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Township of Central Frontenac Regular Council

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Township of Central Frontenac Regular Council Central Frontenac Regular Council May 28, 2019 – 4:00 PM 1522 Mountain Grove Rd. Olden Community Hall On AGENDA Page 1. Call to Order 2. Approval of Agenda a) Approval of Agenda THAT the agenda for the Council meeting dated May 28, 2019 be approved as presented [amended]. 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 8 - 17 a) Approval of Minutes THAT the minutes of the regular council meeting dated May 14, 2019 be approved as presented [amended]. 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 18 - 39 a) FINANCE/TREASURY 76-2019 A/P Report THAT Council approve the Cheque Distribution reports totaling $1,039,335.76 as prepared by the Treasurer. 40 - 44 b) 77-2019 Apportionments THAT Council approve the following apportionments of assessment as recommended by MPAC for 2018 & 2019 as applicable for the following roll numbers: 10-39-040-010-02908-0000, 10-39-040-010-02914-0000, & 10-39-010- 020-02700-0000. Page 1 of 117 Page 45 - 56 c) 78-2019 Draft Strategic Asset Management Policy Report THAT Council receive the attached Draft Strategic Asset Management Policy (SAMP) as prepared by the Treasurer, and provide comments to be incorporated into a final revised policy to be approved before the July 1, 2019 due date d) FIRE AND EMERGENCY SERVICES Verbal report from Fire Chief to be presented at meeting THAT Council receive for information the Fire and Emergency Services Update Report presented verbally by the Fire Chief. 57 - 58 e) ADMINISTRATION 79-2019 AMTCO Workshop - TAO of Local Government THAT Council receive the Report entitled “AMTCO Workshop: TAO of Local Government” as prepared by the Deputy-Clerk for information; AND FURTHER THAT Council in its upcoming strategic plan review process, consider directing attention and resources to reviewing and improving governance, accountability and transparency policies of the Township to improve our institutional integrity and to ensure our municipality’s process complies with or exceeds statutory requirements for same 59 - 68 f) 80-2019 Quinte Conservation Authority WHEREAS the provincial government cut funding to Conservation Authorities by 50% in its 2019 budget; AND WHEREAS Quinte Conservation Authority is considering an additional levy to its member municipalities in conjunction with other measures to help cover its budget shortfall; AND WHEREAS the Township has already levied its taxpayers based on the budget approved April 9th, 2019 which budget relied upon the Conservation Authority’s levy notice dated February 28, 2019, and any additional levy to the municipality in 2019 will have to be paid from either reserves or from another budget item; NOW THEREFORE BE IT RESOLVED THAT Council of the Township of Central Frontenac opposes the provincial government’s 50% cut to Conservation Authorities and requests that the province halt its policy of drastic funding cuts with no advance notice; THAT the Council of the Township of Central Frontenac does not support the proposed additional levy as a means to recover the shortfall from the reduction of provincial funding as this additional levy will Page 2 of 117 Page unfairly and unreasonably put additional financial stress on the municipality. THAT the Council for the Township of Central Frontenac directs that Quinte Conservation Authority consider other options as noted in its Executive Committee Report before resorting to imposing an additional levy, including but not limited increasing fees for services and permits, and/or cutting discretionary programs not critical to the core mandate of the Conservation Authority. AND FURTHER that a copy of this resolution be circulated to QCA and all member municipalities within the QCA, and the Province of Ontario 69 - 74 g) 81-2019 Regional Roads Report WHEREAS the County of Frontenac at its joint meeting April 17th 2019 passed Resolution 2019-046 requiring that the lower tier municipalities review and consider the Regional Roads – Overview and Background Report by May 31, 2019; AND WHEREAS said resolution also requires each lower tier municipality to endorse a petition to the Province to remove Section 6.2 from the 1997 Restructuring Order which prohibited the County from owning, maintaining, repairing or constructing roads; AND WHEREAS the Township of South Frontenac passed its resolution on May 7, 2019 supporting option 3 on the condition that prior to making a decision to proceed with option 3, there be unanimous consent by the four member councils; AND WHEREAS the Township of North Frontenac is considering the report at its May 27th council meeting; AND WHEREAS staff have some reservations about the 1% ownership model and how this ownership model would integrate with the jurisdiction sections of the Municipal Act, and have reached out to Tony Fleming to provide further insight; NOW THEREFORE BE IT RESOLVED THAT after review of the county’s report, that Council defer the decision to move forward on which option it prefers until, we have received confirmation from legal counsel as to how the ownership model would work in practice, and to receive further input from the Public Works Managers once they have meet to discuss the options further. Page 3 of 117 Page AND FURTHER THAT a copy of this resolution be provided to the County of Frontenac and all lower tier municipalities in the County. 75 - 99 h) 82-2019 Review of Fees and Charges WHEREAS Staff presented Report 42-2019, “Review of Fees and Charges” report at the March 26th 2019 council meeting and Council requested that staff do a comparison of similar fees from other municipalities; NOW THEREFORE BE IT RESOLVED THAT Council accept the report and updated schedule including revised information; AND THAT Council table the report pending further Council and departmental review; AND THAT Council and staff review relevant fees for each department separately at a later meeting to allow for further discussion and input 8. Committee/Other Reports/Minutes 9. Delegations/Presentations 100 a) Central Frontenac Railway heritage Society - Gary Giller and Wayne Moase 10. Communications/Correspondence a) Correspondence THAT Council receive the following correspondence: 1.Township of North Frontenac Notice of Public Meeting; 2. Township of the Archipelago Resolution re: Bill 108 dated May 17, 2019 3. Township of Bonnechere Valley Resolution re: Bill C-68 dated May 23, 2019 4. KLF&A Public Health re Cannabis "Hash out the Facts" and Briefing Notes 5. Email from Canadian Municipal Network on Crime Prevention dated May 13, 2019; 6. Federation of Ontario Cottagers' Association dated May 16, 2019; 7. Fort Erie Resolution dated May 22, 2019 re: Cannabis licences; 8. Hanover Resolution re Cuts to library services dated May 13, 2019; 9. MPAC 2018 Annual Report; Page 4 of 117 Page 10. Aurora letter/Resolution re Response to Bill 108 dated May 15, 2019; 11. Health Canada dated May 2, 2019 re Illegal Marketing of Infrared Saunas 12. Town of Petrolia Resolution re OGRA & ROMA dated May 13, 2019; 13. Town of Mono Resolution re OMPF dated May 2, 2019; 14. Office of the Regional Chair for Peel, re resolution re Overview of Health System Transformation dated May 3, 2019 11. Public Meetings 101 - 107 a) Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury 14794 Road 38 THAT Council receive input from the public meeting and the accompanying report prepared by the Deputy Clerk; THAT Council approve the recommendation to stop up, close and convey to the applicant Deborah Angela Cheryl Fleury that portion of the road allowance between Concession 2 and 3 Oso, being Parts 13 and 14 on plan 13R10122 as a lot addition to the applicant’s property described as Part Lot 15 Concession 3, Oso, being Part 5 on plan 13R10122; AND THAT prior to conveying the road allowance to the applicant, the Township grant an easement for access over Part 13 in favour of PT LT 15 CON 3 OSO AS IN FR261594, LYING N OF FORCED RD (AKA ZEALAND RD), EXCEPT PT 1, 13R2243, PTS 1 & 2, 13R2645, PT 1, 13R13088, PT 3, 13R7277, PT 1, 13R8321 & FORCED RD ON W LIMIT OF LT 15, CON 3; CENTRAL FRONTENAC AND THAT staff proceed to obtain an opinion of value for the road allowance being closed based on the land value only in order to determine the purchase price for the land. AND FURTHER THAT Council pass a By-Law at a later meeting once the purchase price has been determined. 12. By-laws/Agreements 108 - 116 a) By-law to authorize licence agreement (Gorodkov). WHEREAS Council passed resolution 127-2019 on April 9th 2019 authorizing the Clerk-Administrator to finalize a licence agreement and bring forth a by-law to authorize the Clerk-Administrator and Mayor to sign the finalized agreement; Page 5 of 117 Page NOW THEREFORE BE IT RESOLVED THAT By-Law 2019-24 being a By-Law to authorize the Clerk-Administrator and Mayor to sign a licence agreement for access be read a first, second and third time, and finally passed this 28th day of May, 2019. 13. Notice of Motions 14. Giving Notice of Motion a) Received from Councillor E. Burke: Notice of motion to change the council meeting time from 4:00 p.m. to 6:15 p.m. to make our meetings more transparent and accessible to rate payers. 15. New/Other Business a) Canada Day Parade THAT Council for the Township of Central Frontenac recognize the Canada Day Parade organized by the Oso Recreational Committee as a township-sponsored event, AND FURTHER THAT the Council approve the temporary closure of Road 38 from the South end of Elizabeth Street to the North end of Elizabeth Street on July 1st 2019 between 1:00pm to 1:20pm to accommodate the parade route.
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