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Addendum 1 Al1430 Eng.Pdf ADDENDUM # 1 ADDENDA N° 1 Residential and Agricultural Portfolio - Portefeuille résidentiel et agricole - Real Estate Management Services Services de gestion des biens immobiliers Dossier de soumission de la CCN no. NCC tender file # AL1430 AL1430 11-Jun-13 2013/06/11 The following shall be read in Ce qui suit doit être interprété comme conjunction with and shall form an faisant partie intégrante de la integral part of the Tender / Proposal proposition/appel d'offres et des and Contract Documents: documents relatifs au contrat: Due to errors in previous documents, the attached Suite à des erreurs des annexes précédent, les annexes of the AL1430 document (Request for annexes ci-joint du document AL1430 (Demande de Proposal part 1 section, Statement of Work (annex proposition partie 1, l’énoncé des travaux (annexe A), A), Schedule A, NCR map and AL1430 map) schedule A, la carte de la région de la capitale supersedes previous documents released. Please nationale et la carte de AL1430) remplacent les disregard previous documents issued. documents affichés auparavant. Svp ignorez les versions précédentes émises. Allan Lapensée, Sr. Contract Officer / Agent principal aux contrats Procurement Services / Services d'approvisionnement National Capital Commission / Commission de la capitale nationale (613) 239-5678 ext. 5051 tel; [email protected] Page 1 of/sur 1 Request for Proposal AL1430 – Real Estate Management Services June 3, 2013 Request For Proposal # AL1430 June 3, 2013 Residential and Agricultural Portfolio Real Estate Management Services Residential - Agricultural Portfolio Part 1 1 Request for Proposal AL1430 – Real Estate Management Services June 3, 2013 1 Part I - Introduction .............................................................................................................................. 9 1.1 Purpose of this Request for Proposal ........................................................................................... 9 1.2 Structure of RFP ............................................................................................................................ 9 1.3 General NCC Information .............................................................................................................. 9 1.3.1 Mandate .............................................................................................................................. 10 1.3.2 Crown Corporation Status................................................................................................... 10 1.3.3 NCC Plans ............................................................................................................................ 10 1.3.4 NCC Lands ........................................................................................................................... 11 1.4 NCC Objectives ............................................................................................................................ 11 1.4.1 Portfolio Management ........................................................................................................ 11 1.4.2 Asset Management ............................................................................................................. 12 1.4.3 Property Management ........................................................................................................ 12 1.4.4 Services Management ......................................................................................................... 12 1.4.5 Contract and Performance Management ........................................................................... 13 1.5 Proposed Term of Contract ......................................................................................................... 13 1.6 Personnel .................................................................................................................................... 13 1.7 Schedule of Events ...................................................................................................................... 14 2 Part II - Bidder Instructions ................................................................................................................ 15 2.1 General Instructions to Bidders .................................................................................................. 15 2.2 Site Tour and Bidders’ Conference ............................................................................................. 15 2.3 Enquires – Solicitation Stage ....................................................................................................... 16 2.4 Contracting Authority ................................................................................................................. 16 2.5 Issuance of Addenda ................................................................................................................... 16 2.6 Detailed Bid Preparation Instructions ......................................................................................... 17 2.6.1 Signing Procedures for the Detailed Bid ............................................................................. 17 2.6.2 Conflict of Interest Statement ............................................................................................ 17 2.6.3 Language of the Detailed Bid and Supporting Documentation .......................................... 17 2.6.4 Currency .............................................................................................................................. 18 2.6.5 Detailed Bid Preparation Costs ........................................................................................... 18 2.7 Detailed Bid Content and Format ............................................................................................... 18 2.8 Detailed Bid Delivery ................................................................................................................... 19 2.9 Detailed Bid Closing Date and Time ............................................................................................ 19 2.10 Validity of Detailed Bid ................................................................................................................ 19 2.11 Bidders’ Debriefing ..................................................................................................................... 20 2.12 Form and Substance of Contract ................................................................................................ 20 Residential - Agricultural Portfolio Part 1 2 Request for Proposal AL1430 – Real Estate Management Services June 3, 2013 2.13 Additional Terms and Conditions of the RFP .............................................................................. 20 2.13.1 Proprietor of RFP Documents ............................................................................................. 20 2.13.2 Code of Conduct and Certifications .................................................................................... 20 2.13.3 Access to Information ......................................................................................................... 20 2.13.4 Limitations and Cautions ..................................................................................................... 21 2.13.5 Submission Assumptions .................................................................................................... 21 2.14 Reservations with Respect to Signing a Contract ....................................................................... 21 2.15 Signing of Letter Notification and Contract Award ..................................................................... 21 2.16 Additional Submission Requirements ......................................................................................... 22 2.16.1 Employment Equity ............................................................................................................. 22 2.16.2 Supplemental Invoicing Instructions ................................................................................... 22 2.16.3 Proof of Insurance ............................................................................................................... 22 2.16.4 Proof of meeting of Regulations ......................................................................................... 22 2.16.5 Security Screening of Successful Bidder’s Personnel .......................................................... 23 2.16.6 Performance Security .......................................................................................................... 23 2.17 Rated Requirements – Technical Component ............................................................................ 23 2.18 Rated Requirements - Financial Component .............................................................................. 23 2.18.1 Property Management Services .......................................................................................... 23 2.18.2 Leasing Transactional Services ............................................................................................ 24 2.18.3 Project Delivery and Management Services ....................................................................... 24 2.18.4 Optional Services ................................................................................................................ 24 2.19 Explanation of Evaluation Rating and Minimum for Qualification ............................................. 24 2.20 Basis of Award ............................................................................................................................
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