Township of Central Frontenac Regular Council

Central Frontenac Regular Council January 26, 2021 – 4:00 PM held virtually via Zoom

AGENDA Page

1. Call to Order

2. Approval of Agenda a) Approval of Agenda THAT the agenda for the regular Council meeting or January 26, 2021 be approved as presented [amended]

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Approval of Minutes 8 - 16 a) Regular Council Meeting January 12, 2021 THAT the minutes of the regular council meeting held January 12, 2021 be approved as presented [amended].

5. Mayor's Remarks

6. Deferred Items

7. Staff Reports/Departmental Updates 17 - 24 a) Fire and Emergency Services 8-2021 CFFR Activity Report THAT Council receive for information the CFFR Activity Report.

25 - 45 b) Finance/Treasury 9-2021Accounts Payable Report THAT Council approve the Cheque Distribution reports totalling $2,010,403.90 as prepared by the Treasurer.

46 - 50 c) Finance/Treasury 10-2021 Apportionment Report THAT Council approve the following apportionments of assessment as recommended by MPAC for 2020 & 2021 as applicable for the following

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roll numbers:

10-39-070-010-28609-0000, 10-39-070-010-28603-0000, 10-39-070- 010-28800-0000, 10-39-070-020-20435-0000, & 10-39-070-010-20437- 0000.

51 - 53 d) Administration/Development Services 11-2021 Naming of Private Lane THAT Council receive the report entitled “Naming of Private Lane: Richard Brannigan Trail”

AND FURTHER that the bylaw be passed later in the meeting to amend By-law No. 2002-125 to add “Richard Brannigan Trail” to the schedule to said bylaw.

54 - 56 e) Administration 12-2021 Road Allowance Closure Request - Buter & Riddell-Part 10, 13R2171 THAT Council approve in principle the recommendation of the CAO/Clerk to close that part of the untravelled portion of Ardoch Road, described as Part 10, 13R2171 Oso being part of PIN 36217-0031, as applied for by Jennifer Dawn Buter and Shawn Robert Riddell;

AND THAT we proceed to a public meeting to close the said road allowance before passing said by-law.

57 - 64 f) Administration/ Public Works 13-2021Downtown Revitalization Program Update: Implementation Coordinator Program Grant Application

WHEREAS the current Downtown Revitalization Project for Sharbot Lake is continuing its mandate, with a completion date of August, 2021;

AND WHEREAS additional funding is required in order to continue momentum on this project to move from planning to implementation;

AND WHEREAS the Economic Development Committee supports the recommendation of the Downtown Revitalization Management Group to apply for Rural Economic Development (RED) funding in order to continue this program into the next phase;

AND WHEREAS the County of Frontenac have agreed to be co- applicants and to financially contribute to the project if we are

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successful;

NOW THEREFORE BE IT RESOLVED that the Township of Central Frontenac authorizes staff to submit a grant application to the Rural Economic Development grant (February 1, 2021 intake) for a maximum amount of $75,000;

AND FURTHER THAT the Mayor and CAO/Clerk be authorized to enter into an agreement with the Province of Ontario should the said application be successful.

65 - 70 g) Administration/Public Works 14-2021 - Application for Expropriation WHEREAS Council delegated authority to the CAO to commence expropriation proceedings for lands required to complete the municipal culvert /road improvements on Henderson Road at Dead Creek;

NOW THEREFORE BE IT RESOLVED THAT Council receive and accept the Notice to Expropriate Parts 1 & 2 on the draft plan of expropriation;

AND FURTHER THAT Council receive and accept the Notice to expropriate Part 3, on the draft plan of expropriation;

AND FURTHER THAT Council receive and accept the Notice to Expropriate Parts 4 & 5 on the draft plan of expropriation

71 - 79 h) Administration/ Development Services 15-2021Appointment by-law and Updated Fees & Charges by-law under Part 8 – Ontario Building Code THAT Council receive the report regarding the appointment by-law and updated fees and charges by-law as prepared by the CAO/Clerk for information;

AND FURTHER THAT the respective by-law be passed later in the meeting

80 - 109 i) Administration 16-2021 Revised Code of Conduct and Complaint Protocol 2021 THAT Council receive the revised Code of Conduct and Complaint Protocol as prepared by the CAO/Clerk for information;

AND FURTHER THAT Council approved of the revised Code of

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Conduct and Complaint Protocol as presented in this report and authorize staff to bring forth a by-law to council at the first meeting in February 2021.

8. Committee/Other Reports/Minutes 110 - 114 a) Economic Development Committee November 4, 2020 and January 13, 2021 THAT the approved minutes of the November 4, 2020 and the draft January 13, 2021 Economic Development Committee meetings be received for information.

115 - 117 b) Eastern Ontario Trails Alliance

118 - 127 c) Quinte Conservation Authority THAT Council receive Quinte Conservation Authority's November 19, 2020 board minutes for information.

9. Delegations/Presentations

10. Communications/Correspondence 128 - 149 a) Correspondence received for January 26, 2021: THAT Council receive the following correspondence for information: 1. email from RVCA dated January 12, 2021 regarding Conservation Authorities Working Group; 2. email from StatsCan dated January 13, 2021 regarding 2021 Census; 3. letter from Township of South-West Oxford dated January 11, 2021 regarding photo radar; 4. Letter from Township of Plympton-Wyoming dated January 18, 2021 supporting Township of Matachewan's request regarding longer turnaround time for grant applications; 5. Letter from Township of Mississippi Mills dated January 18,2021 to MMAH regarding revisions to municipal elections 6. Letter from Township of Laird dated January 19, 2021 regarding support for Hamilton's request for interim cap on gas plant and greenhouse gas pollution 7. Resolution from United Counties of Stormont, Dundas and Glengarry dated January 18, 2021 requesting small businesses be allowed to re- open. 8. Resolution from Municipality of West Grey dated January 13, 2021 regarding Schedule 8 of Bill 229

150 b) Correspondence requiring action: THAT Council receive for information the letter from Mississippi Valley Conservation Authority dated January 6, 2021 requesting a letter of

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support for Watershed Model project for information;

AND THAT Council support the Mississippi Valley Conservation Authority's watershed Model project and authorizes the CAO/Clerk to provide a letter of support to MVCA for this project

151 - 153 c) Correspondence requiring action That council receive the letter from Mr. Oatway regarding lack of competition for reliable internet providers for information;

AND FURTHER THAT

11. Public Meetings a) Fees and Charges associated with Building Department - amendment to By-Law2014-27

b) cemetery bylaw amending By-Law 2020-08

12. By-laws/Agreements 154 - 164 a) By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Brannigan Lane) THAT By-Law 2021-4 being a by-law to amend By-Law 2002-125 as amended (Naming of Public Highways and Private Lanes) to add Richard Brannigan Trail be read a first, second and third time, and finally passed this 26th day of January, 2021.

165 - 166 b) By-Law 2021-05 to amend By-Law 2020-08 being a by-law to govern the operation of cemeteries. THAT By-Law 2021-05, being a by-law to amend By-law 2020-08 being a by-law to govern the opration of cemeteries be read a first, second, and third time, and finally passed this 26th day of January 2021.

167 - 168 c) By-Law 2021-06 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2021 THAT By-Law 2021-06 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2021 be read a first, second and third time, and finally passed this 26th day of January, 2021.

169 - 170 d) By-Law 2021-07 being a By-Law to provide for an interim Tax Levy to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month, and to repeal By-Law 2020-64 THAT By-Law 2021-07 being a By-Law to provide for an interim Tax Levy to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month, and to repeal By-Law 2020-64 be read a first, second and third time, and finally passed this 26th day of January

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2021.

171 e) By-Law 2021-08 being a By-Law to appoint building inspectors for Part 8 of the Building Code THAT By-Law 2021-08 being a By-Law to appoint building inspectors for Part 8 of the Building Code be read a first, second and third time, and finally passed this 26th day of January, 2021.

172 - 177 f) By-Law 2021-09 being a By-Law to amend By-Law 2014-27 being a By-Law to regulate construction, demolition and change of use permits for buildings, structures, and all other Related Services THAT By-Law 2021-09 being a By-Law to amend By-Law 2014-27 being a By-Law to regulate construction, demolition and change of use permits for buildings, structures, and all other Related Services be read a first, second and third time, and finally passed this 26th day of January, 2021

178 g) By-Law 2021-10 being a By-Law to Appoint a Committee of Adjustment THAT By-Law 2021-10 being a By-Law to Appoint a Committee of Adjustment be read a first, second and third time, and finally passed this 26th day of January, 2021

h) By-Law 2021-11 being a By-Law to authorize the Mayor and CAO/Clerk to sign an agreement with Province of Ontario

13. Notice of Motions

14. Giving Notice of Motion

15. New/Other Business

16. Closed Session a) Closed Session THAT Council move into closed session pursuant to Section 239(2) to discuss matter relating to:

1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board -s. S. 239(2) (e)

b) Rise from Closed session THAT Council rise from closed session pursuant to Section 239(2) to discuss matter relating to:

1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board -s. S. 239(2) (e)

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17. Adjournment 179 a) Adjournment THAT By-Law 2021-12 being a by-law to confirm the proceedings of the regular council meeting held January 26, 2021 be read a first, second and third time, and finally passed this 26th day of January, 2021.

AND FURTHER that this meeting be adjourned until February 9, 2021, said meeting to be held virtually.

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MINUTES OF THE REGULAR MEETING OF COUNCIL January 12, 2021

A regular meeting of the Council of the Township of Central Frontenac was held virtually via Zoom on Tuesday, January 12, 2021 at 4:00 PM

Present: Mayor Frances Smith, Deputy Mayor Nicki Gowdy, Councillors Tom Dewey, Cindy Kelsey Bill MacDonald, Sherry Whan, Victor Heese, Elwin Burke, Nicki Gowdy and Brent Cameron. NOTE: Councillor Heese had connection issues initially and only had sporadic connectivity until 4:39p.m.

Staff in CAO/Clerk Cathy MacMunn, Deputy Clerk Cindy Deachman, Attendance: Development Services Manager Andy Dillon, Public Works Manager Tyson Myers.

1. Call to Order

a) Mayor Smith called the meeting to order at 4:03 p.m.

2. Approval of Agenda

a) Approval of Agenda

Motion #: 1-2021 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT the agenda for the regular council meeting held January 12, 2021 be approved as presented. Carried

3. Disclosure of Pecuniary Interest and General Nature Thereof

a) None declared

4. Approval of Minutes

a) Minutes from the regular council meeting held December 22, 2020

Motion #: 2-2021 Moved By: Sherry Whan Seconded By: Elwin Burke

THAT the minutes of the regular council meeting held December 22, 2020 be approved as presented. Carried

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5. Mayor's Remarks

a) Mayor Smith welcomed folks back from the holidays hoping everyone had a restful break. While the community is still doing well with keeping COVID-19 infections down, we still must be careful and confinue to stay local and follow guidelines. The new restrictions announced today will come with ramped up enforcement measures. C. MacMunn noted that staff have meetings tomorrow with the health unit enforcement team, CAO's of other Frontenac Townships, and a meeting with Dr. Moore. Councillor MacDonald requested that staff provide council some talking points/guidelines to help councillors answer residents' questions. Mayor Smith also encouraged folks to watch the Kingston evening news for updates.

6. Deferred Items

(a) None

7. Staff Reports/Departmental Updates

a) Development Services 1-2021 Construction Detail Report

Motion #: 3-2021 Moved By: Tom Dewey Seconded By: Brent Cameron

THAT Council receive the Construction Details -December 2020 report for information.

Discussion: A. Dillon noted there were at least two or three homes that haven't started construction yet but were issued permits. It is still unknown what "non-essential construction" will mean; A. Dillon received an email this afternoon but hasn't had a chance to review it yet.

Councillor Cameron thanked the CBO for the breakdown by districts and found it interesting as it gives a picture of where development is occurring. While all areas are active, Hinchinbrooke and Kennebec had the most activity.

Councillor MacDonald noted these wards were the largest geographically which could explain the numbers.

Carried

b) Development Services 2-2021 Radon Report Development Services Manager A. Dillon brought forth the Development Services reports.

Motion #: 4-2021 Moved By: Nicki Gowdy

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Seconded By: Cindy Kelsey

THAT Council receive the Radon Mitigation Report as prepared by the Manager of Development Services dated January 12, 2021 for information;

AND THAT the Development Services Manager is recommending that the quotation from Simon Air Quality for the installation of a radon mitigation system be accepted as the lowest quote;

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Development Services Manager to accept the quotation from Simon Air Quality for a radon mitigation system for the municipal office in the amount $14,620.00 plus HST;

AND FURTHER THAT the Development Services Manager be authorized to obtain a purchase order for the radon mitigation system.

Discussion:

A. Dillon explained the installation process. Councillor Cameron asked if the municipal expansion went ahead, could the system be scalable to accommodate a larger space. A. Dillon noted that there would likely need to be a new system. Already we need two systems now due to the building having been constructed in two stages. Carried

c) Development Services 3-2021 Naming of Private Lane: Macallan Lane

Motion #: 5-2021 Moved By: Elwin Burke Seconded By: Sherry Whan

THAT Council receive the report entitled “Naming of Private Lane: Macallan Lane, as prepared by the Deputy Clerk;

AND FURTHER that the bylaw be passed later in the meeting to amend By-law No. 2002-125 to add “Macallan” to the Schedule to said by-law. Carried

d) Public Works 4-2021 Activity Report Public Works Manager Tyson Myers presented the Development Services Reports.

Motion #: 6-2021 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated January 12, 2021 for information.

Discussion:

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Councillor Dewey thanked Tyson and the Public Works department for work on plowing and proactive tree trimming along road allowances. T. Myers noted the PW supervisor was organizing the crew and was able to work on the trees having been caught up with regular maintenance items. Councillor MacDonald questioned whether given the relatively minor snow events so far, there could be any savings anticipated due to less winter maintenance. T. Myers indicated that while there have been fewer snow events, there has been significant ice events, so unlikely to see much in savings. He did indicate the treasurer is reporting that overtime costs are significantly lower. Carried

e) Public Works 5-2021 Amnesty Loads

Motion #: 7-2021 Moved By: Brent Cameron Seconded By: Tom Dewey

WHEREAS the Amnesty load program has been operating for over fifteen years allowing residents to dispose of items free of charge;

AND WHEREAS this program has had a large impact on the amount of waste received at the landfills which is reducing the life span of the site;

AND WHEREAS the Public Works Manager is recommending that the Amnesty load program be eliminated to allow a longer life span of the waste site;

AND WHEREAS residents will continue to have the option to dispose of large items and mixed loads of waste anytime throughout the year by paying a small fee at the waste site;

NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the Public Works Manager to eliminate the Amnesty Load Program starting 2021.

Discussion:

Councillor MacDonald is in support of cancelling the program. He has never supported amnesty loads. He fears the future cost of waste management is too high. No new sites are being approved, and once we have used our cap, we will need to ship our garbage elsewhere. He would like to know the costs of doing that.

Councillors Dewey and Kelsey do not support the motion. Allowing amnesty loads helps limit garbage dumping on the side of the road. Councillor Dewey suggested an ad hoc committee be formed including 2 councillors, staff and public to review this matter, investigate/research, and bring back information in March or April.

Councillor Cameron suggested a compromise by cancelling amnesty but reducing the cost for dumping a load from $40 to $20. T. Myers noted his concern that reducing the price to dump makes it is more palatable and some folks who are willing to pay for convenience to avoid diversion efforts.

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Councillor MacDonald noted that the general public has no idea how expensive it is to run and/or close a landfill site. Leadership is needed from council to do what is right to ensure our landfill capacity lasts as long as possible. Councillor Heese joined the meeting at 4:39 after experience connection issues. He noted while he missed some of the discussion, he was sitting on the fence on the issue. He wondered if there were other ideas/issues that could be more thoroughly explored.

Council discussed best way to engage the public and whether there should be public representation on the committee. It was decided that public could submit feedback via email. No public representation was needed on committee.

Deferred

Motion #: 8-2021 Moved By: Tom Dewey Seconded By: Elwin Burke

THAT [insert wording of new resolution] Carried

f) Public Works 6-2021 By-Law and Policy Updates - Civic Addressing, Private Road/Island Naming, Entrance Permits

Motion #: 9-2021 Moved By: Cindy Kelsey Seconded By: Nicki Gowdy

THAT Council receive the report entitled “By-Law and Policy Updates – Civic Addressing, Private Road/Island Naming, and Entrance Permits” for information;

AND FURTHER that council agree to consolidate civic addressing, road and island naming with entrance permits and bring all within the purview of the Public Works Department:

AND FURTHER that Council pass a by-law later in the meeting to update our civic addressing policy, and consider the draft by-laws for road naming and entrance permit system and fee schedule, said by-laws to be brought back to council at a future meeting once comments are received.

Discussion:

Councillor Dewey asked how the new fees compared to other municipalities. T. Myers noted he believed the cost for the sign was slightly higher, but the rest of the fees were lower. The sign fees include the blade, post, as well as labour/time to install on site.

Councillor MacDonald asked if there were more than one property on a private lane, how the fee would be collected in the event ofrenaming a lane. C. Deachman indicated that it would be the individual requesting the name change that would be responsible for the fee.

Councillor Cameron expressed concern that the one year time limit could pose challenges for some especially during the pandemic. T. Myers noted there was discretion written in the policy

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and he would not be withholding extensions unreasonably. Covid would be a valid reason for extension. He could provide some sample situations in the documents to assuage this concern. Councillor MacDonald noted that Administrative Monetary Penalty provisions had been added into the civic addressing bylaw. He asked if these were in place. C. Deachman clarified that we do not have a system established yet, however provisions have been included in this bylaw (and others, such as the burn by-law etc.) so that the bylaw would not need to be amended if and when the township wishes to proceed with AMP as a method of enforcement. AMPS are discretionary and there are other penalty provisions in the bylaw upon which staff can rely. Carried

g) Administration 7-2021 Vaccination Roll-out 2021 CAO/Clerk C. MacMunn brought forth the administration report.

Motion #: 10-2021 Moved By: Tom Dewey Seconded By: Sherry Whan

THAT Council receive the report regarding the Vaccination rollout report as prepared by the CAO/Clerk for information;

AND FURTHER THAT the Council of the Township of Central Frontenac requests that Kingston Health Sciences Centre (KHSC) and Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health work with the local municipalities to implement local options for the delivery of vaccinations to front line workers and the community.

AND FURTHER THAT Council express our thanks to KHSC and KFL&A Public Health for their leadership on COVID-19 vaccinations delivery and pledge our support for the program.

Discussion:

C. MacMunn provided the background as to her discussions with Dr. Moore and the other local governments that led to this request. Carried

8. Committee/Other Reports/Minutes

a) Community Policing Advisory Committee (CPAC)

Motion #: 11-2021 Moved By: Cindy Kelsey Seconded By: Brent Cameron

THAT Council receive the approved minutes from the CPAC meeting held October 26, 2020, and draft minutes from the CPAC meeting held December 21, 2020 for information.

Discussion:

Councillor MacDonald raised a concern regarding liability of having township firefighters doing traffic control, if they don't have training for this. T. Myers confimed that he believes the volunteer

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firefighters do have training. He is arranging a separate meeting with A/Chief Riddell, himself, and the OPP to discuss further. Carried

9. Delegations/Presentations

a) none

10. Communications/Correspondence

a) Correspondence received for January 12, 2021

Motion #: 12-2021 Moved By: Elwin Burke Seconded By: Bill MacDonald

THAT the following correspondence be received for information:

1. Lake of Bays supporting Township of Essa regarding Bill 229 2. Lake of Bays supporting Township of Amherstburg regarding AODA website compliance 3. Town of Amherstburg supporting City of St. Catherines regarding development approval requirements for Landfills (Bill 197); 4. Municipality of South Huron supporting Huron Kinloss and Wasaga Beach regarding unathorized car rallies. 5. Township of South Frontenac media release regarding Part 8 On-site sewage system services; 6. County of Frontenac regarding appointment of Warden and Deputy Warden; 7. General (Ret'd) Rick Hillier regarding report on Vaccine Distribution Task Force; 8. Kingsville regarding supporting small businesses; 9. Township of Pickle Lake in support of our resolution regarding Bill 229; 10. Region of Peel regarding property tax exemptions for veteran clubs. 11. Township of Huron-Kinloss in support of Region of Peel regarding property tax exemptions for veteran clubs. 12. Town of Lincoln in support of Hamilton regarding interim cap on gas plan and greenhouse gas pollution, and development and implementation of a plan to phase out gas fired electricity generation. Carried

11. Public Meetings

a) None

12. By-laws/Agreements

a) By-Law 2021-01 being a By-Law to amend Schedule "A" of By-Law 2002-125

Motion #: 13-2021 Moved By: Victor Heese Seconded By: Sherry Whan

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THAT By-Law 2021-01 being a By-Law to amend By-Law 2002-125 be read a first, second, and third time, and finally passed this 12th day of January, 2021. Carried

b) By-Law 2021-2 being a By-Law to Update its Policy to Regulate Civic Addressing and to Repeal By-Law 2001-109

Motion #: 14-2021 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT By-Law 2021-2 being a By-Law to Update its Policy to Regulate Civic Addressing and to Repeal By-Law 2001-109 be read a first, second and third time, and finally passed this 12th day of January, 2021. Carried

13. Notice of Motions

a) None

14. Giving Notice of Motion

a) None

15. New/Other Business

a) None

16. Closed Session

a) Closed Session

Motion #: 15-2021 Moved By: Victor Heese Seconded By: Brent Cameron

THAT Council move into closed session pursuant to section 239(2) to discuss matters relating to:

1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board -S. 239(2) (e)

2. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (s. 239(2) (k).

Carried

b) Rise from Closed Session

Motion #: 16-2021 Moved By: Victor Heese Seconded By: Nicki Gowdy

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THAT Council rise from closed session pursuant to section 239(2) discussing matters relating to:

1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board -S. 239(2) (e)

2. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (s. 239(2) (k).

Carried Council rose from closed session at 6:06p.m.

17. Adjournment

Motion #: 17-2021 Moved By: Bill MacDonald Seconded By: Brent Cameron

THAT By-Law 2021-03 being a by-law to confirm the proceedings of the regular council meeting held January 12, 2021 be read a first, second and third time, and finally passed this 12th day of January, 2021;

AND FURTHER that this meeting be adjourned until January 26, 2021, said meeting to be held virtually. Carried Adjournment time: 6:09 p.m.

Frances L. Smith, Mayor

Cathy MacMunn CAO/Clerk

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL

Report Number: 8-2021 Date of Meeting: January 26, 2021 From: Acting Manager of Emergency Services Fire Chief Jamie Riddell

Re: Fire Activity Report

A. RECOMMENDATION THAT Council receive for information the CFFR Activity Report. B. BACKGROUND / INFORMATION

1. MTO Billing · MTO Total billing for 2020 was $8,979.30 - Still waiting on $2431.80 of this to be paid 2. New Tanker Update · Chassis has finally arrived at Metal Fab. Projected finish date has been moved to March/April. All production delays due to COVID-19. 3. New Pumper Update · Pumper is currently on schedule for an end of May - June completion date. 4. CFFR Response Summary of Calls Per Station (Dec 2020) Summary of Calls Per Station (Dec 2019)

e e

v v

o o e e

r r

k k

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L L n n

1 2 3 4 1 2 3 4 i i t t

a a o m o m n n n n n n n n t t n b a n b a o o o o o o o o n n i i i r i i i i r i e h e h t t t t t t t t u u a r a r d d a a a a a a a a o o t r t t h t a t r t t h t a

Type of Call S A S M S S S P Type of Call S A S M S S S P Fire 1 1 1 Fire Medical 2 1 Medical 4 2 1 1 Vehicle Accidents 2 1 5 2 Vehicle Accidents 1 4 2 CO 1 2 CO 1 Training 1 1 1 1 Training 3 3 3 3 Other Activities 1 - Flood Other Activities Total 4 2 8 6 Total 7 6 9 6 Other: Total Calls -15 Total Station Responses - 20

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2020 Summary of Calls 2020 Summary of Calls Per Station Per Station

e 180 v o e r

k 160 G a

n L n

i 140 e t a d o m t r b a

n 120 r A h

u a r

o h a 100

M S P

80 1 2 3 4

n n n n

o o o o 60 i i i i t t t t a a a a

t t t t 40

Type of Call S S S S Fire 16 20 33 15 20 Medical 50 23 42 28 0 Vehicle Accidents 5 10 31 13 CO 0 0 4 2 Training 33 33 33 33 Other Activities 18 2 17 9 Total 126 93 169 107 Station 1 Arden Station 2 Mountain Grove Station 3 Sharbot Lake Station 4 Parham

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Report Number: 9-2021

Date of Meeting: January 26, 2021

From: J. Michael McGovern, Treasurer

Re: A/P Report

A. Recommendation(s)

THAT Council approve the Cheque Distribution reports totalling $2,010,403.90 as prepared by the Treasurer.

B. Background/Information

Details of invoices are available from the Treasurer at the office. Please call in advance of the meeting for any information.

C. Financial Implications

The cash position of the municipality allows for the payment of these invoices.

D. Attachments

Cheque Distribution Reports

Finance/Treasury 9-2021Accounts Payable Report Page 25 of 179 AGENDA ITEM #b)

TOWNSHIP OF CENTRAL FRONTENAC Treasurer's Report ACCOUNTS PAYABLE 2021-01-15

TOTAL REQUIREMENTS $2,010,403.90 to be approved by Council A/P Cash Requirements Date December 14, 2020 $944,649.01 December 22, 2020 $439,570.98 January 11, 2021 $626,183.91

DISTRIBUTION Total 2,010,403.90 General Government 523,316.44 Council - General Administration 67,540.13 Technology - 911 Civic Addressing 118.27 Central Frontenac Fire 54,849.61 Jepp - Emergency Measures - Conservation Authorities - Policing 202,562.54 Fenceviewers - Animal Control - Livestock Losses - Building Department 2,444.20 Facilities Coordinator/Septic program 3,029.64 By-law Enforcement 1,486.33 Roads Department 978,444.02 Streetlighting - Waste Disposal 26,232.14 Cemeteries 5,830.50 Helipad - Medical Centre - Recreation 8,550.79 Other Cultural 254.40 Planning 18,585.54 Economic Development/Festival - Municipal Drain - GST/HST 117,159.35

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Report Number: 10-2021

Date of Meeting: January 26, 2021

From: J. Michael McGovern, Treasurer

Re: Apportionment of taxes

A. Recommendation(s)

THAT Council approve the following apportionments of assessment as recommended by MPAC for 2020 & 2021 as applicable for the following roll numbers:

10-39-070-010-28609-0000, 10-39-070-010-28603-0000, 10-39-070-010- 28800-0000, 10-39-070-020-20435-0000, & 10-39-070-010-20437-0000.

B. Background/Information

MPAC was requested to apportion these properties which were legally divided. The Municipal Act requires that at a meeting, Council is to make its decision. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final.

C. Financial Implications

N/A D. Attachments

Apportionment Sheet(s) attached

Finance/Treasury 10-2021 Apportionment Report Page 46 of 179 Finance/Treasury 10-2021 Apportionment Report

FOR TAXATION YEAR:2020 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R22278_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 20/12/14 Date Completed in LPU (YY/MM/DD) 21/01/05 DTS Log # (Plans - Other) 15074799

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907001028609 HIGHWAY 7 1200 299.26 A Starting point $106,635 VL/R/T 1st Owner LEGAL DESCRIPTION $106,635 HEWETSON FOREST PRODUCTS INC OLDEN CON 8 PT LOTS 13 TO 15 AND RP 13R20185 PARTS 2 TO 4 Depth Farm Phase-in VL/R/T $111,000 Mailing Address 7 TO 16 19 TO 22 PT PARTS 1 17 AND 18 SHARBOT LAKE 0 N Amount $111,000 1469 - MACPHERSON RD Destination VL/R/T $111,000 $111,000

City/Province Postal SHARBOT LAKE ON K0H 2P0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907001028603 1069 LAKE LANE 100 21780 SQ FT Starting point $237,000 RDU/R/T 1st Owner LEGAL DESCRIPTION $237,000 BALLINGER DAVID JOHN CON 8 PT LOT 14 MCLEANS POINT SHARBOT LAKE Depth Farm Phase-in RDU/R/T $216,000 Mailing Address 228.5 N Amount $216,000 15 - MAPLE STAND WAY Destination RDU/R/T $216,000 $216,000

City/Province Postal NEPEAN ON K2G 6P4

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907001028800 1075 LAKE LANE 80 19602 SQ FT Starting point $276,229 RDU/R/T 1st Owner LEGAL DESCRIPTION $276,229 COOLEY JANIS CAROL CON 8 PT LOT 14 MCLEANS POINT SHARBOT LAKE Depth Farm Phase-in RDU/R/T $261,000 Mailing Address 243.5 N Amount $261,000 8955 - JERSEY HILL RD Destination RDU/R/T $261,000 $261,000

City/Province Postal HONEOYE NY 14471-9309

TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103907001028609 HIGHWAY 7 2462.31 298.9 A Starting VL/R/T Instrument $106,635 1st Owner LEGAL DESCRIPTION point $106,635 Number:FC314661, CADUCEON ENTERPRISES INC OLDEN CON 8 PT LOTS 13 TO 15 AND RP 13R20185 PARTS 2 TO Depth Farm VL/R/T Sale Date:2020/11/30, Phase-in $111,000 Mailing Address 4 7 TO 16 19 TO 22 PT PARTS 1 17 AND 18 0 N $111,000 Sale Amount:$425000 285 - DALTON AVE VL/R/T Destination $111,000 $111,000

City/Province Postal KINGSTON ON K7K 6Z1

Page 47 of 179 103907001028603 1069 LAKE LANE 132.81 29355.53 SQ FT Starting RDU/R/T Instrument $237,000 1st Owner LEGAL DESCRIPTION point $237,000 Number:FC313660, BALLINGER DAVID JOHN OLDEN CON 8 PT LOT 14 AND RP 13R22278 PARTS 1 TO 3 Depth Farm RDU/R/T Sale Date:2020/11/16, Phase-in $216,000

Mailing Address 0 N $216,000 Sale Amount:$15000 AGENDA ITEM #c) 15 - MAPLE STAND WAY RDU/R/T Destination $216,000 $216,000

City/Province Postal NEPEAN ON K2G 6P4

PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103907001028800 1075 LAKE LANE 122.65 27848.77 SQ FT Starting RDU/R/T Instrument $276,229 1st Owner LEGAL DESCRIPTION point $276,229 Number:FC313661, COOLEY JANIS CAROL OLDEN CON 8 PT LOT 14 AND RP 13R22278 PARTS 4 TO 6 Depth Farm RDU/R/T Sale Date:2020/11/16, Phase-in $261,000 Mailing Address 0 N $261,000 Sale Amount:$15000 8955 - JERSEY HILL RD RDU/R/T Destination $261,000 $261,000

City/Province Postal HONEOYE NY 14471-9309

Page 1 Finance/Treasury 10-2021 Apportionment Report

FOR TAXATION YEAR:2021 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R22278_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 20/12/14 Date Completed in LPU (YY/MM/DD) 21/01/05 DTS Log # (Plans - Other) 15074799

City/Province Postal SHARBOT LAKE ON K0H 2P0

City/Province Postal NEPEAN ON K2G 6P4

City/Province Postal HONEOYE NY 14471-9309

City/Province Postal KINGSTON ON K7K 6Z1

Page 48 of 179 103907001028603 1069 LAKE LANE 132.81 29355.53 SQ FT Starting RDU/R/T Instrument $237,000 1st Owner LEGAL DESCRIPTION point $237,000 Number:FC313660, BALLINGER DAVID JOHN OLDEN CON 8 PT LOT 14 AND RP 13R22278 PARTS 1 TO 3 Depth Farm RDU/R/T Sale Date:2020/11/16, Phase-in $216,000

Mailing Address 0 N $216,000 Sale Amount:$15000 AGENDA ITEM #c) 15 - MAPLE STAND WAY RDU/R/T Destination $216,000 $216,000

City/Province Postal NEPEAN ON K2G 6P4

City/Province Postal HONEOYE NY 14471-9309

Page 1 Finance/Treasury 10-2021 Apportionment Report

FOR TAXATION YEAR: 2020 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R22314 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 20/12/08 Date Completed in LPU (YY/MM/DD) 21/01/06 DTS Log # (Plans - Other) 15077688

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002020435 1361 TRYON RD 1003.91 41.5 A Starting point VL/R/T $35,000 1st Owner LEGAL DESCRIPTION $35,000 PARKHILL SPENCER REID Depth Farm Phase-in VL/R/T $39,000 Mailing Address 240 N Amount $39,000 327 - BLUE LAKE RD Destination VL/R/T $39,000 $39,000

City/Province Postal ST GEORGE ON N0E 1N0

TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002020435 1361 TRYON RD 0 38.1 A Starting point VL/R/T $22,543 1st Owner LEGAL DESCRIPTION $22,543 PARKHILL SPENCER REID OLDEN CON 10 PT LOT 7 RP 13R17922 PT PART 1 Depth Farm Phase-in VL/R/T $25,119 Mailing Address 0 N Amount $25,119 1527 - TRYON RD Destination VL/R/T $25,119 $25,119

City/Province Postal SHARBOT LAKE ON K0H 2P0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002020437 TRYON RD 539.67 3.4 A Starting point VL/R/T Instrument $12,457 1st Owner LEGAL DESCRIPTION $12,457 Number:FC315233, Sale PARKHILL SPENCER REID OLDEN CON 10 PT LOT 7 RP 13R22314 PART 1 Depth Farm Phase-in VL/R/T $13,881 Date:2020/12/08, Sale Mailing Address 0 N Amount $13,881 Amount:$1 1527 - TRYON RD Destination VL/R/T $13,881 $13,881

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Page 1 Finance/Treasury 10-2021 Apportionment Report

FOR TAXATION YEAR: 2021 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R22314 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 20/12/08 Date Completed in LPU (YY/MM/DD) 21/01/06 DTS Log # (Plans - Other) 15077688

FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002020435 1361 TRYON RD 1003.91 41.5 A Starting point VL/R/T $35,000 1st Owner LEGAL DESCRIPTION $35,000 PARKHILL SPENCER REID CON 10 PT LOT 7 RP 13R17922 PART 1 Depth Farm Phase-in VL/R/T $39,000 Mailing Address 240 N Amount $39,000 327 - BLUE LAKE RD Destination VL/R/T $39,000 $39,000

City/Province Postal ST GEORGE ON N0E 1N0

City/Province Postal SHARBOT LAKE ON K0H 2P0

ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103907002020437 TRYON RD 539.67 3.4 A Starting point VL/R/T Instrument $12,457 1st Owner LEGAL DESCRIPTION $12,457 Number:FC315233, PARKHILL SPENCER REID OLDEN CON 10 PT LOT 7 RP 13R22314 PART 1 Depth Farm Phase-in VL/R/T $13,881 Sale Date:2020/12/08, Mailing Address 0 N Amount $13,881 Sale Amount:$1 1527 - TRYON RD Destination VL/R/T $13,881 $13,881

City/Province Postal

Page 50 of 179 SHARBOT LAKE ON K0H 2P0 AGENDA ITEM #c)

Page 1 AGENDA ITEM #d)

Report Number: 11-2021

Date of Meeting: January 26, 2021

From: Andy Dillon, Development Services Manager/CBO

Re: Naming of Private Lane: Richard Brannigan Trail

A. Recommendation(s)

THAT Council receive the report entitled “Naming of Private Lane: Richard Brannigan Trail”

AND FURTHER that the bylaw be passed later in the meeting to amend By- law No. 2002-125 to add “Richard Brannigan Trail” to the schedule to said bylaw.

B. Background/Information

Pursuant to our policy and procedure “Naming or renaming a Private Highway (Road)” adopted April 12, 2011 council must approve private road names and amend the road naming by-law accordingly. Section 48 of the Municipal Act allows the municipality to name or change the name of a private road after giving public notice of its intention to pass the by-law. Notices were published in the Frontenac News and on our website.

There is currently only one civic number associated with this private lane assigned to Arran Brannigan 9518 Road 38. No new civics have been requested at this time, however the applicant approached the township requesting the road be named, and there is potential for more civic numbers being assigned from this access lane as there are three separate parcels that use this lane for access.

The 911 Co-ordinator has provided Notice to all affected property owners and opposition was received with the proposed name. The suggested alternative name suggested was” Brannigan Trail”, however the Applicant,

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Arran Brannigan, has indicated he wished the name (Richard Brannigan Trail) be submitted. According to the policy in the event there is no agreement, there is to be a vote; with Mr. Brannigan owning two of the three properties eligible to vote, his preferred name is being put forth for approval.

No public comments have been received at the date of writing this report.

C. Financial Implications

Costs associated with notification, advertising and new signage are approximately $500.00

D. Attachments

Draft by-law Map showing location of Richard Brannigan Trail

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Map Title

Legend Road Highway

Major Road

Secondary Road

Ferry Route Assessment Parcels Location Labels Ownership Parcels Lot / Concession Lot / Concession Labels Citations

K & P trail Page 53 of 179 AGENDA ITEM #d)

1: 9,028 Notes

0 0.23 0.5 Kilometers 0.5 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. Includes Material © 2019 of the Queen's Printer for Ontario. All Rights Reserved. THIS MAP IS NOT TO BE USED FOR NAVIGATION AGENDA ITEM #e)

Report Number: 12-2021 Date of Meeting: January 26, 2021

From: Cathy MacMunn, CAO/Clerk

Prepared by: Cindy Deachman, Deputy Clerk

Re: Road Allowance Closure request–Buter & Riddell – Part 10, 13R2171

A. Recommendation(s)

THAT Council approve in principle the recommendation of the CAO/Clerk to close that part of the untravelled portion of Ardoch Road, described as Part 10, 13R2171 Oso being part of PIN 36217-0031, as applied for by Jennifer Dawn Buter and Shawn Robert Riddell;

AND THAT we proceed to a public meeting to close the said road allowance before passing said by-law.

B. Background/Information

Jennifer Buter and Shawn Riddell (the “Applicants”) have submitted an application for a road closure/conveyance of part of the road allowance/highway adjacent to their recently purchased property described as Part 1, 13R22046.

The purpose for this request is to enlarge their parcel and ensure privacy with their rear boundary. The Applicants’ property is currently 1.05acres. By adding the old road to the property, the total acreage or the parcel is 1.54 acres.

Due to the time of year, a site visit has not been conducted, however Public Works staff are familiar with the site and confirm that there is no current maintenance for the section, nor any requirement for continuing keeping this section open.

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Department heads have been circulated with the proposal and given the opportunity to comment. No concerns were raised from Public Works, Development Services or Fire/Emergency Services.

Staff support the road closure and conveyance. If Council endorses the recommendation we would schedule a public meeting and provide notification under the policy.

C. Financial Implications

An appraisal of land value would be obtained to determine purchase price. The applicant is responsible for all administrative, legal and surveying costs.

D. Attachments

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Map Title

Legend Assessment Parcels Location Labels Roll Labels Ownership Parcels PIN Labels Citations Page 56 of 179 AGENDA ITEM #e)

1: 2,257 Notes

0 0.06 0.1 Kilometers 0.1 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. Includes Material © 2019 of the Queen's Printer for Ontario. All Rights Reserved. THIS MAP IS NOT TO BE USED FOR NAVIGATION AGENDA ITEM #f)

Report Number: 13-2021

Date of Meeting: January 26, 2021

From: Tyson Myers, Public Works Manager

Re: Downtown Revitalization Program Update; Implementation Coordinator Program, Grant Application

A. Recommendation(s)

WHEREAS the current Downtown Revitalization Project for Sharbot Lake is continuing its mandate, with a completion date of August, 2021;

AND WHEREAS additional funding is required in order to continue momentum on this project to move from planning to implementation;

AND WHEREAS the County of Frontenac have agreed to be co-applicants and to financially contribute to the project if we are successful;

AND FURTHER THAT the Mayor and CAO/Clerk be authorized to enter into an agreement with the Province of Ontario should the said application be successful.

B. Background/Information

1. Downtown Revitalization Update The Community Survey took place between October 31 and December 1, 2020 and captured data from full-time residents, seasonal, and non-

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residents. The results of the survey will guide the Downtown Revitalization Action Plan. Overall, 431 responses were collected. A summary of key findings is attached.

The Management Committee and Downtown Revitalization Coordinator are undertaking a structured assessment of the data in relation to the priorities set by OMAFRA(Ontario Ministry of Agriculture, Food and Rural Affairs) i.e.: Economic Development, Leadership and Management, Marketing and Promotions, and Physical Improvements.

Volunteers and members of the Downtown Revitalization Management Group (DRMG) were positioned at 3 high traffic locations over 8 days, November 12 – 22, 2020 to conduct a quick 3 question Customer Origin Survey, speaking with 403 individuals in the process. The findings of this survey inform a Trade Area Analysis Report, currently being co- developed with support from OMAFRA.

In December, focus shifted to marketing and promotions of the area in support of the “12 days of Christmas” fundraisers, events and at-home activities. The Coordinator helped to promote various campaigns including the Cookie Sale for Rural Frontenac Community Services Youth Program, the Oso Rec Committee Holiday Lights Decorating Contest, Villages Beautiful Tree Lighting & Luminary display (in lieu of Festival of Trees), a Drive-thru Santa Claus event, and a virtual Gingerbread Decorating Contest.

Upcoming tasks include:

 RED Grant Application for Implementation Coordinator Program  Business and Building Inventory, Mix & Analysis  In-depth Business Owner Interviews  Completing the RFP process for Streetscape and Design Consultants  Planning and hosting of a virtual Community Design Workshop

2. Implementation Coordinator Program, Grant Application

OMAFRA opened a Rural Economic Development (RED) Program Intake which closes February 1, 2021. Karen Fischer, the advisor for the current Downtown Revitalization Program in Sharbot Lake, recommended submitting a proposal for this intake specifically for an Implementation Coordinator Program. The Township, County and Downtown Revitalization Management Group (DRMG) have determined it would be advantageous to continue the momentum of the Downtown Revitalization process and move immediately from planning to action. Proactively seeking funding from the RED Economic Diversification and Competitiveness stream will allow us to establish an Implementation Coordinator Program and allow for a seamless transition between planning and successful implementation. immediately following the approval of the Downtown Revitalization Action Plan, due no later than August 2021.

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This funding request is for an Implementation Coordinator on a 6 month contract basis, and costs required to implement Action Plan items and provide tangible outcomes for the community. This position would be responsible for mobilizing the community and stakeholders in areas of economic development, physical improvements, marketing, and activities to attract visitors and investment to the area.

Some anticipated impacts and implementation activities include:

 Extending the Downtown Revitalization planning template to similar and smaller neighbouring communities in Central Frontenac Township  Developing and promoting business and tourism attraction packages with targeted marketing and outreach  Planning community events with sponsorship opportunities to raise funds for on-going improvements  Installing wayfinding and signage in key areas such as the waterfront, trail and recreation gathering points, and other high visibility areas  Preparing communication packages to ensure priorities identified through DTR are considered for future high-impact developments  Seeking additional grants to support long-term goals such as year- round public washrooms, downtown WIFI, recreation facilities The Central Frontenac Township Economic Development Committee passed the following motion at its special meeting Wednesday January 13th:

Moved by Sara Carpenter, Seconded by Alison Robinson:

That the Economic Development Committee receive the verbal report from the Downtown Revitalization Co-ordinator on behalf of the Downtown Revitalization Management Group (DRMG);

And That the Economic Development Committee hereby supports the request of the DRMG to move forward with the project by applying for a Rural Economic Development grant (February 1, 2021 intake) for the next stage funding, being funding for implementing the goals and activities identified in the Downtown Revitalization Action Plan for Sharbot Lake.

And Further That this motion be forwarded to both Central Frontenac Council at its meeting January 26 and County Council at its meeting January 20th to seek approval to submit an application with the Township as lead and County as co-applicant.

Carried

On January 20, 2020 County Council passed a motion to be co-partner in the application.

Letters of Support and Financial/ In-kind donation are being sought from local organizations, businesses and volunteer groups who are actively engaged in the Downtown Revitalization project, and shared passion for improving Sharbot Lake and Central Frontenac.

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C. Financial Implications

The Economic Diversification and Competitiveness Stream of RED provides up to 50% of eligible project costs to a maximum of $150,000.

After a preliminary meeting with the Treasurer, we are seeking to invest some of the remaining funds from the portion of the infrastructure project that took place in Sharbot Lake in 2020 to support a 6 month contract position and implementation activities to take place immediately following the approval of the Action Plan.

The County has agreed to contribute $2,000 from the Community Development Reserve be dedicated to support the implementation phase as they did with the first phase.

The Sharbot Lake Business Group has again committed financial support for the program and application.

There are additional groups considering financial donations, but have not yet confirmed.

PROPOSED PROJECT FINANCING $ AMOUNT RED Funding (up to 50% Cost-Share) $50,000.00- 75,000 Corporation of the Township of Central Frontenac $47,000- 75,000.00 County of Frontenac $2,000.00 Sharbot Lake Business Group $1000.00 Donations (to be confirmed) $500.00 TOTAL ELIGIBLE COSTS $100,000- 150,000

The current program is half way to being complete. Following the streetscaping design and community design workshops, more beautification and physical improvements are likely to be prioritized in the Action Plan. There may be a need to shift or share some financial responsibility outside of Public Works, to include Development Services.

Therefore the above Projections are subject to change, depending on what are deemed the most pressing priorities in the Action Plan, and should the application be successful. D. Attachments Summary report Letter of support Sharbot Lake Business Group

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Downtown Revitalization – Community Survey Summary

Community Survey – Prepared for Council Report, January 26th

 The Community Survey took place between October 31 and December 1, 2020, and received 431 submissions  22 questions in total in various formats including ranking, selections and open ended

Overview:

 78% of responses were from Full-time residents; 64% have lived of owned property in Central Frontenac Township for more than 10 years  Age Range: 65+ y.o was 36%; 45-65 y.o was 40%; 20-44 y.o was 20%, 19 and under 3%  46% are Retired, 20% Work from Home, 20% work in Sharbot Lake, 16% Self-Employed

Shopping Habit highlights:

 Perth and Kingston are highly frequented choices for shopping and services especially for items not available locally ie: Clothing/ Outdoor Apparel, Gift & Novelty, Restaurants  “Selection” was the top reason to shape outside of Sharbot Lake, followed by “Price,” and “Quality” – suggesting a demand for new businesses  50% of respondents try to shop locally whenever possible

Physical Aspect highlights:

 There is room for improvement in terms of satisfaction with the appearance of stores, and the look and feel of the downtown  53% believe that wayfinding and pedestrian environment is only “Fair”  Top 5 aspects of the downtown rated as “Needs Improvement” - Public Amenities - bathrooms, family comfort zones, water stations, picnic tables): 52% - Bike friendly streets, secure bike racks: 48% - Appropriate variety of businesses: 46% - Parking related (47% and 48%)  70% of ratings were based on experience After-Construction

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Downtown Revitalization – Community Survey Summary

Sample of Comments to Open Ended Questions

Question: In the space provided below please note any NEW Businesses and/or Services that you would like to see open in the downtown in the future? (263 responses)

1. “Food Truck/ Ice Cream/ Coffee - at Government Dock area / Trails/ Beach” 2. “Shoe/clothing/outdoor store” 3. “Laundromat and car wash - not necessarily in the downtown area.” 4. “Fine Dining restaurant, Outfitter bait, tackle/hunting supplies” 5. “High end Craft/pottery/ local artisans store might be nice. Dining on the water would be excellent. Water sports Rentals such Sea-Doo, pedal kayaks, etc.” 6. “Bakery, Shoppers Drug Mart, Butcher, Pub 7. “Decent public washrooms, current at beach disgusting. Laundry mat for tourists and some residents” 8. “local artisan co-op” 9. “A new /bigger grocery store but not in the Village” 10. “Splash Pad, Indoor ice rink, indoor swimming pool (for the winter) and some sort of "party" entertaining space for kid bday parties. I'd love a WINERY closer than westport too :) A brewery would be awesome too! Thai food, Chinese food, A KEG. Oh my gosh - I am hungry and thirsty right now - I WANT IT ALL CLOSER THAN KINGSTON. Please and thank you :)”

Question: What would you change about Downtown Sharbot Lake? (260 responses)

1. “More shops, specialty shops, artisan businesses, more pedestrian friendly.” 2. “Make it prettier with a revamped grocery store and more businesses leading to the beach” 3. “Replanting trees (beach and in town), development of old school, change light standards to match Thompson Cut, access on East basin, boat wash and fish cleaning at lake access points, bike stands, signage on rail trail for local businesses all along the trail, promotion of local artisans.” 4. “All it has is the basic necessities that all communities need... a downtown core that will attract tourists needs to have a variety of businesses and attractions that will pique people's interest.” 5. Access to a public washroom, a change room at the beach for swimming. Cleaner washrooms during the summer 6. The parking in front of the grocery store could be very dangerous for the elderly. There is too big of a slope leading towards Elizabeth Street. When coming out with a cart full of groceries it could put the elderly in danger. 7. It would be nice to see more businesses that cater to public and retail needs. As well as dining and recreation services. 8. I think there are huge opportunities to draw from surrounding communities, maximize the waterfront area, offer more/higher quality food and beverage options. 9. More attention to developing its community and recreation facilities would have been preferred. Multi purpose courts for raquet sports like tennis and pickle ball, an outdoor rink pad for skating, outdoor curling and hockey are examples. Outdoor exercise areas etc. 10. It currently is beautiful. Maybe in the summer hanging baskets of flowers would be a nice improvement.

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Report Number: 14-2021

Date of Meeting: January 26, 2021

From: Cathy MacMunn, CAO/Clerk

Prepared By: Cindy Deachman, Deputy Clerk

Re: Expropriation – Dead Creek Culvert

A. Recommendation(s)

WHEREAS Council delegated authority to the CAO to commence expropriation proceedings for lands required to complete the municipal culvert /road improvements on Henderson Road at Dead Creek;

NOW THEREFORE BE IT RESOLVED THAT Council receive and accept the Notice to Expropriate Parts 1 & 2 on the draft plan of expropriation;

AND FURTHER THAT Council receive and accept the Notice to expropriate Part 3, on the draft plan of expropriation;

AND FURTHER THAT Council receive and accept the Notice to Expropriate Parts 4 & 5 on the draft plan of expropriation.

B. Background/Information

Council delegated authority to the CAO to commence the expropriation process at its meeting on December 8th. See report 204-2020 PW delegation of authority. By-Law 2020-62 By-law to Delegate Authority was passed December 8th.

The next step in the process is to provide Notice (Form 1) of the application on the Appropriating Authority, which is council. These notices together with the draft Expropriation Plan is attached to this report.

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Notice will be circulated in the local paper for three weeks, and sent to the property owners.

C. Financial Implications

• Costs have been factored into our 2020/2021 budgets.

D. Attachments

Notice of Application for Approval to Expropriate Land – Parts 1 & 2 on plan attached

Notice of Application for Approval to Expropriate Land – Part 3 on plan attached

Notice of Application for Approval to Expropriate Land – Part 4 & 5 on plan attached.

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Form 1

EXPROPRIATIONS ACT RSO 1990, Chapter E.26

APPLICATION FOR APPROVAL TO EXPROPRIATE LAND

TO: The Council of The Corporation of the Township of Central Frontenac (the “Approving Authority”) 1084 Elizabeth Street PO Box 89 Sharbot Lake, ON K0H 2P0

IN THE MATTER OF the proposed expropriation by The Corporation of the Township of Central Frontenac (the “Expropriating Authority”) of lands legally described as:

• Part of Lot 26, Concession 7, Geographic township of Kennebec, Township of Central Frontenac, County of Frontenac, more particularly described as Parts 1 and 2 on the draft Plan attached as Appendix 1 hereto;

FOR THE PURPOSE OF completing road works associated with a culvert replacement;

APPLICATIONS ARE HEREBY MADE for approval to expropriate the following lands located in the Township of Central Frontenac, in Frontenac County:

DATED at Sharbot Lake, Ontario this __ day of ______, 2020

The Corporation of the Township of Central Frontenac Per:

______Cathy MacMunn – Chief Administrative Officer I have authority to bind the Corporation

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Form 1

EXPROPRIATIONS ACT RSO 1990, Chapter E.26

APPLICATION FOR APPROVAL TO EXPROPRIATE LAND

TO: The Council of The Corporation of the Township of Central Frontenac (the “Approving Authority”) 1084 Elizabeth Street PO Box 89 Sharbot Lake, ON K0H 2P0

IN THE MATTER OF the proposed expropriation by The Corporation of the Township of Central Frontenac (the “Expropriating Authority”) of lands legally described as:

• Part of Lot 26, Concession 7, Geographic township of Kennebec, Township of Central Frontenac, County of Frontenac, more particularly described as Part 3 on the draft Plan attached as Appendix 1 hereto;

FOR THE PURPOSE OF completing road works associated with a culvert replacement;

APPLICATIONS ARE HEREBY MADE for approval to expropriate the following lands located in the Township of Central Frontenac, in Frontenac County:

DATED at Sharbot Lake, Ontario this __ day of ______, 2020

The Corporation of the Township of Central Frontenac Per:

______Cathy MacMunn – Chief Administrative Officer I have authority to bind the Corporation

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Form 1

EXPROPRIATIONS ACT RSO 1990, Chapter E.26

APPLICATION FOR APPROVAL TO EXPROPRIATE LAND

TO: The Council of The Corporation of the Township of Central Frontenac (the “Approving Authority”) 1084 Elizabeth Street PO Box 89 Sharbot Lake, ON K0H 2P0

IN THE MATTER OF the proposed expropriation by The Corporation of the Township of Central Frontenac (the “Expropriating Authority”) of lands legally described as:

• Part of Lot 26, Concession 7, Geographic township of Kennebec, Township of Central Frontenac, County of Frontenac, more particularly described as Parts 4 and 5 on the draft Plan attached as Appendix 1 hereto;

FOR THE PURPOSE OF completing road works associated with a culvert replacement;

APPLICATIONS ARE HEREBY MADE for approval to expropriate the following lands located in the Township of Central Frontenac, in Frontenac County:

DATED at Sharbot Lake, Ontario this __ day of ______, 2020

The Corporation of the Township of Central Frontenac Per:

______Cathy MacMunn – Chief Administrative Officer I have authority to bind the Corporation

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Report Number: 15-2021

Date of Meeting: January 26, 2021

From: Cathy MacMunn, CAO/Clerk

Re: Appointment by-law and Updated Fees & Charges by-law under Part 8 – Ontario Building Code

A. Recommendation(s)

THAT Council receive the report regarding the appointment by-law and updated fees and charges by-law as prepared by the CAO/Clerk for information;

AND FURTHER THAT the respective by-law be passed later in the meeting.

B. Background/Information

At the December 22, 2020 meeting Council authorized the CAO/Clerk to execute the agreement with the Township of South Frontenac for the delivery of services under Part 8 (On-site Sewage Systems) of the Ontario Building Code on behalf of Central Frontenac, North Frontenac and Frontenac Islands effective January 1, 2021.

As part of the agreement we are required to pass a by-law appointing South Frontenac’s building inspectors for Part 8 of the Building Code, a letter formally delegating South Frontenac’s building inspectors to issue permits under Part 8 from our CBO, and to pass a fees and charges by-law to include Part 8.

The public meeting to consider a by-law to amend the permit fees and administrative charges including fees for on-site sewage systems under the Building Code Act has been scheduled for this Council meeting and once that is completed we will be in a position to pass the by-law later in the meeting.

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C. Financial Implications

N/A

D. Attachments

Appointment By-Law Fees and charges By-Law

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TOWNSHIP OF CENTRAL FRONTENAC BY-LAW 2021-08

A BY-LAW TO APPOINT BUILDING INSPECTORS FOR PART 8 OF THE BUILDING CODE

WHEREAS Section 3 (1) of the Building Code Act, R.S.O. 1990. Chapter B. 13, as amended, provides that the Council of each municipality is responsible for the enforcement of the Building Code Act in the municipality; and,

WHEREAS Section 3 (2) of the Building Code Act, R.S.O. 1990, Chapter B. 13, as amended, requires that the Council of each municipality shall appoint a Chief Building Official and such inspectors as necessary for the enforcement of the Act; and,

WHEREAS an agreement has been entered into under Section 3(3) of the Building Code Act, R.S.O. 1990, Chapter B. 13, as amended, for South Frontenac to administer and enforce Part 8 of the Building Code Act for sewage systems within the Township of Central Frontenac.

AND WHEREAS in accordance with the agreement, the person(s) designated by South Frontenac as Building Inspectors for Part 8 of the Building Code are required to be appointed by By-law in the Township of Central Frontenac.

NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

1. The following qualified South Frontenac Building Inspectors are appointed as Building Inspectors for the purpose of issuing permits and undertaking inspections for applications made under Part 8, On-Site Sewage Systems, of the Building Code in the Township of Central Frontenac:

Matthew Doyle Chris Beeg Brent Hewlett Rebecca Roy, CBCO Tom Berriault, CBCO

2. This by-law shall come into force and take effect on the date of final passing.

Read a first and second time this 26th day of January 2021.

Read a third time and finally passed this 26th day of January 2021.

______Mayor Frances Smith CAO/Clerk Cathy MacMunn

Central Frontenac By-law No. 2021-08 being a bylaw to appoint inspectors for Part 8 of Building Code January 26, 2021

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CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2021-09 To amend By-Law 2014-27, Being A By-Law to Regulate Construction, Demolition, and Change of Use Permits for Buildings, Structures, and All Other Related Services

WHEREAS pursuant to Section 7 of the Building Code Act, 1992, S.O. 1992, S.O. 1992, c. 23, as amended (the “Act”) the municipality may pass by-laws applicable to the matters for which and in the area in which the municipality has jurisdiction for the enforcement of the Act;

AND WHEREAS the Township passed by-law 2014-27 which by-law, inter alia, includes a schedule to establish permit fees and administrative charges based on the anticipated reasonable costs to administer and enforce this Act in its area of jurisdiction;

AND WHEREAS the Township has determined that administrative fees and permit costs established in this by-law do not reflect the current reasonable costs associated with the administration and enforcement of the Act;

AND WHEREAS the Kingston Frontenac Lennox and Addington Public Health is no longer providing services to administer Part 8 (Sewage Systems) of the Ontario Building Code, being O. Reg 332/12 and the Township is now the authority administering Part 8 services, through contracted services provided by the Corporation of the Township of South Frontenac;

AND WHEREAS the Township provided public notice of its intent to amend the permit fees and administrative charges, and has held a public meeting, pursuant to Section 7(6) of the Act;

AND WHEREAS the Township now wishes to amend By-Law 2014-27 to reflect the current situation.

NOW THEREFORE the Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. THAT section 7.4 of By-Law 2014-27 be hereby deleted and replaced with the following:

The Fees set out in Schedule “C” shall be adjusted annually on and effective the 1st of February based upon the 3rd quarter Statistics Canada Non-Residential Cost Index: Ottawa; where such index indicates negative growth, the fees shall remain at the level established for the prior year. The Chief Builidng Official shall update Schedule “C” as of February 1st of each year, rounding the fees up to the next dollar, however no amendment to the by-law shall be required to give effect to the fee changes. Notwithstanding the above, any adjustments to Fees relating to Part 8 of O. Reg 332/12 (Sewage System) may be subject to the approval of all parties contracting with South Frontenac in order to offer consistent fees under said contracted services.

2. AND FURTHER THAT Schedule “C” of By-Law 2014-27 is hereby deleted and replaced with the Schedule attached, which forms part of this by-law.

3. All other terms and conditions of By-Law 2014-027 remain in effect.

4. This By-Law comes into effect on the date of passing.

Read a first, second and third time and passed this 26th day of January, 2021.

______Frances Smith, Mayor Cathy MacMunn, CAO/Clerk

Central Frontenac By-law No. 2021-09 amending By-Law 2014-27 Regulate Construction Demolition, and Change of Use Permits January 26, 2021 Page 1 of 3

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SCHEDULE “C” OF BY-LAW 2014-27 As amended by By-Law 2021-09

Being a By-law to amend By-Law 2014-27 being a By-law to Regulate Construction, Demolition, and Change of Use Permits for Buildings, Structures, and All Other Related Services within the Township of Central Frontenac

PERMIT FEES AND ADMINISTRATIVE CHARGES INDEX

PART 1 - Terms and Definitions

PART 2 - Fee Calculations Guide

PART 3 - Fee Tables

PART 4 – Refund of Permit Fees

PART 1 - TERMS AND DEFINITIONS

1.1 Non-defined terms.

Definitions of words and phrases used in this Schedule that are not included in the list of definitions in this Part shall have the meanings which are commonly assigned to them in the context in which they are used in this Schedule taking into account the specialized use of terms with the various trades and professions to which the terminology applies.

1.2 Defined Terms.

The following words and terms in this Schedule have the following meaning for the purposes of this Schedule.

Project means the total estimate value of construction cost, which includes Value the cost of construction, professional designer compensation, and other similar charges.

PART 2 - FEE CALCULATIONS GUIDE

2.1 Minimum Permit Fee Calculation

The minimum fee for any permit application for work proposed shall be Seventy One dollars ($71.00)

2.2 Total Permit Fee Calculations

The summation of all applicable fees found Tables 1 to 3 shall result in the total Permit Fee.

Central Frontenac By-law No. 2014-27 amended by 2021-09 Revised Building By-law September 9, 2014 amended January 26, 2021

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PART 3 – 2021 FEE TABLES

3.1 Classes of Projects and Fee Index

Except as provided otherwise, the following permit fees shall apply: Table 1-

Permit type Project Type Base Fee New Buildings, Structures and Designated $14.00 per thousand dollars of project value Structures as defined by the Building Code not Building listed below

All Additions and Renovations/Alterations to $14.00 per thousand dollars of project value buildings or structures

Where compensating construction is required $14.00 per thousand dollars of project value Change of Use

Pursuant to s. 10 of the Building Code Act $100 flat fee where no construction is proposed or required

Complete building or structure demolition $100 per structure Demolition $100 per structure Partial demolition of structure or building

Applicable to only projects that require Occupancy $25.00 per unit occupancy pursuant to the building code

Construction or alteration of a Class 2,3,4, or $950.00 per sewage system 5 sewage system other than a Class A sewage system Construction or alteration of a Class A sewage $1050.00 per sewage system system. *(Class A system represents flows greater than4500 liters) Installation or replacement of septic tank only $750.00 per sewage system

Plans review to confirm location only of $100.00 per sewage system existing sewage system

On-Site review to confirm location only of $250.00 per sewage system existing sewage system

Review of performance level of existing on- $500.00 per sewage system On-Site Sewage Systems site sewage system Certificate of approval renewal $150.00 per sewage system

Review for new lots in a subdivision, $500.00 per lot condominium, severance or lot addition

Review for minor variance application or $450.00 per sewage system zoning by-law amendment

Review for minor variance in combination with $700.00 per sewage system a review of performance level

Review for minor variance in combination with $1150.00 per sewage system a new class 2,3,4,or 5 sewage system other than class A sewage system Permits

Central Frontenac By-law No. 2014-27 amended by 2021-09 Revised Building By-law September 9, 2014 amended January 26, 2021

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Table 1- Permits Continued

Requested by applicant. Where permit is $100 per request, plus applicable fees noted Partial Permit issued to allow partial construction of a in Table 1 building

All new or replacement signs that require a $14.00 per thousand dollars of project value Sign building permit, as prescribed in the building code

Solar As regulated by the building code $100.00 per permit photovoltai c system

Swimming As regulated by the building code $14.00 per thousand dollars of project value pools (public)

Swimming For pool fencing regulated under the Municipal Act. $100 flat fee pools (fee does not include decks) (private) Tents As regulated by the building code $100.00 per permit

Wood Stove or Fireplace or As regulated by the building code $100 per unit new chimney

Central Frontenac By-law No. 2014-27 amended Building By-law 2021-09 September 9, 2014 amended January 26, 2021

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Table 2 – Clerical & Administrative Fees

Function Detail Fee $94 per repeat re-inspections of same stage of Additional Inspections construction, at the Chief Building Officials discretion Building Compliance Title Search $100 each

Compliance Letters to other $100 per Letter Government Authorities

Consent & Zoning By-law $100 per report issued. Amendment Application Review and comments $94 per deferral of revocation of permit that may Renewal of building permit Clerical be revoked in accordance to the building code

Review of revised permit documents $71 per hour

Special Requests for File Research $71 per hour

Transfer of Permit to new $71 per permit property owner

Double normal permit fee, $17,686.00 maximum. Construct or Demolish without Permit Prior to the issuance of an Order pursuant to the Issued Building Code Act $118.00 per inspection Investigation Non Compliance Re-Inspection Where an Order not complied with, additional s site inspections to review status of non- compliance To offset additional Order registered on title $590.00 per Order investigative and Issuance of Summons $590.00 a Summons plus legal expense administrative costs. $100 per site inspections or meetings to determine Subdivision Lot Grading or observe corrective measures where grading not Non- compliance installed as per approved subdivision plan

Where determined by the Chief The applicant or permit holder shall reimburse the Third Party Review Building Official that peer review municipality all fees and expenses of the or and/or consultation by a third consultant, in addition to the fees noted in this Consultation party consultant is required. schedule.

Table 3 – Conditional Permits & Agreements Permit type Agreement Type Fee

$200.00, plus applicable fees noted in Simple agreement, not listed below Table 1, and refundable deposits stipulated in the agreement

Other agreements, Including but not limited to, $2000.00, plus applicable fees noted in remediation of buildings or structures Table 1 and refundable deposits stipulated Conditional Building previously used as illicit marijuana in the agreement Permits grow-op or clandestine labs Note: Where determined by the Chief Retrofit Order from Fire Dept. Applicable fees noted in Table 1. Building Official that peer review and/or consultation by a third party consultant is required to process any application. The Request to use Alternative Solution $2358.00, plus applicable fees noted in Table applicant shall reimburse the 1 municipality all fees and expenses of the consultant, in Request for Chief Building addition to the fees noted in this $2358.00, plus applicable fees noted in Table Official to accept Alternative table. 1 Material

Temporary Two Dwelling $200.00 fee, plus a refundable $10,000.00 Agreement deposit

Dwelling Trailers under $200.00 fee per unit, plus a refundable a temporary living $3000.00 deposit per unit agreement

Central Frontenac By-law No. 2021-09 Amending Building By-law 2014-27 January 26, 2021

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PART 4 – REFUND OF PERMIT FEES

4.1 General Provisions

(1) Refunds of fees collected under the authority of Tables 1 to 3, shall be provided in accordance with other provisions of this Part, where the;

Building Permits have been issued, but no construction has commenced,

Building Permits have not been revoked,

Building Permit Applications have not expired,

4.2 Refund Provisions for Permit Fees found in Tables 1 to 3 of this Schedule

(1) Requests for refunds must be submitted to the Chief Building Official in writing who will determine the amount of Permit Fees, if any, that may be refunded.

(2) Except as provided in sentence (3), the amount of fees refundable shall be calculated based on the total of all building permit fees collected under the authority of Tables 1 to 3 of this Schedule, as follows:

75 percent refundable if applicant cancels application prior to release of permit for issuance;

50 percent refundable if Chief Building Official has released the permit for issuance;

(3) Notwithstanding sentence (2), no refund shall be made of an amount less than $30.00.

Central Frontenac By-law No. 2021-09 Amending Building By-law 2014-27 January 26, 2021

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Report Number: 16-2021

Date of Meeting: January 26, 2021

From: Cathy MacMunn, CAO/Clerk

Re: Code of Conduct for Members of Council and Local Boards and Complaint Protocol

A. Recommendation(s)

THAT Council receive the revised Code of Conduct and Complaint Protocol as prepared by the CAO/Clerk for information;

AND FURTHER THAT Council approved of the revised Code of Conduct and Complaint Protocol as presented in this report and authorize staff to bring forth a by-law to council at the first meeting in February 2021.

B. Background/Information

When John Mascarin our Integrity Commissioner conducted an Accountability Training and Education for Council members on November 19, 2020 he noted a number of items throughout our Code of Conduct and Complaint Protocol that needed to be changed.

The most significant change is the delegation of authority to the IC to directly impose penalties. The other change is to the value of gifts which indicates $300. compared to $10 in our document. Staff have reviewed a copy of South Frontenac’s documents and noted that the value of gifts is $100. which is reasonable and therefore, recommends that council consider amending $100. instead of $10.

C. Financial Implications N/A

D. Attachments Blacklined copies of the documents

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC CODE OF CONDUCT FOR MEMBERS OF COUNCIL AND LOCAL BOARDS

1.0 Application & Purpose

1.1 This Code of Conduct applies to all Members of the Council of the Township of Central Frontenac, including the Mayor and, unless specifically provided, with necessary modifications to all Township committees, agencies, boards and commissions which comprise and are defined as local boards in subsection 1(1) and section 223.1 of the Municipal Act, 2001.

1.2 The purpose of this Code of Conduct is to establish a general standard to ensure that all Members share a common basis for acceptable conduct, and to which all Members are expected to adhere to and comply with. This Code of Conduct augments other laws which Members are governed by and which requires Members to follow the Procedural By-law and other sources of applicable law, including but not limited to:

 Municipal Act, 2001  Municipal Conflict of Interest Act  Municipal Elections Act, 1996  Municipal Freedom of Information and Protection of Privacy Act  Human Rights Code  Occupational Health and Safety Act  Provincial Offences Act  Criminal Code

2.0 Statement of Principles

2.1 This Code of Conduct is intended to set a high standard of conduct for Members in order to provide good governance and a high level of public confidence in the administration of the Township by its Members as duly elected representatives of Council or as duly appointed public representatives of local boards to ensure that they each operate from a foundation of integrity, transparency, justice, truth, honesty and courtesy.

2.2 The following key statements of principle are intended to guide Members and assist with the interpretation of the Code of Conduct:

 Members shall serve and be seen to serve the public in a conscientious and diligent manner;

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 Members shall observe and act with the highest standard of ethical conduct and integrity;  Members shall avoid the improper use of the influence of their office and act without any personal or private interest;  Members shall act and are expected to perform their functions with honesty, integrity, accountability and transparency;  Members shall perform their duties and arrange their private affairs in a manner that promotes public confidence and that will bear close public scrutiny;  Members shall be cognizant that they are at all times representatives of the Township and of Council, recognize the importance of their duties and responsibilities, take into account the public character of their function, and maintain and promote the public trust in the Township; and  Members shall uphold the spirit and the letter of the laws of Ontario and Canada, and the laws and policies adopted by Council.

The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Code of Conduct – the principles are not operative provisions of the Code of Conduct and are not intended to be enforced independently as such.

3.0 Definitions

3.1 The following terms shall have the following meanings in this Code of Conduct:

(a) “CAO” means the Chief Administrative Officer and/or Clerk-Administrator of the Township; (b) “child” means a child born within or outside marriage and includes an adopted child and a person whom a parent has demonstrated a settled intention to treat as a child of his or her family. For greater clarity, this includes a foster child under the Member’s care; (c) “confidential information” means information or records that are in the possession, in the custody or under the control of the CountyTownship that the CountyTownship is either precluded from disclosing under the Municipal Act, 2001 or other applicable legislation, its Procedural By-law or any of its other by-laws, policies, rules or procedures, or that it is required to refuse to disclose under the Municipal Freedom of Information and Protection of Privacy Act or other legislation or that is disclosed at a closed meeting of Council or a committee; (d) “conflict of interest” means a situation in which a Member has competing interests or loyalties between the Member’s personal or private interests and his or her public interests as an elected representative such that it might influence his or her decision in a particular a matter; (e) “Council” means the council for the Township and includes, as the context may require and with all necessary modifications, any of the Township committee, agency, board or commission’s committees, agencies, boards

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or commissions, which comprises and isare defined as a local board in subsection 1(1) and section 223.1 of the Municipal Act, 2001, and includes a joint board; (f) “fiduciary” means the obligation of a person in a position of authority to act on behalf of another, assuming a duty to act in good faith and with care, candour and loyalty in fulfilling this obligation; (g) “frivolous” means of little or no weight, worth, importance or any need of serious notice; (h) “local boardIntegrity Commissioner” means a local board as defined in s. 1(1)the person appointed by Council pursuant to section 223.3 of the Municipal Act, 2001 but does not includeto independently carry out the local boardsfunctions set out in s. 223.1 of that statutetherein and such other functions as may be assigned by Council from time to time; (i) “Mayor” means the head of councilCouncil for the Township.

(j) “meeting” means a regular, special or other meeting of Council or a committee of Council where:

(i) a quorum of Members is present, and

(ii) Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council;

(k) “Member” means a Member of the Council for the Township or a member of a local board of the Township, including a member of a joint board if that member is appointed by the Council to the joint board; (l) “non-pecuniary interest” means a private or personal interest that a Member may have that is non-financial in nature and that would be considered by a reasonable person, apprised of all the circumstances, as being likely to influence the Member’s decision in any matter in which the non-pecuniary interest arises, and may include, but is not limited to, an interest that arises from a relationship with a person or entity; (m) “pecuniary” means relating to or consisting of money or having financial or economic value; (n) (m) “parent” means a person who has demonstrated a settled intention to treat a child as a member of his or her family whether or not that person is the natural parent of the child; (o) (n) “spouse” means a person to whom the person is married or with whom the person is living in a conjugal relationship outside marriage; (p) (o) “staff” means the CAO and all officers, directors, managers, supervisors and all staff, whether full-time, part-time, contract, seasonal or volunteer, as well as agents and consultants acting in furtherance of the Township’s business and interest; (q) (p) “Township” means The Corporation of the Township of Central Frontenac; and

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(r) (q) “vexatious” means troublesome or annoying in the case of being instituted without sufficient grounds and serving only to cause irritation and aggravation to the person being complained of.

4.0 General Obligations

4.1 In all respects, a Member shall:

(a) make every effort to act with good faith and care;

(b) conduct themselves with integrity, courtesy and respectability at all meetings of the Council or any committee and in accordance with the Township ’s Procedural By-law or other applicable procedural rules and policies;

(d) seek to serve their constituents isin a conscientious and diligent manner;

(e) respect the individual rights, values, beliefs and personality traits of any other person, recognizing that all persons are entitled to be treated equally with dignity and respect for their personal status regarding gender, sexual orientation, gender identity, gender expression, race, creed, religion, ability and spirituality;

(f) refrain from making statements known to be false or with the intent to mislead Council or the public;

(g) recognize that they are representatives of the Township and that they owe a duty of loyalty to the residents of the Township at all times;

(h) accurately communicate the decisions of Council;

(i) respect Council’s decision-making process even if they disagree with Council’s ultimate determinations and rulings; and

(j) refrain from making disparaging comments about another Member or person or unfounded accusations about the motives of another Member or person.

5.0 The Role of Staff

5.1 Council as a whole approves the budget, policies and governance of the Township through its by-laws and resolutions. An individual Member does not direct nor oversee the functions of the staff of the Township .

5.2 The Township’s staff serve Council and work for the Township as a body corporate under the direction of the CAO. Inquiries of staff from Members

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should be directed to the CAO or to the appropriate seniorshall acknowledge, respect and have regard for the administration, managerial and organizational structure of the Township when requesting information or advice from staff as directed by the CAO.

5.3 A Member shall comply with the Township’s Council and Staff Relationship Policy.

5.4 A Member shall not publicly criticize staff. Should a Member have any issue with respect to any staff member, such issue shall be referred to the CAO who will direct the matter to the particular staff member’s appropriate superior.

5.5 A Member shall respect the role of staff in the administration of the business and governmental affairs of the Township , and acknowledge and appreciate that staff:

(a) provide advice and make policy recommendations in accordance with their professional ethics, expertise and obligations and, therefore that a Member must not falsely or maliciously injure the reputation of staff members whether professional or ethical or otherwise;

(b) work within the administration of justice and that a Member must not make requests, statements or take actions which may be construed as an attempt to influence the independent administration of justice and, therefore, a Member shall not attempt to intimidate, threaten, or influence any staff member from carrying out that person’s duties, including any duty to disclose improper activity; and

(c) carry out their duties based on political neutrality and without undue influence from any individual Member and, therefore, a Member must not invite or pressure any member of staff to engage in partisan political activities or be subjected to discrimination or reprisal for refusing to engage in such activities.

6.0 Township Property

6.1 Council is the custodian of the assets of the Township. The community places its trust in Council and those it appoints to make decisions for the public good in relation to these assets.

6.2 By virtue of their office or appointment, a Member must not use or permit the use of the Township’s land, facilities, equipment, supplies, services, staff or other resources for activities other than the business of the Township. No Member shall seek financial gain for themselves, family or friends from the use or sale of Township’s intellectual property, computer programs, technological innovations, or other patent, trademarks or copyright held by the Township.

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7.0 Gifts and Benefits

7.1 Any gift to a Member risks the appearance of improper influence. Gifts may improperly induce influence or create an incentive for a Member to make decisions on the basis of relationships rather than in the best interests of the Township. A Member shall not accept a fee, advance, gift, gift certificate, cash, hospitality, loan or any form of personal benefit connected directly or indirectly with the performance of his or her duties except as provided in Section 7.2. A gift, benefit or hospitality provided with the Member’s knowledge to a Member’s spouse, child, or parent, or to a Member’s staff that is connected directly or indirectly to the performance of the Member’s duties is deemed to be a gift to that Member. Any doubt concerning the propriety of the gift should be resolved by the Member not accepting or keeping it.

7.2 For greater clarity, despite Section 7.1, a Member is entitled to accept any compensation, remuneration or benefits authorized by law but shall not accept any gift or benefit other than in the following circumstances: (a) such gifts or benefits that normally accompany the responsibilities of office and are received as an incident of protocol or social obligation;

(b) a political contribution otherwise reported by law, in the case of a Member running for office;

(c) services provided without compensation by persons volunteering their time for a charitable or non-profit event or during a municipal for the Member’s re-election campaign;

(d) nominal tokens, mementos or souvenirs received as an incident of protocol or social obligation that normally accompanies the responsibilities of elected office or at a function honouring the Member;

(e) food, lodging, transportation and entertainment provided by provincial, regional and local governments or any agencies or subdivisions of them or by the federal government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the Member is either speaking or attending in an official capacity as a representative of the Township;

(f) entrance fees or food and beverages consumed at banquets, receptions or similar events, if:

(i) attendance serves a legitimate municipal business purpose related to the normal business of the Township,

(ii) the person extending the invitation or a representative of the organization is in attendance, and

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(iii) the value is determined by the Integrity Commissioner to be reasonable and the invitations are infrequent;

(g) gifts not having a value greater than $300 in a calendar year; and

(h) any gift or benefit, if the Integrity Commissioner is of the opinion, before the gift or personal benefit has been accepted, that it is unlikely that receipt of the gift or benefit gives rise to a reasonable presumption that the gift or benefit was given in order to influence the Member in the performance of his or her duties.

7.3 A Member who has received and accepted a gift or benefit pursuant to Section 7.2(a), (f), (g) and (h) shall file a disclosure of the gift or benefit indicating the person, body or entity from which it was received together with the estimated value of the gift or benefit in accordance with the Disclosure Statement set out in Appendix “A”. TheA Member shall provide the Disclosure Statement shall be provided to the Administrator-Clerk on an annual basis commencing onby March 31 of everyfor the preceding calendar year and it shall be a matter of public record.

7.4 A Member shall not seek or obtain by reason of his or her office any personal privilege or advantage with respect to municipal services not otherwise available to the general public and not connected directly or indirectly to the performance of the Member’s duties.

8.0 Confidential Information

8.1 Members receive confidential information from a number of sources as part of their work as elected officials. This includes information received in confidence by the Township that falls under the privacy provisions of the Municipal Freedom of Information and Protection of Privacy Act and other applicable privacy laws and information received during closed meetings of Council. Examples of the types of information that a Member must keep confidential, unless expressly authorized by Council or as required by law to disclose, include, but are not limited to:

(a) matters related to ongoing litigation or negotiation, or that is the subject of solicitor-client privilege; (b) information provided in confidence, for example the identity of a complainant where a complaint is made in confidence; (c) price schedules in contract tender or Requestrequest for Proposalproposal submissions if so specified; (d) personnel matters about an identifiable individual; (e) “personal information” as defined in the Municipal Freedom of Information and Protection of Privacy Act; and (f) any census or assessment data that is deemed confidential; and (g) the purchase or sale of personal or real property by the Township.

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8.2 A Member shall not disclose the content of any confidential information, or the substance of deliberations, of a closed meeting. A Member has a duty to hold any information received at closed meetings in strict confidence for as long and as broadly as the confidence applies. All confidential documents received at a closed meeting are to be turned in tointo the Administrator-Clerk at the end of the closed meeting. A Member shall not, either directly or indirectly, release, make public or in any way divulge any such information or any confidential aspect of the closed deliberations to anyone, unless authorized by Council or as required by law.

8.3 A Member shall not disclose, use or release confidential information in contravention of applicable privacy laws. Members are only entitled to information in the possession of the Township that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or resident of the Township and must follow the same processes as any private citizen to obtain such information.

8.4 A Member shall not misuse confidential information in any way or manner such that it may cause detriment to the Township , Council or any other person, or for financial or other gain for themselves or others.

8.5 A Member shall respect the right to confidentiality and privacy of all clients, volunteers and staff, and should be aware of their responsibilities under applicable legislation, Township policies, procedures and rules, ethical standards and, where appropriate, professional standards.

8.6 A Member shall not disclose any confidential information received by virtue of his or her office, even if the Member ceases to be a Member.

9.0 Discrimination and Harassment

9.1 A Member shall treat all members of the public, one another and staff with respect and without abuse, bullying or intimidation and ensure that their work environment is free from discrimination and harassment.

9.2 A Member shall not use indecent, abusive or insulting words, phrases or expressions toward any member of the public, another Member or staff.

9.3 A Member shall not make comments or conduct themselves in any manner that is discriminatory to any individual based on the individual’s race, colour, ancestry, citizenship, ethnic origin, place of origin, creed or religion, gender, gender identity, gender expression, sexual orientation, marital status, family status, disability, age or record of offences for which a pardon has not been granted.

9.39.4 A Member shall comply with the Township’s Workplace Harassment and Violence Policy.

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10.0 Improper Use of Influence

10.1 A Member shall not use the influence of their office or appointment for any purpose other than the exercise of his or her official duties in the public interest.

10.2 A Member shall not use the status of their position to influence the decision of another person to the private advantage or non-pecuniary interest of themselves, their parents, children or grandchildren, spouse, or friends or associates, or for the purpose of creating a disadvantage to another person or for providing an advantage to themselves.

11.0 Conflicts of Interest

11.1 A Member shall seek to avoid conflicts of interest, both pecuniary and non-pecuniary. A Member shall comply with the requirements of the Municipal Conflict of Interest Act with respect to obligations relating to pecuniary interests. A contravention of the Municipal Conflict of Interest Act shall not constitute a breach of the Code of Conduct but may be enforced in accordance with the provisions of the statute and section 223.4.1 of the Municipal Act, 2001.

11.2 A Member shall take proactive steps to mitigate any non-pecuniaryalso seek to avoid conflicts of interest that are non-pecuniary in nature in order to maintain public confidence in the Township and its elected officialslocal boards. If a Member has a non-pecuniary interest, the Member should declare the non-pecuniary interest and then leave the meeting and shall not participate in any discussion or vote on the matter, and shall not attempt to influence the voting on the matter in any way, before during or after the meeting.

11.211.3 Members are encouraged to seek guidance from the Integrity Commissioner when they become aware that they may have a conflict of interest between their responsibilities to the public as a Member and any other interest, pecuniary or non-pecuniary interest.

12.0 Council Policies and Procedures

12.1 A Member shall observe and adhere to the policies, procedures and rules established from time to time by Council.

13.0 Election Activity

13.1 A Member is required to conduct themselves in accordance with the Municipal Elections Act, 1996 and any Township policies pertaining to elections. The use of the Township ’s resources, both property and staff time, for any election-related activity is strictly prohibited. Election-related activity applies to the Member’s campaign and any other election campaigns for municipal, provincial or federal office.

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14.0 Respect for the Code of Conduct

14.1 A Member shall respect the process for complaints made under the Code of Conduct, the Municipal Conflict of Interest Act or through any process for complaints adopted by the Township .

14.2 A Member shall interact courteously and respectfully with the Integrity Commissioner and with any person acting under the direction of the Integrity Commissioner. A Member shall not act in reprisal or threaten reprisal against a person who makes a complaint or provides information to the Integrity Commissioner during an investigation. A Member shall interact courteously and respectfully with the Integrity Commissioner and with any person acting under the direction of the Integrity Commissioner. The Integrity Commissioner is authorized to report any incidents of threats or reprisals to Council or the local board and may recommend penalties or remedial or corrections measures or actions.

14.214.3 A Member shall cooperate with requests for information during any investigations or inquiries under the Code of Conduct. A Member and shall not :

(a) interfere with or obstruct an investigation by the Integrity Commissioner;

(b) destroy or damage documents or erase electronic communications or ;

(c) refuse to respond to the Integrity Commissioner where a complaint has been filed under the Code of Conduct or any process for complaints adopted by the Township ; or

(d) interact with or attempt to influence any other Member or staff member with respect to the subject matter of the investigation or inquiry.

15.0 Penalties for Non-Compliance with the Code of Conduct

15.1 Where Council receives a report from the Integrity Commissioner reports that there has been a violation of the Code of Conduct by a Member, Council maydelegates the authority to the Integrity Commissioner to impose the following penalties on the Member:

(a) a reprimand; and/or

(b) a suspension of the remuneration paid to the Member in respect of his or her services as a Member for a period up to ninety (90) days.

16.0 Remedial or Corrective Measures or Actions

16.1 Council may, on the basis of a recommendation from the Integrity Commissioner, also take any or all of the following corrective or remedial actions, and require that the Member:

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(a) provide a written or verbal apology;

(b) return property or make reimbursement of its value or of money spent;

(d) be removed from or not be appointed as chair of a committee of Council or local board; and

(e) comply with any other remedial or corrective action or measure deemed appropriate by the Integrity Commissioner.

17.0 Legal Fees

17.1 A Member of Council is personally obligatedentitled to comply withseek the requirementsadvice of this Code of Code andthe Integrity Commissioner with respect to their own obligations under the Code of Conduct, any ethical procedure, policy or rule, and sections 5, 5.1, and 5.2 of the Municipal Conflict of Interest Act. As such, a Member is thereforesolely responsible for his or her own legal fees and costs if they retain a lawyer or paralegal to provide counsel, advice or representation on any matter related to the Code of Conduct, any ethical procedure, policy or rule, or sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act, including, but not limited to, an investigation and the imposition of penalties or remedial or corrective actions by anthe Integrity Commissioner or Council, a complaint to the Ontario Ombudsman or a judicial review application to the courts from a decision of the Integrity Commissioner or Council.

18.0 Complaint Protocol

18.1 The Complaint Protocol – Code of Conduct is Appendix “B” to the Code of Conduct and applies to complaints under the Code of Conduct and applications under the Municipal Conflict of Interest Act.

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APPENDIX “A”

DISCLOSURE STATEMENT FOR GIFTS OR BENEFITS

Member’s Name:______

Gift Received or Nature of Benefit:______

______

Received From:______

Date of Receipt:______Value of Gift or Benefit:______

Please describe the circumstances under which the gift or benefit was received:

______

Please describe your intentions with respect to the gift or benefit:

______

Do you anticipate transferring the gift or benefit described above to the municipality?

Yes, immediately______Yes, eventually ______No ______

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______Member’s Signature Date

35141945.2 42335573.2 42335573.2

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Document comparison by Workshare 10.0 on November 12, 2020 11:45:30 AM Input: Document 1 ID iManage://ab-ws1/CM/35141945/2 #35141945v2 - Central Frontenac - 2019 Code of Description Conduct Document 2 ID iManage://ab-ws1/CM/42335573/2 #42335573v2 - Central Frontenac - 2020 Code of Description Conduct Rendering set standard

Legend: Insertion Deletion Moved from Moved to Style change Format change Moved deletion Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell

Statistics: Count Insertions 89 Deletions 53 Moved from 1 Moved to 1 Style change 0 Format changed 0 Total changes 144

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APPENDIX “B” COMPLAINT PROTOCOL

PART A - INFORMAL COMPLAINT PROCEDURE

1. Any individual who identifies or witnesses behaviour or activity by a Member that they believe contravenes the Code of Conduct may seek to address the prohibited behaviour or activity themselves in the following manner by following the Informal Complaint Procedure:

(a) document the incident(s) where the Member may have contravened the Code of Conduct including dates, times, locations, other persons present, and any other relevant information;

(b) advise a third partyanother person about the concerns regarding the Member’s actions to corroborate the incident;

(d) identify to the Member the specific provision(s) of the Code of Conduct that may have been contravened;

(e) encourage the Member to acknowledge and agree to stop the prohibited behaviour or activity and to undertake to refrain from future occurrences of the prohibited behaviour or activity;

(f) request the Integrity Commissioner to assist in informal discussion of the alleged complaint with the Member in an attempt to settle or resolve the issue;

(g) if applicable:

(i) confirm to the Member that his or her response is satisfactory, or

(ii) advise the Member that his or her response is unsatisfactory;

(h) consider the need to pursue the matter in accordance with the Formal Complaint Procedure set out in Part B, or in accordance with any other applicable judicial or quasi-judicial process or complaint procedure.

2. Individuals are strongly encouraged to pursue the Informal Complaint Procedure as the first means of remedying behaviour or activity of a Member that they believe violates the Code of Conduct.

3. With the consent of both the complaining individual and the Member, the Integrity Commissioner may participate in any informal process. The parties involved are encouraged to take advantage of the Integrity Commissioner’s potential role as a mediator/conciliator of issues relating to a complaint.

4. The Informal Complaint Procedure is not a precondition or a prerequisite to pursuing the Formal Complaint Procedure related to the Code of Conduct set out in Part B.

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PART B - FORMAL COMPLAINT PROCEDURE

Formal Complaints

1.(1) Any individual who identifies or witnesses behaviour or activity by a Member that they reasonably believe contravenes the Code of Conduct may file a formal complaint to request an inquiry by the Integrity Commissioner as to whether a Member has contravened the Code of Conduct in accordance with the following requirements:

(a) all complaints shall be in writing on the prescribed form (Formal Complaint Form # 1) and shall be dated and signed by an identifiable individual (the “complainant”);

(b) the complaint must set out reasonable and probable grounds for the allegation that the Member has contravened the Code of Conduct must be accompanied by a supporting sworn affidavit setting out the evidence in full in support of the allegation; and

(c) Council may also file a complaint against any of its Members of an alleged contravention of the Code of Conduct by passing a resolution requesting the Integrity Commissioner to undertake an inquiry.

(2) An elector, as defined in section 1 of the Municipal Conflict of Interest Act, or a person demonstrably acting in the public interest (collectively, a “complainant”) may file a formal request thatapplication requesting the Integrity Commissioner carry out an inquiry concerning an alleged contravention of section 5, 5.1 or 5.2 of that Actthe statute by a Member in accordance with the following requirements:

(a) all requestsapplications (also referred to as “complaints”) shall be in writing on the prescribed form (Formal Complaint Form # 2) dated and signed by an identifiable individual (the “complainant”);

(b) the requestapplication shall include a statutory declaration attesting to the fact that:

(i) the complainant became aware of the contravention not more than six (6) weeks before the date of the complaint, or

(ii) in the case where the complainant became aware of the alleged contravention during the period of time described in paragraph 1 of subsection 223.4.1(5) of the Municipal Act, 2001, that the complainant became aware of the alleged contravention during that period of time;

(c) Council may also pass a resolution requesting the Integrity Commissioner to undertake an inquiry respecting an alleged contravention of sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act by a Member and provide a statutory declaration as required by Section 1(2) to be sworn by a Member.

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(3) Complainants who file a formal complaint under Sections 1(1) or 1(2) must provide a full and complete record of the evidence they seek to rely upon to the Integrity Commissioner who is under no obligation whatsoever to, but may, seek additional information to supplement or complete the complainant’s evidentiary record to substantiate or support the allegations set out in the complaint or requestapplication.

Filing of Complaint and Classification by Integrity Commissioner

2.(1) The complaint may be filed with the Clerk by hard copy or directly with Integrity Commissioner by a sealed hard copy or by e-mail to the email address(es) set out on the Township’s website.

(2) The Integrity Commissioner shall initially classify the complaint to determine if the matter is, on its face, a complaint with respect to non-compliance with the Code of Conduct and not covered by other legislation or other Council procedures, policies or rules as set out in Section 3 or whether it is a requestan application under section 223.4.1 of the Municipal Act, 2001 in relation to sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act.

Complaints Outside Integrity Commissioner’s Jurisdiction

3.(1) If the complaint, including the supporting affidavit, is not, on its face, a complaint with respect to non-compliance with the Code of Conduct or the complaint relates to matters addressed by other legislation under another Township procedure, policy or rule or requestapplication in relation to sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, the Integrity Commissioner shall advise the complainant in writing as follows:

Criminal Matter

(a) if the complaint is, on its face, an allegation of a criminal nature consistent with the Criminal Code, the complainant shall be advised that:

(i) the Integrity Commissioner will refer it to the appropriate police service, or

(ii) the complainant may pursue it with the appropriate police service if the complainant wishes to pursue any such allegation;

Municipal Freedom of Information and Protection of Privacy Act

(b) if the complaint is more appropriately addressed under the Municipal Freedom of Information and Protection of Privacy Act, the complainant shall be advised that the matter must be referred to the Clerk to deal with under its access and privacy policies under that statute;

Other Procedure, Policy or Rule Applies

(c) if the complaint appears to fall within the scope of another procedure, policy or rule of the Township, the complainant shall be advised to pursue the matter under such procedure, policy or rule with the appropriate Township official or staff member;

Lack of Jurisdiction

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(d) if the complaint is, for any other reason not within the jurisdiction of the Integrity Commissioner (for example, it relates to a decision of Council or a local board as a whole and not one or more individual Members), the complainant shall be so advised and provided with any additional reasons and referrals as the Integrity Commissioner considers appropriate;.

(2) If the complaint with respect to non-compliance with the Code of Conduct or the requestapplication in relation to sectionssection 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, relates to any of the following matters, the Integrity Commissioner shall advise the complainant in writing as follows:

Matter Already Pending

(a) if the complaint is in relation to a matter which is subject to an outstanding complaint under another process such as a court proceeding, a human rights or workplace harassment complaint or similar process, or to a civil matter that is pending before the courts, the Integrity Commissioner may, in his/her sole discretion, suspend any investigation, in whole or in part, pending the result of the other process;

Similar Matter Already Pending

(b) if the complaint is in relation to a similar matter which is subject to an outstanding complaint before the Integrity Commissioner, the Integrity Commissioner may, in his/her sole discretion, consider the matter in conjunction with the similar matter or deal with it separately, including not undertaking an inquiry if the matter can be adequately addressed in any report and/or recommendations made with respect to the complaint in the similar matter; and

Other Ethical Code or Policy Applies

(c) if the complaint is in relation to a matter which is governed by a code of conduct, ethical code or similar procedure or policy of another body or entity which also governs the Members (for example, another board, body or committee to which the Member has been appointed), the Integrity Commissioner shall consider the most appropriate forum for the complaint and may, in his/her sole discretion, defer consideration of the matter pending any determination made by the other body or entity and shall so advise the complainant and, if necessary, the Member.

(3) Nothing in Section 3 precludes the Integrity Commissioner from reporting to Council any matter summarily dismissed or not otherwise investigated.

Limitation Period

4.(1) The Integrity Commissioner shall not accept a complaint under the Code of Conduct for which the event giving rise to the complaint occurred or came to the attention of the complainant more than six (6) months prior to the date of the filing of the complaint. The complainant must establish that the event giving rise to the complaint occurred and/or came to the complainant’s attention within six (6) months of the complaint being filed in accordance with Section 2.

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(2) The Integrity Commissioner shall not accept a request relating to section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act except in accordance with the requirements of subsections 8(2)-(6) of that statute and section 223.4.1 of the Municipal Act, 2001.

Refusal to Conduct Investigation

5. The Integrity Commissioner has a discretion as to whether to carry out an investigation. If the Integrity Commissioner is satisfied, after considering the information contained in the complaint, that a complaint or application:

(a) is frivolous or vexatious,

(b) is not made in good faith,

(d) discloses no grounds or insufficient grounds for an investigation, or

(e) does not warrant a full investigation,

the Integrity Commissioner shall not be required to conduct an investigation and may summarily dismiss the complaint, and, where this becomes apparent during the course of an investigation, the Integrity Commissioner shall terminate the inquiry and provide notice to the complainant and, if necessary, to the Member.

Opportunities for Resolution

6. Following receipt and review of a formal complaint or at any time during the investigation where the Integrity Commissioner, in his or her discretion, believes that an opportunity to resolve the matter may be successfully pursued without a formal investigation, and both the complainant and the Member agree, efforts may be pursued to achieve an informal resolution.

Investigation

7.(1) The Integrity Commissioner may proceed as follows, except where the Integrity Commissioner has a full factual record and believes, in his or her sole discretion, that no additional information is required, or where otherwise required by the Public Inquiries Act, 2009, or where the Integrity Commissioner has not otherwise terminated the inquiry:

(a) provide the Member with an outline of the complaint with sufficient particularity to allow the Member to understand the complaint against him or her but the Integrity Commissioner shall not have any obligation to disclose:

(i) the identity of the complainant, or

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(ii) the identity of any witnesses set out in the complaint or persons that are questioned/interviewed by the Integrity Commissioner,

unless it is essential for the Member to adequately respond to the complaint, which determination shall be made inby the Integrity Commissioner’s in its sole and absolute discretion;

(b) request that the Member provide a written response to the allegations in the complaint to the Integrity Commissioner within tenseven (107) days;

(c) provide a copy of the Member’s response to the complainant with a request that any written reply be provided by the complainant to the Integrity Commissioner within tenseven (107) days; and

(d) extend the timelines set out above if the Integrity Commissioner deems it necessary to do so in his or her sole and absolute discretion.

(2) If necessary, after reviewing the submitted materials, the Integrity Commissioner may contact and speak to or correspond with any other persons, access and examine any other documents or electronic materials, including any materials on the Township’s computers and servers, and may enter any Township work location relevant to the complaint for the purpose of investigation and potential resolution.

(3) The Integrity Commissioner may, but is under no obligation, to provide the Member with a draft of the proposed draft report on the complaint.

(4) The Integrity Commissioner shall not issue a report finding a violation of the Code of Conduct on the part of any Member unless the Member has had an opportunity either in person orto comment in writing to comment to the Integrity Commissioner on any preliminary or proposed finding(s) by the Integrity Commissioner.

(5) The Integrity Commissioner may, but is under no obligation, to advise either the Member or the complainant of any proposed sanctionpenalty or recommendation the Integrity Commissioner may include in the report to Council.

(6) The Integrity Commissioner may make interim reports to Council where necessary and as required to address any instances of interference, obstruction, intimidation, delay, reprisal or retaliation by the Member or by any other person encountered during the formal complaint investigation and may disclose such information as is necessary in the Integrity Commissioner’s opinion for the purposes of the interim report(s).

(7) The Integrity Commissioner is entitled to make such additional inquiries and provide such additional reports to Council where necessary and as required to address any instances of non-compliance with any decision of Council including the failure to comply with any penalties or corrective measure or actions imposed by Council.

(8) The Integrity Commissioner shall retain all records related to the complaint and investigation but may provide copies of certain records, in confidence, to Township administrative staff who are required to ensure that any such records are securely and confidentially retained.

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No Complaint Prior to Municipal Election

8.(1) Notwithstanding any other provision of this Complaint Protocol, no complaint may be filed with the Integrity Commissioner, no report shall be made by the Integrity Commissioner to Council during the period of time starting on nomination day for a regular municipal election year, as set out in section 31 of the Municipal Elections Act, 1996 and ending on the voting day in a regular election as set out in section 5 of the Municipal Elections Act, 1996.

(2) If the Integrity Commissioner has received a complaint and has commenced an inquiry but has not completed the inquiry before nomination day in a regular municipal election year, the Integrity Commissioner shall terminate the inquiry on nomination day but may commence an inquiry in respect of the same complaint if within six (6) weeks after the voting day in a regular municipal election the individual who made the request makes a written request to the Integrity Commissioner in accordance with subsection 223.4(8) of the Municipal Act, 2001.

Advice Provided to Member by Integrity Commissioner

9.(1) Subject to Section 9(2), a Member is entitled to rely upon any written advice given by the Integrity Commissioner to the Member respecting the Code of Conduct in any subsequent consideration of the conduct of the Member in the same matter provided that the Member fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner and acted in accordance with the written advice provided by the Integrity Commissioner.

(2) If the Integrity Commissioner applies to a judge under section 8 of the Municipal Conflict of Interest Act for a determination as to whether the Member contravened section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, the Member is entitled to advise the judge of any written advice given by the Integrity Commissioner provided that the Member had fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner and had acted in accordance with the written advice provided by the Integrity Commissioner.

(3) A Member under investigation by the Integrity Commissioner shall not request advice from the Integrity Commissioner as to the Member’s rights under the Code of Conduct, the Municipal Conflict of Interest Act or generally at law with respect to any matter that the Integrity Commissioner is investigating or reviewing with respect to the Member, nor is the Member entitled to rely upon any statement(s) made by the Integrity Commissioner during the course of any investigation or review that may impact the Member’s rights under the Code of Conduct, the Municipal Conflict of Interest Act or generally at law.

Authority to Abridge or Extend

10.(1) Notwithstanding any requirement, obligation or timeline, set out in the Code of Conduct or this Complaint Protocol, the Integrity Commissioner shall retain the right to abridge or extend any provision therein in the public interest.

Investigation Report

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11.(1) The Integrity Commissioner shall report to the complainant and the Member no later than ninety (90) days after the official receipt of any complaint under the Code of Conduct. If the investigation process is anticipated to or takes more than ninety (90) days, the Integrity Commissioner shall provide an interim report to Council and must advise the partiesMember and the complainant of the approximate date the report will be available. The Integrity Commissioner may also, at his or her discretion, advise any witnesses or other persons of the approximate date the report will be available.

(2) Where the complaint is sustained in whole or in part, the Integrity Commissioner shall report to Council outlining the findings, the terms of any settlement and/or any recommended remedial or corrective measure or action.

(3) The Integrity Commissioner may provide a copy of the report to the complainant and the Member whose conduct has been investigated in advance of the public release of the report, in strict confidence until the report is publicly released. The Member shall have the right to address the report if it considered by Council.

(4) Where the complaint is not sustained, the Integrity Commissioner is not obligated to report to Council on the result of the investigation or any findings but may do so at his/her discretion and may also include such information as he/she deems necessary in a report or as part of an annual or other periodic report by the Integrity Commissioner.

(5) The Integrity Commissioner shall complete the investigation under the Municipal Conflict of Interest Act no later than one hundred and eighty (180) days after the official receipt of any complaint validly made under Section 1(2) of this Part.

Findings

12.(1) If the Integrity Commissioner determines that:

(a) there has been no contravention of the Code of Conduct, or section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, or

(b) a contravention occurred but:

(i) the Member took all reasonable measures to prevent it, including having sought and followed the advice of the Integrity Commissioner;

(ii) it was trivial,

(iii) it was committed through inadvertence, or

(iv) it resulted from an error in judgment made in good faith,

the Integrity Commissioner may so state in the report and may make appropriate recommendations pursuant to the Municipal Act, 2001, including but not limited to, a recommendation of no penalty.

(2) If the Integrity Commissioner :

(a) considers it appropriate, once he or she has concluded the investigation under Section 1(2) of this Part, he or she may apply to a judge under section 8 of the

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Municipal Conflict of Interest Act for a determination as to whether the Member has contravened section 5, 5.1 or 5.2 of that statute. If the Integrity Commissioner ; or

(b) does not proceed with an application to the judge, he or she shall so advise the complainant and the Member.

(3) The Integrity Commissioner shall provide a written report to Council providing the reasons for decision under Section 12(2).

Report to Council

13. (1) Upon receipt of a report from the Integrity Commissioner with respect to the Code of Conduct, the Clerk shall place the report on the next regular agenda of Council for its consideration by Council and Council must consider the report at that meeting and may accept or refuse the recommendations set out in the report andmake a determination to accept, refuse or vary any penalties or sanctions containedremedial measures or corrective actions recommended in the report.

(2) A report from the Integrity Commissioner may also be considered by Council in advance of its next regular meeting should Council agree to hold a special or other meeting before its next regular meeting to consider the report.

Duty of Council

14. Council shall consider and make a determination on the Integrity Commissioner’s report under Section 13 at the same meeting at which the report is tabled.

Public Disclosure

1514. (1) The Integrity Commissioner and every person acting under his or her jurisdiction shall preserve confidentiality where appropriate and where it does not interfere with the course of any investigation, except as required by law and as required by this Complaint Protocol.

(2) The Integrity Commissioner shall retain all records related to the complaint and investigation although copies may be provided to the Township’s administrative staff, subject to the duty of confidentiality under subsection 223.5 of the Municipal Act, 2001.

(3) The identity of the Member who is the subject of the complaint shall not be treated as confidential information in the Integrity Commissioner’s report to Council. The identity of the complainant and of any other person, including witnesses, may be disclosed if deemed appropriate and necessary by the Integrity Commissioner or if consented to by the complainant or any other person.

(4) All reports from the Integrity Commissioner to Council shall be made available to the public by the Clerk and shall be published on the Township’s website.

Delegation by Integrity Commissioner

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1615. The Integrity Commissioner may delegate in writing to any person, other than a Member of Council, any of the Integrity Commissioner’s powers and duties under Part V.1 of the Municipal Act, 2001.

Complaint Protocol Applicable to Local Boards and Members

1716. The provisions of this Complaint Protocol shall apply, mutatis mutandiswith any necessary modifications, to all local boardboards of the Township and their Members.

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Code of Conduct — Formal Complaint Form # 1 AFFIDAVIT

I, ______(first and last name),

of the

Township of ______in the Province of Ontario.

MAKE OATH AND SAY (or AFFIRM):

1. I reside at:______(full address) and may be contacted by: Telephone: ______Email: ______

2. I have reasonable and probable grounds to believe that:

______(specify name of Member),

a member of the Council of The Corporation of the Township of Central Frontenac or a local board of the Township, has contravened section(s) ______of the Code of Conduct of the Township of Central Frontenac. The particulars of which are are attached hereto.

23. Facts constituting the alleged contravention (use separate page if required)

______

This affidavit is made for the purpose of requesting that this matter be reviewed and/or investigated by the Township of Central Frontenac’s Integrity Commissioner and for no other or improper purpose.

SWORN (or AFFIRMED) before me at the ) the ______of ______on )

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______(date) ) ) ______

(Signature)

A Commissioner for taking affidavits etc.

Please note that signing a false affidavit may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation.

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Municipal Conflict of Interest Act— Formal Complaint Form # 2 STATUTORY DECLARATION

I, ______(first and last name),

of the

Township of ______in the Province of Ontario.

I SOLEMNLY DECLARE THAT:

1. I reside at:______(full address) and may be contacted by: Telephone: ______Email: ______

2. I have reasonable and probable grounds to believe that:

______(specify name of Member), a member of the Council of The Corporation of the Township of Central Frontenac or a local board of the Township, has contravened section(s) ______of the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. The particulars of which are are attached hereto.

23. I became aware of the facts constituting the alleged contravention not more than six (6) weeks ago and they comprise the following: (use separate page if required)

______

This declaration is made for the purpose of requesting that this matter be investigated by the Township of Central Frontenac’s Integrity Commissioner and for no other or improper purpose.

DECLARED before me at the )

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the ______of ______on ) ______(date) ) ) ______

(Signature)

A Commissioner for taking affidavits etc.

Please note that signing a false affidavitdeclaration may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation.

35141948.2 35141948.3

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Document comparison by Workshare 10.0 on November 12, 2020 10:55:54 AM Input: Document 1 ID iManage://ab-ws1/CM/35141948/2 #35141948v2 - Central Frontenac - 2019 Complaint Description Protocol Document 2 ID iManage://ab-ws1/CM/35141948/3 #35141948v3 - Central Frontenac - 2020 Complaint Description Protocol Rendering set standard

Legend: Insertion Deletion Moved from Moved to Style change Format change Moved deletion Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell

Statistics: Count Insertions 69 Deletions 41 Moved from 0 Moved to 0 Style change 0 Format changed 0 Total changes 110

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Central Frontenac Economic Development Committee November 4, 2020 – 2:30 p.m. Virtually and at Wagner Road Fire Station

MINUTES OF THE CENTRAL FRONTENAC ECONOMIC DEVELOPMENT COMMITTEE HELD ON November 4, 2020

PRESENT: Councillor Brent Cameron, Alison Robinson, Sara Carpenter, staff Cindy Deachman, Deputy-Clerk, Regrets: Bill Bowick, Maria Lockhart Guests: Adriana Barbary, DR Coordinator, Karen Fischer, OMAFRA

1. CALL TO ORDER Chair Brent Cameron called the meeting to order at 2:30 p.m. 2. APPROVAL OF AGENDA Moved by Alison Robinson, seconded by Sara Carpenter

THAT the agenda for the meeting dated November 4, 2020 be approved as presented.

CARRIED. 3. APPROVAL OF MINUTES

Moved by Sara Carpenter, seconded by Alison Robinson

THAT the minutes of the meeting held July 22, 2020 be approved as presented.

CARRIED.

Moved by Alison Robinson, Seconded by Sara Carpenter

THAT the minutes of the meeting held August 19, 2020 be approved as presented.

CARRIED. 4. DOWNTOWN REVITALIZATION

The committee accepted the report from the Downtown Revitalization Co-ordinator. C. Deachman will prepare a report to council for the November 24, meeting to provide an update to council.

5. NEW/OTHER BUSINESS a. County Economic Development C. Deachman reported she attended a brainstorming session last week as part of the County’s current review of its mandate, which is being done by CF Economic Development Committee Meeting November 4, 2020 2:30p.m.

Economic Development Committee November 4, 2020 and January 13, 2021 Page 110 of 179 AGENDA ITEM #a)

Central Frontenac Economic Development Committee November 4, 2020 – 2:30 p.m. Virtually and at Wagner Road Fire Station

an outside consulting firm. The session was to gather information about priorities, needs of the townships and future focus.

b. RED grant intake

A. Barbary noted that there will be a RED grant intake opening in December. It isn’t known yet how long the intake will be open. K. Fischer also noted that it is unclear when the next intake will be; possibly in July next year, depending on funding.

The committee discussed whether to submit an application. There are many projects, such as signage, but it was felt that it would be better to wait until we had the results from our Downtown Revitalization project complete. If Items are identified as a strategic action item in the project, this will add merit to our application.

K. Fischer thought it likely the intake would be open for 3-4 weeks once opened (mid-January). C Deachman noted it would be tight to put together a project, seek council approval, and apply in that time frame. We should also confirm if the County is planning to submit any application relating to the trail or other project that may impact the township.

c. Official Plan update A. Robinson asked about the official plan. C. Deachman confirmed the CAO and Joe Gallivan have spoken recently about getting this back on track, despite COVID-19. We will have to have at least one public meeting before passing the plan but there was talk about another Open House as well.

Next meeting: Chair B. Cameron suggested we meet every second time the DR Management Group meets.

Moved by A. Robinson THAT the meeting be adjourned. CARRIED (2:59 p.m.)

CF Economic Development Committee Meeting November 4, 2020 2:30p.m.

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Central Frontenac Economic Development Committee January 13, 2021 – 12:00 p.m. Virtually via zoom

MINUTES OF THE CENTRAL FRONTENAC ECONOMIC DEVELOPMENT COMMITTEE HELD ON January 13, 2021

1. CALL TO ORDER Chair Brent Cameron called the meeting to order at 12:07 p.m, following the adjournment of the Downtown Revitalization Management Group. 2. APPROVAL OF AGENDA Moved by Sara Carpenter, seconded by Alison Robinson

THAT the agenda for the meeting dated January 13, 2021 be approved as presented.

CARRIED. 3. APPROVAL OF MINUTES

Moved by Alison Robinson, seconded by Sara Carpenter

THAT the minutes of the meeting held November 4, 2020 be approved as presented.

CARRIED.

4. NEW /OTHER BUSINESS a. Compliance with Council Resolution 6-2019

i. update records re CPICs – affidavit – Cindy will circulate the affidavit required annually to update CPICs. ii. Code of conduct -Cindy doesn’t believe the committee has complied with the requirement to adopt the same code of conduct as Council; she will circulate this document so we can formally adopt at the next meeting. iii. Terms of reference – this committee has adopted terms of reference; this condition is met, unless the committee feels the Terms need to be updated.

CF Economic Development Committee Meeting November 4, 2020 2:30p.m.

Economic Development Committee November 4, 2020 and January 13, 2021 Page 112 of 179 AGENDA ITEM #a)

Central Frontenac Economic Development Committee January 13, 2021 – 12:00 p.m. Virtually via zoom

5. DOWNTOWN REVITALIZATION

 The committee accepted the verbal report from the Downtown Revitalization Co- ordinator.

 Survey results were discussed at the DR Management Group level; this data will be further reviewed and analyzed.

 Next logical step is to apply for RED funding with Feb. 1 intake date.

 Timing of grant may need to be flexible depending on when the first contract/grant is completed. With the pandemic it has been harder to complete tasks.

 A. Barbary noted that the June date is not set in stone, and is the earliest anticipated date for announcement of funding. Typically there is at least a three month period for the Ministry to review applications. Application will address the timing

 To meet February 1st application deadline, County staff need county support from its January 20th meeting and Township staff will need to take report to its council for the January 26 meeting. Adriana and Tyson are working with Richard to have the draft application mostly complete by the 20th.

 Tyson noted that grant is a matching funds grant; finding municipal funds this year will be more challenging since he doesn’t have the savings found in the construction project this time. Adriana noted the ceiling limit is $150,000 for a total project of $300,000. Staff are proposing to scale the project along the same lines as current project ($50-000 - $75,000)

 Sara stressed the importance of implementation. This is the stage where most projects fail. It is critical for us us implement the next phase to keep momentum

Motion made by Sara Carpenter, Alison Robinson

THAT the Economic Development Committee receive the verbal report from the Downtown Revitalization Co-ordinator on behalf of the Downtown Revitalization Management Group (DRMG);

CF Economic Development Committee Meeting November 4, 2020 2:30p.m.

Economic Development Committee November 4, 2020 and January 13, 2021 Page 113 of 179 AGENDA ITEM #a)

Central Frontenac Economic Development Committee January 13, 2021 – 12:00 p.m. Virtually via zoom

AND THAT the Economic Development Committee hereby supports the request of the DRMG to move forward with the project by applying for a Rural Economic Development grant (February 1, 2021 intake) for the next stage funding, being funding for implementing the goals and activities identified in the Downtown Revitalization Action Plan for Sharbot Lake.

AND FURTHER THAT this motion be forwarded to both Central Frontenac Council at its meeting January 26 and County Council at its meeting January 20th to seek approval to submit an application with the Township as lead and County as co-applicant. CARRIED

Next meeting: at the call of the chair.

S. Carpenter requested the DRMG break out in a couple of sessions after February 1st to review and anaylze data from surveys. A. Barbary will facilitate setting these sessions up.

Moved by A. Robinson THAT the meeting be adjourned. CARRIED (12:55 p.m.)

CF Economic Development Committee Meeting November 4, 2020 2:30p.m.

Economic Development Committee November 4, 2020 and January 13, 2021 Page 114 of 179 AGENDA ITEM #b)

Eastern Ontario Trails Alliance Board Meeting Minutes Thursday December 10th, 2020 at 10:00 AM

In Attendance: Cindy Cassidy – EOTA, Kelly Way – EOTA, Rick English – Mun. of Trent Hills, Alex Walder – Hastings Highlands, David Gerow – Havelock Belmont Methuen, Loyde Blackburn – Hastings County, Cam McKenzie – Mun. of Highlands East, Fred Fowler – North Frontenac, Tom Dewey – Central Frontenac, Dan Hughey – Carlow Mayo, Jeremy Solmes – Stirling-Rawdon, Robert Sararas – Centre Hastings, Wayne Wiggins – Town of Bancroft, Bernie Donaldson – Marmora and Lake, Bill Cox – Addington Highlands

Welcome & Introductions: Chair David Gerow called the meeting to order and reminded all board members to give any pecuniary interest. A motion to go into Closed Session was made by board member Rick English, seconded by Wayne Wiggins.

Minutes: Motion to approve November board minutes made by board member Rick English, seconded by board member Bill Cox. Approved.

Business Arising from Minutes: Board member Wayne Wiggins asked if the Town of Bancroft donation of $500.00 was added to the financial summary. Cindy told him yes. Our general liability insurance has gone up dramatically. Our premium has gone from 7,500.00 to 25,600.00. Cindy said that a six month payment plan has been set up with the insurer. We are looking to go to all online passes in 2021 to confirm that the riders have agreed to the waiver. Board member Bernie Donaldson said that not everyone is tech savvy. Chair David Gerow says we need to promote this so that everyone who wants a pass can get one. Board member Wayne Wiggins asked for the insurance numbers.

Financials: There is $57,000.00 in the bank. Cindy has asked Hastings County for the $25,000.00 they owe us for 2020. There will be roughly another $10,000 in permit sales to come in. $35,000.00 from the Canadian Experiences Fund and $50,000.00 from Trans Canada Trail. Board member Rick English asked if EOTA has a reserve for any legal or insurance. Cindy thought that the number is about 16,000.00. Burt Sherry has a draft year end statement and will send the statement to CRA by year’s end. Chair Davd Gerow says a designated amount of money for 2021 should set aside or soon. We will have a discussion on the reserve amount after seeing the year-end report. Board member Tom Dewey says he will pick up money from Gibson’s, about $750.00. Motion to accept financials made by board member Loyde Blackburn, seconded by board member Dan Hughey. Approved.

Board member Wayne Wiggins asked Cindy why Park to Park sales are on the financial summary. Cindy explained that they are our partners in One Pass. When the One Pass business plan and strategy takes affect there will be a separate bank account. As requested Kelly will add actual income and expenses to monthly financial summary. A copy of the financials will be scanned to all board members as some did not receive them. Motion to accept financials made by board member Wayne Wiggins, seconded by board member Loyde Blackburn. Approved.

Eastern Ontario Trails Alliance Page 115 of 179 AGENDA ITEM #b)

EOTA Board Meeting Minutes Thursday, December 10, 2020 Page 2 Draft Correspondence: We have developed a sign which will be put up soon and barriers will be added in the spring. Board member Rick English thanked Cindy for working with the Crowe Valley Authority on this matter. Board member Bernie Donaldson heard that there was barbed wire on the trail. Cindy said that EOTA did not receive any calls but she sent the photos to the police. Board member Wayne Wiggins asked who would be putting up the signage. Cindy said probably EOTA. EOTA has received an email from the property manager saying that the MOU for EOTA/OFATV agreement has been reviewed and this email will serve to confirm that the landlord has confirmed that the execution of this memorandum does not put EOTA in non-compliance of their agreement. OFATV keeps asking when we are moving forward. However, EOTA has already signed the agreement. Board member Alex Walder feels there will be more discussion outside the office. We are waiting to hear from Canadian Experiences Fund if there are any extra funds that EOTA could access. Motion to accept correspondence made by board member Robert Sararas, seconded by board member Bill Cox. Approved.

OFATV: We will send out the two emails received with regards to being able to reach an agreement. Board member Loyde Blackburn asked if OFATV not signing the agreement will hold EOTA back. Cindy says no. Cindy, Justin Harrow from Hastings County and Joanne Houghton worked together to get the agreement signed. Board member Tom Dewey said that Frontenac County wants the same agreement with EOTA as Hastings County has. Discussion at the County has been deferred to a later date. Other: Board member Rick English asked if the signed OFSC agreements were good for 5 years. The answer is yes. The Campbellford and Hastings bridges should be done soon. One of the bridges had to be extended due to the concerns of an adjacent landowner. Board member Wayne Wiggins was speaking with Hastings Destination Trails – a non-motorized group in Bancroft. They discussed the possibility of their trails being put on the EOTA trail map. He will discuss it with Cindy in the new year. Chair David Gerow thanked board member Loyde Blackburn for all his work on the EOTA-OFATV agreement. He is very proud of the whole board. Merry Christmas and Happy New Year wishes were exchanged by all. Motion to adjourn made by board member Robert Sararas.

Eastern Ontario Trails Alliance Page 116 of 179 AGENDA ITEM #b)

Eastern Ontario Trails Alliance Page 117 of 179 AGENDA ITEM #c)

Minutes of the meeting of the

Quinte Conservation Executive Board Meeting AGENDA

Date: November 19, 2020, 3:30pm Location: ZOOM

Members Present: Carrie West (Township of Madoc), Chris Malette (City of Belleville), Don Kuntze (City of Quinte West), Ellen Johnson (Town of Greater Napanee), Heather Lang (Tyendinaga Township), Henry Hogg (Addington Highlands Township), James Flieler (Municipality of Tweed), Janice Maynard (County of Prince Edward), John Hirsch (County of Prince Edward), John Wise (Stone Mills Township), Kate MacNaughton (County of Prince Edward), Les Stanfield (County of Prince Edward), Mike Stevens (Marmora and Lake Municipality), Norm Roberts (Township of South Frontenac), Ray Hobson (County of Prince Edward), Sean Kelly (City of Belleville), Steven Everhardus (Town of Deseronto), Tom Livingston (County of Prince Edward)

Members Absent: Bob Bridger (Tudor and Cashel Townships), Dale Grant (Stirling and Rawdon Township), Jim Dunlop (County of Prince Edward), Mike Kerby (Centre Hastings Municipality), Nicki Gowdy (Township of Central Frontenac), Paul Carr (City of Belleville)

Also Present: Brad McNevin (CAO), Christine Jennings (Aquatic Science Coordinator), Christine McClure (Water Resources Manager), Elizabeth Lowe (Planning and Regulations Technician), Jack Evans (Media), Mark Boone (Drought Management Project Coordinator), Olivia Hughes (Stormwater Project Coordinator), Paul McCoy (Planning and Regulations Manager), Sam Reid (Corporate Services Assistant), Sharlene Richardson (Regulations Officer), Tammy Smith (Corporate Services Manager), Tim Trustham (Lands Operations Coordinator)

Quinte Conservation Authority Page 118 of 179 AGENDA ITEM #c)

1. Call to Order The Chair called the meeting to order at 3:35 pm.

a. Notice Regarding Cell Phones and Pagers

Cell phones and pagers are not permitted to be turned on during the meeting, except in an event of an emergency. If the device is to be left on, it must be announced at the beginning of the meeting.

b. Collection of Personal Information for Board Minutes

This is addressed to anyone that is not a board member and/or staff person of Quinte Conservation: Your name will be used in the board meeting minutes and the minutes will become public information after review and approval of the board. If you are present for a delegation or hearing, the context of your presentation will be recorded in the minutes of the board meeting.

2. Approval of the Agenda

There was no discussion.

MOTION QC-20-083 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: John Hirsch (County of Prince Edward)

THAT, the Agenda for the November 19, 2020 Executive Board Meeting be approved.

CARRIED

3. Approval of the Minutes of the Quinte Conservation Executive Board meeting of October 15, 2020

There was no discussion.

MOTION QC-20-084 Moved By: Norm Roberts (Township of South Frontenac) Seconded By: Ray Hobson (County of Prince Edward)

THAT, the Minutes from the October 15, 2020 Quinte Conservation Executive Board Meeting be approved.

CARRIED

4. Action Items of the previous Quinte Conservation Executive Board Meeting

There was no discussion.

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5. Business Arising from the Minutes

6. Disclosure of Pecuniary Interests

7. Delegations

8. Review and Approval of the Section 28 Regulations and Permits (Motion to Approve)

There was no discussion.

MOTION QC-20-085 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Don Kuntze (City of Quinte West)

THAT, the Review and Approval of the Section 28 Regulations and Permits be approved.

CARRIED

9. Plan Review Summary (Motion to Approve)

There was no discussion.

MOTION QC-20-086 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: Janice Maynard (County of Prince Edward)

THAT, the Plan Review Summary be approved.

CARRIED

10. Budget Control (Motion to Approve)

There was no discussion.

MOTION QC-20-087 Moved By: John Hirsch (County of Prince Edward) Seconded By: Janice Maynard (County of Prince Edward)

THAT, the Budge Control be approved.

CARRIED

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11. Hydro Report (Motion to Approve)

Board Member asked for clarification about the report.

Staff answered.

MOTION QC-20-088 Moved By: Carrie West (Township of Madoc) Seconded By: Steven Everhardus (Town of Deseronto)

THAT, the Hydro Report be approved.

CARRIED

12. Media Releases and Communications Report (Motion to Receive)

There was no discussion.

MOTION QC-20-089 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Steven Everhardus (Town of Deseronto)

THAT, the Media Releases and Communications Report be received.

CARRIED

13. WECI Project Update (Motion to Receive)

Staff stated that both project have started and are in progress. In addition, it was mentioned that staff are impressed with the site visit at McLeod Dam with the consultant.

Board Member asked when we would have the feedback from the consultants.

Staff answered that the projects are due in March but we should receive a preliminary report in January.

General discussion followed on this topic.

Board Member asked how the consultants complete the underwater studies.

Staff answered.

Quinte Conservation Authority Page 121 of 179 AGENDA ITEM #c)

MOTION QC-20-090 Moved By: Chris Malette (City of Belleville) Seconded By: Janice Maynard (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receive the 2020 Capital Dam Projects Update report.

CARRIED

14. National Disaster Mitigation Program (Motion to Receive)

Staff explained report.

Board Member asked about shoreline mapping costs.

Staff answered that Quinte Conservation is still scooping the project.

Staff added that the scope would have to be reduced for the grant application. The grant would fund 50% and Quinte Conservation would work with the municipalities to fund the other 50%.

Board Member asked why the project is limited to one year.

Staff answered that we do not know but the decision was made at a federal level.

Staff added that when the grant application is due we would have a more accurate budget.

Board Member asked about support letters from municipalities.

Staff answered that response has been good.

General discussion followed.

MOTION QC-20-091 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Les Stanfield (County of Prince Edward)

THAT, the Quinte Conservation Executive Board direct staff to apply for National Disaster Mitigation Program funding; AND THAT, the Floodplain Mapping Updates report be received.

CARRIED

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15. Lands Committee Update (Motion to Receive)

There was no discussion.

MOTION QC-20-092 Moved By: Carrie West (Township of Madoc) Seconded By: Norm Roberts (Township of South Frontenac)

THAT, the Quinte Conservation Executive Board receive the Lands Committee Update.

CARRIED

16. Lands Committee – Conservation Areas Priority Upgrades (Motion to Receive)

Staff explained that we are creating a conceptual plan for Quinte Conservation’s major conservation areas. This will give staff direction moving forward and reduce operating cost by focusing on conservation areas that are most visited and should be highest priority.

Board Member asked about Little Bluff Conservation Area improvements.

Staff answered that with our “park and pay” money we are updating the railing along the bluff and the trails will get new signs. Staff added these things need to be addressed before it opens.

General discussion followed.

MOTION QC-20-093 Moved By: Ellen Johnson (Town of Greater Napanee) Seconded By: Kate MacNaughton (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receive the Conservation Areas Priority Upgrades report; AND THAT, staff be directed to finalize the concept plans for Vanderwater, Potter’s Creek and Little Bluff for implementation when funding is available.

CARRIED

17. Carbon Off-Setting Agreement Update (Motion to Receive)

Staff explained report and mentioned the meeting that happened early in the week.

Staff added when further update is available a lands committee meeting will be called to discuss and then brought to the Executive Board.

Board Member asked if Quinte Conservation met with a potential buyer at the meeting early in the week.

Staff answered yes.

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Board Member asked if once we start receiving money through this program if we can use the funds how we want.

Staff answered yes.

MOTION QC-20-094 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: Don Kuntze (City of Quinte West)

THAT, the Quinte Conservation Executive Board receives the Carbon Off-Setting Agreement Update report; AND THAT, further updates are given as new information regarding the Carbon Off-Setting Agreement with Bluesource becomes available.

CARRIED

18. Website Development Status Update (Motion to Receive)

There was no discussion.

MOTION QC-20-095 Moved By: Chris Malette (City of Belleville) Seconded By: John Hirsch (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receives the website update.

CARRIED

19. Impacts of Bill 229 on Regulations and Planning (Motion to Receive)

Staff explained that the planning and regulations department is most concerned with the proposed appeal process. Staff then explained the current process versus the proposed process and what the changes mean.

Staff showed diagram of the current process versus the proposed process to the Executive Board.

Board Member asked for the diagram to be sent to all Executive Board members.

Board Member asked if the appeal goes to the Ministry of Environment would the homeowner go to the Ministry of Natural Resources for technical help.

Staff answered that we do not know.

Tom Livingston left the meeting at this time.

Quinte Conservation Authority Page 124 of 179 AGENDA ITEM #c)

Board Member asked if there is a group that is putting pressure on the province to make these changes.

Staff answered that we do not know but Conservation Ontario continues to provide us with information.

Board Member stated that these changes are a threat to municipalities.

Staff stated that board members are supportive and in general, we have a good relationship with our member municipalities.

Board Member agreed but stated that may not be the case for other Conservation Authorities.

Staff asked municipalities to raise their voice about the proposed changes.

Board Member stated that municipalities could not afford to administer what is proposed.

Staff said the province does not give the same amount of financial support to Conservation Authorities in comparison to municipalities. In addition, staff stated that Conservation Ontario is lobbying with local municipalities and groups to request repeal of Schedule 6.

Staff asked if municipalities to send letter to the Province stating they do not agree with the proposed changes.

Board Member stated the Minister of Municipal Affairs and Housing should be carbon copied on the letter.

MOTION QC-20-096 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Ray Hobson (County of Prince Edward)

THAT, the Quinte Conservation Executive Board receives the Impacts of Bill 229 on Regulations and Planning report.

CARRIED

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20. Impacts of Bill 229 on the Conservation Authorities Act (Motion to Receive)

Board Member stated that he remembers in the past some neighbouring municipalities were not supportive of Conservation Authorities.

Staff stated there are certain pockets throughout the province that are unsupportive.

The Media asked if staff if anything in Bill 229 would give Quinte Conservation relief of cost or provide revenue.

Staff answered not that we are aware of and there is nothing specifically in the bill about it.

Board Member stated that it is important to get council support, senior staff support, and planning department staff support from the municipalities.

General discussion followed.

Board Member asked if the link to Ontario Nature is on our social media pages.

Staff answered that is it on our website and the link to the website was put in the media release.

Board Member stated that it is not good to make changes without public consultation.

MOTION QC-20-097 Moved By: Les Stanfield (County of Prince Edward) Seconded By: Kate MacNaughton (County of Prince Edward)

THAT, the 2020 Provincial Budget and Bill 229 update be received; AND THAT, the Quinte Conservation Executive Committee take this information to their respective municipal councils; AND FURTHER THAT, staff be directed to circulate the proposed municipal resolution attached with this staff report to our membership for support.

CARRIED

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Quinte Conservation Authority Page 127 of 179 AGENDA ITEM #a)

Cindy Deachman

From: Cathy MacMunn Sent: Tuesday, January 19, 2021 10:00 AM To: 'Cindy Deachman' Subject: FW: Ontario Moves Forward with Conservation Authorities Working Group

Cindy – this might be good to put in the council package. Cathy

Cathy MacMunn AMCT ACST Chief Administrative Officer/Clerk Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 Email: [email protected] Phone: 613-279-2935 ext. 227 Fax 613-279-2422 www.centralfrontenac.com

From: Sommer Casgrain-Robertson [mailto:[email protected]] Sent: January 12, 2021 11:24 AM To: Sommer Casgrain-Robertson Subject: Fw: Ontario Moves Forward with Conservation Authorities Working Group

Good morning watershed Mayors and CAOs

Happy new year and I hope you all had a restful, enjoyable and safe holiday season.

Further to my email update of December 16, I wanted to let you know that Minister Yurek made an announced last night regarding the formation of a Conservation Authority Working Group. His announcement (which I believe you received directly but is also included below) outlines the membership and purpose of the group. Following the opposition to Schedule 6 in November it is very positive that the Ministry is taking a more collaborative approach for the development of draft regulations that will draw in municipalities, conservation authorities and other important stakeholders.

I was asked to sit on this new working group and accepted as I felt it was important that Eastern Ontario be represented. At this stage I don't know anything more than what is outlined below, but I will keep you updated as the process unfolds and make you and your municipalities aware of all upcoming consultation opportunities regarding draft regulations.

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Thank you for your continued interest and support on this file and if you have any questions please give me a call at any time.

Sommer

Sommer Casgrain-Robertson General Manager / Secretary-Treasurer 613-692-3571 or 1-800-267-3504 ext. 1214 [email protected]

______

From: "Minister, MECP (MECP)" Date: January 11, 2021 at 5:21:27 PM EST To: Subject: Ontario Moves Forward with Conservation Authorities Working Group

Good afternoon,

In order to create a practical forum to help our government implement recent changes to the Conservation Authorities Act and ensure conservation authorities and other stakeholder groups have a stronger voice at the table, I have invited 10 individuals to participate in a newly-formed conservation authorities working group.

The working group members, chaired by Hassaan Basit, President and CEO of Halton Region Conservation Authority, have been drawn from a variety of conservation authorities, Conservation Ontario and the Association of Municipalities of Ontario, as well as the development and agriculture sectors. The full list of members include:

 Hassaan Basit, President and CEO, Halton Region Conservation Authority (Chair)  Kim Gavine, General Manager, Conservation Ontario  John McKenzie, Chief Executive Officer, Toronto and Region Conservation Authority  Sommer Casgrain-Robertson, General Manager, Rideau Valley Conservation Authority  Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority  Rob Baldwin, Chief Administrative Officer, Lake Simcoe Region Conservation Authority  Brian Tayler, Chief Administrative Officer, North Bay-Matawa Conservation Authority  Samantha Lawson, Chief Administrative Officer, Grand River Conservation Authority  Cathie Brown, Senior Advisor, Association of Municipalities of Ontario  Scott McFadden, Mayor, Township of Cavan Monaghan

The following individuals will also assist the Working Group by providing further perspectives, including on the section 28 Minister’s regulation:

 Jason Sheldon, Vice-President, Land Development, Remington Group  Gary Gregoris, Senior Vice-President, Land Development, Mattamy Homes  Josh Kardish, Vice-President, EQ Homes

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 Michelle Sergi, Director Community Development, Region of Waterloo  Leslie Rich, Policy and Planning Liaison, Conservation Ontario  Barb Veale, Director, Planning and Watershed Management, Halton Region Conservation Authority  Laurie Nelson, Director, Policy and Planning, Toronto and Region Conservation Authority  Mark Wales, Past President, Ontario Federation of Agriculture

The Working Group’s first task includes looking at the first phase of proposed regulations impacting conservation authorities and their participating municipalities, which will be available for public consultation later this month. The proposed regulations will include:

 details on the programs and services conservation authorities will implement, and how the programs and services may be funded such as: o the mandatory programs and services to be delivered by conservation authorities; o the proposed agreements that may be required with participating municipalities to fund non-mandatory programs and services with municipal dollars; and o the transition period to establish those agreements;  how conservation authorities will regulate development and other activities to ensure public safety through natural hazard management,  the requirement for conservation authorities to establish community advisory boards; and  a Minister’s regulation under section 29 of the Conservation Authorities Act relating to conservation authority operation and management of lands owned by the authority.

Our government is committed to ongoing collaboration as we work to improve how conservation authorities deliver core programs and services to their communities. Drawing on their extensive knowledge and experience, the working group members we’ve assembled will provide valuable perspectives to help us make better informed decisions.

We look forward to your feedback as part of our consultation process on the upcoming regulatory postings.

Sincerely,

Jeff Yurek Minister of the Environment, Conservation and Parks ______

From: Sommer Casgrain-Robertson Sent: December 16, 2020 12:06 PM To: Sommer Casgrain-Robertson Subject: Update on Schedule 6, Bill 229

Good morning watershed Mayors and CAOs,

I wanted to let you know that Bill 229 passed third reading last week and received Royal Assent. The Bill included an amended version of Schedule 6 which makes changes to the Conservation Authorities Act. While this was not the outcome we had hoped for, conservation authorities across the province were overwhelmed

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by the support we received from municipalities, agricultural groups, the environmental sector and members of the public, and we are so grateful.

This unified show of support from so many different stakeholders prompted the government to make a few positive changes to Schedule 6 before the Bill was passed. And while we remain deeply concerned about some of the changes approved in Bill 229, we are hopeful that the province will take a more consultative approach in the future when developing regulations to support these changes. Please see below for further details on the changes to Schedule 6 and next steps.

Changes to Schedule 6 Attached is a chart summarizing the original changes proposed to the Conservation Authorities Act in Schedule 6 (first column) as well as the amendments that were made by the Standing Committee before the Bill received Royal Assent (second column). The chart indicates if the original amendment was "changed", "unchanged" or "withdrawn" by the Standing Committee.

The change that will affect municipalities most directly is the requirement to have 70% of your CA Board representatives be members of council. This means any municipality with a public appointee on RVCA's Board will need to replace them with a member of Council unless you seek an exemption from the Minister. The ministry has not indicated when this change will take effect so there is no need to take any action at this time. We will notify you when we know more from the Province and we will assist you with new appointments or asking for an exemption, whichever route you prefer to take. The City of Ottawa which has 6 representatives on RVCA's Board due to population will be permitted to have 1 public representative if the other 5 representatives are members of council (this would achieve the 70% rule).

The attached chart is a simplified summary of Bill 229 and is only provided for convenience purposes, you should always refer to the legislation for an accurate representation of the legislative changes.

Next Steps With Bill 229 passed, most of the changes in Schedule 6 will not take immediate effect. The province has indicated that they will be releasing a series of regulations outlining how these changes will be implemented. The province has indicated the first batch of regulations will be released in the coming weeks and they have committed that the draft regulations will be posted on the Environmental Registry of Ontario for public consultation. We also understand from the Ministry that they may hold consultation sessions with key stakeholders on the draft regulations and they may form a working group with conservation authority representation on it to work more collaboratively in the future on changes and regulations affecting conservation authorities. We anticipate more details on this working group in the coming days and conservation authorities have been pushing for any working group with the province to have both AMO and conservation authority representation on it.

We will keep you informed of any further developments and we will work collaboratively with you on any opportunity to provide input to the province.

A Big Thank You In a year that has been so filled with challenges, I just want to say a huge thank you to all of you who passed resolutions of support at the County and/or lower tier level - your support meant the world to us. The province received an overwhelming number of resolutions of support from municipalities across the province. AMO, Ontario Big City Mayors, countless individual municipalities along with 60 environmental groups, the

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Ontario Federation of Agriculture and thousands of members of the public let the province know that the work of conservation authorities matters.

A few key submissions that may be of interest to you are included below:

 AMO Submission o https://www.amo.on.ca/AMO-PDFs/Reports/2020/Bill-229,-Protect,-Support-and-Recover- from-COVID.aspx  Ontario Big City Mayors letter o https://conservationontario.ca/fileadmin/pdf/policy- priorities_section/CA_Act/CAAct_Res_Ontario_s_Big_City_Mayors.pdf  OFA submission o https://ofa.on.ca/resources/ofa-submission-regarding-schedule-6-of-bill-229-amendments-to- the-conservation-authorities-act/

Again, thank you and I hope you and your family have a safe and restful holiday season. We will no doubt be in touch in the new year as we work closely with our member municipalities throughout 2021 and beyond to implement these new changes to our legislation. In the meantime, I am available any time if you have any questions or concerns, please just let me know.

Sommer

Sommer Casgrain-Robertson General Manager / Secretary-Treasurer 613-692-3571 or 1-800-267-3504 ext. 1214 [email protected]

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Cindy Deachman

From: Cathy MacMunn Sent: Tuesday, January 19, 2021 11:12 AM To: 'Cindy Deachman' Subject: FW: 2021 Census of Population / Recensement de la population de 2021

For Council

From: Cathy MacMunn [mailto:[email protected]] Sent: January 13, 2021 11:46 AM To: 'Mayor Frances Smith' Subject: RE: 2021 Census of Population / Recensement de la population de 2021

Thanks Fran – we can put this on for the 26th meeting. Cathy

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From: Mayor Frances Smith [mailto:[email protected]] Sent: January 13, 2021 11:28 AM To: Cathy MacMunn Subject: Fwd: 2021 Census of Population / Recensement de la population de 2021

Fyi

Mayor Frances Smith

Begin forwarded message:

From: Do Not Reply / Ne Pas Répondre Date: January 13, 2021 at 10:11:32 AM EST To: [email protected] Subject: 2021 Census of Population / Recensement de la population de 2021 Reply-To: [email protected]

(La version française suit.)

Dear Mayor,

I am pleased to inform you that the next census will take place in May 2021. I am writing today to seek your support to increase awareness of the census among residents of your community.

For over a century, Canadians have relied on census data to tell them about how their country is changing and what matters to them. We all depend on key socioeconomic trends and census analysis to make important decisions that have a direct impact on our families, neighbourhoods and businesses. In response to the COVID-19 pandemic, Statistics Canada has adapted to ensure that the 2021 Census is conducted throughout the country in the best possible way, using a safe and secure approach.

Statistics Canada will be hiring approximately 32,000 people across the country to assist with census collection. We would like to work with you and your municipality to ensure that your residents are aware and informed of these job opportunities.

Furthermore, your support in encouraging your residents to complete the census will have a direct impact on gathering the data needed to plan, develop and evaluate programs and services such as schools, daycare, family services, housing, emergency services, roads, public transportation and skills training for employment.

If you would like to express your municipality's support for the census, please share the municipal council resolution text below with your residents:

Be it resolved that: The Council of the Corporation of (NAME OF CITY/TOWN/MUNICIPALITY) supports the 2021 Census, and encourages all residents to complete their census 2

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questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community.

In the coming weeks, a member of our communications team may contact you to discuss ways in which we can work together. Should you have any questions, please contact us at statcan.censusoutreach.ontario-rayonnementdurec.ontario.statcan@canada.ca.

Thank you in advance for supporting the 2021 Census.

Yours sincerely,

Geoff Bowlby Director General, Census Management Office Statistics Canada / Government of Canada

Bonjour,

J'ai le plaisir de vous informer que le prochain recensement se déroulera en mai 2021. Par la présente, je sollicite votre appui afin de mieux faire connaître le recensement aux résidents de votre collectivité.

Depuis plus d'un siècle, la population canadienne s'appuie sur les données du recensement pour se renseigner sur l'évolution du pays et sur ce qui compte pour elle. Nous nous fions tous aux tendances socioéconomiques clés et à l'analyse des données du recensement pour prendre d'importantes décisions qui ont une incidence directe sur nos familles, nos quartiers et nos entreprises. En réponse à la pandémie de COVID-19, Statistique Canada s'est adapté afin de veiller à ce que le Recensement de la population de 2021 soit mené partout au pays de la meilleure façon possible, au moyen d'une approche sécuritaire.

Statistique Canada embauchera environ 32 000 personnes partout au pays pour aider à la collecte des données du recensement. Nous aimerions travailler avec vous et votre municipalité afin que les résidents de votre collectivité soient avisés et informés de ces possibilités d'emplois.

De plus, vos efforts pour encourager les résidents de votre municipalité à remplir leur questionnaire du recensement auront une incidence directe sur la collecte des données nécessaires pour planifier, élaborer et évaluer des programmes et des services tels que les écoles, les garderies, les services à la famille, le logement, les services d'urgence, les routes, les transports publics et la formation pour acquérir des compétences nécessaires à l'emploi.

Si vous souhaitez exprimer le soutien de votre municipalité au recensement, veuillez communiquer aux résidents le texte de résolution du conseil municipal suivant :

Qu'il soit résolu que : Le Conseil de la Corporation de (NOM DE LA VILLE OU DE LA MUNICIPALITÉ) appuie le Recensement de 2021 et encourage tous les résidents à remplir leur questionnaire du recensement en ligne au www.recensement.gc.ca. Des données du recensement exactes et complètes soutiennent des programmes et des services qui profitent à notre collectivité. 3

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Au cours des prochaines semaines, un membre de notre équipe des communications pourrait communiquer avec vous afin de discuter des façons de travailler ensemble. Si vous avez des questions, n'hésitez pas à communiquer avec nous au statcan.censusoutreach.ontario- [email protected].

Je vous remercie à l'avance de votre appui au Recensement de 2021.

Je vous prie d'accepter mes sincères salutations.

Geoff Bowlby Directeur général, Bureau de gestion du recensement Statistique Canada / Gouvernement du Canada

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312915 Dereham Line R. R. # 1, Mount Elgin, ON N0J 1N0 Phone: (519) 877-2702; (519) 485-0477; Fax: (519) 485-2932 www.swox.org

January 11, 2021 Premier Doug Ford Legislative Building, Queens Park Toronto, ON M7A 1A1

Dear Premier Ford:

Speeding on provincial, county and municipal roadways continues to put the lives of Ontarians at risk. While we have access to several tools to help mitigate speeding traffic, the one tool that is currently not fully available to us is Automatic Speed Enforcement (ASE) (aka Photo Radar). Over the past decade, in South West Oxford the vast majority of charges laid are for drivers travelling well in excess of the posted speed limit. The cost of providing police time for something that could be done through the use of technology is disturbing to our council. The Council feels that it would be far more effective to have police concentrate on other problems such as Break and Enters, illegal drugs and domestic problems.

We need a way to address the poor behaviours and habits that are putting our citizens at risk and tying up much needed first responder resources that could be better utilized to improve the well-being of our communities. Speeding, particularly through our small villages, creates community concerns for the safety and wellbeing of our children and other vulnerable members. We need your help.

In keeping with this The Council of the Township of South-West Oxford duly moved and carried the following resolution at the regular meeting held on January 5, 2021: …RESOLVED that the Council of the Township of South-West Oxford provide direction to the Clerk to send a letter to the Premier, MPP Ernie Hardeman, AMO and all Ontario municipalities in support of the use of Automatic Speed Enforcement (photo radar) by municipalities.

Please help municipalities in the Province by passing the necessary regulations for municipalities to use ASE (if they choose) that will bring about the driving behavioural changes we need.

We look forward to your help with this issue.

Yours truly,

Mary Ellen Greb, CAO c.c. AMO, Honourable Ernie Hardeman, Ontario Municipalities

A leader in the development and delivery of municipal services for the growth and well-being of our community

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The Corporation of the Township of Matachewan (via e-mail) P.O. Box 177, Matachewan, ON POK 1M0

January 18th 2021

Re: Support of Resolution from Township of Matachewan regarding request for future grant application deadlines be given a longer turnaround time;

Please be advised that on January 6th 2A21the Town of Plympton-Wyoming Council passed the following motion to support the Council of the Township of Matachewan's motion (attached) requesting that the application deadline on any further grants have a longer turnaround time; that was passed on November 25th 2O2o'.

Motiolr fi13 * Moved by Bob Woalvett, Seconded by Gary Atkinson that Plympton-Wyoming Council supports the Tawnship of Matachewan's resolutian regarding Extending the Tumarcund Time far Grant Applications. Motion Carried,

lf you have any questions regarding the above motion, please do not hesitate to contact me by phone

or email at [email protected] .

Sincerely,

Erin Clerk Town of Plympton-Wyoming

Cc: (all sent via e-mail) Association of Municipalities of Ontario (A.M.O.) All Municipalities in Ontario

The Corporation of the Town of Plympton-Wyoming P.O Box 250, 546 Niagara Street, Wyoming Ontario NON 1T0 Tel: 519-845-3939 Ontario Toll Free: 1-877-313-3939

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CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS 3131 OLD PERTH ROAD  PO BOX 400  RR 2  ALMONTE ON  K0A 1A0

PHONE: 613-256-2064 FAX: 613-256-4887 WEBSITE: www.mississippimills.ca

January 18, 2021

Ministry of Municipal Affairs and Housing 17th Floor, 777 Bay Street TORONTO, ON M7A 2J3

Attention: The Honourable Steve Clark

Re: Request for Revisions to Municipal Elections

Dear Minister Clark,

On October 20, 2020 the Council of the Municipality of Mississippi Mills passed a resolution in support of Wollaston Township to request the Ministry of Municipal Affairs and Housing to review the Municipal Elections Act and provide amendments to provide clearer, stronger wording, to assist municipal Clerks in addressing issues to allow for a more definitive decision to be made when adding names to the voters’ list and to ensure that there is a clear and accessible way to report election fraud and that the rules described in the Municipal Elections Act are actually enforceable even if there is not a current case law.

A copy of the resolution is attached for your reference.

Sincerely,

Jennifer Russell Deputy Clerk [email protected] 613-256-2064 x 225 3131 Old Perth Rd, PO Box 400 Almonte, ON K0A 1A0

cc. Premier Doug Ford, Daryl Kramp, AMO and all Ontario Municipalities

Attachment: Resolution No. 421-20

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COUNCIL RESOLUTION October 20, 2020

Resolution No 421-20 Moved by Deputy Mayor Minnille Seconded by Councillor Dalgity CW148-20 Info List Item #6 - Request for Revisions to Municipal Elections BE IT RESOLVED, that the Council of the Municipality of Mississippi Mills ask Minister of Municipal Affairs and Housing, the Hon, Steve Clark, to review the Municipal Elections Act and provide amendments to ensure that loopholes are closed on any pay to play schemes in rural communities where non-resident electors are permitted to participate in elections so that $100.00 leases do not tum into ballots for garden sheds;

AND BE IT FURTHER RESOLVED, that the Council of the Municipality of Mississippi Mills ask the Minister of Municipal Affairs and Housing, the Hon. Steve Clark, to review the Municipal Elections Act and provide amendments to provide clearer, stronger wording, to assist municipal Clerks in addressing issues to allow for a more definitive decision to be made when adding names to the voters' list;

AND BE IT FURTHER RESOLVED, that the Council of the Municipality of Mississippi Mills ask the Minister of Municipal Affairs and Housing, the Hon. Steve Clark, to ensure that there is a clear and accessible way to report election fraud;

AND BE IT FURTHER RESOLVED, that the Council of the Municipality of Mississippi Mills ask the Minister of Municipal Affairs and Housing, the Hon. Steve Clark, to ensure that the rules described In the Municipal Elections Act are actually enforceable even if there is not current case law;

AND BE IT FURTHER RESOLVED, that support for this resolution be sent to Premier Doug Ford, Daryl Kramp, M.P.P. for Hastings-Lennox and Addington, all Ontario Municipalities and the Association of Municipalities of Ontario.

I, Jennifer Russell, Deputy Clerk for the Corporation of the Municipality of Mississippi Mills, do hereby certify that the above is a true copy of a resolution enacted by Council.

______Jennifer Russell, Deputy Clerk

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Corporation of the Municipality of West Grey 402813 Grey Road 4 RR 2 Durham, ON N0G 1R0 January 13, 2021 519-369-2200

Re: Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act

WHEREAS the Ontario Government proposes amendments to the Crown Forest Sustainability Act in Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020;

WHEREAS the Crown Forest Sustainability Act applies to almost two thirds of Ontario’s land base which amounts to over 70 million hectares of land that is habitat for many species at risk;

WHEREAS Bill 229 schedule 8 amends the Crown Forest Sustainability Act in order to exempt all forestry operations from mandatory consideration of species at risk protection and recovery as mandated by the Endangered Species Act;

WHEREAS Bill 229 schedule 8 removes the ability to issue orders in circumstances when there is imminent danger to a species at risk;

THEREFORE BE IT RESOLVED THAT West Grey council requests the Province of Ontario repeal schedule 8 of Bill 229 and that a copy of this resolution be forwarded to:

Premier Ford Minister Philips, Minister of Finance Minister Yakabuski, Minister of Natural Resources and Forestry Minister Yurek, Minister of the Environment, Conservation and Parks MPP Bill Walker, Bruce-Grey-Owen Sound MPP Ian Arthur, NDP Environment Critic

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Grey County Council Ontario municipalities Association of Municipalities of Ontario Conservation Ontario Saugeen Valley Conservation Authority Grey Sauble Conservation Authority

Respectfully,

Genevieve Scharback, Director of Administration / Clerk Municipality of West Grey

www.westgrey.com

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January 6, 2020 W-04

Cathy MacMunn AMCT ACST Chief Administrative Officer/Clerk Township of Central Frontenac 1084 Elizabeth Street, P.O. Box 89 Sharbot Lake, ON K0H 2P0

Dear Ms. MacMunn,

RE: NDMP PROJECT PROPOSALS – Municipal letter of support

Thank you for the letter provided in November wherein Council endorsed and identified funds to support the LiDAR data acquisition project. At this time, we would very much appreciate a similar letter of support for the Watershed Model project, however, no financial commitment is required. The deadline to receive municipal letters of support is January 28, 2021.

Shortly before the holidays, MVCA submitted a second grant applications under the National Disaster Mitigation Program (NDMP):

• Mississippi River Watershed Model Development – submitted by MVCA alone, a model is needed to calculate flows and water levels and is the tool into which the LiDAR data will be fed. System modeling will allow MVCA to prepare flood plain maps in the upper watershed where none exists today; and to design and construct replacement structures that address current conditions and consider the impacts of climate change throughout the watershed—both floods and droughts.

We would very much appreciate Council’s consideration of this matter and any support the municipality can provide.

Sincerely,

Sally McIntyre, R.P.P. General Manager

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Robert Oatway Railton Road Harrowsmith, ON K0H 1V0

Dear Frontenac Township Council Member(s)/Deputy Mayor(s)/Mayor(s)/Administrative Professional(s),

I am writing to you both as a concerned South Frontenac Township resident, but also as the author of an online petition, which currently has 1053 signatures and continues to grow, with over 650 of those being from those local to the area (reside within Frontenac County). I would be happy to share additional details regarding the names/locations of the residents who have signed if necessary. I am seeking some greater attention to the infrastructure available within the region related to internet service(s).

In discussing internet services available with several local residents in my area (and online with those beyond my area), all too often, I hear complaints about the lack of choice between service providers within the region, the lack of acceptable internet service speed, the lack of reliability, and the reality that several arbitrary ‘boundaries’ exist within the region where a service provider’s coverage area simply ‘stops’. This creates inequality amongst area residents, and creates situations where someone can have internet service that is exponentially better than their neighbor, who might only live a short distance away.

The federal government reportedly suggests that the minimum standard for download speed via home internet service for all Canadians is to be 50 Mbps in the near future, and although there are some areas where this type of service is already available within South Frontenac, Central Frontenac and North Frontenac, it’s very clear that this is not the case for ‘all’ as your federal government counterparts would recommend be made available.

As an anecdotal example, my current internet service provider (Xplornet) offers download speeds in our area which are “up to 25 Mbps” (50% of the speed of the federal government’s suggested download speed), and when running a speed test, I have yet to see it exceed 21Mbps (40% of the federal government’s suggested download speed). More often than not, it results in a value of 10-15Mbps (30% of the federal government’s suggested download speed), and at times is only 3-4Mbps (less than 10% of the federal government’s suggested download speed), particularly in the evening/on the weekends, or during ‘high traffic’ times. At other times, it’s even less than those lowest values, and is essentially useless or is completely non-functional. For this service, and a monthly download ‘cap’ of 350GB of data, after which the speed is throttled down even further, (or I could choose to pay overage fees), I pay $107+ per month including all fees and taxes.

Others in the area that I know, choose to make their mobile phone plans “unlimited” in nature, so that other members of the household can than access the internet through more traditional means. This results in added monthly expenses for these families that make the choice to do this due to poor internet connectivity within their homes. In addition, this course of action is limited to those who would have adequate cell phone provider coverage within their area.

The above issues place areas of Frontenac County at a severe disadvantage from both a residential and commercial standpoint. Without adequate service(s) available, residents are unable to effectively access the resources they need, and although I am not a business owner, I can imagine potential

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businesses could be deterred from establishing themselves within the region, as it would have a negative effect on their ability to produce online content or deliver service(s) to their customers. It is simply not acceptable, especially during these times, when connecting with family and friends, online education, online business and working from home are only increasing in frequency and importance.

I currently have two young children, and am fearful looking ahead to when the time comes for them to begin requiring the regular use of devices to access online information for school projects, presentations and during their leisure time. If the internet service in the area does not improve, I’m certain that the internet within our home will come to a screeching halt, or we’ll be required to alternate our usage times and only access the internet with a single device at a time. It was an issue during early 2020 when our children were required to log in to interactive classes/remote learning due to the COVID-19 extended school closures, and will likely be an issue again in the coming week (another school closure) and potentially extended further. This is hardly a suitable option in 2021 and beyond, given the technology and services which could be made available.

I have contacted my local South Frontenac councilor Ross Sutherland about this issue, and I’m very happy to hear that he has raised this concern to Council several times. He did suggest that I consider making a deputation to South Frontenac Council. I would be happy to do this, if it is thought to be helpful. I will also be asking the petition supporters to each reach out to their local representative(s) via e-mail/through any means necessary to make our voices heard. With the support of local government, I feel that South Frontenac, and potentially Central Frontenac and North Frontenac could be on the leading edge of providing its residents with fast and reliable internet and that all would benefit from competition for business being a reality within the region. Through residents, businesses and government banding together to improve this service within the area, we could serve as an example for other rural or more remote regions within the province, or possibly even the country in gaining access to improved internet services for those same residents and businesses.

Companies such as Xplornet essentially have a ‘monopoly’ of sorts, and aren’t required to provide a great service, because they know they’re the only provider available in many areas. Their service is costly, is severely impacted by the amount of users accessing the internet at any given time, and relies on technology mounted to large, unattractive towers. Meanwhile, for the other suggested services or providers, the utility poles are already there, or the cables could possibly be run underground to subscriber’s homes. In the case of StarLink (the satellite internet that Elon Musk is currently launching numerous lower level satellites to create) there shouldn’t be any requirement for local infrastructure improvements. I don’t pretend to know the costs associated with companies such as Bell, or Eastlink, or WTC expanding their coverage areas. I’m sure the costs of running cables/lines could be expensive, especially when factoring in the wages of the required installation professionals. However, the reality is, the services these companies provide are not free, are not cheap, and the residents and businesses which would ultimately sign up for the service are not asking for a break on their bills. I-as I’m sure many others are-am willing to pay a premium price, if I’m getting a premium product in return.

What we are hoping for is that the local government(s) of South Frontenac Township, Central Frontenac Township, North Frontenac Township and/or Frontenac County and possibly even the Frontenac Islands will enter a partnership and be willing to work with a provider (or multiple providers if necessary), such as Bell Canada, Rogers Communications, EastLink, WTC, StarLink, etc. in order to eliminate the virtual monopoly which currently exists regarding internet service provision within the area. This will result in faster, more reliable internet options from competitors, which can

Correspondence requiring action Page 152 of 179 AGENDA ITEM #c)

only benefit the residents of the area, and potentially result in more businesses establishing themselves within the County. Again, I am not certain as to how these partnerships work, however feel as though something needs to be done from a local government level in order to be able to enact some serious consideration for change by these provider companies.

In the past, I myself have contacted multiple different companies to inquire about their internet services, and am always met with a prescribed response, something along the lines of “while we are always looking for ways to expand our service coverage area(s), there is no such plan to expand for your geographic area at the current time”. This clearly demonstrates a need for an organized, and sustained effort, through which hundreds or even thousands of potential customers and multiple geographic areas can be represented by their local government(s), in order to pursue optimal services from the internet service provider companies.

Thank you very much for your time. I look forward to your reply. If you require any additional information, or would like to suggest I make a deputation, please do not hesitate to contact me with regard to how I can make arrangements to do so, and any recommendations you may have with regard to the content of my presentation.

Sincerely,

Robert Oatway Railton Road Harrowsmith, ON K0H 1V0

Correspondence requiring action Page 153 of 179 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW No. 2021-04

Being a by-law to amend Schedule “A” of By-law No. 2002-125 as amended for the naming and/or renaming of public highways and private lanes

WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001 c. 25, as amended a municipality has broad authority to govern its affairs as appropriate, and pursuant to Section 9 of said Act has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other act;

AND WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001 c. 25, as amended a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS pursuant to Section 48 of the Municipal Act, 2001, S.O. c. 25, as amended a municipality may name or change the name of a private road after giving public notice of its intention to pass the by-law;

NOW THEREFORE the Council of the Corporation of the Township of Central Frontenac hereby enacts as follows:

1. That the currently unnamed private lane located on the east side of Road 38 in Lot 13, Concession 2 Hinchinbrooke shall be named “Richard Brannigan Trail”, and that said name shall be added to Schedule A set out in parent By-Law #2002-125.

2. THAT the municipality shall erect and maintain a sign with the name “Richard Brannigan Trail” to denote this private road, and re-assign existing civic addresses for properties which access this private lane.

4. A revised copy of Schedule “A” to By-Law 2002-125 is attached and forms part of this bylaw.

5. This by-law shall come into force upon its passing.

Read a first and second time this 26th day of January, 2021

Read a third and final time and passed this 26th day of January, 2021

______Mayor, Frances Smith CAO/Clerk Cathy MacMunn

Central Frontenac By-law No. 2021-4 Amending Schedule “A” to by-law 2002-125 being a bylaw to name public highways and private lanes (Richard Brannigan Trail) January 26, 2021

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 154 of 179 AGENDA ITEM #a)

Central Frontenac By-law No. 2021-4 Amending Schedule “A” to by-law 2002-125 being a bylaw to name public highways and private lanes (Richard Brannigan Trail) January 26, 2021

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 155 of 179 AGENDA ITEM #a)

SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

Road Name District Notes ACCESS ROAD District 2 – OLDEN Formerly known as Old Highway #7 AIRPORT WAY District 1 – KENNEBEC ALF PATTERSON ROAD District 3 – OSO ALFS BAY LANE District 1 – KENNEBEC District 2 - OLDEN ALMOND LANE District 1 – KENNEBEC ANDERSON ROAD N District 3 – OSO ANNE STREET District 1 – KENNEBEC ANTOINE ROAD District 3 - OSO ARDEN GARDENS TRAIL District 1 - KENNEBEC ARDEN ROAD District 1 - KENNEBEC ARDOCH ROAD District 2 – OLDEN District 3 - OSO ARENA BOUNDARY ROAD District 4 – HINCHINBROOKE ARMSTRONG ROAD District 3 - OSO ART DUFFY ROAD District 3 – OSO ARTHUR LANE District 2 - OLDEN Formerly known as District 3 – OSO Roberts Lane ASHGROVE TRAIL District 1 - KENNEBEC ASTOR DRIVE District 1 - KENNEBEC AVERY LANE District 3 - OSO

BABCOCK ROAD District 2 - OLDEN BAILY ROAD District 3 - OSO BAKER VALLEY ROAD District 1 - KENNEBEC BALL ROAD District 4 - HINCHINBROOKE BARKER LANE District 3 – OSO BARR LANE District 2 - OLDEN BASS LAKE ROAD District 2 - OLDEN BEACH DRIVE District 2 - OLDEN BEARANCE HICKS LANE District 4 - HINCHINBROOKE BEATTIE ROAD District 4 - HINCHINBROOKE BEAVER CREEK LANE District 1 - KENNEBEC BEBRIS ROAD District 1 - KENNEBEC BEEKS LANE District 4 - HINCHINBROOKE BELL LINE ROAD District 2 – OLDEN District 3 – OSO BENDER ROAD District 2 - OLDEN BERNARD LANE District 4 - HINCHINBROOKE BERTRIM LANE District 2 - OLDEN Not included in previous by-law BETHANY COURT District 1 - KENNEBEC BIG BAY DRIVE District 1 - KENNEBEC BIG CLEAR LANE District 1 - KENNEBEC BIG GULL LANE District 1 - KENNEBEC BLACKBURN LANE District 2 – OLDEN Not included in previous by-law BLUE HERON RIDGE District 1 - KENNEBEC BLUEBERRY ROAD District 1 - KENNEBEC BOBBY ROAD District 2 - OLDEN Formerly Drew Road BOEGEL ROAD District 1 - KENNEBEC BOLES SCHOOL ROAD District 3 - OSO BOLTON LANE District 2 - OLDEN BOOMHOWER ROAD District 1 – KENNEBEC Formerly Boomhauer Road

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 156 of 179 AGENDA ITEM #a)

SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

BORDENWOOD ROAD District 1 - KENNEBEC BOULDER HILL ROAD District 1 - KENNEBEC BRADLEY ROAD District 2 - OLDEN BRASH LANE District 3 – OSO Formerly Harold Brash Lane BREEN LANE District 4 - HINCHINBROOKE BREWER ROAD District 2 – OLDEN District 3 - OSO BRIDGE STREET District 1 - KENNEBEC BROCK ROAD District 1 - KENNEBEC District 2 - OLDEN BROWNS ROAD District 4 - HINCHINBROOKE BUELL LANE District 3 - OSO BUFFLEHEAD LANE District 1 - KENNEBEC BULL LAKE ROAD District 1 - KENNEBEC BURKE SETTLEMENT ROAD District 3 - OSO From 509 to Lindsay Burke’s house BURNESE LANE District 1 – KENNEBEC Not included in previous by-law BURNEY POINT ROAD District 2 – OLDEN District 3 – OSO BUSH ROAD District 4 - HINCHINBROOKE

C.P. LANE District 1 - KENNEBEC CALVERT LANE District 1 - KENNEBEC CAMP OCONTO ROAD District 4 - HINCHINBROOKE CAMPBELL LANE District 4 - HINCHINBROOKE CANNON ROAD District 3 - OSO CARDINAL HEIGHTS DRIVE District 1 - KENNEBEC CARNAHAN LANE District 2 - OLDEN CEDAR AVE District 3 - OSO CEDAR VALLEY DRIVE District 2 - OLDEN CHURCH STREET District 1 - KENNEBEC CLANCY LANE District 1 - KENNEBEC CLARENDON ROAD District 3 - OSO CLARK ROAD District 1 - KENNEBEC CLEMENT ROAD District 3 - OSO CLOW ROAD District 4 - HINCHINBROOKE COLUMBINE TRAIL District 1 - KENNEBEC CONBOY ROAD District 3 - OSO CONNER ROAD District 1 - KENNEBEC COUNTRY LANE District 2 - OLDEN COUTLEE POINT LANE District 3 - OSO COX ROAD District 1 - KENNEBEC CRAIG ROAD District 4 - HINCHINBROOKE CRANBERRY LAKE ROAD District 1 - KENNEBEC CRONK ROAD District 4 - HINCHINBROOKE CROOKED CREEK LANE District 2 - OLDEN CROSS ROAD District 3 - OSO CROTCH LAKE TRAIL District 1 - KENNEBEC CROW LAKE ROAD District 3 - OSO CURLS BAY ROAD District 4 - HINCHINBROOKE Formerly Hayes Lane

DALTON LANE District 4 – HINCHINBROOKE By-law 2020-38 DAVEY ROAD District 4 - HINCHINBROOKE

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 157 of 179 AGENDA ITEM #a)

SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

DAWSON ROAD District 2 - OLDEN DERBY LANE District 2 - OLDEN DERVEN LANE District 2 – OLDEN Formerly Paul Smith Road DICKSON CRESCENT District 3 - OSO DOROTHY PETERS ROAD District 4 - HINCHINBROOKE DREW POINT ROAD District 2 - OLDEN DUCHARME ROAD District 2 - OLDEN DUNCAN LANE District 2 - OLDEN DWYER LANE District 4 - HINCHINBROOKE DWYER ROAD District 4 - HINCHINBROOKE

EAGLE LAKE ROAD District 4 - HINCHINBROOKE ECHO LAKE ROAD District 4 - HINCHINBROOKE ELIJAH ROAD District 2 - OLDEN Formerly Robinson Road ELIZABETH STREET District 3 - OSO ELGIN YOUNG District 2 - OLDEN ELM STREET District 3 - OSO ELM TREE ROAD District 1 - KENNEBEC EMPIRE LANE District 2 – OLDEN Formerly MacLean Point Road EVERGREEN ROAD District 4 – HINCHINBROOKE Formerly Old Mill Road

FALL RIVER ROAD District 3 - OSO FANNING LANE District 2 - OLDEN FEENEY LANE District 2 – OLDEN Formerly Freeney Lane FERGUSON ROAD District 2 - OLDEN FIFTH LAKE ROAD District 4 - HINCHINBROOKE FINCH LANE District 1 - KENNEBEC FISH CREEK ROAD District 4 - HINCHINBROOKE FISHERMANS COVE District 1 – KENNEBEC FORTY FOOT ROAD District 4 - HINCHINBROOKE FOURTH LAKE ROAD District 4 - HINCHINBROOKE FOX ROAD District 2 - OLDEN FREAM STREET District 4 - HINCHINBROOKE FREEMAN LANE District 4 - HINCHINBROOKE FRONTENAC ROAD District 2 - OLDEN

GARDINERS ROAD District 1 - KENNEBEC GARRETT STREET District 3 - OSO GARRISON LAKE ROAD District 1 - KENNEBEC GAYLORD ROAD District 1 - KENNEBEC GENDRON ROAD District 1 - KENNEBEC GEORGE ROAD District 2 – OLDEN Not previously named GIBBS ROAD District 2 - OLDEN GILES LANE District 4 - HINCHINBROOKE GOLDRUSS LANE District 2 – OLDEN By-law 2011-04 GODFREY ROAD District 4 - HINCHINBROOKE GOOD ROAD District 4 - HINCHINBROOKE GOODFELLOW ROAD District 4 - HINCHINBROOKE GORDON CRESCENT District 3 - OSO

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 158 of 179 AGENDA ITEM #a)

SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

GRAHAM ROAD District 1 - KENNEBEC GRAY ROAD District 2 - OLDEN GRAY ROCK LANE District 2 – OLDEN By-law 2011-04 GREGORY WAY District 1 - KENNEBEC GUIGUE ROAD District 3 – OSO

HAGAN ROAD District 3 – OSO HAMILTON LANE District 4 - HINCHINBROOKE Not included in previous by-law HAMPTONS ROAD District 4 - HINCHINBROOKE HANNAH ROAD District 4 - HINCHINBROOKE HANSEN LANE District 3 - OSO HARDING LANE District 3 - OSO HAROLD ROAD District 2 – OLDEN Formerly Harold Burke Road HARRINGTON LANE District 1 - KENNEBEC HAWLEY ROAD District 2 – OLDEN Not previously named HAYES ROAD District 1 - KENNEBEC HEATH ROW District 1 - KENNEBEC HEMLOCK WAY District 2 - OLDEN HENDERSON ROAD District 1 - KENNEBEC HERON LANE District 4 - HINCHINBROOKE HILL ROAD District 4 - HINCHINBROOKE HILL TOP ROAD District 2 - OLDEN HINCHEY ROAD District 1 - KENNEBEC HINCHINBROOKE ROAD District 4 - HINCHINBROOKE NORTH HOLLYWOOD LANE District 3 - OSO HOMESTEAD ROAD District 3 – OSO Formerly Thomson Street HOOVER LANE District 4 – HINCHINBROOKE HORNBECK LANE District 1 - KENNEBEC HORSESHOE LANE District 1 - KENNEBEC HOWARDS SIDE ROAD District 2 – OLDEN Formerly Howard District 3 – OSO Burke Road HOWES LANE District 4 – KENNEBEC HOYLE LANE EAST District 3 – OSO HOYLE LANE WEST District 3 – OSO HUGHES ROAD District 1 – KENNEBEC HUMMINGBIRD LANE District 1 – KENNEBEC HUNGRY BAY ROAD District 1 – KENNEBEC District 2 – OLDEN HWY 7 District 1 – KENNEBEC District 2 – OLDEN District 3 – OSO

ISLAND VIEW LANE District 2 – OLDEN IVY LANE District 3 – OSO Formerly Lost Lane

JIGGS WAY District 2 – OLDEN By-law 2015-08 JOHNSTON ROAD District 1 – KENNEBEC JORDON LANE District 1 – KENNEBEC

KAY LANE District 2 – OLDEN

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 159 of 179 AGENDA ITEM #a)

SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

KEANNE LANE District 2 – OLDEN KELLAR ROAD District 2 – OLDen KINGSTON LINE ROAD District 1 – KENNEBEC KIRK KOVE ROAD District 1 – KENNEBEC Formerly Kirk Cove Road KNIGHT LANE District 1 - KENNEBEC

LAKE LANE District 2 – OLDEN LAKEFRONT CIRCLE District 2 – OLDEN LAKESHORE ROAD District 1 – KENNEBEC LEE LANE District 4 – HINCHINBROOKE LEGGAT LAKE ROAD District 2 – OLDEN LEGION ROAD District 3 – OSO LEWIS ROAD District 2 – OLDEN LIPSETT LANE District 1 – KENNEBEC LONG LAKE ROAD District 2 – OLDEN District 4 – HINCHINBROOKE LOST LANE District 3 – OSO Formerly Winding Lane, Changed to Ivy Lane (2005) LOUDEN LANE District 2 – OLDEN Condition of Severance (B26-04-OL)

MACALLAN LANE District 2 – OLDEN By-Law 2021-01 MACCRIMMON ROAD District 2 – OLDEN Spelling corrected from McCrimmon MACDONALD LANE District 2 – OLDEN MACDONNELL ROAD District 3 – OSO MACLEOD LANE District 3 – OSO MACPHERSON ROAD District 3 – OSO MANNS LANE District 3 – OSO Formerly Mann Lane MAPLE HILL DRIVE District 2 – OLDEN MAPLEWOODS CIRCLE District 3 – OSO MARSHALL COTA ROAD District 2 – OLDEN MARY MOORE ROAD District 4 – HINCHINBROOKE MARY WEBSTER ROAD District 3 – OSO MATTHEW STREET District 3 – OSO MCCHARLES ROAD District 2 – OLDEN Not included in previous by-law MCLEAN ROAD District 2 – OLDEN District 4 – HINCHINBROOKE MCQUAID ROAD District 3 – OSO MCVEIGH LANE District 3 – OSO MEDICAL CENTRE District 3 – OSO ROAD MICA MINE LANE District 4 – HINCHINBROOKE MIDDLE ROAD District 2 – OLDEN MILL ROAD District 2 – OLDEN MINNIES LANE District 4 – HINCHINBROOKE MOHAWK LANE District 3 – OLDEN Not included in previous by-law MOON ROAD District 4 – HINCHINBROOKE MOORE ROAD District 4 – HINCHINBROOKE MORAN LANE District 4 – HINCHINBROOKE MORRISON LANE District 1 – KENNEBEC MOUNTAIN GROVE ROAD District 2 – OLDEN

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 160 of 179 AGENDA ITEM #a)

SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

MOUNTAIN VIEW ESTATES District 4 – HINCHINBROOKE LANE MOUNTVALE POINT ROAD District 3 – OSO MOURNING DOVE LANE District 1 – KENNEBEC

NASH COURT District 1 – KENNEBEC NEADOW LANE District 4 – HINCHINBROOKE NEADOW ROAD District 4 – HINCHINBROOKE NELSON ROAD District 2 – OLDEN NEWLOVE ROAD District 1 – KENNEBEC NORDIC ROAD District 1 – KENNEBEC By-law 2014-28 NORTH ROAD District 2 – OLDEN NORTH PENYK LANE District 3 – OSO Not included in previous by-law NORTHVIEW LANE District 2 – OLDEN

OAK BLUFFS ROAD District 3 – OSO Added (2005) OAK FLATS ROAD District 4 – HINCHINBROOKE OAK LANE NORTH District 2 – OLDEN OAK LANE SOUTH District 2 - OLDEN OAKWOOD LANE District 2 – OLDEN OCLEAN LANE District 4 – HINCHINBROOKE Formerly spelled O’Clean Lane OPEONGO POINT LANE District 4 – HINCHINBROOKE ORIELLY LAKE LANE District 2 – OLDEN OSO ROAD District 3 – OSO OVER THE HILLS ROAD District 3 – OSO Formerly Burke Settlement Road North from Y

PARKS ROAD District 1 – KENNEBEC PENYK LAKE LANE District 3 – OSO Not included in previous by-law PERCH LANE District 1 – KENNEBEC PETER ROAD District 3 – OSO PHILLIPS LANE District 4 - HINCHINBROOKE PHOEBE LANE District 1 – KENNEBEC PICCADILLY ROAD District 4 – HINCHINBROOKE PIT ROAD District 1 – KENNEBEC PLEASANT HILL LANE District 1 – KENNEBEC POINT LANE District 2 – OLDEN POLAR BEAR LANE District 3 – OSO POWELL LANE District 3 – OSO PRANGER COURT District 1 – KENNEBEC PRICE ROAD District 1 – KENNEBEC District 2 – OLDEN PUBLIC BEACH ROAD District 2 – OLDEN

QUEEN STREET District 1 – KENNEBEC QUINN LANE District 2 – OLDEN

RAGEN LANE District 1 – KENNEBEC Formerly Easton Lane RAILWAY STREET District 1 – KENNEBEC

By-Law 2021-04 amending By-Law 2002-125 Road Naming by-Law (Richard Bran... Page 161 of 179 AGENDA ITEM #a)

SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

RAYMO ROAD District 4 – HINCHINBROOKE RED OAK ROAD District 1 – KENNEBEC RICHARD BRANNIGAN District 4 – HINCHINBROOKE By-Law 2020-04 TRAIL RICHARDSON ROAD District 1 – KENNEBEC RICHMOND LANE District 2 – OLDEN RICHMOND ROAD District 2 – OLDEN RIDGE TRAIL District 1 – KENNEBEC RIDGELAND ROAD District 1 – KENNEBEC ROAD 38 District 2 – OLDEN District 3 – OSO District 4 – HINCHINBROOKE ROAD 509 District 3 – OSO ROBERT STREET District 3 – OSO ROCK LAKE ROAD District 3 – OSO ROSSLAND LANE District 1 – KENNBEC ROUND LAKE ROAD District 3 – OSO ROY BENN LANE District 2 – OLDEN Not in previous by- law RUDY LANE District 2 - OLDEN

SCHOOL HOUSE ROAD District 3 – OSO Formerly Clarendon Station Road SCOTT ROAD District 1 - KENNEBEC SECOND LAKE ROAD District 4 - HINCHINBROOKE SEE DRIVE District 1 – KENNEBEC SEOULS CORNERS LANE District 2 - OLDEN Not in previous by-law SHIBLEY ROAD District 3 - OSO SHORTS ROAD District 1 - KENNEBEC SKY LANE District 2 - OLDEN Previously Hill Lane SIMMONS LANE District 4 - HINCHINBROOKE SIMMONS LANE EAST District 4 - HINCHINBROOKE SOUDANT LANE District 4 - HINCHINBROOKE SOUTH SHORE LANE District 4 - HINCHINBROOKE SOUTHAM ROAD District 1 - KENNEBEC SPARKS LANE District 4 – HINCHINBROOKE SPORT LANE District 2 – OLDEN Formerly Sport Street SPRUCE TRAIL District 1 - KENNEBEC ST. ANDREWS LAKE LANE District 4 - HINCHINBROOKE SOUTH ST. GEORGES LAKE ROAD District 2 - OLDEN STEIGER ROAD District 1 - KENNEBEC STINCHCOMBE ROAD District 2 - OLDEN STOLL LANE District 1 - KENNEBEC Not in previous by-law STONE HOUSE ROAD District 2 - OLDEN STRUTHERS ROAD District 4 – HINCHINBROOKE STUB CREEK LANE District 4 – HINCHINBROOKE SUGAR BUSH LANE District 4 - HINCHINBROOKE SUMAC TRAIL District 1 - KENNEBEC SUMMIT ROAD District 2 - OLDEN SUNFLOWER LANE District 1- KENNEBEC SWAMP ROAD District 2 - OLDEN Formerly Old Bell Line Road

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SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

TAMARAC TRAIL District 2 - OLDEN TEAL TRAIL District 1 - KENNEBEC TERESA LANE District 4 - HINCHINBROOKE THIRTEEN ISLAND LAKE District 4 - HINCHINBROOKE ROAD THOMPSON ROAD District 2 - OLDEN THRUSH TRAIL District 1 - KENNEBEC THUNDER LANE District 1 - KENNEBEC Formerly unnamed (see # 2007-239) TIMBER LANE District 2 - OLDEN TOWN LINE ROAD District 2 - OLDEN Formerly Old Boundary Road TRILLIUM POINT ROAD District 3 - OSO TRYON ROAD District 2 - OLDEN TURNER WAY District 1 - KENNEBEC TURTLE BAY LANE District 4 - HINCHINBROOKE TWIN LAKE LANE District 3 - OSO By-Law 2018-50 TWO LOON LANE District 2 – OLDEN Not in previous by-law TYEARD BAY LANE District 1 - KENNEBEC

VALLEY LANE District 2 - OLDEN Formerly Meadow Lane VELEY ROAD District 1 - KENNEBEC VILLALTA District 4- HINCHINBROOKE Typographical Error VILLAGE WOODS DRIVE District 3 - OSO VINKLE ROAD District 2 - OLDEN

WAGARVILLE ROAD District 4 - HINCHINBROOKE WAGNER ROAD District 3 - OSO WALKER ROAD District 4 - HINCHINBROOKE Formerly Dump Road WALLBRIDGE LANE District 1 - KENNEBEC WALLER LANE District 4 - HINCHINBROOKE Formerly Connor Lane WALROTH LANE District 3 - OSO WARRINGTON LANE District 3 - OSO WATERS EDGE LANE District 1 - KENNEBEC WEDLOCK ROAD District 1 - KENNEBEC WELLY SMITH ROAD District 4 - HINCHINBROOKE WEMP LANE District 3 - OSO Addition (2005) WEMP ROAD District 3 - OSO WESLEYAN CAMP LANE B District 3 - OSO Not in previous by- law WEST END LANE District 2 - OLDEN WEST SHORE LANE District 4 - HINCHINBROOKE WESTGATE ROAD District 1 - KENNEBEC WESTPORT ROAD District 4 - HINCHINBROOKE WESTWOOD DRIVE District 2 - OLDEN WHAN ROAD District 2 - OLDEN WHITE LAKE ROAD District 4 - HINCHINBROOKE

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SCHEDULE "A" TO BY-LAW NO. 2002 - 125 Amended by: 2007-239, 2011-04, 2011-022, 2014-028, 2015-008, 2018-50, 2020-38, 2021-01 And further amended by By-Law 2021-04

WILLIAM’S LANE C-2 BYLAW 2018-50 (formerly Old Tryon Road) WILKES LANE District 1 – KENNEBEC WILKINSON ROAD District 4 - HINCHINBROOKE WILLETT LANE District 1 - KENNEBEC WILLIS ARMSTRONG ROAD District 3 - OSO WILMACK ROAD District 2 - OLDEN WILSON ROAD District 3 - OSO WINDING TRAIL District 1 - KENNEBEC WINDWOOD DRIVE District 3 - OSO WING CRESCENT District 3 - OSO WOODCOCK ROAD District 1 - KENNEBEC WOODLAND PARK DRIVE District 1 - KENNEBEC

YORK ROAD District 4 - HINCHINBROOKE

ZEALAND ROAD District 3 - OSO

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CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2021-05

BEING A BY-LAW TO AMEND BY-LAW 2020-08, BEING A BY-LAW TO GOVERN THE OPERATION OF CEMETERIES

WHEREAS of the Funeral, Burial and Cremation Services Act, 2002 (FBCSA) and Ontario Regulation 30/11 and 184/12 (O.Reg.30/11 & 184/12) provides that a cemetery operator may pass by-laws governing the operation of cemeteries;

AND WHEREAS the Township operates a number of cemeteries within the township and has passed By-Law 2020-08 to provide for the rules and regulations that govern said cemeteries;

AND WHEREAS the Township has agreed to take over control of the St. Paul’s Zealand Anglican Church cemetery at the request of the Parish of Parham-Sharbot Lake, said transfer having been approved by the Bereavement Authority Board of Ontario;

AND WHEREAS the Township now wishes to amend its Schedule “A” toBy-Law 2020-08 to include this cemetery as a municipal cemetery.

AND WHEREAS the Township also wishes to make an administrative amendment to paragraph 7h) to clarify the intent.

NOW THEREFORE the Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. That the St. Paul’s Zealand Anglican Cemetery located at 1028 Bell Line Road be hereby recognized as a municipal cemetery subject to the provisions of the Township’s Cemetery By-Law 2020-08,

2. AND FURTHER THAT Schedule “A” of By-Law 2020-08 is hereby amended to add St. Paul’s Zealand Anglican Cemetery, 1028 Bell Line Road (Part Lot 20, Concession 6 Oso) to the list of municipal cemeteries.

3. The updated Schedule “A” is appended to this by-law

4. That paragraph 7 h) of By-Law 2020-08 be replaced with:

7. (h) In order to preserve the natural appearance of the grounds and safety within the cemetery, artificial flowers, wreaths, saddle type flower arrangements or any form of artificial decorations are permitted on graves from April 1st to October 31st of each year. If these decorations are not removed by November 1st, they shall be considered abandoned and will be disposed of by cemetery staff.

Read a first, second and third time and passed this 26th day of January, 2021

______Frances Smith, Mayor Cathy MacMunn, CAO/Clerk

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Schedule A Central Frontenac Township Cemetery List

 Echo Lake Cemetery, (Lot 15 Concession 8, formerly Hinchinbrooke Township);  Parham Cemetery (Lot 25, Concession 3, formerly Hinchinbrooke Township);  Piccadilly Cemetery (Lot 1, Concession 4, formerly Hinchinbrooke Township);  Wagarville Cemetery (Lot 24, Concession 6, formerly Hinchinbrooke Township);  Campsall Cemetery (Lot 4, Concession 2, formerly Hinchinbrooke Township);  Gaylord Cemetery (Lot 30 Concession 7, formerly Kennebec Township);  Elmtree Cemetery (Lot 11, Concession 4, formerly Kennebec Township);  Bordenwood Cemetery (Lot 22, Concession 4, formerly Kennebec Township);  Mountain Grove (New) Cemetery (Lot 14, Concession 4, formerly Olden Township);  Oconto Cemetery (Lot 1 & 2, Concession 11, formerly Olden Township);  St. John’s Anglican Cemetery (Lot 14, Concession 4, formerly Olden Township);  Zealand United Church Cemetery (Lot 19, Concession 6, formerly Oso Township)  St. Paul’s Zealand Anglican Cemetery (Part Lot 20 Con 6 formerly Oso Township)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW # 2021 -06

Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2021

WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c25 as amended, a municipal power, including a municipalities capacity, rights, powers and privileges under Section 8, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS Section 407 of the Municipal Act, 2001, S.O. 2001, c25 as amended provides authority to borrow from time to time such sums considered necessary to meet, until taxes are collected and other revenues are received, the current expenditures of the Corporation for the year, and

AND WHEREAS the total amount which may be borrowed from all sources at any one time to meet the current expenditures of the Corporation, except with the approval of the Local Planning Appeal Tribunal, is limited by Section 407 (2) of the Municipal Act.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC ENACTS AS FOLLOWS:

1) The head of Council and the Treasurer are hereby authorized to borrow from time to time by way of promissory note or bankers’ acceptance during the year 2021 (hereinafter referred to as the current year) such sums as may be necessary to meet, until the taxes are collected and other revenues are received, the current Expenditures of the Corporation and the other amounts that are set out in Subsection 407 of the Municipal Act.

2) A promissory note of bankers’ acceptance made under Section 1 shall be signed by the head of Council or such other person as is authorized by by-law to sign it and by the Treasurer.

3) The lenders from whom amounts may be borrowed under authority of this by- law shall be the Royal Bank of Canada and such other lender(s) and reserve funds of the municipality as may be determined from time to time by resolution of the Council

4) The total amount which may be borrowed at any one time under this by-law, together with the total of any similar borrowings that have not been repaid, shall not exceed from, January 1st until September 30th of the current year, 50 percent of the total of the estimated revenues of the Corporation as set out in the budget adopted for the year. Such borrowing shall not exceed, from October 1st until December 31st of the current year, 25 percent of the said estimated revenues of the Corporation as set out in the budget adopted for that year. Until the budget is adopted in a year, the limits upon borrowing shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year. For purposes of this by-law, the estimated revenues of the Corporation shall not include revenues derivable or derived from (a) borrowings or issues of debentures, or (b) a surplus, including arrears of taxes, fees or charge, or (c) a transfer from the capital fund, reserve funds or reserves.

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5) The Treasurer shall, at the time when any amount is borrowed under this by- law, ensure that the lender is or has been furnished with a certified copy of this by-law, a certified copy of the resolution mentioned in Section 3 determining the lender if applicable and a certified copy of the estimates of the Corporation adopted for the current year and also showing the total of any other amounts borrowed from any and all sources under authority of Section 407 of the Municipal Act that have not been repaid.

6) That the Treasurer is hereby authorized to temporarily borrow from the reserve(s)/reserve funds of the Corporation sums as may be necessary to meet the current operating expenditures of the Corporation.

7) This by-law shall come into force on the passing thereof.

READ a first and second time this 26th day of January, 2021.

READ a third time and passed this 26th day of January, 2021.

______Mayor, Frances Smith CAO/Clerk, Cathy MacMunn

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW # 2021-07

A By-law to provide for an interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month and to repeal By-Law 2020-64.

WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c 25, as amended, provides that the Council of a local municipality, before the adoption of the estimates for the Year 2021, may pass a by-law levying amounts on the assessment of property in the local municipality ratable for local municipality purposes; and,

AND WHEREAS Section 317(2) of the Municipal Act, 2001, S.O. 2001, c 25, as amended, provides that a by-law under subsection (1) shall be passed in the year that the amounts are to be levied or may be passed in November or December of the previous year if it provides that it does not come into force until a specified day in the following year.

AND WHEREAS Section 317(3)(1) of the Municipal Act, 2001, S.O. 2001, c25, as amended, provides that the amount levied on a property shall not exceed the prescribed percentage, or 50 per cent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year;

AND WHEREAS Section 317(5) of the Municipal Act, 2001, S.O. 2001, c25, as amended, provides for the levying of amounts on assessment added, after the by- law is passed, to the tax roll for the current year that was not on the assessment roll upon which the amounts are levied; ;

AND WHEREAS Section 345 of the Municipal Act, 2001, S.O. 2001, c25, as amended provides that penalty and interest, not to exceed 1¼ % of the taxes due and unpaid may be charged;

NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC HEREBY ENACTS AS FOLLOWS:

1. That an interim tax levy for all property classes within the Township of Central Frontenac is hereby imposed at a rate of 50% of the 2020 taxes levied.

2. That an interim tax levy for all property classes within the Township of Central Frontenac that did not have prior year assessment is hereby imposed on said properties for the current year by using the 2021 assessment and 50% of the 2020 tax rate..

3. That the said interim tax levy shall become due and payable in installments as follows: Fifty percent of the interim levy rounded upwards to the next whole dollar shall become due and payable on the 18th day of February, 2021 and the balance of the interim levy shall become due and payable on the 22nd day of April 2021 and nonpayment of the amount on the date stated in accordance with this section shall constitute default.

4. That a penalty of one and one-quarter percent (1.25%) per month shall be imposed on the first day of each month following default of payment.

5. That interest of one and one quarter percent (1.25%) per month shall be imposed on the first day of each month following the end of the year for which the taxes were levied.

6. That penalties and interest added on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same had originally been imposed and formed part of such unpaid interim tax levy.

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7. That the collector may mail a written or printed notice specifying the amount of taxes payable, or cause the same to be mailed to the residence or place of business of such person indicated on the last revised assessment roll, unless the taxpayer directs the Treasurer in writing to send the bill to another address. The Treasurer may send a bill to the taxpayer electronically in the manner specified by the municipality, if the taxpayer has chosen to receive the tax bill in that manner.

8. That the taxes are payable in Canadian Funds only to the Township of Central Frontenac Municipal Office, Sharbot Lake, Ontario through telebanking, Internet banking, Virtual Municipal Office, at any Canadian bank, or by Preauthorized Payment.

9. This by-law shall come into force effective January 1, 2021.

10. This by-law shall repeal By-Law 2020-64

READ a first and second time this 26th day of January, 2021.

READ a third time and passed this 26th day of January, 2021.

______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn

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TOWNSHIP OF CENTRAL FRONTENAC BY-LAW 2021-08

A BY-LAW TO APPOINT BUILDING INSPECTORS FOR PART 8 OF THE BUILDING CODE

NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

Matthew Doyle Chris Beeg Brent Hewlett Rebecca Roy, CBCO Tom Berriault, CBCO

2. This by-law shall come into force and take effect on the date of final passing.

Read a first and second time this 26th day of January 2021.

Read a third time and finally passed this 26th day of January 2021.

______Mayor Frances Smith CAO/Clerk Cathy MacMunn

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CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2021-09 To amend By-Law 2014-27, Being A By-Law to Regulate Construction, Demolition, and Change of Use Permits for Buildings, Structures, and All Other Related Services

AND WHEREAS the Township provided public notice of its intent to amend the permit fees and administrative charges, and has held a public meeting, pursuant to Section 7(6) of the Act;

AND WHEREAS the Township now wishes to amend By-Law 2014-27 to reflect the current situation.

NOW THEREFORE the Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. THAT section 7.4 of By-Law 2014-27 be hereby deleted and replaced with the following:

2. AND FURTHER THAT Schedule “C” of By-Law 2014-27 is hereby deleted and replaced with the Schedule attached, which forms part of this by-law.

3. All other terms and conditions of By-Law 2014-027 remain in effect.

4. This By-Law comes into effect on the date of passing.

Read a first, second and third time and passed this 26th day of January, 2021.

______Frances Smith, Mayor Cathy MacMunn, CAO/Clerk

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SCHEDULE “C” OF BY-LAW 2014-27 As amended by By-Law 2021-09

PERMIT FEES AND ADMINISTRATIVE CHARGES INDEX

PART 1 - Terms and Definitions

PART 2 - Fee Calculations Guide

PART 3 - Fee Tables

PART 4 – Refund of Permit Fees

PART 1 - TERMS AND DEFINITIONS

1.1 Non-defined terms.

1.2 Defined Terms.

The following words and terms in this Schedule have the following meaning for the purposes of this Schedule.

Project means the total estimate value of construction cost, which includes Value the cost of construction, professional designer compensation, and other similar charges.

PART 2 - FEE CALCULATIONS GUIDE

2.1 Minimum Permit Fee Calculation

The minimum fee for any permit application for work proposed shall be Seventy One dollars ($71.00)

2.2 Total Permit Fee Calculations

The summation of all applicable fees found Tables 1 to 3 shall result in the total Permit Fee.

Central Frontenac By-law No. 2014-27 amended by 2021-09 Revised Building By-law September 9, 2014 amended January 26, 2021

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