2006 - 2007 Brookfield High School Staff Library Media Center and Information Technology Manual http://brookfield.k12.ct.us >bhs > Library Media Center
to access on the web –
user name: bhsstaff
password: bhsstaff
- 1 -
BHS Information Technology Manual
LIBRARY MEDIA CENTER 3 HOW TO ACCESS 3 STUDENTS 3 STAFF 3 AVAILABLE RESOURCES 3 OPAC – THE ONLINE PUBLIC ACCESS CATALOG (FORMERLY THE CARD CATALOG). 3 PERIODICALS AVAILABLE IN LIBRARY MEDIA CENTER 4 BHS ONLINE DATABASES -USER NAMES AND PASSWORDS FROM HOME 5 AV EQUIPMENT AVAILABLE FROM LIBRARY MEDIA CENTER 6
COMPUTER LABS 7 HOW TO ACCESS COMPUTER LABS 7 STUDENTS 7 STAFF- CLASS SIGN UP PROCEDURE 7 AVAILABLE RESOURCES ON ALL BHS COMPUTERS 8 SOFTWARE INDEX BY LAB 9
LOG ON AND SAVE FILES TO NETWORK. 12
BAIT PROFESSIONAL DEVELOPMENT 13
APPENDICES 14 SASI CLASS XP – TAKING ATTENDANCE 14 EMAIL HTTP://BROOKFIELD.K12.CT.US – USE QUICK LINKS TO STAFF ONLY EMAIL LOGON 16 DATA PROJECTOR TUTORIAL 20 ONLINE DATABASES AVAILABLE AT BHS 23 SOFTWARE APPLICATIONS – TUTORIALS 30 MICROSOFT PUBLISHER 2003 BASICS 31 MICROSOFT PUBLISHER BROCHURE 33 MICROSOFT EXCEL BASICS 37 POWER POINT 2003 - BASICS 41 ADOBE PHOTO ELEMENTS 45
- 2 - Library Media Center
Hours 7 AM to 3 PM for students.
Staff Sydnye Cohen – Library Media Specialist (ext 7775) [email protected] Gladys Cotto – Library Secretary (ext 7776) [email protected] Terrie Parke – Teaching Assistant (ext 7776) [email protected]
How to Access
Students
Students may use the Library Media Center (LMC) before or after school as they wish. During the school day, students may not use the LMC during their study or lunch periods until we have relocated to the redesigned LMC.
Staff
Staff may bring their classes to the LMC by emailing or meeting with the Library Media Specialist (LMS) to reserve space. Additionally the LMS will work with the teacher on the research assignment to best serve the student researchers and help them locate or cite information.
Staff may use the Library Media Center anytime they have a free period.
Available Resources
OPAC – The Online Public Access Catalog (formerly the card catalog).
You may search OPAC by Keyword, Title, Author, Subject, Series or use Power for an advanced search
The AV Materials are located in the OPAC with the film can symbol beside them
- 3 -
Periodicals available in Library Media Center
American Libraries Premiere Booklist Psychology Today Car & Driver Road & Track Consumer Reports School Library Journal Discover Scientific American E Environmental Magazine Scientific American Mind Elle Girl Self Entertainment Weekly Seventeen ESPN Smithsonian Health Spin Hot Rod Sporting News Invention & Technology Sports Illustrated Journal of Adolescent Lit Technology & Learning Knowledge Quest Technology Review Library Media Connection Teen Vogue Mad Magazine Tennis Mental Floss Time Magazine National Geographic Track & Field Natural History Turbo Hi-Tech New York US News & World Report New Yorker US Weekly Newsweek Voya Outside Magazine Week PC Gamer Wired PC Magazine Popular Mechanics Popular Science
One year of back issues in hard copy of most subscription periodicals National Geographic hard copies back issues 1947 - current
- 4 - BHS Online Databases -User Names and Passwords from home
User name and passwords from home
http://brookfield.k12.ct.us >BHS> Library Media Center > databases
Connecticut Digital Library URL: www.iconn.org password: your Connecticut town library card barcode number
Opposing Viewpoints URL: infotrac.galegroup.com/itweb/s0182 User ID: s0182 Password: s0182
Columbia Granger’s World of Poetry www.columbiagrangers.org User ID: brookfield Password: brookfield
Facts on File - World Almanac Reference, Issues and Controversies:
www.2facts.com User ID: brookfd Password: bhs
CQ Researcher _ Library Reference www.library.cqpress.com User ID: Brookfield Password: Brookfield
ABC Clio www.abcclio.com User ID: bhsstudent or (staff only bhsbobcats) Password: bhsstudent or (staff only bhsbobcats)
Greenwood Daily Life http://dailylife.greenwood.com/login.asp User Name : brookfieldhs Password: library
United Streaming www.unitedstreaming.com set up your own account Brookfield High School’s Passcode is: D275-D48E
- 5 -
AV Equipment Available from Library Media Center
• Overhead projectors • Data projectors • laptops • TV’s • VCR’s • DVD Players • CD/Tape Players • Digital Cameras • Digital Video Camera • Tape Recorders
AV Equipment may be reserved or checked out by coming to the Library Media Center. Reserves for Data projectors, VCR’s, DVD’s, and laptops need to be logged into the equipment book stored under the charge desk. The forms to fill out look like this
Data Projector Tutorial see Appendices
- 6 - Computer Labs Hours 7:00– 3:00 Staff Kathy Colavito ext. 5305 (hardware, software) [email protected] Denise Walsh ext. 1423 (website) [email protected]
How to Access Computer Labs
Students
Pass from subject area teacher. If lab is available, students from studies may be sent with a pass. Computers may be used during lunch periods if available for students with a subject pass.
Staff- Class sign up procedure
Staff members may sign their classes up to use the computer labs by logging onto the Brookfield High School website and clicking on Departments > Technology > Computer Lab Sign Up
The User Name and Password for this site are User Name: bhsstaff Password: bhsstaff
You may view availability by clicking on “Click here to see the Lab Use Calendar”
You may view this site by period or by lab
- 7 -
BHS Staff may use computers in the labs during their prep or free periods if no class is using the computers.
Available Resources on all BHS computers • SASI (Class XP) – (attendance,) see appendix • Integrade Pro (grading software) • Email – Web based See Appendix • OPAC- Online Public Access Catalog (Library Holdings – Print and AV)
- 8 - Software Index by Lab
108 – 28 Computers
Microsoft Office including Word, Excel, TI Interactive Adam Power Point, Publisher, Access
Geometry Sketch Pad Math Type Green Globs
Adobe Adobe Photo Holt Language Programs (with CD’s) Fathom Acrobat Elements Reader
109 - 25 Computers (plus one instructional)
Microsoft Office including Word, Excel, Adobe Photoshop Dervive Power Point, Publisher, Access 8.0
TI Interactive Math Type Green Globs
Adobe Acrobat Reader Microsoft Visual Basic Studio and C++ Fathom
- 9 -
308 -20 computers
Microsoft Office including Word, Excel, Power Point, Publisher, Dreamweaver CAD Math Type Access
Autodesk Design Microsoft Visual Basic Studio Better Homes and Gardens Academy 2004 and C++
Language Programs Adobe Acrobat Reader Architects Solid Works
509 - 26 computers
Microsoft Office including Word, Excel, Power Automated Math Type Point, Publisher, Access Accounting 7.0
Adobe Acrobat Reader Holt Language Programs
- 10 -
511- 26 computers
Microsoft Office including Word, Excel, Power Automated Math Type Point, Publisher, Access Accounting 7.0
Adobe Acrobat Reader Holt Language Programs
Art room - 20 computers
Microsoft Office including Word, Excel, Power Adobe In Design Point, Publisher, Access
Adobe Illustrator Adobe Photoshop
Adobe Photoshop Elements Flash
Library Media Center – 14 computers in lab (plus wireless laptops)
Microsoft Office including Word, Excel, Power Adobe Photoshop Elements Point, Publisher, Access
Geometry Sketch Pad Math Type
Holt Language Programs Nero
- 11 -
Log On and Save files to network.
Staff/Faculty Instructions for Logon and Saving Procedure
To Sign on the Computer – Pressing CTRL+ALT+DELETE key at the same time
1. Type in: Username: LastnameFirstInitial (ex. Gordonj)
2. First Time for your password: Type in 5 x’s (ex. xxxxx) You will be asked to choose a password on the next screen and then confirm the password again. All other times: Type in your new Password.
3. Hit enter. (under the password the domain name should be: BHS )
When Finished 1. Click on Start 2. Click on Log Off for the next user 3. Click on "Shut Down when leaving for the weekend or vacation” To Save a document 1. Click on File 2. Click on Save 3. If will default directly to your H Drive (your home directory folder) to save in another drive/folder Click on the arrow next to H Drive to get more choices 4. Click on the save. Make sure you do not save in My documents folder because the system only saves to the network drives and not in My documents folder (hard drive). To Open a Document 1. Double Click on My Computer and navigate to your H Drive 2. Double Click on the drive with your name 3. Example: Other choice open up Word and click on open and navigate to your H drive (your home directory drive).
- 12 -
BAIT Professional Development BAIT – Brookfield Academy of Integrating Technology
The BAIT Academy is designed to deliver a high caliber Technology Professional Development to all members of the Brookfield Public Schools. The members of BAIT attended a comprehensive training session during the summer of 2003. BAIT classes are available district wide on monthly basis September - May.
BHS BAIT Instructors
Gene Newell Denise Walsh (Finalsite) Sydnye Cohen Joy Sheeran (Photoshop) Dana Cook (Smartboard) Romanna Jakymec
If you have any technology questions, you may request a sub to cover your duty and seek out one of the BAIT instructors who can provide you with one on one tutoring.
Schedules for BAIT classes will be emailed and posted regularly.
- 13 - Appendices
Sasi Class XP – Taking Attendance
Logging onto ClassXP
You will find an icon You will be presented which looks like this - with a list of your classes - select the period you are in and you will be presented with a seating chart of Double click on this the class. icon to get you into You can move the ClassXP students around by dragging their names.
You will see this screen;
- 14 - Enter your logon in UserID and then your password
To Take Attendance: Click on any student Click on them again name in the class and and they return to then go up to the class present. menu on the menu bar After you finish taking at the top and click on attendance click on “take attendance” graybar at the top of if it is a school day the screen which says you can click once on “Click Here when the student and they done.” will be entered as Then close out of the absent, another click class by going to Class will mark them tardy Menu and selecting Close Class
CLASS XP notes
If you leave your You can only take computer unattended attendance for the when you are logged current day - any into SASI - it will changes for other days automatically request must be given to the you password again or guidance secretary log you out You can double click completely. This is to on any student in your maintain security of class to pull up their the system. information
- 15 - Email http://brookfield.k12.ct.us – use quick links to staff only email logon
Why use Web Access for Email
Outlook Web Access is a service that provides access to your Microsoft Exchange mailbox from anywhere on the Internet using standard web browser software.
Access Email from within the School
To access your email from within the school, while in Internet Explorer or Netscape, type http://exchdist/exchange/ in the address bar. OR click Internal Email Access button on top of page.
Access Email from a Remote Location
To access your email from outside of school, while in Internet Explorer or Netscape, type http://mail.brookfield.k12.ct.us/exchange/ in the address bar. OR click Remote Email Access button on top of page.
Enter Network Password screen will appear. You should then enter your school windows user name, password and domain name of bhs. Click OK.
If you are using Windows XP or a MAC you will get only 2 boxes. You should type the Domain name (bhs) in the User Name box. Ex. bhs\user name.
How to Read New Mail
To check for new messages click the Inbox icon. A list of messages will appear in the window under your name: Inbox.
To look at the content of a message, double click anywhere on the line of the message. The message will then appear in its own window.
How to Reply to an Email
Click the Reply button. A window will open where you can write a message to reply to the email. Click the Send button in the top left corner of the window.
How to Create and Send New Messages
Click the New button. A new message window will appear. Type the message in the message area. Enter the recipients email address in the " To " area. Enter the email addresses of people you want to "Copy" or "Blind Copy" in the correct area. Enter a subject of the message in the "Subject" line. Click the "Send" button in the top left corner of the window.
How to Check Names
Before you send a new message, you can verify the names of the message recipients listed in the To, Cc and the Bcc boxes.
1. On the new message screen, click the Check Names button . 2. If the addresses for all recipients are resolved, click OK.
- 16 - How to Attach a File
You can attach any type of file that is accessible from your computer or through your network.
1. Click the Attachments tab. 2. In the Attachment box, type the path and file name. or 3. Click Browse to search for file names. 4. Click Attach. The file is now attached to the email. 5. Repeat steps 3 & 4 to attach another file. 6. When you have attached all files, click the Close button. 7. The file name of the attachment appears in the list of attachments. 8. To view the attached file, click the file name which appears in the list of attachments. 9. To remove an attachment, click the Attachments button. Check box to the left of the file name, and then click Remove. 10. When you have selected the necessary file/files, click Close. 11. Now send the message
How to Delete Messages
• To delete an open message, click the "X" button on the toolbar. • To delete a message from your Inbox, click the message (message will be highlighted), press delete key on your keyboard.
Create a Folder
Your mailbox contains folders with specific functions: Calendar, Contacts, Deleted Items, Inbox, Outbox, and Sent Items. You can create additional folders to organize messages in different categories.
To create a new folder, click the arrow next to the New button. Drop down menu will appear. Click the folder button. Enter new folder name in box. Create new folder.
- 17 - Delete a Folder
To delete a folder, click the name of the folder in the user area. Right click your mouse, then click Delete. When you do so, the following message appears: "Are you sure you want to delete the current folder?" To delete the folder, click OK. To cancel the operation, click Cancel. Or you can drag and drop the folder into the Deleted Items folder.
Creating a New Contact
1. In Shortcuts view - click Contact icon , OR in Folders view - click Contacts - 18 - 2. Click arrow next to New button . 3. Click Contact button 4. Enter the information you want to include for the contact. 5. Click Save and Close .
Updating Contact Information
1. In Shortcuts view - click Contact icon , OR in Folders view - click Contacts 2. Double click the name of the contact you want to open. 3. Update the information you want. 4. Click Save and Close .
Accessing Contact List
While composing an email addresses for the staff can be found by clicking on the To.. button. Entering part of a last name or first name and clicking on the Find.. button will give you a list of names from the school. Select a name from the list. Click the To.. button which is at the bottom of the screen. Repeat these steps until you have added all of the addresses in the To... field. When you are finished adding names click the Close .. button.
Calendar
Stores meeting and appointment information. To view and update your Calendar, click Calendar in the folder list.
Deleted Items
Stores messages that you delete. You can view or permanently delete messages in the Deleted Items folder.
Outbox
Holds mail until it is sent. To view the items in your Outbox, click Outbox in the folder list.
Sent Items
Stores a copy of each message that you send.
- 19 - Data Projector Tutorial
Data Projector Connection Tutorial
VGA Cable
Projector Ports
One end of the VGA Cable plugs in here
Power Cord plugs in here
- 20 -
Audio Video
•Cables from Sound out VCR or DVD of the player go projector here. Match plugs in color to here. color or use S-Video Cable
Splitter
• Use this cable to attach the projector to your classroom computer
Your monitor cable
Projector Cable To computer monitor port (back of tower)
Computer Port
• Attach the other end of the VGA Cable to the back of the computer in a port that looks like this
- 21 - On Button
Press the red button, the lamp light will flash, and you are good to go
Computer Settings The laptop computers cycle through three settings. • First setting – computer/ no projector image • Second setting – projector/ no image on computer screen • Third setting – both projected image and computer image Look for a function button like the one below and press the Fn key and this button together for the correct image
F5 F3 or LCD/CRT
- 22 -
Online Databases Available at BHS
BBrrooookkffiieelldd HHiigghh SScchhoolool OnOn LLiinnee DaDattaabbaasseess
CT Digital Library http://www.iconn.org/ Your password from home is your town library barcode number
iCONN, the Connecticut Digital library, provides access to a wide array of magazine, journal, newspaper, general reference and academic databases. Databases include the Discovering Collection, Wilson Biography, Health and Wellness Resource Center, InfoTrac and Associate Press Photos, Science Reference Center, History Reference Center, e-books and more. Also searches catalogs of libraries across Connecticut.
Opposing Viewpoints password : 0S182
Indexes information on contemporary, controversial issues, featuring opposing viewpoint essays, statistics, objective reference materials, periodical articles and reliable web links.
- 23 -
Type into the search box or click on a topic.
Your default page is viewpoint articles. Look at the file folder tabs across the top of the page for magazine and newspaper articles, statistics , related websites and more.
- 24 -
Columbia Granger's World of Poetry
From home:
Username: Brookfield Password: Brookfield
Provides more than 45,000 poems in full text, biographies of the world's best-loved poets and an extensive glossary of terms and definitions.
- 25 -
Facts.com
From home:
User Name: brookfd Password: bhs
Issues and Controversies is a source of up-to-date, in-depth and objective information on the most prominent and debated current issues.
Search terms
Select Database Current articles
Sort results Email Print options
Facts.com World Almanac and World Almanac Encyclopedia
- 26 -
ABC Clio Covers Modern World History (1450 to present), Ancient and Medieval World History (prehistory - 1450), American History and American Government. Includes primary sources, biographies and in depth articles.
We have a student edition and a staff edition of ABC Clio Log in at http://www.socialstudies.abc-clio.com/ User Name bhsbobcats Password bhsbobcats From home to access staff pages
CQ Researcher From home:
User Name: Brookfield Password: Brookfield
Comprehensive analysis of contemporary issues. Database covers 1991 to the present. Pro and con arguments, a chronology and guides for additional research are included in each report
- 27 - Site search Sort results using arrows
Find Hyperlinks to parts of the keyword article
Print/email/pdf from these buttons
- 28 -
Greenwood Daily Life
From home:
User Name: brookfieldhs Password: library
A collection of primary documents, reference works, monographs, images, maps, illustrations, and time lines depicting essential activities of daily life across the globe and throughout history
United Streaming Video
Set up your own account
BHS Passcode: D275-D48E
Digital video database with applications across the curriculum.
- 29 -
Software Applications – Tutorials
Microsoft has several templates available for teachers
Acess is available at http://office.microsoft.com/en-us/templates/CT063457401033.aspx
You can find templates for calendars, attendance forms, letters home, passes, and more
- 30 -
Microsoft Publisher 2003 Basics Create a publication by using one of the pre-designed publications
1. On the File menu, click New.
2. In the New Publication task pane , under New from a design, do one of the following: 3. In the Preview Gallery on the right, click the design that you want. 4. Do any of the following: • To change the publication's overall design, click Publication Designs in the task pane, and then click the publication design that you want. • To change the publication's color scheme, click Color Schemes in the task pane, and then click the color scheme that you want. • To change the publication's font scheme, click Font Schemes in the task pane, and then click the font scheme that you want. • Change or select any additional options in the task pane. 5. In your publication, replace the placeholder text and pictures with your own text and pictures, or with other objects. 6. On the File menu, click Save As. 7. In the Save in box, select the folder where you want to save the new publication. 8. In the File name box, type a name for your publication. 9. In the Save as type box, select Publisher Files. 10. Click Save.
Start with a blank publication
- 31 -
1. On the File menu, click New. 2. In the New Publication task pane , under New from a design, click Blank Publications. 3. In the Preview Gallery on the right, click the blank publication that you want. 4. In your publication, add text, pictures, and any other objects you 5. want. 6. On the File menu, click Save As. 7. In the Save in box, select the folder where you want to save the new publication. 8. In the File name box, type a name for your publication. 9. In the Save as type box, select Publisher Files. 10. Click Save.
Inserting Text Adding new text to a publication is a two-step process:
1. Create a new text box to contain the text. 2. Type the text you want.
Click Text Box on the Objects toolbar. (By default, when you open Publisher, the Objects toolbar extends vertically along the left side of the Publisher window.) Drag to create a rectangle on the page. In the text box you created, type the text you want.
Inserting Pictures
From a file
1. On the Objects toolbar, click Picture Frame , and then click Picture from File. 2. Drag the mouse diagonally until you have the size picture frame you want. 3. In the Insert Picture dialog box, locate the folder that contains the picture you want to insert, and then click the picture file or right click the frame and change picture.
Source information from Microsoft® software
Microsoft Publisher 2003 - 32 - Microsoft Publisher Brochure
Open Microsoft publisher - you will see this screen
Select brochure
Choose one of the styles available
- 33 -
Your chosen style appears in the window
Brochures are two pages. The page you see is the front back and inside fold.
- 34 -
You may use their preformatted text and picture boxes
Or you may make your own picture frames and text boxes from the toolbar.
- 35 -
Right click on any object to see the options to change it.
- 36 - Microsoft Excel Basics
Enter numbers or text
1. On the worksheet, click a cell. 2. Type the numbers or text that you want, and then press ENTER or TAB.
To enter a formula
Formulas are equations that perform calculations on values in your worksheet. A formula starts with an equal sign (=). For example, the following formula multiplies 2 by 3 and then adds 5 to the result: =5+2*3 Enter a simple formula: =128+345 . Example formula What it does
=128+345 Adds 128 and 345
=5^2 Squares 5
Click the cell in which you want to enter the formula. Type = (an equal sign). Enter the formula. Press ENTER.
Enter a formula that contains references or names: =A1+23 T
Example formula What it does
=C2 Uses the value in the cell C2
=Sheet2!B2 Uses the value in cell B2 on Sheet2
=Asset-Liability Subtracts a cell named Liability from a cell named Asset
Click the cell in which you want to enter the formula. In the formula bar (formula bar: A bar at the top of the Excel window that you use to enter or edit values or formulas in cells or charts. Displays the constant value or formula stored in the active cell.) , type = (equal sign). To create a reference, select a cell, a range of cells, a location in another worksheet, or a location in another workbook. You can drag the border of the cell selection to move the selection, or drag the corner of the border to expand the selection.
Press ENTER.
- 37 - Insert rows on a worksheet
To select rows, do one of the following: To insert a single row, select the row or a cell in the row above which you want to insert the new row. For example, to insert a new row above row 5, click a cell in row 5. To insert multiple rows, select the rows above which you want to insert rows. Select the same number of rows as you want to insert. For example, to insert three new rows, you need to select three rows. To insert nonadjacent rows, hold down CTRL while you select nonadjacent rows.
How to select rows
To select Do this
An entire row or Click the row or column heading. column
Row heading Column heading
Adjacent rows or Drag across the row or column headings. Or select the first row or columns column; then hold down SHIFT while you select the last row or column.
Nonadjacent Click the column or row heading of the first row or column in your rows or columns selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection.
Note To cancel a selection of rows or columns, click any cell on the worksheet.
On the Insert menu, click Rows.
Tip You can also right-click the selected rows and then click Insert on the shortcut menu.
Insert columns on a worksheet
To select columns, do one of the following: To insert a single column, select the column or a cell in the column immediately to the right of where you want to insert the new column. For example, to insert a new column to the left of column B, click a cell in column B. To insert multiple columns, select the columns immediately to the right of where you want to insert columns. Select the same number of columns as you want to insert. For example, to insert three new columns, you need to select three columns. To insert nonadjacent columns, hold down CTRL while you select nonadjacent columns.
How to select columns
To select Do this
An entire row or Click the row or column heading. column
- 38 -
Row heading Column heading
Adjacent rows or Drag across the row or column headings. Or select the first row or columns column; then hold down SHIFT while you select the last row or column.
Nonadjacent Click the column or row heading of the first row or column in your rows or columns selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection.
Note To cancel a selection of rows or columns, click any cell on the worksheet.
On the Insert menu, click Columns.
Tip You can also right-click the selected cells and then click Insert on the shortcut menu.
Creating Charts or Graphs
1. Before you create a chart, you must arrange the data on your worksheet for the type of chart you want to use.
Arrange data to create a Column, Bar, Line, Area, Surface or Radar chart
For these types of charts, you should arrange your data in one of two ways:
• In columns as shown in the following layout.
Lorem Ipsum
1 2
3 4
• In rows as shown in the following layout.
Lorem 1 3
Ipsum 2 4
- 39 - Arrange data to create a Pie or Doughnut chart
Regular pie charts (like the chart on the right in the example) have only one series of data, so you should use only one column of data. You can arrange your data in one of two ways:
• Using one column of labels for the data as shown in the following layout.
A 1
B 2
C 3
• Using one row of data, and, if you like, one row of labels as shown in the following layout.
A B C
1 2 3 Highlight area containing data Select chart or graph tool Select chart type
- 40 - Source information from Microsoft® software
Power Point 2003 - Basics Insert Text on a slide There are four types of text you can add to a slide: placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.) text; text in an AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.); text in a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.); and WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) text.
Text in placeholders Text box used as caption WordArt text Text in an arrow AutoShape
Text AutoFit By default, Microsoft PowerPoint resizes text as you type so that it fits into a placeholder. For example, if you type a bulleted list and put in more text than will fit in the placeholder, PowerPoint reduces the font size and line spacing until all the text fits (with 8 points being the minimum font size). For title text, if a few words bump to a second line, the text is reduced by one font size so that it fits on a single line. Text AutoFit will also reduce text to fit inside a placeholder that you make smaller, and it will enlarge the text again if you then make the placeholder larger.
AutoShapes (on drawing toolbar) AutoShapes such as callout balloons and block arrows lend themselves to text messages. When you type text into an AutoShape, the text is attached to the shape and moves or rotates with the shape.
Text boxes Use text boxes to place text anywhere on a slide, such as outside a text placeholder. For example, you can add a caption to a picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).)
WordArt Use WordArt for fancy text effects. WordArt can stretch, skew, curve, and rotate your text or make it 3-D or vertical. - 41 -
Inserting Pictures
1. Click the slide where you want to insert the picture. Insert one of the following: A picture from a file
1. On the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Insert Picture . 2. Locate the folder that contains the picture that you want to insert, and then click the picture file.
To embed the picture, click Insert.
A picture directly from a scanner or digital camera
• Set up the picture in the scanning device. • On the Insert menu, point to Picture, and then click From Scanner or Camera.
• If the selected device is not a scanner (for example, if it's a digital camera), or you want to customize any settings before you scan the picture, click Custom Insert. Follow the instructions that come with the device that you're using.
Create a chart
1. On the Insert menu, click Chart. 2. To replace the sample data, click a cell on the datasheet (datasheet: A table included with a chart that provides sample information showing where to type your own row and column labels and data.), and then type the information you want. 3. To return to the slide, click outside the chart.
Handouts
You can print your presentation in the form of handouts— with one, two, three, four, six, or nine slides on a page— that your audience can use for future reference.
The three-slides-per-page handout includes lined space for note-taking by the audience.
- 42 - You can select a layout for your handouts in print preview (print preview: A view of a document as it will appear when you print it.) or in the Print dialog box.
Notes
Use the notes pane (notes pane: The pane in normal view in which you type notes that you want to accompany a slide. You print these notes as notes pages or have them display when you save a presentation as a Web page.) in normal view to type notes about your slides.
Notes pane You can type and format your notes as you work in normal view, but to see how your notes will be printed and to see the full effect of any text formatting (such as font colors), switch to notes page view. You can also check and change the headers and footers of your notes in notes page view. You can't draw or place pictures in the notes pane in normal view. Switch to notes page view and draw or add the picture there.
- 43 - Notes page view
Each notes page shows an image of a slide, along with the notes that go with that slide.
Notes pages include all of your notes and each slide in the presentation. Each slide is printed on its own notes page. Your notes accompany the slide. Data such as charts or pictures can be added to your notes pages. Transitions Add transitions from the Slide Sorter View when your presentation in finished
Source information from Microsoft® software
- 44 - Adobe Photo Elements
Creating a file.
Go to File, then new. Give your document a name.
To obtain picture, Go to File, Open, then browse for your picture Select your pictures, then click open
Select part of image you would like to change by using the magnetic lasso tool. Magnetic Drawing Tool
Crop Tool
Text Tool
Paint Can Tool
Choose the color you would like to use then grab the paint can tool and fill the area you would like to change.
Before After
- 45 -
Making a photo collage. • Go to File, Create Photomerge • Click on Browse and locate your photos. • Click open, then okay • You can now drag the pictures and place them where you would like them on your screen. Then click okay. • You will still have the ability to make changes to this project.
Making a slideshow. • Go to file, automation tools, and pdf slideshow. • Go to browse, then locate your pictures. • Select your pictures, then click open. • While this screen is open, you can change the order of your pictures by dragging the picture and placing it where you would like it. • Go to slide show options and choose how much time you want each picture to be shown. • Then you can you can choose your transition. • Click on output options • Give your file a name, choose a place to save and then click OK. Your slide show has been created.
- 46 -