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Township of Central Frontenac Regular Council

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Township of Central Frontenac Regular Council Central Frontenac Regular Council December 10, 2019 – 4:00 PM 1107 Garrett Street, Sharbot Lake On AGENDA Page 1. Call to Order 2. Approval of Agenda a) Agenda for council meeting December 10th 2019 THAT the agenda for the council meeting December 10th, 2019 be approved as presented [amended]. 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 8 - 19 a) Minutes from council meeting November 26 2019 THAT the minutes from the council meeting November 26, 2019 be approved as presented [amended] 5. Appointment of Deputy Mayor a) Call for Nominations THAT ________________be nominated for appointment of Deputy Mayor for the Township of Central Frontenac for the 2020 year. b) Presentation from nominee(s) c) Election of Deputy Mayor THAT ___________________ be appointed as Deputy Mayor for the Township of Central Frontenac for the 2020 year. 6. Mayor's Remarks 7. Deferred Items 8. Staff Reports/Departmental Updates 20 - 21 a) DEVELOPMENT SERVICES 201-2019 Construction Details - November, 2019 Page 1 of 154 Page THAT Council receive the Construction Details - November 2019 report prepared by the Chief Building Official for information. 22 - 23 b) PUBLIC WORKS 202-2019 - Public Works Activity Report THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated December 10, 2019 for information. 24 - 25 c) FIRE AND EMERGENCY SERVICES 203-2019 CFFR Activity Report THAT Council receive for information the CFFR Activity Report. 26 d) FIRE AND EMERGENCY SERVICES 204-2019 -Tanker T441 THAT Council receive the A/Manager of Emergency Services report on Tanker T441 for information. 27 - 32 e) TREASURY 205-2019 Apportionment of Taxes Report That Council approve the following apportionments of assessment as recommended by MPAC for 2018, 2019, and 2020 as applicable for the following roll numbers: 10-39-040-060-14200-0000, 10-39-040-060-14300-0000, 10-39-040- 060-14603-0000, & 10-39-040-060-14900-0000. 33 f) TREASURY 206-2019: Section 357/358 Applications That Council for the Township of Central Frontenac approve the following reduction of Assessments pursuant to the Municipal Act. Roll Number 10-39-080-020-05900-0000 Crawford, Phil for the period of August 8 - December 31, 2019 as reported by MPAC. Reason – Razed by fire, demolition or otherwise - (357)(1)(d)(i). And further that Council approve an adjustment of taxes to be calculated by the tax department for the related period. 34 - 36 g) TREASURY 207-2019 2019 Unfinished Projects transfer $ to Reserves That Council approve transferring to reserves the unused portion of the 2019 budgeted projects listed below as of December 31, 2019, which are to be completed in 2020; AND also that Council approve transferring money from the Multi-Use Page 2 of 154 Page Cultural Centre reserve up to $20,379 as of December 31, 2019 regarding the completion of the Multi-Use Cultural Centre. 37 - 38 h) ADMINISTRATION 208-2019 Accessibility Advisory Committee Report THAT Council receive the Accessibility Advisory Committee Report for information. 39 - 68 i) ADMINISTRATION 209-2019 Pound Services - Kingston Humane Society Contract WHEREAS the Kingston Humane Society has provided information and rationale with respect to its new funding model, AND WHEREAS other locations such as Lanark Animal Welfare Society or Napanee have been investigated and are unable to offer pound services; NOW THEREFORE BE IT RESOLVED THAT Council authorize the Mayor and Clerk-Administrator to finalize and sign the new contract with Kingston Humane Society as presented 69 - 70 j) ADMINISTRATION 210-2019 Potential Sale of Land - 1023 Mill Road Mountain Grove WHEREAS Council passed resolution 416-2019 on October 22, 2019 deferring the decision to declare the property at Pt Lt 13 Con 3 Olden as in FR409256 surplus pending communication with Eastern Ontario Trails Alliance (EOTA) and North Frontenac Telephone Company (NFTC); AND WHEREAS direction from council was sought from staff as to what process and conditions should be incorporated into a possible sale of this property; AND WHEREAS staff have circulated to EOTA and NFTC for comments, and no further comments have been received from them or from council; NOW THEREFORE BE IT RESOLVED THAT Council declare said property surplus, obtain an appraisal of fair market value, and direct staff proceed with negotiating a sale of the property to Hubert Gray and Sylvia Gray as a lot addition to their adjoining property; AND FURTHER THAT the Clerk-Administrator be delegated authority to finalize the registration of easement in favour of NFTC, the agreement of Page 3 of 154 Page purchase and sale, including any terms and conditions deemed appropriate; AND FURTHER THAT the Mayor and Clerk-Administrator sign the necessary sale documentation to complete the transaction. 71 - 79 k) ADMINISTRATION 211-2019 Update to Sale of Surplus Real Property Policy WHEREAS Section 270(1) requires a municipality to adopt and maintain policies relating to its sale and other disposition of land; AND WHEREAS our existing policy is over ten years old, is not reflective of current legislative requirements nor does it provide specific guidelines as to the method by which land should be sold, AND WHEREAS there has been some interest expressed in various municipal properties such that it would be prudent to have a policy in place so that these requests are dealt with consistently, fairly and transparently NOW THEREFORE BE IT RESOLVED THAT Council review the draft policy attached to this report and provide feedback to staff so that staff can bring back a final draft policy in January for approval 80 - 102 l) ADMINISTRATION 212-2019 Records Management Policy and Update to Record Retention By-Law WHEREAS the Municipal Act, S. 254(1) requires municipalities to retain and preserve records in a secure and accessible manner; AND WHEREAS one of the specific goals from the Strategic Plan was to implement an electronic filing system; AND WHEREAS the Township subscribes to The Ontario Municipal Records Management System (TOMRMS) and will be implementing software in 2020 to organize the electronic storage and management of records as organized through TOMRMS; AND WHEREAS as a result of the new system, our 2013 Record Retention By-Law requires updating, and a policy to govern records management needs to be adopted; NOW THEREFORE BE IT RESOLVED THAT Council receive this report for information; Page 4 of 154 Page AND FURTHER THAT council review the draft Records Management Policy and draft Record Retention By-Law, and provide comments to staff no later than December 20th; AND FURTHER THAT Council direct the Clerk-Administrator to bring back the final policy and bylaw to Council for approval in January 2020. 103 - 114 m) ADMINISTRATION 213-2019 Central Frontenac Official Plan Youth Engagement WHEREAS Council supports the production of civic and geographic literacy for residents of any age; AND WHEREAS Council encourages all members of the community to engage with the public planning process; NOW THEREFORE BE IT RESOLVED THAT Council receive for information the report titled, “Central Frontenac Official Plan Youth Engagement”. 9. Committee/Other Reports/Minutes 115 - 124 a) Quinte Conservation Authority THAT Council receive the minutes from Quinte Conservation Authority for its October 17, 2019 meeting for information 125 - 126 b) District 4 Recreation Committee THAT Council receive the District 4 Rec committee minutes from October 10, 2019 for information. 10. Delegations/Presentations 11. Communications/Correspondence 127 - 141 a) Correspondence THAT Council receive for information the following correspondence: a) Township of Greater Madawaska - support for allowing for electronic delegations (Nov. 18 2019); b) Town of Amherstburg to Minister of Environment Conservation and Parks declaring a Climate Emergency (Nov. 25, 2019); c) Town of Amherstburg to Ministry of Attorney General re support of joint and several liability (Nov. 25, 2019) d) EOTA Invite to Annual Christmas Luncheon e) Ministry of Agriculture Food and Rural Affairs re: trespassing on farms Page 5 of 154 Page and other agri-food premises (Dec. 2, 2019) f) Town of Plympton-Wyoming to the Premier regarding Conservation Authority Levies (Nov. 29, 2019) 12. Public Meetings 13. By-laws/Agreements 14. Notice of Motions 15. Giving Notice of Motion 16. New/Other Business 142 a) Day of the Pig - THAT Council receive the information and presentation from Councillor Heese 153 regarding the Day of the Pig event, AND FURTHER THAT _____________________________________________________________________ 17. Closed Session a) Closed Session THAT Council move into closed session to discuss matters about: a) personal matters about an identifiable individual including municipal or local board employees pursuant to Sec. 239(2) (b); b) proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Sec. 239(2) (c); c) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Sect. 239 (2) e); d) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Sect. 239 (2) e). b) Rise and Report from closed session THAT Council rise from closed session to discuss matters about: a) personal matters about an identifiable individual including municipal or local board employees pursuant to Sec. 239(2) (b); b) proposed or pending acquisition
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