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Report to Rapport au:

Transportation Committee Comité des transports

March 21, 2014 21 mars 2014

Submitted by Soumis par: Nancy Schepers, Deputy City Manager / Directrice municipale adjointe, Planning and Infrastructure / Urbanisme et Infrastructure

Contact Person Personne ressource: Vivi Chi, Manager / Gestionnaire, Transportation Planning/Planification des transports, Planning and Growth Management / Urbanisme et Gestion de la croissance (613) 580-2424, 21877, Vivi.Chi@.ca

Ward: (3), File Number: ACS2014-PAI-PGM-0095 GLOUCESTER-SOUTH NEPEAN (22) SUBJECT: Chapman Mills Extension (Longfields Drive to ) and Bus Rapid Transit (Greenbank Road to west of Cedarview Road) Environmental Assessment Study – Statement of Work

OBJET: Étude d’évaluation environnementale du prolongement de la promenade Chapman Mills (de la promenade Longfields à la promenade Strandherd) et du couloir de transport en commun rapide par autobus (du chemin Greenbank à l’ouest du chemin Cedarview) – Énoncé des travaux

REPORT RECOMMENDATION

That the Transportation Committee approve the Statement of Work for the proposed Chapman Mills Extension (Longfields Drive to Strandherd Drive) and

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Bus Rapid Transit (Greenbank Road to west of Cedarview Road) Environmental Assessment Study, as detailed in Document 1.

RECOMMANDATION DU RAPPORT

Que le Comité des transports approuve l’énoncé des travaux pour l’étude d’évaluation environnementale du projet de prolongement de la promenade Chapman Mills (de la promenade Longfields à la promenade Strandherd) et du couloir de transport en commun rapide par autobus (du chemin Greenbank à l’ouest du chemin Cedarview), décrit dans le document 1.

BACKGROUND A number of planning studies have been approved by Council that are pertinent to this Environmental Assessment (EA) Study:

- June 2006: South Nepean (Barrhaven) Town Centre Community Design Plan (CDP) which identifies Chapman Mills Drive as a collector street between Longfields Drive and the Kennedy-Burnett Stormwater Management Facility (SMF). - June 2006: Barrhaven South Community Design Plan. - November 2012: Barrhaven-Riverside South Rapid Transit (BRRT) EA, which shows the transit facility in the median of Chapman Mills Drive between and Greenbank Road. - November 2013: Transportation Master Plan (TMP) which includes transportation networks for roads and transit and specifically with Chapman Mills Drive extended westerly from Longfields Drive to Strandherd Drive.

In response to increased pressures for development around the Barrhaven Town Centre and to guide future development accordingly, there is a need to:

1. Confirm the right-of-way requirement for Chapman Mills Drive between Longfields Drive and Kennedy-Burnett SMF, incorporating the Council-approved EA’s functional design of a median BRRT facility;

2. Establish an alignment and right-of-way protection for Chapman Mills Drive Extension from Kennedy-Burnett SMF to Strandherd Drive;

3. Establish an alignment and right-of-way protection for a bus rapid transit facility from Greenbank Road to west of Cedarview Road (as an extension of the BRRT facility).

The study area is depicted in Figure 1.

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Figure 1 - Study Area

The 2013 Transportation Master Plan identifies the Chapman Mills Extension as a new four-lane roadway and an affordable Phase 2 project (to be implemented sometime between 2020 and 2025). The TMP identifies the rapid transit project as post 2031 for implementation.

An EA is proposed to address both road and transit facilities as they are inextricably intertwined. The study will be carried out as a Schedule ‘C’, Municipal Class EA.

DISCUSSION

The 2006 CDP for South Nepean (Barrhaven) Town Centre shows the right-of-way for Chapman Mills (between Longfields Drive and Kennedy-Burnett SMF) as 41.5 m, including a transit facility in the median.

This right-of-way for Chapman Mills is superseded by the EA completed in 2012 for the bus rapid transit facility between the Barrhaven Town Centre and Riverside South Town Centre (the BRRT EA). In the Barrhaven section of that transit project, the bus transit facility is identified in the median of Chapman Mills Drive, resulting in a combined road-

4 transit corridor width that varies between 41m and 43m. Although the requirements of Chapman Mills Drive were taken into consideration, the BRRT followed the transit EA process (Transit Project Assessment Process (TPAP) which is not mandated to cover off the roadway through that particular process. The EA Study which is the subject of this report is intended to procedurally address that roadway component. Since the work has been completed, level of effort is expected to be minimal – primarily documentation for the road EA process.

The area west of the Kennedy-Burnett SMF to Strandherd Drive is subject to the Secondary Plan for the South Nepean Town Centre. In this area, Chapman Mills Drive was shown on early preliminary drawings as a 24m wide roadway. These drawings were prepared as part of the early design stages for the South Nepean Collector sanitary sewer. The stakeholders involved are aware that the alignment and right-of- way for Chapman Mills Drive were still to be established through the EA Study, similarly for the bus rapid transit facility west of Greenbank Road - and as such the final alignment and road design were not shown in the Secondary Plan.

The study area (Figure 1) partially includes the Jock River Floodplain (north of Jock River). The effects on and of the floodplain area will be an important factor in the development of corridor options.

Over the coming decades, the south urban area will be among the fastest-growing communities in the city. Before these areas are fully developed, it is imperative to identify and protect for future transportation corridors to ensure effective integration with the planned land uses.

The purpose of this EA Study is to establish the alignment, identify the right-of-way protection and complete the functional design for Chapman Mills Drive Extension and the bus rapid transit (BRT) facility identified in the 2013 TMP. The Study will also identify measures that will be undertaken to provide efficient transit service through the area during the interim period until such time that a dedicated BRT is implemented.

The Statement of Work or scope of this EA Study is described in Document 1. It outlines the tasks that will be undertaken along with consultation and study deliverables.

This project will be carried out as a Schedule ‘C’ Class EA as set out in the Municipal Engineers Association’s “Municipal Class Environmental Assessment” document (2007). Some tasks such as the extension of future transitway corridor, Jock River Floodplain and Kennedy-Burnett SMF will require examination of a broader area in order to address environmental effects; operational issues; to co-ordinate with relevant

5 on-going/ completed studies and projects; and, to study and identify tie-ins to existing and/or future roadway and transit connections.

Key considerations in this study include:

 Detailed evaluation of travel demands in the east-west direction;

 Assessment of transportation elements that support people movement and sustainable travel solutions;

 Identification of infrastructure needs including rapid transit station locations and park-and-ride requirements;

 Development of cycling and pedestrian facilities and their linkages to existing and future facilities;

 Evaluation of potential effects on the natural environment, including the Jock River Floodplain, the Kennedy-Burnett SMF;

 Assessment of stormwater management and hydrology;

 Assessment of effects on the existing and future community; and

 Cost.

The study duration is approximately 15 months from the award of contract to a consulting firm to assist with the undertaking.

RURAL IMPLICATIONS

There are no direct rural implications associated with this study.

CONSULTATION

Consultation with stakeholders, public agents, First Nations and individuals will be an integral component of the EA Study. The consultation process will include meetings with key stakeholders through the Agency Consultation Group (ACG), Business Consultation Group (BCG) and Public Consultation Group (PCG). Consultation with the general public will occur principally through Public Open Houses and also through the project web page, e-mail, and additional meetings as required.

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COMMENTS BY THE WARD COUNCILLORS

Councillor Harder provided the following comments:

“This project is of significant importance to the development of the Regional Prestige Business park lands at Hwy 416 and Fallowfield. Currently there is no transit connection. Approximately 9,000 employees will work here and therefore it is necessary that we have transit options available to bring those employees to this significant prestige employment development. As well, employees will need to be connected to this area via vehicle access, cycling, and transit to the Riverside South community (via the new Strandherd Armstrong Bridge) as well as to the east and west. Additionally Chapman Mills Drive will parallel Strandherd Drive through the Clarke Lands community west of the Kennedy Burnett Drain that Minto will soon market. This work will also complete the extension of Chapman Mills through Barrhaven’s downtown between Longfields Drive and the Kennedy Burnett drain. Bottom line is I am pleased to support the commencement of this work.”

Councillor Desroches provided the following comments:

Councillor Desroches is supportive of the Statement of Work for the Chapman Mills Extension and Bus Rapid Transit Environmental Assessment study as outlined in the report.

Staging of the plan is recommended for this important transit corridor. An interim plan will ensure area transit needs are served while maintaining functional intersections, because of the wide median, during the various phases of the project.

In the interest of economy and expediency, I hope that the EA process will not “reinvent the wheel” and rely in part on the relevant, applicable analysis and recommendations contained in the EA for the previous North-South LRT.”

LEGAL IMPLICATIONS

There are no legal impediments to implementing the recommendation in this report.

RISK MANAGEMENT IMPLICATIONS

There are no risks associated with this report.

FINANCIAL IMPLICATIONS

The 2013 Transportation Master Plan identifies Chapman Mills Extension as a new four-lane roadway and an affordable Phase 2 project (to be implemented sometime

7 between 2020 and 2025). The TMP identifies the rapid transit project as post 2031 for implementation.

Study funding is available in accounts 906420 (Arterial Roads EAs) and 907433 (Rapid Transit EAs).

ACCESSIBILITY IMPACTS

The design of rapid transit station(s) and transfer facilities will conform to City policies and provincial statutes regarding accessibility.

ENVIRONMENTAL IMPLICATIONS

The study area includes a portion of the Jock River Floodplain, north of the Jock River. Also, the conceptual corridor, as illustrated in the TMP, crosses the existing Kennedy- Burnett SMF located west of Greenbank Road.

The EA Study will examine and evaluate the project’s effects on the social, cultural, physical and natural environments within the study area. Appropriate mitigation measures will be developed and post mitigation environmental effects will be determined conforming to City, Provincial and Federal environmental policies, standards, regulations and legislation.

TECHNOLOGY IMPLICATIONS

Information Technology approved this report without comments.

TERM OF COUNCIL PRIORITIES

The work summarized in this report is supportive of the following Term of Council Priorities approved by Council in July 2011:

TM1 Ensure sustainable transit services

TM2 Maximize density in and around transit stations

TM3 Provide infrastructure to support mobility choices

TM4 Promote alternative mobility choices

GP3 Make sustainable choices

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SUPPORTING DOCUMENTATION

Document 1 Chapman Mills Extension (Longfields Drive to Strandherd Drive) and Bus Rapid Transit (Greenbank Road to west of Cedarview Road) Environmental Assessment Study – Statement of Work.

DISPOSITION

Following Transportation Committee’s approval of the Statement of Work, a call for proposals will be initiated under the direction of Supply Management Branch for the selection of a consulting firm to assist with the EA Study.

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Document 1 - Chapman Mills Extension (Longfields Drive to Strandherd Drive) and Bus Rapid Transit (Greenbank Road to west of Cedarview Road) Ea Study– Statement of Work

1.0 INTRODUCTION

The City of Ottawa is the proponent of a Class Environmental Assessment (EA) Schedule ‘C’ to study jointly the proposed extension of Chapman Mills Drive (Longfields Drive to Strandherd Drive) and Bus Rapid Transit (Greenbank Road to west of Cedarview Road).

The 2013 Transportation Master Plan (TMP) identifies Chapman Mills Drive Extension as a new four-lane roadway and an affordable Phase 2 project (2020 - 2025). The TMP identifies the rapid transit project as post 2031 for implementation.

This Statement of Work describes the City’s intentions with respect to the study scope, consultation and project deliverables.

2.0 PLANNING CONTEXT

In June 2006, City Council approved the South Nepean (Barrhaven) Town Centre Community Design Plan (CDP) located in the southern portion of the city. It is approximately 165 hectares in size and is bounded between Strandherd Drive, Longfields Drive, Jock River and Kennedy-Burnett Stormwater Management Facility (SMF). The Barrhaven Town Centre is surrounded by established communities namely Barrhaven, Longfields, and Stonebridge and new communities such as Barrhaven South and Chapman Mills which are in the developing stage. The existing and future transportation network constitutes various corridors to facilitate all modes of travel within and to and from the CDP area. Chapman Mills Drive (between Longfields Drive and Kennedy-Burnett SMF) is identified as a major east-west collector roadway with 41.5 m right-of-way protection and includes a median rapid transit facility. The CDP, however, did not include a functional design for its transportation network.

In June 2006, Council also approved the Barrhaven South Community Design Plan (CDP). A re-aligned Greenbank Road, with a transitway facility in the median (Southwest Transitway), to Cambrian Road was defined through environmental assessment studies and the results were rolled into the CDP. There are only three roadways namely Jockvale Road (becomes Longfields Drive north of the Jock River), Realigned Greenbank Road and west of Cedarview Road which provide crossings over the Jock River. As the three roadways continue northerly through the area identified for

10 this EA Study, the Barrhaven South CDP will be an important consideration on the future north-south travel demand as it relates to the westerly extension of Chapman Mills Drive and bus rapid transit facilities.

In June 2012, as a result of an Municipal Board Partial Order, the City expanded the urban boundary further south to Barnsdale Road. Future development potential of the expanded urban boundary and its effect on north-south travel demand will need to be considered in this EA Study.

Rapid growth in the Barrhaven area has resulted in advanced development plans for the vacant lands around Barrhaven Town Centre. Developers have submitted proposals to the City such as Draft Plan of Subdivision and Site Plan; but are on hold pending completion of the servicing strategy for the area, including completion of the Kennedy- Burnett SMF EA Study. Before these areas are fully developed, it is imperative to identify and protect for future transportation corridors to ensure effective integration with the planned land uses.

The area west of the Kennedy-Burnett SMF to Strandherd Drive is subject to the Secondary Plan for South Nepean Town Centre. In this area, Chapman Mills Drive was shown on early preliminary drawings as a 24m wide roadway. These drawings were prepared as part of the early design stage for the South Nepean Collector sanitary sewer. The stakeholders involved are aware that the alignment and right-of-way for Chapman Mills Drive were still to be established through an EA Study, similarly for the rapid transit facility west of Greenbank Road - and as such the final alignment and road design were not shown in the Secondary Plan.

In response to increased pressures for development around Barrhaven Town Centre and to guide future development accordingly, there is a need to:

 Determine/confirm the right-of-way requirement for Chapman Mills Drive between Longfields Drive and Kennedy-Burnett SMF, incorporating the Council-approved EA’s functional design of a median BRRT facility;  Establish an alignment and right-of-way protection for Chapman Mills Drive Extension from Kennedy-Burnett SMF to Strandherd Drive as illustrated in the 2013 TMP Map ‘Road Network - 2031 Affordable Network’;  Establish an alignment and right-of-way protection for a bus rapid transit facility from Greenbank Road to west of Cedarview Road (as an extension of the BRRT facility) as conceptually shown in the 2013 TMP Map ‘Rapid Transit And Transit Priority Network - 2031 Network Concept’.

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The purpose of this EA Study is to establish the alignment, identify the right-of-way protection and complete the functional design for Chapman Mills Extension (Longfields Drive and Strandherd Drive) and Bus Rapid Transit (Greenbank Road to west of Cedarview Road) as identified in the 2013 TMP. The EA Study will also identify measures that will be undertaken to provide efficient transit service through the area during the interim period until such time that a dedicated BRT is implemented. Some tasks such as extension of future transitway corridor, the Jock River Floodplain and the Kennedy-Burnett SMF will require examination of a broader area in order to address environmental effects; operational issues; to co-ordinate with relevant on-going/ completed studies and projects; and, to study and identify tie-ins to existing and/or future roadway and transit connections.

Key considerations in this EA Study include:

 Detailed evaluation of future travel demands for the east-west direction;  Assessment of transportation elements that support people movement and sustainable travel solutions;  Identification of infrastructure needs including rapid transit station locations and park-and-ride requirements;  Integration of stations with existing and future communities and planned uses that will promote Transit Oriented Development (TOD);  Development of cycling and pedestrian facilities and their linkages to existing and future facilities;  Evaluation of potential effects on the natural environment, including the Jock River Floodplain, the Kennedy-Burnett SMF;  Assessment of stormwater management and hydrology;  Assessment of effects on the existing and future community;  Provide construction phasing; and  Cost effective implementation that respects the limits established through the 2013 TMP affordability analysis.

3.0 PROJECT SCOPE AND MAJOR TASKS

3.1 General

The study will be consistent with the approach and requirements set out in the Provincial Environmental Assessment Act. All relevant environmental inventories and analysis undertaken for this study will be of sufficient scope to satisfy the Provincial EA requirements.

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3.2 Study Area

The study area limits are illustrated in Figure 1. Major roadway corridors include west of Cedarview Road, Strandherd Drive, Greenbank Road, Longfields Drive, Chapman Mills Drive, South-West Transitway and the future Barrhaven-Riverside South Rapid Transitway (BRRT) corridor. The south-western part of the study area is predominantly occupied by the Jock Rive Floodplain. The study area may be adjusted as necessary in order to comprehensively identify the influences on, and the effects of the undertaking.

Figure 1 - Study Area

3.3 Timing

This study is expected to be completed in 15 months from the award of the contract. Work is expected to begin in Q2 of 2014 and is estimated to complete in Q3 of 2015.

3.4 Co-ordination with Other Studies

This EA Study will be informed and take into consideration any information including analysis and findings of past and concurrent transportation, planning, and infrastructure studies and projects that could influence the direction and/or conclusions of this study. They include, but are not limited to:

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 City of Ottawa Transportation Master Plan (2013) Update;  Ottawa Cycling and Pedestrian Plans (2013);  Barrhaven-Riverside South Rapid Transit EA Study (2013);  Realigned Greenbank Road and Southwest Transitway Extension (south of Cambrian Road) EA Study;  South Nepean Town Centre Community Design Plan (2006);  Barrhaven South Community Design Plan (2006);  Southwest Transitway Extension (Strandherd Drive to Cambrian Road ) EA Study (2006)  Greenbank Road Widening (Malvern Drive to Cambrian Road) EA (2006);  Natural environment studies, such as the Urban Natural Areas Environmental Evaluation Study (2005);  Current and past development applications and associated studies (i.e. transportation impact studies);  City policies/guidelines/practices;  Relevant economic development studies; and  Regional Road Corridor Design Guidelines.

4.0 ENVIRONMENTAL ASSESSMENT

The undertaking of the environmental assessment comprises the following:

4.1 Project Need and Justification

The Class EA work begins with the review of the need and justification for the proposed extension of Chapman Mills Drive and BRT facility to the west as conceptually shown in Figure-1 above. Although the TMP illustrates a conceptual westerly extension, the need for additional roadway capacity, the requirement for BRT expansion and an examination of need and assumptions is required under the Provincial EA Act. This exercise will be carried out by forecasting travel demand and determining both existing and future needs for a facility with respect to the impact on travel demand/distribution, economic benefits and links to major transportation corridors.

4.2 Environmental Inventory/Existing Conditions

An inventory of the social, economic, physical and natural environments within the study area will be compiled. The inventory will consider all available background material from the completed and/or on-going studies within the area and where necessary, supplement this information through on-site surveys and/or other detailed studies. The

14 inventory must be of sufficient detail to enable the analysis and evaluation of alternatives considered in this study.

In general, the inventory will identify and describe those aspects of the environment that could potentially affect, or be affected by the undertaking. Some of the specific aspects of the environment associated with this project include:

 Transportation and infrastructure facilities including cycling and pedestrian corridors/routes;  Adjacent private properties and neighboring communities;  Utilities including water, sanitary, hydro, gas, cable, phone, fibre optic, etc. ;  Green spaces and natural areas;  Water courses;  Stormwater drainage patterns;  Geotechnical conditions;  Landscape architecture;  Heritage and archaeological conditions;  Air quality; and  Noise and vibration.

The existing conditions must be completed for the entire study area so that as alternative solutions and designs are developed and analyzed, the cumulative effects can be examined.

4.3 Alternative Solutions

The study will identify and examine all reasonable alternatives to the extension of Chapman Mills Drive and bus rapid transit facility.

The key components of this stage include:

 Identify alternative solutions to address transportation needs including:

o Do nothing (baseline condition); o Expand and enhance public transit service; o Expand and enhance active modes of transportation; o Implement Transportation Demand Management (TDM) measures to reduce auto-travel demand; and o Expand other roadways in the east-west direction.

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 Develop evaluation criteria and indicators to assess the effects (with consideration to possible mitigation measures) on the environment by the various solutions; and  Analyze and evaluate the alternative solutions and select the preferred solution(s).

The travel-forecasting component included in this EA Study must:

 Identify the needs for all modes of transportation including walking, cycling, transit, automobile and truck;  Incorporate the policies of sustainable transportation (e.g. modal share targets); and  Provide supporting analysis and recommendations for the alternative or supporting infrastructure.

4.4 Alternatives Corridors

From the preferred solution, a range of alternative corridors will be identified and evaluated based on a comprehensive examination of various factors in conjunction with the surrounding environment.

A comprehensive list of evaluation criteria and methodology will be developed to evaluate the various alternative corridors. Using the inventory of existing conditions, the study will identify the scope of impacts on the environment.

Factors that are consistent with the goals and objectives of this study will be identified to conduct the evaluation of alternatives. The criteria will include but are not limited to:

 Transportation service and infrastructure;  Physical environment;  Natural environment;  Social/cultural environment;  Economic/Financial environment; and  Implementation.

4.5 Design Alternatives

The study will identify and evaluate various design alternatives for both road and transit components of the EA Study. Alignment and cross-section design alternatives will be developed based on consideration of constraints within the study area and input from stakeholders. The design will include any required modifications to connecting roadways (public or private).

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A comprehensive list of evaluation criteria and methodology will be developed to assess the various alternative designs. These include, but are not limited to:

 Road and bus rapid transit alignments;  Pedestrian and cycling needs;  Geotechnical considerations;  Grade separations and structural arrangements;  Right-of-way requirement and property implications;  Utility location and relocations;  Stormwater management;  Landscaping and urban design features;  Access points;  Operational considerations; and  Costs.

4.6 Bus Rapid Transit Corridor and Station Integration

For BRT corridor, assessment and evaluation will include, but not limited to, the following:

 Integration with and access to adjacent communities, businesses and employment areas;  Effect on adjacent communities;  Integration with the existing pedestrian environment, including safety and access considerations;  Integration with and effect on designated cycling and multi-use pathway routes;  Air quality, noise and vibration;  Aesthetic, urban design, views and vistas;  Impact on vehicular traffic along the corridor and intersecting roadways;  Impact on overhead and underground utilities and services; and  Operational issues.

4.7 Impact Assessment and Mitigation Measures

The effects of each alternative design on the environment will be thoroughly evaluated. Mitigation measures and associated implications (e.g. cost of mitigation etc.) are to be identified and considered in the evaluation process. The study must clearly identify the initial impacts of each alternative as well as the net post-mitigation effect using quantifiable indicators and measures wherever possible.

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Effects on traffic and transit operations will be evaluated in accordance with current City guidelines and practices. To ensure that all impacts are appropriately evaluated, detailed studies will be required for specific issues such as:

 Archaeology and heritage;  Impact on private property and accesses;  Roadway drainage and stormwater management;  Subsurface conditions, geotechnical and utilities;  Vegetation/terrestrial habitat and aquatic habitat;  Air quality; and  Noise and vibration.

4.8 Recommended Plan

Following the evaluation of alternatives and determining all necessary mitigation measures to minimize any adverse effects of the project, a recommended plan will be developed and presented for public review.

Upon receipt and incorporation of public feedback, the recommended plan will be finalized to a sufficient level of detail as required to produce a functional design plan for the extension of Chapman Mills Drive and BRT facility that is adequate for submissions for project approval and to establish a complete project scope, budget, and implementation schedule.

This Recommended Plan will incorporate the functional design plan and will include but is not limited to:

 A detailed written description of the undertaking including the design parameters;  Functional design drawings (1:500 scale, plan and profile) for the preferred alignment with a geo-referenced horizontal alignment, vertical profile, grading, drainage and property envelope;  Cross-section drawings for typical sections as well as critical areas;  Mitigation measures to reduce the environmental effects of the project and commitment to compliance monitoring during project implementation; Property needs/acquisition plan;  Stormwater management, roadway drainage and other infrastructure requirements;  Implementation/staging plan;  Infrastructure implementation/staging plan including municipal services, utility coordination etc.;

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 Landscape design plan; and  Project baseline budget in approved work breakdown structure (WBS) format.

The Recommended Plan will clearly identify and set out the requirements and timing for all subsequent approvals required to proceed with the construction phase of Chapman Mills Drive extension. As BRT extension is beyond 2031 horizon year, the recommended plan will identify right-of-way protection for its implementation in future.

4.9 Presentation to Transportation Committee and Council

The Recommended Plan will be presented to Transportation Committee and Council for approval.

5.0 PROJECT DELIVERABLES

The deliverables for the study include:

 Draft and final Environmental Study Report (ESR);  Environmental Inventory/Existing Conditions Report;  Need and Justification Report;  Project Recommended Plan incorporating functional design drawings (1:500) of the preferred design, station layouts and elevation drawings, structure general arrangement drawings, utility relocation details, stormwater management plans, landscape design plans, supporting infrastructure and property requirement plans and any other information as detailed elsewhere in this document;  Project capital and operating cost estimate identifying the project baseline budget in Work Breakdown Structure (WBS) format;  Approvals in principle for stormwater management facilities, grade separations, etc;  Geotechnical Report;  Noise, Vibration and Air Quality Report;  Project Implementation/Staging Plan, which will identify all future approval requirements including those for property acquisitions and easements and other property related matters;  Consultation summary report;  Presentation materials, handouts, signage etc. for Consultation Group meetings and Public Open Houses;  Written and graphical content for all public notices related to the study;  Project Update Newsletter – minimum of three; and  Information (text and graphics) for study Web Site.

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5.1 Environmental Study Report

An Environmental Study Report (ESR) will be prepared and completed to cover both Chapman Mills Drive and BRT facilities. A Draft and Final ESR will be prepared to document the entire study process including consultation, the recommended design and any appropriate mitigation plans, amending procedure, costing, implementation and staging plan, and commitments to future action, including external approvals known to be required.

The final ESR, incorporating all pertinent comments, will be prepared and placed on public record for a minimum 30-day review period as stipulated in the Municipal Class Environmental Assessment document.

5.2 Costing

Cost to implement Chapman Mills Drive Extension needs to respect the 2013 TMP’s Affordability Plan that identified a cost envelope for this project. Developing an accurate project baseline budget is an essential component of this study and the resulting project cost will contribute to the City’s short and long range capital budget forecasting, priority setting, and development charges strategy.

The project budget associated with the extension of BRT facility may also form the basis for funding discussions with senior levels of government, when and where appropriate.

The baseline budget will be developed using a Work Breakdown Structure (WBS) format in current dollars, and include contingency allowances. The baseline budget will also follow the City Council’s approved Project Delivery Review process.

Project costing is a fundamental criterion in the evaluation of alternatives and will be a key consideration for establishing implementation strategies.

6.0 CONSULTATION

This study will involve a large number of stakeholders, including City Advisory Committees, community groups, property owners, businesses, approval agencies, First Nations, and special interest groups.

Consultation process will include meetings with following three groups which will be formed at the onset of the study:

 Agency Consultation Group (ACG);  Business Consultation Group (BCG); and

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 Public Consultation Group (PCG).

Consultation Groups will meet with the Study Team at key stages to review and comment on specific issues, the study progress and findings. Notes of all meetings, individual or group, will be documented and form part of the EA process.

A minimum of three meetings with each Consultation Group (CG) will be held during the course of the study.

Consultation with the general public will occur through Public Open Houses.

The membership, roles and responsibilities of each CG will be defined prior to meetings taking place. Specific aspects of the consultation program are detailed as follows.

6.1 Agency Consultation Group

An Agency Consultation Group (ACG) will provide input to the Study Team on planning, engineering and environmental issues and will ensure that the City is following the procedures, legislation and addressing appropriate policies. ACG members will include experts in their related fields from government agencies and approval bodies including, but not limited to:

 Ministry of Natural Resources;  Ministry of Tourism and Culture;  Rideau Valley Conservation Authority;  Transport Action Canada ; and  Various City of Ottawa departments.

6.2 Business Consultation Group

A Business Consultation Group (BCG) will be formed to enable business representatives and private property owners to inform and provide input to the study, advising and commenting on local economic and business issues and concerns. Representation in BCG will be confirmed in consultation with Ward Councillors.

6.3 Public Consultation Group

A Public Consultation Group (PCG) will be formed to enable community and special interest groups to inform and provide input to the study, advising and commenting on local issues and concerns. Members of PCG will be confirmed in consultation with Ward Councillors.

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6.4 First Nations

The Ontario Secretariat for Aboriginal Affairs and Indian and Northern Affairs Canada will be contacted to review any First Nations issues or ongoing claims within the study area. Direct consultation with affected First Nations may also be carried out as appropriate.

6.5 Public Open Houses

The Public Open Houses (POHs) will be held to present and obtain feedback on:

 Existing conditions;  Alternative solutions;  Alternative design concepts; and  The recommended plan.

There will be up to three POH meetings which will be advertised in local newspapers. Notification will be e-mailed to persons on the Project’s Master Mailing List.

Background and presentation material will include a Project Update Newsletter which will summarize the information presented at the POH and will be available for general distribution. All material presented at the POH meetings will be bilingual (English and French) and will be posted on project web site on or before the meeting date. Bilingual staff will be present during all POH meetings. A summary report will be produced to document each POH including all comments received.

6.6 Notifications

The public will be notified of the EA Study commencement, POHs, 30-day public review period of the Environmental Study Report (ESR) and the completion of the EA Study. Notifications will be sent out at appropriate stages in the study, and each announcement will take the following forms:

 Advertisements in local community newspapers (EMC, Le Droit); and  The project web site on the City’s web portal.

Additional notifications will be undertaken, as required, in accordance with provincial EA regulations.

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6.7 Project Master Mailing List

A Master Mailing List for the project will be prepared and updated throughout the course of the study via Public Open Houses attendance, general enquiries, e-mails and other forms of consultation.

6.8 Project Web Site

A Project Web Site for the study will be established on the City’s external web portal to inform the public of the study progress, upcoming meetings and activities and posting of materials presented at Open Houses. It will also provide a point of contact for e-mail correspondence. The web information will conform to the Accessibility for Ontarians with Disabilities Act.

To assist in providing information to the public, a Frequently Asked Questions (FAQ) will be prepared to provide answers to common questions raised during the course of study. The FAQ document will be updated regularly and posted on the web site.