Township of Central Frontenac Regular Council

Central Frontenac Regular Council September 8, 2020 – 4:00 PM videoconference through Web-Ex, Sharbot Lake On

AGENDA Page

1. Call to Order

2. Approval of Agenda a) Approval of Agenda THAT Council approve the agenda for the regular council meeting for September 8, 2020 as presented / amended.

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Approval of Minutes 7 - 18 a) Approval of Minutes - August 11 2020 THAT Council approve the minutes of the regular council meeting held August 11, 2020 as approved / amended.

5. Mayor's Remarks

6. Deferred Items

7. Staff Reports/Departmental Updates 19 - 20 a) Development Services 139-2020 Construction Update - August THAT Council receive the Construction Details Report - August 2020 for information

21 - 22 b) Development Services 140-2020 Activity Report THAT Council receive the Facilities Activity Report as prepared by the Manager of Development Services/CBO dated September 08, 2020 for information.

AND FURTHER THAT Council approve the recommendation of the Manager of Development Services/CBO to apply for The Ontario Trillium

Page 1 of 102 Page

Foundation’s (OTF) Resilient Communities Fund (RCF).

23 - 25 c) Development Services 141-2020 Soldiers Memorial Hall Ceiling THAT Council receive the Soldiers Memorial Hall Ceiling report as prepared by the Manager of Development Services/CBO dated September 08, 2020 for information.

AND WHEREAS a request for quotation (RFQ) for the replacement of the Oso hall ceiling was posted on June 16th on our website, our Facebook page, the Frontenac News, and Biddingo;

AND WHEREAS on July 17, 2020 three quotes were received as follows: Jones Contracting and Building Services for $52,500.00, Laframboise Construction $53,771.88, Wemp and Smith $59,900.00

AND WHEREAS the renovations are extensive which includes replacing the ceiling, upgrading the electrical service and work in the kitchen which could cost up to $71,500;

AND WHEREAS the Manager of Development Services/CBO is recommending the most cost effective solution due to the complexity of the work is to hire two contractors to complete the work on a time and material basis.

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Manager of Development Services/CBO to hire Jones Contracting and Building Services at a rate of $65/hour; and to hire Town and Country Electrical at a rate of $75/hour to complete the renovations to the ceiling, upgrading the electrical service and the necessary work in the kitchen to complete the contract.

26 - 35 d) Public Works 142-2020 Activity Report THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated September 8th, 2020 for information.

36 - 39 e) Public Works 143-2020 Recycling Operations THAT Council receive the Recycling Operations Report which includes historical and forecasted costs as prepared by the Public Works Manager for information;

Page 2 of 102 Page

AND FURTHER THAT the Public Works Manager will provide a report to council in the spring of 2021 once the final invoicing is analyzed.

40 - 46 f) Public Works 144-2020 Speed Limit By-Law WHEREAS Council approved the Speed Zone By – Law #2020-35 on July 14, 2020.

AND WHEREAS The Public Works Manager and staff have identified additional roads that were not included at the time of the by-law update.

NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the Public Works Manager to pass a by-law later in the meeting which includes these road in the by-law and which rescinds By-Law 2020-35.

8. Committee/Other Reports/Minutes 47 - 48 a) Eastern Ontario Trails Alliance THAT Council receive for information the EOTA;s minutes from its board meeting July 9, 2020

49 - 52 b) District 3 Recreation Committee (Oso) THAT Council receive the minutes of the August 12, 2020 and August 22, 2020 Oso #3 Recreation meetings for information.

53 c) District 4 Recreation Committee THAT Council receive the minutes from the February 18, 2020 District 4 Recreation Committee for information.

9. Delegations/Presentations 54 - 62 a) Ontario Federation of All Terrain Vehicle Clubs (OFATV) THAT Council receive for information the delegation presentation from Marc Moeys on behalf of the AFATV

10. Communications/Correspondence 63 - 91 a) Correspondence received for information THAT Council receive for information the following correspondence:

1. Port Colborne -Funding and Inspections for Long Term Care Homes due to Covid-19 Pandemic dated August 18, 2020; 2. Town of Gore Bay Manitoulin Island -support of Long Term Care

Page 3 of 102 Page

Facility Inspections dated August 18, 2020; 3. City of Elliot Lake - support of Private Member Bill M-36 Emancipation Day, dated August 14, 2020; 4. Township of Huron-Kinloss - support of designation of August 1 as Emancipation Day dated August 28, 2020; 5. Port Colborne - Endorsement of Bill 164 - Protecting Vulnerable Persons in Supportive Living Accommodation Act, 2019, dated August 18, 2020; 6.Township of Huron-Kinloss - support of Mapleton re review of Farm Property Tax Class Rate Program, dated August 17, 2020; 7. Town of Mono - Investment in Rural Broadband Infrastructure dated July 28, 2020; 8. Town of Orangeville -Diversity Training Program resolution dated June 8, 2020; 9.Ministry of Agriculture, Food and Rural Affairs - Security from Trespass and Protecting Food Safety Act, 2020 partial proclamation and discussion paper, dated August 31, 2020; 10. Town of Smiths Falls -COVID 19 Pandemic - Public Health Guidelines dated August 12, 2020; 11. Township of Huron-Kinloss - Support City of Oshawa re provincial and federal support for local organizations dated August 28, 2020; 12. Town of Gore Bay Manitoulin Island re Support of Covid-19 Funding dated August 18, 2020; 13. Town of Gore Bay Manitoulin Island re Support of Emancipation Day dated August 18, 2020; 14. Town of Amherstburg - support for Private Member's Bill M-36 - Emancipation Day dated August 14, 2020; 15. Owen Sound - support for Private Member's bill - Emancipation Day, dated July 31, 2020; 16. West Grey - Anti-racism resolution, undated.

92 b) Correspondence received requiring action: WHEREAS the public library offers access to information;

AND WHEREAS the public library supports personal growth, economic renewal and quality of life;

AND WHEREAS council recognizes that the Kingston Frontenac Public Library provides a vital service to our communities;

NOW THEREFORE BE IT RESOLVED that the council for the Township of Central Frontenac proclaims the month of October to be Canadian Library Month 2020, and October 18-24, 2020 to be Ontario Public Library Week, and council encourages every person to use the public library this week and throughout the year.

Page 4 of 102 Page

93 - 96 c) Correspondence requiring consideration THAT Council receive the email from Robert Patten regarding gypsy moths dated September 4, 2020 for information;

AND FURTHER THAT we post his information package on the township website for property owners to contact him directly.

11. Public Meetings

12. By-laws/Agreements 97 - 101 a) By-Law 2020-43 being a by-law to create updated speed zones within the Township of Central Frontenac THAT By-Law 2020-43 being a by-law to create updated speed zones within the Township of Central Frontenac be read a first, second, and third time, and finally passed this 8th day of September, 2020.

13. Notice of Motions

14. Giving Notice of Motion

15. New/Other Business

16. Closed Session a) Closed Session THAT Council move into closed session to discuss matters regarding:

1. a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to S. 239(2) (c) -termination of tenancy agreement;

2. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board pursuant to S. 239(2) e) - fire department;

3. a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act (s. 239 (3) (a). - MFIPPA requests received in August

b) Rise from closed session THAT Council rise and report from closed session discussing matters pertaining to:

Page 5 of 102 Page

1. a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to S. 239(2) (c) -termination of tenancy agreement;

2. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board pursuant to S. 239(2) e) - fire department;

17. Adjournment

102 a) THAT By-Law 2020-44, being a By-Law to confirm the proceedings of the regular council meeting held September 8, 2020, be read a first, second, and third time, and passed this 8th day of September, 2020;

AND FURTHER that this meeting be adjourned until September 22, 2020 said meeting to be held via videoconference.

Page 6 of 102 AGENDA ITEM #a)

MINUTES OF THE REGULAR MEETING OF COUNCIL August 11, 2020

A regular meeting of the Council of the Township of Central Frontenac was held virtually via Web-ex on Tuesday, August 11, 2020 at 4:00 PM

Present: Mayor Frances Smith, Deputy Mayor Tom Dewey, Councillors Cindy Kelsey, Bill MacDonald, Elwin Burke, Victor Heese, Brent Cameron, and Nicki Gowdy Regrets: Councillor Sherry Whan Staff in CAO/Clerk Cathy MacMunn, Deputy Clerk Cindy Deachman, Attendance: Treasurer Michael McGovern, Public Works Manager Tyson Myers,

Development Services Manager/CBO Andy Dillon, Acting Manager of Emergency Services/Fire Chief Jamie Riddell

1. Call to Order

Mayor Smith called the meeting to order at 4:01p.m.

2. Approval of Agenda

CAO/Clerk C. MacMunn noted two amendments to the agenda (removal of delegation from M. Bertrim, and addition of 12 e) By-law re Williams Lane).

Motion #: 261-2020 Moved By: Tom Dewey Seconded By: Bill MacDonad

THAT the agenda for the regular council meeting of August 11, 2020 be approved as amended. Carried

3. Disclosure of Pecuniary Interest and General Nature Thereof

a) None

4. Approval of Minutes

Motion #: 262-2020 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT the minutes of the regular council meeting held July 14, 2020 be approved as presented. Carried

5. Mayor's Remarks

Due to the size of the agenda, the Mayor did not make any remarks or announcements.

6. Deferred Items None

7. Staff Reports/Departmental Updates

a) Development Services 122-2020 Construction Details Report - July

Manager of Development Services A. Dillon brought forth the Development Services reports.

Motion #: 263-2020 Moved By: Victor Heese

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 7 of 102 AGENDA ITEM #a)

Seconded By: Elwin Burke

THAT Council receive the Construction Details –July 2020 report for information as prepared by the Manager of Development Services/CBO for information. Carried

b) Public Works 123-2020 Activity Report

Public Works Manager T. Myers brought forth the Public Work Reports.

Motion #: 264-2020 Moved By: Elwin Burke Seconded By: Victor Heese

THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated August 11th, 2020 for information. Carried

c) Public Works 124-2020 Replacement of Truck 22

T. Myers confirmed Councillor Heese's question that it is a diesel engine that needs replaced, and will be replaced by gas engine.

Deputy Mayor Dewey supports the purchase over spending money on repairs.

Motion #: 265-2020 Moved By: Bill MacDonald Seconded By: Tom Dewey

WHEREAS the Public Works Manager has prepared a report outlining three options for the replacement of Truck #22;

AND WHEREAS the mechanics have suggested that we upgrade to a newer truck due to the nature of the maintenance repairs that have been spent up to this point, as well as the unknown costs in the future;

AND WHEREAS the Public Works Manager has considered the options along with the mechanics suggestion and is recommending that we purchase a new truck to replace Truck #22;

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Public Works Manager to purchase a new truck and issue a Request for Quotation as soon as possible.

Carried

d) Public Works 125-2020 Bridge Repair Services Fourth Lake Road

Deputy Mayor asked why there was such a big discrepancy in quotes. T. Myers believes it may reflect how busy the contractor is. The proposal was more than was needed. T. Myers checked references and is satisfied.

Councillor MacDonald inquired about the warranty for the prior work. T. Myers indicated that the warranty on the original work has expired and recent repair work was done as a band-aid solution.

T. Myers confirmed that turnaround time would be in September. The road will not need to be closed; lane closures will be in place.

Motion #: 266-2020 Moved By: Tom Dewey Seconded By: Cindy Kelsey

WHEREAS A Request for Proposal PW 2020-05 was released on July 21st, 2020 and closed on August 5th, 2020 for Bridge Repair Services Fourth Lake Road as described in the document;

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 8 of 102 AGENDA ITEM #a)

AND WHEREAS the Public Works Manager has reviewed all submissions and is recommending we award the contract to Norbrook Contracting Ltd.

NOW THEREFORE BE IT RESOLVED THAT Council award Norbrook Contracting Ltd., as the successful bidder in the amount of $24,500.00 excluding HST;

AND FURTHER that the Public Works Manager be authorized to issue a purchase order for the work.

Carried

e) Public Works 126-2020 Replacements of Two 3/4 Ton Trucks Councillor MacDonald noted his experience recently speaking with dealerships was that supply is a major issue.

Deputy Mayor Dewey supports Option 2.

Motion #: 267-2020 Moved By: Victor Heese Seconded By: Brent Cameron

THAT Council receive the report regarding the replacement of two three quarter ton trucks as prepared by the Public Works Manager;

AND WHEREAS the Public Works Manager has considered two options for the purchase of Three Quarter Ton Trucks which are outlined in the report;

AND WHEREAS it is advisable to go with Option 2 and tender for the two trucks this fall with delivery in 2021;

NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Public Works Manager to purchase two three quarter ton trucks for delivery in 2021 and to issue a Request for Tender this fall Carried

f) Public Works 127-2020 Assumption of Nordic Road

Deputy Mayor T. Dewey asked if the bylaw should include the easterly extension from end of turning circle to the road allowance. Deputy Clerk C. Deachman indicated that this was a Block that the township had granted permission for the developer to extend a driveway to the adjoining concession lot, but should not be considered part of the highway.

Motion #: 268-2020 Moved By: Nicki Gowdy Seconded By: Brent Cameron

WHEREAS part of Nordic Road was dedicated to the municipality upon the registration of subdivision Plan 13M-98 and part was established as public highway pursuant to By-Law 2014- 28, but not assumed for maintenance;

AND WHEREAS the developer of the subdivision has satisfied the terms and conditions of the subdivision agreement, and it is now appropriate to assume the full extent of Nordic road as part of the municipality’s road network;

NOW THEREFORE BE IT RESOLVED THAT Council pass a bylaw later in the meeting to assume Nordic Road and direct staff to register said by-law on title.

Carried

g) Fire and Emergency Services 128-2020 CFFR Activity Report

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 9 of 102 AGENDA ITEM #a)

Acting Manager of Emergency Services/Fire Chief J. Riddell brought forth the Fire and Emergency Services Reports.

Councillor Cameron asked what the change was year over year; J. Riddell indicated this year is slightly higher than last year but in line with 2018.

Councillor Gowdy noted there were still invoices being paid to gas stations and wondered what the status was of the card lock system. J. Riddell confirmed the department is now using the card lock system and that those invoices may be older ones due to the time delay in processing.

Motion #: 269-2020 Moved By: Brent Cameron Seconded By: Nicki Gowdy

THAT Council receive the CFFR Activity Report as prepared by the A/Manager of Emergency Services/Fire Chief for information. Carried

h) Fire and Emergency Services 129-2020 Update to Central Frontenac Emergency Management Program and Emergency Response Plan

Councillor Cameron requested a summary of the amendments; mostly were to update the contacts and title, but also to adjust the roles of the CAO/Clerk and the CEMC.

Motion #: 270-2020 Moved By: Elwin Burke Seconded By: Nicki Gowdy

WHEREAS the municipality is required to have an Emergency Response Plan in place, and that the current plan was last updated in 2017 and requires updating;

NOW THEREFORE BE IT RESOLVED THAT Council accept the revised plan as recommended by the A/Manager of Emergency Services/Fire Chief;

AND FURTHER that Council pass a by-law later in the meeting to adopt the new plan. Carried

i) Fire and Emergency Services 130-2020 Community Emergency Management Control Group(CEMCG) Update

Mayor Smith explained the decision to keep the state of emergency in place until at least until after school starts.

Councillor Gowdy asked if there was any plan to make the hall more feasible for meeting space since Oso Hall is too small for social distancing. Further, what plans are being made to ensure plans for new council chambers if approved would account for social distancing. J. Riddell noted that A. Dillon is calculating the numbers to determine hall capacity.

J. Riddell also indicated a reason to keep the emergency in place was to continue virtual meetings. If we open up the hall for meetings all folks would be wearing masks, and cleaning is a concern. A. Dillon is looking into options for hall and extra cleaning of bathrooms. Our contractors will charge extra for additional cleaning. If multiple bookings per day, we would need to clean in between. Dr. Moore has indicated food service is tricky. Buffet meals are not allowed.

J. Riddell confirmed the outdoor facilities are open. Playgrounds and ball fields do not need to be sanitized due to their exposure to sunlight.

The Library is planning to open next week. They may do curbside delivery only on Fridays depending on cleaning schedule.

Councillor Cameron asked about additional expenses/cost of contractors. C. MacMunn noted we had requested the contractors to give us pricing for additional work.

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 10 of 102 AGENDA ITEM #a)

Councillor Cameron asked if we will receive a report detailing Covid costs; M. McGovern provided a verbal report of what he is aware of to date. The deferral of interest on overdue taxes will be an approximate loss of $45,000. We will lose revenue from hall rentals as well.

Motion #: 271-2020 Moved By: Victor Heese Seconded By: Elwin Burke

THAT Council receive the update from the A/Manager of Emergency Services Fire Chief / CEMC on the municipality’s response to COVID-19 for information. Carried

j) Finance/Treasury 131-2020 -Accounts Payable

Treasurer M. McGovern brought forward the Finance reports.

Motion #: 272-2020 Moved By: Bill MacDonald Seconded By: Victor Heese

THAT Council approve the Cheque Distribution reports totalling $796,492.01 as prepared by the Treasurer. Carried

k) Finance/Treasury 132-2020 Apportionments

Motion #: 273-2020 Moved By: Cindy Kelsey Seconded By: Tom Dewey

THAT Council approve the following apportionments of assessment as recommended by MPAC for 2020 as applicable for the following roll numbers:

10-39-040-020-05500-0000, 10-39-040-020-05502-0000, 10-39-060-020-10400-0000, 10-39- 060-020-10412-0000, 10-39-060-020-10413-0000, 10-39-060-020-10414-0000, 10-39-040-060- 14005-0000, 10-39-040-060-13500-0000, 10-39-040-050-01800-0000, 10-39-040-050-01802- 0000, 10-39-060-020-12500-0000, 10-39-060-020-14100-0000, 10-39-080-020-08900-0000, 10- 39-080-020-08905-0000, 10-39-070-020-19830-0000, 10-39-070-020-19832-0000 ,10-39-050- 020-33600-0000, 10-39-050-020-33400-0000 & 10-39-040-060-08800-0000, & 10-39-040-060- 08700-0000.

Carried

l) Finance/Treasury 133-2020 Report re Section 357/358

Motion #: 274-2020 Moved By: Tom Dewey Seconded By: Cindy Kelsey

THAT Council approve the following reduction of Assessments pursuant to the Municipal Act.

Roll Number 10-39-010-020-03530-0000 Sorensen, Peggy Ann for the period of January to December 31, 2020 as reported by MPAC. Reason – Mobile unit removed - (357)(1)(e).

Roll Number 10-39-010-010-06400-0000 Scott, Brian for the period of February 21 to December 31, 2020 as reported by MPAC. Reason – Razed by fire (357)(1)(d)(i).

AND FURTHER THAT Council approve an adjustment of taxes to be calculated by the tax department for the related period.

Carried

m) Finance/Treasury 133-2020 Budget to Actuals Report

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 11 of 102 AGENDA ITEM #a)

M. McGovern noted a correction to the year reference in column.

Motion #: 275-2020 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council accept the Revenue and Expenditure budget to actual variances report for the period ending June 30, 2020 for information. Carried

n) Administration 136-2020 Donation of Land – Robert and Karen Craigue – Pt Lt 30 Con 4 Oso, Part 1, 13R21762

Deputy Clerk C. Deachman brought forth the administration reports.

Councillor Gowdy asked if there wasn't any way we could work with them to come up with a solution allowing them to develop.

C. Deachman commented that she, planners, and public works staff had all put a lot of thought into options, but unfortunately the cost to implement was too much for the property owner.

Councillor MacDonald noted it would be a good acquisition and in future there could be more options for development.

Motion #: 276-2020 Moved By: Brent Cameron Seconded By: Nicki Gowdy

WHEREAS the property owners have reviewed development potential for this property and has determined that it is not cost effective or practical for them to develop the land as a building lot;

AND WHEREAS the owners have offered to donate the land to the municipality rather than undergo the planning approvals/costs involved to make the property a viable lot;

AND WHEREAS Township staff have reviewed the development limitations of the property and recommend that notwithstanding the current development limitations, the lot could have potential for township uses.

NOW THEREFORE BE IT RESOLVED THAT Council agree in principle to receiving the donation of land from the current owners,

AND THAT the Township cover reasonable legal expenses of the vendor and if requested issue a charitable donation receipt for the amount of the appraised value of the land, subject to any legal and accounting advice received.

Carried

o) Administration 137-2020 Request for licence agreement Mayor Smith asked if either Mr. Loerchner or Mr. Ryan had any further comments.

Councillor Gowdy requested a recorded vote. She asked why we keep making exceptions to the rules. Why we are asked by staff to make exceptions all the time? C. MacMunn noted with road allowances that it is council's option as to allow certain things. We have certainly entered into agreements to allow access, encroachments on road allowances. It is not a precedent. It is council's option. Where the dock is, now with further info, won't impede anyone. The firepit was required to be moved. We have had lots of licence agreements in other circumstances.

T. Dewey agrees with Cathy. the Township has made exceptions over the years. We are not setting a precedent. He supports the motion.

B. MacDonald asked if this would limit access on the road allowance for anyone else. Does it remain open for public for anyone wishing to use? C. Deachman indicated that the road allowance was technically open unless closed, and therefore remains available to public.

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 12 of 102 AGENDA ITEM #a)

Frankly, the road allowance as drowned land and being mucky.or under water limits the ability to travel on the road allowance.

V. Heese quoted section C of the recommendation which notes there is tradition of reasonable requests of property owners; therefore we have done this before. We are not creating a precedent. The precedent is that we do it. Township has addressed the objections in the licence agreement. The licence agreement is one of the more specific licence agreements he has seen. It can be rescinded. He is in favour of the recommendation.

B. Cameron observed that this situation speaks to why we are steadily divesting ourselves of road allowances; we become party to disputes over property use and access. The Township needs to be an honest broker of everyone.

A. Dillon confirmed he has been out to the site many times, although not in fall when water is low. You would need hip waders to attempt to cross road allowance. Further, if you travel down Cross Road, Cannon Rd., Road 38 for example, you see many docks in similar situation where land owner is on one side of the road allowance, but the dock on other side; whether they have permission to do so he hasn't looked into. He's not concerned with.

Mayor Smith also noted that there are many structures -houses, garages, steps for example-we allow to remain on road allowances.

Motion #: 277-2020 Moved By: Bill MacDonald Seconded By: Victor Heese

THAT Council approve in principle the request for a licence agreement from the applicant over the portion of the road allowance adjacent to the applicant’s property, for the purpose of allowing a dock to access Warren’s Lake,

AND FURTHER THAT a by-law be passed at a later meeting to accept the agreement and to authorize the Mayor and Clerk-Administrator to execute the agreement on behalf of the Township subject to changes suggested by legal counsel.

Defeated

Recorded vote:

F. Smith: Y. B. Cameron: N. N. Gowdy; N. C. Kelsey: N. T. Dewey: Y. S. Whan: absent. B. MacDonald: Y. V. Heese: Y. E. Burke: N. Defeated (tie vote)

8. Committee/Other Reports/Minutes

a) Economic Development Committee

Motion #: 278-2020 Moved By: Brent Cameron Seconded By: Elwin Burke

THAT Council receive for information the minutes from the Economic Development Committee meeting held February 7, 2020. Carried

b) Rideau Valley Conservation Authority

Motion #: 279-2020 Moved By: Victor Heese Seconded By: Nicki Gowdy

THAT Council receive for information the email from RVCA regarding its board meeting minutes May 28, 2020. Carried

c) Quinte Conservation Authority

Motion #: 280-2020 Moved By: Nicki Gowdy

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 13 of 102 AGENDA ITEM #a)

Seconded By: Cindy Kelsey

THAT Council receive the Quinte Conservation Authority June 18, 2020 agenda and minutes for information. Carried

9. Delegations/Presentations

a) Robert Aguiar, Director of the Fire Underwriters Survey

Robert Aguiar presented his powerpoint on behalf of the Fire Underwriters Survey regarding the rating system used for insurers.

Motion #: 281-2020 Moved By: Cindy Kelsey Seconded By: Bill MacDonald

THAT Council receive the presentation from Robert Aguiar, Director of the Fire Underwriters Survey for information. Carried

10. Communications/Correspondence

a) Correspondence received for August 11, 2020

Motion #: 282-2020 Moved By: Brent Cameron Seconded By: Victor Heese

That Council receive the following correspondence for information:

1. Town of Gore Bay dated July 21, 2020 re OPP diversity training; 2. Township of Huron-Kinloss dated July 28, 2020 re common training requirements for police services; 3. City of Oshawa dated June 26, 2020 re COVID 19 Funding; 4. Town of Gore Bay dated July 21, 2020 re Support of Universal Basic Income; 5. Town of Gore Bay dated July 21, 2020 re support of the Federation of Northern Ontario Municipalities 6. Township of Addington Highlands regarding Notice of Zoning By-Law Amendment 7. Kennebec Lake Association summer newsletter

Carried

b) Correspondence requiring action: MVCA WECI asset funding

Councillor MacDonald noted that he was in support. If funding was cut to Conservation Authorities, municipalities' costs would increase dramatically. Councillor Burke noted he has seen many of these dams and they are not in good shape.

Motion #: 283-2020 Moved By: Bill MacDonald Seconded By: Tom Dewey

WHEREAS the province reaffirmed its commitment to “continue its cost share funding arrangement with municipalities…to support high priority repairs to conservation authority infrastructure” in its March 2020 Ontario Flooding Strategy;

AND WHEREAS the province allocated $5 million annually for this purpose in 2003 and has not increased or indexed the funding envelop in 17 years;

AND WHEREAS demand for replacement and upgrade of water and erosion control assets is ever increasing due to aging infrastructure and the impacts of climate change;

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 14 of 102 AGENDA ITEM #a)

AND WHEREAS critical infrastructure within the Mississippi Valley watershed that serves this municipality did not receive funding this year and there are no guarantees that it will in the foreseeable future based upon current program demand;

AND WHEREAS, should funding not be received from the province for these and other MVCA capital projects the burden of those costs will fall in part to this municipality;

NOW THEREFORE BE IT RESOLVED THAT the CAO be directed to draft a letter on behalf of Council for submission to the Minister of Natural Resources and Forestry, the Minister of Environment, Conservation and Parks, and the Minister of Municipal Affairs and Housing supporting the letter from the MVCA and requesting that funding of the Water and Erosion Control Infrastructure (WECI) program be significantly increased and that program rules be adjusted to allow for reasonable construction periods and the carry‐ over of funds between fiscal years. Carried

11. Public Meetings

Mayor Smith called a five minute recess to allow staff to send notifications to those joining the public meeting.

a) road closure - Williams Lane Larry Woods submitted written comments included in the agenda package. He requested the matter be deferred to the next meeting. He only received the notice two weeks ago and didn't have much time to prepare. He last spoke to staff in April 2019 on the matter, but not aware of any change or request to close until the last minute. He summarized his written submission and explained that William's lane provides additional, practical access since the right of way access over Leggat Lake Road isn't accessible in winter and has a large hill. He would be willing to contribute to maintenance costs. He also noted there were several properties that could benefit from access over this road.

Blair Sheridan also provided submissions in advance which were included in the agenda package spoke and indicated he was not in support of option 1, but would support option 2. He was not aware of the closure application until receiving the public meeting notice. He was not notified of the renaming request, which he feels was against the policy. He believes the road should not be named pursuant to s. 1.2 of the policy. He does not believe ownership has been determined sufficiently, and disputes that all actions taken since 2006 indicate consistency with not keeping road open. He indicated that the bylaw was not complied with, and the Stinsons have trespassed on his property.

Mary Stinson spoke in support of her submission. She noted at best the road was a wagon trail. She doubts there were ever cars travelling on it. The land is in their name, and they are trying to clear the title.

The Stinsons’ lawyer, Craig Halpenny, provided some legal interpretation regarding history, noting that one a road always a road, but that it is clear the Municipal Act provides that council can restrict activities on a road. Closing the road does not deny either property from access rights to the properties since both were created using access from Tryon Road or Leggett Lake Road. There is no obligation to consider future use. A failure to close presents a signficant liability for the township, as the Stinsons cannot obtain insurance coverage given the previous history as a road.

Mayor Smith noted that the township doesn't want the road. She would like to see a resolution between the parties regarding a right of way or licence agreement for private use. Rather than impose something, she suggests a deferral to allow parties time to negotiate. C. Halpenny noted he would be willing to work with the parties to try to settle the matter.

Motion #: 284-2020 Moved By: Elwin Burke Seconded By: Victor Heese

THAT Council receive input from the public meeting and the accompanying report prepared by the Deputy Clerk;

THAT Council approve the recommendation to stop up, and close that part of Lot 6 Concession 7, geographic Township of Olden, now the Township of Central Frontenac, lying North of Part 1 on Plan 13R17870, East of Part 2 on Plan 13R17870, South of Part 1, on Plan 13R18320 and West of the Road Allowance between Concessions 7 and 8 between Little Canoe Lake and Leggat Lake; subject to a right-of-way as described in Instrument No. FR165703

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 15 of 102 AGENDA ITEM #a)

AND THAT the by-law be passed later in the meeting. Defeated

Motion #: 285-2020 Moved By: Tom Dewey Seconded By: Victor Heese

To defer until mid- September Carried

b) Easement - Tay Havelock Trail Bettina Henkleman and Stephanie Nugent attended and spoke to this matter. Ms. Nugent requested clarification as to how this easement would impact their rights for their access. C. Deachman indicated that it is just formalizing an existing licence to cross so it would be any new right. It is unclear at this time whether the Nugents also need a similar easement; their title refers to having poorly undefined right-of-way but it isn't reflected on the trail property as being subject to that right of way. C. Deachman has encouraged them to consult a lawyer to see if any corrective work is needed.

Mayor Smith asked if their property should be included in the granting of the easement. C. Deachman indicated that may not be necessary and in any event would need to be created in a separate document.

Motion #: 286-2020 Moved By: Nicki Gowdy Seconded By: Elwin Burke

THAT Council receive input from the public meeting and the accompanying report prepared by the Deputy Clerk;

THAT Council approve the recommendation to grant an easement over the existing access in favour of Part 1 13R15998;

AND THAT the by-law be passed later in the meeting.

Carried

12. By-laws/Agreements

a) By-Law 2020-37 Being a By-Law to assume Nordic Road

Motion #: 287-2020 Moved By: Tom Dewey Seconded By: Cindy Kelsey

THAT By-Law 2020-37, being a by-law to assume Nordic Road as a highway be read a first, second and third time, and finally passed this 11th day of August, 2020. Carried

b) By-Law 2020-38 being a By-Law amending Road Naming By-Law (Dalton Lane)

Motion #: 288-2020 Moved By: Nicki Gowdy Seconded By: Brent Cameron

WHEREAS Council passed resolution 252-2020 on July 14th 2020 authorizing staff to bring to Council a by-law to amend by-Law 2002-125 to include Dalton Lane in the Road Naming By-Law;

AND WHEREAS Notice of said by-law was provided to meet the requirements of the Notice By- Law;

NOW THEREFORE BE IT RESOLVED THAT By-Law 2020-38, being a by-Law to amend by-law 2002-125 be read a first, second and third time, and finally passed this 11th day of August, 2020. Carried

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 16 of 102 AGENDA ITEM #a)

c) By-Law 2020-39 being a By-law to rescind by-law 2017-40 and to adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act

Motion #: 289-2020 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT By-Law 2020-39 being a By-law to rescind by-law 2017-40 and to adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act be read a first, second and third time, and finally passed this 11 day of August, 2020. Carried

d) By-Law 2020-40 Being a by-law to declare lands surplus for the purpose of granting a right-of-way over part of the former CPR Frontenac Right-of-Way

Motion #: 290-2020 Moved By: Elwin Burke Seconded By: Victor Heese

WHEREAS Council passed resolution 251-2020 at the July 14, 2020 meeting agreeing in principle to grant an easement in favour of Part 1, 13R15998;

NOW THEREFORE be it resolved that By-Law 2020-40 being a by-law to declare lands surplus for the purpose of granting a right-of-way over Part of the former CPR Frontenac Right-of-way be read a first, second, and third time, and finally passed this 11th day of August, 2020. Carried

13. Notice of Motions

a) None

14. Giving Notice of Motion

a) None

15. New/Other Business

16. Closed Session

Council went into closed session at 6:24 p.m.

Motion #: 291-2020 Moved By: Victor Heese Seconded By: Brent Cameron

THAT Council move into closed session to discuss matters about:

1. litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (s. 239 (2) ( e) - Fire Department matter. Carried

b) Rise from closed session

Motion #: 292-2020 Moved By: Brent Cameron Seconded By: Nicki Gowdy

THAT council rise from closed session relating to:

1. litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (s. 239 (2) ( e) - Fire Department matter. Carried

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 17 of 102 AGENDA ITEM #a)

Council rose from closed session at 6:40 p.m.

17. Adjournment

a) Adjournment

Motion #: 293-2020 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT By-Law 2020-42, being a by-law to confirm the proceedings of the regular council meeting held August 11, 2020 be read a first, second and third time, and finally passed this 11th day of August, 2020.

AND FURTHER THAT this meeting be adjourned until September 8 2020, said meeting to be held via videoconference. Carried

Meeting adjourned at 6:42 p.m.

CAO/Clerk, Cathy MacMunn

Mayor, Frances L. Smith

Regular Meeting of Council Minutes August 11, 2020 -4:00 PM

Approval of Minutes - August 11 2020 Page 18 of 102 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL

Report No. 139-2020 Date of Meeting: September 8, 2020 From: Andy Dillon, CBO - Manager of Development Services

Re: Construction Details – August 2020

Recommendation:

THAT Council receive the construction Details Report - August 2020 for information Aug-20 Aug-19 Aug-18 Construction Value $1,096,000 $1,837,398 $1,206,900 Construction Value, Year to Date $8,390,914 $6,604,081 $7,474,226 Permit Fees $15,314 $25,812 $18,140 Permit Fees, Year to Date $117,673 $93,284 $105,835 Number of Permits in 19 19 11 Total, Year to Date 96 105 105 New Residential Units 1 2 0 New Residential Units, Year to Date 9 10 13 New Seasonal Units 1 5 1 New Seasonal Units, Year to Date 8 7 9 New Com/Inds/Inst Units 1 0 0 New Com/Inds/Inst Units, Year to Date 2 0 0

$9,000,000

$8,000,000

$7,000,000

$6,000,000

$5,000,000 Aug-20

$4,000,000 Aug-19 Aug-18 $3,000,000

$2,000,000

$1,000,000

$0 Construction Value Construction Value, Year to Date

Development Services 139-2020 Construction Update - August Page 19 of 102 AGENDA ITEM #a)

120

100

60 Aug-20

40 Aug-19 Aug-18 20

0 Number of Permits in Total, Year to Date

Development Services 139-2020 Construction Update - August Page 20 of 102 AGENDA ITEM #b)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report No.: 140-2020 Date of Meeting: September 08, 2020 From: Andy Dillon, Manager of Development Services/ CBO

RE: Facilities Activity Report

A. RECOMMENDATION(S)

THAT Council receive the Facilities Activity Report as prepared by the Manager of Development Services/CBO dated September 08, 2020 for information.

AND FURTHER THAT Council approve the recommendation of the Manager of Development Services/CBO to apply for The Ontario Trillium Foundation’s (OTF) Resilient Communities Fund (RCF).

B. BACKGROUND INFORMATION

On August 11th, 2020 staff were made aware of the Resilient Communities Fund (RCF). The RCF is a one-time fund up to $150,000 to support the non-profit sector recover and rebuild from the impacts emerging from COVID-19. The RCF is geared towards medium to long-term solutions. The next grant application deadline is December 2, 2020.

Staff would like to apply for funding to replace or install new outhouses, picnic tables and park benches in approximately 10 locations throughout the township.

The locations would be sports fields, parks, beaches, boat launches. These new fixtures would be made from maintenance free materials other than wood, that are easier to sanitize. We would also include 4 sanitization machines, 1 for each district to sanitize the facilities.

FACILITIES UPDATE

- Service Master has completed the cleanup of the former Hinchinbrooke Public school. - Wise Choice Contracting has completed the small roof on the front of Oso hall. - Wise Choice Contracting has completed the majority of the renovations at the former Hinchinbrooke fire station. - Glen Moase has completed the ceiling in the pavilion at the Parham ball field. - J&J landscaping has completed the foundation repairs at the Sharbot Lake Medical Centre. - J&J Construction and Design has started design work to replace the accessible ramp at Arden hall and Oso hall. Both are in need of replacement. - Mr. Radon has started design work for the radon mitigation system for the office and medical centre.

Development Services 140-2020 Activity Report Page 21 of 102 AGENDA ITEM #b)

C. FINANCIAL IMPLICATIONS

All prices exclude HST

Former Hinchinbrooke Public School cleanup cost $23,448.38

D. ATTACHMENTS

Nil

Development Services 140-2020 Activity Report Page 22 of 102 AGENDA ITEM #c)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL

Report No: 141-2020 Date of Meeting: September 08, 2020 From: Andy Dillon, Manager of Development Services/ CBO

RE: Soldiers Memorial Hall Ceiling

A. RECOMMENDATION(S)

THAT Council receive the Soldiers Memorial Hall Ceiling report as prepared by the Manager of Development Services/CBO dated September 08, 2020 for information.

AND WHEREAS a request for quotation (RFQ) for the replacement of the Oso hall ceiling was posted on June 16th on our website, our Facebook page, the Frontenac News, and Biddingo;

AND WHEREAS on July 17, 2020 three quotes were received as follows: Jones Contracting and Building Services for $52,500.00, Laframboise Construction $53,771.88, Wemp and Smith $59,900.00

AND WHEREAS the renovations are extensive which includes replacing the ceiling, upgrading the electrical service and work in the kitchen which could cost up to $71,500;

B. BACKGROUND INFORMATION

Staff posted a request for quotation (RFQ) for the replacement of the Oso hall ceiling on June 16th which was posted on our website, our Facebook page, the Frontenac News, and Biddingo.

On July 17 three quotes were received as follows: i) Jones Contracting and Building Services for $52,500.00, ii) Laframboise Construction $53,771.88, iii) Wemp and Smith $59,900.00

Development Services 141-2020 Soldiers Memorial Hall Ceiling Page 23 of 102 AGENDA ITEM #c)

The contractors included a small allowance for changing the existing electrical fixtures in the ceiling using existing wiring. The quotes do not include any upgrades to the existing panel, any work to the kitchen, any unknown wiring issues that could be found during the demolition, or installing the theatre lighting.

On Sep. 2, 2020 a quote from Jones Contracting Building Services was received in the amount of $47,500.00 that excluded all electrical work.

Council granted the North Frontenac Little Theatre use of the hall and permission to install their theatre lighting at the June 23 meeting which was after the RFQ was posted. The Little Theatre is willing to look after the costs of materials to install their lighting. They are also willing to provide some labour to help lower the cost of installation. This may be difficult to coordinate and there could be liability issues.

Adding the theater lighting is going to cost a significant amount. I met with Adam Peters from Town and Country Electrical at the hall on July 13. He determined that the existing 200amp electrical panel is at capacity and the theatre lights require an additional 200amps.

Therefore, the existing panel will need to upgrade to 400amps which may require changing the overhead exterior service conductors to the building. Changing the electrical panel will require removing the cabinets beneath the panel to meet the clear space requirements of the Ontario Electrical Safety Code. Removing the cabinets will require repairing the wall behind the cabinets. There also is a 3 phase 600v panel with its own service that is no longer used for the radiant heaters. This service is not suitable for the theatre lighting and should be removed.

With any renovation there are unknown issues that could be discovered after the demolition takes place. With this project the biggest unknown is the electrical work. Any substandard electrical wiring that is discovered during the renovation will have to be brought up to current standards.

Therefore, in my opinion the most cost effective solution is to hire Town and Country Electrical to complete the electrical work for the ceiling, the panel upgrades, and the theatre lighting on a time and material basis.

The extent of the kitchen repairs is unknown at this time. The most cost effective way to deal with kitchen repairs is to hire Jones Contracting Building Service on a time and material basis. Both of these contractors have worked for the township in the past and have been fair with their pricing.

Town and Country Electrical rate is $75/hour. Panel upgrade is estimated at $4000 to $6000 including labour and material. Theatre lighting labour estimated at $3000 to $5000 with material supplied by NFLT. Ceiling electrical work for new lights and fans estimated at $5000 to $8000 including labour and material.

Jones Contracting Building Service rate is $65/hour. Kitchen repairs estimated at $3000 to $5000.

Development Services 141-2020 Soldiers Memorial Hall Ceiling Page 24 of 102 AGENDA ITEM #c)

The total cost of the renovations including panel upgrade, theatre lighting, ceiling electrical work, and kitchen repairs could cost up to $71,500. The 2019 approved budget had $40,000 allocated to replace the ceiling in the hall. The ceiling was not completed in 2019 and that money was carried over to the 2020 budget.

Operating costs will go down. Consolidating two electrical services into one will save approximately $35 per month. Upgrading the ceiling insulation and adding a vapour barrier should cut down on heating and cooling costs significantly.

C. FINANCIAL IMPLICATIONS

The total cost of the renovations including panel upgrade, theatre lighting, ceiling electrical work and kitchen repairs could cost up to $71,500.

There is 40,000 allocated in the 2020 budget and the shortfall of approximately $31,500 could come from reserves.

D. ATTACHMENTS

Nil

Development Services 141-2020 Soldiers Memorial Hall Ceiling Page 25 of 102 AGENDA ITEM #d)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 142 -2020 Date of Meeting: September 8th, 2020 From: Tyson Myers, Public Works Manager Prepared By: Heather Robinson RE; PUBLIC WORKS ACTIVITY REPORT

A. RECOMMENDATION(S) A. RECOMMENDATION(S)

THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated September 8th, 2020 for information.

B. ROAD MAINTENANCE AND OPERATIONS:

- Due to the recent heavy rain events staff are continuously checking culverts for flooding in known problem areas, and replacing culverts where necessary. The road crews fixed multiple washouts due to heavy rainfall. - The grading schedule has been updated, and is attached; grading will continue on their normal schedules. - Public Works Supervisor has a list of in-house projects such as Garrison Lake Road improvements, ditching in Tichborne to alleviate flooding, drainage improvements to Over the Hills Road. These projects are scheduled for after we complete the winter sand operations. - Patching is ongoing in areas where it is needed. - Gendron Road has seen some ditching and parts of the road have been rebuilt. - Crews have been working on road improvements on Boomhauer Road. - Crews replaced the culvert at the entrance to the Catholic Church on Road 38 in Sharbot Lake. - A culvert extension was completed at Fire Station 3 on Wagner Road to improve drainage. - Crews were called to a wash out on Rock Lake Road, a new culvert was installed to accommodate the heavier water flow.

Public Works 142-2020 Activity Report Page 26 of 102 AGENDA ITEM #d)

Projects/Tenders:

- PW 2020-05 – Bridge Repair Services Fourth Lake Road – Contractor has completed the repairs. Due to the complexity of the bridge repair, a thorough inspection of the joints will be performed by the Public Works Manager before the warranty period is over and professionals may be hired to do final inspection.

- PW 2020-04 - Road 38 Shoulder Restoration – During the 2020 budget discussions the PW manager requested $150,000 to complete all of the shoulders on Road #38 from Piccadilly to Sharbot Lake. The budget was reduced to half ($75,000) to accommodate other projects so the plan was to go from Piccadilly to Parham in 2020 and Parham to Sharbot Lake in 2021. With the contractors price being well below that value the PW department was able to extend the project further north to Tichborne to reduce the amount of work needed in the future. The completion of this project provides fresh new shoulders that can be reclaimed over time to avoid getting back into a situation where we have a safety hazard and risk of asphalt cracking at the edge of the pavement.

- PW 2020-03 Reconstruction of Henderson, Arden and Oak Flats Roads - Contractor has completed the reconstruction portion of this project and turned the road over to the second contractor who will be completing the double surface treatment (DST). The DST was scheduled for September 1st and at the time of this report was delayed one day due to rain. The contractor has committed to being here each day rain or shine, ready to work but since this work is very sensitive to water damage they will make the decision daily on whether to proceed. The project may get pushed back a day or two depending on the weather since this work is very sensitive to water damage. Project is currently under budget which provides the PW manager opportunity to extend the contract to complete a preservation project that was requested and then removed from the 2020 budget and also have money left over to pay down more on the loan than expected.

- 2020 Winter Sand – Public works supervisor is overseeing the winter sand operation. He has hired contractors to strip the topsoil off sections of the municipally owned pit on Ardoch Road. Sand has been mined and screened by a hired contractor and is currently being mixed with salt (3%) and stacked in the sand domes at both Olden and Hinchinbrooke yards.

- PW 2020-02 Supply and Placement of Gravel –Project has been completed.

- PW 2020-01 Re construction of Elizabeth, Robert and Garrett Streets contract is underway. Project is on schedule and within budget. The majority of the underground infrastructure has been installed, the streets have been set to rough grade. Concrete work on sidewalks, stairs and retaining walls is ongoing. The next items of the contract will be concrete curb, followed by the fine grading of the streets,

Public Works 142-2020 Activity Report Page 27 of 102 AGENDA ITEM #d)

base course asphalt and reinstating landscaped areas to prep for topsoil work.

Waste: - The third scheduled Amnesty was August 22nd – August 28th Below are final numbers for the entire Amnesty Program for 2020. - Attached is an image after the last amnesty dates, this image shows the impact Amnesty has on the Olden Waste Site.

Date Olden Wemp May 23 -29 114 6 July 18 - 24 160 13 August 22 – 28 265 11 Total 539 30 569

Health & Safety/Training: Public works manager has completed parts 1 and 2 of Joint Health and Safety Committee training. PW manager and Clerical assistant (Hannah Barker) have undertaken the responsibility of co-chairing the new committee along with other members Andy Dillon (Chief Building Official) and Joel Connelly (public works operator/ labourer). The first JHSC meeting is scheduled for September 15th.

C. ATTACHMENTS

Copy of the updated grading schedule Picture of amnesty.

Public Works 142-2020 Activity Report Page 28 of 102 AGENDA ITEM #d)

Public Works 142-2020 Activity Report Page 29 of 102 AGENDA ITEM #d)

Public Works 142-2020 Activity Report Page 30 of 102 AGENDA ITEM #d)

Public Works 142-2020 Activity Report Page 31 of 102 AGENDA ITEM #d)

Public Works 142-2020 Activity Report Page 32 of 102 AGENDA ITEM #d)

Public Works 142-2020 Activity Report Page 33 of 102 AGENDA ITEM #d)

Public Works 142-2020 Activity Report Page 34 of 102 AGENDA ITEM #d)

Public Works 142-2020 Activity Report Page 35 of 102 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 143-2020 Date of Meeting: September 8th, 2020 From: Tyson Myers, Public Works Manager

Re: Recycling Operations Report

A. RECOMMENDATION(S)

THAT Council receive the Recycling Operations Report which includes historical and forecasted costs as prepared by the Public Works Manager for information;

AND FURTHER THAT the Public Works Manager will provide a report to council in the spring of 2021 once the final invoicing is analyzed.

B. BACKGROUND / INFORMATION

Central Frontenac was delivering household recyclable materials to HGC Management Inc. in the past. In 2019 the acting Public Works Manager switched delivering recyclables to Kingston Area Recycling Center (KARC).

Delivering to KARC required Central Frontenac to enter into a service agreement with the City of Kingston. The service agreement would commence once authorized. A moderate increase in expenses overall was anticipated, which was budgeted for in the 2019 Operating Budget.

The cost model with KARC is determined by the percentage of recyclables (tonnage) delivered to the facility. In requesting forecasted costs, it was determined through data collection that Central Frontenac’s recyclables would equate to 2.6% of the total tonnes managed/processed at their facility.

Based on historical values, the costs for Central Frontenac would break down as follows:

 We pay 2.6% of operating costs ($58,092)  We pay a percentage of administrative fee/year ($TBD)  We pay 2.6% of any Capital dollars spent that year ($4,547)  City would share 2.6% of revenue from sale of recyclables ($36,385)

City of Kingston invoices Central Frontenac for the first three quarters of the year (April, July and October), based on estimated data. As for the final invoice in February the City of Kingston reconciles the accounts based on actual revenues, operating and capital costs.

Public Works 143-2020 Recycling Operations Page 36 of 102 AGENDA ITEM #e)

Within the Waste Management Review document that was published by Cambium Inc. and presented to Frontenac County Council in April of 2019, it was recommended to the Public Works Managers within the County to; “create as much consistency as possible/pragmatic in the policies, processes and practices of all four municipalities”.

The Township of South Frontenac has been delivering their recyclables to KARC for a number of years. The Township of Frontenac Islands Council passed a resolution in 2018 to begin delivering their recyclables to KARC in 2019.

Historical, Current and Projected data

The geographic location of KARC is much closer to our waste sites than HGC, which equates to a substantial reduction in hours allocated to this operation. Fewer hours to deliver the same amount of recyclable materials frees up staff to focus efforts on other maintenance activities.

As a result of the reduction in hours, there are savings in paid wages. Fuel consumption was one of the main reasons for switching from HGC to KARC, which helps with costs and in turn reduces the carbon footprint within our Municipality.

It was estimated in 2019 that recycling costs would increase $8,000 annually. The chart is below: 2018 HGC Data

Site NO. TRIPS TRIP KM'S TOTAL KM'S HOURS/ TRIP TOTAL HOURS HOURLY RATE TOTAL WAGES FUEL USED FUEL COST INVOICING COSTS 1130 WEMP ROAD 71 240 17040 3.5 248.5 30 $ 7,455.00 6816 $ 6,134.40 1094 OLDEN PARK ROAD 71 210 14910 3.5 248.5 30 $ 7,455.00 5964 $ 5,367.60 10180 ROAD 38 37 208 7696 3 111 30 $ 3,330.00 3078 $ 2,770.56 TOTAL $ $ 18,240.00 $ 14,272.56 $ 12,152.61 SUB 179 39646 APPROX. MAINTENANCE COSTS $ 4,000.00 TOTAL 2018 COST $ 48,665.17 COST PER TRIP $ 271.87

2019 HGC Data- (January to October)

Site NO. TRIPS TRIP KM'S TOTAL KM'S HOURS/ TRIP TOTAL HOURS HOURLY RATE TOTAL WAGES FUEL USED FUEL COST INVOICING COSTS 1130 WEMP ROAD 70 240 16800 3.5 245 30 $ 7,350.00 6720 $ 6,048.00 1094 OLDEN PARK ROAD 70 210 14700 3.5 245 30 $ 7,350.00 5880 $ 5,292.00 10180 ROAD 38 29 208 6032 3 87 30 $ 2,610.00 2413 $ 2,171.52 TOTAL $ $ 17,310.00 $ 13,511.52 $ 15,539.80 SUB 169 37532 APPROX. MAINTENANCE COSTS $ 4,000.00 TOTAL 2019 COST $ 50,361.32 COST PER TRIP $ 298.00

2020 KARC Data ( November 2019 to Sept 2020)

Site NO. TRIPS TRIP KM'S TOTAL KM'S HOURS/ TRIP TOTAL HOURS HOURLY RATE TOTAL WAGES FUEL USED FUEL COST INVOICING COSTS (YTD) 1130 WEMP ROAD 88 68 5984 3 264 30 $ 7,920.00 2393.6 $ 2,154.24 1094 OLDEN PARK ROAD 92 77 7084 3 276 30 $ 8,280.00 2833.6 $ 2,550.24 10180 ROAD 38 41 51 2091 2.5 102.5 30 $ 3,075.00 836 $ 752.76 TOTAL $ $ 19,275.00 $ 5,457.24 $ 27,033.09 SUB 221 15159 APPROX. MAINTENANCE COSTS $ 6,000.00 TOTAL 2020 COST $ 57,765.33 COST PER TRIP $ 261.38

The comparison between 2020 and previous years is difficult for the following reasons: - KARC estimates all of their invoices in the first three quarters and then reconciles the accounts based on actual revenues, operating and capital costs in the final quarter.

Public Works 143-2020 Recycling Operations Page 37 of 102 AGENDA ITEM #e)

The public works manager has reached out for any kind of projections for the fourth Quarter and KARC does not provide any information. It is expected we will receive that final invoice in February of 2021.

- By making the switch in October of 2019 the numbers from the final quarter of last year and the first quarter of this year are not a good projection of one full calendar year.

The table below in red shows approximately what the costs would have been in 2018 and 2019 based on the amount of trips from 2020. Keep in mind this number of trips does not even account for the fourth quarter of 2020.

2018 HGC Data- With 2020 Amount Of Trips Projected

2019 HGC Data- (January to October)- With 2020 Amount Of Trips Projected

Site NO. TRIPS TRIP KM'S TOTAL KM'S HOURS/ TRIP TOTAL HOURS HOURLY RATE TOTAL WAGES FUEL USED FUEL COST INVOICING COSTS 1130 WEMP ROAD 88 240 21120 3.5 308 30 $ 9,240.00 8448 $ 7,603.20 1094 OLDEN PARK ROAD 92 210 19320 3.5 322 30 $ 9,660.00 7728 $ 6,955.20 10180 ROAD 38 41 208 8528 3 123 30 $ 3,690.00 3411 $ 3,070.08 TOTAL $ $ 22,590.00 $ 17,628.48 $ 15,539.80 SUB 221 48968 APPROX. MAINTENANCE COSTS $ 4,000.00 TOTAL 2019 COST $ 59,758.28 COST PER TRIP $ 270.40 The following table is a very high level estimate of the approximate costs for 2020 assuming the fourth quarter is the same as the first three. The public works Manager sees this as the worst case scenario.

2020 KARC Data YTD - Plus 25% to account for 4th quarter

NO. TRIPS plus 25% to Site TRIP KM'S TOTAL KM'S HOURS/ TRIP TOTAL HOURS HOURLY RATE TOTAL WAGES FUEL USED FUEL COST INVOICING COSTS (YTD) account for 4th quarter

1130 WEMP ROAD 110 68 7480 3 330 30 $ 9,900.00 2992 $ 2,692.80 1094 OLDEN PARK ROAD 115 77 8855 3 345 30 $ 10,350.00 3542 $ 3,187.80 10180 ROAD 38 51.25 51 2613.75 2.5 128.125 30 $ 3,843.75 1046 $ 940.95 TOTAL $ $ 24,093.75 $ 6,821.55 $ 36,045.32 SUB 276.25 18948.75 APPROX. MAINTENANCE COSTS $ 6,000.00 TOTAL 2020 COST $ 72,960.62 COST PER TRIP $ 264.11

This report was prepared at the request of council. The public works manager has forecasted the costs to the best of his ability but comparisons are difficult at this time due to the unknown costs of the final quarter of 2020. KARC cannot provide any forecast of what that reconciliation will look like.

Moving forward, budgeting will become easier after one entire year is completed and all of the invoicing has been analyzed thoroughly. The Public Works Manager will provide a more detailed report with exact tonnages and more accurate projections of the upcoming years.

C. FINANCIAL IMPLICATIONS

Public Works 143-2020 Recycling Operations Page 38 of 102 AGENDA ITEM #e)

Unknown until the final numbers come in

D. ATTACHMENTS

1) Revenue Table

2020 2020 2019 2018 Budget Actuals Actuals Actuals

Public Works and Waste Management Services Waste Management Services 40091 Grants(Canada Conditional) -1,680 46199 Tipping Fees Crow Lake -2,000 -140 -2,007 -2,610 46200 Fees - Rpts/Letters -15,000 -11,834 -10,439 -14,381 46201 Fees Freedom of Info Requests 1 46250 Sales -350 -136 -355 -322 46600 Commercial Bags -6,800 -4,320 -6,840 -5,890 46601 Residential Bags -46,000 -33,730 -44,201 -42,915 46605 RecyclingContract Revenue -45,000 -34,121 -60,949 -66,992 46606 Haz. Waste Day(Stew. Ont) 1 -322 46607 Metal & White Goods -7,500 -3,141 -5,683 -8,013 46608 Electronics(Ont. Electr. Stew) -10,610 Total Waste Management Services -122,650 -98,032 -130,473 -143,124 Total Public Works and Waste Management Services -122,650 -98,032 -130,473 -143,124 Total Township of Central Frontenac -122,650 -98,032 -130,473 -143,124

Public Works 143-2020 Recycling Operations Page 39 of 102 AGENDA ITEM #f)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 144-2020 Date of Meeting: September 8th, 2020 From: Tyson Myers, Public Works Manager

Re: Amendment to By- Law #2020-35 – Speed Zones

A. RECOMMENDATION(S)

WHEREAS Council approved the Speed Zone By – Law #2020-35 on July 14, 2020.

AND WHEREAS The Public Works Manager and staff have identified additional roads that were not included at the time of the by law update.

B. BACKGROUND/ INFORMATION

Council passed By- Law #2020-35 to update speed zones within the Township at its July 14th, 2020 council meeting.

Following its passage, it was brought to the Public Works Manager’s attention that some roads were missed while updating the by-law.

Public works staff have compiled a list of roads to be updated in the by law to ensure that the speed zone changes are consistent throughout the Township.

Therefore, the following roads have been added to the draft bylaw attached:

Big Clear Lane- 40km Gray Rd- 40km Hornebeck Lane 40km Willet Lane- 40km Nordic Road- 40km Westport Road– 60km

The Public Works Manager has informed the Central Frontenac A/Fire Chief of all roads where speed zones have been changed as well as neighbouring

Public Works 144-2020 Speed Limit By-Law Page 40 of 102 AGENDA ITEM #f)

municipalities where roads are shared.

C. FINANCIAL IMPLICATIONS

Cost for speed zone signage is allocated in the 2020 budget

D. ATTACHMENTS

Proposed By-Law Amendment

Public Works 144-2020 Speed Limit By-Law Page 41 of 102 AGENDA ITEM #f)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY – LAW # 2020 – 43

BEING A BY-LAW TO CREATE UPDATED SPEED ZONES WITHIN THE TOWNSHIP OF CENTRAL FRONTENAC

WHEREAS Section 128 (2) and (3) of the Highway Traffic Act, R.S.O., 1990, Chapter H.8, as amended, provides that the Council of a Municipality may, by by-law, prescribe a rate of speed different from the rate of speed set out in Section 128 (1);

AND WHEREAS BY-LAW 2020-35 was passed July 2020 to update the original by-law in 2009 establishing certain speed zones

AND WHEREAS it is deemed expedient to add certain roads to the schedules of reduced rates of speed;

NOW THEREFORE the Corporation of the Township of Central Frontenac hereby enacts as follows:

1. A reduced speed zone on the list of highways attached as Schedule “A” to this by-law is hereby created. 2. The speed in the reduced speed zone shall be named in Schedule “A”, listed as “40 km”, “50 km” and “60 km” 3. This by-Law shall come into force and take effect upon the erection of signs in accordance with the Manual of Uniform Traffic Control Devices. 4. In the event of a conflict between By-Law 2019-27 and this by-law, the provisions of By-Law 2019-27 shall apply. 5. This by-law repeals bylaw 2020-35.

Read a first and second time this 8th day of September, 2020

Read a third and final time this 8th day of September, 2020

______Mayor CAO/Clerk

Public Works 144-2020 Speed Limit By-Law Page 42 of 102 AGENDA ITEM #f)

SCHEDULE “A”

To BY-LAW #2020-43 “40 km”

Access Road Conner Road Anderson Road Cox Road Anne Street Craig Road Antoine Road Cranberry Lake Road Art Duffy Road Cronk Road Babcock Road Cross Road Baily Road Crow Lake Village Bakers Valley Road Davey Road Bass Lake Road Dawson Road Beattie Road Dickson Road Bebris Road Dorothy Peters Road Bell Line Road East Drew Point Road Bell Line Road West Ducharme Road Bender Road Dwyer Road Big Clear Lane Eagle Lake Road Blueberry Road Elgin Young Road Bobby Road Elm Street Boles School Road Evergreen Road Boomhauer Road Fox Road Boulder Hill Road Frontenac Road Bradley Road Gardiners Road Brewer Road Garrison Lake Road Bridge Street Gaylord Rad Brock Road Gaylord Road Brock Road Gendron Road Browns Road George Road Burney Point Road Godfrey Road Bush Road Good Road Camp Oconto Road Goodfellow Road Cedar Avenue Gordon Crescent Clark Road Graham Road Clay Creek Road Gray Road Clow Road Guigue Road Conboy Road Hagan Road

Public Works 144-2020 Speed Limit By-Law Page 43 of 102 AGENDA ITEM #f)

Hannah Road Queen Street Harold Burke Road Railway Street Hayes Road Raymo Road Hill Road Red Oak Road Hill Top Road Richardson Road Hinchey Road Richmond Road Hinchinbrooke Road Rock Lake Road Hornbeck Lane Round Lake Road Howards Side Road School House Road Hughes Road Scott Road Hungry Bay Road Shorts Road Johnston Road Southam Road Kellar Road St. Georges Lake Road Kennebec Road Steiger Road Lakeshore Road Stinchcombe Road Legget Lake Road Stone House Road Legion Road Struthers Road Lewis Road Summit Road MacDonnell Road Swamp Road MacPherson Road Thirteen Island Lake Road Maplewood Circle Thompson Road Marshall Cota Road Town Line Road Mary Webster Road Trillium Point Road McCharles Road Tryon Road McCrimmon Road Villagewoods Drive McLean Road Vinkle Road Middle Road Walker Road Moon Road Warrington Road Moore Road Wedlock Road Mountvale Road Welly Smith Road Neadow Road Wemp Road Nelson Road Westgate Road Newlove Road Whan Road Nordic Road Willet Lane North Road Wilmack Road Olden Park Road Wilson Road Oso Road Windwood Drive Parks Road Woodcock Road Peter Road York Road East Piccadilly Road York Road West Pit Road Zealand South

Price Road Public Beach Road

Public Works 144-2020 Speed Limit By-Law Page 44 of 102 AGENDA ITEM #f)

Schedule “A” To BY-LAW #2020-53 “50KM”

Alf Patterson Road Arena Boundary Road Armstrong Road Ball Road Bordenwood Road Bull Lake Road Burke Settlement Road Clarendon Road Clement Road Echo Lake Road Elm Tree Road Fall River Road Ferguson Road Fish Creek Road Forty Foot Road Fourth Lake Road Kingston Line Road Kirk Kove Road Mary Moore Road McQuaid Road Mill Road Oak Flats Road Over the Hills Road Second Lake Road Shibley Road Veley Road Wagner Road White Lake Road Wilkinson Road Willis Armstrong Road Zealand Road North

Public Works 144-2020 Speed Limit By-Law Page 45 of 102 AGENDA ITEM #f)

Schedule “A” To BY-LAW #2020 “60km”

Arden Road Ardoch Road Crow Lake Road Fifth Lake Road Henderson Road Long Lake Road Mountain Grove Road Wagarville Road Westport Road

Public Works 144-2020 Speed Limit By-Law Page 46 of 102 AGENDA ITEM #a)

Eastern Ontario Trails Alliance Board Meeting Minutes Thursday July 9th, 2020 at 10:00 AM

In Attendance: Cindy Cassidy – EOTA, Erica Kirby – EOTA, Rick English – Mun. of Trent Hills, Bernie Donaldson – Mun. of Marmora and Lake, Alex Walder – Hastings Highlands, Dave Gerow – Havelock Belmont Methuen, Loyde Blackburn – Hastings County, Cam McKenzie – Mun. of Highlands East, Fred Fowler – North Frontenac, Tom Dewey – Central Frontenac, Dan Hughey – Carlow Mayo, Bill Cox – Addington Highlands, Jeremy Solmes – Stirling-Rawdon, Robert Sararas – Centre Hastings

Absent: Wayne Wiggins – Town of Bancroft

Welcome & Introductions: Chair called the meeting to order and reminded all board members to give any pecuniary interest. Chair advised that we would be moving the OFATV agreement to the beginning of the meeting and we would need to go into a closed session. Motion to move to closed session made by board member Loyde Blackburn, seconded by board member Tom Dewey. Approved.

OFATV Agreement: Board member Rick English thanked everyone for their hard work on this. He also asked how many KM of trail are in Hastings County. Approximately 200 KM but Cindy will have our map maker get the exact figure. Board Chair Dave Gerow said all board members are doing a good job for EOTA and we should do everything we can to reach the agreement with OFATV and Hastings County. It was questioned how the trails will be managed at the end of Hastings County trail. Would there be signage? Cindy advised yes we will need to add signage. Board member Alex Walder pointed out the transparency clause on Page 1 of the agreement. This needs to be firm and followed. Alex feels the agreement should only be for 1 year in case there are issues or improvements we can make. Board member Dan Hughey thanked everyone for their hard work and he feels this is the best agreement that could be made. Motion made to move ahead with the agreement with OFATV that Hastings County has drawn up, as long as the Province is in agreement as well. Motion made by board member Jeremy Solmes, seconded by board member Robert Sararas. Approved.

Minutes: No issues. Motion to approve minutes made by board member Dan Hughey, seconded by board member Bill Cox. Approved.

Business Arising from Minutes: Cindy thanked the board on behalf of staff for the increase, it was greatly appreciated.

Financials: Financial sheet was sent out to board and reviewed. Cindy will update the coordinator information for next meeting. Peterborough ATV has also made a contribution to EOTA. Motion to accept financials made by board member Bernie Donaldson, seconded by board member Rick English. Approved.

Eastern Ontario Trails Alliance Page 47 of 102 AGENDA ITEM #a)

EOTA Board Meeting Thursday July 9th, 2020 Page 2

Correspondence: Imperial Oil agreement from Hastings County was sent to EOTA for review. Cindy would like to change where it says “reasonable repairs” to “total repairs”. Board chair Dave Gerow thinks we should go ahead with Hastings County and not have a separate agreement with them. Board member Loyde Blackburn agrees with this as any issues will go to Hastings County Planning. Motion made to sign agreement with Hastings County with one slight change. Motion made by board member Loyde Blackburn, seconded by board member Dan Hughey. Approved. Cindy has been speaking with Ministry staff about grants and will keep the board updated.

Eastern Ontario Leadership Council: Cindy advised that Ron Higgins approach her and Soren from OFATV to have a meeting one on one. EOLC supported Ron to work to get a One Pass system and to get support of the Eastern Ontario Leadership Council, Eastern Ontario Wardens Caucus, Eastern Ontario Mayors Caucus and the Western Ontario Wardens Caucus. Cindy spoke with Ron and suggested she sit down with Soren first and try to work everything out and agree to a One Pass system. Motion made to move forward with meeting with Soren. Motion made by board member Rick English, seconded by board member Dan Hughey. Approved.

Other: A press release was sent out to all newspapers in the area. MTO is allowing all ATV’s and dirt bikes on roads as of July 1st, 2020. Cindy is hoping this will open up funding for Municipalities. Board member Rick English asked Cindy to keep board up to date on the OFATV agreement Board member Robert Sararas advised that the Trail of Two Lakes is looking the best it ever has. Board chair Dave Gerow advised he would like to meet in August. It will be determined in the coming weeks if it will be a zoom meeting or a in person meeting. Board member Loyde Blackburn has offered a building in his Municipality that would like with social distancing if we want to meet in person. Maintenance schedule has been added to the interactive map Sharbot Lake to boundary in Central Frontenac contract has been awarded to repair 14 KM North of Sharbot Lake.

Motion to adjourn made by board member Rick English.

Eastern Ontario Trails Alliance Page 48 of 102 AGENDA ITEM #b)

Oso #3 Recreation Minutes Aug 12, 2020 Oso Beach

Present: Bill Bowick, Anne Howes, Lesley Merrigan, Rudy and Joan Hollywood

Regrets: Nicki Greenstreet, April Martin

Agenda: Financials Car rally Canteen/Storage Movie License Snow Drag Equipment Update

Lesley gave each member present a copy of the latest financial statement dating from December 2019 until August of 2020. The balance in our Rec #3 account is $25,882.07. Included were the deposits from February’s Family Day/Heritage Weekend events.

A request to Sherry Whan to ask for a breakdown of the capital expenditures from Central Frontenac for all 4 District Rec Committees. Anne will email Terry and Andy Dillon about any recent improvement/upgrades to the canteen so we know what still needs to be done. Also where we are in upgrading to reach accessible requirements at the canteen? It may be helpful to have a member from our committee on the Minor Ball Committee and one of our members sit on Minor Ball. Easier exchange of information.

Bill has made great progress in starting to map out the planned fall car rally. 2 hour rally’s for both cars and ATV’s with a morning and afternoon ride/drive. Lunch would be a stop around Bradshaw Road where a bagged lunch would be provided. Bathroom facilities were a concern and it was suggested that we rent Porta Potties for the event. Pre-registration would be required and possibly a fee paid to give the event some value and make it more attractive. There were concerns as to whether some of the participants would have odometers on their ATVs.

Before proceeding further Bill will contact Michael McGovern at the Township office and find out what requirements are needed for insurance purposes. Eastern Trail Alliance will also be contacted as to their input as well. Bill would like to see the advertising get rolling sooner than later and Anne suggested she will contact Sarah McCullough and see if she would be willing to help us design the poster etc. A budget will need to be prepared if we receive approval from Council for the car rally.

Lesley followed up with contacting Steve Gould as to the whereabouts of the trail groomer purchased a few years ago. It is still being stored at the Wagner road garage facilities. Lesley will contact some former Snow Drag committee members to find out if they would like to keep it for future use or be interested in selling it. Other Oso recreation items and Snow Drag equipment is also still being stored at the Wagner Road garage and needs to be inventoried as well. Anne will contact Michael to see if there are any items currently being stored at the Township building.

District 3 Recreation Committee (Oso) Page 49 of 102 AGENDA ITEM #b)

Anne and Les will meet at 9:00 am on Saturday, Aug 15th to take a look at the canteen and see if any storage is available there to house it all together to make it easier to access. Lesley gave an update on the movie license. She has contacted Sarah McCullough at Rural Frontenac Community Services and Sarah was to take it to her supervisor. Lesley will follow up with Sarah.

Next meeting: Saturday, Aug 22nd 9:00 am Canteen Building, Oliver Scott Memorial Field.

District 3 Recreation Committee (Oso) Page 50 of 102 AGENDA ITEM #b)

Oso #3 Recreation Minutes August 22-2020 Oliver Scott Memorial Park Canteen

Present: Bill Bowick, Anne Howes, Sherry Whan, Lesley Merrigan, Rudy and Joan Hollywood.

Lesley would like to update the list of our current members, volunteer and community members. A letter will be drafted and sent out to those we have on file and then a follow up email to confirm their continued involvement.

She also followed up with the movie license sharing with Rural Frontenac Community Services. There is no money in the budget for this year for that to happen.

Anne also followed up with Sarah McCullough on inviting her to join our committee as a media person. She has declined as her work schedule doesn’t allow her to at this time. She did offer to help us out from time to time.

Joan put forth a motion to purchase some shelving from Costco to be used for storage at the canteen. The estimated amount was $450.00 and Sherry seconded it. All were in favour. Anne will plan on picking it up this week.

Lesley will e-transfer Richard $20.00 owing to him for the lock for the corki-curl stones.

Bill provided us with an update for the car rally. He spoke to Michael McGovern about any concerns the Township may have. Over lapping of the ATVs and cars on the route was mentioned. Our plans are as follows:

We would have a staggered start with on line pre-registration preferred. Cars and ATVs will be sent out from separate locations. Additional information and waivers will also be on line and well as e transfer available for those who wish to use it. Also a link to purchase a day permit from the Eastern Ontario Trails Association. A g-mail account will be set up to make things easier to include the above information. Base rate would be $20.00 per car, minimum 2 person per car. Any additional person $5.00 ea. $10.00 per ATV with any additional persons $5.00 ea. Teams of up to 3 machines will be allowed. Side by Sides would fall under the rate of a car. Vehicles would be capped at 75 and ATV s at 150 for registration. Proof of insurance and ownership will be requested on registration forms as well. Bill will contact the Eastern Ontario Trails Alliance to ask about trail fees and also contact some of the bordering townships that the route will pass through to let them know about the event. The OPP will also be informed.

Anne will contact Frontenac News to develop the 30 coloured posters we would need. Would like to start distribution into the communities no later then Sept 7th. She will also contact RFCS to see if their organization would be interested in providing a bagged lunch that our Rec Committee would purchase from them to be included in our registration fee.

District 3 Recreation Committee (Oso) Page 51 of 102 AGENDA ITEM #b)

Bill high lighted the need for more volunteers to help finalize the routes. Lesley volunteered to borrow the route map and head out to do more detailing. We will need approximately 15 volunteers the day of and this would include some Marshall on the route as well. Bill mentioned that Wayne Robinson will contact about the use of the Bradshaw School house. Anne will price the rentals of the 4 porta potties needed. 2 @ Bradshaw and 2 at the Heritage Railway Park. Next meeting we will decide on a name for the rally, what prizes are to be awarded, signage needed for the routes and what details to be included in the questions for the participants.

Joan mentioned that the local curling club that usually plays in Perth during the winter months will not be going ahead this season and that maybe the corki-curl can be promoted in the community by our local accommodation providers.

Next meeting: Sept 1-2020 at 7:00 pm Oliver Scott Memorial Park (canteen).

District 3 Recreation Committee (Oso) Page 52 of 102 AGENDA ITEM #c)

DISTRICT #4 RECREATION COMMITTEE February 18, 2020

The District #4 Recreation Committee met at Bob Teals home Feb. 18 with Bob Teal, Christine Teal, Stuart Howes, Tina Howes, Nicki Gowdy, Brent Cameron and Mary Howes in attendance.

The minutes of the January 21 meeting were approved as printed moved by Brent Cameron seconded by Tina Howes. Carried.

Business arising. In the absence of Lisa Hamilton the report regarding contacting Sarah McCullough will be deferred until next meeting.

It was confirmed the Volunteer dinner will be held March 21 at 6 pm in the C. E. Bldg Parham United Church. Mary will send out invitations.

In the absence of Betty Babcock the manger item will be discussed at the next meeting.

The Chinese Dinner Quarter Auction was discussed. Christine had letters of information available and the list of usual contributors in the area was read. Set-up time was set for 3 pm. All tickets are sold.

Treasurer report. There is no change from January 21 report.

New business. The Day of the Pig celebration was discussed. Brent informed us the committee in charge were meeting the following day to determine if they wished the Recreation Committee Canteen to be in operation. There is some discussion if another event will be in operation at Parham Fair weekend.

CPIC Vulnerable Sector Checks were discussed. Brent has copies of letters from the Council available for members to use to cover costs.

Nicki reported the rink property is not owned by the Council. Moved by Mary Howes and seconded by Tina Howes the Recreation Committee requests the Township negotiate a purchase of the rink property. Carried.

Frisbee golf was discussed. Tina agreed to secure prices for the equipment required for this game.

Next meeting date is March 17.

Moved by Stuart Howes seconded by Tina Howes we adjourn.

District 4 Recreation Committee Page 53 of 102 Ontario Federation of All Terrain Vehicle Clubs (OFATV)

A NOT-FOR-PROFIT ATV ORGANIZATION

Page 54 of 102 FOR ATV CLUBS IN ONTARIO AGENDA ITEM #a) Ontario Federation of All Terrain Vehicle Clubs (OFATV)

STRUCTURE

 OFATV Member Clubs

 Currently 20 clubs in 15 Districts

 OFATV Board

 One Director and one Alternate Director per District

 Elected by the clubs of each district

 OFATV Executive Page 55 of 102

 5 members AGENDA ITEM #a)

 Elected by the Board

 OFATV Staff

 Full time staff running the OFATV Office Ontario Federation of All Terrain Vehicle Clubs (OFATV)

FACTS

• Rider Federation – For the riders by the riders

• 6400 km of mapped and manage trail

• 8827 permits sold this year to date (6909 permits for all of 2019)

• 19 clubs + 1 trail management organization

• 3 Provincial reciprocal agreements

• 1 Single Permit (QuadON)

• CASI Safety training Page 56 of 102

• Rider compliance and education AGENDA ITEM #a)

• Hundreds of Wardens on the trails every week looking at risk management and addressing issues such as trees down, washouts, signage, … Ontario Federation of All Terrain Vehicle Clubs (OFATV)

20 Clubs across Ontario

3 Provincial Reciprocal Agreements Page 57 of 102 AGENDA ITEM #a) Ontario Federation of All Terrain Vehicle Clubs (OFATV)

MEMBERSHIP & TRAIL PERMIT Page 58 of 102 AGENDA ITEM #a) Ontario Federation of All Terrain Vehicle Clubs (OFATV)

PERMIT BREAKDOWN

 Clubs take $65 of each permit

 Tax ($17.26) is paid from non-club portion

 Insurance ($15.63) is paid from non-club portion

 $22.56 paid back to clubs based on trails

 19.5% ($29.20) paid to OFATV for provincial Page 59 of 102

initiatives (staff, training, lobbying, shows, etc) AGENDA ITEM #a)

Total value to clubs -> $120.45 (80.3%) Ontario Federation of All Terrain Vehicle Clubs (OFATV)

INSURANCE

 $15,000,000 Third Party Liability Coverage for landowners

 Matched only by OFSC for motorsports in Ontario

 Quickly becoming the standard for municipalities and townships in Ontario Page 60 of 102

 No mileage limitations AGENDA ITEM #a) Ontario Federation of All Terrain Vehicle Clubs (OFATV)

 Downloaded 525 in the first weekend of release  Now have 4722 downloads  Realtime opening and closing of trails  Points of interest for businesses. Food, Gas and Tourist Interests  OFATV would like to do our part for the Page 61 of 102 environment AGENDA ITEM #a) Ontario Federation of All Terrain Vehicle Clubs (OFATV)

WHY OFATV?

 Protecting Rider Rights  Regulation 316/03  Municipal Bylaws  Policy and Guidelines for Trail Stewardship  Warden Training Program  Tourism opportunities using QuadON APP  Membership Referrals Page 62 of 102

 OFATV Club Network Support AGENDA ITEM #a)  OFATV Office Administrative Support AGENDA ITEM #a)

CITY OF PORT COLBORNE Municipal Offices 66 Charlotte Street

Port Colborne, Ontario L3K 3C8 www.portcolborne.ca

Corporate Services Department, Clerk’s Division

August 18, 2020

Honourable Doug Ford, Premier Legislative Building, Queen’s Park Toronto, ON M7A 1Y7

Dear Premier Ford:

Re: Resolution – Funding and Inspections for Long Term Care Homes due to COVID-19 Pandemic

Please be advised that, at its meeting of August 10, 2020, the Council of The Corporation of the City of Port Colborne resolved as follows:

That the resolution received from the Township of South Glengarry regarding funding and regular inspections for Long Term Care facilities, be supported.

A copy of the above noted resolution is enclosed for your reference. Your favourable consideration of this request is respectfully requested.

Sincerely,

Amber LaPointe City Clerk

Encl.

ec: Hon. Merrilee Fullerton, Minister of Long-term Care Association of Municipalities of Ontario (AMO) Ontario Municipalities

Telephone: 905-835-2900 E-mail: [email protected] Fax: 905-834-5746

Correspondence received for information Page 63 of 102 AGENDA ITEM #a)

Correspondence received for information Page 64 of 102 AGENDA ITEM #a)

Correspondence received for information Page 65 of 102 AGENDA ITEM #a)

Correspondence received for information Page 66 of 102 AGENDA ITEM #a)

THE CORPORATION OF THE CITY OF ELLIOT LAKE

CERTIFIED TRUE COPY

Moved By: T. Turner Seconded By: L. Cyr

THAT the City of Elliot Lake Council acknowledges and supports the following Private Member Bill put forward by Majid Jowhari: M-36, Emancipation Day, 43rd Parliament, 1 Session that reads as follows:

"THAT the House recognizes that:

The British Parliament abolished slavery in the British Empire as of August 1, 1834;

Slavery existed in the British North America prior to the abolition in 1834; Abolitionists and others who struggled against slavery, including those who arrived in Upper and Lower Canada by the Underground Railroad, have historically celebrated August 1st as Emancipation;

The Government of Canada announced on January 30, 2018 that it would officially recognize the United Nations International Decade for people of African Descent to highlight important contributions that people of African descent have made to Canadian society, and to provide a platform for confronting anti-Black racism;

The heritage of Canada's peoples of African descent and the contributions they have made and continue to make to Canada and in the opinion of the House, the Government should designate August 1 of every year as "Emancipation Day" in Canada; and

THAT support for this motion be sent to the Member of Parliament for Algoma and all House of Commons representatives; and

THAT support for this motion be sent to all municipalities in Ontario.

Resolution No. 249/20 Carried Mayor Dan Marchisella

Certified True Copy.

______City Clerk August 14, 2020

Correspondence received for information Page 67 of 102 AGENDA ITEM #a)

The Corporation of the Township of Huron-Kinloss P.O. Box 130 Phone: (519) 395-3735 21 Queen St. Fax: (519) 395-4107 Ripley, Ontario N0G2R0 E-mail: [email protected] Website: http://www.huronkinloss.com

Municipality of Chatham-Kent Judy Smith, Director of Municipal Governance August 28, 2020 Clerk, Freedom of Information Coordinator 315 King Street West, P.O. Box 640 Chatham ON N7M 5K8

Dear Ms. Smith;

Re: Copy of Resolution #511

Motion No. 511 Moved by: Jeff Elliott Seconded by: Lillian Abbott

That the Township of Huron-Kinloss Council is in support of designating August 1 of every year as Emancipation Day in Canada and FURTHER direct staff to forward a copy of the resolution to Chatham-Kent and all Ontario municipalities. Carried

Sincerely,

Kelly Lush Deputy Clerk

c.c Mr. Justin Trudeau, The Right Honourable Prime Minister of Canada, Mr. Douglas Ford, The Honourable Premier of Canada and all Ontario Municipalities.

Correspondence received for information Page 68 of 102 AGENDA ITEM #a)

CITY OF PORT COLBORNE Municipal Offices 66 Charlotte Street

Port Colborne, Ontario L3K 3C8 www.portcolborne.ca

Corporate Services Department, Clerk’s Division

August 18, 2020

Honourable Doug Ford, Premier Legislative Building, Queen’s Park Toronto, ON M7A 1Y7

Dear Premier Ford:

Re: Endorsement of Bill 164 – Protecting Vulnerable Persons in Supportive Living Accommodation Act, 2019

Please be advised that, at its meeting of January 27, 2020, the Council of The Corporation of the City of Port Colborne resolved as follows:

WHEREAS Niagara Centre MPP, Jeff Burch, introduced Private Member’s Bill 164: Protecting Vulnerable Persons in Supportive Living Accommodation Act, 2019 (the “Bill”) at the Legislative Assembly of Ontario;

AND WHEREAS the Province of Ontario regulates matters under the following statutes: a) Child, Youth and Family Services Act, 2017; b) Homes for Special Care Act; c) Long-Term Care Homes Act, 2007; d) Private Hospitals Act; e) Public Hospitals Act; f) Retirement Homes Act, 2010; g) Residential Tenancies Act, 2006; h) Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, 2008.

AND WHEREAS there is a need for regulating private supportive living accommodations to protect individuals requiring special care;

NOW THEREFORE the City of Port Colborne endorses the Bill and will complete the following:

…2

Telephone: 905-835-2900 E-mail: [email protected] Fax: 905-834-5746

Correspondence received for information Page 69 of 102 AGENDA ITEM #a)

Page 2

1. Send a letter to the Premier, the Minister of Government and Consumer Services; the Minister of Health; the Minister of Children, Community, and Social Services; the Minister of Long-Term Care, and carbon copy the Association of Municipalities of Ontario stating the endorsement of the Bill and reasons for its support no later than one (1) month’s time from the passing of this resolution; and,

2. Circulate the resolution endorsing the Bill to all municipalities in Ontario.

Your favourable consideration of this request is respectfully requested.

Sincerely,

Amber LaPointe City Clerk

ec: Hon. Christine Elliott, Deputy Premier Hon. Lisa Thompson, Minister of Government and Consumer Services Hon. Steve Clark, Minister of Municipal Affairs and Housing Hon. Todd Smith, Minister of Children, Community and Social Services Hon. Merrilee Fullerton, Minister of Long-Term Care Andrea Horwath, Leader of the New Democratic Party Association of Municipalities of Ontario (AMO) Local Area Municipalities Local Area MPPs

Telephone: 905-835-2900 E-mail: [email protected] Fax: 905-834-5746

Correspondence received for information Page 70 of 102 AGENDA ITEM #a)

Honourable Doug Ford, Premier of Ontario, August 17, 2020 Queen’s Park Legislative Building 1 Queen’s Park, Room 281 Toronto, ON M7A 1A1

Dear Honourable Doug Ford;

Re: Copy of Resolution #485

Motion No. 485 Moved by: Don Murray Seconded by: Carl Sloetjes

THAT the Township of Huron-Kinloss hereby support the Council of the Township of Mapleton in their request that: The Province of Ontario undertake a review of the Farm Property Tax Class Rate Program to determine:

a. The appropriateness of the cost of the Farm Property Tax Class Rate Program falling disproportionately amongst rural residential and business property owners when the benefit of an economically competitive agricultural industry and affordable food and agricultural products is a provincial objective that should be shared amongst all taxpayers in Ontario;

b. The adequacy of funding being provided to rural municipalities to offset the cost of the Farm Property Tax Class Rate Program;

c. The differences between the amount of property taxes paid in rural and urban municipalities and the root causes of those differences;

d. Economic competitiveness concerns with disproportionately higher average property taxes being paid in rural municipalities;

e. Other methods of delivering the farm tax rebate program to farmland owners where the cost can be shared province wide

Correspondence received for information Page 71 of 102 AGENDA ITEM #a)

Sincerely,

Kelly Lush Deputy Clerk

c.c Honourable Steve Clark, Minister of Municipal Affairs and Housing, Honourable Rod Phillips, Minister of Finance, Honourable Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs, MPP Randy Pettapiece, Honourable Ted Arnott, all Ontario Municipalities, Rural Ontario Municipal Association (ROMA) and Association of Municipalities of Ontario (AMO).

Correspondence received for information Page 72 of 102 AGENDA ITEM #a)

TOWN M Noffi =- )uly 28,2020

Honourable Navdeep Bains - Minister of lnnovation, Science and lndustry C.D. Howe Building 235 Queen Street Ottawa, ON K lA 0H5

Re: lnvestment in Rural Broadband lnfrastructure

Dear Honourable Navdeep Bains:

On behalf of the residents and businesses of the Town of Mono, I want to add my voice to that of Ontario Minister of Municipal Affairs and Housing, the Honourable Steve Clark, in reminding your government of the importance of bringing high speed lnternet to rural areas. Without reliable lnternet access, businesses and residents are being left behind, furthering the digital divide between rural and urban centres.

The COVID- 19 pandemic has only revealed deeper issues with lnternet access in rural communities as businesses, students and teachers struggled with unreliable lnternet. Rural residents are concerned that limited access is preventing their children from accessing remote learning tools and is leaving them behind in their education. lt is hampering economic growth and limiting businesses' ability to recover from the pandemic.

Building the infrastructure needed to address these concerns will take a concerted effort by all levels of government. The Town of Mono, as a lower tier Ontario municipality, has been working on the issue for a number of years as has the upper tier County of Dufferin, including investing in the Southwestern lntegrated Fibre Technology (SWIFT) initiative.

The need for immediate action has never been greater. We are encouraged by the Province of Ontario's commitment to invest a further $3 l5 million in the Broadband and Cellular Action Plan. The Town of Mono urges your government to take urgent action to provide immediate funding to build the infrastructure needed to ensure reliable broadband service in rural and underserved areas in Ontario.

Regards, TOWN OF MONO

Laura Ryan Mayor

P: 5 19.941.3599 E: [email protected] 347209 Mono Centre Road F: 5 19,941.9490 W: townofmono.com Mono, ON L9W 653

Correspondence received for information Page 73 of 102 AGENDA ITEM #a)

Copies: Honourable Catherine McKenna, Minister of lnfrastructure and Communities Honourable Maryam Monsef, Minister of Rural Economic Development Honourable Ahmed Hussen, Minister of Families, Children and Social Development Honourable Kyle Seeback, MP Dufferin-Caledon, Ontario Honourable Steve Clark, Minister of Municipal Affairs and Housing, Ontario Honourable Laurie Scott, Minister of lnfrastructure, Ontario Honourable Sylvia Jones, MPP Dufferin-Caledon, Ontario; Solicitor General, Ontario All Ontario Municipalities (via email)

: Fl 5:.1'.9:94i1,.3599 E: [email protected] .3472A9 Mono Centre Road ' F:, 5 l:9:9 4l':949A W: townofrnoho.corh Mono, ON L9W 653

Correspondence received for information Page 74 of 102 AGENDA ITEM #a)

Diversity Training Program

Town of Orongeville Resolution 2020-194. passed June 8. 2020 Moved by Moyor Brown, Seconded by Deputy Mayor Mocintosh

WHEREAS The Town of Orangeville recognizes there hove been guestions in the public related to both diversity troining ond use of force toining and protocols for Police Serviceg including in Ontario;

WHERE4S the Town recognizes thot police officers join this profession out of a desire to do good, to serve ond to protect the communities they serye,.

AND WHEREAS on understanding of community diversity con foster outhentic inclusion;

AND WHEREAS empothy troining, ond de-escalotion troining, con support understanding other peoplet perspectives;

AND WHEREAS the Town recognizes that policing con be a dangerous profession, ond officer os well os community sofety ore critical considerotions in low enforcement;

AND WHEREAS the Ontorio Provincial Police hove indicoted they hove a comprehensive diversity training progrom, however there moy not be the some resources ovoiloble ocross the entire province for smaller Police Services;

AND WHEREAS there is concern in the public oboutthe boundaries of use of force, such os neck restroints, and oversight;

AND WHEREAS there isn't clarity on o common bor on diversity ond empothy training or on use offorce ond oversight;

IHEREFORE BE lT RESOIVED thot the Moyor write to the Solicitor Generol to encouroge common training requirements for all members of Police Seryices in Ontorio os it relotes to diversity, empothy ond use of force;

AND THAT the Solicitor General provide clarity on police oversight going forword given the anticipated chonges to legislotion to ensure effective accountobility continues;

AND IHAT onnuol updotes or refresher courses be mandatory to ensure our Police Seryices have the best. and current information availoble to them;

AND THAI THE TOWN reguest that the use of force protocols be reviewed ro ensure they ore safe and would meet current stondards, and then shored ocross the province;

AND fHAf THE TOWN circulate this reso/utio n to all Ontorio municipalities seeklng their suPport. "Carried"

P:519.941.3599 E: [email protected] 347209 Mono Centre Road F: 5 19.941.9490 W: townofmono.com Mono, ON L9W 653

Correspondence received for information Page 75 of 102 AGENDA ITEM #a)

Ministry of Agriculture, Ministère de l’Agriculture, de Food and Rural Affairs l'Alimentation et des Affaires rurales

Office of the Minister Bureau du ministre

77 Grenville Street, 11th Floor 77, rue Grenville, 11e étage Toronto, Ontario M7A 1B3 Toronto (Ontario) M7A 1B3 Tel: 416-326-3074 Tél. : 416 326-3074 www.ontario.ca/OMAFRA www.ontario.ca/MAAARO

August 31, 2020

Ms. Cindy Deachman Deputy Clerk Township of Central Frontenac [email protected]

Dear Ms. Deachman:

Over the past 2 years, our government has heard from farmers, municipalities and the broader agriculture community about the threat of on-farm trespass activities. We have heard that farmers are worried for their own safety, the safety of their families, their employees as well as the safety of their animals.

We listened to your concerns, and back in December 2019, I was honoured to introduce the Security from Trespass and Protecting Food Safety Act, 2020 and to act on our government’s commitment to protect farmers, agri-food businesses, farm animals and our food supply from the risks of trespass activities. The Act received Royal Assent on June 18, 2020.

I appreciate the strong support that I have received from our stakeholder partners, like you, on such an important piece of legislation. The COVID-19 outbreak has shown us now more than ever, how important it is to have a steady, reliable food supply and to protect the health and safety of the agri-food workers who help feed us.

As you may be aware, we have recently seen a public safety situation grow more urgent. Earlier this summer a demonstrator tragically died outside a meat processing plant. Since then, we have seen heightened tensions leading to greater risks for everyone involved. This has created a significant public safety concern that must be addressed to ensure everyone’s safety.

As a result, I am announcing today a partial proclamation of the Security from Trespass and Protecting Food Safety Act, 2020 that will come into effect on Wednesday September 2, 2020 at 12:01AM to address these immediate public safety concerns. …/2

Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 À bonne terre, bons produits Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2

Correspondence received for information Page 76 of 102 AGENDA ITEM #a)

- 2 -

We are proclaiming sections 6(1), 7, 14(1)[3] and 15(1) of the Act, making it an offence to stop, hinder, obstruct or otherwise interfere with a motor vehicle transporting farm animals.

Regulation 950 under the Provincial Offences Act (POA) is also being amended so that tickets can be issued under Part I of the POA for a contravention of section 6(1) of the Act. This approach will allow for more immediate use of the relevant provisions to address the obstruction of motor vehicles transporting farm animals.

I am also pleased to inform you that a Discussion Paper has been posted on the regulatory registry, outlining the ministry’s proposed approach for the regulatory items that are needed to make the rest of the Act come into force. It will be posted for public comment for 45 days, closing on October 15, 2020. Comments can also be sent directly by email to [email protected].

I understand the importance and urgency of this Act to many across the sector. However, before the remaining sections can be proclaimed into force, a number of items must be prescribed via a regulation to operationalize the Act. These regulations are needed to ensure the act is clear, easily interpreted and fulfils its intended purposes. It is important that we take the time to hear from those impacted so we can take those comments into consideration in finalizing the regulation.

The remaining sections of the Act come into force upon proclamation by the Lieutenant Governor in Council. Once fully proclaimed into force, the Act will recognize the unique risks associated with trespassing on farms and at processing facilities.

I strongly encourage you to provide feedback and comments on this discussion paper. Your insights are valuable as we work to ensure the Minister’s Regulation and the Act are fair and reasonable while also meeting the needs of industry. Your input is an important contribution to help shape the content and design of the Minister’s Regulation.

Again, thank you for your support. I look forward to working with you to create a safe and healthy Ontario for all.

Sincerely,

Ernie Hardeman Minister of Agriculture, Food and Rural Affairs

Correspondence received for information Page 77 of 102 AGENDA ITEM #a)

Correspondence received for information Page 78 of 102 AGENDA ITEM #a)

Correspondence received for information Page 79 of 102 AGENDA ITEM #a)

City of Oshawa Mary Medeiros City Clerk August 28, 2020 50 Centre Street South, Oshawa, Ontario L1H 3Z7

Dear Ms. Medeiros;

Re: Copy of Resolution #512

Motion No. 512 Moved by: Ed McGugan Seconded by: Carl Sloetjes

THAT the Township of Huron-Kinloss Council support the City of Oshawa in their request that the Federal, Provincial, and Regional Government help local municipalities assist their local social cultural, service clubs, and children/youth minor sporting organizations with clear and definitive relief funding programs directed to help sustain the afore mention groups through these trying times inflected on them by the effects of COVID-19 and FURTHER directs staff to forward a copy of this resolution to the City of Oshawa and the Prime Minister of Canada, the Premier of Ontario, all Ontario Municipalities, and Association of Municipalities of Ontario and Federation of Canadian Municipalities. Carried

Sincerely,

Kelly Lush Deputy Clerk

c.c Mr. Justin Trudeau, The Right Honourable Prime Minister of Canada, Mr. Douglas Ford, The Honourable Premier of Canada, AMO, FCM and all Ontario Municipalities.

Correspondence received for information Page 80 of 102 AGENDA ITEM #a)

Correspondence received for information Page 81 of 102 AGENDA ITEM #a)

Correspondence received for information Page 82 of 102 AGENDA ITEM #a)

Correspondence received for information Page 83 of 102 AGENDA ITEM #a)

Correspondence received for information Page 84 of 102 AGENDA ITEM #a)

August 14, 2020 VIA EMAIL

Chris Lewis, Member of Parliament House of Commons Ottawa, Ontario, Canada K1A 0A6 [email protected]

Dear Mr. Lewis:

RE: Support for Private Member’s Bill M-36 – Emancipation Day

At its meeting of August 10th, 2020, Council passed the following resolution for your consideration:

“That Administration BE DIRECTED to send correspondence in support of the City of Owen Sound’s resolution regarding Emancipation Day and that the House of Commons recognizes that:

a. The British Parliament abolished slavery in the British Empire as of August 1, 1834; b. Slavery existed in the British North America prior to the abolition in 1834; c. Abolitionists and others who struggled against slavery, including those who arrived in Upper and Lower Canada by the Underground Railroad, have historically celebrated August 1st as Emancipation; d. The Government of Canada announced on January 30, 2018 that it would officially recognize the United Nations International Decade for people of African Descent to highlight the important contributions that people of African descent have made to Canadian society, and to provide a platform for confronting anti-Black racism; and, e. The heritage of Canada's peoples of African descent and the contributions they have made and continue to make to Canada and in the opinion of the House, the Government should designate August 1 of every year as "Emancipation Day" in Canada.”

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

Correspondence received for information Page 85 of 102 AGENDA ITEM #a)

Enclosed is a copy of the City of Owen Sound’s resolution for convenience and reference purposes.

Regards,

Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected]

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

Correspondence received for information Page 86 of 102 AGENDA ITEM #a)

cc:

Taras Natyshak, MPP Email: [email protected]

Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk - Town of Essex Email: [email protected]

Jennifer Astrologo, Director of Corporate Services/Clerk - Town of Kingsville Email: [email protected]

Agatha Robertson, Director of Council Services/Clerk - Town of LaSalle Email: [email protected]

Kristen Newman, Director of Legislative and Legal Services/Clerk - Town of Lakeshore Email: [email protected]

Brenda Percy, Municipal Clerk/Manager of Legislative Services - Municipality of Leamington Email: [email protected]

Laura Moy, Director of Corporate Services/Clerk - Town of Tecumseh Email: [email protected]

Mary Birch, Director of Council and Community Services/Clerk -County of Essex Email: [email protected]

Valerie Critchley, City Clerk – City of Windsor Email: [email protected]

Association of Municipalities of Ontario (AMO) Email: [email protected]

Jamie Eckenswiller, Deputy Clerk City of Owen Sound Email: [email protected]

All Ontario Municipalities

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

Correspondence received for information Page 87 of 102 AGENDA ITEM #a)

Jamie Eckenswiller, Deputy Clerk Telephone: (519) 376-4440 ext. 1235 City of Owen Sound Facsimile: (519) 371-0511 808 2nd Ave East E-mail: [email protected] Owen Sound ON N4K 2H4 Website: www.owensound.ca

July 31, 2020

Alex Ruff, Member of Parliament Bruce – Grey – Owen Sound 1102 2nd Avenue East, Suite 208 Owen Sound, ON N4K 2J1

Dear Mr. Ruff:

Re: Support for Private Member’s Bill M-36 – Emancipation Day

At its Regular meeting held on July 27, 2020, the Council of the Corporation of the City of Owen Sound considered the above noted matter and passed Resolution No. R-200727-023 as follows:

R-200727-023 "THAT Owen Sound City Council acknowledges and supports the following Private Members Bill put forward by Majid Jowhari: M-36, Emancipation Day, 43rd Parliament, 1st Session that reads as follows:

"THAT the House recognizes that:

a. The British Parliament abolished slavery in the British Empire as of August 1, 1834;

b. Slavery existed in the British North America prior to the abolition in 1834;

c. Abolitionists and others who struggled against slavery, including those who arrived in Upper and Lower Canada by the Underground Railroad, have historically celebrated August 1st as Emancipation;

d. The Government of Canada announced on January 30, 2018 that it would officially recognize the United Nations International Decade for people of African Descent to highlight the important contributions that people of African descent have made to Canadian society, and to provide a platform for confronting anti-Black racism;

e. The heritage of Canada's peoples of African descent and the contributions they have made and continue to make to Canada and in the opinion of the House, the Government should designate August 1 of every year as "Emancipation Day" in Canada."; and

Correspondence received for information Page 88 of 102 AGENDA ITEM #a)

THAT support for this motion be sent to the Member of Parliament for Bruce- Grey-Owen Sound and all House of Commons representatives; and

THAT support for this motion be sent to all municipalities in Ontario."

If you have any questions or concerns, please do not hesitate to contact me.

Sincerely,

Jamie Eckenswiller, AMP Deputy Clerk City of Owen Sound

cc. All Members of the House of Commons All Ontario Municipalities

Correspondence received for information Page 89 of 102 AGENDA ITEM #a)

Municipality of West Grey 402813 Grey County Rd 4 Durham, ON N0G 1R0

Re: Anti-racism resolution

Please be advised the council of the Municipality of West Grey at its regular meeting held on July 7, 2020 passed the following resolution:

Whereas West Grey council condemns the unjust treatment, oppression, and racism against those who identify as black, indigenous, and people of colour; and

Whereas council acknowledges that systemic racism exists and persists in every community and institution in Canada, including West Grey, creating social and economic disparities from education, to healthcare, to housing, to employment, and justice; and

Whereas council supports the Bruce Grey Poverty Task Force belief that everyone deserves to live free of systematic oppression or racialized violence; and

Whereas the report by the Truth and Reconciliation Commission of Canada contains ‘Calls to Action’ several of which are actionable by local governments including Call 57: “We call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Aboriginal peoples, including the history and legacy of residential schools, the United Nations Declaration on the Rights of Indigenous Peoples, Treaties and Aboriginal rights, Indigenous law, and Aboriginal–Crown relations. This will require skills-based training in intercultural competency, conflict resolution, human rights, and anti-racism”; and

Whereas council is committed to anti-racism as demonstrated in the foundation of our 2020 Vision Plan whereby we set goals to listen to our community, value diverse voices, and build partnerships;

Municipality of West Grey council resolution

Correspondence received for information Page 90 of 102 AGENDA ITEM #a)

Therefore be it resolved that the Municipality of West Grey will actively work towards anti-racism and anti-oppression at every opportunity beginning with annual training for council, committee members, and employees for anti-racism, anti-oppression, diversity and inclusion, and the history of Aboriginal peoples; and

Further that this resolution be circulated to media, lower tier municipalities in Grey and Bruce; Grey County; Bruce County; West Grey Public Library, West Grey Police Service, Grey Bruce Public Health Unit; Bluewater District School Board; and Bruce Grey Catholic District School Board.

Lindsey Glazier Administrative Assistant, Clerk’s Office

Copy: Ontario Municipalities West Grey Public Library West Grey Police Service Grey Bruce Public Health Unit Bluewater District School Board Bruce Grey Catholic District School Board

Municipality of West Grey council resolution

Correspondence received for information Page 91 of 102 AGENDA ITEM #b)

' KINGSTONFRONTENAC I ' Mo

' F PUBLICLIBRARY ‘

August 4, 2020

Township of Central Frontenac ‘I084 ElizabethStreet, PO Box 89 Sharbot Lake ON KOH2P0

The Kingston Frontenac Public Library is asking the Township of Central Frontenac to proclaim the month of October as Canadian Library Month 2020 and October 18-24, 2020 as Ontario Public Library Week 2020. During this week, libraries and library partners across Ontario raise awareness of the valuable role libraries play in Ontarians‘ lives‘ The draft wording of the proclamation is as follows: PROCLAMATION

Canadian Library Month - October 2020, and

Ontario Public Library Week — October 18-24, 2020 A visit willget you thinking

WHEREASthe public library offers access to information; and

WHEREASthe public library supports personal growth, economic renewal and quality of life; and

WHEREASwe recognize that the Kingston Frontenac Public Library provides a vital service to our communities

THEREFORE I HEREBY PROCLAIMthe month of October to be Canadian Library Month 2020 and October 18-24, 2020 to be Ontario Public Library Week, and I encourage every person to use the public library this week and throughout the year. Yoursysincerely,

‘LauraCarter Chief LibrarianICEO

130 Johnson 0 9 ‘ St Kingston, ON K7L 1X8 Phone 613 S49 8888 ' Fax. 613 549.8476 www kfpl as informationinspiring imagination

Correspondence received requiring action: Page 92 of 102 AGENDA ITEM #c)

Cindy Deachman

From: Cathy MacMunn Sent: Friday, September 4, 2020 8:09 AM To: 'Cindy Deachman' Subject: FW: Devastating Gypsy Moth Problem Attachments: GYPSY MOTH (77.2 KB)

Cindy – this is for this council meeting. Cathy

Cathy MacMunn AMCT ACST Chief Administrative Officer/Clerk Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 Email: [email protected] Phone: 613-279-2935 ext. 227 Fax 613-279-2422 www.centralfrontenac.com

From: Robert Patten [ Sent: September 4, 2020 3:56 AM To: [email protected] Subject: FW: Devastating Gypsy Moth Problem

Cathy,

As we discussed very recently , I am requesting that the Central Frontenac Council review the present situation in the area regarding the damaging Sharbot Lake & Central Frontenac Gypsy Caterpillar infestation of 2020.

With my daily efforts to remove these creature’s from the trees on my property for 8 weeks in May/June/July, I still have lost many of the Pines and giant Oaks on my property. Talking with other property owners, I realized that this infestation is wide spread. What is most worrying is that the amount of egg pods/masses deposited on the trees in August by the female moths is very significant. People are telling me that they are seeing 10 – 30 pods on each tree. Each pod/mass can contain up to 1,000 caterpillars. When these eggs hatch in spring 2021, it may be even more disastrous for our trees. Trees that are already stressed from the 2020 infestation and summer drought, may not survive another infestation.

On July 30th FOCA (Federation of Ontario Cottagers' Associations) sponsored an online presentation on the Invasive Gypsy Caterpillars. There were topics presented by various Government experts. All agreed that action should be taken

Correspondence requiring consideration Page 93 of 102 AGENDA ITEM #c)

to control any infestation. I have a copy of that event on the end of my attached email for your review. Also presenting was the owner of Zimmer Air Services. An organization with 30 years’ experience in inflight spraying and very familiar with past Gypsy moth infestations in our area.

I made a decision 7 days ago to take action and coordinate a spraying program using Zimmer Air Services next spring. I posted the below document on the local SLPOA Facebook page and requested that Ken Waller, pres. of SLPOA, forward the attached documents to the SLPOA membership. That membership is approximately 200 owners. Yet, in the last 6 days I have had approximately 100 Sharbot Lake owners reach out to me to discuss and sign up. Some of these individuals are desperate after seeing what these caterpillars have done to their properties in 2020. I have no way of distributing this email to all the residences of Central Frontenac. Imagine how the response would be if everyone in the Township was made aware.

I have attached my email that was sent to the limited group for your review. Also I have an attachment from Zimmer Air Services on the devastating caterpillars and issues in great detail.

I am asking the council to be very aware of this problem and to provide the following assistance/actions;

1) Look at the possibility of spraying the Sharbot Lake area and possibly more areas in Central Frontenac. With all cost born by the Township. BTW some property owners have told me that MNR will be spraying the Ontario Parks in 2021. I have not confirmed this, but I do know that campers at the Sharbot Lake park left because of the constant caterpillars droppings. 2) Cover or subsidize the costs of the spraying for those property owners that want this spraying accomplished, 3) Distribute my information package to all residents in the Township. The more owners that signup the better for the township. 4) As a volunteer action on my part, this effort and the responses in just a few days has been overwhelming. Can I ask the Township to provide me some assistance to coordinate this effort or carry it forward?

I have been a Sharbot Lake property owner since 1997. I have been passionate about enhancing and maintaining the quality of the water and the land. I hope that the members of the council feel the same and that they will support some of these actions.

I await your replies. Please feel free to reach out to me. Please continue reading below email that I have sent to SLPOA members. The members been passing it to friends and other property owners in the area.

Sincerely,

Rob Patten

Sharbot Lake

From: Robert Patten

Subject: Gypsy Moth info emailed to SLPOA Members

Gypsy Moth Caterpillars in Sharbot Lake

Correspondence requiring consideration Page 94 of 102 AGENDA ITEM #c)

The spring and early summer of 2020 saw the Gypsy Moth caterpillars infiltrate many Sharbot Lake properties and significantly consume the foliage on their trees. These caterpillars are not native to America and are much more worrying than tent caterpillars. Gypsy moth caterpillars’ defoliation means that many of the trees will die. Two years of this defoliation and the leaves cannot return, especially the needles on the pine trees. If you have Oak, Pines, Birch etc., be prepared for some tree loss in the coming years.

Next year the infestation will likely be worse based on the number of egg pods/masses already deposited on the side of trees by the mature moths. Each tiny egg pod contains up to 1,000 caterpillars waiting to hatch next spring.

To the cottagers from the USA, since you have not been able to venture to Sharbot Lake this year, you have not seen how the caterpillars have defoliated the trees around the lake and on some of the islands. You may wish to contact a cottage neighbour to determine the impact on your property.

What can we do to minimise the damage next year?

1) We can remove the egg pods from the lower sides of the trees and scrape them into a bucket of soapy water, leaving them for 48 hours in the suds. This will kill the eggs but many egg pods are high up in the trees and not accessible for this procedure.

2) We can also contract with Zimmer Air Services to spray a Btk substance on the leaves, which will kill a very high percentage of these caterpillars next spring.

I have been in touch with Zimmer Air Services. They have been doing aerial spraying in Ontario for this caterpillar since 1998. What they spray is called Btk that only harms the Gypsy Moth caterpillars once they consume the leaves that contain the Btk. Btk is a bacteria known as Bacillus thuringiensis variety kurstaki. This bacteria is naturally occurring, and it affects only caterpillars, and only after they eat it. The spraying must be done twice in late April or very early May when the caterpillars hatch and start eating the leaves. Btk is not harmful to the environment (in fact it is already present in the soil), and will not affect other insects, animals and humans. This is an effective way to eliminate these caterpillars. Properties in North Frontenac have used this service already.

I have spoken to Ken Waller, president of the Sharbot Lake Property Owners Association and I have offered to be a central contact point/coordinator for owners that are interested in having a spray next spring. The more cottages that join, the better the spraying success. Now is the time for action. We need to sign up as soon as possible.

I have attached the email and full information package from Zimmer Air. Please review for complete details on these insects, the company, the safety of using Btk and the details of the spraying.

If you are interested in potentially joining this campaign for next spring please reach out to me and let me know. Your contact information should contain your name, phone number, email and cottage address. If you would like to discuss this program please contact me, before 30 Sep 20 at:

Rob Patten

The complete cost for 2 sprays next spring including taxes and the Btk is $357 for up to an acre of property. This is not expensive since having just one dead tree, killed by these caterpillars, removed would most likely cost you more. 3

Correspondence requiring consideration Page 95 of 102 AGENDA ITEM #c)

You may of course reach out to Pauline Zimmer (the attached email has her contact info) to discuss directly with her.

Best regards,

Rob Patten

P.S. The Federation of Ontario Cottagers Associations (FOCA) presented a webinar on the gypsy moth caterpillar. You can watch the entire webinar by going to

https://foca.on.ca/wp-content/uploads/2020/07/FOCA_webinar_Gypsy_Moth_July2020.mp4

Correspondence requiring consideration Page 96 of 102 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY – LAW # 2020 – 43

BEING A BY-LAW TO CREATE UPDATED SPEED ZONES WITHIN THE TOWNSHIP OF CENTRAL FRONTENAC

AND WHEREAS BY-LAW 2020-35 was passed July 2020 to update the original by-law in 2009 establishing certain speed zones

AND WHEREAS it is deemed expedient to add certain roads to the schedules of reduced rates of speed;

NOW THEREFORE the Corporation of the Township of Central Frontenac hereby enacts as follows:

Read a first and second time this 8th day of September, 2020

Read a third and final time this 8th day of September, 2020

______Mayor CAO/Clerk

By-Law 2020-43 being a by-law to create updated speed zones within the T... Page 97 of 102 AGENDA ITEM #a)

SCHEDULE “A”

To BY-LAW #2020-43 “40 km”

By-Law 2020-43 being a by-law to create updated speed zones within the T... Page 98 of 102 AGENDA ITEM #a)

Price Road Public Beach Road

By-Law 2020-43 being a by-law to create updated speed zones within the T... Page 99 of 102 AGENDA ITEM #a)

Schedule “A” To BY-LAW #2020-53 “50KM”

By-Law 2020-43 being a by-law to create updated speed zones within the T... Page 100 of 102 AGENDA ITEM #a)

Schedule “A” To BY-LAW #2020 “60km”

Arden Road Ardoch Road Crow Lake Road Fifth Lake Road Henderson Road Long Lake Road Mountain Grove Road Wagarville Road Westport Road

By-Law 2020-43 being a by-law to create updated speed zones within the T... Page 101 of 102 AGENDA ITEM #a)

CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2020-44

BEING A BY-LAW TO CONFIRM THE REGULAR MEETING OF COUNCIL HELD ON September 8, 2020

The Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. The action of the Council at the Regular Council meeting held on the 8th day of September, 2020 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed.

2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto.

Read a first, second, and third time and passed this 8th day of September, 2020.

______Mayor, Frances Smith CAO/Clerk, Cathy MacMunn

Central Frontenac By-law No. 2020-44 Confirming By-Law September 8, 2020

Page 102 of 102