Township of Central Frontenac Regular Council

Central Frontenac Regular Council Meeting October 23, 2018 – 4:00 PM 1107 Garrett Street, Sharbot Lake On

AGENDA Page

1. Call to Order

2. Approval of Agenda a) Approval of agenda THAT the agenda for the Council meeting dated October 23, 2018 be approved as presented/amended.

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Approval of Minutes 7 - 14 a) Approval of Minutes THAT the minutes of the regular council meeting dated October 9, 2018 be approved as presented/amended.

5. Mayor's Remarks

6. Deferred Items

7. Staff Reports/Departmental Updates 15 - 16 a) PUBLIC WORKS 148-2018 - Winter Maintenance Tender WHEREAS Council deferred the decision regarding RFT No. PW 2018- 09 at the October 9, 2018 meeting to receive further information;

AND WHEREAS the Acting Public Works Manager has reviewed historical costs and provided four plausible options for Council to consider and recommends that Option 3 be selected to award the RFT for Area #1 and Area #2 to Hamilton’s Carpentry and Snow Removal as outlined in the Tender document,

AND WHEREAS the RFT for Area #3 and Area #4 identified an increase

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of approximately 45% from the previous three years;

AND WHEREAS the Acting Public Works Manager has outlined in Option 2 that Area #3 and Area #4 could be completed within the existing public works department if directed by Council with the proviso that we will need to lease further equipment.

NOW THEREFORE BE IT RESOLVED THAT Council award Hamilton’s Carpentry & Snow Removal for Area #1 in the amount of $2,723.22 and Area #2 in the amount of $1,751.59;

AND FURTHER that the contract from Robinson Excavating and Trucking Ltd. for Area #3 and Area #4 not be accepted; and that the public works department will incorporate Area #3 and #4 within our own resources.

17 b) PUBLIC WORKS 149-2018 -RFT No. PW2018-12 Henderson Road Culvert THAT Council receive and approve the recommendation of the Acting Public Works Manager to approve the replacement of the culvert on Henderson Road that was identified in our 2017 Ontario Structure Inspection Manual (OSIM) report as required to replace in 2018;

AND WHEREAS Tender PW 2018-12 was released on October 10, 2018 and closed on October 22, 2018 to supply construction services for the project;

AND WHEREAS ______was the lowest of the received bids and the Acting Public Works Manager has reviewed the bids and recommends that ______be accepted as the successful bidder;

NOW THEREFORE BE IT RESOLVED, that Council award ______as the successful bidder in the amount of $______, excluding HST, and that the Acting Public Works Manager be authorized to issue a purchase order for the work.

18 - 19 c) FIRE AND RESCUE SERVICES 150-2018 Recommendations from Gap Analysis THAT Council adopt a resolution to amend the by-law to establish, regulate and enable a fire department as recommended in the Township of Central Frontenac Fire & Rescue Phase Two Operational and Organizational Review;

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AND FURTHER; Council adopt a resolution to direct the Manager Emergency Services Fire Chief to procure the services required to have a fire station location study completed;

AND FURTHER; Council adopt a resolution to direct the Manager Emergency Services Fire Chief to develop an effective master fire plan for approval by council and implementation by appropriate persons;

AND FURTHER; Council adopt a resolution to direct the Manager Emergency Services Fire Chief include gaps/risks identified in the phase two operational and organizational review that have not been mitigated through that process be addressed in the Master Fire Plan.

AND FURTHER; Council adopt a resolution stating that Council fully supports the implementation of required changes resulting from the phase two operational and organizational review.

AND FURTHER; Council adopt a resolution to direct the Manager Emergency Services Fire Chief to keep Council informed on the implementation of changes resulting from the phase two operational and organizational review.

20 - 21 d) FINANCE 151-2018 Ontario Municipal Tax and Revenue Association Fall Conference 2018 THAT Council receive the Ontario Tax and Revenue Association, Fall Conference 2018 report for information

22 - 23 e) FINANCE 152-2018 One Investment Basics & Beyond Training Oct. 4, 2018 THAT Council receive the One Investment Training Basics & Beyond report prepared by the Treasurer for information

24 - 29 f) FINANCE 153-2018 Municipal Finance officers Association (MFOA) Conference September 18-21, 2018 - Niagara Falls ON THAT Council receive the Municipal Finance Officers Association Conference Report prepared by the Treasurer for information.

30 - 38 g) FINANCE 154-2018 Tax Sale Report THAT Council accept the “Tax Sales Report” prepared by the Treasurer for information.

39 - 53 h) FINANCE 155-2018 - A/P Report

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THAT Council approve the Cheque Distribution reports totalling $418,730.14 as prepared by the Treasurer.

54 - 56 i) FINANCE 156-2018 Budget to Actuals Variance Report to September 30, 2018 THAT Council accept the Revenue and Expenditure budget to actual variances report for the period ending September 30, 2018 for information.

57 - 66 j) FINANCE 157-2018 Apportionment of Taxes THAT Council approve the following apportionments of assessment as recommended by MPAC for 2017 & 2018 as applicable for the following roll numbers:

10-39-070-020-24400-0000, 10-39-080-020-017201-0000, 10-39-080- 020-17150-0000, 10-39-070-020-24500-0000, 10-39-070-020-24600- 0000, 10-39-070-020-24602-0000, 10-39-020-010-22001-0000, & 10- 39-080-040-18200-0000.

67 k) FINANCE 158-2018 Section 357/358 Applications THAT Council for the Township of Central Frontenac approve the following reduction of Assessments pursuant to the Municipal Act:

Roll Number 10-39-080-010-20800-0000McKenzie, Sylvia & Paul for the period of August 21 to December 31, 2018 as reported by MPAC. Reason – Razed by fire, demolition or otherwise - (357)(1)(d)(l)

AND FURTHER that Council approve an adjustment of taxes to be calculated by the tax department for the related period.

68 - 69 l) ADMINISTRATION 159-2018 - Open Web Report THAT Council receive the Open Web 2018 Conference report for information.

AND FURTHER THAT each department have appropriate training conducted in their department(s) to enable further compliance with Accessibility for Ontarians with Disability Act (AODA)

70 - 73 m) ADMINISTRATION 160-2018 Road allowance Closure and Conveyance Request-Pt road allowance between Con 7 &8 adjacent to Lot 4, Olden (Mueller)

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THAT Council for the Township of Central Frontenac approve in principle the recommendation of the Clerk Administrator to proceed with the closing of part of the road allowance located between Concession 7 & 8 adjacent to lot 4 Olden and convey same to the Applicants, Michael and Diana Mueller,

AND FURTHER THAT in partial consideration for the land value, Council agree to take title to that portion of the Muellers’ land located in Lot 4 Con 7 upon which the travelled portion of the trespass road known as the Leggat Lake Road.

AND FURTHER, that we proceed to a public meeting to close the said road allowance.

74 - 79 n) ADMINISTRATION 162-2018 Road Allowance Closure and Conveyance Request – Hevert/Arthur Lane WHEREAS questions were raised at the Public Meeting that additional easement requirements should be considered in favour of the Thomson property;

AND WHEREAS Council deferred its decision pending a further site visit and discussion with the property owners;

AND WHEREAS staff have completed the site visit, reviewed registered title documents and have spoken with the parties to hear their concerns. As a result of these investigations staff recommend that Council proceed with a portion of the closure/conveyance now, and defer the balance pending confirmation of legal easement rights within a year;

NOW THEREFORE BE IT RESOLVED THAT Council for the Township of Central Frontenac proceed with the option to close and convey only that portion of the road allowance located north of Arthur Lane to the applicants at this time subject to a satisfactory value established by the letter of opinion, and further that Council defer the decision to close/convey the balance of the requested lands for a period of one year to allow time for the Thomsons to establish whether they have any prescriptive easement rights over that portion of Arthur Lane described as Part 2, 13R20573.

80 - 81 o) ADMINISTRATION 163-2018 Update to Water Testing Contract THAT Council receive the report “Update on Water Testing Contract” prepared by the Deputy Clerk for information.

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8. Committee/Other Reports/Minutes 82 - 89 a) Kennebec Recreation Committee Minutes THAT Council receive for information the Kennebec Recreation Committee Minutes

9. Delegations/Presentations

10. Communications/Correspondence

11. Public Meetings

12. By-laws/Agreements

13. Notice of Motions

14. Giving Notice of Motion

15. New/Other Business

16. Closed Session a) Closed Session -Move into Closed Session

THAT Council move into Closed Session to discuss matters about:

i) labour relations or employee relations pursuant to S. 239(2) (d) of the Municipal Act.

b) Rise from Closed Session THAT Council rise from Closed Session discussing matters about: i) labour relations or employee relations pursuant ot S.239(2) (d) of the Municipal Act.

17. Adjournment 90 a) Adjournment THAT by-law 2018-52 being a by-law to confirm the proceedings of Council on October 23, 2018 be read a first, second and third time and finally passed this 23rd day of August 2018.

AND FURTHER that this meeting be adjourned until 4:00 p.m. November 13, 2018 at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake ON.

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MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

A regular meeting of the Council for the Township of Central Frontenac was held at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake ON, on Tuesday October 9th, 2018 at 4:00 PM

Present: Mayor Frances Smith, Deputy Mayor Tom Dewey, Councillors: Cindy Kelsey, Sherry Whan, Bill MacDonald, Phillip Smith, Brent Cameron, John Purdon and Victor Heese

Regrets:

Staff in Attendance: Cathy MacMunn Clerk Administrator, Cindy Deachman Deputy Clerk, Michael McGovern Treasurer, Steve Gould, Roads Superintendent.

1. Call to Order Frances Smith, Mayor called the meeting to order at 4:00 p.m.

2. Approval of Agenda

Motion #: 196-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT the agenda for the Council meeting dated October 9, 2018 be approved as presented. CARRIED

3. Disclosure of Pecuniary Interest and General Nature Thereof None.

4. Approval of Minutes

Motion #: 197-2018 Moved By: Sherry Whan Seconded By: Tom Dewey

THAT the minutes of the regular council meeting dated September 25, 2018 be approved as presented. CARRIED

5. Mayor's Remarks

The Mayor attended three AGMS; the Heritage Railway Museum, Community Living and Rural Frontenac Community Services.

On Thursday October 11 the HR committee will be conducting interviews for the CBO position.

The Mayor presented the framed drone picture taken by Granite Ridge Education Centre given to the council and staff to thank the township for its donation towards the drone program.

The election will be in two weeks time: the Oso Hall will open around 7:30p.m. and all are encouraged to attend. Election results will be available shortly after 8:00p.m.

Deputy Mayor Tom Dewey attended the Kennebec Wilderness Trail official opening on October 5th and encouraged all to hike the trails.

6. Deferred Items – None

Regular Meeting of Council – Minutes October 9, 2018

Approval of Minutes Page 7 of 90 AGENDA ITEM #a)

MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

7. Delegations

Mayor Smith requested permission of council to move the delegation up on the agenda to be dealt with prior to staff reports.

John, Fenik, Mayor for the Town of Perth and board member for the Perth and Smiths Falls District Hospital presented on the Hospital Core Funding Program

Motion #: 198-2018 Moved By: John Purdon Seconded By: Victor Heese

THAT Council accept the presentation made by John Fenik of the Perth & Smiths Falls District Hospital for information,

AND WHEREAS hospitals are required to identify funding sources to purchase needed equipment each year;

AND WHEREAS they serve a large, rural, geographical area and are requesting a donation from a number of municipalities including Central Frontenac;

NOW THEREFORE BE IT RESOLVED that Council consider their request for a donation during our 2019 budget deliberations..

CARRIED

8. Staff Reports/Departmental Updates

DEVELOPMENT SERVICES

Alan Revill brought forth the Development Services Reports

a) 135-2018 – Facilities update

Motion #: 199-2018 Moved By: Sherry Whan Seconded By: Bill MacDonald

THAT Council receive for information the Acting CBO’s report entitled “Facilities Update”: CARRIED b) 136-2018 – Construction Details – September 2018

Motion #: 200-2018 Moved By: Tom Dewey Seconded By: Sherry Whan

THAT Council receive for information the Acting CBO’s report entitled “Construction Details – September, 2018” CARRIED

c) 137-2018 – Naming of Private Lanes: Twin Lake Lane and William’s Lane

Motion #: 201-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT Council receive the report entitled “Naming of Private Lanes: Twin Lake Lane, and William’s Lane” as prepared by the Facilities Coordinator and Deputy Clerk;

AND FURTHER that the bylaw be passed later in the meeting to amend By-law No. 2002- 125 to add “Twin Lake Lane” and “William’s Lane” to the Schedule to said bylaw. CARRIED

Regular Meeting of Council – Minutes October 9, 2018

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MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

PUBLIC WORKS

Steve Gould brought forth the Public Works Reports

d) 138-2018 Public Works Activity

Motion #: 202-2018 Moved By: Tom Dewey Seconded By: Sherry Whan

THAT Council receive the Public Works Activity Report as prepared by the Acting Public Works Manager dated October 9, 2018 for information. CARRIED

e) 139-2018 Armstrong and Cross Intersection Tender

Motion #: 203-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT Council approved the construction of the Armstrong Road and Cross Road Intersection in the 2018 budget;

AND WHEREAS Tender PW 2018-11 was released on September 7, 2018 and closed on October 1, 2018 to supply construction services for the project;

AND WHEREAS Arnott Bros. Construction was the lowest of five bids and the Acting Public Works Manager has reviewed the bids and recommends that Arnott Bros. Construction be accepted as the successful bidder;

NOW THEREFORE BE IT RESOLVED, that Council award Arnott Bros. Construction as the successful bidder in the amount of $89,765.30, excluding HST, and that the Acting Public Works Manager be authorized to issue a purchase order for the work. CARRIED

f) 140-2018 Agreement with County of Frontenac for the Transfer of County OCIF Funds

Motion #: 204-2018 Moved By: Tom Dewey Seconded By: Sherry Whan

Whereas the County secured grant funding through the Ontario Community Infrastructure Fund (OCIF) for improvements to be undertaken on the K & P trail;

And whereas the proposed enhancements involve improvements to the intersections of the trail with Tryon Road and Hampton Road;

And whereas OCIF funds can be transferred from a recipient to another party provided an agreement is entered into and certain conditions are met;

Therefore be it resolved the Mayor and Clerk Administrator be authorized to enter into an agreement with the County of Frontenac to receive the grant money from the County in return for the municipality completing the work. CARRIED

g) 141-2018 Road Needs Study Proposal Results

Motion #: 205-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT Council approved a Roads Need Study in the 2018 budget;

AND WHEREAS RFP PW 2018-10 was released on September 7, 2018 and closed on September 28, 2018.

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MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

AND WHEREAS Greer Galloway is the lowest of eight RFP’s received and the Acting Public Works Manager has reviewed the proposals and recommends that Greer Galloway be awarded the contract as they were the lowest;

NOW THEREFORE BE IT RESOLVED, that Council award the RFP to Greer Galloway to supply consulting engineering services for a comprehensive roads need study in the amount of $8,685.00 excluding HST, and that the Acting Public Works Manager be authorized to issue a purchase order for these services. CARRIED

h) 142-2018 Winter Maintenance Tender Results

Motion #: 206-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan

WHEREAS Tender PW 2018-09 to supply winter maintenance activities for various roads and facilities for a period of three years which represents 2018-2021 was released on September 7, 2018 and closed on September 27, 2018;

AND WHEREAS two bids were received;

AND WHEREAS the Acting Public Works Manager has reviewed the tenders and is recommending that Council award the contract to Hamilton’s Carpentry & Snow Removal and Robinson Excavating and Trucking Ltd;

NOW THEREFORE BE IT RESOLVED THAT Council award:

Hamilton’s Carpentry & Snow Removal for Area #1 in the amount of $2,723.22 and Area #2 in the amount of $1,751.59 and;

Robinson Excavating and Trucking Ltd. For Area #3 in the amount of $2,296.65 and Area #4 in the amount of $2,793.36. All prices quoted are per year for three years (2018-2021).

DEFERRED

Council recessed for a 10 minute break

Mayor Smith requested consent to move the Public Meeting up in the agenda ahead of the balance of reports.

9. Public Meetings Road closing and conveyance request - part road allowance between Oso and Olden (Hevert)

Motion #: 207-2018 Moved by: John Purdon Seconded by: Victor Heese

THAT Council receive the report entitled Road Allowance Closure and Conveyance between the former Townships of Oso and Olden adjacent to 1021 Arthur Lane as prepared by the Deputy Clerk for information;

AND FURTHER, that Council approve the recommendation of the Deputy Clerk to proceed with a bylaw to stop up and close, and convey the road allowance to the owners of 1021 Arthur Lane, subject to an easement in favour of 1038 Arthur Lane, and pass a bylaw once the reference plan has been completed, subject to the acceptance of the purchase price once the appraised value is established.

Comments were opened to the public. The Deputy Clerk read written comments received from Natalie Charlton, and comments were received from Thomsons, Glennies and Elizabeth Hevert together with her solicitor Mark Fendley.

DEFERRED

Regular Meeting of Council – Minutes October 9, 2018

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MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

8. Continuation of Reports FINANCE

Michael McGovern brought forth the Finance reports.

i) 143-2018 Council Renumeration and One Third Exemption Removal

Motion #: 208-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT Council receive the Krecklo & Associates Inc. Compensation Review for the Mayor, Deputy Mayor and Councillors report for information:

AND FURTHER, that Council approves the Krecklo & Associates Inc. Compensation Review and hereby implements the following to be begin January 1, 2019 to 2022 which represents the term of the new council.

Recommendation # 1: That the Mayor’s salary be increased (to the median of the comparator group at an increase of $1.3K beginning in 2019 for the term of Council until 2022.

Recommendation # 2: That a premium of 10% of the Councillor salary be added for the Deputy Mayor should Council want to recognize the workload of the Deputy Mayor as they represent the Mayor in her absence. (this practice is in line with the municipalities that have a Deputy Mayor.)

Recommendation # 3: That the base salary of Councillors not be adjusted as the rate of $14.3K, is very close to the median of the comparator group at $14.2K.

Recommendation # 4: That Council review this recommendation separately regarding establishing a meeting for per diems at $75 for a half- day and $150 for a full-day as this will have a budget impact (in order to align with the average of the comparator group).

Recommendation # 5: That the Township of Central Frontenac continue the practice of adjusting the Mayor and Councillor Compensation to reflect the annual COLA/CPI.

Recommendation # 6: That the Township of Central Frontenac maintain the current policy of not supplying group insurance and employee benefits to members of Council.

Recommendation # 7: That the Township of Central Frontenac comply with the provincial policy for reviewing compensation of Council every four years by conducting a Market Compensation Survey in 2022, the last year of the new Council term.

Recommendation # 8: That the Township of Central Frontenac establish a policy on how to deal with the elimination of the “1/3 Tax Free Benefit” by providing the 1/3 Tax Free benefit with a compensation increment, so as, to offset the tax implication for Council members. “Making them whole”. CARRIED

ADMINISTRATION

Cindy Deachman brought forth the following administration reports.

j) 144-2018 Encroachment Agreement Request -6036 Arden Road.

Motion #: 209-2018 Moved By: Sherry Whan Seconded By: Bill MacDonald

THAT Council receive the report entitled Encroachment Request – 6036 Arden Road (Eagen) for information;

AND FURTHER, that the Mayor and Clerk be authorized to enter into an encroachment agreement with the owner of 6036 Arden Road to acknowledge the long-standing

Regular Meeting of Council – Minutes October 9, 2018

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MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

encroachment of the porch located on Part 1, 13R-2640. And that said agreement be prepared and registered on title at the expense of the Applicant;

AND FURTHER that a by-law will come forth to council once the encroachment agreement has been finalized. CARRIED

k) 145-2018 Encroachment Agreement Request -1038A Garrett St.

Motion #: 210-2018 Moved By: Victor Heese Seconded By: John Purdon

THAT Council receive for information the report entitled Encroachment Request – 1038A Garrett St. Sharbot Lake (Lawson) for information;

AND FURTHER that the Mayor and Clerk be authorized to enter into an encroachment agreement with the Owner of 1038A Garrett St. Sharbot Lake to acknowledge the continuing encroachment for the holding tank servicing the property which is located on the Garrett Street road allowance; and that said agreement be prepared and registered on title at the expense of the Applicant;

AND FURTHER that a by-law will come forth to council once the encroachment agreement has been finalized. CARRIED Cathy MacMunn brought forth the following report.

l) 146-2018 Septic Implementation By-Law

Motion #: 211-2018 Moved By: John Purdon Seconded By: Victor Heese

THAT Council receive for information the report entitled Septic Re-Inspection Program Implementation for information;

AND FURTHER that A Bylaw be passed later in the meeting to approve the implementation of the program as outlined in the schedule to the Bylaw;

AND FURTHER THAT the Mayor and Clerk be authorized to enter into an agreement with Rideau Valley Conservation Authority, through its Mississippi-Rideau Valley Septic System Office (the “MRSSO”) to deliver the Sewage System Maintenance Inspection Program on behalf of the municipality and the terms of any agreement between the MRSSO and the Township. CARRIED

10. Communications/Correspondence

Motion #: 212-2018 Moved By: Victor Heese Seconded By: John Purdon

THAT Council receive the communication /correspondence dated October 9 2018 for information. CARRIED

11. By-laws/Agreements

a) Bylaw -2018-48 - By-Law to Adopt a Road Closure and Sale Policy

Motion #: 213-2018 Moved By: Victor Heese Seconded By: John Purdon

Regular Meeting of Council – Minutes October 9, 2018

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MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

THAT By-law 2018-48 being a By-Law to adopt a road closing and sale policy be read a first, second, and third time, and finally passed this 9th day of October, 2018. CARRIED

b) Bylaw -2018-49 - By-Law to Implement a Septic Re-inspection Program

Motion #: 214-2018 Moved By: Victor Heese Seconded By: John Purdon

THAT By-Law 2018-49 being a By-Law to Implement a Septic Reinspection Program be read a first, second and third time and finally passed this 9th day of October, 2018.

CARRIED

c) Bylaw -2018-50 - By-Law to amend Schedule "A" of By-Law No. 2002- 125 as amended for the naming and/or renaming of public highways and private lanes

Motion #: 215-2018 Moved By: Brent Cameron Seconded By: Phillip Smith

THAT By-Law 2018-50 being a By-Law to Amend Schedule "A" of By-Law 2002- 125 be read a first, second and third time, and finally passed this 9th day of October CARRIED

12. Notice of Motions None

13. Giving Notice of Motion None

14. New/Other Business None

15. Closed Session

Motion #: 216-2018 Moved By: Brent Cameron Seconded By: Phillip Smith

That Council move into Closed Session to discuss matters about: i) a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to the Municipal Act,(s. 239(2) (c ):

ii) a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to the Municipal Act,(s. 239(2) (c ):

iii) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to the Municipal Act,(s. 239(2) (e): CARRIED

Motion #: 217-2018 Moved By: Phillip Smith Seconded By: Brent Cameron

THAT Council rise from closed session to discuss matters about: i) a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to the Municipal Act,(s. 239(2) (c ):

Regular Meeting of Council – Minutes October 9, 2018

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MINUTES OF THE REGULAR MEETING OF COUNCIL October 9, 2018

ii) a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to the Municipal Act,(s. 239(2) (c ):

iii) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to the Municipal Act,(s. 239(2) (e) CARRIED

16. Adjournment

Motion #: 218-2018 Moved by: Brent Cameron Seconded by: Phillip Smith

THAT By-Law 2018-451 being a by-law to confirm the proceedings of Council on October 9, 2018 be read a first, second and third time and finally passed this 9th day of October, 2018.

AND FURTHER that this meeting be adjourned until 4:00 p.m. October 23rd 2018 at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake ON CARRIED

______Cathy MacMunn, Clerk-Administrator

______Frances L. Smith, Mayor

Regular Meeting of Council – Minutes October 9, 2018

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 148-2018 Date of Meeting: October 23, 2018 From: David Armstrong, A/ Public Works Manager

Re: Update to RFT PW 2018-09 Supply Winter Maintenance Activities for Various Roads and Facilities

A. RECOMMENDATION(S)

WHEREAS Council deferred the decision regarding RFT No. PW 2018-09 at the October 9, 2018 meeting to receive further information;

AND WHEREAS the RFT for Area #3 and Area #4 identified an increase of approximately 45% from the previous three years;

NOW THEREFORE BE IT RESOLVED THAT Council award Hamilton’s Carpentry & Snow Removal for Area #1 in the amount of $2,723.22 and Area #2 in the amount of $1,751.59;

B. BACKGROUND / INFORMATION

The Acting Public Works Manager provided the following bids for Snow Plowing and Salting to Council on October 9, 2018:

Hamilton’s Carpentry & Snow Removal Area #1 $2,723.22 Area #2 $1,751.59 Robinson Excavating and Trucking Ltd. Area #3 $2,296.66 Area #4 $2,793.36 Public Works made efforts to improve efficiencies in the scheduled roads and facilities before producing the Tender document by taking on 7 separate

PUBLIC WORKS 148-2018 - Winter Maintenance Tender Page 15 of 90 AGENDA ITEM #a)

facilities and more than 3km of road that were included in the previous contract. Council deferred this matter until the next regular meeting of Council.

C. FINANCIAL IMPLICATIONS

Option 1: Proceed with accepting bids from both Contractors.

An estimated annual increase of approximately $150,000 will be recommended for future budget allocations for these services should Council choose to accept both bids.

Based on historical invoices for the 2016-17 and 2017-18 winter seasons, the Township would have spent approximately $201,890 in addition to the $985,300 it paid for these contracted services with these new bid figures.

Option 2: Proceed with not accepting either bid from Contractors.

Public Works could absorb these roads and facilities, albeit with considerable strain to both financial and human resources. Currently, the department does not possess the proper equipment to undertake all of the facilities and roads outlined in the contract, and staffing would become a major concern if winter events occur as projected (Township averages deploying resources approximately 32 times per season).

Motor Graders can be utilized to incorporate some of the additional roads, and seasonal contract staff can provide relief for permanent full-time staff. Lack of proper equipment for certain roads is a considerable concern, but one that the department will work through if directed.

Option 3: Proceed with accepting bid for Area #1 and Area #2.

Accepting the bid for Area #1 and Area #2 would ensure continued service for those areas specified in the schedule. Based on historical invoices for the 2016-17 and 2017-18 winter seasons, the Township would be spending approximately $287,500 annually for those areas to be serviced, leaving a surplus of approximately $137,500 from the budgeted amount for equipment rental, additional equipment maintenance and repairs, and future considerations for equipment purchasing and/or rental.

Lack of a contract for Area #3 and Area #4 is a considerable concern, but one that that the department will work through if directed.

Option 4: Re-tender.

The Township could choose to reject all bids and re-tender.

D. ATTACHMENTS – Nil

PUBLIC WORKS 148-2018 - Winter Maintenance Tender Page 16 of 90 AGENDA ITEM #b)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 149-2018 Date of Meeting: October 23, 2018 From: David Armstrong, A/ Public Works Manager

Re: RFT No. PW 2018-12 Henderson Road Culvert

A. RECOMMENDATION(S)

THAT Council receive and approve the recommendation of the Acting Public Works Manager to approve the replacement of the culvert on Henderson Road that was identified in our 2017 Ontario Structure Inspection Manual (OSIM) report as required to replace in 2018;

AND WHEREAS Tender PW 2018-12 was released on October 10, 2018 and closed on October 22, 2018 to supply construction services for the project;

AND WHEREAS ______was the lowest of the received bids and the Acting Public Works Manager has reviewed the bids and recommends that ______be accepted as the successful bidder;

B. BACKGROUND/INFORMATION

The Township conducts structure inspections every two years. Outlined in our 2017 report was the immediate requirement to replace the culvert on Henderson Road. Funding for this project was approved by Council in the 2018 Budget.

C. FINANCIAL IMPLICATIONS

The budgeted amount for this project is $200,000.

The bid prices were:

CONTRACTOR BID SUBMITTED (EXCL. HST)

D. ATTACHMENTS N/A

PUBLIC WORKS 149-2018 -RFT No. PW2018-12 Henderson Road Culvert Page 17 of 90 AGENDA ITEM #c)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 150-2018 Date of Meeting: October 23, 2018 From: Greg Robinson, Manager Emergency Services Fire Chief

Re: Phase Two Organizational and Operational Review Recommendations

A. RECOMMENDATION(S)

THAT Council adopt a resolution to amend the by-law to establish, regulate and enable a fire department as recommended in the Township of Central Frontenac Fire & Rescue Phase Two Operational and Organizational Review;

AND FURTHER; Council adopt a resolution to direct the Manager Emergency Services Fire Chief to procure the services required to have a fire station location study completed;

AND FURTHER; Council adopt a resolution to direct the Manager Emergency Services Fire Chief to develop an effective master fire plan for approval by council and implementation by appropriate persons;

AND FURTHER; Council adopt a resolution stating that Council fully supports the implementation of required changes resulting from the phase two operational and organizational review.

B. BACKGROUND/ INFORMATION Please review the attached Phase Two Operational and Organizational Review for details on the recommendations in this Council report.

The Phase Two Operational and Organizational Review includes recommendations for Councils consideration. Based on discussions during the Council review of the risks and new information coming forward since the review was completed, not all of the recommendations in the report are being recommended in this Council report. The recommendations not included in this report will be considered in the master fire plan.

FIRE AND RESCUE SERVICES 150-2018 Recommendations from Gap Analysis Page 18 of 90 AGENDA ITEM #c)

The recommendations in this Council report require Council approval or direction; the approval of these recommendations will allow other gaps to be mitigated. In order to help implement required changes now (before the Master Fire Plan is completed) certain policies and direction are required from Council.

C. FINANCIAL IMPLICATIONS The 2018 budget includes funds for a fire station location study and a master fire plan.

D. ATTACHMENTS Please refer to your copy of the Township of Central Frontenac Fire & Rescue Phase Two Operational and Organizational Review already provided.

FIRE AND RESCUE SERVICES 150-2018 Recommendations from Gap Analysis Page 19 of 90 AGENDA ITEM #d)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 151-2018 Date of Meeting: October 23, 2018 From: Michael McGovern, Treasurer Prepared by: Erin Normile RE: Ontario Municipal Tax and Revenue Association (OMTRA) – Fall Conference 2018 A. RECOMMENDATION(S) THAT Council receive the Ontario Tax and Revenue Association, Fall Conference 2018 report for information. B. BACKGROUND/INFORMATION Treasurer of Central Frontenac, Michael McGovern authorized Erin Normile, Clerical Assistant, Treasury Department to attend the Ontario Municipal Tax and Revenue Association’s (OMTRA) Fall Conference that was held at the White Oaks Resort and Spa, Niagara on the Lake, Ontario from September 9-12, 2018. The OMTRA Fall Conference holds concurrent information sessions throughout each day which delegates are able to choose from based on what is most applicable to their department and/or municipality. Between sessions, delegates have the valuable opportunity to network with colleagues and receive information from companies whom provide various municipal services. ie: Realtax Day/Evening one participants enjoyed a networking barbecue with colleagues while settling in and waiting for delegates to arrive. Day two comprised of opening remarks by OMTRA President, Maureen Zabiuk followed by a presentation by Motivational Speaker, Nina Spencer on “Getting Passion out of your Profession”. The remainder of the day consisted of various sessions relating to the municipal sector, a tour of the Wayne Gretzky Estates Winery and Distillery with a presentation on Small Scale Value Added Farm Assessment. Session(s) attended:  Opening remarks  Motivational Speaker: “Getting Passion out of Your Profession”;  MPAC Fall 2018 Update;  Small Scale Value Added Farm Assessment - provides municipalities the option to make a sub-class of tax for farm operations that wish to have

FINANCE 151-2018 Ontario Municipal Tax and Revenue Association Fall Conf... Page 20 of 90 AGENDA ITEM #d)

“small-scale” commercial operations as part of their farming business. The tax rate is a 75% reduction on the first qualifying $50,000 of assessment. The day ended with a networking reception and dinner in the Grand Event Room. Day three comprised of the OMTRA Annual General Meeting and Board Elections followed by sessions. Session(s) attended:  Online Property Tax Analysis (OPTA) - Getting the most out of OPTA’s Capabilities – Provided a presentation of the different reporting options and capabilities of the OPTA website;  OMTRA AGM & Elections – 2019 Executive Officers: President Casey Brendon, 1st Vice President Wendy Stephanson, 2nd Vice President Connie Mesih, Treasurer Clayton Pereira, Secretary Pam Childs, Directors Rob Beaumont, Susan Howard, Grace Marsh & Steven Radenic;  Sponsor Presentation – Circle Square  Conversations that Connect – Tax Collection Strategies – an open forum/conversation discussing various strategies that municipalities may use in the collection of taxes; and  Ownership Information and Tax Certificates – New Technology to help keep your records up-to-date (Teranet Inc.) Day four -The last day of the conference began with sessions and ended at noon with Closing remarks, draws and farewells until next fall. Session attended:  Assessment Review Board – Introduction to Settlement Conferences, what you need to know – covered the Settlement Conference process, why people may not want to settle a dispute & and why it is advantageous to settle. The conference as a whole had lots to offer delegates in the way of information, updates, strategies, and goals for the upcoming year. It was valuable to exchange information and ideas with delegates from other municipalities. C. FINANCIAL IMPLICATIONS Registration $708.51 Transportation/Mileage $419.10 Total $1127.61 D. ATTACHMENTS - Agenda

FINANCE 151-2018 Ontario Municipal Tax and Revenue Association Fall Conf... Page 21 of 90 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 152-2018 Date of Meeting: October 23, 2018 From: J. Michael McGovern, Treasurer

Re: One Investment Basics & Beyond Training October 4, 2018 – Smiths Falls, ON

A. RECOMMENDATION(S)

THAT Council receive the One Investment Training Basics & Beyond report prepared by the Treasurer for information.

B. BACKGROUND/ INFORMATION

The Treasurer attended this one day session held in Smiths Falls, ON. The session was a good opportunity to expand my knowledge in the world of investing. It reminded me how we need to think differently in order to meet changing needs, such as considering investing as more of an integral part of our non-tax revenue generating strategy.

I received an update on what the ONE Investment Fund (MFOA & LAS managed) is doing to help smaller municipalities with the Prudent Investor Standard. MFOA has approached most of the 44 municipalities that qualify on their own under the Prudent Investor rules to see if they would be willing to be a “founder municipality” for smaller municipalities to join with to achieve the benefits of the Prudent Investor Standard. This has resulted in 3 or 4 agreeing in principle to move forward.

The Prudent Investor Standard will allow us to invest into different areas that the currently limited prescribed legal list. It is envisioned that we will be able to choose from different groups set up under larger municipalities, depending on which one aligns with our strategy. We would be giving up the day to day care & management of the investment portfolio to a Joint Investment Board (JIB) but they will be able to respond more quickly to changing situations depending on the market. There would be some increased costs, to be determined, but I do not have the up to date expertise to expertly manage a portfolio and the greater returns are expected to outweigh any costs, as demonstrated by The City of Toronto example where returns far surpassed any costs they had to incur in setting up and paying their board.

We also touched on how Asset Management Plans form a big part of the Long Term Financial Planning process and are very much linked to Strategic Plans, and different policies on Debt, Reserves, and Investments for example. We discussed how they all fit together like a big puzzle to develop the kind of

FINANCE 152-2018 One Investment Basics & Beyond Training Oct. 4, 2018 Page 22 of 90 AGENDA ITEM #e)

investment strategy that will help the municipality move forward in gaining the right amount of returns to achieve goals related to AM Customer & Technical Service Level needs. For example, we could invest in High Interest Savings Account (HISA) for the short term, stretching out to invest a % into Equity Funds for more long term strategic intentions such as to earn enough return for replacement of assets.

We currently invest in Short Term Bonds (2-5 yrs time frame) and Universal Corporate Bonds (5-10yr time frame) similar to how Gas Tax Funds are invested. At the current time, our other options would be to invest funds not needed into a High Interest Savings Account (HISA) or into Equity Funds. A HISA would gain the Township slightly more interest (Approx. 2.165% vs the bank at approx. 1.25%). This would require daily management to ensure we have the right amount of cash in our bank account to cover regular expenses, which would come from a cash flow forecast. Equity Funds have historically yielded higher returns but the money would need to be invested over the longer term of 10 + years, and not pulled out at the wrong time.

C. FINANCIAL IMPLICATIONS

Total Costs - $295.18 (Mileage - $66.22, Registration - $228.96 with non-recoverable HST)

D. ATTACHMENTS n/a

FINANCE 152-2018 One Investment Basics & Beyond Training Oct. 4, 2018 Page 23 of 90 AGENDA ITEM #f)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 153-2018 Date of Meeting: October 23, 2018 From: J. Michael McGovern, Treasurer

Re: Municipal Finance Officers Association (MFOA) Conference September 18-21, 2018 – Niagara Falls, ON

A. RECOMMENDATION(S)

THAT Council receive the Municipal Finance Officers Association Conference Report prepared by the Treasurer for information.

B. BACKGROUND/ INFORMATION

The Treasurer attended this three and a half day conference held at the Sheraton on the Falls hotel in Niagara Falls. The conference was a good opportunity to attend very relevant and informative sessions geared towards the municipal finance environment. Most importantly it was an excellent time to network with other finance professionals to share experiences and offer assistance. While all sessions were informative and useful, of note were the following:

MFOA Investment Workshop We learned about the new broader investment powers for Ontario municipalities and the legislative changes that expand investment powers. We heard from staff from the City of Toronto who are currently working with these broader powers and have prepared for two years for the new regime. ONE Investment has set up a not-for-profit corporation to enable all municipalities to access these new powers through another municipality which will take the lead. The idea is to offer different bucket options to invest in. Details to come in 2019.

Workshop: Asset Management Plans - Municipal Service Delivery under the New Regulation This session explored the new legislative requirements of O.Reg 588/17 and the related implications on service delivery for both large and small municipalities. Highlights: - All municipalities face impact of pressures to ensure long-term sustainability of our infrastructure; - Significant differences in Asset Mgmt. plans – need to be more detailed; - Leading Asset Management approaches; - Focus on valuation, level of detail, remaining service life of assets, ie. Conditions, stressing continuous improvement; - Lifecycle events/maintenance program; - Record in Components giving better accuracy; - Municipalities should take a risk based approach to Asset Management.

FINANCE 153-2018 Municipal Finance officers Association (MFOA) Conferenc... Page 24 of 90 AGENDA ITEM #f)

Updates Session

Gas Tax Update, AMO - Predictable federal funding, $5.6 billing invested in about 8,100 projects between 2005 and 2017, Asset Management critical component of a fiscal strategy, which is critical to sustainably finance infrastructure. Municipalities required to show plans are being used to guide infrastructure planning and investment decisions. AMO identifying gaps & training needs re Asset Mgmt. Plans. Funds distributed re updated census plans. Post signs where appropriate re Gas Tax Projects, Digital signs are acceptable, on website is acceptable.

Ministry of Municipal Affairs Update - Highlights from Throne speech – respect municipal partners, reduce regulatory burden, work harder, smarter & more efficiently for taxpayer, respect Ontarians’ hard earned money - Minister’s Priorities – Cut red tape, increase housing supply, review of regional government, respect for taxpayers, tackle reporting burden.

PSAB (Public Sector Accounting Board) Update - New accounting standards required for the next few years such as Related Party Disclosures, Inter-Entity Transactions, Assets and Contingent Assets, Contractual Rights, Restructurings, Financial Instruments

Federation of Canadian Municipalities (FCM) - Now accepting first time applicants only, a very widely used funding source, majority of funding used toward data collection and reporting as well as policy work

MPAC - Updated on the Current State of Appeals under the new ARB Rules of Practice and Procedure. How processes such as all parties being notified quicker re initial disclosure and statement of issues is helping create a path to success with all parties working together.

Opening Keynote Speaker – Gord Hume, One of Canada’s Leading Proponents of Creating Great Cities

- Making smarter decisions, utilizing new technology, intelligent infrastructure investments, new municipal revenue opportunities and seeking a more muscular municipal clout: Effective local government of tomorrow will be different from the past—or even today. - Smarter Cities start with people, not technology, - Being a slow changer will not fly - Drones monitoring for any situation – sky being a tomorrow problem re autonomous helicopters, drones, etc. - New Municipal Revenues needed, online sales tax, sharing HST, marijuana, carbon tax

FINANCE 153-2018 Municipal Finance officers Association (MFOA) Conferenc... Page 25 of 90 AGENDA ITEM #f)

- Use of Artificial Intelligence (AI) re some functions being automated within 10 years to AI - Impacts to address – changing population, AI & cognitive computing, autonomous vehicles, automation in the workforce, resource shortages, climate change.

“Coming together is a beginning, staying together is progress, and working together is success.” – Henry Ford

Discussion Forums - What Keeps You Up At Night? - Collaborated, discussed in an informal discussion with other similar-sized municipalities. - Discussed questions like: o How small municipalities can tackle AM, including on our own and with a consultant o Funding and investment opportunities o Best practices for procurement o Staffing challenges in rural communities o Sharing forms for data collection

Multi-year budgeting

- Assists with sustainability - A time commitment to perfect - Can use reserve funds more strategically - Policies are a big part of multi-year budgeting as everything flows together, examples are Debt Management & Capital Financing - Using CPI can be a challenge re we don’t buy TV’s, etc. so our CPI is higher - Want taxes to be stable, maintain $ into reserves - Hard to get everyone thinking 5 years ahead & commit to paper - Master plans should be linked to the budget

Preparing for the Future of Finance

- Focus on productivity to solve our problems = refine processes to get more output from the same input therefore need processes to be more automatic - 100% A/R & A/P can be replaced by machines within 10 years - Artificial Intelligence (AI) can be self-taught in solving some problems - Robotic Process Automation (RPA) is like a Macro Executable function - Focus on value added processes - When we find those people with the good skill sets, we need to do everything to keep them - Productivity has to be our focus – can leverage capacity

Workshop: LTFP: Municipal Sustainability – a small municipal perspective It noted challenges of smaller municipalities: - Staff has to multi-task & wear multiple hats - Service delivery more difficult re population spread out - Young people not staying in community - Dealing with aging assets

FINANCE 153-2018 Municipal Finance officers Association (MFOA) Conferenc... Page 26 of 90 AGENDA ITEM #f)

- Climate Change - Succession Planning - We need to work toward self-sustainability, embracing the change necessary to do more with less - Rely heavily on in house knowledge for Asset Management - Invest in best AM

C. FINANCIAL IMPLICATIONS Mileage and accommodation costs for four nights were $1,035. Conference registration was $1,100 plus taxes.

D. ATTACHMENTS Smarter Cities Presentation Summary Small Communities Discussion Summary

FINANCE 153-2018 Municipal Finance officers Association (MFOA) Conferenc... Page 27 of 90 FINANCE 153-2018 Municipal Finance officers Association (MFOA) Conferenc...

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 154-2018 Date of Meeting: October 23, 2018 From: J. Michael McGovern, Treasurer

Re: Tax Sales Report

A. RECOMMENDATION

THAT Council accept the “Tax Sales Report” prepared by the Treasurer for information.

B. BACKGROUND/ INFORMATION

The municipality is authorized under sections 371 to 389 of the Municipal Act to commence the tax sale process on any properties that fall into 4 years in arrears (Current plus 3 years in arrears).

The municipality proceeded to register a tax arrears certificate per section 373 of the Municipal Act 2001 on the properties in the attached ad.

The land will be advertised for public sale per section 379 of the Municipal Act 2001 unless the cancellation price is paid before the one year period expires from the date the tax arrears certificate is registered.

The tax sale will occur on November 15, 2018 where tenders will be accepted in a sealed bid up to 3:00pm.

C. FINANCIAL IMPLICATIONS

Tax arrears will be reduced through the acceptance of any successful tenders.

D. ATTACHMENTS

Tax sale ad – November 15, 2018 Map 10-39-040-010-07200-0000 Map 10-39-040-020-00710-0000 Map 10-39-040-060-03600-0000 Map 10-39-060-010-04116-0000 Map 10-39-080-020-02300-0000 Map 10-39-080-020-10200-0000 Map 10-39-080-030-16700-0000

FINANCE 154-2018 Tax Sale Report Page 30 of 90 AGENDA ITEM #g)

CENTRAL FRONTENAC

Roll #: 103904001007200 PIN #: 361500208

Location: 1179 GODFREY RD

Legal Description: CON 3 PT LOT 2 RP 13R16867;PART 1 ±

e r f

0 5 10 20

Metres

Produced Oct 1st, 2018 by the County of Frontenac with data supplied under license by members of the OGDE and ESRI. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. Inlcudes Material © 2014 of the Queen's Printer for Ontario. All Rights Reserved.

FINANCE 154-2018 Tax Sale Report Page 31 of 90 AGENDA ITEM #g)

CENTRAL FRONTENAC

Roll #: 103904002000710 PIN #: 361570030

Location: FISH CREEK RD

Legal Description: HINCHINBROOKE CON 1 PT LOT;19 ±

0 50 100 200

Metres

FINANCE 154-2018 Tax Sale Report Page 32 of 90 AGENDA ITEM #g)

CENTRAL FRONTENAC

Roll #: 103904006003600 PIN #: 361570109

Location: 11628 ROAD 38

Legal Description: CON 1 PT LOT 25 ±

8 3 d a o R

0 5 10 20 Fre am St Metres

FINANCE 154-2018 Tax Sale Report Page 33 of 90 AGENDA ITEM #g)

CENTRAL FRONTENAC

Roll #: 103906001004116 PIN #: 362160045

Location: HUNGRY BAY RD

Legal Description: CON 1 PT LOT 28 RP 13R17697;PARTS 18 TO 20 ±

G re y Ro ck Ln

Goldruss Ln

0 5 10 20

Metres

FINANCE 154-2018 Tax Sale Report Page 34 of 90 AGENDA ITEM #g)

CENTRAL FRONTENAC

Roll #: 103908002002300 PIN #: 362140051

Location: CON 2 PT LOT 26 RP 13R85 PART 11 PENYCK LAKE

Legal Description: CON 2 PT LOT 26 RP 13R85;PART 11 PENYCK LAKE ±

N o r th P e n y c k L n

0 12.5 25 50

Metres

FINANCE 154-2018 Tax Sale Report Page 35 of 90 AGENDA ITEM #g)

CENTRAL FRONTENAC

Roll #: 103908002010200 PIN #: 362290220

Location: CON 4 W 1/2 LOT 25

Legal Description: CON 4 W 1/2 LOT 25 ±

0 87.5 175 350

Metres

FINANCE 154-2018 Tax Sale Report Page 36 of 90 AGENDA ITEM #g)

CENTRAL FRONTENAC

Roll #: 103908003016700 PIN #: 362360015

Location: CON 6 PT LOT 3

Legal Description: CON 6 PT LOT 3 ±

0 60 120 240

Metres

FINANCE 154-2018 Tax Sale Report Page 37 of 90 AGENDA ITEM #g)

FORM 6 Municipal Act, 2001 SALE OF LAND BY PUBLIC TENDER

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

Take Notice that tenders are invited for the purchase of the lands described below and will be received until 3:00 p.m. local time on November 15, 2018, at the Central Frontenac Township Office, 1084 Elizabeth Street, Sharbot Lake Ontario.

The tenders will then be opened in public on the same day as soon as possible after 3:00 p.m. at the Central Frontenac Township Office, 1084 Elizabeth Street, Sharbot Lake.

Description of Lands:

Roll No. 10 39 040 010 07200 0000; 1179 Godfrey Rd., Godfrey; PIN 36150-0208 (LT); Part Lot 2 Concession 3 Hinchinbrooke Part 1 13R16867; Central Frontenac; File No. 17-01 Minimum Tender Amount: $9,763.63

Roll No. 10 39 040 020 00710 0000; PIN 36157-0030 (LT); Part Lot 19 Concession 1 Hinchinbrooke as in HIG4324 BTN Part 1 13R7319 & FR239160; Central Frontenac; File No. 17-02 Minimum Tender Amount: $6,222.70

Roll No. 10 39 040 060 03600 0000; 11628 Road 38, Tichborne; PIN 36157-0109 (LT); Part Lot 25 Concession 1 Hinchinbrooke as in FR591003 (Parcel 1 & 2); Central Frontenac; File No. 17-03 Minimum Tender Amount: $30,608.11

Roll No. 10 39 060 010 04116 0000; Hungry Bay Rd.; PIN 36216-0045 (LT); Part Lot 28 Concession 1 Olden Part 18, 19, 20 13R17697; S/T & T/W FR782357; Central Frontenac; File No. 17-04 Minimum Tender Amount: $4,383.96

Roll No. 10 39 080 020 02300 0000; PIN 36214-0051 (LT); Part E 1/2 Lot 26 Concession 2 Oso Part 11, R85; T/W FR291776; Central Frontenac; File No. 17-05 Minimum Tender Amount: $10,859.37

Roll No. 10 39 080 020 10200 0000; PIN 36229-0220 (LT); Part Lot 25 Concession 4 Oso as in FR742667; Central Frontenac except forfeited Mining Rights, if any; File No. 17-06 Minimum Tender Amount: $8,758.34

Roll No. 10 39 080 030 16700 0000; PIN 36236-0015 (LT); Part Lot 3 Concession 6 Oso as in OF3821; Central Frontenac; File No. 17-08 Minimum Tender Amount: $5,704.57

Tenders must be submitted in the prescribed form and must be accompanied by a deposit in the form of a money order or of a bank draft or cheque certified by a bank or trust corporation payable to the municipality and representing at least 20 per cent of the tender amount.

Except as follows, the municipality makes no representation regarding the title to, environmental contamination, or any other matters relating to the lands to be sold. Responsibility for ascertaining these matters rests with the potential purchasers.

This sale is governed by the Municipal Act, 2001 and the Municipal Tax Sales Rules made under that Act. The successful purchaser will be required to pay the amount tendered plus accumulated taxes and any taxes that may be applicable, such as a land transfer tax and HST.

The municipality has no obligation to provide vacant possession to the successful purchaser.

For further information regarding this sale and a copy of the prescribed form of tender, visit: www.OntarioTaxSales.ca or if no internet access available, contact:

J. Michael McGovern Treasurer The Corporation of the Township of Central Frontenac P.O. Box 89 1084 Elizabeth Street Sharbot Lake ON K0H 2P0 613-279-2935 Ext 224 www.centralfrontenac.com

FINANCE 154-2018 Tax Sale Report Page 38 of 90 AGENDA ITEM #h)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 155-2018 Date of Meeting: October 23, 2018 From: J. Michael McGovern, Treasurer

Re: A/P Report

A. RECOMMENDATION

THAT Council approve the Cheque Distribution reports totalling $418,730.14 as prepared by the Treasurer.

B. BACKGROUND/ INFORMATION

Details of invoices are available from the Treasurer at the office. Please call in advance of the meeting for any information.

C. FINANCIAL IMPLICATIONS

The cash position of the municipality allows for the payment of these invoices.

D. ATTACHMENTS

Cheque Distribution Reports

FINANCE 155-2018 - A/P Report Page 39 of 90 AGENDA ITEM #h)

TOWNSHIP OF CENTRAL FRONTENAC Treasurer's Report ACCOUNTS PAYABLE 2018-10-15

TOTAL REQUIREMENTS $418,730.14 to be approved by Council A/P Cash Requirements Date September 28, 2018 $177,098.78 October 15, 2018 $241,631.36

DISTRIBUTION Total 418,730.14 General Government 60,176.04 Council 2,387.25 General Administration 42,557.86 Technology - 911 Civic Addressing - Central Frontenac Fire 55,851.17 Jepp - Emergency Measures - Conservation Authorities - Policing 104,706.00 Fenceviewers - Animal Control - Livestock Losses 184.61 Building Department 8,044.03 Facilities Coordinator/Septic program 859.61 By-law Enforcement 3,450.88 Roads Department 17,543.82 Streetlighting 72,689.25 Waste Disposal 4,728.97 Cemeteries 4,367.21 Helipad - Medical Centre 101.76 Recreation 10,724.84 Other Cultural 332.76 Planning 5,363.01 Economic Development/Festival - Municipal Drain - GST/HST 24,661.07

FINANCE 155-2018 - A/P Report Page 40 of 90 AGENDA ITEM #h)

. ,2 . ._ .« -.

Sysiem: 2518-09-2812:08:38 P11 Township of Central Frontenac P399: 1 “Sew '“’“°9°"e’“ CHEQUE DISTRIBUTION REPORT Ranges: From: To: Vendor ID: First Last Vendor Name: First Last Cheque Date: 2018-09-28 2018-09-28 Sorted By: Vendor Name

DistributionTypes inciuded; AVAIL,TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE UNIT, ROUND, RZGAIN,RZLOSS

Cheque Number Date Department Document Number __j__; Document Amount

Vendor: BARB001 Barbara Everett OIA B.E.E. Sanitation

EFT0000000O0772 2018-09-28 Administration 10433 $951.87 EFT0000000O0772 2018-09-28 Administration 10438 $24.25 EFT00O0O0000772 2018-09-28 Administration 10435 $24.25 EFT000000000772 2018-09-28 Administration 10434 $24.25 EFT0000000O0772 2018-09-28 Administration 10432 $24.25 Total For Vendor BARBOO1 Barbara Everett O/A B.E.E. 38 $1,048.87

Vendor: BLAC001 Black Dog Tire & Lubricants Ltd,

L EFT000000000773 2018-09-28 Administration lK0026133 $148.73 Total For Vendor BLAC001 Black Dog Tire & Lubricants I $146.73

Vendor: BMP1001 B.M.P. (1985) Limited 025893 2018-09-28 Administration 155934 $325.03 025893 2018-09-28 Administration 171095 $88.87 Total For Vendor BMP1001 B.M.P. (1985) Limited $391.70

Vendor: BMRM001 BMR Manufacturing Inc

EFT000000000774 2018-09-28 Administration 359390BMR $211.15 EFT000000000774 2018-09-28 Administration 359389BMR $204.78 Total For Vendor BMRM001BMR Manufacturing Inc $415.93

Vendor: BURC001 Burchell Glass Inc

EFTO0000O000775 2018-09-28 ~ Administration 11119 $98.05 Total For Vendor BURC001 Burchell Glass Inc $96.05

Vendor: CALT001 Caltrac Enterprises Ltd

EFTO00000000776 2018-09-28 Administration 188887 $458.38 Total For Vendor CALT001 Caltrac Enterprises Ltd $458.38

Vendor: CANA009 Canadian Tire 025894 2018-09-28 Administration 55885034 $559

FINANCE 155-2018 - A/P Report Page 41 of 90 AGENDA ITEM #h)

System: 2G18—09~2812:06:38 Pll Township of Central 2 User|D: mmcgovern Frontenac P399‘ _ CHEQUE DISTRIBUTIONREPORT

Cheque Number Date Vendor Name Document Number Apply Amount Dist Type

Total For Vendor CANA009 Canadian Tire $559.76

Vendor: CARL001 Carleton Uniforms lnc EFTOO0O00O0O777 2018-09-28 Protection Services 85742 $798.23 EFT000000000777 2018-09-28 Protection Services 88383 $53.88 Total For Vendor CARL001 Carleton Uniforms Inc $851.91

Vendor: COUNOO1 County Of Frontenac EFTO00000000778 2018-09-28 Administration lVC00O00O0O053772 $7,098.05 EFT0000000O0778 2018-09-28 Administration lVC00OO000O053771 $3,081.27 Total For Vendor COUN001 County Of Frontenac $10,159.32

Vendor: CULL001 Culligan Ottawa Water Conditioning EFT00000O000779 2018-09-28 Administration 76558TH $44.75 Total For Vendor CULL001 Culligan Ottawa Water Condil $44.75

Vendor: DEAC001 Deachman, Cindy EFT000000000780 2018-09-28 Administration 0 DEACHMANCAO MTG E $84.38 EFT000000O00780 2018-09-28 Administration c DEACHMANOEMC EXPE $500.95 Total For Vendor DEAC001 Deachman, Cindy $585.31

Vendor: DICOOO1 Dicola Petroleum EFT00000000O781 2018-09-28 Administration 480460 $288.15 Total For Vendor DICOOO1 Dicola Petroleum $288.15

Vendor: DIONOO1 Dion Fire Extinguishers Ltd EFT000000000782 2018-09-28 Protection Services 20183508 $911.88 Total For Vendor DIONOO1 Dion Fire Extinguishers Ltd $911.68

Vendor: FORT001 Fort Glass 025895 2018-09-28 Administration 1809021 $189.50 Total For Vendor FORTOO1 Fort Glass $169.50

Vendor: FRONOO5 Frontenac Municipal Law Enforcement Inc EFT000O00000783 2018-09-28 Administration CF-AC-2018—SEPTEMBER $1,709.24 EFT00000000O783 2018-09-28 Administration ci=—Ac--2018-AUGUST $1,709.24 EFTO00000000783 2018-09-28 Administration CF-B—2018-JULY $413.58

FINANCE 155-2018 - A/P Report Page 42 of 90 AGENDA ITEM #h)

System: 2018-09-28 12:08:38 Pl\ Township of Central Frontenac P3995 3 User ID: mmcgovern CHEQUE DISTRIBUTIONREPORT

Cheque Number ______Date Vendor Name Document Number Apply Amount Dist Type

Total For Vendor FRON005 Frontenac Municipal Law Enfi $3,832.06

Vendor: GEMA001 G.E. Matson & Sons 025898 2018-09-28 Administration 4049 $13,879.23 Total For Vendor GEMAOO1G.E. Matson & Sons $13,879.23

Vendor: GEMM001 Gemmill Sand And Gravel Limited

EFTO00OO000O784 2018-09-28 Administration 00002150 $39,308.51 Total For Vendor GEMM001Gemmill Sand And Gravel Lin $39,306.51

Vendor: GOLD001 Golder Associates Ltd 025897 2018-09-28 Administration 981203 $1 ,331.14 Total For Vendor GOLD001 Golder Associates Ltd $1,331.14

Vendor: GRAY001 Gray's Grocery

EFTOO000O000785 2018-09-28 Administration 058028 $158.20 EFTO0OOO0OO0785 2018-09-28 Administration 058035 $54.89 EFT000000000785 2018-09-28 Administration 058030 $22.80 EFTO00OO0OO0785 2018-09-28 Administration 056029 $87.38 Total For Vendor GRAY001 Gray's Grocery $302.87

Vendor: GREE001 Greenshield Pest Control Inc

EFTOOO0OO000786 2018-09-28 Administration 4103 $82.15 EFTO00O000O0786 2018-09-28 Administration 4118 $82.15 Total For Vendor GREE001 Greenshield Pest Control Inc $124.30

Vendor: HGCM001 HGC Management Inc

EFTO0OO00OO0787 2018-09-28 Administration 30498 $1,588.97 Total For Vendor HGCM001 HGC Management Inc $1,586.97

Vendor: HYDR001 Hydro One Networks Inc

025898 2018-09-28 Administration 200102651532 SEPT18 $184.58 Total For Vendor HYDR001 Hydro One Networks Inc $164.58

Vendor: KEHO001 Kehoe, Allan

025899 2018-09-28 Administration TENDER#2017-05 SEP18 $1,569.44 025899 2018-09-28 Recreation& Cultural Services TENDER#2017-O3 SEP18 $1,538.05 025899 2018-09-28 Administration TENDER#2017-O4 SEP18 $3,452.77 025899 2018-09-28 Administration TENDER#2018—03SEP18 $585.00 $

FINANCE 155-2018 - A/P Report Page 43 of 90 AGENDA ITEM #h)

System: 2018-09-28 12:06:38 Pl\ UserlD: mmcgovern Township of Central Frontenac P399‘ 4 CHEQUE DISTRIBUTIONREPORT

Cheque Number Date Vendor Name Document Number ¥: Apply Amount Dist Type

3 025899 2018-09-28 Administration TENDER#2018-02SEP18 $1,224.15 025899 2018-09-28 Administration TENDER#2018~O1SEP18 $517.91 Total For Vendor KEHO001 Kehoe, Allan $8,867.33

Vendor: KIMCOO1 Kimco Steel Sales Limited EFTO0000O0O0788 2018-09-28 Administration IV-305670 $381.88 Total For Vendor KIMCOO1 Kimco Steel Sales Limited $381.88

Vendor: KRECO01 Krecklo & Associates Inc 025900 2018-09-28 Administration 18-024 $2,203.50 025900 2018-09-28 Administration 18-023 $2,542.50 Total For Vendor KREC001 Krecklo & Associates Inc $4,746.00

Vendor: LINDOO1 Linde Canada Limited 15687

6 EFT0000000OO789 2018-09-28 Administration 59127251 $487.91 Total For Vendor LINDOO1 Linde Canada Limited 15687 $487.91

Vendor: LONG001 Longmire, Donna EFT0000OO0O0790 2018-09-28 Administration D LONGMIREGRAVENHUR $377.58 EFT000OO0000790 2018-09-28 Administration D LONGMIRE9/25 MILE $78.10 Total For Vendor LONG001 Longmire, Donna $455.68

Vendor: MACM001 MacMunn, Cathy EFTOOO0O0O0O791 2018-09-28 General Government C MACMUNNMARRIAGEC $150.00 Total For Vendor MACM001MacMunn, Cathy $150.00

Vendor: MANUOO1 Manulife Financial EFT00000O000792 2018-09-28 General Government 0833393001 OCT/18 $15,212.09 EFTOO0000000792 2018-09-28 General Government 0633393601 OCT18 $18.90 Total For Vendor MANUOO1Manulife Financial $15,230.99

Vendor: MCCU002 McCullough, Steve 025901 2018-09-28 Administration 8 MCCULLOUGHTAXREFD $218.35 Total For Vendor MCCU002 McCullough, Steve $218.35

Vendor: MCGR001 McGregor, Duncan 025902 2018~09-28 Protection Services D MCGREGOR MED/DRIVE $73.25

FINANCE 155-2018 - A/P Report Page 44 of 90 AGENDA ITEM #h)

System: 2018-09-28 12:06:38 Pl\ Township of Central Frontenac Page: 5 ”S‘‘'’'” "““°9°“""“ CHEQUE DISTRIBUTIONREPORT

Cheque Number Date Vendor Name Document Number Apply Amount Dist Type

Total For Vendor MCGROO1McGregor, Duncan $73.25

Vendor: MICHOO1 Michelin North America 025903 2018-09-28 Administration DAOOO6709646 $2,092.15 Total For Vendor MICHOO1 Michelin North America $2,092.15

Vendor: MUN|002 Municipal Equipment EFTOOOOO00OO793 2018-O9-28 Protection Services 3178 $19,439.79 Total For Vendor MUNl002 Municipal Equipment $19,439.79

Vendor: NORM002 Normile, Erin 025904 2018-09-28 Administration E NORMILEOMTRA CONF $419.10 Total For Vendor NORM002 Normile, Erin $419.10

Vendor: NORT002 North Frontenac Telephone Co. EFTOOOOOOOOO794 2018-09-28 Administration 375-8850 SEPT18 $162.73 EFTOOOOOO0OO794 2018-09-28 Administration 999-300-0414 SEPT18 $89.27 EFTOOOOOOOOO794 2018-09-28 Administration 279-3999 SEPT18 $224.04 EFTOOOOOOOO0794 2018-O9-28 Administration 279-1146 $233.08 EFTOOOOOOOOO794 2018-09-28 Administration 279-2935 SEPT18 $828.87 Total For Vendor NORTOO2 North Frontenac Telephone C $1,537.99

Vendor: OBET001 O. Bettschen Construction Ltd 025905 2018-09-28 Administration 41303 $7,593.80 Total For Vendor OBET001 O. Bettschen Construction Lt $7,593.60

Vendor: PRINOO1 Princess Auto EFTOO0OOO0O0795 2018-09-28 Administration 888811 $382.82 Total For Vendor PRINOO1 Princess Auto $362.82

Vendor: PROF001 Professional Pumps & Water Treatment 025908 2018-09-28 Administration 5019 $302.84 Total For Vendor PROF001 Professional Pumps & Water $302.84

Vendor: PUROO01 Purolator Courier Ltd 025907 2018-09-28 Administration 439131588 $159.57 025907 2018-09-28 Administration 438831910 $301.30

FINANCE 155-2018 - A/P Report Page 45 of 90 AGENDA ITEM #h)

Sysiem: 2018-09-28 12:06:38Pl\ Township of 5 UserlD: mmcgovern Central Frontenac P399‘ CHEQUE DISTRIBUTIONREPORT

Cheque Number Date ______Vendor Name Document Number Apply Amount Dist Type ______Total For Vendor PURO001 Purolator Courier Ltd $460.87

Vendor: REAL001 Realtax Inc ______EFTOOOOO0OOO796 2018-09-28 Administration 68059 $56.50 Total For Vendor REALO01 Realtax Inc $56.50

Vendor: REVE001 Revell Ford Lincoln 025908 2018-09-28 Administration 205924 $94.66 025908 2018-09-28 Administration 205882 $46.17 Total For Vendor REVEO01 Revell Ford Lincoln $140.83

Vendor: ROBIOO1 Robinson Excavating EFTOO0OO000O797 2018-09-28 Administration 182 $5,045.45 Total For Vendor ROBIOO1 Robinson Excavating $5,045.45

Vendor: RTHUOO1 R. Thurston Technologies EFTOOOOOOOOO798 2018-09-28 Protection Services 11175 $157.07 Total For Vendor RTHUOO1 R. Thurston Technologies $157.07

Vendor: SIGNOO1 SignDesign EFT00OOOOOOO799 2018-09-28 Administration 11372 6/5/18 $101.70 Total For Vendor SIGNOO1 SignDesign $101.70

Vendor: TELUOO1 Telus 025909 2018-09-28 Administration 21984423 AUG18 $1,786.67 Total For Vendor TELUOO1 Telus $1,786.67

Vendor: THEFO01 The Frontenac News EFTOOO0OO0OO8OO 2018-09-28 Administration 67973 $357.98 EFTOOO0OOOOO800 2018-09-28 Administration 67933 $400.86 Total For Vendor THEFO01 The Frontenac News $758.84

Vendor: THEPOO1 The Public Sector Digest lnc EFTOO0O0OOOO801 2018-09-28 Administration 10869 $6,177.34 Total For Vendor THEPOO1 The Public Sector Digest Inc $6,177.34

Vendor: TWPA001 TW Patching

FINANCE 155-2018 - A/P Report Page 46 of 90 AGENDA ITEM #h)

system‘;2018-09-2812:06:38 Pl\ Township of Cent,-at Page: 7 ”Se"Di Frontenac ”"”°9°”‘°"“ CHEQUE DISTRIBUTIONREPORT

Cheque Number ______Date Vendor Name Document Number Apply Amount Dist Type

EFT000000O00802 2018-09-28 Administration 645754 $2,440.80 Total For Vendor TWPA001 TW Patching $2,440.80

Vendor: ULTROO1 Ultramar Ltd EFT00000OO00803 2018-09-28 Administration 599873 $785.44 EFTOO0O0000O803 2018-09-28 Administration 599872 $3,052.59 EFT00000O000803 2018-09-28 Administration 599871 $2,520.86 EFT000000000803 2018-09-28 Administration 599865 $2,003.31 EFT000O0O000803 2018-09-28 Administration 599864 $1,725.54 EFT0000O0000803 2018-09-28 Administration 599866 $1,148.66 EFT000000000803 2018-09-28 Administration 599869 , $1,390.68 EFT000OO0000803 2018-09-28 Administration 599870 $1,438.82 Total For Vendor ULTR001 Ultramar Ltd $14,065.90

Vendor: VERO001 Verona Hardware Ltd EFT000000000804 2018-09-28 Administration 101006092 $188.43 Total For Vendor VERO001 Verona Hardware Ltd $188.43

Vendor: W|LL002 Williams Hot Mix Ltd EFTO00000000805 2018-09-28 Administration 3732 $1,340.23 Total For Vendor WlLL002 Williams Hot Mix Ltd $1,340.23

Vendor: WURT001 Wurth Canada Limited EFT000O00O00806 2018-09-28 Administration 23233476 $488.18 Total For Vendor WURT001 Wurth Canada Limited $488.18

Vendor: YOUN002 Young, Billy 025910 2018-09-28 Protection Services BILLYYOUNG CPIC $25.00 Total For Vendor YOUN002 Young, Billy $25.00

Vendor: YOUN006 D.G. Younge Concrete Burial Vaults Total For Vendor YOUN006 D.G. Younge Concrete Burial $4,849.59

GRAND TOTAL $177,098.78

[ L

FINANCE 155-2018 - A/P Report Page 47 of 90 AGENDA ITEM #h)

system:,?2918—1o-152:57:12PM Township of Central Frontenac Page 1 “SW”: i’"“‘°9°”‘*’“ CHEQUE DISTRIBUTIONREPORT Ranges: From: To: Vendor ID: First Last Vendor Name: First Last Cheque Date: 2018-10-15 2018-10-15 Sorted By: Vendor Name

DistributionTypes inciuded; AVAIL,TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE UNIT, ROUND, RZGAIN,RZLOSS

Cheque Number Date Department _:__ Document Number Document Amount

Vendor: 1499001 1499815 On Ltd.lFit Plus EFT000000000808 2018-10-15 Protection Services 595419 $54.00 Total For Vendor 1499001 1499815 On Ltd.lFit Plus $54.00

Vendor: ACKL001 Acklands Grainger Inc 025911 2018-10-15 Protection Services 9902066985 $1,793.82 025911 2018-10-15 Protection Services 9915852546 $106.76 Total For Vendor ACKL001 Acklands Grainger lnc $1,900.58

Vendor: AJST001 A.J. Stone Company Ltd EFT00000O000809 2018-10-15 Protection Services 0000141614 $3,734.59 Total For Vendor AJST001 A.J. Stone Company Ltd $3,734.59

Vendor: AMEY001 Amey, Lindsey 025912 2018-10-15 Protection Services L AMEYCPIC $25.00 Total For Vendor AMEY001 Amey, Lindsey $25.00

Vendor: BELL001 Bell Canada 025913 2018-10-15 Administration 335-3862 SEPT18 $88.07 025913 2018-10-15 Administration 528888063 SEPT18 $110.50 025913 2018-10-15 Administration 335-2140 SEPT18 $90.40 025913 2018-10~15 Administration 335-5713 SEPT18 $91.45 025913 2018-10-15 Administration 374-2335 SEPT18 $117.05 Total For Vendor BELL001 Bell Canada $497.48

Vendor: BOOK001 Bookstore-Annex Publishing & Printing 025914 2018-10-15 Administration lN61338 $10.74 Total For Vendor BOOK001 Bookstore-Annex Publishing $10.74

Vendor: BROW002 Brown, Gord 025915 2018-10-15 Administration G BROWN GATES KENNEB $506.48 ‘$

FINANCE 155-2018 - A/P Report Page 48 of 90 AGENDA ITEM #h)

System: 2:57:12 PM _2018-10-15 , 5 Township of Central 2 User’lD: mmcgovern Frontenac P399‘ CHEQUE DISTRIBUTIONREPORT

Cheque Number Date Vendor Name Document Number Apply Amount Dist Type

Total For Vendor BROW002 Brown, Gord $506.48

Vendor: CETH001 C.E. Thibault 025916 2018-10-15 Protection Services 18102 $536.75 Total For Vendor CETHOO1 C.E. Thibault $536.75

Vendor: CHOIOO1 Choice Com Computer Network Specialists EFT000000000810 2018-10-15 Administration 93525 $295.47 Total For Vendor CHOIOO1 Choice Com Computer Netwr $295.47

Vendor: COUN001 County Of Frontenac EFTO00000000811 2018-10-15 Administration lVC00000000053767 $1,243.00 EFT000000000811 2018-10-15 Administration lVC00000000053777 $453.08 EFT000000000811 2018-10-15 Planning and Development lVC00000000053783 $1,486.38 Total For Vendor COUNOO1County Of Frontenac $3,192.46

Vendor: CULL001 Culligan Ottawa Water Conditioning EFT00000000O812 2018-10-15 Administration 9/29/2018 $12.37 EFT000000000812 2018-10-15 Administration 0428387 OCT/18 $65.68 EFT000000000812 2018-10-15 Administration 2112750 $31.00 EFT000000000812 2018-10-15 Administration 93834TH $57.25 Total For Vendor CULL001 Culligan Ottawa Water Condi1 $176.30

Vendor: CUNN001 Cunningham, Swan, Carty EFT000000000813 2018-10-15 Administration 153291 $1,427.59 EFT000000000813 2018-10-15 Administration 153287 $1 ,403.88 EFT000000000813 2018-10-15 Administration 152708 $1,342.19 EFTO000000O0813 2018-10-15 Administration 152537 $5,157.30 EFT000000000813 2018-10-15 Administration 152927 $508.50 EFT000000000813 2018-10-15 Administration 152810 $5,313.17 Total For Vendor CUNN001 Cunningham, Swan, Carty $16,162.63

Vendor: CUTL001 Cutler TCMS Inc 025917 2018-10-15 Protection Services 1372057 6/6/2018 $2,250.00 Total For Vendor CUTLOO1 Cutler TCMS lnc $2,260.00

Vendor: DIONOO1 Dion Fire Extinguishers Ltd EFT000000000814 2018-10-15 Administration 20183440 $57.80 Total For Vendor DIONOO1 Dion Fire Extinguishers Ltd $67.80

FINANCE 155-2018 - A/P Report Page 49 of 90 AGENDA ITEM #h)

System: 2018-10-15 2:57:12 PM Township of Central Frontenac P399‘ 3 6 Use‘rlD: ‘mmcgovern CHEQUE DISTRIBUTION REPORT

Cheque Number Date Vendor Name Document Number Apply Amount Dist Type

Vendor: FIRE002 Fire Marshal's Public Fire Safety Council

EFT000000000815 2018-10-15 Administration lN151605 $282.28 Total For Vendor FIRE002 Fire Marshal's Public Fire Saf $282.26

Vendor: FIRSOO1 First Reference Inc

025918 2018-10-15 Administration 30454 $881.83 Total For Vendor FIRSOO1 First Reference Inc $861.63

Vendor: KlNG012 Kingston Monuments Ltd

025919 2018-10-15 Administration KINGSTON MONUMENT RF $113.00 Total For Vendor KlNG012 Kingston Monuments Ltd $113.00

Vendor: LAKE001 Lake District Realty Corp

025920 2018-10-15 Administration LOP-18-07 $228.00 025920 2018-10-15 Administration LOP-18-08 $228.00 025920 2018-10-15 Administration LOP-18—09 $228.00 Total For Vendor LAKE001 Lake District Realty Corp $678.00

Vendor: LONG001 Longmire, Donna

EFT000000000816 2018-10-15 Administration D LONGMIRE SEPT18/18 $59.40 Total For Vendor LONG001 Longmire, Donna $59.40

Vendor: MACM001 MacMunn, Cathy

EFT00O000000817 2018-10-15 Administration 0 MACMUNN MILEAGE WA $53.88 Total For Vendor MACM001 MacMunn, Cathy $53.68

Vendor: MCGO001 McGovern, Michael

EFT000000000818 2018-10-15 Administration M MCGOVERN MFOA CON $495.83 EFTO000O0000818 2018-10-15 Administration M MCGOVERN 10/5/18Ml $66.22 Total For Vendor MCGO001 McGovern, Michael $561.85

Vendor: MlNl011 Ministry Of Community & Social Services — Garnishee

025921 2018-10-15 Administration 1021992 AUG 25/18 $1,179.43 025921 2018-10-15 Administration 1021992 SEPT 8/18 $1,182.92 025921 2018-10-15 Administration 1021992 SEPT 22/18 $1,233.18 025921 2018-10-15 Administration 1021992 OCT 8/18 $1,274.01 Total For Vendor MlNlO11 Ministry Of Community & Soc $4,869.52 ?g.

FINANCE 155-2018 - A/P Report Page 50 of 90 AGENDA ITEM #h)

System: 2018-10-15 2:57:12 PM _ , Township of Central 4 Use”rlD: ‘mmcgovern Frontenac P399‘ CHEQUE DISTRIBUTION REPORT

Cheque Number Date Vendor Name Document Number Apply Amount Dist Type

Vendor: MINIO13 Ministry Of Finance - Policing 025922 2018-10-15 Protection Services 122409181417059 $104,706.00 Total For Vendor MINIO13 Ministry Of Finance - Policing $104,706.00

Vendor: NBCN001 NBIN 025923 2018-10-15 Administration RRSP AUG $2,424.94 025923 2018-10-15 Administration RRSP SEPT 2018 $2,424.92 Total For Vendor NBCN001 NBIN $4,849.86

Vendor: NORT002 North Frontenac Telephone Co. EFT000000000819 2018-10-15 Administration 9993000414 OCT18 $90.39 EFT00O000000819 2018-10-15 Administration 279-3999 OCT18 $226.84 EFT000000000819 2018-10-15 Administration 375-6650 OCT18 $164.76 EFT000000000819 2018-10-15 Administration 279-1146 OCT18 $235.99 EFT000000000819 2018-10-15 Administration 279-2935 OCT18 $846.18 Total For Vendor NORT002 North Frontenac Telephone C $1,564.16

Vendor: OAKE002 Oakes Truck Sales EFT000000000820 2018-10-15 Protection Services 56195 $603.84 Total For Vendor OAKE002 Oakes Truck Sales $603.84

Vendor: OBET001 O. Bettschen Construction Ltd 025924 2018-10-15 Protection Services 41325 $6,610.50 Total For Vendor OBET001 O. Bettschen Construction Lt $6,610.50

Vendor: OMER001 OMERS 025925 2018-10-15 Administration OMERS AUG $19,554.94 025925 2018-10-15 Administration OMERS SEPT 2018 $19,354.50 Total For Vendor OMER001 OMERS $38,909.44

Vendor: PlTN002 Pitney Works 025926 2018-10-15 Administration POSTAGE OCT/18 $7,910.00 Total For Vendor PlTN002 Pitney Works $7,910.00

Vendor: PLAY001 Playground Planners 025927 2018-10-15 Administration 5267 $259.90 Total For Vendor PLAY001 Playground Planners $259.90

FINANCE 155-2018 - A/P Report Page 51 of 90 AGENDA ITEM #h)

System: 2018-10-15 2:57:12 PM Township of Central P399‘ 5 Use’rlD: %‘m§mcgovern Frontenac CHEQUE DISTRIBUTIONREPORT

Cheque Number Date Vendor Name Document Number Apply Amount Dist Type

Vendor: REAL001 Realtax lnc EFT000000000821 2018-10-15 Administration 88209 $791.00 EFT000000O00821 2018-10-15 Administration 88210 $791.00 EFTOO0000000821 2018-10-15 Administration 88211 $791.00 EFT000000000821 2018-10-15 Administration 68212 $791.00 EFTOO0000000821 2018-10-15 Administration 68213 $791.00 EFT000000000821 2018-10-15 Administration 68214 $791.00 EFT0000O0000821 2018-10-15 Administration 88215 $791.00 EFT000000000821 2018-10-15 Administration 88189 $488.95 EFT000000000821 2018-10-15 Administration 68173 $536.75 EFT000000000821 2018-10-15 Administration 88189 $827.15 EFT000000000821 2018-10-15 Administration 68193 $872.35 EFT0000000O0821 2018-10-15 Administration 88197 $782.75 EFT000000000821 2018-10-15 Administration 88198 $804.55 EFT000000000821 2018-10-15 Administration 88199 $448.35 EFT000000000821 2018-10-15 Administration 88200 $804.55 Total For Vendor REAL001 Realtax lnc $10,260.40

Vendor: RELl001 Reliance Home Comfort 025928 2018-10-15 Administration 0055875714287571 OCT $48.14 Total For Vendor RELl001 Reliance Home Comfort $46.14

Vendor: ROTA001 Rotating Rug Rental 025929 2018-10-15 Administration 79372 $115.00 Total For Vendor ROTA001 Rotating Rug Rental $115.00

Vendor: SHAR003 Sharbot Lake Home Building Centre 025930 2018-10-15 Administration 200304 $13.51 025930 2018-10-15 Administration 199542 $36.80 025930 2018-10-15 Protection Services 200302 $39.53 025930 2018-10-15 Protection Services 200307 $1,019.20 025930 2018-10-15 Recreation & Cultural Services 200303 $634.68 Total For Vendor SHAR003 Sharbot Lake Home Building $1,743.72

Vendor: SHRE001 Shred-lt International 025931 2018-10-15 Administration 8100546264 $857.82 Total For Vendor SHRE001 Shred-lt International $857.62

Vendor: TALL001 Tallman Truck Centre Limited EFT000000O00822 2018-10-15 Protection Services 437891 $4,965.16 EFT000000000822 2018-10-15 Protection Services 437869 $4,104.33 EFT000000000822 2018-10-15 Protection Services 437992 $890.08 EFT000000000822 2018-10-15 Protection Services 437979 $978.10

FINANCE 155-2018 - A/P Report Page 52 of 90 AGENDA ITEM #h)

System: 2018-10-15 2:57:12 PM Township of Central 5 U§erlD: rnmcgovern Frontenac P399‘ CHEQUE DISTRIBUTIONREPORT

Cheque Number Date Vendor Name ____ , Document Number Apply Amount Dist Type

Total For Vendor TALL001 Tallman Truck Centre Limited $10,937.65

Vendor: THEP001 The Public Sector Digest Inc EFT000000000823 2018-10-15 Administration 10271 MAY 17/18 $904.00 Total For Vendor THEP001 The Public Sector Digest Inc $904.00

Vendor: ULlN001 Uline Canada Corporation 025932 2018-10-15 Protection Services 4714405 $115.50 Total For Vendor ULINOO1 Uline Canada Corporation $115.50

Vendor: WSIBOO1 WSIB 025933 2018-10-15 Protection Services 1623265 AUG2018 $7,229.11 025933 2018-10-15 Protection Services 1523255 SEPT18 $5,929.25 Total For Vendor WSIBOO1 WSIB $14,158.37

Vendor: XPLO001 Xplornet Communications EFT0000000OO824 2018-10-15 Administration lNV23777330 $62.14 Total For Vendor XPLO001 Xplornet Communications $179.64

GRAND TOTAL $241,631.36 4"" fgIt g

FINANCE 155-2018 - A/P Report Page 53 of 90 AGENDA ITEM #i)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 156-2018 Date of Meeting: October 23, 2018 From: J. Michael McGovern, Treasurer

Re: Budget to actuals variance report to September 30, 2018

RECOMMENDATION(S)

THAT Council accept the Revenue and Expenditure budget to actual variances report for the period ending September 30, 2018 for information.

A. DISCUSSION /UPDATE

Revenues (Percentages to be collected) Overall average – 14% related to timing issues (3 % higher than 2017) General Government – 5% same as 2017 Admin. – 17% OCIF formula & FCM grant revenue timing Solar – $6.6k in 2018 vs $2,5k revenue in 2017 Fire – 65% - Fire Loan Revenue timing, seasonal timing Building – 28% – comparable to other yrs Roads – 40% after remove Crow Lake Rd project, 5% less than 2017. Waste – 34% – comparable to 2017, recycling revenue lower by $5k. Medical Centre – 7% - reserve trsfr. completed re flooring Facilities – -62% – $10k lower than 2017, higher reserve trsfr in 2017

Expenditures (Percentages to be spent) Overall average – 38% (10% >2017, pull Crow Lake = 20% left to spend) General Government – 38% - ahead of 2017 by 13% re timing Admin – 30% - 5% higher than 2017 in part re Capital projects timing Fire – 1% – (33% when add back $722k Fire Loan rev. offset)- , approx.. ½ volunteer pays Dec., timing of capital purchases General Protection/Civic – -19% – Civic signs, Ministry inv. % billed to NF Twp Medical Centre –23% - comparable with previous years, reserve transfer Facilities – 25% - right on track & comparable to previous years Conservation Authorities – 10% - majority of yearly invoices paid Waste – 40% - 18% lower than 2017 re higher reserve trsfr, ahead of schedule Roads – 57% – 27% once remove Crow Lake projects, timing of capital projects.

B. FINANCIAL IMPLICATIONS Cash flow is meeting expenditures.

FINANCE 156-2018 Budget to Actuals Variance Report to September 30, 2018 Page 54 of 90 AGENDA ITEM #i)

C. ATTACHMENTS September 30, 2018 FINAL – GL Statement of Revenue and Expenditures to Budget report

FINANCE 156-2018 Budget to Actuals Variance Report to September 30, 2018 Page 55 of 90 AGENDA ITEM #i)

Statement of Revenue and Expenditures For the Fiscal Period 2018, YTD up to September 30

Budget Department Annual Budget Variance Budget YTD Actual Variance $ % Total General Government Revenues -$13,244,785 -$12,639,113 -$605,672 5% Total General Government Expenditures $3,239,989 $2,015,080 $1,224,909 38% Total Council Expenditures $156,740 $97,234 $59,506 38% Total Administration Revenues -$303,529 -$252,854 -$50,675 17% Total Administration Expenditures $1,573,429 $1,098,098 $475,331 30% Solar Project Revenues -$3,500 -$6,611 $3,111 -89% Solar Project Expenditures $11,719 $6,992 $4,727 40% Total Technology Revenues $0 $0 $0 0% Total Technology Expenditures $91,826 $45,636 $46,190 50% Total General Protection/Civic Addressing Revenues -$2,000 -$1,425 -$575 29% Total General Protection/Civic Addressing Expenditures $4,500 $5,367 -$867 -19% Total Fire Revenues -$16,700 -$5,833 -$10,867 65% Total Fire Expenditures $912,415 $907,119 $5,297 1% Total Fenceviewers $0 $600 -$600 0% Total Policing Revenues $0 $0 $0 0% Total Policing Expenditures $1,256,474 $728,044 $528,430 42% Conservation Authorities Expenditures $73,879 $66,756 $7,123 10% Total Animal Control Revenues -$6,900 -$6,525 -$375 5% Total Animal Control Expenditures $22,747 $15,594 $7,153 31% Total Livestock Losses Revenues $0 -$748 $748 0% Total Livestock Losses Expenditures $0 $3,350 -$3,350 0% Total Building Revenues -$136,000 -$98,518 -$37,482 28% Total Building Expenditures $190,985 $132,474 $58,511 31% Total Facilities Coordinator Expenditures $99,556 $73,991 $25,565 26% Total By-law Enforcement Revenues -$5,000 $0 -$5,000 100% Total By-law Enforcement Expenditures $32,000 $3,935 $28,065 88% Total Lottery Licence Revenues -$4,000 -$3,274 -$726 18% Total Emergency Measures Expenditures $1,000 $0 $1,000 100% Total Roads Revenues -$2,446,762 -$638,544 -$1,808,218 74% Total Roads Expenditures $9,338,595 $3,986,007 $5,352,589 57% Total Waste Disposal General Revenues -$159,600 -$105,820 -$53,780 34% Total Waste Disposal General Expenditures $506,839 $302,482 $204,357 40% Total Heliport Expenditures $1,500 $0 $1,500 100% Total Cemeteries Central Frontenac Revenues -$34,550 -$8,921 -$25,629 74% Total Cemeteries Central Frontenac Expenditures $110,677 $41,280 $69,397 63% Total Medical Centre Revenues -$33,972 -$33,972 $0 0% Total Medical Centre Expenditures $76,372 $58,620 $17,751 23% Total Facilities Revenues -$68,800 -$111,136 $42,336 -62% Total Facilities Expenditures $628,138 $473,867 $154,271 25% Total Swim Program Revenues -$11,225 -$8,214 -$3,011 27% Total Swim Program Expenditures $19,107 $8,250 $10,857 57% Total Library Expenditures $14,890 $6,434 $8,455 57% Total Festival Revenues -$2,500 -$4,445 $1,945 -78% Total Festival Expenditures $3,500 $5,055 -$1,555 -44% Total Planning General Revenues -$45,300 -$24,069 -$21,232 47% Total Planning General Expenditures $103,790 $39,008 $64,782 62%

FINANCE 156-2018 Budget to Actuals Variance Report to September 30, 2018 Page 56 of 90 AGENDA ITEM #j)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 157-2018 Date of Meeting: October 23, 2018 From: J. Michael McGovern, Treasurer

Re: Apportionment of Taxes

A. RECOMMENDATION(S)

THAT Council approve the following apportionments of assessment as recommended by MPAC for 2017 & 2018 as applicable for the following roll numbers:

B. BACKGROUND/ INFORMATION

MPAC was requested to apportion these properties which were legally divided. The Municipal Act requires that at a meeting, Council is to make its decision. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final.

C. FINANCIAL IMPLICATIONS N/A

D. ATTACHMENTS Apportionment Sheet(s) attached

FINANCE 157-2018 Apportionment of Taxes Page 57 of 90 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Effective 2018/6/28 Plan Description 13R10122 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/06/29 Date Completed in LPU (YY/MM/DD) 18/08/27 DTS Log # (Plans - Other) 10401848

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908004018200 14786 ROAD 38 342.5 20908.8 SQ FT Starting point RU/R/T $104,000 1st Owner LEGAL DESCRIPTION $104,000 WHAN ASHLEY NICOLE CON 2 PT LOT 15 RP 13R10122 PART 8 Depth Farm Phase-in RU/R/T $105,500 Mailing Address 61 N Amount $105,500 14786 - ROAD 38 Destination RU/R/T $107,000 $107,000

City/Province Postal SHARBOT LAKE ON K0H 2P0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed ROAD 38 0 21344.4 SQ FT Starting point 1st Owner LEGAL DESCRIPTION OSO PT RD ALLOW RP 13R10122 PARTS 15 AND 16 Depth Farm Phase-in Mailing Address 0 0 Amount Destination

City/Province Postal

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908004018200 14786 ROAD 38 342.5 42253.2 SQ FT Starting point RU/R/T Instrument $104,000 1st Owner LEGAL DESCRIPTION $104,000 Number:FC262556, Sale WHAN ASHLEY NICOLE OSO CON 2 PT LOT 15 PT RD ALLOW RP 13R10122 PARTS 8 15 Depth Farm Phase-in RU/R/T $105,500 Date:2018/06/28, Sale Mailing Address AND 16 0 N Amount $105,500 Amount:$1500 14786 - ROAD 38 Destination RU/R/T $107,000 $107,000

City/Province Postal SHARBOT LAKE ON K0H 2P0 Page 58 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2017 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21652 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 17/11/25 Date Completed in LPU (YY/MM/DD) 18/03/02 DTS Log # (Plans - Other) 10137744

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024400 0 35 A Starting point MF/T/T $10,000 1st Owner LEGAL DESCRIPTION $10,000 LEE CLEMENT CON 11 PT LOT 7 Depth Farm Phase-in MF/T/T $11,975 Mailing Address 0 Y Amount $11,975 23 - REAN DR Destination MF/T/T $17,900 $17,900

City/Province Postal NORTH YORK ON M2K 0A5

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024400 FRANK TRYON RD 0 32.51 A Starting point MF/T/T $9,274 1st Owner LEGAL DESCRIPTION $9,274 LEE CLEMENT OLDEN CON 11 PT LOT 7 Depth Farm Phase-in MF/T/T $11,105 Mailing Address 0 Y Amount $11,105 27 - REAN DR Destination MF/T/T $16,600 $16,600

City/Province Postal NORTH YORK ON M2K 0A6

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed FRANK TRYON RD 0 2.49 A Starting point MF/T/T Instrument $726 1st Owner LEGAL DESCRIPTION $726 Number:FC252353, Sale OLDEN CON 11 PT LOT 7 RP 13R21652 PART 1 Depth Farm Phase-in MF/T/T $870 Date:2017/11/24, Sale Mailing Address 0 0 Amount $870 Amount:$17500 Destination MF/T/T $1,300 $1,300

City/Province Postal Page 59 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21652 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 17/11/25 Date Completed in LPU (YY/MM/DD) 18/03/02 DTS Log # (Plans - Other) 10137744

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024400 0 35 A Starting point MF/T/T $10,000 1st Owner LEGAL DESCRIPTION $10,000 LEE CLEMENT CON 11 PT LOT 7 Depth Farm Phase-in MF/T/T $13,950 Mailing Address 0 Y Amount $13,950 23 - REAN DR Destination MF/T/T $17,900 $17,900

City/Province Postal NORTH YORK ON M2K 0A5

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024400 FRANK TRYON RD 0 32.51 A Starting point MF/T/T $9,274 1st Owner LEGAL DESCRIPTION $9,274 LEE CLEMENT OLDEN CON 11 PT LOT 7 Depth Farm Phase-in MF/T/T $12,937 Mailing Address 0 Y Amount $12,937 27 - REAN DR Destination MF/T/T $16,600 $16,600

City/Province Postal NORTH YORK ON M2K 0A6

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed FRANK TRYON RD 0 2.49 A Starting point MF/T/T Instrument $726 1st Owner LEGAL DESCRIPTION $726 Number:FC252353, OLDEN CON 11 PT LOT 7 RP 13R21652 PART 1 Depth Farm Phase-in MF/T/T $1,013 Sale Date:2017/11/24, Mailing Address 0 0 Amount $1,013 Sale Amount:$17500 Destination MF/T/T $1,300 $1,300

City/Province Postal Page 60 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2017 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description OSOCON6 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/02/27 Date Completed in LPU (YY/MM/DD) 18/02/28 DTS Log # (Plans - Other) 10156179

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908002017201 WILLIS ARMSTRONG RD 0 198.62 A Starting point FL/F/T $48,467 1st Owner LEGAL DESCRIPTION $48,467 SERGEANT EARL JOHN OSO CON 6 PT LOT 26 Depth Farm Phase-in FL/F/T $59,100 Mailing Address 0 Y Amount $59,100 1933 - CLARENDON RD Destination FL/F/T $91,000 $91,000

City/Province Postal MABERLY ON K0H 2B0 SEE PREVIOUS SCIF: 1039_13R21291_9306485_C FOR 2017 APPORT VALUES

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908002017150 WILLIS ARMSTRONG RD 0 89.33 A Starting point FL/F/T Instrument $20,398 1st Owner LEGAL DESCRIPTION $20,398 Number:FC252392, Sale MCCLEAN ROBERT BRIAN OSO CON 6 PT LOT 26 Depth Farm Phase-in FL/F/T $24,873 Date:2017/11/24, Sale Mailing Address 0 Y Amount $24,873 Amount:$275650 211 - GRANVILLE ST Destination FL/F/T $38,300 $38,300

City/Province Postal OTTAWA ON K1L 6Y7

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908002017201 WILLIS ARMSTRONG RD 0 109.29 A Starting point FL/F/T $28,069 1st Owner LEGAL DESCRIPTION $28,069 SERGEANT J EARL OSO CON 6 PT LOT 26 Depth Farm Phase-in FL/F/T $34,227 Mailing Address 0 Y Amount $34,227 1933 - CLARENDON RD Destination FL/F/T $52,700 $52,700

City/Province Postal MABERLY ON K0H 2B0 Page 61 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description OSOCON6 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/02/27 Date Completed in LPU (YY/MM/DD) 18/02/28 DTS Log # (Plans - Other) 10156179

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908002017201 WILLIS ARMSTRONG RD 0 198.62 A Starting point FL/F/T $49,000 1st Owner LEGAL DESCRIPTION $49,000 SERGEANT EARL JOHN OSO CON 6 PT LOT 26 Depth Farm Phase-in FL/F/T $70,500 Mailing Address 0 Y Amount $70,500 1933 - CLARENDON RD Destination FL/F/T $92,000 $92,000

City/Province Postal MABERLY ON K0H 2B0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908002017150 WILLIS ARMSTRONG RD 0 89.33 A Starting point FL/F/T Instrument $20,398 1st Owner LEGAL DESCRIPTION $20,398 Number:FC252392, MCCLEAN ROBERT BRIAN OSO CON 6 PT LOT 26 Depth Farm Phase-in FL/F/T $29,349 Sale Date:2017/11/24, Mailing Address 0 Y Amount $29,349 Sale Amount:$275650 211 - GRANVILLE ST Destination FL/F/T $38,300 $38,300

City/Province Postal OTTAWA ON K1L 6Y7

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103908002017201 WILLIS ARMSTRONG RD 0 109.29 A Starting point FL/F/T $28,602 1st Owner LEGAL DESCRIPTION $28,602 SERGEANT J EARL OSO CON 6 PT LOT 26 Depth Farm Phase-in FL/F/T $41,151 Mailing Address 0 Y Amount $41,151 1933 - CLARENDON RD Destination FL/F/T $53,700 $53,700

City/Province Postal MABERLY ON K0H 2B0 Page 62 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2017 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21644 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 17/11/25 Date Completed in LPU (YY/MM/DD) 18/03/02 DTS Log # (Plans - Other) 10137752

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024500 0 184.85 A Starting point FL/R/T $43,500 1st Owner LEGAL DESCRIPTION $43,500 GABLE GREGORY CLARKE CON 11 PT LOT 8 PT LOT 9 Depth Farm Phase-in FL/R/T $53,375 Mailing Address 0 Y Amount $53,375 - Destination FL/R/T $83,000 $83,000

City/Province Postal SHARBOT LAKE ON K0H 2P0 Site update from 184.85 A to 205.17 A prior to severance

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024500 HIGHWAY 38 0 200.15 A Starting point FL/R/T $42,347 1st Owner LEGAL DESCRIPTION $42,347 GABLE GREGORY CLARKE OLDEN CON 11 PT LOTS 8 AND 9 Depth Farm Phase-in FL/R/T $51,961 Mailing Address 0 Y Amount $51,961 - Destination FL/R/T $80,800 $80,800

City/Province Postal SHARBOT LAKE ON K0H 2P0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed HIGHWAY 38 0 5.02 A Starting point FL/R/T Instrument $1,153 1st Owner LEGAL DESCRIPTION $1,153 Number:FC252359, Sale OLDEN CON 11 PT LOTS 8 AND 9 RP 13R21644 PARTS 1 TO 3 Depth Farm Phase-in FL/R/T $1,414 Date:2017/11/24, Sale Mailing Address 0 0 Amount $1,414 Amount:$20000 Destination FL/R/T $2,200 $2,200

City/Province Postal Page 63 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21644 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 17/11/25 Date Completed in LPU (YY/MM/DD) 18/03/02 DTS Log # (Plans - Other) 10137752

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Starting point FL/R/T 103907002024500 0 184.85 A $43,500 1st Owner LEGAL DESCRIPTION $43,500 Depth Farm Phase-in FL/R/T GABLE GREGORY CLARKE CON 11 PTLOT8 PTLOT9 $63,250 Mailing Address 0 Y Amount $63,250 Destination FL/R/T - $83,000 $83,000

City/Province Postal SHARBOT LAKE ON K0H 2P0 Site update from 184.85 A to 205.17 A prior to severance

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024500 HIGHWAY 38 Starting point FL/R/T 0 200.15 A $42,347 1st Owner LEGAL DESCRIPTION $42,347 Phase-in FL/R/T GABLE GREGORY CLARKE OLDEN CON 11 PT LOTS 8 AND 9 Depth Farm $61,574 Mailing Address 0 Y Amount $61,574 Destination FL/R/T - $80,800 $80,800

City/Province Postal SHARBOT LAKE ON K0H 2P0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed HIGHWAY 38 Starting point FL/R/T 0 5.02 A $1,153 Instrument 1st Owner LEGAL DESCRIPTION $1,153 Number:FC252359, Phase-in FL/R/T OLDEN CON 11 PT LOTS 8 AND 9 RP 13R21644 PARTS 1 TO Depth Farm $1,676 Sale Date:2017/11/24, Mailing Address 3 0 0 Amount $1,676 Sale Amount:$20000 Destination FL/R/T $2,200 $2,200

City/Province Postal Page 64 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Effective 2018/6/28 Plan Description EXP FC262584 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/08/30 Date Completed in LPU (YY/MM/DD) 18/08/30 DTS Log # (Plans - Other) 10402746

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024600 13615 ROAD 38 325.11 27442.8 SQ FT Starting point RU/R/T $114,000 1st Owner LEGAL DESCRIPTION $114,000 BERTRIM KENNETH CON 11 PT LOT 9 SE CR RP 13R10274 PT 1 TO 6 Depth Farm Phase-in RU/R/T $123,000 Mailing Address 84.4 N Amount $123,000 13615 - ROAD 38 Destination RU/R/T $132,000 $132,000

City/Province Postal SHARBOT LAKE ON K0H 2P0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024600 13615 ROAD 38 299.85 25182.38 SQ FT Starting point RU/R/T $103,780 1st Owner LEGAL DESCRIPTION $103,780 BERTRIM KENNETH OLD CON 11 PT LOT 9 PT RD ALLOW RP 13R10274 PART 2 3 Depth Farm Phase-in RU/R/T $111,973 Mailing Address AND 4 PT PARTS 1 5 AND 6 0 N Amount $111,973 13615 - ROAD 38 Destination RU/R/T $120,166 $120,166

City/Province Postal SHARBOT LAKE ON K0H 2P0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002024602 ROAD 38 25.26 2260.42 SQ FT Starting point RU/R/T $10,220 1st Owner LEGAL DESCRIPTION $10,220 CENTRAL FRONTENAC TOWNSHIP OLDEN CON 11 PT LOT 9 PT RD ALLOW EXP FC262584 PARTS 1 Depth Farm Phase-in RU/R/T $11,027 Mailing Address AND 2 0 N Amount $11,027 1084 - ELIZABETH ST Destination RU/R/T $11,834 $11,834

City/Province Postal SHARBOT LAKE ON K0H 2P0 Page 65 of 90 AGENDA ITEM #j)

Page 1 FINANCE 157-2018 Apportionment of Taxes

FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Effective 2018/7/4 Plan Description 13R10353 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/07/04 Date Completed in LPU (YY/MM/DD) 18/07/04 DTS Log # (Plans - Other) 10381946

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103902001022001 1031 BETHANY CRT 230 1.04 A Starting point RDU/R/T $202,000 1st Owner LEGAL DESCRIPTION $202,000 LANCELEVE STEPHEN CON 10 PT LOT 12 RP 13R10353 PART 1 Depth Farm Phase-in RDU/R/T $206,500 Mailing Address 197 N Amount $206,500 91 - LINCOLN ST Destination RDU/R/T $211,000 $211,000

City/Province Postal AJAX ON L1S 6C6

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... Land Not Assessed BETHANY CRT 0 4791.6 SQ FT Starting point 1st Owner LEGAL DESCRIPTION KENNEBEC CON 10 PT LOT 12 RP 13R10353 PART 2 Depth Farm Phase-in Mailing Address 0 0 Amount Destination

City/Province Postal

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103902001022001 1031 BETHANY CRT 236.96 1.15 A Starting point RDU/R/T Instrument $202,000 1st Owner LEGAL DESCRIPTION $202,000 Number:FC259898, Sale SANDINO RENE KENNEBEC CON 10 PT LOT 12 RP 13R10353 PARTS 1 AND 2 Depth Farm Phase-in RDU/R/T $206,500 Date:2018/05/10, Sale Mailing Address 0 N Amount $206,500 Amount:$255000 2 - CUSHENDUN RD Destination RDU/R/T $211,000 $211,000

City/Province Postal SCARBOROUGH ON M1E 2B3 Page 66 of 90 AGENDA ITEM #j)

Page 1 AGENDA ITEM #k)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 158-2018 Date of Meeting: October 23, 2018 From: J. Michael McGovern, Treasurer

Re: Section 357 / 358 Applications

A. RECOMMENDATION(S)

THAT Council for the Township of Central Frontenac approve the following reduction of Assessments pursuant to the Municipal Act:

Roll Number 10-39-080-010-20800-0000McKenzie, Sylvia & Paul for the period of August 21 to December 31, 2018 as reported by MPAC. Reason – Razed by fire, demolition or otherwise - (357)(1)(d)(l)

AND FURTHER that Council approve an adjustment of taxes to be calculated by the tax department for the related period.

B. BACKGROUND/ INFORMATION

It is the normal practice to approve this adjustment of assessment as recommended by MPAC. Phase in of Assessment has meant that Assessments for 2012 has to be restated by MPAC based on the now existing property in order to determine the new Phased in amounts. Additional reports have been implemented by MPAC to determine this information.

C. FINANCIAL IMPLICATIONS

Tax adjustments will be charged back to the County and School Board and to Township write offs.

D. ATTACHMENTS

Reports from MPAC at meeting

FINANCE 158-2018 Section 357/358 Applications Page 67 of 90 AGENDA ITEM #l)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 159-2018 Date of Meeting: October 9, 2018 From: Cathy MacMunn, Clerk Administrator Prepared By: Donna Longmire, Administrative Assistant

Re: Open Web 2018 Conference

A. RECOMMENDATION(S)

THAT Council receive the Open Web 2018 Conference report for information.

AND FURTHER THAT each department have appropriate training conducted in their department(s) to enable further compliance with Accessibility for Ontarians with Disability Act (AODA)

B. BACKGROUND/ INFORMATION

Cathy MacMunn, Clerk Administrator and Michael McGovern, Treasurer authorized Donna Longmire Administrative Assistant to attend Open Web 2018 Conference held at Frontenac County Rotary Auditorium on September 24, 2018.

The day began with the keynote speaker, Pina D’Intino. Pina is a Global Accessibility Practice Leader at Cognizant and is the owner of Aequum Global Access Inc. She is a catalyst for change, sought out international speaker, and works with various large organizations and on a number of community-based inclusion projects. Pina lost her sight early in her career. Her presentation encompassed her personal journey through accessibility challenges and the importance of making universally inclusive and accessible content and design.

Jennifer Chadwick Lead Accessibility Strategist for North America at Site improve. As a Certified Usability Analyst (CUA) and User Experience Researcher (CRX), Jennifer sits on the Higher Education Content Review Committee for Accessibility Switchboard Project, in conjunction with the National Federation for the Blind as well as the ICT Testing Symposium Committee and its Mobile Testing Subcommittee. Jennifer brought insight regarding Web Content Accessibility Guidelines (WCAG) 2.1 to Canadian Laws: What’s New in Accessibility.

Heath Hutchings Technical Trainer from e-Solutions Group who presented on A11y and Cognitive Consideration. A11y is a measure of a computer’s system’s accessibility for all people, including those with disabilities or impairments. It concerns both software and hardware and how they are configured in order to enable a disabled or impaired person to use a computer system successfully. Heath spoke of his personal cognitive issues caused by dyslexia which affected him from public school to present day.

ADMINISTRATION 159-2018 - Open Web Report Page 68 of 90 AGENDA ITEM #l)

The afternoon brought a more technical tone to the session with Michelle Teichman Senior Manager of Content Strategies, e-Solutions, who presented “Writing for the Web”. She gave best practices tips when writing for the Web to enable accurate and current accessible web content.

“An introduction to Accessible PDF’s” was the next topic with Heath Hutchings. Heath brought forward very valuable information about how you can take a normal word document and test how compliant it is regarding accessibility. Heath also lightly touched on testing PDF documents for accessibility.

Jason Soo Hoo, Associate from e-Solutions, presented “Accessibility for Developers: Tips, Tricks, and Pitfalls”. This presentation was more technical, involving Hypertext Markup Language (HTML), a standard markup language for creating webpages and web applications. Understanding HTML gave me further understanding for pointing out accessible HTML coding in the background of webpages and applications.

The final presenter, Dave Gray Chief Operating Officer of e-Solutions, brought forth “Mobile Web Accessibility and Applications”. This presentation looked at how viewing webpages on different applications such as your laptop versus mobile devices (cell phones, iPad, etc.) vary. Proper web applications can define the size of your device you are using to allow for the content to flow properly while others have missing information or files hidden under an information tab which are not as user friendly.

The day ended with “Ask the Experts: Q & A Roundtable” and “Closing Remarks, Further Notes on Training”. e-Solutions training modules will enable you to create documents in Word, PDF and Fillable Forms, that are compliant with the Accessibility for Ontarians with Disability Act (AODA). Training modules include AODA legislation, standards and rules that business and organizations in Ontario must follow, what you need to do to meet public expectations, an overview of assistive technologies. The modules are online and can be done at a one’s own pace and schedule.

C. CONCLUSION Based on the day’s information, staff are concerned that our current processes for documentation preparation and website content available to the public do not meet the statutory and industry accessibility standards. As a result, staff are recommending further webinar training for any staff who are involved in document preparation and/or website content.

D. FINANCIAL IMPLICATIONS Registration: $175.00 Transportation: $ 78.00 Total: $253.00

Possible Further Cost: Staff Training Modules $75.00 per person.

E. ATTACHMENTS - NIL

ADMINISTRATION 159-2018 - Open Web Report Page 69 of 90 AGENDA ITEM #m)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 160-2018 Date of Meeting: October 23, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: Road Allowance Closure and Conveyance request– Pt road allowance between Concession 7 and 8 adjacent to Lot 4, Olden District (Mueller)

A. RECOMMENDATION(S)

AND FURTHER, that we proceed to a public meeting to close the said road allowance.

B. BACKGROUND/ INFORMATION

The applicants originally approached the township in 2014 about obtaining the road allowance adjacent to their property due to the fact their home is substantially located within the road allowance. Possible suggestions were made for a land swap for the township to receive alternative lands in lieu of the road allowance. Site visits were conducted at the time and options discussed, however the application was stalled in part because the turnover of public works managers in the years since.

A recent review by the current acting public works manager and deputy clerk has resulted in this recommendation to council. As part of this review, planning consultation has also been sought. Staff have confirmed, based on the available mapping, that our publically travelled road extends part way into the Muellers’ property. Maintenance vehicles turn around just past the location of the house, and the balance of the road within the Mueller property is considered private right-of-way.

As a result, staff believe it would be appropriate to close and convey the portion of the road allowance outlined in blue to the applicants as a lot

ADMINISTRATION 160-2018 Road allowance Closure and Conveyance Request-Pt... Page 70 of 90 AGENDA ITEM #m)

addition to their property, and further to accept an exchange of land to assume title to that portion of the maintained forced/trespass road shown in red on the attached sketch (with associated widening to ensure a minimum width required for municipal road).

Staff recommend that council consider abating the purchase price of the road allowance conveyed to the applicants by the value of the lands exchanged.

This application predates our Road Closure and sale policy, but staff will follow the same protocol and process as contained in our policy.

If Council endorses the recommendation we would next proceed to hold a public meeting.

C. FINANCIAL IMPLICATIONS

All road allowance costs are the responsibility of the applicants. The land value will be offset by the value of lands received for the travelled road parcel.

D. ATTACHMENTS

Frontenac mapping showing the road allowance.

ADMINISTRATION 160-2018 Road allowance Closure and Conveyance Request-Pt... Page 71 of 90 ADMINISTRATION 160-2018 Road allowance Closure and Conveyance Request-Pt...

Map Title

Legend Assessment Parcels Location Labels Roll Labels Ownership Parcels PIN Labels Lot / Concession Lot / Concession Labels Page 72 of 90 AGENDA ITEM #m)

1: 2,257 Notes

0 0.06 0.1 Kilometers 0.1 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION ADMINISTRATION 160-2018 Road allowance Closure and Conveyance Request-Pt...

Map Title

Legend Road

Highway

Major Road

Secondary Road

Ferry Route Assessment Parcels Location Labels Roll Labels Ownership Parcels PIN Labels Lot / Concession Lot / Concession Labels Citations Page 73 of 90 AGENDA ITEM #m)

1: 2,257 Notes

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 162-2018 Date of Meeting: October 23, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: Road Allowance Closure and Conveyance request– Hevert/Arthur Lane

A. RECOMMENDATION(S)

WHEREAS questions were raised at the Public Meeting that additional easement requirements should be considered in favour of the Thomson property;

AND WHEREAS Council deferred its decision pending a further site visit and discussion with the property owners;

B. BACKGROUND/ INFORMATION

This matter was deferred after the public meeting held October 9th to allow time to work out issues relating to access to the Thomson property.

Cindy undertook a second site visit on October 11th, and interviewed both the Thomsons, who are requesting easement rights over that portion of Arthur Lane located within the road allowance as well as the connecting lands between their property and the lane. This request is for the purpose of providing a secondary access point to their property for additional onsite parking and for access for pumping their holding tank.

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Cindy has also spoken/corresponded with the Heverts, Glennie/Lorimer family and Natalie Charlton (who owns the lands over which the balance of Arthur Lane runs),

They dispute the extent to which the Thomsons claim to have any significant historical use the road allowance as a secondary access. Further unanimous concern was raised that granting them these additional easement rights will increase usage of the existing private lane thereby creating safety hazards and diminish privacy currently enjoyed by the Heverts and the Glennie/Lorimer family.

There is a fear that the Thomson property could be rented out as an AirBnB and that this access would be used by people renting the bunkie recently constructed on the property.

It is clear there is a disconnect between the information received from both sides.

The area in question is at the top of a hill, and is very close to the Heverts, with little landscaping buffer between their cottage and the road allowance. The Heverts always believed the road allowance lands formed part of their property; recent survey work brought to their attention that the area was part of the municipal road allowance instead. The only way to access the section of road allowance is through the portion of Arthur Lane west of the Thomsons’ driveway which is described as Part 2, 13R20573, and which is owned by Natalie Charlton. Therefore it only makes sense that if the Thomsons believe they have a right to use the road allowance lands they would need to establish that they have an easement over all of Arthur Lane (particularly Part 2, 13R20573), not just the portion on the road allowance.

During the site inspection, it was noted that the current driveway to the Thomson property provides relatively close and easy access to the main cottage. Access to the Bunkie at the top of the hill is likely easier to access via the unopened road allowance. Generally it appeared that the holding tank could likely be accessed by either route; staff have requested the Thomsons provide a letter from the pumping contractor confirming the only way to access the tanks would be from the road allowance. To date this has not been received.

Reviewing legal titles to both the dominant and servient lands (Thomson and Charlton respectively), unfortunately does not provide any clarity as to easement rights. The Thomsons’ legal description does not indicate the property is together with any rights-of-way, however their current deed does refer to having the benefit of a right of way over the lands where their existing driveway is located, described as Parts 5,6 & 7 13R13686 and Part 1 13R11825.

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Ms. Charlton’s property (servient lands) is still in the Registry system and therefore subject to possible prescriptive use and adverse possession claims.

Staff believe it would be inappropriate and unfair to a) attempt to make a determination as to whether the Thomsons have a claim for a prescriptive easement over Arthur Lane, and b) to hold up the application and subsequent lot addition application to resolve this issue.

Therefore Staff recommend the township proceed to close and convey only that portion of the unopened road allowance located north of Arthur Lane at this time. If the Thomsons are able to formalize their easement rights over Part 2, 13R20753 to the satisfaction of the Township and Land Titles office, then the balance of the road allowance will be conveyed to the Heverts subject to an easement in favour of the Thomsons for the same easement rights as enjoyed over Part 2. If an easement cannot be verified within a year, the lands will be conveyed to the Heverts only subject to the easement over the existing Arthur Lane in favour of the Lorimer/Glennie property, as originally contemplated.

At the time of writing this report, the Thomsons have expressed an interest in applying to purchase the lands between their property line and Arthur Lane. If this request is formalized in writing, staff recommend we defer that request until we deal with the remnant lands pending the outcome of the easement issue within the one year time period.

If this approach is accepted, we will proceed to obtain a letter of opinion of value for the lands, asking for a value for both scenarios and proceed with a reference plan, at which point we can proceed with part 1 of the closure.

C. FINANCIAL IMPLICATIONS

All road allowance costs are the responsibility of the applicants.

D. ATTACHMENTS

13R13686 13R20573 13R11825

ADMINISTRATION 162-2018 Road Allowance Closure and Conveyance Request –H... Page 76 of 90 AGENDA ITEM #n)

ADMINISTRATION 162-2018 Road Allowance Closure and Conveyance Request –H... Page 77 of 90 AGENDA ITEM #n)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 163-2018 Date of Meeting: October 23, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

Re: UPDATE ON WATER TESTING CONTRACT

A. RECOMMENDATION(S)

THAT Council receive the report “Update on Water Testing Contract” prepared by the Deputy Clerk for information.

B. BACKGROUND/ INFORMATION

This report provides an update to Report 130-2018 “Contract re Water Testing” dated September 25, 2018.

The matter was deferred at the September 25th meeting until further information regarding insurance was obtained. It was determined that having the contractor provide commercial liability insurance would be cost prohibitive.

After consultation with finance/HR staff and review by our insurance company, we recommend that we hire Ms. Young as a casual employee of the township rather than an independent contractor.

Our insurer has confirmed the following:

….Here’s how it would work, coverage-wise: • In the event of an accident where she injures or kills someone and/or damages their property, her own insurance will be the first to respond (make sure she notifies her insurance that she does this work for you) to defend her and pay any damages awarded against her by the courts up to the limit of her Auto Insurance policy • If her liability limits are not enough to pay the whole damage award, the Township’s Fleet policy would respond up to its Third Party Liability limit of $50,000,000 • Meanwhile, if the Township is sued as well, the Non-Owned Auto section of your General Liability and Umbrella will respond to defend and pay damages awarded against Central Frontenac, up to $50,000,000

We are finalizing the employment letter based on the same general terms and conditions as the independent contract (with the exception of the insurance requirements), with the addition of the Oliver Scott Memorial Park to the list of facilities to be tested.

ADMINISTRATION 163-2018 Update to Water Testing Contract Page 80 of 90 AGENDA ITEM #o)

C. FINANCIAL IMPLICATIONS

The cost of this contract will be similar to the existing costs under independent contract, with cost of living adjustments, and will be budgeted for accordingly in the 2019 facilities’ budges.

D. ATTACHMENTS N/A

ADMINISTRATION 163-2018 Update to Water Testing Contract Page 81 of 90 AGENDA ITEM #a)

KENNEBEC RECREATION COMMITTEE Minutes for Monday, SEPTEMBER 17, 2018

ATTENDANCE: Wanda Harrison, Lorne Hiltz, Dave Swann, Jeff Matson, Barb Kirkland, Una Riley, Judy Kennedy, Terry Kennedy, Gord Brown, Diane Nicolson, Jack Nicolson, Theresa Smith, Kent Smith, Peter Hooiveld, Gunter Nitsche, David Neil, Connie Tryan, Jordan Chatwin, Brook Chatwin, Branden Leach, Martha Johnson, Lisa Brash, Boyd Tryan, Chase Matson, Dawn Tryan, and Youth Group.

INTRODUCTION: The chair welcomed everyone and expressed regrets from Cindy Kelsey.

MINUTES: Peter requested a change under communications that the phrase communication errnr be changed to communication issue and also it says Terry motioned and should say Terry moved. Changes made. Barb moved minutes accepted with changes. Seconded by Peter. Carried.

BUSINESS ARISING: Wanda discussed what happens when a group makes a presentation to the Rec Committee. There is a question as to liability. The Township requested that the Youth Group make a presentation to the council. After presentation it was decided that the group would be part of the Kennebec Recreation Committee under the following conditions; no ?nancial obligation. Council waives the fees and RFCF has a donator for the food. Wanda does not need to be present at any future meetings and the rental is under the Kennebec Recreation Committee and like any other rental there could be liabilities. The group is now part of the Kennebec Recreation Committee. The group will meet Wednesday evenings from 4:00 to 6:00. Peter advised that although he totally supports what they are doing he is wondering why they have to be part of the Recreation Committee. Wanda advised it is because they want the hall for free. Jeff advised they could have went directly to council and requested the hall fee be waived. Terry advised that he is glad it has gone the route that it has because the Rec Committee can reach out to any age. Lisa advised there are pretty sensational young people in this community. Judy advised that it is fine to go to council to waive fees but for scheduling and knowing what one another are doing it is helpful to have one that knows what is going on. Terry is wondering if it could be considered to do a reordering of the agenda such that all guests can discuss their stuff. Wanda advised that yes that we can do. Discussion regarding Halloween and shelling out and Wanda advised what they currently do seem to work very well. There’s a Halloween party on the 27"‘. Wanda advised that this year Connie wants to do a bat It cave. was agreed that we would come up with a plan and discuss at next meeting.

Kennebec Recreation Committee Minutes Page 82 of 90 AGENDA ITEM #a)

FINANCIAL REPORT: The balance was $7,185.05. The balance after expenses and deposits is $7,243.40. Seconded by Dave. Carried. Chase wondered if Kids Klub used the 200.00 donation from the fire department that was given for Christmas was fully used for Christmas. Connie advised she spent 525.00 and that it was enough for everything.

KIDS KLUB: Connie advised that she has been running Kids Kluv for the past 11 years and would like thigs to remain the way they have been. Last year the 200.00 donation from the Fire?ghters went towards the Christmas party and the Committee gave 337.47 totaling 537.47. Chase is recommending that every year the Rec Committee donates a set amount every year.

COUNCILLOR’SREPORT: No report

KENNEBECTRAILS: Gard advised the all signs for Wilderness Trails have been purchased and installed. See attachments.

COMMITTEE REPORTS: David advised that the Glee club sang at Fairmount Home in Glenhurnie. It was packed and the sound was great. We will be singing in Tweed on the 27"‘which will be the last performance of the year.

FRIENDS OF ARDEN: Terry advised that the Friend’s of Arden didn’t meet in August and will be scheduling a meeting shortly. They will be looking at talking about the Heritage Garden and the next steps in moving forward with the foot bridge. Also the Friends ill have to start thinking about the Christmas lighting along with the Cenotaph fence re-painting. Thanks was extended to Kent and Peter regarding the communication issue discussed at last month’s meeting and that they were able to have tough discussions and see it through.

ITALIAN NIGHT: Kent advised we are progressing and on Wednesday we are going into full food production. We will have a total of 116 people including servers.

Kennebec Recreation Committee Minutes Page 83 of 90 AGENDA ITEM #a)

OUTDOORRINK: Jeff advised the Committee that Lisa was prepared to supervise the Rink again, this year. Jeff advised that they are hoping to start working on the rink approximately 90 days from now. Judy suggested putting the word out about hockey helmets and the push sleds for the kids. Jeff advised they are about $40.00 each. Discussion about whether or not the Committee will have to put out a for tender the rink. Wanda will inquire and report at the next meeting.

OTHER BUSINESS: Wanda advised that budget and elections are coming. She also advised that through the Canada 150 Committeeeach district has been awarded a maple tree. She would like some suggestions of where to put the tree. It has to be on Township property. They will come and plant it. Dave asked if there is room at the Memorial Garden. Jeff suggested it be put at the Community Centre. Wanda also it suggested could be planted at the park too. Wanda advised that for the Trail Days they were demonstrating piekleball and they are going to set up a league. The budget has to be presented by the 1" of December and the election is before. Jeff advised that he’s been asked by various people that their kids do not come to Kids Klub but they don’t seem to get invited to the Christmas Party. Everybody agreed it was a good point. It was agreed to speak to Connie about it. Kent will email all dates for next year.

NEXT MEETING: Motion to adjourn made by Kent at 8:30 p.m. Next meeting is October 15"‘,2018.

Kennebec Recreation Committee Minutes Page 84 of 90 AGENDA ITEM #a)

KENNEBECWILDERNESSTRAILS REPORT TO KENNEBEC RECREATION COMMITTEE BY THE TRAILS PLANNINGGROUP MONDAY,17 September 2018

CURRENTSTATUS OF TRAILS DEVELOPMENT

Trail Signage: The signs, pressure treated posts and framing were picked up on 06 September. As of this date the two large Trailhead, 13 Trail Entrance, three “You Are Here”, 6 Loop Trail and 25 intersection signs have been installed. Charlene Godfrey, GIS Specialist at the County of Frontenac has produced the unique QR Code for us. This willbe displayed on the two Trailhead Signs and willallow hikers with smart phones to scan the code and bring up the Trail Map on their phones. Weatherproof Trail Map dispensers have been installed on each of the Trailhead signs. We need to print more copies of the maps.

Trail Map: The Trail Map along with a write-up on the trails has been uploaded to the Township of Central Frontenac’swebsite and is available underthe Sports & Recreation tab. Township staff Mel Shaw and Erin Normilelooked after this for us.

Parking Lots: The parking lot at the Nordic Road Trailhead has been constructed by the Township and the lot at Hwy #7 is 90% completed. When the backhoe was on site five post holes were dug forthe farm gates and Trailhead sign at Hwy#7. This saved a lot of work and we have received tremendous cooperation and support from David Armstrong and his Public Works/Roads staff. Farm Gates: The two gates were picked up and installed on 14 September at the Hwy #7 Trailhead. Padlocks were installed on both of these gates plus a third gate further west on Hwy #7 that gave access to the former cross-country ski building. This should now keep motorized vehicles from accessing the parkland from the south. Keys are being made available to Public Works and Volunteer Fire Fighter members. On 15 September we were able to meet with the landowner of Lot 24 and were able to come up with a plan to help stop access from the north across his property. Volunteer Work: For insurance purpose, regular updates are provided to Michael McGovernlisting who is working on the trails and the number of hours worked on each day. Since 27 June over 180 hours have been logged on the trails. Trail Maintenance: Alltrails have been cut and trimmed and are in good condition. Cliff Anderson loaned us his large self-propelled brush hog and the majority of the yellow trails were cut using this machine. One more cutting is planned for the week of 01 October. The trails are getting more and more use each week; we are getting good reviews on the trail conditions.

Kennebec Recreation Committee Minutes Page 85 of 90 AGENDA ITEM #a)

Footbridges: No work has been carried out to date.

Rest Areas: No work has been carried out yet with respect to benches and picnic tables. Expenditures to Date: Our total budget is $7,500.00. Expenditures so far are: a. Donna Larocque’s Sign Shop: 49 signs of various sizes - $4,135.80; b. Sharbot Lake Home Hardware: pressure treated posts and lumber - $610.88;

c. TSC Smiths Falls: farm gates and hardware — $506.48 d. Total Expenditure to date: $5,253.16

Official Opening: We have received a lot of help from a number of people at the Township of Central Frontenac, the County of Frontenac and local volunteers. Discussions are being held with respect to organizing an officialopening on orjust before the Thanksgivinglong weekend (06, 07, 08 October); details to follow.

Kennebec Recreation Committee Minutes Page 86 of 90 AGENDA ITEM #a)

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KENNEBECWILDERNESSTRAILS— TO COMPLIMENTTRAILMAP Overview

Locatedon a 156-acre tract of public parkland owned by the Township of Central Frontenac, the Kennebec Wilderness Trails offer four seasons of outdoor recreational activity; hiking, birding, snow~ shoeing. The trail network consists of over 7 kilometers of hiking trails winding through a mixed forest of deciduous and coniferous trees. The valley meadows, wooded hillsides and rocky ridges are home to an abundance of wildlife. The terrain is rugged and undulating in many areas, offering a challenging hike for all ages. The trails can be accessed at Trailheads located at 28786 Highway # 7 and on Nordic Road in the Kennebec Shores Waterfront Community.

This beautiful public parkland is located north of the hamlet of Arden and on the south side of Kennebec Lake, halfway between Sharbot Lake and Kaladar. Turn north at the yellow flashing light on Highway #7 and take Henderson Road to Nordic Road, just before the bridge over Kennebec Lake. The south Trailhead at 28786 Hwy # 7 is located approximately 1 kilometer east of the Arden and Henderson Roads/Highway #7 intersection. Important Trail Notes

No motorized vehicles, camping, hunting or fires Use Caution, uneven terrain, unsupervised Dogs must be on a leash at all times Daylight use only

Please pack out what you bring in. (CF Bylaw #201340)

Carry a Cell phone, hike with a buddy Carry water

Proper hiking footwear is recommended due to terrain Do not wild|ife— approach Bear, Moose, Deer, Coyote, Fox, WildTurkeys, Grouse, and Porcupines are known to inhabit these woods from time to time. They willtry to avoid you if they know you are coming. These trails are cared for by community volunteers. Please help us keep them clean and enjoyable for all, and most of ENJOY YOUR HIKE.

Kennebec Recreation Committee Minutes Page 88 of 90 AGENDA ITEM #a)

KENNEBECRECREATIONCOMMITTEE AGENDA OCTOBER15, 2018

WELCOME MINUTESSEPTEMBER17 FINANCIALREPORT-LORNE COUNC|LLOR'S REPORT

COMMITTEEREPORTS a) line dancing b) taichi c) euchre d) Glee Club e) Kids Klub f) Youth Group

6. ITALIANN|GHT..... WRAP UP 7. HALLOWEENPARTY-OCTOBER27..‘.COMMUN|TY SHELLOUT-OCT31 8. KENNEBECWILDERNESSTRAILS 9. FRIENDSOF ARDEN 10.0UTDOOR RINK 11. BUDGET-COMMITTEESUGGESTIONS 12.ELECTIONS 13.0THERBUSINESS 14.NEXT MEETING

Kennebec Recreation Committee Minutes Page 89 of 90 AGENDA ITEM #a)

CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2018-52

BEING A BY-LAW TO CONFIRM THE REGULAR COUNCIL MEETING OCTOBER, 23 2018

The Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. The action of the Council at the Regular Council meeting held on the 23rd day of October, 2018 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed.

2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto.

Read a first, second, and third time and passed this 23rd day of October, 2018.

______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn

Central Frontenac By-law No. 2018-52 Confirming By-law October 23, 2018

Adjournment Page 90 of 90