10,968.97 2,681.60 21,175.42 4.53% 3. Agency Coordination 108 5,701.88 8,311.63 2,031.96 800.00 16,845.47 3.61% 4. Existing Conditions Data Collection 160 6,513.62 9,494.91 2,321.24 3,600.00 21,929.77 4.69% 5. PESA 4 216.79 316.02 77.26 610.06 0.13% 6. Corridor & Alternatives Analysis 650 25,483.46 37,147.24 9,081.45 1,600.00 73,312.15 15.69% 7. Preliminary Engineering Plans 350 13,937.41 20,316.56 4,966.83 39,220.79 8.40% 8. Project Development Report 200 8,410.39 12,259.82 2,997.18 23,667.40 5.07% 9. Grant Applications 10 541.98 790.04 193.14 1,525.16 0.33% 10. Quality Assurance / Quality Control 60 4,200.00 6,122.34 1,496.74 11,819.08 2.53%

Christopher B. Burke Engineering 140,397.23 140,397.23 30.05% Teska Associates 67,220.00 67,220.00 14.39% GSG Consultants, Inc. 5,971.00 5,971.00 1.28% Art Encounter 16,000.00 16,000.00 3.43%

TOTALS 1882 82,285.98 119,948.27 0.00 29,323.96 6,000.00 229,588.23 0.00 467,146.44 100.00%

DBE

PREPARED BY THE CONSULTANT Printed 8/25/2020 2:06 PM Page 14 of 37 DF-824-039 REV 12/04

AVERAGE HOURLY PROJECT RATES FIRM A. Epstein and Sons International, Inc. Local Agency 0 Section 0 DATE 08/25/20 Project 0 Job No: 0 SHEET 1 OF 5

PAYROLL AVG TOTAL PROJECT RATES 1. Project Management 2. Stakeholder Engageme3. Agency Coordination 4. Existing Conditions Data5. PESA HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Project Principal 70.00 60 3.19% 2.23 Senior Project Architect 55.65 0 Senior Design Architect 65.67 0 Senior Technical Professional 47.54 0 Project Architect 36.04 0 Design Professional 26.36 0 Senior Project Manager 69.16 48 2.55% 1.76 8 7.41% 5.12 Project Manager 54.20 524 27.84% 15.09 180 100.00% 54.20 80 50.00% 27.10 60 55.56% 30.11 20 12.50% 6.77 4 100.00% 54.20 Senior Project Engineer 50.70 0 Project Engineer 47.42 340 18.07% 8.57 40 25.00% 11.85 40 37.04% 17.56 60 37.50% 17.78 Senior Design Engineer 37.16 170 9.03% 3.36 Design Engineer 32.31 660 35.07% 11.33 40 25.00% 8.08 80 50.00% 16.15 Senior Designer 38.77 0 Specifier 57.95 0 CAD Coordinator 32.56 80 4.25% 1.38 Senior Administrative Assistant 33.02 0 Administrative Assistant 26.99 0 0 0 0 0 0 0 0 0 0 0 0

TOTALS 1882 100% $43.72 180 100.00% $54.20 160 100% $47.03 108 100% $52.80 160 100% $40.71 4 100% $54.20

PREPARED BY THE CONSULTANT Printed 8/25/2020 2:06 PM Page 15 of 37 DF-824-039 REV 12/04

' AVERAGE HOURLY PROJECT RATES

FIRM A. Epstein and Sons International, Inc. Local Agency 0 DATE 08/25/20 Section 0 Project 0 Job No: 0 SHEET 2 OF 5

PAYROLL AVG 6. Corridor & Alternatives Anal7. Preliminary Engineering Pla 8. Project Development Report9. Grant Applications 10. Quality Assurance / Quality HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Project Principal 70.00 60 100.00% 70.00 Senior Project Architect 55.65 Senior Design Architect 65.67 Senior Technical Professional 47.54 Project Architect 36.04 Design Professional 26.36 Senior Project Manager 69.16 20 3.08% 2.13 20 5.71% 3.95 Project Manager 54.20 100 15.38% 8.34 50 14.29% 7.74 20 10.00% 5.42 10 100.00% 54.20 Senior Project Engineer 50.70 Project Engineer 47.42 60 9.23% 4.38 40 11.43% 5.42 100 50.00% 23.71 Senior Design Engineer 37.16 130 20.00% 7.43 40 11.43% 4.25 Design Engineer 32.31 260 40.00% 12.92 200 57.14% 18.46 80 40.00% 12.92 Senior Designer 38.77 Specifier 57.95 CAD Coordinator 32.56 80 12.31% 4.01 Senior Administrative Assistant 33.02 Administrative Assistant 26.99

TOTALS 650 100% $39.21 350 100% $39.82 200 100% $42.05 10 100% $54.20 60 100% $70.00 0 0% $0.00

PREPARED BY THE CONSULTANT Printed 8/25/2020 2:06 PM Task 3 – Utility Survey and Coordination CBBEL will coordinate with utility owners and with J.U.L.I.E. Utility Coordination to retrieve atlas information for all applicable underground utilities including storm sewer, sanitary sewer, water main, gas, electric, cable, etc. CBBEL will compile all Utility Atlas information into the base map. All utilities /obstructions / systems may not be shown.

Task 4.1 – Topographic Survey CBBEL will perform a Topographic Survey of Chicago Avenue with side street overlap (from Davis Street to Howard Street, a distance of approximately 11,400 LF including 50’ down all side streets. The following scope items will be included in this task:

Horizontal Control: Utilizing state plane coordinates, CBBEL will set recoverable primary control utilizing state of the art GPS equipment based on NGS City of Evanston Control Monumentation.

Vertical Control: CBBEL will establish benchmarks and assign elevations to the horizontal control points. This will be based on GPS observed NGS & City of Evanston Control Monumentation (NAVD’88 vertical control datum).

Existing Right-of-Way: CBBEL will establish the existing right-of-way of the roadways within the project limits based on monumentation found in the field, plats of highways, subdivision plats and any other available information.

Topographic Survey: CBBEL will field locate all pavements, driveways, curb and gutters, pavement markings, signs, manholes, utility vaults, drainage structures, utilities, driveway culverts, cross road culverts, etc. within the project limits. Establish all rim and invert elevations, utility sizes & type, depth subterranean structure, etc., at all points of access to below-grade utilities.

Cross Sections: CBBEL will survey cross sections along the project limits at 50’ intervals, at driveways, and at all other grade controlling features. Survey will be obtained for 10 feet beyond the existing right-of-way line.

Utility Survey and Coordination: All existing storm and sanitary sewers will be surveyed to determine rim and invert elevations and pipe sizes. Above ground facilities of any additional underground utilities including water main, gas, electric, cable, etc. will also be located (JULIE Utility Coordination is not included in this task).

Tree Survey: CBBEL will locate all trees over 6” inches in diameter within the existing right- of-way and ultimately the proposed right-of-way for the project in order to assess potential tree impacts, if any, associated with the project. The located trees will be identified by species (deciduous or coniferous) and the size and condition determined as appropriate.

Base Mapping: CBBEL will compile all of the above information onto one base map at 1’=20’ scale that is representative of existing conditions for use as the base sheet for the construction of any public or private infrastructure subsequent to the findings of engineering/drainage analysis.

Task 4.4 – Crash Analysis This task includes obtaining the last five (5) years of crash data from IDOT including segment and intersection crash data in order to prepare a project Crash Analysis Report for the entire corridor. It is assumed that one or two years of additional crash data will become available

Page 16 of 37 over the course of project development. CBBEL will add this data and prepare updates based on this additional information.

The results of the accident analysis will be summarized in the project development report to discuss our findings and conclusions. The accident analysis report will include a discussion of the overall accident history within the project study area and for signalized intersections, minor intersections, and mid-block locations. In addition, wet-pavement cluster sites, if any, will be addressed. Accident data will be summarized for the study area by type, severity, and percentage by type.

Note, predictive crash analysis will not be included in this scope.

Task 4.11 - Lighting Analysis CBBEL will meet with the appropriate personnel as required to refine the scope, discuss the lighting requirements, preferred lighting equipment and obtain existing lighting information. CBBEL will perform a site visit to obtain information regarding the existing field conditions.

A preliminary photometric analysis will be performed to replace or augment the existing City’s Tallmadge and cobra head davit light poles with their standard LED light poles. Based on the information collected, lighting photometric calculations will be performed for the proposed lighting. The calculations will determine the proposed lighting levels for the roadway and signalized intersections. The photometrics will target the current City lighting levels and will be performed using the last version of AGI32 photometric software.

We understand these photometric calculations to include the following:

• Photometric calculations for each unique roadway cross section including sidewalk illuminance calculations.

• Intersection photometric calculations at 1) Howard St, 2) South Blvd, 3) Kedzie St, 4) Main St, 5) Greenleaf St, 6) Dempster St, 7) Greenwood St, 8) Lake St, 9) Grove St, and 10) Davis St.

Based on the photometric calculations and existing/proposed field conditions, a proposed light pole layout will be determined, field verified, and incorporated into a preliminary set of lighting plans. CBBEL will identify potential utility conflicts with the proposed lighting. A Preliminary lighting submittal report will be created including a project description, target lighting levels with justification, preliminary photometric calculations, cut sheets of the proposed lighting equipment and an preliminary engineer’s estimate of construction cost.

Task 5 – Preliminary Environmental Site Assessment A Preliminary Environmental Site Assessment (PESA) will be performed to identify potential Recognized Environmental Concerns (RECs) within and immediately adjacent to the project site. PESA services include a cursory field investigation in which all parcels within and immediately adjacent to the project site are visited to look for evidence of RECs such as underground and above-ground storage tanks, leaking underground storage tanks, the historic presence of hazardous waste handling and/or storage sites, historic hazardous waste spills, potential contaminated soils, pavement staining, malfunctioning transformers, solid waste or other adverse site conditions such as noxious odors or tenants likely to be using or handling hazardous substances. A database search is completed for known tenants and addresses to identify any known presence or release of toxic or hazardous substances into the environment within the project site as reported to federal and state regulatory agencies. A

Page 17 of 37 review of past aerial photography and topographic maps is also performed to identify changes in historic land uses or past tenants that may have used or released toxic or hazardous substances. A report is compiled to present the results of the PESA investigation for approval by federal and state regulatory agencies as applicable.

Task 6.2 – Traffic Analysis (Synchro)

CBBEL already has Synchro models set-up for Chicago Ave from a previous project and will update models as necessary and conduct corridor traffic modeling and analyses for three (3) alternatives and for preparation of the intersection design study. The three alternatives will include minimum improvement, mid-level improvement and maximum improvement along the corridor. This task will include preparing morning and evening peak hour capacity analysis for existing conditions and the three alternatives to establish a baseline for relative comparison of operational performance for alternatives considered.

N:\PROPOSALS\ADMIN\2020\Evanston Chicago Ave Corridor Improvements P200233\Contract Negotiation\CBBEL Scope of Work.081920.docx

Page 18 of 37 Page 19 of 37 DF-824-039 REV 12/04

PAYROLL ESCALATION TABLE FIXED RAISES

FIRM NAME Christopher B. Burke Engineering, Ltd. DATE 08/25/20 PRIME/SUPPLEMENT 0.00 PTB NO.

CONTRACT TERM 3 MONTHS OVERHEAD RATE 129.05% START DATE 10/1/2020 COMPLEXITY FACTOR 0 RAISE DATE 1/1/2021 % OF RAISE 3.00%

ESCALATION PER YEAR

10/1/2020 - 12/31/2020

3 3

= 100.00% = 1.0000 The total escalation for this project would be: 0.00%

Bureau of Design and Environment Printed 8/25/2020 2:11 PM DF-824-039 REV 12/04

PAYROLL RATES FIRM NAME Christopher B. Burke Engineering, Ltd. DATE 08/25/20 PRIME/SUPPLEMENT

ESCALATION FACTOR 0.00%

CLASSIFICATION CURRENT RATE PROPOSED RATE CALCULATED RATE

PRINCIPAL $60.00 $60.00 ENGINEER VI $70.00 $70.00 ENGINEER V $66.83 $66.83 ENGINEER IV $55.12 $55.12 ENGINEER III $45.84 $45.84 ENGINEER I/II $34.03 $34.03 SURVEY V $60.00 $60.00 SURVEY IV $60.00 $60.00 SURVEY III $58.75 $58.75 SURVEY II* $48.50 $48.50 SURVEY I* $35.83 $35.83 ENGINEERING TECHNICIAN V $60.00 $60.00 ENGINEERING TECHNICIAN IV $52.17 $52.17 ENGINEERING TECHNICIAN III $48.13 $48.13 ENGINEERING TECHNICIAN I/II* $22.33 $22.33 CAD MANAGER $60.00 $60.00 ASST. CAD MANAGER $51.33 $51.33 CAD II * $47.25 $47.25 GIS SPECIALIST III $51.00 $51.00 GIS SPECIALIST I/II* $34.00 $34.00 LANDSCAPE ARCHITECT $58.00 $58.00 ENVIRONMENTAL RESOURCE SPECIALIST V $60.00 $60.00 ENVIRONMENTAL RESOURCE SPECIALIST IV $53.80 $53.80 ENVIRONMENTAL RESOURCE SPECIALIST III $41.00 $41.00 ENVIRONMENTAL RESOURCE SPECIALIST I/II $28.00 $28.00 ENVIRONMENTAL RESOURCE TECHNICIAN* $40.00 $40.00 ADMINISTRATIVE* $37.19 $37.19 ENGINEERING INTERN $16.10 $16.10

Bureau of Design and Environment Printed 8/25/2020 2:11 PM Page 20 of 37 Page 21 of 37 DF-824-039 REV 12/04

COST PLUS FIXED FEE COST ESTIMATE OF CONSULTANT SERVICES

FIRM Christopher B. Burke Engineering, Ltd. DATE 08/25/20 Local Agency OVERHEAD RATE 129.05% Section COMPLEXITY FACTOR 0 Project Job No: Cost Plus Fixed Fee 2 14.50% [DL+R(DL) +1.4(DL)+IHDC]

DBE OVERHEAD IN-HOUSE Outside SERVICES % OF DROP ITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL (A) (B) ( C ) (D) (E) (F) (G) (H) (B-G) Task 2 - Stakeholder Coordination 40 2,204.80 2,845.29 767.27 5,817.36 4.14% Task 3 - Utility Survey and Coordination 34 2,000.00 2,581.00 696.00 5,277.00 3.76% Task 4.1 - Topographic Survey 428 20,279.50 26,170.69 7,057.27 900.00 54,407.46 38.75% Task 4.4 - Crash Analysis 124 4,540.28 5,859.23 1,580.02 11,979.53 8.53% Task 4.11 - Lighting Analysis 172 6,578.64 8,489.73 2,289.37 17,357.74 12.36% Task 5 - Pesa 120 4,400.00 5,678.20 1,531.20 11,609.40 8.27% Task 6.1 - Geometric Alternatives 92 4,843.64 6,250.72 1,685.59 12,779.94 9.10% Task 6.2 - Traffic Data Collection And Synchro Analysis 202 8,023.04 10,353.73 2,792.02 21,168.79 15.08%

Subconsultant DL 0.00 TOTALS 1212 52,869.90 68,228.61 0.00 18,398.73 900.00 0.00 0.00 140,397.23 100.00%

DBE

Bureau of Design and Environment Printed 8/25/2020 2:11 PM Page 22 of 37 DF-824-039 REV 12/04

AVERAGE HOURLY PROJECT RATES FIRM Christopher B. Burke Engineering, Ltd. Local Agency 0 Section 0 DATE 08/25/20 Project 0 Job No: 0 SHEET 1 OF 5

PAYROLL AVG TOTAL PROJECT RATES Task 2 - Stakeholder CoordTask 3 - Utility Survey andTask 4.1 - Topographic SuTask 4.4 - Crash Analysis Task 4.11 - Lighting Analys HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg PRINCIPAL 60.00 0 ENGINEER VI 70.00 0 ENGINEER V 66.83 0 ENGINEER IV 55.12 102 8.42% 4.64 40 100.00% 55.12 4 3.23% 1.78 12 6.98% 3.85 ENGINEER III 45.84 120 9.90% 4.54 20 16.13% 7.39 40 23.26% 10.66 ENGINEER I/II 34.03 340 28.05% 9.55 100 80.65% 27.44 120 69.77% 23.74 SURVEY V 60.00 6 0.50% 0.30 2 5.88% 3.53 4 0.93% 0.56 SURVEY IV 60.00 24 1.98% 1.19 24 5.61% 3.36 SURVEY III 58.75 72 5.94% 3.49 32 94.12% 55.29 40 9.35% 5.49 SURVEY II* 48.50 150 12.38% 6.00 150 35.05% 17.00 SURVEY I* 35.83 150 12.38% 4.43 150 35.05% 12.56 ENGINEERING TECHNICIAN V 60.00 0 ENGINEERING TECHNICIAN IV 52.17 8 0.66% 0.34 ENGINEERING TECHNICIAN III 48.13 0 ENGINEERING TECHNICIAN I/II* 22.33 0 CAD MANAGER 60.00 60 4.95% 2.97 60 14.02% 8.41 ASST. CAD MANAGER 51.33 60 4.95% 2.54 CAD II * 47.25 0 GIS SPECIALIST III 51.00 0 GIS SPECIALIST I/II* 34.00 0 LANDSCAPE ARCHITECT 58.00 0 ENVIRONMENTAL RESOURCE S 60.00 0 ENVIRONMENTAL RESOURCE S 53.80 0 ENVIRONMENTAL RESOURCE S 41.00 80 6.60% 2.71 ENVIRONMENTAL RESOURCE S 28.00 40 3.30% 0.92 ENVIRONMENTAL RESOURCE T 40.00 0 ADMINISTRATIVE* 37.19 0 ENGINEERING INTERN 16.10 0

TOTALS 1212 100% $43.62 40 100.00% $55.12 34 100% $58.82 428 100% $47.38 124 100% $36.62 172 100% $38.25

Bureau of Design and Environment Printed 8/25/2020 2:11 PM Page 23 of 37 DF-824-039 REV 12/04

' AVERAGE HOURLY PROJECT RATES

FIRM Christopher B. Burke Engineering, Ltd. Local Agency 0 DATE 08/25/20 Section 0 Project 0 Job No: 0 SHEET 2 OF 5

PAYROLL AVG Task 5 - Pesa Task 6.1 - Geometric AlternativTask 6.2 - Traffic Data Collectio HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg PRINCIPAL 60.00 ENGINEER VI 70.00 ENGINEER V 66.83 ENGINEER IV 55.12 32 34.78% 19.17 14 6.93% 3.82 ENGINEER III 45.84 60 29.70% 13.62 ENGINEER I/II 34.03 120 59.41% 20.22 SURVEY V 60.00 SURVEY IV 60.00 SURVEY III 58.75 SURVEY II* 48.50 SURVEY I* 35.83 ENGINEERING TECHNICIAN V 60.00 ENGINEERING TECHNICIAN IV 52.17 8 3.96% 2.07 ENGINEERING TECHNICIAN III 48.13 ENGINEERING TECHNICIAN I/II* 22.33 CAD MANAGER 60.00 ASST. CAD MANAGER 51.33 60 65.22% 33.48 CAD II * 47.25 GIS SPECIALIST III 51.00 GIS SPECIALIST I/II* 34.00 LANDSCAPE ARCHITECT 58.00 ENVIRONMENTAL RESOURCE SPE 60.00 ENVIRONMENTAL RESOURCE SPE 53.80 ENVIRONMENTAL RESOURCE SPE 41.00 80 66.67% 27.33 ENVIRONMENTAL RESOURCE SPE 28.00 40 33.33% 9.33 ENVIRONMENTAL RESOURCE TEC 40.00 ADMINISTRATIVE* 37.19 ENGINEERING INTERN 16.10

TOTALS 120 100% $36.67 92 100% $52.65 202 100% $39.72 0 0% $0.00 0 0% $0.00 0 0% $0.00

Bureau of Design and Environment Printed 8/25/2020 2:11 PM City of Evanston Chicago Ave Corridor Teska Scope Items DRAFT Prepared August 13, 2020

Task: Urban Design and Concept Plans Teska will support the team’s analysis and assessment tasks with urban design exhibits that communicate corridor concepts to the community. Teska’s exhibits and materials are prepared to be technically accurate and visually compelling to inspire creative engagement and feedback from the community. These materials include full color plan graphics, supported by maps, charts and infographics, to spark interest and involvement in the planning process. Teska will work with the team to prepare the following materials to help guide the corridor plan:

1. Staff Scoping Meeting. Teska will attend one meeting with staff and the team to finalize the project scope and to discuss project goals to guide the concept plan development. This scope item is also identified in Stakeholder and Public Engagement (below).

2. Prepare Corridor Character Exhibits. Teska will prepare maps and exhibits designed to aid in the public outreach tasks. Exhibits will be prepared as illustrative maps with annotations and site photographs. Exhibits will be prepared in Adobe programs: a. Community Context Map – The purpose of this map is to provide context for the corridor and to assist with orientation throughout the planning process. The map will identify land uses, community destinations, sidewalk gaps, pedestrian crossings, bus stops, and other characteristics. This will be useful to present a ‘common set of facts’ for reference. b. Corridor Opportunities Framework Exhibit – Based on the team’s traffic analysis and assessment, Teska will prepare a Framework exhibit that organizes transportation, transit, pedestrian and design improvements along the corridor.

3. Prepare Concept Plan Documents. Teska will work with the project team to develop concept plan documents. Concept materials will be developed in AutoCAD for technical accuracy and enhanced in Adobe programs for graphic effect. Concept materials may include: a. Enlargement Plans and typical sections – enlargement plans and typical section drawings will depict design improvements at key areas along the corridor. Improvements may include, but are not limited to: corridor gateway treatments, pedestrian crossings, commercial center frontage enhancements and key roadway intersection treatments. As the corridor is organized into (4) focus areas, Teska will prepare (4) illustrative enlargement plans and (8) illustrative section drawings. Plan and section locations will be selected to maximize the amount of improvements shown. b. Products and Materials Exhibits – annotated photographs will be provided to support the concept materials. As the corridor is organized into (4) focus areas, Teska will prepare up to (4) Exhibits. c. Cost Analysis – Teska will prepare an estimate of probably cost for the urban design treatments to be incorporated into the engineering costs. Estimate of probable cost will be based on a 30% design order of magnitude, suitable for estimating purposes.

Page 24 of 37 d. Photovisualiations – 3D photovisualizations will be prepared at key corridor locations to depict recommendations. As the corridor is organized into (4) focus areas, Teska will prepare (4) photovisualizations. Views will be selected and agreed upon in advance and will be chosen to maximize the amount of improvements shown.

Task: Stakeholder and Public Engagement

Our community engagement strategy is designed to ensure community collaboration, transparency of feedback, project updates on emerging themes and input, and above all else, community consensus.

Engagement includes a variety of meetings and workshops, designed to obtain feedback, ask the right questions at the right times, and inform the plan. We make use of a variety of meeting formats, including traditional presentations, open house activities, stakeholder interviews, focus groups, and group workshops to obtain information from a wide variety of stakeholders. We believe strongly in meeting community stakeholders where they are and would recommend meetings take place in tandem with other community group meetings, such as a regularly scheduled Ward meeting.

All meetings and activities are available as online video-based meetings. As appropriate, we use interactive digital based activities such as online polling, mind mapping, live sketching and other tools to maximize community inputs during video meetings.

Throughout the assignment, we propose to work with an advisory committee. The advisory committee may include City staff, elected officials (Ward representatives), and their invited guests.

An outline of our proposed engagement meeting process follows below:

1. Staff scoping meeting. In advance of the scoping meeting, Teska will prepare a communications plan. The communications plan will be reviewed with staff during this meeting to finalize the community engagement tasks, set calendar dates and discuss methods for communication to the committee and community.

2. Committee meeting #1: Issues and Opportunities Review. The purpose of this meeting is to review existing conditions, traffic analysis, corridor assessment and opportunities for enhancements. During the meeting the group will participate in a mapping activity. Outcomes of the meeting will be guidance towards concept development. An optional walking/biking tour will be available after this meeting.

3. Stakeholder Interviews and Focus Groups. Teska will participate in 1-2 days of stakeholder interviews and focus groups. These meetings should be scheduled in one-hour increments over the course of one-two days as video conference meetings. Meetings may be organized to discuss with community groups such as: Main Dempster Mile, Downtown Evanston, Go Evanston, Evanston Transit Alliance (ETA), area businesses, public works staff, elected officials, residents, bicyclists, and school groups. During the interviews, we will delve further into specific corridor issues that are important to each stakeholder or stakeholder group. These meetings will also be an opportunity to coordinate with local stakeholders who may not be part of the committee. Meeting logistics to be by staff.

Page 25 of 37

4. Committee meeting #2: Preliminary Concept Review Workshop and Alternatives Selections. The purpose of this meeting is to review preliminary corridor concepts and alternatives options. The workshop will include preference exercises and workshop activities designed to guide selections and build consensus around corridor improvements. Outcomes of this meeting will be direction towards a final concept plan.

5. Public meeting #1: Preliminary Concept Review Workshop. Based on input from the stakeholder meeting, refined concepts will be prepared and presented for public review and input. The public meeting will be organized as a presentation followed by a public open house. Public open house exhibits will be designed to solicit inputs and preferences from participants. Outcomes of the meeting will be direction to proceed with the final concept plan.

6. Committee meeting #3: Final Concept Review and Priority Project Selection. The purpose of this meeting will be to review the final corridor concept plan. The review meeting will include a presentation of the final plan and cost estimates. The group will participate in a guided discussion related to priority corridor projects. This information will be used towards finalizing the project report and to provide guidance to staff regarding implementation of the corridor improvements.

7. Public meeting #2: Final Concept Plan Review Open House. Based on input from the stakeholder meeting, the final concept plan and priority projects will be prepared and presented for public review and input. The public meeting will be organized as a presentation followed by a public open house. Public open house exhibits will be designed to solicit inputs and preferences from participants. Outcomes of the meeting will be direction to proceed with the final report.

Page 26 of 37 Page 27 of 37

CHICAGO AVENUE CORRIDOR TESKA FEES (08/13/20)

TESKA ASSOCIATES

Principal/PM Snr Assoc LA Assoc LA SUBTOTAL $155 $115 $100

URBAN DESIGN AND CONCEPT PLANS

1 Staff Scoping Meeting (hours in stakeholder and public engagement) 0$00$00$0 $0

2 Prepare Corridor Character Exhibits (Context Map; Corridor Opportunities Framework) 8 $1,240 16 $1,840 24 $2,400 $5,480 Prepare Concept Plan Documents (4 Enlargement Plan Typologies, 4 Typical Sections, 4 Products & 3 Materials Exhibits, Cost Analysis) 16 $2,480 80 $9,200 100 $10,000 $21,680

4 Prepare Photovisualizations (4 ) 16 $2,480 0 $0 80 $8,000 $10,480 DESIGN FEES 40 $6,200 96 $11,040 204 $20,400 $37,640 REIMBURSABLES $100 TOTAL $37,740

STAKEHOLDER AND PUBLIC ENGAGEMENT

1 Staff scoping meeting: Review communications plan 8 $1,240 0 $0 0 $0 $1,240

2 Committee meeting #1: Issues & Opportunities / Optional Bike Tour 8 $1,240 8 $920 20 $2,000 $4,160

3 Stakeholder interviews / Focus Groups 20 $3,100 16 $1,840 20 $2,000 $6,940

4 Committee meeting #2: Preliminary Concept Review Workshop & Alternatives Selections 8 $1,240 8 $920 20 $2,000 $4,160

5 Public meeting #1: Preliminary Concept Review Workshop 8 $1,240 8 $920 20 $2,000 $4,160

6 Committee meeting #3: Final Concept Review and Priority Project Selection 8 $1,240 8 $920 20 $2,000 $4,160

7 Public meeting #2: Final Concept Review Open House 8 $1,240 8 $920 20 $2,000 $4,160 DESIGN FEES 68 $10,540 56 $6,440 120 $12,000 $28,980 REIMBURSABLES $500 TOTAL $29,480

TOTAL CONCEPT PLANS + PUBLIC ENGAGEMENT $67,220 623 Cooper Court Schaumburg, IL 60173 630-994-2600 gsg-consultants.com

August 20, 2020

Mr. Tim Gustafson, AICP Senior Planner EPSTEIN 600 West Fulton Street Chicago, Illinois 60661-1259

RE: City of Evanston Pavement Core - Phase I Engineering Services Chicago Avenue Corridor Improvements from Howard Street to Davis Street.

Dear Mr. Gustafson:

As per your request, GSG Consultants, Inc., (GSG) prepared this proposal to perform a preliminary geotechnical investigation for the above referenced project. GSG understands that the project extends between Howard Street and Davis Street on Chicago Avenue in Evanston.

Below is a brief description of GSG’s proposed services:

1. Geotechnical Investigation For the Phase I study, GSG recommends 10 pavement cores. GSG will coordinate with Epstein regarding the pavement core locations.

Deliverables We will also prepare a pavement core summary report providing information regarding the pavement core thickness and nature of supporting base.

BUDGET GSG’s budget to complete the work outlined in this proposal is provided in the attached CECS. Should you have any questions regarding our proposal, please call me at (630)994-2610.

Sincerely, GSG CONSULTANTS, INC

Ala E. Sassila, Ph.D., P.E. Principal

Page 28 of 37 Page 29 of 37

Bureau of Design and Environment Prepared By: Consultant

PAYROLL ESCALATION TABLE FIXED RAISES

FIRM NAME GSG Consultants, Inc DATE 08/24/20 PRIME/SUPPLEMENT Prime PTB-ITEM# 1 Prepared By AES

CONTRACT TERM 6 MONTHS OVERHEAD RATE 126.14% START DATE 9/1/2020 COMPLEXITY FACTOR 0 RAISE DATE 1/1/2021 % OF RAISE 3%

END DATE 2/28/2021

ESCALATION PER YEAR

year First date Last date Months % of Contract 0 9/1/2020 1/1/2021 4 66.67% 1 1/2/2021 3/1/2021 2 34.33%

The total escalation = 1.00%

Printed 8/24/2020 3:53 PM Page 1 of 9 BDE 3608 Template (Rev. 10/19/17) Bureau of Design and Environment Prepared By: Consultant

PAYROLL RATES FIRM NAME GSG Consultants, Inc DATE 08/24/20 PRIME/SUPPLEMENT Prime PTB-ITEM # 1

ESCALATION FACTOR 1.00% Note: Rates should be capped on the AVG 1 tab as necessary

IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Principal $75.00 $75.75 Senior Project Manager $75.00 $75.75 Project Manager $65.43 $66.08 Senior Engineer II $58.50 $59.09 Senior Engineer I $48.23 $48.71 Project Engineer II $45.54 $46.00 Project Engineer I $40.11 $40.51 Staff Engineer II $36.50 $36.87 Staff Engineer I $29.95 $30.25 Senior Environmental Scien $44.17 $44.61 Environmental Scientiest II $38.23 $38.61 Environmental Scientiest I $26.40 $26.66 Senior Inspector $50.29 $50.79 Inspector II $42.50 $42.93 Inspector I $33.63 $33.97 CAD Designer $31.75 $32.07 Project Administrator $29.80 $30.10 Adminstrative $28.11 $28.39

Printed 8/24/2020 3:53 PM Page 2 of 9 BDE 3608 Template (Rev. 10/19/17)

Page 30 of 37 Bureau of Design and Environment Prepared By: Consultant Subconsultants FIRM NAME GSG Consultants, Inc DATE 08/24/20 PRIME/SUPPLEMENT Prime PTB-ITEM # 1

NAME Direct Labor Total Contribution to Prime Consultant

Total 0.00 0.00

Printed 8/24/2020 3:53 PM Page 3 of 9 BDE 3608 Template (Rev. 10/19/17)

Page 31 of 37 Page 32 of 37 COST PLUS FIXED FEE

COST ESTIMATE OF CONSULTANT SERVICES Bureau of Design and Environment Prepared By: Consultant FIRM GSG Consultants, Inc DATE 08/24/20 PTB-ITEM # 1 OVERHEAD RATE 126.14% PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0

DBE OVERHEAD SERVICES % OF DROP ITEM MANHOURS PAYROLL & DIRECT FIXED BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE OTHERS TOTAL TOTAL (A) (B) ( C ) (D) (E) (G) (H) (B-G) Geotechnical Services 30 1,080 1,362 1,930 399 1,200 - 5,971 100.00% ------Subconsultant DL 0 - TOTALS 30 1,080 1,362 1,930 399 1,200 - 5,971 100.00% 2,442 DBE 0.00%

Printed 8/24/2020 3:53 PM Page 4 of 9 BDE 3608 Template (Rev. 10/19/17) Bureau of Design and Environment

Page 33 of 37 Prepared By: Consultant AVERAGE HOURLY PROJECT RATES

FIRM GSG Consultants, Inc PTB-ITEM# 1 DATE 08/24/20 PRIME/SUPPLEMENT Prime SHEET 1 OF 1

PAYROLL AVG TOTAL PROJ. RATES Geotechnical Services HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Principal 75.75 2.0 6.67% 5.05 2 6.67% 5.05 Senior Project Manager 75.75 0.0 Project Manager 66.08 0.0 Senior Engineer II 59.09 0.0 Senior Engineer I 48.71 4.0 13.33% 6.49 4 13.33% 6.49 Project Engineer II 46.00 0.0 Project Engineer I 40.51 0.0 Staff Engineer II 36.87 0.0 Staff Engineer I 30.25 20.0 66.67% 20.17 20 66.67% 20.17 Senior Environmental Scien 44.61 0.0 Environmental Scientiest II 38.61 0.0 Environmental Scientiest I 26.66 0.0 Senior Inspector 50.79 0.0 Inspector II 42.93 0.0 Inspector I 33.97 0.0 CAD Designer 32.07 4.0 13.33% 4.28 4 13.33% 4.28 Project Administrator 30.10 0.0 Adminstrative 28.39 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

TOTALS 30.0 100% $35.99 30.0 100.00% $35.99 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00

Printed 8/24/2020 3:53 PM Page 5 of 9 BDE 3608 Template (Rev. 10/19/17) Direct Costs Check Sheet

COMPANY NAME: GSG Consultants, Inc PTB NUMBER: City of Evanston, Chicago Avenue TODAY'S DATE:

QUANTITY CONTRACT ITEM ALLOWABLE UTILIZE TOTAL W.O. ONLY J.S. ONLY RATE Per Diem (per GOVERNOR’S TRAVEL CONTROL Up to state rate maximum $0.00 $0.00 BOARD) Lodging (per GOVERNOR’S TRAVEL CONTROL Actual cost (Up to state rate maximum) $0.00 $0.00 BOARD) Coach rate, actual cost, requires minimum two weeks' notice, Air Fare $0.00 $0.00 with prior IDOT approval Vehicle Mileage (per GOVERNOR’S TRAVEL Up to state rate maximum $0.00 $0.00 CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day X 2 $65.00 $130.00 Vehicle Rental Actual cost (Up to $55/day) $0.00 $0.00 Tolls Actual cost $0.00 $0.00 Parking Actual cost $0.00 $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 $0.00 Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00 Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00 Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00 Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00 Project Specific Insurance Actual cost $0.00 $0.00 Monuments (Permanent) Actual cost $0.00 $0.00 Photo Processing Actual cost $0.00 $0.00 2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00

Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00

CADD Actual cost (Max $15/hour) $0.00 $0.00 Web Site Actual cost (Submit supporting documentation) $0.00 $0.00 Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00 Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00 Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00 Recording Fees Actual cost $0.00 $0.00 Transcriptions (specific to project) Actual cost $0.00 $0.00 Courthouse Fees Actual cost $0.00 $0.00 Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Testing of Soil Samples* Actual cost $0.00 $0.00 Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00 Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Geotechnical Drilling Cores and Testing See attached Schedule A-2 x 1 $3,000.00 $3,000.00 Soil Laboratory Testing See attached Schedule A-1 $0.00 $0.00 Regulatory Database and Historic Actual Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

TOTAL DIRECT COST $3,130.00

*If other allowable costs are needed and not listed, please add in the above spaces provided. LEGEND W.O. = Work Order J.S. = Job Specific

PRINTED 8/24/2020 BDE 436 (Rev. 09/30/13) Page 34 of 37 SCHEDULE A-2 to BDE 436 Direct Cost Check Sheet IDOT Direct Cost Category: Testing of Soil Samples GSG Consultants, Inc In-House Drilling Schedule

Job/Prop No. Client Contact Client City of Evanston Phone Project Name Chicago Avenue Fax Location Email Price UOM /Unit Quantity Total

Union Rates

Concrete coring and Patching Each $300.00 10.00 $3,000.00

SUBTOTAL ESTIMATE $3,000.00

Assumptions: -Union 150 Rates will be an hourly rate charged for all prevailing wage hours worked in addition to the regular regular footage/hourly unit rates. This is above the prevailing wages hourly rate and benefits.

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Memorandum

To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Sat Nagar, Senior Project Manager

From: Tammi Nunez, Purchasing Manager

Subject: Chicago Avenue Corridor Improvements, RFQ 20-35

Date: September 14, 2020

The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract.

With regard to the recommendation for the Chicago Avenue Corridor Improvement Phase I Engineering, RFQ 20-35, A. Epstein and Sons International, Inc. total base bid is $467,146.44 and they will receive 43% credit for compliance towards the M/W/EBE goal.

Scope of Contract Name of M/W/EBE Work Amount % MBE WBE EBE Christopher B. Burke Engineering, Ltd. Project $93,429.00 20% X 820 Davis St., Evanston, IL 60201 Management Teska Associates, Inc. 627 Grove St., Urban Design $70,072.00 15% X Evanston, IL 60201 GSG Consultants, Inc. Environmental 623 Cooper Court, and Geo - $37,372.00 8% X Schaumburg, IL 60173 Technical Engineering Total M/W/EBE $200,873.00 43%

CC: Hitesh Desai, Chief Financial Officer

Chicago Avenue Corridor Improvements, RFQ 20-35, M/W/EBE Memo 09.14.2020

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