Committee of the Whole Wednesday, March 20, 2019 – Following Regular Meeting Columbus City Hall

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE WEDNESDAY, MARCH 20, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL

1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizens Comments on agenda items 5. Department Reports a. Lifestar – February 2019 b. Police Report – February 2019 c. Fire Report – February 2019 d. Treasurer's Report – February 2019 e. Senior Center Report – January, February 2019

6. Committee Minutes a. HLPC – 02/26/19 b. Senior Citizens Advisory – 01/03/19 c. CDA – 02/04/19 d. Recreation – 02/04/19 e. CWL – 02/14/19

7. Review CDBG-Close Issue

8. Municipal Court Ad Hoc Committee – Update

9. Review and discuss Job Description for the Municipal Court Clerk

10. Review City Organizational Chart

11. Discuss Landscape Recycling Center Project

12. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Administrator 360 Evaluation process)

13. Adjourn TO: Columbus Area EMS District Board Members

FROM: Chris Orange

DATE:March 3, 2019

SUBJECT: February 2019

Lifestar responded to 45 911 calls this month that were paged out via Columbia County Dispatch.Lifestar also provided mutual aid twice to Rio EMS

Below is the monthly breakdown by municipality:

 City of Columbus – 24  Village of Fall River – 1  Town of Calamus – 2  Town of Columbus – 3  Town of Elba – 6  Town of Fountain Prairie – 2  Town of Hampden – 1  Town of Otsego – 0  Town of Portland – 2  Town of York – 2

 Intercepts – 0  Auto ALS – 0  Mutual Aid – 2

Lifestar failed to meet the response guidelines for two calls in the month of February. The response delay for both calls were related to poor winter road conditions. Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec TOTAL Calamus 4 2 6 Columbus City 41 24 65 Columbus Town 4 3 7 Elba 1 6 7 Fall River 15 1 16 Fountain Prairie 2 2 4 Hampden 1 1 2 Otsego 0 0 0 Portland 3 2 5 York 3 2 5 TOTALS 74 43 117

Auto ALS 1 0 1 Intercepts 2 0 2 Mutual Aid 0 2 2

MONTHLY TOTALS 77 45 122

Respectfully,

Christopher Orange

Critical Care Paramedic

Columbus Supervisor COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax)

March 14, 2019

Mayor Thom, Members of the Common Council:

RE: POLICE DEPARTMENT ACTIVITY REPORT, FEBRUARY 2019

Attached is the monthly report for the Columbus Police Department. It includes call summaries as well as a narrative portion. Please fee to contact me at any time if you have questions.

Chief Dennis Weiner

www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax)

PERSONNEL

The department is not fully staffed. Current staffing as of March 14, 2019:

Authorized by Budget Actual

Sworn Officers

Full-time police positions: 10 9*

(Position breakdown)

Patrol Officer 6 6*

Sergeant 1 1

Lieutenant 2 1

Chief 1 1

Clerical

Office Manager (full-time) 1 1

Clerk (full-time) 1 1

* Note: Includes Officer Dylan Klitzke who has been hired and is in the police academy.

Current personnel:

Name Date of Hire Chief Dennis Weiner 2/18/2008 Lieutenant Roger Witthun 12/17/2001 Lieutenant Vacant

Sergeant Darrell Ward 6/30/2017 Officer Matt Schultz 12/23/2002 Officer Kelly Towne 2/2/2004 Officer Riley Vogel 5/30/2017 Officer Kris Behling 1/22/2018 Officer Alexander Secord 08/13/2018 Officer Dylan Klitzke 01/10/2019 Office Manager Erika Kellar 2/4/1999 Public Safety Clerk Bonnie Langsdorf 9/30/2006 2

www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax)

ACTIVITY/CALLS FOR SERVICE

Calls by Day of the Week February 2019

Calls by Hour of Day (in military time format) February 2019 Calls By Day Of Week

3 Calls By Hour Of Day www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police 64 64 63 28 26 25 60 58 24 22 22 55 21 56 20 20 20 19 19 52 17 52 16 16 16 15 14 14 48 13 12 12 12 10 44 9 9 8 8 8 42 8 41 40 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 1-Sun 2-Mon 3-Tue 4-Wed 5-Thu 6-Fri 7-Sat COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax)

Columbus Police Department

10-16 DOMESTIC ABUSE 3 10-46 DISABLED VEHICLE 8 10-DAY 10 DAY WARNING 5 911 HANG UP 911 HANG UP 9 ACCIDENT ACCIDENT 12 ALARM ALARM ACTIVATION 4 ANIMAL ANIMAL 6 CHILD ABUSE CHILD ABUSE 1 CIVIL CIVIL COMPLAINT 1 CONTROLLED CONTROLLED SUBSTANCE 1 DC DISORDERLY CONDUCT 3 DRIVE DRIVING COMPLAINT 11 EMS CALL EMS CALL 15 FIRE FIRE 2 FOOT PATROL FOOT PATROL 1 FRAUD FRAUD 1 GENERAL GENERAL 10 HARASSMENT HARASSMENT 2 HAZ RDWY HAZARD ON THE ROADWAY 5 HOUSE WATCH HOUSE WATCH 5 JUVENILE JUVENILE COMPLAINT 3 KEEP PEACE KEEP THE PEACE 1 MUTUAL COPD MUTUAL AID COLUMBUS PD 4 MUTUAL MUTUAL AID 7 NOISE NOISE 2 O/W PERSON OUT WITH A PERSON 4 OPEN DOOR OPEN DOOR 1 ORD VIOL ORDINANCE VIOLATION 3 PARKING VIOL PARKING VIOLATION 7 RADAR RADAR ENFORCEMENT 5 SECURITY SECURITY 26 SLIDE OFF SLIDE OFF 10 SUSPICIOUS SUSPICIOUS 7 THEFT THEFT 1 TRAF CONTROL TRAFFIC CONTROL 3 TRAFFIC STOP TRAFFIC STOP 145 TRUANCY TRUANCY 1 VANDALISM VANDALISM 5 VEH LOCKOUT VEHICLE LOCK OUT 13 WARRANT WARRANT/WANTED PERSON 7 WEATHER WEATHER RELATED INCIDENT 2 WELFARE WELFARE CHECK 13

Group Total: 375

www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax)

PERSONNEL:

On March 11, 2019 I was sworn in as the Chief of Police for the City of Columbus. I appreciate the support shown to me by the Police and Fire Commission, City Council, Mayor, and the residents. I look forward to working with all in the future keeping Columbus a great place to live.

That being said, there is now a Lieutenant’s vacancy. I will be discussing the filling of that position with the Police and Fire Commission and proceeding accordingly. PATROL/INVESTIGATIONS:

In February we served 2 drug related search warrants in the city. As a result of those investigations, 3 people were charged with felonies, 1 was issued an ordinance citation and another was referred to juvenile court in Portage due to his age.

Our department was alerted an agency in Dane County was looking for a Columbus resident and vehicle regarding a shooting that occurred the previous day in their city. An officer located the vehicle and a high risk traffic stop was conducted. Someone else was operating the vehicle. The subject later turned himself in to the other jurisdiction. The gun used in the shooting was recovered from a Columbus residence.

The Wisconsin Department of Justice Internet Crimes Against Children (ICAC) Task force executed a search warrant in the City of Columbus during the month for child pornography. Our department assisted.

In April 2018 there was a standoff at a Columbus residence that resulted in the subject taking his life. I was advised this month that the Columbia County District Attorney has reviewed the incident and that matter is now closed. NEW SQUAD:

I am very happy to report that March 6 I picked up the new squad from Ewald Ford in Hartford. It is now at our equipment & decal installer in Poynette. This is the busiest time of year for them as everyone is getting their new squads. There are many squads ahead of ours. I would hope to see it by early April. That is great timing as the squad we are retiring has recently presented with some additional mechanical issues.

RECORDS MANAGEMENT SYSTEM UPDATE:

On February 20 Sergeant Ward and I attended a mock go live session for our new records management system/squad computer software. We were dispatched to mock calls and used the system as we would in the field to mark arrival times, add details, run people, etc. All staff will be attending a day long or more training in late March and April on the system. I will give an update to the council at an April meeting. 5

www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax)

TRAFFIC ENFORCEMENT:

During the month of February, the officers issued 86 traffic citations, 14 ordinance citations and 113 warnings.

COMMUNITY INVOLVEMENT:

On February 19 Special Agent Ryan Klavekoske with the Wisconsin Department of Justice Internet Crimes Against Children (ICAC) Task Force on keeping children safe on the internet. It was attended by approximately 30 people. It was an outstanding presentation and very informative.

On February 27 I attended the community presentation on Opioids at the Olivet Church. Sheriff Roger Brandner and Dr. Adam Tuite from Madison Emergency Physicians, who staff the Columbus Community Hospital Emergency room were the speakers. It also profiled the Opioid video series that many area/community members, including myself, are in. They were made by the Opioid Task Force, which I am a member of. They can be seen by going to the CCH website (www.cch- inc.com) and clicking on the Opioid Task Force icon.

TRAINING:

Officer Vogel attending a 3-day conference sponsored by the Wisconsin Traffic Safety Officers Association in Green Bay. At the end was the graduation ceremony for all students during the year that completed the very difficult and prestigious Drug Recognition Expert (DRE) certification. Officer Vogel did his classroom and field work earlier in 2018, but the graduation is at the end of the year for all those who attended during the course of the year. Lieutenant Witthun and I attended his graduation.

Officer Alex Secord attended 2 days of ARIDE (Advanced Roadside Impairment Driving Enforcement) at the Ripon Police Department. The training was free. It focused on different methods of testing to identify those who are impaired, specifically by drugs, and should not be operating a motor vehicle.

Dennis Weiner Chief of Police

www.cityofcolumbuswi.com Dennis R. Weiner, Chief of Police

CITY COUNCIL REPORT

FOR MARCH 20, 2019 MEETING

LEVEL OF STAFFING - AS OF 02/28/2019

36 Paid on Call Firefighters - Non-Probationary Members 2 Paid on Call Firefighters - Probationary Members 1 Fire Chief 39 Total Active Members

1 Vacant Firefighter Positions 0 Hiring Process 0 Eligibility List

Full staff level for active fire personnel is 40

INCIDENT RESPONSES February 2019 Alarm End City Rural # of Run # Alarm Date Time Time Incident Location Incident Incident Incident Type F.F. W James/ Odor 19-019 02/01 17:12 19:00 X 6 Dickason Blvd Investigation 100 Block Odor 19-020 02/01 22:44 01:30 X 5 Dickason Blvd Investigation Sprinkler Water 19-021 02/03 10:47 13:28 550 River Road X 15 Break 19-022 02/04 04:01 05:29 7555 Hwy 89 X CO Alarm 11 19-023 02/08 18:29 19:59 County T & BB X MVA 14

19-024 02/11 05:58 06:20 120 Ann St X Gas Leak 5

Odor 19-025 02/16 12:25 13:35 1355 Park Ave X 1 Investigation Odor 19-026 02/16 17:29 19:17 1355 Park Ave X 6 Investigation Hwy 16 & 19-027 02/19 09:27 10:27 X MVA 10 Johnson Rd Smoke Alarm – 19-028 02/23 17:00 17:03 W11490 County D X 8 Cancelled Hwy 151 near Assist w/Traffic 19-029 02/24 09:15 11:15 X 12 MM114 SB Control Mutual Aid 19-030 02/24 18:30 20:40 W10284 Hwy I X Reeseville for 10 Barn Fire Mutual Aid Sun 19-031 02/28 00:57 02:55 5332 Stark Road X 2 Prairie Near 1515 Muller 19-032 02/28 06:01 06:43 X MVA 9 Road

Current Monthly Total: 14 Total Runs by Month:

Jan 18 July

Feb 14 Aug

Mar Sep

Apr Oct

May Nov

June Dec

Year to date total 32 Last Year at this time 28

TRAININGS, MEETINGS, AND COMMUNITY ACTIVITIES February 2019

02/05 Drivers Training

02/06 Columbia County Chiefs Meeting @ Wyocena - Chief Koehn, Deputy Chief Kluetzman, Assistant Chief Kenevan

02/7-8 WFCA Winter Conference @ Sun Prairie – Koehn, Kluetzman, Hazeltine

02/11 Police & Fire Commission Mtg. Officers Meeting

02/12 Semi-Monthly Drill – Scene size up & Radio Communications Monthly Department Meeting

02/14 Firefighter II Class @ Sun Prairie – Delaney and E. Groh

02/18 Reading Smoke Class @ Waupun – Lt. Fox

02/20 DCARI Meeting @Middleton – Chief Koehn & Lt. Fox

02/21 Firefighter II Class @ Sun Prairie – Delaney and E. Groh

02/23 Ice Rescue Class @ Hustisford – FF Luck

02/25 Columbus/Fall River Disaster Preparedness Committee meeting

02/26 Semi-Monthly Drill – Ice Rescue

02/28 Firefighter II Class @ MATC – Delaney and E. Groh

ITEMS OF NOTE FOR FEBRUARY

On February 19, a representative from the Wisconsin Department of Safety and Professional Services (DSPS) was here to do an audit. This audit is done about every four years. Municipalities receive money from the State known as 2% monies. Two percent of insurance premiums for fire insurance is paid to the State. This money in turn is paid to municipalities to be spent on specific fire department expenses. The audit is to insure that the money is being spent appropriately. In order to receive funds, DSPS looks at fire inspection records and at our fire prevention/public education programs in addition to other items. I’m happy to say that we passed the audit and are in compliance.

Specs for our new rescue truck (squad) were completed by our truck committee in early February and sent out for bids. Bids are due back by March 13, and will be opened that night at 6:00 p.m. at the fire station. Over the next week after the bid opening, the committee will review the bids and specifications submitted by the bidders for compliance. This truck is a joint venture between the City and Rural Fire Group (RFG). If there are no snags, we hope to have a recommendation to submit to both the City and RFG during the first week of April.

Randy Koehn

Columbus Area Senior Center Director’s Report January 2019

Highlights

The Holiday Train was a huge success all over the City of Columbus. At the Senior Center we hosted Santa and the Library with fun at our warming spot. We had over 250 families stop in throughout the night.

Our Holiday party was full of Christmas fun again this year. We had 42 attend and enjoy a great meal prepared by Smokehaus Catering and music by Shiftwork Karaoke (Terry Schraufnagel). Santa even put in an appearance and made sure his nice and naughty list were up to date.

The 4 year olds from Red Bud joined us for Caroling, ornament making and treats - many giggling and singing---by the kids too!!!

We joined with our Meal Site staff to hold a Christmas party on December 19. 25 joined us for lunch and a gift exchange game.

I attended Train the Trainer class at Dodge County ADRC offices earlier this month. The training is a 2 part series that will allow me to be available to businesses and organizations in the area to understand how to be Dementia Friendly. The 2nd part of the training will be completed in early 2019.

We are starting to look at 2019 with our Program Committee and are going to be planning event(s) for the 40th Anniversary of our Senior Center this year as well as additional activities, program and events to interest our current members and hopefully bring in additional members.

Incident Report  There were no incidents in December.

Budget review as of 12/6/18 –

Revenues PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET MISC REVENUES .00 1,598.02 1,500.00 98.02 106.53 PROGRAM REV .00 3,052.50 6,000.00 ( 2,947.50) 50.88 FUNDRAISING .00 2,697.96 6,000.00 ( 3,302.04) 44.97 NUTRITION PRGM .00 935.00 1,020.00 ( 85.00) 91.67 DONATIONS 00 3,950.00 .00 3,950.00 .00

Expenses UTILITIES 00 3,348.72 4,200.00 851.28 79.73 HEATING .00 2,340.40 3,000.00 659.60 78.01 TELEPHONE .00 127.96 190.00 62.04 67.35 REPAIRS/MAINTENANC .00 6,199.19 7,000.00 800.81 88.56 SUPPLIES .00 3,273.53 4,000.00 726.47 81.84 MARKETING/ADVERT .00 1,337.75 1,500.00 162.25 89.18 EDUCATION & TRAVEL .00 426.95 1,200.00 773.05 35.58 PROGRAMS .00 6,102.29 7,000.00 897.71 87.18 DUES & SUBSCRIPTS .00 2,000.78 1,500.00 ( 500.78) 133.39

Respectfully submitted, Kim Lang, Director December 20, 2018

DONATED FD PURCHAS .00 268.06 .00 ( 268.06) .00 CAPITAL ITEMS .00 243.95 1,500.00 1,256.05 16.26 COMP LICENSE/REPAI .00 1,331.50 3,000.00 1,668.50 44.38

Things to note about Budget: Our revenue goal was $14,520.00 and with 2 weeks remaining in the year we are at $12,233.48. In addition we just deposited an additional $1000+ in donations and program revenue and Weight Watchers and the ADRC Meal Site rent still outstanding. We will definitely reach our total revenue goal for this year. This year we also tracked our in-kind gifts. Those are items that are donated instead of cash to the Senior Center. We received an estimate of over $3800 in items like coffee, paper products and bingo items. Thank you to all of our supporters for these donations.

Expenses: In 2018 we will end the year pretty close to actual budget. We had overages in our subscription line item due to the cost of our 3 newspaper subscriptions. I have been able to negotiate a small decrease for 2019, as they were again increasing, and we were thankful for a donation from the Gesslers in memory of Pat’s mother, to help us cover the rest. This allows us to keep all 3 papers for 2019.

We made some repairs and replacements in 2018 that include 2 new computer lab computers, new blinds in the front room, a portion of our great room floor was replaced, new countertops in the restrooms, additions to our fitness room, and some new kitchen equipment.

Monthly Duties and Assistance Newsletter was produced and distributed for January. Columbus Commotion Winter issue was distributed. Prepared Advisory Board agenda and reports. Prepared calendars and made appointments for programming and events for 2019. Weekly news releases to the Columbus Journal, website and other sources Assisted with phone calls & drop-ins regarding programming and services Conducted facility tours Provided dining center program referrals Rental/building use: calls/questions/walk-through tours/code door Accounting: completed purchase orders and requisition for outstanding invoices, supply items purchased, completed deposits, payroll, and reviewed monthly budget. Completed Payroll Election setup and clean up

Sponsors

Rentals: CAE, Library, TOPS, Weight Watchers, Boy Scouts, PAAC, Recreation Dept.

Meetings & Training Attended Department Head meetings – Feb. 6, 13, 20, 27 Commotion Meeting – Feb. 4 and 13 Senior Services Networking Meeting Feb. 14

Staff time Candace will be off March 4 and 15. Kim will be off March 8 and March 20-April 2.

Next meeting is April 4, 2019 at 8 am at City Hall.

Respectfully submitted, Kim Lang, Director February 7, 2019

Columbus Historic Landmarks and Preservation Commission Pavilion Projects Meeting Agenda Tuesday, February 26, 2019 @ 5:00 pm Community Center Building

Attendees: John Salzwedel, Beth Altschwager, Carolyn Fredericks, Eric Lucasavitz, Retta Kurth. Guests: Liz Davis, Ed Johnson

1. Call meeting to order:

2. Properly posted meeting:

3. Approve agenda: With additions: Motion: Kurth; Second, Altschwager; Motion carried.

4. Pavilion Projects Planning: A) Floor refinishing project: A written agreement with a scheduled completion date with HH to finish the project to satisfaction will be obtained and signed. Chris Vilstrup will oversee the clean-up.

B) Bids and time frames:

1) Electrical – ballroom and exterior: Following discussion (all bids being comparable) Salzwedel made a motion to accept the proposal from Power Plus. Altschwager seconded it. Motion carried.

2) Plumbing/coat room sink: Fredericks will finalize the contract with Wright and set a time for completion.

3) Windows: Salzwedel presented one proposal for discussion. Other comparable bids will be sought.

4) First floor entryway design: Lukasavitz will follow up with Todd Frye on a design.

5) Exterior painting: Lukasavitz will prepare an itemized spreadsheet for contractors to bid on specifics and resubmit it to prospective bidders.

6) Insulation: Tabled.

7) HVAC: Tabled.

C. Timeframe – Overview spreadsheet for us and City Council: Lukasavitz will prepare a spreadsheet for Council which itemizes project proposals, donation request, and time line for projects.

D. Next meeting date/dates: Monthly meeting March 14. Special meeing March 21 @5:00pm at the Community Center Building.

5. Summer Concert Series Picnic License and donation to the Chamber: Altschwager made a motion to go through the Chamber of Commerce for the picnic license for 4 days. Lukasavitz seconded it. Motion carried. Salzwedel made a motion to pay the $40 license fee for the summer series to designated recipient. Kurth seconded it. Motion carried. Lukasavitz made a motion to donate $200 to the Chamber in appreciation. Altschwager seconded it. Motion carried.

6. Contract for vendors: Salzwedel made a motion to charge a $50 vendor fee for an alcohol vendor / event, and a $20 vendor fee for each food vendor / event. Altschwager seconded it. Motion carried.

7. Other: 1) Bands for outdoor concerts: Tentatively scheduling Nine Thirty Standard for June 22; Loco Vocals for July 25; and Gabriel Sanchez for August 22. Lukasavitz made a motion to proceed with the bookings of these groups. Salzwedel seconded it. Motion carried.

2) Meeting with Thom & VanderSanden: Fredericks & Salzwedel met with Mayor Thom & VanderSanden to review City policies and procedures. We will be working together and communicating with any questions or concerns any of us may have as we all work to make these improvements for our community.

8.. Adjourn: Motion:; Salzwedel; Second: Altschwager; Motion carried. Meeting adjourned at 7:15 pm. Columbus Area Senior Center - Advisory Board Minutes January 3, 2018 at 9:00 a.m. at the Columbus City Hall

Meeting called to order at 8:00 a.m. by Chairperson Dale Gessler

Roll Call: Gessler, Banetzke, Parpart, Melotte, Ballweg and Director Lang

Notice of Open and Posted Meeting was completed.

Approvals:

1. Agenda – Melotte moved to accept; 2nd Ballweg 2. Prior Meeting Minutes (attached) –Parpart moved to accept; Melotte 2nd 3. Comments/Suggestions from community: None present 4. Comments/Suggestions from suggestion box: None a. Comments/Suggestions from Advisory Board: None

I. Old Business 1. Upcoming Events –January 2. Committee Report and Comments a. Program Committee meeting – January 3 after Advisory Board Meeting at Senior Center II. New Business – Review and approve 1. Discuss possibility of changing meeting time to 8:15 am- Motion Parpart; 2nd Melotte – motion passed. 2. Review Rental rates for 2019- postponed until next meeting. 3. Other New Business III. Director’s report (see copy in packet) IV. Comments & suggestions from advisory board members for director V. Adjourn - Motion Parpart; 2nd Ballweg

Next meeting on February 7, 2019 at 8:15 am in City Hall Council Chamber

Respectfully submitted: Dale Gessler

Minutes City of Columbus Community Development Authority February 4, 2019 6:30 PM Columbus City Hall Council Chambers

1. Call to Order – Meeting was called to order at 6:30 PM

2. Determination of Quorum – Thom, Lang, Reece and Collier were present. Meyers and Clark were excused.

3. Notice of Posted Meeting – Meeting was posted in accordance with State and Local Laws

4. Approve Agenda – Motion by Lang, second by Reece to approve the agenda as presented, motion passed 4-0

5. Approve Minutes - Motion by Lange and a second by Collier to approve the 10-1-2018 minutes as presented.

6. Citizen Comments – No Citizen Comments were received

7. Unfinished Business

a. CDBG Close Update – Schreiber provided an update on the CDBG CLOSE program, noting that HUD has accepted the Department of Administrations proposal and as of February 1st we could no longer make loans from the RLF. Schreiber reviewed the 2 options that the CDA has to complete the CLOSE Program and for either option the City would be required to service the loans that are outstanding.

b. Review and Discussion of CDA Responsibilities identified by CDA bylaws and Municipal Code – Schreiber reviewed state statues and duties from other CDA’s throughout the state. The CDA wanted to explore how other communities use TIF Districts, Conduit Bonds and other programs to promote development or redevelopment. Schreiber noted that he will continue the research to clearly define the role of the CDA.

8. New Business – None

9. Adjournment- Motion by Lang and Second by Reece to adjourn the meeting at 7:18 PM Agenda

Recreation Advisory Committee

Monday February 4th, 2019

Columbus Community Center

6:30pm

Roll Call - 6:32 – Wallace, Steiner, Meyers, Farrington, Carthew, Hart

Notice of an Open and Posted Meeting - Noted

Agenda Approval - Motion Farrington, 2nd Carthew

Minutes Approval – September Minutes, October no meeting minutes – Motion Wallace, 2nd Farrington

Public Comments - None

Old Business

 Adult Fitness Challenge – Amy Jo to draft and send for approval. Will ask for gift card donations.  Recap of Committee member roles – Vote appointing member at next council meeting. Open position.

New Business

 Adult Enrichment program ideas – Suggestions: Movie bus, boards/brushes, cooking, wine bottle craft, bean bags, escape room, virtual reality  Washington Park lights – Set up for Nov/Dec. Suggestions: Refreshments, tent, holiday workshop/gift shop. Amy Jo will draft letter to local businesses.  Easter egg hunt dates and details o Flashlight – Fri, Apr 19, 8:30 PM start – Grade 5 and up o Daytime – Sat, Apr 20, 12:30 PM Egg hunt, games until 3:00PM, Grade 4 and under o $5 egg purchase for chance to win Apple Watch – early online sales, day of sales

Director Report

 Enerpac Park done – raising money for next phase  Budget approved  Looking at possibilities to help with continued community engagement without unpaid OT  CAYSO field use agreement – MAYSA designation and use charges. o Amy Jo will follow up with Patrick, Mayor, and City Atty. Changes would need to be approved with that group, put on City Council meeting, and then be voted on in next City Council meeting.  November minutes to be sent

Adjourn – 7:25 – Motion Hart, 2nd Carthew

Next meeting scheduled for March 11, 2019 @ 6:30pm

COLUMBUS WATER & LIGHT COMMISSION MEETING FEBRUARY 14, 2019

CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Olson, Theilen and Schulze. Also, present at the meeting was CWL Co- Superintendent Kaltenberg and CWL Co-Superintendent Hammer. Excused Mayor Thom and Greg Robbins.

It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting.

The Agenda for the meeting was approved on a motion by Olson, second by Andler. Motion carried.

Visitor’s Comments and Utility Communications: Included in the packet was an article on Wisconsin utility regulators-The Public Service Commission voted not to hear a case from Sunrun, a San Francisco developer seeking to lease solar panels to customers.

The Consent Agenda which consisted of the January 10th CWL Commission Meeting minutes, the January 24th CWL Special Commission Meeting minutes, Monthly Treasurer’s Report and Outage Report, was approved on a motion from Andler with the change of $8,500 to the corrected amount of $8,850 on the January 10th CWL Commission Meeting minutes, second by Schulze. Motion carried.

UNFINISHED BUSINESS:

There was no unfinished business.

NEW BUSINESS:

Cash Disbursements/Accounts Payable Reports: The Commission reviewed the December Cash Disbursements Report. Checks numbered 20614-20667 and 34 wire and ACH transfers, totaled $885,272.92. The Commission reviewed the Accounts Payable Report and ordered paid 40 requests totaling 146,426.84. Motion by Olson, second by Andler, to approve paying the 40 requests from the AP Report. Motion carried. The December cost per kilowatt-hour was $0.06590. Reports were approved and placed on file.

CWL Admin Building Thermostats Discussion/Approval: It was approved at December’s meeting to replace one of the furnaces and air conditioners at the CWL Admin building and with that the discussion of new smart thermostats for the building was discussed. The CWL Admin Building currently has four thermostats. Co-Sup’t recommended that the CWL Commission approve the purchase of four Nest-T3007ES-Thermostats for the CWL Admin Building for the total amount of $872.00 from the E-3-P funds. Motion by Olson, second by Schulze to approve purchasing four Nest-T3007ES-Thermostats for the CWL Admin Building for $872.00 from the E-3-P funds. Motion carried.

Holton Brothers Proposal-WP #1 Building Maintenance Discussion: Over the past several years, Holton Brothers, Inc. of Grafton, has been completing brick tuck pointing of the CWL Admin Building and Water Plant # 2. On Tuesday, December 18th, Sup’t Anthon asked Matt Lempke of Holton Brothers to look at the east facing wall at WP #1. Matt provided an estimate to repair the east facing wall by tuck point the poorer joints and replacing the coping caps that are on the plaster walls for $21,720.00. CWL budgeted $17,500 for this project and for the roof repairs and a door replacement. Co-Sup’t Kaltenberg stated that the furnace/AC unit quote for the Admin building came in under budget $3,650 and that money could be put towards completing the brick tuck pointing this year and the roof repairs and door replacement could be scheduled next year. The Commission asked Co-Sup’t Hammer and Kaltenberg to request estimates for the roof repairs and the door replacement; also to see how long the proposal from Holton Brothers is good for.

COMMISSION MEETING FEBRUARY 14, 2019 PAGE 2

WPPI Director and WPPI Alternate Director Recommendation: Co-Sup’t Kaltenberg’s recommendation to the CWL Commission is to appoint Michelle Kaltenberg, CWL Co-Superintendent as WPPI Director for CWL and to appoint Joe Hammer, CWL Co-Superintendent as WPPI Alternate Director. Motion by Olson, second by Andler to approve Michelle Kaltenberg, CWL Co-Superintendent as WPPI Director and Joe Hammer, CWL Co-Superintendent as WPPI Alternate Director for CWL. Motion carried.

March meeting date & time Discussion/Approval: The March meeting is scheduled to be televised at City Hall by request of the Cable Commission. Based on the recent events at CWL regarding staff; Co-Sup’t Kaltenberg asked the Commission if they wanted to consider postponing the scheduled televised meeting at City Hall. The consensus of the Commission was to keep it scheduled for Tuesday, March 12th at City Hall.

Motion by Theilen, second by Schulze to adjourn to closed session under Wis. Stat. § 19.85(1) (c) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (Discussion of CWL Employees Compensation for 2019) Roll call vote, Andler aye, Theilen aye, Olson aye, Schulze aye and Lang aye, motion carried and the meeting convened to closed session at 6:33 pm.

Motion by Olson, second by Theilen to reconvene to open session. Motion carried. The meeting reconvened to open session at 7:08 pm.

Approve CWL Employee Compensation Adjustment for 2019: Motion by Olson, second by Theilen to approve the CWL Employee Compensation Adjustment for 2019 for Joe Hammer as presented. Roll call vote, Andler aye, Theilen aye, Olson aye, Schulze abstained, Lang aye. Motion carried. Motion by Olson, second by Andler to approve the CWL Employee Compensation Adjustment for 2019 for Michelle Kaltenberg as presented. Roll call vote, Andler aye, Theilen aye, Olson aye, Schulze abstained, Lang aye. Motion carried. . REPORTS:

Financial Report was given by Co-Sup’t Kaltenberg and placed on file.

Mayor Comments: Mayor Thom was excused from the meeting. Commission President Lang shared that Mayor Thom wanted the Commission to know that he gave a very positive comment in his Mayor’s Report to City Council about Eric Anthon leaving and what an asset he was to the utility.

Superintendent’s Report:

 To date CWL has had two water main breaks; one on Legion Court and one on Hibbard Street at Chapin Street. The first water main break on Legion Court occurred on Thursday, January 31th at approximately 8:00 am. The water main repair was completed at approximately 1:00 pm. The second water main break on Hibbard Street at Chapin Street occurred on Saturday, February 2nd at approximately 6:45 am. The water main repair was completed at approximately 2:00 pm.

 To “kick off” the PCAC Alignment Process; Billing Clerk Vicky Lietha and Co-Sup’t Kaltenberg met with Tammy Freeman, David Edwards and Stephanie Boettcher from WPPI on Thursday, January 17th, the meeting was to focus on a proposed plan; which will start in February 2019.

 On Wednesday, January 23rd, Co-Sup’t Kaltenberg received a phone call from Nick Schuster from the

COMMISSION MEETING FEBRUARY 14, 2019 PAGE 3

PSC informing me that CWL will be having a Billing Audit done in the next couple of weeks.

 On Monday, January 21st CWL Lineman de-energized Sub. #4 at the request of ATC. ATC was performing pole replacements on the transmission circuit that runs to Sub. #4 from ATC’s Sub.; which is located on the north side of the train tracks behind WP #1. CWL Lineman re-energized Sub. #4 on Tuesday, January 29th.

 On Tuesday, January 29th August Winters completed replacing the 5 8” valves on the iron filter at WP #2.

 WP #1 Vessel Painting Project was on the DNR Sanitary Survey that was conducted back in April of 2018, with a deadline for completion of exterior painting of the vessels by the end of December 2019. This is a very time consuming and tedious project. CWL’s crew has been working diligently on this and expect to have it completed by the end of April 2019.

 CWL’s crew is progressing on the AMI Water Meter Project. To date, 815 of 2,366 water meters have been converted to AMI. An emphasis is being put on to converting additional water meters this winter.

Motion by Theilen, second by Schulze to adjourn at 7:38 p.m. Motion carried.

**Next Scheduled Meeting – Tuesday, March 12th, 6:00 pm at Columbus City Hall**

Respectfully Submitted,

Brook Andler CWL Commission Secretary

AGENDA ITEM

Committee of the Whole Meeting date: March 20 __

Council Meeting date: ______

ITEM: _____

DETAILED DESCRIPTION OF SUBJECT MATTER: Review and Consider CDA recommendation regarding the CDBG CLOSE program.

Community Development Block Grant - CLOSE (CDBG-CLOSE) is designed to provide the necessary regulatory and financial flexibility for communities to address local needs while simultaneously addressing the U.S. Department of Housing and Urban Development’s (HUD) concerns regarding Revolving Loan Funds. DOA has determined that the best course of action is to liquidate the remaining funding and to ultimately close all Revolving Loan Funds (RLF).

Under the CLOSE program, all locally held Economic Development Revolving Loan Funds as well as current Economic Development RLF accounts receivable will be held for communities to have non-competitive access to as grants. Communities that buy out all outstanding loans may apply for up to three (3) projects totaling the amount of their RLF Closeout Account.

The CDA has been monitoring the CDBG CLOSE program to help determine the best course of action for Columbus. Enclosed with your packet is the summary that CDA reviewed at the March 4th meeting. The summary outlines both options that were offered by the CLOSE program.

The CDA has recommended that the City buy out the RLF receivables (option 1 in the summary) to complete f the CDBG CLOSE program. The City would need to pay DOA $36,630.41 to buyout the RLF Receivables. The only loan outstanding is with Dubs Brewing LLC (Cercis).

ACTION REQUESTED OF COUNCIL: Review and Consider CDA recommendation regarding the CDBG CLOSE program. CDBG CLOSE Program Summary 3-4-2019

Closeout Account Funds

The amount available to a community in its RLF Closeout Account will be determined by taking the local Revolving Loan Fund bank balance and adding any current RLF accounts receivable. The City will have two options to consider for the CDBG CLOSE program. To calculate the CLOSE program total you the RLF Bank Balance and Current RLF Receivables. Please see the estimated Closeout totals below. The loan to Kestrel Ridge Golf Management was paid in full on 2-22-2019.

• Option 1 - The City would turn over the RLF Bank Balance and write a check to DOA to purchase the receivables from the State. As the loans are paid back to the city the money is de- federalized, once the money is de-federalized the City spend the money as they see fit.

RLF Bank Balance (Cash on Hand) RLF Accounts Receivable CLOSEOUT Total Current $387,190.20 $36,630.41 $423,820.61 As of 12/31/2019 $391,959.20 $33,028.44 $424,987.64 As of 12/31/2020 $397,682.36 $28,544.82 $426,227.18

• Option 2 - The City would turn over the RLF Bank Balance and assign the receivables to the State. The Closeout total for option 2 would be equal to the Cash on hand column. Under this option the city would be required to service all loans until they are paid in full.

RLF Bank Balance (Cash on Hand) RLF Accounts Receivable CLOSEOUT Total Current $387,190.20 Assigned to DOA $387,190.20 As of 12/31/2019 $391,959.20 Assigned to DOA $391,959.20 As of 12/31/2020 $397,682.36 Assigned to DOA $397,682.36

2019 AGENDA ITEM

Committee of the Whole Meeting date: __ March 20, 2019 ______

Council Meeting date: _____April 1, 2019

ITEM: _Columbus Municipal Court Update and Court Clerk Job Description

DETAILED DESCRIPTION OF SUBJECT MATTER: The Municipal Court Ad Hoc Committee has met 3 times to review, discuss and plan for the coming Columbus Municipal Court. Given the work that has been done with the Committee, I felt it necessary to report to the Council on the committee work. Attached is a list of items accounted for in the court preparation, that City Hall staff and I have begun the process to enact the plan so that the court is ready to begin operation on May 1.

On the ensuing COW agenda item, I have listed the proposed job description for the Municipal Court Clerk. The duties included are drawn from Court Clerks that serve municipal courts of similar size in our area. The committee has taken in information from other municipal courts to determine a salary range ($17-19/hr) and a workload (20- 25 hours per week).

I am also asking the Council to approve moving ahead with the recruitment of the Court Clerk while the formal approval of the job description is reviewed. Per State Statute, the Court Clerk is subject to the appointment by the Municipal Judge. We would like to time the recruitment so that a newly elected Judge can be involved in the candidate review period, which I would expect to begin right after the Spring Election April 2nd.

I wish to thank Ed Johnson for his work in Chairing the Ad Hoc Committee, Alderpersons Hendrickson and Traxler for their time and direction as well.

LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Action list for Court; Municipal Court Clerk Job Description

ACTION REQUESTED OF COUNCIL: Review and discuss

Columbus Municipal Court – Set up March 2019

OFFICE:

Desk: For Judge (PURCHASE): $500 Desk: For Clerk (Currently in Office)

Computer: Desktop for Clerk: $1400 Computer: Laptop for Court (for use by Judge or Clerk): $1400

Software: TiPPS system: Single Station - $13,287 set up; Annual support - $3323

Phone: Use current landline – set up dedicated line for Court (voicemail)

Copy Machine: Use City’s copier for larger projects Desktop Printer for Court Office (Currently in Office)

Cabinets: Locked Cabinets: $400

Recording Equipment: Handheld unit: $300

Court Office window change (DPW) to glass: $500 Relocate security equipment base in EOC office: $150 Office Supplies: $100

CITY HALL:

Directional Signage for Court in City Hall: $125 Adjustment of outside Signage - $125

LABOR: Clerk: 20-25 hrs/wk: $17-19/hr Judge: $8500/yr salary Training: $2000 (for Judge & Clerk)

POSITION DESCRIPTION

Class Title: Court Clerk Department: Municipal Court Location: City Hall FSLA: Non-Exempt

GENERAL PURPOSE: Performs a variety of routine and complex clerical and accounting work in keeping official records of the Columbus Municipal Court including staffing court proceedings, processing citations

SUPERVISION RECEIVED: Works under the close supervision of the Municipal Court Judge

SUPERVISION EXERCISED: None

ESSENTIAL DUTIES AND RESPONSIBILITIES - Maintain court case files, paper and electronic. Prepare court dockets and calendars for scheduled appearances, pretrials, motion hearings, restitution hearings, refusal hearings, judicial reviews. - Tracks court cases and court-ordered actions - Data entry for court records to include dispositions, forfeitures, appearances, court orders, Judge’s notes, enforcements, alternatives, attorney information, witnesses, payments and reviews. - Maintain court software security and permissions per law and court rule. - Answers phone calls to include assisting public, litigants, attorneys, state and local along with other agencies. - Responds to inquiries and complaints with extensive public contact and communications over the telephone, email or in person - Fills open records requests regarding applicable court case files to include certified records and notary requests - Cashiering and answering inquiries on court procedures, functions, policies, payments, and court cases. Reconcile monies. - Process court mail, complete forms, requests and responses. - Assists Municipal Judge in the formulation and implementation of court rules, policies and court forms. Remains current in court law and operation with yearly attendance at the WI Municipal Court Clerk’s Seminar and other training opportunities as necessary. - Issue warrants, subpoenas, commitments, default letters, past due notices/reminders, driver license suspensions, vehicle registration suspensions, appearance notices as required or ordered by the Judge. - Informs Police Department of upcoming trial dates, arraignment dates, court policies or policy changes, law or bond schedule changes, warrant or commitment withdrawals. - Attend all court sessions; prepare and maintain courtroom, court records, addendums, and payment notices. Provides necessary or requested files and addendums to prosecuting attorney. - Secures substitute Judge or interpreters when needed - Responds to written inquiries on behalf of the Judge - Maintains electronic proceedings for trials and hearings - Responsible for managing the accounting of court funds and revenue received and disbursed; to include reconciliation and monthly audit of court funds. Responsible for certified monthly financial report to the Finance Director. - Assists Judge in budget preparation. - Purchases office supplies when needed. - Files pending and completed cases. Maintains record retention as required by law. - Performs any other duties as required by the Judge.

DESIRED MINIMUM QUALIFICATIONS Education and Experience: (a) Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping, and (b) Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Necessary Knowledge, Skills, and Abilities: (a) Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices (b) Skill in operation of listed tools and equipment (c) Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

SPECIAL REQIREMENTS Valid state driver’s license, or ability to obtain one; notary certification within 2 months.

TOOLS AND EQUIPMENT USED Phone system; personal computer knowledge including word and spreadsheet software; copy machine; postage machine; fax machine, 10 key calculator.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to finger; handle or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet.

SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related costs may be required.

The duties listed above are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the positional if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 2019 AGENDA ITEM

Committee of the Whole Meeting date: __ March 20, 2019 ______

Council Meeting date: _____TBD____

ITEM: _ Items #10 & 11, COW

DETAILED DESCRIPTION OF SUBJECT MATTER: Items #10 & #11 on the COW for next Wednesday do not have supplemental information at this time, as the information is being prepared for the meeting.

Item #10 is the review of the revised City Organizational Chart, which I have been working on amongst the recent turnover and vacancies within the City. I hope to have a full chart for you to review on Wednesday.

Item #11 is an update on efforts to improve the Landscape Recycling Center, which includes improved driving areas and spaces for different types of natural refuse.

I will provide this information to you prior to the meeting if it is ready for distribution.

LIST ALL SUPPORTING DOCUMENTATION ATTACHED:

ACTION REQUESTED OF COUNCIL: Discussion of the above-mentioned agenda items.