Township of Central Frontenac Regular Council

Central Frontenac Regular Council May 28, 2019 – 4:00 PM 1522 Mountain Grove Rd. Olden Community Hall On

AGENDA Page

1. Call to Order

2. Approval of Agenda a) Approval of Agenda THAT the agenda for the Council meeting dated May 28, 2019 be approved as presented [amended].

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Approval of Minutes 8 - 17 a) Approval of Minutes THAT the minutes of the regular council meeting dated May 14, 2019 be approved as presented [amended].

5. Mayor's Remarks

6. Deferred Items

7. Staff Reports/Departmental Updates 18 - 39 a) FINANCE/TREASURY 76-2019 A/P Report THAT Council approve the Cheque Distribution reports totaling $1,039,335.76 as prepared by the Treasurer.

40 - 44 b) 77-2019 Apportionments THAT Council approve the following apportionments of assessment as recommended by MPAC for 2018 & 2019 as applicable for the following roll numbers:

10-39-040-010-02908-0000, 10-39-040-010-02914-0000, & 10-39-010- 020-02700-0000.

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45 - 56 c) 78-2019 Draft Strategic Asset Management Policy Report THAT Council receive the attached Draft Strategic Asset Management Policy (SAMP) as prepared by the Treasurer, and provide comments to be incorporated into a final revised policy to be approved before the July 1, 2019 due date

d) FIRE AND EMERGENCY SERVICES Verbal report from Fire Chief to be presented at meeting THAT Council receive for information the Fire and Emergency Services Update Report presented verbally by the Fire Chief.

57 - 58 e) ADMINISTRATION 79-2019 AMTCO Workshop - TAO of Local Government THAT Council receive the Report entitled “AMTCO Workshop: TAO of Local Government” as prepared by the Deputy-Clerk for information;

AND FURTHER THAT Council in its upcoming strategic plan review process, consider directing attention and resources to reviewing and improving governance, accountability and transparency policies of the Township to improve our institutional integrity and to ensure our municipality’s process complies with or exceeds statutory requirements for same

59 - 68 f) 80-2019 Quinte Conservation Authority WHEREAS the provincial government cut funding to Conservation Authorities by 50% in its 2019 budget;

AND WHEREAS Quinte Conservation Authority is considering an additional levy to its member municipalities in conjunction with other measures to help cover its budget shortfall;

AND WHEREAS the Township has already levied its taxpayers based on the budget approved April 9th, 2019 which budget relied upon the Conservation Authority’s levy notice dated February 28, 2019, and any additional levy to the municipality in 2019 will have to be paid from either reserves or from another budget item;

NOW THEREFORE BE IT RESOLVED THAT Council of the Township of Central Frontenac opposes the provincial government’s 50% cut to Conservation Authorities and requests that the province halt its policy of drastic funding cuts with no advance notice;

THAT the Council of the Township of Central Frontenac does not support the proposed additional levy as a means to recover the shortfall from the reduction of provincial funding as this additional levy will

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unfairly and unreasonably put additional financial stress on the municipality.

THAT the Council for the Township of Central Frontenac directs that Quinte Conservation Authority consider other options as noted in its Executive Committee Report before resorting to imposing an additional levy, including but not limited increasing fees for services and permits, and/or cutting discretionary programs not critical to the core mandate of the Conservation Authority.

AND FURTHER that a copy of this resolution be circulated to QCA and all member municipalities within the QCA, and the Province of Ontario

69 - 74 g) 81-2019 Regional Roads Report

WHEREAS the County of Frontenac at its joint meeting April 17th 2019 passed Resolution 2019-046 requiring that the lower tier municipalities review and consider the Regional Roads – Overview and Background Report by May 31, 2019;

AND WHEREAS said resolution also requires each lower tier municipality to endorse a petition to the Province to remove Section 6.2 from the 1997 Restructuring Order which prohibited the County from owning, maintaining, repairing or constructing roads;

AND WHEREAS the Township of South Frontenac passed its resolution on May 7, 2019 supporting option 3 on the condition that prior to making a decision to proceed with option 3, there be unanimous consent by the four member councils;

AND WHEREAS the Township of North Frontenac is considering the report at its May 27th council meeting;

AND WHEREAS staff have some reservations about the 1% ownership model and how this ownership model would integrate with the jurisdiction sections of the Municipal Act, and have reached out to Tony Fleming to provide further insight;

NOW THEREFORE BE IT RESOLVED THAT after review of the county’s report, that Council defer the decision to move forward on which option it prefers until, we have received confirmation from legal counsel as to how the ownership model would work in practice, and to receive further input from the Public Works Managers once they have meet to discuss the options further.

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AND FURTHER THAT a copy of this resolution be provided to the County of Frontenac and all lower tier municipalities in the County.

75 - 99 h) 82-2019 Review of Fees and Charges WHEREAS Staff presented Report 42-2019, “Review of Fees and Charges” report at the March 26th 2019 council meeting and Council requested that staff do a comparison of similar fees from other municipalities;

NOW THEREFORE BE IT RESOLVED THAT Council accept the report and updated schedule including revised information;

AND THAT Council table the report pending further Council and departmental review;

AND THAT Council and staff review relevant fees for each department separately at a later meeting to allow for further discussion and input

8. Committee/Other Reports/Minutes

9. Delegations/Presentations 100 a) Central Frontenac Railway heritage Society - Gary Giller and Wayne Moase

10. Communications/Correspondence a) Correspondence THAT Council receive the following correspondence:

1.Township of North Frontenac Notice of Public Meeting; 2. Township of the Archipelago Resolution re: Bill 108 dated May 17, 2019 3. Township of Bonnechere Valley Resolution re: Bill C-68 dated May 23, 2019 4. KLF&A Public Health re Cannabis "Hash out the Facts" and Briefing Notes 5. Email from Canadian Municipal Network on Crime Prevention dated May 13, 2019; 6. Federation of Ontario Cottagers' Association dated May 16, 2019; 7. Fort Erie Resolution dated May 22, 2019 re: Cannabis licences; 8. Hanover Resolution re Cuts to library services dated May 13, 2019; 9. MPAC 2018 Annual Report;

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10. Aurora letter/Resolution re Response to Bill 108 dated May 15, 2019; 11. Health Canada dated May 2, 2019 re Illegal Marketing of Infrared Saunas 12. Town of Petrolia Resolution re OGRA & ROMA dated May 13, 2019; 13. Town of Mono Resolution re OMPF dated May 2, 2019; 14. Office of the Regional Chair for Peel, re resolution re Overview of Health System Transformation dated May 3, 2019

11. Public Meetings 101 - 107 a) Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury 14794 Road 38 THAT Council receive input from the public meeting and the accompanying report prepared by the Deputy Clerk;

THAT Council approve the recommendation to stop up, close and convey to the applicant Deborah Angela Cheryl Fleury that portion of the road allowance between Concession 2 and 3 Oso, being Parts 13 and 14 on plan 13R10122 as a lot addition to the applicant’s property described as Part Lot 15 Concession 3, Oso, being Part 5 on plan 13R10122;

AND THAT prior to conveying the road allowance to the applicant, the Township grant an easement for access over Part 13 in favour of PT LT 15 CON 3 OSO AS IN FR261594, LYING N OF FORCED RD (AKA ZEALAND RD), EXCEPT PT 1, 13R2243, PTS 1 & 2, 13R2645, PT 1, 13R13088, PT 3, 13R7277, PT 1, 13R8321 & FORCED RD ON W LIMIT OF LT 15, CON 3; CENTRAL FRONTENAC

AND THAT staff proceed to obtain an opinion of value for the road allowance being closed based on the land value only in order to determine the purchase price for the land.

AND FURTHER THAT Council pass a By-Law at a later meeting once the purchase price has been determined.

12. By-laws/Agreements 108 - 116 a) By-law to authorize licence agreement (Gorodkov). WHEREAS Council passed resolution 127-2019 on April 9th 2019 authorizing the Clerk-Administrator to finalize a licence agreement and bring forth a by-law to authorize the Clerk-Administrator and Mayor to sign the finalized agreement;

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NOW THEREFORE BE IT RESOLVED THAT By-Law 2019-24 being a By-Law to authorize the Clerk-Administrator and Mayor to sign a licence agreement for access be read a first, second and third time, and finally passed this 28th day of May, 2019.

13. Notice of Motions

14. Giving Notice of Motion a) Received from Councillor E. Burke: Notice of motion to change the council meeting time from 4:00 p.m. to 6:15 p.m. to make our meetings more transparent and accessible to rate payers.

15. New/Other Business a) Canada Day Parade THAT Council for the Township of Central Frontenac recognize the Canada Day Parade organized by the Oso Recreational Committee as a township-sponsored event,

AND FURTHER THAT the Council approve the temporary closure of Road 38 from the South end of Elizabeth Street to the North end of Elizabeth Street on July 1st 2019 between 1:00pm to 1:20pm to accommodate the parade route.

16. Closed Session a) Closed Session THAT Council move into Closed Session to discuss matters about:

a) Advice that is subject to solicitor-Client privilege, including communications necessary for that purpose pursuant to S. 239(2) (f).

b) Rise from Closed Session THAT Council rise from Closed Session and provide direction to Staff about:

a) Advice that is subject to solicitor-Client privilege, including communications necessary for that purpose pursuant to S. 239(2) (f). THAT Council authorize staff to proceed with correspondence as recommended by the Township solicitor.

17. Adjournment 117 a) Adjournment

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THAT By-Law 2019-25, being a By-Law to confirm the proceedings of Council on May 28, 2019 be read a first, second, and third time, and finally passed this 28th day of May 2019.

AND FURTHER that this meeting be adjourned until 4:00 p.m. on Tuesday, June 11, 2019 at the Soldiers Memorial Hall 1107 Garrett St. Sharbot Lake ON.

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MINUTES OF THE REGULAR MEETING OF COUNCIL May 14, 2019

A regular meeting of the Council of the Township of Central Frontenac was held at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake on Tuesday, May 14, 2019 at 4:00 PM

Present: Mayor Frances Smith, Deputy Mayor Victor Heese, Councillors Tom Dewey, Cindy Kelsey, Sherry Whan, Bill MacDonald, Elwin Burke, Brent Cameron and Nicki Gowdy

Staff in Cathy MacMunn, Cindy Deachman, Andy Dillon, David

Attendance: Armstrong

1. Call to Order

Mayor Smith called the meeting to order at 4:00p.m.

2. Approval of Agenda

Clerk-Administrator C. MacMunn brought forward two additions to the agenda:

 Addition of 7i) letter from M. Halladay;  Addition of 7j) special meeting re review of draft Official Plan

Motion #: 168-2019 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT the agenda for the Council meeting dated May 14, 2019 be approved as amended. Carried

3. Disclosure of Pecuniary Interest and General Nature Thereof

Councillor Gowdy declared a pecuniary interest in 16a) closed session.

4. Approval of Minutes

Motion #: 169-2019 Moved By: Cindy Kelsey Seconded By: Sherry Whan

THAT the minutes of the regular council meeting dated April 23, 2019 be approved as presented. Carried

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 8 of 117 AGENDA ITEM #a)

5. Mayor's Remarks

The Mayor attended the Mayor's breakfast for Community Living on May 8th. Deputy Mayor Victor Heese also attended. The organization presented the Mayor with a plaque to recognize the support from the municipality, and this plaque is now displayed at the township office.

The Mayor also attended the Business Group’s conference held at Camp Kennebec early in May. It was a great event with over 60 people in attendance.

Last Friday the Mayor attended a strategic planning session for Rural Frontenac Community Services.

On Thursday, May 16th both the Mayor and Deputy-Mayor will be attending the Land O'Lakes Public School's fun fair this coming Thursday. All are encouraged to attend; it is a fundraiser for the school and there are many great events, including pie eating contest, pudding drop event, silent auction and BBQ.

Finally, the Frontenac Community Futures Development Corporation is holding its AGM on June 25 at the Verona Lions Hall. They are having a breakfast between 8:00 and 9:30; guest speaker is David Craig. Pre-registration is required.

Councillor Tom Dewey reported that he attended an EOTA meeting last week and learned that there is legislation now at 3rd reading to allow ATVs on all municipal highways and more information will be coming to us soon about this initiative.

6. Deferred Items None

7. Staff Reports/Departmental Updates A. Dillon brought forth the Development Services Reports.

a) DEVELOPMENT SERVICES 68-2019 Construction Details

Motion #: 170-2019 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council receive the Report entitled "Construction Details - April 2019" for information. Carried

b) DEVELOPMENT SERVICES 69-2019 Facilities/Building Overview

Councillor Dewey asked if there would be any significant change to porch area and if lighting was included in the project for Oso Hall.

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 9 of 117 AGENDA ITEM #a)

A. Dillon indicated there would be four light standards (2 on each side) installed, and the porch would be extended out a bit further to allow a ramp in the future.

Motion #: 171-2019 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT Council receive the “Facilities/Building” Report as prepared by the Manager of Development Services/CBO for information;

AND WHEREAS the tender was awarded to Nathan Jones o/a Jones Contracting and Building Services in the amount of $30,850.00 plus HST;

AND WHEREAS the tender met all requirements of the tender process under the Township’s Procurement Policy including the Total Acquisition Cost being less than the budgeted amount for the project, and less than $50,000. As a result the Clerk-Administrator and Mayor proceeded with awarding the tender in order that work could commence.

NOW THEREFORE BE IT RESOLVED that Council ratify the agreement signed by the Mayor and Clerk-Administrator on the basis that said contract was properly procured under the Township’s procurement policy. Carried

c) DEVELOPMENT SERVICES 69A-2019 Ontario Trillium Fund Grant

A. Dillon reported that since preparing this report he has received indication from the Ontario Trillium Foundation that the accessibility category is not an option for the municipality, and therefore we should not choose option #2. Further, the resurfacing project for the ballfields should be structured as one project with the same outcome for each field. We would have to do the exact same work for each field.

Councillor Dewey felt the accessibility concerns with Oliver Scott canteen should be pursued regardless of fact it isn't eligible for funding. A. Dillon will look at costing out the work and bring this information back to council at a later date.

Motion #: 172-2019 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council receive for information the report entitled “Ontario Trillium Fund Grant” prepared by Andy Dillon, Manager of Development Services THAT FURTHER Council direct the Manager of Development Services to pursue option # 1 resurfacing all 4 ball fields, for the Ontario Trillium Foundation Grant application intake due June 12, 2019.

Carried

d) PUBLIC WORKS 70-2019 Public Works Activity Report D. Armstrong brought forth the Public Works reports.

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 10 of 117 AGENDA ITEM #a)

Councillor Dewey noted that the ad for the Amnesty days was confusing as it used a date range which included days when the waste disposal sites are not open (i.e. Monday, Tuesday). D. Armstrong will clarify this on the website and see if a notice can be put in the paper to clarify the hours.

D. Armstrong was also asked to clarify what roads were eligible for the rural road upgrades. Echo Lake, Oak Flats, Bell Line and Zealand will have some rock removal and ditching done. Council would appreciate knowing a head of time when any work is being scheduled on other roads so they can pass this information on to constituents. D. Armstrong confirmed the Roads Needs Study would be available next week and he will bring this to council at his next opportunity.

B. Cameron thanked staff for the quick response on the issue relating to 4th Lake Road and asked if there was any update as to extent of damage to the road. D. Armstrong thought most of the damage was to the causeway and that most of the work could be done in house. The cables will be prioritized due to safety concerns.

N. Gowdy asked whether tendering on Crow Lake so late would impact the process. D. Armstrong reported that due to the late approval of the budget and some additional geotechnical investigation that was required, it was being issued a bit later than he would have liked, however the project wasn't a big one, and he felt that there still would likely be interest in the project.

Motion #: 173-2019 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT Council receive the Public Works Activity Report as prepared by the A/Public Works Manager dated May 14th, 2019 for information. Carried

e) PUBLIC WORKS 71-2019 -2018 Annual Report for Waste Sites

D. Armstrong introduced Stephanie from Cambium who presented the Annual Waste Sites report for 2018.

Councillor MacDonald asked what process was involved in seeking an expansion to a waste disposal site. Stephanie briefly outlined the process/timing for smaller and larger expansions.

Motion #: 174-2019 Moved By: Cindy Kelsey Seconded By: Sherry Whan

THAT Council receive the 2018 Annual Report for the Waste Sites as prepared by the A/Public Works Manager and Cambium Inc. dated May 14th, 2019 for information. Carried

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 11 of 117 AGENDA ITEM #a)

f) PUBLIC WORKS 72-2019 Recycling Operations Report

B. MacDonald questioned why we would consider switching when the cost would be higher. D. Armstrong reiterated the volatility of the market and that the Kingston centre in his view was more responsible facility. The difference in invoicing models is due to the fact the KARC would give us a percentage share in the rebates.

Motion #: 175-2019 Moved By: Tom Dewey Seconded By: Sherry Whan

THAT Council receive the Recycling Operations Report as prepared by the A/Public Works Manager dated May 14th, 2019;

AND THAT Council consider the information outlined in Section B and Section C of this report;

AND WHEREAS the Acting Public Works Manager has reviewed historical data and costs and provided background information and estimated costs for Council to consider;

NOW THEREFORE BE IT RESOLVED that Council approve the Acting Public Works Manager to negotiate a service agreement to be signed by the Mayor and Clerk Administrator with the City of Kingston to ship recycled items from the Township of Central Frontenac Waste Sites to the Kingston Area Recycling Centre.

Carried g) ADMINISTRATION 73-2019 - MacPherson Road Title Correction

C. Deachman brought forth the Administration reports.

Motion #: 176-2019 Moved By: Sherry Whan Seconded By: Bill MacDonald

THAT Council approve in principle the recommendation of the Clerk Administrator to acknowledge that the portion of MacPherson Road crossing Lot 22 Concession 4 Oso is a forced/trespass road under municipal jurisdiction;

AND FURTHER THAT once a satisfactory reference plan and solicitor’s undertaking to provide clear title is available, the Mayor and Clerk-Administrator be authorized to sign any transfer or other documentation required to confirm legal title of MacPherson Road in The Corporation of the Township of Central Frontenac.

AND FURTHER THAT if deemed necessary, Council will pass a bylaw assuming said road and cause said by-law to be registered on title.

AND FURTHER THAT all survey and transfer document preparation shall be at the applicants’ expense. Registration costs for the Transfer and By-law, if required, shall be at the Township’s expense. Carried

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 12 of 117 AGENDA ITEM #a)

h) ADMINISTRATION 74-2019 Bill 88 - Amendments to the Planning Act.

Motion #: 177-2019 Moved By: Cindy Kelsey Seconded By: Sherry Whan

WHEREAS a private member’s bill has been proposed to make changes to the Planning Act to rectify some of the unintended impacts of the subdivision control provisions of said Act;

AND WHEREAS the Private Member as well as members of the legal and planning community are seeking support of the proposed changes;

NOW THEREFORE BE IT RESOLVED THAT Council receive for information the report entitled “Proposed Bill 88”;

AND FURTHER THAT Staff review the proposed changes with our Planning Consultants, and lawyer to provide their feedback with respect to the changes proposed in Bill 88;

AND FURTHER THAT Council defer any decision to endorse the Bill pending further analysis from our planning consultants. Carried

i) ADMINISTRATION Deputy Treasurer retirement

C. MacMunn announced that she had received Marlene Halladay's letter of retirement, effective September 6, 2019.

Motion #: 178-2019 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT Council accept the letter from Marlene Halladay announcing her retirement as of September 6, 2019;

AND FURTHER that we wish her well as she moves forward in the next chapter of her life. Carried

j) Special Meeting for Official Plan update review

C. MacMunn advised that Joe Gallivan would like to schedule a special council meeting to review the Official Plan update/changes. Date confirmed for June 20th, from 4:00p.m. - 6:00p.m.

8. Committee/Other Reports/Minutes

a) Sharbot Lake Farmers Market

Motion #: 179-2019 Moved By: Victor Heese Seconded By: Elwin Burke

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 13 of 117 AGENDA ITEM #a)

THAT Council receive the minutes from the Sharbot Lake Farmers Market meeting February 16, 2019 Carried

b) Oso Recreation Committee

Motion #: 180-2019 Moved By: Elwin Burke Seconded By: Victor Heese

THAT Council receive the minutes for the Oso (District 3) Recreation Committee meeting held April 10, 2019 Carried

9. Delegations/Presentations

a) Kirk Chabot appeared on behalf of B.T. Productions

i) Kirk Chabot described his planned event for the car show at the Beach on August 25th.

Motion #: 181-2019 Moved By: Victor Heese Seconded By: Elwin Burke

THAT Council receive the request from Kirk Chabot, (B.T. Productions) to host a car show at the Sharbot Lake Beach as well as permission to use the bank shell and Lions Pavilion for the event which is taking place on August 25, 2019 between 9:00a.m. and 4:00p.m.

AND FURTHER THAT Council agrees with the request provided that B.T. Productions provides confirmation of satisfactory insurance coverage, staffing for the event, and obtains any permits required from the KFL&A Public Health, and that he work with staff to arrange for traffic barriers to be available for use & clean up and removal of garbage. Carried

ii) Kirk Chabot explained his proposed fishing derby event on June 15th.

Motion #: 182-2019 Moved By: Elwin Burke Seconded By: Victor Heese

THAT Council receive the request from Kirk Chabot (B.T. Productions) to cover the cost of a portable toilet for the annual fishing tournament which is taking place at the government dock on June 15, 2019;

AND FURTHER THAT Council agrees to cover the cost of a portable toilet to an upset limit of $250.00. Carried iii) Kirk Chabot indicated he wished to withdraw his request for Canada Day.

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 14 of 117 AGENDA ITEM #a)

Motion #: 183-2019 Moved By: Elwin Burke Seconded By: Victor Heese

THAT Council receive the request from Kirk Chabot (B.T. Productions) to have the use of the Lions pavilion canteen at the beach on Canada Day 2019 between 4:00 p.m. and 10:00 p.m.

AND FURTHER THAT Council disagrees with the request provided that B.T. Productions provides confirmation of satisfactory insurance coverage, staffing for the event, and obtains any permits required from the KFL&A Public Health. Carried

10. Communications/Correspondence

Motion #: 184-2019 Moved By: Brent Cameron Seconded By: Nicki Gowdy

THAT Council receive the following correspondence for information:

1. Resolution from Brantford -Single use straws (April 16, 2019) 2. Resolution from Minto - OMPF funding (April 17, 2019) 3. Letter from Cheryl Gallant MP for Renfew-Nipissing-Pembroke re Bill C-68 (April 4, 2019) 4. Media Release - Perth and Smiths Falls District Hospital re new President & CEO (May 3, 2019) 5. Letter from Ontario Good Roads Association re Combined Conference with ROMA (April 29, 2019) 6. Resolution from Mulmur - Support for Ontario Library Services Funding (May 1, 2019) 7. Resolution from Mulmur - Aggregate Resolution (May 1, 2019) 8. Letter/ Resolution from McKellar re Library Services (May 6, 2019) 9. Newsletter from Community Living North Frontenac (May 2019) 10. Letter and 2018 Annual Report from Kingston Frontenac Public Library (April 10, 2019) 11. Letter from OPP (May 1,2019) Carried

11. Public Meetings

a) Road Closure Request - Oak Lane, Plan 1113 (MacKay)

The Mayor opened the meeting to the public.

F. Knight indicated at first he had concerns the closure would impinge on his access, but he met onsite with the MacKays and they have staked out a suitable boundary.

J. MacKay confirmed they do not intent to restrict anyone's access and are willing to work with neighbours to ensure the boundaries are acceptable.

C. Deachman reported that Hydro One has confirmed no easement requirements would be necessary for this closure.

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 15 of 117 AGENDA ITEM #a)

Motion #: 185-2019 Moved by: Nicki Gowdy Seconded by: Brent Cameron

THAT Council receive input from the public meeting and the accompanying report prepared by the Deputy Clerk;

THAT Council approve the recommendation to stop up, close and convey to the applicant Robert MacKay, that portion of the road allowance located between his properties being Lot 9, Plan 1113, and Part Lot 15 Con 11 Olden as in FR650122 as a lot addition to merge the properties into one, subject to and together with an easement for access to be identified in the reference plan in favour of Lot 8 Plan 1113, and any easement that may be required for Hydro One Networks Inc. over the said lands;

THAT Council approve the recommendation to stop up, close and convey to the applicant Janet MacKay that portion of the road allowance located at the rear of her property being Lot 8 Plan 1113, together with and subject to any easements for access to be identified in the reference plan in favour of Lot 9 Plan 1113, and subject to any easement that may be required for Hydro One Networks Inc. over the said lands;

THAT prior to passing the By-law, staff receive confirmation from anyone who has expressed concern at the public meeting that they have reviewed the draft reference plan and are satisfied that the proposed boundaries do not interfere with access to Oak Lane North.

THAT staff proceed to obtain an opinion of value for the road allowances being closed, and if staff deem it appropriate, to satisfy some or all of the land value for Janet MacKay’s application with a land swap from her property being Pt Lt 15 Con 11 Olden as in FR642022.

AND FURTHER THAT Council pass a By-Law at a later meeting once the reference plan has been deposited.

Carried

12. By-laws/Agreements None

13. Notice of Motions None

14. Giving Notice of Motion None

15. New/Other Business None

16. Closed Session

Motion #: 186-2019 Moved By: Brent Cameron Seconded By: Victor Heese

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 16 of 117 AGENDA ITEM #a)

THAT Council move into Closed Session to discuss matters about:

a) Personal matters about an identifiable individual, including municipal or local board employees pursuant to S. 239(2) (b);

b) Personal matters about an identifiable individual, including municipal or local board employees pursuant to S.239(2) (b);

c) Advice subject to solicitor-client privilege S.239 (2) (f) Carried

b) Rise from Closed Session

Motion #: 187-2019 Moved By: Victor Heese Seconded By: Brent Cameron

THAT Council rise from Closed Session and provide direction to Staff about:

a) Personal matters about an identifiable individual, including municipal or local board employees pursuant to S. 239(2) (b);

b) Personal matters about an identifiable individual, including municipal or local board employees pursuant to S.239(2) (b);

c) Advice subject to solicitor-client privilege S.239 (2) (f) Carried 17. Adjournment

Motion #: 188-2019 Moved By: Nicki Gowdy Seconded By: Brent Cameron

THAT By-Law 2019-23, being a By-Law to confirm the proceedings of Council on May 14, 2019 be read a first, second, and third time, and finally passed this 14th day of May, 2019.

AND FURTHER that this meeting be adjourned until 4:00 p.m. on Tuesday May 28, 2019 at the Mountain Grove Hall, 1522 Mountain Grove Road, Mountain Grove ON. Carried

Clerk Administrator, Cathy MacMunn

Mayor, Frances L. Smith Adjournment time: 6:00pm

Regular Meeting of Council Minutes May 14, 2019 -4:00 PM

Approval of Minutes Page 17 of 117 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 76-2019 Date of Meeting: May 28, 2019 From: J. Michael McGovern, Treasurer

Re: A/P Report

A. RECOMMENDATION

THAT Council approve the Cheque Distribution reports totalling $1,039,335.76 as prepared by the Treasurer.

B. BACKGROUND/ INFORMATION

Details of invoices are available from the Treasurer at the office. Please call in advance of the meeting for any information.

C. FINANCIAL IMPLICATIONS

The cash position of the municipality allows for the payment of these invoices.

D. ATTACHMENTS

Cheque Distribution Reports

FINANCE/TREASURY 76-2019 A/P Report Page 18 of 117 AGENDA ITEM #a)

TOWNSHIP OF CENTRAL FRONTENAC Treasurer's Report ACCOUNTS PAYABLE 2019-05-17

TOTAL REQUIREMENTS $1,039,335.76 to be approved by Council A/P Cash Requirements Date April 18, 2019 $137,861.33 May 1, 2019 $294,730.62 May 17, 2019 $606,743.81

DISTRIBUTION Total 1,039,335.76 General Government 62,289.21 Council 9,744.52 General Administration 10,265.58 Technology - 911 Civic Addressing - Central Frontenac Fire 34,691.17 Jepp - Emergency Measures - Conservation Authorities - Policing 201,016.41 Fenceviewers - Animal Control - Livestock Losses - Building Department 2,140.54 Facilities Coordinator/Septic program 1,643.11 By-law Enforcement 4,609.26 Roads Department 539,754.50 Streetlighting - Waste Disposal 15,895.75 Cemeteries 4,631.33 Helipad - Medical Centre - Recreation 66,932.14 Other Cultural 99.66 Planning 1,209.21 Economic Development/Festival - Municipal Drain - GST/HST 84,413.37

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 77-2019 Date of Meeting: May 28, 2019 From: J. Michael McGovern, Treasurer

Re: Apportionment of taxes

A. RECOMMENDATION(S)

THAT Council approve the following apportionments of assessment as recommended by MPAC for 2018 & 2019 as applicable for the following roll numbers:

10-39-040-010-02908-0000, 10-39-040-010-02914-0000, & 10-39-010- 020-02700-0000.

B. BACKGROUND/ INFORMATION

MPAC was requested to apportion these properties which were legally divided. The Municipal Act requires that at a meeting, Council is to make its decision. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final.

C. FINANCIAL IMPLICATIONS

N/A

D. ATTACHMENTS

Apportionment Sheet(s) attached

77-2019 Apportionments Page 40 of 117 77-2019 Apportionments

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Effective 2018/9/10 Plan Description 13R18005 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/09/11 Date Completed in LPU (YY/MM/DD) 18/09/27 DTS Log # (Plans - Other) 10411257

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103901002002700 2246 BORDENWOOD RD 0 257.3 A Starting point FL/R/T $70,000 1st Owner LEGAL DESCRIPTION $70,000 BLAKE JOHN WALDO CON 4 W PT LOT 22 W PT LOT 23 Depth Farm Phase-in FL/R/T $102,000 Mailing Address 0 Y Amount $102,000 2404 - BORDENWOOD RD Destination FL/R/T $134,000 $134,000

City/Province Postal ARDEN ON K0H 1B0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103901002002700 2246 BORDENWOOD RD 0 255.69 A Starting point FL/R/T $69,478 1st Owner LEGAL DESCRIPTION $69,478 BLAKE JOHN WALDO KENNEBEC CON 4 PT LOT 22 AND 23 Phase-in FL/R/T Depth Farm $101,239 Mailing Address 0 Y Amount $101,239 2404 - BORDENWOOD RD Destination FL/R/T $133,000 $133,000

City/Province Postal ARDEN ON K0H 1B0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed BORDENWOOD RD 0 1.61 A Starting point FL/R/T Instrument $522 1st Owner LEGAL DESCRIPTION $522 Number:FC267447, Sale KENNEBEC CON 4 PT LOT 22 AND 23 RP 13R18005 PART 3 23 Phase-in FL/R/T Depth Farm $761 Date:2018/09/10, Sale Mailing Address 0 0 Amount $761 Amount:$1 Destination FL/R/T $1,000 $1,000

City/Province Postal Page 41 of 117 AGENDA ITEM #b)

Page 1 77-2019 Apportionments

FOR TAXATION YEAR: 2019 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Effective 2018/9/10 Plan Description 13R18005 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/09/11 Date Completed in LPU (YY/MM/DD) 18/09/27 DTS Log # (Plans - Other) 10411257

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103901002002700 2246 BORDENWOOD RD 0 257.3 A Starting point FL/R/T $70,000 1st Owner LEGAL DESCRIPTION $70,000 BLAKE JOHN WALDO CON 4 W PT LOT 22 W PT LOT 23 Depth Farm Phase-in FL/R/T $118,000 Mailing Address 0 Y Amount $118,000 2404 - BORDENWOOD RD Destination FL/R/T $134,000 $134,000

City/Province Postal ARDEN ON K0H 1B0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103901002002700 2246 BORDENWOOD RD 0 255.69 A Starting point FL/R/T $69,478 1st Owner LEGAL DESCRIPTION $69,478 BLAKE JOHN WALDO KENNEBEC CON 4 PT LOT 22 AND 23 Phase-in FL/R/T Depth Farm $117,120 Mailing Address 0 Y Amount $117,120 2404 - BORDENWOOD RD Destination FL/R/T $133,000 $133,000

City/Province Postal ARDEN ON K0H 1B0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed BORDENWOOD RD 0 1.61 A Starting point FL/R/T Instrument $522 1st Owner LEGAL DESCRIPTION $522 Number:FC267447, KENNEBEC CON 4 PT LOT 22 AND 23 RP 13R18005 PART 3 23 Phase-in FL/R/T Depth Farm $880 Sale Date:2018/09/10, Mailing Address 0 0 Amount $880 Sale Amount:$1 Destination FL/R/T $1,000 $1,000

City/Province Postal Page 42 of 117 AGENDA ITEM #b)

Page 2 77-2019 Apportionments

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Effective 2018/9/18 Plan Description 13R21838 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/10/05 Date Completed in LPU (YY/MM/DD) 18/10/05 DTS Log # (Plans - Other) 10414733

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904001002908 1014 FREEMAN LANE 0 35.55 A Starting point FL/R/T FRU/R/T $281,962 1st Owner LEGAL DESCRIPTION $21,271 $260,691 SULYMA RUBI HINCHINBROOKE CON 1 PT LOT 15 AND RP 13R3919 PART 2 RP Depth Farm Phase-in FL/R/T FRU/R/T $311,981 Mailing Address 13R16785 PART 2 0 Y Amount $23,536 $288,445 1014 - FREEMAN LANE Destination FL/R/T FRU/R/T $342,000 $25,800 $316,200

City/Province Postal GODFREY ON K0H 1T0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904001002908 HOOVER LANE 0 20.31 A Starting point FL/R/T $11,271 1st Owner LEGAL DESCRIPTION $11,271 SULYMA RUBI HINCHINBROOKE CON 1 PT LOT 15 AND RP 13R3919 PART 2 RP Depth Farm Phase-in FL/R/T $12,471 Mailing Address 13R16785 PART 2 0 Y Amount $12,471 1014 - FREEMAN LANE Destination FL/R/T $13,671 $13,671

City/Province Postal GODFREY ON K0H 1T0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904001002914 1014 FREEMAN LANE 0 15.24 A Starting point FL/R/T FRU/R/T Instrument $270,691 1st Owner LEGAL DESCRIPTION $10,000 $260,691 Number:FC267986, Sale SULYMA RUBI HINCHINBROOKE CON 1 PT LOT 15 RP 13R21838 PARTS 1 TO 4 Depth Farm Phase-in FL/R/T FRU/R/T $299,510 Date:2018/09/18, Sale Mailing Address 0 Y Amount $11,065 $288,445 Amount:$1 1014 - FREEMAN LANE Destination FL/R/T FRU/R/T $328,329 $12,129 $316,200

City/Province Postal GODFREY ON K0H 1T0 Page 43 of 117 AGENDA ITEM #b)

Page 1 77-2019 Apportionments

FOR TAXATION YEAR: 2019 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Effective 2018/9/18 Plan Description 13R21838 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/10/05 Date Completed in LPU (YY/MM/DD) 18/10/05 DTS Log # (Plans - Other) 10414733

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904001002908 1014 FREEMAN LANE 0 35.55 A Starting point FL/R/T FRU/R/T $281,962 1st Owner LEGAL DESCRIPTION $21,271 $260,691 SULYMA RUBI HINCHINBROOKE CON 1 PT LOT 15 AND RP 13R3919 PART 2 Depth Farm Phase-in FL/R/T FRU/R/T $326,991 Mailing Address RP 13R16785 PART 2 0 Y Amount $24,668 $302,323 1014 - FREEMAN LANE Destination FL/R/T FRU/R/T $342,000 $25,800 $316,200

City/Province Postal GODFREY ON K0H 1T0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904001002908 HOOVER LANE 0 20.31 A Starting point FL/R/T $11,271 1st Owner LEGAL DESCRIPTION $11,271 SULYMA RUBI HINCHINBROOKE CON 1 PT LOT 15 AND RP 13R3919 PART 2 Depth Farm Phase-in FL/R/T $13,071 Mailing Address RP 13R16785 PART 2 0 Y Amount $13,071 1014 - FREEMAN LANE Destination FL/R/T $13,671 $13,671

City/Province Postal GODFREY ON K0H 1T0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904001002914 1014 FREEMAN LANE 0 15.24 A Starting point FL/R/T FRU/R/T Instrument $270,691 1st Owner LEGAL DESCRIPTION $10,000 $260,691 Number:FC267986, SULYMA RUBI HINCHINBROOKE CON 1 PT LOT 15 RP 13R21838 PARTS 1 TO 4 Depth Farm Phase-in FL/R/T FRU/R/T $313,920 Sale Date:2018/09/18, Mailing Address 0 Y Amount $11,597 $302,323 Sale Amount:$1 1014 - FREEMAN LANE Destination FL/R/T FRU/R/T $328,329 $12,129 $316,200

City/Province Postal

Page 44 of 117 GODFREY ON K0H 1T0 AGENDA ITEM #b)

Page 1 AGENDA ITEM #c)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 78-2019 Date of Meeting: May 28, 2019 From: J. Michael McGovern, Treasurer

Re: Strategic Asset Management Policy

A. RECOMMENDATION

THAT Council receive the attached Draft Strategic Asset Management Policy (SAMP) as prepared by the Treasurer,

AND THAT Council provide comments to the Treasurer so they can be incorporated into a final revised policy to be approved before the July 1, 2019 due date.

B. BACKGROUND/ INFORMATION

• As of January 1st, 2018, Ontario municipalities are subject to O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015, S.O. 2015, c.15. • Under the law, every municipality will be required to prepare a comprehensive strategic asset management policy, a plan to maintain core municipal infrastructure, a levels of service proposal, and a publicly accessible asset management plan.

Bill 6(O.Reg 588/17) Key Dates

• July 1, 2019: Date for municipalities to have a finalized strategic asset management policy. • July 1, 2021: Date for municipalities to have an approved asset management plan for core assets (roads, bridges and culverts, water, wastewater and storm water management) that discusses current levels of service and the cost of maintaining those services. • July 1, 2023: Date for municipalities to have an approved asset management plan for all municipal infrastructure assets that discusses current levels of service and the cost of maintaining those services. • July 1, 2024: Date for municipalities to have an approved asset management plan for all municipal infrastructure assets that builds upon the requirements set out in 2023. This includes a discussion of proposed levels of service, what activities will be required to meet proposed levels of service, and a strategy to fund the activities. • The initial draft of the SAMP was prepared as part of the Asset Mgmt. Roadmap process with Public Sector Digest • The Treasurer attended an MFOA SAMP training session in the fall, resulting in modifications to the initial policy • Department heads were consulted and comments incorporated

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C. FINANCIAL IMPLICATIONS

Costs related to Strategic Asset Management Policy, its implementation or monitoring will be budgeted for in each year as the costs occur.

D. ATTACHMENTS

Draft Strategic Asset Management Policy

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Draft Strategic Asset Management Policy

Submission Date: May 28, 2019 Approved by: Central Frontenac Council Approval Date: 2019-05-28 Effective Date: 2019-05-29 Policy Number: FN 2019-1 Next Revision Due: 2024-06-01

1.0 Definitions

Unless otherwise noted, the definitions provided in this document align with those outlined in Ontario Regulation 588/17 (O. Reg. 588/17), Asset Management Planning for Municipal Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015.

1. Asset Management (AM) – the coordinated activity of an organization to realize value from its assets. It considers all asset types, and includes all activities involved in the asset’s life cycle from planning and acquisition/creation; to operational and maintenance activities, rehabilitation, and renewal; to replacement or disposal and any remaining liabilities. Asset management is holistic and normally involves balancing costs, risks, opportunities and performance benefits to achieve the total lowest lifecycle cost for each asset (ISO 55000).

2. Asset Management Plan (AMP) – Documented information that specifies the activities, resources, and timescales required for an individual asset, or a grouping of assets, to achieve the organization’s asset management objectives (ISO 55000).

3. Asset Management Program – Is a combination of practices, processes, and procedures to manage the municipal infrastructure assets.

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4. Capitalization Threshold – the value of a municipal infrastructure asset at or above which a township will capitalize the value of it and below which it will expense the value of it.

5. Green Infrastructure Asset – an infrastructure asset consisting of natural or human-made elements that provide ecological and hydrological functions and processes and includes natural heritage features and systems, parklands, storm water management systems, natural channels, permeable surfaces and green roofs.

6. Level of Service – parameters, or combination of parameters, which reflect social, political, environmental and economic outcomes that the organization delivers. Parameters can include, but are not necessarily limited to, safety, customer satisfaction, quality, quantity, capacity, reliability, responsiveness, environmental acceptability, cost, and availability (ISO 55000).

7. Lifecycle Activities – activities undertaken with respect to a municipal infrastructure asset over its service life, including constructing, maintaining, renewing, operating and decommissioning, and all engineering and design work associated with those activities.

8. Municipal Infrastructure Asset – an infrastructure asset, including a green infrastructure asset, directly owned by a township or included on the consolidated financial statements of a township, but does not include an infrastructure asset that is managed by a joint municipal board.

9. Township – The Corporation of the Township of Central Frontenac

10. Core Assets – municipal roads, bridges, water, wastewater, and storm water assets

2.0 Purpose

The purpose of this policy is to provide leadership in and commitment to the development and implementation of the Township’s asset management program. It is intended to guide the consistent use of asset management across the organization, to facilitate logical and evidence-based decision-making for the management of municipal infrastructure assets and to support the delivery of sustainable community services now and in the future.

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By using sound asset management practices, the Township will work to ensure that all municipal infrastructure assets meet expected performance levels and continue to provide desired service levels in the most efficient and effective manner. Linking service outcomes to infrastructure investment decisions will assist the Township in focusing on service, rather than budget, driven asset management approaches. This policy demonstrates an organization-wide commitment to the good stewardship of municipal infrastructure assets, and to improved accountability and transparency to the community through the adoption of best practices regarding asset management planning. 3.0 Background

The Township is responsible for providing a range of essential services to the community, including transportation networks, storm water management, emergency services, fire services, public facilities, recreation and more. To deliver these services, it owns and manages a diverse municipal infrastructure asset portfolio of roads, bridges, culverts, vehicles, machinery, facilities and much more. As the social, economic, and environmental wellbeing of the community depends on the reliable performance of these municipal infrastructure assets it is critical to implement a systemic, sustainable approach to their management. Asset management is such an approach, and refers to the set of policies, practices and procedures that allow an organization to realize maximum value from its municipal infrastructure assets. An asset management approach allows organizations to make informed decisions regarding the planning, building, operating, maintaining, renewing, replacing and disposing of municipal infrastructure assets through a wide range of lifecycle activities. Furthermore, it is an organization-wide process that involves the coordination of activities across multiple departments and service areas. As such, it is useful to adopt a structured and coordinated approach to outlining the activities, roles and responsibilities required of organizational actors, as well as the key principles that should guide all asset management decision-making. A comprehensive and holistic asset management approach will support efficient and effective delivery of expected levels of service and ensure that due regard and process are applied to the long-term management and stewardship of all municipal infrastructure assets. In addition, it will align the Township with provincial and national standards and regulations such as the Infrastructure for Jobs and Prosperity Act, 2015 and Ontario Regulation 588/17, enabling the organization to take full advantage of available grant funding opportunities. The approval of this policy is an important step towards integrating the Township’s strategic mission, vision and goals with its asset management program, and ensuring that critical municipal infrastructure assets and vital services are maintained and provided to the community in a reliable, sustainable manner.

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4.0 Alignment with the Township’s Strategic Direction

Our vision to maintain a safe community with sustainable growth requires alignment of the many initiatives underway in our organization at any given time in order for it to be achieved. This alignment is necessary to properly consider whether the level of service provided by our existing and planned assets is congruent and supports our vision. Asset management planning therefore will not occur in isolation from other municipal goals, plans, and policies. Rather, an integrated approach will be followed to successfully develop practical asset management plans that align with the overarching accountabilities and aspirations of our community. The elements of our asset management planning approach keep us mindful of the goals described in our other plans such as our Strategic Plan, our Master Plans, and all other future plans.

This policy aligns with the Township of Central Frontenac’s Corporate Strategic Plan (2017-2020) and Official Plan (2008). The following passages outline key strategic priorities listed within these documents that the development of an asset management program will support:

1. Corporate Strategic Plan (2017-2020)

i. Asset Management Making the best possible decisions regarding the building, operating, maintaining, renewing, replacing and disposing of infrastructure assets ii. Waste Management Managing of environmental services and initiatives that support future needs and interests of the community. iii. Good Governance & Effective Administration To provide effective and efficient municipal governance and administration.

iv. Health, Recreation, Culture & Lifestyle To promote healthy lifestyles and to meet the broad range of community needs.

v. Infrastructure To effectively respond to the challenges of addressing the Township’s municipal infrastructure needs.

vi. Protection and Health of Natural Environment To investigate means of protecting the natural features in the township

2. Official Plan (2008)

i. Infrastructure, Maintenance and Improvements

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Infrastructure and public service facilities shall be provided in a coordinated, efficient and cost-effective manner to accommodate projected needs.

Council will endeavour to create a Capital Works Projects List to provide direction as well as maintain an ongoing awareness and recognition of public needs.

Council will from time-to-time review the capital works projects list and update the list according to Township needs.

Council will utilize this list as a means of seeking grants/additional funds for public projects.

Asset management planning should endeavour to align with the strategic business objectives of the Township and should be reviewed regularly to ensure that it aligns with the changing and emerging strategic goals and priorities of the organization.

5.0 Policy Statement

To guide the Township, the following policy statements have been developed: 1. The Township will implement an organization-wide asset management program through all departments. The program will promote lifecycle and risk management of all municipal infrastructure assets, with the goal of achieving the lowest total cost of ownership while meeting desired levels of service.

2. The Township will implement continuous improvement protocols and adopt best practices regarding asset management planning, including:

i. Complete and Accurate Asset Data ii. Condition Assessment Protocols iii. Risk and Criticality Models iv. Lifecycle Management v. Financial Strategy Development vi. Level of Service Framework

3. The Township will continue to maintain an asset inventory of all municipal infrastructure assets which includes unique ID, description, location information, value (both historical and replacement), performance characteristics and/or condition, estimated remaining life and estimated repair, rehabilitation or replacement date; and estimated cost repair, rehabilitation or replacement costs.

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4. The Township will develop an asset management plan that incorporates all infrastructure categories and municipal infrastructure assets that meet the capitalization threshold outlined in the organization’s Tangible Capital Asset Policy.

5. The Township’s asset management plan will be updated at least every five years in accordance with O. Reg. 588/17 requirements, to promote, document and communicate continuous improvement of the asset management program.

6. The Township will integrate asset management plans and practices with its long- term financial planning and budgeting strategies. This includes the development of financial plans that determine the level of funding required to achieve short-term operating and maintenance needs, in addition to long-term funding needs to replace and/or renew municipal infrastructure assets based on full lifecycle costing.

7. The Township will explore innovative funding and service delivery opportunities, including but not limited to grant programs, public-private partnerships (P3), alternative financing and procurement (AFP) approaches, and shared provision of services, as appropriate.

8. The Township will develop meaningful performance metrics and reporting tools to transparently communicate and display the current state of asset management practice to Council and the community.

9. The Township will consider the risks and vulnerabilities of municipal infrastructure assets to climate change and the actions that may be required including, but not limited to, anticipated costs that could arise from these impacts, adaptation opportunities, mitigation approaches, disaster planning and contingency funding. Impacts may include matters relating to operations, levels of service and lifecycle management.

10. The Township will align all asset management planning with the Province of Ontario’s land-use planning framework, including any relevant policy statements issued under section 3(1) of the Planning Act; shall conform with the provincial plans that are in effect on that date; and, shall be consistent with all municipal official plans affecting the Township.

11. The Township will coordinate planning for interrelated municipal infrastructure assets with separate ownership structures by pursuing collaborative opportunities with neighbouring municipalities and jointly-owned municipal bodies wherever viable and beneficial.

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12. The Township will develop processes and provide opportunities for municipal residents and other interested parties to offer input into asset management planning wherever and whenever possible.

6.0 Roles and Responsibilities

The development and continuous support of the Township’s asset management program requires a wide range of duties and responsibilities. The following passages outline the persons responsible for these tasks:

1. Council i. Approve the AM policy and direction of the AM program and its updates every five years through resolution. ii. Maintain adequate organizational capacity to support the core practices of the AM program iii. Prioritize effective stewardship of assets in adoption and ongoing review of policy and budgets iv. Establish and monitor levels of service

2. Senior Management Team i. Development of policy and policy updates ii. Provide corporate oversight to goals and directions and ensure the AM program aligns with the Township’s strategic plan iii. Ensure that adequate resources are available to implement and maintain core AM practices iv. Provide departmental staff coordination v. Develop and monitor levels of service and make recommendations to Council vi. Track, analyze and report on AM program progress and results vii. Maintain compliance with the asset management policy and provincial asset management regulation.

3. Executive Lead (Treasurer) i. Manage policy and policy updates ii. Provide organization-wide leadership in AM practices and concepts iii. Provide departmental staff coordination iv. Monitor levels of service v. Coordinate and track AM program implementation and progress

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4. Departmental Staff i. Utilize the new business processes and technology tools in their area developed as part of the AM program ii. Participate in implementation task teams to carry-out AM activities iii. Implement and maintain levels of service iv. Provide support and direction for AM practices within their department and support others v. Track and analyze AM program progress and results

7.0 Key Principles

The Township shall consider the following principles as outlined in section 3 of the Infrastructure for Jobs and Prosperity Act, 2015, when making decisions regarding asset management: 1. Forward-looking a. Infrastructure planning and investment should take a long-term view, and decision-makers should take into account the needs of citizens by being mindful of, among other things, demographic and economic trends.

2. Fiscally Sustainable a. Infrastructure planning and investment should take into account any applicable budgets or fiscal plans.

3. Evidence-Based a. Infrastructure planning and investment should be evidence based and transparent, and, subject to any restrictions or prohibitions under an Act or otherwise by law on the collection, use or disclosure of information, i. investment decisions respecting infrastructure should be made on the basis of information that is either publicly available or is made available to the public, and ii. information with implications for infrastructure planning should be shared between the Township and broader public sector entities, and should factor into investment decisions respecting infrastructure. b. Infrastructure priorities should be clearly identified in order to better inform investment decisions respecting infrastructure.

4. Reliable a. Infrastructure planning and investment should ensure the continued provision of core public services.

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5. Accessible a. Infrastructure planning and investment should promote accessibility for persons with disabilities.

6. Innovative a. Infrastructure planning and investment should foster innovation by creating opportunities to make use of innovative technologies, services and practices, particularly where doing so would utilize technology, techniques and practices developed in Ontario. b. Infrastructure planning and investment should promote economic competitiveness, productivity, job creation and training opportunities.

7. Health and Safety a. Infrastructure planning and investment should ensure that the health and safety of workers involved in the construction and maintenance of infrastructure assets is protected.

8. Strategically Aligned a. Where provincial or municipal plans or strategies have been established in Ontario, under an Act or otherwise, but do not bind or apply to the Township, as the case may be, the Township should nevertheless be mindful of those plans and strategies and make investment decisions respecting infrastructure that support them, to the extent that they are relevant.

9. Environmentally Conscious a. Infrastructure planning and investment should minimize the impact of infrastructure on the environment and respect and help maintain ecological and biological diversity, and infrastructure should be designed to be resilient to the effects of climate change. b. Infrastructure planning and investment should endeavour to make use of acceptable recycled aggregates.

10. Service-focused a. Infrastructure planning and investment should promote community benefits, being the supplementary social and economic benefits arising from an infrastructure project that are intended to improve the well-being of a community affected by the project, such as local job creation and training opportunities, improvement of public space within the community, and any specific benefits identified by the Community. b. The Township will consider all the assets in a service context and take into account their interrelationships as opposed to optimizing individual assets in isolation.

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11. Value-based affordable: The Township will choose practices, interventions and operations that aim at reducing the lifecycle cost of asset ownership, while satisfying agreed levels of service. Decisions are based on balancing service levels, risks, and costs.

12. Customer focused: The Township will have clearly defined levels of service and apply asset management practices to maintain the confidence of customers in how Municipal assets are managed.

13. Risk-based: The Township will manage the asset risk associated with attaining the agreed levels of service by focusing resources, expenditures, and priorities based upon risk assessments and the corresponding cost/benefit, recognizing that public safety is the priority.

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 79-2019 Date of Meeting: May 28, 2019 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: AMCTO WORKSHOP TAO OF LOCAL GOVERMENT

A. RECOMMENDATION(S)

THAT Council receive the Report entitled “AMCTO Workshop: Transparency, Accountability and Openness (TAO) of Local Government” as prepared by the Deputy-Clerk for information;

B. BACKGROUND/ INFORMATION

The Deputy Clerk attended a one day workshop on May 15, 2019 as part of the hosted by Zone 6 AMTCO in Smiths Falls. The workshop was run by Rick O’Connor, CMO, City Clerk and Solicitor for the City of Ottawa.

The topics covered Transparency, Accountability and Openness of local government, and the City of Ottawa is a leader in these initiatives.

Key themes disseminated throughout the day were:

1) A review of the historical events/judicial inquiries that created our current more robust accountability and transparency regime; 2) Being proactive about openness in disclosing information as the best way to avoid difficult situations, criticism and negative press and expensive legal proceedings; 3) The importance of seeking out and relying on outside expertise when staff are dealing with complex matters and not being afraid of admitting they do not know the answer. 4) Create and review often policies relating to Accountability and Transparency, delegation of powers bylaw, and closed meeting procedures; 5) Best practices for transparency initiatives (i.e. “Open Government” in Guelph, City of Ottawa’s closed session report out policy), Ombudsman’s recommendations 6) Statutory review of relevant provisions dealing with transparency, protection of privacy etc.

ADMINISTRATION 79-2019 AMTCO Workshop - TAO of Local Government Page 57 of 117 AGENDA ITEM #e)

7) Review of Integrity Commissioner’s role, (duties, scope etc.)

C. FINANCIAL IMPLICATIONS

While a full review of our governance/transparency policies is not within the scope of our current budget, it would be worthwhile considering allocating funds in future budget(s) to facilitate a policy review and update. Spending money on proactive development and education will in the long run reduce future expensive legal and integrity commissioner fees.

D. OTHERS CONSULTED

Department heads

E. ATTACHMENTS

n/a

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 80-2019 Date of Meeting: May 28, 2019 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: Quinte Conservation Authority – Provincial Budget Cuts

A. RECOMMENDATION(S)

WHEREAS the provincial government has cut funding to Conservation Authorities by 50% in its 2019 budget;

AND WHEREAS Quinte Conservation Authority is considering an additional levy to its member municipalities in conjunction with other measures to help cover its budget shortfall;

AND FURTHER that a copy of this resolution be circulated to QCA and all member municipalities within the QCA, and the Province of Ontario.

80-2019 Quinte Conservation Authority Page 59 of 117 AGENDA ITEM #f)

B. BACKGROUND/ INFORMATION

Quinte Conservation Authority (QCA) provided the township with its levy notice on February 28, 2019 as required by section 27(5) of the Conservation Authorities Act, R.S.O. 1990, c. C.27. The intent of section 27(5) is to give the municipality notice of the levy amount so that it can then collect it in the same manner as municipal taxes. The 2019 levy was $43,357. The levy for 2018 was $43,053.

The provincial government in its 2019 budget announced in April cut funding to the Conservation Authorities by 50% thereby putting the Conservation Authority under financial stress. In order to mitigate the budgetary shortfall the QCA is proposing an additional levy to the member municipalities, which in Central Frontenac’s case would amount to $2,319. This represents a 5.3% increase from the amount already levied for 2019. Under the Act, the municipalities are required to pay the amount levied and any unpaid levy is considered a debt of the municipality. Therefore, we could be required to pay the additional amount, with no way to collect this from the taxpayers in 2019.

While the sum of the potential levy is not a relatively large amount, the fact that unexpected cuts from the provincial government are being passed on the municipal level of government in a way that it cannot reasonably plan or budget for is worrisome. Staff are concerned that this will be the first of many instances of downloading of costs to the local level. Staff believe it is important to indicate to the province and other public sector bodies that the municipality has limited capacity to absorb these additional costs on such an ad hoc basis.

The QCA should be applauded for being prepared to re-allocating $56,575 from its unspent 2018 approved budget in order to reduce the proposed shortfall, however municipal staff do not support the idea of an additional levy as the preferred method of raising the shortfall over the other proposed options. Staff are recommending that our Council pass a resolution to indicate its preference of the QCA to explore additional options including but not limited to: increasing fees for review and permits; using QCA reserve funds; selling land; and reducing budgets for discretionary services. Staff submit this is preferred approach in the short term rather than further downloading to the municipality with no ability to collect additional taxes for the 2019 fiscal year.

The QCA indicated that some of the options noted above are not permanent solutions and the township staff agree. That said, the QCA can prepare future budgets based on the reduced expectation of funding at the provincial level and raise the annual levy in future years accordingly. This provides the municipality with advance notice allowing it budget accordingly and allows for a more integrated, fair and reasonable approach.

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C. FINANCIAL IMPLICATIONS

The Central Frontenac allocation for the proposed additional levy is $2,319. This additional levy is not contemplated in our approved 2019 budget.

D. ATTACHMENTS

Provincial budget cuts executive committee report Copy of QCA’s levy notice dated February 28, 2019

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 81-2019 Date of Meeting: May 28, 2019 From: Cathy MacMunn, Clerk Administrator, A/Public Works Manager David Armstrong Prepared by: Cindy Deachman, Deputy Clerk

Re: Regional Roads – Overview and Background Report

A. RECOMMENDATION(S)

AND WHEREAS the Township of North Frontenac is considering the report at its May 27th council meeting;

AND FURTHER THAT a copy of this resolution be provided to the County of Frontenac and all lower tier municipalities in the County.

81-2019 Regional Roads Report Page 69 of 117 AGENDA ITEM #g)

B. BACKGROUND/ INFORMATION

At the April 17th joint council meeting, County of Frontenac CAO Kelly Pender presented the regional roads proposal to County council and its lower tier municipalities.

The resolution of County Council directed the lower tiers to review and consider the report by May 31st and this report is being brought to council to fulfil this requirement.

Of the five scenarios put forth in the County report, the recommended options to consider were options 3 and 5, both of which involve conveying the County a 1% ownership interest in agreed-upon regional roads so that the County is then in a position leverage additional grant opportunities, thereby increasing the share of infrastructure funding throughout the Frontenacs. Both options propose limited County involvement (other than applying for grants); option 3 contemplates contracting out for any engineering services required to administer/apply for grants and option 5 contemplates the County hiring additional staff (eventually 2.5 full time employees) rather than contracting out engineering services.

The lower tier public works managers have met to discuss. CF’s Acting Public Works manager David Armstrong prefers not to commit to any particular option until the business case has been completed. This position is shared by North Frontenac’s public works manager as well.

Staff, have discussed the options and have some reservations about the 1% ownership model and how this ownership model would integrate with the jurisdiction sections of the Municipal Act. Therefore, staff have reached out to Tony Fleming to provide more insight on this matter. One question put to Mr. Fleming is whether Options 3 or 5 could be considered on the basis of the County owning 100% of the regional roads, with the County contracting back to the lower tier all maintenance of the roads, thereby achieving the same intention as options 3 & 5 but with less confusion as to ownership and jurisdiction.

C. FINANCIAL IMPLICATIONS

The consulting fees for obtaining the business case is being funded from the County’s Municipal Modernization Fund, so there is no immediate financial implication for the township with respect to this resolution.

D. ATTACHMENTS

County Council Resolution 2019-046 South Frontenac Council Resolution Regional Roads Discussion Summary of Options presented by Kelly Pender April 17, 2019.

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TOWNSHIP OF SOUTH FRONTENAC ^' 4432 George St, Box 100 Sydenham ON, KOH 2TO 613-376-3027 Ext 2222 or1-800-559-5862 amaddocks@southfrontenac. net

May 13, 2019

Jannette Amini Manager of Legislative Services/Clerk County of Frontenac 2069 Battersea Rd Glenburnie ON KOH 1 SO

Dear Ms. Amini:

Re: Regional Roads - Overview and Background Report Furtherto the presentation made at the April 17, 2019 Joint Council meeting regarding the above-noted, please be advised that the Council ofthe Township of South Frontenac passed the following resolution at their meeting May 7, 2019:

"That Council only endorses the development of a business plan for option 3; And further that the result of the business plan be presented at a joint meeting of the Frontenac Councils; And that prior to making a decision to implement option 3, that there be unanimous consent by the four member Councils; And that the Council of the Township of South Frontenac conditionally endorses the petition to the Province of Ontario to remove Section 6.2 from the County of Frontenac/City of Kingston Restructuring Order, 1997, related to the prohibition of County involvement in roads subject to the conditions outlined above. Carried"

We look forward to being notified of the decision made by member municipalities as to whether or not they wish to proceed with the establishment of a regional roads system for the purposes of accessing funding from senior levels of government.

Yours truly

Cheryl Robson, ChiefAdministrative Officer, Township of North Frontenac Cathy MacMunn, Clerk-Administrator, Township of Central Frontenac Darlene Plumley, CAO/Clerk, Township of Frontenac Islands Mark Segsworth, Director of Public Services

www.southfrontenac. net Our strength is our community.

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 82-2019 Date of Meeting: May 28, 2019 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: REVIEW OF FEES AND CHARGES

A. RECOMMENDATION(S)

WHEREAS Staff presented Report 42-2019, “Review of Fees and Charges” report at the March 26th 2019 council meeting and Council requested that staff do a comparison of similar fees from other municipalities;

NOW THEREFORE BE IT RESOLVED THAT Council accept the report and updated schedule including revised information;

AND THAT Council table the report pending further Council and departmental review;

AND THAT Council and staff review relevant fees for each department separately at a later meeting to allow for further discussion and input

B. BACKGROUND/ INFORMATION

While some fee updates will be a simple matter of deciding an appropriate current value and therefore will be easy to update with this by-law, others will require more consideration because the underlying bylaw will need to be amended to reflect new charges and/or changes as to how the services are provided.

Departmental managers have had initial input into these figures, but further analysis may be required once feedback from council has been received.

C. FINANCIAL IMPLICATIONS

With some exceptions, most fees are increasing which will mean some additional revenue for the township. This will bring our fees more in line with cost of living increases, which haven’t traditionally be applied to our fees.

D. OTHERS CONSULTED

Department heads

E. ATTACHMENTS Updated draft by-law and schedules, including the addition of a comparator column.

82-2019 Review of Fees and Charges Page 75 of 117 82-2019 Review of Fees and Charges

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “A” ADMINISTRATION/FINANCE

ITEM FEE/CHARGE COMPARATORS* 1. Tax certificate $40.00 (30) TVT -40 , NF $25 SF $30, LH $30 TH $50 2. Tax certificate (rush request –less than 48 hours) $60.00 (n/a) NF $50 3. Tax bill reprint $10.00 ($4.00) TVT $10 TH $10.00 4. Zoning compliance letter – See schedule J See schedule J TVT 50.00, NF $25, SF $80, LH $50 Trent Hills $50 5. Zoning compliance letter (rush request – less than 48 hours) See schedule J NF $50 if less than 48 hours notice 6. Fire Inspection/Compliance letter (special occasion/real estate etc) See schedule F TVT $100, NF $50-100 (see By-law Sch. H, Trent Hills $50 7. Commissioner of Oaths (up to 2 documents) –Resident $5.00 ($2) TVT $5 first document, $2 additional docs, NF no charge, LH -$5.65 & $2.26 additional Trent Hills $10 up to 3 8. Commissioner of Oaths (more than 2 documents) – Resident $8.00 ($2) See above 9. Commissioner of Oaths – ( up to 2 documents) Non-Resident $15.00 ($2) TVT $25,NF $10, SF – no charge 10. Commissioner of Oaths (more than 2 documents) – Non resident $25.00 ($2) 11. NSF charge on returned cheques $35.00 ($25) TVT $35, NF $25 TH $35.00 12. Photocopying – black and white $0.25 per page (.25) TVT $0.25, NF $.25, LH $.30 letter/legal, $.40 11x17 TH0.50 b&w 0.75 colour

Page 76 of 117 13. Photocopying – colour $1.00 per page TVT $2 NF 0.60 - $2.00 depending on (0.25) size 14. Copy of plan or document larger than 8 x 17 $5.00 (new) NF - $8 AGENDA ITEM #h) 15. Sending a fax (local) $1.50 first page, $1.75 outgoing long distance $2 $0.50 for each outgoing international LH $1.25 per page

82-2019 Review of Fees and Charges

subsequent pages TH $1.00 (new) 16. Sending a fax (long distance) $2.00 first page, LH $3.00 overseas $1.00 subsequent pages (new) 17. Tax Sale administrative fee $3310.50 indexed at TH - $450 rate of 2% per year TH – tax extension agreement $250 as of January 1, 2019 (no change) 18. Tax Sale information package $10.00

Page 77 of 117 AGENDA ITEM #h)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “B” ANIMAL CONTROL

ITEM FEE/CHARGE comparators 1. Dog Tag –if purchased before June 30, each year $15 TVT $5 if microchipped, $15, NF $10, LH $15 /dog til March 31 2. Dog Tag – if purchased after June30, each year $30 after July 1 TVT $25 after Apr 1, NF $20 after Apr 1, LH $30 Apr 1-Dec. 31. Microchipped and hunting dogs only $5 3. Replacement Tag $2.00 TVT $2.00, NF $2.00, LH $2 4. Kennel Fee $75 NF $75, LH $50 for kennel licence

Note: Michael has estimated the approx. cost for enforcement relating to animal control works out to be $34 per tag.

Page 78 of 117

AGENDA ITEM #h)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “C” PLANNING FEES (amends By-Law 2008-255)

ITEM FEE/CHARGE 1. Minor Variance 600.00 (500) NF $750, SF $766, TVT $600, AH $500 DR/NE $800 +full cost recovery TH $1,050 2. Site Plan Approval $2,000.00 (3200) NF & SF have range $750-$1500 TVT $250 +$500 deposit (all waterfront development requires spa so not commercial application) DR/NE $800 + full cost recovery Trent Hills $350 non-res, $200 residential, $1000 for multiple 3. Official Plan Amendment $2,000.00 (2200) NF $1000-2000, SF $1353, TVT $1500 AH $1200 + $1200 deposit TH $3500 +$5000 deposit 4. Zoning By-Law Amendment $2,000.00 (2000) NF $750, SF $1353, TVT $1400, AH $800-1200 TH $1700 5. Plan of Subdivision/condominium $4,200.00 NF $1000, SF $2081, TVT $5000 + 1000 dep AH $1000-2000 + deposit TH $5000, plus $5000 deposit, $2000 extension, $1000 amendment without notice, $2000 with notice 6. Consent (Severance) $750.00 (550) NF $750, SF $747, County Lanark Page 79 of 117 $875, AH$750

TH $1700 parkland is $1000 per new lot AGENDA ITEM #h) created 7. Part Lot Control bylaw or Validation of title 750 ( 700) County Lanark $875 AH $500

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8. Removal of Holding designation (zoning) $300.00 (n/a) SF $209, TVT 600, DR/NE $600 +cost Commented [CD1]: Currently our by-law does not recovery include fees for #8-10 so these would be new TH $500 9. Preparation of development agreement $250.00 (n/a) SF $157, TVT $250 plus dep of $400 Commented [CD2]: Previously development 10. Deeming Bylaw (deeming a lot on plan of subdivision not to be plan $200 (n/a) Dr/Ne $400 + full cost recovery agreements were prepared and registered by our of subdivision) solicitors and billed to the applicant as cost recovery. Most agreements can now be registered inhouse and this fee covers staff time and disbursements to prepare and register the agreement on title as well as the registration fee of approx. $75

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “D” ROAD CLOSURE/ ROAD ALLOWANCE USE FEES (amends By-Law 2018-48)

ITEM FEE/CHARGE comparators 1. Application for road closure $300 non TVT $250 non-refundable, $2000 refundable, plus cost deposit to cover admin, legal and land recovery, and value. appraised land value DR/NE $4000 full cost recovery NF $1000 plus taxes non-refundable, plus survey, legal, plus land costs $250flat fee for 1st 500 ‘ or less plus $3 per foot after if not leading to water, if leading to water then $0.15 per sq foot …. Etc. SF $3000 deposit to cover admin fee,

Page 80 of 117 advertising, legal fees, plus land value Residential Lot on Water

$2.41/sq foot AGENDA ITEM #h) Residential Lot (1-2 acres) $0.80/sq ft

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Acreage, Farm $0.25/sq ft Acreage, Bush $0.21/sq ft Commercial $1.03/sq ft (min price is $1000) TH - $500 2. Application for licence agreement for permission to use/improve $150.00 (new) TVT $250 plus $400 deposit road allowance TH – easement + encroachment $500 3. Request for Encroachment Agreement $150.00 (new) Grey County $555 Owen Sound $100, reduced to $50 if in conjunction with other planning app

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “E” COMMUNITY HALLS USE FEES (amends By-Law 2014-15)

ITEM FEE/CHARGE FEE/CHARGE FOR FOR NON- RESIDENTS RESIDENTS Page 81 of 117 1. Kennebec -hall and office (no kitchen/bar) 50 (45) 90 (85) TVT: -Maberly Hall seating 180 $100

full day resident, $150 non res, $65 AGENDA ITEM #h) and $90 for 1/2 day, with alcohol $175

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2. kennebec Hall with kitchen and bar 80 (75) 110 (100) TVT Burgess Hall (seats 80) $40/$75 full day, $50/$25 half day, $150 if special occasion permit 3. Olden - top floor only 50 (45) 90 (85) NF -full day $70, $35 6 hours or less, $150 rental with liquor 4. Olden bottom floor only 50 (45) 90 (85) 5. Oso hall - hall only 50 (45) 90 (85) 6. oso with kitchen and bar 80 (75) 105 (100) 7. piccadilly hall 50 (45) 90 (85) 8. piccadilly with kitchen and bar 80 (75) 105 (100) 9. service clubs and non-profit/charitable groups - 25% n/a NF $15 discount(reduced TVT named local groups are exempt rate of $30) 10. compassionate rate for funeral luncheons 25 (15) n/a NF – donation TVT $25 cleaning fee for wakes for township residents 11. refundable damage deposit required with liquor 200 (100) 200 (100) permit 12. cancellation of fees if made 7 days in advance 15 (n/a) 25 (n/a)

Page 82 of 117 AGENDA ITEM #h)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “F” FIRE DEPARTMENT (Amends By-Law 2009-293)

ITEM FEE/CHARGES COMPARATORS

1. Campfire Burn permit (per season) $10 ($2) NF –day burning permit free 2. Incinerator permit (per season) $15 ($5) 3. Brush Pile permit (per occasion) $5 ($2) per occasion 4. Site Inspection for large brush burn $25 (50) NF $25 5. Campground/seasonal Trailer park annual campfire permit $100.00 (new) 6. Fire Inspection documents $75 7. Fire Inspection (special occasion) $100 TVT $100, NF $50-100 (see By-law Sch. H TH - $100 8. Incident report documents $75.00 9. Inspection for licences $100.00 10. Firework sale inspection $100.00 11. Firework display inspection $100.00 12. Vehicle Incident Responses to non-resident Current MTO rates See below

Apparatus stand by fee $200 TH $150 hr +HST per vehicle False alarm n/a TH $450+HST after 2 per 12mo period

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “G” CIVIC ADDRESSING and ROADS (Amends By-Law 2001-109)

ITEM FEE/CHARGES COMPARATORS

1. 911 Sign and installation (new) – new construction/entrance $100 (50/75) Tvt $110 nf $100 Trent Hills $50 2. Replacement number/post $40 (new) Tvt -$19 For sign AND $21 for post NF $75 for both TH – sign only $25 3. 911 sign and installation if private lane re-named pursuant to No charge n/a Section 102 (c) of Policy and Procedure document in Bylaw 2011-22 4. Special Move Permit $50/activity or $250 NF charges $40 for annually (new) replacement sign and post, and $100 if extra drilling due to rock required. 5. Entrance permit $150 (100) SF $75 fee plus 800 security deposit NF $70 TVT $80 Lanark Highlands $100 Trent Hills -$250 + Page 84 of 117 $1250 deposit 6 AGENDA ITEM #h)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “H” FENCE VIEWING (adds to Amends By-Law 2017-37) Commented [CD3]: If we decide to include a fee then I believe the bylaw should be amended to refer to S. 17 ITEM FEE/CHARGES Comparators of LFA allowing us to fix admin fees. May want to review the pay for viewers at same time to confirm these are still reasonable

1. Application for viewing $250.00 (new) Uxbridge $250 Brant $100 Trent Hills 200 North Frontenac $500 , additional visit $300 Trent Hills $200

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Page 85 of 117 Being a By-law to adopt and consolidate current fees and charges for various services

AGENDA ITEM #h)

SCHEDULE “I” WASTE MANAGEMENT AND TIPPING FEES

82-2019 Review of Fees and Charges

(Amends By-Law 2017-13)

ITEM FEE/CHARGES Comparators

1. Furniture, mattress, or boxspring (per item) $15 ($10) Dr/Ne - $5.00 flat rate for load of 100kg or less, load over 100kg is $75 per metric tonne and public weighing is $5.00 flat rate No fee for tires, $18 for refrigeration units TVT Large Furniture $15 Small furniture $10, stove wsher/dryer $5 refrigerated unit $25 NF $15 for mattress/box spring Chairs $5 Sofa $10 sofa beds $ 20, carpets $5-25 Freon items $20 Car tires $10 Truck $15 2. Regular tipping fee – per cubic yard $15 (12.50) TVT – brush $5.00 cubic yd, Bulk and construction waste $50/cubic yd Scrap metal $10 cubic yd. NF $20/cubic yard. No charge for clean

Page 86 of 117 burnable lumber, brush or scrap metal

3. Bulk/Construction Waste Tipping Fee -per cubic yard $40 ($25) AGENDA ITEM #h) 4. Shingles per cubic yard $80 (new) 5. Residential garbage bags (sold in batches of 10) $10 (no change) (Most municipalities sell tags, not bags.)

82-2019 Review of Fees and Charges

DR/NE $2 per tag TVT $1 per tag NF $2 per tag Cottage kits are $4.00

6. Commercial size garbage bags (sold in batches of 10) $20 (no change) Blue box Dr. NE -1st one free, replacement is $7 TVT $10.00

TVT also has fee for composters $50 And Clean up fees for disposing of waste at non-designated area or littering or illegal dumping $125/hr

Page 87 of 117 AGENDA ITEM #h)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “J” BUILDING SERVICES (Amends By-Law 2014-27)

TABLE 1 - PERMITS

PERMIT TYPE PROJECT TYPE BASE FEE COMPARATORS

BUILDING New buildings, Structures and Designated structures as ??? ($14/thousand NF –Gp “C” low & defined by the Building Code, not listed below dollars of project value) multiple occupancy - $1.875 /dwelling unit up to 1500sq’, $1.25/sq’ Water access and remote properties add’’ $300 Gp A,B,D and E occupancies – new construction is $2000 up to 2500 sq’ and 0.80 sq’. Remote/water access is $2440 min Grp F new construction $2400 up to 2500sq’ then 0.80/sq’ Page 88 of 117 Remote/water is $2400 min AGENDA ITEM #h) Trent Hills – flat rate $200 accessory, decks, additions, $400

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residential commercial insistution and industrial, agriculture $250, plus sq’ fee depending on type. All additions, and renovations/alterations to buildings or ??? ($14/thousand NF $1,750 /dwelling nit structures dollars of project value) up to 1,500 sq ft $1.16 /sq’ over 1500sq’. Major alterations $300 flat fee up to 250sq’ and 0.50sq’ or$180 over 250sq’, add $150 for water or remote Gp A,B, D, E F – alterations -$1,500 up to 2,500sq’ and 0.60sq’ over Minor alterations $600 up to 2,500 and 0.24/sq’ over CHANGE OF USE Where compensating construction is required ??? ($14/thousand dollars of project value) Pursuant to s.10 of the Building Code Act where no ($80 flat fee) construction is proposed or required DEMOLITION Complete building or structure demolition ?? ($90 in bylaw, NF –non residential actual in city wide is demolition $600flat fee, 80) $630 for remote/water

Trent Hills $200 Partial demolition of structure or building ?? ($80 per structure) OCCUPANCY Applicable to only projects that require occupancy ?? ($25 per unit) Trent Hills $200 pursuant to the Building Code PARTIAL PERMIT Requested by applicant; where permit is issued to allow ?? ($80 per request, partial construction of a building plus applicable fees

Page 89 of 117 noted in Table 1 SIGN All new or replacement signs that require a building ??( $14/thousand permit, as prescribed in the Building Code dollars of project value) AGENDA ITEM #h) SOLAR As regulated by the Building Code ?? ($100 per permit) PHOTOVOLAIC SYSTEM

82-2019 Review of Fees and Charges

SWIMMING As regulated by the Building Code ??( $14/thousand POOLS (PUBLIC) dollars of project value) SWIMMING For pool fencing regulated under the Municipal Act ?? ($80 flat fee) TH $100 POOLS (PRIVATE) TENTS As regulated by the Building Code ?? (100 per permit) WOOD STOVE As regulated by the Building Code ?? ($80 per unit) OR FIREPLACE OR NEW CHIMNEY

Page 90 of 117 AGENDA ITEM #h)

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TABLE 2 –CLERICAL

FUNCTION DETAIL FEE

CLERICAL Additional inspections ?? ($80 per repeat re- Trent Hills – reinspection if failed inspection of same inspection $100 stage of construction at the CBO’s discretion Building Compliance search ?? ($80 per letter/property) Compliance letters to other Government Authorities ??($80/per TVT 50.00, NF $25, or $50 if less than 48 letter/property) hours notice SF $80 Consent & Zoning Bylaw Amendment Application ??($80.00 per report Review and comments issued) Renewal of Building Permit ?? ($60 per deferral of revocation of permit that may be revoked in accordance with the Building Code) Review of Revised permit documents ??($60 per hour) Special requests for file research ?? ($60 per hour) Transfer of permit to new property owner ?? ($60 per permit) INVESTIGATIONS Construct or demolish without Permit issued ??(Double normal fee, Trent Hills -$500 $15,000 maximum prior to issuance of an Order pursuant to the Building Code Act) Non Compliance Re-Inspection ?? ($100 per inspection Where an Order not complied with, Page 91 of 117 additional site

insspections to review AGENDA ITEM #h) status of non- compliance) Order registered on title ?? ($500 per order)

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Issuance of summons ?? ($500 per summons plus legal expense) Subdivision lot grading non-compliance ?? ($80 per site inspection or meeting to determine or observe corrective measures where grading not installed as per approved subdivision plan.) THIRD PARTY Where determined by the CBO that peer review and/or The applicant or permit REVIEW OR consultation by a third party consultant is required holder shall reimburse CONSULTATION the municipality all fees and expenses of the consultant, in addition to the fees noted in the by-law Schedules

TABLE 3 – CONDITIONAL PERMITS & AGREEMENTS

PERMIT TYPE AGREEMENT TYPE FEE

CONDITIONAL Simple Agreement, not listed below ($200 plus applicable BUILDING fees in Table 1, and PERMITS refundable deposits stipulated in the agreement)

Note: Other agreements, including but not limited to ($2,000 plus applicable Where determined remediation of buildings or structures previously used fees in Table 1, and as illicit marijuana grow-op or clandestine labs refundable deposits

Page 92 of 117 by the CBO that peer review and/or stipulated in the consultation is agreement) AGENDA ITEM #h)

82-2019 Review of Fees and Charges

required to Retrofit Order from the Fire Department (Applicable fees noted process any in Table 1) application. The applicant Request to use an alternative solution ($2,000 plus applicable fees noted in Table 1)

Request for CBO to accept Alternative Material ($2,000 plus applicable fees noted in Table 1)

Temporary Two Dwelling Agreement ($200 plus a refundable $10,000 deposit)

Dwelling Trailers ($200 fee per unit, plus under a temporary a refundable $3,000 living agreement deposit per unit)

Page 93 of 117 AGENDA ITEM #h)

82-2019 Review of Fees and Charges

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “K” CEMETERY FEES (Amends By-Law 2013-28)

ITEM FEE/CHARGES COMPARATOR

1. General plot interment –resident 219.92 + care & maint NF –Lot 175 + care and $250.00 plus HST maintenance total =$531.01 425.00 +tax Cremation lot 84+150 care and maintenance = 234.00 +tax

-Trent Hills - $600 + 400 c & m+HST

2. General plot interment – non resident 329.89 + c & m $250 NF –lot 240.00 + care plus HST = $655.27 and maintenance = 490.00 +tax Cremation 147+150 c & M = 297 +tax 3. Interment fees resident – child to 5yrs 146.31 + hst $165.33 TH –adult interment – -Adult $421.17 + hst $475.92 850+HST Child $400 -cremated remains $120.49 +hst $136.15 +HST, Late charge (after 3:30 $275 + HST Page 94 of 117 Saturday $1125+HST 4. Interment fees –non resident - child 205.84+hst 232.60 TH – cremated remains AGENDA ITEM #h) -Adult 468.06 + hst 528.90 $650 +HST, after 3:30 -cremated remains 163.83 + hst 185.13 $150+HST, Saturday 800+HST

82-2019 Review of Fees and Charges

5. Additional winter interment fees 109.96 + hst -$124.26 6. Disinterment fee – cremated 146.45 +hst 165.49 TH $600+HST Transfer/repurchase admin fees NF –repurchase lot $50 Transfer $50 +tax TH transfer of deed $75+HST Markers Flat marker $50 + HST NF –flat small -$0 Pillow marker $100+hst Flat large $50 +tax Upright up to 4’ Upright less 4’ -$100 $100+hst +tax Upright over 4’ - Upright higher than 4’ $200+hst $200 TH – 4 markers $300+HST Cremation flat marker $300 +HST Vault fee winter $200 +HST Vault fee – winter for burial elsehere $300 + HST These fees are s/t COLA increase each year

Page 95 of 117 AGENDA ITEM #h)

82-2019 Review of Fees and Charges

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “L” SEPTIC RE-INSPECTION FEES (Amends By-Law 2018-49)

ITEM FEE/CHARGES comparators

1. Mandatory Re-Inspection fee – per system inspection $100.00 (no change) No info found

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “M” RESIDENTIAL TENANCY ACT COMPLAINTS FEES (By-Law 2018-31)

ITEM FEE/CHARGES COMPARATOR

1. Request to municipality to investigate maintenance issue $25.00 (new) None found (relatively Page 96 of 117 new requirement)

AGENDA ITEM #h)

82-2019 Review of Fees and Charges

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “N” MARRIAGE LICENCES (amending By-Law 2011-60)

ITEM FEE/CHARGES Comparators

1. Marriage Licence - resident ??($115) Trent Hills $125 Dr/NE $100 Carleton Place $140 Mississippi Mills $150 City of Kingston $157.75 2. Marriage Licence – non-resident ?? ($135) Carleton Place $160 3. Fees to perform civil marriage ceremony during business ?? (250 plus taxes) Dr/NE $350 hours 4. Fees to perform civil marriage ceremony during non-business ??($300 plus taxes) Dr/Ne $400 hours 5. Fee to perform civil marriage ceremony at a place other than ?? ($300 plus travelling the municipal office expenses and taxes) 6

Page 97 of 117 AGENDA ITEM #h)

82-2019 Review of Fees and Charges

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-__ Being a By-law to adopt and consolidate current fees and charges for various services

SCHEDULE “____” SWIM PROGRAM (amending By-Law __couldn’t find authorizing bylaw______)

ITEM FEE/CHARGES Comparators

1. Levels 1-10 $55 Loyalist –Swim kids 1-5 Late registration $20 -$71.46 (after June 21) Swim kids 6 -8 $77.67 Swim kids 9 & 10 $86.13 2. Bronze medallion/cross $120 incl manual Perth – Level 1-10 $87.35 for contributing and $128.15 non contributing with 5% discounts applied for 2nd and subsequent children 3. 4. 5. 6

Page 98 of 117 AGENDA ITEM #h)

82-2019 Review of Fees and Charges

Other fees to consider:

Licencing fees for food trucks

Sign on road allowances

Adverting opportunities at rec facilities

Rental of facilities at beach (gazebo, etc)

Boat launch fees

Development Charges

Page 99 of 117 AGENDA ITEM #h)

AGENDA ITEM #a)

REc|:_|\/ED APR2 3 2319

Central Frontenac Railway Heritage Society P.O. Box 142 Sharbot Lake, Ontario, KOH 2P0

Central Frontenac Township Council Sharbot Lake, Ontario

Dear Mayor Smith and Councillors,

On behalf of the Central Frontenac RailwayHeritage Society I would like to request the opportunity to address Council brie?y during an upcoming meeting. Members of our Board of Directors would update you on our progress and plans related to Railway Heritage Park in Sharbot Lake. In particular we would be seekingapproval and support regarding three initiatives:

1) Installation of hydro service to our new “Station Display" building in the Park. This would include a pole with all costs covered by Hydro One, and a service entrance and wiring with all costs covered by the Society. 2) Maintenance of that hydro service, throughpayment of the monthly delivery charge on an ongoing basis. 3) Maintenance of liability insurance suitable to a publicly used facility, through inclusion of the Park under Township insurance coverage. Thank you for your consideration.

To inform us of an acceptable meeting date and time, please contact me at the address above, or by e-mail at

Derek Redmond «Q,4Iv\£u.(',u’l /l‘§)"3§ ‘ Boar d Chair pd 1 12 April 2019 Ma?

Central Frontenac Railway heritage Society - Gary Giller and Wayne Moase Page 100 of 117 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 82-2019 Date of Meeting: May 28, 2019 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

RE: PUBLIC MEETING – ROAD ALLOWANCE CLOSURE - Fleury

A. RECOMMENDATION:

THAT Council receive input from the public meeting and the accompanying report prepared by the Deputy Clerk;

AND THAT staff proceed to obtain an opinion of value for the road allowance being closed based on the land value only in order to determine the purchase price for the land.

AND FURTHER THAT Council pass a By-Law at a later meeting once the purchase price has been determined.

B. BACKGROUND/ INFORMATION:

Council passed resolution 153-2019 at its meeting April 23, 2019 (see report 66-2019) to approve in principle the application to proceed with this closure request.

Notices to adjoining property owners were mailed out May 13th, 2019 and notice was placed in the Frontenac News May 16th and May 23, and the notice was also posted on our website.

Hydro One Networks Inc. was circulated as part of the process. At the time of writing this report, its comments have not been received.

Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury... Page 101 of 117 AGENDA ITEM #a)

To date, one resident, Mr. Middleton, has expressed concern that closing and conveying Part 13th will close off the only access from his property to road 38. Mr. Middleton’s property is a large piece of acreage with frontage along the Zealand Road, and an unopened road allowance to the north (which intersects road 38 just south of Gray’s Grocery).

The comments received the following comments from the Applicant’s lawyer:

After review, our initial position was there is no physical evidence via google earth/maps and agricultural maps that this access point has ever been used by Mr. Middleton. Ms. Fleury has also confirmed this during the time she has been living there. Additionally, it seems that the Middleton property is marsh/wetlands at that point as well which would lead me to believe this would not be an ideal point of entry. Lastly, it is evident that Mr. Middleton has plenty of frontage on Zeland Road and a Road Allowance on the North Boundary of his property, however, this road allowance may not be a traveled road but I cannot confirm that. Therefore, his property is not concerned with ever being landlocked.

However, Ms. Fleury wishes to avoid any conflict and be fair about the situation to allow for this by-law to be passed by the Township and would be open to your alternative that you had Mr. Middleton consider. This being granting his property the benefit of a limited easement over all or part of Part 13 prior to closing and conveying ownership to Ms. Fleury, to allow him to have access for agricultural purposes in the future if he sees the need for it. Ms. Fleury has spoken highly of Mr. Middleton and thinks he will be understanding of that option. If he is agreeable to this option, we can draft a schedule for the Transfer Easement document that the Township would sign over to him prior to the Transfer to our client.

Staff agree that Mr. Middleton’s property does have other access points along Zealand road to the south and the unopened road allowance to the North, and that closing this road allowance does not landlock his property. Staff also confirm the presence of significant wetland area which would limit any vehicular access on his property from this entry point. That said, there does appear to be a small section of higher ground on his property that likely is only accessible from Road 38 so an easement would allow him easy access to section. Staff are seeking direction from council as to whether they feel the easement for access is appropriate.

The other option that Council could consider is to not close and convey Part 13 to Ms. Fleury, and leave it in the public ownership. In this case, the township should request the applicant to enter into a licence agreement to acknowledge the permission of the applicant to use /improve/maintain the road allowance. This option is not recommended; the applicant will not obtain permanent formal legal access to her property, and the township is still left with municipal property over which private occupation and use is continued.

Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury... Page 102 of 117 AGENDA ITEM #a)

Given that Ms. Fleury’s home is located on that portion of the road allowance described as Part 14, and her property is described as Part 5, the agreement to close and convey should be conditional on the road allowance parcels being treated as a lot addition to her existing parcel and ensuring that these parcels merge with her existing land.

C. OPTIONS/RECOMMENDATIONS

Subject to additional comments received at the public meeting, staff recommend that we proceed with the closure, either with or without an easement over Part 13 in favour of Mr. Middleton’s property, and together with any easement required from Hydro One Networks Inc.

And further that the bylaw to be passed require the road allowance parcels merge with the applicant’s other lands to form one parcel.

D. FINANCIAL IMPLICATIONS:

 All costs associated with the application will be covered by the applicant.  The township waived the road closing application fee and paid for the updated survey sketch  The township will receive revenue for the apportioned the land value (excluding the applicant’s home and improvements).

D. ATTACHMENTS

Resolution 153-2019 Notice to Public Map

Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury... Page 103 of 117 AGENDA ITEM #a)

Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury... Page 104 of 117 AGENDA ITEM #a)

Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury... Page 105 of 117 AGENDA ITEM #a)

Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury... Page 106 of 117 AGENDA ITEM #a)

Road Closure Part road allowance between Concession 2 and 3 Oso - Fleury... Page 107 of 117 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2019-24

BEING A BY-LAW TO AUTHORIZE THE CLERK AND MAYOR TO SIGN A LICENCE AGREEMENT TO USE ROAD ALLOWANCE/ HIGHWAY

WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001 c. 25, as amended a municipality has broad authority to govern its affairs as appropriate, and pursuant to Section 9 of said Act has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other act;

AND WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001 c. 25, as amended a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS pursuant to Section 28(2) of the Municipal Act, 2001, the Municipality has jurisdiction over all road allowances located in the municipality that were made by the Crown Surveyors;

AND WHEREAS Council of the Corporation of the Township of Central Frontenac (hereinafter, the “Municipality”) on April 9, 2019, did sit at Sharbot Lake, Ontario passed resolution 127-2019 approving in principle the request for a licence agreement to use a portion of the unopened road allowance as more particularly described below and directed the Clerk Administrator to finalize the agreement and bring forth a bylaw;

NOW THEREFORE IT IS HEREBY ENACTED by the Council of The Corporation of the Township of Central Frontenac as follows:

1. That Vladimir Gorodkov and Elena Gorodkova (the “Applicant”) is hereby permitted to use the Road Allowance described as:

That part of the unopened road allowance between Concession 10 and 11 Olden, lying northerly of the terminus of St. George’s Lake Road and south of the road allowance between Lots 5 and 6.

2. THAT said permission shall be subject to the Applicant entering into a licence agreement substantially the same the form and content as the agreement attached as Schedule “A” hereto;

3. THAT the Clerk-Administrator and Mayor be authorized to sign the said agreement.

4. That this by-law takes effect upon the signature of the Licence Agreement or the date the Applicant obtains ownership of Part Lot 5 Con 11 Olden, being Part 2, 13R10278, whichever last occurs.

READ a first and second time this 28th day of May, 2019

READ a third time and passed this 28th day of May, 2019

Frances Smith, Mayor Cathy MacMunn, Clerk Administrator

Central Frontenac By-law No. 2019-24 Licence agreement to use road allowance (Gorodkov) May 28, 2019

By-law to authorize licence agreement (Gorodkov). Page 108 of 117 AGENDA ITEM #a)

THIS LICENCE AGREEMENT made the _____ day of ______, 2019

BETWEEEN:

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

(Hereinafter, the “Municipality”)

PARTY OF THE FIRST PART

And

Vladimir Gorodkov and Elena Gorodkova

(the “Licensee”)

PARTY OF THE SECOND PART

WHEREAS the Licensee is the owner of those lands located in Central Frontenac Township, more particularly described in Schedule “A” hereto (the “Licensee’s Lands”)

AND WHEREAS the Licensee’s Lands is currently water access only lot but the Licensee wishes to have an alternative means of access over the unopened road allowance between Concessions 10 and 11 Olden, more particularly described in Schedule “B” hereto (hereinafter the “Road Allowance”).

AND WHEREAS the Licensee wishes to have permission to use the Road Allowance over which the existing private lane which was permitted by By-Law 2005-173 (hereinafter referred to as the “Existing Lane”, as well as make certain improvements to the Road Allowance in order to extend same lane northward along the road allowance for a distance of approximately 450 metres from the point of the northern terminus of the existing lane permitted by By-Law 2005- 173 to the Licensee’s Lands (hereinafter referred to as the “Road Extension” and collectively referred to as the “Road Allowance”) for the purpose of providing vehicular access to the Licensee’s Land;

AND WHEREAS the Licensee has requested and the Municipality has agreed to grant a non- exclusive licence to improve and use the Road Allowance in accordance with the terms of this Agreement;

NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreement contained herein and other good and valuable consideration, the parties agree with each other as follows:

1. In this Agreement:

a. “Road Allowance” means that portion of the unopened road allowance between Concession 10 and 11, Olden, adjacent to Lots 4 & 5 lying north of the St. Georges’ Lake Road, to the intersection of the road allowance between Lot 5 & 6 Olden, shown in red and yellow on the map attached to Schedule B hereto.

By-law to authorize licence agreement (Gorodkov). Page 109 of 117 AGENDA ITEM #a)

b. “Road Extension” means that portion of the unopened road allowance that lies between the northerly terminus of the existing private lane to the Licensee’s Lands shown in yellow on the map attached as Schedule “B” hereto.

c. “Private Lane” means the existing private lane running northerly along the unopened road allowance between Concessions 10 and 11 Olden, from the terminus of the St. Georges Lake Road which said lane was permitted pursuant to By-law 2005-173, and is shown marked in red on the map attached to Schedule B hereto.

d. “Licensee’s Land” means those lands owned by the Licensee as illustrated on Schedule “A” to this Agreement, and being the lands benefitting from the use of the Road Allowance.

e. “Works” means those improvements to the Road Extension more particularly described in Schedule “C”.

2. The Municipality grants to the Licensee a non-exclusive licence to improve and use the Road Allowance in accordance with the Terms of this Agreement for the purpose of providing vehicular access to and from the Licensee’s Land.

3. The Licensee covenants and agrees with the Municipality: a. To accept the Road Allowance in an “as is” condition and not to require the Municipality to pay for or do any work or supply any equipment or services in connection with the Licensee’s use or improvement of the Road Extension and all of the Licensee’s obligations under this Licence shall be deemed to include the words “at the Licensee’s expense”;

b. To obtain all necessary permits and approvals as may be required by law prior to undertaking the Works;

c. Without limiting the generality of the foregoing, the Licensee shall obtain all approvals and permits required from the relevant Conservation Authority before altering or improving any portion of the road allowance partially or fully covered by water, wetlands, or any other environmental hazard that would require a permit from the Conservation Authority. Said approvals and permits shall be provided to the Municipality prior to undertaking the Work.

d. To submit to the Municipality for the approval of the Public Works Manager or his/her delegate plans and specifications for completing the Works, including an up-to-date reference plan or survey sketch that defines the limits of the Road Extension to be improved. For clarity, any bridge or structure spanning the water/wetlands must be adequate to accommodate emergency vehicles;

By-law to authorize licence agreement (Gorodkov). Page 110 of 117 AGENDA ITEM #a)

e. To complete and thereafter maintain the Works to the satisfaction of the Municipality’s Public Works Manager or his/her delegate in accordance with the approved plans and specifications;

f. To undertake to the satisfaction of the Municipality any repairs to the St. George’s Lake Road or Private Lane that may be required as a result of constructing the Works on the Road Extension in order to restore St. Georges’ Lake Road or the Private Lane to its original condition as it existed immediately prior to undertaking the Works;

g. To reimburse the Municipality for any additional costs it may incur to maintain St. Georges’ Lake Road as the result of increased traffic resulting from the Licensee’s construction and use of the Road Allowance and any development of the Licensee’s Land;

h. To use the Road Allowance only for the purpose of vehicular access to and from the Licensee’s Land;

i. To not interfere with, obstruct or impede in any way the use of the Road Allowance by the Municipality or any other member of the public;

j. To erect and maintain for the duration of this Licence Agreement a sign satisfactory to the Municipality at the point of intersection of the Road Extension and the existing Private Lane that states: “Road Not Assumed or Maintained by Municipality. Use at Your Own Risk”

k. Except for the foregoing sign, to not erect any signs, fences, buildings, structures or fixtures on the Road Extension without the prior written consent of the Municipality;

l. To keep the Road Allowance in a clean and well-ordered condition, and not to permit any rubbish, refuse, debris or other objectionable material to be stored, or to accumulate on it;

m. To not carry on any activity, or do or keep anything on the Road Allowance which is or may be a nuisance, or that causes or is likely to cause damage to the Road Allowance or any abutting land, or that obstructs or interferes with the right of the public to travel on and use the Road Allowance as a public highway;

n. To undertake all measures necessary to ensure to the Municipality’s satisfaction that construction of the Works and use of the Road Allowance will not damage, impair or destroy or result in the loss of any municipal or other services or utilities that are now or may in the future be located on, under or adjacent to the Road Allowance;

By-law to authorize licence agreement (Gorodkov). Page 111 of 117 AGENDA ITEM #a)

o. To ensure that no inflammable or explosive substances, contaminants, pollutants, or hazardous or environmentally sensitive materials are brought on to the Road Allowance, other than motor vehicle fuel while contained in normal fuel tanks.

p. If requested, to regularly treat the Road Extension with a dust suppressant to the Township’s satisfaction;

q. To NOT register this Agreement or a notice of this Agreement or any other notice of the Licensee’s interest in the Road Allowance against title to the Road Allowance.

r. To indemnify and save harmless the Municipality from and against any and all manner of claims, demands, losses, costs, charges, actions and other proceedings made or brought against, suffered by or imposed on the Municipality in respect of any loss, damage or injury to any person or land directly or indirectly arising out of, resulting from or sustained as a result of the Licensee’s construction of the Works and its use and maintenance of the Road Allowance;

s. Without limiting the generality of the foregoing, to indemnify and save harmless the Municipality from and against any and all claims, demands, losses, costs, charges, actions and other proceedings under the Construction Lien Act (or any successor legislation) in connection with the construction of the Works or any other work done by or at the request of the Licensee on the Road Extension and to promptly attend at the Licensee’s expense to the removal of every claim for lien or certificate of action having to do with such work within 14 days of being notified in writing by the Municipality, failing with the Municipality may attend to such removal and recover the expense and all attendant legal and other costs from the Licensee.

t. To take out and maintain in force at all times during the term of this Licence, at the Licensee’s expense, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, that provides insurance coverage in respect of any one occurrence to the limit of at least two million dollars ($2,000,000.00) exclusive of interest and costs, against loss or damage resulting from bodily injury to, or death of one or more persons and loss of or damage to property, and that names the Municipality as an additional insured;

u. To provide the Municipality with a Certificate of Insurance in a form satisfactory to the Municipality together with such proof as the Municipality may require that all premiums on the policies of insurance have been paid and that they are in full force and effect. If the licensee fails to pay premiums or otherwise keep the policies in force, the Municipality may pay premiums or take out additional policies as it considers necessary and the Licensee shall pay all costs.

By-law to authorize licence agreement (Gorodkov). Page 112 of 117 AGENDA ITEM #a)

v. To share in the maintenance costs of the Private Lane with the permitted user(s) of the Private Lane as established under By-Law 2005-173. In the event the Municipality receives notice from either party that suitable maintenance arrangements cannot be agreed to, the Municipality may terminate this Agreement at its sole option.

w. In the event the Licensee requests a civic number and this request triggers the requirement to name the Private Lane/Road Extension and/or renumber the existing properties with civic addresses currently on the Private Lane, the Licensee shall be responsible for all costs associated with the Township processing the required changes under By-Law 2011-22 or other such by-law that establishes the policy for road naming and civic addressing.

4. The Licensee further acknowledges and agrees that:

a. It has no rights, title or interest in the Road Allowance other than as provided in this Agreement;

b. This Agreement including construction of the Works, does not give it an automatic right to obtain a building permit or otherwise develop the Licensee’s Land for its intended purpose without first complying with the requirements of the Municipality’s Official Plan, Zoning By-law and other applicable law; and c. The Municipality has no obligation during or upon expiration of the term of this Licence to assume or be responsible for the maintenance of the Road Extension and/or Private Lane, or to compensate or reimburse the Licensee for any costs or expenses incurred by the Licensee to improve or maintain the Road Extension, all of which will be done for the benefit of the Licensee, and not the Municipality;

d. The Municipality has no obligation during the term of this Licence to provide any services whatsoever to the Licensee’s Land including, without limited the foregoing, garbage collection, water, sewer, storm drainage, road maintenance or any other public utility.

e. If the road is not maintained to the required road standards in Schedule “C” herein, emergency services may not be able to travel on the road or access the Licensee’s Lands, which could result in a significant delay response times for emergency services.

f. This Licence does not automatically meet the requirements for a legal agreement securing a parking arrangement under Section 4.15 of the Municipality’s Zoning By-Law 2011.

5. The Term of this Licence shall be from the date of this Agreement to the earlier of:

a. The date on which the Licensee sells or disposes of the Licensee’s Land, and

By-law to authorize licence agreement (Gorodkov). Page 113 of 117 AGENDA ITEM #a)

b. The date on which this Agreement is terminated in accordance with its terms.

6. This rights and obligations of the Licensee under this agreement may not be assigned to another party, unless the Municipality consents to the assignment.

7. If the Licensee is in default of any obligation under this Agreement and such default is not remedied to the satisfaction of the Municipality within 14 days of notice of the default delivered to the Licensee, the Municipality shall have the right to terminate this Agreement upon a further 10 days notice to the Licensee, such notices to be given by pre-paid first class mail to the Licensee at his/her last known address as it appears on the assessment roll of the Municipality. 8. This Agreement shall terminate immediately if the Municipality should at any time pass a by-law to assume and be responsible for the maintenance of the Road Allowance

9. The Licensee shall reimburse the Municipality for its costs in connection with the preparation, execution or enforcement of this Agreement, and may be recoverable by action against the Licensee together with interest calculated at the rate of 1.25% per month (15% per annum) being the same rate of interest payable on account of tax arrears.

10. This Agreement shall be binding upon, and enure to the benefit of the parties and its respective successors and assigns.

IN WITNESS WHEREOF the parties have executed this Agreement as at the date first set out above.

SIGNED, SEALED AND DELIVERED

IN THE PRESENCE OF:

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC Per: ______Frances Smith, Mayor

Per: ______Cathy MacMunn, Clerk-Administrator (seal) ______Witness Name of Licensee:

______Witness Name of Licensee:

By-law to authorize licence agreement (Gorodkov). Page 114 of 117 AGENDA ITEM #a)

Schedule “A”

Licensee’s Land

PART LOT 5 CON 11, OLDEN, PT 2 13R10278, PIN 36225-0317 ASSESSMENT ROLL # 103907002023450 (shown in Blue on the attached map)

Schedule “B”

Road Allowance: that part of the unopened road allowance between Concession 10 and 11 Olden, lying northerly of the terminus of St. George’s Lake Road as shown in red on the attached map

Road Extension: that part of the unopened road allowance between Concession 10 and 11 Olden, lying north of the terminus of the private lane extension, shown in Yellow on the attached map.

Schedule “C”

Description of Works

Any Road Extension is to be constructed to the Private Lane standards attached.

Any bridge, culvert or other structure required to be constructed to cross the water/wetlands shall be approved by the Public Works Manager or his/her designate, and the Mississippi Conservation Authority, if applicable.

By-law to authorize licence agreement (Gorodkov). Page 115 of 117 AGENDA ITEM #a)

By-law to authorize licence agreement (Gorodkov). Page 116 of 117 AGENDA ITEM #a)

CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2019-25

BEING A BY-LAW TO CONFIRM THE REGULAR MEETING OF COUNCIL HELD ON May 28, 2019

The Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. The action of the Council at the regular Council meeting held on the 28th day of May, 2019 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed.

2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto.

Read a first, second, and third time and passed this 28th day of May, 2019.

______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn

Central Frontenac By-law No. 2019-25 Confirming By-Law May 28, 2019

Adjournment Page 117 of 117