Corporation of the Township of COUNCIL MEETING April 8, 2014

Council met in regular session on Tuesday April 8, 2014 at 4:00 p.m., at the Soldiers Memorial Hall, ‘

Present:Deputy Mayor Frances Smith,CouncillorsHeather Fox, Tom Dewey, Jeff Matson, Nom-land Guntensperger, Wayne Millar, Phillip Smith and John Purdon

Regrets: Mayor Janet Gutowski

Staff in attendance: Larry Donaldson CAO/Clerk, Donna Longmire Executive Assistant (Recording Secretary), Cathy MacMun.nDeputy Clerk/Planning Coordinator, Mike Richardson Public Works Manager.

Also in attendance:Jeff Green (Frontenac News) and Craig Bakay (EMC-Frontenac)

Mayor Janet Gutowski calledthe meeting to order and asked if there were any declarations of pecuniary interest, Councillor Phillip Smith declareda pecuniary interest with section 1 of the closed session items.

Resolution#139-2014

Movedby Jeff Matson Seconded by Heather Fox

That Council waive the rules of procedure to continue straight through without the regularly scheduled Recess from 6:00 pm‘ to 6:30p.m.

CARRIED

APPROVAL OF THE AGENDA

The following additions/amendments were made to the agenda. 1. Letter received from Mrs. Sharon Snyder to be placed under Communications

Resolution #140-2014

Moved by Phillip Smith Seconded by JeffMatson

That the agenda for the Council meeting of April 8, 2014 be approved as amended.

CARRIED

APPROVAL OF THE MINUTES

Resolution #14]-2014

Movedby Heather Fox Seconded by Jeff Matson

That the minutesof the Council meeting held March 25, 2014 be approved as corrected.

CARRIED

BUILDING

Resolution#142-2014

Moved by Jeff Matson Seconded by Phillip Smith

That the Construction Details Report dated April 8, 2014, he received for information.

CARRIED PUBLIC WORKS

Mike RichardsonPublic Works Manager updatedcouncil on the current issueswiththe roads ‘pertaining to washouts due to the high water levels. Mike then introduced Dave Hicks who will answer any questionscouncilmay have regarding the Four Wheel Drive Front End Loader.

MikeRichardsonadvisedCouncilthatthe tenderfor HendersonRoad is out along with the tender for Wagarville Road, and a RFP for Wagner Road is going out May 15'and a report will be coming forth at the respective council meeting.

‘Mikealso spoke on the Ontario One Call and informed council that we have less than 400 calls a year and therefore there will be no charge for this service.

Resolution#143-2014

Moved by Jeff Matson Seconded by Phillip Smith

That the Public Works and Waste Management Report dated April 8, 2014, be received for information.

CARRIED

Resolution #144~2014

Moved by Jeff Matson Seconded by Heather Fox

That the CAO/Clerk be hereby authorized to register the Township with Ontario One Call Service.

CARRIED

Resolution#145-2014

Moved by Jeff Matson Seconded by Phillip Smith

That Council approve Toromont Cat as the successful bidder on the supply of a Four WheelDrive Front End Loader and authorizestaff to issue a purchase order in the total amount of$1S7,850.00 plus HST.

CARRIED

ADMINISTRATION

Larry Donaldson brought forward the procedural by-law and is recommending the passing of a new by-law instead of making a number of amendments to the existing one. Council brought forward their comments and suggested changes. Larry will make the changes and bring back to the next meeting.

Resolution #146-2014

Moved by Heather Fox Seconded by Jeff Matson

That Council receive the dra? Procedure By-law, a copy of which forms Attachment #1 to this report and provide any direction it wishes; and,

That the draft Procedure By-law, be listed for adoption at the next regular Council meeting on April 29, 2014; and,

That public notice be given of Council’s intention to pass the new Procedure By-law at its meeting ofApril 29, 2014.

CARRIED BUSINESS REPORTSUMMARY

J Resolution#1412014

Moved by Jeff Matson Seconded by Heather Fox

That Council for the Township of Central Frontenac receive the Business Report Summary dated April 8, 2014 as circulated.

CARRIED

COMMUNICATIONS

Resolution#148-2014

Moved by Phillip Smith Seconded by Jeff Matson

That Council receive the letter of support from the Town of Penetariguishene and that staff, be directed to send a letter of support to the Ministry of Education regarding a review of Funding for Small Town Ontario Schools.

CARRIED

Resolution #149-2014

Moved by John Purdon Seconded by Nonnand Guntensperger

That Council received the correspondence infonnation.

CARRIED

Larry Donaldson read the letter sent by Mrs. Sharon Snyder in which she would fund a portion of the fence at the Piccadilly Cemetery in memory of the late William P. Snyder. It was suggested that the request be received and be referred to staff to investigate further.

Resolution #150-2014

Moved by Wayne Millar Seconded by Tom Dewey

That the letter from Sharon Snyder be received and forwarded to staff for further investigation and report back to council.

OTHER REPORTS/MINUTES

John Purdon presented enhancements of the trail that the Multi Use Cultural Committee are applying for in their grant application to the County of Frontenac-Federal Gas Tax Funds Program.

Resolution #151-2014

Moved by Nomtand Guntensperger Seconded by John Purdon

That the Council of the Township of Central Frontenac authorize the Multi-use Cultural Committee (MUCC) to submit an application for a $10,000 grant from the County of Frontenac - Federal Gas Tax Funds for the Trail EnhancementProject.

CARRIED Resolution#152-2014

Moved by John Purdon Seconded by Normand Guntensperger

That Council receive the Trails Associationdraft minutes dated March 20. 2014, and the District #4 Recrcationfqommittecminutes dated February 11, 2014 for information.

CARRIED

Resolution#153-2014

Moved by Normand Guntensperger Seconded by John Purdon

That Council receive the Rideau Valley Conservation Authority dra? minutes dated February 27, 2014 and the Rideau Valley Conservation Watershed Briefs for information.

CARRIED

BY-LAWS

Resolution #154~20l 4

Moved by Wayne Millar Seconded by John Purdon

That By-Law 2014-13 being a bylaw to adopt the CSLlXY1?l.$Sfor the sums required during the year 2014 for the purposes of the Township of Central Frontenac and to set the appropriateTax Rates be read a first, second and, third time and passed.

CARRIED

NEW/OTHER BUSINESS

Resolution #155-2014

Moved by John Purdon Seconded by Wayne Millar

That Phillip Smith be appointed as Council’s rep on District #4 Recreation Committee.

CARRIED

Resolution i¢156»2014

Moved by John Purdon Seconded by Wayne Millar

That Council contribute$2,000.00 to the Parham Agricultural Society for the 2014 Parham Fair, as includedin the 2014 budget.

CARRIED CLOSED SESSION

Resolution #157-2014

Moved by Wayne Millar Seconded by John Purdon

That Council move into Closed Session to discuss matters about i. A proposed or pending acquisition or disposition of land by the municipality or local board, MunicipalAct 239, (2), (a). ii. A proposed or pending acquisition or dispositionof land by the municipality or local board, Municipal Act 239, (2), (a). iii. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, MunicipalAct 239 (2), (0. iv. Personal matters about an identi?able individual, including municipal or local board employees, MunicipalAct 239, (2), (b).

CARRIED

Resolution#158—20l4

Movedby Wayne Millar Secondedby JohnPurdon

That Council rise fromClosed Sessionand that Council provide direction to staff regarding proposed or pending acquisition or disposition of land by the municipality or 1 local board, advice that is subject to solicitor~client privilege, including communications necessary for the purpose, and personal matters about an identi?able individual, including municipalor local board employees.

CARRIED

CONFIRMING BY-LAW AND ADJOURNMENT ‘

‘ Resolution #159-2014

Moved by John Purdon Seconded by Wayne Millar

That By-Law 2014-14 being a bylaw to con?nn the proceedings of Council on this 8"‘ day of April 2014 be read a first, second and, third time and passed and further; that this meeting be adjoumed until 4:00 pm. Tuesday April 29”‘, 2014 at the Soldiers Memorial Community Hall, Sharbot Lake Ontario.

CARRIED

Meeting adjoumed at 6:30 pm.

r\ C _ . /_

viz“W020 /It Q’, 6t»: 6A7 Deputy Mayor'l~“rancesSmith CAO/Clerk Latry Donaldson